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HomeMy WebLinkAbout2014 Destruction of Records REQUEST FOR DESTRUCTION OF RECORDS Department Cily Clerk September 15, 2014 Diane Gladwell Joan Flynn Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type Multiple boxes with various dates are permissible as long as the records otherwise have a single description ) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) ;'86 1D� x w l g' �, hd QA E +ENTS.;c"� APPROVE _ M4LD DCC-02A 600 25— County Agreements (Expired —2001 —2006) See Attached List Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold"with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE LATE. Signatures: D pt Records Coordinator buivision Head (i+fappropriate) _. if Department Herad City Atforley Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G Records Management/Destruction/Records Destruction Form2014 Denruction List-6W 25-County Agreements ' (Completion+5 years) Category Category Meeting Award Data Vendor Description Record ID System ID Contract Contract End DateJED02- AsmstStatus Physical ID Descriocin Date Type Number ion ORANGE,County Rapid County Agreements- RAPID RESPONSE- ResponselWorkforce Investment Act Grant 600 25 AGREEMENTS1 9/4/2001 914/2001 WORKFORCE INVESTMENT Dislocated Workers(Coastline 17097 1e948 Grant 6/3012003 Active CC VaultCONTRACTS BOARD Community College&County One-Stop Employment Ctr)Budget X 6130102 CM 11/18102 X 6/30/03 2001-2004 Orange County-Agreement HEALTH CARE AGENCY- for Animal Care Services Control&Shelter County Agreements- ORANGE COUNTY ANIMAL Services for FY 2001-2002 X 7131102 or 60025 AGREEMENTS/ 11/19/2001 1111912001 CONTROL&SHELTER 12/31/02 CM 1017102 Agreement for 2002- 17814 16950 25-Mar Active CC Vault CONTRACTS SERVICES 03&letter from Houchen re Microchip& SpaylNeuter X 6130103 or 12131103 CM 1113103 X County Agreements- 3118102 Orange County Children& OC CHILDREN&FAMILIES Families Commission-Grant Agreement 600 25 AGREEMENTS 1 317t312002 3/1812002 COMMISSION 031-AC-01 for Family Resource Center 18422 16953 Grant CS 02-012 Active CC Vault CONTRACTS See 600 10 Van Dine County Agreements ORANGE COUNTY SANITATION Cooperative FATS OILS AND GRFASE(FOG) PW 02- 00 25 AGREEMENTS 1 1DI21/2002 10121/2002 Agreement CONTROL STUDY-PHASE 1 AND 2(2-2- 18773 16960 11112005 092,PW Active CC Vault CONTRACTS DISTRICT-OCSD 2004 . D4-004 STATE DOMESTIC County of Orange-Agreement to Transfer County Agreements- PREPAREDNESS GRANT Funds for Fy 2002 State Domestic 0026 AGREEMENTS/ 1/20/2004 1/20/2004 FROM THE COUNTY OF Preparedness Grant-Weapons of Mass 19062 16965 Grant FD 04-001 Active CC Vault CONTRACTS ORANGE Destruction Equipment-$42,478-through the County of Orange Orange,County of Transfer of WM❑ FUND TRANSFER FROM (Weapons of Mass Destruction)Equipment County Agreements- as part of 2003 Homeland Security Grant- 60025 AGREEMENTS/ 2/17/2004 2117/2004 COUNTY FOR WEAPONS OF Huntington Reach Fire Department CM 19087 16966 FD 04-014 Active CC Vault CONTRACTS MASS DESTRUCTION 4119/04 Approve Agreements for Equipment EOUPMENT and Funding for Weapons of Mass Destruction(WMD)for the D FN 2004-2005 Approve Agreement County Agreements (Utilizing Clause in Currant Contract to Professional 600 25 AGREEMENTS/ 11/1512004 11/1512004 OC HEALTH CARE AGENCY- Extend Services through June 30,2005) 19331 16969 Services 1213112005 PO 04.W9 Active CC Vault ANIMAL CARE SERVICES between the City and the County of Orange CONTRACTS Animal Care Seances X 12/31/05 Contract (includes Confidentiality Agreement)(AKA CvuntyAgreemenls- OC SANITATION DISTRICT Approve Contract CP-041 0 between the Orange 800 25 AGREEMENTS) 4912005 4W2005 COOPERATIVE PROJECTS County Sanitation District(OCSO)aril the City 19948 16972 Grant GP-0410 PW 05078 Active CC Vault CONTRACTS PROGRAM far the Fiscal Year 2P Progrrogr 5 Cooperative Projacis Program Unsuccessful Bids-CM 4118/05 Approve County Agreements- Project Plans and Specifications and Award 04 25 AGREEMENTS! 4118/2005 417 8Y2005 OCTA Grant Fund Pro)ect Construction Contract to GMC Engineering, 20531 16975 Active CC Vault CONTRACTS Unsuccessful Bids,CC-1162 Inc for the Brookhurst Street&Adams Avenue IntersecUon Improvement Protect, CC-1162(See File ID 20091) County Agreements F1Y 2005-2006 Agreement between the City 600 25 AGREEMENTS/ W&2005 9/6/2005 QC HEALTH CARE AGENCY and the County of Orange for Animal Care 26W2 16976 12131/2006 PD 05-010 Active CC Vault CONTRACTS ANIMAL CARE SERVICES Services X 6130106 VV 1/12/2015,page 1 of 2 Destruction List-600 25-County Agreements (Completion+5 yearn t Category Category Meeting Award Date Vendor Description Record ID System ID Contract Contract End Date RCA Status Physical ID Descn"13 --Date— g)e Number NMMber Location County Agreements- 2005 Edward Bryne Memorial Justice Sheriff-Coroner Department- Assistance Grant-JAG-Program- PD 006- B00 25 AGREEMENTS/ 81512007B 6/512006 County of Orange Approve Agreement with the County of 14752 14753 006 Active CC Vault CONTRACTTSS C Orange for Federal 2005 JAG Program County Agreements- Supplemental Law Enformment for the dth 110025 AGREEMENTS f 6f6 2046 6/6/2006 County of Orange of July 14802 14803 71512006 Active CC Vault CONTRACTS 1/12/2015,page 2 of 2 r REQUEST FOR DESTRUCTION OF RECORDS Department City Clerk September 8, 2014 Diane Gladwell Joan Flynn____ Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type Multiple boxes with various dates are permissible as long as the records otherwise have a single description ) The following records have been identified for destruction: (Refer to the Records !!Manual for Proper Destruction Procedures) BOX ID. ,bT QN and:I�' TE Q� +�OfVTENT�� ;,� q1 � APPRQII .HOLD EX-FLAN�ATlbAl FOR,,;�OLD, DCC-18A 1,1.0010-)Policyres 1997 -- 2008 See Proc Attached List ► ® 1 ' } DCC-18A 100 30 — Real Estate ppraisa s (19 —,1 60) See Attached Lest DCC-18A 100 30 — Department Monthly 1 Annual Reports (1960 -- 1969) See Attached List Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold"with an "explanation." RESPONSE 1S REQUIRED WITHIN 30-DAYS OF THE ABOVE HATE. Signatures: beV Records ordinator Di sion Head (dappropriate) /I 14L�� e artrn nt d City A rney Once records have been approved for de�uction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G Records Management/Destruction/Records Destruction Form2014 Destruction Authorization -100.10(Ret=Superseded), 100.30(Ret= 10 yrs) Real Estate Appraisals(ED, Ret= Minimum 2 yrs) Category ID Category Description Meeting hate Description System ID Record ID RCA Status Physical Number Location Policy for Management of Senior Apartments- Proof of management Policy& Procedures-GENERAL skills all Sr Apts approved in City- 100 10 ADMINISTRATION 12/1/1997 Agreement Five Points Sr Complex 3G52 9959 Active CC Vault review feasibility to add this policy 12/1/97 Policy& Procedures-GENERAL Study Session-Ordinance/Policy 10010 ADMINISTRATION 3/14/1999 Regarding Water Charges for Single 4007 13573 Active CC Vault Family Residences Sprinkler systems Policy& Procedures-GENERAL Authorize City Administrator to initiate V/ 100 10 ADMINISTRATION 11/6/2000 Strategic Plan Articulating City 5503 22576 Active CC Vault Direction Organized by Priorities Study Session-Council Workshop-City Policy&Procedures-GENERAL Financial Policies- Major Protects List- /10010 3/15/2001 4484 1637$ Active CC Vault ADMINISTRATION Development Services Department Work Programs H Item-Memo regarding potential %1D0 10 Policy& Procedures-GENERAL 11/15/2004 Ordinance to Prohibit the Killing of 5276 19339 Active CC Vault v' ADMINISTRATION Wild Birds in the City of Huntington Beach Policy& Procedures-GENERAL H Item-Waive Fees for American 1001D 11/15/2004 5274 19337 Active CC Vault ADMINISTRATION Legion Flag Project at Pier Plaza Policy& Procedures-GENERAL Resolution 2004-98-Supporting the 1/00 10 ADMINISTRATION 12/20/2004 City of Anaheim in Their Effort to Keep 5297 19376 Active CC Vault the Name&€oeAnaheim Angels&€R 9/8/2014, page 1 of 4 Destruction Authorization- 100.10(Ret=Superseded), 100.30(Ret= 10 yrs) Real Estate Appraisals(ED, Ret= Minimum 2 yrs) Category ID Category Description Meeting Date Description System ID Record 1D RCA Status Physical Number Location Study Session S€" Presentation by the 10010 Policy& Procedures-GENERAL 6/6/2005 Police Department Regarding Current 5442 20646 Active CC Vault ADMINISTRATION Police Staffing Issues and Plans for Summer 2005 Finance Department Presentation Regarding the Local Tax Implication of the Employment Relationship Between y 100 10 Policy& Procedures-GENERAL 9/15/2008 a Real Estate Broker and Sales Agent 19278 Study Active CC Vault ~ ADMINISTRATION The Presentation Outlines the Session Municipal Code,Statutory Law, California Association of Realtors Position and (Not in SIRE) Use Economic Real Estate Appraisal Reports- Development's Retention Schedule for 100 30 1959- 1960 CC Vault 1959- 1960 Real Estate Appraisals- Minimum 2 years Department Monthly/Annual 10030 Reports-GENERAL 1/1/1960 Reports-Chamber 196(3-67 90 of Commerce 1847 4087 Active CC Vault ADMINISTRATION Department Monthly/Annual 100 30 Reports-GENERAL 1/1/1963 Reports-Police Department Annual Reports- 1963 96 1862 4102 Active CC Vault ADMINISTRATION Department Monthly/Annual 100 30 Reports-GENERAL Fire Departments-Annual Reports 1995 4253 Active Microfilm ADMINISTRATION 1963 thru 1972 Department Monthly/Annual 10030 Reports-GENERAL 1/1/1963 Reports-Chamber of Commerce 1963-64 90 1848 4088 Active CC Vault ADMINISTRATION Department Monthly/Annual 10030 Reports-GENERAL 1/1/1950 Reports-Sewage Plant-1950-54 96 1865 41+05 Active CC Vault ADMINISTRATION 9/8/2014, page 2 of 4 Destruction Authorization- 100.10(Ret=Superseded), 100.30(Ret= 10 yyrs) Real Estate Appraisals (ED, Ret= Minimum 2 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Department Monthly/Annual City of HB Lifeguard Dept Admm V/1100 30 Reports-GENERAL Report Calendar year 1963-1 copy of 3952 13323 Active CC Vault ADMINISTRATION report Department Monthly/Annual V 10030 Reports-GENERAL 1/1/1966 Reports- Lifeguard 1966-67 96 1858 4098 Active CC Vault ADMINISTRATION Department Monthly/Annual t, Reports- Finance Department Revenue 10030 Reports-GENERAL 1/1/1966 _ 1 66-67 96 1854 4094 Active CC Vault ADMINISTRATION Report 9 Department Monthly/Annual 10030 Reports-GENERAL 1/1/1967 Reports-Public Works- 1967 96 1863 4103 Active CC Vault ADMINISTRATION Department Monthly/Annual " 100 30 Reports-GENERAL 1/1/1967 Reports- Police Department- 1967 96 1861 4101 Active CC Vault ADMINISTRATION ,/r �10 Department Monthly/Annual t/ e"-It Reports-GENERAL 1/1/1967 Reports-Treasurer- 1967-68 96 1866 4106 Active CC Vault ADMINISTRATION Department Monthly/Annual ✓ 100 30 Reports-GENERAL 1/1/1967 Reports-City Collector-1967 96 1852 4092 Active CC Vault ADMINISTRATION Department Monthly/Annual l/ Reports- Recreation- 1967-68 96 1864 4104 Active CC Vault 100 30 Reports-GENERAL 1/1/1967 p is e ADMINISTRATION Department Monthly/Annual >r 100 30 Reports-GENERAL 1/1/1967 Reports-Oil Dept 1967 96 1859 4099 Active CC Vault ADMINISTRATION Department Monthly/Annual 10030 Reports-GENERAL 1/1/1967 Reports- Fire Department- 1967 96 1856 4096 Active CC Vault ADMINISTRATION 9/8/2014,page 3 of 4 R � Destruction Authorization-100.10(Ret=Superseded), 100.30(Ret= 10 yrs) Real Estate Appraisals (ED, Ret= Minimum 2 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Department Monthly/Annual 10030 Reports-GENERAL 1/1/1967 Reports- Fire Department- 1967 96 1856 4096 Active CC Vault ADMINISTRATION Department Monthly/Annual vl 10030 Reports-GENERAL 1/1/1968 Reports- Building 1976-68 90 1846 4086 Active CC Vault ADMINISTRATION Department Monthly/Annual 10030 Reports-GENERAL 1/1/1969 Reports- Police Department 1969-74 1860 4100 Active CC Vault ADMINISTRATION 96 ITC 9/8/2014, page 4 of 4 REQUEST FOR DESTRUCTION OF RECORDS Department_ City Cleric September 3, 2014 Diane Gladwell Joan Flynn Name of Department Records Coordinator Name of Division Head - (Records on each sheet should all be of the same type Multiple boxes with various dates are permissible as long as the records otherwise have a single description ) The fallowing records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) t r+� 3 1d� TEwt]F []lN'rEN�` APR,RQ : �' - H6Lb ,EX ,t4N�ITf©N„P R���D'�D DCC-07A 180 40 — Claims 1985— 1996 See Attached List DCC-07A 180 60 — Risk Management Working File (2004) See Attached List Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. F Signatures: Dept Records Coordinator Division ead (itappfopnate) C.-- e' artme ead City orney Once records have been approved for de ruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G Records ManagernentlDestruction/Records Destruction Form2014 s c Destruction Authorization List-180.40 180.60 1. % (Retention =2 years) Category lD Category Description Meeting Description System ID Record ID RCA. Status Physical Date Number Location 18040 Claims Against the City-RISK 1/1/1985 Claims Against the City Summons and 420 1571 Active CC Vault MANAGEMENT Complaint-No claim Filed 1985-1988 Claims Against the City-RISK Claims Against the City Summons 180 40 MANAGEMENT 1/1/1989 Complaints-No Claim Filed i989-1990 419 1570 Active CC Vault Claims Against the City-RISK Claims Against the City Summons& 1$0 40 MANAGEMENT 1/1/1991 Complaints-No Claim Filed 1991-1992 421 1572 Active CC Vault Claims Against the City-RISK Bloom,Stanley M -Claim ID 91-17 Breach 18040 MANAGEMENT 10/15/1991 of Contract 10/15/91 (Litigation)Suspense 3705 10283 Active CC Vault 18040 Claims Against the City-RISK 3/6/1995 Anthony&Langford-Architect Library 2980 5490 Active CC Vault MANAGEMENT Expansion-Closed Session Report/3-6-95 Claims Against the City-RISK CLAIMS AGAINST THE CITY-BLOOM- 180 40 MANAGEMENT 12/9/1996 PIERSIDE/PIER PLAZA-In Litigation-Please 3500 9053 Active CC Vault Retain 12L2196 City Clerks Working File Club Moulin Rouge,LLC a California Limited Liability City clerk's Working File-RISK Company Sumons Case No CV-SACV04- 180 60 MANAGEMENT 1044 GLT(Anx) Served/received by the 5249 19305 Active CC Vault City Clerks Office on September 2,2004 on City of Huntington Beach,Police Chief Kenneth W Small 9/3/2014 , page 1 of 1 Estanislau, Robin ` From: De Coite, Teresa A Sent: Tuesday, January 06, 2015 8 00 AM To: Estanislau, Robin Cc: Wessels, Justin, Eliason, Gordon,Williams, Patti, Leonhard, Chris Subject: RE Request for Review of Destruction Form Hi Robin, These items are approved for destruction. Thank you. Teresa -----Original Message----- From: Eliason, Gordon Sent: Monday, January 05, 2015 3:38 PM To: Estanislau, Robin; De Coite, Teresa; Williams, Patti; Leonhard, Chris Cc: Wessels, Justin Subject: FW: Request for Review of Destruction Form Teresa and Patti: Please review the attachment and reply to Robin with cc to me. Are you OK with the items listed for destruction? Thank you. GE -----[Original Message----- From: Estanislau, Rabin Sent: ,Monday, January 05, 2015 3:23 PM To: Eliason, Gordon Cc: Flynn, Joan Subject: Request for Review of Destruction Form Hi Gordon, Would you mind taking a moment to review page 2 of the attached document and let me know if you object to initiating destruction on any of the items listed? Thanks) Robin Estanislau -----Original Message----- From: city clerk copier@surfcity-hb.or (mailto:city clerk copier(@surfcity-hb.or�] Sent:Monday, January 05, 2015 3:09 PM To: Estanislau, Robin Subject: This E-mail was sent from "CLAdminRicoh5001P51366" (Aficio MP 5001). Scan Date: 01.05.2015 15:08:41 (-0800) 1 Queries to: city clerk copier@surfcity-hb.org a 2 REQUEST FOR DESTRUCTION OF RECORDS Department City Clerk September 2, 2014 Dune Gladwell _ Joan Flynn Name of Department Records Coordinator — Name of Division Head (Records on each sheet should all be of the same type Multiple boxes with various dates are permissible as long as the records otherwise have a single description,) The following records have been identified for destruction: (Refer to the Records Manua{for Proper Destruction Procedures) Boc i t nd Igrr" 14Ti ,,,�, ► A' Ios'!r IxR�ar�ari', .1 °HaLu DCC-01A 600 20 —State Agreements (Expired) See Attached List Note: Your signature below indicates that your office has reviewed this fist of records and agrees to authorize their destruction or placed a "hold"with an "explanation." RESPONSE 1S REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: Dept Records 7Cordinator Di'vision Head (ifapgropnate) D a meat I ad City Attor y Once records have been approved for ties Fuction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G Records Management/Destruction/Records Destruction Form2014 +r �' Destruction Authorization List-600 10-State Agreements (Completion+5 years) Category Category Meeting Award Date Vendor Description Record ID System ID Contract Type Contract End Date RCA Status Physical ID Description Date Number Number Location State Agreements- California State Personnel Board-Cast 6002 AGREEMENTS/ 12/27/1974 California State Personnel Board Service Contract Agreements-Personnel 5129 12227 CA 74-123 Active CC Vault CONTRACTS Examining Services-1974-1984 State Agreements_ DEPARTMENT OF CALIF,STATE OF Div of Hwys FAU Master PW 96- i 6002 AGREEMENTS/ 2/7/1978 2/7/1978 Agrmt (07-5181)w/Supplements 41-22,39- 1010 16809 061,96- Active CC Vault TRANSPORTATION(CALTRANS) CONTRACTS 42 1973-1996 057 California Department of Transportation- State Agreements- California Department of Service Agreement to Test and Certify Traffic CC-537,CC 6002 AGREEMENTS/ 5/19/1986 5/30/1986 Controllers at Goldenwest and Heil, 1D07 10613 Services 599,CC- Active Cc Vault CONTRACTS Transportation Goldenwest and Slater,and Adams and 605 Bushard-CC-537,CC-599,CC.605 CALIF,STATE OF Assignment/State to city State Agreements- Department of Parks and lease Tosh,Christensen&Lewis-beach 6002 AGREEMENTS J 1/1/1992 1/1/1992 Recreation concession/parking lot(see other file Bolsa 2890 16820 12/3/1996 CA 96-30 Active CC Vault CONTRACTS Chica State Beach)1992 TLC Lease-Sunnys Peer Plaza CALIFORNIA,STATE OF STATE ENERGY State Agreements- STATE ENERGY RESOURCES RESOURCES CONSERVATION&: 6002 AGREEMENTS/ 3/15/1992 3/15/1992 CONSERVATION AND DEVELOPMENT COMMISSION-Procurement 2402 16821 1/1/1997 Active CC Vault CONTRACTS DEVELOPMENT COMMISSION of methanol fuel Vehicles TERM EXP 1/1/97 1992-1994 