HomeMy WebLinkAbout2018 Violence Against Women Act Grant (LE14076860) Cal OES Dept. ID PD-18-001 Page 1 of 2
Meeting Date:4/16/2018
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CITY OF HUNTINGTON BEACH
REQUEST FOR. CITY COUNCIL ACTION
MEETING DATE' 4/16/2018
SUBMITTED TO; Honorable Mayor and City Council Members
SUBMITTED BY; Fred A. Wilson, City Manager
PREPARED BY: Robert Handy, Chief of Police
SUBJECT, Approve Cal OES Violence Against Women Act Grant (LE14076860) for the
2018 calendar year which includes accepting the grant between the State of
California, Governor's Office of Emergency Services (Cal OES) and the City;
approve the appropriation and expenditure of $270,857, of which $203,143 is to
be fully reimbursed by the grant from Cal OES; and, amend the Professional
Services Listing to include provided domestic violence services
Statement of Issue:
The Police Department applied for a grant through the California Governor's Office of Emergency
Services (Cal OES) to fund our Violence Against Women Program. The Police Department was
notified of its award of $203,143. City Council approval is necessary to fully accept the grant from
the State. The grant has a three-year funding cycle, with the first year being January 1, 2018, to
December 31, 2018. Subsequent RCAs will be submitted for years two and three once the funding
amount is known.
Financial Impact:
A City match amount of $67,714 is required and has been included in the Police Department's
budget under the General Fund, Account Number 10070203. The total project cost for the 2018
calendar year is $270,857 with the grant award offsetting $203,143 in new revenue. A new grant
fund will be established upon approval by City Council. No additional appropriation of funds is
necessary,
Recommended Action:
A) Accept the grant between the State of California Governor's Office of Emergency Services (Cal
OES) and the City of Huntington Beach; and,
B) Approve the appropriation and expenditure of$270,857 of which $203,143 is to be fully
reimbursed by the grant from Cal OES. The remaining $67,714 will be funded from appropriations
in the Police Department's budget; and,
C) Amend the Professional Services Listing to include provided domestic violence services.
Alternative Action(s):
Do not approve and direct staff accordingly.
Analysis:
The Police Department applied for and was awarded a grant by Cal OES to combat, investigate,
and prosecute domestic violence, sexual assault, and stalking cases. This is the first year of a
HB -13- Item 20 - 1
Dept. ID PD-18-001 Page 2 of 2
Meeting Date:4/16/2018
three-year grant cycle. The first-year grant funding is $270,857, which includes the $67,714 match.
The majority of the grant will pay for the services of two Victim Advocates. The Victim Advocates
are contracted through the Community Service Programs, Inc. and Interval House. The remaining
funds will pay for two part-time domestic violence investigators.
This collaboration has been in effect since 1998. Since the inception of the Violence Against
Women Project, the Advocates have been continuously funded through a series of grants. The
goal of the program is to help heal families and stop the cycle of violence. Without this grant, the
Police Department would not be able to offer the services of Victim Advocates to victims of
domestic violence. The Advocates work closely with a Police Department investigator to form a
cohesive team to assist victims.
The acceptance of the grant will pay for the collaboration involving the Police Department through j
December 31, 2018. The cash match of $67,714 is located within the existing Police Department
budget. In addition, the agreement with Interval House offers priority shelter for domestic violence
victims and their children from Huntington Beach on a 24 hour basis. The two part-time
investigators assist a full-time detective, allowing the police department to investigate domestic
violence incidents in a timely manner, resulting in improved services to victims.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Enhance and maintain public safety
Attachment(s):
1) Grant Award Letter
Item 2. - 2 HB -14-
F �GO v WNW, INRECIOR
Gell OES
GOVERNOR'S OFFICE
OF EMEROEt CY SERVICES
A larch 20. 1201 S
Gwoc MAW Ljoitenant
Flcir€tingto€z Beacli. City of
2000 M—ill Street
Huntingl n€ Beach, CA 92648
Q icet: N OT4FI ATI N OF - - PL 4 It N : -R-O AL
I_aw l nforcernent Specialized Units Pr'o atri
ubaumi . -l_ 1 d{}l 68f)(1, Cal OES ID: 059-36000
Dear L.ie-utenan-, SverTclsbo:
C'E.n gTatultations." ITC C~Aifc>Mia (I e€MOr'4 Office ofEmergeni y Services (Cal OES) has
approved your apphcadon in the arnount of$203,143, subject to Burl��et approval, A copy c€1'
your approv d subaw arcl is enclosed 1`0r Vc ur reCortls.
Q! OES "it stake every effort a) process payment requests within 45 days of'receilat.
Tl€is suba"aryl is subject to ti c. Cal OES Subrecipie nt Handbook. You, are encouraged to read
and familiarize yoursell`evitlt tfrc C.<T1 OES Sudrecipicrat Hartcihc4e_T ., Mhici€ can be v ietiveri on (Cal
+`BLS websTte a!
,,lny funds received in excess of CUTTMI needs, apgoved amounts. or those Quid owed as a
result of a clos out or audit, must lie refunded to the State w ithitt 0 days upon receipt of all
invoice from Cal OES.
