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HomeMy WebLinkAboutMAIN-PIER REDEVELOPMENT PROJECT AREA COMMITTEE (PAC) 7 s (ID3 I- T/nx REQUES-WOR CITY COUNCILOCTION Date July 26, 1982 Y cpUN Submitted to: Honorable Mayor and City Council v BY SIT �(Z ppgOVE Submitted by: Charles W. Thompson, City Administrato �.-- Prepared by: ))Tom Tincher, Director of Business and Industri 1 Enterpr-i; .. Subject: REDEVELOPMENT PROJECT AREA COMMITTEE RULES AND E S Statement of Issue, Recommendation,Analysis, Funding Source, Alternative Actions, Attachments: STATEMENT OF ISSUE: Attached are the proposed rules and regulations covering the activities of the Main-Pier Redevelopment Project Area Committee. This document sets forth the qualifications of members appointed to the Committee, the appointing procedure, and process, the selection of officers, and various other standards for Committee operations. This draft document will _be reviewed by the Project Area Committee at its meeting of Thursday, July 29, 1982, and any comments or recommendations coming_ from the. Committee will be transmitted to the Council prior to action on this document. RECOMMENDATION- Approve document with any appropriate amendments. FUNDING SOURCE: Not applicable. ALTERNATIVE ACTIONS: Provide no specific rules and regulations for Committee activities. CWT:TT:jb P10 4/81 HUNTINGTON BEACH, CALIFORNIA REDEVELOPMENT PROJECT AREA COMMITTEES RULES AND REGULATIONS TABLE OF CONTENTS Page Section I GENERAL Section II MEMBERSHIP A. Selection B. Project Area Boundaries C. Membership Section III OFFICERS Section IV STAFF Section V MEETINGS AND OFFICE A. Regular and Special Meetings B. Meetings to be Open and Public C. Minutes D. Office E. Quorum F. Voting G. Agenda and Order of Business t H. Rules of Order Section VI DISCLOSURES AND CONFLICTS OF INTEREST Section VII REPRESENTATION BEFORE PUBLIC BODIES Section VIII ADOPTION OF RULES AND REGULATIONS Section IX COMPENSATION • • REDEVELOPMENT PROJECT AREA COMMITTEE RULES AND REGULATIONS- Section I. GENERAL These Rules and Regulations are promulgated to provide for and promote the orderly participation of the Redevelopment Project Area Committee ("PAC") in consulting with and advising the Huntington Beach Redevelopment Agency members, staff and consultants on: 1. Those matters which deal with the planning and implementation of proposals for the redevelopment of the Project Area; 2. Policy matters which affect the residents of the Project Area; and 3. Any other matters regarding the Project Area which may be submitted to the Project Area Committee by the City Council, Redevelopment Agency or the Development Services Department of the City of Huntington Beach. The provisions of this Section I shall apply throughout the period of preparation and adoption of the Redevelopment Plan ("Plan") for the Main-Pier Redevelopment Project ("Project") and for a three-year period after the adoption of the Plan, subject to one year extensions by the City Council. Section II. MEMBERSHIP A. Selection The PAC shall consist of members appointed by the City Council within 60 days after the selection of Project Area boundaries by the Planning Commission. The PAC shall be composed of representatives appointed from the following groups within or represented in the Project Area: - Business Property Owner - Business Property Tenant - Residential Property Owner - Residential Property Tenant - Member of an Existing Organization having an interest in the Project Area B. Project Area Boundaries The Project Area boundaries are those that have been adopted as the official boundaries of the Redevelopment Project. If the Project Area boundaries are amended, then the PAC shall be reconstituted in accordance with procedures established by the City Council which reflect the circumstances. C. Membership Term The PAC members will be appointed initially for a one year period. At the end of that time, the Council will again either appoint or reappoint members to the PAC after considering neighborhood recommendations. With the adoption of a redevelopment plan, the PAC shall continue to exist for at least three (3) years as required by law. Should a vacancy or resignation occur on the PAC by reason of death, resignation, moving from the Project Area or otherwise, the Council shall appoint another member from the membership category in which the vacancy occurred. A member who has three absences over a 6 month period shall be subject to removal from the PAC. Upon a removal recommendation by a simple majority of the PAC and acceptance of that recommendation by the City Council, a replacement may then be appointed. Section III. OFFICERS A. The officers of the PAC shall be a Chairperson- and Vice Chairperson. B. The Chairperson and Vice-Chairperson of the PAC shall be elected by the PAC members at its first formal meeting. The Chairperson and Vice-Chairperson should thereafter be elected during the first meeting in July of each calendar year. No officer may hold an office more than two consecutive terms. C. Duties of the Chairperson: The Chairperson shall preside at all meetings of the Committee and sign all legal documents necessary to carry out the business of the PAC. At each meeting the Chairperson shall submit such recommendations and information as he may consider proper