CALIFORNIA,STATE OF Master Agrmt- St Agreements DEPARTMENT OF State/Local Transportation Partnership Master Service 500 2 AGREEMENTS/ 8/17/1992 8/17/1992 TRANSPORTATION(CALTRANS) Program (SLTPP)-Res 6416/6417 BEACH 3066 16823 Agreement Active CC Vault CONTRACTS BLVD WIDEN STARK/1-405 1992 CALIF,STATE OF Dept of Trans Cooperative State Agreements Department of Transportation Agrmt btwn CALTRANS and City-construction Cooperative 6U0 2 AGREEMENTS/ 9/8/1992 9/8/i992 3228 16824 4/30/1997 Active CC Vault CONTRACTS {CALTRANS} of Second Phase of Super Street Prol-Beach Agreement Blvd/Stark to Ellis Ave OCTA-1992 CALIF DEPARTMENT OF TRANSPORTATION State Agreements- Cooperative Agreement-Traffic Signal Master v 6002 AGREEMENTS/ 8/16/1993 8/1611993 DEPARTMENT OF Control&Surveillance 4517 16925 Grant Active CC Vault CONTRACTS TRANSPORTATION(CALTRANS) Program/Tramportation Systems Management Grant Allocation-Res 6513- 8/16/93 State Agreements- CALIF,STATE OF Dept of Trans Petroleum DEPARTMENT OF Violator Escrow Account Grant Allocation- 60[I 2 AGREEMENTS/ 1D/31/1993 1q/31/1993 3677 16826 Grant 6/30/1996 Active CC Vault TRANSPORTATION(CALTRANS) Traffic Signal Master Control&Surveillance / CONTRACTS System TERM EXP 6/30/96 State Agreements- SOUTH COAST AIR QUALITY CALIF,STATE OF 5o Coast Air Quality 6002 AGREEMENTS/ 2/28/1994 2/28/1994 MANAGEMENT DISTRICT Management District-SCAQMD-Discretionary 2915 16828 Grant 12/31/1993 Active CC Vault CONTRACTS (SCAQMD) Grant Funds TERM EXP 12/31/93 1992-1994 09/02/2014 1 of 4 Destruction Authorization List-600 20-State Agreements (Completion+5 years) Category Category Meeting Award Date Vendor Description Record ID System JD Contract Type Contract End Date RCA Status Physical ID Description Date Number Number Location State Agreements- CALIF,STATE OF Dept of Trans Cooperative ✓✓ DEPARTMENT OF Agreement 12-200/Beach Blvd Smart St/Ellis Cooperative 600 2 AGREEMENTS 1 4/18/1994 4/18/1994 TRANSPORTATION(CALTRANS) Ave to 1-405 CC-784/Res 6571,6585 R/W 4526 16829 Agreement 3/31/199fi Active CC Vault CONTRACTS Certification EXP 4-1-96 State Agreements- CALIFORNIA,STATE OF-Caldornia Highway Professional 6002 AGREEMENTS/ 6/17/1996 6/17/1996 CALIFORNIA HIGHWAY PATROL Patrol-Letter of Agreement for traffic contra) 8408 16833 Services PD 96.011 Active CC Vault f CONTRACTS 4th of July 1996 -(Also Orange County Contract Sheriffs Dept cost apprvd)-6/17/96 State Agreements- California,State of-Dept of California Professional t/ 6002 AGREEMENTS/ 6/16/1997 6/16/1997 CALIFORNIA HIGHWAY PATROL Highway Patrol-Letter of Agreement-Fourth 9275 16835 Services 7/4/1997 PD 97-10 Active CC Vault CONTRACTS of July 1997-6/16/97 Contract State Agreements- Califorma,State of-Supplemental Agrmt 6002 AGREEMENTS 12 1 1997 12 1 1997 DEPARTMENT OF M003 for Yorktown Avenue Vertical 9933 16839 PW 97- / / / / / TRANSPORTATION(CALTRANS) Realignment Project-CC-910-Res No 97.81• 091 Active CC Vault CONTRACTS 12/1/97 State Agreements- California Highway Patrol-Letter of 6002 AGREEMENTS/ 6/7/1999 6/'711999 CALIFORNIA HIGHWAY PATROL Agreement-supplemental law enforcement 14214 16842 PD 9"10 Active CC Vault CONTRACTS for Fourth of July 1999 6/7/99 State Agreements- Res 99-42-Authorize Police Dept apply for 6002 AGREEMENTS 6 21 1999 6 21 1999 DEPARTMENT OF ALCOHOLIC State grant-Alcohol Beverage Control(ABC)- ' / / / / / BEVERAGE CONTROL(ABC) approve agreement and authorize Chief 14293 16$43 Grant Pp}9 f311 Active CC Vault CONTRACTS Lowenberg to execute agreement 6/21/99 California,State of-Dept of Transportation- State Agreements Supplemental Agrmts M006,M007,&M008 DE PT OF TRANSPORTATION pyV 99- 600 2 AGREEMENTS/ 10/18/1999 10118/1999 (CALTRANS) to Master Agrmts No 12-5181-Res 99-93- 14690 16845 103 Active CC Vault CONTRACTS Edinger Ave WarnerAve &HeiIAve Construction Improvements 10/18/99 CALIFORNIA,STATE OF-Dept of State Agreements-I Transportation Program Supplement 6002 AGREEMENTS/ 5/1/2000 5/1/2000 15231 16947 DEPARTMENT OF Agreement No 009 M-I 405 Multi PW 99 Active CC Vault CONTRACTS TRANSPORTATION-CALTRANS Jurisdictional Smart Corridor&Caltrans 084 District 12 Intertie Project Res No 2000-46 5/1/00 Ex 6/2001 State Agreements- California Highway Patrol-Letter of DO- 600 2 AGREEMENTS/ 615/2000 6/5/2000 CA HIGHWAY PATROL Agreement-supplemental law enforcement 15464 16849 0013 Active CC Vault CONTRACTS for Fourth of July 2000 6/5/00 041,r2212 1,4 A* 2 of 4 'w + G Destruction Authormai ion List-600 20-State Agreements (Completion+5 years) Category Category Meeting Contract RCA Physical Award Date Vendor Description Record ID System ID Contract Type End Date Status ID Description Date Number Number Location 1 California,State of-Department of Boating State Agreements and Waterways-Cooperative Financing DEPARTMENT OF BOATING AND Cooperative 600 2 AGREEMENTS/ 6/5/2000 6/5/2000 WATERWAYS Agreement-Corps of Engineers H B Blufftop 16073 15848 Agreement 3/14/2002 PW 00 27 Active CC Vault CONTRACTS Park Storm Damage Reduction Study Ex 3/15/02 6/5/00 Beach Erosion Control-Department of State Agreements- Department of Boating and Boating and Waterways-State of California- 99 30© 600 2 AGREEMENTS/ 6/26/2000 Waterways-State of California Huntington Bluffs Erosion Control Project- 25859 352 Active CC Vault CONTRACTS Contract 99-300-352-Public Beach Restoration Program California,State of-Department of State Agreements- DEPT OF TRANSPORTATION Transportation-Utility Agrmt No 12-UT-675- Utility fiQQ 2 AGREEMENTS/ 10/2/20D0 10/2/2000 (CALTRANS) Reimburse Utility Costs-Paving Project on 15851 16851 Agreement PW Q0 95 Active CC Vault CONTRACTS Pacific Coast Highway 10/2/00 California,State of-Dept of Transportation- State Agreements Supplement Agreements M010 to Federal Aid DEPT OF TRANSPORTATION PW 00- ! 600 2 AGREEMENTS/ 11/20/2000 11/20/20W (CALTRANS) Agreement No 12-5181-Res 20DO-109- 15875 16852 106 Active CC Vault V CONTRACTS Beach Blvd Median Landscape Construction Improvements 11/20/00 California,State of-Franchise Tax Board- State Agreements Agreement for one-time exchange of CT 07,TR 6002 AGREEMENTS/ 2/5/2001 2/5/2001 FRANCHISE TAT(BOARD information on business licenses from January 16426 16853 12/31/2002 01-05 Active CC Vault CONTRACTS 2001 through December 2002 2/5/01 JI California,State of-Dept of Transportation- Skate Agreements ! Res 2001-9-Federal Aid Program Supplement DEPT OF TRANSPORTATION PW 01- 600 2 AGREEMENTS/ lftV2015i Pill (CALTRANS) Agreement M011 to State Agency Agrmt 12- 16473 16855 415 Active CC Vault CONTRACTS 5181-South Beach Phase I Construction Improvements CC-1106 3/19/01 State Agreements- California Highway Patrol-Letter of 6002 AGREEMENTS/ 6/18/2001 6/18/2001 CA HIGHWAY PATROL Agreement-Fourth of July 2001 6/18/01 16753 16859 PD 01-006 Active CC Vault CONTRACTS California,State of Transportation-Program State Agreements- Supplement M012-M015 State Agreement far DEPT OF TRANSPORTATION PW 01- 600 2 AGREEMENTS/ 9/2012001 8120/2001 Federal Aid Projects No 12-5181 Res 2001-53 17080 16860 Active CC Vault CONTRACTS [CALTRANS) Arterial Hwy Rehab-See CC-1145-1148 R J 113 Noble-8/20/01 State Agreements- Standard Agreement related to a Cone-Time CT 01- 60Q 2 AGREEMENTS/ 10/1/2001 10/1/2001 FRANCHISE TAX BOARD Exchange of Information an Business Licenses 17457 16861 016,CT 01 Active CC Vault CONTRACTS from September 2001 thru December 2003 16 09/02/2014 3 of 4 Destruction Authorization List-600 20-State Agreements (Completion+5 years) Category Category Meeting Award Date Vendor Description Record ID System ID Contract Type Contract End Date RCA Status Physical I❑ Description Date Number Number Location State Agreements- FTS-Franchise Tax Board-Purchase Business 6002 AGREEMENTS/ 12/14/2001 12/14/2001 FRANCHISE TAX BOARD Data BETS Business Entity Tax System-TI 18435 13409 1/31/2003 Active CC Vault CONTRACTS Taxpayer Information X 1/31/03 2/19/02 California,State of California Arts State Agreements- Council Standard Agreement Arts Council 6002 AGREEMENTS) 2/19/2002 2/19/2002 CALIFORNIA ARTS COUNCIL Organization Support Program/Community 18343 16862 Grant 9/30/2002 CS02-W5 Active CCVauk CONTRACTS Services Cultural&Events Services Division and Art Center Res No 2002.11 X 10/1/02 Calif State of-Grant Agreement BBS-02K- State Agreements- CALIFORNIA ENERGY 040 CEC Energy Commission-Battery Backup 6002 AGREEMENTS/ 11/18/2002 11/18/2002 COMMISSION(CEC) For Traffic Control Signal-62 Locations- 18731 23511 Grant 02-097 Active CC Vault CONTRACTS Public Works Department-see pending file 4#11 Calif State of Transportation Department- State Agreements- Fed Aid Program 12-5181 Supplement M016 6002 AGREEMENTS/ 11/18/2002 11/18/2002 DEPT OF TRANSPORTATION M017-Res 2002-118 Pavement Markers CC- 19743 13518 PW 02- Active CC Vault CONTRACTS (CALTRANS) 1140Traffic Signals CC-1128 HES Grant State 088 Project N{MO16)STPLHG-5181(130)and (MO17)STPLHG-5181(131) Transportation Department-State of Calif- State Agreements DEPARTMENTOF Caltrans-t#6401663-Standard Agreement- 600 2 AGREEMENTS/ ii/18/2002 11/18/2002 TRANSPORTATION(CALTRANS) Senior Citizen Van Program Use of Grant 18744 13519 Grant CS 02.032 Active CC Vault CONTRACTS Funds Adopted Resolution No 2003-39-California State Agreements- State Coastal Conservancy Grant Funds CS 03- 600 2 AGREEMENTS/ 6/2/2003 612/2003 CALIFORNIA STATE COASTAL Application-CC-1169 South Beach 19958 13598 Grant 021,PW Active CC Vault CONTRACTS CONSERVANCY Application -Phase II Standard Agreement 03-003 No 02-145 DEPARTMENT OF PARKS AND California,State of-Orange County of,and State Agreements- RECREATION/BEACHES OF City of Huntington Beach-Beaches of 600 2 AGREEMENTS/ 7/7/2003 7/7/2003 SOUTHERN CAU FOR NIA Southern California Coalition Agreement for 18956 13597 Active CC Vault CONTRACTS COALITION Marketing Opportunities Cities of HB-Laguna Beach State Agreements Standard Agreement with Franchise Tax 600 2 AGREEMENTS/ 5/17/2004 5/17/2004 FRANCHISE TAX.BOARD Board regarding taxpayer records 19152 13693 CT04-12 Active CC Vault CONTRACTS 09/.Q2/2014 4 of 4 -P REQUEST FOR DESTRUCTION OF RECORDS 00 Department_City Cleric September 2, 2014 Diane Gladwell .loan Flynn Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description ) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) ligfffI ' �D I G. ,N PVTs€', Ii, _+ AQP' ,_ Lb--. __NA . DCC-02A 600 25 - County Agreements (Expired) See Attached List Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold"with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: ept Records Coor Inator DIVISIOn Head (if appropriate) i Dep rtment He City AtOrney Once records have been approved for de::In, it will be the responsibility of the Lead Department to arrange for their appropriate destruction THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G Records Management/Destruction/Records Destruction Form2014 x4 Destruction List-600 25-County Agreements (Completion+5 years) Category Category Meeting Award Date Vendor Description Record ID System ID Contract Contract End Date RCA status Physical ID DescriptionD Type Number Location County Agreements- ORANGE,COUNTY OF Health Dept 60025 AGREEMENTS 1 10/2211968 1012211968 OG DEPARTMENT OF HEALTH Services 1968-1991 Term Expired 1050 16870 711/1996 Active CC Vault CONTRACTS SERVICES 7I1I96 County Agreements- Orange County-Lease Agreement for use Lease 60025 AGREEMENTS/ 4121/1975 Orange County of a portion of Transfer Station No 2 for 23785 Agreement Active CC Vault CONTRACTS Bicycle Safety Programs-Safety City"' ORANGE,COUNTY OF-Lifeguard County Agreements- HARBORS,BEACHES AND Services-5 year Cooperative Agreement& 60025 AGREEMENTS/ 71511977 7/5/1977 PARKS DISTRICTILIFEGUARD Amendments-Financial Assistance for 1051 16872 W3011998 Active CC Vault CONTRACTS SERVICES services at city-ownedloperated beaches- 1977 thru 1995 County Agreements- BOLSA CHICA PLANNING Agreement between County of Orange and 60025 AGREEMENTS 1 511/1989 5/111989 COALITION-ANNEXATION City-Study re regional traffic model-Bolsa 76B 16876 Active CC Vault CONTRACTS STUDY Chica-for future land use proposals 511189 County Agreements- ORANGE,COUNTY OF Cast Sharing 600 25 AGREEMENTS/ 611711991 6117/1991 DEPARTMENT OF HARBORS, Agrmt for Coast of California Storm and 9461 16883 6130/1996 Active CC Vault CONTRACTS BEACHES AND PARKS Tidal Wave Study-South Coast Region Exp 6130196 1991-1992 County Agreements- ORANGE,COUNTY OF Beach Blvd Smart 600 25 AGREEMENTS 1 7/111991 711/1991 OC TRANSPORTATION Street Protect Biwn EIhs1405-Res 6179$ 1090 16879 6130/1996 Active CC Vault CONTRACTS AUTHORITY(OCTA) 6180 CC-784/C-94-422 1991-1994 TERM EXP BY30196 County Agreements- 1993-1996 HEALTH CARE COUNTY OF ORANGE-Animal Control 60025 AGREEMENTS/ 8/7/1993 61711993 AGENCY-ORANGE COUNTY and Shelter Services EXP 6130195 5230 16893 613011995 Active CC Vault CONTRACTS ANIMAL CONTROL DEPARMENT OF HARBORS, 614101 ORANGE,COUNTY OF Federal CS 01- County Agreements- BEACHES AND Beach Erosion Control Stage 101093-176 033,CS 06 t 60025 AGREEMENTS 1 21711994 2/7/1994 PARKSIFEDERAL BEACH Bl7/94 2i26196 Stage 19 Sand Replacement 4138 16891 008 CS 9 Active CC Vault CONTRACTS EROSION CONTROL PROJECT STAGES 10&11 Approved-County Orange 12111101 019 County Agreements- ORANGE COUNTY SHERIFF'S ORANGE,COUNTY OF Supplemental 600 25 AGREEMENTS/ 811511994 8115/1994 DEPARTMENTIFOURTH OF police Support 8/15/94 EXP DATE 8130199 5223 16895 6/3011999 Active CC Vault CONTRACTS JULY SUPPORT County Agreements- ORANGE COUNTY J 60025 AGREEMENTS/ 5/1511995 511511995 BANKRUPTCY Amend Orange County Bankruptcy 14071 16897 Settlement 95-005 Active CC Vault CONTRACTS COMPREHENSIVE Settlement Agreement Agreement SETTLEMENT AGREEMENT TRANSPORTATION AUTHORITY, County Agreements- ORANGE COUNTY ORANGE COUNTY-Housing&Community 60025 AGREEMENTS/ 71511995 7/5/1996 TRANSPORTATION AUTHORITY Development Block Grant Program(CDBG) 5789 16900 6MI1996 ED 95-18 Active CC Vault CONTRACTS (OCTA) Exp Date 6/30/96 Also grants funds for Protect Self Sufficiency County Agreements- ORANGE COUNTY ORANGE COUNTY TRANSPORTATION CA 96- 600 25 AGREEMENTS/ 11/6/1995 1116/1995 TRANSPORTATION AUTHORITY AUTHORITY(OCTA)-Pacific Coast 7919 16832 Cooperative 02,PW 95- Active CC Vault CONTRACTS (OCTA) Highway Widening Measure M Funds Agreement 079,PW Reduction-1116195 95-047 County Agreements- ORANGE COUNTY ANIMAL ORANGE COUNTY-Agreement for Animal 60025 AGREEMENTS 1 6/1711996 6117/1996 CONTROL Control and Shelter Services 6117196 Exp 8450 16903 Bf3011997 AD 96-18 Active CC Vault CONTRACTS 6130197 9J2/2014,page 1 of 3 Destruction List-600 25-County Agreements !Completion+5 years) Category Category Meeting Contract Contract RCA Physical ID Description Award Data Vendor Description Record ID System IQ Type Number End Date Numb Status Loco i n County of Orange-Agreement for Provision County Agreements- of Environmental Health Services-food 60025 AGREEMENTS/ 711511996 7/15/1996 ENVIRONMENTAL HEALTH handling/mobilehome parks/mobile x- 8518 16904 61301200/ CD 96-34 Active CC Vault CONTRACTS SERVICES ray/motellhoteUtattoo esta -7M5/96 exp 6/30/2001 ORANGE COUNTY WATER DISTRICT County Agreements- ORANGE COUNTY WATER Reimbursement of construction Costs for Reimbursem 600 25 AGREEMENTS 1 41711997 41711997 DISTRICTIGREEN ACRES Green Acres Project Facilities constructed 9079 16911 eat PW 00-43 Active CC Vault CONTRACTS PROJECT by PLC Land Co and City Bolsa Chico 4/7107 County Agreements ORANGE COUNTY-Agreement for Animal 60025 AGREEMENTS/ 101611997 10/611997 ORANGE COUNTY ANIMAL Control&Shelter Services for FY 1997198 9934 16917 6/3011998 AD 97-08 Active CC Vault CONTRACTS CONTROL Exp 6130198 1016197 County Agreements- ORANGE COUNTY ANIMAL Orange County Agreement for Animal 60025 AGREEMENTS 1 7/20/1998 7/2011998 CONTROL AND SHELTER Control and Shelter Seances 1998199 12555 16920 AD 98-11 Active CC Vault CONTRACTS SERVICES 7120198 ORANGE COUNTY SANITATION County Agreements- ORANGE COUNTY SANITATION DISTRICT Cooperative Projects Program P1N 01 600 25 AGREEMENTS/ 11/1811998 11116/1998 DISTRICT COOPERATIVE ant program of No Broo Sewer rehabilitation& 13037 16924 Grant 413012001 005,PW Active CC Vault CONTRACTS PROJECTS PROGRAM grant program- 16/98 Arse!Effingham&A 98 b81 StationlPCH 11116l98 Amendment 1116101 Ex2 4130101 COUNTY OF ORANGE AND Cooperative Agreement-Orange County, County Agreements- HUNTINGTON BEACH UNION City and Huntington Beach Union High e04 25 AGREEMENTS/ 121711998 12/7/1998 HIGH SCHOOL DISTRICT- Manna High School-School Distnct-sidewalk improvements 13248 16925 Agreement Cooperative CC-1094 090 PW 98- IMPROVEMENTS Active CC Vault CONTRACTS MARINA HS IMPROVEMENTS SIDEWALK SpnngdalelMcFaddenlEdinger 1217198 -CC 1094 County Agreements- ORANGE COUNTY SHERIFF- Ceunty of Orange Agreement-Sheriff to 60025 AGREEMENTS/ 6/2111999 6/2111999 CORONER provide supplemental law enforcement for 14415 16929 6130/2004 PD 99-011 Active CC Vault CONTRACTS Fourth of July 6/21/99(Exp 6130l2004) County Agreements- ANIMAL CONTROL AND ORANGE COUNTY-Agreement for Animal y/ 60025 AGREEMENTS/ 8/16/1999 8/1611999 SHELTER SERVICES Control&Shelter Services for 199912000 14553 16930 AD 030 Active CC Vault CONTRACTS 8116199 ORANGE,COUNTY-Joint Training County Agreements- Partnership Act(JTPA)Agreement- 600 25 AGREEMENTS/ 9/711999 9/711999 JOINT TRAINING PARTNERSHIP Acceptance of State Grant Funds 14555 16931 FD 99-008 Active CC Vault CONTRACTS ACT(JTPA) Reimbursing City Re mployment Firefighter Paramedics from El Toro/Tustin Air Stations /7199 10/7199 County Agreements- ORANGF COUNTY Bankruptcy Settlement 60025 AGREEMENTS/ 2/7/2000 V712000 ORANGE COUNTY Agreement-5/12195 Resolution 2000-18 re 5653 16696 Settlement CA 00-25 Active CC Vault CONTRACTS BANKRUPTCY authorization for Settlement 2-7-2000-see Agreement pending file#41 County Agreements- ORANGE COUNTY TRANSPORTATION Memorandu 600 25 AGREEMENTS/ 2/22/2000 212212000 OC TRANSPORTATION AUTHORITY-Memorandum of 15115 16936 m of CS D0-006 Active CC Vault CONTRACTS AUTHORITY Understanding No C-9-9440-Exchange of Understandi Funds for Sus Purchases 2122100 nil County Agreements- County of Orange Shenfls Department- 600 25 AGREEMENTS 1 6/512000 6/5/2000 ORANGE COUNTY SHERIFF- Ratify Oral Agreement between Police Dept 15343 16938 Rermbursem PD 00 0 Active CC Vault CONTRACTS CORONER DEPARTMENT and County for Reimbursement of Costs for ent Incarcerating a County Inmate 6/5/00 �� 9/2/2074,page 2 of 3 Destruction Last-600 25-County Agreements (Completion+5 years) Category Category Meeting Award Date Vendor Description Record ID System ID Contract Contract End Date RCA Status Physical ID DescnaMn Date Typt Aumbar Number I County Agreements- ORANGE COUNTY HEALTH ORANGE COUNTY-Agreement for Animal 60025 AGREEMENTS 1 1012/2000 1012/2000 CARE AGENCY ANIMAL Control&Shelter Services for FY 2000-2001 15972 16942 Active CC Vault CONTRACTS CONTROL DISTRICT County Agreements- Orange County Transportation Authority 00 25 AGREEMENTS 1 3/5/2001 3/512401 OC TRANSPORTATION (OCTA)Cooperative Agreement C-0-1206 1c257 16944 Cooperative Active CC Vault CONTRACTS AUTHORITY(OCTA) for Bus Purchases(Senior Transportation Agreement Services)X 711103 ORANGE,COUNTY OF-Cooperative County Agreements- GRANGE COUNTY FLOOD Funding Agreement❑00.003-OC Flood Cooperative PW 01- 600 25 AGREEMENTS 1 4/16/2001 4116/2001 CONTROL,DISTRICT-ORANGE Control District-OC Sanitation Dist for 16454 16946 Agreement 048 Active CC Vault CONTRACTS COUNTY SANITATION DISTRICT Coastal Water Quality and Urban Runoff Management Studies 411&01 Exp 10/16103 9,12/2014,page 3 of 3 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk September 15, 2014 Diane Gladwell Joan Flynn Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOXg`DESCRWPTION and.DAT�`CO;F`CONTENTS "f.,, APPROV.E `HOLO P-XPLANATION' FOR'HOLD DCC-22A 120.30 — Goals & Objectives (2005 - 2007) See Attached List DCC-22A 120.55 —Agenda Postings (2007 - 2010) See Attached List Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: ept. Records Coordinator Di Ion He d ( app opiate) Department H City A or ey Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Ma nag ement/Destruction/Records Destruction Form2014 Destruction Authorization -120.30 (Ret= 5 yrs), 120.55 (Ret= 2 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Beach Boulevard Strategy Workshop i/ ✓�d Goals & Objectives-CITY Study Session - Presentation by an d .