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HomeMy WebLinkAboutAuthorize Appropriation of Funding for Parking Structure Ame REIMBURSEMENT AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH AND D;W LAEUA P n R'rT� /BELLA TERRA ASSOCIATES, LLC FOR COSTS INCURRED FOR PARKING STRUCTURE AMENITIES THIS AGREEMENT ("Agreement") is made and entered into by and between the REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH, a corporate politic of the State of California, hereinafter referred to as "AGENCY," and DTNr1C7T=L PAWTNtRS»/ BELLA TERRA ASSOCIATES, LLC, a limited liability company hereinafter referred to as"DEVELOPER." WHEREAS, DEVELOPER is currently developing a shopping mall area within the City of Huntington Beach known as Bella Terra; and DEVELOPER proposes additional improvements to the public parking structure within Bella Terra ("Parking Structure") including upgraded service of eighteen additional cameras, and installation of a traffic counter feature (collectively "Improvements"); and AGENCY desires to reimburse DEVELOPER for 25% of the cost of the Improvements, NOW, THEREFORE, in consideration of the promises and agreements hereinafter made and exchanged, the parties agree as follows: 1. IMPROVEMENTS DEVELOPER will install the 18 additional cameras in the Parking Structure increasing the total to 48 cameras within the Parking Structure and a traffic counter feature that directs visitors to the appropriate floor level of the Parking Structure. A complete list of the Improvements is set forth in Exhibit A. 06agree/bella terra parking amenities 1 2. INSTALLATION All installations shall be completed to the approval and satisfaction of the CITY's Department of Building & Safety. 3. PAYMENT Upon completion of all Improvements, including purchase and installation of a total 48 security cameras and traffic counter features, and upon approval by the CITY's Department of Building and Safety, and upon obtaining unconditional lien releases from all contractors and subcontractors involved with this project, DEVELOPER shall bill AGENCY for reimbursement of twenty-five percent (25%) of the total of$248,700.90, or a total billing of $62,175.23. Payment for the sum of$62,175.23 shall be processed in accordance with standard CITY procedures. 4. STATEMENT OF INTENT The amounts reimbursed to DEVELOPER pursuant to this Agreement will help defray DEVELOPER'S added parking structure amenities. 5. AGENCY EMPLOYEES AND OFFICIALS DEVELOPER shall employ no AGENCY or CITY official nor any regular AGENCY employee in the work performed pursuant to this Agreement. No officer or employee of AGENCY shall have any direct financial interest in this Agreement. 6. TIME IS OF THE ESSENCE AGENCY agrees that time is of the essence for the performance of the work to be funded pursuant to this Agreement and therefore, DEVELOPER shall submit a work schedule and timeline to AGENCY for approval by the Deputy Executive Director. 06agree/bella terra parking amenities 2 7. TERMINATION OF AGREEMENT Either party may terminate this Agreement at any time with or without cause, upon ten (10) days prior written notice to the other party. DEVELOPER shall be responsible for all costs incurred prior to termination, including any and all costs incurred after notice of termination has been given. 