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Home My WebLink AboutStipend Increase Reserve Police Officers-Additional Compensa t �'&nyw) Council/Agency Meeting Held: ob^63—m' Deferred/Continued to: ,XA proved ❑ Conditionally Approved ❑ Denied Dae i Cler ` Signature i Council Meeting Date: June 3, 2002 Department ID Number: PW 02-56 CITY OF HUNTINGTON BEACH REQUEST FOR ACTION o 0 SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS , < r;` SUBMITTED BY: RAY SILVER, CITY ADMINISTRATOR60/6/ J� PREPARED BY: ROBERT F. BEARDSLEY, DIRECTOR OF PUBLIC WORKS SUBJECT: Approve Special Duty Pay for Interim Water Operations Management Assignments Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments) Statement of Issue: The Water Operations Division is currently managed by a consultant. This action will temporarily assign managerial duties to supervisory employees, pending resolution of staffing issues. Funding Source: With the reduced cost of professional services, an overall savings of approximately $54,000 will be realized in Water Operations Administration, 50685801. Recommended Actions: 1. Authorize a special duty pay adjustment to Howard Johnson, Water Production Supervisor, of$8.89 per hour, effective June 10, 2002, and continuing through December 14, 2002. 2. Authorize a special duty pay adjustment to Jay Kleinheinz, Water Operations Crewleader, of$3.96 per hour, effective June 10, 2002, and continuing through December 14, 2002. Alternative Action(s): Deny the special duty pay request and direct staff to consider other, alternative department restructuring options. REQUEST FOR ACTION MEETING DATE: June 3, 2002 DEPARTMENT ID NUMBER: PW 02-56 Analysis: Since May 17, 1999, the Water Operations Division has been fortunate to secure the services of Dennis MacLain through the professional engineering firm Psomas, Inc., to provide management oversight of our water utility. The goal in Public Works and throughout the organization, however, has changed in that all consultants serving in day-to- day operational roles will be eliminated. Mr. MacLain's contract has been renegotiated to correlate with assignment of staff members to replace Mr. MacLain's operational duties. Water Production Supervisor, Howard Johnson, is recommended to be assigned to an interim Water Operations management position, overseeing the entire day-to-day production, distribution, operation, maintenance and all ancillary duties of the water utility function, as well as the overall stormdrain pump station maintenance program. Mr. Johnson is a long-term, exemplary employee, possessing full knowledge, skills and abilities necessary to manage the Water Operations Division. It is anticipated that he would be reassigned for at least six months. As a complement to Mr. Johnson's role in handling the internal service delivery operations, the professional services contract with Psomas will be amended to take advantage of Mr. MacLain's stature and contacts in the water industry. In this capacity, Mr. MacLain will represent the City of Huntington Beach in all external water industry meetings, interfacing with the Department of Public Works on a regular basis to ensure continuity. The amended contract can be consummated administratively, without further Council action. Finally, to assist Mr. Johnson in his managerial role, it is recommended that Water Operations Crewleader, Jay Kleinheinz, be provided special duty pay to compensate for additional duties in the Water Production section. This special assignment would be concurrent with Mr. Johnson's additional duties. It is expected that some overlap of current duties and reassigned duties would occur for both Mr. Johnson's and Mr. Kleinheinz' positions since they would be functioning with fewer staff resources. An organization chart (Attachment 1) shows the positions affected by the proposed action. The functions of all remaining staff would be negligibly impacted and no further temporary assignments are necessary. The Water Operations Management Costs (Attachment 2) show the comparative, annualized cost savings of approximately $54,000 between staffing under the present arrangement and the proposed action. Position titles would remain unchanged; only the hourly pay rates would be affected. Both staff members currently receive either a vehicle allowance or a vehicle so this benefit would be unchanged. Mr. Johnson and Mr. Kleinheinz would remain