ShOUld you have:_lnestims on yc�ur suha%N and please contact your Program Specialist,
VSPS Ci aits Processi,
Encloswe
;fyn SC'E{«tllNE;R A1'`E NI`E a NI 1 t Fic ,C +3_lI C R,,N`j l 95655
HB _f5_ Item 2. , 3
(Cal CES Jse Only)
CA J FIPS# I t)c_,q V:tS:#J_ isubaward# t0(c
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT SUBAWARD FACE SHEET
The Califomia Govemor's Office of Emergency Services(Cal OES),makes a Grant Subaward of funds set forth to the following:
1.Subrecipient: City of Huntington Beach i/
Ia.DUNS#: 078143948 ✓
2.Implementing Agency: Huntington Beach Police Department 2a.DUNS#, 078143948
3.Implementing Agency Address; 200O Main Street Huntington Beach 92648-0190
Street
city Zip+,t
4. Location of Project: Huntington Beach Orange
e 92648-0190
City County
ZIP",,
5.DisasterlProgram Title: Law Enforcement Specialized Units Program V 6,Performance Period: 01012018 to 12312018 ✓
7.Indirect Cost Rate:Fl NIA; E]10%de minimis; E]Federally Approved ICR %
E,In Kind
Grant Fund Source A.State B.Federal C,Total D.Cash E,In-Kind Total G.Total Project
Year Match Match Match Cost
2017 s VAWA S203,143 $67,7141 $67,714
S270,857
Select 9.Select i
so $0
Select j10,Select so $0
Select 11 Select S 0
$0
Select 112-_Selecl, S ol so
I To"'Protect cast:7
TOTALS so $203,143 $203,143 1 7 4 7,7 4 7 8
-111 . 6 "' '' " ' " 0 V
13.
Certification-This Grant Subaward consists of this title page,the application for the grant which is attached and made.Part""I 6.n d the
S. rd
Assurancesicertifications.I hereby certify I am vested with the authority to enter intothis
G" n Subaward,and have
the "a"I of the '�'Ccitnrr%Financial
g t eS b "'t' n.PP all funds received pursuant
u.nt to this
- t
Officer,City Manager,County Administrator,Governing Board Chair,or other Approv!n Body.
The
, - 'ecrpi. t certifies
"
,ticipi . ."this
.
agreement will be spent excluslvely on the purposes specified In the Grant Subaward.The S' r "t c '. and agrees to drnhtis�'t he
grant project in accordance with the Grant Subaward as well as all applicable state and fact.'al lays,
.. audit requirements,
federal program
and Cat OES
policy and program guidance.The Subrecipient further agrees that the allocation of u nd.May be contingent on he enactment
of the
state'.dg et�
14. CA Public Records Act-Grant applications are subject to the Californ[a Public Records Act,Government Code section 6260 et seq.Do not put any personally
iden infortmation on this application.If you believe that any of the information you are putting on this application is exempt from the
Public Records Act,please attach a statement that indicates what portions of the application and the basis for the exemption.Your statement that the information is
not subject to the Public Records Act will not guarantee that the information will not he disclosed,
15.Official Authorized to Sign for Subrecipient: 16.Federal Employer ID Number 95-6000723
Name: Robert Handy Title-, Chie'or Police
Telephone: 714-536-5902 rhandy@hbpd.org
FAX, 714-536-2895 Email:
(area cote} (area code)
Payment Mailing Ad ss: 2000 Main Stpet City: Huntington Beach Zip+4: 92548-0190
Signature: pate: 17 ✓
FOR Cal OES USE ONLY]
UaI OES Frs i Officer Date C�LtJcfi recicr(or Designee) Date
.701 7-IS !Claplm 14' FCA No: 194 17
1690-102-13990
20I7-W--'AX-0003 CFDAu: '6.3SS
J�ml Award Dates: Villi/l 7-06!30!19
ad; Federal Tn.;.qt
�.,,rwn: L2%v Enforct"IeUt Specialized Units Program
11ci!,t,_at- UfK based oi:TPC
0 oN� : WAWA Amo,mt:S 3, 5 t
Grant Subaward Face Sheet—Cal CIES 2-1101 (Revised 817017)
Item 2. - 4 HB -16-
-
CALIFORNIA GOVERNOWS OFFWE 01: EN1ERGr,NC1' SERVICES
SUPPLE.PVWNTAL (--',1tANT SUBANN"ARD INFORIVIATION
I Ca] OES Contact inforniatiOT1 SeCtiOrl:
Gover,not's Offlce of Enaeratncy Se-vices
Mark S. (3hilarducci, F)irtrior
2.
lvlather. CA 9361:,'5
(916) 845-8506 phone - (916) 84,5-,85, 1
Fedur-al Awardina Agenc%, Section:
Total Federal Total Local
i-ourani Fund Award Assistance
CFDA f` Federal A-warding Ai�enc,, I
I
Fund Federal P
Yea I.
Amount
Amount
433
21 0 7 Violence AuTflist IN omen Act (VAVVA) -e of'V nc;t K 14 581, 17 S'1 1 123,275iole Auaill
Choose ai1 -cm. I S S
ncos —Choc,se an i-ti.m. Choose ali ± e rp.
hoos Cho,:)se an nern.
