HomeMy WebLinkAboutACCEPT FY 2006 STATE OF CALIFORNIA HOMELAND SECURITY GRANT F i I AGREEMENT FOR TRANSFER OR PURCHASE
2 OF EQUIPMENT/SERVICES OR FOR REIMBURSEMENT OF TRAINING COSTS
3 FOR FY06 URBAN AREAS SECURITY INITIATIVE (UASI)
4
5 THIS AGREEMENT is entered into this 12th day of October 2006, dated for purposes of
6 identification only, is made and entered into by and;between the
7 CITY OF ANAHEIM, a municipal corporation,
hereinafter referred to as "ANAHEIM,
8
A
9 N
D
10 City of Huntington Beach ,
hereinafter referred to as "SUBGRANTEE".
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12 WHEREAS, ANAHEIM, acting through the!Anaheim Police Department in its capacity
13 as the Core City for the North Orange County Urban Area under the FY06 Urban Areas Security
14 Initiative, has applied for, received and accepted certain grants entitled "FY06 Urban Areas Security
15 Initiative" (UASI) from the United States Department of Homeland Security, Office of Domestic
16 Preparedness, through the State of California, Office of Homeland Security, to enhance countywide
17 emergency preparedness, hereinafter referred to as "the Grant," as set forth in the Grant Guidelines, a
18 copy of which are attached hereto as Attachment A and incorporated herein by reference; and
19 WHEREAS, the terms of the Grant require that ANAHEIM use certain grant funds to i)
20 purchase equipment, technology or services that will be transferred to SUBGRANTEE to be used for
21 grant purposes, and/or ii) train members of SUBGRANTEE in a manner consistent with the Grant.
22 NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
23 I. PURCHASE OF EQUIPMENT OR SERVICES
24 1. As more specifically set forth herein, ANAHEIM may transfer to SUBGRANTEE, or
25 SUBGRANTEE shall purchase, the equipment or services as specified in Attachment B attached hereto
26 and incorporated herein by reference, in accordance with the Grant Guidelines and the Grant
27 Assurances, a copy of which are attached hereto as Attachment "C" and incorporated herein by
28 reference. When purchasing Grant equipment, SUBGRANTEE shall comply with all of
SUBGRANTEE's purchasing and bidding procedures and applicable state law.
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1 2. Prior to making any purchase of equipment or services, SUBGRANTEE shall obtain
2 written approval from ANAHEIM in a form to be mutually agreed upon by ANAHEIM and
3 SUBGRANTEE.
4 3. Throughout its useful life, SUBGRANTEE shall use any equipment acquired with Grant
5 funds only for those purposes permitted under the terms of the Grant, and shall make any equipment
6 purchased or transferred to SUBGRANTEE under the Grant available for mutual aid response to other
7 governmental entities in emergency situations to the maximum extent practicable.
8 4. SUBGRANTEE shall exercise due care to preserve and safeguard equipment in its
9 possession or control acquired with Grant funds from damage or destruction and shall provide regular
10 maintenance and such repairs for said equipment as are necessary, consistent with any warranty or
11 owner's manual, in order to keep said equipment continually in good working order. Such maintenance
12 and servicing shall be the sole responsibility of SUBGRANTEE, which shall assume full responsibility
13 for maintenance and repair of the equipment throughout the life of said equipment.
14 5. If equipment acquired with Grant funds becomes obsolete or unusable, SUBGRANTEE
15 shall notify ANAHEIM of such condition. SUBGRANTEE shall transfer or dispose of Grant-funded
16 equipment only in accordance with the instructions of ANAHEIM or the agency from which ANAHEIM
17 received the grant funds.
18 IL REIMBURSEMENT OF TRAINING COSTS
19 1. SUBGRANTEE has been allocated the sum of $68,989.88 to be used for
20 training purposes pursuant to the provisions of Attachment A and this Agreement for which
21 SUBGRANTEE may seek reimbursement from ANAHEIM in accordance with the terms and conditions
22 of this Agreement. Any training expenditure that exceeds the amount allocated to SUBGRANTEE
23 shall be the sole responsibility of SUBGRANTEE.
24 2. If additional Grant funds become available for training purposes or if training funds are
25 reduced, ANAHEIM shall notify SUBGRANTEE, in writing, of the revised training budget.
26 SUBGRANTEE shall be responsible for limiting training for which it seeks reimbursement so as not to
27 exceed its revised allotment.
28 3. Prior to incurring any expense for training for which reimbursement will be sought
pursuant to this Agreement, SUBGRANTEE shall obtain written approval from ANAHEIM.
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1 SUBGRANTEE shall complete the State of California, "Request for Training Form," and submit a copy
2 of the same, with the tracking and feedback number, to ANAHEIM. The, "Request for Training Form"
3 is found at http://www.calguard.ca.gov/cajs-hs/nonslgcpFonn.htm.
4 4. SUBGRANTEE acknowledges that only Office of Domestic Preparedness ("ODP")
5 approved classes qualify for reimbursement.
6 5. SUBGRANTEE agrees to comply with Attachments A and C in seeking reimbursement
7 for training, including, but not limited to the overtime and backfill requirements as outlined in
8 Attachment A.
9 I1I. GENERAL PROVISIONS
10 1. SUBGRANTEE shall submit an invoice for equipment or services, or in the case of
11 training, a training reimbursement application in the form attached hereto as Attachment D and
12 incorporated herein by reference, to ANAHEIM as soon as practical, but in no event later than thirty
13 (30) days after receipt of the invoice or completion of the training.
14 2. ANAHEIM shall have sixty (60) days from receipt of an invoice or training
15 reimbursement application to reimburse SUBGRANTEE, provided, however, that such time may be
16 extended until such time as the Office of Homeland Security("OHS") issues payment to the ANAHEIM
17 for such expenditure by SUBGRANTEE. ANAHEIM shall not be obligated to reimburse
18 SUBGRANTEE for the purchase of any equipment or services or for any training unless and until it
19 receives funds for such reimbursement from OHS.
20 3. SUBGRANTEE agrees to comply with and be fully bound by all applicable provisions of
21 the Grant and Attachments A through C to this Agreement, and shall be fully responsible for payment of
22 items purchased or for any training costs that do not adhere thereto.
23 4. In the event of an audit of purchases made or training undertaken with Grant funds by
24 any authorized agency, SUBGRANTEE agrees to cooperate fully with such audit. If such audit
25 disallows payment to ANAHEIM in whole or part for any item procured for or by SUBGRANTEE or
26 for any training costs incurred by SUBGRANTEE and requires ANAHEIM to reimburse the Grantor,
27 SUBGRANTEE shall, within thirty(30) days of notification by ANAHEIM of such audit determination,
28 pay to ANAHEIM any amount for which reimbursement to ANAHEIM was disallowed.
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1 5. SUBGRANTEE agrees to indemnify, defend and save harmless ANAHEIM and the
2 agency from which ANAHEIM received grant funds, and their officers, agents and employees from any
3 and all claims and losses accruing or resulting to any and all contractors, subcontractors, laborers, and
4 any other person, firm or corporation furnishing or supplying work services, materials or supplies in
5 connection with SUBGRANTEE's performance of this Agreement, including the terms of the Grant,
6 and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may
7 be injured or damaged by SUBGRANTEE in the performance of this Agreement.
8 6. No alteration or variation of the terms of this Agreement shall be valid unless made in
9 writing and signed by duly authorized representatives of both parties hereto, and no oral understanding
10 or agreement not incorporated herein shall be binding on any of the parties hereto.
11 7. SUBGRANTEE may not assign this Agreement in whole or in part without the express
12 written consent of ANAHEIM.
13 8. For a period of three years after final delivery hereunder or until all claims related to this
14 Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
15 documents, papers and records relevant to the equipment acquired or training undertaken in accordance
16 with this Agreement. With respect to training, such documents, papers and records shall include those
17 relevant to the training costs, overtime, backfill, travel costs and per diem expenses. For the same
18 period of time, SUBGRANTEE shall make said documents, papers and records available to ANAHEIM
19 and the agency from which ANAHEIM received Grant funds or their duly authorized representative(s),
20 for examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon
21 request during usual working hours.
22 9. SUBGRANTEE shall provide to ANAHEIM all records and information requested by
23 ANAHEIM for inclusion in quarterly reports and such other reports or records as ANAHEIM may be
24 required to provide to the agency from which ANAHEIM received Grant funds or other persons or
25 agencies.
26 10. ANAHEIM may terminate this Agreement and be relieved of the delivery of any
27 consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained
28 in this Agreement, at the time and in the matter herein provided, or b) ANAHEIM loses funding under
the Grant.
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1 11. SUBGRANTEE and its agents and employees and independent contractors shall act in an
2 independent capacity in the performance of this Agreement, and shall not be considered officers, agents
3 or employees of ANAHEIM or of the agency from which ANAHEIM received Grant funds.
4 12. In the performance of this Agreement, SUBGRANTEE and its officers, agents,
5 employees shall comply with by all applicable federal, state and local laws, including all applicable
6 statutes, regulations, executive orders and ordinances.
7 IN WITNESS WHEREOF, the parties have executed this Agreement in the City of
8 Anaheim, County of Orange, State of California.
9 DATE OF EXECUTION: CITY OF ANAHEIM,
a m,,'cip ration,
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11
Chief of Police
12
"ANAHEIM"
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14 DATE OF EXECUTION:
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APPROVED AS TO FORM: Printed Name PaWe' 0400od
17
18 Title �� d/-1/460
19 APPROVED AS TO FORM: "SUBGRANTEE"
20
;� �{��i 21 APPROVED AS TO FORM
Cristina L. Talley JENNIFER McGRATH,City Attorney
22 Sr. Assistant City Attome r-e'�C% �i Liz 0/0b
23 By Paul D'Alessandro
Date: Assistant City Attorney
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Attachment
A
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Governor's Office of Homeland Security
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FY06 Homeland Security Grant Program
California Supplement to
Federal Program Guidance and Application Kit
April 3, 2006
Table of Contents
Foreword: Director's Message ..............................................................................................................4
ChapterOne............................................................................................................................................5
Overview......................................................................................:.....................................................5
Inthis Chapter ............I................................................................................................... .....5
Federal Program Guidance and Updates........................................................................................5
Purpose of the California Supplement to the Federal Program Guidance......................................6
Purpose of the Homeland Security Grant Program...............:........................................................6
Eligible Subgrant Recipients and Allocations..............................................:.................................6
Whenare the applications due?................................................:......................................................6
State Contact Information.......................................................:............:..........................................7
ChapterTwo............................................................................................................................................8
State Policies and Requirements.........................................................................................................8
Inthis Chapter ..........................:.....................................................................................................8
Approval Authority Body - SHSP and LETPP ONLY..................................................................8
Allocations by Discipline - SHSP and LETPP ONLY...................................................................9
Allocations by Program Activity....................................................................................................9
Governing Body Resolution.........................
GrantAssurances.......................:...............:.....................................................................................9
California Public Records Act..............:..................:..:..........:...................................................... 10
Exercises................................. . .............................. ................. ... ............... .................. 10
InformationAnalysis............................ ..................................................... .I I
PostAward Modifications............................................................................................................ 12
Subgrantee Performance Reports ................................................................................................. 12
Monitoring Subgrantee Performance........................................:................................................... 12
Suspensionor Termination..................................................................................:........................ 13
Closeout........................................................................................................................................ 13
ChapterThree..:............................................................................................. ................................... 14
ProgramChanges......................................................:....................................................................... 14
Inthis Chapter ..............................,..........:.................................................................................... 14
ProgramChanges......................................................................................................................:... 14
National Initiatives ................................... ............ 15
........................................................................