�! 120.30 COUNCIL 9/26/2005 Urban Design & Land Use Consultant 7187 26061 Active CC Vault on Commercial Corridor Planning& i Revitalization Strategies. City Council Strategic Plan Workshop Conducted by Management Partners, Goals &Objectives-CITY Jan Perkins and Amy Paul to Include 120.30 COUNCIL 9/30/2005 the Following Topics : 1) Introductions 7181 26046 Active CC Vault [� and Purpose of the Workshop; 2) Review the Strategic Planning Process; 3) Considering the Future; 4) Pre f Goals& Objectives-CITY Third Street Promenade 120.30 COUNCIL 5/3/2006 Workshop/Tour 7381 14657 Workshop Active CC Vault APPROVAL OF THE CITY OF AD 06- Goals &Objectives- CITY 120.30 8/21/2006 HUNTINGTON BEACH STRATEGIC PLAN 7887 15335 021,AD 06 Active CC Vault COUNCIL AS REVISED ON JUNE 12, 2006 '" 21 ANNUAL DISADVANTAGED BUSINESS Goals& Objectives-CITY PW 06- 120.30 COUNCIL 9/5/2006 ENTERPRISES(DBE) GOAL FOR FISCAL 15390 060 Active CC Vault YEAR 2006/2007 Goals & Objectives-CITY 7-12,AD 120.30 COUNCIL 4/16/2007 STRATEGIC PLAN UPDATE FOR 2007 15726 0 07-012 Active CC Vault 2007 City of Huntington Beach Goals&Objectives-CITY 120.30 12/3/2007 Citywide Accomplishments Presented 17329 0 Active CC Vault COUNCIL , I/ by Mayor Gil Coerper 120.55 Agenda Postings-CITY COUNCIL 1/1/2007 2007 AGENDA POSTINGS- DROP-IN FILE (NOT SCANNED) 15522 0 Active- CC Vault 9/15/2014, page 1 of 2 Destruction Authorization -120.30 (Ret= 5 yrs), 120.55 (Ret= 2 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical �) Number Location 120.55 Agenda Postings-CITY COUNCIL 1/1/2007 2007 Continued Public Hearing Notices 17040 0 Active CC Vault V 120.55 Agenda Postings-CITY COUNCIL 1/1/2008 2008 Agenda Postings 17388 0 Active CC Vault 120.55 Agenda Postings-CITY COUNCIL :1/1/2009 2009 Agenda Postings 19679 Active CC Vault 120.55 Agenda Postings-CITY COUNCIL 1/1/2010 2010 Agenda Postings 22523 0 Active CC Vault 120.55 Agenda Postings-CITY COUNCIL 1/1/2010 2010 Continued Public Hearing Notices 22547 Active CC Vault V 9/15/2014, page 2 of 2 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk September 3, 2014 Diane Gladwell Joan Flynn Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) DESGRIQ,TION_and?DATE;OF,CONT NTS ...fi ,. „, ,., .,.. APP O HOLD, EXPLA ATION FOR HOLD DCC-04A 120.60 — Proclamations (1990 —2011) See Attached List'- DCC-04A 160.30 — Public Comments (1990 —2011) See Attached List Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: Dept. Records Coordinator Divi ion Head (if appropriate) epartm nM4LJ, d CityAtbTney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form2014 Destruction Authorization List- 120.60& 160.30 (Retention = 2 years) Meeting RCA Physical Category ID Category Description Date Description System ID Record ID Number Status Location 120.60 Proclamations-CITY COUNCIL 4/2/1990 Proclamations 4/2/90-7/6/93 43 540 Active CC Vault Request for the City to Proclaim January 11, 120.60 Proclamations-CITY COUNCIL 1/7/2008 2008 as National Human Trafficking 17547 H-Item Active CC Vault Awareness Day-H-Item Submitted by / 120.60 Proclamations-CITY COUNCIL 1/1/2010 2010 City Council Proclamations 23412 Active CC Vault V / 120.60 Proclamations-CITY COUNCIL 1/1 2011 2011 City Council Proclamations 24731 0 Active CC Vault / 160.30 Public Comments-PUBLIC 1/1/2007 2007 UNAGENDIZED PUBLIC COMMENTS 15603 0 Active CC Vault INFORMATION RELATIONS Public Comments-PUBLIC 160.30 1/1/2008 2008 Unagendized Public Comments 17394 0 Active CC Vault INFORMATION RELATIONS 160.30 Public Comments-PUBLIC 1/1/2009 2009 Unagendized Public Comments 19686 Active CC Vault INFORMATION RELATIONS 160.30 Public Comments-PUBLIC 1/1/2010 2010 Unagendized Public Comments 22530 Active CC Vault INFORMATION RELATIONS 160.30 Public Comments-PUBLIC 1/1/2011 2011 Unagendized Public Comments 24753 Active CC Vault INFORMATION RELATIONS 9/3/2014 , page 1 of 1 r REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk September 8, 2014 Diane Gladwell Joan Flynn Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) DESCRIPTION:a'indATE,OF CONTENTSw,,. ,;,:;, . €ti,ii,ix,..APPRQVE HOLD. ,,y,iIFXPLANATl01 FOR;HOLD `,irl :iCff, DCC-13A 810.1 — Solid Waste Management (1989 — 2012) See Attached List L//`J/, ` DCC-13A 920.80 —Advisory Groups / Community Service i � Commission 1967 - 1997 See Attached List I v/q r-'�V DCC-13A 940.10 —Administration —Transportation Services (1963 — 2011) See Attached List DCC-13A 940.30 — Special Transportation Services (1990 — 000) See Attached List Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: &kwlf_�14� � Dept-Records Coordinator sion ead (if appropriate) _Depa_ment H_'_d City Attorney _ Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. .THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form2014 . Destruction Authorization -810.10 (Retention = When No Longer Required) 920.80(Retention = WNLR); 940.10 (Retention = 2 years); 940.30(Retention = 10 years) Meeting RCA Physical Category ID Category Description Description System ID Record ID Status y\ Date Number Location 810.10 Administration-SOLID WASTE 1/1/1989 California Integrated Waste Management 537 1720 Active CC Vault MANAGEMENT Board-1989-91 Administration-SOLID WASTE Staffing for Weekend Cleaning of 810.10 MANAGEMENT 6/6/1994 Downtown Area- Summer Trial 2242 4537 �o Active CC Vault *V/ Mandatory Commercial Recycling-AB 341- / Administration-SOLID WASTE Study v 810.10 MANAGEMENT 4/2/2012 Rainbow Environmental Services 26339 Session Active CC Vault Presentation-Study Session 04-02-2012 Recreation Department&Recreation & j 920.80 Advisory Groups-PARKS 1/1/1967 Parks Commission 1967-1975. (See List 2034 4297 Active CC Vault ✓ RECREATION DEPARTMENT #1 / 920.80 Advisory Groups-PARKS 1/1/1976 Community Service Commission 1976- 2036 4299 ' Active CC Vault ✓/ 920.80 Advisory Groups-PARKS 1/1/1997 COMMUNITY SERVICES COMMISSION Reports oats etc. 1997 3441 8909 Active CC Vault Administration-TRANSPORTATION Califonria Highway Commission Transcript- , 940.10 1963-1994 Active CC Vault SERVICES Yellow Cab Not in SIRE Direction to contact California Administration-TRANSPORTATION Transportation Commission to express �d 940.10 1/1/1979 Council support for proposed Orange 3831 11951 Active CC Vault SERVICES County Transportation Implementation Presentation from Ellen Burton, Executive Administration-TRANSPORTATION Director of External Affairs for the Orange 940.10 SERVICES, 9/19/2005 County Transportation Authority(OCTA), 7172 26018 Active CC Vault on the Reauthorization efforts for Measure V M. f, Representatives from the Orange County Tran_sportati_on Authority_-_OCTA-will- provide an update on the 1-405 Freeway / 940.10 Administration-TRANSPORTATION 4/20/2009 Improvement Project-The project 20638 Study Active CC Vault V SERVICES Session proposes adding new lanes to the freeway between the San Gabriel River Freeway-I- 605-and the Costa M 9/3/2014, page 1 of 3 Destruction Authorization -810.10(Retention =When No Longer Required) 920.80(Retention =WNLR); 940.10(Retention = 2 years); 940.30(Retention = 10 years) Category ID Category Description Meeting Description System ID Record ID RCA Status Physical Date Number Location Central County Corridor Major Investment Study Overview by Orange County Transportation Authority-OCTA- Administration-TRANSPORTATION '` Study 940.10 7/20/2009 Representatives-This project studies 21468 Active CC Vault SERVICES several multi-modal alternatives to improve Session j mobility and ease traffic in Central Orange County including a po Potential Loss of Federal Funds-Quarterly Administration-TRANSPORTATION Review of Inactive Obligations-Quarter l 940.10 SERVICES 10/23/2009 Ending September 30, 2009-Division of 22587V Active CC Vault Local Assistance-Department of Transportation Central County Corridor Major Investment 940.10 Administration-TRANSPORTATION 7/19/2010 Study Overview-Orange County 23721 / Study Active CC Vault SERVICES Transportation Authority-OCTA-Study Session OCTA Renewed Measure M2 grant funding opportunities and Call for Projects- ` Administration-TRANSPORTATION / Study 940.10 SERVICES 2/7/2011 Regional Transportation Funding Programs 24873 Session Active CC Vault / Presentation-Study Session 02-07-2011- I/ Administration-TRANSPORTATION San Diego Freeway Interstate 405 Study 940.10 SERVICES Session 10/3/2011 Improvement Project-Study Session 10-03- 25591 Active CC Vault 2011 940.30 Special Transportation Programs- 1/1/1990 SUNSHINE CAB COMPANY Certificates of 342. 862 Active CC Vault ✓ TRANSPORTATION SERVICES Public Convenience and Necessity-1990 940.30 Special Transportation Programs- 1/1/1990 TAXI CAB RATES/PERMIT FEES-1990 341 861 Active CC Vault TRANSPORTATION SERVICES Special Transportation Programs- South Coast Taxi Cab Co-Certificate of 940.30 TRANSPORTATION SERVICES 2/7/1994 Public Convenience and Necessity-Roditis 3322 , 8367 Active CC Vault Special Transportation Programs- SOUTH COAST TAXI CAB CO Certificates of V11 940.30 TRANSPORTATION SERVICES 2/7/1994 Public Convenience and Necessity, Roditis 1386 3442 Active CC Vault ✓ 9/3/2014, page 2 of 3 � s Destruction Authorization -810.10 (Retention =When No Longer Required) 920.80 (Retention= WNLR); 940.10 (Retention = 2 years); 940.30(Retention = 10 years) Category ID Category Description Meeting Description System ID Record ID RCA Status Physical Date Number Location Special Transportation Programs- Increase Taxicab Rates Requested by Coast 940.30 TRANSPORTATION SERVICES 3/6/1995 Yellow Cab Cooperative Inc.-Res. 6666- 3074 5635 Active CC Vault 3/6/95 Special Transportation Programs- DIAMOND CAB CO., INC. Certificate of % 940.30 8/21/1995 3155 5776(f- Active CC Vault ✓ TRANSPORTATION SERVICES Public Convenience& Necessity-8/21/95 GOLDEN COAST CAB COMPANY Certificate Special Transportation Programs- of Public Convenience&Necessity t j 940.30 TRANSPORTATION SERVICES 10/2/1995 Investigation& Recommend 10-2-95 3180 58421 Active CC Vault ✓ Special Transportation Programs- Study Session-Senior Transportation 940.30 1/3/2000 4159 14779 Active CC Vault ✓ TRANSPORTATION SERVICES Services 9/3/2014, page 3 of 3 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk September 3, 2014 Diane Gladwell Joan Flynn Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX'ID DESCRIPTION and QATE'0� CO q" VTENTS PPROVE_; . HOLD`i EX.,P„LANATION FOR,;HOLD DCC-08A 630.80 —Affidavits of Posting, Notices (1989 - 2005) See Attached List Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: •� � = �4� ---- g Dept. Records Coordinator bivision Head (if appropriate) Departm nt Head ity Attorney Once records have been approved for destr ct' n, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. — - THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form2014 Destruction Authorization List-630.80 r4(Retention = 2 years) ' ��� Category ID Category Description Meeting Description System ID Record ID RCA Status Physical Date Number Location Affidavits of Posting, Notices j (includes undeliverable envelopes), 1996 Legal Notices Published by Departments to 3287 8264 Active CC Vault rf 630.80 proof of Publications,etc.-LEGAL Comply with State/Federal Mandates OPERATIONS Affidavits of Posting, Notices ti (includes undeliverable envelopes), Publication of Ordinance Synopsis Legal 630.80 proof of Publications,etc.-LEGAL 1/1/1989 Notice re Ordinance-Affidavits 1989-1990 3527 9163 Active CC Vault ✓ OPERATIONS r ! Affidavits of Posting, Notices (includes undeliverable envelopes), Publication of Ordinance Synopsis Legal I / 630.80 1/1/1991 427 1584 Active CC Vault V Proof of Publications, etc.-LEGAL Notice re Ordinances Affidavits 1991-1992 OPERATIONS 1 Affidavits of Posting, Notices Publication of Ordinance Synopsis Legal (includes undeliverable envelopes), 630.80 1/1/1993 Notice re Ordinance-Affidavits 1993-1994 3528 9164 Active CC Vault Proof of Publications,etc.-LEGAL j I OPERATIONS - 1995 I/ Affidavits of Posting, Notices Affidavits-Public Notice-Set annual goal (includes undeliverable envelopes), re:utilization of disadvantaged business 1630.80 1/1/1996 3654 9961 Active CC Vault Proof of Publications,etc.-LEGAL enterprises(DBE)in Federal aid highway j OPERATIONS projects FY 1996/97 to Present Affidavits of Posting, Notices Publication of Ordinance Synopsis-Legal (includes undeliverable envelopes), 630.80 1/1/1996 Notice of OrdinanceCu entffidavits 1996 to 3399 8750 Active CC Vault Proof of Publications,etc.-LEGAL OPERATIONS Affidavits of Posting, Notices Affidavits From Various Departments- (includes undeliverable envelopes), 630.80 proof of Publications, etc.-LEGAL 8/21/1997 Legal-Notices-Items did not go to Council 3634 9824 Active CC Vault OPERATIONS 8/21/97 9/3/2014 , page 1 of 2 Destruction Authorization List-630.80 (Retention = 2 years) Category ID Category Description Meeting Description System ID Record ID RCA Status Physical Date Number Location Affidavits of Posting, Notices (includes undeliverable envelopes), Ordinance Postings at Libraries-2000, 630.80 1/1/2000 7242 29454 Active CC Vault / Proof of Publications,etc.- LEGAL 2001 and 2002 I/ OPERATIONS Affidavits of Posting, Notices 630.80 (includes undeliverable envelopes), 1/1/2003 Ordinance Postings at the Libraries-2003 7243 29455 Active CC Vault Proof of Publications,etc.-LEGAL and 2004 OPERATIONS Affidavits of Posting, Notices (includes undeliverable envelopes), 2005-Legal Notices/Affidavits of 630.80 1/1/2005 Publication/Ordinances in published in the 7240 29411 Active CC Vault Proof of Publications, etc.-LEGAL OPERATIONS newspaper Affidavits of Posting, Notices 630.80 (includes undeliverable envelopes), 1/1/2005 Ordinance Postings at the Libraries-2005 7244 29456 Active CC Vault Proof of Publications,etc.