8. TERM This Agreement shall be effective on the date of its approval by AGENCY. This Agreement shall expire when terminated as provided herein. 9. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to DEVELOPER's agent or to AGENCY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the. United States Postal Service, to the addresses specified below; provided that AGENCY and DEVELOPER, by notice given hereunder, may designate different addresses to which subsequent notices, certificates or other communications will be sent: TO AGENCY: TO DEVELOPER: -all Redevelopment Agency of the City of eet\a, T-erra 1%sb6aIio-S,CLC, Huntington Beach ATTN: Lindsay Parton ATTN: Stanley Smalewitz 60 South Market Street, Suite 1120 2000 Main Street San Jose, CA 95113 Huntington Beach, CA 92648 10. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 06agree/bells terra parking amenities 3 11. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 12. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. O6agree/bella terra parking amenities 4 13. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 14. IMMIGRATION DEVELOPER shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 15. LEGAL SERVICES SUBCONTRACTING PROHIBITED DEVELOPER and AGENCY agree that AGENCY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. DEVELOPER understands that pursuant to Huntington Beach City Charter Section 309, the Agency Counsel is the exclusive legal counsel for AGENCY; and AGENCY shall not be liable for payment of any legal services expenses incurred by DEVELOPER. 15. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees. 17. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 06agree/bella terra parking amenities 5 18. ENTIRETY This Agreement, and the attached exhibits, contains the entire agreement between the parties respecting the subject matter of this Agreement and supersedes all prior understanding and agreements whether oral or in writing between the parties respecting the subject matter hereof IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices on Npye/n/.3a'?? 00.� BELLA REDEVELOPMENT AGENCY OF THE TERRA ASICIA L CITY OF HUNTINGTON BEACH, a corporate politic of the State of California By: j/.I name Chairman y"'r -TcyleA US. ITS: ircle one)Chairman/President/Vice President/ ember/M a 42 AND lAgency Clerk 111 o By: c �'/� APPROVED AS TO FORM: Er%C print name 4,,A�gencyounsel ITS: rcle one Secretary/Chief Financial Officer/Asst. ecretary—Treasurer ember/Manager /—'� lv✓Y� INITIATED AND APPROVED: Z�—� REVIEWED AND APPROVED: Deputy Executive Director xecutive Director 06agree/bella terra parking amenities 6 i DJ M Capital Partners Letter Dated September 14, 2005 " RECEIVED DN GMAL PMNERS S 5 REAL ESTATE INVESTMENT BROKERAGE CONSULTING EP 1 2005 DEPARTMENT OE September 14, 2005 i e^ONOUIC DMELOPME' VIA FACSIMILE & OVERNIGHT MAIL Mike Hennesey City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 RE: Bella Terra Security Cameras &Traffic Counters 7777 Edinger Ave. Huntington Beach, CA. Dear Mike: As we discussed the other day Bella Terra Associates would like to make a formal request to the City of Huntington Beach General Fund or Redevelopment Agency to provide payment for additional improvements to the Bella Terra Parking Structure. Due to increased interest in the community security we believe the current approved security camera system within the structure requires upgraded service of an additional 18 cameras. This