HomeMy WebLinkAbout2011-2012 Supplemental Law Enforcement Services Grant - SLESCouncil/Agency Meeting Held:_ /
Deferred/Continued to:
"LApp veil, ❑ Conditionally Approved ❑ Denied TAAA&e f Cles Sign" ture
Council Meeting Date: August 15, 2011 Department ID Number: PD-11-016
CITY OF HUNTINGTON BEACH!
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Kenneth W. Small, Chief of Police
SUBJECT: Accept and approve expenditure of the County of Orange
Supplemental Law Enforcement Services (SLESF) Grant in the
amount of $200,000 for Fiscal Year 2011-2012; establish a separate
business unit for this funding; appropriate funds to purchase Leica
ScanStation C10 and new Motorola Astro Digital 700/800 MHz radios;
and approve the change in proposal for FY 2010-11 funding from
purchasing the SIRE Document Management System to purchasing
the new Leica ScanStation C10
Statement of Issue:
The Police Department has received notification of the Fiscal Year 2011-12 award of
$200,000 from the County of Orange for the Supplemental Law Enforcement Service Fund
(SLESF). This funding is a pass through grant from the State of California, Citizens Option
for Public Safety (COPS) funding program. In order to comply with the State requirement
regarding this funding, City Council approval of the spending plan is needed. City Council
approval is also requested for acceptance of the grant for FY2011-12.
The Huntington Beach Police Department has not spent any funds in FY2010-11 to purchase
a new SIRE Document Management System originally proposed and approved by Council on
August 16, 2010. The Police Department is requesting City Council approval of the change
in proposal from purchasing the SIRE Document Management System to purchasing the new
Leica ScanStation C10 using the FY2010-11 funding.
Financial Impact:
If the City Council approves this action, there will be no effect on any City fund balance since
new appropriations are fully offset by additional estimated revenue.
Recommended Action: Motion to:
A) Accept the grant award of $200,000 from the County of Orange SLESF for funding cycle
year 2011-12; and,
B) Authorize the Chief of Police to expend $200,000, plus any accrued interest; and,
Item 10. - 1 HB -182-
REQUEST FOR COUNCIL ACTION
MEETING DATE: 8/15/2011 DEPARTMENT ID NUMBED: PD-11-016
C) Establish a separate business unit for this funding; and,
D) Appropriate $200,000, plus any accrued interest to purchase the new Leica ScanStation
C10 and new Motorola Astro Digital XTS-5000 700/800 MHz radios for the remaining
balance in FY2011-12 funding; and,
E) Approve the change proposal for the FY2010-11 funding to purchase the new Leica
ScanStation C10.
Alternative Action(s):
Do not approve the recommended action and direct staff accordingly.
Analysis:
In 1996, State Assembly Bill AB 3229 was signed into law. This bill created the Citizens
Option for Public Safety Program (COPS), which provided $100 million statewide to be used
exclusively for front line law enforcement services. This program has been ongoing, but
required a budget appropriation each fiscal year for continued funding. Each law
enforcement agency is guaranteed $100,000 minimum. The total allocation to an agency is
determined by a formula derived from the base amount and population figures provided by
the Department of Finance. Based on our population, we received an award of $200,000 for
fiscal year 2010-2011. This funding is provided in four installment payments due to the
State budget situation.
The grant requires that the funds be spent on front-line police service. The SLESF Oversight
Committee, which is comprised of members of Orange County Sheriff's Department and
involved citizens throughout Orange County, has requested that we define the intended use
for the funds before acceptance of this grant. At this time, the intended project for this grant
is to fund front line patrol equipment as follows:
For FY2011-12 funding, the Huntington Beach Police Department proposes to purchase a
new Leica ScanStation C10. The Leica ScanStation C10 is an easy -to -use 3D laser scanning
system, which enables personnel to first panoramically photograph and then laser scan
[measure] crime scenes and traffic accidents. The system instantly captures the entire scene
with an extraordinary level of speed, accuracy, and completeness. The ScanStation easily
assists front-line personnel in preserving crime scenes, traffic accidents, fire scenes,
industrial accidents, vulnerability and threat assessments, and shooting reconstructions.
Currently at major crime scenes, patrol officers and crime scene investigators are saddled
with hours of photographing, measuring, and diagramming duties at their scene[s]. With the
ScanStation, the crime scene investigation would require a fraction of the current time to
complete the thorough investigation.
During fatal traffic accident reconstructions, officers frequently spend several days of labor
time to complete the lengthy and cumbersome reports. ScanStation is able to capture the
entire scene instantly and precisely, which will drastically shorten the amount of workload the
current traffic officers spend on their important investigations.
xB -183- Item 10. - 2
REQUEST FOR COUNCIL ACTION
MEETING DATE: 8/15/2011 DEPARTMENT ID NUMBER: PD-11-016
The ScanStation quickly preserves the scene exactly the way the first responding officer
discovered it. Due to the ScanStation's speed and accuracy, patrol officers experience
reduced time at the scene, freeing them to perform additional tasks at the scene or move on
to other patrol duties.
