HomeMy WebLinkAboutResolution 2004-39 - Amending the Classification Plan by Mod I f C O C' MA-A-nAjJK-
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CITY OF HUNTINGTON BEACH
MEETING DATE: June 7, 2004 DEPARTMENT ID NUMBER: AS-04-017
Council/Agency Meeting Held: - -,go 0
Deferred/Continued to:
pproved ❑ Conditionally Approved ❑ Denied City k's gnatur
Council Meeting Date: June 7, 2004 Department I umber: AS=04-01-7 _
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CITY OF HUNTINGTON BEACH T CO F-
REQUEST FOR ACTION > r
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL >
SUBMITTED BY: PENELOPE CULBRETH-GRAFT, City Administrat PREPARED BY: CLAY MARTIN, Director of Administrative Services C*
SUBJECT: ADOPT RESOLUTION REGARDING CLASSIFICATION.PLAN
AMENDMENT
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: The City's Classification Plan needs to be amended to delete the
classification of Computer Operator and modify job descriptions in the Deputy City Attorney
job series as approved by the Personnel Commission.
Funding Source: There is no fiscal impact to this action
Recommended Action: Adopt Resolution No:�ob , a resolution of the City Council of
the City of Huntington Beach to amend the classification plan by modifying the classification
for Deputy City Attorney 1, 11 and 111 and deleting Computer Operator in the City Classification
Plan.
Alternative Action(s): Make no changes to the City's Classification Plan.
Analysis:
Computer Operator in Information Services
In 2003, the City hired a Director of Information Services for the purpose of creating a single,
professional information systems department to support the City's extensive investment in
hardware and software, and to provide technology support services to all City departments.
The consolidation plan and organizational structure for the Information Services Department
was effective August 1, 2003.
P:\RCA\Class plan amendment 6-04.doc 5/18/2004 5:10 PM
REQUEST FOR ACTION
MEETING DATE: June 7, 2004 DEPARTMENT ID NUMBER: AS-04-017`
Over time the upgrade of information systems from a mainframe to specialized live software
has moved up the scheduled "phase out" of the mainframe. The primary support to the
system was 1.5 Computer Operator positions, which were eliminated from the fiscal year
2003/04 budget. Subsequently, at their meeting of October 15, 2003, the Personnel
Commission approved the deletion of the Computer Operator title from the classification
plan.
DEPUTY CITY ATTORNEY JOB SERIES
At their meeting on April 16, 2004, the Personnel Commission approved modifications to the
specifications for the classifications in the Deputy City Attorney Job Series. Currently, there
are three levels within this series. The Deputy City Attorney I is the entry-level classification.
The Deputy City Attorney II is the journey level classification and the Deputy City Attorney III
is the advanced journey level classification. Currently, the class specification for this series
incorporates all three levels and provides reclassification language. While this specification
has been in effect since April 2000, the supervisory/management discretion for reclassifying
incumbents has not been used.
The proposed revision removes the reclassification language from the Deputy City Attorney I
level and allows for reclassification or the flexible staffing concept to exist for movement of
an incumbent from Deputy City Attorney II to Deputy City Attorney III, with the qualifications
focusing on additional years of experience at the journey level.
The concept of flexible staffing in a class series allows department management flexibility in
hiring to fill a vacancy in his or her department and also to recognize an employee for
additional experience and/or education and training in a position through reclassification to
the next higher level. As provided to the Personnel Commission, this proposed action
follows reasonable criteria for designating flexible staffing from level II to level III of the
Deputy City Attorney series.
Environmental Status: Not applicable
Attachment(s):
NumberCity Clerk's
Page . Description
1 Resolution No. a_Ob 3�
Specifications for Modified Classifications (Exhibit A-- B)
RCA Author: S. Hennegen
PARCA\Class plan amendment 6-04.doc .3= 5/18/2004 5:10 PM
ATTACHMENT # 1
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RESOLUTION NO. 2004-39
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH TO AMEND THE CLASSIFICATION PLAN
BY MODIFYING THE CLASSIFICATION FOR DEPUTY CITY ATTORNEY
I, II AND III AND DELETING.COMPUTER OPERATOR
IN THE CITY.CLASS.IFICATION..PLAN.`
WHEREAS, the City Council of the City of Huntington Beach wishes to amend the City
Classification Plan; and
The provisions of Personnel Rule 12-4 have been complied with, in that the changes to the City
Classification Plan were considered by the Personnel Commission during public hearings held on
October 15, 2003 and April 16, 2004, and the Commission voted to recommend amending the City's
Classification Plan to modify classifications for Deputy City Attorney I, II and III, and delete the
classification of Computer Operator as set forth in Exhibit A which is attached hereto and incorporated
herein by this reference,to the City Council,
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as
follows:
1. Modify the Class Specification for the Deputy City Attorney I position in the City's
Classification Plan as set forth in Exhibit A.