would increase the total number to 48 cameras. In addition, we also believe the traffic counters feature, directing visitors to the appropriate floor level of the structure, would be a significant help in encouraging visitors to use the parking structure. I am requesting 248 700.90 to come out of the 1.5 million general fund that was q g $ $ provided to the City of Huntington Beach last month. It seems appropriate that the money should go towards the Parking Structure at Bella Terra. The following are the requested amounts: Electronic Times: Proposal for Security System Expansion $108,955 ASSI Security: Traffic Counter $74,200 Sasco Electric: Installation of electricity to Traffic Counters $53,703 Plus 5%contingency $11,842.90 Total $248,700.90 I have attached proposals from each of the specific vendors for your review. Please call me at your earliest convenience. Sincer y, in ay Parton 805.570.2687/mobile 805.565.3357/fax CC: John Miller&Eric Sahn, DJM Capital Partners(fax only) 408-271-0366 • FAx 408-271-0377 • 60 S. MARKET STREET• SU►TE 1120 • SAN JOSE,CA 95113 • www.djmcapital.com -E- ectra ie TIme -- arn M&MCommunications Company LtIIST ®T 'TT&MOMAIUA REAL ESTATE INVESTMENT BK KE . E UILTIN Huntington Center Associates, LLC. E L L . . _T E .. HVNTINGFO . N$EACH MAIL 7777EdinWAvenue.Suite 130 Huntington Beach,California 92647 (714)799-2645 Phone (714)799-2603 Fax Digital Video Security System Expansion Proposal Garage Complex Camera Addition Matrix Conduit System & Head--End Expansion 91712005 Prepared for and at the Request of.• Lindsay Parton Panner Michael Mercado Electronic Times 17054 Magnolia Avenue Fountain Valley,California 92708 Follow-Me World Cell Phone:(714)501-6200 Phone: (714)375-0388 Fax&Modem: (714)375-0389 Toll Free:(888)700-6538 CA Contractor.803416/741032 Federal Tax I.D.Number.33-0758593 World Wide Web:http://www.clectroWctiznes.com E-Mail:michaell&electronictimes.cotn ProposalNatnber as.a7v Bella Terra (DJM Capital Partners,Inc.) L L E k - HLINnNGTON BEACH MALL Digital Video Project Additional Garage Camera Coverage Revisions Requested as of 9/l/2005. system Contract/Proposal#05-1979 New Garage Expansion Equipment List& Proposal Camera System-All High Resolution 18 Pelco Spectra III, 16X Zoom Low Light-Exterior Dome 2,797.00 50,346.00 Spectra Dome Camera Mounts (49 Spectra Domes) 16 Pelco Exterior Surface Mount and Extensions 151.00 2,416.00 2 Pelco Exterior Surface Corner Standard Mounts 650.00 1,300.00 (Type of Mount mix may vary at time of Final Install) Digital Recorders Associated Systems 2 Pelco,DX-8000-16 Digital Recorder System 1000GB/DVD RW 11,093.00 22,186.00 (Provides for an additional 32 camera Locations on Record 2X16) 1 Pelco/Chatsworth Cabinet Racks for Dispatch Equipment 625.00 625.00 Monitors&Printer 2 Samsung,21"Digital Ready,LCD Desktop Monitor 950.00 1,900.00 Power Management I APC UPS uninterrupted power supply See Separate Proposal 2 Pelco MCS Multi Unit Camera Power Supply. 