concerning the business, affairs and policies of the PAC. D. Duties of the Vice-Chairperson: The Vice-Chairperson shall perform the duties of the Chairperson in the absence or incapacity of the Chairperson; and in the case of the resignation or death of a Chairperson, the Vice-Chairperson shall perform such duties as are imposed on the Chairperson until such time as the PAC shall elect a new Chairperson. Section IV. STAFF The Executive Director of the Redevelopment Agency shall assign the necessary staff to insure that the PAC is able to carry out its assigned duties. Said staff shall be responsible for recording of the minutes of all PAC meetings; typing and distribution of notices for meetings, PAC agendas, and to assure that all PAC records and files are up-to-date. Section V. MEETINGS AND OFFICE SPACE A. Regular and Special Meetings The PAC shall meet as necessary, at a time(s) to be determined by the PAC, in City Hall or other predetermined locations. Special meetings may be held upon call of the Chairperson after notification of all members of the PAC, by telephone, personally delivered notice or by mail, at least 24 hours before the time specified in the notice for a special meeting. Additionally, the Chairperson shall be responsible for the posting of said notice publicly in the City Hall at least 24 hours prior to the time specified in the notice for the meeting. B. Meetings to be Open and Public All meetings of the PAC shall be open and public to the extent required by law. All persons shall be permitted to attend any such meetings except as otherwise provided by law. Nothing contained in these Rules and Regulations shall. be construed to prevent the PAC from holding executive sessions during a regular or special meeting concerning any matter regarding Agency personnel designated by the Redevelopment Agency to aid the PAC, any matter pertaining to present, future, or potential litigation, and any other matter permitted by law to be considered in executive session. C. Minutes Minutes of all meetings of the PAC will be kept in a file in the Huntington Beach City Clerk's Office. This will include minutes of full Committee meetings, as well as of sub-committee meetings, as they are held. D. Office Office space shall be provided for the PAC in the Huntington Beach City Hall. The official address of the PAC shall be: 2000 Main, Huntington Beach, California 92648. The Executive Director of the Agency, or his designee, shall maintain a record of PAC Minutes, send out agendas, and provide basic stationery and supplies necessary for the PAC's functioning. E. Quorum One (1) member over half of the actual number of persons then serving on the PAC shall constitute a quorum, and a quorum shall be necessary for the PAC to conduct its business, exercise its powers, and for all other purposes. A smaller number of PAC members may adjourn a meeting from time to time until a quorum is present. F. Voting Voting shall be by roll call for all official PAC transactions, and actions may be taken only upon a favorable vote of a simple majority of those present. G. Agenda and Order of Business All items and matters of business to be acted upon by the PAC shall be listed in an agenda prepared by the Chairperson prior to the meeting at which these items and matters of business are scheduled to be acted upon. Any PAC member may recommend items for the agenda prior to its approval. The order of business at all meetings shall be as follows: 1. Call to Order 2. Roll Call 3. Approval of the Agenda 4. Approval of Minutes of previous meeting 5. Communications a. PAC Communications b. Staff Communications C. Audience Participation 6. Specified Items and Matters of Business a. Old Business b. New Business 7. Report of Sub-Committees (if any) 8. Adjournment H. Rules of Order Except as provided in these Rules and Regulations, all business and matters before the PAC shall be transacted 'in conformance with the Rules established by the PAC. Section VI. DISCLOSURES AND CONFLICTS OF INTEREST The members of the PAC shall make written disclosures to the Agency, City Council, and the PAC of the facts and location, but not the value, of all direct interests in property presently owned or hereafter acquired in the Project Area. Failure to make such written disclosure shall be grounds for removal from the PAC. No member of the PAC shall participate or vote on any matter which involves the purchase, lease or development of property within the Project Area in which the member has a direct or indirect interest. Any such participation by the member shall constitute grounds for removal from the PAC. For the purpose of this Section VI, the term "direct or indirect interest" shall be defined to include, but not be limited to, any monetary interest in property, or benefit arising from the sale, lease, mortgage, or disposition of property, owned by, in trust for, or subject to inheritance by a member of the PAC; his or her spouse, his or her children, and his or her parents. Section VII. REPRESENTATION BEFORE PUBLIC BODIES Any official representations on behalf of the PAC before the Agency, the City Council, or any other public body, shall be made by the Chairperson, the Vice-Chairperson in the Chairperson's absence, or a member of the PAC specifically so designated