2. Modify the Class Specification for the Deputy City Attorney II and III posmons m.the
City's Classification'Plan as set forth in Exhibit B.
2. Delete the Computer Operator position in the City's Classification Plan.
3. All other provisions of the Classification Plan shall remain the same.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular
meeting thereof held on the 7th day of June , 2004.
C' Clerk M or
REV EWED A AP VED: PPROVED AS TO FORM:
City Administrator S r C. Attorney L 11 I
1,
INITIATED D APPROVED:
Director?Administrative Services
04reso/classplan/5/17/04
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CITY OF HUNTINGTON BEACH Su ity
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CLASS SPECIFICATION
iiunnn Beach
TITLE: DEPUTY CITY ATTORNEY C DATE: APRIL, 2004'
JOB CODE: 0081
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: MEO
FLSA STATUS: EXEMPT
DUTIES SUMMARY — Under general direction from an assigned Assistant City
Attorney or the City Attorney, provides responsible and complex administrative
support and in-house legal services to the City; assists the City Attorney in providing
legal advice and representation to City government, its officials, and employees;
represents the City in litigation both as a plaintiff and defendant in civil litigation;
:
drafts various contracts;::ordinances, and resolutions; and may perform indirect
supervisory duties of assigned administrative%clerical:support staff, • -
DISTINGUISHING CHARACTERISTICS
This is the first (entry) level class in the Deputy City Attorney series. This class is
distinguished from the Deputy City Attorney II by the amount of experience attained
in the performance of assigned duties and responsibilities. Incumbents are assigned
a wide variety of duties and are expected to independently arrive at workable
solutions. Since this class is typically used as a training class, employees may have
only limited or no directly related public sector legal work experience.
EXAMPLES OF ESSENTIAL DUTIES -- Performs a full range of transactional
duties; researches, drafts, reviews, and negotiates leases, contracts, and
agreements; reviews, approves, and drafts transactional related documents
including :deeds, bonds; and insurance certifications; drafts; reviews;" evaluates,
revises, and recommends City ordinances, policies and procedures; .explains City,
policies and issues to employees, elected officials, and the general public; performs
legal research and provide legal opinions to departments, boards, commissions,
agencies and established committees; attends meetings with City staff and/or
members of the public on behalf of the City and provides legal advice during the
meetings; handles all aspects of assigned cases/claims including investigation,
pleading preparation, discovery, law and motion, court appearances, settlement
Page 1 of 3
CITY OF HUNTINGTON BEACH
Su
CLASS SPECIFICATIOtin Beach
TITLE: DEPUTY CITY ATTORNEY I DATE: APRIL, 2004
negotiations, legal research, witness preparation, and trials for tort defense, writ
actions, appellate work, civil rights actions, administrative actions, and employee
grievances; participates in supervising support staff, and interns, provides work
assignments and direction, reviews and. evaluates work product; attends and
participates in professional groups and committees; responds to citizen inquiries
regarding all types of legal issues including those concerning City business;
performs related duties and responsibilities as required.
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. The City, at its discretion, may
add, modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS:
Any combination of education,.training; and experienc& that would likely provide the
knowledge, skills,and abilities to successfully perform in the position is qualifying. A
typical combination includes:
Knowledge of: Legal principles, practices, and procedures of civil, criminal,
constitutional, and administrative law; judicial procedures and rules of evidence;
methods and techniques of legal research; and, pertinent Federal, State, and local
laws, codes, and regulations.
Ability to: Learn the duties, powers, and limitations of a city government; learn legal
precedents and court decisions affecting local government; learn statutes and codes
applicable to civil proceedings; learn to properly interpret and make decisions in
accordance with laws, regulations, and policies; learn to present statements of law,
fact, and argument clearly and logically; learn to effectively apply legal knowledge
and principles;:in court; prepare clear and ,concise legal documents and _briefs
conduct research on legal problems; communicate concisely and clearly both orally
and in writing; and establish and maintain effective working relationships with those
contacted in the course of work.
Education: Graduation from a law school accredited by the American Bar
Association with a Juds Doctorate degree.
Experience: One year of experience in city or government law is desirable.
