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HomeMy WebLinkAboutResolution 2013-03 - Amendment to Classification Plan Adding 6 Dept.ID HR 13-001-Page 1 of 2 Meeting Date: 1/22/2013 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 1/22/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Fred A. Wilson, City Manager SUBJECT: Adopt Resolution 2013-03 regarding an amendment to the City's Classification Plan by adding the job classification of Police Administrative Services Manager and Assistant to the City Manager Statement of Issue: The City's Classification Plan requires an amendment to incorporate changes considered and approved by the Personnel Commission at their regularly scheduled meeting held December 19, 2012. Financial Impact: Funding for the proposed job classification is included in the FY 2012-13 budget. The creation of these positions is part of a restructuring plan which would result in approximate annual savings of$36,000 in the Police Department and $82,000 in the City Manager's Department. Recommended Action: Adopt Resolution No. 2013-03, "A Resolution of the City Council of the City of Huntington Beach Amending the City's Classification Plan by Adding the Job Classification of Police Administrative Services Manager and Assistant.to the City Manager, and Establishing the Compensation" for both. Alternative Action(s): Reject amendment to the classification plan or reject proposed compensation. In accordance with Personnel Rule 12-4, if an amendment to the City's Classification Plan is rejected by the City Council, the City Council is to refer such amendments or revisions back to the Personnel Commission with reasons for rejection and its recommendation thereon. Analysis: The Personnel Commission has considered and approved the following amendment to the City's Classification Plan: At the December 19, 2012 Personnel Commission meeting, staff proposed the establishment of the new classification of POLICE ADMINISTRATIVE SERVICES MANAGER. It is the intent of the department to assign administrative tasks and other non-sworn projects being performed by other managers to this new position. This position is being established in lieu of filling a vacant Lieutenant position. The Chief of Police has determined that this staffing arrangement is optimal for the deployment of administrative staff resources. i Based upon the input of the Police Chief and staff, it has been determined that the needs of the department support the establishment of a new (civilian) POLICE ADMINISTRATIVE SERVICES MANAGER position. Item 6. - I HB -76- Dept.ID HR 13-001-Page 2 of 2 Meeting Date: 1/22/2013 No new funds are required in the FY 2012-13 budget as the current funding level is adequate to support this class plan amendment. The recommended salary range is $7,498 - $9,289 (Range 599). The City and MEO have met and conferred regarding the establishment of this classification. The recommended classification and compensation are a result of establishing this new position. The Personnel Commission approved the class plan modification, adding the proposed job classification. At the December 19, 2012 Personnel Commission meeting, staff proposed the establishment of the new classification of ASSISTANT TO THE CITY MANAGER. This position will be a senior level analyst position providing high level support to the City Manager and City Council on legislative, policy and administrative issues. The creation of this position aligns with the City Manager's changes to the structure of the department by vacating the second position of Deputy City Manager and modifying the table of organization reflecting this change. This staffing restructure results in overall cost savings to the department more effectively reallocates staff resources. Based upon the input of the City Manager and staff, it has been determined that the needs of the department support the establishment of a new ASSISTANT TO THE CITY MANAGER position. No new funds are required in the FY 2012-13 budget as the current funding level is adequate to support this class plan amendment. The recommended salary range is $7,841 - $9,716 (Range 608). The City and MEO have met and conferred regarding the establishment of this classification. The recommended classification and compensation are a result of establishing this new position. Environmental Status: Not applicable Strategic Plan Goal: Develop, retain and attract quality staff Attachment(s): 1. Resolution No.2013-03, "A Resolution of the City Council of the City of Huntington Beach Amending the City's Classification Plan by Adding the Job Classification of Police Administrative Services Manager and Assistant to the City Manager and Establishing the Compensation." 