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Home My WebLink About2010 Violence Against Women Grant Program - California Emerg Council/Agency Meeting Held: S C� Deferred/Continued to: *Appr v d ❑ Conditionally Approved ❑ Denied try le k' ignaturE Council Meeting Date: 4/5/2010 Department ID Number: PD-10-003 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY C CIL MEMBERS SUBMITTED BY: FRED A. WILSON, CITY ADMIN OR PREPARED BY: KENNETH W. SMALL, CHIEF O LICE C SUBJECT: Approve the California Emergency Management Agency Grant Violence Against Women,Program for 2010 Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: The Police Department applied for a grant through the California Emergency Management Agency, Law Enforcement and Victim Services Division, for funding the Violence Against Women program. The total project cost for the period of January 1, 2010 through December 31, 2010 is $194,667. City Council approval is necessary to fully execute the agreement between the State and the City as well as appropriate matching funds to meet the total project cost. Funding Source: A 25% matching amount of $48,667 is required which has been included in the Police Department's budget. The total project cost for the 2010 calendar year is $194,667 with the grant award offset by new revenue of $146,000. A new grant fund will be established upon approval by the City Council. No additional appropriation of funds is necessary. Recommended Action: Motion to: 1. Accept the grant between the California Emergency Management Agency and the City of Huntington Beach; 2. Approve the appropriation of $194,667 of which $146,000 is to be fully reimbursed by the grant from the California Emergency Management Agency. The remaining $48,667 will be funded from appropriations in the Police Department's budget; Item #11. REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 4/5/2010 DEPARTMENT ID NUMBER: PD-10-003 3. Authorize the expenditure of funds of $194,667 plus interest to pay for the professional services contract between the City of Huntington Beach and Community Service Program, Inc. for Victim/Witness Advocate, and some operating costs related to the Domestic Violence Program; 4. Approve and Authorize the Mayor and City Clerk to execute the professional services contract between the City of Huntington Beach and Community Service Program, Inc. for VictimANitness Advocate. Alternative Action(s): Do not approve the grant and reject the grant funding from the Office of Criminal Justice Planning and direct staff accordingly. Analysis: The Police Department applied to the California Emergency Management Agency (Cal EMA) for a grant to pay for a Domestic Violence Program. The grant funding is for$194,667, with a $48,667 25% match. The majority of the grant will pay for the services of a Victim's Assistance Counselor. The Victim's Assistance Counselor is contracted through the Community Service Program, Inc. This program has been in effect since 1998. Since the inception of the Domestic Violence Program, the Counselor has been continuously funded through a series of grants. The goal of the program is to help heal the family and stop the cycle of violence. Without this grant, the Police Department would not be able to offer the services of the Victim's Assistance Counselor to victims of domestic violence. The counselor coordinates the program with a Police Department investigator to form a cohesive team to assist the victim. The acceptance of this grant will pay for counseling services through December 2010. The Police Department will include appropriate funding for this contract in the department's budget in subsequent fiscal years. If Cal EMA approves the future years funding, the professional services agreement will continue. Strategic Plan Goal: Maintain public safety -2- 3/8/2010 8:51 AM REQUEST FOR CITY COUNCIL ACTION MEETING ®ATE: 4/5/2010 DEPARTMENT I® NUMBER: P®-10-003 Environmental Status: N/A Attachment(s): . . - ® - 1. Fiscal Impact Statement 2. Grant Award Letter -3- 3/8/2010 8:51 AM ATTACHMENT # 1 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION FINANCE DEPARTMENT TO: FRED A. WILSON, CITY ADMINISTRATOR FROM: BOB WINGENROTH, DIRECTOR OF FINANCE SUBJECT: FIS 2009-10-10 APPROVE THE CALIFORNIA EMERGENCY MANAGEMENT AGENCY GRAFT VIOLENCE AGAINST WOMEN PROGRAM FOR 2010 DATE: MARCH 8, 2010 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Approve the California Emergency Management Agency Grant Violence Against Women Program for 2010." If the Council approves this action there will be no effect on any city fund balance. The 25% matching funds required to receive this grant was budgeted in the Police Department's Adopted Budget and is still designated for this purpose despite the recent budget reductions. The remainder of the expenses associated with this grant will be fully reimbursed, resulting in no impact to the General Fund, or any other City funds. BW/rs ATTACHMENT #2 5'1'A 1l UP(;AL111UKNIA AKNUI.dJ JiUH W AKL.r.NhU(jbK, UU V bKNUK PUBLIC SAFETY AND VICTIM SERVICES PROGRAMS DIVISION CALIFORNIA EMERGENCY MANAGEMENT AGENCY 1VI1� VICTIM SERVICES BRANCH 3650 SCHRIEVER AVENUE MATHER,CALIFORNIA 95655 TELEPHONE: (916)324-9101 FAX:(916)324-85 54 February 23,2010 Tom Donnelly Lieutenant Huntington Beach, City of 2000 Main Street Huntington Beach, CA 92648 Dear Lt. Donnelly: SUBJECT: NOTIFICATION OF APPLICATION APPROVAL Law Enforcement Specialized Units Program(200901205) Award#: LE09 02 6860 Cal EMA ID#: 059-36000 I Congratulations! The California Emergency Management Agency(Cal EMA)has approved your application in the amount of$146,000, subject to Budget approval. A copy of your approved subgrant is enclosed for your records. Cal EMA.will make every effort to process payment requests within 60 days of receipt. I This subgrant is subject to the Cal EMA Recipient Handbook. You are encouraged to read anc j familiarize yourself with the Cal EMA Recipient Handbook, which can be viewed on Cal EME website at www.calerna.ca.gov. i Any funds received in excess of current needs, approved amounts,or those found owed as a re; of a close-out or audit,must be refunded to the State within 30 days upon receipt of an invoice from Cal EMA. ! Should you have questions on your subgrant,please contact your Program Special ist. LEVS Grant Processing 1 Enclosure E c: Recipient's file !° { F ' f 1 Cal EMA 0'59_3�000— Award k � L! CALIFORNIA EMERGENCY MANAGEMENT AGENC At U GRANT AWARD FACE SHEET (Cal EMA 2-101) OV 1 8 2009 The California Emergency Management Agency,hereafter designated Cal EMA,hereby makes a grant awarTof funds to the following: 1. Grant Recipient: City of Huntington Beach hereafter designated Recipient,in the amount and for the purpose and duration set forth in this grant award. 2. Implementing Agency; Huntington Beach Police Department 3. Project Title: HB Collaboration:Violence Against Women 4.Grant Period. 01/01/10 to 12/31/10 Z,,F4 1,01Y 7S_ 7,T 06-1Ll *Select the Grant year and fund source(s)from the lists below or type the appropriate acronym in box9. Enter the amount(s)from each source. Please do not enter both State and Federal fund sources on the same line. Add any cash match(s).Block 10G is the Grant Award total amount Grant D.Cash E.In-Kind F.Total G.Total Fund Source A.State B. Federal C.Total Year Match Match Match Project Cost VAWA $146,000 $48,667 $48,667 Select 6. Select $0 Select 7- Select $0 Select 8. Select $0 2 Select 9. $0 10. Grand Totak lo.TOTALS $0 $146,000 $146,0()() $48,667 $0 $43,667 $194,667 11. This grant award consists of this title page,the application for the grant,which is attached and made apart hereof,and the Assurance of Compliance forms which are being submitted. I hereby certify I am vested with the authority,and have the approval of the City/County Financial Officer, City Manager,County Administrator,or Governing Board Chair,to enter into this grant award agreement; and all funds received pursuant to this agreement will be spent exclusively on the purposes specified. The grant recipient signifies acceptance of this grant award and agrees to administer the grant project in accordance with the statute(s),the Cal EMA Program Guidelines,the Cal EMA Recipient Handbook,the Federal OJP Financial Guide and Program Guidelines(if applicable),and the Cal EMA audit requirements,as stated in the applicable RFP or RFA.The grant recipient further agrees to all legal conditions and terms incorporated by reference in the applicable RFP or RFA,and agrees that the allocation of funds is contingent on the enactment of the State Budget. 12. Official Authorized to Sign for Applicant/Grant Recipient: Federal Employer ID Number: 956000723 Chief of Police Name: Kenneth W. Small Title: Payment Mailing Address: 2000 Main Street City: Huntington Beach Zip: 92648 Telephone: (714)536-5902 FAX: (714)536-2895 Email: ksmall(5-)hbRd.orq (area rode) (area code) signature Date: a (FOR%CalEMAUSE;ONLY) I hereby ffy apon y own personal knowledge that budgete funds are available for the period and purposes of this expenditure stated above. CalEMA Fiscal Officer* Date CalEMA Director(or designee) Date ----------- ------------------------------------------------------------ --------------- ....... ----------------------- Yrf Chapter:2009-10 / I PCA No:18219 Item: 0690-102-0890 Fed Cat.#: 16.598 Component:40.20,161 Program:Law Enforcement Specialized Units Program Fund: Federal Trust Match Req.: 25%Cashfln-kind based on TPC Project No.: 09VAWA Amount: (0(otit Grant Award Face Sheet-Cal EMA 2-101 (formerly AGES 30 1)-(Revised 2/1/2009) RCA ROUTING SHEET INITIATING DEPARTMENT: Police Department SUBJECT: Approve the California Emergency Management Agency Grant Violence Against Women Program for 2010 COUNCIL MEETING DATE: April 5, 2010 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not A plicable Contract/Agreement (w/exhibits if applicable) Attached (Signed in full by the City Attorney) Not Applicable ❑ Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attorne ) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached ❑ Not Applicable Fiscal Impact Statement (Unbudgeted, over $5,000) Attached Not A plicable ❑ Bonds (If applicable) Attach Not A educable Staff Report (If applicable) Not Attached Applicable Commission, Board or Committee Report (if applicable) Attached ❑ Not A plicable Findings/Conditions for Approval and/or Denial Attached ❑ - Not Applicable EXP LAMATlON FOR NWN G ATTAC 1NEHTS REVIEWED RETURNED FOR A DED' Administrative Staff Deputy City Administrator Initia o PH CityAdministrator Initial City Clerk EXPLANATION FOR RETURN OF : - o RCA Author: Mindy James