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HomeMy WebLinkAboutSouth Beach Parking Improvement Area Master Plan (prepared b I-R-4Al Z- fl r)rn iA✓ e y-,DPn/ R-0,61 ✓SON- (20rn•bee✓ Council/Agency Meeting Held: q-110, Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied 22� Cit erk's Signature Council Meeting Date: October 19, 1998 Department ID Number: 98-027 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, City AdministratorG?a-,A cl W �-•C C7 fir; PREPARED BY: RON HAGAN, Director, Community Service TJ "MM ROBERT FRANZ, Director, Administrative Service -� ROBERT BEARDSLEY, Director, Public Wore c SUBJECT: APPROVE PROCEEDING WITH PHASE I OF THE SOUTH BEACH IMPROVEMENT MASTER PLAN Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Should the city proceed with Phase I of the South Beach Improvement Master Plan? Funding Source: Pier Fund. Recommended Action: 1. Motion to authorize staff to proceed with Phase I of the South Beach Improvement Master Plan; and 2. Motion to approve the funding method presented herein, and authorize staff to prepare tax exempt Certificates of Participation for City Council approval to fund the South Beach Improvement Master Plan and repay the pier debt to the Water Fund, and 3. Motion to direct staff to prepare an agreement with Purkiss-Rose-RSI for City Council approval and appropriate $450,068 from the Pier Fund for Purkiss Rose-RSI to prepare plans and specifications, bid documents, and construction supervision for the Phase I South Beach Improvement Master Plan. Alternative Action(s): 1. Proceed with both Phase I and Phase II of the South Beach Improvement Master Plan as one project, and appropriate $750,000 from the Pier Fund to prepare plans and specifications for both phases; or 2. Do not approve proceeding with the South Beach Improvement Master Plan at this time. Analysis: The city has completed the Pier Plaza master plan which is the first of three master plans City Council has adopted for beach improvements. The next priority for the city to accomplish is the South Beach Improvement Master Plan. This area encompasses the / � I REQUEST FOR COUNCIL ACTION MEETING DATE: October 19, 1998 DEPARTMENT ID NUMBER: 98-027 municipal pier from First Street south to Beach Boulevard. (Attachment 1) Originally it was staffs intention to recommend to City Council that this area be completed in one phase. However, due to the logistics and cost of the project, staff is now recommending that the South Beach Improvement Master Plan be divided into two phases. The first phase would provide for improvements pursuant to the City Council adopted master plan from Beach Boulevard north to the Huntington Street entrance. The second phase of improvements would encompass the area from Huntington Street north to First Street. (See Attachment 1) With the recent approval of the Waterfront Ocean Grand Resort project, it is highly desirable that the city proceed with the first phase of the South Beach Improvements so that both sides of Pacific Coast Highway are completed at the same time. The total estimated cost for both phases of the South Beach Improvement Master Plan is $8 million ($4 million each phase). By phasing the South Beach Improvement Master Plan, staff is confident that there will be minimum impact to parking revenue and beach access during the construction process. The idea is to provide parking between First and Huntington Streets while the area between Huntington Street and Beach Boulevard is under construction, and then to provide parking between Beach Boulevard and Huntington Street while the area between Huntington and First Streets is under construction. With the opening of the Pier Plaza parking lots, along with the phasing of construction, staff is confident that parking occupancy will remain constant throughout the construction periods. The South Beach Improvement Master Plan will carry the same theme and architectural design as well as the style of landscaping and parking that the city used with the Pier Plaza master plan. The project will include the demolition of the thirty-five year old rest rooms that currently exist within the south beach area and complete replacement with full service comfort stations. Also included will be the widening and replacement of the Huntington Beach Ocean Strand (bicycle/pedestrian beach trail). New parking entryways, landscaping, security lighting, sand walls, and parking lots will also be included. The timeline for construction of Phase I is as follows: October, 1998 . ........................................Council approval of project November, 1998 — January, 1999 ......Preparation of plans and specifications February— March, 1999.......................,Plan check and approval March —April, 1999 Bid process May, 1999............................................... Award of bid and issuance of debt (COPs) June, 1999 — March 2000 .................. Construction April, 2000 ...............................................,Completion of Phase During this construction period, it will be necessary to continue the closure of the city's Sunset Vista Camping Facility so that the parking spaces may be used for daily beach access. It is staffs recommendation to reestablish camping at Sunset Vista during the period of October 1 — March 31 of each year when both phases of the South Beach Improvement Master Plan are completed. This issue, however, will be brought to City Council for final consideration when Phase II is presented to City Council. RCA SBIMP Phase I.doc -2- 10/06/98 2:30 PM REQUEST FOR COUNCIL ACTION MEETING DATE: October 19, 1998 DEPARTMENT ID NUMBER: 98-027 Phase II of the South Beach Improvement Master Plan will include development of the junior guard headquarters and the refurbishment of Moorhouse Lifeguard Headquarters as well as parking lot lighting, landscaping, and Huntington Beach Ocean Strand improvements along with replacement of rest rooms. Staff anticipates that the second phase will follow after Phase I is completed, if additional funding of$4 million (estimated) can be identified. Staff is proposing the following method of funding to accomplish Phase I South Beach Improvements: PHASE I PROJECT COST: Construction $3,000,000 10% Contingency $300,000 10% Supplementals 300,000 A & E 450,068 TOTAL ESTIMATED COST $4,050 068 RECOMMENDED PROJECT FUNDING Existing Fund Balance (Pier Fund) $1,700,000 New 30 Year Debt Issue (South Beach COPs) 2,400,000 4,100.000 ANNUAL EXPENSES (post construction) Ruby's Building COPs $90,000 Repayment to Water Fund 158,000 Debt Service South Beach COPs 220,000 TOTAL ANNUAL EXPENSE $468,000 ANNUAL REVENUE (post construction) Ruby's Lease $250,000 $1 Increase Beach Parking (March 1-Sept. 30) 250,000 TOTAL ANNUAL REVENUE $500,000 The above plan will provide for the repayment of debt to the Water Fund and the payment of annual debt service for the Phase I improvements. Ongoing maintenance of the South Beach Improvement Master Plan will be paid for from the existing parking revenue as it is now. The project is projected to have no impact on the city's General Fund. (Maintenance costs are projected to decrease compared to the current high costs due to the poor condition of existing parking lots, lights, etc.) RCA SBIMP Phase Woc -3- 10/06/98 2:30 PM REQUEST FOR COUNCIL ACTION MEETING DATE: October 19, 1998 DEPARTMENT ID NUMBER: 98-027 In summary, staff believes that Phase I is the most important part of the South Beach Improvement Master Plan to.accomplish immediately. The financing plan will repay the Water Fund loan to the Pier Fund with no impact on the city's General Fund. If City Council approves this approach staff is confident that the timeline can be accomplished so that the improvements are completed simultaneously with the Hilton Ocean Grand Resort improvements. Environmental Status: Not applicable. Attachment(s): City Clerk's P. • - NumberDescription ................................................... ................................................... ................................................... ................................................... ................................................... . ......... .. 1. South Beach Improvement Master Plan Phasing Diagram 2 Purkiss Rose rsi Proposal 3. Multi-year Financing Plan RCA Author: RH:cr RCA SBIMP Phase I.doc -4- 10/06/98 2:30 PM ATTACHMENT # 1 I 1. KNCXV LLF WATERSPRAY M, n � O JOLIE r w L 0 I NDIAN APO UlS `L ° o �X\ HAR FORD D FTWOOD RE z GEN VA EBBTIDF Y C PF-ERSON s Q III= FRANOHUNT. AII ;'GN. ` M RMAtD v+ 3 •— tir a ELMIR ��LIFFS SUNSET , D E TIRC f L4A!��;Jl 0 CHICA 0 = a SE IRD SHELLu. a EV LYNE �� {o 2°F BALTI ORE B Y t Y < w < h� a > A " W " SNOWBIRD v aV u In o COMBER ^ x IR s�Ffl tiC ATLANTA S POCLSIDE HELL A NEPT \�\ AC/F/C I 3 s wAu 4)7i15W Zpp TR. PK I z �j�j((����tt��jj^((�F F- I 'D^ a SOUTWIND !E MAIN�T < MOOMMIST Z cp ` 9 Z S ILBOAT. 2 1 L. I I ' SEA�EZE GROVE N i f ! \..\ / I _ - SUNRISE _ GULF QN . FAR M A Cr O 7-- NUN Tr t 7 --A —I 'S ATTACHMENT 1 ).O F91 ATTACHMENT #2 A PROPOSAL FOR DESIGN SERVICES FOR THE SOUTH BEACH PROJECT PHASE ONE/PHASE TWO CITY OF HLJNTINGTON BEACH PURKISS ROSE-RSI 801 N. HARBOR BOULEVARD FULLERTON, CA 92832 FAX: (714) 871-1188 (714) 871-3638 SEPTEMBER 8, 1998 South Beach Project Phase On&Thase Two, City of Huntington Beach TABLE OF CONTENTS Project Team . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Project Definition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Scope of Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . 7 Exhibit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Exhibit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Exhibit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Purkiss Rose-RSI South Beach Project Phase One/Phase Two, City of Huntington Beach PROJECT TEAM Effective organization of the total planning effort is the key to the successful accomplishment of our intended objectives. Purkiss Rose-RSI Landscape Architecture, Recreation and Park Planning presents the following team based on our interpretation of the project requirements. As the prime consultant, we will assume full responsibility for coordination of the total project. Services will include: assignment of planning responsibilities, City meetings, South Beach Task Force meetings, scheduling of project tasks, site evaluation, refinement of South Beach Master Plan, design development, development of construction documents, plan check approvals, and construction administrative services. Purkiss Rose-RSI Landscape Architecture, Recreation and Park Planning Prime Design Consultants Stephan Rose, Principal-in-Charge of Purkiss Rose-RSI, will act as facilitator and contractual representative of the firm and participate on the design team. Steve contributes over 27 years experience in all facets of landscape architecture and park planning as well as in a wide range of public and private recreation developments. Jim Pickel, Principal at Purkiss Rose-RSI, is another member of the team and will be Project Manager. Jim will be involved in the design and refinement of the Master Plan. He will be responsible for the day to day liaison with City staff and the Task Force, project development, site evaluation and coordination with our design team subconsultants. Jim was the Project Manager for the Pier Plaza Project in Huntington Beach. Studio 7 Architects Kim Quon, Principal, will serve as project Architect. Kim managed and designed the Restroom/Concession Building and Kiosk Building for the Pier Plaza Project and South Beach Restroom Number One. Walden and Associates Civil Engineers Dave Bacon, Civil Engineer, will coordinate all civil engineering and utility research. Dave has many years of experience in public works projects. He will also address the utilities, easements, future utility expansion and right-of-way issues. 3 Purkiss Rose-RSI South Beach Project Phase OneThase Two, City of Huntington Beach PROJECT TEAM Toft Wolff Farrow Inc. (formerly Enteg Inc.) Electrical Engineers Jim Miller, Electrical Engineer, will design the electrical service/lighting service for the proposed South Beach improvements and provide other electrical design needs. Jim will also be involved in the electrical requirements for the new restrooms. Correia Consulting and Design Structural Engineers Willie Correia, Structural Engineer, will provide all the structural engineering requirements for the project. Willie has been involved with many structural design projects for public works agencies. Converse Consultants, Orange County Geotechnical Services Thomas Scheil, Principal Engineer, will be providing the geotechnical testing and reporting for the foundation and footing requirements for the project area. RPW Services, Inc. Agronomist Paul Webb has worked with the design team on many public works projects. Some of these projects have had unique challenges that had to be overcome. Paul will be looking at and analyzing the project area and making recommendations for treatment of the soil including soil conditioning, fertilization programs, etc. Public An Management An Consultant Ann Thorne was the design team's art consultant for the Pier Plaza project. Ann will be reviewing potential development sites for future art work along the South Beach development. 4 Purkiss Rose-RSI South Beach Project Phase One/Phase Two, City of Huntington Beach PROJECT DEFINITION PHASE ONE/PHASE TWO The South Beach Project in Huntington Beach is located between the existing Lifeguard Headquarters and Beach Blvd. South Beach is the next phase of the City's vision for the beach front improvements which will reflect the design standards established at the recently completed Pier Plaza Project. In 1990, Purkiss Rose-RSI began meeting with the City staff and the South Beach Task Force to gather input, program requirements, site requirements and preliminary design standards for the South Beach Project. After receiving a general consensus regarding design requirements and programming from the City staff and the Beach Task Force, Purkiss Rose-RSI prepared the South Beach Master Plan. The Master Plan was presented to the City staff and the Beach Task Force for review, comments and approval. The City staff and Beach Task Force approved the Master Plan in preliminary form knowing that the plan would require minor revisions, finalization and approval by the Task Force, the City of Huntington Beach, the State of California and the Coastal Commission. The original scope of work which was shown on the South Beach Master Plan included newly designed entries at Second Street and Beach Blvd., newly configured parking lots, new parking area lighting, an overlook area at the end of the Second Street entry, four new restroom buildings, new plaza areas between the existing concession buildings and the new restroom buildings, new bike trail and pedestrian pathways which would be separated, new bike trail/pedestrian pathway lighting, sandwalls, new handicap access ramps and stairway systems in each plaza area, new Junior Lifeguard Headquarters and new landscape and irrigation systems for the proposed planting areas. In June 1998, Purkiss Rose-RSI and the City have had meetings regarding the South Beach Project, the scope of work and the budget. The City has informed our office that, due to budget constraints, the scope of work would require some revising. Purkiss Rose-RSI has received the City's input and direction for reducing the amount of site improvements. The first revision to the scope of work would be to omit the new parking area paving and new lighting from the project. The revised scope would note that the existing parking and lighting would remain with some minor modifications to the asphalt surfacing, the parking area striping and the existing light standards. However, upon reevaluating the existing parking area lighting, the City's electrical maintenance department has requested that the existing lighting systems receive a higher level of modification. These modifications involve the addition of new cobra head type light fixtures to the parking area to supplement and improve the current light levels. The additional light fixtures will require new conduits, wiring and cutting and patching of existing asphalt. More recently, the City of Huntington Beach has requested that the South Beach proposal be separated into Phase One and Phase Two. The first phase (Phase One) would include the South Beach area from Huntington Drive and Pacific Coast Highway to the beach entry at Beach Boulevard and Pacific Coast Highway. The project scope of work would include two new Restroom buildings, new bike route and pedestrian walkways, security lighting, public plaza areas between the new restrooms and the existing concession buildings, an art program, parking area lighting, parking area resurfacing, restriping the parking areas, landscape and irrigation. The second phase (Phase Two) includes the South Beach area from Huntington Drive and Pacific Coast Highway to the existing Lifeguard Headquarters building. The project scope of work 5 Purkiss Rose-RSI South Beach Project Phase One/Phase Two, City of Huntington Beach PROJECT DEFINITION PHASE ONE/PHASE TWO would include two new restroom buildings, new bike route and pedestrian walkways, security lighting, public plaza areas between the new restrooms and the existing concession buildings, parking area lighting, parking area resurfacing, restriping the parking areas, landscape and irrigation. Purkiss Rose-RSI is presenting this proposal to the City of Huntington Beach as two, separate scopes of services and two, separate fee schedules. We have separately defined the Phase One and Phase Two design services, construction document preparation, construction administration services and reproduction allowance. Purkiss Rose-RSI has prepared a summary of preliminary construction costs for the Phase One portion of the South Beach Project using general construction categories as follows: 1. Two, new Restroom buildings $600,000.00 2.* Electrical and Lighting $1,200,000.00 (Lighting for buildings included in building costs) 3. Site Improvements $1,200,000.00 PHASE ONE SUBTOTAL: $3,000,000.00 10% CONTINGENCY: 300,000.00 TOTAL: $3,300,000.00 Purkiss Rose-RSI has based the South Beach Design Services and Fee Schedule on the project's program, City and Task Force requests and the preliminary construction budget for the project improvements. Purkiss Rose-RSI is available at the City's request to discuss the South Beach budget, project improvements, construction costs and any revisions required to this proposal to meet the City's needs and vision for the South Beach project. * The electrical construction costs do not include new Kim fixtures for the parking area, Phase One. The construction costs noted include adding and supplementing the existing parking area electrical system with new cobra head lighting. 