Page 2 of 3
CITY OF HUNTINGTON BEACH Su ity
CLASS SPECIFICATION
Hun
TITLE: DEPUTY CITY ATTORNEY I DATE: APRIL, 2004
License/Certifications: Active membership in the State Bar of California. Due to the
performance of field duties that may require operation of a vehicle, possession of a
valid California driver's license may be required.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- Work is performed in
an office environment and requires the ability to exert a small amount of physical
effort in sedentary to light work involving moving from one area of the office to
another; requires the ability to sit, reach twist, lean and lift files and reports from
desk tops or file drawers; requires sufficient hand/eye coordination to perform semi-
skilled repetitive movements, such as use of a personal computer or other office
equipment or supplies; must be able to work well under pressure and cooperatively
with those contacted in the performance of duties; and, complete work assignments
within established.time frames: Accommodation(s) for qualified physicat or, mental
disabilities will be considered on a case by-case basis
Page 3 of 3
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CITY OF HUNTINGTON BEACH
Su ity
CLASS.SPECIFICATION
fn,nw,° 'ems,m.
TITLE: DEPUTY CITY ATTORNEY 11/III DATE: APRIL, 2004
JOB CODE: 0080 / 0079
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: MEO
FLSA STATUS: EXEMPT
DUTIES SUMMARY — Under general direction from an assigned Assistant City Attorney
or the City Attorney, provides responsible and complex administrative support and in-
house legal services to the City; assists the City Attorney in providing legal advice and
representation to City government, its officials, and employees; represents the City in
Litigation both as a plaintiff and defendant in civil litigation; drafts various contracts,
°.ordinances;" and resolutions; may perform. indirect".su.pervisory duties :'of assigned
administrative/clerical support:staff; and,`may provide training and guidance to less
experienced attorneys as assigned.
DISTINGUISHING CHARACTERISTICS
Deputy City Attorney II —The Deputy City Attorney 11 position is the second level in the
Deputy City Attorney series. An incumbent is distinguished from the I level by the
amount of experience attained in the performance of assigned duties and
responsibilities. An incumbent receives occasional instruction or assistance and is fully
knowledgeable of operating procedures and policies of the work unit. A Deputy City
Attorney II is assigned general and specialized legal work on a variety of topics and
functions as an experienced practitioner., and may provide .indirect supervision and
direction to assigned administrative/clerical support staff:'
Deputy City Attorney III — The Deputy City Attorney III position is the third level in the
Deputy City Attorney series. An incumbent is distinguished from the 11 level by the
amount of experience attained in the performance of assigned duties and
responsibilities. In addition to receiving occasional instruction or assistance and being
fully knowledgeable of operating procedures and policies of the work unit, an incumbent
is assigned the most complex legal work on a variety of topics and functions as a highly
experienced practitioner with indirect supervisory duties over assigned
administrative/clerical support staff and may provide direction and assistance to less
experienced attorneys at the I or II'level.
Page 1 of 4
CITY OF HUNTINGTON BEACH Su 46
ity
CLASS SPECIFICATION
TITLE: DEPUTY CITY ATTORNEY II/III DATE: APRIL; 2004
This position is designated as a flexibly staffed classification. In this regard, flexibility is
provided for staffing and/or filling a vacancy by a competitive selection process or by
reclassification based on an incumbent in the Deputy City Attorney II position having
satisfactorily completed the competencies related to specific performance standards
established by the department head and meeting the position qualifications for Deputy
City Attorney III. A reclassification is not automatic. All reclassifications for a flexibly
staffed position must obtain department head approval and is subject to approval by the
Human Resources Manager.
EXAMPLES OF ESSENTIAL DUTIES -- Performs a full range of transactional duties;
researches, drafts, reviews,:and negotiates.leases;.contracts, and agreements; reviews,. .
approves, and : drafts transactional related documents including .deeds, bonds, and
insurance certifications; drafts, reviews, evaluates; revises'; and recommends City
ordinances, policies and procedures; explains City policies and issues to employees,
elected officials, and the general public; performs legal research and provide legal
opinions to departments, boards, commissions, agencies and established committees;
attends meetings with City staff and/or members of the public on behalf of the City and
provides legal advice during the meetings; attends meetings of public bodies and serves
as legal advisor and provides legal advice during meetings of public bodies, including
the City Council, Personnel Commission, and Planning Commission; represents
management in hearings involving disciplining City employees; performs the full range
of litigation work; handles all aspects of assigned cases/claims including investigation,
pleading preparation, discovery, law and motion, court appearances, settlement
negotiations, legal research,witness.preparation; and trials for tort defense, writ actions,
appellate. work; civil rights .actions, administrative actions, and employee grievances.;
may participate in supervising other less experienced attorneys, office support staff, and
interns as assigned such as providing work assignments and direction reviewing and
evaluating work product and participating in evaluating job performance; participates in
selecting outside counsel to represent the City; as assigned, may supervise outside
counsel; attends and participates in professional groups and committees; responds to
citizen inquiries regarding all types of legal issues including those concerning City
business; and performs related duties and responsibilities as required.
