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HomeMy WebLinkAboutResolution No. 2013-56 approving Amendments to the City's Cl is'7r ice'✓/�'�at`��E`M/� t'•� J Dept. ID HR 13-007 Page 1 of 2 Meeting Date: 10/21/2013 CITY OF HUNTINGTON BEACH $.. REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 10/21/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Michele Warren, Director of Human Resources SUBJECT: Adopt Resolution No. 2013-56 approving Amendments to the City's Classification Plan (Payroll Specialist and Building Manager positions) Statement of Issue: The City's Classification Plan requires an amendment to incorporate changes considered and approved by the Personnel Commission at their regularly scheduled meetings held August 21 and September 18, 2013. Financial Impact: Funding for the proposed job classifications is included in the FY 2013-14 Budget. Recommended Action: Adopt Resolution No. 2013-56, "A Resolution of the City Council of the City of Huntington Beach Amending the City's Classification Plan by Adding the Job Classifications of Payroll Specialist and Building Manager and Establishing the Compensation;" Payroll Specialist at Range 554 and Building Manager at Range 644. Alternative Action(s): Reject the amendment to the classification plan. In accordance with Personnel Rule 12-4, if an amendment to the City's Classification Plan is rejected by the City Council, the City Council is to refer such amendments or revisions back to the Personnel Commission with reasons for rejection and its recommendation thereon. Analysis: The Personnel Commission has considered and approved the following amendment to the City's Classification Plan: At the August 21, 2013, meeting, the Personnel Commission approved a new job classification of Payroll Specialist and established compensation at pay grade 554. The position will be represented by the Municipal Employees Association (MEA). The primary responsibility will be to provide advanced technical support in the production and maintenance of the City's payroll and related operational systems, as well as overseeing the work of assigned technical support staff. The budget funds allocated for a vacant Senior Administrative Analyst position will be used to fill the Payroll Specialist job resulting in a savings ($10,860) in the FY 13/14 Budget. At the September 16, 2013, meeting, the Personnel Commission approved a new job classification of Building Manager and established compensation at pay grade 644. The position will be represented by the Management Employees Organization (MEO). The primary responsibility will be to manage the activities of the Building Division within the Planning and Building Department, as well as serve as the City's Building Official. The budget funds allocated for a vacant Permit and HB -59- Item 6. - I Dept.ID HR 13-007 Page 2 of 2 Meeting Date: 10/21/2013 Plan Check Manager position will be used to fill the Building Manager job resulting in a cost-neutral effect to the FY 13/14 Budget. Environmental Status: N/A Strategic Plan Goal: Develop, retain, and attract quality staff. Attachment(s): 1. Resolution No: 2013-56 Specifications for Classifications (Exhibit A& B) Modified Salary Tables (Exhibit C & D) 2. Report to Personnel Commission — 8/21/13 Payroll Specialist 3. Report to Personnel Commission — 9/20/13 Building Manager Item 6. - 2 xB -60- A T-Aton ENT # 1 RESOLUTION NO. 2013-56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE CITY'S CLASSIFICATION PLAN BY ADDING THE JOB CLASSIFICATIONS OF PAYROLL SPECIALIST AND BUILDING MANAGER AND ESTABLISHING THE COMPENSATION WHEREAS, the City Council of Huntington Beach wishes to amend the City's Classification Plan; and The provisions of Personnel Rule 12-4 have been complied with, in that the changes to the City Classification Plan were considered by the Personnel Commission during a public hearing on August 21, 2013 and on September 18, 2013. The Commission voted to recommend to the City Council that the City's Classification Plan be amended to include the classifications of PAYROLL SPECIALIST and BUILDING MANAGER. NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve that the Classification Plan be amended to add the job classification of PAYROLL SPECIALIST and establish compensation at Range 554 ($5,989.20 - $7,420.73) as set forth in Exhibit A which is attached hereto and incorporated by this reference and BUILDING MANAGER and establish compensation at Range 644 ($9,384.00 - $11,625.00) as set forth in Exhibit B which is attached hereto and incorporated by this reference. PASSED AND ADOPTED by the City Council of the city of Huntington Beach at a regular meeting thereof held on the 2 st day of October, 2013. Aft ayor REVIE APPROVED: APPROVED S TO FORM: Fred s n, City Manager F� Jennifer McGrath, City Attorney OV D: irector o Human Resources EXHIBIT A j Rein 6. - 4 iiii -r,_ Exhibit A - Resolution No. 2013-56 S Itq. CITY OF HUNTI,NGTON BEACH CLASS SP_ECIFICATNdN H TITLE: PAYROLL SPECIALIST PERSONNEL COMMISSION APPROVAL: AUGUST 21, 2013 COUNCIL APPROVAL: OCTOBER 21, 2013 JOB CODE: 0458 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEA FLSA STATUS: NON-EXEMPT DUTIES SUMMARY