HomeMy WebLinkAboutResolution 2008-65 Amending the City’s Classification Plan t Council/Agency Meeting Held: /
Deferred/Continued to:
lApproved ® Conditionally Approved ❑ Denied } Cityyao Signaf re
Council Meeting Date: 11/03/08 Department ID Number: HR 08-09
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY CO CIL MEMBERS
SUBMITTED BY: FRED WILSON, CITY ADMINIST
PREPARED BY: MICHELE CARR, DI C ESXC,-
SUBJECT: ADOPT RESOLUTION 2008-65 REGARDING AN AMENDMENT
TO THE CITY'S CLASSIFICATION PLAN
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue:
The City's Classification Plan requires amendment to incorporate changes considered and
approved by the Personnel Commission at a (special) meeting held September 24, 2008.
Funding Source:
Funding for the proposed compensation adjustment is included in the FY 2008-09 budget.
Recommended Action: Motion to:
Adopt Resolution No. 2008-65 , a Resolution of the City Council of the City of Huntington
Beach amending the City's Classification Plan by adding the job specification of PROGRAM
COORDINATOR— HUMAN SERVICES and establishing the compensation.
Alternative Action(s):
Reject amendment to the classification plan or reject proposed compensation. In accordance
with Personnel Rule 12-4, if an amendment to the City's Classification Plan is rejected by the
City Council, the City Council is to refer such amendments or revisions back to the Personnel
Commission with reasons for rejection and its recommendation thereon.
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 11/03/08 DEPARTMENT ID NUMBER: HR 08-09
Analysis:
The Personnel Commission has considered and approved the following amendment to the
City's Classification Plan:
At the September 24, 2008 Personnel Commission meeting, staff proposed the
establishment of the new classification of PROGRAM COORDINATOR — HUMAN
SERVICES. This position was created due to a reorganization of a segment of the
Recreation, Human and Cultural Services Division of the Community Services Department.
The Department evaluated the direction, performance of services, and level and scope of
program requirements regarding the Project Self Sufficiency program. This reorganization
places the general oversight of Project Self Sufficiency at the appropriate level of PROGRAM
COORDINATOR. The PROGRAM COORDINATOR class specification is the appropriate
class required for the performance of the duties of this position. No new funds are required
in the FY 2008-09 budget as the current funding level is adequate to support this class plan
amendment. The recommended base salary range is $4,332 - $5,365 (Range 489), it is
equivalent to other similarly situated coordinator assignments within Community Services.
The City and MEA have met and conferred regarding the recommended change to the
impacted MEA classifications. The recommended classification and compensation changes
are a result of the establishment of this new position and the meet and confer process. The
Personnel Commission approved the class plan modification, adding the class specification.
The approved recommended action is:
a) Add the job specification for the classification of PROGRAM COORDINATOR-
HUMAN SERVICES and establish compensation at pay range 489.
Strategic Plan Goal:
The recommendation to amend the City's Classification Plan as outlined above, is consistent
with Strategic Plan Goal C-2. The objective is to obtain an effective organizational structure
with appropriate classifications and compensation in order to deliver quality public services.
Environmental Status:
Not applicable
-2- 10/19/2008 10:25 AM
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 11/03/08 DEPARTMENT ID NUMBER: HR 08-09
Attachment(s):
City CIorkl
o - o ® - • •
1. Resolution No. 2008-65
Specification for Classification Exhibits A
2. Report to Personnel Commission —9/24/08
Community Services Department Reorganization — Impact on
Municipal Employees Association Position — Human Services Program
Supervisor— Project Self Suffienc .
-3- 10/19/2008 10:25 AM
ATTACHMENT #1
RESOLUTION NO. 2008-65
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH AMENDING THE CITY'S
CLASSIFICATION PLAN BY ADDING THE JOB SPECIFICATION
OF PROGRAM COORDINATOR-HUMAN SERVICES AND
ESTABLISHING THE COMPENSATION
WHEREAS, the City Council of the City of Huntington Beach wishes to amend the
City's Classification Plan; and
The provisions of Personnel Rule 12-4 have been complied with, in that the changes to
the Classification Plan were considered by the Personnel Commission during a public hearing on
September 24, 2008; and
The Personnel Commission voted to recommend to the City Council that the
Classification Plan be amended to include the classification of Program Coordinator-Human
Services,
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby
resolve that the Classification Plan be amended to add the job specification of Program
Coordinator-Human Services and establish the compensation at Range 489 ($4,332 - $5,365) as
set forth in Exhibit A which is attached hereto and incorporated by this reference.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the .1rd day of November , 20_0$_-
4
Mayo
REVIEW APPROVED: I IATED APPROVED:
City A rator Director of
1 Human Services
APPROVED AS TO FORM:
t ( cam---- iol-z o ��
("Ircity Attorney
08-1628.001/27287
Resolution No. 2008-65
IT
Resolution No. 2008-65
a..
