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HomeMy WebLinkAboutApproved an Amendment to the Children’s Needs Task Force (CN AA s\ p VC Council/Agency Meeting Held: l Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied u77 Cit I rk'j Sign e Council Meeting Date: 11/21/2005 Department Number- CS05-032 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CIT U CIL MEMBERS SUBMITTED BY: PENEL PE�RETH-G RAFT, CITY ADMINISTRATO PREPARED BY: JIM B. ENGLE, DIRECTOR, COMMUNITY SERVIC SUBJECT: APPROVE AN AMENDMENT TO THE CHILDREN'S EDS TASK FORCE BYLAWS Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: The Children's Needs Task Force (CNTF) would like to amend its bylaws concerning the term of the Chair. Funding Source: Not applicable. Recommended Action: Approve an amendment to the Children's Needs Task Force bylaws to extend the term of chair to three years. Alternative Action(s): Do not approve an amendment to the bylaws; request further review. Analysis: Currently, the Children's Needs Task Force bylaws state that a task force member may serve as Chair for a period of two terms, each term consisting of one year. At its October 27, 2005 meeting, the CNTF voted unanimously to amend the bylaws to extend the period of service for the Chair to three terms, each consisting of one year. The addition of a year to the Chair's service will provide much needed continuity to the task force while updating its goals. The Council liaisons to the CNTF, Gil Coerper and Cathy Greegg have been advised of the proposed bylaws amendment. z cEnvironmental Status: Not applicable. v .; REQUEST FOR ACTION MEETING DATE: 11/21/2005 DEPARTMENT ID NUMBER:CS05-032 Attachment(sl: City Clerk's Page Number No. Description 1. Current bylaws with proposed amendment G:\Laudenback\Children's Needs\2005\RCA-bylaws amend1.doc -2- 11181200511:18 AM ATTACHMENT # 1 BY-Laws OF THE HUNTINGTON BEACH CHILDREN'S NEEDS TASK FORCE Article I Name The name of this committee shall be Huntington Beach Children's Needs Task Force (HBCNTF). Article II Mission Statement The Huntington Beach Children's Needs Task Force will develop and implement a strategic plan for youth and children that will ensure the City of Huntington Beach promotes the best possible environment for raising children to become successful members of our community and the world. All actions involving children will promote good citizenship, support strong character values and enhance their understanding and tolerance for diversity. Section 1. General Membership Total membership shall consist of 15 voting members. All members shall be residents of the City of Huntington Beach. A minimum of one voting member shall be a student of either a middle school or a high school. Article III Officers Section 1. Composition Officers shall consist of one chairperson and one vice chairperson. Section 2. Terms. All officers shall be elected by the full membership for a one-year term, with no member serving more than#me three consecutive terms. Section 3. Election A Nominating Committee consisting of three members shall be appointed in May to present the slate of officers at the August meeting. The annual election shall be held at the regular meeting each August. All officers shall be drawn from the general membership. Officers take office September 1st. Section 4. Attendance Officers are required to attend all regular meetings. Any officer having more than three unexcused absences during his/her term of office shall automatically vacate his/her position. Section 5. Vacancies An unanticipated vacancy which may occur during the course of an officer's term shall be filled through a vote of the general membership within 30 days of the notice of resignation. Article IV Membership Terms of Service Section 1. Adult General Members Each general member shall be appointed for a four-year term, with no member serving more than two consecutive terms. All potential members seeking an initial appointment to the HBCNTF, as well as members seeking reappointment for a second term shall submit their application to the City Council Liaisons for review and consideration. The City Council Liaisons shall review all applications and forward a recommendation to the full City Council for consideration and appointment. Approximately one-half of the adult membership shall be appointed every two years. Section 2. Student General Members There shall up to three student members appointed for a single, one-year term, with no member serving more than two consecutive terms. Student terms shall begin in May and extend to the following April. All students seeking an initial appointment to the HBCNTF, as well as members seeking reappointment for a second term shall submit their application to the City Council Liaisons for review and consideration. The City Council Liaisons shall