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Home My WebLink About2012 Destruction of RecordsCity Cleric Department, Division Rebecca Ross Name of Departmental Records Coordinator Robin Lugar Name of Division Head March 7, 2012 Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21, 2008 Passport Transmittal Forms El January 1, 2008 through December 31, 2009 Retention: Two years - - ❑ ❑ - - ❑ - - ❑ - - ❑ - - ❑ Note: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction r placed a " old" with an "explanation". Respo s is required within 30-days of the above date. Signatures: Qvtk 3 r 7 i1 Department Records 90ordinator Division lHe6d Records Center Manager Signatures: Department He t9 City Attorney Once records have en approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED RlFC1l11EST FOR DESTRUCTION OF RECORDS RORiWS ARE TO BE MAINTAIMED Pfi=Rfn�iliAG ENTLY. 03-7-2012 Form - Passport Records Destruction 3/7/2012 2:29:55 PM Facility Ideritific6ti U.S. DEPARTMENT OF STATE 030-093 PASSPORT APPLICATION TRANSMITTAL Name of Facility (City, State and Zip Code) City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 T W4 M V52 "T Am �- pmt"", "M "ham"01% OR MZAA p lam p ea,s, e T 4�0 !P-Vddi,�. k", �Oh ,.X1,1—_,--_,Cft �a iM Eli, "RE! WK V, 'r -Jo 2. /0 V'I 3. Xy 4. 5. t" 6. ,F 7. 8. 9. 10. 11. 12. 13. 14. 15. Remarks: (Do Not List Comments about an application in this area. Use an Acceptance Agent Observation checklist). ed N6m,bet i Date or No. ofr_ 0 EXPEDITE Facility Telephone Number (include Area Code) 714-536-5227 Prepared By: Transmittal Tracking or Delivery Confirmation # Signature: 0 - 0 J FORM DS-1832 02/08 THIS TRANSMITTAL IS TO BE INCLUDED IN THE SAME ENVELOPE AS THE APPLICATIONS LISTED AE PLEASE RETAIN A COPY OF THIS TRANSMITTAL FOR YOUR RECORDS. MAILING. Number of Applications Included on Transmittal: i-F City Clerk Department, Division Rebecca Ross Name of Departmental Records Coordinator Robin Lugar Name of Division Bead March 7, 2012 Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Bold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21, 2008 - - Petition Forms for 2002 Charter Amendment Retention: Eight months fter certification of election ❑ El - - ❑ - - ❑ - - ❑ - - ❑ _ - ❑ - - ❑ Dote: Your signature below indicates that your office hall reviewed this list of records and agrees to authorize their destructio or placed a " old" with an "explanation". Res o se is required within 30-days of the above date. Signatures: Department Records 9p9rdinator Divisio 7)ad Records Center Manager Signatures: DeparrinientlHead City Attorney Once records haves een approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED REQUEST FOR DESTRUC1TIOhV OF RIPCORDS FORiWS ARE TO BE MAINTAINED PERMANENTLY. 03-7-2012 Form - 2002 Petitions Records Destruction 3/7l2012 3:03:56 PM 2011 California Municipal Elections Handbook Election Manual in this Manual, and such statement is also found in the Forms section of the Election Handbook] (§§9609, 9610, 18650, EC). ' /Circulating Petition: Proponents may begin circulating the petition after publication of the title and summary prepared by the city attorney (§ 9207) and must be file it within-180 days from the date of n receipt of the title and summary from the Election Official. t Filing Petition: All sections of the petition must be filed at one time in the office of the Election Official i during normal business hours as posted (§ 9208). The Election Official shall accept the petitions for a a prima facie check to include a determination of the number of registered voters reported by the county elections department to the Secretary of State effective on the publication date of the notice of intention, v conduct a quick count of the signatures and a brief review to determine if any are not valid, e.g., address e missing, someone other than voter added address, voter outside city, declaration of circulator missing, P etc. If the prima facie check shows sufficient signatures, the petition shall be filed at that time. Petitions e not accepted for filing shall be returned to the proponents (§ 9210). [An Initiative Petition Checklist can t be found following this section and in the Forms section of the Election Handbook.] i t A copy of Section 84305 of the Government Code shall be provided by the Election Official to the o proponents of a local initiative or referendum at the time of filing the petitions. (§ 16, EC) n s Withdrawal of local initiative or referendum measures shall be effective upon receipt by the appropriate local elections official of a written notice of withdrawal signed by all proponents of the measure (§ 9604). Checking Signatures: Once filed, the city clerk has 30 days, Saturdays, Sundays and holidays excepted, in which to verify signatures on the petition by checking all signatures or by random sampling pursuant to § 9114 & § 9115. Random sampling is a technical process that should not be attempted without checking with your county election department. If the statistical sampling shows that the number of valid signatures is within 95 to 110 percent of the number of signatures of qualified voters needed to declare the petition sufficient, the elections official shall, within 60 days from the date of the filing of the petition, excluding Saturdays, Sundays, and holidays, examine and verify each signature filed. Notifying Proponents: The Election Official must notify the proponents as to the sufficiency or insufficiency of the petitions and must cerVU tion to the city council if the petition is sufficient (§§ 9211, 9114, 9115).etition shall be preserved unti ei ht fter the Election Officials examination or after the cica ion oresu s o the e e i n, w is ever is later (§ 17200). Public access to the petition is restricted in accordance with § 6253.5, Government Code. Proponents, of course, are allowed to review the petition if it did not qualify. Notifying City Council:The Election Official must certify a sufficient petition to the city council at the next regular meeting (§§ 9211, 9114). [A Certificate of Sufficiency / Insufficiency can be found in the Forms section of the Election Handbook.] The legislative body may refer the proposed initiative measure to any city agency or agencies for a report on its effect on municipal operations. The report shall be presented to the legislative body within the time prescribed by the legislative body but no later than 30 days after the Election Official certifies to the legislative body the sufficiency of the petition (§ 9212) Adopt or Call for Election: If the petition contains signatures representing 15% or more of the registered voters of the city and contains a request that the ordinance be submitted immediately to a vote of the people at a special election, the legislative body shall do one of the following: (a) Adopt the ordinance, without alteration, at the regular meeting at which the certification of the petition is presented, or within 10 days after it is presented. (b) Immediately order a special election, to be held pursuant to subdivision (a) of Section 1405, at which the ordinance, without alteration, shall be submitted to a vote of the voters of the city. (c) Order a report pursuant to Section 9212 at the regular meeting at which the certification of the petition is presented. When the report is presented to the legislative body, the legislative body shall either adopt the ordinance within 10 days or order an election pursuant to subdivision (b). Sections 1405, and 9214 requires the election to be held between 88 — 103 days from the date the resolution ordering the election was adopted. Martin & Chapman Co. www.marUnchapman.com (10/22/2010) scoff@martinchapman.com M-31 000700 Petition for Submission to Voters of Proposed Amendment to the Charter of the City of Huntington Beach The City Attorney has prepared the following title and summary of the chief purpose and points of the proposed measure: A proposed initiative measure which would amend the Charter of the City of Huntington Beach to change, effective with the 2004 general municipal election, the total number of elected city councilmembers from seven persons to five persons; to provide that the five councilmembers shall be elected by district rather than at large; and to impose a two -term limit on elected councilmembers. The proposed initiative measure would amend Sections 300 and 704 of, and add Sections 314, 315, 316, 317, 318 and 319 to, the Charter of the City of Huntington Beach. Under the current Charter, the elective officers of the City, each with a four-year term, consist of a city council of seven members, a City Clerk, a City Treasurer and a City Attorney. The proposed initiative measure, to be effective with the 2004 general municipal election: (1) would decrease the number of elected councilmembers from seven persons to five persons; (2) would require that the five councilmembers be elected by district rather than at large; (3) would divide the City into five separate, geographically described districts as nearly equal in population as practicable; (4) would establish a district residence requirement for each elected councilmember; (5 would provide for redistricting within six months following the completion of each federal decennial census; and (6) would impose a two -term limit on each elected councilmember. The proposed initiative measure would have no effect on the elective offices of City Clerk, City Treasurer or City Attorney. NOTICE TO THE PUBLIC: THIS PETITION MAY BE CIRCULATED BY A PAID SIGNATURE GATHERER OR A VOLUNTEER. YOU HAVE THE RIGHT TO ASK. All signers of this petition must be registered to vote in the City of Huntington Beach Date'1. Date 2 Date 3. v Date address This column for official use only. OF CIRCULATOR (To be completed after the above signatures have been obtained) am registered to vote or am qualifie t ister to vote in the City of Huntington Beach, State of California. Address, city, state, zip cdde) I circulated this section of th etition and witnessed each of the appended signatures being written. Each signature on the petition is, to the best of my information and belief is the genuine signature of the person whose name it purports to be. All signatures on this docu- ment were obtained between the dates of S` / /S / D -and S / 15—/ . I declare under penalty of perjury under (Month, day, year) (Month, day, year) — the laws of the State of California that the foregoing is true and correct. Executed on /�/ � —at w�c�t� 1V (Month, day, year) (Place signing) 4p"Sigl.t.r.Includi ame miha) Aft Aft AMA Page 4