300.00 600.00 Twisted Pair(Cat 5+)Distribution Back-Bone System 2 NVT,UPT, 16 Channel,Network Transmitter(Card Style) 956.00 1,912.00 18 NVT,UPT, I Channel,Network Receiver(Camera Mount Style) 125.00 2,250.00 1 NVT,UPT Network Card Cage Cabinet 250.00 250.00 Cable,Hardware&Other As Required Video 25 Pair Twisted TX Cable/Plenum bury rated /Inst Hardware 3,800.00 As Required Video Coaxial Cable/Plenum rated/Power cable/Instaln hardware 1,190.00 Equipment Total: 88,775.00 Tax: 6,880.00 Installation, As Required Sub-Contractor Complete External Mounted Conduit Matrix System (Approx 3700'Combo 1"&1 1/2"EMT) (Break out and J Box Consolidation Panel Expansion 48 to 66 Slot) Total Cost Materials and Labor Complete&Installation 9,300.00 As Required Labor to Add-Install Head End System Complete-On-Site/Set-up 4,000.00 Labor Total: 13,300.00 Turn-Key Total: 108,955.00 r' _ -,' .-5�rs�tem�•1►aC�giarrsoil�Ptio� �iri�ils - �•.• • '�' :w' i.• .i. '1:6�tIf.NO'L'Z,P�1� ii� :4.- _ A•• — '�•' ,4 .sJ •w. •, ,.r''' .��LC��lTT1�/►71�}�,}}r.1Tyy/�y7�"'yy��1�� � •� •i.••7• < ,•' :r. .- r,•-� a�}}:.r ' '�•r h � •ems Sl . ::1 .✓. _ '• MENJ;alJX<JC:IRV�VI7,F7►�s•t�xi/:� �•i:.. _ .s, •r .. AMAPAAU • -..t�= i. .l. . ::.�` •� , 'EXt�SS�iFLY' �';.El��'f3� •-;.�• • `� `'• EMS .•. :r - r�, '�z-. ,�ks&l.mpJ•1•I Jl��1�w��,r!w')!r�•�7.R'F!YJP .. z: •x l .:• _ r7•.2 _'• � '�.,! ,. is ; JL 's�E)01 Z`gwan+ :/k+Jtv'a1t,C.F4:9�G11i"8""C69$SSra4•FdJt.90�;955 C4 �•FA�t 5s3$'.A5:r its r u�wAasslspcurfiGC ; CA Ga W W/C-10 6BMi Mid Lie,No.C2 40200 Z7C Lim tVo 814518 4( i8001 Carron-bit.3!•IMne,fA9L'B1a 94BL95MO244•FAX S49.955,18d4 ` �avu�as�cecw�cy►corn symems fmegramuon Professionals ftVa oft i" AMYCO S YSTM U,WNCs Pmpasa+No. OW 18W MACARTSM BLVD.,SU 456 A nwndmept tf Ut'VI2Y4 CA 92-n2 CtwxjB Ordiw W- - — pm Jane 20 2A05 L U Y G ti0Nlt t7lWi Ply lIINO t B3t��t�ittr��IT II"E1�+II2A'I` �.: 1. 2 McOa W VO 7WO bftDigent Coubt Cioa7dre Ik= I MCCVM Catuit Softwo eSuite twl rxar+ sr er+� e sitoef*d4*Awvm MWOk.rcww arldsbleer) 3. 17 M GA=Dual Channel WMOIe:Loop I dComtts I90ch W/SOOWO 4. 1 Tell Optiplecx 170 Pca i=4 CaMpU ear(ar14T'tlat S. 3 5x ,na1 T&&TCL$50 SUM11ne Ci Lcvtl SPabts AIVO Wt Sign W m W ' �06NW) cast Doa�r%,n idd PO'Or m 6. LOT PVC Control Cable 7, Lot Labor to Include: • SaWOUV ing,Zvi) a&aad Sealing of 04)loops in deck(no xo6ift I!�" deep)or 4)prtormecl stuface mauritod toaM for an addxt OUQ ,200-00 ;ceded to base px`ice. • PuUmz of coritr,91 cables*m caustom '&d condc:its. Mo _ .cad fib wb*of above W�1�ft • p to(2)oas>aectrtive hours of ftat'tng. TOTAL COST(Ina ak mmee7oft tarn.&ktf &tk") ST+3,�t10.04 1_ AD eondsik and 110 VAC per are to bt povi acd end inSWed by otbwa ,bmdemr sepaxate coribWL 2.. All x gays and cry Appoval Bare alsb to be provided by ems,ands seye raft contact - ,A,ll low V01MV conduits mug lave a pull suing. Th;*gvambn is 9OW for eYp J=days tnfm Mo submkred UW is subject m ti 7crsnp end C?ar4dam atbnle an ravbrx Wde. Sltbrrtif�l tiy: Aao�'G9p Oy roeTHAS ASO"CUUM W= Date Cgmpeuly; AD"Ved by: Dam: GCJnRACC hC Ch:OT Cpp71Dn itn CA Lc No.G-7/C40 SL;q SO I IX Ua No.911510 10004 Gown Sne.A-wa►e.rA e2E14 9a9.W M44•FAX S M.S55.19,a vurvw 49u�oanr, :SysWms lnmgnaWn professionals Page 7.of 2 r- AARCO SYSTEM PA►RI£NG brapomi tdb, St�_t1K47 ISW M ACARTHM$LVD.,S "456 Amerxkmrrc W. U;t VMF,CA.927-2 ChwQa ordw No >� Jeme 20,ZOt35 L 4. Pricts is bored upon the msumpdua that all wcak will be orincd dltrift ASSI's nomQ Irusi hogs.If aft burs w is req it will be:b'sll*le at aA additional rate of S35.00-542.50 pm'3tDwu wbieh ja bid upft rims and abaA,b2sed inn the rate to min by the*M level regWted during amb ahm Wm work.SWAM an I hol dap vvill be calcadated at double the zmW tare. 5, All szvdy pm'vIded equipawa is covered unda vagary fbr a of one year from date of subetazdW prajea r=W)eW*L A.ssodm6d labor is.also cov=d,ptovic call is texivv+cd Litt time to Allen for service to be pciformed uitlrim ASS3's normal business haam P1 alltyw four burs for re3Wnst fiom ftc caU is place@- .25%Deposit for 14dW P-**apwmnf O,fFquO nt. 8 Due in Pt~ogressivs Na 30 Day Paymam's a*er. This puoastlper is taoad for Gt1i"4y(3C1j cJeyb from tfe0e su CEi7 am is i�do t 19 and Co�+d�oon*of corewereN i+da. SUblrttt Avc*pt-d bv: Tme TWO AlS51 s muwy.law- Date - Cortttaany: APW'Owd by; pate: -GT CLI!]7 fnn er.