S
Cnoes Choose all, I'Ter"l. (.,!,!O0SC S
3. -rojec( Description Section:
11rc*ct Acronym (Please choose fion-, divo uwvn":
Spccialized Un;ts 11 ogram (LE,)
• Proiec., Dccscriplion (Please type, u'lao Prc7[ect Descrliptior").
Provides I1131C11r1 `Iiat v,711' assis, :-v; ent- aaenc-'es u-, (Cahloui,,o I a l(. ermance or creatt'
spccialilzed units to Drovjuc, a coordinatod respo.nSe, to -,,Ic-,Inas of Lionl-,�S'lc V,�-)Iencc and their
children,
4. Resenrcllh 6Y 11"Ievelopt-uetot Siec i,)-:
• Is this Su",xvvard P, Researclh &-, Deve,'ic)'M1--,,.,t gralll?
Sup.-)Ictr.enW OraJc Ini'C"I'Madon-Cal'OE's
HB -17- Item 2. - 5
PROJECT CONTACT INFORMATION
Subrecipient: City of Huntington Beath Subaward
Qrovide i)enanl% title, address,telephone number, and e-mail address for the proje-,,contacts r,,aMed,below. NOTE: If you
use a PO Box address,a street address is also,required for package delivery and site visit purposes,
1. 'Ine Proiect Director for,the project:
Name: Gaute Svendsbo Title: Lieutenant
efephone 714-536-5918 F 714-536-2895
E n a i i Address:ress. gsvendsbo(_bhbpd-org
Address/li*vZ 213CO Main Street Huntington Beach, CA 92648
ip,
2.
The Financial Officer for the project,
Narne: Kathy Baldwin Title Accounting Technician 11
TeleDhone r. 714-536-5935 714-536-2895 Email Address: kbaldwinqhbpd,org
2000 Main Street Huntington Beach, CA 92648
3. The person having Routine Programmatic responsibility for the protect
Name: Jana Harden Ttle: Victim Advocate
Teler-none 9: 714-536-5957 Faxes: 714-536-2895 Email Address: Jharden@hbod.orq
/-.ddress/Gity/zir: 2000 Main Street Huntington Beach. CA 92648
4, The person having Routine Fiscal Responsibility for the Project:
Na,,: Kathy Baldwin
Tit.e: Accounting Technician 11
T 714-536-5935 F a714-536-289z Email Address:
kba'dwin@hbpd.crg
Add ress.,Cit tyizip: 2000 Main Street Huntington Beach, CA 92648
5. The Executive Director of a Community Based Orgranization or the Chief Executive Officer(Le., chief of police,
superintendent of schools) of the implementing agency:
ar1e: RobertHandy Title: Chief of Police
-114
Telephone 714-536-5902 >74-536-2895 Email Address: rhandy@vhblad.org
Aadress/Citv/ZiQ: 2000 Main Street'Huntington Beach, CA 92648
6. The Official Designatedbv the Governing Board to enter into the Grant Subaward for the City/County
or Community-Eased Organization, as stated in, Section 14 of the Grant Subaward Face Sheet.
Name:' Robert Handy Title: Chief of Police
Teleolione-,": 714-536-5902 714-536-2895 ErnailAddress: rhandy@hbIpd.-,rg
Add- ssi,ity/Zin, 2000 Main Street Huntington Beach, CA 92648
7, The chair of the Governing Body of the subreciplent,
Name, Barbara Delgleize Title Mayor
Telephone: 14-536-5553 714-536-5233
Fax x# Email address- ba rbara,del g letze�s urfcl*y-h b orc
2000 %,Iain Street�-Lmtincftcn Beach, CA 92648
Project CoIa,!Jnf,Irnation Cal (IFS 2-12 (Revised 7/2.0151)
Item 2. - 6 HB -18-
SIGNATURE AUTHORIZATION
Subaward#: LEI-701
Subrecipient City of Huntington Beach
Implementing Agency: Huntington Beach Police Department
*The Project Director and Financial Officer are REQUIRED to sign this form.
*Project Director: Gaute Svendsbo *Financial Officer: Kathy Baldwin
Signature: Signature-- 0-./
Date: Date-
---------------------- -------------------------------------------------------------- ---------------------------
The following persons are authorized to sign for the The following persons are authorized to sign for the
Project Director Financial Offleer",
Signature Signature
Richard Spencer David Bunefta
-Print dame Print Name
Signature Signature
Print dame Print Name
Signature Signature
Print Print Name
Signature _ Signature
Print Name
Signature Signature
Print Name Print Name
Sic natuFe Authorization-Cal OES 2-103 flRev, 712015)
HB -19- Item 2. - 7
CERTIFICATION OF ASSURANCE OF COAMPLIANCE
With Statutory Requirements of the Violence Against Women Act(VAWA) Fund As Amended,
Services*Training*Officers'Prosecutors(STOP)Formula Grant Program
Robert Handy hereby certify that
(official authorized to sign Subaward; same person as Section 15 on Subaward face Sheet)
SL�'BRE`CfPfENT: City of Huntington Beach
IMPLEMENTING AGENCY: Huntington Beach Police Department
PROJECTTITLE, Law Enforcement Specialized Unit Program
is responsible for reviewing the Subrecipient Randhook and adhering to all of the Subaward requirements (state and/or
federal)as directed by Cal OES including, but not limited to,the following areas:
I. Federal Grant Funds
Subrecipients expending S750,000 or more in federal grant funds annually are required to secure an, audit pursuant to
M113 IJniform Guidance 2 C17R Part 200, Subpart F and are allowed to utilize federal grant funds to hUd-et far the
audit costs, See Section 8000 of the Subrecipient Handbook for more detail.