6 Purkiss Rose-RSI South Beach Project Phase On&Phase Two, City of Huntington Beach SCOPE OF WORK PHASE ONE This Scope of Services is being suggested with full recognition that a more detailed and accurate program can be developed after input by the South Beach Task Force and City staff. The specific tasks and their sequence are based on our experience with the design of the Huntington Beach Coast Master Plan and the Pier Plaza. As requested we have included suggestions in our scope of work that, through experience,we have found to expedite the project, staff and public multi agency support and complete the project on time and within the construction budget. The scope of services for Phase One is based on $3,300,000.00 of construction/site improvements. PHASE I - SITE EVALUATION AND REVISE MASTER PLAN Task 1 - Refinement of Project Definition The project team will meet with the South Beach Task Force and City staff for refinement of project, review programs and goals for.both South Beach Phase One and Phase Two. We will learn about special interest groups that will be involved in the project along with the South Beach Task Force and the City. We will gather information on the City programs, special events, maintenance and operations input, program and event schedules in relation to proposed construction periods, equipment standards, design parameters, etc. All parties must agree on the project approach, program, future development adjacent the South Beach Project and how that development will interface with South Beach, scope and schedule of work, and meeting calendar. Review Coastal commission requirements and goals. Task 2 - Data Collection The design team will evaluate Phases One and Two of the project site for accessibility, pedestrian (non-wheeled) and wheeled users, trail access, parking, adaption to the proposed improvements, potential construction costs, surrounding land use, accessibility of utilities, location of restroom buildings, plazas, maintenance facilities,adjacent beach access and other important factors. Review and refine Phases One and Two of the Preliminary Master Plan improvements and prepare preliminary construction costs. Preliminary construction costs will be separated into Phase One and Phase Two. Prepare two parking lot striping plans to evaluate the number of parking stalls obtainable within the existing parking area. We will review, revise and refine the current master plan using information collected from the South Beach Task Force, City staff and any special interest groups or future development projects. A consensus will be agreed to for the revised design concepts. 7 Purkiss Rose-RSI South Beach Project Phase On&Pha�e Two, City of Huntington Beach SCOPE OF WORK PHASE ONE Using the existing 1" = 20' scale photogrammetric topographic mapping completed in 1991, the Design Team will provide field surveying services for Phase One and Phase Two to locate and plot all existing facilities and to determine join elevations in.those areas to be reconstructed. Task 3 - Task Force Input/City Meetings The design team will work closely with the South Beach Task Force and the City to shape the approach of all meetings. The project team will present the revised Master Plan for Phases One and Two at scheduled meetings to reach a consensus on the preferred layout and selection of amenities, materials and equipment. Site design concepts will be thoroughly reviewed and discussed. Programmatic, operational, safety and maintenance issues will be discussed. Future utility service needs will also be reviewed. The revised Master Plan for Phases One and Two will then be presented to City staff, Task Force, Design Review Board, Planning Commission, and City Council for approval. Task 4 - Art Consultant: Consultation with Purkiss Rose-RSI.- Task 1: Review project intent, scope, approach, and schedule with lead consulting firm of Purkiss Rose-RSI. Task 2; Review physical limitations and opportunities of existing site including configurations, external influences, access and relationships with adjacent developments. Task 3: Prepare preliminary site maps specifying artist work areas. Consultation with City of Huntington Beach: Task 1: Conduct interviews with community art board, Community Services and Cultural Services to understand levels of community participation, City Council involvement, contractual approaches and issues, methods of artist selection and presentation of slides for review of potential artist candidates. g Purkiss Rose-RSI South Beach Project Phase On&Ph—e Two, City of Huntington Beach SCOPE OF WORK PHASE ONE Preparation of Work Plan: Task 5: Recommend preliminary budgets and schedules. Task 6: Present a project summary to Purkiss Rose-RSI and Cultural Services outlining work plan. This plan will generate an artist's prospectus for the recruitment of artists. Upon approval of the revised South Beach Master Plan, the Design Team will prepare a Presentation Site Plan of the project for the City's use. The presentation site plan will reflect improvement to both phases and will be colored and mounted. Purkiss Rose-RSI will prepare the coastal development permit application for City staff s review. Task 5 - Cost Estimates The design team will prepare a final preliminary construction cost estimate for the revised Phase One portion of the Master Plan improvements. For,clarification, we shall itemize the preliminary construction cost estimate for a complete understanding of project improvement costs. PHASE H - RESEARCH AND FACT FINDING Task 1 - Preliminary Project Planning for Utilities The location of existing electrical services, electrical, sewer, domestic water and existing storm drain lines will be obtained from the City. The proposed locations of all site improvements will be indicated on the same base sheets. The design team will provide utility planning for electrical service, electrical, sewer, domestic water, gas, and site storm drain lines/laterals to serve the proposed South Beach Phase One site improvements. We will schedule (for the proposed project site): • Site analysis • Agronomy/Horticultural testing and report findings and recommendations 9 Purkiss Rose-RSI South Beach Project Phase OneJPh—e Two, City of Huntington Beach SCOPE OF WORK PHASE ONE Task 2 - Base Map We shall utilize the topographic map and survey prepared as part of this work for our site evaluation and refinement of the Master Plan. We shall prepare 24" x 36" base sheets at a site plan scale of I" = 20' indicating topographic features, utilities, right-of-ways, property/boundary lines and easement lines using an Autocad release 14 format. PHASE III - DESIGN DEVELOPMENT APPROVAL Gain preliminary approval from the City staff, South Beach Task Force and City Council to proceed with the recommended site improvements. The Design Development plans which will include "in progress" demolition plans, grading and drainage plans, utilities plans, construction layout plans, architectural plans, electrical plans, landscape and irrigation plans, and appropriate construction details for Phase One only and will be submitted to the City for review and approval. Conduct site soil testing and analysis for preparation of geotechnical investigation for foundation and soils engineering. Material boards and product information for site amenities will be submitted as part of the Design Development plans. The design-materials and site amenities for the South Beach Project will reflect the approved standards established for the Pier Plaza Project. PHASE IV - DEVELOPMENT OF CONSTRUCTION DOCUMENTS Once the Design Development plans have been reviewed and approved by City staff, the team will develop final construction documents and specifications for implementation of the Phase One portion of the project. All construction documents will be developed on Autocad (Rel 14) format on 24" x 36" sheets. The plans and specifications for South Beach Phase One will take into account future phased development. Task 1 - Construction Documents The construction documents will include: • Project Title Sheet • Existing Condition Plans • Site Clearing, Demolition and Removal Plans • Grading and Drainage Plans • Drainage System Details 10 Purkiss Rose-RSI South Beach Project Phase OnelPi.