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Home My WebLink AboutFY 2013/14 Federal Narcotics Forfeiture Fund appropriation oDept. ID PD-14-003 Page 1 of 2 Meeting Date: 5/19/2014 i 60wi4pye - /tAco 04-fcA�o 44i4vo-) CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 5/19/2014 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Robert Handy, Chief of Police SUBJECT: Approve an appropriation of $194,901 in the FY 2013/14 Federal Narcotics Forfeiture Fund for the expansion of cameras, bandwidth, and storage capabilities of the Downtown and Police Heliport video camera security systems Statement of Issue: The expansion of the video camera system in the Downtown area will reduce criminal activity, aid the Police in conducting investigations, and enhance prosecutions. Expanding the camera system to the Police Heliport will provide video monitoring by Police Department staff of the Police Heliport on a 24 hours per day basis. Financial Impact: Authorization is requested to spend $194,901 for the expansion and maintenance of the downtown camera system. Funding for this appropriation will be provided from the existing Federal Narcotics Forfeiture Fund. Recommended Action: For a total amount of $194,901 in the FY 2013/14 Federal Narcotics Forfeiture Fund (21270101) A) Approve an appropriation of $96,336 for the Downtown Camera purchase and installation; and, B) Approve an appropriation of $98,565 for the Police Heliport additional servers, storage and bandwidth and monitoring station. Alternative Action(s): Do not approve and direct staff accordingly. Analysis: In an effort to reduce criminal activity in the downtown area, the Downtown Economic Development Committee directed the Police Department to develop an Enhanced Policing Strategy. One of the recommendations, in conjunction with other actions such as increasing patrols, was to install a video camera system. The intent was to cover the areas experiencing increased criminal activity such as downtown Main Street and the Pier Plaza area. Subsequently, the City Council directed the Police and Information Services Departments to explore the feasibility and cost of installing a camera system. The inquiry resulted in support of the implementation of a video camera system and was presented to Council during a study session on June 3, 2013. The video camera system was purchased and has been active since December 2013. The system has assisted the police in L_B _-5_ Item 4. - I Dept. ID PD-14-003 Page 2 of 2 Meeting Date: 5/19/2014 identifying criminal activity, perpetrators and witnesses to those crimes, and enhanced prosecution efforts. Additionally, they have been beneficial in reducing liability exposure. Phase one will cost $96,336 for improvements to the system that include additional cameras on Main Street, Walnut Avenue and Pier Plaza, in areas that already have video cameras. Due to trees, poles and other structural limitations, these additional cameras will provide more complete coverage. In addition to the cameras, this upgrade will add additional user licenses to allow detectives desktop access to the servers to follow up on investigations. Phase two of system improvements will cost $105,565 and include an additional monitoring work station, expansion of storage capabilities, bandwidth capabilities and new cameras at the Police Heliport. The additional monitoring workstation will allow officers to monitor and capture video from the downtown substation, without having to drive to the police department. This allows the officers to be more readily available to incidents downtown. The original video camera system was designed with a six month storage capacity. Subsequently, it was realized that the minimum storage capacity for a video system is one year, per Government Code 34090.6. There is a need to upgrade the storage capacity in order to maintain one year of