The above named Subrecipient receives S750,000 or more in federal grant,funds annually.
The above named Subrecipient does not receive S750,000 or more in federal grant funds annually.
11. Equal Employment Opportunity—(Subrecipient Yandbook,5eclion 2151)
It is the Public POliCV Of the State of California to promote equal employment opporttluit,' (EEO) by
I I
prohibiting discrimination or harassment in employment because of ancestry, age
(over 40), color,
disability (physical and mental, including HIV and AMS), genetic information,gender, gender identity,
gender expression, marital status, medical condition (genetic characteristics, cancer or a record or history
of cancer), military, veteran status, national origin, race, religion (includes religious dress and grooming
practices), sex (includes pregnancy, childbirth, breastfeeding and/or related medical conditions)sexual
orientation, or request for family medical leave, Cal OES-funded projects certify that they will comply with
all state and federal requirements regarding equal employment opportunity,nondiscrimination and civil
rights.
Please provide the following information:
Equal Emplo-,rMera Opportunity Officer: Michele Warren
Title: Director of Human Resources
Address: 2000 Main Street Huntington Beach, CA 92648
Phone: 714-536-5586
Email: michele.warren@surfcity-hb.org
Ce-,ificazi-an of Asstirance,of'Compfianct-VAWA Cal OES 2-104g(Rt v,5/2017)
Item 2. - 8 HB -20-
111. Drug-Free Workplace Act of 1990
t, Section 2152)
The State of California requires that every person or organization subawarded a grant or contract shall Certify it will
provide a drug-Tree vorLplace.
FV. California Environmental Quality Act(CEQA)—(Su.brecipient Handbook, Section 2153)
The California Environmental Quality Act(CEQA.)(Public Resow-ces Code, Section 21000 et seq.) requires all Cal
OES funded projects to certify compliance with CEQA. Projects receiving funding must coordinate with their city or
county planning agency to ensure that the project is compliance with CEQA requirements.
V. Lobbying—(Subrecipient Handbook Section 2154)
Cal OES grant funds, grant property, or grant funded positions shall not be used for any lobbying activities,
including, but not limited to, being paid by, or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with die making of any federal grant, the
he entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of anv
federal grant or cooperative agreement.
V1. Debarment and Suspension—(SiihrecipientHandbookSection 2155)
(This applies to federally funded grants onlvj
Cal OES funded projects must certify that it and its principals are not presently debarred, suspended, proposed for
debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily
excluded from covered transactions by any federal department of agency.
V11. Proof of Authority from Cite Council/Governing Board
The above named organization (Applicant) accepts responsibility for and will comply with the requirement to obtain
a signed resolution from the City Council/Governing Board in support of this pr
ogram, The Applicant agrees to
provide all matching funds required for said project (including any amendment thercof) under the Program and the
funding terms and conditions of Cal OES. and that any cash match wili be appropriated as required. It is agreed that
any liability arising out of the performance of this Subaward, including civil court actions for damages.' shall be tile
responsibility of the grant Sublecipient and the authorizing agency. Tile State of California and Cal OES disclaim
responsibility of any such liability.FUnhermorc, it is also agreed tha
t grant funds received from Cal OES shall not be
used to supplant expenditures controlled by the City Council/Goverain9 Board.
The Applicant is required to obtain a signed resolution from the City Council/Governing Board illustrating that the
official executingthis'aareement is. in fact,authorized to do so. The Applicant is also required to maintain the signed
Z: Z, 9
resolution on-site.,and a copy must be readily available upon request by Cal OES.
V111. Civil Rights Compliance
The subre,.#ient complies will all laws that prohibit.excluding,deirvinp
.1 __or discriminating against any person based
on actual or perceived race, color, national origin,disability,religion, age,sex,gender identity, and sexual
orientation in both the delivery of services and employment practices and does not use federal financial assistance to
engage in explicitly religious activities.
Cerii--icatiLn of Assurance of Compliance—VAIA`%Cal OES 2-104g(Rev.5/2017) 2
HB --?I- Item 2. - 9
IX. Special Condition for Grant Subaward with Violence Against Women Act(-VAWA.) Funds
1. Applicability of Part'200 Uniform Requirements
"file S,,ibreclpient agrees to comply -with the Unif6rin Administrative Requirements,Cost Principles,and Audit
Requirornentsin 2 C.F.R. Part 200, as adopted and supplemented by the Department of Justice(1-,>OJ)in 2 C,F,R.
Part 2800(together.. the"Part 200 Uniform Requirements"),
2.
Coniphance with DOJ Grants Financial Guide.