2. Job Class Specifications: Police Administrative Services Manager Assistant to the City Manager 3. Report to Personnel Commission — 12/19/2012 HB -77- Item 6. - 2 ATTACHMENT # 1 RESOLUTION NO. 2013-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE CITY'S CLASSIFICATION PLAN BY ADDING THE JOB CLASSIFICATION OF POLICE ADMINISTRATIVE SERVICES MANAGER AND ASSISTANT TO THE CITY MANAGER AND ESTABLISHING THE COMPENSATION WHEREAS,the City Council of Huntington Beach wishes to amend the City's Classification Plan; and The provisions of Personnel Rule 12-4 have been complied with, in that the changes to the City Classification Plan were considered by the Personnel Commission during a public hearing on December 19,2012. The Commission voted to recommend to the City Council that the City's Classification Plan be amended to include the classifications of POLICE ADMINISTRATIVE SERVICES MANAGER and ASSISTANT TO THE CITY MANAGER. NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve that the Classification Plan be amended to add the job classifications of POLICE ADMINISTRATIVE SERVICES MANAGER and establish compensation at Range 599 ($7,498 - $9,289), and ASSISTANT TO THE CITY MANAGER and establish compensation at Range 608 ($7,841 - $9,716) as set forth in Exhibit A which is attached hereto and incorporated by this reference. PASSED AND ADOPTED by the City Council of the city of Huntington Beach at a regular meeting thereof held on the 22ndday of January, 2013. Alu lot Mayor REVIE APPROVED: APPROVED AS TO FORM: 1 Fre ilson, City Manager 1-`�fer 1\4c rath, City A ey IN T D OVE ector 6T Human Resources KY. CITY"OF UNTIN&6 BEACHIm w5 g �i , z� CLASS SPECIFICATION ' 1 ,, x s ,s . , TITLE: POLICE ADMINISTRATIVE SERVICES MANAGER PERSONNEL COMMISSION APPROVAL: DECEMBER 19, 2012 COUNCIL APPROVAL: JOB CODE: 0594 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMPT DUTIES SUMMARY Under general direction, plans, directs, manages, and coordinates business services for various units within the Police Department, including supervision of sworn and non-sworn employees. DISTINGUISHING CHARACTERISTICS This is a non-sworn position reporting to the Chief of Police or a Division Commander. EXAMPLES OF ESSENTIAL DUTIES • Select, train, motivate, and evaluate performance of assigned personnel; provide or coordinate staff training, provide assistance in improving skills and abilities; resolve staffing conflicts and work with employees to correct deficiencies; implement discipline and termination procedures • Handles customer service and public relations matters related to assigned duties; takes or recommends action to ensure resolution of operational area complaints; respond to requests from the public; participate in commission, committee or community activities as assigned • Supervises subordinate personnel in administering programs and activities of the unit; monitors and updates divisional staff regarding current laws, regulations and mandates affecting assigned operations. • Ensures staff compliance with safety procedures, practices and policies • Participates in the development of and implementation of departmental goals, objectives, policies, and priorities; identifies opportunities for improving service delivery methods and procedures, identifies resource needs • Schedule and review work activities to ensure timely completion of short and long-term projects and assignments • Conducts and administers a variety of complex administrative and operational studies; recommends administrative policies and procedures; and prepares reports and presentations. Page 1 of 3 HB -81- Item 6. - 6 CITYOFllUNTINGTO>� BEACFI Al IF y z CLASS"SPECIFICATION', w TITLE: POLICE ADMINISTRATIVE SERVICES MANAGER • Prepares and reviews City Council agenda materials and staff reports. • Supervises the preparation of and reviews grant proposals; interfaces with governmental agencies regarding requirements for obtaining funds and monitoring procedures; develops, oversees and manages assigned contracts and program budgets. • Confers with police management staff regarding department-wide administrative operations; coordinates unit activities with those of other departments and divisions. • Performs related duties and responsibilities as required. The preceding duties have been provided as examples of the essential types of work performed within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: - Policies, principles and practices of public administration - Pertinent Federal, State, and local laws, codes, and regulations Operations and functions of municipal government and police department operations - Principles and practices of municipal budget preparation and grant administration - Principles of supervision, training, and performance evaluation - Customer service and conflict resolution techniques - Effective managerial principles, practices and techniques - Methods and techniques of research, analysis, and statistical and analytical report preparation - Methods and techniques of contract negotiation and administration - English usage, spelling and grammar; principles of public speaking - Principles and procedures for financial record keeping and reporting Ability to: Oversee, direct, and coordinate the work of subordinate staff; select, supervise; train, and evaluate staff; ensure safety and professional work standards are met Plan, coordinate and oversee