Under general direction, performs a variety of difficult, complex, technical accounting work in the preparation and maintenance of an automated payroll system; including, payroll administration, processing, reporting and recordkeeping; regulatory compliance, and implementation of .technical accounting principles and procedures; performs other related duties as required. DISTINGUISHING CHARACTERISTICS The Payroll Specialist is an advanced journey-level classification and is distinguished from the Senior Payroll Technician by the performance of a variety of difficult, complex and specialized payroll accounting related tasks. The incumbent is expected to perform a full range of broad and complex duties, and works independently based upon specialized knowledge of payroll accounting functions and practices. EXAMPLES OF ESSENTIAL DUTIES Oversees and participates in the input of bi-weekly payroll processing; reviews payroll generated reports for accuracy; edits and corrects errors and balances payroll postings; generates manual paychecks and processes direct deposits; processes special check runs as needed • Evaluates and reviews department data and time records and resolves inconsistencies to ensure conformance with MOD's, policy, regulations, resolutions, California Public Employee Retirement Systems (CaIPERS) requirements and state and federal laws • Reconciles payroll and tax withholding records; , timely prepares and submits state and federal reports;.prepares W-2 forms and reports, processes insurance and other miscellaneous payroll-deductions related to deferred compensation and/or other related employee benefit programs Exhibit A - Resolution No. 2013-56 S CITY,OF HUNTINGTON_BEACH CLASS SPECIFICATION , TITLE: PAYROLL SPECIALIST DATE: JULY 2013 • Prepares reports and reconciliations of employment and payroll records; participates in year-end closing as it relates to payroll; prepares and records journal entries for payroll accruals and records • Updates salary, benefit, tax and related tables, reports, and schedules; audits payroll procedures to identify and develop system changes; works with Information Services to evaluate and implement system modifications and improvements, tests and implements payroll system updates • Interprets FLSA and other payroll-related state and federal tax regulations, and assists management in interpreting and applying regulations regarding FMLA, ADA; Section 125 benefits, CalPERS, Workers' Compensation, Unemployment Insurance and Deferred Compensation programs • Prepares, processes and edits insurance and other payments as required to facilitate employment, terminations, retirements, and deferred compensation • Develops spreadsheets, worksheets, manuals, policies and procedures for a variety of payroll related practices and activities; develops and coordinates payroll schedules with department timekeepers • Responds to data requests for payroll records and information; researches data requests from auditors, vendors and employees; complies with court-issued data and payroll information requests; processes wage garnishments and tax levies • Maintains knowledge of the City's timekeeping system, payroll procedures and accounting, relevant legislative changes to rules, regulations and requirements, attends specialized training, workshops, and seminars to maintain currency in payroll tax law and CalPERS system requirements • Updates payroll database due to changes in collective bargaining agreements, classifications, salary schedules, salary adjustments, and modifications to wage rates • Maintains the integrity of payroll files and the confidentiality of payroll, employment, and benefits information; provides work direction, technical guidance and training to others assisting with the payroll function The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. Management reserves the right to add, modify, change or rescind work assignments as needed. Page 2 of 5 Exhibit A - Resolution No. 2013-56 CiTY OF HUNTINGTON BEACH n S ity _ CLASSFSPEGIFICATiON� _ '� � ° TITLE: PAYROLL SPECIALIST DATE: JULY 2013 l MINIMUM QUALIFICATIONS: Knowledge of: — Principles and practices of payroll accounting preparation and reporting; methods and techniques of payroll processing; — Principles and procedures of financial record keeping and reporting; — Federal and State laws related to payroll and tax accounting; — Federal Labor Standards Act (FLSA) and rules related to eligibility and calculation of overtime and compensatory time; CalPERS retirement and deferred compensation; — Automated timekeeping system software, and payroll system software; Ability to: — Perform payroll accounting functions; prepare and reconcile journal entries; prepare and reconcile various payroll, accounting and financial records; prepare clear and concise financial reports; apply payroll accounting principles to the maintenance of voluminous payroll transactions; prepare a variety of specialized payroll-related reports and statements — Calculate percentages, fractions, decimals and ratios, interpret descriptive statistical reports and/or formulation data; compare, count, differentiate, measure, sort, assemble, copy, record, classify, compute, tabulate