The SUbrCCipient agrees to comply w4h the Department of Justice Grants Financial Guide as posted or,the 0jP
website(currently. the 1120 15 DOJ Grants Financial Guide"), including any updated version that may be posted
du,xinv-the perio(f Of per-l-omlance,
3, Requirements Pertaining to Prohibited Conduct Related to'l'i-afficking in Persons("including reporting
recitni-ernents and OJP authority to terminate award)
The Subrecipient agrees to comply with all applicable requirements including requirements to report
allegations)pertaining to prohibited conduct.related to the trafficking of persons, whe
ther on the part of
Subrecipient or individuals defined (for purposes of this condition)as"emploNees" of the Subrecipient.
The details of the Subrecipient's obligations regarding prohibited conduct related to trafflicking in persons are
posted on the OJP kNebsite at:ht!�-'/o 61— (Award
condition- Prohibited conduct by Subrecipients related to trafficking in persons(including reporting
requirements and OJP authority to terminate award)),and are incorporated by reference here,
4. Compliance with Applicable.Rules Regarding Approval,Planning,and Reporting
Frainings. and Other Lvents of Conferences, Meetings,
The Subrecipient agrees to comply with all applicable laws, regulations.policies.arid official D0j guidance
(,Including specific Cost limits,Prior approval and reporting requirements, where applicable)governing the use of
federal funds for expenses related to conferences(as that term is defined by DO ), including the provision of
food and/or beverages at such conferences,and costs of attendance at such conferences.
Information on the perdnent DOJ definition ofconferences and the rules applicable to this award appears in the
DOJ Grants Financial Guide(currently, as section 3.10 of"Postaward Requirements" in the"2015 DOJ Grants
Financial Guide"),
Effect of 1"ail-are to Address Audit issues
The Subrecipient understands and agrees trial the D0J awarding agency (0jP or OVW, as approate pr'-' ),na N,
withhold award funds.or may irnpose otherrelated requirements. if(as determined by the DOJ awarding a'gericy)
the Subrecipient does not satisfactorily and promptly address outstanding issues from audits required by the Part
200 Uniform Rcquiremerjts{or by the temrs,of this award),or other outstanding issue,,that arise ill COTITIeCtiOn
with audits, investigatioris, or,reviews of D0,1 awards.
6� Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct
The Subrecipicruagrees to promptly refer to the DO.1 Office of the Inspector General (01G) any credible
evidence that a principal,empioyce, agent,contractor,subcontractor,or other person has, in courection,,Nrth
ffindl�under this award (1) submitted a claim that violates the False Clainis Act;or(22)conrrrrinL:d a ci-irninal or
civil violation of laws per-rait-ting to traud, conflict of interest, bribery,gratuity, or sitntlar, misconduct.
Certification o"Assurw)cc of Cozmpliar c�--VAFVA Cal OES 2-104g(Rev-5,'2017)
Item 2. - 10 H B _2 2_
Potential fraud, Nvaste, abuse, or misconduct involving or relating to funds Under this award should be reported to
the OIG by:
• Mail: Office of the Inspector General,
U.S. Department of Justice, Investigations Division,
950 Pennsylvania Avenue, N.W, Room 4706.
Washiiii-qon,DC 20�30;
• E-,nail: oig.hotIine(,a-)usdoj.gov,
• DOJ 016 hotline(contact information in English and Spanish): (800)869-4499; and/or
• DOJ OIG hotline fax. (202)616-988 1.
Additional information is available from the DOJ OIG website at
Compliance with General Appropriations-Law Restrictions on the Use of Federal Funds
The Subrecipient agrees to comply with all applicable restrictions on the use of federal funds set out in federal
appropriations statutes. Pertinent restrictions, including front various"general provisions" in the Consolidated
Appropriations Act, 2016, are set out at http:i/oir).Pov/Lu-ne;iilg:.Fxpiore1FY2016-
Approp,iatioiisLit�r,Restrictioiis,litm,and are incorporated by reference here.
8. Restrictions and Certifications Regarding Non-Disclosure Agreements and Related I'vlatters
The Subrecipient understands and agrees that no Subrecipient under this award,or entity that receives a
procurement contract or subcontract with any funds under this award, may require any employee or contractor to
Sign an uitcrnal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit
or restrict, the reporting(in accordance with law)of waste, fraud,or abuse to an investigative or law enforcement
representative of a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (wnici relates to classified mforimation),Form 4414(which
relates to sensitive compartmented information),
),or any other form issued by a federal department or agency
governing the nondisclosure of classified information.
a. In accepting this award,the Subrecipient:
o Represents that it neither requires nor has required internal confidentiality agreements or
statements from employees or contractors that currently prohibit or otherwise currently restrict
(or purport to prohibit or restrict) employees or contractors from reporting waste,, fraud, or abuse
as described above,and
o Certifics that, if it learns or is notified that it is or has been requiring its employees or contractors
to CXCCLIte agreements or statements that prohibit or otherwise restric',(or purport to prohibit or
restrict),reporting of waste, fraud. or abuse as described above,it will immediately-,top any
further obli-atiuns of award funds,Nvill providenronipt written notification to the federal agency
making this award, and will resume(or permit resumption of)such obligations only if expressly
authorized to do so by that agency.