- LEGAL and 2006 OPERATIONS 9/3/2014 , page 2 of 2 � T R E TR �9 Department: City Clerk September 15, 2014 Diane Gladwell Joan Flynn Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) Ministration CRiPT101�1 arDd.DATE OF COITEIITS fir, w n F+. APPROVE HOLD .r EXPLAiVATIOIVFORHOLD„_, .DCC-20A10 — Boards / Commissions / Committee(1981 - 2009) See Attached List Dote: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold"with an "explanation." RESPONSti IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: D t. Records Coordina or Division Read (if appropriate) Department Head Ci Attorney Once records have been approved for dest u ion, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form2014 Destruction Authorization - 100.10 (Ret= When No Longer Required) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Administration - BOARDS/ FOURTH OF JULY EXECUTIVE BOARD 110.10 COMMISSIONS/COMMITTEES 1/1/1981 1981-94 352 872 Active CC Vault Administration - BOARDS/ Economic Advisory Board Res 5006 1i0.10 COMMISSIONS/COMMITTEES 6/1/1981 6/81 100 599 Active CC Vault Administration - BOARDS/ YOUTH BOARD 5-23-83 -7-16-90 110.10 5/23/1983 249 759 Active CC Vault COMMISSIONS/COMMITTEES (Record Missing) Administration - BOARDS/ 110.10 COMMISSIONS/COMMITTEES 1/1/1985 ALLIED ARTS BOARD 1985-90 326 845 Active CC Vault Administration- BOARDS/ ENVIRONMENTAL BOARD 3-2-87 TO 110.10 COMMISSIONS/COMMITTEES 3/2/1987 3-1-93 229 738 Active CC Vault Amend Chapter 9.08, FAILED, CM: 8/2/93 -Smoking Ordinance 3202, CM: Administration - BOARDS/ 8/19/93 -Ordinance 3206 & 3207 to 110.10 1/27/1991 1885 4141 Active CC Vault COMMISSIONS/COMMITTEES charge infractions as misdemeanors or / infractions, CM 1/20/98-Ordinance V 3385 -Smoking Restrictions Administration - BOARDS/ Allied Arts Board -Administration / 110.10 1/1/1992 3090 5661 Active CC Vault V COMMISSIONS/COMMITTEES 1992-93 Administration- BOARDS/ CITIZENS FINANCE BOARD Ordinance 110.10 Administration 1399 3460 Active CC Vault / COMMISSIONS/COMMITTEES - —- — ---- -3184 Effective 4/93 — -- -- ----- -- ---- - -- V Administration - BOARDS/ Bolsa Chica Funding Committee i 110.10 COMMISSIONS/COMMITTEES 7/22/1993 Status Report- 7/22/93 1459 3547 Active CC Vault 9 9/15/2014, page 1 of 8 Destruction Authorization - 100.10 (Ret=When No Longer Required) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number location 110.10 Administration - BOARDS/ 6/24/1994 DOWNTOWN TASK FORCE REPORT 2904 5393 Active CC Vault COMMISSIONS/COMMITTEES 6/27/94 V Finance Board Recommendations for Administration - BOARDS/ Financial Plan & Preparation of 110.10 11/7/1994 2883 5360 Active CC Vault COMMISSIONS/COMMITTEES Implementation Plan 11/7/94 to 1/20/98 Mobile Home Review Committee Progress Reports 10/17/1994- 110.10 Administration- BOARDS/ 10\17/1994 11/20/1995 COMMISSIONS/COMMITTEES Active CC Vault (Note-Was Not In SIRE-5233,written on the folder is wrong-5233 is 340.70. Retained other more important Mobile Home files) Environmental Board Request 110.10 Administration- BOARDS/ 12/5/1994 Environmental Awards Program 2839 5291 Active CC Vault COMMISSIONS/COMMITTEES 12/5/94 110.10 Administration- BOARDS/ 1/1/1995 Childrens Needs Task Force 1995/96 3129 5734 Active CC Vault / COMMISSIONS/COMMITTEES V 110.10 Administration- BOARDS/ 1/1/1995 FINANCE BOARD Administration- 3173 5826 Active CC Vault COMMISSIONS/COMMITTEES 1995/96 Administration - BOARDS/ FOURTH OF JULY EXECUTIVE BOARD 110.10 1/1/1995 3168 5817 Active CC Vault COMMISSIONS/COMMITTEES Administration - 1995/96 City Council Legal Affairs Committee- 110.10 Administration- BOARDS/ 7/17/1995 7/17/95-CM: 1/20/04 Dissolve Legal 3134 5742 Active CC Vault ✓ COMMISSIONS/COMMITTEES Affairs Committee due to hiring of in- house Trial Attorney 110.10 Administration - BOARDS/ 7/17/1995 Report on the City Council Cable 3132 5739 Active CC Vault COMMISSIONS/COMMITTEES Committee -7/17/95 Destruction Authorization - 100.10 (Ret= When No Longer Required) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Establishment of City Task Force to Administration- BOARDS/ Deal with Gang Houses 2/20/96 110.10 2/20/1996 3258 8187 Active CC Vault / COMMISSIONS/COMMITTEES Reports- Nuisance/Gang/Party Houses 7/15/96 Joint Bolsa Chica/Environmental Board Administration- BOARDS/ to meet to formulate City Position on j 110.1U COMMISSIONS/COMMITTEES 1/16/2001 Restoration Plan for Bolsa Chica 4379 15938 Active CC Vault ✓/ Wetlands 1/16/01 Administration- BOARDS/ Study Session -Joint Meeting of the 110.10 COMMISSIONS/COMMITTEES 7/6/2004 Finance Board and City Council 5161 19183 Active CC Vault Discuss Proposed Amendments by the Administration - BOARDS Planning Commission to the Planning / 110.10 COMMISSIONS/COMMITTEES 9/7/2004 Commission Public Hearing Process 5213 19262 Active CC Vault Regarding Presentation and the Allocation of SpeakersAlm Time Joint Study Session between the City Council and the Investment Advisory 110.10 Administration - BOARDS/ 12/20/2004 Board (IAB) a€"Annual Report on 5294 19372 Active CC Vault COMMISSIONS/COMMITTEES Investments to the City Council V (October 1, 2003 to September 30,2004) Announcement by Councilmember Administration- BOARDS/ Cathy Green Regarding OCTA Central 110.10 1/18/2005 5315 19407 Active CC Vault COMMISSIONS/COMMITTEES Orange County Corridor Study - 3 -- -Open Houses - 9/15/2014, page 3 of 8 Destruction Authorization - 100.10 (Ret=When No Longer Required) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Joint Study Session Between City Administration - BOARDS/ Council and Finance Board -Submitting 110.10 COMMISSIONS/COMMITTEES 2/22/2005 the 2004 Finance Board Annual Report 5330 19462 Active CC Vault r and Calendar for 2004 V Presentation from the Offices of the City Attorney and Finance, and the 110.10 Administration - BOARDS/ 4/4/2005 Departments of Community Services, 5397 19943 Active CC Vault COMMISSIONS/COMMITTEES Economic Development, and Planning Regarding Closed/Surplus Huntington Beach/Fountain Valley School Sites Appropriation to Prepare a Reconnaissance Study Re: Development and Landscaping Options Administration - BOARDS/ on the Shoulder Area Along the North 110.10 6/20/2005 5488 21719 Active CC Vault COMMISSIONS/COMMITTEES Side of Edinger Avenue between Saybrook Lane and Countess Drive - Accept$4,000 from the Sea Isle Garden Club to Offset Half the C Study Session - Presentation by the Planning Department Re: the Fountain Valleys€TIS School District Surplus Administration - BOARDS/ School Site Overview. CM: 8/15/05 110.10 7/5/2005 6445 24664 Active CC Vault COMMISSIONS/COMMITTEES Approve Surplus Schools Draft Memorandum of Understanding with Fountain Valley School District- amended to con 1/1 5/2,01-1, th;-,,e 4 o.f 3 Destruction Authorization - 100.10(Ret=When No Longer Required) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Community Development Black Grant Stud Administration - BOARDS/ Y j 110.10 COMMISSIONS/COMMITTEES 6/19/2006 Recommendations7 Study Session 06- 7423 14744 Session Active CC Vault 0 Administration - BOARDS/ 12/18/2006 REMOVAL OF 3/1 COMMITTEE FROM 110.10 15496 H-ITEM Active CC Vault COMMISSIONS/COMMITTEES BOARDS AND COMMISSIONS ROSTER 2005/2006 ANNUAL REPORT ORANGE COUNTY HUMAN RELATIONS Administration - BOARDS/ COMMISSION - KEN INOUYE- 2006 110.10 COMMISSIONS/COMMITTEES 1/16/2007 HATE CRIMES AND HATE INCIDENTS- 15574 None Active CC Vault / ALAN CHANCELLOR- HUMAN RELATIONS TASK FORCE DRAFT 2007 AIR QUALITY MANAGEMENT PLAN (AQMP) Administration - BOARDS/ 110.10 COMMISSIONS/COMMITTEES 1/16/2007 EXECUTIVE SUMMARY-SOUTH COAST 15573 None Active CC Vault AIR QUALITY DISTRICT GOVERNING BOARD-AQMD COUNCIL UPDATE ON CITYWIDE Study COMMISSIONS/COMMITTEES 110.10 Administration- BOARDS/ 2/5/2007 GRAFFITI VANALISM ABATEMENT- 15618 0 Session Active CC Vault Study Session Administration - BOARDS/ POLICE OFFICER TRAINING ISSUES- 110.10 COMMISSIONS COMMITTEES 2/5/2007 STUDY SESSION 1 - CHIEF SMALL& 15617 Active CC Vault SERGEANT DOMINGO PRESENTIATION 9/15/2014, page 5 of 8 Destruction Authorization- 100.10(Ret= When No Longer Required) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location JOINT STUDY SESSION WITH THE CITY COUNCIL AND CITIZEN PARTICIPATION ADVISORY BOARD-CPAB- RELATING TO THE 2007/08 ACTION PLAN 110.10 Administration- BOARDS/ 6/4/2007 INCLUDING AMENDMENTS TO EARLIER 15862 Active CC Vault COMMISSIONS/COMMITTEES ACTION PLANS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT-CDBG - ✓J AND HOME INVESTMENT PARTNERSHIP READS ONE BOOK PROJECT- DIRECT CITY STAFF TO WORK WITH THE HUNTINGTON BEACH HUMAN RELATIONS TASK FORCE- HBHRTF- 110.10 Administration - BOARDS/ 6/4/2007 AND THE LIBRARY BOARD TO 15845 H-ITEM Active CC Vault COMMISSIONS/COMMITTEES FACILITATE THE HUNTINGTON BEACH READS ONE BOOK" PROJECT AND ADOPT"THREE CUPS OF TEA" TO BE READ IN THE HUNTINGTON SHOPPING CENTER INVENTORY, SURVEY& REDEVELOPMENT Administration - BOARDS/ OPPORTUNITIES PRESENTED BY JOSE Study COMMISSIONS/COMMITTEES Session 110.10 6/18/2007 OMETOETL-TIERRA WEST ADVISORS- 15864 Active CC Vault IN RESPONSE TO JANUARY 16, 2007 H- V TEM FROM COUNCILMEMBER DON HANSEN REQUESTS BY CITY COUNCIL MEMBERS 110.10 Administration - BOARDS/ 7/2/2007 FOR THE FISCAL YEAR 2007/2008 15995 0 Active CC Vault COMMISSIONS/COMMITTEES BUDGET-JULY 2, 2007 STUDY SESSION #2 -JULY 16, 2007 STUDY SESSION#2 9/15/2014, r:k_a61 m 8 Destruction Authorizal ion - 100.10 (Ret= When ;No Longer Required Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Administration - BOARDS/ GREEN BUILDING PRESENTATION - 110.10 COMMISSIONS/COMMITTEES 7/16/2007 STUDY SESSION #1 - POSTPONEMENT- 16237 Active CC Vault LATE COMMUNICATION Administration - BOARDS/ Presentation on Technology and % 110.10 COMMISSIONS/COMMITTEES 9/17/2007 Related Costs of Automated Red Light 16772 Active CC Vault `// Camera Systems-Study Session Study Session Water and Sewer Rate Administration - BOARDS/ Modification and Majority Protest 110.10 9/17/2007 16773 Active CC Vault VZ COMMISSIONS/COMMITTEES Procedure in Accordance with Proposition 218 Goldenwest College Student Administration - BOARDS/ Study 110.10 COMMISSIONS/COMMITTEES 10/1/2007 Housing/Costco Proposal -Study 17526 Session Active CC Vault Session #2 - 10-01-2007 State Transportation Bond Funding- Administration - BOARDS/ Study Session-01-22-2008-State Study 110.10 1/22/2008 Proposition 1B and Orange County 17564 Active CC Vault COMMISSIONS/COMMITTEES Proposition 42 City Aid Program - Local Session Street and Road Improvement Funds Joint Study Session with the Citizen Administration - BOARDS/ Participation Advisory Board-CPAB- 110.10 6/2/2008 18184 Active CC Vault COMMISSIONS/COMMITTEES Relating to the 2008/2009 Action Plan - 06/02/2008 9/15/2014, page 7 of 8 Destruction Authorization - 100.10 (Ret=When No Longer Required) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Huntington Beach Going Green -The City's Energy Project Manager, Aaron Klemm presentation on the work plan Administration - BOARDS/ Study 110.10 COMMISSIONS/COMMITTEES 10/6/2008 to date on efforts to create the Energy 19299 0 Session Active CC Vault and Sustainability Strategic Plan for Huntington Beach -Study Session 10/06/2008 Administration- BOARDS/ 2009 General Correspondence- Design 110.10 1/1/2009 21853 Active CC Vault COMMISSIONS/COMMITTEES Review Board Presentation -Joint meeting of the Citizen Participation Advisory Board - CPAB-and City Council to review 110.10 Administration- BOARDS/ 6/1/2009 recommendations for the 2009/2010 20706 Study Active CC Vault COMMISSIONS/COMMITTEES Action Plan for the Community Session Development Block Grant-CDBG - and HOME Investment Partnership Program - HOME- 9/15/2014, p 4 ` ;f 3 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk September 8, 2014 Diane Gladwell Joan Flynn Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) .... N"and"°DATE.O'F CONTENTS .fii °Y E APPRO wHOLD., �F EXPLANATION OR:'HOLD° .DE$CRIP ..,..:. . DCC-19A 100.30 — Department Monthly /Annual Reports (1960 — 1969) See Attached List j C, i,;tn DCC-19A 110.10 — Boards / Commissions / Committ e Administration 1970 — 1994 See Attached Lisj NLf i Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: 1 Aj Dept. Records C rdi ator Division Head vappropriate> 'U-eVartment`llea City qorney Once records have been approved for d tr rtion, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Ma nag erne nt/Destruction/Records Destruction Form2014 Destruction Authorization - 100.30(Ret= 10 Years), 110.10(Ret= When No Longer Required) Y Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Department Monthly/Annual H.B. Environmental Board Cultural & /100.30 Reports-GENERAL Scientific Resource Considerations- 2017 4276 Active Microfilm ADMINISTRATION 6/79 Department Monthly/Annual 100.30 Reports- GENERAL 1/1/1984 City Clerk-Summary Report- 1984 90 1849 4089 Active CC Vault / ADMINISTRATION (/ Department Monthly/Annual 100.30 Reports-GENERAL 1/1/1987 City Clerk-Summary Report- 1987 (2 files) 90 1850 4090 Active CC Vault ADMINISTRATION Department Monthly/Annual 100.30 Reports-GENERAL 1/1/1988 City Clerk-Summary Report- 1988 96 1851 4091 Active CC Vault ADMINISTRATION Department Monthly/Annual 100.30 Reports-GENERAL 3/13/2002 Study Session - Development Services 18338 14868 Active CC Vault ADMINISTRATION Department Monthly/Annual Economic Development Reports on - 00.30 Reports-GENERAL 8/22/1994 BUSINESS DEVELOPMENT DIVISION 2849 5307 Active CC Vault ADMINISTRATION Program Overview- 8/22/94 Department Monthly/Annual Huntington Beach Planning Division 100.30 Reports-GENERAL 1996 Annual Report 3692 10142 Active CC Vault ADMINISTRATION Department Monthly/Annual City Administrators Report- PIER / 100.30 Reports-GENERAL PLAZA PROJECT-6/2/97 3656 9966 Active CC Vault ADMINISTRATION Study Session - Needs Assessment Citys Department Monthly/Annual 100.30 Reports-GENERAL 10/26/1997 Computer Infrastructure- .10009__ . _ _ Active---CC Va u It _ - - Business/Dispatch/Geographic Systems 3666 ADMINISTRATION 10/27/97 Department Monthly/Annual Study Session-Comprehensive City- 100.30 Reports- GENERAL 4/17/2000 Wide Senior Services and Future 4249 15351 Active CC Vault ADMINISTRATION Options 4/17/00 9/8/2014, page 1 of 3 Destruction Authorization - 100.30(Ret= 10 Years), 110.10 (Ret=When No Longer Required) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Department Monthly/Annual Arterial Highway Rehabilitation 100.30 Reports-GENERAL 6/5/2000 Program Report 4275 15500 Active CC Vault / ADMINISTRATION Department Monthly/Annual Clerks Report to State of California EC9213 Re: Voter Citizen Generated 100.30 Reports-GENERAL 6/24/2000 5001 18862 Active CC Vault Initiative Measure Calendar Years ADMINISTRATION 1999/2000; 2001/2002 STRATEGIC PLAN FOR CITY OF HUNTINGTON BEACH -Articulating Department Monthly/Annual City's Direction-Vision-Goals- 100.30 Reports-GENERAL 11/6/2000 Objectives- Planning& Budgeting 4324 15758 Active CC Vault / ADMINISTRATION 2000- 2001-CM 9/4/01 Adoption of V Proposed Strategic Plan- Prototype Strategic Plan Department Monthly/Annual Study Session -Community Services 100.30 Reports-GENERAL 1/7/2002 Department-Overview of Priority 4717 17980 Active CC Vault Projects- Pierhead Harbour Dredging- ADMINISTRATION South Beach Phase II Department Monthly/Annual 2001-02 City Administration Annual 1/ 100.30 Reports-GENERAL 11/18/2002 23560 Active CC Vault ADMINISTRATION Report Department Monthly/Annual 2002 Annual Report- Huntington 100.30 Reports-GENERAL 12/1/2002 23551 Active CC Vault Beach Fire Department- HBFD ADMINISTRATION Administration - BOARDS/ Design Review Board Action 1970- 110.10 COMMISSIONS/COMMITTEES 1/1/1970 1975 2761 5180 Active Microfilm 110.10 Administration- BOARDS/ 5/29/1972 TRANSPORTATION COMMISSION 5- 250 760 Active CC Vault COMMISSIONS/COMMITTEES 29-72 TO 6-15-81 9/8/2014, page 2 of 3 Destruction Authorization - 100.30(Ret= 10 Years), 110.10(Ret =When No Longer Required) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Administration - BOARDS/ Boards/Commissions/Committees: L-110.10 1/1/1973 1218 3212 Active CC Vault COMMISSIONS/COMMITTEES Bicentennial Commission 1973-1976 31 Administration - BOARDS/ Boards/Commissions/Committees: 110.10 COMMISSIONS/COMMITTEES 1/1/1974 Environmental Board#1 1974-1988 1210 3204 Active CC Vault 31 Administration - BOARDS/ HUMAN RESOURCES BOARD 1-7-74- 110.10 COMMISSIONS/COMMITTEES 1/7/1974 3-16-92 247 757 Active CC Vault f Administration - BOARDS/ HISTORIC RESOURCES BOARD 1978- L.� 110.10 1/1/1978 333 852 Active CC Vault COMMISSIONS/COMMITTEES 90 Administration- BOARDS/ FOURTH OF JULY EXECUTIVE BOARD 110.10 COMMISSIONS/COMMITTEES 1/1/1981 1981-94 352 872 Active CC Vault 9/8/2014, page 3 of 3 T REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk September 15, 2014 Diane Gladwell Joan Flynn Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) O "'TENTS;14:" i C BOX,ID U , ®E$CRIP;TIONaand DATE. F C ,N ....,:. A'PPROVE HOLD; . EXPLANATION.FORHOLD DCC-23A 120.70 — Commendations /Acknowledgments X�3 2005 See Attached List G DCC-23A 120.80 — Closed Sessions (2007 - 2010) See Atta," ed List Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: D pt. Records Coordinator Pivision Head (if appropriate) Departm t ea City Att rney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Ma nag ement/Destruction/Records Destruction Form2014 - Destruction Authorization -120.70(Ret= 2 yrs), 120.80(Ret=2 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Commendations/ City Council i 120.70 Acknowledgments-CITY 1/22/1990 Commendations/Acknowledgments/ 44 541 Active CC Vault No COUNCIL Support 1/22/90-9/8/94 Resolution of Support-Vessel Commendations/ Passenger Service Between Huntington 120.70 Acknowledgments-CITY 4/4/1994 2161 4440 Active CC Vault No Harbour(Peters Landing Marina) and COUNCIL Catalina Island - Res 6583 4-4-94 Commendations/ California Uniform Tobacco Control 120.70 Acknowledgments-CITY 5/2/1994 2237 4528 Active CC Vault No COUNCIL Act- Res. 6589-5/2/94 Commendations/ Resolution Opposing HR 3636 - V 120.70 Acknowledgments-CITY 6/20/1994 National Communications Competition& Information Infrastructure Act of 2259 4565 Active CC Vault No COUNCIL 1994-6/20/94 Commendations/ City Sponorship of Workshop: 120.70 Acknowledgments-CITY 7/18/1994 Planning More Livable Communities 2567 4915 Active CC Vault No COUNCIL 7-18-94 Commendations/ Support the Disney Classic Week Res. 120.70 Acknowledgments-CITY 7/18/1994 6614-7-18-94 2565 4913 Active CC Vault No V COUNCIL Commendations/ EL TORO MARINE CORP.AIR BASE 120.70 Acknowledgments-CITY 10/3/1994 2802 5225 Active CC Vault No COUNCIL s (Proposed El Toro Airport) 10-3-94 Commendations/ Resolutions of Support/Opposition of 120.70 Acknowledgments-CITY 1/1/1995 3055 5611 Active CC Vault No COUNCIL various legislative actions 1995/96 i' Commendations/ ._.Resolution/Ordinances_- (Other Cities) - -- - 120.70 Acknowledgments=CITY 2/9/1995 *Purge Every 6 Months* 1529 3644 Active CC Vault No COUNCIL 9/15/2014, page 1 of 4 Destruction Authorization-120.70(Ret= 2 yrs), 120.80(Ret=2 yrs) Category ID Category Description Meeting Date Description System ID Record ID ,' RCA Status Physical Number Location Positions Letters of Support as Commendations/ Recommended by Legislative 120.70 Acknowledgments-CITY 2/5/1996 Committee-SB 1363(Dills) Re: PERS- 3248 8164 Active CC Vault No COUNCIL Proposed Legislation Re:Vending ` Trucks-2/5/96 \/ Commendations/ Council Letters in Support and in 120.70 Acknowledgments-CITY 1/1/1997 3524 9154 Active CC Vault No COUNCIL Opposition of Legislation 1997 Commendations/ Resolution No 97-33-Support for 120.70 Acknowledgments-CITY 5/19/1997 Huntington Youth Shelter and Family 3565 9315 Active CC Vault No Resource Center A Program of COUNCIL Volunteers of America 5/19/97 Commendations/ Council Letters in Support and in 120.70 Acknowledgments-CITY 1/1/1998 3716 10302 Active CC Vault No COUNCIL Opposition of Legislation 1998 Commendations/ Res 98-21 support rename 120.70 Acknowledgments-CITY 3/15/1998 Westminster High School Stadium the 3737 11184 Active CC Vault No COUNCIL Bill Boswell Stadium 3/16/98 J Resolutions of Support for the Santa Commendations/ Ana River Flood Protection Agency 120.70 Acknowledgments-CITY 4/6/1998 Requests for Funding and Army Corps 3808 11728 Active CC Vault No COUNCIL of Engineers Civil Works Construction Program 4/6/98 Commendations/ City Council Position Opposing Ballot 120.70 Acknowledgments-CITY 10/19/1998 Proposition 9 on November, 1998 3940 12975 Active CC Vault No COUNCIL Ballot- 1998 Electric Utility Proposition 10/19/98 Commendations/ Council Letters in Support and in 120.70 Acknowledgments-CITY 1/1/1999 Opposition of Legislation 1999 to May 3766 11396 Active CC Vault No COUNCIL 2000 9/15/2014, page 2 of 4 Destruction Authorization-120.70(Ret= 2 yrs), 120.80(Ret=2 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Change wording in letters sent in ✓ Commendations/ support or opposition to bills pending 120.70 Acknowledgments-CITY 6/12/1999 before state legislature;also adopt Res 4081 14337 Active CC Vault No COUNCIL 99-45 re: Park Bond Measure on statewide ballot 6/21/99 Resolution No 2000-23-Opposing Commendations/ Measure F-County Initiative to Require Two Thirds (2/3)Vote for 120.70 Acknowledgments-CITY 2/22/2000 4190 14997 Active CC Vault No COUNCIL Ratification of New or Expanded Jail, Hazardous Waste Landfill or Civilian Airport Project Commendations/ 1/22/02: 120.70 Acknowledgments-CITY 1/22/2002 Commendations/Acknowledgments- 4745 18229 Active CC Vault No COUNCIL City Employees 2/00 to Present Commendations/ 1/22/02: Passing of former Mayor and 120.70 Acknowledgments-CITY 1/22/2002 Councilmember Ruth Finley 4734 18083 Active CC Vault No COUNCIL Resolution 2003-26 Yellow Ribbon Commendations/ America Coalition-Vollunteer 120.70 Acknowledgments-CITY 4/21/2003 Organization-Appreciation of Armed 5028 18914 Active CC Vault No COUNCIL Forces-Operation Iraqi Freedom- Operation Enduring Freedom Approve Waiving the Usual Charge for Commendations/ Placing an Insert in the City Water Bills 120.70 Acknowledgments-CITY 11/21/2005 and Waive the Cost for Printing the 7209 26366 Active CC Vault No -- -Insert in the City Print Shop.