HomeMy WebLinkAboutUpgrade of a Part-Time Traffic Bureau Office Assistant to a VITY'OF HUNTINGTON BEA
MEETING DATE: July 17, 2000 DEPARTM & Nl &-k0�0)-
Council/Agency Meeting Held: 1
Deferred/Continued to:
A proved ❑ Conditionally Approved ❑ Denied Y ity er ignature
Council Meeting Date. July 17, 2000 Department ID Number: PD00-016
CITY OF HUNTINGTON BEACH __;
N
O
O
REQUEST FOR COUNCIL ACTION -`
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS)
T.
SUBMITTED BY: Ray SILVER, City Administratoragd
PREPARED BY: RONALD E. LOWENBERG, Chief of Police 14 As-Tian
SUBJECT: Approve the Upgrade of one Part —Time Traffic Bureau Office
Assistant to a Full-Time Police Records Technician.
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,
Attachment(s)
Statement of Issue: In 1999 the City authorized the hiring of four Parking Control Officers
(PCOs) to support the change in street sweeping from once a month to twice a month.
Since that expansion of the street sweeping program, traffic citations have increased
146%. The increase in parking citations has augmented the workload on the office staff in
the Traffic Division of the Police Department. The office staff was not changed to
accommodate the adjustments in the workload. To meet the demands placed upon the
division it is necessary to increase one part-time office assistant to a full-time police
records technician. The funding for the current part-time clerical position is through the
Statewide Abandoned Vehicle Program (SAAV).
Funding Source:
The increased cost for the position would be funded through the Statewide Abandoned
Vehicle Program (SAAV), account E-SV-PD-338-110. The Orange County Transit
Authority administers this program. The program Administrator, Michael Jensen has
approved the additional expenditure based on the needs of the program. The increase of
$21,722.80 may be funded through the Statewide Abandoned Vehicle Program (SAAV). / C
RCA Traffic Clerk -2- 7/7/0010:55 AM
AUTHOR: Traffic
R"QUEST FOR COUNCIL ACTION
MEETING DATE: July 17, 2000 DEPARTMENT ID NUMBER:
Recommended Action:
1. Approve the position upgrade from Recurrent Office Assistant I, to Permanent Full-time
Police Records Technician
2. Approve the appropriation of $21,723 from the unreserved, undesignated Statewide
Abandoned Vehicle program (SAAV).
3. Authorize the expenditure of funds not to exceed a total of $36,940 in salaries and
benefits for the upgrade of one Recurrent Office Assistant to a Permanent Full-time
Police Records Technician
Alternative Action(s):
Do not approve the upgrade of one Recurrent Office Assistant to a Permanent Full-time
Police Records Technician.
Analysis:
During the summer months, the Police Department has traditionally increased staffing in
the Traffic Bureau to meet the needs of the community. The number of abandoned
vehicles impounded in the summer is also significantly higher than during the winter. The
clerical staff is particularly impacted due to an increase in arrests and citations. The police
department has utilized field Parking Control Officer (PCO) and other staff to assist in
meeting the increased clerical needs for the summer months.
Since the introduction of bi-monthly street sweeping and four new PCOs, there has been a
significant increase in storage of abandoned vehicles, parking citations and other traffic
related issues on a year-round basis. The Traffic Division has found that the office
workload has far exceeded existing resources. To meet the demands of the additional
workload, the Traffic Division has been forced to utilize other staff on a year round basis.
This is usually a field officer that is removed from their regular duties to assist in the office.
The Traffic Division is requesting an increase in a part-time recurrent Office Assistant to a
full-time Police Records Technician. The total cost for the upgraded position is
$36,940.80. Currently, the Statewide Abandoned Vehicle Program (SAAV) funds $15,218
in salaries for a part-time clerk. If the upgrade of the position were approved, the
difference of $21,723 would be funded through the same program.
RCA Traffic Clerk .3. 7/7/00 10:55 AM
AUTHOR: Traffic
Rr-QUEST FOR COUNCIL ACTION
MEETING DATE: July 17, 2000 DEPARTMENT ID NUMBER:
The part-time clerk handles all data input for the SAAV program, traffic collision, DUI, and
citation data input for driving on a suspended license. This position upgrade will reduce
overtime for the clerical staff and eliminate the need to utilize field PCOs to assist at the
Traffic counter. The utilization of a field PCO translates to a loss of parking revenue. The
proposed change would allow immediate recruitment for full-time support during the
summer months.