-. Scale: .5"=1' Copyright©2004 Signal-Technologies,Inc. 05122004 Direct-View LED Traffic Controller Product View NOTE:LED quantity and placement not exact.For illustration purposes only. TCL6048SA-06 SPACES AVAILABLE LEVEL 1 - 6 (6)5 high,4 Character LED counter 0000-9999,CLSd,FULL OPEN using super bright,wind angle RED LEDs. ILLUMINATION SOURCE Spaces Available; Level 1-6: Super bright,wide viewing angle LED's Applied White Reflective Vinyl Also available in Green,Red,Blue,or Amber LED's Front View Long life;Up to 100,000+hours C �L US ELECTRICAL • • - • • Integrated solid state power supply k I 120 VAC Standard;Optional Voltages 12 VDC,24 VDC;and up to 277 VAC J (6)7 Segment.005 Amps Max; UL/CUL Approved for Wet Location Communications RS485 5 1/2 ��7��.� Back View CONSTRUCTION Cabinet-Slim Line single piece extruded aluminum housing Back plate-0.050"Aluminum Face Material-0.050"Aluminum with(6)5.5"x 15.5"routed windows FINISH � I Cabinet-Standard Duranodic Bronze 60" Custom colors available upon request �. INSTALLATION (2)550 Wall Mount Aluminum Brackets 6-1/2"W x 60"L.Bolted to wall surface using slotted "A; holes, with appropriate fasteners (not supplied). Brackets are painted standard duranodic bronze. 7/8"dia.hole 7/8"dia.hole for communications for conduit OPTIONS 550 Wall Mount Bracket Z Qty —14'�— r-- 48 — 1 Side View I 1 ❑ Ceiling Mount Bracket ❑ Custom Paint Pantone Color ! ❑ Projection Mount Bracket ❑ RF Remote ❑ Dual Angle Mount Bracket42' ❑ Flasher Unit Optional Mounting Methods ❑ Projection Double Post Mount ❑ Photo Electric Sensor Top View Top View ❑ Single Post Mount _Length ❑ Piezo Buzzer op Vuw ❑ Double Post Mount _Length ❑ Flashing Beaco o3V pVew n ❑ Recessed Frame Mount ❑ Switches _Gang _Qty Side View Side View ❑ Base Plates _Qty Available in 1,2,3,4,5,6,7,8,9 gang Recessed Frame Ceiling Mount Angle Mount Direct Burial Base Plates SIGNAL TECHNOLOGIES INC. Single Post Double Post 4985 Pittsburgh Ave,Erie,PA 16509-6206 Phone:877/547-9900 I Optional Switches and Switchplates Fax:814/835-2300 Email:sales si nal-tech.com " °° °' "' s' G"' e 0 0 "' 0 0 a 0 �`�`� � � ° 0 @ g DirxclionalSfgnals ® ®�® ® ® ®, ®,®,®® ® ® e ® o ®:® ® ® ®® Sales Representative:Jack Tomasik nntlna•t,t,ww einnnUarh rnm Proudly Made In The USA sow avm SkOK SAO IAA J*wppK'"WA C-,92bGo Phone:PW1 724.+60 tyatsZl.Z005 ���1�'f� G+tavnsP a t85e9y Nurtkber, 3S5i}}� ljttzab�vr: Y+� ASSI 1 soDl Coven St.- S"A bvbie.CL 92614 Artm John Glodt FS: SeDaTe rra Farkltt Si titetwW81ie OBSOLUrMN. Car Counting Syatetu Pur no Attechatt Skcxcb Bnek .please fasd out cagt b makdwft of$-wJ MOO.(m that%bove-mt d=td This proposal is fur Pdoing aaly,and it Y44 for 3a dq&tk*w d ema apptovtd Ohape otter ifyou'4sh dais jab compldw-& ZXrJUdatw St rural da dOOIcsl&awh%s,dngint =S.pTru check than,pvnduw tip rgmw v€ gKnkut t:vb ticros.