HomeMy WebLinkAboutApprove the Sole Source Justification in the amount of $130,Dept ID PD-16-002 Page 1 of 1
Meeting Date 2/1/2016
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 2/1/2016
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A Wilson, City Manager
PREPARED BY: Robert Handy, Chief of Police
SUBJECT: Approve the Sole Source Justification in the amount of $130,000 with Dooley
Enterprises for the ongoing purchase of ammunition for the Huntington Beach
Police Department
Statement of Issue
City Council approval is requested for a Sole Source Justification with Dooley Enterprises for the
ongoing purchase of ammunition for HBPD personnel
Financial Impact
The purchases would be ongoing and are based on department training requirements and
budgeting for each fiscal year, for a total of $130,000 00 The Training Unit funds, in the amount of
$102,000 00, are budgeted under account number 10070303-64010 and the SWAT Team funds, in
the amount of $28,000 00, are budgeted under account number 10070207-64010
Recommended Action
Approve the Sole Source Justification with Dooley Enterprises for the ongoing purchase of training
and duty ammunition for HBPD personnel
Alternative Action(s) Do not approve the recommended action and direct staff accordingly
Analysis
The Huntington Beach Police Department requires ammunition in different calibers to train and
equip our officers in the use of firearms throughout each calendar year Ammunition has been
purchased from Dooley Enterprises for years because Dooley is the only authorized Winchester
Dealer in Southern California Winchester ammunition has been selected because their products
meet the needs of law enforcement based on ballistic and performance capabilities For safety and
liability purposes, the selection of ammunition is critically important Winchester has consistently
been the leader in performance for law enforcement Dooley Enterprises is located in the city of
Anaheim and maintains a large stock of ammunition, making it convenient to restock training and
duty ammunition without having to store mass quantities or be subject to prolonged delays in
ordering or shipping As a local vendor, there are no shipping costs making the overall pricing
lower than competitors
Environmental Status N/A
Strategic Plan Goal Enhance and maintain public safety
Attachment(s)
1 Sole Source Justification
2 Winchester Ammunition memorandum
HB -89- Item 6. - I
RECEIVED
CITY OF HUNTINGTON BEACH DEC 17 2015
- Sole -Source Justification Finance I eparimenl
(For use on all goods and services acquisitions )
This justification document consists of two (2) pages All information must be provided and all questions must be answered The "Required
Approvals" section must include a date for each signature, as appropriate for the transaction
Requesting Department Information
Date: December 10, 2015
Requestor Name: Sgt. David Dereszynski
Division Manager: Capt. Russ Reinhart
(Type names Do not sign
Department: Police
Department Head: Chief Rob Handy
(Type names Do not sin Must be same as signature below
Department Contact Information
Contact Name: David Dereszynski
Street Address: 2000 Main Street, Huntington Beach, CA
92648
Telephone: 714 536-5629
Fax: 714 374-1629
Shipping Address: Same
Cellular phone: (714) 421-1704
Required Contact Information
Contractor/Supplier Name: Dooley Enterprises
Contractor/Supplier Address: 1198 N. Grove St. #A
Contractor/Supplier City/State/Zip: Anaheim, CA 92806
Original Contract Amount:*
$Appr,ox..$130,0001year
{'Includes original contract and previously
approved amendments)
Amendment Amount:* (if applicable)
$N/A
(`Current amendment only)
New Contract Amount:*
$
(*Includes original contract and all amendments,
including current amendment)
Provide a brief description of the acquisition, including all goods and/or services the contractor willprovide:
Police duty and training ammunition
Contract Type and Term
Contract Type:
Select One ® Goods
❑ Service
❑ Goods & Services,
Contract Term:
Begin When Purchased
End When Purchased
What account number will be used to purchase?