program activities, projects, work schedules and personnel; prioritize activities to meet established deadlines Organize and coordinate projects and Read, interpret and implement policies, laws, ordinances, rules and regulations Page 2 of 3 Item 6. - 7 xs -82- Gt_Y OF I➢UNT.INGTON BEAGFi jj[J t JA GLASS SP'Ety➢EICATION k 's 4"1" TITLE: POLICE ADMINISTRATIVE SERVICES MANAGER - Perform complex administrative duties involving the use of independent judgment and initiative - Establish and maintain effective working relationships with those contacted in the course of work - Communicate and interact effectively both verbally and in writing with elected officials, the public, and staff - Analyze complex issues and problems, develop and evaluate solutions, project consequences of proposed actions and implement recommendations in support of goals - Deliver quality customer service - Negotiate and administer various contracts and grants; prepare and administer assigned budgets - Operate a variety of office equipment including computers and associated word processing applications Education: A Bachelor's Degree in Public or Business Administration, Criminal Justice or a closely related field from an accredited university or college. A Master's degree in related field preferred. Experience: Five (5) years' professional-level management and/or administration experience within a municipal agency, including three (3) years lead or supervisory experience. Law enforcement experience is preferred. Certificates/Licenses: A valid California Class C driver's license and an,acceptable driving record are required by time of appointment. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Work is performed indoors. The incumbent sits for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard; and, hearing and speaking to answer the telephone or answer questions of co- workers and subordinates. Work is performed in a general office environment. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by- case basis. Est.Dec.2012 Page 3 of 3 xs -s3- Item 6. - 8 w Su CITY OF HUIVTINGTON BEACH ` CLASS SPECIFICATION IT TITLE: ASSISTANT TO THE CITY MANAGER PERSONNEL COMMISSION APPROVAL: DECEMBER 19, 2013 COUNCIL APPROVAL: JOB CODE: 0057 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMPT DUTIES SUMMARY Under administrative direction, provides professional-level managerial support to the City Manager and Deputy City Manager on a variety of difficult, complex and sensitive administrative matters; provides high-level research and analysis; reviews, reports, and monitors legislative and other intergovernmental activities. DISTINGUISHING CHARACTERISTICS The Assistant to the City Manager is a professional-level, single position job class with responsibility for coordinating and overseeing a variety of complex and confidential matters including, but not limited to, legislative policy analysis and i ntra/i nter-govern mental relations. EXAMPLES OF ESSENTIAL DUTIES Supports the City Manager, Deputy City Manager, and department directors on matters pertaining to assigned functions, programs and projects; prepares the City Manager's Office budget and oversees the expenditure of funds. • Conducts major analytical and research assignments, and develops recommendations on administrative and operational issues and problems with citywide impact. Develops and assists in the development of strategies to accomplish City goals and objectives. • Provides guidance to City departments according to the directives of the City Manager; coordinates activities with those of other departments and outside agencies. ® Directs and participates in the preparation of various documents, including but not limited to correspondence, reports, resolutions, ordinances, contracts, and presentation materials. , ® Researches, prepares and presents oral and written reports, responds to citizen inquiries. ® Monitors, analyzes and evaluates legislation and other intergovernmental activities affecting the City; prepares and/or coordinates.appropriate responses to legislation impacting City operations and/or the community at large. • Maintains effective and extensive professional relationships with representatives of other local, state and federal agencies. Page 1 of 3 Item 6. - 9 HB -84- CITY OF":HUNTINGTON A BECH ,;;y 3 Su ity x CLASS SPECII=ICAT ION f 3 - TITLE: ASSISTANT TO THE CITY MANAGER • Attends a variety of meetings and civic functions; serves as the City Manager's representative/staff liaison at meetings of City management and staff, commissions, committees and other organizations as needed; represents the city in multi jurisdictional meetings and with community groups, advisory boards and other governmental agencies. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: - Principles and practices of municipal government administration, including goal setting, program development, implementation and evaluation - Municipal governance structure, practices and policies - Pertinent Federal, State, and local laws, codes, and regulations - Organizational and management practices applicable to the analysis and evaluation of programs, policies and operational needs - Public agency budgetary, contract administration, and City-wide administrative practices - State and federal constitutional and statutory provisions relating to municipalities - Methods and techniques of research, analysis, and statistical and analytical report preparation - Methods and techniques of contract negotiation and administration - Customer service and public relations - English usage, spelling and grammar; principles of public speaking Ability to: - Develop alternative resolutions to problems and recommend a balanced use of strategic and administrative approaches in resolving issues. - Analyze, appraise, and organize facts, data, and information and present findings and recommendations in oral and written reports. - Manage a variety of complex and challenging projects simultaneously to completion - Exercise judgment, initiative, decisiveness, and creativity necessary in situations involving the direction, control and planning of multiple programs, and in critical or unexpected situations involving considerable risk or loss to the City. - Review, discuss, and advise regarding legislative and policy issues. - Interact with public officials; work cooperatively with employees, customers, clients, and the public. - Produce documents written in the English language using proper sentence structure, punctuation, grammar, and spelling. - Communicate orally in group, face-to-face, and one-on-one settings. Page 2 of 3 xB -85- Item 6. - 10 Su IN OF INITIIVGTON BEACH IS -CLASS SPECIFICATION d� � �� �� ,. . .. , TITLE: ASSISTANT TO THE CITY MANAGER Education: A Bachelors Degree in Public or Business Administration, Political Science or a closely related field from an accredited college or university is required. Master's Degree in Business, Public Administration, Political Science, or a closely related field from an accredited college or university, is preferred. Experience: Five (5) years' increasingly responsible experience conducting complex administrative analysis, managing legislative affairs, or other professional-level municipal management support activities. Masters Degree may substitute for one (1) year of experience. License/Certification: A valid California Class C driver's license with an acceptable driving record required by time of appointment. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Work is performed indoors in an office environment with moderate noise levels, controlled temperature --- conditions, and no direct exposure to hazardous physical substances. The incumbent sits for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard; and, hearing and speaking to answer the telephone or answer questions of the general public, co- workers and subordinates. Must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds with the use of proper,equipment. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case- by-case basis. Est.Dec.2012 Page 3of3 Item 6. - 11 HB -86- Res. No. 2013-03 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City,.do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on January 22, 2013 by the following vote: AYES: Sullivan, Harper, Boardman ,Carchio, Katapodis NOES: None ABSENT: Hardy, Shaw ABSTAIN: None Cify'Clerk and ex-officiofldlerk of the City Council of the City of Huntington Beach, California ATTACHMENT #2 ''O`er r r p4 f �- C1TY OF HUNTINGTON BEACH W CLASS S�PECIFICA ION b TITLE: POLICE ADMINISTRATIVE SERVICES MANAGER PERSONNEL COMMISSION APPROVAL: DECEMBER 19, 2012 COUNCIL APPROVAL: JOB CODE: 0594 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMPT DUTIES SUMMARY Under general direction, plans, directs, manages, and coordinates business services for various units within the Police Department, including supervision of sworn and non-sworn employees. DISTINGUISHING CHARACTERISTICS This is a non-sworn position reporting to the Chief of Police or a Division Commander. EXAMPLES OF ESSENTIAL DUTIES • Select, train, motivate, and evaluate performance of assigned personnel; provide or coordinate staff training, provide assistance in improving skills and abilities; resolve staffing conflicts and work with employees to correct deficiencies; implement discipline and termination procedures • Handles customer service and public relations matters related to assigned duties; takes or recommends action to ensure resolution of operational area complaints; respond to requests from the public; participate in commission, committee or community activities as assigned • Supervises subordinate personnel in administering programs and activities of the unit; monitors and updates divisional staff regarding current laws, regulations and mandates affecting assigned operations. • Ensures staff compliance with safety procedures, practices and policies • Participates in the development of and implementation of departmental goals, objectives, policies, and priorities; identifies opportunities for improving service delivery methods and