Operational Costs and Border Security ........................................................................................ 16
PersonnelCosts...............................................................................................16
Management and Administrative Costs........................................................................................ 16
Advances and Interest Earned on Advances..........................................:...................................... 17
PaymentRequest Process............................................................................................................. 17
Non-G&T Developed Courses ................ ................................................................................. 17
Authorized Equipment List and Equipment Purchase Assistance Program................................. 18
Construction and Renovation....................................................................................................... 19
UASI...........................................................................................................19
MMRS.......................................................................................................................................... 19
CCP............................................................................................................................................... 19
CCP, continued................. ...........................................................................20
StateAgencies..................................................................................................21
Ports....................................... ..................................................................22
FY06 Homeland Security Grant Program Page 2
Table of Contents
ChapterFour.........................................................................................................................................23
Application...................................................................................................................:...................23
Inthis Chapter ..............................................................................................................................23
State Required Application Components .....................................................................................23
Appendix A -Subgrantee Allocations........................................................................26
.Appendix B- Forms...............................................................................................27
Appendix C- Goals and Objectives............................................................................51
Appendix D -Investment Justifications........................................................................56
T,
FY06 Homeland Security Grant Program Page 3
Foreword: Director's Message
The Governor's Office of Homeland Security (OHS) is pleased to release the FY2006 Homeland Security
Grant Program (HSGP) guidance. Along with its introduction are several important changes to the grant
process beginning this year. First, subgrantees will need to prioritize their expenditure of funds in meeting
homeland security goals and objectives. Funds not utilized in a timely fashion will be reallocated to those
agencies or jurisdictions with a demonstrated need and use of the grant award. Second, all applications
must include a ten (10)percent allotment for training purposes, specifically on equipment that was
purchased and successful courses that have been developed. As you review this Grant Guide, you will
note some variations from prior years which attempt to incorporate the core United States Department of
Homeland Security (DHS) Office of Grants and Training (G&T) programs into a unified process which
seeks to:
• Employ a risk and need-based allocation process;
• Provide funding to build and sustain capabilities in support of the National
Preparedness Goal and National Priorities;
• Allow flexibility at State and Local level to support Goal implementation; and
• Clearly articulate the differences between the component grant programs.
The federal DHS has consolidated the administration of five (5)programs into one (1) application
package and the California OHS has followed this direction as well. With this Grant Guide and
Application Kit you will be able to apply for these distinct programs: State Homeland Security Program
(SHSP),Urban Areas Security Initiative (UASI), Law Enforcement Terrorism Prevention Program
(LETPP), Metropolitan Medical Response System (MMRS), and Citizen Corps Program (CCP).
Additionally, State Agencies and Port Districts shall also be eligible to apply for FY06 funding via this
application process.
The prevention of a terrorist attack is the number one priority for the OHS and is based on public safety
partnerships in information sharing at the local and regional level. To compliment federal efforts,
California has created four(4)mutually supporting Regional Terrorism Threat Assessment Centers
(RTTAC) aligned with the four(4) Federal Bureau of Investigation (FBI) Field Offices in the state(San
Diego, Los Angeles, San Francisco, and Sacramento), as well as the State Terrorism Threat Assessment
Center(STTAC), all linked by a common information sharing system, the California Joint Regional
Information Exchange System (CAL JRIES). Agencies currently participating are encouraged to sustain
their commitment to their regional RTTACs,to CAL JRIES, and to the Terrorism Liaison Officers
(TLOs) concept of individuals trained in the review and assessment of local reporting, and agencies not
participating are encouraged to join.
We look forward to your continued collaboration towards our homeland security strategy and our efforts
in protecting California. Through the joint development of the state's Enhancement Plan and Investment
Justifications, we will work together towards achieving the four (4)mission areas of the National
Preparedness Goal: prevent, protect, respond, and recover.
MATTHEW R. BETTENHAUSEN
Executive Director
Governor's Office of Homeland Security
FY06 Homeland Security Grant Program Page 4
Chapter One
Overview
In this Chapter This chapter contains the following topics:
• Federal Program Guidance and Updates
• Purpose of the California Supplement to the Federal Program.Guidance
• Purpose of the Homeland Security Grant Program
• Eligible Subgrant Recipients and Allocations
• When are the Applications Due?
• State Contact Information.
Federal The U.S. Department of Homeland Security (DHS)published the FY2006
Program Homeland Security Grant Program, Program Guidance and Application Kit,
Guidance and on December 2,2005. Revision pages were issued on January 3,2006. �
Updates
The Guidance and Application Kit may be obtained at
http://www.ojp.gov/odp/does/fy2006hsjzp.pdf.
The U.S. DHS periodically publishes Information Bulletins to release, update,
amend or clarify grants and programs which they administer. DHS's
Information Bulletins can be found at
http://www.ojp.usdoi.gov/odp/docs/bulletins.htm .
Bulletins specific to the FY 06 Homeland Security Grant Program:
• Information Bulletin#202—February 8,2006
Application Review and Scoring Approach for Fiscal Year(FY)2006 Homeland
Security Grant Program-PDF
• Information Bulletin#201—February 3,2006
FY 2006 Allocation Amounts: Emergency Management Performance Grant(EMPG),
Metropolitan.Medical.Response System(MMRS),and Citizen Corps(CCP)-PDF
• Information Bulletin#200—January 3,2006
Updated Information about the Urban Areas Security Initiative(UASI)and the Fiscal
Year(FY)2006 Homeland Security Grant Program(HSGP)Program Guidance and
Application.Kit-PDF
(Attachments:Program Guidance and Application Kit)
• Information Bulletin#1.99—December 20,2005
Responding to Inquiries about Fiscal Year(FY)2006 Homeland Security Grant
Program(HSGP)Application Submissions-PDF
• Information Bulletin# 198—December 2,2005
Department of Homeland Security(DHS)Fiscal Year(FY)2006 Homeland Security
Grant Program(HSG.P)Program Guidance and Application Kit-PDF
FY06 Homeland Security Grant Program Page 5
Purpose of the The California Supplement to the Federal Program Guidance is intended to
California complement, rather than replace, the Guidance published by the United States
Supplement to Department of Homeland Security's (DHS), Office of Grants and Training.
the Federal The Supplement will emphasize differences between the FY 05 and FY 06
Program Homeland Security Grant Programs, and will include additional California
Guidance policies and requirements applicable to FY 06 HSGP.
Purpose of the The U.S. Department of Homeland Security, through the Office of Grants and
Homeland Training, is providing funding to California to enhance the ability of the state,
Security Grant urban areas, local jurisdictions, to prevent, deter, respond to and recover from
Program threats and incidents of terrorism.
Eligible Eligible subgrant recipients, referred to as subgrantees, differ for each
Subgrant program. Generally, eligible subgrant recipients will remain the same as in
Recipients and FY 05. Subsequent to DHS's announcement of funding to California on May
Allocations 31,2006, additional subgrantee and allocation information will be made
available.
NOTE. All subgrantees are encouraged to coordinate with Tribal
Governments to ensure that Tribal needs are considered in the subgrantees'
applications.
NOTE: Subgrantees may contract with any other public or private
organization to perform eligible activities on approved projects.
When are the Completed applications are due no later than Friday,June 30,2006. Only
Applications applications postmarked by the due date will be accepted. Additional
Due? information will be requested or accepted from subgrantees at the sole
discretion of the Governor's Office of Homeland Security(OHS).
Applications lost in transit are the responsibility of the applicant and will not
be considered for funding.
The mailing address for all applications is:
Governor's Office of Homeland Security
ATTN: Grant Management Section
State Capitol
Sacramento, CA 95814
Continued on next page
FY06 Homeland Security Grant Program Page 6
State Contact All subgrant related questions, comments and correspondence should be
Information directed to the state contacts listed below:
Governor's Office of Homeland Security
ATTN: Grants Management Section
State Capitol
Sacramento, CA 95814-4900
(916) 324-8908
(916) 323-9633 Fax
http://www.homeland.ca.gov/grants.html
Regional Map and Contact Info
ht!p://www.homeland.ca.gov/pdf/Mgp.pdf
Governor's Office of Homeland Security Website
http://www.homeland.cqlg /
Office for Domestic Preparedness Secure Portal
https://odp.esportals.com/index.cfm
To obtain access to the ODP Secure Portal please contact BJ Bjornson,
Secure Portal Administrator, Office of Homeland Security, Training and
Exercise Program (T&E).
winfield.bj omsonnus.army
(916) 826-4488
Office for Domestic Preparedness, Grant Reporting Tool (GRT)
https://www.reporting.odp.dhs.gov
FY06 Homeland Security Grant Program Page 7
Chapter Two
State Policies and Requirements
In this Chapter This chapter contains the following topics:
• Approval Authority Body - SHSP and LETPP ONLY
• Allocations by Discipline - SHSP ONLY
• Allocations by Program Activity
• Governing Body Resolution
• Grant Assurances
• California Public Records Act
• Exercises
• Post Award Modifications
• Monitoring Subgrant Performance -
• Suspension or Termination
• Closeout
Approval Operational Areas must appoint an Anti-Terrorism Approval Body(Approval
Authority Body Authority)to have final approval of the OA's application for SHSP and
-SHSP and LETPP funds. The Approval Authority shall consist of the following
LETPP ONLY representatives, and additional voting members may be added by a simple
majority vote of the following standing members:
• County Public Health Officer or designee responsible for Emergency
Medical Services
• County Fire Chief or Chief of Fire Authority
• Municipal Fire Chief(selected by the Operational Area Fire Chiefs)
• County Sheriff
• Chief of Police (selected by the Operational Area Police Chiefs)
Each member.of the Approval Authority must provide written agreement with
the OA's application for SHSP and LETPP funds.
NOTE: A list of the Approval Body members, and associated contact
information, must be submitted with the FY 06 HSGP application.
Continued on next page
FY06 Homeland Security Grant Program Page 8
State Policies and Requirements, Continued
Allocations by Operational Areas must allocate SHSP funds as follows:
Discipline-
SHSP ONLY . Fire services - 20%
• Police services -20%
• Emergency medical services - 20%
9 All other disciplines (discretionary) -40%
NOTE. The Approval Authority may change the allocation percentages with
a 4/5th vote.
Allocations by Generally, there are no state restrictions or preferences on how subgrantees
Program allocate funds across eligible program activities.
Activity
However,,,not less than ten percent (10%) of all subgrantee applications
must be allocated to Training activities.
Governing The Governing Body Resolution appoints agents authorized to execute any
Body actions necessary for each application and subgrant.
Resolution
NOTE. All applicants will be required to submit a new Governing Body
Resolution with their FY 06 HSGP application. A sample Resolution can be
found in Appendix B-Forms.
Grant The Grant Assurances form lists the requirements to which the subgrantees
Assurances will be held accountable.
NOTE. All applicants will be required to submit new Grant Assurances with
their FY 06 HSGP application. A sample Assurances form can be found in
Appendix B -Forms.