—e Two, City of Huntington Beach SCOPE OF WORK PHASE ONE • Utility plans including sewer, water, electrical and gas • Architectural Plans for the two new Restroom Buildings. • Architectural Details • Horizontal Control Plans • Site Construction Layout Plans • Construction Details • Structural details and Calculations • Irrigation Plans • Irrigation Watering Schedules/Pressure Calculations • Planting Plans • Planting and Irrigation Details • Electrical and Lighting Plans for two new restrooms. • Electrical and Lighting Plans (modify existing lighting and supplement with new fixtures for parking areas • Electrical service to parking attendant booths • Electrical Service Plans • Electrical Details • Technical Specifications • Geotechnical Soils Investigation Report All calculations for structural items, electrical service and loads, etc. are included as part of the Phase One construction document package. The design team will work with the City staff in preparing all required forms and application requests to obtain State and Coastal Commission approvals. Purkiss Rose-RSI will submit forms and applications to the State and Coastal Commission for approval. Task 2 - Art Plan Development Services for Phase One Phase 1: Art Plan Development Task 1: Identify project scope and intent with client, City and public groups Task 2: Begin site analysis Task 3: Conduct community interviews/research Task 4: Identify contracts Task 5: Scope of work, budgets, schedules established Task 6: Artist selection methods and objectives established Task 7. Present and prepare artist prospectus as plan presented to Purkiss Rose-RSI 11 Purkiss Rose-RSI I South Beach Project Phase One/Ph.se Two, City of Huntington Beach SCOPE OF WORK PHASE ONE Phase 2: Artist Selection/Proposal Development and Contracting Part 1 Task 1: Develop artist selection methods Task 2: Identify advisory participants, artists to interview and select artists Task 3: Review and develop proposal agreements with Purkiss Rose- RSI and artists Task 4: Arrange site visit with artists and Purkiss Rose-RSI Task 5: Develop and review artists' contracts with Purkiss Rose-RSI Task 6: Contract with artist and Purkiss Rose RSI for proposal development Part 2 Task 1: Negotiate artists' contracts and scope of services Task 2: Review and gain approval for scope of services with Purkiss Rose-RSI Task 3: Sign and process artists' contracts Task 4: Inform art community and other agencies of art project through Purkiss Rose-RSI Task 5: Facilitate introduction at design team meeting Phase 3: Project Management/Construction Administration Task 1: Facilitate artists' design drawings Task 2: Submit plans to Purkiss Rose-RSI Task 3: Facilitate meetings between artists and Purkiss Rose RSI Task 4: Inform public agencies and City groups Task 5: Receive monthly status reports from artist and report to Purkiss Rose-RSI Phase 4: Project Management/Construction Observation Task 1: Oversee artwork fabrication Task 2: Monitor budgets Task 3: Process change orders Task 4: Prepare agendas for artists meeting the public Task 5: Receive monthly status reports from artist and report to Purkiss Rose-RSI 12 Purkiss Rose-RSI South Beach Project Phase One1R.-se Two, City of Huntington Beach SCOPE OF WORK PHASE ONE Phase 5: Project management/Construction Completion Task l: Final Inspection and approval by City Task 2: Provide.documentation/information to publicize Task 3 - Final Cost Estimates Prepare final itemized construction cost.estimates with quantities and unit prices. PHASE V - BIDDING PHASE AND CONSTRUCTION PHASE Task 1 - Bidding Phase The design team will be available during the bid process to assist, provide clarification, review and comment on the bids. Task 2 - Construction Administrative Services We will review and approve addenda,. change orders, material submittals, shop drawings, clarifications to plans and specifications, requests for information (RFIs), provide thirty (30) site visits and report on construction process. We will conduct a pre-construction meeting with the awarded contractor and City staff. We will meet on a regular basis at the job site and review installation. Reports will be prepared on construction progress and observations by a construction management company whose services have been obtained by the City. We will assist in determining and processing change orders. Likewise we will participate in the preliminary and final reviews as required. Inspections will be performed by the public service agency inspectors representing the City of Huntington Beach. Also provided will be one complete set of diazo mylar reproductions of record construction documents from field information provided by the contractor. The City shall receive the Phase One construction document package on computer diskette in Autocad Rel 14. 13 Purkiss Rose-RSI South Beach Project Phase On&Ph..se Two, City of Huntington Beach EXHIBIT A FOR SOUTH BEACH PHASE ONE South Beach Project, Huntington Beach Professional Fee Schedule September 8, 1998 The following Fee Schedule is based on $3,300,000.00 of Construction/Site Improvements for the first phase of South Beach: Phase I - Site Evaluation and Revise Master Plan Task 1 - Refinement of Project Definition Task 2 - Data Collection Task 3 - Beach Task Force Input/City Meetings Task 4 - Art Consultant Task 5 - Cost Estimates Sub-Total $ 619000.00 Phase H - Research and Fact Finding Task 1 - Preliminary Project Planning for Utilities Task 2 - Base Map Sub-Total $ 2000.00 Phase III - Design Development Sub-Total $77,150.00 Phase IV - Development of Construction Documents Task 1 - Construction Documents/Specifications Task 2 - Art Plan Development Task 3 - Final Cost Estimates Sub-Total $182,170.00 TOTAL $340,320.00 14 Purkiss Rose-RSI South Beach Project Phase On&Pnuse Two, City of Huntington Beach EXHIBIT A - SOUTH BEACH PHASE ONE If the City wishes Purkiss Rose-RSI and the design team to participate in the bidding and construction administration portion of the South Beach Project, the following fee would apply. Phase V - Bidding Phase and Construction Phase Task 1 - Bidding Phase Task 2 - Construction.Administrative Services Sub-Total $58,000.00 Reproduction/delivery charge allowance of: $20,000.00 The fees indicated within Exhibit "A" for.South Beach, Phase One valid for 12 full months from the date of this proposal. . At. the end of the 12-month period, the design team would need to renegotiate the Phase One Fee.Schedule with the City. 15 Purkiss Rose-RSI South Beach Project Phase One/Pn"se Two, City of Huntington Beach EXHIBIT B r PHASE ONE AND PHASE TWO HOURLY RATES Additional services which may be requested, including modifications to the scope of services, detailed cost estimates, changes.to.plans and specifications after completion.of the construction documents, additional site visits/reports, etc., will be computed at hourly charge rates according to the service rates.schedule below. The rates set forth for additional services below shall be annually adjusted in.accordance with normal salary review practices of the design team: Purkiss Rose-RSI Landscape Architecture, Recreation and Park Planning Principal $110.00/hour Project Manager $ 75.00/hour Project Captain $ 65.00/hour Draftsperson $ 60.00/hour Clerical/Word Processing Staff $ 35.00/hour Walden and Associates Principal $141.00/hour Associate $110.00/hour Project Manager $ 95.00/hour Project Engineer/Land Surveyor $ 84.00/hour Design Engineer/Land Surveyor $ 79.00/hour Engineer/Land Surveyor $ 74.00/hour Assistant Eng./Designer/Land Surveyor $ 67.00/hour Senior Draftsman $ 58.00/hour 2-Man Survey Crew $152.00/hour 3-Man Survey Crew $191.00/hour Toft Wolff Farrow Inc. (formerly Enteg, Inc.) Project Engineering $ 96.00/hour Designing/CADD $ 72.00/hour Clerical $ 42.00/hour Principal $130.00/hour Associate $105.00/hour Project Managing $ 96.00/hour Engineering $ 84.00/hour 16 Purkiss Rose-RSI South Beach Project Phase Onall--.se Two, City of Huntington Beach EXHIBIT B - PHASE ONE AND PHASE TWO Drafting/Technician $ 48.00/hour Inspector $ 72.00/hour Studio 7 Principal Proj. Architect .$100.00/hour Civil Engineer $ 75.00/hour Project.Manager/Designer $ 55.00/hour Drafter $ 35.00/hour Clerical $ 35.00/hour 2-Man Survey Crew $110.00/hour Converse Consultants, Orange County Junior Technician (Drafting, Field, Lab) $ 30-48/hour Technician (Drafting, Field, Lab) $ 50-58/hour Senior Technician (Drafting, Field, Lab) $ 50-68/hour Supervisory Technician (Drafting, Field, Lab) $ 55-78/hour Superintendent $ 40-88/hour CAD Operator $ 40-60/hour Word Processor $ 40-55/hour Staff Support $ 30-55/hour Staff Professional $ 50-74/hour Senior Staff Professional $ 65-78/hour Project Professional $ 70-94/hour Senior Professional $ 85-116/hour Principal Professional $100-140/hour Principals/Consultants $125-175/hour Correia Consulting and Design Principal $120.00/hour Senior Project Engineer $ 90.00/hour Project Engineer $ 70.00/hour Staff Engineer $ 60.00/hour Jr. Engineer/Designer $ 55.00/hour Draftsman $ 45.00/hour Clerical $ 35.00/hour 17 Purkiss Rose-RSI South Beach Project Phase On&Ph.se Two, City of Huntington Beach EXHIBIT B - PHASE ONE AND PHASE TWO RPW Services, Inc. Principal $ 75.00/hour Tests $ 50-125/ea. Public Art Management Principal $ 65.00/hour 18 Purkiss Rose-RSI South Beach Project Phase One/Phase Two, City of Huntington Beach EXHIBIT C FOR PHASE ONE EXCLUSIONS Consulting services relating to any of the following items are specifically..excluded from this Phase One scope of services/fee schedule: • Aerial flyover • New photogrammetric topographic mapping • Hydrology Study/Report • Preparing record drawings for existing conditions or buildings that will remain or be modified • Design or renovation of the existing concession buildings • Design or construction document preparation for pedestrian bridges at Pacific Coast Highway • Environmental Impact Study/Negative Declarations • Environmental Study/Reports • Sewer lift stations or ejection pump design if gravity sewers are not available or appropriate • Easements or legal description for.any facilities or dedications • Potholing to locate underground facilities • Design surveys for any work not specifically stated in the Scope of Work • Signal, signing, striping, street lighting or traffic control plans for Pacific Coast Highway • Application, plan check, permit fees or.bonds • Models ASSUMPTIONS Consultant's obligations hereunder are based upon the following understandings: • The project construction budget for the City's program requests is $3,300,000.00 plus Architect/Engineer fees, construction supplementals, application and permit fees, etc. • Most of the existing pavement parking areas will be maintained "as-is" with modifications done for the three proposed access points. • Sewer connections for new restroom facilities may be connected to adjacent concession building sewer lines. • The existing water line through the project will remain and will not require relocation. • The electrical amenities, light fixtures, etc. in the existing parking areas modified to include relocating a number of the existing "Cobra Head" light fixtures and supplementing the existing park area with new "Cobra Head" fixtures. (The "new" fixtures are actually at the City Storage Yard.) The modification to the existing parking area lighting would include new cable and conduits. 