and categorize payroll-related data and information; — Analyze data and information using established criteria; utilize and interpret payroll and tax regulations, City policies, memorandums of understanding, state and federal laws and codes, ordinances and resolutions; — Reconcile payroll and related accounts between. the City's timekeeping, accounting, and CalPERS automated systems — Exercise judgment, and decisiveness as required in evaluating information; exercise tact and diplomacy in dealing with sensitive and complex payroll issues; make sound recommendations on payroll-related issues; evaluate alternatives and make appropriate recommendations; discern issues requiring policy determination by superiors; — Establish and maintain effective working relationships with staff and external contacts; — Communicate effectively both orally and in writing; — Maintain confidentiality of employee-related information.; — Act as lead over the payroll function; train other payroll staff; participate in the selection and oversight of staff assigned to the payroll function, Page 3 of 5 Exhibit A - Resolution No. 2013-56 S i CITY OF HUNTI,NGTON BEACHHB ` H r*c. m: CLASS SPECIFICATION T TITLE: PAYROLL SPECIALIST DATE: JULY 2013 — Operate modern office equipment, including computer hardware and software; use of a variety of software applications including spreadsheet and database programs; specialized payroll and tax accounting software; electronic data management. Education: Bachelor's Degree from an accredited college or university in Accounting, Finance, Business, or a related field, including training in payroll, bookkeeping and accounting. Experience: Three years progressively responsible computerized payroll processing experience for a public-sector agency. Supervisory experience desirable. Certifications/License: A valid California drivers' license and an acceptable driving record are required by time of appointment. Fundamental Payroll Certification preferred; Certified Payroll Professional desirable PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS: Incumbents must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Work involves the performance of duties within an office environment that requires the ability to exert a minimal to moderate degree of physical effort. Office work is sedentary to light, involving movement from one area of the office to another; requires the ability to sit for prolonged periods, reach, twist, lean, and lift files (up to 35 lbs.); frequent use of computer keyboard, monitor, mouse and .related peripheral equipment. Requires grasping, repetitive hand movement, and fine motor coordination in the use of computer equipment. Near vision required in reading correspondence and statistical data. Acute hearing required while providing telephone service and communicating in person. Reasonable accommodation for an individual with a qualified disability will be considered on a case-by-case basis. SPECIAL CONDITIONS Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program; due to the performance of field duties that may require operation of a City vehicle. Page 4 of 5 Exhibit A - Resolution No. 2013-56 CITY OF 1HUNTI:NGTON iBEACH CLASS SPECIFICATION H �; IF TITLE: PAYROLL SPECIALIST DATE: JULY 2013 Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. Est.8/2013 Page 5 of 5 EXHIBIT B iiB -n .. Item E. - 9 Exhibit B - Resolution No. 2013-56 CITY OF.HUNTINGTON BEACH Su, pity CLASS SPECIFICATION: Hum;+ 4 TITLE: BUILDING MANAGER PERSONNEL COMMISSION APPROVAL: SEPTEMBER 18, 2013 COUNCIL APPROVAL: OCTOBER.21, 2013 JOB CODE: 0598 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMPT DUTIES SUMMARY Under administrative direction, oversees the operations, services and activities of the Building Division within the Planning and Building Department-, serves as the City's Building Official. DISTINGUISHING CHARACTERISTICS This is a division manager position in the Planning and Building Department having overall responsibility for the administration and interpretation of a variety of Federal, State and Municipal codes related to building inspection, plan check services, permitting and code enforcement. Work is performed under the direction of the department director. Building Manager exercises supervision over assigned technical, professional and clerical staff. EXAMPLES OF ESSENTIAL DUTIES • Provides overall management of the Building Division, oversees the work of staff engaged in building inspections, plan check services, permit issuance, and code enforcement activities • Applies advanced and complex technical knowledge in the review of plans and specifications for conformance to the requirements of building and other requisite codes, ordinances, and/or regulations adopted by the city • Develops and implements division goals and objectives-, recommends new policies and procedures and implements changes to existing operational policies and procedures • Develops and administers the division budget-, monitors expenditures-, • Prepares written and oral presentations for the City Council, city administration, business and civic organizations regarding division projects and activities • Directs the plan review of complex buildings and structures to determine compliance with pertinent codes, requirements and standards Page 1 of 4 Exhibit B - Resolution No. 2013-56 CITY OF HUNTINGTON BEACH S " CLASS SPECIFICATION: HuA : TITLE: BUILDING MANAGER • Interacts with architects, engineers, designers, contractors and homeowners concerning pertinent building regulations, local building codes, State and Federal laws related to building, building safety standards and construction practices • Assigns work activities, projects and programs-, monitors work flow; reviews and evaluates work products, methods and procedures • Selects, trains, motivates and evaluates work of assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures • Responds to difficult and complex inquires, disputes and complaints related to permitting, building codes and regulations • Recommends and drafts model code and ordinance changes • Prepares reports and provides systematic identification and assessment of earthquake hazards in existing structures and new construction • Plans, directs and operates the Building & Safety emergency/disaster response program for building safety assessment and public assistance • Acts as liaison between the division and other City divisions and department, and outside agencies; administers and directs coordination with fire and health agencies as required; serve as staff on a variety of committees as assigned; participate in professional organizations related to assignment • Provides technical and administrative assistance to the Planning and Building Director • Administers, interprets and enforces the provisions of the building codes, municipal regulations and other applicable codes as they relate to building inspection and plan check matters • Conducts operational studies, develops and presents reports, memoranda, letters and other forms of correspondence • Performs other related duties as required. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. Management reserves the right to add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS: Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: • Pertinent Federal, State and local laws, codes and regulations including California Building,.Plumbing; Mechanical, Electrical and Fire Codes • Municipal codes, zoning plans, ordinances regulations enforceable by the City Page 2 of 4 Exhibit B - Resolution No. 2013-56 CITY OF HUNT ON BE, "5u CLASS SPECIFICATION': H �cr. TITLE: BUILDING MANAGER • Professional standards, principles, and practices of building plan checking, inspections, permitting, and code enforcement • Building construction methods and materials, principles of structural design, engineering statistics, advanced mathematics and building inspection; • Adopted building code, disability and energy regulations and other applicable legislation • Principles and practices of public policy, organization, management, administration, budgeting, effective supervision, training and personnel management • Principles and practices of supervision • Modern office procedures and methods • Quality customer service practices • Safety issues and liability reduction Ability to: • Exercise management authority over staff engaged in building inspections, plan check services, permit issuance, and code enforcement activities • Administer and conduct a variety of building plan check and related code activities; prepares or directs the preparation of enforcement complaints for legal action regarding code violations • Analyze and categorize and information, evaluate problems and identify alternative solutions, project consequences of proposed actions and recommend implementation options • Read, interpret and analyze construction plans, blueprints, manuals and specifications; utilize consulting and advisory data and information involving technical, legal, economic, operational and organizational analytics • Develop and modify departmental budgets, policies, procedures and regulations • Exercise sound judgment, decisiveness and rcreativity in the performance of complex technical and analytical r review processes and oversight of division programs; communicate effectively both orally and in writing • Write detailed reports, recommendations, correspondence and specifications, develop and effectively manage contractual agreements • Establish and maintain cooperative and effective working relationships with those contacted in the course of work • Manage and direct staff, ensure professional work standards are met, deliver quality customer service • Act as custodian of records for Building Code Enforcement, Permitting and Plan Check Education: A Bachelor's degree from an accredited college or university in civil or structural engineering, architecture, construction technology or other directly related Page 3 of 4 Exhibit B - Resolution No. 2013-56 CITY OF H,l1NTINGTOM BEACH CLASS`SPECIFICATION` TITLE: BUILDING MANAGER field. A Master's degree desirable. Experience: Five (5) years of increasingly responsible experience performing building plan checking, building inspection, or municipal building construction, including..two (2) years' experience in a supervisory capacity. License/Certificate: A valid California Class C driver's license with an acceptable driving record required by time of appointment. Certification by the International Code Council (ICC) or an equivalent nationally recognized organization as a Building Plans Examiner and as a Certified Building Official required. State of California registration as a Professional Engineer (PE) desirable. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Ability to coordinate eyes, hands, feet and limbs in performing semi-skilled movements such as drawing and data entry. Work is performed indoors and outdoors. The incumbent uses a computer keyboard and related equipment, sits, stands, walks, climbs, stoops, crouches, twists, bends, pushes, pulls, reaches, grasps, lifts and moves tools and equipment weighing 50 pounds or less. When work is performed outdoors, there is full exposure to various weather and temperature conditions. Exposure to noise, dust, grease, smoke, fumes and gases-, work at heights and/or in confined spaces. Requires sufficient physical ability and mobility to stand or sit for prolonged periods, walk on uneven terrain, loose soil, and sloped surfaces. Must utilize approved safety equipment and protective gear, including but not limited to, hard hats, respirators and/or hearing protective devices. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. SPECIAL CONDITIONS Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program; due to the performance of field duties that may require operation of a City vehicle. Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. Est. 09/18/13 Page 4 of 4 �i EXHIBIT C Item n. - 1a ryd -72- K4EA SALARY SCHEDULE EFFECTIVE 0CT0BER8. 2813 Job Descriptions added ' nn changes insalaries Ei- Job 0111 n 42 18 ' 569 36.50, F 5 Item 6 15 MEA SALARY SCHEDULE EFFECTIVE OCTOBER8. 2O13 JobOaonrpdonoaddad - nonhangaoinoakahao IN!71, P Fkmo,#01, Jo 10 26. 0. ?445_ �mnta_lSpecia_li i-661 �6�_6­4t:74_1.19 quipment Support Assist 40.13 0391 Facilities Maintenance Tech ti 0576 ,Ha�,Mat Program Specialist [' .....�06_lfoln '�9_8 43.04 45.41i 47.�l 50.54! 53.32, ­`­646� f4 s' chnici` IT 4 �Info Systems Technician III 64-91— ,,,Info Systems Technician Senior 536 39.13, OF 01 10 Item 6 16 F 5 MEA SALARY SCHEDULE EFFECTIVE OCTOBER 8, 2013 Job Descriptions added - no changes in salaries 1ci '" ePa Grade " A B :" -DIAs 1= p n F �: Y . y. 0451 Library Services Clerk 432 18.81 19.84 20.93 22 08i 23 29 0257 Library Specialist 467 22 39 23 62 1, 24 92 26 29� 27.74 0302 Literacy Program Specialist 504 26 93 28 41 29.97 31 62° 33 36, 0303 Mail Services Clerk 407 16 61� 17.52 18.48 19.50 20.57 0392 oMaint Service Worker 467 22 39 23 62 24 92 26.29 27 74 0394 Maintenance Worker 441 19 68 20.76 21 90 23.10 '72"4370,11 6448 Marine Equipment Mechanic 521 29.33 30.94 32.64 34.43 36 32 0344 Masonry Worker 502 26 65 28 12 29 67 31 30 33 02 0384 Mechanic I 474 23 18 2445 25 80 27.2211 28 72 0348 Mechanic II 495 25 75 27.17 28 66. 30 24 31,90 0347 Mechanic III 507 27 34 28.84 30 43 32 101, 33.87 0206 Media Production Coordinator 494 25 62, 27.03 28.5 30 09' 3174 0380 Media Services Specialist 0, 467 22.39 23.62 24.92 26 29 27.741 0306 .Office Assistant I 399 L 15 95' 16 83 17,761 18 74 19.771, . �0304 Office Assistant ..x.� � ,. r... 6 19.19 ,u II 436 20.25 21 36� 22.53 23 77 0290 Office Specialist 447 20.25 21.36 22.54 23.78 25.09` 0341 Painter 502 26.65 28.12 29.67 31.30: 33.02' 0378 Painter Leadworker 518 28.87 30.46 32.14 33 9 lt 35.78 .. 0485 Paralegal 522 29.4I 31.09 32 80 34.601 36 50 0153 Park Maintenance Crewleader 541 32.40 34 18 36 06 38 04 40 13 0177 Parking Meter Repair Tech 495 25 75 27 17 28 66 30 24 31 90. 0395 Parking Meter Repair Worker 479 23 76g 25 07 26 45 27 91 29 45 0576 Parking/Camping Assistant 441 19 68 20 76 21 90 23 10 24.371 0459 Parking/Camping Crewleader 536 31.59 33 33 35.16 37.09. 39 1 ., �. . g% w,. 26 40 27. 0401 ' r.Pakin Camping Leadworker 500 85 29.38 31.00 32.70` 0455 Parking/Traffic Control Coord 488 = 24 86 26.231 27.67 29 19, 30 80" 0262 Parking/Traffic Control Officr 441 19.68 20.76 21 90 23 10 24 37,, ing/T 0577 Parkraffic Control Supv 501 26 53 27 99 29.53 31 15�, 32 86 0458 Payroll Specialist 554 34 55 36 45 38 46 40 58 42 81 , of H„ 0447 Payroll Technician 475 23.30 24 58 25 93 27 36 28.86t 0295 Permit Technician 458 21 41 22 59 23.83 25 14 26 52 0279 Personnel Assistant 469 22 63 23 87 25 18t 26 56 28 02 0154 Pest Contrl Advisor Crewleader 536 31.59 33.33� 35 16 37.09 39.13 y 0367 Pest Control Specialist 478 23 65 24 95� 26.32 27.77 29 30; 0136 Planning Aide 488 24.86 26.23! 27.67 29.19 30 80'. 0342 1PIumber � 512 ,..,: 019 28 02 29.56 31 19 32 91 34 72 7 Police Photo/Imaging Specialst 509 t 27 62 29.14 30 74 32.43, 34 21 0307 .Police Records Specialist 447 20 25 21.36 22.54 23.78 25.01 0283 Police Records Supervisor 478 23 65 24.95 26 32 27 77 29 30 0282 Police Records Technician 427 18.35 19".36>; 20.42. 21.54 22 72 0308 Police Services Specialist 467 22.39 23 62° 24.92 26 29 27 74" 0215 Police Systems Coordinator 498 f 26.13 27 57 29.09 30 69 32.38, 0399 `Printing Services Technician 452 20 78 21.92 23 13' 24 40, 25 74:. 