Continued on next page
FY06 Homeland Security Grant Program Page 9
State. Policies and Requirements, Continued
California The details of any application, modification,report, and payment request will
Public Records be subject to the provisions of the California Public Records Act
Act (Governmental Code Section 6250 et seq.). This means that all, or part, of the
information provided to the state may be publicly disclosed. While the state
will make every effort to protect sensitive information, it is imperative that
information provided to the state does not contain information that constituent
jurisdictions or agencies believe are confidential. The applicant's and
subgrantee's failure to protect such information from disclosure may
jeopardize the safety and security of the people of the State of California. For
example, do not specifically identify potential targets, locations, and their
vulnerabilities if this information is not already public knowledge. While
bridges and shopping malls are well known targets,key distribution points of
petroleum products and data storage facilities are not. Applicants and -�
subgrantees should prepare and submit information to the state with the
expectation that it may be made publicly available. If there are any questions
about the inclusion of sensitive information in any information provided to
the state, contact the Governor's Office of Homeland Security (OHS).
Exercises Subgrantees must conduct threat- and performance-based exercises in
accordance with G&T's Homeland Security Exercise and Evaluation Program
(HSEEP)manuals. Once an exercise paid for with grant funds has been
scheduled, subgrantees must notify the Office of Homeland Security,
Training and Exercise Program (T&E) of the exercise date,time,location,
and point of contact information. T&E will maintain a web-based master
schedule of all exercises occurring throughout the state,to increase
communication and coordination of all exercises.
Exercise After Action Reports (AAR) and Improvement Plans (IP) must be
provided to G&T within 60 days following the completion of each exercise.
Delivery to G&T is accomplished by posting the AAR and IP in the
appropriate portion of the G&T secure portal.
T&E is the subgrantee's point of contact for exercise related issues and
questions. Subgrantees may contact the T&E at (916) 826-4488, or by e-mail
to winfield.bio1 rnsongus.army.mil .
FY06 Homeland Security Grant Program Page 10
Regional Information Analysis
Terrorist Governor Schwarzenegger has emphasized that prevention of a terrorist attack must
Threat be the number one priority for the Office of Homeland Security (OHS). As a major
Assessment part of the prevention component of California's Homeland Security Strategy, our
Center plan to detect, deter and prevent terrorism in California is based on public safety
(RTTAC) partnerships in information sharing and at the regional and local level. These
partnerships bring together federal, state and local law enforcement agencies, and
their respective law enforcement, public safety and criminal information systems,
including those of the U.S. Department of Homeland Security (DHS) and the Federal
Bureau of Investigation (FBI). To compliment federal efforts, California has created
four mutually supporting Regional Terrorism Threat Assessment Centers (RTTACs),
aligned with the four FBI Field Offices in the state(San Diego, Los Angeles, San
Francisco and Sacramento), and a State Terrorism Threat Assessment Center
(STTAC), all linked by a common information sharing system, the California Joint
Regional Information Exchange System (CAL JRIES).
State The State Terrorism Threat Assessment Centers (STTAC) is a partnership of the
Terrorism California Department of Justice, the California Highway Patrol and the California
Threat Office of Homeland Security (OHS), with representation of allied state and federal _>
agencies. The State Center is designed to provide California's senior leaders with
Assessment real time situational awareness of.identified threats, visibility of and coordination with
Center the critical infrastructure of the state, and constant access to the latest local, state
(STTAC) and national information analysis products and to maintain strategic assessments of
threats that can affect California.
Terrorism The RTTACs develop a regional threat assessment picture, have analytical functions
Liaison and directly connect the state and federal systems to share information and produce
Officer assessments, reports and other threat and warning products. At the local level law
(TLO) enforcement and public safety agencies designate Terrorism Liaison Officers (TLOs)
who are trained in the review and assessment of local reporting and in conducting
outreach to other public safety agencies, critical infrastructure operators and
community groups. The TLO is the local agency point of contact for all terrorism-
related alerts, requests for information, warnings and other notifications from
regional, state or federal homeland security agencies. The TLOs review local agency
reports, manage local reporting and initiate or respond to requests for information.
Through the single web-based state terrorism website contained in CAL JRIES, the
TLOs and their agency have access to all available terrorisms alerts, notices,
information and documents with searchable databases.
The California threat assessment system not only serves to protect.California, it also
fully compliments and serves the needs of both the FBI and DHS, providing access
to information from the local police officer to national analyst and investigator, all
sharing access to information and sharing relevant products to ensure better safety
for our state and nation. The system is fully compatible with the National Criminal
Information Sharing Plan from the U.S. Department of Justice, and our regional
information sharing strategy is the largest and most comprehensive in the nation.
Agencies currently participating in our state system and encouraged to sustain their
commitment to their regional RTTACs, to CAL JRIES and to the TLO concept, and
agencies not yet participating are encouraged to join. Information regarding the
Regional Terrorism Threat Assessment Center supporting your jurisdiction can be
obtained from OHS by contacting us at IA(aohs.ca.gov, or referring to our website
for information directing you to the respective supporting RTTAC.
Continued on next page
FY06 Homeland Security Grant Program Page 11
State Policies and Requirements, continued
Post Award Post award budget, scope and time modifications must be requested using the
Modifications OHS Financial Management Forms Workbook, by the subgrantee's
Authorized Agent,and submitted to the subgrantees Program Representative
in the Grant Administration Unit at the Governor's Office of Homeland
Security. Upon approval the subgrantee will be instructed to make the
required changes in the Office for Domestic Preparedness (ODP), Grants
Reporting Tool (GRT)https://www.reporting.odp.dhs.g_ov . The subgrantee
may implement the modifications, and incur associated expenses, after
receiving written final approval of the modification from the State.
NOTE. Modifications can be requested once per quarter during the
grant performance period. Failure to submit modification requests, and
receive written approval prior to expenditure, could result in a reduction or
disallowance of that part of the grant.
Subgrantee Subgrantees must prepare and submit performance reports to the state for the
Performance duration of the grant performance period, or until all grant activities are
Reports completed and the grant is formally closed. Subgrantees must complete a
Biannual Strategy Implementation Report (BSIR)using the Office for
Domestic Preparedness (ODP), Grants Reporting Tool (GRT)
hgps://www.reporting.odp.dhs.gov , and will also be required to submit
additional information and data requested by the state.
Failure to submit performance reports could result in grant reduction,
termination or suspension.
Monitoring The state is currently conducting a program of sub-grantee monitoring. The
Subgrantee monitoring v4ill be conducted on the subgrantees administrative,
Performance programmatic and fiscal management of the grant(s).
These reviews may include, but are not limited to:
• Eligibility of expenditures
• Comparing actual subgrantee activities to those approved in the subgrant
application and subsequent modifications, if any.
• Ensuring that advances have been disbursed in accordance with applicable
guidelines.
• Confirming compliance with:
— Grant Assurances.
— Information provided on performance reports and payment requests.
— Needs and threat assessments and strategies.
Continued on next page
FY06 Homeland Security Grant Program Page 12
State Policies and Requirements, Continued
Suspension or The State may suspend or terminate subgrant funding, in whole or in part, or
Termination other measures may be imposed for any of the following reasons:
Failing to expend funds in a timely manner consistent with the grant
milestones, guidance and assurances.
• Failing to comply with the requirements or statutory objectives of federal
or state law.
• Failing to make satisfactory progress toward the goals or objectives set
forth in the subgrant application.
• Failing to follow grant agreement requirements or special conditions.
• Proposing or implementing substantial plan changes to the extent that, if
originally submitted, the application would not have been selected for
funding.
• Failing to submit required reports.
• Filing a false certification in the application or other report or document.
Before taking action,the state will provide the subgrantee reasonable notice
of intent to impose measures and will make efforts to resolve the problem
informally.
Closeout The State will close a subgrantee award after:
• Receiving a subgrantee Performance Report indicating that all approved
work has been completed, and all funds have been disbursed;
• Completing a review to confirm the accuracy of reported information;
and,
• Reconciling actual costs to awards, modifications and payments.
If the closeout review and reconciliation indicates that the subgrantee:
• is owed additional funds, the state will send the final payment
automatically to the subgrantee.
• did not use all funds received, the state will issue an Invoice or Grant
Modification letter to recover unused funds.
In the Grant Closeout letter,the state will notify the subgrantee of the start of
the record retention period for all programmatic and financial grant related
records.
NOTE. Failure to maintain all grant records for the required retention period
could result in a reduction of eligible grant activities, and an invoice to return
costs associated with the unsupported activities.
FY06 Homeland Security Grant Program Page 13
Chapter Three
Program Changes
In this Chapter This chapter contains the following topics:
• Program Changes
• National Initiatives
• Operational Costs and Border Security
• Personnel Costs
• Management and Administrative Costs
• Advances and Interest Earned on Advances
• Payment Request Process
• Non-G&T Developed Courses
• -Authorized Equipment List and Equipment Purchase Assistance Program
• Construction and Renovation
• UASI
• MMRS
• CCP
• State Agencies
• Ports
Program The FY06 Homeland Security Grant Program (HSGP) contains many changes
Changes from the FY 06 program. Subgrantees should carefully read the following
items to understand all FY 06 HSGP requirements;guidelines and changes:
• U.S. DHS Program Guidance and Application Kit
hllp://www.oip.gov/odp/docs/f
y2006hsgp.pdf
• Associated DHS Information Bulletins
http://www.oip.usdoi _og v/odp/does/bulletins.htm
• California Supplement to Federal Program Guidance and
Application Kit
http://www.homeland.ca.gov/grants.html
The remainder of this chapter is devoted to selected items that have changed
from FY 05 HSGP.
Continued on next page
FY06 Homeland Security Grant Program Page 14
Program Changes, Continued
National National Initiatives include:
Initiatives
• Implementing the National Incident Management System (NIMS)
• Implementing Homeland Security Presidential Directive (HSPD 8)
• Implementing the National Response Plan(NRP), including the
Catastrophic Incident Response Annex (LIRA)to.the NRP
• Achieving tactical interoperable communications
• Institutionalizing awareness training
• Public awareness and citizen participation
FY06 Homeland Security Grant Program Page 15
Operational The federal DHS now allows up to 25%of the UASI and LETPP funds to be
Costs and used for certain operational expenses. See the U.S. DHS Program Guidance
Border Security and Application Kit, for a full description of allowable Operational costs.
Additionally, UASI and LETPP funding may be used for certain operational
costs in support of federal agencies for increased border security.
See information bulletin below for additional information on"Operation
Stonegarden".
• Information Bulletin # 204— March 20, 2006
Operation Stonegarden - PDF
(Attachments: ACPA Contact Info list.xls)
Personnel Hiring, overtime, and backfill expenses are allowable only to perform
Costs programmatic activities deemed allowable under existing guidance.
Supplanting,however,is not allowed.
Up to 15% of programmatic spending may be used to support the hiring of
full or part-time personnel to conduct program activities that are.allowable
under the entire FY 2006 HSGP (i.e., planning,training program
management, exercise program management, etc). Grantees may request that
DHS issue a waiver to increase that ceiling. Waiver decisions are at the
discretion of DHS and will be considered on a case-by-case basis. The ceiling
on personnel costs does not apply to contractors, and is in addition to eligible
M&A costs and eligible hiring of intelligence analysts. Grantees may hire
staff only for program management functions not operational duties.