19 Purkiss Rose-RSI SOUTH BEACH PROJECT PHASE TWO South Beach Pibject Phase One/1-rase Two, City of Huntington Beach PROJECT DEFINITION PHASE ONE/PHASE TWO The second phase (Phase Two) includes the South Beach area from Huntington Drive and Pacific Coast Highway to the existing Lifeguard Headquarters building. The project scope of work would include two new restroom buildings, renovation of the existing Junior Lifeguard Headquarters to offices and meeting room for special events, new bike route and pedestrian walkways, security lighting, public plaza areas between the new restrooms and the existing concession buildings, parking area lighting, parking area resurfacing, restriping the parking areas, landscape and irrigation. Purkiss Rose-RSI is presenting this proposal to the City of Huntington Beach as two, separate scopes of services and two, separate.fee schedules. We have defined the Phase One and.Phase Two design services, construction document preparation, construction administration services and reproduction allowance. Purkiss Rose-RSI has prepared a summary of preliminary construction costs for the Phase Two portion of the South Beach Project using general construction categories as follows: 1. Two new Restroom buildings $600,000.00 2. Renovation of the existing $130,000.00 Junior Lifeguard Headquarters 3.* Electrical and Lighting . $500,000.00 (Lighting for buildings included in building costs) 4. Site Improvements $500,000.00 PHASE ONE SUBTOTAL: $1,730,000.00 10% CONTINGENCY: 173,000.00 TOTAL: $1,903,000.00 Purkiss Rose-RSI has based the South Beach Design Services and Fee Schedule on the project's program, City and Task Force requests and the preliminary construction budget for the project improvements. Purkiss Rose-RSI is available at the City's request to discuss the South Beach budget, project improvements, construction costs and any revisions required to this proposal to meet the City's needs and vision for the South Beach project. * The electrical construction costs do not include new Kim fixtures for the parking area, Phase Two. The construction costs noted include adding and supplementing the existing parking area electrical system with new cobra head lighting. 21 Purkiss Rose-RSI South Beach Project Phase One/Pr...se Two, City of Huntington Beach SCOPE OF WORK PHASE TWO This Scope of Services is being suggested with full recognition that a more detailed and accurate program can be developed after input by the South Beach Task Force and City staff. The specific tasks and their sequence are based on our experience with the design of the Huntington Beach Coast Master Plan and the Pier Plaza. As requested we have included suggestions in our scope of work that, through experience we have found to expedite the project, staff and public multi agency support and complete the project on time and within the construction budget. The scope of services for Phase Two is based on $1,903,000.00 of construction/site improvements. PHASE I - SITE EVALUATION AND REVISE MASTER PLAN Task 1 - Refinement of Project Definition The project team will meet with the South Beach Task Force and City staff for refinement of project, review.programs and goals for both South Beach Phase One and Phase Two. We will learn about special interest groups that will be involved in the project along with the South Beach Task Force and the City. We will gather information on the City programs, special events, maintenance and operations input, program and event schedules in relation to proposed construction periods, equipment standards, design parameters, etc. All parties must agree on the project approach;-program, future development adjacent the South Beach Project and how that development will interface with South Beach, scope and schedule of work, and meeting calendar. Review Coastal commission requirements and goals. Task 2 - Data Collection The design team will evaluate Phases One and Two of the project site for accessibility, pedestrian (non-wheeled) and wheeled users, trail access, parking, adaption to the proposed improvements, potential construction costs, surrounding land use, accessibility of utilities, location of restroom buildings, plazas, maintenance facilities, adjacent beach access and other important factors. Review and refine Phases One and Two of the Preliminary Master Plan improvements and prepare preliminary construction costs. Preliminary construction costs will be separated into Phase One and Phase Two. Prepare two parking lot striping plans to evaluate the number of parking stalls obtainable within the existing parking area. We will review, revise and refine the current master plan using information collected from the South Beach Task Force, City staff and any special interest groups or future development projects. A consensus will be agreed to for the revised design concepts. 22 Purkiss Rose-RSI South Beach Project Phase One/Ph..,e Two, City of Huntington Beach SCOPE OF WORK PHASE TWO Using the existing 1" = 20' scale photogrammetric topographic mapping completed in 1991, the Design Team will provide field surveying services for Phase One and Phase Two to.locate and plot all existing facilities-and to determine join elevations in those areas to be reconstructed. Task 3 - Task Force Input/City Meetings The design team will work closely with the South Beach Task Force and the City to shape the approach of all meetings. The project team will present the revised Master Plan for Phases One and Two at scheduled meetings to reach a consensus on the preferred layout and selection of amenities, materials and equipment. Site design concepts will be thoroughly reviewed and discussed. Programmatic, operational, safety and maintenance issues will be discussed. Future utility service needs will also be reviewed. The revised Master Plan for Phases One and Two will then be presented to City staff, Task Force, Design Review Board, Planning Commission, and City Council for approval. Upon approval of the revised South Beach Master Plan, the Design Team will prepare a Presentation Site Plan of the.project for the City's use. The presentation site plan will reflect improvements to both phases and will be colored-and mounted. Purkiss Rose-RSI will prepare the coastal development permit application for City staffs review. Task 4 - Cost Estimates The design team will prepare a final preliminary construction cost estimate for the revised Phase Two portion of the Master Plan improvements. For clarification, we shall itemize the preliminary construction cost estimate for a complete understanding of project improvement costs. PHASE H - RESEARCH AND FACT FINDING Task 1 - Preliminary Project Planning for Utilities The location of existing electrical services, electrical, sewer, domestic water and existing storm drain lines will be obtained from the City. The proposed locations of all site improvements will be indicated on the same base sheets. The design team will provide utility planning for electrical service, electrical, sewer, domestic water, gas, and site 23 Purkiss Rose-RSI South Beach Project Phase On&Phase Two, City of Huntington Beach SCOPE OF WORK PHASE TWO storm drain lines/laterals to serve the proposed South Beach Phase Two site improvements. We will schedule (for the proposed project site): • Site analysis Task 2 - Base Map We shall utilize the topographic map and survey prepared as part of this work for our site evaluation and refinement of the Master Plan. We shall prepare 24" x 36" base sheets at a site plan scale of 1" = 20' indicating topographic features, utilities, right-of-ways, property/boundary lines and easement lines using an Autocad release 14 format. PHASE III - DESIGN DEVELOPMENT APPROVAL Gain preliminary approval from the.City staff, South Beach Task Force and City Council to proceed with the recommended site improvements. The Design Development plans which will include "in progress" demolition plans, grading and.drainage plans, utilities plans, construction layout plans, architectural plans, electrical plans, landscape and irrigation plans, and appropriate construction details for Phase Two only and will be submitted to the City for review and approval. The design materials and site amenities for the South Beach Phase Two Project will reflect the approved standards established for the Pier Plaza Project and South Beach Phase One Project. PHASE IV - DEVELOPMENT OF CONSTRUCTION DOCUMENTS Once the Design Development plans have been reviewed and approved by City staff, the team will develop final construction documents and specifications for implementation of the Phase Two portion of the project. All construction documents will be developed on Autocad (Rel 14) format on 24" x 36" sheets. Task 1 - Construction Documents The construction documents will include: • Project Title Sheet 24 Purkiss Rose RSI South Beach Project Phase One_lPhase Two, City of Huntington Beach SCOPE