0584 Program Coord Human Svcs 509 27.621 29.14 30 74 32 43 34 21 0259 Property Officer 486 24.62 25.97 27.401 28 91t 30 50 0205 Public Information Specialist 522 29.47 31.09 32 80 34 60 36.50 0583 Rideshare Coordinator 530 30.66� 32.351 34.13 36 01 37 99 F xB -75-5 Item 6. - 17 MEA SALARY SCHEDULE EFFECTIVE OCTOBER 8, 2013 Job Descriptions added - no changes in salaries PayGrade D #db type flesr�ptiirt A" F �. AN - - .. . 0515 7SCADA Coordinator 536 31 59 33 33 35.16' 37.091 39.13 xaww.. ,.Coordinator z..; s.... 0346 SCADA Technician 512 28.02; 29 56 31 19 32 91� 002810 Senior Accountant 554 34 55 36.45 38.46 40.58L42 81 8 Senior AccountingTechnician 491 25 24, 26 63 28 09 29 63' 31 26" _ 043 4 Senior Code Enforcement Ofcr 540 32.24 34.01 35 88 37 85 39 93 .... 0171 Senior Construction Inspector 555 34 73 36.64 38.65 40 78 43 02 0120 Senior Criminalist 572 37 82 39.90 42 09 44 40 46.84 0135 Senior Deputy City Clerk 532 30 97 32.67 34.47 36 37 38.37 0586 Senior Engineering Technician 559 35 43' 37.382 39 44; 41 61 43.90 0343 Senior Facilities Maint Tech 507 27 34 N 28.84 30 43 32 10 33 87 � 0334 Senior Helicopter Maint Tech 571 37 63 39 70 41.88 44.18 46.61 T, r 0188 Senior Inspector Water Constr 546 33.20 35.03 36 96 38.99 41.1 a Cler., � 0450 ;Senior Libra Specialist 485 24.50� 25 80 23 00 24 27 25 61 , Senor Library Services Clerk 451 20 66 21. Library p 85 27.27 28.77 30 35 542 32 56 0363 Senior Marine Equip Mechanic , 34 35 36 24 38 23 40 33 0446 Senior Payroll Technician 494 25 62 27 03 28 52 30 09 a 31 74 a 0437 Senior Permit Technician 507 27 34 28.84 30.43 32 10 33 87 0168 Senior Printing Services Tech 489 24.99 26.36 27 81 29.34 30 95 0265 `Senior Services Assistant 386 14.95 15.7716.64 17.56 18.53 0481 oSenior Services Transp Coord 1 480 23.90 25.21 26 6028 06 w 29 60 " - w..." hn ," ".. �� 25.75 27.17 2, 0350 Senior Vehicle Body Technician 495 28.66 30.24 31 90 0349 Senior Wastewtr Pump Mechanic 484 24.391 25 73 27.14 28.63 30.201 �. �. 0396 'Senior Water Meter Reader 5, 477 23.53 24.82 26 19 27 63 29 15 0436 Senior Workers Q ' Comp Examiner 529 30.51 32 19 33 96 35 83 37 80 4-1 014 � gMarkings, .. ...... r.�� Crewleader 541 32 40 34.18 36 06 38.04 40 13 8 -Sins& 0338 Signs Leadworker 504 26.93 28.41 29.97 31.62 33.36 0354 Signs/Markings Equip Operator 484 24.39 25.73 27.14 28.63 30.20 0266 Social Worker 499 26 27 27.71 29 23 30.84 32.54 0386 03 Stock Clerk 1 441 19 68 20.76 21.90 23.10 24.37 61 Street Equip Operator 484 24 39 25 73 27 14 28.63 30.20 0150 "'Street Maint Crewleader 536 31 59 33.33 35 16 37.09 39 13 -- 0406 Street Maint Leadworker 510 27.75- 29.28 30 891 32.59 34.38 0183 Survey Party Chief 560 35 61 37 57 39 64� 41.82. 44 12; 0174 Survey Technician I 488 24.86 26.23 27 67 29.19 30.80 0185 Survey Technician II 504 26.93 28 41 29 97 31 62 33.36 0195 Telecommunications Specialist 561 35.79 37 76 39 84 42 03 44.34 0203 Television Produ.cer/Director 522 29.47 31 09 32.8011 ^34.60 36.50 0433 Theater/Media Technician\ 467 22.39 23 62 24.92 26.29 27 74 38 08 Tire Service Worker(T) 468 22 50 23 74 25 05 n 26 43� 27 88 0181 Traffic Engineering Technician 541 32A 34 18 36.06 @ 38.04 l 40 13: 0389 Traffic Maint Service Worker 467 22.39 23.62 24 92 26 29 27 74^'. 04100 Tra M arkings gs Leadworker � 50 26.40 . 8, 32.4 2788, 31.000 32.70 03 Traffic S g aI 14 0140 Traffic Si nal Li ht Crewleadr 5 g / g 41 32.40 34 18 36 06 38 04 40 13 .. . ..�,, L.. 0365 Tree Equipment Operator 484 24 39 25.73 27 14 28 63$ 30 20" " 0144 !Trees Maintenance Crewleader 536 31.59 33.33 35.16 37 09 39.11 0460 "Trees Maintenance Leadworker 500 26.40 27 85 29.38 31.00 32.70 Item 6. - 18 F xB -76- MEA SALARY SCHEDULE EFFECTIVE OCTO8ER8. 2U13 Job Descriptions added ' nn changes insalaries 41.715 31.59 0377 —)',,Water Dist Meters Leadworker 91 !Water Meter Reader 461 -9 56 'Water Meter Repair Technician 03 473 op J'Water Utility Locator _,j imp ` ` F � Item 6 19 EXHIBIT D Item b . ,a Hd -78- MEO SALARY SCHEDULE EFFECTIVE DECEMBER 20, 2010 SALARY SCHEDULE REVISED PER RESOLUTION 2013-XX APPROVED ON 10-21-13 6 0J0b N Jd, escei0ion-11, p "d ; 0516 Accounting Manager 601 43.70 46.10 48.64 51.31 54.13 0025 Admin Analyst 549 33.71 35.56 37.52 39.58 41.76 0084 Admin Analyst Principal 593 41.98 44.29, 46.73. 49.30 52.01, 0089 Admin Analyst Sr 577 38.78 40.91 43.16 45.53 48.03 0078 Assistant City Attorney 663 59.55 62.82 66.27 69.91 73.75 0132 Assistant City Clerk 563 36.15 38.14 40.24 42.45 44.78 0595 Assistant Fire Marshal 599 43.26 45.64 48.15 50.80 53.59 0057 Assistant to the City Manager 608 45.24 47.73 50.36 53.13 56.051 0071 Associate Planner 566 36.69 38.71 40.84 43.09 45.46 0569 Beach Maint Operations Mgr 616 47.09 49.68 52.41 55.29 58.33 0044 Beach Operations Supervisor 576 38.58 40.70 42.94 45.30 47.79 0064 Budget Analyst Senior 569 37.25 39.301 41.46 43.74 46.15 0585 Budget Manager 601 43.70 46.10 48.64 51.31 54.13 0598 Building Manager 644 54.14 57.12 60.26 63.57 67.07 0501 Business Applicatio Supervisor 621 48.27 50.93 53.73 56.68 59.80 0500 Business Systems Manager 641 53.34 56.27 59.37 62.64 66.08 0070 Chief Criminalist 626 49.49 52.21 55.08 58.11 61.31 0024 City Engineer 670 61.65 65.04 68.62 72.39 76.37 0092 Claims Supervisor 584 40.14 42.35 44.68 47.14 49.73 0471 Community Relations Officer 593 41.98 44.29 46.73 49.30 52.01 0065 lCommunity Services Manager 585 40.34 42.56 44.90 47.37 49.98 0097 Construction Manager 616 47.09 49.68 52.41 55.29 58.33 0085 Contract Administrator 584 40.14 42.35 44.68 47.14 49.73 0045 Criminalist Supervisor 598 43.04 45.411 47.91 50.54 53.32 0253 -Cultural Affairs Supervisor 529 30.51 32.19 33.96 35.83 37.80. 