$aw of Comcm. Ot Malt,X-ltayix;.its CUrilkafi n:Pficr is bued vs the Oached dmvrta&ft anumpfi=bas ttlado thatw*would go around the outside of tbo patltimg Sl lCbxm.Power is Ca CMO UM bwgdittg 8.t iE ottt of that heiiidtg is to be provi&d.control ase to be wwida m be located iu firt wutrol zoom os pat ASSt rrqucst.SM9 is tti pm *ida eoWWf pvWer as iadic&&A bum,&PO Ube only-Pfaw iert tube *uPPiiad by at1rzzs,'wAroba dbu don to prbrted'wcWd 1te uee4od loy tlw city&vvme rptsor to ymz+c of work.Piico aubjWt to charge if 10MIiot!&gV cltaP&t 10du low Ste attict►ed Amftt&breakout Of tft W da Tabor Man coated us if you Iwo any 9u ►or if yva wilt=qubt aay asidzt oW Wffotw iun. Since ely. SASS v. . Gxry L.me ern rMiedMT Avdwrimum to NOTI-:Tt is bWy mended that Ow work ett prior to land &hxA mepe installation Vtperr�est *ad Gvr►seilYa#7t3 to the Cotsatruetivn Industry -- •-- �.. `"�•„""""" CC/QCf?CCf[, Gb:QT GAA7./RA JRA 01/Utf!'LUV? itj.u9 ran JOB MAME:Pella Tena Parking Structure 04_13 PM BID# SVMMARY.Gar 0"0n0 wYMbe+;n Sid DATE. LOGA"n2ri 1 % J- 8 0APq'_Hp aa + gt DESCMPT0NT MA - ST t. It ADJUST MC !C N ai�,#3s� ( ,OOb 338 1 Concrete pug bexe!s 14 , 1 VJ15 V !I'VX -43a Y�'tQYV JGh7 Q SUB ANIOUa�1T P4jusT grAL lAOt?l+{11J 363 F A W4t?R603 SECURITY 9611.+ OR HOURS RATE NP.L> Fl SOUND 0 j iw SUPER TRENCH 3'iti56 a 7O Q. HY.TERM �} r3 2, '$Q FFtM- TE'5`rWO t1 $6i{lti $0 FACT G.F.TE'sy 0 fi1.00 so FACT CRANE v 4 TOTAL NP 1� WNW 0't�S LNG` $6 GEAR O.001 ' 1�1 T-t A MP 0.00 lTQTAL $t 1 1 q 0 DIMMING D.J.E. 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Additional improvements to the Bella Terra Parking Structure in the amount of $62,175.23 (25% of the total cost of $248,700.90); and equipment and supplies for the Bella Terra Police Substation in the amount of$45,000 are being requested towards completion of this project. Funding Source: Unappropriated Redevelopment Agency Fund Balance to Business Unit 30580101.82800. Fiscal Impact Statement is attached. Recommended Action: Motion to: 1. Authorize appropriation of $62,175.23 (25% of the total amount for the Parking Structure Improvements of$248,700.90); 2. Authorize Executive Director to execute appropriate reimbursement agreement with DJM Capital Partners/ Bella Terra Associates for parking structure improvements as noted herein; and 3. Authorize appropriation of $45,000 for equipment and furniture for the Bella Terra Police Substation. Alternative Action(s): Do not approve and advise staff how to proceed. REQUEST FOR ACTION MEETING DATE: 11/7/2005 DEPARTMENT ID NUMBERED 05-33 Analysis: On August 1, 2005, the City Council/ Redevelopment Agency approved agreements for Bella Terra Associates, LLC to assume transfer of the Bella Terra site and operation of the parking structure. Bella Terra Associates proposes additional improvements to the Bella Terra Parking Structure including upgraded service of an additional 18 cameras, increasing the total to 48 cameras, and installation of a traffic counter feature, directing visitors to the appropriate floor level of the structure. These improvements would increase security, reduce traffic congestion, and encourage visitors to use the parking structure. The Huntington Beach Police Department has met with the new owners and supports these improvements. Total cost for the improvements is estimated at $248,700.90, and staff recommendation is that the Redevelopment Agency reimburse Bella Terra Associates 