OF WORK PHASE TWO • Existing Condition Plans • Site Clearing, Demolition and Removal Plans • Grading and Drainage Plans • Drainage System Details • Utility plans including sewer, water, electrical and gas • Architectural Plans for the two new Restroom Buildings. • Architectural Plans for Renovation of.the Junior Lifeguard Headquarters • Architectural Details • Horizontal Control Plans • Site Construction Layout Plans • Construction Details • Structural details and Calculations • Irrigation Plans • Irrigation Watering Schedules/Pressure Calculations • Planting Plans • Planting and Irrigation Details • Electrical and Lighting Plans for two new restrooms. • Electrical and Lighting Plans (modify existing lighting and supplement with new fixtures for parking areas • Electrical service. to parking attendant booths • Electrical Service Plans • Electrical Details • Technical Specifications All calculations for structural items, electrical service and loads, etc. are included as part of the Phase Two construction document package. The design team will work with the City staff in preparing all required forms and application requests to obtain State and Coastal Commission approvals. Purkiss Rose-RSI will submit forms and applications to the State and Coastal Commission for approval. Task 2 - Art Plan Development Services for Phase Two Phase 1: Art Plan Development Task 1: Identify project scope and intent with client, City and public groups Task 2: Begin site analysis Task 3: Conduct community interviews/research Task 4: Identify contracts 25 Purkiss Rose-RSI South Beach Project Phase OneThase Two, City of Huntington Beach SCOPE OF WORK PHASE TWO Task 5: Scope of work, budgets, schedules established Task 6: Artist selection methods and objectives established Task 7. Present and prepare artist prospectus as plan presented to Purkiss Rose RSI Phase 2: Artist Selection/Proposal Development and Contracting Part 1 Task 1: Develop artist selection methods Task 2: Identify advisory participants, artists to interview and select artists Task 3: Review and develop proposal agreements with Purkiss Rose- RSI and artists Task 4: . Arrange site visit with artists and Purkiss Rose-RSI Task 5: Develop and review artists' contracts with Purkiss Rose-RSI Task 6: Contract with artist and Purkiss Rose-RSI for proposal development Part 2 Task 1: Negotiate artists' contracts and scope of services Task 2: Review.and gain approval for scope of services with Purkiss Rose-RSI Task 3: Sign and process artists' contracts Task 4: Inform art community and other agencies of art project through Purkiss Rose-RSI Task 5: Facilitate introduction at design team meeting Phase 3: Project Management/Construction Administration Task 1: Facilitate artists' design drawings Task 2: Submit plans to Purkiss Rose RSI Task 3: Facilitate meetings between artists and Purkiss Rose-RSI Task 4: Inform public agencies and City groups Task 5: Receive monthly status reports from artist and report to Purkiss Rose-RSI Phase 4: Project Management/Construction Observation Task 1: Oversee artwork fabrication Task 2: Monitor budgets Task 3: Process change orders Task 4: Prepare agendas for artists meeting the public 26 Purkiss Rose RSI South Beach Project Phase OnelPhase Two, City of Huntington Beach SCOPE OF WORK PHASE TWO Task 5: Receive monthly status reports from artist and report to Purkiss Rose-RSI Phase 5: Project management/Construction Completion Task 1: Final Inspection and approval by City Task 2: Provide.documentation/information to publicize Task 3 - Final Cost Estimates Prepare final itemized construction cost.estimates with quantities and unit prices. PHASE V - BIDDING PHASE AND CONSTRUCTION PHASE Task 1 - Bidding Phase The design team will be available during the.bid process to assist, provide clarification, review and comment on the bids. Task 2 - Construction Administrative Services We will review and approve addenda, change orders, material submittals, shop drawings, clarifications to plans and specifications, requests for information(RFIs), provide twenty(20) site visits and report on construction process. We will conduct a pre-construction meeting with the awarded contractor and City staff. We will meet on a regular basis at the job site and review installation. Reports will be prepared on construction progress and observations by a construction management company whose services have been obtained by the City. We will assist in determining and processing change orders. Likewise we will participate in the preliminary and final reviews as required. Inspections will be performed by the public service agency inspectors representing the City of Huntington Beach. Also provided will be one complete set of diazo mylar reproductions of record construction documents from field information provided by the contractor. The City shall receive the Phase Two construction document package on computer diskette in Autocad Rel 14. 27 Purkiss Rose-RSI South Beach Project Phase OnalPhase Two, City of Huntington Beach EXHIBIT A FOR SOUTH BEACH PHASE TWO South Beach Project, Huntington Beach Professional Fee Schedule September 8, 1998 The following Fee Schedule is.based on.$1,903,000.00 of Construction/Site Improvements for the first phase of South Beach: Phase I - Site Evaluation-and Revise Master Plan Task 1 - Refinement of Project Definition Task 2 - Data Collection Task 3 - Beach Task Force Input/City Meetings Task 4 - Cost Estimates Sub-Total $ 10,000.00 Phase H - Research and Fact Finding Task 1 - Preliminary Project Planning for Utilities Task 2 - Base Map Sub-Total $ 5,000.00 Phase III - Design Development Sub-Total $27,700.00 Phase IV - Development of Construction Documents Task 1 - Construction Documents/Specifications Task 2 - Art Plan Development Task 3 - Final Cost Estimates Sub-Total $120,000.00 TOTAL $162,700.00 If the City wishes Purkiss Rose-RSI and the design team to participate in the bidding and construction administration portion of the South Beach-Projects the following fee would apply. 28 Purkiss Rose-RSI South Beach Project Phase OnelPhase Two, City of Huntington Beach EXHIBIT A - SOUTH BEACH PHASE TWO Phase V - Bidding Phase and Construction Phase Task 1 - Bidding Phase Task 2 - Construction Administrative Services Sub-Total $34,000.00 Reproduction/delivery charge allowance of: $13,000.00 The fees indicated within Exhibit "A" for South Beach, Phase Two are valid for 12 full months from the date of this proposal. At the end of the 12-month period, the design team would need to renegotiate the Phase Two Fee Schedule with the City. 29 Purkiss Rose-RSI South Beach Project Phase One/Phase Two, City of Huntington Beach EXHIBIT C FOR PHASE TWO EXCLUSIONS Consulting services relating to.any of the following items are.specifically.excluded from this Phase Two scope of services/fee schedule: • Aerial flyover • New photogrammetric topographic mapping • Hydrology Study/Report • Preparing record drawings for existing conditions or buildings that will remain or be modified • Design or renovation of the existing concession buildings • Design or construction document preparation for pedestrian bridges at Pacific Coast Highway • Environmental Impact Study/Negative Declarations • Environmental Study/Reports • Sewer lift stations or ejection pump design if gravity sewers are not available or appropriate • Easements or legal description for any facilities or dedications • Potholing to locate underground facilities • Design surveys for any work not specifically stated in the Scope of Work • Signal, signing, striping, street lighting or traffic control plans for Pacific Coast Highway • Application, plan check,.permit fees or bonds • Models ASSUMPTIONS Consultant's obligations hereunder are based upon the following understandings: • The project construction budget for the City's program requests is $1,903,000.00 plus Architect/Engineer fees, construction supplementals, application and permit fees, etc. • Most of the existing pavement parking areas will be maintained "as-is" with modifications done for the proposed access points off Pacific Coast Highway. • Sewer connections for new restroom facilities may be connected to adjacent concession building sewer lines. • The existing water line through the project will remain and will not require relocation. • The electrical amenities, light fixtures, etc. in the existing parking areas modified to include relocating a number of the existing "Cobra Head" light fixtures and supplementing the existing park area with new "Cobra Head" fixtures. (The "new" fixtures are actually at the City Storage Yard.) The modification to the existing parking area lighting would include new cable and conduits. 30 Purkiss Rose-RSI ATTACHMENT #3 City of Huntington Beach INTER-DEPARTMENT COMMMUNICATION HUNTINGTON BEACH TO: RAY SILVER, City Administrator FROM: ROBERT J. FRANZ, Deputy City Administrato %' SUBJECT: MULTI-YEAR FINANCING PLAN - PHASE 1 OF SOUTH AC IMPROVEMENT MASTER PLAN DATE: October 6, 1998 Community Services Director Ron Hagan and I have reviewed numerous alternative approaches to finance the estimated $4.1 million cost for Phase I of the South Beach Improvement Project. Our recommended approach is: 1. Use the existing fund balance in the Pier Fund. 2. Issue long term debt to finance the balance, or "gap" of Project costs. 3. Repay the long-term debt and the prior loan from the Water Fund over a 30- year timeframe. 