-No Action -- - - - - COUNCIL - Taken-Councilmember Coerper Withdrew his Motion. 120.80 Closed Session-CITY COUNCIL 1/1/2007 2007 CLOSED SESSIONS 15561 0 Active CC Vault No 9/15/2014, page 3 of 4 Destruction Authorization-120.70(Ret= 2 yrs), 120.80(Ret=2 yrs) ' Category ID Category Description Meeting Date Description System ID Record ID, RCA Status Physical Number Location 120.80 Closed Session-CITY COUNCIL 1/1/2008 2008 Closed Sessions 17390 0 Active CC Vault No 120.80 Closed Session-CITY COUNCIL 1/1/2009 2009 Closed Sessions 19681 0 Active CC Vault Now' Report of Action Taken in connection with the Closed Session item of May 4, I 2009 regarding collection of overpaid 120.80 Closed Session -CITY COUNCIL 7/6/2009 administrative fees-Agreement to Toll 21336 Active CC Vault No Statute of Limitations for Claims Regarding Property Tax Administration Fee �- 120.80 Closed Session-CITY COUNCIL 1/1/2010 2010 Closed Sessions 22524 0 Active CC Vault No Omnipoint Communications, Inc.-T- Mobile- Report of Action Taken during Closed Session-Voted to Appeal Court 120.80 Closed Session-CITY COUNCIL 11/1/2010 Order Re Measure CD 24685 0 / Active CC Vault No Barbara L.Agee, et al-Voted to accept ✓ Robert Johnson's Settlement OfferM NextG Networks of California-Voted to Appeal 9/15/2014, page 4 of 4 I.f f REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk September 3, 2014 Diane Gladwell Joan Flynn Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) DESCRLPTION`and DATE COF10 ONTENTS i4PPROVE, HOLDS' _ EXPLANATION.FOR HOLD DCC-05A 160.50 — Public Records Requests (2007 - 2008) See Attached List Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: Dept. Records Coordinator Divisio . Head (if appropriate) Department ead Cit A orney Once records have been approved for destruction_, it will be the responsibility of the Lead Department to arrange for their.appropriate destruction. - — THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form2014 Destruction Authorization List- 160.50 (Retention = 2 years) Meeting RCA Physical L�l Category ID Category Description Description System ID Record ID Status Date Number Location Public Records Requests-PUBLIC JANUARY THROUGH JUNE 2007 -PUBLIC 160.50 INFORMATION/RELATIONS 1/1/2007 RECORDS AND RESEARCH REQUESTS-CITY 15567 0 Active CC Vault CLERKS DROP-IN FILE Public Records Requests-PUBLIC JULY THROUGH SEPTEMBER 2007-PUBLIC / 160.50 INFORMATION/RELATIONS 1/1/2007 RECORDS AND RESEARCH REQUESTS-CITY 15568 0 Active CC Vault V CLERKS DROP-IN FILE Public Records Requests-PUBLIC OCTOBER THROUGH DECEMBER 2007- ` 160.50 INFORMATION/RELATIONS 1/1/2007 PUBLIC RECORDS AND RESEARCH 1679 _,-' 0 Active CC Vault ✓ -REQUESTS-CITY CLERK'S DROP-IN FILE Public Records Requests-PUBLIC January through June 2008-Public Records 160.50 INFORMATION RELATIONS 1/1/2008 and Research Requests -City Clerk's Drop- 1757 0 Active CC Vault In File / 9/3/2014 , page 1 of 1 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk September 8, 2014 Diane Gladwell Joan Flynn Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) __ „ ,. .x A EXPLAfiVATIORI.FQRC HOLD:,DESCRIPTICIp� and ®ATE'OF:.:COIVT�NT� P�y�;;,�:r. r4PPROUE ;HOLD:., �i. DCC-14A 940.30 — Special Transportation Services (1990 — 2000) See Attached List DCC-14A 960.10 — Community Events AWministration (2008) See Attached List DCC-14A 960.20 — Special Events - Gen ' al (2007 - 2011) See Attached List «r S DCC-14A 1000.20 —Water Rates / Fees (200 - 2007) See Attached List 4 DCC-14A 1040.10 — Public Utilities Administratio ' (2007 — 8/2012) See Attached List Note: Your signature Abe/ow indicates that your.office has reviewed this list of records and agrees to authorize their destruction or placed a "hold"with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: 6pt. Records Coordinator (DRivisio—'AH4eal—d (if appropriate) Department H d ' City Att rney THIS RECORD OF DESTRUCTION IS TO DE MAINTAINED PERMANENTLY. G-.Records Management/Destruction/Records Destruction Form2014 Destruction Authorization -940.30(Ret= 10 yrs), 960.10 (Ret= 2 yrs), 960.20(Ret= 2 yrs), 1000.20(Ret= 5 yrs), 1040.10 (Ret= 2 yrs) i Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location WEST COAST CAB CERTIFICATE OF Special Transportation Programs 940.30 TRANSPORTATION SERVICES 1/1/1986 PUBLIC CONV & NEC dba: A-AAA 343 863 Active CC Vault 1986-93 File 1 of 2 Special Transportation Programs WEST COAST CAB Certificate of Public ;f 940.30 TRANSPORTATION SERVICES 1/1/1986 Conv& Nec dba: A-AAA 1986/93 File 2 3630 9804 Active CC Vault of 2 ORANGE COUNTY TAXI CO. Certificate Special Transportation Programs of Public Convenience and Neccessity / 940.30 TRANSPORTATION SERVICES 7/6/1994 - Mohmood Naderi Mohsen 2827 5268 Active CC Vault ✓ Abdolsalehr- 7-6-94 H-Item - Honoring Huntington Beach Administration -COMMUNITY 960.10 EVENTS 4/21/2008 Centenarians with flowers- 17898 u H-Item Active CC Vault Councilman Coerper Adopt Resolution Nos. 2007-79, 2007- 80, 2007-81, 2007-82 and 2007-83 Requesting Authorization by the City r� CS07- Special Events-General - and Cal Trans for Temporary Closure of 960.20 12/3/2007 17324 024,CS 07- Active CC Vault COMMUNITY EVENTS Local Streets, Including Portions of 024 Main Street, Pacific Coast Highway, Goldenwest (Golden West) Street, Garf (2008 Events only) Adopt Resolution 2008-20 as Required f by California Department of E,/f Special Events-General- Transportation-Cal Trans-Authorizing CS08- 96- COMMUNITY EVENTS-0.20 3/17/2008 the Closure of Main Street to Vehicular 17838 007,CS 08- Active CC Vault - --- -- - - --- - - Traffic for the Main Street Expo, Surf 007 and Soul Expo, and the Light a Light of Love Special Events (2009 Events Only) 9/8/2014, page 1 of 6 Destruction Authorization -940.30 (Ret= 10 yrs), 960.10(Ret= 2 yrs), 960.20(Ret= 2 yrs), 1000.20 (Ret= 5 yrs), 1040.10 (Ret= 2 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Resolution Nos. 2008-76, 2008-77, 2008-78, 2008-79, and 2008-80 requesting authorization by the City CS 08- Special Events-General - and Cal Trans for temporary closure of 960.20 12/15/2008 19462 0 029,CS08- Active CC Vault COMMUNITY EVENTS local streets, including portions of Main 029 Street, Pacific Coast Highway, Goldenwest Street, Garfield Avenue, Edward (2009 Events Only) 2010 Closure of Pacific Coast Highway Special Events-General - and Local Streets for Special Events- 960.20 11/16/2009 22586 CS 09-015 Active CC Vault COMMUNITY EVENTS Resolutions 2009-64-2009-65- 2009- 66-2009-67- 2009-68 Temporary Closure of Streets for Special Events-General - certain special events in 2011- 960.20 COMMUNITY EVENTS 1/18/2011 Resolution 2011-01- Resolution 2011- 24830 CS 10-018 Active CC Vault / 02- Resolution 2011-03- - Resolution 2011-04- Resolution 2011-05 Temporary Closure of Streets 960.20 Special Events- General- 5/16/2011 Approved for the Annual Distance 25163 CS 11-010 Active CC Vault COMMUNITY EVENTS Derby Run - Resolution 2011-33 and Resolution 2011-34 Sewer Service Charge Ordinance No. <' 3614-Modifications-Amends HBMC ,� 1000.20 Rates/ Fees-WATER SERVICES 8/13/2003 14.55 Annual Performance Audit- 5065 18985 Active CC Vault Accept Sewer Service Charge Performance Audit (Also See ID#18986) 9/8/2014, page 2 of 6 Destruction Authorization-940.30(Ret= 10 yrs), 960.10(Ret= 2 yrs), 960.20 (Ret= 2 yrs), 1000.20(Ret= 5 yrs), 1040.10(Ret= 2 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Accept Annual Sewer Service Charge Performance Audit and Approve Introduction of Ordinance No. 3658 for Sewer Charge Modifications Amending .,PW 04- 1000.20 Rates/ Fees-WATER SERVICES 8/2/2004 HBMC Chapter 14.55 relating to annual 5180 1921� 071 Active CC Vault CPIU (Consumer Price Index for all Urban Consumers):CM: 8/16/04 Adopt Ord. N Accept Annual Sewer Service Charge Performance Audit and Approve Introduction of Ordinance No. 3720 for 1000.20 Rates/ Fees-WATER SERVICES 8/1/2005 Sewer Charge Modifications Amending 6795 25551 Active CC Vault Huntington Beach Municipal Code Chapter 14.55. CM: 8/15/05 Adopt Ordinance 3720. ACCEPT SEWER-SERVICE CHARGE PERFORMANCE AUDIT AND ADOPT V` PW 06- 1000.20 Rates/Fees-WATER SERVICES 8/7/2006 ORDINANCE FOR SEWER CHARGE 7878 15318 054 Active CC Vault MODIFICATIONS 1000.20 Rates/ Fees-WATER SERVICES 10/15/2007 Regional Water Supply Update-Study 17026 Study�v` Active CC Vault Session 10-15-2007 Session Public Hearing to Consider Water and Sewer Service Rate Adjustments: , Adopt Ordinance No. 3794 Amending ` _ __ . _ _ ._ __ __-Chapter-14.55-of-the-Huntington-Beach-- ------- - --P-W-07------ -- — - - -- 1000.20 Rates/ Fees-WATER SERVICES 11/19/2007 Municipal Code (HBMC) Relating to 17322 0 071 Active CC Vault Rates, Charges, Annual Consumer Price Index for All Urban Consumers(CPIU) Adju 9/8/2014, page 3 of 6 O Destruction Authorization-940.30 (Ret= 10 yrs), 960.10 (Ret= 2 yrs), 960.20(Ret= 2 yrs), 1000.20 (Ret= 5 yrs), 1040.10 (Ret= 2 yrs) Category ID Category Description Meeting Date Description System ID `Record ID RCA Status Physical Number Location Electric Utilities- PUBLIC Southern California Edison Company 1040.10 1/1/2007 17232 0 Active CC Vault UTILITIES 2009 General Rate Case; A.07-11-011 ✓ SUBMISSION OF PUBLIC EDUCATION PLAN PER DECISION 07-09-025- APPLICATION 07-03-010 FILED MARCH 1040.10 Administration- PUBLIC 1/1/2007 13, 2007-TELECOMMUNICATIONS 17007 Active CC Vault UTILITIES INDUSTRY, FOR RELIEF OF THE 714 NUMBERING PLAN AREA- PUBLIC UTILITIES COMMISSION STUDY SESSION #3 -WIRELESS Administration - PUBLIC STUDY 1040.10 UTILITIES SESSION 2/20/2007 FACILITIES IN THE PUBLIC RIGHT-OF- 15638 0 Active CC Vault WAY- UPDATE BY CITY ATTORNEY RESOLUTION 2007-25 -SIX-MONTH EXTENSION OF INTERIM ORDINANCE 3766- MORATORIUM ON THE Administration- PUBLIC INSTALLATION OF WIRELESS 1040.10 4/16/2007 TELECOMMUNICATION FACILITIES IN 15727 0 CA 06-32 Active CC Vault UTILITIES LOCATIONS OTHER THAN THE PUBLIC RIGHT-OF-WAY, ALLOWING CITY STAFF TIME TO PRESENT APPROPRIATE REGULATIONS CONSI Administration - PUBLIC 2008 Public Utilities Commission- PUC 1040.10 UTILITIES Notices 1/1/2008 17864 Active CC Vault 9/8/2014, page 4 of 6 P Destruction Authorization -940.30(Ret= 10 yrs), 960.10(Ret=2 yrs), 960.20(Ret=2 yrs), 1000.20(Ret= 5 yrs), 1040.10(Ret=2 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number location Southern California Gas Company Notice of Filing Energy Efficiency Application No. A.08-07-022 Relating Administration- PUBLIC to 2009-2011 Energy Efficency 1040.10 7/21/2008 18612 0 Active CC Vault UTILITIES Programs and Budgets-Amended Application of Southern California Gas Company Notification of Filing of Energy Efficien Administration - PUBLIC 2009 Public Utilities Commission 1040.10 1/1/2009 19697 %. 0 Active CC Vault UTILITIES Notices- PUC Administration - PUBLIC 1040.10 UTILITIES 1/1/2009 2009 Southern California Gas Company 21168 0 Active CC Vault Administration - PUBLIC 2010 Public Utilities Commission 1040.10 1/1/2010 22517 0 Active CC Vault / UTILITIES Notices- PUC d Administration- PUBLIC 1040.10 UTILITIES 1/1/2010 2010 Southern California Gas Company 22519 0 Active CC Vault Administration- PUBLIC 2011 Public Utilities Commission 1040.10 1/1/2011 24748 0 Active CC Vault UTILITIES Notices- PUC Administration - PUBLIC 1040.10 UTILITIES 1/1/2011 2011 Southern California Gas Company 24750 v 0 Active CC Vault 2011 Wireless Telecomm Facility Cell Sites-Various Locations Notification Letters-CPUC Public Utilities Administration - PUBLIC 1040.10 UTILITIES 1/1/2011 Commission -Antennas- Microwave 24755 Active CC Vault Towers-Zoning Administrator -Conditional Use Permits;-Royal Street- — - - - - -- Communications (Empty) / Administration- PUBLIC 2012 Public Utilities Commission - / 1040.10 1/1/2012 25717 0 Active CC Vault v UTILITIES Notices- PUC 9/8/2014, page 5 of 6 0 P Destruction Authorization-940.30(Ret= 10 yrs), 960.10(Ret= 2 yrs), 960.20(Ret= 2 yrs), 1000.20 (Ret= 5 yrs), 1040.10 (Ret= 2 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location 1040.10 Administration PUBLIC 1/1/2012 2012 Southern California Gas Company 25720 0 Active CC Vault UTILITIES Springdale Pump Station T-Mobile V 1040.10 Administration - PUBLIC 1/9/2012 Wireless Facility Presentation by Mark 25856 Active CC Vault v UTILITIES Infanti- Late Communication for Closed Session 9/8/2014, page 6 of 6 REQUEST FOR DESTRUCTION OF RECORDS Department- City Clerk September 3, 2014 Diane Gladwell Joan Flynn Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) DESC,RIPYIQN andf,D`ATEOF CON7ENYS A'PPRQVE HOLD EXPLANATIO BO,X'ID. NFORHOLD DCC-06A 160.50 — Public Records Requests (2008 - 2011) See Attached List Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold"with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. A Signatures: Dart. Records Coordinator / Di isiori Head pfappropriace> Department Head City Attorney —. Once records have been approved for destruction,-it-will be the-responsibility of-the Lead-Department-to arrange--for-their-appropriate -- - destruction. THIS RECORD OF DESTRUCTION IS TO DE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form2014 Destruction Authorization List- 160.50 � anv (Retention = 2 years) - \ Category ID Category Description Meeting Description System ID Record ID RCA Status Physical Date Number Location Public Records Requests-PUBLIC July through December 2008-Public i 160.50 INFORMATION/RELATIONS 1/1/2008 Records and Research Requests -City 18415 Active CC Vault V/ Clerk's Urop-In File Public Records Requests-PUBLIC January through June 2009-Public Records 160.50 INFORMATION/RELATIONS 1/1/2009 and Research Requests -City Clerk's Drop- 19695 Active CC Vault In File Public Records Requests-PUBLIC July through December 2009-Public _ 160.50 INFORMATION/RELATIONS 1/1/2009 Records and Research Requests -City 22533 Active CC Vault Clerk's Drot)-In File Public Records Requests-PUBLIC 2010 January through June-Public Records 160.50 INFORMATION RELATIONS 1/1/2010 and Research Requests -City Clerk's Drop- 22531 0 Active CC Vault In File / . _ Public Records Requests-PUBLIC 2010 July thru December-Public Records <J 160.50 1/1/2010 and Research Requests -City Clerk's Drop- 22532 0 Active CC Vault INFORMATION/RELATIONS In File Public Records Requests-PUBLIC 2011 January through June-Public Records 160.50 INFORMATION/RELATIONS 1/1/2011 and Research Requests -City Clerk's Drop- 24722 4` 0 Active CC Vault , In File 2011 July thru December-Public Records 160.50 Public Records Requests-PUBLIC INFORMATION RELATIONS 1/1/2011 and Research Requests -City Clerk's Drop- 24723 ✓ 0 Active CC Vault I In File / 9/3/2014 , page 1 of 1 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk September 3, 2014 Diane Gladwell Joan Flynn Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX;!ID DESCRI,RTAOiV andfi,D�►TE OF,CONTENTS., ,' APPROVE!' !HOLD;:. .AEXR.LAfVATIOfV FOR'HOLD DCC-12A 720.20 - Bargaining Units (1973 - 200Z See Attached List W/J E- DCC-12A 800.35 - ISTEA 1993 - 1995 See Attached List '3 S DCC-12A 800.45 - OCCTA 2002 - 2008 - See Attached List" Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: Dept. Re ords Coordinator Division He d vappropriate) 61 Department Head/ City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department destruction. to arrange for-their appropriate - - - ----- -- — ---- - THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form2014 y ' Destruction Authorization List-720.2 (Retention =When No Longer Required)& e 800.35 (Retention = 3 years); 800.45 (Retention = 3 years) Category ID Category Description Meeting Description System ID Record ID RCA Status Physical Date Number Location 720.20 Bargaining Units/Associations- 1/1/1973 RCAs re: H.B. Management Assn.Vehicle 2503 4843✓j Active CC Vault EMPLOYEE RELATIONS Use Policy 1973-1977 RCAs re: Personnel Non-Associated Bargaining Units/Associations- � 720.20 EMPLOYEE RELATIONS 1/1/1975 Employees and Department Heads 1975-89 2495 4835 Active CC Vault ✓-'� Bargaining Units/Associations- RCAs re: Huntington Beach Muncipal / 720.20 EMPLOYEE RELATIONS 6/20/1977 Employees Association-MEA Res.4482 2494 4834 Active CC Vault 720.20 Bargaining Units/Associations- 1/1/1988 RCAs re: Non-Permanent Personnel 2501 4841 Active CC Vault EMPLOYEE RELATIONS 1988 89 720.20 Bargaining Units/Associations- 1/1/1989 RCAs re: MUNICIPAL EMPLOYEES 298 816 Active CC Vault EMPLOYEE RELATIONS ASSOCIATION (MEA)-1989-92 720.20 Bargaining Units/Associations- 1/1/1990 RCAs re: NON-REPRESENTED EMPLOYEES- 300 819 Active CC Vault EMPLOYEE RELATIONS 1990-94 non associated 720.20 Bargaining Units/Associations- 1/1/1994 RCAs re: MUNICIPAL EMPLOYEES 2643 5009 Active CC Vault ✓/ EMPLOYEE RELATIONS ASSOCIATION 1994 M.O.U. Bargaining Units/Associations- RCAs re: Employee organizations 720.20 EMPLOYEE RELATIONS 6/30/1997 presentations-MEO, MEA,SCLEA, MSOA, 3577 9398 Active CC Vault PMA, FA, POA-Study Session 6/30/97 RCAs re:Wage Increase for Temporary and Bargaining Units/Associations- Part-Time Classified Employees 2/7/00 to 720.20 EMPLOYEE RELATIONS 2/7/2000 4/1/02-Resolution 2000-17, Resolution 4234 15251i� Active CC Vault Intermodal Surface Transportation RCAs re: INTERMODAL SURFACE / 800.35 Efficiency Act(ISTEA)-STREETS/ 8/16/1993 TRANSPORTATION EFFICIENCY ACT(ISTEA)- 1464 3557 Active CC Vault HIGHWAYS AND FREEWAYS 8/16/93 r> � Intermodal