in their current bargaining units; Mr. Kleinheinz would, thus, continue to be eligible for MEA overtime compensation at a higher rate. This would have a nominal impact on the costs as shown. GAR C A\2002\02-056 June 3 Beardsley-LD (Extra Duty Pay for WOPS MGT).doc -2- 5/22/2002 3:33 PM REQUEST FOR ACTION MEETING DATE: June 3, 2002 DEPARTMENT ID NUMBER: PW 02-56 Environmental Status: Not applicable Attachment: City Clerk's . . - Number No. Description 1 Public Works Department, Water Operations Division Organization Chart 2 Water Operations Management Costs Analysis RCA Author: Robert F. Beardsley:jm GAR C A\2002\02-056 June 3 Beardsley-LD (Extra Duty Pay for WOPS MGT).doc -3- 5/22/2002 3:33 PM ATTACHMENT # 1 W to Orcpet_io s Water Operations Manager Distribution Administration Production Water Distribution Supervisor Engineering Aide Rick Olson Vacant Water Production Supervisor Sefit nior Administrative Howard Johnson Maintenance CMeters Analyst Ken Dills Crewleader—Water Pumping/Supply Water Quality Crewleader—Water Distribution Meters Distribution Maintenance Gene Venn Bert Cardon Leadworker Armando De La Torre Customer Service Warehouse Crewleader Water Quality Leadworker Leadworker Mike Newton Water Operations Coordinator David Boucher Pete Hughes Jay Kleinheinz (Vacant) Tom Sturgeon Bill Applebee Accounting Lee Norton Technician II Administrative Warehousekeeper Cross Connection Equipment Ana Thueson Secretary Debbie Harper Leadworker Control Specialist II Equipment Operator Sheila Rogers Mike Fry (Vacant) Operator Dave Pineda Field Service Gary,Eddington Jesus Hurtado Rudy Ocampo Representative Office Assistant H Storekeeper Water Quality Curtis Allen Ken Wenzel Vicki VickeryESteve Tull Technician Service Worker Y Water Systems Jim Corbett Linda Rudd Technician III Service Worker Gary Reinhardt Meter Repair Worker Anthony Rizco Kurt Youngberg Jon Goldstein Dean Sunter Steve Styles Steve Kowny Vince Madrid Scott Adams Y Albert Zuniga Eric Borkenhagen Water Systems aintenance Servici Henry Canales Technician II Darol Fitch Worker Rod Houser Frank Montes Maintenance Senior Meter Reader Mike Hehn Matt Print Worker Larry Mahon y Jerry Martinez Richard Legere Water Systems Kevin Scally Meter Reader Teachnician I Chris Cassotta Jeff Branch Jeff Harris Bill Crisp Bob Saltarelli (Vacant) (2) ATTACHMENT #2 WATER OPERATIONS DIVISION MANAGEMENT COST ANALYSIS CURRENT ORGANIZATION PERSON HOURLY RATE ANNUAL HOURS EXTENSION Johnson $ 35.24 2080 $ 73,300 Kleinheinz $ 29.30 2080 $ 60,944 MacLain $115.00 1550 ) $178,250 ANNUALIZED - - - - - - TOTAL $312,494 PROPOSED ORGANIZATION PERSON HOURLY RATE ) ANNUAL HOURS EXTENSION Johnson $ 44.13 2080 $ 91,790 Kleinheinz $ 33.2616) 2080 $ 69,181 MacLain $125.00 780 $ 97,500 ANNUALIZED - - - - - - TOTAL $258,471 Notes: (1) Nominal additional costs for employees' department and city overhead expenses have been omitted from these calculations. (2) MacLain's current contract budgets 24 hours per week of on-site time; all after-hours activities are billed as additional time. The hours shown depict his average annual hours over the past three years. (3) MacLain's proposed assignment is budgeted at an average of 15 hours per week;charges would be based on actual time. MacLain's outside services would deflect about one-third of the major duties normally assigned to the Water Operations Manager. (4) MacLain's proposed hourly rate reflects an 8.7%adjustment for current corporate billing rates. (5) Johnson's new hourly rate is 2/3 the difference between the base hourly rates of Water Production Supervisor($35.24)and Water Operations Manager($48.51). (6) Kleinheinz'new hourly rate is 2/3 the difference between the base hourly rate of Water Operations Crewleader($29.30)and Water Production Supervisor($35.24). RCA ROUTING SHEET . INITIATING DEPARTMENT: Public Works SUBJECT: Approve Special Duty Pay for Interim Water Operations Management Assignments COUNCIL MEETING DATE: June 3, 2002 :RCA:ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Attached Contract/Agreement (w/exhibits if applicable) Signed in full by the City Attorney Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement Unbudget, over$5,000) Not Applicable Bonds If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION, FOR MISSING ATTACHMENTS` REVIEWED RETURNED FOR RDED. Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN:OF ITEM Space . Only) RCA Author: Beardsley:jm