Hiring planners,training program coordinators, exercise managers, and grant
administrators fall within the scope of allowable program management
functions. Grant funds may not be used to support the hiring of sworn
public safety officers to fulfill traditional public safety duties.
Management The federal DHS has increased the subgrantee Management and
and Administrative (M&A) allowance to a maximum of 3%of their subgrant on
Administrative all FY 06 HSGP programs.
Costs
Continued on next page
FY06 Homeland Security Grant Program Page 16
Program Changes, Continued
Advances and The U.S. Department of Homeland Security allows subgrantees to request FY
Interest Earned 06 HSGP funds up to 120 days prior to expenditure/disbursement, or on a
on Advances reimbursement basis. The federal guide requires that advances must be
deposited in interest-bearing accounts, and describes how interest earned
should be returned quarterly to the federal government.
In addition to returning interest in accordance with the prescribed federal
guidance, subgrantees must also inform the grantees Program Representative
in the Grant Administration Unit at the Governor's Office of Homeland
Security, of any interest returned on program funds.
Payment To request advance or reimbursement payment of FY 06 HSGP funds, r�
Request complete a payment request form using the OHS Financial management
Process Forms Workbook and return it to the appropriate Program Representative in
the Grant Administration Unit at the Governor's Office of Homeland
Security.
OHS Financial Management Forms Workbook V 1.2
http://www.homeland.ca.gov/grants.html
NOTE. Payments can only be made if the subgrantee has an approved
application,valid Governing Body Resolution and valid Grant Assurance
form.
Non-G&T When seeking DHS approval of non-G&T developed courses,the most
Developed notable changes:
Courses
• Course materials must be submitted with the approval request; and,
• Conditional approvals are no longer offered.
The Office of Homeland Security HSTEEP will release additional training
related information at a later date.
Continued"on next page
FY06 Homeland Security Grant Program Page 17
Program Changes, Continued
Authorized The Authorized Equipment List (AEL)may now be found on the web at
Equipment List http://www.rkb.mipt.org.
and Equipment
Purchase The federal Department of Homeland Security's Equipment Purchase
Assistance Assistance Program (EPAP)* allows grantees access to the Defense Logistics
Program Agency's (DLA) "prime vendors". California has established an on-line
purchase process with Fisher Safety, a DLA prime vendor that will allow
subgrantees access to the EPAP. Benefits of the program include shorter
procurement lead time, online ordering and a diverse inventory of products.
However, Fisher Safety may not carry all items on the AEL and standard
subgrantee procurement processes should be followed to obtain those items.
Subgrantee participation in EPAP is voluntary. Expansion of this program TT
to prior year Homeland Security and Urban Areas grants is under
consideration.
Subgrantees must submit an Equipment Inventory from the OHS Financial
Management Workbook with their application package. The Workbook is
available at http://www.homeland.ca. ov/grants.html , and indicates,by
project and funding source, the value of equipment purchases to be made
through Fisher Safety, or through the subgrantee's standard procurement
processes. Subgrantee funds committed to Fisher Safety will be paid by the
state, directly to DLA,upon Fisher Safety's notification that subgrantee
ordered equipment has been shipped. Consequently,the funds committed to
Fisher Safety will not be available for subgrantees to request as either an
advance or reimbursement payment.
To view Prime Vendor pricing on the Quartermaster website and try out
the site without placing an order.
1. Go to Fisher Safety's website www.fishersafeiy.com
2. Under the username enter "caprimevendor"
3. Under the password type "california" in lowercase.
4. Common reimbursable products can be view by SEL/AEL categories
under the Hotlist link in the top right corner
5. All Products can be found in Search by typing in part numbers,
descriptions, and manufacturer's names. Search will show all items in
Fisher's system but will highlight the reimbursable ones with a small
green "P"and labeled CA OHSIOES reviewed item.
If anyone requires any additional help, the can call our Quartermaster Hotline
1-888-764-3572 or email us at CS.Quartermaster@fishersci.com.
FY06 Homeland Security Grant Program Page 18
Construction Use of FY 06 funds for construction and renovation is generally prohibited,
and Renovation however with written approval by the Assistant Secretary for the Office of
Grants and Training, up to $1.0 million may be used for construction.
NOTE. Written approval must be provided by DHS prior to the use of any
FY 06 funds for construction or renovation. This includes the allowable
exceptions noted in the federal Guidance.
UASI UASI changes include the:
• DHS consolidated San Jose, Oakland and San Francisco into one Urban
Area.
• DHS consolidated Los Angeles and Long Beach into one Urban Area.
• DHS consolidated Santa Ana and Anaheim into one Urban Area.
• DHS authorized both San Diego and Sacramento for sustainment funding
only. If the DHS risk score associated with each of these cities does not T'
increase then they will not be eligible for future UASI funding.
MMRS The most notable change for Metropolitan Medical Response System
(MMRS)is that, in past years,this was a direct grant from the federal
government to the local jurisdiction. Starting with FY 06, MMRS is now
granted to the state and the state, in turn, subgrants to cities pre-selected by
DHS.
CCP In FY06, California received a CCP allocation of approximately$1.5 million.
Because of the small dollar amount of these grants, DHS has removed the
80% minimum pass-through requirement that it normally places on awards to
the state. The emphasis on Citizen Corps Program (CCP) elements -- such as
developing and utilizing Citizen Corps councils and programs to increase
citizen participation and training -- has been significantly increased at the
federal level across all six HSGP initiatives and as such should be funded
through these initiatives. To that end, .the federal DHS has repeatedly
emphasized that the involvement of citizens should be incorporated into all
facets of homeland security. This marks a significant change from earlier
years when all citizen-based activities were funded out of a single set-aside
grant the Citizen Corp Program. DHS is emphasizing that citizen
involvement should be a critical consideration in all HSGP grant programs.
The California Service Corps, which manages California's Citizen Corps
Program,will utilize the state's allocation to develop statewide initiatives,
programs and projects that have benefit for all local units of government.
The CSC will work to strengthen Citizen Corps Program implementation at
the state and local level. The CSC will support numerous statewide
initiatives,programs and projects to include:
FY06 Homeland Security Grant Program Page 19
Program Changes, Continued
CCP,continued ■ Sponsoring statewide/regional conferences, workshops and exercises for
council and program coordinators and their volunteers;
■ Supporting Community Emergency Response Team (CERT)T-T-T and
CERT T-4 Program Manager's Academy training;
■ Conducting statewide and regional CCP marketing campaigns;
■ Increasing staff support to all Citizen Corps programs—CERT,
Volunteers in Police Service, Medical Reserve Corps,Fire Corps, and the
Neighborhood Watch Program;
■ Developing new resources for Citizen Corps councils and programs;
■ Developing new courses for emergency managers as well as Citizen
Corps and national service programs;
■ Offering guidance, technical assistance,training and support to local
councils and programs;
■ Supporting ongoing coordination of state working groups to advance the
field;
■ Developing SEMS/NIMS guidance for integrating Voluntary,Volunteer, T'
and Service organizations in all hazard preparedness,response and
recovery activities;
■ Providing basic and advanced Volunteer Management Plan development
training for OA partnerships;
■ Coordinating the role of Voluntary, Volunteer and Service Organizations
in the state's Golden Guardian Exercise;
■ Developing state,regional and local VOAD (Voluntary Organizations
Active in Disasters) capacities and capabilities; and,
■ Ensuring increased state coordination in time of major disaster by
supporting the state and local Volunteer Management function.
The involvement of citizens into preparedness and response activities cannot
be separated from the full homeland security planning process. This is
strongly emphasized in a number of the upcoming federal initiatives.
California encourages its Citizen Corps councils and programs to work
collaboratively to increase the level of preparedness of its most underserved
communities.
In accordance with the DHS policy of full integration of citizen-based
programs into the various federal programs and initiatives, Operational Areas
are encouraged to continue their citizen-based programs and use available
FY06 funds from the other HSGP programs. Each OA should further
integrate citizen-based activities across the entire HSGP and fund its citizen-
based programs in a manner appropriate to achieve local, state and national
priorities. Given the federal requirements for citizen-based involvement,
adequate allocations are critical for both continuity of these programs and
achievement of the objectives in the National Preparedness Goal.
FY06 Homeland Security Grant Program Page 20
State Agencies
Which State
Organizations Any state agency, department, commission, board, etc., may apply for FY
may Apply? 2006 Homeland Security Grant Program (HSGP 06) funding, as long as the
organization:
• Has, or can obtain, appropriate state Department of Finance budget authority
for awarded funds; and,
• Will comply with all grant requirements contained in the federal and state
grant guidance documents, and in the Grant Assurances form.
Who may sign
the The application cover sheet must be signed by the highest-level person at the
Application? state organization, or their designee. If a designee, the highest-level person at
the state organization must execute and submit a Signature Authority form
with the Application Package.
NOTE: The requirement for the creation of an Approval Authority Body,and that the
T�
Body must use a 20/20/20/40 funding distribution model does not apply to state
organizations.
For which State organizations may apply for State Homeland Security Program (SHSP),
Programs may Law Enforcement Terrorism Prevention Program (LETPP) and Urban Areas
State Security Initiative (UASI) funding under FY 06 HSGP.
Organizations
Apply
What are the While the State Homeland Security Strategy broadly describes goals,
State Priorities
for 06 objectives and implementation steps,the state's priorities for FY 06 HSGP
HSGP? are:
(1) Interoperable Communications
(2) Catastrophic Planning
(3) Medical Surge
(4) Citizen Preparedness and Participation
(5) Mass Prophylaxis
(6) Critical Infrastructure Protection
(7) Training for First Responders
If OHS receives applications for more funds than are available, projects will
be approved in accordance with the preceding list of priorities.
If a state organization applies for any of the UASI state allocation, the funds
must be used to directly support one or more pre-selected urban area(s). The
application's UASI project description must describe the project AND
identify the urban area(s)that will be supported by the project.
FY06 Homeland Security Grant Program Page 21
Ports
Federal The FY 2005 DHS Appropriations Act provides funds for a competitive grant
Program program to address physical security enhancements for critical national
seaports. A priority for the Port Security Grant Program (PSGP) in FY 2005
is risk-based distribution of funding. As part of this focus on risk,the FY
2005 PSGP will direct the available funds to the Nation's highest risk ports,
thereby ensuring federally regulated ports, terminals and U.S. inspected
passenger vessels receiving the funds represent assets of the highest strategic .
importance nationally. To identify the most at-risk seaports, G&T worked
with the United States Coast Guard and DHS Infrastructure Directorate, Risk
Management Division(RMD)to develop the following risk formula:
Risk=Consequence X Vulnerability X Threat
The elements of each risk factor included: r�
• Consequence—people, economic, national security, port-specific
special considerations (hazardous materials, oil);
• Vulnerability—distance from open water, number of port calls,
presence of tankers; and,
• Threat—credible threats and incidents (intelligence community,
USCG, less credible threats and incidents (operational indicators),
vessels of interest.
The Nation's 129 largest volume ports were evaluated using this formula.
Based on this risk-based evaluation, 11 port areas have been identified for
inclusion in the FY 2005 PSG Program.
State Program
Subsequent to the DHS announcement of grant funding on May 31, 2006 the
Governor's Office of Homeland Security may make funding available to Port
Authorities statewide from it's FY 06 HSGP grant award. The use of these
additional funds will be restricted to Physical Security Enhancement
Equipment, CBRNE Logistical Support Equipment, Terrorism Incident
Prevention Equipment, Interoperable Communications Equipment, Detection
Equipment,Personal Protective Equipment and Training.