0081 Deputy City Attorney 1 579 39.16 41.31 43.58 45.98 48.51 0080 Deputy City Attorney 11 616 47.09 49.68 52.41 55.29 58.33 0079 Deputy City Attorney 111 644 54.14 57.12 60.261 63.57 67.07 0068 Deputy City Engineer 638 52.54 55.43 58.481 61.70 65.09 0090 Deputy City Treasurer MEO 622 48.51 51.18 54.00 56.97 60.10 0571 Deputy Dir of Econ Development 641 53.34 56.27 59.37 62.64 66.08 0027 Deputy Dir of Recr/Bch Devlpmt 647 54.97 57.99 61.18 64.54 68.09 0035 Deputy Director of Public Wrks 671 61.95 65.36 68.96 72.75 76.751 0486 Detention Administrator 577 38.78 40.91 43.16 45.53 48.03 0039 Econ Development Proj Mgr 597 42.82 45.18 47.66 50.28 53.05 0580 jEnergy Project Manager 597 42.82 45.18 47.661 50.28 53.05 0474 Facilities, Devel & Conc Mgr 606 44.80 47.26 49.86 52.60 55.49 0050 Facilities Maint Supervisor 576 38.58 40.70 42.94 45.30 47.79 0131 Fire Medical Coordinator 5741 38.18 40.28 42.50 44.84 47.31 0130 Fire Protection Analyst 5741 38.18 40.28 42.50 44.84 47.31 Page 1 of 3 HB -79- Item 6. - 21 MEO SALARY SCHEDULE EFFECTIVE DECEMBER 20,2010 SALARY SCHEDULE REVISED PER RESOLUTION 2013-XX APPROVED ON 10-21-13 r g a Q a ©�sCl1(3tIOT1 �G sltl A ( E 0590 Fleet Operations Supervisor 576 38.58 40.70 42.94 45.30 47.79 0581 General Services Manager 636 52.03 54.89 57.91 61.09 64.45 0498 GIS Manager 627 49.741 52.48 55.36 58.41 61.62 0043 Housing Manager 625 49.24 51.95 54.81 57.82 61.00 0006 Human Resources Manager 633 51.25 54.07 57.04 60.18 63.49 0489 Info Syst Communications Mgr 627 49.74 52.48 55.36 58.41 61.62 0200 Info Syst Computer Ops Manager 627 49.74 52.48 55.36 58.41 61.62 0038 Info Systems Manager 642 53.61 56.56 59.67 62.95 66.41 0075 Inspection Manager 619 47.78 50.41 53.18 56.11 59.20 0073 Inspection Supervisor 587 40.76 43.00 45.36 47.85 50.48 0251 Investigator 546 33.20 35.031 36.96 38.99 41.13 0158 Landscape Architect 574 38.18 40.281 42.50 44.84 47.31 0049 Landscape Maint Supervisor 576 38.58 40.70 42.94 45.30 47.79 0095 Law Office Manager 549 33.71 35.56 37.52 39.58 41.76 0572 Liability Claims Coordinator 556 34.90 36.82 38.85 40.99 43.24 0030 Maintenance Operations Mgr 636 52.03 54.89 57.91 61.09 64.45 0032 Marine Safety Division Chief 626 49.49 52.21 55.08 58.11 61.31 0048 Mechanical Maint Supervisor 576 38.58 40.70 42.94 45.30 47.79 0441 Neighbrhd Preservtion Prog Mgr 617 47.31 49.91 52.66 55.56 58.62 0490 Network Systems Administrator 605 44.56 47.01 49.60 52.33 55.21 0443 Payroll Systems Analyst 587 40.76 43.00 45.36 47.85 50.48 0098 Permit& Plan Check Manager 644 54.14 57.12 60.26 63.57 67.07 0209 Permit & Plan Check Supervisor 575 38.38 40.49 42.72 45.07 47.55 0453 Personnel Analyst 548 33.54 35.38 37.33 39.38 41.55 0060 Personnel Analyst Principal 593 41.98 44.29 46.73 49.30 52.01 0464 Personnel Analyst Senior 574 38.18 40.28 42.50 44.84 47.31 0099 Plan Check Engineer 610 45.70 48.21 50.861 53.66 56.61 0444 Planning Manager 627 49.74 52.48 55.361 58.41 61.62 0594 Police Admin Services Manager 599 43.26 45.64 48.151 50.80 53.59 0022 Police Communications Manager 577 38.78 40.91 43.16 45.53 48.03 0094 Police Records Administrator 577 38.78 40.91 43.16 45.53 48.03 0028 jPrincipal Accountant , 581 39.55 41.73 44.02 46.44 48.99 0096 Principal Civil Engineer 635 51.77 54.62 57.62 60.79 64.13 0072 Principal Electrical Inspector 568 37.07 39.111 41.26 43.53 45.92 0076 Principal Inspector Plb/Mech 568 37.07 39.11 41.26 43.53 45.92 0482 Principal Librarian 567 36.88 38.91 41.05 43.31 45.69 0074 lPrincipal Planner 617 47.31 49.91 52.66 55.56 58.62 0579 Project Manager 597 42.82 45.18 47.66 50.281 53.05 0037 Project Manager Assistant 5661 36.691 38.711 40.84 43.09 45.46 0496 Public Safety Systems Manager 6301 50.491 53.271 56.20 59.29 62.55 Page 2 of 3 Item 6. - 22 HB -80- MEO SALARY SCHEDULE EFFECTIVE DECEMBER 20,2010 SALARY SCHEDULE REVISED PER RESOLUTION 2013-XX APPROVED ON 10-21-13 W, PIN 0497 Public Safety Systems Supv 623 48.76 51.44 54.27 57.25 60.40 0083 Purchasing&Central Svcs Mgr 594 42.20 44.52 46.97 49.55 52.27 0093 -Real Property Agent 597 42.82 45.181 47.66 50.28 53.051 0042 IRec& Hmn Svcs Superintendent 616 47.09 49.68 52.41 55.29 58.33 0054 Risk Manager 625 49.24 51.95 54.81 57.82 61.00 0519 Safety/Loss Prevention Analyst 574 38.18 40.28 42.50 44.84 47.31 0069 Senior Civil Engineer 601 43.70 46.10 48.64 51.31 54.13 0484 Senior Deputy City Attorney 654 56.92 60.051 63.35 66.83 70.511 0499 Senior info Systems Analyst 604 44.35 46.791 49.36 52.08 54.94 0077 Senior Librarian 537 31.75 33.501 35.34 37.28 39.33 0036 Senior Planner 597 42.82 45.18 47.661 50.28 53.05 0046 Senior Recreation Supervisor 563 36.15 38.14 40.24 42.45 44.78 0575 Senior Sprvsr Cultural Affairs 563 36.15 38.14 40.24 42.45 44.78 0578 Senior Sprvsr Human Services 563 36.15 38.14 40.24 42.45 44.78 0034 Senior Traffic Engineer 601 43.70 46.101 48.64 51.31 