Page 2 of 4
CITY OF HUNTINGTON BEACH
S
CLASS SPECIFICATION
.. - .. .. Hun Beach111.1 m
TITLE: DEPUTY CITY ATTORNEY II/III DATE: APRIL, 2004
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. The City, at its discretion, may add,
modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS:
Any combination of education, training, and experience that would likely provide the
knowledge, skills, and abilities to successfully perform in the position is qualifying. A
typical combination includes:
Deputy City Attorney II
Knowledge of: _Duties; powers, and .limitations of a-city government; Legal..precedents
and..couft :decisions affOcting'.local government-.:statutes'ana codes applicable to civil
proceedings.
Ability to: Learn principles and practices of basic supervision and training;
independently perform the full range of general and specialized legal work on a variety
of topics; properly interpret and make decisions in accordance with laws, regulations,
and policies; present statements of law, fact, and argument clearly and logically;
effectively apply legal knowledge and principles in court; and work effectively and
cooperatively with those contacted in the performance of duties, including assigned
office support staff.
Education: Graduation from a law school accredited by the American Bar Association
with.a Juris Doctorate degree.
Experience: Equivalent to two years of experience comparable to that of a Deputy City
Attorney I with the City of Huntington Beach.
License/Certifications: Active membership in the State Bar of California. Due to the
performance of field duties that may require the operation of a vehicle, possession of a
valid California driver's license may be required.
Deputy City Attorney III
In addition to the qualifications for Deputy City Attorney Il:
Page 3 of 4
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CITY OF HUNTINGTON BEACH Su r N ity
CLASS SPECIFICATION
tiu tin:"„&��
1[TI7TLE- DEPUTY CITY ATTORNEY II/III DATE: APRIL, 2004
Knowledge of: Principles of municipal budget preparation and administration; and
principles of basic supervision, training, and performance evaluation.
Ability to: Independently perform the most complex and specialized legal work on a
variety of topics; prepare and present the most difficult cases in court; provide
administrative and professional leadership and direction to assigned
administrative/clerical support staff and prepare clear and concise administrative and
financial reports.
Education: Graduation from a law school accredited by the American Bar Association
with a Juris Doctorate degree.
Experience: Equivalent to two years of experience comparable to that of a Deputy City
Attorney If with the City of Huntington Beach.
License/Certifications: Active membership in the State Bar of California. Due to the
performance of field duties that may require operation of a vehicle, possession of a valid
California driver's license may be required.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- Work is performed in an
office environment and requires the ability to exert a small amount of physical effort in
sedentary to light work involving moving from one area of the office to another; requires
the ability to sit, reach twist, lean and lift files and reports from desk tops or file drawers;
requires sufficient hand/eye coordination to perform semi-skilled repetitive movements,
such as use of a personal computer or other office equipment or supplies; must be able
to:work well under pressure .and within certain time frames. Accommodation(s),for
qualified physical.or mental disabilities will be considered on a.case-by=case basis.
Page 4 of 4
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Res. No. 2004-39'
STATE OF.CALIFORNIA
OUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH` )
I, JOAN FLYNN, the duly appointed, qualified City Clerk of the
City of Huntington Beach, and ex-officio Clerk of the City Council of said City,
do hereby certify that the whole number of members of the City Council of the
City of Huntington Beach is seven; that the foregoing resolution was passed
and adopted by the affirmative vote of at least a majority of all the members of
said City Council at an regular meeting thereof held on the 7th day of June,
2004 by the following vote:
AYES: Sullivan, Coerper, Hardy, Green, Boardman, Cook, Houchen
NOES: None
ABSENT: None
ABSTAIN: None
Clerk and ex-offic Clerk of the
Ci ty Council of the City of '
Huntington Beach, California
RCA ROUTING SHEET
INITIATING DEPARTMENT: Administrative Services
SUBJECT: Adopt Classification Plan Amendment
COUNCIL MEETING DATE: June 7, 2004
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
Approved as to form by City Attorney Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over $5,000) Not Applicable
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS`
REVIEWED RETURNED ;:.F0:RWAEtDED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial
City Clerk
EXPLANATION FOR RETURN OF ITEM
SpaceOnly)
RCA Author: S. Hennegen