by the PAC. Any other member of the PAC who appears before the Commission, the Council, or any other public body claiming to be or apparently claiming to be the official representative shall be subject to removal from the PAC. Section VIII. ADOPTION OF RULES AND REGULATIONS The form of these Rules and Regulations shall be adopted by simple majority vote of the City Council and may subsequently be amended by a 2/3 vote of the actual number of persons then serving on the PAC, with concurrence of a simple majority of the City Council. Section IX. COMPENSATION The members of the PAC shall serve without compensation pursuant to Section 33385 of the State Health and Safety Code. CITY OW HUNTINGTON BEACH i ? COUNCIL �,JAMINISTRATOR COMMUNICATION 1WMTMWN MACH `p To Mayor Bob Mandic and dity Council From Charles W. Thompson Members City.Administrator Subject RECOMMENDED APPOINTMENTS TO MAIN- Date June 21, 1982 PIER PROJECT AREA COMMITTEE (1) Residential Tenant - To be selected with concurrence of Mayor (1) Residential Property Owner (Gary Mulligan- owner of 117 Main Street which includes both residential and business uses) (1) Business Property Owner Oscar Taylor - owner of 112 - 116 Main Street) and alternate Jerry Bame - attorney and representative of several property owners within the area) (1) Business Tenant (Carl Hayward - business tenant at 109k Main Street) (1) Downtown Merchants' Guild or Ad Hoc Business Committee Represen- tative (Richard Jensen - owner of business at 408 Pacific Coast Highway) CWT:TT:jb f KC'- REQUEST R CITY COUNCIL *TION Date June 16, 1982 P_PPRDVED BY OFF 091WCAL Submitted to: Honorable Mayor and City Council Submitted by: Charles W. Thompson, City Administrator , Prepared by: ')Tom Ti ncher, Director of Business and Industri a CITY cLExxe w Subject: FORMATION OF A PROJECT AREA COMMITTEE FOR THE MAIN/PIER REDEVELOPMENT AREA Statement of Issue, Recommendation,Analysis, Funding Source, Alternative Actions,Attachments. STATEMENT OF ISSUE: Because there is likely to be some residential displacement as a result of rede- velopment activities within the proposed Main-Pier Redevelopment Project Area, California Community Redevelopment Law requires that the City form a Project Area Committee (P.A.C. ) comprised of property owners, residents and business representatives. Such a committee must be formed within 60 days following the selection of the project area boundaries. RECOMMENDATION: Approve the composition of the P.A.C. as outlined below and appoint persons who qualify to represent the designated interests. Main-Pier Project Area Committee (1) Residential Tenant (1) Residential Property Owner (1) Business Property Owner (1) Business Tenant (1) Representative of the Downtown Merchants' Guild ANALYSIS: State Law provides that the City Council shall call upon the residents and exist- ing community organizations i'n a redevelopment project area, within which a sub- stantial number of low- and moderate-income families are to be displaced by the redevelopment project, to form a Project Area Committee. This committee shall include, when applicable, residential owner occupants, residential tenants, businessmen and members of existing organizations within the property area. The members of the committee shall serve without compensation. The State Law specifically provides that the Redevelopment Agency, through its staff, consultants and Agency members, shall , upon the direction of and approval of the City Council , consult with, and obtain the advice of, the Project Area Committee concerning those policy matters which deal with the planning and pro- vision of residential facilities or replacement housing for those to be displaced by project activities. The Agency shall also consult with the P.A.C. on other policy matters which affect the existing residents and, in addition, it is pro- posed that the P.A.C. be consulted on matters affecting existing businesses as I PIO 4181 Y � } well . The P.A.C. will review the .proposed redevelopment plan, owner partici- pation rules, replacement housing plan and relocation plan and, if the P.A.C. chooses, may prepare a report and recommendations for submission to the City Council for consideration prior to action by the City Council on the redevelop- ment plan and associated documents. If the P.A.C. opposes the adoption of the redevelopment plan, then the City Council may only approve said plan by a two- thirds vote of its entire membership eligible and qualified to vote on said plan. The P.A.C. shall serve in its designated capacity throughout the period of preparation of the redevelopment plan and for a three-year period after the adoption of the redevelopment plan, subject to one-year extensions by the City Council . In our effort to expedite the planning process and to meet the 60-day legal re- quirement, -staff is proceeding with identifying possible committee appointees who could fill the proposed positions. A list of possible candidates will be presented to the City Council prior to the June 21st meeting, including names which staff has been able to identify and any names which City Council members have submitted. FUNDING SOURCE: Redevelopment Administrative Funds ALTERNATIVE ACTIONS: None; P.A.C. required pursuant to Community Redevelopment Law. ATTACHMENTS: None. CWT:TT:jb