procedures, identifies resource needs • Schedule and review work activities to ensure timely completion of short and long-term projects and assignments • Conducts and administers a variety of complex administrative and operational studies; recommends administrative policies and procedures; and prepares reports and presentations. Page 1 of 3 HB -81- Item 6. - 6 y �t N klv CITYOF HUNTINGTNBEACH y, k i� ei y S WIN `CLASS'SPECIFICATION p F TITLE: POLICE ADMINISTRATIVE SERVICES MANAGER • Prepares and reviews City Council agenda materials and staff reports. • Supervises the preparation of and reviews grant proposals; interfaces with governmental agencies regarding requirements for obtaining funds and monitoring procedures; develops, oversees and manages assigned contracts and program budgets. • Confers with police management staff regarding department-wide administrative operations; coordinates unit activities with those of other departments and divisions. • Performs related duties and responsibilities as required. The preceding duties have been provided as examples of the essential types of work performed within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: - Policies, principles and practices of public administration - Pertinent Federal, State, and local laws, codes, and regulations - Operations and functions of municipal government and police department operations - Principles and practices of municipal budget preparation and grant administration - Principles of supervision, training, and performance evaluation - Customer service and conflict resolution techniques - Effective managerial principles, practices and techniques - Methods and techniques of research, analysis, and statistical and analytical report preparation - Methods and techniques of contract negotiation and administration - English usage, spelling and grammar; principles of public speaking - Principles and procedures for financial record keeping and reporting Ability to: - Oversee, direct, and coordinate the work of subordinate staff; select, supervise, train, and evaluate staff; ensure safety and professional work standards are met - Plan, coordinate and oversee program activities, projects, work schedules and personnel; prioritize activities to meet established deadlines - Organize and coordinate projects and - Read, interpret and implement policies, laws, ordinances, rules and regulations Page 2 of 3 Item 6. - 7 HB -82- IMPF p CITY OF HU"NGTON4BEACH .. S ity GLASS SPECIFICATION TITLE: POLICE ADMINISTRATIVE SERVICES MANAGER - Perform complex administrative duties involving the use of independent judgment and initiative - Establish and maintain effective working relationships with those contacted in the course of work - Communicate and interact effectively both verbally and in writing with elected officials, the public, and staff - Analyze complex issues and problems, develop and evaluate solutions, project . consequences of proposed actions and implement recommendations in support of goals - Deliver quality customer service - Negotiate and administer various contracts and grants; prepare and administer assigned budgets - Operate a variety of office equipment including computers and associated word processing applications Education: A Bachelor's Degree in Public or Business Administration, Criminal Justice or a closely related field from an accredited university or college. A Master's degree in related field preferred. Experience: Five (5) years' professional-level management and/or administration experience within a municipal agency, including three (3) years lead or supervisory experience. Law enforcement experience is preferred. Certificates/Licenses: A valid California Class C driver's license and an acceptable driving record are required by time of appointment. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Work is performed indoors. The incumbent sits for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard; and, hearing and speaking to answer the telephone or answer questions of co- workers and subordinates. Work is performed in a general office environment. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by- case basis. Est.Dec.2012 Page 3 of 3 HB -83- Item 6. - 8 .. Su tti CITY OF HUITINGTON BEACH CLASS SPECIFICATION IL TITLE: ASSISTANT TO THE CITY MANAGER PERSONNEL COMMISSION APPROVAL: DECEMBER 19, 2013 COUNCIL APPROVAL: JOB CODE: 0057 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMPT DUTIES SUMMARY Under administrative direction, provides professional-level managerial support to the City Manager and Deputy City Manager on a variety of difficult, complex and sensitive administrative matters; provides high-level research and analysis; reviews, reports, and monitors legislative and other intergovernmental activities. DISTINGUISHING CHARACTERISTICS The Assistant to the City Manager is a professional-level, single position job class with responsibility for coordinating and overseeing a variety of complex and confidential matters including, but not limited to, legislative policy analysis and