The Huntington Beach Police Department is requesting to change the proposal to purchase
Leica ScanStation C10 using FY 2010-11 funding balance of $131,580. However, the total
cost of the ScanStation is $170,106. Therefore, we would request to pay for the new
ScanStation's remaining balance of $38,526 from fiscal year 2011-12 funding.
Depending on the total distribution of approved funding in FY2011-12, the Police Department
will use the remaining balance of FY2011-12 funding for Motorola Astro Digital XTS-5000
700/800MHz radios. These radios are superior to our existing radios used by police officers
in the field because of their ability to access radio frequencies in the 700 MHz bandwidth.
The additional access is critical in providing interoperable communication with federal
agencies in the event of a major emergency, something that is not possible with our current
800 MHz radios. These radios will also provide encrypted communications, which adds an
additional layer of security to radio transmissions.
COUNCIL POLICY REGARDING REQUESTS FOR AN APPROPRIATION OF FUNDS:
As adopted by the City Council in March 1998, all requests for appropriation of funds must
meet one of the following criteria; 1) The request is for an unanticipated emergency, 2) the
request is required to implement labor negotiations, or 3) The request will be offset by related
new revenues.
This request meets criteria #3 and will be fully offset by grant funds.
Environmental Status: N/A
Strategic Plan Goal: Maintain and Enhance Public Safety
Attachment(s):
Item 10. - 3 xB -184-
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SHERIFF -CORONER DEPARTMENT
COUNTY OF ORANGE
CALIFORNIA
May 2, 2010
City of Huntington Beach
Kenneth Small, Chief
2000 Main Street
Huntington Beach, CA 92648
RE: Supplemental Law Enforcement Services Fund (SLESF)
�i.
SANURA HUTCHES
SHERIFF -CORONER
The Citizens Option for Public Safety (COPS) - Supplemental Law Enforcement Services Funds
(SLESF) are funds subject to legislative appropriations and adoption of the state budget in any given
year_ These funds are allocated to local law enforcement agencies for front line law enforcement
services and must be used to supplement existing funding. Cities and Counties are required to create a
separate SLESF account in order to keep these funds separate from other monies. The Orange County
Supplemental Law Enforcement Oversight Committee (SLEOC) is responsible for meeting annually to
review and approve actual and proposed future SLESF expenditures by all Orange County recipients
and to facilitate required state reports regarding all expended funds.
The Orange County SLEOC includes the Sheriff (Chair), County Executive Officer, District Attorney,
Police Chief, and City Manager. The SLEOC will convene in early October, 2011 to approve the SLESF
expenditures for FY10/11, complete and submit the standardized reporting form to the State Controller's
Office, and approve the proposed SLESF expenditures for FY11/12 to authorize the release of funds by
the county Auditor -Controller to each city agency.
To satisfy the SLESF reporting requirements, your city will need to complete the attached forms and
submit them to the county SLEOC. Please read the attached letter from the State Controller's Office
and Government Code Section 30061-30065, addressing SLESF requirements.
In my assigned task of compiling these reports for the SLEOC, the Necessary Action Items detailed
below must be received by the dates listed Upon completion of the documents, please mail or deliver
them to 431 The City Drive South, Orange, CA 92868 Attn: SLESF Documents -Susie Cabrera. If you
have any questions please call or email me at (714) 935-6869 scabrera@ocsd.org
A courtesy copy of this memo, less its attachments has been forwarded to your City Manager's office.
431 THE CITY CRIME SOUTH, ORANGE. CA 92868 (714) 935-WS1 FAX (714) 935-6669
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Item 10. - 5 HB -186-
Complete the Supplemental Law
30. 2011. (Cram form). Ttli ei
Standardized
Committee
Complete the General Description of Expenditures form of the SLESF for FY10/11 (Yell w form
Obtain all necessary signatures for the Certification of Supplemental Law Enforcement
Expenditures form for FYI 0/11 acani form).
omplete the Expenditure Intent Form for FYI 1/12 PRIOR to city council action (Orange form)
-
1. Complete the Supplemental Law Enforcement Standardized Forms -Oversight Committee General NY
Description of Elanned&penditures form for FYI 1/12 (Purple form). "YjA
2. Attach a copy of appropriate city council documentation that certifies approval of the FYI 1112 SLESF
expenditure plan from the governing board of your agency.
**Please note that any Rd= changes to the Planned Expenditures for FY 11/12,NWII require additional approval
by SLEOC and your city council.
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Fund
Other Attachments:
1. Letter from State Controller, Steve Westly, addressing SLESF reporting requirements and timeline established
by SB 736 and SB 823.
2. Government Code Sections 30061-30065.
3. Government Code Sections 16300-16326.
4. S.L.E.S.F. AutonratedReporting Instructions
Susie Cabrera
Administrative Manager/Grants
Orange County Sheriffs Department
Research & Development Division
714-935-6869
scabrera(a),ocsd. org
431 THE CITY DRIVE SOUTH, ORANGE. CA 92M (714) 935-061 FAX (714) 93"W9
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xB -187- Item 10. - 6