Surface Transportation RCAs re: Federal Transportation / 800.35 Efficiency Act(ISTEA)-STREETS/ 11/20/1995 Enhancement Activities Funding Program 3199 6245v Active CC Vault HIGHWAYS AND FREEWAYS Res.6725-11/20/95 - - Orange-County Combined Orange County Measure M Funds 800.45 Transportation Authority Funding 5/219/2002 Ordinance No.2 Submitted by County to be 4861 18595 Active CC Vault Program (OCTA)-STREETS/ Info Only in City Clerks Office-OCTA- HIGHWAYS AND FREEWAYS Transportation 9/3/2014 , page 1 of 3 Destruction Authorization List-720.2 (Retention = When No Longer Required) & 800.35 (Retention = 3 years); 800.45 (Retention =3 years) Category ID Category Description Meeting Description System ID Record ID RCA Status Physical Date Number Location Orange County Combined ! ' Adopt Resolution 2006-41 Designating the 800.45 Transportation Authority Funding 7/17/2006 Circulation Element for the City of 7442 14821 PW 06-043 Active CC Vault Program(OCTA)-STREETS/ Huntington Beach HIGHWAYS AND FREEWAYS Orange County Combined Transportation Authority Funding Study Session re: GISLER BRIDGE OVER THE Study 800.45 9/18/2006 15365 Active CC Vault v / Program (OCTA)-STREETS/ SANTA ANA RIVER Session HIGHWAYS AND FREEWAYS Orange County Combined Study Session re: OCTA Go Local Program; Transportation Authority Funding 3/5/07 Deputy Public Works Director Dave Study 800.45 9/18/2006 1537 0 Active CC Vault ✓= Program(OCTA)-STREETS/ Webb reviewed a tentative schedule for Session#2 HIGHWAYS AND FREEWAYS the study process. APPROVE REQUEST FOR TIME EXTENSION Orange County Combined FROM THE ORANGE COUNTY Transportation Authority Funding TRANSPORTATION AUTHORITY-OCTA- 800.45 6/18/2007 15873 PW 07-034 Active CC Vault / Program (OCTA)-STREETS/ FOR INSTALLATION OF CLOSED CIRCUIT HIGHWAYS AND FREEWAYS TELEVISION CAMERAS ON PACIFIC COAST RCAs re: 2008 Regional Transportation Orange County Combined Improvement Program-RTIP-Adopt Transportation Authority Funding Resolution No. 2008-03 Which Will Fulfill PW 08- 800.45 1/22/2008 the Orange County Transportation 17570 05,PW 08- Active CC Vault HIGHWAYSS AND FREEWAYS �' Program -STREETS/ Authority(OCTA) Requirement to Receive 005 N Grant Funds by Certifying that the City of Huntington Beach has the Resource RCAs re: Amended Project Concept for the Orange County Combined Orange County Transportation Authority- Transportation Authority Funding OCTA-Go Local Grant Program in PW 08- 800.45 Program (OCTA)-STREETS/ 2/19/2008 Partnership with the Cities of Stanton, 17675 12,PW 08- Active CC Vault HIGHWAYS AND FREEWAYS Westminster, and Fountain Valley to 012 Conduct a Needs Analysis and Transit 9/3/2014 , page 2 of 3 " Destruction Authorization List-720.2 (Retention=When No Longer Required) & 800.35 (Retention = 3 years); 800.45 (Retention = 3 years) Category ID Category Description Meeting Description System ID Record ID RCA Status Physical Date Number Location Resolution 2008-15 to Approve the i Orange County Combined Submittal of Three Projects for Grant V Transportation Authority Funding Applications to the Orange County 800.45 Program(OCTA)-STREETS/ 3/3/2008 Transportation Authority-OCTA-for 17781 PW 08-013 Active CC Vault HIGHWAYS AND FREEWAYS Funding under the Combined / Transportation Funding Programs-CTFP- Intersection Improvement Program-IIP RCAs re: Resolution 2008-42 Informing the Orange County Combined Orange County Transportation Authority- !' OCTA-that the Circulation Element for the PW 08- i 800.45 Transportation Authority Funding 7/21/2008 City of Huntington Beach is in Conformance 18476 040,PW 08- Active CC Vault V/ Program (OCTA)-STREETS/ HIGHWAYS AND FREEWAYS with the Master Plan of Arterial Highways- 40 MPAH-Allowing the City to Qualify for Participat 9/3/2014 , page 3 of 3 REQUEST FOR DESTRUCTION OF RECORDS Department- City Clerk September 3, 2014 Diane Gladwell Joan Flynn Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID DESCRIPTADN.and DATE,O.FI'GONTEN ARPRO�/E ; HOLD. ' EXPLANATION_FOR!HOLD TS ,... DCC-11A 630.80— Undeliverable Envelopes, Notices (2011) See Attached List �5 DCC-11A 700.10 — Staff Reports re: Classification PI ' (1995 — 1998) See Attached List DCC-11A 700.20 — Personnel Policies & Procedures (1995 — 996) — See Attached List i Note: Your signaturebelow indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold"with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: Dept-- Records Coordinator Division Head vappropriate) / - fr, Department Head _ _ City Attor-ne_y_ Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form2014 ~ Destruction Authorization List-630.80(Retention = 2 years) & 700.10(Retention = 15 years), 700.20(Retention = 15 years) Category ID Category Description Meeting Description System ID Record ID RCA Status Physical Date Number Location Affidavits of Posting, Notices (includes undeliverable envelopes), File 2 of 2-2011 Undeliverable Envelopes- 630.80 proof of Publications, etc.-LEGAL 1/1/2011 public Hearing Notices 25768 0 Active CC Vault OPERATIONS Staff Reports re: Amendments to City j Classification Plan-Resolution 6669, V/ 95-003,AS Amendments to City Classification Adding Inspection Manager-Resolution 700.10 plan-PERSONNEL ADMINISTRATION 1/1/1995 6702, Modifying Building Maintenance and 2970 5474 95-001,AS Active CC Vault 95-022 Inspector Series-Resolution 6667,Adding Public Information Specialist-1995 Amendments to City Classification Staff Reports re: Amendments to City V AS 95- 700.10 Plan-PERSONNEL ADMINISTRATION 1/1/1996 Classification Plan-Resolution 96-1,Adding 3232 8040 043,AS95- Active CC Vault Staff Reports re: Amendments to City V, Classification Plan-Resolution 97-89, AS 97- Adding Deputy City Engineer-Resolution Amendments to City Classification 039,AS 97- 700.10 1/1/1997 97-67,Adding Police Communications 3608 9636 Active CC Vault Plan- PERSONNEL ADMINISTRATION 46,AS-97- Manager and deleting Office Assistant 1 46 (Typing)and Office Assistant II (Non Typing) Staff Reports re: Amendments to City Classification Plan-Resolution 98-13,- Housing and Redevelopment Manager AS 98- Resolution 98-18-Leadworker Water ✓ 001,AS 98- Amendments to City Classification 005,AS 98- 700.10 plan-PERSONNEL ADMINISTRATION 1/1/1998 Meters Leadworker Water, Leadworker 4192 15019 023,AS 98- Active CC Vault Water Meter Repair,Service Representative 030,AS 98- Resolution 98-66, 035 Resolution 98-75-T Staff Reports re: Amend Table of Amendments to City Classification Organization by Adding a Half-time 3736 11183 CD 98- Active CC Vault 700.10 plan-PERSONNEL ADMINISTRATION 3/15/1998 permanent Code Enforcement Officer to 12,CD98-12 the Community Development Department 9/3/2014, page 1 of 2 Destruction Authorization List-630.80(Retention = 2 years) & 700.10(Retention = 15 years), 700.20(Retention = 15 years) Category ID Category Description Meeting Description System ID Re rd ID RCA Status Physical Date Number Location Amendments to City Classification Staff Reports re: Expansion of the Police j 700.10 Plan-PERSONNEL ADMINISTRATION 3/15/1998 Department Table of Organization by Six 3742 11201 Active CC Vault ✓ Police Officers Personnel Policies/Procedures- Alternate Commute Biennial Plan South 700.20 PERSONNEL ADMINISTRATION 10/2/1995 Coast Air Quality Managment District- 3184 5849 Active CC Vault ✓' 10/2/95 Personnel Policies/Procedures- Alternate Commute Program-South Coast 7M0.20 2/5/1996 Air Quality Management District(SCAQMD) 3249 8165 Active CC Vault PERSONNEL ADMINISTRATION Compliance with Rule 2202-2/5/96 700.20 Affirmative Action Plan 6/1/1979 Not in SIRE Active CC Vault `�� 9/3/2014, page 2 of 2 REQUEST FOR DESTRUCTION OF RECORDS Department- City Clerk September 3, 2014 Diane Gladwell Joan Flynn Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX;,IDa DESCRIP,TIONand.DbT�:_O'F_CONTENTS, µ'' ' r APPROVE HOLDv`':. _;EXPLANATION' FOR-'.HOLD`' , DCC-10A 630.80 —Affidavits of Posting, Notices (2010 - 2011) See Attached List `? r Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: Delk., Records.Coordinator Divisi n Head (if appropriate) Department Wead i y Attorney Once records have been approved for d_e_s_tr_uc_tion, it will be the responsibility of the Lead Department-to-arrange for_their-appropriate destruction. THIS RECORD OF DESTRUCTION IS TO RE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form2014 .. Destruction Authorization List-630.80 (Retention = 2 years) Category ID Category Description Meeting Description System ID Record ID RCA Status Physical Date Number Location Affidavits of Posting, Notices (includes undeliverable envelopes), 2010 Newspaper Publications and Proof of 630.80 1/1/2010 22549 Active CC Vault Proof of Publications,etc.-LEGAL Publications OPERATIONS Affidavits of Posting, Notices 630.80 (includes undeliverable envelopes), 1/1/2010 2010 Ordinance Postings at Library 22548 Active CC Vault Proof of Publications, etc.-LEGAL OPERATIONS Affidavits of Posting, Notices (includes undeliverable envelopes), 2010 Undeliverable Envelopes-Public 630.80 Proof of Publications,etc.-LEGAL 1/1/2010 Hearing Notices 25562 Active CC Vault OPERATIONS Affidavits of Posting, Notices (includes undeliverable envelopes), 2011 Newspaper Publications and Proof of 630.80 1/1/2011 24743 Active CC Vault Proof of Publications, etc.-LEGAL Publications OPERATIONS Affidavits of Posting, Notices (includes undeliverable envelopes), 630.80 1/1/2011 2011 Ordinance Postings at Library 24746 Active CC Vault Proof of Publications, etc.-LEGAL OPERATIONS Affidavits of Posting, Notices (includes undeliverable envelopes), File 1 of 2-2011 Undeliverable Envelopes- ` 630.80 Proof of Publications,etc.-LEGAL 1/1/2011 Public Hearing Notices 25319 0 Active CC Vault OPERATIONS 9/3/2014 , page 1 of 1 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk September 3, 2014 Diane Gladwell Joan Flynn Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX'IDrr DESCRI,PTION:;and.lDATE O:F COIVTBNTS , ..,, gP,PROVE FIOLQ EXPL'A►N4TION FOR!HOLD,i DCC-09A 630.80 —Affidavits of Posting, Notices (2006 - 2009) See Attached List Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: Dept. Records Coordinator Division Head (if appropriate) Department H ad City A orney Once records have been approved for-destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO RE MAINTAINED PERMANENTLY. G:Records Ma nag ement/Destruction/Reco rd s Destruction Form2014 Destruction Authorization List-630.80 f'"!'j (Retention = 2 years) Category ID Category Description Meeting Description System ID Record ID RCA Status Physical Date Number Location Affidavits of Posting, Notices 2006-Legal Notices/Affidavits of (includes undeliverable envelopes), ` 630.80 1/1/2006 Publication/Ordinances published in the 7241 29414 Active CC Vault Proof of Publications,etc.-LEGAL OPERATIONS newspaper Affidavits of Posting, Notices ' (includes undeliverable envelopes), ti 630.80 1/1/2007 2007-ORDINANCE POSTINGS AT LIBRARIES 15569 0 Active CC Vault Proof of Publications,etc.-LEGAL / OPERATIONS Affidavits of Posting, Notices (includes undeliverable envelopes), 630.80 1/1/2007 2007 NEWSPAPER PUBLICATIONS 15551,r 0 Active CC Vault Proof of Publications,etc.-LEGAL V / OPERATIONS v Affidavits of Posting, Notices (includes undeliverable envelopes), 2008 General Municipal Election-Proof of V630.80 proof of Publications,etc.-LEGAL 1/1/2008 Publication 18424 0 Active CC Vault OPERATIONS Affidavits of Posting, Notices (includes undeliverable envelopes), 2008 Newspaper Publications and Proof of 630.80 proof of Publications,etc.-LEGAL 1/1/2008 publications 17393 0 Active CC Vault OPERATIONS Affidavits of Posting, Notices V (includes undeliverable envelopes), 630.80 proof of Publications,etc.-LEGAL 1/1/2008 2008 Ordinance Postings at Library 17392 0 Active CC Vault f OPERATIONS �f Affidavits of Posting, Notices ' (includes undeliverable_envelopes),__ 2009 Newspaper Publications and Proof of V 630.80 proof of Publications,etc.-LEGAL 1/1/2009 Publications 19685 Active CC Vault OPERATIONS 9/3/2014 , page 1 of 2 Destruction Authorization List-630.80 (Retention = 2 years) Category ID Category Description Meeting Description System ID .Record ID RCA Status Physical Date Number Location Affidavits of Posting, Notices 630.80 (includes undeliverable envelopes), 1/1/2009 2009 Ordinance Postings at Library 19684 Active CC Vault Proof of Publications, etc.-LEGAL OPERATIONS 9/3/2014 , page 2 of 2 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk September 15, 2014 Diane Gladwell Joan Flynn Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) E3bXlD Ra. f�,ESCRI'P'TION an'dlATE,,C),F;C©HTENTS APRR©,\/E HOLD..: EXP'LAt�,4TION.FO,RHOLD ` ,y DCC-21A 110.20'— Boards / Commissions / Committee Applications & Resigations (2004 - 2007) See Attached List _ 1- & DCC-21A 110.45 — Maddy Act Postings (2008 - 2010) $ Attached List DCC-21A 110.50 — Maddy Act Local Appointments List (20 , - G 2010) See Attached List �s ' DCC-21A t — Liaison Appointments (2005 - 2008) See i Attached List (Vote: Your signature below indicates that ,your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: pt. Records Coordinator vi ion Head (if appropriate) l Department H d City Attorney THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form2014 Destruction Authorization -110.20 (Ret= 5 yrs) 110.45 & 110.50 (Ret= 2 yrs), 120.20 (Ret= 4 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Applications& Resignations Announcement by Councilmember / �i 110.20 (Successful) - BOARDS/ 7/6/2004 Connie Boardman of the Appointment of Paul Horgan to the Public Works 5162 19184 Active CC Vault COMMISSIONS/COMMITTEES Commission Announcement by Councilmember Applications& Resignations Dave Sullivan of Individual ✓ 110.20 (Successful) - BOARDS/ 10/31/2004 Appointment of Mary-Ellen 5252 19310 Active CC Vault COMMISSIONS/COMMITTEES Cianciabella to the Fourth of July Board Effective December 6, 2004 Accept Resignations of Lindsay Mingee and Thorin Scott and Approve the Applications& Resignations appointments of Marney Anderson 110.20 (Successful) - BOARDS/ 11/15/2004 5264 19323 Active CC Vault COMMISSIONS/COMMITTEES and Corinne Welch to the Human Relations Task Force with a Term to Expire December 31, 2005 Approve Appointments to the Design f, Review Board of At-Large Members- ` Ed Kerins (Term to Expire December Applications& Resignations 31, 2008) and Kristin Stilton (Term to 110.20 (Successful) - BOARDS/ 12/20/2004 Expire December St lton and 5290 19368 Active CC Vault COMMISSIONS/COMMITTEES Alternate At-Large Member-William Crouch (Term to Expire December 31, 2008) 9/15/2014, page 1 of 12 Destruction Authorization - 110.20(Ret= 5 yrs) 110.45 & 110.50(Ret= 2 yrs), 120.20(Ret= 4 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Adopt Resolution No. 2005-42 Naming Applications& Resignations Patti Williams, Acting Risk Manager, as the Citya€T"^s Designated 110.20 (Successful) - BOARDS/ 6/20/2005 5485 21683 Active CC Vault COMMISSIONS/COMMITTEES Representative to the Big Independent / Cities Excess Pool Joint Powers V Authority (BICEP) Approve Appointment of Carrie Thomas and Reappointments of Dr. Applications& Resignations David R. Bloom, Buddy Roberts, and f 110.20 (Successful) - BOARDS/ 6/20/2005 Barbara Steel to the Community 5486 21698 Active CC Vault COMMISSIONS/COMMITTEES Services Commission for a Term Effective July 1, 2005 Through June 30, 2009 Approve the Re-appointments of Applications& Resignations Matthew V. Hunt and Daniel P. Gooch 110.20 (Successful) - BOARDS/ 7/5/2005 to the Personnel Commission Effective 5494 22322 Active CC Vault COMMISSIONS/COMMITTEES July 1, 2005 with a Term to Expire June 30, 2009 Approve the Environment Board Applications& Resignations Appointments of Bill Glasgow for a / 110.20 (Successful) - BOARDS/ 8/1/2005 Term to Expire June 30, 2007 a€" Craig 6451 24867 V Active CC Vault COMMISSIONS/COMMITTEES Justice and Michele Soutner for a Term to Expire June 30, 2008 Approve Appointments of Don Lewis, Applications& Resignations Ben Miles and Dionne Cox and Reappoint Richard Moore to the 110.20 (Successful) - BOARDS/ 8/15/2005 6789 25536 Active CC Vault COMMISSIONS/COMMITTEES Library Board of Trustees for Four-Year Terms from July 1, 2005 a€"June 30, 2009 9/15/2014, page 2 of 12 Destruction Authorization - 110.20(Ret= 5 yrs) 110.45 & 110.50(Ret= 2 yrs), 120.20 (Ret= 4 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Accept Resignation of Corinne Welch Applications& Resignations and Approve the Appointment of Mary 110.20 (Successful)- BOARDS/ 9/6/2005 Urashima to the Human Relations Task 7166 26000 Active CC Vault / COMMISSIONS/COMMITTEES Force with a Term to Expire December I/ 31, 2005 Accept Resignation of Cameron . Applications& Resignations Abrams and Approve Appointment of 110.20 (Successful) - BOARDS/ 11/7/2005 Justin Weiler to the Human Relations 7203 26094 Active CC Vault / COMMISSIONS/COMMITTEES Task Force with a Term to Expire December 31, 2007 Approve the Appointments of Rick Applications& Resignations Campbell and Richard Lara and the / 110.20 (Successful)- BOARDS/ 11/7/2005 Reappointment of Linda Couey to the 7206 26099 Active CC Vault ,✓/ COMMISSIONS/COMMITTEES Citizen Participation Advisory Board (CPAB) With Terms Ending in September 30, 2009 Approve the reappointment to the Applications& Resignations Human Relations Task Force of Fred 110.20 (Successful) - BOARDS/ 12/19/2005 Gwen Kuhns Black, and Marney Provencher, Mary Adams Urashima, 7220 28054. C.-''"� Active CC Vault COMMISSIONS/COMMITTEES Fairchild for terms to expire December 31, 2009. 9/15/2014, page 3 of 12 Destruction Authorization- 110.20(Ret= 5 yrs) 110.45&110.50 (Ret=2 yrs), 120.20 (Ret= 4 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location 2005 Council Appointments - PLANNING COMMISSION: Elizabeth Burnett (Bohr), Devin Dwyer(Hansen), Applications& Resignations Randy Furhman (Cook). FINANCE 110.20 (Successful)- BOARDS/ 12/21/2005 BOARD :Tim Geddes (Cook), Barry 5303 19391 Active CC Vault COMMISSIONS/COMMITTEES Bussiere (Bohr), Frank Lograsso (Hansen). 4TH OFJULY BOARD: Carole Ann Wall (Cook), De Announcement by Councilmember Cook of her Appointment of Patricia Applications& Resignations Stier to the Fourth (4th) of July Board. 