25% ($62,175.23) of the total cost, payable after the work has been completed, approved by the City of Huntington Beach Building Department, and unconditional lien releases have been secured from all contractors and subcontractors associated with this project. Further, an appropriate reimbursement agreement with Bella Terra Associates will be approved by the City Attorney and executed by the Executive Director. In addition, under the terms of the agreements, Bella Terra Associates will construct an approximately 3,000 square foot Police Department Substation (Bella Terra Substation) within the mall area. Plans are to have unformed police officers and/ or Retired Senior Volunteer Program (RSVP) members staff the Substation during mall hours of operation. This Huntington Beach Police Department presence will greatly enhance security efforts and effectiveness at Bella Terra. Cost for furniture and equipment for the Bella Terra Substation is estimated at $45,000. This is an eligible Redevelopment Agency expense, and staff recommendation is that the cost for the furniture and equipment necessary to make the Substation operational be supported by the Redevelopment Agency fund balance. Environmental Status: Not applicable Attachment(s): NumberCity Clerk's Page . Description 1. Fiscal Impact Statement G:\Luann\RCA\BellaTerraParking.doc -2- 10125120051:15 PM Fiscal Impact Statement E P CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION TO: PENELOPE CULBRETH-GRAFT,DPA, CITY ADMINISTRATOR FROM: DAN T.VILLELLA, CPA, FINANCE OFFICER SUBJECT: FIS 2005-06—01 AUTHORIZE APPROPRIATION OF FUNDING FOR PARKING STRUCTURE AMENITIES AND POLICE SUBSTATION FURNITURE AND EQUIPMENT AT BELLA TERRA DATE: OCTOBER 24,2005 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Authorize Appropriation of Funding for Parking Structure Amenities and Police Substation Furniture and Equipment at Bella Terra If the City Council approves this action (total appropriation $107,175), the estimated unreserved fund balance of the Merged Redevelopment Capital Projects Fund at September 30, 2006 will be reduced to $15,318,000. Dan Villella, Finance Officer RCA ROUTING SHEET INITIATING DEPARTMENT: Economic Development SUBJECT: Authorize Appropriation of Funding for Parking Structure Amenities and Police Substation Furniture and Equipment at Bella Terra COUNCIL MEETING DATE: November 7, 2005 ­RCAATTACHM"TS1 STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Appiicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Attached ❑ Contract/Agreement (w/exhibits if applicable) Not Applicable (Sign ed in full by the City Attorne Attached ❑ Subleases, Third Party Agreements, etc. Not Applicable (Approved as to form by City Attorne Certificates of Insurance (Approved b the City Attorne Attached ❑ ( PP Y Y Y) Not Applicable Attached Fiscal Impact Statement (Unbudget, over$5,000) Not Applicable ❑ ❑ Bonds (If applicable) AttachedNot Applicable Attached ❑ Staff Report (If applicable) Not Applicable Commission, Board or Committee applicable)If Report a Attached ❑ p ( pp ) Not Applicable s/Conditions for Approval and/or Denial Attached ElFindin g pp Not Applicable � ED(PILANATWW OR ' AT TA- MIENT REVIEWED RET Rlw1 D F 1 ROED Administrative Staff Assistant City Administrator initial City Administrator Initial rCity Clerk EXPLANATiflli FOR:RETITRN IMF ITEM: (Below . . . Only) RCA Author: Brunson