infra/inter-governmental relations. EXAMPLES OF ESSENTIAL DUTIES • Supports the City Manager, Deputy City Manager, and department directors on matters pertaining to assigned functions, programs and projects; prepares the City Manager's Office budget and oversees the expenditure of funds. • Conducts major analytical and research assignments, and develops recommendations on administrative and operational issues and problems with citywide impact. • Develops and assists in the development of strategies to accomplish City goals and objectives. • Provides guidance to City departments according to the directives of the City Manager; coordinates activities with those of other departments and outside agencies. • Directs and participates in the preparation of various documents, including but not limited to correspondence, reports, resolutions, ordinances, contracts, and presentation materials. • Researches, prepares and presents oral and written reports, responds to citizen inquiries. • Monitors, analyzes and evaluates legislation and other intergovernmental activities affecting the City; prepares and/or coordinates appropriate responses to legislation impacting City operations and/or the community at large. • Maintains effective and extensive professional relationships with representatives of other local, state and federal agencies. Page 1 of 3 Item 6. - 9 HB -84- n CITY ®FHUNI"INGT®N BEACH " -.CLASS SPECIFICATION Vr � TITLE: ASSISTANT TO THE CITY MANAGER • Attends a variety of meetings and civic functions; serves as the City Manager's representative/staff liaison at meetings of City management and staff, commissions, committees and other organizations as needed; represents the city in multi-jurisdictional meetings and with community groups, advisory boards and other governmental agencies. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: - Principles and practices of municipal government administration, including goal setting, program development, implementation and evaluation - Municipal governance structure, practices and policies - Pertinent Federal, State, and local laws, codes, and regulations - Organizational and management practices applicable to the analysis and evaluation of programs, policies and operational needs - Public agency budgetary, contract administration, and City-wide administrative practices - State and federal constitutional and statutory provisions relating to municipalities - Methods and techniques of research, analysis, and statistical and analytical report preparation - Methods and techniques of contract negotiation and administration - Customer service and public relations . - English usage, spelling and grammar; principles of public speaking Ability to: - Develop alternative resolutions to problems and recommend a balanced use of strategic and administrative approaches in resolving issues. - Analyze, appraise, and organize facts, data, and information and present findings and recommendations in oral and written reports. - Manage a variety of complex and challenging projects simultaneously to completion - Exercise judgment, initiative, decisiveness, and creativity necessary in situations involving the direction, control and planning of multiple programs, and in critical or unexpected situations involving considerable risk or loss to the City. - Review, discuss, and advise regarding legislative and policy issues. - Interact with public officials; work cooperatively with employees, customers, clients, and the public. - Produce documents written in the English language using proper sentence structure, punctuation, grammar, and spelling. - Communicate orally in group, face-to-face, and one-on-one settings. Page 2 of 3 xB -85- Item 6. - 10 CI OF HUNTINGTON BEACH TY Su ity t ; CLASS SPECIFICATION H a � ., TITLE: ASSISTANT TO THE CITY MANAGER Education: A Bachelors Degree in Public or Business Administration, Political Science or a closely related field from an accredited college or university is required. Master's Degree in Business, Public Administration, Political Science, or a closely related field from an accredited college or university, is preferred. Experience: Five (5) years' increasingly responsible experience conducting complex administrative analysis, managing legislative affairs, or other professional-level municipal management support activities. Masters Degree may substitute for one (1) year of experience. License/Certification: A valid California Class C driver's license with an acceptable driving record required by time of appointment. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Work is performed indoors in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. The incumbent sits for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard; and, hearing and speaking to answer the telephone or answer questions of the general public, co- workers and subordinates. Must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds with the use of proper equipment. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case- by-case basis. Est.Dec.2012 Page 3 of 3 Item 6. - 1 1 HB -86- ATTACHMENT #3 Had Item 6 12 CITY OF HUNTINGTON BEACH INTER-.DEPARTMENTAL COMMUNICATION HUMAN RESOURCES TO: PERSONNEL CO ISSIO FROM: MICHELE WARR , SUBJECT: CREATION OF POLI A KINISTRATIVE SERVICES MANAGER JOB CLASSIFICATION DATE: DECEMBER 19, 2 As part of the FY 2012/13 budget process, the Police Department requested the reclassification of a vacant Police Lieutenant position to a civilian position to oversee/manage a variety of administrative functions within the department. The title of POLICE ADMINISTRATIVE SERVICES MANAGER was established for the newly created job classification. The new classification will be represented by the Management Employees Organization (MEO). The pay grade for the position is recommended at Range 599. In an effort to centralize administrative responsibilities, it is the intent of the department to assign administrative tasks Land other non-sworn projects being performed by other managers.to this position. .Some of the.duties previously overseen_ by a Police Lieutenant will be assumed by this new position- however the duties of the new position:are not limited only to those tasks that may have previously been performed. by-a Lieutenant. Also, creation of this position will ensure continuity in the reporting structure of the administrative function as Lieutenants are rotated every three years. The alternative to establishing a new job classification would be to incorporate the work into an existing job class. However, in reviewing the job duties and knowledge, skills, and abilities :of comparable positions, there are none that require the specific subject matter expertise necessary to perform the work of the proposed classification. The City and'.MEO have,met and conferred regarding the creation of this new job and its inclusion into the-classification plan. The recommendation presented is based upon input from the Police Department and a review ofsimiiar internal and external jobs. At this, time, staff requests the Personnel Commission to approve staffs recommendations in accordance with Personnel-Rule 12 regarding amendments to the City's Classification Plan. STAFF RECOMMENDATION Proposed Job Class Title Police Administrative Services Manager Pay.Grade:.......... .... Pay Grade 599. Action: Create the recommended job classification for inclusion into the City's Classification Plan Affected Employees; None Recommendation: Approve the newly-created job classification at the recommended pay grade ---...._----_---At- ......_.Police Administrative Services..Manager_ cc: Kenneth Small, Police Chief David Bunetta, Police Captain Scott Field, MEO President Item 6. - 13 HB -88- _ CITY OF HUNTING'I`ON BEACH INTER-DEPARTMENTAL COMMUNICATION HUMAN RESOURCES TO: PERSONNEL COM ISSIO FROM: MiCHELE WARREN, SUBJECT: CREATION OF ASS1S TO THE CITY MANAGER JOB CLASSIFICATION DATE: DECEMBER 19,20 The City Manager is restructuring the department by eliminating one Deputy City Manager position, re- titling another DCM to ACM and creating the new.position of ASSISTANT TO THE CITY MANAGER. The proposed._position of Assistant to the City Manager will provide advanced level research and analytical support to the City Manager, including but not limited to legislative policy analysis and intergovernmental relations as well.as oversee a variety of complex and confidential administrative matters. The newly created job classification will be represented by the Management Employees Organization(MEO). -It is recommended theposition be established at pay grade608. The alternative to.establishing o new=job classification.-would be to incorporate the work into an existing -job class. However, in reviewing the job duties, and knowledge, skills, and.abilities of comparable positions, there are none that require the specific subject matter'expertise necessary to perform the work of the proposed classification. Several cities in-.Orange County, including,`;but not limited:to, Anaheim, Fullerton, Garden Grove, Irvine, Newport Beach,"Santa-Ana,.and Westminster have the.:classification of-Assistant-to the City Manager as part of the structure of the City.-Manager's office. The City.and-MEO have met and.conferred regarding the creation of this new:job and'its inclusion into -the classification-plan. The_:recommendation presented. is-based upon input from the City Manager's ._Department and-a.review-of:similar internal and external jobs. -At .this 'time„ :staff :requests :the Personnel 'Commission .to approve stafl'_s recommendations in accordance with-Personnel Rule 12 regarding.amendmentts:.to the_City's Classification Plan. -STAFF RECOMMENDATION p Proposed Job`-Class Title: Assistant to the"rCity:Manager Pay'Grade: :Pay.Grade 608 :.Action: Create the recommended".job classification- :for .inclusion into the City's Classification-'Plan Affected Employees: None _Recommendation: Approve the newly-createdlob classification Aft: Assistant to the City.Manager job specification cc: Fred Wilson, City.Manager Bob Hall, Deputy-City Manager Scott Field, MEO President HB -89- Item 6. - 14