Business Unit 10070303
Object Code 64010
Require Approvals
Department Head
Approved ❑ D ied
Fiscal Services Manager
q�ppro ❑ De
Director of Finance
proved 0 Denied
Assist It City Manager
f -Appro ed ❑ Denied
Signature
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ignature
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Signature
(L-Z -lure
Date
Date
Date
m Date
/"(Transactjons eiiceedmg $50,000
must bd'approved Qtity Council)
Item 6. - 2 xB -90-
1
,��j?STiPJtrTp�
A. THE GOODISERVICE REQUESTED IS RESTRICTED TO ONE SUPPLIER FOR THE REASONS STATED
BELOW:
1. Why is the acquisition restricted to this goods/services/supplier?
(Explain why the acquisition cannot be competitively bid )
The Huntington Beach Police Department requires ammunition in different calibers to train and equip its
officers in the use of firearms throughout each calander year. Winchester ammunition meets the needs
of law enfrocement based on ballistic and performace capabilities. Dooley Enterprises is an authorized
distributer for Winchester ammunition and is the sole source for Winchester in Southern California.
Adamson Police Products is another authorized distributer for Winchester ammunition, however it is the
sole source for Winchester in Northern California. Therefore, Adamson Police Products is not authorized
to sell Winchester ammunition to police agencies in Southern Califoria.
2. Provide the background of events leading to this acquisition.
The Huntington Beach Police Department currently uses Winchester "SXT" and "T" series pistol
ammunition for operational duties. Dooley Enterprises maintains a reliable stock of these types
ammunition along with the training versions. Additionally, the Winchester rifle training ammunition that
Dooley Enterprises offers closely resembles the performance characteristics of the duty ammunition
used by the SWAT and Rifle Teams. As with the pistol ammunition, Dooley Enterprises maintains a
reliable stock of the training rifle ammunition as well.
3. Describe the uniqueness of the acquisition (why was the good/service/supplier chosen?).
Dooley Enterprises is the only authorized distributer of Winchester ammunition in Southern California.
They have all the training and most of the duty ammunition types in stock. Dooley Enterprises is located
in the city of Anaheim, therefore shipping costs are not included. Police personnel can pick up the
ammunition purchases using a city truck. All but two Orange County police agencies use Dooley
Enterprises as their ammunition supplier.
4. What are the consequences of not purchasing the goods/services or contracting with the proposed
supplier?
If Dooley Enterprises is not chosen as the ammunition supplier, the Huntington Beach Police Department
would have to rely on local retail stores to supply Winchester ammunition for duty and training purposes.
This would be problematic, since it is unrealistic to rely on the fact that these types of stores would have
the necessary stock to meet the deparments needs.
What market research was conducted to substantiate no competition, including evaluation of other items
considered?
(Provide a narrative of your efforts to identify other similar or appropriate goods/services, including a summary of how the department
concluded that such alternatives are either inappropriate or unavailable The names and addresses of suppliers contacted and the reasons
for not considering them must be included OR an explanation of why the survey or effort to identify other goods/services was not performed )
Adamson is the only other California based sole source distributer of Winchester ammunition, but their
sales are restricted to Northern California police departments. San Diego Police Equipment does supply
Winchester ammunition; however there is a 4-6 month wait for delivery depending on the caliber of
ammunition. Delivery of the ammunition would be on -going throughout the year, which could cause
shortages in any one of the different calibers. This fact alone would negatively affect the department's
firearms training Dooley Enterprises was determined to be the best option due to its Orange County
location and reliable stock of training and duty ammunition.
HB _91 - Item 6. - 3
B. PRICE ANALYSIS
1. How was the price offered determined to be fair and reasonable?
(Explain what the basis was for companson and include cost analyses as applicable )
See attached memorandum
2. Describe any cost savings realized or costs avoided by acquiring the goods/services from this supplier.
See attached memorandum
Remit completed form to City of Huntington Beach — Purchasing Division
2000 Main Street, Huntington Beach, CA 92648-2702
Item 6. - 4 HB -92-
January 30, 2015
To Whom It May Concern:
Dooley Enterprises is an authorized distributor for Winchester ammumbon and is the sole
source for Winchester Ammunition in Alaska, Nevada, Oregon, Washington and Southern
California.
Sincerely,
Glen Weeks
Director, Law Enforcement and
Industrial Sales
j dm
gw15-6
Winchester Division • Olin Corporation • 600 Powder Mill Road • East Alton, IL 62024-1273
618-258-2923 Glen Weeks • gaweeks@olm com
xB -93- Item 6. - 5