54.13 0457 Special Events Coordinator 529 30.51 32.191 33.96 35.83 37.80 0488 Street Maint Supervisor 576 38.58 40.701 42.94 45.30 47.79 0473 Supervisor, Dev& Petro-Chem 578 38.96 41.10 43.36 45.75 48.27 0133 Supervisor, Prkng&Cmping Fac 563 36.15 38.14 40.24 42.45 44.78, 10033 Transportation Manager 643 53.87 56.83 59.96 63.26 66.74 0051 ITree maintenance Supervisor 576 38.58 40.70 42.94 45.30 47.79 0483 Utilities Manager 640 53.07 55.99 59.07 62.32 65.75 0487 Wastewater Supervisor 5761 38.58 40.70 42.94 45.30 47.79 0052 Water Distribution Supervisor 5761 38.58 40.701 42.941 45.30 47.79 0053 Water Production Supervisor 5761 38.58 40.701 42.941 45.30 47.79 Page 3 of 3 HB -81- Item 6. - 23 ATTACHMENT #2 CITY OF HUNTINGTON BEACH INTER-DEPARTMENTAL. COMMUNICATION HUMAN RESOURCES TO: PERSONNEL COMMISSION FROM: MICHELE WARREN, DIRECTOR OF HUMAN RESOURCES SUBJECT: CREATION OF PAYROLL SPECIALIST DATE: AUGUST 21, 2013 In an effort to better address the City's payroll needs, the Finance Department is seeking to restructure the payroll division by creating a new job classification of Payroll Specialist to be represented by the Municipal Employees Association (MEA). This newly created classification will be responsible for providing advanced technical support in the production and maintenance of the City's payroll and related operational systems, as well as overseeing the work of assigned technical support staff. There is presently no advanced journey level classification with the required skill set. The alternative to establishing a new job classification would be to incorporate the work into an existing job class or to utilize an improperly matched higher level job class. However, in reviewing the overall job duties, and the required knowledge, skills, and abilities of existing classifications; there are none that require the specific skills set necessary to perform the work of the proposed classification. It is the intent of the Finance Department to use budget funds allocated for a vacant Senior Administrative Analyst position to fill the Payroll Specialist job. Doing so will result in a cost-neutral impact on the FY '13/14 budget. The City and MEA have met and conferred regarding the creation of this new job and its inclusion into the classification plan. The recommendation presented is based upon input from the Finance Department and a review of comparable external jobs. At this time, staff requests the Personnel Commission to approve staff's recommendation in accordance with Personnel Rule 12 regarding amendments to the City's Classification Plan. STAFF RECOMMENDATION Proposed Job Class Title Payroll Specialist Proposed Pay Grade: 554 Affected Employees: None Action: Approve recommended job classification Att: Payroll Specialist Job Class Specification Cc: Lori Ann Farrell, Finance Director Judy Demers, MEA President Item 6. - 24 HB -82- ATTACHMENT #3 CITY OF HUNTINGTON BEACH Y INTER-DEPARTMENTAL COMMUNICATION HUMAN RESOURCES TO: PERSONNEL COMMISSION FROM: MICHELE WARREN, DIRECTOR OF HUMAN RESOURCES SUBJECT: CREATION OF BUILDING MANAGER JOB CLASSIFICATION DATE: SEPTEMBER 18, 2013 As part of the FY 2013/14 budget process, the Planning & Building Department is seeking to restructure the building division by creating a new job classification of Building Manager. The new classification will be represented by the Management Employees Organization (MEO). The pay grade for the position is recommended at Range 644. It is the department's intent to merge the permit and plan check services, inspection services, and code enforcement operations into one unit reporting to the Building Manager. Currently each of these functions report to an individual manager. This position would also be the designated Building Official for the City. The alternative to establishing the recommended job classification would be to incorporate the work into an existing job class. However, in reviewing the overall job duties and the required knowledge, skills, and abilities of existing classifications, there are none that require the specific skill set necessary to perform the work of the proposed classification. It is the intent of the Planning & Building Department to use budget funds allocated for a vacant Permit and Plan Check Manager position to fill the Building Manager job. Doing so will result in a cost-neutral impact on the FY '13/14 budget. The City and MEO have met and conferred regarding the creation of this new job and its inclusion into the classification plan. The recommendation presented is based upon input from the Planning & Building Department and a review of similar internal and external classifications. At this time, staff requests the Personnel Commission to approve staff's recommendations in accordance with Personnel Rule 12 regarding amendments to the City's Classification Plan. STAFF RECOMMENDATION Proposed Job Class Title Building Manager Pay Grade: Pay Grade 644 Action: Approve the newly-created job classification at the recommended pay grade for inclusion into the City's Classification Plan Affected Employees: None Att: Building Manager cc: Scott Hess, Planning & Building Director Tom Graham, MEO President HB -83- Item 6. - 25