FY06 Homeland Security Grant Program Page 22
Chapter Four
Applications
In this Chapter This chapter contains the following topics:
• Homeland Security Grant Program Application
• Regional Approach
• State Required Application Components
• Regional Approach
• When are Applications Due?
• Application Approvals
Homeland The Fiscal Year 2006 Homeland Security Grant Program (FY 06 HSGP)
Security Grant integrates the following five programs into a single application:
Program
Application I. State Homeland Security Program(SHSP 06)
2. Urban Areas Security Initiative (UASI 06)*
3. Law Enforcement Terrorism Prevention Program (LETPP 06)
4. Citizen Corps Program (CCP)
5. Metropolitan Medical Response System (MMRS 06)
Also included in the California Supplement for FY 06 is the State Agency and
Ports application process.
Continued on next page
FY06 Homeland Security Grant Program Page 23
State Required A completed application will include all of the following components.
Application
Components . Application Cover Sheet with appropriate signatures:
- Subgrantee Authorized Agent for all applications
- Approval Authority Body for SHSP and LETPP applications
- Core city AND core county for UASI applications
• Approval Authority Body member information:
- Name
- Title
- Discipline Represented
- Mailing Address.
- Office Phone Number
- Cell Phone Number
- Fax Number
- E-Mail Address
• Completed OHS Financial Forms Workbook V 1.2
- Project Ledger
- Project Description
- Project— A thru T
- Investment Justification—Goals and Objectives
- Project Description
- Need for project
- Status of Project
- Equipment Inventory Ledger
- Training Roster
- Exercise Roster
- Authorized Agent form
• Project Description for State Agencies and Ports
The required application forms can be found in Appendix B -Forms
The Financial.Management Forms Workbook V 1.2 can be found at
http://www.homeland.ca.gov/grants.html
NOTE: Subgrant awards will not be made until all required application
components have been approved by the state.
Regional Subgrantees must take a regional approach when determining the best use of
Approach FY 06 HSGP funds. Subgrantees must consider the needs of local units of
government and applicable volunteer organizations in the projects and
activities included in their FY 06 HSGP application.
FY06 Homeland Security Grant Program Page 24
When are the Completed applications are due no later than Friday,June 30,2006. Only
Applications applications postmarked by the due date will be accepted. Additional
Due? information will be requested or accepted from subgrantees at the sole
discretion of the Governor's Office of Homeland Security (OHS).
Applications lost in transit are the responsibility of the applicant and will not
be considered for funding.
The mailing address for all applications is:
Governor's Office of Homeland Security
ATTN: Grant Management Section
State Capitol
Sacramento, CA 95814
T�
Application The subgrantee will receive written notice of the state's approval of the
Approval subgrant application.
FY06 Homeland Security Grant Program Page 25
App* endix
Subgrantees and
Allocafi* ons
Subgrantee and Allocation information will be released after May 31, 2006.
FY06 Homeland Security Grant Program Page 26
. Appendix
FORMS
FY06 Homeland Security Grant Program Page 27
Appendix B -Forms
This appendix contains all grant forms, including:
• Application Cover Sheet - Operational Areas
➢ for use by Operational Areas that submit applications for any or all of the
following programs: SHSP, LETPP
• Application Cover Sheet - Operational Areas with MMRS
➢ for.use by Operational Areas that submit applications for any or all of the
following programs: SHSP,LETPP, MMRS
• Application Cover Sheet—UASI Jurisdictions
➢ for use by Cities that submit applications for UASI funds
• Approval Authority Body member information
➢ must be submitted by Operational Areas that submit applications for SHSP,
LETPP funds
• SAMPLE Governing Body Resolution—for OA's and UASI's
• Application Cover Sheet—State Organizations
for use by State Organizations
➢ SAMPLE- Signature Authority - for State Organizations
• Application Cover Sheet -Ports
➢ for use by Port Authorities
➢ SAMPLE - Signature Authority— for Port Authorities
• Grant Assurances—all applicants
The Financial Management Forms Workbook V 1.2 can be found at
http://www.homeland.ca.gov/grants.html .
FY06 Homeland Security Grant Program Page 28
FY 06 Homeland Security Grant Program
Application Cover Sheet for Operational Areas (Page 1 of 2)
Applicant (county)
Authorized Agent Information: Contact Information:
Mailing Address Name/Title
City, State, Zip Code Area Code/Office Telephone Number
E-Mail Address
Maximum Amount Authorized $
SHSP Amount Requested $ T�
LETPP Amount Requested $
Total Amount Requested $
FY06 Homeland Security Grant Program Page 29
FY 06 Homeland Security Grant Program
Application Cover Sheet for Operational Areas (Page 2 of 2)
Applicant (county)
Statement of Certification -Approval Authority Body- SHSP and LETPP Only
By signing below, I hereby certify that the Operational Area's application represents the Approval Authority Body's
consensus on the Operational Area's FY 2006 Homeland Security Grant Program needs for the State Homeland
Security Program and Law Enforcement Terrorism Prevention Program.
Position/Designee Signature Printed Name Title
County Public Health Officer
County Fire Chief
Municipal Fire
County Sheriff
Chief of Police
Statement of Certification - County Authorized Agent- SHSP,LETPP
By signing below, I hereby certify I am the duly appointed Authorized Agent and have the authority to apply for
the FY 2006 Homeland Security Grant Program, and the Operational Area's application represents the needs for
the State Homeland Security Program and Law Enforcement Terrorism Prevention Program.
Signature ofAuthorized Agent Printed Name
Title Date
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FY06 Homeland Security Grant Program Page 30
FY 06 Homeland Security Grant Program
Application Cover Sheet for Operational Areas with MMRS Allocations (Page 1 of 2)
Applicant (county)
Authorized Agent Information: Contact Information:
Mailing Address Name/Title
City, State, Zip Code Area Code/Office Telephone Number
E-Mail Address
Maximum Amount Authorized $
SHSP Amount Requested $
LETPP Amount Requested $
MMRS Amount Requested $
Total Amount Requested $
FY06 Homeland Security Grant Program Page 31
FY 06 Homeland Security Grant Program
Application Cover Sheet for Operational Areas with MMRS Allocations (Page 2 of 2)
Applicant(county)
Statement of Certification -Approval Authority Body- SHSP and LETPP Only
By signing below, I hereby certify that the Operational Area's application represents the Approval Authority Body's
consensus on the Operational Area's FY 2005 Homeland Security Grant Program needs for the State Homeland
Security Program and Law Enforcement Terrorism Prevention Program.
Position/Designee Signature Printed Name Title
County Public Health Officer
County Fire Chief
Municipal Fire
County Sheriff
Chief of Police
Statement of Certification - County Authorized Agent- SHSP,LETPP,MMRS
By signing below, I hereby certify I am the duly appointed Authorized Agent and have the authority to apply for
the FY 2006 Homeland Security Grant Program, and the Operational Area's application represents the needs for
the State Homeland Security Program and Law Enforcement Terrorism Prevention Program.
Signature ofAuthorized Agent Printed Name
Title Date
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FY06 Homeland Security Grant Program Page 32
FY 06 Homeland Security Grant Program
Application Cover Sheet for Urban Area Security Initiative(UASI)Allocations (Page I of 2)
Applicant(UASI)
Authorized Agent Information: Contact Information:
Mailing Address Name/Title
City, State, Zip Code Area Code/Office Telephone Number
E-Mail Address
Maximum Amount Authorized $
UASI Amount Requested $
Total Amount Requested $
Statement of Certification - City Authorized Agent-UASI
By signing below, I hereby certify that I am the duly appointed Authorized Agent and have the authority to apply
for the FY2006 Homeland Security Grant Program, and the City's application represents the needs for the
Urban Areas Security Initiative.
Signature of Authorized Agent Printed Name
Title Date
FY06 Homeland Security Grant Program Page 33
FY 06 Homeland Security Grant Program
Application Cover Sheet for UASI Allocations (Page 2 of 2)
Applicant(UASI)
Statement of Certification - Core County Point of Contact UASI
By signing below, I hereby certify that I am the Point of Contact for the Urban Area's Core County, and the
City's application represents the Urban Area's needs for the FY 2006 Homeland Security Grant Program, Urban
Areas Security Initiative.
Signature of Point of Contact Printed Name
Title Date
R
y.�-���k.
(* pt I11f171 cL ar�a3�
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FY06 Homeland Security Grant-Program Page 34
Governing Body Resolution
(For Operational Areas and Urban Area's)
BE IT RESOLVED BY THE
(Governing Body) ,
OF THE THAT
(Name of Applicant)
OR
(Name or Title of Authorized Agent)
OR
(Name or Title of Authorized Agent)
(Name or Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the named applicant, a public entity established under
the laws of the State of California, any actions necessary for the purpose of obtaining federal financial
assistance provided by the federal Department of Homeland Security and sub-granted through the State of
California.
Passed and approved this day of , 20
Certification
duly appointed and
(Name)
of the
(Title) (Governing Body)
do hereby certify that the above is a true and correct copy of a resolution passed and approved by
the of the on the
(Governing body) (Name of Applicant)
day of , 20
(Official Position)
(Signature)
(Date)
FY06 Homeland Security Grant Program Page 35
Instruction Sheet for the Governing Body Resolution
Purpose The purpose of the Governing Body Resolution is to appoint individuals to
act behalf of the governing body and the applicant.
Authorized The Governing Body Resolution allows for the appointment of individuals
Agent(s) or positions. For each person or position appointed by the governing body,
submit the following information, with the resolution, to the state on the
applicant's letterhead:
❑ Jurisdiction ❑ Telephone
❑ Grant Program ❑ Fax #
❑ Name ❑ Cell Phone#
❑ Title ❑ E-Mail Address
❑ Address r>
❑ City
❑ Zip Code
Authorized • If the Governing Body Resolution identifies Authorized Agents by
Agent Changes position and/or title, changes can be made by submitting new Authorized
Agent information to the state.
• If the Governing Body Resolution identifies Authorized Agents by name,
a new Resolution is needed when any changes are made. The information
list above must also be submitted with the new Resolution.
FY06 Homeland Security Grant Program Page 36
FY06 Homeland Security Grant Program
Application Cover Sheet for State Organizations (Page 1 of 3)
Applicant(State Organization)
Authorized Agent Information: Contact Information:
Mailing Address Name/Title
City, State,Zip Code. Area Code/Office Telephone Number
E-Mail Address
Maximum Amount Authorized $
SHSP Amount Requested $
LETPP Amount Requested $
UASI Amount Requested $
Total Amount Requested $
Statement of Certification -Authorized Agent
By signing below, I hereby certify I am the duly appointed Authorized Agent and have the authority to apply for
the FY 2006 Homeland Security Grant Program, and this state organization's application represents the needs
for the State Homeland Security Program, Law Enforcement Terrorism Prevention Program and Urban Areas
Security Initiative program, as applicable.
Signature of Authorized Agent Printed Name
Title Date
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FY06 Homeland Security Grant Program Page 37
Signature Authority
(For State Organizations)
AS THE
(Secretary/Director/President/Chancellor)
OF THE
(Name of State Organization)
I hereby authorize the following individual(s)to execute for and on behalf of the named state
organization, any actions necessary for the purpose of obtaining federal financial assistance provided by
the federal Department of Homeland Security and sub-granted through the Governor's Office of -�
Homeland Security.