b, If the Subrecipient does or is authorized under this award to make subdwards, procurement contracts, or
both:
c It represents that(1)it has detemimed that no other entity that the Subrecipient's application
proposes may or will receive award funds(whether through asubaward, procurorricrit contract, or
CMification OfASsuranc;-,of Compliance-VAWA Cal(IFS 2-104[!(Rev.5(20 17) 4
HB -23- Item 2. - 11
subcontract under a procurement contract) either requires or has required internal confidentiaHtv
agreements or statements from employees or contractors that currently prohibit or otherwise
currently restrict(or purpori to prollibil or restrict)employees or contractors frorn reporting
waste, fraud, or abuse as described above; and(2)it has made appropriate inquiry.,or otherwise
has an adequate factual basis, to support this representation,and
,o It certifies that, ifii learns or is notified that any Subrecipient,contractor, or subcontractor entity
that receives funds under this award is or lias been requiring its employees or contractors to
execute agxeernents or-statements that prohi bil or otherwise restrict(or purport to prohibit or
restrict),reporting of waste.fraud, or abuse as described above, it will immediately stop any
further obligations of award funds to or by that entity. Will Provide prompt written notification to
the federal agency making this award, and will resume(or permit resumption of)such obligations
only if expressly authorized to do so by that agency.
9. Encouragement of Policies to Ban Text Messaging while Driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving.." 74 Fed.
Reg. 51225 (October 1,2009), the Subrecipient understands that DOJ encourages Subrecipients to adopt and
enforce policies banning employees from text messaging while driving any vehicle during the course of
performing work funded by this award, and.to establish workplace safely policies and conduct education.
awareness, and other outreach to decrease crashes caused by distracted drivers.
10. Additional DOJ Awarding Agency Requirements
The Subrecipient agrees to comply with any additional requirements;that may be imposed by the DOJ awarding
agency(OJP or OVW, as appropriate)during the period of performance for this award, if the Subrecipient is
designated as, "high- risk" for purposes of the DOJ high-risk grantee list.
I 1 1. OVW Training Guiding Principles
The Subrecipient understands and agrees that any training or training materials developed or delivered with
funding provided under this award must adhere to the OVW Training Guiding Principles for Grantees and
Subgrantees, available at
igrantees
12. Supplanting
The Subrecipient understands and agrees that funds must be used to supplement, not supplant, non-federal funds
That would otherwise be available for the activities under this grant.
13. Statutory Requirements
Tho SOrccipicnL agrees to comply kvith 111 relevant statutory and regulatory rcquirei-lents which may include,
anion,, other relevant authorities, the Violence.Against Women Act of 1994, P.L. 103-321 the Violence Against
Women Act of'2000, RL. 106-386,the Omnibus Crime Control and Safe Streets Act of 1968, 42 L).S.0 3711 et
scq-, the Violence.Against Women and Department of Justice Reauthori77ITion Act of 2003, P.L. 109-J62,the
Violcncc Against Woulcri Reauthorization Act of 2013,P.L. 113-4, and OVW's inipicinewing regulations at 28
CFR Part 90,
14. rv-Tisuse of Award Funds
The Subrecipient understands and agrees that misuse of award funds may result in a range o''f penalties,illClUding
suspension of current and future funds,Suspension or debartrient from,federal grants, recoupmerif of Monies
provided under an award,and civil and/or criminal penalties.
Cerlifltcalinrl of Assurance OfCOTnpliaflCe-VAWA Cal OES 2-104,?(Rev.5'20 1 77) -5
Item 2. - 12 HB -24-
The Subrecipients understands and agrees that p-ant funds may be used only for the purposes in the
Subrecipient's approved application.
15. Consultant Rates
The Subrecipient understands approval of this award does not indicate approval of any consultant rate in excess
of$650 per day or-,$8115 per hour. A detailed justification must be approved.by the grantor prior to obligation
or expenditure of such funds..A.Ithough prior approval is riot required for consultant rates below these specified
amounts, Subrecipients are required to maintain documentation to support all daily or hourly rates,
16. Materials and Publications
The Subrecipient,understands and agrees that all materials and publications(written, visual,or sound)resulting
from subgrant award activities shall contain the following statements: "This project was supported by Subgrant
No. awarded by the state administering office for the STOP Formula Grant Program,The opinions,
Findings,conclusions, and recommendations expressed in this publication/prograrrvexhibitioii are those of the
author(s)and do not necessarily reflect the views of the state or the U.S. Department of Justice, Off-ice on
Vicilence Against Women."
17. Victim Safety
The Subrecipient understands and agrees that grant funds will not:support activities that compromise victim
safety and recovery,such as: procedures or policies that exclude victims from receiving,safe shelter, advocacy
services, counseling, and other assistance based on their actual or perceived sex, age, immigration status, race,
religion,sexual orientation,gender identity, mental health condition,physical health condition, criminal record,
work in the sex industry, or the age and/or sex oftheir children; procedures or policies that compromise the
confidentiality of information and privacy of persons receiving OVW-funded services-, pre-trial diversion
programs not approved by OVkV or the placement of offenders in such programs; mediation,couples counseling,
farrii1v counseling or-any other manner of joint victim-offender counseling;mandatory counseling for victims,
penalizing victims who refuse to testify, or promoting procedures that would require victims to seek legal
sanctions against their abusers(e.g., a protection order. File formal complaint); the placement of perpetrators
in anger manazement programs; or any other activities Outlined in the solicitation under which the approved
application was submitted.