review the applications for membership and forward a recommendation for general membership to the full City Council for consideration and appointment. Article V Membership Attendance Section 1. Rules for General Membership Any member shall automatically vacate his/her general membership upon three (3) unexcused absences during the calendar year or upon more than three (3) consecutive absences. Article VI Voting Section 1. Rules Each general member of the HBCNTF shall have one vote. Section 2. Quorum A quorum of the full membership is required in order to transact business at every regular meeting. Article VII Meeting Requirements Section 1. Time and Place Regular meetings of the HBCNTF shall be held the fourth (4t") Thursday of every month when possible. Meetings begin at 3:45 p.m. and are held in City Hall. Section 2. Open Meetings All meetings of the HBCNTF shall be open and public, and all persons shall be permitted to attend any meeting. All meetings shall be governed by Robert's Rules of Orders and the Brown Act. Revised 11/8/05 2 Section 3. Posting of Public Meeting Notice All Agendas for HBCNTF shall be posted for public review 72 hours prior to the date of the meeting. 1. The Task Force shall not consider items not appearing on its posted agenda unless a two-thirds vote of the HBCNTF members present determines that there is an urgent need to act immediately and the need to take action came to the attention of the HBCNTF after the posting of the agenda. Section 4. Adjourned Regular Meetings 1. Any regular meeting of the HBCNTF may be adjourned to a subsequent date prior to the next regular meeting to consider further items. An adjournment notice shall be posted on the official posting board by 9:00 a.m. the following morning. 2. If a regular meeting of the HBCNTF is adjourned to a subsequent date, a new agenda must be posted 72 hours prior to that date. This agenda may contain new items, as well as any items continued from the previous meeting. Section 5. Special Meetings 1. Special meetings may be called by the chair or a majority of the HBCNTF. 2. Notice of a special meeting must be faxed, mailed or delivered to the media and posted not less than 24 hours in advance. 3. Discussion and action is limited to only those items and proposed actions contained in the special meeting notice. 4. A special meeting may not be adjourned to another date. Article VIII Duties of Officers Section 1 Chairperson The Chairperson shall preside at all regular meetings of the HBCNTF, prepare the agenda for all regular meetings, and shall have powers and duties as may be prescribed from time to time by the general membership. The Chairperson shall also have a vote on all matters. Section 2. Vice Chairperson The Vice Chairperson shall preside at all regular meetings in the absence of the Chairperson and perform duties as assigned by the Chairperson. The First Vice Chairperson shall also have a vote on all matters. Article IX Conflict of Interest Any member who believes to have a financial or business conflict of interest with respect to any activities of the HBCNTF shall disclose the fact to the general membership and refrain from voting on such matters. No member of the HBCNTF may utilize information obtained by reason of memberships for personal gain. Revised 11/8/05 3 Article X Amendment of By-Laws These may be amended at any regular meeting by a two-thirds vote of the full membership, providing that the amendment has been submitted in writing at the previous meeting. All by- laws are subject to approval of the Huntington Beach City Council. Article XI Roberts Rules of Order In the absence of items not covered in the By-Laws, refer to Roberts Rules of Order. Revisions approved by HBCNTF membership on: 10/27/05 Revised 11/8/05 4 RCA ROUTING SHEET INITIATING DEPARTMENT: Community Services SUBJECT: CHILDREN'S NEEDS TASK FORCE BYLAWS AMENDMENT COUNCIL MEETING DATE: It 2- l Z O `' RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Attached Contract/Agreement (w/exhibits if applicable) Not Applicable (Signed in full by the City Attorney) Attached ❑ Subleases, Third Party Agreements, etc. Not Applicable (Approved as to form by City ttomqyj Certificates of Insurance (Approved b the City Attorne Attached ❑ ( PP Y Y Y) Not Applicable Attached Li Fiscal Impact Statement (Unbudget, over$5,000) Not Applicable BondsIf applicable) Attached ( pp ) Not Applicable Staff Re ort If applicable Attached p ( pp ) Not Applicable Commission, Board or Committee Re ort If applicable Attached p ( pp ) Not Applicable Findings/Conditions for Approval and/or Denial Attached ElFindin g pP Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORVVARDEDC Administrative Staff oyn Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: Only)(Below Space For City Clerk's Use RCA Author: J. Laudenback