OR
(Name or Title of Authorized Agent)
OR
(Name or Title of Authorized Agent)
(Name or Title of Authorized Agent)
Signed and approved this day of , 20
c
(Official Position)
(Signature)
(Date)
FY06 Homeland Security Grant Program Page 38
State Agency Project Description
FY 2006 Homeland Security Grant Program
Applicant (state organization)
NOTE: Complete a separate Project Description for each proposed project
Project Title:
State Strategy Goal and Objective Supported by the Project:
Indicate the State Priority Supported by the Project:
Interoperable Communications
Catastrophic Planning
Medical Surge
Citizen Preparedness and Participation
Mass Prophylaxis
Critical Infrastructure Protection
Training for First Responders
Provide a detailed description of the proposed project and how it supports the state priority indicated.
For construction andlor renovation projects,provide the following additional information:
• A description and location of the facility;
• A description of the vulnerability assessment that has already been conducted of the facility, and the
date of the assessment(the assessment does not have to be submitted with the application);
• A description of how the proposed project will address the vulnerabilities identified in the
assessment;
• A description of the consequences if the project is not funded under HSGP 06
• Indicate the requested funding, by program:
• SHSP $ UASI $ LETPP $
• For UASI funding, indicate the Urban Area(s) supported by the project:
FY06 Homeland Security Grant Program Page 39
FY06 Homeland Security Grant Program (HSGP)
Application Cover Sheet for Port Authorities - Applicant
Authorized Agent Information: Contact Information:
Mailing Address Name/Title
City, State, Zip Code Area CodelOf ce Telephone Number
E-Mail Address
Requestedo
{� i
Total
Statement of Certification -Authorized Agent
By signing below, I hereby certify I am the Authorized Agent and have the authority to apply for the. FY2006
Homeland Security Grant Program, and this port authority's application represents the needs for the State
Homeland Security Program and Urban Areas Security Initiative program, as applicable.
Signature of Authorized Agent Printed Name
Title Date
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FY06 Homeland Security Grant Program Page 40
Signature Authority
(For Port Authorities)
AS THE
(Secretary/Director/President/Chancellor)
OF THE
(Name of State Organization)
I hereby authorize the following individual(s) to execute for and on behalf of the named port authority,
any actions necessary for the purpose of obtaining federal financial assistance provided by the federal
Department of Homeland Security and sub-granted through the Governor's Office of Homeland Security.
OR
(Name or Title of Authorized Agent)
OR
(Name or Title of Authorized Agent)
(Name or Title of Authorized Agent)
Signed and approved this day of , 20
(Official Position)
(Signature) ,
(Date)
FY06 Homeland Security Grant Program Page 41
Project Description
FY 2005 Homeland Security Grant Program
Applicant (port authority)
NOTE: Complete a separate Project Description for each proposed project
Project Title:
State Strategy Goal and Objective Supported by the Project:
Provide a detailed description of the proposed project and how it supports the state priority
indicated below.
Interoperable Communications
Catastrophic Planning
_ Medical Surge
_ Citizen Preparedness and Participation
_ Mass Prophylaxis
_ Critical Infrastructure Protection
—Training for First Responders
For construction and/or renovation projects,provide the following additional information:
• A description and location of the facility;
• A description of the vulnerability assessment that has already been conducted of the facility, and the
date of the assessment(the assessment does not have to be submitted with the application);
• A description of how the proposed project will address the vulnerabilities identified in the assessment;
• A description of the consequences if the project is not funded under FY 06 HSGP.
Indicate the requested funding, by program:
Total Funding Requested $
FY06 Homeland Security Grant Program Page 42
Office of Homeland Security
Grant Assurances
(All Applicants)
Name of Applicant:
Address:
City: State: Zip Code:
Telephone Number:
Fax Number:
E-Mail Address:
As the duly authorized representative of the applicant, I certify that the applicant named above:
1. Has the legal authority to apply for federal assistance, and has the institutional, managerial and
financial capability to ensure proper planning,management and completion of the grant provided
by the federal Department of Homeland Security and sub-granted through the State of California.
2. Will assure that grant funds are only used for allowable, fair, and reasonable costs.
3. Will give the federal government,the General Accounting Office,the Comptroller General of the
United States, the State of California,through any authorized representative, access to and the
right to examine all paper or electronic records, books,papers, or documents related to the award;
and will establish a proper accounting system in accordance with generally accepted accounting
standards or awarding agency directives.
4. Will provide progress reports and such other information as may be required by the awarding
agency.
5. Will initiate and complete the work within the applicable time frame after receipt of approval of
the awarding agency.
6. Will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or personal
gain for themselves or others,particularly those with whom they have family, business or other
ties.
FY06 Homeland,Security Grant Program Page 43
7. Will comply, if applicable, with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§
4801 et seq.)which prohibits the use of lead based paint in construction or rehabilitation of
residence structures. Will comply with all federal statues relating to nondiscrimination. These
include but are not limited to:
a. Title VI of the Civil Rights Act of 1964 (P.L. 88-352),as amended, which prohibits
discrimination on the basis of race, color or national origin;
b. Title IX of the Education Amendments of 1972, as amended(20 U.S.C. §§ 1681-1683. and
1685-1686),which prohibits discrimination on the basis of sex;
c. Section 504 of the Rehabilitation Act of 1973, as amended(29 U.S.C. § 794)which
prohibits discrimination on the basis of handicaps;
d. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-6107)which
prohibits discrimination on the basis of age;
e. The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255) as amended,relating to
nondiscrimination on the basis of drug abuse;
f. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (P.L. 91-616), as amended,relating to nondiscrimination on the
basis of alcohol abuse or alcoholism;
g. §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-
3), as amended, relating to confidentiality of alcohol and drug abuse patient records;
h. Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating
to nondiscrimination in the sale,rental or financing of housing;
i. Title 28, Code of Federal Regulations,Part 42, Subparts C,,D, E and G;
j. Title 28, CFR, Part 35;
k. Any other nondiscrimination provisions in the specific statute(s)under which application
for federal assistance is being made, and
1. The requirements on any other nondiscrimination statute(s)which may apply to the
application.
8. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 U.S.C. §4601 et seq.
(P.L. 91-646)which provides for fair and equitable treatment of persons displaced or whose
property is acquired as a result of federal or federally assisted programs. These requirements
apply to all interested in real property acquired for project purposes regardless of federal
participation in purchases.
9. Will comply, if applicable,with the flood insurance purchase requirements of Section 102(a)of
the Flood Disaster Protection Act of 1973 (P.L. 93-234)which requires recipients in a special
flood hazard area to participate in the program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more.
10. Will comply with environmental standards which may be prescribed pursuant to the following:
a. institution of environmental quality control measures under the National Environmental
Policy Act of 1969 (P.L. 91-190) and Executive Order(EO) 11514;
b. notification of violating facilities pursuant to EO 11738;
c. protection ofwetlands pursuant to EO 11990;
d. evaluation of flood hazards in floodplains in accordance with EO 11988;
e. assurance of project consistency with the approved state management program developed
under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.);
f. conformity of federal actions to State (Clean Air) Implementation Plans under Section
FY06 Homeland Security Grant Program Page 44
176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.);
g. protection of underground sources of drinking water under the Safe Drinking Water Act of
1974, as amended, (P.L. 93-523); and
h. protection of endangered species under the Endangered.Species Act of 1973, as amended,
(P.L. 93-205).
i. California Environmental Quality Act(CEQA). California Public Resources Code
Sections 21080-21098. California Code of Regulations, Title.14, Chapter 3 Section
15000-15007.
11. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et.seq.)related to
protecting components or potential components of the national wild and scenic rivers system.
12. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic
Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and preservation
of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C.
469a-1 et seq).
13. Will comply with Standardized Emergency Management System (SEMS) requirements as stated
in the California Emergency Services Act, Government Code, Chapter 7 of Division 1 of Title 2,
Section 8607.1(e) and CCR Title 19, Sections 2445, 2446, 2447 and 2448.
14. Has requested through the State of California, federal financial assistance to be used to perform
eligible work approved in the applicant's application for federal assistance. Will, after the receipt
of federal financial assistance,through the State of California, agree to the following:
a. Promptly return to the State of California all the funds received which exceed the
approved, actual expenditures as'accepted by the federal or state government.
b. In the event the approved amount of the grant is reduced,the reimbursement applicable to
the amount of the reduction will be promptly refunded to the State of California.
c. Separately account for interest earned on grant funds, and will return all interest earned, in
excess of$100 per federal fiscal year.
15. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S C. Sections 4728-4763)
relating to prescribed standards for merit systems for programs funded under one of the nineteen
statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
16. Will comply with provisions of the Hatch Act(5 U.S.C. Sections 1501-1508 and 7324-7328)
which limit the political activities of employees whose principal employment activities are funded
in whole or in part with federal funds.
17. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
18. Will comply, if applicable, with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as
amended, 7 U.S.C. 2131 et seq.)pertaining to the care,handling, and treatment of warm blooded
animals held for research,teaching, or other activities supported by this award of assistance.
FY06 Homeland Security Grant Program Page 45
19. Will comply with the minimum wage and maximum hour provisions of the Federal Fair Labor
Standards Act(29 U.S.C. 201), as they apply to employees of institutions of higher education,
hospitals, and other non-profit organizations.
20. Will comply, as applicable,with the provisions of the Davis-Bacon Act (40 U.S.C. Section 276a
to 276a-7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874),and the
Contract Work Hours and Safety Standards Act(40 U.S.C. Sections 327-333),regarding labor
standards for federally assisted construction sub-agreements,
21. Will not make any award or permit any award(subgrant or contract)to any party which is
debarred or suspended or is otherwise excluded from or ineligible for participation in Federal
assistance programs under Executive Order 12549 and 12689, "Debarment and Suspension."
22. Agrees that:
a. No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned,to any person for influencing or attempting to influence an officer or
employee of any agency, a Member,of Congress, an officer or employee of Congress, or—
an employee of a Member of Congress in connection with the making of any federal grant,
the entering into of any cooperative agreement, and the extension, continuation,renewal,
amendment, or modification of any federal grant or cooperative agreement;
b. If any other funds than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or an employee of Congress, or employee of a Member of
Congress in connection with the federal grant or cooperative agreement,the undersigned
shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities,"in
accordance with its instructions;
c. The undersigned shall require that the language of this certification be included in the
award documents for all sub awards at all tiers including subgrants, contracts under grants
and cooperative agreements, and'subcontract(s) and that all sub recipients shall certify and
disclose accordingly.
d. This certification,is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by section 1352, Title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than$10,000 and not more than $100,000 for each such failure.
23. Agrees that equipment acquired or obtained with grant funds:
a. Will be made available under the California Disaster and Civil Defense Master Mutual Aid
Agreement in consultation with representatives of the various fire, emergency medical,
hazardous materials response services, and law enforcement agencies within the
jurisdiction of the applicant.
b. Is consistent with needs as identified in the State Homeland Security Strategy and will be
deployed in conformance with that Strategy.
c. Will be made available pursuant to applicable terms of the California Disaster and Civil
Defense Master Mutual Aid Agreement and deployed with personnel trained in the use of
such equipment in a manner consistent with the California Law Enforcement Mutual Aid
Plan or the California Fire Services and Rescue Mutual Aid Plan.