18. Copyright Approval
The Subrecipient Understands advance written approval must be obtained to copyright any work that is subject to
copyright and was developed, or for which ownership was acquired, under this award. In addition,the
Subrecipient (or contractor or subcontractor)must comply with all conditions specified by the program nianager
in connection with an that approval, before: I-) using award funds to purchase ownership of, Or a license to use, a
copyrighted work: or 2) incorporating any copyrighted work,or portion thereof into a new work developed
under this award.
The Subrecipient understands and agrees the Office on Violence Against Women reserves a royalty-free,
nonexclusive and irrevocable right to reproduce, publish or otherwise use the work, in whole or in,pan
(inciudino in the creation of derivative works.), for Federal purposes,and to authorize others to do so.
The Subrecipient understands and agrees it is their responsibility (and of each contractor or subcontractor as
applicable) to ensure that this condition is included in any subaward,contract, or subcontract under this award.
Certification of Assurance of Compliance-VAWA Cal OES 2-104g(Rev,5/20 17)
HB -25- Item 2. - 13
All appropriate documentation must be maintained on file by the project and available for Cal OES or public
scrutiny upon request.Failure to comply with these requirements may result in suspension of payments under
the grant or termination of the grant or both and the Subrecipient may be ineligible for subaward of any future
grants if the Cal OES determines that any of the following has occurred: (1)The Subrecipient has made false
I
certification,or(2)violates the certification by failing to carry out the requirements as noted above.
CERTIFICATION
I. the official named below, am the same individual authorized to sign the Subaward [Section ]5 on
Grant Subaward Face Sheet], and hereby swear that I am duty authorized legally to bind the contractor
or _grant Subrecipient to the above described certification. I am fully aware that this certification, executed
on the date and in the county below. is made under penalty of perjury under the laws of the State of California,
Authorized Official's Signature:
Authorized Official's`Typed Name: Robert Handy
Authorized Official's Title: Chief of Police
Date Executed: R7-11
Federal Employer ID�: 95-6000723 Federal DUNS 078143948 V
Current System for Award Manag i Date:
enient(SAM) Expiratiol Cl
XeC City of Huntington—'
Uted in the City/County Of. Beach, County of Orange
AUTHOP(IZED BY: 1(not applicabie to.state�gencies_)
F City Financial Officer ❑ County Financial Officer
F/� City Manager
71 Counly Manager
❑ Governing Board Chair
Signature:
/ t -Ft�ediIso nTyped Name: -Title: City Manager
Cerfficaf ion ofA,,surance of Cornpliariec- VAWA Ca I OLS 2-jo4s(Rev, 55/2017)
7
Item 2. - 14 HB
BUDGET CATEGORY AND LINE ITEM DETAIL
;ubrecipient, City of Huntington Beach Subaward# LEI 7 01 6860
20117 017
VAk/VA VAWA
A. Personal Services—Salaries/Employee Benefits MATCH COST
SALARIES:
Full-time Violence Against Women Investigator 567,714 $67,714 1/
1 FTE g 100%
'he full-time investigator will be assigned to cases
ivo.vjng domestic violence.sexual assault,stalking,
Ind restraining order violations. The investigator's
-,air responsibilities will include reviewing cases,
onducting follow up investigations,identifying j
,,no arresting suspects,and submitting cases
the district attorney's office.
Annual Regular Wages 546,19 x 40 x 52=$96.075
Specialty Pays:
V Longevity 10%X$96.075=$9,608
J Holiday 4,8075% x 596,075=$4,619
J.kdvancvd Post Cert 6�'Xo x$95,075=S5765
,/Education-BA 6% x 396,075=$5.765
JTotal annual pay(before benefits) $121,852
Only using$67,714 as match
Two(2) Part-time Violence Against Women
Investigators $73,410
573,410
-he part-time i"esticators will be assigned
,716 hours a year to work case-,involving
aniestic violence,sexual assault.stalking,and i
astrarnmo order violations. Their main responsibilities
i -
"Ji include reviewing cases, conducting follow up
identifying and arresting suspects,
nd submitting cases to the district attorney's office.
Hourly rate: $42,78
'\lumber of hours: 1,716
,/Total cost:$73,410
............
lersonal Section Totals $73,410 567,714 $Q $d Sol
SO 5141,124
IERSONAL SECTION TOTAL
5141,124
Cal CUES 2-106a (Revised 4/2016)
HB -27- Item 2. - 15
BUDGET'CATEGORY AND LINE ITEM DETAIL
Subrecipient; City of Huntington Beach 'Subaward#: LE17 01 6860
2017 2017
VAWA VAVVA
B. Operating Expenses MATCH COST
Contract for services with $11 02,792 31 02,792V
Community Service Programs,Inc.