110.20 (Successful) - BOARDS/ 2/6/2006 Councilmember Green announced 7303 32845 V Active CC Vault appointment of Gary Gomez to Fourth COMMISSIONS/COMMITTEES (4th)of July Board. Mayor Pro-Tem / Coerper announced appointment of 1/ Thomas Kang Approved Three Appointments to the Historic Resources Board With Terms Expiring March 31, 2007. Accepted Applications& Resignations / 110.20 (Successful) - BOARDS/ 2/6/2006 resignation of Michelle Soutner& 7308 32851 `� Active CC Vault COMMISSIONS/COMMITTEES approve appointment of Roz Essner; Accepted resignation of Loretta Wolfe &approve Joe Santiago; and approved ap Applications& Resignations V 110.20 (Successful) - BOARDS/ 3/6/2006 2006 Allied Arts Board Appointments 7332 14558 CS 06-006 Active CC Vault COMMISSIONS/COMMITTEES ✓ 9/15/2014, page 4 of 12 Destruction Authorization - 110.20 (Ret= 5 yrs) 110.45& 110.50(Ret= 2 yrs), 120.20 (Ret= 4 yrs) Category ID Category Description Meeting Date Description System ID Record ID ="RCA Status Physical Number Location Applications & Resignations Accept Resignation and Approve v" 110.20 (Successful) - BOARDS/ 4/3/2006 Appointment to Human Relation Task 7325 14537 CS 06'007 Active CC Vault f COMMISSIONS/COMMITTEES Force Applications & Resignations Approve Appointment to Community 110.20 (Successful) - BOARDS/ 6/19/2006 7420 14741 CS 06-012 Active CC Vault COMMISSIONS/COMMITTEES Services Commission t Applications & Resignations APPROVE 110.20 (Successful) - BOARDS/ 8/21/2006 APPOINTMENTS/REAPPOINTM ENT TO 7891 15343 CS06-015 Active CC Vault COMMISSIONS/COMMITTEES THE CHILDRENS NEEDS TASK FORCE Applications & Resignations ` APPROVE PERSONNEL COMMISSION ADCS-06- 110.20 (Successful) - BOARDS/ 8/21/2006 APPOINTMENT 7892 15344 25 Active CC Vault COMMISSIONS/COMMITTEES Applications& Resignations PLANNING COMMISSION RESIGNATION 110.20 (Successful)- BOARDS/ 9/18/2006 AND APPOINTMENT 15366 0 C-ITEM Active CC Vault COMMISSIONS/COMMITTEES Applications& Resignations ANNOUNCEMENT OF THE INDIVIDUAL 110.20 (Successful) - BOARDS/ 10/2/2006 SMA APPOINTMENT INTMENT OF WILLIAM TO THE FOURTH OF JULY 15382 C-ITEM Active CC Vault COMMISSIONS/COMMITTEES BOARD Applications& Resignations APPOINTMENTS TO CITIZEN 110.20 (Successful) - BOARDS/ 11/6/2006 PARTICIPATION ADVISORY BOARD 15436 ED 06-46 Active CC Vault COMMISSIONS_/_COMMITTEES (CPAB) - - - - -- - - --- Applications& Resignations APPOINTMENTS TO CPAB, 110.20 (Successful) - BOARDS/ 11/20/2006 UNSCHEDULED VACANCIES 15445 ED 06-47 Active CC Vault COMMISSIONS/COMMITTEES 9/15/2014, page 5 of 12 Destruction Authorization- 110.20(Ret=5 yrs) 110.45& 110.50(Ret=2 yrs), 120.20(Ret= 4 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Applications & Resignations . FRED SPEAKER- PLANNING I 110.20 (Successful) - BOARDS/ 12/18/2006 15526 C-ITEM Active CC Vault COMMISSIONS/COMMITTEES COMMISSION APPOINTMENT r Applications & Resignations FOURTH OF JULY EXECUTIVE BOARD 110.20 (Successful) - BOARDS/ 1/2/2007 APPOINTMENTS- DIANE HEYDEN, 15553 / CS 07-001 Active CC Vault COMMISSIONS/COMMITTEES PATTI DAVIS, STACY TAYLOR, MARIANN ETTORRE & MICHAEL POSEY ENVIRONMENTAL BOARD - APPOINTMENTS OF ROBERT SCHAAF Applications & Resignations AND ROBERT SMITH - FIRST TERM TO 110.20 (Successful) - BOARDS/ 2/20/2007 EXPIRE JUNE 30, 2010- RESIGNATION 15637 PL 07-06 Active CC Vault COMMISSIONS/COMMITTEES OF JOHN MCGOVERN -APPOINTMENT ✓� OF DAVID MOOTCHNIK- FIRST TERM TO EXPIRE JUNE 30, 2007 DESIGN REVIEW BOARD, DRB, 2007 Applications & Resignations APPOINTMENTS- LAUREN BARR, AT- 110.20 (Successful) - BOARDS/ 3/5/2007 LARGE-JAMES MALLEWICK, 15661 PL 07-09 Active CC Vault COMMISSIONS/COMMITTEES ALTERNATE AT-LARGE- DAVID MOORE, ALTERNATE AT-LARGE- FIRST TERM TO EXPIRE 12/31/2010 PERSONNEL COMMISSION APPOINTMENT-GERALD LIPSON - TERM EFFECTIVE JULY 1, 2007 Applications& Resignations 110.20 (Successful) - BOARDS/ 7/16/2007 THROUGH DUNE 30, 2011 AS 16045 HR 07-10 Active CC Vault COMMISSIONS/COMMITTEES RECOMMENDED BY COUNCIL LIAISONS MAYOR GIL COERPER, COUNCILMEMBER JILL HARDY AND COUNCILMEMBER KEITH BOHR 9/15/2014, page 6 of 12 Destruction Authorization - 110.20(Ret = 5 yrs) 110.45 & 110.50(Ret= 2 yrs), 120.20(Ret= 4 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location APPOINTMENTS TO THE CHILDREN'S Applications& Resignations NEEDS TASK FORCE-ALISON BASKIN - ' 110.20 (Successful) - BOARDS/ 8/6/2007 NICOLETTE SCHINDLER- BROC 16294 CS 07-019 Active CC Vault COMMISSIONS/COMMITTEES COWARD-STAN COHEN - KECIA VAN MECHELEN APPROVE APPOINTMENTS TO DESIGN Applications & Resignations REVIEW BOARD-JAMES MALLEWICK, 110.20 (Successful) - BOARDS/ 8/6/2007 AT-LARGE MEMBER- KATHLEEN 16354 PL 07-17 Active CC Vault COMMISSIONS/COMMITTEES O'CONNER PHELPS, ALTERNATE AT- LARGE MEMBER APPROVE TWO REAPPOINTMENTS TO Applications& Resignations LIBRARY BOARD OF TRUSTEES- LLOYD 110.20 (Successful) - BOARDS/ 8/6/2007 BUDWIG AND SIDNEY KUPERBERG, 16355 LS 07-01 Active CC Vault COMMISSIONS/COMMITTEES EACH FOR A SECOND TERM EFFECTIVE JULY 1, 2007 THROUGH JUNE 20, 2011 APPOINT JERRY PERSON AS CITY HISTORIAN AND JOEL WATKINS AS CITY Applications& Resignations ARCHIVIST FOR A 4-YEAR TERM, _ 20, 2007 110.20 (Successful) - BOARDS/ 8/20/2007 THROUGH AUGUST COMMENCING AUGUST20, 20 0 16454 (9' rCK 07-07 Active CC Vault COMMISSIONS/COMMITTEES CONDUCT AND SUPPORT RESEARCH, STORAGE AND REPRODUCTION OF HISTORICAL RECORDS 9/15/2014, page 7 of 12 Destruction Authorization -110.20(Ret= 5 yrs) 110.45 & 110.50(Ret= 2 yrs), 120.20(Ret= 4 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA. Status Physical Number Location APPROVE APPOINTMENTS OF CAREY HUSS, STEPHANIE MORLEY, BRIAN LE, Applications& Resignations SARAH HERNANDEZ, DYLAN HEYDEN, 110.20 (Successful) - BOARDS/ 8/20/2007 AND GRACE LE TO THE YOUTH BOARD 16453 E-ITEM Active CC Vault COMMISSIONS/COMMITTEES WITH A TERM TO EXPIRE IN JUNE 2008 REAPPOINT REBECCA CLOP, KEVIN , % EDWARDS,AND KATHERINE DO TO THE YOUTH BOARD WITH ATERM TO EX APPROVE REAPPOINTMENT OF MOBILE HOME ADVISORY BOARD- MHAB- CITIZEN AT-LARGE REPRESENTATIVES Applications& Resignations BARBARA BOSKOVICH AND MARK L/ 110.20 (Successful)- BOARDS/ 8/20/2007 PORTER FOR SECOND TERMS ENDING 16455 ED 07-35 Active CC Vault COMMISSIONS/COMMITTEES AUGUST 5, 2011 AND APPROVE APPOINTMENT OF MHAB PARK RESIDENT REPRESENTATIVE JOHN SISKER FOR A FULL TERM Approve the Appointments of Whitney Graham,John Baley, Lew Stowers and Applications& Resignations Raisa Barkley to the Citizen Lf 110.20 (Successful) - BOARDS/ 10/1/2007 Participation Advisory Board (CPAB)to 16785 ED 07-41 Active CC Vault COMMISSIONS/COMMITTEES Serve a Four-Year Term Expiring September 30, 2011; Approve the Reappointments of Robert Cummings and Ann Spiratos 9/15/2014, page 8 of 12 Destruction Authorization-110.20 (Ret= 5 yrs) 110.45 & 110.50(Ret= 2 yrs), 120.20 (Ret= 4 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Environmental Board Appointments- Reappointments of Don Rice, David Applications& Resignations Guido and David Mootchnik to the - PL07- 110.20 (Successful)- BOARDS/ 10/15/2007 for 16884 19,PL 07- Active CC Vault COMMISSIONS/COMMITTEES Environmental Board, Eacha 019 Second Four-Year Term Scheduled to Expire on June 30, 2011 Approve the Centennial Committee Proposed Membership List as Applications & Resignations Recommended by the Communications I, 07-20,CA 110.20 (Successful) - BOARDS/ 11/19/2007 Committee, With Term of Membership 17277 07-020 Active CC Vault COMMISSIONS/COMMITTEES December 1, 2007 through December 31, 2009 0 / Allied Arts Board Appointments- Approve the Allied Arts Board Appointment of Catherine Stip; the Re- Applications& Resignations ✓` CS07- Appointment of Anita Brace and 110.20 (Successful)- BOARDS/ 12/17/2007 Jeanette Mueller; and, Extend the 17429 23,CS 07- Active CC Vault COMMISSIONS/COMMITTEES Terms of Bob Daley, Starlyn 023 ` V Frischmuth, and Diana Lo Schiavo, as Recommended by Council L Environmental Board Appointments- Approve the Environmental Board Applications& Resignations Appointments of Sue Marquez and d' PL07- 110.20 (Successful)- BOARDS/ 12/17/2007 Michael Marshall for a First Term to 17449 37,PL 07- Active CC Vault ✓ COMMISSIONS/COMMITTEES 037 Expire June 30, 2011 as Recommended by Council Liaisons 9/15/2014, page 9 of 12 Destruction Authorization- 110.20(Ret= 5 yrs) 110.45 & 110.50(Ret= 2 yrs), 120.20(Ret= 4 yrs) . Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Historic Resources Board Appointments-Approve the Historic Resources Board Appointments of Applications& Resignations CS07- Nuanna Robinson, Barbara Haynes and 110.20 (Successful) - BOARDS/ 12/17/2007 17426 22,CS 07- Active CC Vault COMMISSIONS/COMMITTEES_ Randy Smith;the Reappointments of 022 / Arlene Howard, Diane Ryan, Roz Essner, Marilyn Harris, and Joe Santiago; and, Extend the Te Human Relations Task Force Reappointiments-Approve the Human Applications & Resignations Relations Task Force Appointment of CS 110.20 (Successful)- BOARDS/ 12/17/2007 Michael Robinson and the 17448 CS-025, Active CC Vault COMMISSIONS/COMMITTEES Reappointments of Alan Chancellor, 07-025 Chuck Goldenberg, Karen Jackle, and Ken Inouye, as Recommended by Council Liaisons 110.45 Maddy Act Postings 1/1/2008 2008- Maddy Act Postings 19298 0 Active CC Vault ✓� 110.45 Maddy Act Postings 1/1/2009 2009 Maddy Act Postings 19700 Active CC Vault 110.45 Maddy Act Postings 1/1/2010 2010 Maddy Act Postings 22522 L= Active CC Vault 2008 Maddy Act Local Appointiments List-Approve the Maddy Act Local Appointments List (Terms on City CK 2007- Maddy Act- BOARDS/ Boards Committees and Commissions ^ 110.50 12/17/2007 17446 08,CK 07- Active CC Vault COMMISSIONS/COMMITTEES Which Expire in 2008) Informing the 008 Public of Openings and Vacancies Based on Expirations of Current MembersACTM Term ro� 'Maddy Act- BOARDS/ 2009 Maddy Act Local Appointments CK 2008- �-' 110.50 12/15/2008 19461 0 010 CK Active CC Vault COMMISSIONS/COMMITTEES List, which expires in 2009 ✓ 2008-10 9/15/2014, page 10 of 12 Destruction Authorization-110.20(Ret= 5 yrs) 110.45 & 110.50(Ret= 2 yrs), 120.20(Ret= 4 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Maddy Act- BOARDS/ 2010 Maddy Act Local Appointment ., CK 09- / 110.50 12/21/2009 22787 0 009,CK Active CC Vault COMMISSIONS/COMMITTEES List- Potential Openings for 2010 ✓✓ 2009-09 Maddy Act- BOARDS/ 2011 Maddy Act Local Appointment 110.50 12/20/2010 24775 0 CK 10-003 Active CC Vault COMMISSIONS/COMMITTEES List- Potential Openings for 2011 Appoint Councilmember Cook as Voting Delegate and Councilmembers Liaison Appointments-CITY Coerper(1st alternate) and Hansen 120.20 COUNCIL 8/15/2005 (2nd alternate) to the Annual League 6798 25561 H-Item Active CC Vault of California Cities Conference October 5-8, 2005. Liaison Appointments-CITY Approve the list of 2006 Council Liaison 120.20 COUNCIL Assignments 12/19/2005 7223 28234 Active CC Vault _ Liaison Appointments-CITY Appointment of SCAG Regional Council 120.20 4/3/2006 7352 14584 C Item Active CC Vault / COUNCIL Representative to the 64th District Seat r' Liaison Appointments-CITY 120.20 COUNCIL 8/7/2006 Appointments to the Youth Board 7873 15307 :C-Item Active CC Vault VOTING DELEGATE &ALTERNATE TO ,� V Liaison Appointments-CITY 120.20 COUNCIL 8/7/2006 THE ANNUAL LEAGUE OF CALIFORNIA 7877 15317 �,.H Item Active CC Vault CITIES CONFERENCE ,' ✓ Liaison Appointments-CITY 10/2/2006 LAUREN BARR APPOINTMENT TO THE 15385 PLO 6-20 Active CC Vault 120.20 COUNCIL DESIGN REVIEW BOARD Liaison Appointments-CITY 12/18/2006 2006/07 CITY COUNCIL LIAISON / 120.20 COUNCIL ASSIGNMENTS15527 C-ITEM Active CC Vault BEAUTIFICATION, LANDSCAPE, AND Liaison Appointments-CITY 3/19/2007 TREE- BLT-COMMITTE CHANGE IN 15685 H-ITEM Active CC Vault 120.20 COUNCIL ASSIGNMENT- DON HANSEN V REPLACING MAYOR GIL COERPER 9/15/2014, page 11 of 12 Destruction Authorization - 110.20(Ret= 5 yrs) 110.45 &110.50 (Ret=2 yrs), 120.20(Ret= 4 yrs) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location VOTING DELEGATE AND ALTERNATE TO THE ANNUAL LEAGUE OF CALIFORNIA /r!l 120.20 Liaison Appointments-CITY 7/16/2007 CITIES CONFERENCE SEPTEMBER 5-8, 16043 H-ITEM Active CC Vault 2007- H-ITEM SUBMITTED BY GIL COERPER, MAYOR Recommendation by Mayor Coerper of the Appointment of Councilmember Liaison Appointments-CITY Keith Bohr to Replace Councilmember 120.20 COUNCIL 9/17/2007 Jill Hardy on the Economic 16770 C-ITEM Active CC Vault Development Committee (EDC) and the Economic Development Committee a€" Re: Downtown Issues Liaison Appointments-CITY 120.20 COUNCIL 12/17/2007 2008 City Council Liaison Assignments 17425 0 C Item Active CC Vault Gil Coerper Designated Voting Liaison Appointments-CITY Delegate to the Annual League of 120.20 COUNCIL 8/18/2008 California Cities Conference and 18948 H-Item Active CC Vault Business Meeting in Long Beach on September 24-27, 2008 9/15/2014, page 12 of 12 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk September 15, 2014 Diane Gladwell Joan Flynn Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) ' . DESCRrPTIONandDATE OF.CONTENTS' rc APP O E HuOLD EXPLANATION FDR MOLD ...: DCC-24A 120.85 — Unagendized Council Co ments (2006) See Attached List DCC-24A 120.90 — Requests for Staff Reports/ R, 6sponses (2006 - 2011) See Attached List DCC-24A 120.95 — City Clerk Working File — City Co cil (2008 - 2010) See Attached List tru FJ�- Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. s Signatures: J Dept. Records Coordinator Di ision Head cif appropriate) epartment ad City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to-arrange for their appropriate destruction. THIS RECORD OIL DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form2014 Destruction Authorization -120.85 (Ret= 2 yrs), 120.90(Ret= 2 yrs), 120.95 (Ret=When No Longer Required) Pw o "o Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical .NV mber Location Unagendized Council Comments Unagendized Council 120.85 2/6/2006 7301 32843 Active CC Vault CITY COUNCIL Comments/Handouts-_2006. - - — — — Request for Staff Reports/ Financial Policies Language / 120.90 Responses-CITY COUNCIL 3/6/2006 Amendment 7333 14559 None Active CC Vault Res p % Request for Staff Reports/ �✓� 120.90 5/1/2006 H-Item Child Care Facilities 7386 14665 H Item Active CC Vault Responses- CITY COUNCIL 4//1 H-Item -donation from Friends of , _-� Responses-CITY COUNCIL Request for Staff Reports/ Harbors, Beaches & parks to lease SCE �, 120.90 5�2006 U Active CC Vault \ Property for Lebard Park (This was missing from SIRE-Diane added it.) Request for Staff Reports/ H-Item Relocation of Civic Center , 120.90 Responses-CITY COUNCIL 5/1/2006 Veterans Memorial 7385 14664 H Item Active CC Vault Request for Staff Reports/ Downtown Specific Plan and Responses- CITY 120.90 COUNCIL Downtown Parking Master Plan 5/15/2006 7366 14642 H Item Active CC Vault Transient Occupancy Tax for HBCVB- Request for Staff Reports/ 120.90 Responses- CITY COUNCIL 5/15/2006 assign percentage- Marketing and 7368 14644 H-item Active CC Vault Visitors Bureau TOT Request for Staff Reports/ DESIGNATION OF AREA AT PIER PLAZA 120.90 Responses-CITY COUNCIL 11/20/2006 AS VETERANS PLAZA 15449 H-ITEM Active CC Vault Request for Staff Reports/ / / 120.90 11/20/2006 LEAF BLOWER ORDINANCE 15448 V H-ITEM Active CC Vault Responses-CITY COUNCIL Request for Staff Reports/ OVERSIGHT OF MOBILE HOME PARKS 120.90 Responses-CITY COUNCIL 11/20/2006 WITHIN HB 15447 H-ITEM Active CC Vault ESTABLISHING A REWARD FOR Request for Staff Reports/ 12/18/2006 INFORMATION LEADING TO 15497 H_ITEM Active I 120.90 e CC Vault Responses-CITY COUNCIL CONVICTION OF AN INDIVIDUAL FOR GRAFFITI Request for Staff Reports/ DON HANSEN-ACCELERATE SHOPPING / 120.90 1/16/2007 CENTER INVENTORY PROJECT- 15591 H-ITEM Active CC Vault Responses-CITY COUNCIL SHOPPING CENTER REDEVELOPMENT 9/15/2014, page 1 of 9 Destruction Authorization -120.85 (Ret= 2 yrs), 120.90(Ret=2 yrs), 120.95 (Ret=When No Longer Required) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location GIL COERPER H-ITEM ESTABLISHING l` Request for Staff Reports/ REWARD FOR INFORMATION LEADING 120.90 1/16/2007 15579 H-ITEM Active CC Vault Responses-CITY COUNCIL TO CONVICTION OF INDIVIDUAL FOR 1/ GRAFFITI EVALUATE POTENTIAL ANNEXATION OF BALANCE OF BOLSA CHICA- IN 120.90 Request for Staff Reports/ 2/5/2007 CONJUNCTION WITH HEARTHSIDE 15630 0 " PL 07-13 Active CC Vault Responses-CITY COUNCIL HOMES BRIGHTWATER DEVELOPMENT H-ITEM -5-21-2007: STAFF RESONSE HUNTINGTON BEACH PLAYHOUSE j 120.90 Request for Staff Reports/ 2/5/2007 LEASE/HUNTINGTON BEACH CENTRAL 15622 H-ITEM Active CC Vault Responses-CITY COUNCIL LIBRARY THEATER- H-ITEM CATHY ✓� GREEN H-ITEM 02-20-2007 SUBMITTED BY DEBBIE COOK AND KEITH BOHR- Request for Staff Reports/ ENERGY POLICIES FOR CITY OF 120.90 2/20/2007 15641 H-ITEM Active CC Vault Responses- CITY COUNCIL HUNTINGTON BEACH AND ENDORSEMENT OF US MAYORS CLIMATE PROTECTION AGREEMENT H-ITEM-SUBMITTED BY GIL COERPER- j! Request for Staff Reports/ INCREASE CIVIL CITATION FINE v 120.90 Responses-CITY COUNCIL 2/20/2007 AMOUNT FOR DESTRUCTION OF 15642 0 H-ITEM Active CC Vault PUBLIC PROPERTY 9/15/2014, page 2 of 9 Destruction Authorization-120.85 (Ret= 2 yrs), 120.90(Ret= 2 yrs), 120.95 (Ret=When No Longer Required) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location PERMIT FEE WAIVER FOR RESIDENTIAL REMODELING OF HOMES-07/02/2007 Request for Staff Reports/ STUDY SESSION: RESPONSE TO H-ITEM 120.90 3/5/2007 15664 0 H-ITEM Active CC Vault / Responses-CITY COUNCIL ON FEE WAIVER FOR RESIDENTIAL REMODELING FROM ROSS CRANNER, DIRECTOR OF BUILDING &SAFETY RESEARCH COSTS AND OTHER ISSUES ASSOCIATED WITH ADOPTING A MANDATORY SPAY NEUTER;AND I Request for Staff Reports/ MICROCHIP ORDINANCE- KEITH BOHR H- / 120.90 4/16/2007 H-ITEM -09-04-2007 STAFF REPORT IN 15724 0 ITEM,PD Active CC Vault / Responses-CITY COUNCIL RESPONSE TO COUNCIL DIRECTION OF 07-008 VVV APRIL 10, 2007 TO RESEARCH THE COST AND OTHER ISSUES ASSOCIATED WIT DIRECT STAFF TO AMEND CHAPTER 120.90 Request for Staff Reports/ 5/21/2007 2.07 OF THE HBMC- INCREASING 15781 0 H-ITEM Active CC Vault / Responses-CITY COUNCIL CAMPAIGN CONTRIBUTION LIMITS - H- I/ ITEM FROM DON HANSEN Philips Heartstart MRx Advanced Life 120:90 Request for Staff Reports/ 6/18/2007 Support Monitor Power Point 17528 C-Item Active CC Vault Responses-CITY COUNCIL Presentation - Huntington Beach Fire Department 9/15/2014, page 3 of 9 Destruction Authorization-120.85 (Ret= 2 yrs), 120.90(Ret= 2 yrs), 120.95 (Ret=When No Longer Required) - Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location PROPOSAL OF AN