HomeMy WebLinkAboutAppropriation of $839,410 in the Police Department's GeneralDept. ID PD-14-008 Page 1 of 2
Meeting Date: 8/18/2014
CITY OF HUNTINGTON BEACH
REQUEST FOR. CITY COUNCIL ACTION
MEETING DATE: 8/18/2014
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Robert Handy, Chief of Police
SUBJECT: Authorize the appropriation of $839,410 in the Police Department's General
Fund budget to purchase fifteen (15) marked police vehicles
Statement of Issue:
City Council authorization is requested to initiate the purchase of 15 marked police vehicles in order
to help ensure delivery by December 31, 2014.
Financial Impact:
City Council authorization is requested to appropriate $839,410 in the Police Department's General
Fund Budget to allow the Department to place the order for 15 marked vehicles and encumber the
funds as needed. There are sufficient revenues in the Proposed FY14/15 General Fund Budget to
cover these expenses.
Recommended Action:
Authorize the appropriation of $839,410 in the Police Department's General Fund budget to
purchase fifteen (15) marked police vehicles.
Alternative Action(s):
Do not approve the appropriation and direct staff accordingly.
Analysis:
The Police Department has several marked vehicles in its fleet that have excessive mileage and
require expensive maintenance expenditures to keep them functioning and safe. There are
currently more than fifteen (15) of these marked vehicles that have over 90,000 miles. A majority of
them will exceed 100,000 miles by the end of the calendar year. There is no inventory of
replacement vehicles. For FY 13/14, the department received funding to purchase four (4)
replacement vehicles. The purchase orders for those vehicles were completed at the beginning of
FY 13/14. As of this date, the department is still waiting for delivery and outfitting of those vehicles.
The appropriation request of $839,410 includes $783,528 proposed for replacing police department
vehicles in the FY 14/15 budget. Additionally, $55,882 is needed from FY 13/14 to complete the
outfitting of the four vehicles on order. The outfitting costs were not included in the original
purchase order request.
In an effort to expedite the ordering and delivery of replacement vehicles, the department is
requesting authorization to initiate the purchasing process prior to October 1, 2014. The goal is to
begin this process once authorization to allocate the funds is received. Based on the information
received from the manufacturer regarding build -dates, production estimates and delivery timelines,
customers submitting purchase requests in October or November are likely to receive delivery in
Item 6. - 1 HB -118-
Dept. ID PD-14-008 Page 2 of 2
Meeting Date: 8/18/2014
spring of 2015. The proposed budget for FY 14/15 includes funding to purchase the marked police
vehicles. Initiating this process early will allow for replacement vehicles to become available by the
end of the calendar year.
Environmental Status:
N/A
Strategic Plan Goal:
Enhance and maintain public safety
Attachment(s):
None
HB -119- Item 6. - 2