SO pity
CITY OF""HUNTINGTON BEACH
C LASS_'S PE
CIFICATI,ON
TITLE: PROGRAM COORDINATOR- HUMAN SERVICES
PERSONNEL COMMISSION APPROVAL: SEPTEMBER 24, 2008
COUNCIL APPROVAL: NOVEMBER 3, 2008
.DOB CODE: 0584
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: MEA
FLSA STATUS: NON-EXEMPT
DUTIES SUMMARY
With general supervision, plans, organizes and implements community human service
program(s), case management and referral services to target residents, works closely
with outside community resources, makes referrals to community programs and
resources; and performs other duties as required within the scope of the classification.
DISTINGUISHING CHARACTERISTICS
The Program Coordinator-Human Services is a journey level professional position with
responsibility for development and delivery of community human services programs,
and general case management and referral services targeting one or more specific
program groups, (i.e. the elderly or the economically disadvantaged). The Program
Coordinator-Human Services may oversee other staff members, contractors and/or
volunteers.
EXAMPLES OF ESSENTIAL DUTIES
Plans, coordinates, oversees and evaluates the delivery of assigned human services
programs including, but not limited to, conducting needs assessments and intakes of
potential clients and providing ongoing case management of current program
participants; provides educational trainings, informational classes and/or workshops,
and produces specialty area programming such as recognition events, holiday
programs, and social programs. Oversees program development, marketing and
implementation including selection of community partners and solicitation of program
donations.
Supervises full or part-time staff and volunteers; interviews, hires, trains and evaluates
staff in accordance with established policies. Provides supervision to others assigned to
assist in program or event production including site set-up and break down.
Resolves participant conflicts; develops an individual care plans with each client,
Page 1 of 3
Resolution No. 2008-65
Suity
CITY OF I ,xIDNTINGTON BEACH -
CLASS SPECIFICATION
TITLE: PROGRAM COORDINATOR— HUMAN SERVICES
monitors progress to reassess client status and maintains thorough case documentation
for each client; serves as a City representative with community groups, business
organizations, corporate partners, government agencies, and other City departments.
Stays current with developments in the field; attends a variety of professional
development programs; attends multi-disciplinary and task force meetings to develop
collaborative efforts, identify program needs, strategies and solutions to promote
various human services programs and activities. Performs related duties including
report preparation, development of promotional or program materials, and making public
presentations regarding program services offered.
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. The City, at its discretion, may add,
modify, change or rescind work assignments as needed.
QUALIFICATIONS
Any combination of education, training, and experience that would likely provide the
knowledge, skills, and abilities to successfully perform in the position is qualifying. A
typical combination includes:
Knowledge of: City and departmental policies and procedures; federal, state and
local regulations governing the operation of human services programs/ community
based organizations; human services program development and administration
practices and procedures; standard office principles and procedures; principles and
practices of supervision.
Ability to: Identify community human service needs; plan and market programs and
activities for target population; form cooperative relationships and partnerships with
others whom do not have a direct reporting relationship; respond with tact, composure
and courtesy when dealing with individuals who may be experiencing significant
emotional distress; maintain accurate records; record and retrieve information; write
reports; operate personal computer and standard software applications; establish and
maintain effective working relationships with those contacted in the course of work;
communicate effectively with others both orally and in writing.
Education: Bachelor's degree in social work, human services or a related field.
Experience: Two (2) years experience in human service or social service program
administration. A Master's degree may be substituted for one year of experience.
Certifications/License: Possession of a valid "Class C" California driver's license by
time of appointment.
Page 2 of 3
Resolution No. 2008-65
Surf ify
. f
CIT�Y�OF HIDNTINGTON''DEACH
7 � _
CLASS SPECIFICATI(Ofil "
TITLE: PROGRAM COORDINATOR — HUMAN SERVICES
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS —Work involves light to
moderate work in an office setting. Tasks involve the ability to exert light physical effort
in sedentary to light work but which may involve some lifting, carrying, pushing and/or
pulling of objects and materials of light to moderate weight (15-40 pounds). There is
frequent need to stand, sit, stoop, walk, and perform other similar actions during the
course of the workday. Regular use of computer monitor and keyboard required. There
is some exposure to the elements and potential exposure to infectious disease or
personal harm when working outdoors.
Reasonable accommodation(s) for an individual with a qualified disability will be
considered on a case-by-case basis.
Page 3 of 3
Res. No. 2008-65
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH j
1, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of
Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby
certify that the whole number of members of the City Council of the City of
Huntington Beach is seven, that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a regular meeting thereof held on November 3, 2008 by the following vote:
AYES: Hansen, Hardy, Bohr, Cook, Coerper, Green, Carchio
NOES: None
ABSENT: None
ABSTAIN: None
City Vierk and ex-officio C erk of the
City Council of the City of
Huntington Beach, California
ATTACHMENT 2
CITY OF HUNTINGTON REACH
INTER—DEPARTMENTAL COMMUNICATION
".a HUMAN RESOURCES
TO: PERSONNEL COMMISSION
FROM: MICHELE CARR, DIRECTOR OF HUMAN RESOURCES
SUBJECT: COMMUNITY SERVICES DEPARTMENT REORGANIZATION — IMPACT ON MUNICIPAL
EMPLOYEES ASSOCIATION POSITION — HUMAN SERVICES PROGRAM
SUPERVISOR—PROJECT SELF SUFFIENCY
DATE: SEPTEMBER 24, 2008
As part of a reorganization review of a segment of the Recreation, Human and Cultural Services Division,the Community
Services Department evaluated the direction, performance of services, and level and scope of program requirements
regarding the Project Self Sufficiency program. Based upon the input of the department supervisor and following the
evaluation of the program's service delivery for the better part of one (1) year; it has been determined that the historical
level of service necessitates reorganization.
This reorganization places the oversight of Project Self Sufficiency at the appropriate level of PROGRAM
COORDINATOR. The current position classification duties and responsibilities are inconsistent with the actual
performance of duties needed to effectively oversee the Project Self Sufficiency program. A program supervisor has a
multitude of programs to oversee and has a staff of program coordinators to assist in overseeing each of the specifically
assigned areas of service. Equating the service level delivery required to oversee a singular program with that of the
broader Program Supervisor duties is inaccurate. The Project Self Sufficiency assignment is not equivalent in the
breadth or depth of functional operations within the department as the Human Services Program supervisor. The primary
duties associated with the PSS program operations are fundamentally at the level of coordinator.
Project Self Sufficiency, like many other Community Services and Recreation programs, requires journey-level
knowledge, skills, abilities, duties and responsibilities. The COORDINATOR class specification is the equivalent class
required for the performance of the duties of this position. Therefore, it is recommended the implementation of
reorganization be accomplished by adopting the new position classification of PROGRAM COORDINATOR —
HUMAN SERVICES.
The City and MEA have met and conferred regarding the recommended changes to this MEA classification. The
recommended classification changes are a result of the supervisor's review and the meet and confer process.
CLASSIFICATION RESULTS
Position Title Recommended Job Class Action
Human Services Program Supervisor Program Coordinator-Human Services Adopt New Classification
Affected Employees:
N/A
At this time staff requests the Personnel Commission to approve staffs recommendations in accordance with Personnel
Rule 12 regarding amendments to the City's Classification Plan.
Recommendation:
Approve the re-titled class specification and set the compensation as recommended.
Attachments:Job Specifications: A. Human Services Program Supervisor
B. Program Coordinator—Human Services
C. Organizational Charts(2)
Cc: Bill Davis,MEO Legal Representative
Judy Demers,MEA President
RCA ROUTING SHEET
INITIATING DEPARTMENT: HUMAN RESOURCES
SUBJECT. CLASS PLAN AMENDMENTS
COUNCIL MEETING DATE: November 3, 2008
us
RCA
Ordinance (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable ❑
Resolution (w/exhibits & legislative draft if applicable) Attached
Not Applicable ❑
Tract Map, Location Map and/or other Exhibits Attached ❑
Not Applicable ❑
Contract/Agreement (w/exhibits if applicable) Attached ❑
(Signed in full by the City Attorney) Not Applicable ❑
Subleases, Third Party Agreements, etc. Attached ❑
(Approved as to form by City Attorney) Not Applicable ❑
Certificates of Insurance (Approved by the City Attorney) Attached ❑
Not Applicable ❑
Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑
Not Applicable ❑
Bonds (If applicable) Attached ❑
Not Applicable ❑
Staff Report (If applicable) Attached ❑
Not Applicable ❑
Commission, Board or Committee Report (If applicable) Attached
Not Applicable ❑
Findings/Conditions for Approval and/or Denial Attached ❑
Not Applicable ❑
EXPLANATION, FOR,MISSING ATTACHMENTS.
REA _WED RETURNED,-,., FOR ®ED
Administrative Staff ( )
Deputy City Administrator (Initial) ( ) )
City Administrator (Initial) ( ) ( )
City Clerk ( )
EXPLANATION FOR RETURN OF ITEM_
lb A
RCA Author: M. Carr