ALTERNATE / METHOD, WITH LIMITED APPLICATION, 120.90 Request for Staff Reports/ 6/18/2007 FOR PERMISSIBLE SPRINKLER 15872 0 H-ITEM Active CC Vault Responses-CITY COUNCIL OMISSION APPLICABLE TO ADDITIONS IN EXISTING PUBLIC ASSEMBLY BUILDINGS- H-ITEM BY DON HANSEN MANDATORY FUNDING FOR Request for Staff Reports/ VETERAN'S HEALTHCARE SERVICES v� H ITEM CA 120.90 8/20/2007 RESOLUTION - H-ITEM SUBMITTED BY 16448 0 Active CC Vault Responses-CITY COUNCIL MAYOR COERPER- 10/1/2007 07-12,07- ✓ 12 APPROVED RESOLUTION 2006-66 Request for Staff Reports/ EDINGER PARKWAY LANDSCAPE 120.90 Responses-CITY COUNCIL 9/17/2007 IMPROVEMENT PROJECT- H-ITEM 16763 H-ITEM Active CC Vault SUBMITTED BY CATHY GREEN Direct Staff to Conduct a Feasibility Request for Staff Reports/ Study for the In-House Consolidation of 120.90 Responses-CITY COUNCIL 11/19/2007 Communication and Dispatch Services 17323 H-Item Active CC Vault ✓ for Fire, Police, and Marine Safety- H- Item Submitted by Mayor Coerper Free Parking for Hybrid and Alternative Fuel Vehicles- Direct the City Attorney j Request for Staff Reports/ to modify the current parking fees 120.90 Responses- CITY COUNCIL 1/22/2008 resolution to allow hybrid and 17568 H-Item Active CC Vault alternative fuel vehicles to receive a beach parking pass at no charge for the city-s beach lots, parking st 9/15/2014, page 4 of 9 Destruction Authorization -120.85 (Ret= 2 yrs), 120.90 (Ret= 2 yrs), 120.95 (Ret=When No Longer Required) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Campaign Contribution Reform - Power i Request for Staff Reports/ Point Presentation by Jennifer McGrath Study 120.90 3/17/2008 17858 Active CC Vault Responses-CITY COUNCIL -City Attorney- Study Session Session 3/17/2008 Design and Installation of Request for Staff Reports/ Commemorative Arches on Main 120.90 Responses- CITY COUNCIL 3%17/2008 Street and Pacific Coast Highway and 17829 H-Item Active CC Vault / Main Street and Sixth Street- H-Item Submitted By Councilmember Coerper Main Street Trial Closure Report Request for Staff Reports/ Providing a Summary and Data From 120.90 4/7/2008 17871 ED 08-12 Active CC Vault Responses- CITY COUNCIL the Pilot Program on Tuesday Evenings Known as Surf City Nights s Real Estate Agents€TMs Business Request for Staff Reports/ License- H-Item Submitted by 120.90 Responses-CITY COUNCIL 6/16/2008 Councilmember Don Hansen0 18288 H-Item Active CC Vault 0 Direct City Attorney to prepare an ordinance revising the Huntington Beach Municipal Code solicitation sign , Request for Staff Reports/ language to discourage door-to-door 120.90 11/17/2008 19363 Active CC Vault / Responses-CITY COUNCIL solicitation at the discretion of the v homeowner-Submitted by Cathy Green and Gil Coerper- HBMC 9.90.020 9/15/2014, page 5 of 9 Destruction Authorization -120.85 (Ret= 2 yrs), 120.90(Ret= 2 yrs), 120.95 (Ret=When No Longer Required) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Direct the City Attorney to prepare amendments to the Huntington Beach Request for Staff Reports/ 4/6/2009 Municipal Code- HBMC- regarding 120.90 20598 Active CC Vault Responses-CITY COUNCIL Term-Limited Campaign Committees- Submitted by Councilmember Don Hansen v Request for Staff Reports/ E 120.90 9/8/2009 Reward Program for Tree Vandalism 21969 0 Active CC Vault Responses-CITY COUNCIL Casino Night Fundraisers-City Request for Staff Reports/ Attorney to draft an ordinance 120.90 Responses-CITY COUNCIL 11/2/2009 permitting non-profit organizations to 22542 0 Active CC Vault hold a casino night fundraiser- gambling Restrict Use of Remote Control `) 120.90 Request for Staff Reports/ 5/3/2010 Vehicles in Parks- Direct City Attorney 23487 Active CC Vault Responses-CITY COUNCIL to modify Municipal Code -Submitted V by Mayor Cathy Green O Prohibiting Smoking on Outdoor Patios 120.90 Request for Staff Reports/Responses-CITY COUNCIL 8/2/2010 No Action Taken -Submitted by 23798 Active CC Vault ti Councilmember Gil Coerper f` Prohibiting Smoking on Outdoor Patios f 120.90 Request for Staff Reports/ 11/15/2010 Proposed by Coucilmember Gil Coerper 24689 0 Active CC Vault ^ � Responses—CITY COUNCIL - FAILED V Y 9/15/2014, page 6 of 9 Destruction Authorization -120.85 (Ret= 2 yrs), 120.90(Ret= 2 yrs), 120.95 (Ret=When No Longer Required) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Direct Staff to draft an ordinance prohibiting registered sex offenders Request for Staff Reports/ 120.90 Responses-CITY COUNCIL 5/16/2011 from entering city parks and beaches- 25161 Active CC Vault / submitted by Mayor Joe Carchio and ✓ Councilmember Matthew Harper Planning Commissioners Appeal Fee / Request for Staff Reports/ and Project Review Process- 120.90 8/1/2011 25440 Active CC Vault Responses-CITY COUNCIL Submitted by Mayor Carchio and Councilmembers Dwyer and Harper City Clerk's Working File - CITY / 120.95 COUNCIL 1/1/2007 2007 Notices of Absence 15690 0 Active CC Vault RECONSIDERATION OF TWO PROFESSIONAL SERVICES CONTRACTS FOR AS-NEEDED ECONOMIC DEVELOPMENT CONSULTANT SERVICES 120.95 City Clerk'sCOUNCIL Working File- CITY 5/21/2007 APPROVED MAY 7, 2007 AND REQUEST 15782 H-ITEM Active CC Vault STAFF TO PRESENT AN ANNUAL REPORT ON ACCOMPLISHMENTS- H- ITEM FROM JOE CARCHIO - NO ACTION TAKEN f City Clerk's Working File-CITY 120.95 COUNCIL 1/1/2008 2008 Notice of Absence 17395 0 Active CC Vault 9/15/2014, page 7 of 9 Destruction Authorization -120.85 (Ret= 2 yrs), 120.90 (Ret=2 yrs), 120.95 (Ret=When No Longer Required) ' Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical Number Location Request by the Planning Department to Amend the City Council Minutes Dated March 19, 2007 by removing an % CK 08- 120.95 City Clerk's Working File -CITY 10/20/2008 incorrect version of Findings for Denial 19320 007,CK 08 Active CC Vault ' COUNCIL f for Mitigated Negative Declaration 00- 07 ✓ 07, Coastal Development Permit 00-13 and Conditional Use Permit 00-43- City Clerk's Working File -CITY 120.95 COUNCIL 1/1/2009 2009 Notice of Absence 19687 Active CC Vault Revision of Meeting Minutes of April V 120.95 City Clerk's Working File-CITY COUNCIL 4/20/2009 20, 2009- Page 3 -City Council and 22216 Active CC Vault Redevelopment Agency Resolution 2009-55 -Supports City Clerk's Working File-CITY governmental action to restore the PW 09- 120.95 COUNCIL 9/21/2009 Sacramento San Joaquin River Delta - 22071 0 044,PW Active CC Vault California's Delta - reliable water 09-44 supply City Clerk's Working File-CITY 2009 City Council Goals, Objectives and 120.95 COUNCIL 12/7/2009 Accomplishments- Presented by 22765 0 Active CC Vault Mayor Keith Bohr Cancellation of Regularly Scheduled f� City Council and Redevelopment ` 120.95 City Clerk's Working File- CITY COUNCIL 12/7/2009 Agency Meeting of January 4, 2010 due 22757 0 CK 09-007 Active CC Vault to holiday closure of City Hall - Resolution 2009-75 and Resolution 379 9/15/2014, page 8 of 9 Destruction Authorization -120.85 (Ret= 2 yrs), 120.90 (Ret= 2 yrs), 120.95 (Ret= When No Longer Required) Category ID Category Description Meeting Date Description System ID Record ID RCA Status Physical /Number Location Orange County Fairgrounds- w AD 09- City Clerk's Working File-CITY Resolution 2009-85- letter to 120.95 12/21/2009 22771 0 030,AD 09 Active CC Vault COUNCIL Governor Schwarzenegger regarding 30 plans to sell Fairgrounds City Clerk's Working File-CITY 120.95 COUNCIL 1/1/2010 2010 Notice of Absence 22525 � Active CC Vault City Clerk's Working File-CITY Reorder City Council Meeting Agenda i 120.95 COUNCIL 4/5/2010 to have Consent Calendar precede 23419 CK 10-003 Active CC Vault Public Hearing 9/15/2014, page 9 of 9 REQUEST FOR DESTRUCTION OF RECORDS City Clerk Department. Division April 25, 2014 (Diane Gladwell) Joan Flynn Name of Departmental Records Coordinator f i i n qjad Records on each sheet should all be of the sam.e.1yoe. Multiple boi�es with various dates are permissible as 12nq as the records otherwise have a sinqle description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID' Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21, 2008 D-CC-001 Copies of Claims Against the City -2009 -2010 ❑ (180.40 - R=2 years) D-CC-001 Cash Receipts 2003-2011 (R=2 years) ❑ D-CC-001 ❑ D-CC-001 ❑ D-CC-001 ❑ D-CC-001 ❑ D-ED-001 ❑ D-ED-001 ❑ D-ED-001 ❑ D-ED-001 ❑ Note: Your signature below indicates that your office hall reviewed this list of records and agrees to authorize their destruction or placed a "hold".with an "explanation". Response is required within 30-days of the above date. Signatures: DeipaAMent Records r ina or Division Head A Records Center Manager Signatures: 66pgrtment Hesa City Att6rney U Once records h been approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. 7 THE COMPLETED REQUEST FOR DESTRUCTION OF RECORDS FORMS ARE TO BE MAINTAINED PERMANENTLY. Records Destruction- City Clerk- D-CC-001.docx 4/25/2014 10:27:50 AM REQUEST FOR DESTRUCTION OF RECORDS City Clerk Department, Division April 25, 2014 (Diane Gladwell) Joan Flynn Name of Departmental Records Coordinator Name of Division Head Records on each sheet should all be of the same b.- e. Mult.mle boxes with various dAj����LA§jonq �ks th(�rtcords otherwise have a single descrintion. The following records have been identified for—destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21, 2008 D-CC-003 Copies & Non-records (R=WNLR) D-CC-003 Project D Subcommittee/ Mid Beach Policy Plan Project D Subcommittee- 1968 - 1969; Ad Hoc Inquirey Committee 1975 - 1976; Fact Finding Committee - 1978 (R=Sunset of Committee+ 2 years 3 Correspondence- 1960-2000 D-CC-003 Applications to Library Board 1986- 1993 (110-20, R=5 years) D-CC-003 Monthly Oil Dept Reports- 1972 - 1974, Fire Dept 1976- 1978, City Attorney Summary 1977- 1978 (100.30, R=1 0 years) D-CC-003 Policy & Procedures - 1977- 1998 (1100.10, El R=Until Superseded) Note: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destructio r placed a "hold" with-an "explanation". Response is required within 30-days of the above date. r 'w" Signatures: beWment Recor Coord;'pator Division Head Records Center Manager C Signatures: 64y Attorney y EidpartmenVHead ity Attorney Once records have been approv/d for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. U THE COMPLETED REQUEST FOR DESTRUCTION OF RECORDS FORMS ARE TO BE MAINTAINED PERMANENTLY. Records Destruction-City Clerk- D-CC-003.docx 4/25/2014 10:28:16 AM REQUEST FOR DESTRUCTION OF RECORDS D-ED-003 Study of Facilities - 1969 (840.20, R=10 years) [] D-ED-003 Copies of City Attorney Opinions 1968 - 1976 El (R=WNLR D-ED-003 D-ED-003 Note: Your signature below indicates that your office hat reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response is required within 30-days of the above date. Signatures: Department Records Coordinator Division Head . Records Center Manager Signatures: Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED FQU- DESTRUCTION ®S FORMS ARE TO BE MAINTAINED PERMANENTLY. Records Destruction-City Clerk- D-CC-003.docx 4/25/2014 10:28:16 AM Fr-%'EQUEST FOR DESTRUCTION OF RECORDS City Clerk Department, Division April 25, 2014 (Diane Gladwell) Joan Flynn Name of Departmental Records Coordinator Name of Division Head Records on each sheet should all be of the same.jyp�t. Multiple boxes with various dates are permissible as l2p_q as th�t records of'herwise have a sinqle description. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21, 2008 D-CC-002 Correspondence re: Elections CUSD Brown Act ❑ Violations-2006, 2007 (R=2 years) D- - 02 Non-records (Martin & Chapman handbook, 2008 ❑ Elections Code, Notary, SCCA, etc.) (R=WNLR) D-CC-002 Drafts - passport reports, budget- 2004 -2007 ❑ (R=WNLR) D-CC-002 Copies (MOU -2005, Campaign Contribution ❑ Subcommittee-2007) (R=WNLR) D-CC-002 ❑ D-CC-002 ❑ D-ED-002 ❑ D-ED-002 ❑ D-ED-002 ❑ Note: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response is required within 30-days of the above date. Signatures: OL D6pa#ment Records Coordinator j Division Head _00-11 Records Center Manager Signatures----- ,. Vff M�rL Q IL - Departniiii-ft R'W City/Attorifey Once records hijavlbeen approved For destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED REQUEST FOR DESTRUCTION OF RECORDS FORMS ARE TO BE MAINTAINED PERMANENTLY. Records Destruction-City Clerk-D-CC-002.docx 4/25/2014 10:29:00 AM REQUEST FOR DESTRUCTION OF RECORDS D-ED-002 Note: Your signature below indicates that your office has2 reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response is required within 30-days of the above date. Signatures: Department Records Coordinator Division Head Records Center Manager Signatures: Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED REQUEST OR DES7'RUCTION OF RECORDS FORMS ARE TO BE MAINTAINED PERMANENTLY. Records Destruction-City Clerk- D-CC-002.docx 4/25/2014 10:29:00 AM REQUEST FOR DESTRUCTION OF RECORDS City Clerk Department, Division April 25, 2014 (Diane Gladwell) Joan Flynn Name of Departmental Records Coordinator Name of Division Head Records on each sheet should all be of the sa!nt-_ty 10ple-boxes as the records p,q. M u with various dates are per as long otherwise have a sinclLe dt_scription.� The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21, 2008 D-CC-006 Claims Correspondence 1978 - 1989 (R=2 years) D-CC-006 Emergency Services Plan - 1982 (R=10 years) D-CC-006 Unsuccessful proposal - 1962 (R=2 years) D-CC-006 Correspondence re: City Treasurer 1968 - 1982 F-1 (R=2 years) D-CC-006 Council Laison Appointments/Attendance 1995- F-1 1999 (120.20 R=4 years) D-CC-006 GTE Billing Ad Hoc Committee- 1996 (120.25 F-1 R=Sunset+ 2 years) D-ED-006 Agenda Postings - 1987 (R=2 years) D-ED-006 Lifeguard Department Correspondence, copies of F-1 general orders- 1961 - 1965 (R=2 years) Note: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response is required within 30-days of the above date. Signatures: an "explanat o Response r t Cfep rtment Records Coordilnaio t_ Division Head Records Center Manager Signatures: Cl YL44 De0artmeiW-t Hea-d CifAftorAej Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED REQUESTFOR DESTRUCTION OFRECORDS FORMS ARE TO BE MAINTAINED PERMANENTLY. Records Destruction -CitV Clerk- D-CC-006.docx 4/25/2014 10-.29:41 AM REQUEST FOR DESTRUCTION OF RECORDS D-ED-006 FPPC Form 700's Statement of Economic Interests El 1979 - 1984 (R=7 years) D-ED-006 Copies of McKelvey v City (Flounder Pump El Station) 1997-2000 (R=WNLR) Note: Your signature below indicates that your office has2 reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response is required within 30-days of the above date. Signatures: Department Records Coordinator Division Head Records Center Manager Signatures: Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED REQUEST DESTRUCTION OF RECORDS FORMS ARE TO BE MAINTAINED E ' ANEN LY. Records Destruction-City Clerk- D-CC-006.docx 4/25/2014 10:29:41 AM REQUEST FOR DESTRUCTION OF RECORDS City Clerk Department, Division April 25, 2014 (Diane Gladwell) Joan Flynn Name,of Departmental Records Coordinator Name of Division Head Records on each sheet should all he of the same type. Multi p le boxes with various (h�ites are permissible as lollq_.as the..records otherwise have a single cLescription, The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21, 2008 D-CC-005 Copies of Posideon Project 2005 -2006 F-1 (R=WNLR) D-CC-005 El D-CC-005 El D-CC-005 El D-CC-005 El D-CC-005 El D-ED-005 0 D-ED-005 El D-ED-005 El D-ED-005 El Note: Your signature below indicates that your office hall reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation". Response is required within 30-days of the above date. Signatures: E-i� Deliah,went Records Coordinator Division Head Records Center Manager Signatures: ela4rimerif He'1 \ Cit Attorney ' Once records havi- been D approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction. THE COMPLETED REQUEST FOR DESTRUCTION OF RECORDS FORMS ARE TO BE MAI NTAINED .PERMANENTLY. Records Destruction-City Clerk- D-CC-005.docx 4/25/2014 10:28:35 AM REQUEST FOR DESTRUCTION OF RECORDS City Clerk Department, Division April 25, 2014 (Diane Gladwell) Joan Flynn Name of Departmental Records Coordinator Name of Division Head Records on each sheet should all be of the Arne type._Multiple.boxes with various dates are pqrnii ible as Ion as the records otherwise have il sinalt desGription. The following records have been identified for destruction (refer to the Records Manual for Proper Destruction Procedures) Box ID Description and Date of Contents Hold Person Placing Hold Explanation for Hold In accordance with the Citywide or Department Retention Schedule of approved by Huntington Beach City Council Resolution 2002-09 on February 4, 2002and updated by Resolution No. 2008-23 on April 21, 2008 D-CC-007 Undeliverable Envelopes-01/2012 (630-80, R=2 ❑ years) D-CC-007 ❑ D-CC-007 ❑ D-CC-007 ❑ D-CC-007 ❑ D-CC-007 ❑ D-ED-007 ❑ D-ED-007 ❑ D-ED-007 El D-ED-007 El Note: Your signature below indicates that your office hasl reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "expl?nation". Response is required within 30-days of the above date. Signatures: qa5`� :.i DepNi4ment Records oordinator Division Head Records Center Manager Signatures: •C177 YX�,' OR//Cl Depirtm—ent'Hefid VCity­A#8`Frr)ej Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for appropriate destruction.. THE COMPLETED REQUEST FOR DESTRUCTION OF RECORDS FORMS ARE TO BE MAINTAINED PERMANENTLY. Records Destruction-City Clerk- D-CC-007.docx 4/25/2014 10:30:04 AM REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk April 25, 2014 Robin Estanislau Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for proper Destruction procedures) �30X',I.® �ESGRtlF'Ttl ?QiV at�d'®P�TEIOF C[7iVTE11'S .. ° APPROVE MOLD EXPLANATION FOR HQLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2011-53 on September 11, 2011. D-CC-008 Passport Transmittal Sheets 2011 D-CC-008 Copies of Treasurer deposit slips - Passports D-CC-008 Copies of Customer receipts - Passports (Vote: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold"with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: � - D pt. Records C ordinator Division Head cif appropriate) Department' ead / City Attorne IT , C/ Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. LL THIS RECORD OF DESTRUCTION IS TO DE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form2014