COUNCIL POLICY REGARDING REQUESTS FOR AN APPROPRIATION OF FUNDS:
As adopted by the City Council in March 1998, all requests for appropriation of funds must
meet one of the following criteria; 1) The request is for an unanticipated emergency, 2) the
request is required to implement labor negotiations, or 3) The request will be offset by
related new revenues.
The new appropriations being requested will be fully offset by the Statewide Abandoned
Vehicle Program fund.
Environmental Status:
None
Attachment(s):
City Clerk's
. - NumberDescription
.................
1 FIS
2 Memo dated June 29, 2000, Titled Traffic Bureau Clerical Needs
RCA Author: Sgt. Bill Peterson/Shawna Krone-Schmidt
RCA Traffic Clerk -4- 717/00 10:55 AM
AUTHOR: Traffic
ATTACHMENT # 1
j, #& CITY OF HUNTINGTON BEACH
IOU INTERDEPARTMENTAL COMMUNICATION
To: Ray Silver, City Administrator
From: John Reekstin, Director of Administrative Services
Subject: FIS 2000-51 — Approval of Traffic Bureau Clerical Staff
Upgrade
Date: June 6, 2000
As required by Resolution 4832, this Fiscal Impact Statement has
been prepared for "Approval of Traffic Bureau Clerical Staff
Upgrade."
If the City Council approves this request (total appropriation
$21 ,723), the estimated unreserved, undesignated Statewide
Abandoned Vehicle Program (SAAV) Fund balance at September 30,
2000 will be $45,000.
Jo Reekstin,
Director of Administrative Services
ATTACHMENT # 2
CITY OF HUNTINGTON BEACH
remINTER-DEPARTMENT COMMUNICATION
HUNTINGTON BEACH
TO: RONALD E. LOWENBERG
CHIEF OF POLICE
(Via Chain of Command)
FROM: W. PETERSON, Motor Sergeant
Traffic Bureau
DATE: June 29, 2000
SUBJECT: TRAFFIC BUREAU CLERICAL NEEDS
We are now in our summer deployments that traditionally requires increased staffing in the
Traffic Bureau. The clerical staff is particularly impacted do to an increase in arrests and
citations. The number of abandoned vehicles impounded in the summer is also significantly
higher than the winter deployment. The part time clerk position funded by the State Wide
Abandoned Vehicle Program (SAAV), not only handles all data input for the SAAV program, she
also handles traffic collision, DUI, and citation data input for driving on a suspended license.
Unfortunately this part-time staff position become vacant by the end of this month.
Due to our on-going need for support staff, I would like to propose a long-term solution; upgrade
the recurrent clerical position in the Traffic Bureau to a permanent full-time position. This
change would provide immediate full-time support and allow the Parking Control Supervisor
time to properly supervisor the increased staff hired to work the street-sweeping program.
Although the figures listed below represent an increased cost, the current salary as well as any
increase will be funded through the Statewide Abandoned Vehicle Program (SAAV) which is
administered by the Orange County Transit Authority. The program Administrator, Michael
JENSEN has approved the additional expenditure based on the needs of the program.
The cost increase for the requested change would be as follows:
Current: Office Assistant I - STEP 325C $12.28/hr. plus $.18/hr. for Workers
Compensation = $12.46/hr.
Proposed: Police Record Technician - STEP 357E $13.66/hr. plus 30% for full benefits =
$17.76/h r.
The current authorized program personnel costs for SV-PD-338 are $15218.00 for 1000 hours.
Revised program personnel costs will be $36940.80 for 2080 hours, an increase of $21722.80
to be funded by the SAAV account. To fund this position in the General Fund, instead of the
SAAV account, we could utilize salary savings in Program 338 based on vacant positions from
the 1999-2000 fiscal year.
WCP:wp
RCA ROUTING SHEET
INITIATING DEPARTMENT: POLICE
SUBJECT: TRAFFIC BUREAU CLERICAL STAFF UPGRADE
COUNCIL MEETING DATE: I July 17, 2000
.... ........ ..........__ _ ........ . . ..... ........ _...... ......... .. ........... .......... _ ............... ............ .. .........
A T TAT
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over $5,000) Attached
Bonds (if applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
...
EXPLANATION FOR MI'S ING ATTACHMENTS
........ ......... ......... ............ ....... . ....
REVIEW = R UR D FORWARDED
_... . ... ......
Administrative Staff ( ) ( )
Assistant City Administrator (Initial) ( ) ( )
City Administrator (Initial) ( ) ( ate )
City Clerk ( )
........ ....... _ .........
..
EXPLANATION FOR RETURN OF ITEM.
Only)(Below Space For City Clerk's Use
AUTHOR: Sergeant W. Peterson/S. Krone-Schmidt