video, which is a substantial part of the cost of phase two. Also, Information Services has recommended expanding the bandwidth transmission capabilities of the system to allow it to perform optimally with the increased number of cameras streaming live video. The Police Heliport is not staffed 24 hours per day. With the creation of the downtown video system, the police department is now capable of expanding the system to allow 24 hour monitoring of the Police Heliport by police department personnel at the police station. Phase one upgrades will cost $96,336. Phase two upgrades will cost $105,565. Funding for the purchase will be completed by using a citizen donation of $7,000 and the remaining $194,901 from existing Federal Narcotics Asset Forfeiture Funds. The total cost for both phases of upgrades is $201,901. Environmental Status: N/A Strategic Plan Goal: Enhance and Maintain Public Safety Attachment(s): 1. Quote (Phase 2A) 2. Quote (Phase 2B) Item 4. - 2 HB -76- IVCelPlari Wireless Global Technologies CelPlan Technologies, Inc. lA64Net Division 1920 Association Dr., 4th Floor Reston, VA, USA 20191 Phone (760) 274-4214 Fax (703) 476-8964 DATE 4/7/2014 Quotation # HUN140407A Customer ID HUN Quotation For: City of Huntington Beach Quotation valid until: 5/7/2014 Project: Phase 2A - Camera Additions Downtown (incl. lower pier plaza (?x PTZ), pier plaza (1x PTZJ4x Fixed), Gararage (4x Fixed); Long Board Alley (1x Fixed)) Comments or Special Instructions: Indicates taxes based on estimates. Payment Terms: Per original contract (same milestone). Turn -key proposal. (Only with maintenance offered in separate offer.) Proposal assumes power can be brought to selected Long Board Alley light pole on assumptions in reasonable fashion. Includes additional mobile viewing licenses (and upstream spare licenses). SALESPERSON WARRANY� HIP DATE ,,;,SkIPV1Ar,,� IFC3 B POlNT TERMS JB (N/A) (N/A) {N/A) (N/A) 30 days net 3 Enclosure 1,995.00 Y 1 PMP Base Radio Set (25 Mbps firmware) 2,800.00 Y 2 PMP Sub Radio Set (10 Mbps firmware) 867.00 Y 1 Add -on Cameras: 21,807.63 Y = 1x Axis P3364-VE Dome = 2x Axis Q6034-E PTZ = 5x Axis P1354-E Fixed (1MP) = 3x Axis P1355-E Fixed (2MP) = Misc (brackets / special lenses) 1 Management System Additions: 3,540.00 Y = 13x Genetec Camera Licenses = 4x Genetec Mobile Client Licenses 1 Services 57,600.00 N SUBTOTAL TAX RATE SALES TAX SHIPPING TOTAL •,$, ;"',,_93 466 63' 8.00% 2,8W33','. - $_;; 96,335.96_ THANK YOU FOR YOUR BUSINESS! HB -77- Item 4. - 3 CelPlan _ Wireless Global Technologies CelPlan Technologies, Inc. W4Net Division DATE 4/7/2014 1920 Association Dr., 4th Floor Quotation # HUN140407B Reston, VA, USA 20191 Customer ID HUN Phone (760) 274-4214 Fax (703) 476-8964 Quotation For: City of Huntington Beach Quotation valid until: 5/7/2014 Project: Phase 2B - Extended Storage, Increased Bandwidth (with link to sub station), Sub Station Viewing System and Heli Port cameras. Comments or Special Instructions: Indicates taxes based on estimates. Payment Terms: Per original contract (same milestone). Turn -key proposal. Includes additional mobile viewing licenses (and upstream spare licenses). SALESPERSON WARRANTY f ' I` SFIIP`DATE : A+. SHIP"1/IA F O B' F?OINT TERMS' JB (N/A) (N/A) (N/A) (N/A) 30 days net 2 PTP Radio Set (200 Mbps firmware) 3,752.00 Y • 74 504 1 Add -on Cameras: 9,067.44 Y `, 9,06, = 5x Axis P3364-VE Dome = Misc (brackets / parapet mounts) 1 Management System Additions: 35,444.00 Y *-35 444 = 5x Genetec Camera Licenses �' = ix MD1200 (12x6TB) r = 1x MD1200 (7x6TB) = 1x Work Station, with mouse/KB = 1x Joystick s = 2x 24" Screen 1 Services 32,400.00 N -32',40C 1 Maintenance 1-Year, Phase 2A 8,884.17 N 4 1 Maintenance 1-Year, Phase 2B 8,103.88 N ;^ 8 10: SUBTOTAL TAX RATE SALES TAX SHIPPING TOTAL $ 31011403`49`' 8.00% ,,;f 4,16124 - $ 105,56473 THANK YOU FOR YOUR BUSINESS! Item 4. - 4 TiB -78-