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HomeMy WebLinkAboutGENERAL PLAN ADVISORY COMMITTEE - GPAC - Appointments ch REQUES f FOR CITY COUNCIL, ACTION Date February 15, 1993 Submitted to: Honorable Mayor and City Council Members Submitted by: Michael, T. Uberuaga, City Administrator Prepared by: Michael Adams, Director of Community Developm4n Subject: APPOINTMENT OF NEW MEMBERS TO GPAC- APPROv. CITY CClIUNG:;,. . EXce�o #3 Consistent with Council Policy? " Yes [ ] New Policy or Exc p -- " EdTY GLE#� Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions,Attachments: STATEMENT OF ISSUE. The City Council initially appointed all of the individual members of the General Plan Advisory Committee by formal minute action. The RCA for that meeting is attached to this report . In order to change memberships on the GPAC, it is necessary for the City Council to- take formal action- to appoint the new members . Six new members are proposed at this time for appointment to the GPAC and three other members should be officially recognized. RECOMMENDATION• Motion to: ."Appoint six new members to the General Plan Advisory Committee: Mark Porter, Primary - Huntington Beach Tomorrow Tom Livengood, Primary - Amigos de Bolsa Chica Aileen Manley, Primary - Westminster School District a Bob Dettloff, Alternate - Amigos de Bolsa Chica Shirley Dettloff, Alternate - Planning Commission a Jan Shomaker, Alternate - Council Representative (Jim Silva) " Motion to: "Recognize as official members of GPAC, three individuals who have been attending GPAC meetings as unappointed alternates or primary replacements : George Cross, Primary - City Council Representative (Don MacAllister) Chris Cristie, Alternate - City Council Representative (Earl Robittaille) Loretta Wolff, Alternate - City Council Representative (Grace Winchell) " PIO 5/85 Motion to. "Require that all newly pointed members shall a re to the following rZofcont when considering vo on GPAC items : Newly bers shall not a on issues for which they have nnt for previ discussions, unless they have rudio tape , handouts and minutes from previo meeti s . " ANALYSIS• On January 6, 1992 the City Council appointed the General Plan Advisory Committee by formal minute action. This action included appointment of not only a list of organizations to be represented, but also individuals to represent those organizations as either Primary or Alternate members . 28 people representing 15 boards and organizations were appointed. When the GPAC was first established it was recognized that for their work to have credibility, the members would need to develop considerable expertise in planning issues . In order to develop that expertise, the Committee received presentations from economic and planning experts as well as from many property and business owners in the City. All of the voting which the GPAC has done has been based on the information they previously received. That extensive background of knowledge and dialogue is what establishes the credibility of the GPAC' s actions . When the GPAC first met, they voted to approve by-laws governing the procedures and responsibilities of the Committee. Their own by-laws recognized the importance of continuity of membership. The following pertinent by-laws were adopted: - Membership is appointed by the Mayor and City Council . - GPAC members are expected to attend all officially scheduled meetings of the full Committee and subcommittee. - A Committee member shall be automatically removed from the Committee after the third unexcused absence. - The Mayor and City Council may appoint a new Committee member to replace a member removed due to absence. - The terms of the individual Committee members shall run with the life of the Committee. RCA -2- (5799d) • Under the. above by-laws, several Committee members have been removed from the Committee due to non-attendance. The ASCON Ad-Hoc Committee is no longer represented, and recently, two school district members were removed. Also under the above by-laws, any appointment of new members must be made by the Mayor and City Council, not by the GPAC. For this reason, staff has forwarded the names of six individuals who desire to become voting members of the GPAC. Those individuals are: Mark Porter, Primary for Huntington Beach Tomorrow Tom Livengood, Primary for Amigos de Bolsa Chica Aileen Manley, Primary for Westminster School District Bob Dettloff, Alternate for Amigos de Bolsa Chica Shirley Dettloff, Alternate for Planning Commission Jan Shomaker, Alternate for City Council (Jim Silva) The City Council needs to consider these individuals and make appointments as they deem appropriate. Staff is recommending that the six nominees be appointed by the City Council since the names were submitted by the organizations which they wish to represent. All of the organizations were previously represented on the GPAC by Council appointment . In addition, the City Council may wish to consider reappointing a member to represent the ASCON Ad-HOC Committee which is no longer represented. Additionally, three other individuals were unofficially added to the GPAC during some of the early meetings . Those individuals could be formalized as voting members of the GPAC now as well . Staff did not raise the issue previously because those individuals came on early enough in the process that they had not missed a significant amount of the background discussions . Those individuals were: George Cross, Primary replacement for Council Representative Roger Slates Chris Christie, Alternate for Council representative Dick Kelter Loretta Wolff, Alternate for Council representative Debbie Cook Lastly, due to the previously-stated staff concerns pertaining to GPAC credibility, the City Council may wish to consider direction regarding rules for prior knowledge of issues before voting is allowed by new members . Staff is suggesting a policy similar to that which the Planning Commission and City Council follow which requires that members who have not been present for previous testimony and discussion must review tapes and minutes before voting. It is staff ' s suggestion that the Council direct the GPAC to incorporate this requirement into their by-laws . RCA -3- (5799d) Future Actions by the GPAC: At this point in time, approximately half of the work of the GPAC is completed. The Committee has reviewed land use issues City-wide and has incrementally voted on a new land use plan for the City. That plan is undergoing traffic and fiscal impact analysis and will be presented to the public for input at a Public Workshop to be held on February 24, 1993 at City Hall . Over the next several months the GPAC will begin review of the various other Elements of the General Plan, including Circulation, Economic Development, Urban Design, Recreation, Public Facilities and other issues . New technical knowledge will be necessary for the members to accrue in order to act with credibility on the various Elements . It is therefore important that continuity of membership remain an important criteria for GPAC members to adhere to. Staff recommends that the City Council retain authority for consideration and appointment of any new members who may request admittance to the GPAC. FUNDING SOURCE: No funds are required for the appointment of new members, though the operation of the GPAC itself is a significant portion of the overall cost of the General Plan Update. This project was contracted by the City Council in September 1991. ALTERNATIVE ACTION: The City Council may delegate appointment of new members to the GPAC itself . ATTACHMENTS: 1. City Council RCA dated January 6, 1992 2 . GPAC By-Laws MTU:MA:HS: lp RCA -4- (5799d) REQUE` `� FOR CITY COUNC. _` ACTION January 6 , 1992 Date mitted to: Honorable Mayor and City Council Members Submitted by: Michael T. Uberuaga , City Administrator Prepared by: Michael Adams , Director of Community Develop An Subject: APPOINTMENT OF GENERAL PLAN ADVISORY COMMITTEE (GPAC) MEMBERS Consistent with Council Policy? KYes ( ) New Policy or Exception Statement of Issue, Recommendations, Analysis, Funding Source, Alternative Actions, Attachments: STATEMENT OF ISSUE: Transmitted for City Council consideration are the proposed appointments to the General Plan Advisory Committee . RECOMMENDATION: Motion to : "Appoint the attached list of proposed members and alternates to the 'PAC . ANALYSIS : On December 2 , 1991 , the City approved the formation of a 22 member General Plan Advisory Committee (GPAC) to help guide the comprehensive General Plan Update . The City Council requested that the chair and one ( 1) alternate be appointed to the GPAC from the attached list of 15 boards , commissions and associations . The remaining 7 members of the GPAC will be appointed by the City Council members themselves . Staff is in the process of contacting the various boards , commission and associations . The preliminary contacts indicate that in some cases the chairperson for these organizations may not be the chosen representative . The first meeting of the GPAC will be on January 8 , 1992 at 7 : 00 P .M. in Room B-8 . FUNDING SOURCE: The contract with ENVICOM CORPORATION was previously approved by the City Council on September 23 , 1991 . ALTERNATIVE ACTION: As an alternative, Council may continue action to appoint members to the Gendral Plan Advisory Committee and direct staff to repost vacancies . ATTACHMENTS: 1 . List of proposed appointees to the GPAC . MTU:MA: BJ : lp RCA 12/2/91 -2- (' 1828d) Planning Commission : will appoint a member on January 7 Transportation Commission : Primary - Albert Ward Alternate - Ken Ward Community Services Commission : Primary - Ellain Craft Alternate - Margaret Hickey Historic Resources Board : Primary - Jerry Person Alternate - Elizabeth Binsack Environmental Board : Primary - Chuck Montero Alternate - Bill Limehax Library Board : Primary - Hal McDonald Alternate - Claire Hansen Allied Arts Board : Primary - Phil Mosbo Alternate - May Shebell Ascon Landfill Ad Hoc Committee : Primary - Beverly Titus Council on Aging : Primary - Jim Townsend Alternate - Mary Jo Jefferies Chamber of Commerce ; Primary - Dick Harlow Huntington Beach - Fountain Valley Association of Realtors : Primary - Kirk Kirkland Alternate - Kent Pierce H n in h Dgw'O n owni i mmi Primary - Suzanne Bucama ` Amigos De Bolsa Chica : Primary - Lorain Faber Huntington Beach Tommorrow: Primary - Bob Biddle Home Council : Primary - Jack Bowland Alternate - Dominick Tomaino ( 1828d) CITY * OF HUNTINGTON BEACH GENERAL PLAN ADVISORY -COMMITTEE ROLES AND PROCEDURES MEMBERSHIP • Appointed by the Mayor and City Council. QUORUM • Constituted by a majority of the current membership. • A quorum is required to convene all officially scheduled meetings and for votes. • Once a meeting is officially convened, should attendance fall below a quorum due to the departure of Committee members, the meeting may be continued to adjournment. COMMITTEE OFFICERS • The Committee shall appoint the following officers for the duration of the General Plan program: a. Chairperson This person shall act as their Chair of the GPAC, convening and adjourning meetings, effectuating the agenda, conducting votes of the Committee, and acting as spokesperson for the Committee before the Mayor and City Council, Planning Commission, and other relevant meetings. h Vice-Chairperson This person shall assume the responsibilities of the Chairperson in his or her absence or as authorized by the Chairperson and/or GPAC. 4 c. 'Secretary This person shall sign and maintain a file of all meeting summaries (to be prepared by City staff), attendance, and work products and maintain the master schedule of GPAC and subcommittee meetings (in collaboration with the City staff and consultant). • The above officers shall be elected at the first or second meetings, provided that there is a quorum, and assume their-responsibilities thereafter. • Candidates for each office shall be nominated by members of the GPAC. • There shall be no limit on the number of individuals nominated for each office, unless a limit is established by vote of the GPAC. • Voting shall be conducted by show of hands. • The candidate for each office receiving the greatest number of votes (a simple plurality) shall be elected to office. If there are four or more candidates for an office, the GPAC may conduct a runoff among the top two finishers if agreed upon by a majority of the GPAC attendees. j5 • Officers may be removed by a two-thirds vote of the GPAC attendees, provided that there is a quorum. GENERAL RESPONSIBILITIES • The Committee shall provide input and advice to the planning consultant during the preparation of the General Plan. This will include: a. Review of background data and analyses compiled by the consultant. b. Assist in the identification of major streets, problems, and opportunities. c. Identify values and goals in respect to the defined issues. d. Assist in the identification of alternative policies. e. Comment on alternatives and identify preferred policies. f. Review and comment on final Draft General Plan elements. • Advise the Planning Commission and Mayor and City Council regarding its position on the Draft General Plan. •. The GPAC is an advisory body, with no legislative responsibilities. 5 The Committee will conduct its meetings as a working representative group 1 rather than in an open public forum. The Committee meetings will be open to the public. Comments from the public to the Committee may be submitted in writing or may be presented orally during the meeting at an established time designated by the General Plan Advisory Committee. ATTENDANCE • GPAC members are expected to attend all officially scheduled meetings of the full committee and subcommittees. • GPAC members are encouraged to attend city-wide and district workshops and meetings of the Planning Commission and Mayor and City Council which address the General Plan. ABSENCES • A Committee member may be absent for two consecutive meetings without an excused absence. The member shall be automatically removed from the , Committee after the third consecutive absence. • A member may be granted an excused absence by the Chairperson upon an oral or written request by the Committee member or another Committee member. • The Mayor and City Council may appoint a new Committee member to replace a member removed due to absence. VOTING PROCEDURES • All motions shall be passed by a simple plurality (the most affirmative votes cast) of the voting members of the GPAC, when a quorum is present. • When attendance is less than a quorum after a regular business meeting has been convened, all motions shall be passed by a majority (more than 50% of the votes cast) of the quorum. CONDUCT OF MEETINGS • GPAC members should abstain from votes only when there is a conflict of interest. • A motion may be made by any member of the GPAC. The motion must be seconded by another member of the GPAC for the conduct of a vote. Failure to receive a second shall constitute failure of the motion. • The Chair shall permit discussion of the motion following the second. The time allowed for discussion shall be at the discretion of the Chair, as 6 established by vote or concurrence of the GPAC, and/or on "Call of the Question." • An amendment to the primary motion may be made if accepted by the author and seconder of the motion. If the amendment fails to be accepted, it may be considered as a secondary motion, provided that it receives a second from the GPAC membership. The secondary motion shall be voted on prior. to the primary motion. • Supplemental motions may be made on secondary motions, provided that the motion receives a second, for which the vote shall precede the vote on the secondary motions. MEETING DATE AND TIME • The date and time for convening and adjournment of the meeting shall be established by the GPAC, provided that such does not inhibit the completion of the General Plan work program by the consultant in a timely manner. • The date and time for the next GPAC meeting shall be confirmed at the close of each meeting. • The hour of adjournment of a meeting may be extended by vote of the Committee. RELATIONSHIP TO CITY STAFF AND THE CONSULTANT • The consultant shall be responsible for the final content of the Draft General Plan. • The consultant and/or the City shall establish the agenda for each meeting, in coordination with the GPAC Chair. • Additional items may be placed on the next agenda on approval of the GPAC attendees. • Where staff and the Committee's opinion differ on matters regarding the Draft General Plan, staff may forward separate recommendations to the Planning Commission and City Council. TERM OF COMMITTEE • The Committee will automatically disband upon final adoption of an updated General Plan by the City Council. • The terms of the individual Committee members shall run with the life of the Committee. 7 1(p. 1 * ' = CITY OF HUNTINGTON BEACH MAYOR'S MEMO xla-ID As r0 TO: F Honorable City Council Members 4 FROM: Jim Silva, Mayor DATE: April 1, 1992 // 1IDAI200 JUID -1q (IaAO'dcTjY SUBJECT: General, Plan Advisory Board Please be advised that .I will be bringing up under my comments a request to expand representation on the General Plan Advisory Board to include a representative from each of the School Districts in Huntington Beach. JS:PD:pad APPROVED Ey CIT '(pyrgiiiL` xc: Mike Uberuaga, City Administrator Connie Brockway, City Clerk arr i i i l _ y f REQUES FOR CITY COUNCIL ACTION December 2, 1991 Date Submitted to: Honorable Mayor and City Council Members f Submitted by: Michael T. Uberuaga, City Administrato Prepared by: Michael Adams, Director of Community Developipe t Subject: APPOINTMENT OF GENERAL PLAN ADVISORY APPROVED BY CITY CQUNqTL,1 COMMITTEE (GPAC) MEMBERS Consistent with Council Policy? b<] Yes [ ] New Policy or Except, ta— CITY CLZUkc � Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions, Attac ments: STATEMENT OF ISSUE: Transmitted for City Council consideration is a recommended strategy for establishing a General Plan Advisory Commission to help guide the Comprehensive General Plan Update. RECOMMENDATION: as Motion to : "Approve a .28" member General Plan Advisory Committee comprised of •mem from each City Commission Board, and _e . aV ANALYSIS• C tin a During the next 18 months, Envicom Corporation will be working with City staff on the Comprehensive General Plan Update. As part of this process, a General Plan Advisory Committee (GPAC) will be formed to insure a cross section of citizen participation in developing a new General Plan. The staff is suggesting that a representative from each City Commission, Board or Task Force be appointed to the GPAC. In addition, representation from civic organizations would provide a good variety of representation. It is anticipated that GPAC will meet approximately 25 times during the next 18 months with a tentative start date of January 9 , 1991. Attachment No. 1 is a list of groups which the Council may use to form the GPAC. If the City Council approves the recommended action, staff will forward a letter advising each group to select two members to be appointed to the GPAC. FUNDING SOURCE: The contract with ENVICOM CORPORATION was previously approved by the City Council on September 23 , 1991. �` P10 5/85 ALTERNATIVE ACTION: As an alternative, each City Council member may wish to directly appoint four citizens to serve on the General Plan Advisory Committee. ATTACHMENT 1. List of various boards, commissions, and associations from which to appoint the GPAC. MTU:MA:BJ: lp RCA - 12/2/91 -2- (1172d) LIST OF BOARDS, COMMISSIONS AND ASSOCIATIONS (Two Members From Each Group) 1 . Planning Commission 2 . Transportation Commission 3 . Community Services Commission 4 . Historic Resources Board 5 . Environmental Board 6 . Library Board 7. Allied Arts Board 8 . ASCON Landfill AD HOC Committee 9 . Council on Aging 10 . Chamber of Commerce 11 . Board of Realtors 12 . Downtown Merchants 13 . Amigos De Bolsa Chica 14 . HBT - Huntington Beach Tommorrow (1172d-3)