FY06 Homeland,Security Grant Program Page 46
24. Agrees that funds awarded under this grant will be used to supplement existing funds for program
activities, and will not supplant (replace) non-federal funds.
25. Will comply with all applicable Federal statutes, regulations,policies, guidelines and
requirements, including OMB Circulars A-21, A-87, A102, A-110, A-122, and A-133, E.O. 12372
and Uniform Administrative Requirements for Grants and Cooperative Agreements contained in
Title 28, Code of Federal Regulations, Part 66 or 70,that govern the application, acceptance and
use of Federal funds for this federally-assisted project.
26. Will comply, and assure the compliance of all its subgrantees and contractors,with the
nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended, 42 USC 3789(d), or the Juvenile Justice and Delinquency Prevention Act,or the
Victims of Crime Act, as appropriate; the provision of the current edition of the Office of Justice
Programs Financial and Administrative Guide for Grants, M7100.1, and all other applicable
Federal laws, orders, circulars, or regulations.
27. Will comply with provisions of 28 CFR applicable to grants and cooperative agreements,
including
a. Part 18, Administrative Review Procedures;
b. Part 20, Criminal Justice Information Systems;
c. Part 22, Confidentiality of Identifiable Research and Statistical Information;
d. Part 23, Criminal Intelligence Systems Operating Policies;
e. Part 30, Intergovernmental Review of Department of Justice Programs and Activities;
f. Part 35,Nondiscrimination on the Basis of Disability in State and Local Government
Services;
g. Part 38, Equal Treatment of Faith-based Organizations;
h. Part 63, Floodplain Management and Wetland Protection Procedures;
i. Part 42, Nondiscrimination/Equal Employment Opportunities Policies and Procedures;.
j. Part 61, Procedures for Implementing the National Environmental Policy Act;
k. Part 64, Floodplain Management and Wetland Protection Procedures; and Federal laws or
regulations applicable to Federal Assistance Programs.
1. Part 66,Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments.
m. Part 67, Government-Wide Debarment and Suspension (Non-Procurement)
n. Part 69, New Restrictions on Lobbying
o. Part 70, Uniform Administrative Requirements for Grants and Cooperative Agreements
(including sub-awards)with Institutions of Higher Learning,Hospitals and other
Non-Profit Organizations.
p. Part 83, Government-Wide Requirements for a Drug Free Workplace (grants)
28. Will ensure that the facilities under its ownership, lease or supervision which shall be utilized in
the accomplishment of this project are not listed in the Environmental Protection Agency's (EPA)
list of Violating Facilities and that it will notify the Federal Grantor agency of the receipt of any
communication from the Director of the EPA Office of Federal Activities indicating that a facility
to be used in the project is under consideration for listing by the EPA.
FY06 Homeland Security Grant Program Page 47
29. Will comply with Subtitle A. Title II of the Americans with Disabilities Act(ADA) 1990.
30. Will, in the event a Federal or State court or Federal or State administrative agency makes a
finding of discrimination after a due process hearing on the grounds or race, color, religion,
national origin, sex, or disability against a recipient of funds,the recipient will forward a copy of
the finding to the Office of Civil Rights, Office of Justice Programs.
31. Will provide an Equal Employment Opportunity Plan, if applicable,to the Department of Justice
Office of Civil Rights within 60 days of grant award.
32. Will comply with the financial and administrative requirements set forth in the current edition of
the Office of Justice Programs (OJP) Financial Guide.
33. Will comply, if applicable, with the provision of the Coastal Barrier Resources Act(P.L. 97-348)
dated October 19, 1982 (16 USC 3501 et seq.)which prohibits the expenditure of most new
Federal funds within the units of the Coastal Barrier Resources System.
34. Will comply with all applicable requirements of all other federal laws, executive orders,
regulations,program and administrative requirements, policies and any other requirements
governing this program.
35. Understands that failure to comply with any of the above assurances may result in suspension,
termination or reduction of grant funds.
36. As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR
Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part 67,
Section 67.510
A. The applicant certifies that it and its principals:
(a)Are not presently debarred, suspended,proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily
excluded from covered transactions by any Federal department or agency;
(b)Have not within a three-year period preceding this application been convicted of or had
a civil judgment rendered against them for commission of fraud or a,criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federal, State, or
local)transaction or contract under a public transaction; violation of Federal or State
antitrust statutes or commission of embezzlement,theft, forgery,bribery,falsification or
destruction of records, making false statements, or receiving stolen property;
(c)Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity(Federal, State, or local)with commission of any of the offenses
enumerated in paragraph (1)(b) of this certification; and (d)Have not within a three-year
period preceding this application had one or more public transactions (Federal, State, or
local)terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she
shall attach an explanation to this application.
FY06 Homeland Security Grant Program Page 48
38. As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart
F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620
A. The applicant certifies that it will or will continue to provide a drug-free workplace by:
(a)Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing,possession, or use of a controlled substance is prohibited in the grantee's workplace
and specifying the actions that will be taken against employees for violation of such
prohibition;
(b)Establishing an on-going drug-free awareness program to inform employees about
(1)The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3)Any available drug counseling,rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace;
(c)Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph (a);
(d)Notifying the employee in the statement required by paragraph (a)that, as a condition of
employment under the grant,the.employee will
(1)Abide by the terms of the statement; and
(2)Notify the employer in writing of his or her conviction for a violation of a criminal
drug statute occurring in the workplace no later than five calendar days after such
conviction;
(e)Notifying the agency, in writing,within 10 calendar days after receiving notice under
subparagraph(d)(2) from an employee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, including position title, to:
Department of Justice, Office of Justice Programs,
ATTN: Control Desk,
633 Indiana Avenue,N.W., Washington, D.C. 20531.
Notice shall include the identification number(s) of each affected grant;
(f) Taking one of the following actions,within 30 calendar days of receiving notice under
subparagraph(d)(2),with respect to any employee who is so convicted
(1)Taking appropriate personnel action against such an employee,up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health, law
enforcement, or other appropriate agency;
FY06 Homeland Security Grant Program Page 49
(g) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (f).
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with
the above certifications.
The undersigned represents that he/she is authorized by the above named applicant to enter into this
agreement for and on behalf of the said applicant.
Signature of Authorized Agent:
Printed Name of Authorized Agent:
Title: Date:
FY06 Homeland Security Grant Program Page 50
Appendix D
California Homeland
Security Strategy
March 2006
Goals and Objectives
California Homeland Security Strategy — March 2006
Goals and Objectives:
Goal 1: Strengthen Information Sharing and Dissemination Capabilities and
Strengthen Law Enforcement Investigation and Operations
Objective 1.1 Enhance Interoperable Communications
Objective 1.2 Enhance Emergency Public Communications
Objective 1.3 Integrate Standardized Emergency Management System (SEMS)to National
Incident Management System (NIMS) Implementation of NIMS and the
National Response Plan
Objective 1.4 Enhance California's State Terrorism Threat Assessment Strategy and
Information Sharing Process
Objective 1.5 Enhance Coordination and Response Activities through a System of Resource
Typing,Inventoried Resources and Credentialing
Objective 1.6 Enhance Securing Identification Cards and Documents
Goal 2: Strengthen Interoperable Communications Capabilities
Objective 1.1 Enhance Interoperable Communications
Objective 1.2 Enhance California's State Terrorism Threat Assessment Strategy and
Information Sharing Process
Objective 1.3 Enhance Emergency Public Communication
Goal 3: Strengthen CBRNE Detection, Response, and Decontamination Capabilities
Objective 1.1 Enhance Port Security
Objective 1.2 Enhance Protection of California's Key Airport and Mass Transit
Critical Infrastructure
Objective 1.3 Enhance Protection of other Critical Infrastructure Sectors and Key
Resources, Consistent with the National Infrastructure Protection Plan
Objective 1.4 Enhance Statewide Training Program
Objective 1.5 Enhance California's State Terrorism Threat Assessment Strategy and
Information Sharing Process
FY06 Homeland Security Grant Program Page 52
Objective 1.6 Enhance Influenza Pandemic Preparedness
Objective 1.7 Ensure Emergency Medical Responders have the Equipment Necessary for
Multidiscipline Response to Terrorism
Objective 1.8 Protect California's Food Systems and Enhance Animal Health
Emergency Response and Recovery
Objective 1.9 Enhance Statewide Exercise Programs
Objective 1.10 Incorporate Economic and Community Recovery Element in all plans and
Procedures to Ensure Capability to Recover from Terrorist or All
Hazard incident/Strengthen Recovery Operations
Objective 2.1 Strengthen All Hazards Response and CBRNE Capabilities
Objective 2.2 Enhance Regional Response Capabilities for Terrorism -
Events/Institutionalize Terrorism Planning in Multi-Hazard Emergency
Planning and Response
Objective 2.3 Enhance Border Security and Prepare Border Communities for
Emergencies
Goal 4: Strengthen Explosive Device Response Operations
Objective 1.1 Enhance Port Security
Objective 1.2 Enhance Protection of California's Key Airport and Mass Transit
Critical Infrastructure
Objective 1.3 Enhance Protection of other Critical Infrastructure Sectors and Key
Resources, Consistent with the National Infrastructure Protection Plan
Objective 1.4 Enhance Statewide Training Program
Objective 1.5 Enhance California's State Terrorism Threat Assessment Strategy and
Information Sharing Process
Objective 1.6 Enhance Statewide Exercise Programs
Objective 1.7 Incorporate Economic and Community Recovery Element in all plans and
Procedures to Ensure Capability to Recover from Terrorist or All Hazard
Incident/Strengthen Recovery Operations
Objective 1.8 Strengthen All Hazards Response and CBRNE Capabilities
Objective 1.9 Enhance Regional Response Capabilities for Terrorism Events/Institutionalize
Terrorism Planning in Multi-Hazard Emergency Planning and Response
FY06 Homeland Security Grant Program Page 53
Goal 5: Strengthen WMD/Hazardous Materials Response and Decontamination
Capabilities
Objective 1.1 Strengthen Catastrophic Emergency Management Capabilities
Objective 1.2 Strengthen Medical Surge and Mass Prophylaxis Capabilities
Objective 1.3 Enhance Port Security
Objective 1.4 Protection of California's Key Airport and Mass Transit Critical
Infrastructure
Objective 1.5 Enhance Coordination and Response Activities with Emergency Medical and
Public Health Disciplines
Objective 1.6 Ensure Medical Responders Have the Equipment Necessary for
Multidiscipline Response to Terrorism
Objective 1.7 Enhance.Statewide Exercise Program
Objective 1.8 Incorporate Economic and Community Recovery Element in all plans and
Procedures to Ensure Capability to Recover from Terrorist or All Hazard
incident/Strengthen Recovery Operations
Objective 1.9 Strengthen All Hazards Response and CBRNE Capabilities