4. Use the Ruby's lease revenue and a $1 beach parking fee increase to repay the long term debt and Water Fund loan. Our preliminary projections show that this approach will work with the recommended funding sources paying all the project costs. Annual Expenditures -- All of the estimated recurring costs are fixed costs. They will not increase because they are for debt service that is calculated on a "level annual debt service" basis. Estimated Annual Cost Ruby's Construction C.O.P.'s $ 90,000 Repayment to Water Fund 158,000 Debt Service - New Debt 220,000 Total $ 468,000 Ruby's Construction C.O.P.'s -- The City issued C.O.P.'s in 1986 and 1989, a portion of which were used for the construction of the Ruby's Restaurant building. Multi-Year Financial Plan - Phase I South Beach Improvement Master Plan Repayment to Water Fund -- The $12 million cost of rebuilding of the Pier was financed, in part, by a $2.5 million loan from the Water Fund. The loan was to be repaid from private fund raising and FEMA reimbursements. $1.7 million is available for a partial repayment but the $1.7 million is being recommended to be used to finance Phase I of the South Beach Improvement Project. A 30-year repayment to the Water Fund, including interest payments of 3% per annum, is proposed to provide full repayment to the Water Fund. Debt Service - New Debt -- A 30-year debt issue to finance $2.4 million for construction has been assumed in this analysis. Annual Revenues -- Since annual expenses are $468,000, at least that amount of recurring annual revenues are needed. Following are the estimated revenues from the recommended funding sources: Estimated Annual Revenue Ruby's Lease Revenue $ 250,000 Increase - Beach Parking 250,000 Total $ 500,000 Ruby's Lease Revenue -- Ruby's opened in June of 1996 and has been a huge success. All previous staff (and Ruby's) projections of lease revenue have been exceeded. The current projected annual lease revenue is over twice the annual debt service for the construction of the Ruby's Restaurant building. $1 Increase - Beach Parking Fee -- A $1 per automobile increase in the beach parking fee during the peak season will generate an estimated $250,000 per year. Since the South Beach Project will improve the parking lot and beach facilities, it is logical to have beach visitors pay these costs through a parking fee. The Ruby's lease revenue is expected to increase over time due to the impact of inflation on food prices, etc. While the initial years' after the completion of the present improvements will generate small surpluses, later years' surpluses will be available for maintenance projects, repairs, or other improvements. Attached is an estimate of the cumulative surplus if no additional expenses occurred. Summary - Annual Cost and Revenues Annual Revenues $ 500,000 Annual Costs 468,000 Estimated Annual Surpluses $ 32,000 0033093.01 -2- 10/07/98 11:29 AM Pier Fund 30 year Revenue and Expense Estimates Revenues Expenses" Surplus Year Ruby's Parking Total Annual Cumulative 1999 $ 250,000 $ 250,000 $ 500,000 $ 468,000 $ 32,000 $ 32,000 2000 278,000 250,000 528,000 468,000 60,000 92,000 2001 289,000 250,000 539,000 468,000 71,000 163,000 2002 300,000 250,000 550,000 468,000 82,000 245,000 2003 311,000 250,000 561,000 468,000 93,000 338,000 2004 323,000 250,000 573,000 468,000 105,000 443,000 2005 335,000 250,000 585,000 468,000 117,000 560,000 2006 347,000 250,000 597,000 468,000 129,000 689,000 2007 360,000 250,000 610,000 468,000 142,000 831,000 2008 373,000 250,000 623,000 468,000 155,000 986,000 2009 386,000 250,000 636,000 468,000 168,000 1,154,000 2010 400,000 250,000 650,000 468,000 182,000 1,336,000 2011 414,000 250,000 664,000 468,000 196,000 1,532,000 2012 429,000 250,000 679,000 468,000 211,000 1,743,000 2013 444,000 250,000 694,000 468,000 226,000 1,969,000 2014 460,000 250,000 710,000 468,000 242,000 2,211,000 2015 476,000 250,000 726,000 468,000 258,000 2,469,000 2016 492,000 250,000 742,000 468,000 274,000 2,743,000 2017 509,000 250,000 759,000 468,000 291,000 3,034,000 2018 527,000 250,000 777,000 468,000 309,000 3,343,000 2019 545,000 250,000 795,000 468,000 327,000 3,670,000 2020 563,000 250,000 813,000 378,000 435,000 4,105,000 2021 582,000 250,000 832,000 378,000 454,000 4,559,000 2022 602,000 250,000 852,000 378,000 474,000 5,033,000 2023 622,000 250,000 872,000 378,000 494,000 5,527,000 2024 643,000 250,000 893,000 378,000 515,000 6,042,000 2025 665,000 250,000 915,000 378,000 537,000 6,579,000 2026 687,000 250,000 937,000 378,000 559,000 7,138,000 2027 710,000 250,000 960,000 378,000 582,000 7,720,000 2028 733,000 250,000 983,000 378,000 605,000 8,325,000 *Annual Expenses: Ruby's Construction C.O.P's $ 90,000 Debt will be paid off in 2019 Repayment to Water Fund 158,000 Debt will be paid off in 2028 Debt Service- New Debt 220,000 Debt will be paid off in 2028 $ 468,000 Sobeach 10/5/98 Analysis of Repayments of Water Fund Loan to the Pier fund Original Principal Amt $ 2,500,000 Accrued Interest to 9/30/98 (3% from 7/1/91) 597,490 Total Loan Amount $ 3,097,490 Loan Period in Years 30 Annual Payment Interest Rate 3% $158,032 Annual Payments Year FLoan Balance Principal Interest Total 1999 $ 3,097,490 $ 65,107 $ 92,925 $ 158,032 2000 3,032,383 67,060 90,971 158,032 2001 2,965,323 69,072 88,960 158,032 2002 2,896,251 71,144 86,888 158,032 2003 2,825,107 73,278 84,753 158,032 2004 2,751,828 75,477 82,555 158,032 2005 2,676,352 77,741 80,291 158,032 2006 2,598,610 80,073 77,958 158,032 2007 2,518,537 82,476 75,556 158,032 2008 2,436,062 84,950 73,082 158,032 2009 2,351,112 87,498 70,533 158,032 2010 2,263,614 90,123 67,908 158,032 2011 2,173,490 92,827 65,205 158,032 2012 2,080,663 95,612 62,420 158,032 2013 1,985,052 98,480 59,552 158,032 2014 1,886,572 101,434 56,597 158,032 2015 1,785,137 104,478 53,554 158,032 2016 1,680,659 107,612 50,420 158,032 2017 1,573,048 110,840 47,191 158,032 2018 1,462,207 114,165 43,866 158,032 2019 1,348,042 117,590 40,441 158,032 2020 1,230,452 121,118 36,914 158,032 2021 1,109,334 124,752 33,280 158,032 2022 984,582 128,494 29,537 158,032 2023 856,088 132,349 25,683 158,032 2024 723,739 136,319 21,712 158,032 2025 587,419 140,409 17,623 158,032 2026 447,010 144,621 13,410 158,032 2027 302,389 148,960 9,072 158,032 2028 153,429 153,429 4,603 158,032 2029 - . � ' RCAROUTING ` INITIATING DEPARTMENT: Community Services/Administrative Services/Public Works SUBJECT: Approve Proceeding with Phase I of the South Beach Improvements Master Plan COUNCIL MEETING DATE: October 19, 1998 Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map a6d/or other Exhibits Attached Contract/Agreement (w/exhibits if applicable) (Signed Ln full by the City Attomey) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attomey) Not Applicable Certificates of Insurance (Approved by the City Attomey) Not Alp'pllicalblle4 Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (if applicable) Not Applicable Commission, Board or Committee Report (if applicable) Not Applicable Findings/Conditions for Approval and/or Denial I Not Applicable _j -Administrative Staff .Assistant City Administrator (Initial) City Administrator (Initial) City Cler (Below Space For City Clerk's Use Only) RCA Author: // \ � ray-9/9/ REQUE..- � FOR CITY COUNCh- ACTION Date October 7 , 1991 Submitted to: The Honorable Mayor and Parking Authority Members Submitted by: Michael Uberuaga, City Administrator��- �-- Prepared by: Ron Hagan, Director, Community Services Subject: SOUTH BEACH PARKING IMPROVEMENT AREA MASTER PLAN Consistent with Council Policy? [ ] Yes [ ] New Policy or Exception Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions, Attachments: CEMENT OF ISSUE J The South Beach Parking Improvement Area Task Force has completed its work and prepared a master plan for Council approval . RE_COMMENDATI Ra 1 . Thank the South Beach Parking Improvement Area Task Force members for their diligent work in preparing the proposed master plan; 2 . Approve the recommended master plan for the south beach parking area improvements; �3 . Approve a change order to the design contract of Purkiss-Rose Associates in the amount of $35 , 350 from Parking Authority funds to provide for a photogrammetically topographic map of the beach area from Beach Boulevard to llth Street to be used for the construction drawings for the south beach parking improvement area and for the master plan design for north of the pier parking area improvements; and 4. Direct staff to continue to use the South Beach Parking Improvement Area Task Force for development and recommendation for the north of the pier parking area -improvements. ALVA.Y-SJ.R In March of this year, the City Council established the South Beach Parking Improvement Area Task Force and gave it the charge of developing a master plan for improvements to the south beach area. Over the past ten years , numerous suggestions have been made for improvements to the south beach area, however, none of these suggestions took place in the context of an overall master plan. Numerous issues such as the separation of wheeled and non- wheeled traffic , replacement of rest rooms, improvement of parking lot entrances, improved utilization of parking space, i PIO 4/84 REQUEST FOR COUNCIL ACTION Page two relocation of the junior guard headquarters, renovation of landscaping and lighting, establishment of a sand wall , etc . , were all discussed but in an isolated environment by themselves. The task force was the first time that all of the issues were discussed in relation to each other and a