Orange County Victim Assistance Program:
To provide one full-time,specifically trained, state
certified Victim Advocate,Domestic Violence
Counselor,and Rape Crisis Counselor working 100%
in the'Dro*t providing services to victims of
domestic violence,sexual assault,stalking and
restraining order violations. ✓
Salary:$5,954 x 12 months=$71,448
Benefits:
Acc-Lied Paid Leave 1%of salary=$714
Sec SeciMedica.e 7,65%x($7 1.448+$714)=$5.520
Workers Como Ins 1.06%x(571.448+$714)=$765
Siate Unemployment Iris 4 5%on 1q:mric per employee(.tl=S315CA
Health insurance$490.57 x 12mo.z S5,888
Dental Insurance-43.40 x 12mo.=$521
:
Vision Insurance$6.07 x 12mo. =$73
E-nploi,eT contribution tot1e.xib:e benefits plan$100 x;2mo,=S!,200
Guidance Center 50,83 x 12mo.=$10
Basic Life&AD&D$3.77 x 12mo. =$45
Retirement TDA 4%x($711,448+$714)=$Z886
VTotal Benefits:$17,937
Operating Expenses:
Audi,5245
Off-ce ExpcnscsiProgram Sunpl!es$91 Six
Staff mileao"-training,Case.management 7009 miles
per month x.12 months x$0-535/mi"e=$450
Training for victim 3dvocqie:
Registration$600
Hotel$106,45 x 5 days=5542
Per diem$46 per day x 5 days=$230
Ai-fare$500
Liability insurance$32,92 x 12mo.=$395
irdirect Cost- 10%De Minimis of Modified Total Direct
Cost(Fv`ITDC)10%x$93,447=$9,345
,/Total Operating Expenses:513,407
Total contract$102,7921
Contract for services with Interval House Crisis Shelter $26 941 $26,941
70 provide one F7E state certified Domestic Violence JJ
Counselor to provide shelter based services to victims
of domestic violence, This LE grant will fund 36.21%of
the cos,and Interval House will find 63.79%of the cost
through othe.-funding sources m=jied by Interval House, II
Salaries:
DomQ!A:V;v'ence Counseicu.975 FTE'S58,M,x
JTotal salaries$59,425
,'Benefits 25.1948%x$59.425=$14,972
,/Total cost$74,3�?7
ATnounl,jo b-paid by lriie.val.11CUSC z2i,17,456
Amount to be paid by LE qrant=$26,941,
Operating Section Totals $129,7331 SC) S0 S C) 50 S0 $129,733
OPERATING SECTION TOTAL $129,7331'01.b
Cal O,---S2-106a (Revised 4/2016)
Item 2. - 16 HB -28-
BUDGET' CATEGORY AND LINE ITEM DETAIL
Subrecipient:City of Huntington Beach Subaward#: LE17 01 6860
201
2017 VAWA
C. Equipment VA.WA MATCH COST
Sri
$o
so
$0
$0
so
$o
$0
$0
$0
i so
so
$0
$0
so
$0
$0
$0
$0
so
$0
$0
$o
so
$0
$0
so
$o
$0
so
so
$0
so
$0
$0
so
so
so
so
$0
$0
$0
$0
so
so
, —s—n $0
FqUipmen',Section Totals $0 $0 ` V
EQUIPMENT SECTION TOTAL
Category Totals
Same as Section i 2G on the G—ant Subawary Face 7
Sheet
$203,143 $67,714v so $0 $0 $0
Total Project Cost
$270,857
Ca!,0ES2-,;3,fD@ (Revised di2C 1,61
HB -29- Item 2. - 17
VSPS Budget Summary Report
N LE17 Law Enforcement Specialized Units Program
' Subaward#: LE17 01 6860
Huntington Beach, City afi Performance Period: 01/01/18- 12131118� !❑vr Enf�rr�3inr nP SI��a;t.ii [a�!U tlt3 I'ro_t]rrfrr:
- - Latest Request: , Not Final 201
R. F' rsvraal Services-Salaries/En1 to ee B(:13e!fIs
F151L FurTrtinu SQL Jrue Budyel RrnotinT P ridlFx Cneled i? Balance Prnriing Pendinq Halance
U 73,410 (} 73,410
k. 7 7'dr'1'A.';a 67.714
(} f3 7,714 t] G 1,71 it
Total A. Personal Services- SalarleslEmployee Benefits: 141,124
141,124 iJ 141,124
BB0 erafin Ex erases
1
F1S! Funding- —e Hudget Amnunt Paid/Ex ended A Balance Pendiriq f'ensiing S,tlartir}
l' 17vn:AL. A 129,733 0 129.733 0 129.733
Total E. Operating Expenses: 729,733
0 129,733 0 129,733
E of rnent
C7
F/SIL Fundinn Source Budget Amormt PaidlEM envied
P 'Balance Pending Pending Balance
r 17VAWA 0 o n
t_ >7vA%tvR
Total C. ,Equipment: 0 0
BudgetAmaun� Paiq Balance Pending Pendia�_6al�gce
"total Local Match: 67,774 067,71467,714
fatall=�lnded: 203;143 0 203,143
fl 203,143
Total Project Cost: 270,$57 0 270,857
0 270,857
FISIL (Funding Types): F=Federal, S=State, L=Local Match
Paid/Experided=posted in ledger wlClaim Schedule, Pendinq=Processed, but not yet in Claim Schedule 03/20/18