Goal 6: Strengthen Medical Surge Capabilities
Objective 1.1 Strengthen Catastrophic Emergency Management Capabilities
Objective 1.2 Strengthen Medical Surge and Mass Prophylaxis Capabilities
Objective 1.3 Enhance Citizen Preparedness and Training
Objective 1.4 Enhance Statewide Training Program
Objective 1.5 Enhance Influenza Pandemic Preparedness
Objective 1.6 Ensure Medical Responders Have the Equipment Necessary for
Multidiscipline Response to Terrorism
Objective 1.7 Ensure Emergency Medical Responders have the Equipment Necessary for
Multidiscipline Response to Terrorism
Objective 1.8 Enhance Emergency Public Communications
Objective 1.9 Enhance Statewide Exercise Programs
FY06 Homeland Security Grant Program Page 54
Objective 1.10 Enhance Securing Identification Cards and Documents
Objective 2.1 Integrate Standardized Emergency Management System (SEMS) to National
Incident Management System(NIMS)Implementation of NIMS and the
National Response Plan
Goal 7: Strengthen Mass Prophylaxis Capabilities
Objective 1.1 Strengthen Catastrophic Emergency Management Capabilities
Objective 1.2 Strengthen Medical Surge and Mass Prophylaxis Capabilities
Objective 1.3 Enhance Citizen Preparedness and Training
Objective 1.4 Enhance Statewide Training Program
Objective 1.5 Enhance Influenza Pandemic Preparedness
Objective 1.6 Ensure Medical Responders Have the Equipment Necessary for
Multidiscipline Response to Terrorism
Objective 1.7 Ensure Emergency Medical Responders have the Equipment Necessary for
Multidiscipline Response to Terrorism
Objective 1.8 Enhance Emergency Public Communications
Objective 1.9 Enhance Statewide Exercise Programs
Objective 1.10 Enhance Securing Identification Cards and Documents
Objective 2.1 Integrate Standardized Emergency Management System (SEMS) to National
Incident Management System (NIMS)Implementation of NIMS and the
National Response Plan Multidiscipline Response to Terrorism
Objective 1.7 Ensure Emergency Medical Responders have the Equipment Necessary for
Multidiscipline Response to Terrorism
Objective 1.8 Enhance Emergency Public Communications
Objective 1.9 Enhance Statewide Exercise Programs
Objective 1.10 Enhance Securing Identification Cards and Documents
Objective 2.1 Integrate Standardized Emergency Management System (SEMS) to National
Incident Management System,(NIMS)Implementation of NIMS and the
National Response Plan
FY06 Homeland Security Grant Program Page 55
Appendix E
FY 06 SGP
State Investment
Justifications
FY 2006 HSGP Investment Justifications - California
I Strengthen Interoperable Communications Capabilities
2 Strengthen Information Sharing and Collaboration Capabilities and Law Enforcement
Investigation Operations
3 Strengthen CBRNE Detection, Response, and Decontamination Capabilities (including explosive
device response operations)
4 Strengthen Medical Surge and Mass Prophylaxis Capabilities
5 Protection of Ports, Airports, and Mass Transit
6 Protection of Other Critical Infrastructure including Icons
7 Citizen Preparedness`and Participation
8 Agriculture/Food Systems/Animal Health
9 All Hazards Response and Recovery Operations
10 Border Security
11 Implementation of NIMS/SEMS and the National Response Plan(NRP)
12 Integrated Planning and Expanded Regional Collaboration at Local, State, and Federal Level
13 National Review of Emergency Operations Plans and the Status of Catastrophic Planning
14 Local, Regional,Training Centers
FY06 Homeland Security Grant Program Page 57
Attachment
B
2006 Homeland Security Grant Programs
Attachment B
Project Title Description Amount
This project is to upgrade the digital microwave system that was implemented in 1993. The life
expectancy for such a system is 10 to 15 years. The current equipment has now been in service for 13
years. Presently, the system is at, or near, maximum capacity. In addition, the system was not originally
designed to support current transport technologies, including Ethernet, Voice Over Internet Protocol, and
800 MHz Microwave $1,241,293 From
Tower The proposed upgrade will provide these transport capabilities, as well as increased reliability,
Tower Upgrades ease of service, higher system capacity to support future communications systems, increased system LETPP Grant Funds
bandwidth to support interagency connectivity, and Simple Network Management Protocol (SNMP) alarm
and control, providing increased remote radio site security and secure routing of critical network data to
new Mesh and Hot Spot radio systems.
The Orange County Wireless Interoperability and GIS Project will establish a county wide shared mobile
data network enabling improved interoperability among Orange County fire agencies. The project
Fire Agencies leverages existing infrastructure by combining and enhancing two existing smaller mobile data networks.
Combining and enhancing the existing networks will result in a single dual-frequency system that covers
A Wireless the entire County. The project adds encryption and compression functionality and establishes a $573,736 From SHSG
Neetworktwork framework and infrastructure for implementation of Automatic Vehicle Location (AVL)in 2007. The
project will also establish a governance and support system that allows all fire agencies the ability to use
the system.
PPE Replenish personal Protective Equipment with enclosing expiration dates will be replenished. $150,000 From SHSG
Joint Hazard The Joint Hazard Assessment Team is comprised of HazMat, SWAT and Bomb Squad personnel. $263,287 From SHSG
Assessment Team Advanced levels of PPE and training are required to ensure the safety of the JHAT team members when and $219,830 From
LETPP
they respond to an incident that requires their expertise.
MIR 3 MIR 3 is a first responder notification system that allows the end user to communicate critical events in a $150,000 From SHSG
timely and managed fashion using various types of communication.
IMAP is a software program that organizes information into a response folder by location. Every County
IMAP key asset and critical infrastructure will have a response folder stores within the [MAP system. This $50,000 From SHSG
program is used by first responders only.
This project is to determine baseline needs for City Emergency Operations Center within Orange County. $120,000 From SHSG
EOC Upgrades Equipment will be purchased to bring individual cities to the baseline requirement to ensure they are able
to utilize previously purchased grant equipment.
$286,768 From SHSG
Training And $221,283 From
To sustain ongoing training for Command Officer Response to Terrorism, Law Enforcement Response to LETPP
Terrorism, Terrorism Liaison Officer and other State approved training programs.
Project Title Description Amount
CERT To continue the coordination and baseline efforts of the CERT Mutual Aid Program. This group meets $175,000 From SHSG
monthly to establish baseline needs of CERT equipment and training for a mutual aid response in the
event of a disaster.
The Metropolitan Medical Response System allocated funds for Anaheim Fire Dept., Huntington Beach
MMRS Fire Department and Santa Ana Fire Department. These funds are passed through to these cities to $676;080 From MMRS
manage. The County retains 3% for Administrative and Management costs.
Council/Agency Meeting,Held: Ild
Deferred/Continued to:
Appr ved O Conditionally Approved ❑ Denied Ci er ' Sig re
Council Meeting Date: 1/2/2007 Department ID Number: FD 07-001
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY UNCIL MEMBERS
SUBMITTED BY: PEN L PE` LB ET - , CITY ADMINISTRATOR
PREPARED BY: DUANE OLSON, FIRE CHIEF
SUBJECT: ADOPT RESOLUTION NO. 2007- 1 AUTHORIZING CERTAIN
CITY OFFICIALS TO EXECUTE APPLICATIONS AND RELATED
DOCUMENTS FOR EMERGENCY MANAGEMENT AND HOMELAND
SECURITY GRANTS
Statement of Issue,Funding Source;Recommended Action,Alternative Action(s);Analysis,Environmental Status,Attachments)
Statement of Issue: The City Council is requested to adopt the attached resolution
designating 'specific City officials to execute applications and related documents for
emergency management and homeland security non-matching grants.
Funding Source: The Fire Department or the Emergency Management and Homeland
Security Office will only apply for emergency management or:Weapons of Mass Destruction
(WMD) grants which require no City funding. There will be no direct costs to the City of
Huntington Beach and the grants do not'obligate the City for future funding.>
Recommended Action: Motion to:
Approve Resolution No. 200 7-1 , authorizing the Fire Chief or the Emergency Services
Coordinator to obtain emergency management and homeland security grants and to execute.
related documents.
Alternative Action(s): Do not approve the resolution and continue the present practice of
executing a new,request for City Council action for emergency management and homeland
security grants as they become available. This could result in the loss of some grant
opportunities due to short application timeframes:
REQUEST,FOR CITY COUNCIL ACTION
MEETING DATE: 1/2/2007 DEPARTMENT ID NUMBER: FD 07-001
Analysis: Over the past four years, the ,City's Office of Emergency Management .and
Homeland Security has obtained 24 federal and state grants bringing $4.8 million to the City .
to improve emergency preparedness.and WMD response.
These grants have been.obtained from a number of federal and state agencies, often with
short application periods.. They include Emergency Management Program (EMPG1.1 Citizen
Corps, Hazard Mitigation, Americorps Plan Writing Grants and Department of Homeland
Security Grants, such as Urban Area Security. Initiative (UASI), . Metropolitan. Medical
Response System(MMRS-)and other related grants.
The attached resolution (Attachment 1)will allow designated.City staff members (Fire Chief,
or the Emergency Services Coordinator)to quickly develop and submit additional
applications and execute related documents to obtain grant funding to enhance emergency
preparedness and response to WMD incidents. These.grants allow for enhanced training of
emergency response personnel and emergency managers,creation of training exercises,
9 Y P P 9 Y 9 9
and purchase of specialized equipment.
Environmental Status: None
Attachment Us :
City Clerk's
• . . - Number No. Description
177
1. Resolution No. 2 n 017 authorizing certain City officials to execute grant
applicati6ns.and documents
-2 12118/200612:32 PM
RESOLUTION NO. 2 0 0 7-i
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HUNTINGTON BEACH
AUTHORIZING CERTAIN CITY OFFICIALS TO
EXECUTE GRANT APPLICATIONS AND DOCUMENTS
WHEREAS,the City Council of the City of Huntington Beach desires to designate and
authorize certain classifications in the city service as the City's agents for purposes of applying
for and obtaining Emergency Management and Department of Homeland Security Grants
(hereinafter collectively referred to as"Eligible Grants").
NOW,THEREFORE,the.City Council of the City of Huntington Beach does hereby
resolve as follows:
I. That the Fire Chief or the Emergency Services Coordinator'is hereby authorized
to execute for and on behalf of the City of Huntington Beach,a public entity established under
the laws of the State of California,any application and related documents to file for non-
matching Eligible Grants:
2. That the City of Huntington Beach,a public entity established under the laws of
the State of California,hereby authorizes its agents to provide to the federal or state agency
providing the Eligible Grant for all matters pertaining to any such grant,the assurances'and
agreements required..
PASSED AND ADOPTED by City Council of the City.of Huntington Beach at a
regular meeting thereof held on the 2nd day of January ,2007. ,
or
REVIEWED AND APPROVED: APPROVED AS TO FORM`.
Qc:�0 ll
ty Admi istrator JC' Attorney,
ITIATED AND APPROVED:
Fire-Chief
06=646/5547
Res. No. 20074
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH
I JOAN L. FLYNN the duly elected qualified City Clerk of the City of
Huntington.Beach, and ex-officio Clerk of the City Council of said City, do hereby
certify that the whole number of,members of the City Council of the City of .
Huntington Beach is seven;that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council'
at an regular meeting thereof held on the 2nd day of January, 2007 by the
following vote:
AYES.: Bohr, Carchio, Cook,.Coerper, Green, Hansen, Hardy
NOES: None
ABSENT: None
ABSTAIN: None
Ci lerk and ex-offcio erk of the
City Council of the City of
Huntington Beach, California