final master plan to address them developed. The task force membership consisted of several city departments, including Community Development, Public Works, Economic Develop- ment, Police, Fire, Administrative Services, and Community Services . In addition, representatives of the beach concession- aires, Conference & Visitors Bureau, Chamber of Commerce, Down- town Business Association, H. B. Tomorrow, Marine Safety Officers Association, Amigos de Bolsa Chica, The Waterfront Development Corporation, and interested community members were part of the task force. Purkiss-Rose Associates were hired as the landscape architects to help the task force design its master plan. The first meeting was spent on-site, walking the entire south beach area from First Street to Beach Boulevard. This was followed by each task force member submitting their concerns and recommended improvements to the area. A matrix was then developed with all of these issues and each task force member rated the issues on a scale of one to five, with one being most important, and five least. With this information in hand, the task force began designing solutions to the top priority issues . After several months of work, the task force was able to come to agreement on just about every issue listed as a concern. The group did a very diligent job in not only providing a master plan design that addressed the issues and would work operationally, but also, it was very cost conscious and designed a very simple approach to a very aesthetic-looking improvement program. Since the final master plan is 36 feet long, it cannot be con- tained as an attachment to this RCA. Consequently, staff will make a presentation of the design at the Council meeting . Staff would like to use both the consultant and the existing task force to do the same process on the north of the pier parking area. This is a much similar area and should require only a few meetings to complete the master plan. In addition, staff would like to develop a photogrammetically topographic map to use as base sheets to do the construction drawings for the beach improvements. By doing this, the city will be insured of con- struction drawings that are accurate and, thus, avoid costly change orders in the future. REQUEST FOR COUNCIL ACTION Page three To accomplish this, staff is recommending a change order to Purkiss-Rose Associates ' contract in the amount of $35 , 350 . If Council approves the south beach parking improvement area master plan, and the topographic map is completed, a final cost estimate for the south beach improvements will be developed and presented to Council prior to awarding Purkiss-Rose a contract for construction drawings . The preliminary estimate for the south beach improvements without the actual survey is $4 .1 million. At the completion of the topographic survey, staff will return to Council with accurate cost estimates for both the construction drawings and actual development of the south beach improvements, also a phasing plan, if required. F-M-ING SOURCE Unappropriated Parking Authority .fund balance ALTERNATLV_F_ T214 1 . Do not approve the south beach parking improvement area master plan and leave the area in its present condition. 2 . Do not approve the contract with Purkiss-Rose Associates for the north of the pier parking area improvements, and select another method of accomplishing the improvements. 3 . Do not use the South Beach Parking Improvement Area Task Force to review the north of the pier parking area master plan. ATTACHMEN.T3- September 10, 1991 letter from Purkiss-Rose September 11, 1991 minutes of the South Beach Parking Improvement Area Task Force RH:cs e purk, September 24, 1991 Ron Hagan _ City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Subject: Proposal to Provide Professional Landscape Architectural Services for North Beach (First Street to Sixth Street Incorporating the Pier Plaza Design) Improvements and Topographic Survey Dear Ron: We have;!+greatly enjoyed our involvement with your staff and the task force on the South Beach Project. We propose to carry our enthusiasm on to this next area of concern which involves the Maxwell site and it's parking lot, the parking lot to the north of the Pier and the incorporation of the Pier Plaza into the overall concept. Working with staff and Jim Adams, the Pier Plaza designer, we propose to develop an overall design concept which ties into the adjacent projects and concepts. This will include pedestrian and bike paths, restrooms, parking, vehicle access, site amenities, planting and all other related design items. We shall attend all meetings as directed. Our fee to provide these services is based on the estimated number of hours it will take to complete the task. We propose a fee not to exceed $20,500.00. Please add this additional cost to our contract for South Beach improvements. We have received a proposal from Walden and Associates, Civil Engineers to develop the photogrammetically topographic map for our base sheets. This plan will include the area from 7th Street to Beach Blvd. His fee to provide this service is $13,500.00 plus our 10% fee makes the total cost $14,850.00. It will take approximately three (3) to four (4) weeks to get this work done. We would like to schedule the work now so we can proceed right into the construction document phase upon City Council approval of the South and North Improvement Plan. We look forward to our further involvement of the beach projects. Please call if you have any questions. Sincerely, Stephan D. Rose, ASLA Landscape Architect t�111i SR/hs Landscape Architectzx e ATTACHMENT 219 Nor'h Halhor Boulevard Fullerion.California 92622 FP.X(714)871-1188 (714(871 IiM SOUTH BEACH PARKING IMPROVEMENT AREA TASK FORCE Wednesday, September. 11 , 1991 5 : 00 p.m. , Council Chambers Purkiss-Rose representatives displayed a conceptual master plan comprising the recommendations of the task force. Pointed out were the four emergency vehicle routes ( Beach, Huntington, First and Sixth) providing access to the beach and through the entire facility without going onto Pacific Coast Highway . Across from the junior guard headquarters , a bus stop area was added and stairways provided to better accommodate entry to the beach. Handicapped access has also been provided at both ends of the bus stop area . In addition, a drop off/pick up area has been provided in the parking lot adjacent to the junior guard headquarters. A small parking lot has been added north of Sixth Street to replace parking spaces lost as a result of master planning . Short-term parking areas have been provided in the lot for either metering or toll booths . It was pointed out that, while short- term areas would expect to have a high turnover rate, if metered, people may elect to feed the meter and stay. Three concrete paths have been extended into the sand to accommodate wheelchairs . The path shown adjacent to The Beach Hut will be moved further south. Locations for trash bins have been added at all concessions . Concessionaires noted that the area between the bins and the service road must be kept clear for times when the bins are pushed out for pick up. Cross sections were provided to show the varying grades of the bicycle roadway adjacent to the parking lot and behind the concessions . Four volleyball courts have been placed in front of each concession; however, the concessionaires felt that the courts should be placed southerly of the buildings . It was the consensus that the Beach Boulevard city/state entrance problem had not been solved. The turn into the city beach is still too hidden and narrow, causing vehicles to go into the more ATTACHMENT Page two accessible state entrance. The city traffic engineer will be asked to address the problem. There is a proposal to put a large reader board at the entryway providing beach information and making the entrance more visible. In addition, there was agreement to place signs on the city owned property at the northeast corner of Pacific Coast Highway and Beach Boulevard advising vehicles how to access the city beach. MOT ID Mr. Nitzkowski made a motion that the South Beach Parking Improvement Area Task Force accept the conceptual master plan, with the changes outlined above, for the south beach. Mr. Wohl seconded the motion. The motion passed unanimously. Mr. Hagan advised that the conceptual master plan for the south beach is tentatively scheduled to go to the City Council on October 7 . The meeting ended at 6 : 20 p.m. /cs kCA - ROUTING SHEET/CHECKLIST WHITE - REMAINS WITH RCA GREEN - ADMINISTRATION COPY CANARY - CITY ATTORNEY'S COPY PINK - CITY CLERK'S COPY GOLD - DEPARTMENT COPY INITIATING DEPARTMENT Community Services DATE 9/23/91 SUBJECT-South Beach Parking Im2rovemen% Area Master Plan MEETING DATE 10/7/91 AGENDA DEADLINE 9/25/91 (TO ADMINISTRATION) YES NO PUBLIC NOTICE [ ] [x] PUBLICATION DATE LEGAL DEPARTMENT(with Exhibits) Date In Date Out INITIATING DEPARTMENT REVIEW/CHECKLIST: YES NO N/A [ ] [ ] [X] Ordinance [/], �Exhibit 1 [ ] [ ] [X] Resolution ( Exhibit 2 [ ] [ ) [X] Signed contract [ ] Exhibit 3 ( ] [ ] [X] Signed Agreement [ ] Exhibit 4 [ ] [ ] [X] Neg. Dec/EIR [ ] [ ] [x] Insurance Required Additional [ ] Exhibits Nbr. [ ] [ ] [x] Bonds Required [ ] [ ] [X] Financial Impact Statement (Unbudgeted Items over $1,000) [X] [ ) [ ] RCA - City Council [ ] [ ] [ ] RCA - Redevelopment Age INITIATING DEPARTMENT APPROVAL BY: [ ] ADMINISTRATION REVIEW [ ] CITY CLERK FOR AGENDA COMMENTS: