HomeMy WebLinkAboutAccept FY04 Urban Area Security Initiative (UASI) Agreement MAYOR CITY MANAGER
Miguel A.Pulido David N. Ream
MAYOR PRO TEM CITY ATTORNEY
Lisa Bist Joseph W. Fletcher
COUNCIL MEMBERS education Ist CLERK OF THE COUNCIL
Claudia C.Alvarez Patricia E. Healy
Carlos Bustamante
Alberta D.Christy CITY OF SANTA ANA
Mike Garcia
Jose Solorio POLICE DEPARTMENT
60 CIVIC CENTER PLAZA • P.O. BOX 1981
SANTA ANA, CALIFORNIA 92702
July 21, 2005
Lieutenant B. Tidrick
Huntington Beach Police Department
2000 Main Street
P.O. Box 70
Huntington Beach, CA. 92648
Dear Lieutenant Tidrick,
Enclosed you will find one fully executed copy of the agreement, #A2004-176-7,
between the City of Santa Ana and the City of Huntington Beach for the purchase of a
command post vehicle. Should you have any questions or concerns please call me at
714-245-8746.
Respectfully,
PAUL WALTERS
CHIEF OF POLICE
Brian Sheldon, Sergeant
Field Operations Bureau
UASI Grant Coordinator
Enclosure
C5.23
CITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
JOAN L. FLYNN
CITY CLERK
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE:
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Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
Remarks:
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MEETING DATE: April 18, 2005 DEPARTMENT ID MBER: FD05 005
Council/Agency Meeting Held:
Deferred/Continued to:
Approved ❑ Conditionally Approved ❑ Denied C ler Sign re
Council Meeting Date: April 18, 2005 Department ID Number: FD05 005
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY C IL MEMBERS
SUBMITTED BY: PEN ELO/CU�LBTH�-GRA`FT, I y A Amistrator
l
PREPARED BY: KENNETH W. SMALL, Chief ice
DUANE OLSON, Fire Ch'
SUBJECT: ACCEPT CITY OF SANTA ANA URBAN AREA SECURITY INITIATIVE
(UASI) AGREEMENT AND FUNDING FOR PURCHASE OF COMMAND
VEHICLE FOR THE CITY OF HUNTINGTON BEACH
Statement ofissue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: The City Council is being asked to approve the attached agreement to
transfer or purchase equipment or services for FY 04 Urban Area Security Initiative (UASI)
and authorize the creation of a revenue/expenditure account for the purchase of a City
command vehicle. Funding comes from a pass-through grant from the Department of
Homeland Security through the State of California and the City of Santa Ana.
Funding Source: If approved, funds, estimated up to $550,000, will be appropriated from
the unreserved, undesignated General Fund Balance, but will be fully reimbursed by the City
of Santa Ana UASI Grant. No other matching or in-kind City funds are required for this grant.
Recommended Actions:
1. Accept the agreement between the City of Santa Ana and the City of Huntington Beach
relative to the UASI grant for funding cycle year 2004/2005 and authorize the Mayor and
City Clerk to execute,
2. Authorize the Chief of Police and Fire Chief to expend funds to cover the purchase of a
City command vehicle at a cost not to exceed $550,000, and
3. Approve the appropriation of $550,000, from the unreserved, undesignated General Fund
Balance, to be reimbursed by the grant from the City of Santa Ana.
Alternative Action(s): Do not approve the grant; reject the grant funding from the City of
Santa Ana and direct staff accordingly.
FD05 005 Accept City of Santa UASI Agreement and Funding _,2°'
4/11/2005 2:05 PM
REQUEST FOR ACTION
MEETING DATE: April 18, 2005 DEPARTMENT ID NUMBER: FD05 005
Analysis: The Federal Department of Homeland Security (DHS) has provided funding to
California's Office of Homeland Security (OHS) through the fiscal year 2004 Urban Area
Security Initiative (UASI). The intent of this grant is to provide funding to address:
• Planning, equipment, training, and exercise needs to large urban areas
• Assist urban areas in building an enhanced and sustainable capacity to prevent,
respond to, and recover from, threats or acts of terrorism
• Assist identified mass transit authorities in the protection of critical infrastructure and
emergency preparedness activities
Ten urban areas were identified as UASI Grant recipients in the State of California, with
Santa Ana and Anaheim being selected for Orange County. UASI cities are required by the
grant to provide funding and support for their regional areas, in this case, the cities and the
County of Orange. No funding will be required from the city of Huntington Beach. All cities
within the County of Orange operate under one of these two UASI Grants. The city of Santa
Ana is the UASI provider for Huntington Beach.
The municipalities and County of Orange have cooperatively developed a Weapons of Mass
Destruction strategy to effectively provide a response to terrorist acts. As a result of this
strategy, Huntington Beach was given approval to purchase a citywide command vehicle. A
total of five locations in the County have been established as central command and control
centers. They include: Anaheim, County of Orange, Huntington Beach, Irvine, and Santa
Ana. Each location will have a fully equipped command vehicle capable of quick and
effective response within the city and County of Orange.
The command vehicle, a 39' Freightliner, step-in van, will provide communications, command
support, and all functions necessary to operate and manage a major emergency incident,
and will be used to support all major field operations within the City and throughout the
County, including police, fire, marine safety, and public works.
Acceptance of this grant funding will allow the city of Huntington Beach to be better equipped
to respond to weapons of mass destruction, terrorism, or natural disaster incidents.
Approval of this request will create a revenue and expenditure account from which to
purchase the command vehicle. All expenses will be fully reimbursed. No additional
appropriations will be necessary.
COUNCIL POLICY REGARDING REQUESTS FOR AN APPROPRIATION OF GENERAL
FUNDS: - As adopted by the City Council in March 1998, all requests for appropriation of
general funds must meet one of the following criteria: 1) The request is for an unanticipated
emergency, 2) The request is required to implement labor negotiations, or 3) The request will
be offset by related new revenues. This appropriation meets the requirements set forth in #3.
FD05 005 Accept City of Santa UASI Agreement and Funding =
4/5/2005 5:15 PM
REQUEST FOR ACTION
MEETING DATE: April 18, 2005 DEPARTMENT ID NUMBER: FD05 005
Environmental Status: None
Attachments :
City Clerk's
Page Number No. Description
1. Agreement to transfer or purchase equipment or services for FY 04
Urban Area Security Initiative UASI
2. Fiscal Impact Statement
RCA Author: Olson/Reynolds/Justen
FD05 005 Accept City of Santa UASI Agreement and Funding 3
3/31/20054:02 PM
ATTACHMENT # 1
17
1
2 AGREEMENT TO TRANSFER OR PURCHASE EQUIPMENT OR SERVICES
3 FOR FY04 URBAN AREAS SECURITY INITIATIVE (USAI)
4
5 THIS AGREEMENT is entered into this ' day of ' z 2005 which
6 date is enumerated for purposes of reference only, by and between the CITY OF SANTA ANA, a
7 municipality of the State of California, hereinafter referred to as "CITY", and the CITY OF
8 HUNTINGTON BEACH,hereinafter referred to as"SUBGRANTEE."
9 WHEREAS, CITY, acting through the Santa Ana Police Department in its capacity as the Core
10 City for the Santa Ana Urban Area under the FY04 Urban Areas Security Initiative , has applied for,
11 received and accepted a grant entitled "FY04 Urban Areas Security Initiative" from the federal
12 Department of Homeland Security, Office of Domestic Preparedness, through the State of California,
13 Office of Homeland Security,to enhance countywide emergency preparedness, hereinafter referred to as
14 "the grant,"as set forth in the grant guidelines that are attached hereto as Attachment A and incorporated
15 herein by reference.
16 WHEREAS, the terms of the grant require that CITY use certain grant funds to purchase
17 equipment, technology or services that will be transferred to SUBGRANTEE to be used for grant
18 purposes.
19 NOW,THEREFORE,IT IS MUTUALLY AGREED AS FOLLOWS:
20 1. Depending upon the agreement, City may transfer to SUBGRANTEE, or
21 SUBGRANTEE shall purchase, the equipment or services as specified in Attachment B hereto, in
22 accordance with grant guidelines and in full compliance with all of the subgrantee's purchasing and
23 bidding procedures.
24 2. Throughout its useful life, SUBGRANTEE shall use any equipment acquired with grant
25 funds only for grant purposes, and shall make it available for mutual aid response.
26 3. SUBGRANTEE shall exercise due care to preserve and safeguard equipment acquired
27 with grant funds from damage or destruction and shall provide regular maintenance and such repairs for
28 said equipment as are necessary, in order to keep said equipment continually in good working order.
1 Such maintenance and servicing shall be the sole responsibility of subgrantee, who shall assume full
2 responsibility for maintenance and repair of the equipment throughout the life of said equipment.
3 4. If equipment acquired with grant funds becomes obsolete, SUBGRANTEE shall dispose
4 of it only in accordance with the instructions of CITY or the agency from which CITY received the
5 grant funds.
6 5. Upon receipt of an invoice for a purchase of any equipment or services as specified in
7 Attachment B, SUBGRANTEE shall submit the invoice to the CITY as soon as practical, but in no
8 event later than 30 days after receiving it.
9 6. SUBGRANTEE understands that the CITY shall have 60 days to reimburse
10 SUBGRANTEE upon receipt of the invoice, or longer if the Office of Homeland Security takes longer
11 to issue payment to the CITY.
12 7. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully bound
13 by all applicable provisions of the Attachments hereto and shall be fully responsible for payment of
14 items purchased that do not adhere to grant guidelines.
15 8. SUBGRANTEE agrees to indemnify, defend and save harmless CITY and the agency
16 from which CITY received grant funds, and their officers, agents and employees from any and all claims
17 and losses accruing or resulting to any and all contractors, subcontractors, laborers, and any other
18 person, firm or corporation furnishing or supplying work services, materials or supplies in connection
19 with SUBGRANTEE's performance of this Agreement, including the Attachments hereto, and from any
20 and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or
21 damaged by SUBGRANTEE in the performance of this Agreement, including the Attachments hereto.
22 9. No alteration or variation of the terms of this Agreement shall be valid unless made in
23 writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
24 agreement not incorporated herein shall be binding on any of the parties hereto.
25 10. SUBGRANTEE may not assign this Agreement in whole or in part without the express
26 written consent of CITY.
27 11. For a period of three years after final delivery hereunder or until all claims related to this
28 Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
2
I documents, papers and records relevant to the equipment acquired in accordance with this Agreement,
2 including the Attachments hereto. For the same time period, SUBGRANTEE shall make said
3 documents,papers and records available to CITY and the agency from which CITY received
4 grant funds or their duly authorized representative(s), for examination, copying, or mechanical
5 reproduction on or off the premises of SUBGRANTEE, upon request during usual working hours.
6 12. SUBGRANTEE shall provide to CITY all records and information requested by CITY
7 for inclusion in quarterly reports and such other reports or records as CITY may be required to provide
8 to the agency from which CITY received grant funds or other persons or agencies.
9 13. CITY may terminate this Agreement and be relieved of the delivery of any consideration
10 to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained in this
11 Agreement, including the Attachments hereto, at the time and in the matter herein provided, or b) CITY
12 loses funding under the grant.
13 14. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
14 performance of this Agreement, including the Attachments hereto, and shall not be considered officers,
15 agents or employees of CITY or of the agency from which CITY received grant funds.
16 15. SUBGRANTEE and its officers, agents, employees shall abide by all applicable federal,
17 State and local laws,including all applicable statutes,regulations, executive orders and ordinances.
18
19
20
21
22
23
24
25
26
27
28
3
I IN WITNESS WHEREOF, the parties have executed this Agreement in the City of Santa Ana,
2 County of Orange, State of California.
3 ATTEST: CITY OF SANTA ANA, a municipal
`
Corporation of the Stat of California
4
atricia E. Healy David N. Ream
Clerk of the Council City Manager
7
RECOMMENDED FOR APPROVAL:
8
9 ..
Bye.
10 Paul M. Walters
Chief of Police
11
APPROVED AS TO FORM: SUBGRANTEE
12 CITY OF HUNTINGTON BEACH
13
14 poj�'( ""0 May
Paula Coleman
4;Z
15 Assistant City Attorney t:k,'IS2
16 C' y Clerk
ITI ED AND APPROVED:
17
18 Fire Chief
19 APPROVED AS TO FORM:
20 }�✓e- 3L3,
,o�&- City Attorney
21
REVIEWED AND APPROVED:
22 adtiLZ-4i
23 ity A ministrator
24
25
26
27
28
4
Attachment A
Office of Homeland Security
Governor's Office of Emergency Services
FY04 Urban Areas Security Initiative (UASI)
Grant Guide for Local Governments
February 24, 2004
Attachment A
Table of Contents
Foreword: Director's Message to Grant Recipients...................................................................3
PartOne-Grant Overview.........................................................................................................4
Purposeof this Grant..............................................................................................................4
EligibleGrant Recipients........................................................................................................4
Purposeof this Grant Guide....................................................................................................4
Grant Program Differences between FY03 Part II and FY04.................................................5
PerformancePeriod..................................................................................................................5
MatchingRequirements.:........................................................................................................ 5
Allocations and Methodologies-Overview...........................................................................6
UrbanArea Allocations..........................................................................................................7
TransitAgency Allocations....................................................................................................7
Grant Recipient Responsibilities.............................................................................................8
Applicable Laws, Regulations and Guidance Documents.................................................... 10
National Incident Management System and Incident Command System............................. 10
Due Dates for Grant Documents and Work Completion...................................................... 11
ContactInformation.............................................................................................................. 11
Part Two-Program Specific Information................................................................................ 12
ProgramOverview................................................................................................................ 12
Definition of Core City and Core County
Pointsof Contact................................................................................................................... 12
Definitionof Urban Area...................................................................................................... 13
Description of Transit Agency.............................................................................................. 13
UrbanArea Working Group.................................................................................................. 13
Urban Areas Approval Authority Body................................................................................ 13
Transit Agency Coordination with Urban Area Working Group......................................... 14
New Urban Areas -Assessment and Strategy...................................................................... 14
Transit Agencies-Assessment and Plan.............................................................................. 15
Urban Areas Allocation of Funds......................................................................................... 16
Transit Agencies Allocation of Funds.................................................................................. 16
Eligible Costs and Activities-Overview.............................................................................. 17
Eligible Planning Activities.................................................................................................. 18
EligiblePlanning Costs......................................................................................................... 19
Eligible Equipment Activities and Costs..............................................................................20
Eligible Training Activities...................................................................................................21
Training Target Audience and Subjects................................................................................23
Approval and Reporting of Non-ODP Sponsored Training.................................................23
Eligible Exercise Activities................................................................................................... 24
Eligible Exercise Costs.........................................................................................................25
Exercise After Action Reports..............................................................................................26
Exercise Models, Simulations and Games............................................................................26
Eligible Management and Administration Activities...........................................................26
Eligible Management and Administration Costs..................................................................27
Unauthorized Activities and Costs........................................................................................28
FY04 Urban Areas Security.Initiative Page 1
Attachment A
Table of Contents, continued
Part Three-Application Requirements and Process ................................................................ 29
ApplicationComponents ......................................................................................................29
MailingAddress....................................................................................................................29
ApplicationCover Sheet.......................................................................................................29
Project Narrative and Budget Worksheet.............................................................................30
Eligible Projects...........................
GoverningBody Resolution.................................................................................................31
GrantAssurances..................................................................................................................31
Funding Distribution by Jurisdiction....................................................................................31
ApplicationDue Date........................................................................................................... 31
ApplicationAssistance.......................................................................................................... 31
ApplicationApproval............................................................................................................32
ConditionalApprovals.......................................................................................................... 32
Part Four-Performance Period Activities................................................................................33
Reimbursement of Eligible Costs.........................................................................................33
Duplicationof Benefits......................................................................................................... 33
Changes to Scope of Work or Budget.................................................. ............................... 33
Performance Reports..............................................................................................................34
InterestEarnings................................................................................................................... 34
Procurement Requirements...................................................................................................35
Monitoring Grant Performance.............................................................................................35
Record Retention Requirements.........................................................I...... .....35
. ......................
Accessibilityof Records.......................................................................................................35
Freedom of Information Act(FOIA).................................................................................... 36
Suspension or Termination...................................................................................................37
Part Five-Grant Closeout........................................................................................................38
Notification of Grant Completion.........................................................................................38
Closeout Review and Notification........................................................................................38
Financial Reconciliation of Grant Funds.............................................................................. 38
AuditRequirements................................................................................. ................38
Appendix A-Authorized Equipment List................................................................................39
Appendix B-Training Classes and Approval Process.............................................................57
Appendix C-Development of Interoperable Communications Plans......................................60
Appendix D-Letter Regarding Submission of Equal Employment Opportunity Plan............63
AppendixE-Grant Forms........................................................................................................66
Appendix F-State Homeland Security Strategy-DRAFT.....................................................80
Appendix G-Abbreviations and Acronyms ............................................................................ 82
FY04 Urban Areas Security Initiative Page 2
Attachment A
Foreword: Director's Message to Grant Recipients
Following on the heels of a successful 2003 in which the California Office of Homeland Security
distributed more than$226 million in federal homeland security funds to our state's first
responders, we are pleased to release the FY 04 Urban Area Security Initiative grant program.
Last year's UASI grant funded five urban cities in California for a total of$62 million.
Recognizing that a highly populated state like California has a number of urban areas,the federal
Department of Homeland Security doubled to ten the number of cities selected for this year's
UASI program. Better still, the amount of total funding awarded to the ten select cities has more
than doubled to$135.25 million. This increase in the cities selected and the funding provided
allows the state to address the unique equipment, training,planning and exercise needs of large,
high-threat urban areas.
Similar to last year's UASI program,activities must involve coordination by the identified core
city,core county, and the California Office of Homeland Security. Like last year, in an effort to
ensure that each Urban Area has as much resources as possible to address the needs and priorities
identified in the Urban Area assessment and strategy, the state is declining its option of retaining
20%of the funding. As was the case last year, it is expected that this 20%will be used for the
benefit of the Urban Area as a whole.
In addition to the funding provided to the ten Urban Areas,the FY 04 UASI program also
includes more than$5 million in funding for six mass transit authorities identified by federal
DHS. This funding is provided to enhance the security and improve the preparedness of these
selected mass transit authorities.
OHS is releasing this Grant Guide for Local Governments to fully explain the grant application
and performance process. In addition to this Guide,should you need further assistance we have
dedicated staff at the Office of Emergency Services who will be available to provide guidance.
You can reach OES' Grant Management Section at(916) 845-8110,or send an e-mail to
Grant.Management@oes.ca.gov.
I look forward to working with you on this and other grants. Through our combined efforts,
local first responders will be better prepared to prevent and respond to the threat of terrorism.
RONALD L. IDEN
Director
California Office of Homeland Security
FY04 Urban Areas Security Initiative Page 3
Attachment A
Part One - Grant Overview
Purpose of this The federal Department of Homeland Security(DHS)has provided funding to
Grant California's Office of Homeland Security(OHS)through the Fiscal Year
2004 Urban Areas Security Initiative(FY04 UASI). This grant provides
fiends to:
• address the unique planning,equipment,training and exercise needs of
large urban areas;
• assist urban areas in building an enhanced and sustainable capacity to
prevent,respond to and recover from threats or acts of terrorism; and,
• assist identified mass transit authorities in the protection of critical
infrastructure and emergency preparedness activities.
Eligible Grant The following 10 urban areas(core cities)and six transit agencies are eligible
Recipients to apply for this grant:
Urban Areas
1. Los Angeles 6. Anaheim
2. San Francisco 7. San Jose
3. Santa Ana 8. Sacramento
4. Long Beach 9. Oakland
5. San Diego 10. Fresno
Transit Agencies
I. Los Angeles Metrolink
2. San Francisco Bay Area Rapid Transit District(BART)
3. San Francisco Caltrain
4. San Jose Altamont Commuter Express(ACE)
5. Los Angeles County Metropolitan Transportation Authority
6. San Diego Coaster
Purpose of this This Grant Guide will provide grant recipients,and any designated agencies,
Grant Guide with guidance and forms to apply for,perform and closeout the FY04 UASI
grant. This Guide specifies the performance period, allocations, eligible
activities and other grant related information and requirements.
Continued on nextpage
FY04 Urban Areas Security Initiative Page 4
Attachment A
Part One - Grant Overview, Continued
Grant Program The major program differences between the FY03 UASI Part II and FY04
Differences UASI programs are as follows:
between FY03
Part II and . The FY04 allocation to the state is almost double that of the FY03 Part H
FY04 allocation.
• Five new urban areas and six transit agencies have been added to the
FY04 program.
• Eligibl6 planning activities have been expanded.
• Eligible equipment within existing categories has been expanded, and new
categories have been added.
• Non-Office for Domestic Preparedness(ODP)sponsored training courses
may be eligible for reimbursement.
• Funds must be tied to measurable projects in support of the state or urban
area strategy,or the Transit Security Emergency Preparedness Plan.
Performance The performance period for FY04 UASI is 24 months from the federal award
Period date;however,that date was not known at the time this Guide was published.
The performance period will be identified in the Notification of Grant
Application Approval letter.
The state will allow grant recipients the maximum performance period
allowed by ODP. Therefore,requests for time extension cannot be
granted by the state unless the state receives an extension from ODP.
Matching There are no cost-share or match requirements for this grant.
Requirements
Continued on next page
FY04 Urban Areas Security Initiative Page 5
Attachment A
Part One - Grant Overview, Continued
Allocations and California has been allocated$141,672,927 for FY04 UASI, and is required
Methodologies- to subgrant at least 80% of the funds, or$113,338,342,to urban areas and
Overview transit agencies. Like the FY 03 UASI Part H grant,however, in an effort to
ensure that each urban area has as much resources as possible to address the
needs and priorities identified in the urban area assessment and strategy,the
state is declining its option of retaining 20%of the UASI and mass transit
funding. As was the case last year,at least with regard to the UASI grants,it
is expected that the state's 20%portion will be distributed so as to benefit the
urban area as a whole. When submitting this application, all grant recipients
are requested to provide a breakdown of the funding distribution by
jurisdiction.
The federal Department of Homeland Security determined the allocations for
each of California's urban areas by using a formula based upon a combination
of current threat estimates,critical assets within the urban area and population
density. The formula was a weighted linear combination of each factor,the
result of which was ranked and used to calculate the proportional allocation of
resources. Mass transit systems eligible for participation in the FY04 UASI
program were identified using a formula based upon ridership and total route
miles. Only heavy rail and commuter rail systems were included.
At the discretion of each grant recipient, funds may be distributed between
eligible categories(planning, equipment,training,exercises, management and
administration);however,no more than 3%of the total allocation to each
grant recipient may be used for management and administration costs.
The state is prohibited from retaining any of the$113,338,342 unless
requested,in writing, from the urban area or transit agency. If requested,the
state may retain some or all of the urban area or transit agency allocation for
purchases made by the state on behalf of the urban area or transit agency. In
this situation,the state and urban area or transit agency must enter into a
Memorandum of Understanding(MOU)specifying the amount of funds to be
retained by the state.
Continued on nextpage
FY04 Urban Areas Security Initiative Page 6
Attachment A
Part One - Grant Overview, Continued
Urban Area Urban areas allocations are:
Allocations
Urban Area Allocation
1 Los Angeles* $28 101,720
2 San Francisco* $26,325,036
3 Santa Ana $14,969,683
4 Long Beach* $12,064 488
5 San Diego* $10,418,116
6 Anaheim $10,284,651
7 San Jose $9,923,545
8 Sacramento* $7 977,579
9 Oakland $7 808,348
10 Fresno $7,034 646
Total $134,907 812
* These urban areas were also included in the FY 03 UASI Part II grant.
Transit Agency Transit agencies allocations are:
Allocations
Transit Agency Allocation
1 Los Angeles Metrolink $1,971,111
2 San Francisco Bay Area Rapid Transit District $1 612 884
3 San Francisco Caltrain $795 280
4 San Jose Altamont Commuter Express ACE $795 280
5 Los Angeles County Metropolitan Transportation $795,280
Authori
6 1 San Diego Coaster 1 $795 280
Total 1 $6 795 115
Continued on next page
FY04 Urban Areas Security Initiative Page 7
Attachment A
Part One - Grant Overview, Continued
Grant Following are grant recipient responsibilities:
Recipient
Responsibilities 1. Submit a grant application package to the state by April 24,2004.
2. New urban areas must:
a. establish an Urban Area Working Group(UAWG);
b. conduct an urban area assessment(previously collected assessment
data from the 2003 State Homeland Security Assessment and Strategy
program may be used); and,
c. develop and submit an Urban Area Homeland Security Strategy.
3. Transit agencies must:
a. conduct a Transit System Threat and Vulnerability Assessment(if not
already completed); and,
b. develop a Transit Security and Emergency Preparedness Plan(if a
current one does not exist).
4. Comply with all assurances and certifications contained in the Grant
Assurances.
5. If required,submit an Equal Employment Opportunity Plan(EEOP) to the
Department of Justice's Office of Civil Rights (OCR)in accordance with
the OCR letter dated July 29,2002 (Appendix D),with a copy of the
cover letter to OES. Grant recipients are also responsible for ensuring
that any jurisdictions receiving funds from them must also comply with
EEOP requirements.
6. Conduct threat-and performance-based exercises in accordance with
ODP's Homeland Security Exercise and Evaluation Program(HSEEP)
manuals. Once an exercise paid for with grant funds has been scheduled,
grant recipients must notify the California Military Department(CMD)of
the date,time and location of the exercise. Such notice can be made by
calling Major Louis Millikan at(916) 826-6399 or via e-mail to
louis.millikanQca.ngb.g=.mil . On behalf of OHS,the CMD will
maintain a web-based master schedule of all exercises occurring
throughout the state to increase communication and coordination of all
exercises.
7. Prepare After Action Reports(AARs)and Corrective Action Plans
(CAPs)for each exercise conducted with ODP support(grant funds or
direct support). These reports must be submitted to CMD within 45 days
following completion of an exercise.
Continued on next page
FY04 Urban Areas Security Initiative Page 8
Attachment A
Part One - Grant Overview, Continued
Grant 8. Prepare performance reports for the duration of the performance period,or
Recipient until all work is completed,whichever comes first. Further reporting
Responsibilities, details are included in Part Four-Performance Period Activities -
continued Performance Reports.
9. Establish and maintain property,programmatic and financial records in
accordance with the grant record requirements,and:
a. Maintain financial management systems that support grant activities in
accordance with Title 28, Code of Federal Regulations (CFR),Part
66.20,and DOJ Financial Guide,Part II, Chapter 3.
b. Maintain an equipment tracking system that includes the components
identified in 28 CFR Parts 66.32 and 66.33,and DOJ Financial Guide
Part III, Chapter 6.
c. Retain records in accordance with retention requirement contained in
Part Four-Performance Period Activities-Record Retention
Requirements.
10. Notify the state,in writing,within 30 days of completing all approved
scopes of work and disbursing all funds.
11. If changes are required after the initial grant award,submit revision
requests to the state prior to incurring the associated expenditures.
Further details are included in Part Four-Performance Period Activities-
Changes to Scope of Work or Budget.
12. Remit unexpended funds to the state after all work has been completed
and payments have been disbursed.
13. Comply with the audit requirements contained in Office of Management
and Budget(OMB) Circular A-133,and 28 CFR Part 66.26.
Continued on next page
FY04 Urban Areas Security Initiative Page 9
Attachment A
Part One - Grant Overview, Continued
Applicable Urban areas and transit agencies must ensure that local and internal
Laws, departments are aware of the following laws,regulations and guidance
Regulations documents that apply to this grant:
and Guidance
Documents . U.S.A Patriot Act,Public Laws 108-7 and 108-11
• Office of Management and Budget(OMB)Circulars A-87,A-102,A-133
ft://www.whitehouse.goy/omb/Circulars/index.httnl
• Title 28, Code of Federal Regulations
httv://www.access.gno.gov/nara/cfr/cfr-table-search.html#pagel
• DOJ OJP Office of the Comptroller,Financial Guide
www.ojv.usdoi.gov/oc
• ODP WMD Training Course Catalogue hgp://www.oip.usdoi.gov/odp
• DOJ Office for Civil Rights www.olp.usdoi.gov/ocr
• Federal Freedom of Information Act(5 U.S.C. Sect. 552)
hqp://www.usdoj.gov/04foi a/
• California Public Records Act
• P.L. 107-296, the Homeland Security Act of 2002
• California's Grant Guide for Local Government www.oes.ca:pov
National Grant recipients should begin utilizing the National Incident Management
Incident System(NIMS)concepts,principles,terminology,and technologies, as they
Management are made available by DHS. Beginning in FY 2005, adoption of NIMS will
System and be a federal requirement for receipt of future Homeland Security grant funds.
Incident
Command Additionally,jurisdictions and agencies should institutionalize the use of the
System Incident Command System(ICS)as taught by ODP, or the National Fire
Academy,across their entire response system by the end of the two-year
performance period.
Continued on next page
FY04 Urban Areas Security Initiative Page 10
Attachment A
Part One - Grant Overview, Continued
Due Dates for The grant due dates are:
Grant
Documents and
Work
Completion
Due Date Activity
January 31, New urban areas must submit an Urban Area Homeland
2004 Security Strategy to ODP.
April 24 2004 Submit the completed application to the state.
60 days from Submit Equal Employment Opportunity Plan,if required,to
date on the the Department of Justice, Office of Civil Rights,with a
Application copy of the cover letter to the state.
Approval letter
July 15* For the duration of the performance period or until all grant
activities are completed and the grant is formally closed,a
performance report is due to the state by July 15 for the
period covering January 1 through June 30(or any partial
portion of this period).
January 15* For the duration of the performance period or until all grant
activities are completed and the grant is formally closed,a
performance report is due to the state by January 15 for the
period covering July 1 through December 31 (or any partial
portion of this period).
End of All grant activities must be completed and all funds
performance disbursed.
period as noted
in Application
Approval letter
*A performance report template,with instructions,will be distributed to each
grant recipient prior to the deadline for any required performance report.
Contact For technical assistance throughout the application and grant performance
Information process, call OES' Grant Management Section at(916) 845-8110, or send an
e-mail to Grant.Mana eg mentOoes.ca.grov,.
FY04 Urban Areas Security Initiative Page 11
Attachment A
Part Two - Program Specific Information
Program The FY04 UASI program provides financial assistance to address the
Overview unique planning, equipment, training, and exercise needs of large urban areas,
and to assist them in building an enhanced and sustainable capacity to
prevent, respond to and recover from threats or acts of terrorism. This
program also provides funding to specific mass transit authorities to address
security needs at these high risk critical infrastructure facilities and to
promote comprehensive regional planning and coordination.
Urban areas must:
• allocate all funding in support of goals and objectives identified in their
Urban Area Homeland Security Strategy or the State Homeland Security
Strategy; and,
• take a regional metropolitan area approach to the development and
implementation of this program by involving core cities,core counties,
contiguous jurisdictions and mutual aid partners.
Additionally,urban areas are encouraged to employ regional approaches to
planning and preparedness and to adopt regional response structures
whenever appropriate to meet the needs identified in the assessments and the
urban area strategy. It is ODP's intent to steer urban area security and
preparedness efforts toward a project-oriented process to address common,
measurable objectives.
Mass transit authorities must allocate all funding in support of their Transit
Security and Emergency Preparedness Plan developed through this program.
Allowable activities for both the urban areas and the mass transit authorities
can complement the FY04 Homeland Security Grant Program(HSGP). More
information on FY04 HSGP can be found on the OES webpage.
Definition of The core city is defined as the 10 cities to which urban area funds are
Core City and allocated. The core county is defined as the county within which the core city
Core County is geographically located.
Points of Points of Contact(POC)must be identified for each transit agency, and each
Contact urban area's core city and associated core county.
Continued on next page
FY04 Urban Areas Security Initiative Page 12
Attachment A
Part Two - Program Specific Information, Continued
Definition of The state, in coordination with the urban area core city POC and the core
Urban Area county POC(s),must fully define the urban area as it will apply to the FY04
UASI program. Specifically,the geographical borders of what constitutes the
urban area, including any possible contiguous jurisdictions and mutual aid
partners, must be drawn and all participating jurisdictions within the border
identified. The definition of the urban area is limited to jurisdictions
contiguous to the core city and county, or with which the core city or county
have established formal mutual aid agreements.
Description of Each transit agency must describe its operating system,including the location,
Transit Agency infrastructure, miles of tracks,numbers of vehicles,types of service,ridership
and other important features. The agency must also provide a map and
description of the geographical borders of its system and identify the cities
and counties served.
Urban Area Each urban area must have an Urban Area Working Group(UAWG). The
Working state, in coordination with the core city and core county POCs,will work
Group through the Mayors/CEOs from all other jurisdictions within the defined
urban area to identify POCs from these jurisdictions to serve on the UAWG.
The UAWG will be responsible for coordinating development and
implementation of all initiative elements,including the urban area strategy
development, the methodology for the allocation of funds (in coordination
with the state),and any direct services that are delivered by ODP. ODP
strongly encourages that,wherever possible,previously established local
working groups are leveraged for this purpose.
Urban Areas OHS strongly recommends that the urban areas create an Approval Authority
Approval Body,in addition to the mandatory UAWG. The membership composition of
Authority Body this Body,however,is at the joint discretion of the core city and core county.
If established,this Body should make all final determinations on any urban
area funding allocations.
Continued on nextpage
FY04 Urban Areas Security Initiative Page 13
Attachment A
Part Two - Program Specific Information, Continued
Transit Agency Transit agencies located in urban areas that receive FY04 UASI grant
Coordination program funds must coordinate their emergency plans with the UAWG. A
with Urban copy of the transit agency's grant program proposal and budget plan should be
Area Working shared with the UAWG. Any training or exercises conducted with FY04
Group UASI Transit System Program funds should also be coordinated with the
UAWG. Sharing of information and coordination of activities is expected to
continue, at a minimum, throughout the performance period for this program.
NOTE: The transit agency must provide written concurrence that
coordination with the UAWG has occurred.
New Urban New urban areas must:
Areas-
Assessment and . Conduct an Urban Area Assessment. Newly identified urban areas
Strategy receiving funding under this program may use previously collected
assessment data from the 2003 State Homeland Security Assessment and
Strategy(SHSAS)program,which in turn will guide development of an
Urban Area Homeland Security Strategy.
• Develop an Urban Area Homeland Security Strategy. Newly
identified urban areas receiving funding under this program must develop
a comprehensive Urban Area Homeland Security Strategy. This strategy
must be developed jointly by all units of local government defined as the
urban area and meet the requirements for a validated Urban Area
Homeland Security Strategy as outlined in ODP's Urban Areas Security
Initiative Administrator Handbook,which can be found at
httv://www.shsasresources.com.
Note: Receipt of all funds is contingent upon submission of a validated
Urban Area Assessment and a validated Urban Area Homeland Security
Strategy. The Urban Area Homeland Security Strategies for the new
urban areas were due to ODP by January 31, 2004.
Continued on next page
FY04 Urban Areas Security Initiative Page 14
Attachment A
Part Two - Program Specific Information, Continued
Transit Transit agencies must:
Agencies-
Assessment and . Conduct a Transit System Threat and Vulnerability Assessment. If
Plan not already completed, each transit agency will be required to conduct a
threat and vulnerability assessment(TVA)which includes requirements
outlined in The Public Transportation System Security and Emergency
Guide,Chapter 5,published by the U.S. Department of Transportation's
Federal Transit Administration(FTA),and available at:
http://transit-safeiy.volpe.dot.gov/Publications/segi ty/PlanninRGuide.pdf
For purposes of this grant,transit agencies may use the recently completed
Security Readiness Assessment conducted by the FTA. Transit agencies
may also use the vulnerability assessments that were completed during the
previous round of UASI Transit System Security Grants. These
assessments must be available for federal and state homeland security
officials to review upon request.
As part of the UASI Program,ODP is making available technical
assistance to mass transit agency headquarters for enhancing their capacity
and preparedness to respond to weapons of mass destruction(WMD)
terrorism. This technical assistance includes provision of a project team
that can support the agency on-site in the implementation of a needs
assessment process. The overall needs assessment process is used to
identify and prioritize mass transit agency needs,according to risk,
security,and response capability. The process involves three primary
components,as follows:
1. Risk Assessment.
2. Response Capabilities Assessment.
3. Needs Assessment.
The process will result in two products:
1. Prioritization of security countermeasures and emergency response
capability needs based on terrorist threat and risk.
2. Development of a roadmap for future transit agency funding
allocations for terrorist attack risk reduction.
Continued on next page
FY04 Urban Areas Security Initiative Page 15
Attachment A
Part Two - Program Specific Information, Continued
Transit . Develop a Transit Security and Emergency Preparedness Plan. The
Agencies- transit agency must have a current(updated within the past year)
Assessment and comprehensive plan that provides written policies and procedures to guide
Plan,continued the transit agency's activities for homeland security and emergency
preparedness. The Emergency Preparedness Plan must demonstrate that
the security program is an integrated one, and has been coordinated with
other agencies,including the UAWG(for those transit systems located in
urban areas that were recipients of UASI funds). This plan must
be available for federal and state homeland security officials to review
upon request.
Urban Areas Urban areas must utilize their Urban Area Homeland Security Strategy as the
Allocation of basis for allocating funds to address the prioritized needs, outlined in the
Funds strategy's goals and objectives,in enhancing and refining the urban area's
preparedness efforts. There must be a clear correlation between the issues
identified in the Urban Area Homeland Security Strategy and FY04 UASI
activities. As stated above, when submitting the application,urban areas are
requested to provide a breakdown of the funding distribution by jurisdiction.
NOTE: At a minimum,the core city and core county, as members of the
UAWG,must provide written concurrence on the allocation of funds
provided through the FY04 UASI.
Transit Transit agencies' allocation of funds must be based upon their Emergency
Agencies Preparedness Plan.
Allocation of
Funds
Continued on next page
FY04 Urban Areas Security Initiative Page 16
Attachment A
Part Two - Program Specific Information, Continued
Eligible Costs Eligible costs and activities for urban areas and transit activities are classified
and.Activities- I into five categories:
Overview
1. Planning
2. Equipment acquisitions
3. Training
4. Exercise
5. Management and administrative(M&A).
NOTE: Other than a 3%cap on M&A funds,there are no restrictions on
allocation of funds across these categories.
Urban areas must allocate all funding in support of projects related to the
goals and objectives identified in their Urban Area Homeland Security
Strategy and the State Homeland Security Strategy.
Mass transit authorities must allocate all funding in support of projects related
to their Transit Security and Emergency Preparedness Plans developed
through this program. Funding for mass transit systems is intended to address
security needs at these high-risk critical infrastructure facilities and to
promote comprehensive regional planning and coordination.
Continued on next page
FY04 Urban Areas Security Initiative Page 17
Attachment A
Part Two - Program Specific Information, Continued
Eligible Eligible planning activities include:
Planning
Activities . Establishment or enhancement of mutual aid agreements.
• Development or enhancement of emergency operations plans and
operating procedures.
• Development of terrorism prevention/deterrence plans.
• Development or enhancement of response and recovery plans.
• Development or enhancement of cyber security plans.
• Development or enhancement of cyber risk mitigation plans.
• Development of communications and interoperability protocols and
solutions.
• Coordination of citizen and family preparedness plans and programs,
including donations programs and volunteer initiatives.
• Conducting point vulnerability assessments at critical infrastructure and
development of remediation/security plans.
• Conducting cyber risk and vulnerability assessments.
• Development or enhancement of continuity of operations and continuity
of government plans.
• Conferences to facilitate eligible planning activities,including local or
regional program implementation meetings.
Continued on next page
FY04 Urban Areas Security Initiative Page 18
Attachment A
Part Two - Program Specific Information, Continued
Eligible Eligible planning costs include:
Planning Costs
• Regular time, overtime, Compensating Time Off(CTO)and fringe
benefits for current or newly hired full-or part-time staff to support
eligible planning activities.
— Payment of salaries and fringe benefits must be in accordance with the
policies of the grant recipient and in accordance with applicable laws
and regulations.
— Payment of overtime expenses will be for work performed by the grant
recipient in excess of the established work week,usually 40 hours.
Overtime payments are allowed only to the extent the payment for such
services is in accordance with the policies of the grant recipient and in
accordance with applicable laws and regulations. In no case is dual
compensation allowable. That is,an employee of a grant recipient may
not receive compensation from their unit or agency of government
AND from an award for a single period of time(i.e., 1:00 pm- 5:00
pm), even though such work may benefit both activities.
— Fringe benefits on overtime hours are limited to FICA,Workers'
Compensation and Unemployment Compensation.
— CTO earned while performing eligible activities must be cashed-out or
taken before the end of the performance period.
— NOTE: Grant funds are not for the purposes of hiring public safety
personnel.
• The cost of contractors/consultants hired to support eligible activities.
— Contracts must be executed in accordance with the grant recipient's
formal written procurement policy, and must comply with federal and
state requirements.
• Conference,workshop and meeting related expenses to support eligible
activities, including rental of space/locations,badges and facilitation costs.
For a complete list of allowable meeting-related expenses,please review
the OJP Office of the Comptroller(OC)Financial Guide at
ho://www.oiR.usdoi.gov/FinGuide.
• Materials and supplies required, expended or consumed to support eligible
activities.
• Travel costs(i.e., airfare,mileage,per diem,hotel, etc) for employees
who are on travel status for official business to support eligible activities.
These costs must be in accordance with the grant recipient's approved
travel policy.
Continued on next page
FY04 Urban Areas Security Initiative Page 19
Attachment A
Part Two - Program Specific Information, Continued
Eligible Eligible equipment activities and costs include purchasing the following types
Equipment of equipment and related costs:
Activities and
Costs 1. Personal Protective Equipment(PPE)
2. Explosive Device Mitigation and Remediation Equipment
3. CBRNE Search and Rescue Equipment
4. Interoperable Communications Equipment
5. Detection Equipment
6. Decontamination Equipment
7. Physical Security Enhancement Equipment
8. Terrorism Incident Prevention Equipment
9. CBRNE Logistical Support Equipment
10. CBRNE Incident Response Vehicles
11, Medical Supplies and Limited Types of Pharmaceuticals
12. CBRNE Reference Materials
13. Agricultural Terrorism Prevention,Response and Mitigation Equipment
14. CBRNE Response Watercraft
15. CBRNE Aviation Equipment
16. Cyber Security Enhancement Equipment
17. Intervention Equipment
18. Other Authorized Equipment and Related Costs
A complete list of authorized equipment purchases and other related costs can
be found in Appendix A,Authorized Equipment List. If grant recipients have
questions about the eligibility of equipment not specifically addressed in
Appendix A, contact OES' Grant Management Section at(916) 845-8110 or
grant.mana ementna,oes.ca.gov .
All equipment acquired or maintain under this grant program must be made
available for mutual aid, as set forth in the Grant Assurances.
Sustainment,maintenance and training in the use of equipment procured
using these grant funds should be addressed in the urban area homeland
security strategy.
Continued on nextpage
FY04 Urban.Areas Security Initiative Page 20
Attachment A
Part Two -Program Specific Information, Continued
Eligible Eligible training activities include:
Training
Activities . Establishment of CBRNE and cyber security training programs within
existing training academies,universities or junior colleges.
• Attendance at ODP-sponsored and/or approved CBRNE and cyber
security training courses.
• Backfill behind employees attending ODP-sponsored or approved
courses.
• Planning and conducting training workshops, conferences and training
projects.
• Training plan development.
• Design, develop, conduct and evaluate CBRNE training.
Continued on nextpage
FY04 Urban Areas Security Initiative Page 21
Attachment A
Part Two - Program Specific Information, Continued
Eligible Eligible training costs include:
Training Costs
• Overtime,OT CTO and OT fringe benefits for emergency preparedness and
response personnel attending ODP-sponsored or ODP approved training classes.
— Payment of overtime expenses will be for work performed by the grant
recipient in excess of the established work week,usually 40 hours. Overtime
payments are allowed only to the extent the payment for such services is in
accordance with the policies of the grant recipient and in accordance with
applicable laws and regulations. In no case is dual compensation allowable.
That is,an employee of a grant recipient may not receive compensation from
their unit or agency of government AND from an award for a single period of
time(i.e., 1:00 pm-5:00 pm),even though such work may benefit both
activities.
— Fringe benefits on overtime hours are limited to FICA,Workers'
Compensation and Unemployment Compensation.
— CTO earned while performing eligible activities must be cashed-out or
taken before the end of the performance period.
• Backfill behind those attending ODP-sponsored or ODP approved training
classes.
• Regular time,overtime,CTO and fringe benefits for current or newly hired full-
or part-time staff to support eligible training activities.
— Payment of salaries and fringe benefits must be in accordance with the
policies of the grant recipient and in accordance with applicable laws and
regulations..
— See the overtime,OT CTO and OT fringe benefit information listed above.
• The cost of contractors/consultants hired to support eligible activities.
— Contracts must be executed in accordance with the grant recipient's formal
written procurement policy,and must comply with federal and state
requirements.
• Conference,workshop and meeting related expenses to support eligible
activities,including rental of space/locations,badges and facilitation costs. For a
complete list of allowable meeting-related expenses,please review the OJP
Office of the Comptroller(OC)Financial Guide at
bM://www.ojl2.usdoi.gov/FinGuide.
• Materials and supplies required,expended or consumed during the course of
conducting eligible activities(i.e.,copying paper,gloves,tape and non-sterile
masks).
• Travel costs(i.e.,airfare,mileage,per diem,hotel,etc)for employees who are
on travel status for official business related to conducting eligible activities,or
for attending ODP-sponsored or ODP approved courses. These costs must be in
accordance with the grant recipient's approved travel policy.
Continued on nextpage
FY04 Urban Areas Security Initiative Page 22
Attachment A
Part Two - Program Specific information, Continued
Training The target audience for training courses funded must be emergency
Target preparedness,prevention and response personnel, emergency managers and
Audience and public/elected officials within the following disciplines:
Subjects
• firefighting • health care
• law enforcement 0 emergency medical services
• emergency management • public safety communications
• hazardous materials • governmental administrative
• public works • cyber security
• public health • private security providers
Awareness training for citizen preparedness is also allowable.
See Appendix B,Training Classes and Approval Process, for ODP awareness
and performance level courses that grant recipients are encouraged to adopt,
and recommended subjects for other eligible courses.
Approval and Grant recipients who wish to use grant funds to support attendance at and/or
Reporting of development of non-ODP sponsored training,must receive approval from the
Non-ODP state prior to using funds for non-ODP sponsored training. See Appendix B,
Sponsored Training Classes and Approval Process, for the process to obtain approval of
Training non-ODP sponsored training.
Grant recipient using these funds to develop their own courses should address
the critical training areas and gaps identified in the Urban Area Homeland
Security Strategy or the Transit Security and Emergency Preparedness Plan.
Grant recipients using funds to develop courses or to attend non-ODP courses
will be required to report the number of individuals trained,by discipline and
course level,in their performance reports.
Continued on next page
FY04 Urban Areas Security Initiative Page 23
Attachment A
Part Two - Program Specific Information, Continued
Eligible Eligible exercise activities include:
Exercise
Activities . Planning, designing, developing, conducting,participating in and
evaluating exercises and projects that train homeland security
preparedness,prevention and response personnel.
• Evaluating prevention and response plans,policies,procedures and
protocols.
• Assessing the readiness of jurisdictions to prevent and respond to a
terrorist attack.
• Planning,conducting and participating in an Exercise Planning
Workshop.
• Setting up and maintaining a system to track the completion and
submission of After Action Reports, the implementation of corrective
actions from exercises, and meeting with local units of government to
define procedures.
Exercises must be threat and performance-based,in accordance with ODP's
Homeland Security Exercise and Evaluation Program(HSEEP)manuals.
These manuals provide explicit direction on the design,conduct, and
evaluation of terrorism exercises. Exercises conducted with ODP support
(grant funds or direct support)must be managed and executed in accordance
with HSEEP. See www.ojp.usdoi.gov/od-v/exercises/state.httn .
The date,time and location of any exercise to be conducted with grant funds
must be given to the CMD at the time such exercise is initially scheduled.
This information can be given to the CMD by calling Major Louis Millikan at
(916) 826-6399 or e-mailing louis.millikanna,ca.ngb.axmy.mil . On behalf of
OHS,the CMD will maintain a web-based master schedule of all state and
local exercises occurring in the state to improve the communication and
coordination of such exercises.
Continued on next page
FY04 Urban Areas Security Initiative Page 24
Attachment A
Part Two - Program Specific Information, Continued
Eligible Eligible exercise costs include:
Exercise Costs
• Backfill behind those who are designing, developing and conducting
CBRNE exercises.
• Regular time, overtime,CTO and fringe benefits for current or newly
hired full-or part-time staff to support eligible exercise activities.
— Payment of salaries and fringe benefits must be in accordance with the
policies of the grant recipient and in accordance with applicable laws
and regulations.
— Payment of overtime expenses will be for work performed by the grant
recipient in excess of the established work week,usually 40 hours.
Overtime payments are allowed only to the extent the payment for
such services is in accordance with the policies of the grant recipient
and in accordance with applicable laws and regulations. In no case is
dual compensation allowable. That is, an employee of a grant
recipient may not receive compensation from their unit or agency of
government AND from an award for a single period of time(i.e., 1:00
pm.- 5:00 pm), even though such work may benefit both activities.
— Fringe benefits on overtime hours are limited to FICA,Workers'
Compensation and Unemployment Compensation.
— CTO earned while performing eligible activities must be cashed-out or
taken before the end of the performance period.
• The cost of contractors/consultants hired to support eligible activities.
— Contracts must be executed in accordance with the grant recipient's
formal written procurement policy,and must comply with federal and
state requirements.
• Meeting related expenses to support eligible activities,including rental of
space/locations for planning and conducting exercises, signs,badges,
facilitation costs, etc. For a complete list of allowable meeting-related
expenses,please review the OJP Office of the Comptroller(OC)Financial
Guide at hM://www.ojp.usdoi.gov/FinGuide.
• Materials and supplies that are required,expended or consumed to support
eligible exercise activities(i.e., copying paper,gloves,tape and non-sterile
masks).
• Travel costs(i.e., airfare,mileage,per diem,hotel, etc) for employees
who are on travel status for official business related to eligible exercise
activities. These costs must be in accordance with the grant recipient's
approved travel policy.
Continued on next page
FY04 Urban Areas Security Initiative Page 25
Attachment A
Part Two - Program Specific Information, Continued
Exercise After After Action Reports(AAR)must be provided to the California Military
Action Reports Department(CMD)within 45 days following the completion of each
exercise. The CMD is the point of contact for questions and concerns
regarding implementation of the HSEEP. Grant recipients may contact the
CMD's Major Louis Millikan at(916) 826-6399, or Chief Warrant Officer
Dan Shemenski at(916) 826-5152, or e-mail
WMDExercises0,ca.ngb.army.mil .
After Action Reports should be mailed to:
California Military Department
Attn: Major Louis Millikan
9800 Goethe Road Box 56
Sacramento,CA 95827-3563
Exercise Grant recipients that wish to expend funds on models,games, or simulations
Models, must consult with"Review of Models, Simulations, and Games.for Domestic
Simulations Preparedness Training and Exercising,Volume I,"which provides an
and Games overview and analysis of existing models,games and simulations. This report
is available at www.oiD.usdoi. og v/odp/exercises/state.htrn .
Eligible Eligible management and administration activities include:
Management
and . Management of the FY04 UASI grant.
Administration , Implementation and administration of the Urban Area Homeland Security
Activities Strategy or the Transit Security and Emergency Preparedness Plan.
• Acquisition of authorized office equipment.
Authorized office equipment includes personal computers, laptop
computers,printers,LCD projectors, and other equipment or software
which may be required to support the implementation of the urban
area strategy or transit agency security and emergency preparedness
plan.
Continued on next page
FY04 Urban Areas Security Initiative Page 26
Attachment A
Part Two - Program Specific Information, Continued
Eligible Eligible management and administration(M&A)costs include:
Management
and • Regular time, overtime,CTO and fringe benefits for current or newly
Administration hired full-or part-time staff to support eligible M&A activities.
Costs — payment of salaries and fringe benefits must be in accordance with the
policies of the grant recipient and in accordance with applicable laws
and regulations.
— Payment of overtime expenses will be for work performed by the grant
recipient in excess of the established work week,usually 40 hours.
Overtime payments are allowed only to the extent the payment for
such services is in accordance with the policies of the grant recipient
and in accordance with applicable laws and regulations. In no case is
dual compensation allowable. That is, an employee of a grant
recipient may not receive compensation from their unit or agency of
government AND from an award for a single period of time(i.e., 1:00
pm-5:00 pm),even though such work may benefit both activities.
— Fringe benefits on overtime hours are limited to FICA,Workers'
Compensation and Unemployment Compensation.
— CTO earned while performing eligible activities must be cashed-out or
taken before the end of the performance period.
• The cost of contractors/consultants hired to support eligible activities.
— Contracts must be executed in accordance with the grant recipient's
formal written procurement policy, and must comply with federal and
state requirements.
• Meeting related expenses to support eligible activities,including rental of
space/locations, facilitation costs, etc. For a complete list of allowable
meeting-related expenses,please review the OJP Office of the
Comptroller(OC)Financial Guide at hM://www.oip.usdoi.gov/FinGuide.
• The cost of authorized office equipment, as previously described.
• Leasing and/or renting of space for newly hired personnel to administer
the FY04 UASI.
• Materials and supplies that are required,expended or consumed during the
course of administering the FY04 UASI.
• Travel costs(i.e., airfare,mileage,per diem,hotel, etc) for employees who
are on travel status for official business related to the M&A of FY04
UASI. These costs must be in accordance with the grant recipient's
approved travel policy.
NOTE: No more than 3%of each urban area and transit agency allocation
may be used for M&A purposes.
Continued on next page
FY04 Urban Areas Security Initiative Page 27
Attachment A
Part Two - Program Specific Information, Continued
Unauthorized Unauthorized activities and costs include:
Activities and
Costs . Purchasing general-use:
— software (word processing,spreadsheet,graphics,etc.);
— computers(other than for allowable M&A activities, or otherwise
associated preparedness or response functions) and related equipment;
and, .
— vehicles.
• Licensing fees.
• Weapons systems and ammunition.
• Activities unrelated to the completion and implementation of the FY04
UASI program.
• Construction or renovation of facilities.
• Other items not in accordance with the Authorized Equipment List or
previously listed as allowable costs.
FY04 Urban Areas Security Initiative Page 28
Attachment A
Part Three- Application Requirements and Process
Application The application must include the following items:
Components
• Application Cover Sheet
• Project Narrative and Budget Worksheet*
• Grant Assurances and Governing Body Resolution
NOTE: The five urban areas that participated in FY03 UASI Part II
need not file new Assurance and Resolution forms if the ones on file with
OES are current.
• Funding Distribution by Jurisdiction
• Additional items for urban areas:
— core city and core county POCs;
definition of the urban area; and,
UAWG member information.
• Additional items for transit agencies:
— POC for the transit agency; and,
— description of the transit agency.
All forms can be found in Appendix E.
* The Project Narrative and Budget Worksheet is an EXCEL spreadsheet and
must be completed and submitted to the state on CD or e-mailed as an
attachment to Grant.Management@oes.ca.gov.
Mailing All application components must be mailed to:
Address
Governor's Office of Emergency Services
Grant Management Section
Post Office Box 419023
Rancho Cordova,CA 95741-9023
Application Fill in all requested information on the Application Cover Sheet,have it
Cover Sheet signed by the Authorized Agent, and mail it to the address shown above.
Continued on next page
FY04 Urban Areas Security Initiative Page 29
Attachment A
Part Three - Application Requirements and Process, Continued
Project The federal Department of Homeland Security is developing an EXCEL
Narrative and worksheet that must be used to apply for FY04 UASI. The final version of
Budget the worksheet,with instructions,was not available when this Guide was
Worksheet published,therefore, a DRAFT version of the worksheet is available on OES'
web site. The final version of the worksheet and instructions will be posted at
www.oes.ca.gov as soon as they are made available by federal DHS.
Applications submitted on the DRAFT form will not be accepted.
Eligible In the past, ODP's homeland security related applications required that both
Projects the state and grant recipients provide a Program Narrative generally
describing the type of activities that would be undertaken with grant funds.
Additionally, grant recipients were required to submit a Budget Detail
Worksheet which identified specific pieces of equipment that would be
purchased with grant funds.
For the FY04 UASI,using the Project Narrative and Budget Worksheet, core
cities and transit agencies will be required to identify a maximum of 20
specific projects to be completed with UASI funds. For each project,the
core cities and transit agencies must identify:
• The goals and objectives in the Urban Area Homeland Security Strategy,
Transit Security and Emergency Preparedness Plan or State Homeland
Security Strategy* supported by the project.
• The solution area(planning,training,exercises, etc)and solution area
sub-category(eligible activities)under which project work will be
performed.
• The value of funding, goods and services provided to each discipline by
solution area for the project.
NOTE: The 20 project maximum is for the transit agency's and core city's
application as a whole, including all jurisdictions within the urban area.
* The final version of the State Homeland Security Strategy was not
available when this Guide was published,therefore, a DRAFT version of the
Strategy has been included in this Guide. The final version of the Strategy
will be posted at www.oes.ca.gov as soon as it has been approved by federal
DHS.
Continued on nextpage
FY04 Urban Areas Security Initiative Page 30
Attachment A
Part Three- Application Requirements and Process, Continued
Governing The Governing Body Resolution appoints agents authorized to execute any
Body actions necessary under this grant. All six transit agencies and the five new
Resolution urban areas must submit a Resolution. The Governing Body Resolution does
not have to be submitted with the application,however,no payments can be
made until a valid Resolution has been received by OES.
YO UASI Part II need not
NOTE: The five urban areas that participated in F 3 e
file a new Resolution form so long as the one on file with OES is current.
Grant The Grant Assurances form lists the requirements to which each core city and
Assurances transit agency will be held accountable. All six transit agencies and the five
new urban areas must submit an Assurances form. The Grant Assurances do
not have to be submitted with the application,however, no payments can be
made until the Grant Assurances have been received by OES.
NOTE: The five urban areas that participated in FY03 UASI Part II need not
file a new Assurances form so long as the one on file with OES is current.
Funding Grant recipients must identify funding distribution by jurisdiction. Each core
Distribution by city and transit agency must indicate the amount of funds distributed from
Jurisdiction their allocation to other jursidictions.
Application Applications are due to the state by April 24,2004. The hard copy documents
Due Date should be mailed to the address previously shown. The EXCEL spreadsheet
can be sent on a CD with the other hard copy documents,or it can be e-
mailed to Grant.Mana eg_mentaa,oes.ca.gov. Incomplete applications will not
be approved.
Application The state will work closely with the core cities and transit agencies
Assistance throughout the application process to ensure that the application meets grant
requirements. Contact OES'Grant Management Section at(916) 845-8110
or Grant.Managgment(@OES.ca.gov for assistance.
Continued on next page
FY04 Urban Areas Security Initiative Page 31
Attachment A
Part Three - Application Requirements and Process, Continued
Application Grant recipients will be notified, in writing,of the approved application,
Approval award amount and performance period.
Conditional Grant recipients will be notified,in writing,if a proposed project is
Approvals conditionally approved, subject to further review. Work can begin on the
project after the grant recipient has received written notice from the state
indicating that the condition(s)have been removed.
FY04 Urban Areas Security Initiative Page 32
Attachment A
Part Four Performance Period Activities
Reimbursement FY04 UASI funds will be disbursed on a reimbursement basis,by project,
of Eligible using the Reimbursement Request form included in Appendix E.
Costs
Core cities and transit agencies are strongly encouraged to submit
reimbursement requests as soon as costs have been incurred which includes
when a vendor invoice has been received. In last year's grant,there was
confusion about the reimbursement process. In particular, some grant
recipients were under the impression that they must first purchase items with
their own funds before seeking reimbursement. Instead, an invoice from a
particular vender is sufficient for purchasing jurisdictions to request
reimbursement from OES. For questions about the reimbursement process
please contact OES' Grant Payments Unit at(916) 845-8110.
The cost of employee labor and expenses has been incurred as soon as the
time has been worked or the expense has been paid. Vendor costs have been
incurred when the purchasing jurisdiction has received the vendor's invoice
for payment. Encumbrances,purchase orders or signed contracts.do not
qualify as incurred costs.
NOTE: Payments can only be made if the grant recipient has the following
documents on file with OES:
• Approved Application.
• Valid Governing Body Resolution.
• Valid Grant Assurance.
Duplication of In no case is a duplication of benefits allowable. That is, a single cost may
Benefits not be reimbursed under more than one grant.
Changes to All changes to the approved scope of work or budget must be submitted to
Scope of Work OES and approved by OHS. Revisions must be requested in writing and
or Budget approved error to initiating the revised scope of work or incurring the
associated costs. These changes can be requested as part of the performance
report process;however,grant recipients are not precluded from submitting
revision requests at any time.
Failure to submit revision requests and receive approval prior to expenditure
could result in a reduction or disallowance of that part of the grant.
Continued on next page
FY04 Urban Areas Security Initiative Page 33
Attachment A
Part Four - Performance Period Activities, Continued
Performance Grant recipients must prepare and submit performance reports to the state for
Reports the duration of the grant period, or until all grant activities are completed and
the grant is formally closed,whichever comes first. The reports must include
the status of all projects, as well as other requested information and data, and
are due as follows:
• Reporting Period January 1 through June 30—due by July 15
• Reporting Period July 1 through December 31 —due by January 15
A performance report template,with instructions, will be distributed under
separate cover prior to the deadline for the report. Failure to submit
performance reports could result in grant reduction,termination or
suspension.
Interest In accordance with Title 28, Code of Federal Regulations,Part 66.21, and
Earnings DOJ Financial Guide, Part III, Chapter 1, any interest earned,in excess of
$100 per federal fiscal year,must be remitted quarterly to:
United States Department of Health and Human Services
Division of Payment Management Services
P.O.Box 6021
Rockville,MD 20852
NOTE: The transmittal letter included with the check should indicate that
the core city or transit agency is returning interest earned on FY04 UASI
funds.
A copy of the transmittal letter should be sent to:
Governor's Office of Emergency Services
Attn: Accounting Office/Federal Unit
Post Office Box 419047
Rancho Cordova,CA 95742-9047
Additionally, interest earnings must be reported on the grant recipient's
performance report submitted to the state.
Continued on nextpage
FY04 Urban Areas Security Initiative Page 34
Attachment A
Part Four Performance Period Activities, Continued
Procurement Core cities and transit agencies must follow their own procurement
Requirements requirements as long as they meet the federal requirements at a minimum.
Federal procurement requirements for this grant can be found in:
• OMB Circular A-102;
• Title 28,CFR,Part 66.36; and,
• DOJ Financial Guide,Part III,Chapter 10.
Monitoring The state may perform periodic reviews of the grant recipient's grant
Grant performance,including on-site visits. These reviews may include,but are not
Performance limited to:
• Comparing actual grant activities to those approved on the Project
Narrative and Budget Worksheet.
• Confirming compliance with:
— Grant Assurances;
— Information provided on the performance reports;
— Urban Area Homeland Security Strategies; and,
— Transit Security and Emergency Preparedness Plans.
Record Record retention requirements direr for property records vs. all other grant
Retention records. Refer to the following for specific requirements:
Requirements
• Title 28,CFR,Part 66.42
• DOJ Financial Guide,Part III,Chapters 6 and 12
In the Grant Closeout letter,the state will notify the grant recipient of the
start of the record retention period for grant related records.
Accessibility of The federal Department of Homeland Security,the DHS Office of Inspector
Records General, the Comptroller General of the United States,OHS, OES and any of
their authorized representatives,shall have the right of access to any books,
documents,papers, or other records which are pertinent to the grant,in order
to make audits,examinations,excerpts and transcripts. The right of access is
not limited to the required retention period but shall last as long as the records
are retained. Refer to 28 CFR 66.42 and DOJ Financial Guide,Part J11,
Chapter 12 for more information about accessibility of records.
Continued on next page
FY04 Urban Areas Security Initiative Page 35
Attachment A
Part Four - Performance Period Activities, Continued
Freedom of The state recognizes that much of the information submitted in the course of
Information applying for funding under this grant, or provided in the course of its grant
Act(FOIA) management activities,may be considered law enforcement sensitive or
otherwise important to national security interests. This may include threat,
risk,and needs assessment information,and discussions of demographics,
transportation,public works,and industrial and public health infrastructures.
While this information is subject to requests made pursuant to the Freedom of
Information Act, 5 U.S.C. Sect. 552 (FOIA), and California's Public Records
Act, all determinations concerning the release of information of this nature
will be made on a case-by-case basis by the state, and may fall within one or
more of the available exemptions under the Act.
Grant recipients are encouraged to consult their own local laws and
regulations regarding the release of information,which should be considered
when reporting sensitive matters in the grant application,needs assessment
and strategic planning process.
NOTICE: The details of the grant application will be subject to the
provisions of the California Public Records Act(Governmental Code Section
6250 et seq.). This means that all, or part, of the application may be publicly
disclosed. While the state will make every effort to protect sensitive
information,it is imperative that the grant application does not contain
information that constituent jurisdictions or agencies believe are confidential.
The grant recipient's failure to protect such information from disclosure may
jeopardize the safety and security of the people of the State of California. For
example,do not specifically identify potential targets, locations, and their
vulnerabilities if this information is not already public knowledge. While
bridges and shopping malls are well known,key distribution points of
petroleum products and data storage facilities are not.
Write the grant application with the expectation that it may be made publicly
available. If there are any questions about the inclusion of sensitive
information in the preparation of the application,contact the Office of
Homeland Security at(916)324-8910.
Continued on next page
FY04 Urban Areas Security Initiative Page 36
Attachment A
Part Four Performance Period Activities, continued
Suspension or The state may suspend or terminate core city or transit agency funding,in
Termination whole or in part,or other measures may be imposed, for any of the following
reasons:
• Failing to comply with the requirements or statutory objectives of federal
or state law.
• Failing to make satisfactory progress toward the goals or objectives set
forth in the grant recipient's application.
• Filing to follow grant agreement requirements or special conditions.
• Proposing or implementing substantial plan changes to the extent that,if
originally submitted,the application would not have been selected for
funding.
• Failing to submit required reports.
• Filing a false certification in the application or other report or document.
Before taking action,the state will provide the core city or transit agency
reasonable notice of intent to impose measures and will make efforts to
resolve the.problem informally.
FY04 Urban Areas Security Initiative Page 37
Attachment A
Part Five - Grant Closeout
Notification of The grant recipient must submit a written notification to the state within 30
Grant days of the completion of all approved work and disbursement of all funds.
Completion
Closeout The state will review the grant recipient's final performance report for
Review and compliance with all grant conditions. After compliance has been verified, the
Notification state will notify the grant recipient of the grant closure and record retention
requirements.
Financial If the final performance report indicates that the grant recipient:
Reconciliation
of Grant Funds , is owed additional funds,the state will send the final payment
automatically to the grant recipient.
• did not use all funds received,the state will issue an Invoice to recover
unused funds.
Audit Grant recipients, and any other agencies to which they subgrant funds,must
Requirements comply with the audit requirements contained in OMB Circular A-133 and
Title 28,CFR,Part 66.26.
FY04 Urban Areas Security Initiative Page 38
Attachment A
Appendix A - Authorized Equipment List
1.Personal Protective Equipment-Equipment worn to protect the individual from hazardous
materials and contamination. Levels of protection vary and are divided into categories based on
the degree of protection afforded.
Sub Category Description
Fully Encapsulated Liquid and Vapor Ensemble,reusable or disposal(tested and
Level A certified against CB threats
Level A Fully Enca sulated Training Suits
Level A Closed-Circuit Rebreather minimum 2-hour supply referred
Level A en-circuit SCBA or when appropriate)
Level A SpareCylinders/Bottles for rebreathers
Level A SCBA and Service Repair Kits
Level A Chemical Resistant Gloves including thermal as appropriate to hazard
Level A Equipment needed for maintaining body core temperature within acceptable limits:Vest
Equipment needed for maintaining body core temperature within acceptable limits:Full
Level A Suit
Level A Chemical Resistant Boots Steel or Fiberglass Toe and Shank
Level A Hardhat
Level A Chemical/Biological Protective Undergarment fire resistant optional)
Level A Inner gloves
Level A Approved Chemical Resistant Tape
Level A Chemical Resistant Outer Booties
Level AAir-Line System with 15-minute esca a SCBA
Level B Liquid Splash Resistant Chemical Clothing,encapsulated or non-encapsulated
Level B Chemical Resistant Gloves including thermal as appropriate to hazard
Level B Closed-Circuit Rebreather minimum 2-hour supply referre
Level B Spare lindersBottles for rebreathers
Level B air Kit
Level B Equipment needed for maintaining body core temperature within acceptable limits:Vest
Equipment needed for maintaining body core temperature within acceptable limits:Full
Level B Suit
Level B Chemical Resistant Boots Steel or Fiberglass Toe and Shank
Level B Liquid Splash Resistant Hood
Level BOpen-circuit SCBA
Level B Air-Line System with 15-minute escape SCBA
Level B Hardhat
Level B Chemical/Biological Protective Undergarment fire resistant optional)
Level B Inner gloves
Level B roved Chemical Resistant Tape
Level B lChemical Resistant Outer Booties
Continued on next page
FY04 Urban Areas Security Initiative Page 39
Attachment A
Appendix A -Authorized Equipment List, continued
1.Personal Protective Equipment, continued
Sub Category Descri don
Level C Li uid Chemical Splash Resistant Clothing(permeable or non-permeable)
Level C Chemical Resistant Gloves including thermal as appropriate to hazard
right-fitting,full facepiece,negative pressure air purifying respirator with the
appropriate cartridge(s)or canister(s)and P100 filter(s)for protection against toxic
Level C industrial chemicals articulates,and military specific agents.
Level C Personal Cooling System,vest or full suit with support Equipment:Vest
Level C Personal Cooling System,vest or full suit with support equipment:Suit
Level C Chemical Resistant Boots Steel or Fiberglass Toe and Shank
Level C Liquid Chemical Splash Resistant Hood(permeable or non-permeable)
Tight-fitting,full facepiece,powered air purifying respirator(PAPR)or PAPR with
chemically resistant hood with appropriate cartridge(s)or canister(s)and high-efficiency
filter(s)for protection against toxic industrial chemicals,particulates,and military
Level C specific agents.
Batteries—rechargeable(e.g.NiCAD)or non-rechargeable with extended shelf life(e.g.
Level C LiLhium
Level C Hardhat
Level C Chemical/Biological Protective Undergarment fire resistant optional
Level C Inner Rloves
Level C Chemical Resistant Tape
Level C Chemical Resistant Outer Booties
Circuit Rebreather(minimum 2-hour supply,preferred),open-circuit SCBA,or when
Level C appropriate,Air-Line System with 15-minute minimum escape SCBA
Level C SCBA Service and repair kits
Level C Spare cylinder/bottles for rebreathers or SCBA
Level D Escape mask for self-rescue
During CBRNE response operations,the incident commander determines the appropriate level of
personal protective equipment. As a guide,Levels A,B, and C are applicable for chemical/
biological/radiological contaminated environments. Personnel entering protective postures must
undergo medical monitoring prior to and after entry. All SCBAs must meet standards
established by the National Institute for Occupational Safety and Health(NIOSH) for
occupational use by emergency preparedness and response personnel when exposed to Chemical,
Biological,Radiological and Nuclear(CBRN)agents in accordance with Special Tests under
NIOSH 42 CFR 84.63(c),procedure number RCT-CBRN-STP-0002, dated December 14,2001.
Grant recipients must purchase: 1)protective ensembles for chemical and biological terrorism
incidents that are certified as compliant with Class 1, Class 2,or Class 3 requirements of
Continued on next page
FY04 Urban Areas Security Initiative Page 40
Attachment A
Appendix A - Authorized Equipment List, Continued
National Fire Protection Association(NFPA) 1994,Protective Ensembles for
Chemical/Biological Terrorism Incidents; 2)protective ensembles for hazardous materials
emergencies that are certified as compliant with NFPA 1991, Standard on Vapor Protective
Ensembles for Hazardous Materials Emergencies, including the chemical and biological
terrorism protection; 3)protective ensembles for search and rescue or search and recovery
operations where there is no exposure to chemical or biological warfare or terrorism agents and
where exposure to flame and heat is unlikely or nonexistent that are certified as compliant with
NFPA 1951, Standard on Protective Ensemble for USAR Operations; and,4)protective clothing
from blood and body fluid pathogens for persons providing treatment to victims after
decontamination that are certified as compliant with NFPA 1999, Standard on Protective
Clothing for Emergency Medical Operations. For more information regarding these standards,
please refer to the following web sites: The National Fire Protection Association-
hgg://www.afpa.or2 National Institute for Occupational Safety and Health-
http://www.cdc.g_ov/niosh.
2.Explosive Device Mitigation and Remediation—Equipment providing for the mitigation and
remediation of explosive devices in a CBRNE environment
Sub Category Description
Mitigation and
Remediation Bomb Search Protective Ensemble for Chemical/Biological Res onse
Mitigation and
Remediation Chemical/Biological Undergarment For Bomb Search Protective Ensemble
Mitigation and
Remediation Cooling Garments to manage heat stress
Mitigation and
Remediation Ballistic Threat Body Armor not for riot suppression)
Mitigation and
Remediation Ballistic Threat Helmet not for riot ression
Mitigation and
Remediation Blast and Ballistic Threat Eye Protection not for riot suppression
Mitigation and
Remediation Blast and Overpressure Threat Ear Protection not for riot su ression
Mitigation and
Remediation Fire Resistant Gloves
Mitigation and
Remediation earmer/Disru ter
Mitigation and
Remediation Real Time X-RayUnit
'ligation and
mediation ortable X-RayUnit
Continued on next page
FY04 Urban Areas Security Initiative Page 41
Attachment A
Appendix A - Authorized Equipment List, Continued
2.Explosive Device Mitigation and Remediation,continued
Sub Category Description
Mitigation and
Remediation WMD Compatible Total Containment Vessel C
Mitigation and
Remediation WMD j1pgrades for existing TCV
Mitigation and
Remediation Robot
Mitigation and
Remediation Robot Upgrades
Mitigation and
Remediation Fiber Optic Kit(inspection or viewing)
Mitigation and
Remediation Tents,standard or air inflatable for chem/bio protection
Mitigation and
Remediation Inspection mirrors
Mitigation and
Remediation Ion Track Explosive Detector
Mitigation and
[Remediation lanket,Bomb Suppression Blanket explosive devices blanket
3.CBRNE Search and Rescue Equipment-Equipment providing a technical search and
rescue capability for a CBRNE environment.
p tY
Sub Category Descri tion
CBRNE Technical
Equipment istenin Devices
CBRNE Technical
Equipment Search cameras(including thermal imaging)
CBRNE Technical
E ui went �realdngdevices(including spreaders,saws and hammers
CBRNE Technical
Equipment Lifting devices(including air bag stems and hydraulic rams and jacks
CBRNE Technical
E ui ment Hydraulic tools;hydraulic power unit
CBRNE Technical
Equipment -Blocking and bracing materials
CBRNE Technical
Equipment Lvacuation chairs for evacuation of disabledpersonnel)
Continued on nextpage
FY04 Urban Areas Security Initiative Page 42
Attachment A
Appendix A - Authorized Equipment List, Continued
3. CBRNE Search and Rescue Equipment, continued
Sub Category Description
CBRNE Technical
Equipment Ventilation fans
CBRNE Technical
Equipment . Confined Space Kits such as MSA Watchman
CBRNE Technical
Equipment escue ropes and ladders(including rescue pulley systems)
CBRNE Technical SCUBA equipment including:exposure and pressurized suits,face masks,regulators,air
Equipment and pony bottles.
Underwater equipment including:lights,metal detectors,communication and video units
CBRNE Technical lift bags,water rescue helmets,ice hooks,buoyancy compensator,and underwater
Equipment scooter/DPV
4.Interoperable Communications Equipment-Equipment and systems providing
connectivity and electrical interoperability between local and interagency organizations to
coordinate CBRNE response operations. When utilizing ODP program funds in the category of
Interoperable Communications Equipment to build,upgrade,enhance,or replace
communications systems,core cities and transit agencies should develop a comprehensive
intern erable communications plan before procurement decisions are made. Guidance for
P p
development of interoperable communications plans is provided in Appendix C.
Sub Category Description
Interoperable
Communications Personnel Alert Safety System(PASS)-(location and physiological monitoring systems
Equipment tional
Interoperable
Communications Portable Meteorological Station(monitors temperature,wind speed,wind direction and
Equipment arometric pressure at a minimum
Interoperable
Communications
ui ment Commercially available crisis management software
Interoperable
Communications
E ui went Antenna and towers stems
Continued on nextpage
FY04 Urban Areas Security Initiative Page 43
Attachment A
Appendix A - Authorized Equipment List, Continued
4.Interoperable Communications Equipment,continued
Sub Category Description
Interoperable
Communications
Equipment Computer aided dispatch system
Interoperable
Communications
Equipment obile Display Terminals
Interoperable
Communications Individual/portable radios,software radios,portable repeaters,radio interconnect
Equipment tems satellite Ehones,batteries chargers and battery conditioning systems.
Interoperable
Communications Land Mobile,Two-Way In-Suit Communications(secure,hands-free,fully duplex,
Equipment optional)
Interoperable Computer systems designated for use in an integrated system to assist with detection an
Communications communication efforts(must be linked with integrated software packages designed
Equipment specifically specifical!y for chemical and/or biological agent detection and communication purpose
Interoperable
Communications
Equipment Personnel Accountability Systems
Interoperable
Communications
i ment Aviation and maritime security voice and data transmission equipment
Interoperable
Communications
ui ment [Leasing and rental of towers ace
In an effort to improve emergency preparedness and response interoperability, all new or
upgraded radio systems and new radio equipment should be compatible with a suite of standards
called ANSUTIA/EIAA-102 Phase I(Project 25). These standards have been developed to allow
for backward compatibility with existing digital and analog systems and provide for
interoperability in future systems. The FCC has chosen the Project 25 suite of standards for
voice and low-moderate speed data interoperability in the new nationwide 700 MHZ frequency
band. The Integrated Wireless Network(IWN)of the U.S. Justice and Treasury Departments has
also chosen the Project 25 suite of standards for their new radio equipment. In an effort to
realize improved interoperability, all radios purchased under this grant should be APCO 25
compliant.
Continued on next page
FY04 Urban Areas Security Initiative Page 44
Attachment A
Appendix A - Authorized Equipment List, Continued
5.Detection Equipment Equipment to sample, detect, identify, quantify and monitor for
chemical,biological,radiological/nuclear and explosive agents throughout designated areas or at
specific points,including equipment necessary to enhance laboratory detection capabilities
Sub Category Description
Biological Point Detection Systems/Kits(Immunoassay or other technology)
Chemical -8 Detection Paper for Chemical agent identification
Chemical M-9 Detection Paper roll for chemical agent millgrade)detection
56 Detection Kit for Chemical Agent(weapons grade-blister:CX/HD/L blood:
Chemical C/CK;and nerve:GBtV3Q detection
Chemical -256 Training Kit
Chemical Hazard Categorizing CA Kits
Chemical Stand-off Chemical Detector
Chemical Colorimetric Tube/Chip Kit specific for TICS and WMD applications
Chemical Multi-gas Meter with minimum of 02 and LEL
Chemical hoto-Ionization Detector ID
Chemical Flame Ionization Detector ID
Chemical Gas Chromato ra h/Mass Spectrometer GC/MS 02/Nitro en or Nitrogen Only
Chemical -18 Series Chemical Agent Detector Kit for surface/vapor chemical a ent anal
Chemical Surface Acoustic Wave Detector
Chemical on Mobility Spectrometry
Chemical -272 Chemical Agent Water Test Kit
Chemical Leak Detectors(soap solution ammonium hydroxide,etc
Chemical pH Paper/pH Meter
Chemical Waste Water Classifier Kit
Chemical Oxidizing Paper
Chemical Protective cases for sensitive detection equipment storage&transport
Explosive Canines initial acquisition,initial operational capability only)
Radiation detection equipment(electronic or other technology that detects alpha,beta,
Radiological gamma and high intensi aroma
Radiological Personal Dosimeter
Radiological Scintillation Fluid(radiological) re- acka ed
Radiological Radiation monitors
Continued on next page
FY04 Urban Areas Security Initiative Page 45
Attachment A
Appendix A - Authorized Equipment List, Continued
6.Decontamination Equipment-Equipment and material used to clean,remediate,remove or
mitigate chemical and biological contamination.
Sub Category Description
Biological HEPA i h Efficiency Particulate Air Vacuum for dry decontamination
Chemical Runoff Containment Bladder(s)
Chemical Decon litters/roller systems
Chemical Extraction Litters rollable
Chemical Non-transparent Cadaver Bags CDC standard
Chemical Overpak Drums
Decontamination system for individual and mass application with environmental
Chemical controls water heating system,showers lighting,and transportation trailer
Chemical Spill Containment Devices
Chemical Hand Carts
Chemical Waste water classification kits/strips
7.Physical Security Enhancement Equipment-Equipment to enhance the physical security of
critical infrastructure.
Sub Category Descri tion
Explosion Protection Blast/Shock/Impact Resistant Systems
Explosion Protection Protective Clothin
Explosion Protection Column and Surface Wraps;Breakage Shatter Resistant Glass;Window Wraps
Explosion Protection Robotic Disarm/Disable Systems
Ground Motion Detector Systems:Acoustic;Infrared;Seismic Magnetometers
GroundBarriers;Fences;Jersey Walls
Ground Impact Resistant Doors and Gates
Ground Portal S stems
Ground Alarm Systems
Ground Video Assessment/Cameras:Standard Low Light,K Automated Detection
Ground Personnel Identification:Visual,•Electronic;Acoustic;Laser;Scanners;Ciphers/Codes
Ground -RayUnits
Ground MaRnetometers
Ground Vehicle Identification:Visual;Electronic Acoustic;Laser;Radar
Inspection/Detection
systems Vehicle&Cargo Inspection System-Gamma Ray
Inspection/Detection
Systems obile Search&Inspection System-X-ray
Inspection/Detection
Systems on-Invasive Radiolo ical/Chem/Bio Ex losives System-Pulsed Neutron Activation
Continued on next page
FY04 Urban Areas Security Initiative Page 46
Attachment A
Appendix A - Authorized Equipment List, Continued
7.Physical Security Enhancement Equipment,continued
Sub Category Description
Sensors-
gent/Explosives
DetectionChemical:Active/Passive;Mobile/Fixed;Handheld
Sensors-
gent/Explosives
Detection Biological:Active/Passive;Mobile/Fixed;Handheld
Sensors-
Agent/Explosives
Detection Radiological
Sensors-
gent/Explosives
Detection Nuclear
Sensors-
gent/Explosives
Detection Ground/Wall Penetrating Radar
Support EquipmentBack-up operating 2perating computer hardware and prograinining.software
Support Equipment Fuel storage containers-
Support Equipment Large fixed enerators
Support Equipment Self-monitoring sensors and alarms
Waterfront Radar Systems
Waterfront Video Assessment System/Cameras:Standard,Low Li h Automated Detection
WaterfrontDiver/Swimmer Detection Systems;Sonar
Waterfront hnpact Resistant Doors and Gates
Waterfront Portal Systems
Waterfront Hull Scanning Equipment
Waterfront Vessel Barriers
Continued on next page
FY04 Urban Areas Security Initiative Page 47
Attachment A
Appendix A - Authorized Equipment List, Continued
8.Terrorism Incident Prevention Equipment(Terrorism Early Warning,Prevention and
Deterrence Equipment and Technologies)- State and local emergency preparedness,
prevention and response agencies will increasingly rely on the integration of emerging
technologies and equipment to improve jurisdictional capabilities to deter and prevent terrorist
incidents. This includes,but is not limited to, equipment and associated components that
enhance a jurisdiction's ability to disseminate advanced warning information to prevent a
terrorist incident or disrupt a terrorist's ability to carry out the event, including information
sharing,threat recognition and public/private sector collaboration.
Sub Category Descri don
Equipment and
Technologies Data collection/information gathering software
Equipment and
Technologies Data synthesis software(Hazard prediction,assessment and threat modeling software
Equipment and
Technologies GeooRhic Information System information technology and software
Equipment and
Technologies Law enforcement surveillance equipment
Equipment and
Technologies Alert Notification Systems
Equipment and
Technologies Facial recognition hardware and software
Equipment and
Technologies Fees for use of databases containing terrorist threat information
Equipment and
Technologies GIS plotter software and printers
Equipment and Hardware,.software and intemet-based systems that allow for information exchange and
Technologies dissemination
Equipment and
Technologies Joint Regional Information Exchange System DRIES
Continued on next page
FY04 Urban Areas Security Initiative Page 48
Attachment A
Appendix A - Authorized Equipment List, Continued
9.CBRNE Logistical Support Equipment-Logistical support gear used to store and transport
the equipment to the CBRNE incident site and handle it once onsite. This category also includes
small support equipment including intrinsically safe(non-sparking)hand tools required to
support a variety of tasks and to maintain equipment purchased under the grant, as well as
g Pp equipment general support a ui ment intended to support the CBRNE incident response. The State should
also consider procurement of software to assist in tracking and maintaining statewide equipment
assets.
Sub Category Description
CBRNE Equipment Trailers
CBRNE Sta&g tents and portable shelter units
CBRNE Weather-tight containers forequipment storage
CBRNE Software forequipment tracldng and inventory
CBRNE Handheld computers for Emergency Response applications
CBRNE Small Hand tools
CBRNE Binoculars,head lams range finders andspotting scopes not for weapons use
Light and heavy duty generators to operate search and rescue equipment,light sets,
CBRNE water pumps for decontamination sets
CBRNE Light sets for nighttimeoperations/security
CBRNE Electrical Current detectors
CBRNE Equipment harnesses,belts and vests
CBRNE Isolation containers for suspected chemical/biological samples
CBRNE Bull horns
CBRNE Water pumps for decontamination systems
CBRNE Bar code scanner/reader fore ui ment inventory control
CBRNE B!q&&system equipment and supplies
CBRNE SCBA fit test equipment and software to conduct flow testing
CBRNE esting Equipment for full enca sulated suits
CBRNE Cooling/heating/Ventilation Fans(personnel and decontamination tent use
CBRNE H AZMAT Gear Bag/Box
CBRNE Cascade system for refilling SCBA oxygen bottles
CBRNE Night vision Rogides
Traffic and crowd control devices(traffic and reflective cones,arrow and zone signs,
CBRNE 1portable barriers
Continued on next page
FY04 Urban Areas Security Initiative Page 49
Attachment A
Appendix A - Authorized Equipment List, Continued
10.CBRNE Incident Response Vehicles-This category includes special-purpose vehicles for
the transport of CBRNE response equipment and personnel to the incident site. Licensing and
registration fees are the responsibility of the jurisdiction and are not allowable under this grant.
In addition,general-purpose vehicles(squad cars,executive transportation, etc.),fire apparatus
and non-CBRNE tactical/armored assault vehicles are not allowable.
Sub Category Description
Vehicles Mobile command post vehicles
Vehicles Hazardous materials azMat response vehicles
Vehicles Bomb response vehicles
Vehicles Prime movers forequipment trailers
2-wheel personal transport vehicles for transporting fully suited bomb technicians,Level
Vehicles suited technicians to the Hot Zone
Multi-wheeled all terrain vehicles for transporting personnel and equipment to and from
Vehicles the Hot Zone
Vehicles Mobile Command Unit
Vehicles Mobile Morgue Unit
Response vehicles to deploy special weapons personnel,equipped to detect chemical,
biological and radiological materials;these vehicles may be armored to protect these
Vehicles 1personnel.from explosions and projectiles when required to enter hot zones.
Continued on nextpage
FY04 Urban Areas Security Initiative Page 50
Attachment A
Appendix A - Authorized Equipment List, Continued
11. Medical Supplies and Pharmaceuticals-Medical supplies and pharmaceuticals required
for response to a CBRNE incident at the advanced life support level. Core cities and transit
agencies are responsible for replenishing items after shelf-life expiration date(s).
Sub Category Description
Medical Supplies Automatic Bi hasic External Defibrillators
Equipment/supplies for establishing and maintaining a patient airway at the advanced
life support level(includes OP and NG airways;ET tubes,styletes,blades,and handles;
Medical Supplies portable suction devices and catheters;and stethoscopes for monitoring breath sounds
Medical Supplies IV Administration Sets Wacro and Micro
Medical Supplies IV Catheters 14 16 18 20 and 22 gauge)
Medical Su lies IV Catheters Dyyerfly 22 24 and 26 gauge)
Medical Supplies Manual Bi hasic Defibrillators
Medical Supplies Eye Lens for Lava a or Continuous Medication
Medical Su lies Nasogastric Tubes
Oxygen administration equipment and supplies(including bag valve masks:rebreather
and non-rebreather masks and nasal cannulas;oxygen cylinders,regulators,tubing and
manifold distribution systems;and pulse oximetry,Capnography and CO2 detection
Medical Supplies devices
Medical Supplies Syringes(3cc and 1 Occ
Medical Su lies 26 ga. %z"needles for es
Medical Supplies 21 ga. 1-1/2"needles for es
Medical Supplies Blood Pressure Cuffs
Medical Supplies Morgan Eye Shields
Medical Su lies Triage Tags and Tarps
Medical Supplies Sterile and Non-Sterile dressings,all forms and sizes
Medical Supplies Sterile and Non-Sterile dressings,all forms and sizes
Medical Supplies Gauze,all sizes
Medical Supplies Pulmonary Fit Tester
Medical Supplies Portable Ventilators
Medical Supplies Bum kits
Pharmaceuticals Adenosine
Pharmaceuticals Albuterol Sulfate.083%
Pharmaceuticals Albuterol MDI 3 ml
Pharmaceuticals Atropine
Pharmaceuticals Bmdryl
Pharmaceuticals Calcium Chloride
Pharmaceuticals Calcium Gluconate—10%
Pharmaceuticals Cyanide Antidote Kits
Pharmaceuticals Dopamine
harmaceuticals IGIucagon
Continued on next page
FY04 Urban Areas Security Initiative Page 51
Attachment A
Appendix A - Authorized Equipment List, Continued
11. Medical Supplies and Pharmaceuticals, continued
Sub Category Description
hanmaceuticals Lasix
Pharmaceuticals Lidocaine
harmaccuticals Lo eramide
Pharmaceuticals Magnesium Sulfate
Pharmaceuticals Meth 1' rednisolone
Pharmaceuticals Narcan
Pharmaceuticals Nubain
hannaceuticals itroglycerin
Pharmaceuticals Silver Sulfadiazine
harmaceuticals Sodium Bicarbonate
Pharmaceuticals Sterile Water
Pharmaceuticals Tetracaine
harrnaceuticals Thiamine
Pharmaceuticals Valiwn
Pharmaceuticals Potassium Iodide
harmaceuticals Ci rofloxin PO
Phannaceuticals Dextrose
Pharmaceuticals DoUc cline PO
Pharmaceuticals Epinephrine
Pharmaceuticals Normal Saline 500 and 1000 ml bags)
Pharmaceuticals Pam Chloride
Pharmaceuticals Atro ine Auto Injectors
Pharmaceuticals CANA Auto 1n'ectors
12. CBRNE Reference Materials-Reference materials and software designed to
assist emergency preparedness and response personnel in preparing for and responding to a
CBRNE incident. This includes but is not limited to the following:
Sub Category Description
CBRNE NFPA Guide to hazardous materials
CBRNE NIOSH Hazardous Materials Pocket Guide
CBRNE North American Emergency Response Guide
CBRNE Jane's Chem-Bio Handbook
CBRNE first Responder Job Aids
Continued on next page
FY04 Urban Areas Security Initiative Page 52
Attachment A
Appendix A - Authorized Equipment List, Continued
Mitigation Equipment 13.Agricultural Terrorism Prevention,Response and g ation -
Equipment used for agricultural terrorism prevention,response and/or mitigation. DHS ODP
expanded the scope of its programs based on feedback from its constituency. To that end, an
agricultural section has been incorporated into the State Homeland Security Assessment and
Strategy and grant programs to assist with preventing,responding to and recovering from agro-
terrorism events. In addition to the following categories, any of the equipment items from the
authorized equipment list may be used for agricultural homeland security efforts.
Sub Category Description
Animal Restraint Electric prods
Animal Restraint Halters
Animal Restraint Hog paddles
Animal Restraint Hog snare
Animal Restraint Knee boards
Animal Restraint Lariat
Animal Restraint Leashes
Animal Restraint Nose leads
Animal Restraint Panels
Animal Restraint Portable cattle and hog chutes
Animal Restraint Portable Pens,crates kennels
Animal Restraint Probangs
Animal Restraint Swine mouthspeculum
Burning and Incinerating
Supplies Clean fuel oil and other incineration materials
Burning and Incinerating
Supplies Portable incinerators
Cleaning,Disinfection,an
Fumigation Bleach
Cleaning,Disinfection,an
Fumigation Other surface and topical disinfectants
Cleaning,Disinfection,an
Fumigation Potassium bromide
Cleaning,Disinfection,an
Fumigation Soda ash
Cleaning,Disinfection,an
Fumigation Sodium hydroxide and vinegar
Depopulation Captive bolt pistol(appropriate gauge)
Depopulation Euthanasia solution
Diagnostic Equipment imal identification supplies(back tags,marker crayons, waterproof to a and ens
Diagnostic E ui ment iohazard baits and containers
Diagnostic Equipment Biohazard packing container
IDiagnostic,Equipment lood sampling supplies OeSdles,syringes,blood tubes
Continued on next page
FY04 Urban Areas Security Initiative Page 53
Attachment A
Appendix A Authorized Equipment List, Continued
13. Agricultural Terrorism Prevention,Response and Mitigation Equipment,continued
Sub Category Description
Diagnostic Equipment Ice packs for shipping and access to freezer
Diagnostic Equipment Sharps:containers
Diagnostic Equipment Specimen containers
Disposal Equipment and
Supplies Dra lines
Disposal Equipment and
Supplies HSaa plastic liners
General Animal handling guidelines
General Chisel
General Disposable scalpels/blades
General Euthanasia guidelines
General Forceps
General Identification system for animals
General Plastic file boxes or filing cabinets
General Pliers
General Quarantine forms
General Reference materials for specific animal management in disasters/a oterrorism
General Surgical scissors
14. CBRNE Prevention &Response Watercraft—This category allows for the purchase of
surface boats and vessels for port homeland security purposes, including prevention and
response. Allowable costs also include the purchase of customary and specialized navigational,
communications, safety and operational equipment necessary to enable such watercraft to carry
out their homeland security mission.
Licensing,registration fees;insurance,and all ongoing operational expenses are the
responsibility of the core cities and transit agencies and are not allowable under this grant.
Sub Category Description
CBRNE Prevention& Surface boats and vessels for port homeland security purposes including customary and
Responsee Watercraft s ecialized navi ational communications saft and operational equipment.
Continued on next page
FY04 Urban Areas Security Initiative Page 54
Attachment A
Appendix A - Authorized Equipment List, Continued
15. CBRNE Aviation Equipment—This category allows for the purchase of special purpose
aviation equipment where such equipment will be utilized primarily for homeland security
objectives and permissible program activities,and provides that the local units of government
certify that it has an operating aviation unit and that the costs for operation and maintenance of
such equipment will be paid from non-grant funds. Aviation equipment is defined as fixed-wing
aircraft,helicopters, and air-safety containers for CBRNE prevention,response,mitigation
and/or remediation. Allowable costs include the purchase of customary and specialized
navigational,communications, safety and operational equipment necessary for CBRNE
prevention,response and/or recovery.
Prior to obligating funds for this category of equipment,grant recipients must submit a written
request to the state. The state will seek a written waiver from the Secretary of the Department of
Homeland Security Secretary through ODP. The state will consult with the ODP Preparedness
Officer and provide a detailed justification for obligating funds in this category. No funds can
be used for this category of equipment until the grant recipient receives written approval
from the state and ODP to obligate funds.
Licensing,registration fees,insurance and all ongoing operational expenses are the responsibility
of the local units of government and are not allowable under this grant. In addition,the
purchases of general-purpose public safety aircraft such as,but not limited to,firefighting planes
or police helicopters are not allowable.
Furthermore, grant recipients must certify that they have an operating aviation unit and that no
expenses will be charged against the grant award for the operation of such aviation unit. Also
prohibited is aviation equipment acquisition that is inconsistent with the State's updated
homeland security assessment and strategy.
Sub Category Description
Customary and specialized navigational,communications,safety,and operational
CBRNE Aviation equipment necessary for CBRNE prevention,response and/or recovery including fixed-
Equipment wing aircraft helicopters,and air-safety containers.
Continued on next page
FY04 Urban Areas Security Initiative Page 55
Attachment A
Appendix A - Authorized Equipment List, Continued
16. Cyber Security Enhancement Equipment
Sub Category Description
ber Securi Enhancement Equipment Configuration management and patch dissemination tools
C ber Security Enhancement Equipment nc tion systems
ber Security Enhancement Equipment irewall and authentication technologies
ber Security Enhancement Equipment Geographic informations stems
ber Security Enhancement Equipment Intrusion detection devices ands stems
ber Security Enhancement Equipment etwork traffic monitoring and analysis systems
C ber Securi Enhancement Equipment Scanning and penetration tools
Security hardware and software countermeasures to protect against
lCyber Security Enhancement Equipment lcyber attacks
17. Intervention Equipment—this category allows for the purchase of specialized law
enforcement equipment that is necessary to further enhance their capabilities to prevent domestic
terrorism incidents. Core cities and transit agencies are reminded that they must comply with 28
CFR,Parts 66 and 70. In addition,when procuring any Title III equipment, core cities and transit
agencies must strictly adhere to requirements of 18 U.S.C.,Part I, Chapter 119, Section 2512,
pertaining to the manufacture,distribution,possession and advertising of wire,oral, or electronic
communications interception devices. This category includes but is not limited to the following:
Sub CategoEy Description
Intervention Equipment Specialized response vehicles and vessels
Intervention Equipment actical entry a ui went not including weapons)
Intervention Equipment Title III Equipment in registers)
18.Other Authorized Equipment and Related Costs
Sub Categog Description
Authorized Equipment and
Related Costs Installation costs for authorized equipment urchased throu h ODP grants
Authorized Equipment and Maintenance contracts for authorized equipment purchased through ODP grants and
Related Costs acquired through DHS-ODPs Homeland Defense equipment Reuse ER Program
Authorized Equipment and
Related Costs Multiple Integrated Laser Engagement System ILES
Authorized Equipment and
Related Costs Training on CBRNE and c ber security equipment by vendors or local&state entities
Miscellaneous IMaintenance-General
Miscellaneous IShipping and Handling
iscellaneous axes
FY04 Urban Areas Security Initiative Page 56
Attachment A
Appendix B - Training Classes and Approval Process
Recommended Grant recipients are encouraged to use FY04 UASI funds to adopt the current
Training ODP awareness and performance level courses noted below:
Classes
• Campus Law Enforcement Awareness Training on WMD
• AWR-100 Emergency Response to Terrorism: Basic Concepts
• AWR-101 Emergency Response to Terrorism: Basic Concepts(Train-
the-Trainer)
• AWR-102 Emergency Response to Terrorism: Basic Concepts (Self-
Study)
• AWR 103 WMD Crime Scene Management for Emergency Responders
• AWR-110 Terrorism Awareness for Emergency Responders(Internet)
• AWR-111 Emergency Medical Services(EMS): Basic Concepts for
WMD Incidents(Internet)
• AWR-112 Public Works: Basic Concepts for WMD Incidents(Internet)
• AWR-120 Law Enforcement Response to WMD—Awareness
• AWR-121 Law Enforcement Response to WMD—Awareness(Train-the-
Trainer)
• AWR-130 Incident Response to Terrorist Bombings—Awareness
• AWR-140 WMD Radiological/Nuclear Awareness
• AWR-141 WMD Radiological/Nuclear Awareness(Train-the-Trainer)
• PER-200 Managing Civil Actions in Threat Incidents(MCAT ): Basic
Course(Train-the-Trainer)
• PER-225 Law Enforcement Response to WMD—Operations Level
(Train-the-Trainer)
• PER-251 Emergency Response to Terrorism: Operations Course(Train-
the-Trainer)
Note: In order to deliver these courses,state and local instructors must have
been certified to deliver the course by successfully completing ODP's Train-
the-Trainer course delivery.
Continued on next page
FY04 Urban Areas Security Initiative Page 57
Attachment A
Appendix B - Training Classes and Approval Process,
Continued
Approval The process for requesting ODP approval of non-ODP course development
Process for and attendance is as follows:
Non-ODP
Course 1. Grant recipient requests for review of awareness and performance level
Development courses should be made on letterhead addressed to Lt. Col. William
and Attendance Hipsley, California Military Department. Lt. Col.Hipsley will collect all
requests and forward to the appropriate DHS-ODP Preparedness Officer.
This letter should be sent to:
Governor's Office of Emergency Services
Grant Management Section ATTN: Lt. Col. Hipsley
Post Office Box 419023
Rancho Cordova,CA 95741-9023
Do not send course materials at this time.
2. The DHS-ODP Preparedness Officer will forward the request to the ODP
Training Division.
3. Upon receipt of the request, the ODP Training Division will respond as
follows:
A. Send a letter of acknowledgment and conditional approval to CMD,
accompanied by the following:
(1) ODP Training Approval Template and instructions for use.
(2) ODP Training Doctrine which includes the following 4 documents:
— ODP Training Strategy
— Emergency Responder Guidelines
— Prevention Guidelines
— Training Approval Guidelines
B. Notify the DHS-ODP Preparedness Officer that funding may be
conditionally approved pending further review by the DHS-ODP,
Center for Domestic Preparedness (CDP). The grant recipient may
begin obligating funds at this time.
C. Ensure that the request has been entered in the ODP Training Approval
Tracking System.
4. Upon receipt of the conditional approval,the Template and the Training
Doctrine, CMD will work with grant recipients to document a comparison
between the objectives of the course in question and the ODP Training
Doctrine,using the template provided. The completed template and course
materials must be returned to the ODP Training Division Designee within
30 days.
Continued on next page
FY04 Urban Areas Security Initiative Page 58
Attachment A
Appendix B - Training Classes and Approval Process,
Continued
Approval 5. The ODP CDP will execute a review of course materials based on the
Process for completed template and issue a report to the ODP Training Division.
Non-ODP
Course 6. The CDP will conduct this review within 45 days from receipt of the
Development course materials and template. For performance level courses,the review
and period will be extended to 90 days if the ODP CDP determines that a site
Attendance,
continued visit is necessary to adequately assess the course.
7. Upon completion of CDP review and issuance of a recommendation memo,
the ODP Training Division will initiate a final notification process that will
include the DHS-ODP Preparedness Officer and the CHID.
FY04 Urban Areas Security Initiative Page 59
Attachment A
Appendix C - Development of Interoperable Communications
Plans
Components of When utilizing ODP program funds in the category of Interoperable
Interoperable Communications Equipment to build,upgrade,enhance or replace
Communication communications systems, grant recipients should develop comprehensive
Plans interoperable communications plans before procurement decisions are made.
Plans should be retained by the grant recipient and be available for review by
the state and ODP. The plan should address, as appropriate,the areas of
• building public safety communication systems;
• upgrading/enhancing public safety communication systems and
equipment;
• replacing public safety communication systems and equipment;
• maintaining public safety communication systems and equipment;
• training public safety staff on issues related to emergency response
communications; and,
• managing public safety communications projects.
Continued on nextpage
FY04 Urban Areas Security Initiative Page 60
Attachment A
Appendix C - Development of Interoperable Communications
Plans, Continued
Interoperable The following considerations should be made when developing a
Communication communications plan:
Plan
Considerations Has the grant recipient already completed a plan that illustrates their
commitment to public safety communication priorities?
— Obtain/retain an executive summary that clearly illustrates how the
proposed effort will lead to enhanced public safety communications
interoperability.
— What type of multi jurisdictional or multidisciplinary agreements does
the grant recipient possess(i.e.,MOUs, interstate compacts,mutual
aid agreements)?
• Has the grant recipient considered public safety's operational needs of the
communications equipment?
— In what type of topography/terrain does the grant recipient operate?
— In what types of structures does the grant recipient need to
communicate?(i.e.,tunnels,high-rise buildings)
— What methods of communication does the grant recipient use?(i.e.,
email,paging, cellular calls,portable radio communications)
— What is the process for dispatching calls?
— Is the communications center independently owned and operated by
the grant recipient? Does it serve several public safety agencies in
the grant recipient's jurisdiction? Is it a multi-agency,multi-
jurisdictional facility?
— Does the grant recipient have the ability to patch across channels? If
so,how many patches can be simultaneously set up? Is a dispatcher
required to set up and break the patches down?
— What is the primary radio language used by the grant recipient when
communicating with other agencies or organizations? (i.e. `plain'
English,code)
— What types of equipment can immediately be deployed to provide
short-term solutions for improved communications?
Continued on next page
FY04 Urban Areas Security Initiative Page 61
Attachment A
Appendix C - Development of Interoperable Communications
Plans, Continued
Interoperable . Has the grant recipient considered the system requirements to ensure
Communication interoperability with systems used by other disciplines or other levels of
Plan government?
Considerations, — What type of equipment is currently used by the grant recipient?
continued
Is there a regional,multi jurisdictional, or statewide system in place
that requires interoperability in order to communicate with other
agencies? If so,how does the grant recipient plan on
interoperating/connecting to that system?
— Is the equipment compatible with the Project 25 suite of standards?
— For data-related systems,is the grant recipient using XML standards?
— How scalable is the system? Can it be used locally between agencies
and jurisdictions, statewide, and at multi-state or national level?
— What internal and external security requirements exist in the
architecture to secure information and maintain privacy levels for
data as required by law?
— Is the infrastructure shared with any other agency or organization?
— Is it owned or leased?
— Does the grant recipient use analog or digital radio systems or both?
— Is the system conventional or trunked?
— Which radio frequencies are used to communicate with other public
safety agencies?
— How many channels does the grant recipient have solely designated
for communication with other agencies?
FY04 Urban Areas Security Initiative Page 62
Attachment A
Appendix D - Letter Regarding Submission of Equal
Employment Opportunity Plan
FY04 Urban Areas Security Initiative Page 63
Attachment A
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FY04 Urban Areas Security Initiative Page 64
Attachment A
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FY04 Urban Areas Security Initiative Page 65
Attachment A
Appendix E - Grant Forms
Grant Forms This appendix contains the following grant forms:
• Application Cover Sheet
• Funding Distribution by Jurisdiction
• Governing Body Resolution
• Grant Assurances
• Reimbursement Request Form
AARAFT version of the Project Narrative and Budget Worksheet can be
found on OES'web site at www.oes.ca.aov..
FY04 Urban Areas Security Initiative Page 66
Attachment A
FY04 Urban Areas Securi Initiative -A lication Cover Sheet
Applicant:
Core City/Transit Agency
Contact Information:
Authorized Agent Mailing Address NamelTitle
City,State, Zip Code Area Code/Office Telephone Number
E-Mail Address
Maximum Amount Allocated(see page 7 of this Guide) $
Total Amount Requested(as shown on the Project Narrative and Budget Worksheet) $
Certification and Signature of Authorized Agent
I am the duly appointed Authorized Agent and have the authority to apply for this grant and submit this application on behalf
of the Core City/Transit Agency. By signing below,I hereby certify that the enclosed application represents the consensus
of the Core City, Core County, Transit Agency,and/or the Urban Area Working Group,as appropriate.
Signature of Core 00t 17Y ansit Agency Authorized Agent Printed Name
Title Date
Signature of Core County Point of Contact Printed Name
(needed for Urban Area applications only)
Title Date
h
6 Ciaofalllirgts. f�sinerfit �g „.
FY04 Urban Areas Security Initiative Page 67
Attachment A
FY04 Urban Areas Security Initiative
Funding Distribution by Jurisdiction
If a core city or transit agency distributes any part of their allocation to another jurisdiction, a
breakdown of the funding distribution must be submitted as part of the application package.
Using the following format, indicate the amount of funds retained by the core city or transit
agency, and the amount distributed to which jurisdiction(s).
Jurisdiction Amount
Core City/Transit Agency
Grand Total
NOTE: The Grand Total must equal the total amount requested, as shown on the Project
Narrative and Budget Worksheet.
FY04 Urban Areas Security Initiative Page 68
Attachment A
Governing Body Resolution
BE IT RESOLVED BY THE
(Governing Body)
OF THE THAT
(Name of Applicant)
OR
(Name or Title of Authorized Agent)
OR
(Name or Title of Authorized Agent)
(Name or Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the named applicant, a public entity
established under the laws of the State of California,any actions necessary for the purpose of
obtaining federal financial assistance provided by the federal Department of Homeland Security
and subgranted through the State of California.
Passed and approved this day of ,20
Certification
duly appointed and
(N—)
of the
(Title) (Governing Body)
do hereby certify that the above is a true and correct copy of a resolution passed and approved by
the of the on the
(Governing body) (Name of Applicant)
day of ,20
(Official Position)
(Signature)
(Date)
FY04 Urban Areas Security Initiative Page 69
Attachment A
Instruction Sheet for the Governing Body Resolution
Purpose The purpose of the Governing Body Resolution is to appoint individuals to
act on behalf of the governing body and grant recipient.
Authorized The Governing Body Resolution allows for the appointment of individuals
Agent(s) or positions. For each person or position appointed by the governing body,
submit the following information,with the Resolution,to the state on the
applicant's letterhead:
o Jurisdiction ❑ Telephone
❑ Grant Program ❑ Fax#
❑ Name ❑ Cell Phone#
o Title ❑ E-Mail Address
❑ Address
❑ City
❑ Zip Code
Authorized • If the Governing Body Resolution identified Authorized Agents by
Agent Changes position and/or title, changes can be made by submitting new Authorized
Agent information to the state, as indicated above.
• If the Governing Body Resolution identified Authorized Agents by name,
a new Resolution is needed when any changes are made. The information
listed above must also be submitted with the new Resolution.
i
FY04 Urban Areas Security Initiative Page 70
Attachment A
Grant Assurances
Name of Applicant:
Address:
City: State: Zip Code:
Telephone Number:
Fax Number: �)
E-Mail Address:
As the duly authorized representative of the applicant,I certify that the applicant named above:
1. Has the legal authority to apply for federal assistance, and has the institutional,
managerial and financial capability to ensure proper planning,management and
completion of the grant provided by the federal Department of Homeland Security and
subgranted through the State of California.
2. Will assure that grant funds are only used for allowable,fair and reasonable costs.
3. Will give the awarding agency,the Comptroller General of the United States,and if _.
appropriate,the state,through any authorized representative,access to and the right to
examine all records,books,papers, or documents related to the award; and will establish
a proper accounting system in accordance with generally accepted accounting standards
or awarding agency directives.
4. Will provide progress reports and such other information as may be required by the
awarding agency.
5. Will initiate and complete the work within the applicable time frame after receipt of
approval of the awarding agency.
6. Will establish safeguards to prohibit employees from using their positions for a purpose
that constitutes or presents the appearance of personal or organizational conflict of
interest, or personal gain for themselves or others,particularly those with whom they
have family,business or other ties.
7. Will comply, if applicable,with the Lead-Based Paint Poisoning Prevention Act(42
U.S.C. §§ 4801 et seq.)which prohibits the use of lead based paint in construction or
rehabilitation of residence structures.
FY04 Urban Areas Security Initiative Page 71
Attachment A
8. Will comply with all federal statues relating to nondiscrimination. These include but are
not limited to:
a. Title VI of the Civil Rights Act of 1964(P.L. 88-352),as amended,which
prohibits discrimination on the basis of race, color or national origin;
b. Title IX of the Education Amendments of 1972, as amended(20 U.S.C. §§ 1681-
1683 and 1685-1686), which prohibits discrimination on the basis of sex;
c. Section 504 of the Rehabilitation Act of 1973,as amended(29 U.S.C. § 794)
which prohibits discrimination on the basis of handicaps;
d. The Age Discrimination Act of 1975, as amended(42 U.S.C. §§ 6101-6107)
which prohibits discrimination on the basis of age;
e. The Drug Abuse Office and Treatment Act of 1972(P.L. 92-255)as amended,
relating to nondiscrimination on the basis of drug abuse;
f. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970(P.L. 91-616), as amended,relating to
nondiscrimination on the basis of alcohol abuse or alcoholism §§ 523 and 527 of
the Public Health Service Act of 1912(42 U.S.C. 290 dd-3 and 290 ee-3), as
amended,relating to confidentiality of alcohol and drug abuse patient records;
g. Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended,
relating to nondiscrimination in the sale,rental or financing of housing;
h. Title 28,Code of Federal Regulations,Part 42,Subparts C,D,E and G;
i. Title 28, CFR,Part 35;
j. Any other nondiscrimination provisions in the specific statute(s) under which
application for federal assistance is being made,and
k. The requirements on any other nondiscrimination statute(s)which may apply to
the application.
9. Will comply,or has already complied,with the requirements of Titles 11 and III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970(P.L.
91-646)which provides for fair and equitable treatment of persons displaced or whose
property is acquired as a result of federal or federally assisted programs. These
requirements apply to all interested in real property acquired for project purposes
regardless of federal participation in purchases.
10.Will comply,if applicable,.with the flood insurance purchase requirements of Section
102(a)of the Flood Disaster Protection Act of 1973 (P.L. 93-234)which requires
recipients in a special flood hazard area to participate in the program and to purchase
flood insurance if the total cost of insurable construction and acquisition is$10,000 or
more.
FY04 Urban Areas Security Initiative Page 72
Attachment A
11. Will comply with environmental standards which may be prescribed pursuant to the
following:
a. institution of environmental quality control measures under the National
Environmental Policy Act of 1969(P.L. 91-190) and Executive Order(EO)
11514;
b. notification of violating facilities pursuant to EO 11738;
c. protection of wetlands pursuant to EO 11990;
d. evaluation of flood hazards in floodplains in accordance with EO 11988;
e. assurance of project consistency with the approved state management program
developed under the Coastal Zone Management Act of 1972(16 U.S.C. §§ 1451
et seq.);
f conformity of federal actions to State(Clean Air)Implementation Plans under
Section 176(c)of the Clean Air Act of 1955, as amended(42 U.S.C. § 7401 et
seq.);
g. protection of underground sources of drinking water under the Safe Drinking
Water Act of 1974,as amended, (P.L. 93-523);and
h. protection of endangered species under the Endangered Species Act of 1973,as
amended,(P.L. 93-205).
12.Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et.seq.)
related to protecting components or potential components of the national Wild and scenic
rivers system.
13.Will assist the awarding agency in assuring compliance with Section 106 of the National
Historic Preservation Act of 1966, as amended(16 U.S.C. 470),EO 11593 (identification
and preservation of historic properties),and the Archaeological and Historic Preservation
Act of 1974(16 U.S.C.469a-1 et seq).
14.Will comply with Standardized Emergency Management System(SEMS)requirements
as stated in the California Emergency Services Act,Government Code,Chapter 7 of
Division 1 of Title 2, Section 8607.1(e)and CCR Title 19, Sections 2445,2446, 2447 and
2449.
15.Has requested through the State of California, federal financial assistance to be used to
perform eligible work approved in the applicant's application for federal assistance.
Will, after the receipt of federal financial assistance,through the State of California,
agree to the following:
a. Promptly return to the State of California all the funds received which exceed the
approved, actual expenditures as accepted by the federal or state government.
b. In the event the approved amount of the grant is reduced,the reimbursement
applicable to the amount of the reduction will be promptly refunded to the State of
California.
c. Separately account for interest earned on grant funds, and will return all interest
earned,in excess of$100 per federal fiscal year.
FY04 Urban Areas Security Initiative Page 73
Attachment A
16. Will comply with the Intergovernmental Personnel Act of 1970(42 U.S C. Sections
4728-4763)relating to prescribed standards for merit systems for programs funded under
one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards
for a Merit System of Personnel Administration(5 C.F.R. 900, Subpart F).
17. Will comply with provisions of the Hatch Act(5 U.S.C. Sections 1501-1508 and 7324-
7328)which limit the political activities of employees whose principal employment
activities are funded in whole or in part with federal funds.
18.Will comply with P.L. 93-348 regarding the protection of human subjects involved in
research, development, and related activities supported by this award of assistance.
19. Will comply,if applicable, with the Laboratory Animal Welfare Act of 1966 (P. L. 89-
544, as amended, 7 U.S.C. 2131 et seq.)pertaining to the care,handling, and treatment of
warm blooded animals held for research,teaching, or other activities supported by this
award of assistance.
20.Will comply with the minimum wage and maximum hour provisions of the Federal Fair
Labor Standards Act(29 U.S.C.201), as they apply to employees of institutions of higher
education,hospitals,and other non-profit organizations.
21.Will comply, as applicable,with the provisions of the Davis-Bacon Act(40 U.S.C.
Section 276a to 276a-7), the Copeland Act(40 U.S.C. Section 276c and 18 U.S.C.
Sections 874), and the Contract Work Hours and Safety Standards Act(40 U.S.C.
:Sections 327-333),regarding labor standards for federally assisted construction sub-
agreements.
22.Will not make any award or permit any award(subgrant or contract) to any parry which is
debarred or suspended or is otherwise excluded from or ineligible for participation in
Federal assistance programs under Executive Order 12549 and 12689, "Debarment and
Suspension."
FY04 Urban Areas Security Initiative Page 74
Attachment A
23. Agrees that:
a. No federal appropriated funds have been paid or will be paid,by or on behalf of
the undersigned,to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or employee
of Congress,or an employee of a Member of Congress in connection with the
making of any federal grant, the entering into of any cooperative agreement, and
the extension, continuation,renewal, amendment, or modification of any federal
grant or cooperative agreement.
b. If any other funds than federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency,a Member of Congress, an officer or an employee of Congress, or
employee of a Member of Congress in connection with the federal grant or
cooperative agreement,the undersigned shall complete and submit Standard Form
LLL, "Disclosure of Lobbying Activities,"in accordance with its instructions.
c. The undersigned shall require that the language of this certification be included in
the award documents for all sub awards at all tiers including subgrants, contracts
under grants and cooperative agreements,and subcontract(s) and that all sub
recipients shall certify and disclose accordingly.
d. This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction imposed
by section 1352,Title 31,U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than$10,000 and not
more than$100,000 for each such failure.
24.Agrees that equipment acquired or obtained with grant funds:
a. Will be made available under the California Disaster and Civil Defense Master
Mutual Aid Agreement in consultation with representatives of the various fire,
emergency medical,hazardous materials response services,and law enforcement
agencies within the jurisdiction of the applicant.
b. Is consistent with needs as identified in the Terrorism Annex to the State's
Emergency Plan,and will be deployed in conformance with that plan.
c. Will be made available pursuant to applicable terms of the California Disaster and
Civil Defense Master Mutual Aid Agreement and deployed with personnel trained
in the use of such equipment in a manner consistent with the California Law
Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual
Aid Plan.
25.Agrees that funds awarded under this grant will be used to supplement existing funds for
program activities, and will not supplant(replace)funds that have been appropriated for
the same purpose.
26.Will comply with all applicable federal statutes,regulations,policies, guidelines and
requirements, including OMB Circulars A-87 and A-133,E.O. 12372 and Uniform
Administrative Requirements for Grants and Cooperative Agreements contained in Title
28,Code of Federal Regulations,Part 66,that govern the application, acceptance and use
of Federal funds for this federally-assisted project.
FY04 Urban Areas Security Initiative Page 75
Attachment A
27. Will comply, and assure the compliance of all its subgrantees and contractors,with the
nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of
1968, as amended,42 USC 3789(d), or the Juvenile Justice and Delinquency Prevention
Act, or the Victims of Crime Act, as appropriate; the provision of the current edition of
the Office of Justice Programs Financial and Administrative Guide for Grants,M7100.1,
and all other applicable Federal laws, orders, circulars, or regulations.
28. Will comply with provisions of 28 CFR applicable to grants and cooperative agreements,
including Part 18,Administrative Review Procedures;Part 20,Criminal Justice
Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical
Information; Part 23, Criminal Intelligence Systems Operating Policies;Part 30,
Intergovernmental Review of Department of Justice Programs and Activities;Part 42,
Nondiscrimination/Equal Employment Opportunities Policies and Procedures;Part 61,
Procedures for Implementing the National Environmental Policy Act; Part 64,Floodplain
Management and Wetland Protection Procedures; and Federal laws or regulations
applicable to Federal Assistance Programs.
29. Will ensure that the facilities under its ownership, lease or supervision which shall be
utilized in the accomplishment of this project are not listed in the Environmental
Protection Agency's(EPA)list of Violating Facilities and that it will notify the Federal
Grantor agency of the receipt of any communication from the Director of the EPA Office
of Federal Activities indicating that a facility to be used in the project is under
consideration for listing by the EPA.
30.Will comply with Subtitle A,Title II of the Americans with Disabilities Act(ADA) 1996.
31. Will, in the event a Federal or State court or Federal or State administrative agency
makes a finding of discrimination after a due process hearing on the grounds or race,
color,religion,national origin,sex,or disability against a recipient of funds,the recipient
will forward a copy of the finding to the Office of Civil Rights,Office of Justice
Programs.
32. Will provide an Equal Employment Opportunity Plan,if applicable, to the Department of
Justice Office of Civil Rights within 60 days of grant award.
33.Will comply with the financial and administrative requirements set forth in the current
edition of the Office of Justice Programs (OJP)Financial Guide.
34.Will comply, if applicable,with the provision of the Coastal Barrier Resources Act(P.L.
97-348)dated October 19, 1982 (16 USC 3501 et seq.)which prohibits the expenditure of
most new Federal funds within the units of the Coastal Barrier Resources System.
35.Will comply with all applicable requirements of all other federal laws,executive orders,
regulations,program and administrative requirements,policies and any other
requirements governing this program.
FY04 Urban Areas Security Initiative Page 76
Attachment A
36. Understands that failure to comply with any of the above assurances may result in
suspension,termination or reduction of grant funds.
The undersigned represents that he/she is authorized by the above named applicant to enter into
this agreement for and on behalf of the said applicant.
Signature of Authorized Agent:
Printed Name of Authorized Agent:
Title: Date:
FY04 Urban Areas Security Initiative Page 77
Attachment A
Urban Areas Security Initiative
Reimbursement Request for Grant Expenditures
Award#
Mail Reimbursement Request to: Applicant:
Core City/Transit Agency
Governor's Office of Emergency Services OES ID#:
Grant Payments Unit
Post Office Box 419023 Please mark this box to indicate a change in
Rancho Cordova,CA 95741-9023 the Authorized Agent Mailing Address
below
Total
Expenditures
Project# Solution Area Expenditure Period(from/to dates) for the
Expenditure
Period
Grand Total
Under penalty of perjury,I certify that:
• I am the duly authorized officer of the claimant herein.
• This claim is in all respects true, correct,and all expenditures were made in accordance with
applicable laws, rules,regulations and grant conditions and assurances.
Authorized Agent(Per Governing Body Resolution)
Printed Name Phone Number
Title E-Mail Address
Mailing Address Fax No.
City,State,Zip Code
Signature Date
FY04 Urban Areas Security Initiative Page 78
Attachment A
Instruction Sheet for the Reimbursement Request
Applicant The applicant is the core city/transit agency, as identified in the original grant
application. Do not identify any sub-departments or offices as the applicant.
Award Number The award number is identified on the Notification of Application Approval letter.
OES ID# The OES ID#is the core city/transit agency's identification number as identified on the
Notification ofApplication Approval letter.
Address Changes Indicate a change in address by checking the box shown and noting the new address in
the area marked"mailing address".
Project Number and Indicate the project number and solution area as noted for the project on the
Solution Area Project Narrative and Budget Worksheet.
Expenditure Period Indicate the expenditure period for which funds are being requested. Identify the
month and year for the beginning and ending of the period covered by this request.
This is.not the Performance Period listed on the Notification of Application Approval
letter. The grant recipient may indicate different from/to dates for each project.
The expenditure period cannot cross state fiscal years,therefore,separate requests must
be submitted for expenditures incurred on or before June 30,and on or after July 1.
Total Expenditures Indicate the total expenditures for the expenditure period. Based upon the total
for the Expenditure expenditures and amounts previously paid to the grant recipient,the state will
Period automatically calculate the funds that can be paid, and will process a payment
request for that amount.
Authorized Agent Complete all line items requested and ensure that the form is signed by an Authorized
Information Agent named in the Governing Body Resolution
Mail Mail the original to the address identified at the top of the request form.
t with the Reimbursement
Supporting Supporting documents are not required o be submitted v►n
pP g pP g q
Documents Request;however,the state reserves the right to request documentation at any time.
Grant recipients are reminded to maintain documents that support the expenditure
amounts shown on the request.
FY04 Urban Areas Security Initiative Page 79
Attachment A
Appendix F - State Homeland Security Strategy - DRAFT
Goal and Goal#1: Institutionalize terrorism emergency planning in California's multi-
Objectives#1 hazard emergency planning and response processes.
Objectives:
1.1 Update the State Emergency Plan Terrorism Annex.
1.2 Update Local Planning Guidance on Terrorism.
1.3 Incorporate Terrorism into the State Multi-Hazard Mitigation Plan.
1.4 Develop/update procedures needed to implement terrorism plans.
1.5 Exercise terrorism plans and procedures.
1.6 Integrate training and exercise programs.
1.7 Train personnel on terrorism plans and procedures.
Goal and Goal#2: Enhance public outreach, education and training efforts to address
Objectives#2 terrorism events.
Objectives:
2.1 Support the development and capabilities of Citizen Corps and other
community-based organizations.
2,2 Evaluate Citizen Corps and related programs for long-term effectiveness.
Goal and Goal#3: Ensure emergency responders have the equipment necessary for
Objectives#3 multi-discipline response to terrorism events.
Objectives:
3.1 Administer the Homeland Security Grant program.
3.2 Administer state portion of equipment funds.
3.3 Meet equipment related training needs.
Goal and Goal#4: Enhance regional response capabilities for terrorism events.
Objectives#4
Objectives:
4.1 Conduct regional exercises.
4.2 Evaluate regional response capabilities based on exercises.
Continued on next page
FY04 Urban Areas Security Initiative Page 80
Attachment A
Appendix F - State Homeland Security Strategy - DRAFT,
Continued
Goal and Goal#5: Enhance intelligence sharing and evaluation efforts to deter,
Objectives#5 prevent, and respond to terrorism events.
Objectives:
5.1 Support intelligence collection, analysis, and dissemination operations.
5.2 Meet intelligence/prevention related training and exercise needs.
5.3 Meet intelligence/prevention related equipment and capital improvement
needs.
Goal and Goal#6: Enhance security at all identified critical infrastructure sites.
Objectives#6
Objectives:
6.1 Update list of all critical infrastructure sites in California; of affecting
California's security.
6.2 Assess the vulnerability of all critical infrastructure sites in California.
6.3 Enhance security at all critical infrastructure sites in California.
Goal and Goal#7: Incorporate Recovery element in all plans and procedures to ensure
Objectives#7 the capability to recover from a terrorism incident.
Obiectives:
7.1 All jurisdictions will develop,review,or update appropriate plans to
include Recovery.
7.2 Train and exercise personnel on Recovery procedures.
FY04 Urban Areas Security Initiative Page 81
Attachment A
Appendix G - Abbreviations and Acronyms
A
AAR After Action Reports
AEL Authorized equipment list
APCO Association of Public-Safety Communications Officials
B
BSIR Biannual Strategy Implementation Reports
C
CAP Corrective Action Plan
CAPR Categorical Assistance Progress Reports
CBRN Chemical,Biological,Radiological and Nuclear
CBRNE Chemical,biological,radiological,nuclear, and explosive
CCP Citizen Corps Program
CDP Center for Domestic Preparedness
CERT Community Emergency Response Teams
CFDA Catalog of Federal Domestic Assistance
CMD California Military Department
CNG California National Guard
CSID Centralized Scheduling and Information Desk
D
D&B Dun and Bradstreet
DHS U.S. Department of Homeland Security
DPETAP Domestic Preparedness Equipment Technical Assistance Program
DUNS Data Universal Numbering System
E
EMS Emergency Medical Services
F
FAR Federal Acquisition Regulations
FID Flame Ionization Detector
FOIA Freedom of Information Act
FSR Financial Status Report
G
GAN Grant Adjustment Notice
GC/MS Gas Chromatograph/Mass Spectrometer
GIS Geographic Information System
Continued on next page
FY04 Urban Areas Security Initiative Page 82
Attachment A
Appendix G - Abbreviations and Acronyms, Continued
H
HAZCAT Hazard Categorizing
HazMat Hazardous materials
HDER Homeland Defense Equipment Reuse
HEPA High Efficiency Particulate Air
HSEEP Homeland Security Exercise and Evaluation Program
HSGP Homeland Security Grant Program
I
LAB Interagency Board
ICS Incident command system
IP Improvement Plan
IWN Integrated Wireless Network
J
JRIES Joint Regional Information Exchange System
L
LETPP Law Enforcement Terrorism Prevention Program
LLEA Lead Law Enforcement Agency
LOCES Letter of Credit Electronic Certification System
M
M&A Management and administrative
MILES Multiple Integrated Laser Engagement System
MRC Medical Reserve Corps
N
NFPA National Fire Protection Association
NIMS National Incident Management System
NIOSH National Institute for Occupational Safety and Health
O
OC Office of the Comptroller
ODP Office for Domestic Preparedness
OMB Office of Management and Budget
Continued on nextpage
FY04 Urban Areas Security Initiative Page 83
Attachment A
Appendix G - Abbreviations and Acronyms, Continued
P
PAPR Powered Air Purifying Respirator
PAPRS Phone Activated Paperless Request System
PASS Personnel Alert Safety System
PID Photo-Ionization Detector
PPE Personal Protective Equipment
S
SAA State Administrative Agency
SCBA Self-Contained Breathing Apparatus
SEL Standardized Equipment List
SHSAS State Homeland Security Assessments and Strategies
SHSP State Homeland Security Program
SHSS State Homeland Security Strategy
SPOC Single Point of Contact
T
TCV Total Containment Vessel
U
USAR Urban Search and Rescue
V
VIPS Volunteers in Police Service
W
WMD Weapons of Mass Destruction
FY04 Urban Areas Security Initiative Page 84
Attachment A
Attachment B
CITY OF HUNTINGTON BEACH
Finance Office
Central Services Division
Dan T. Villella , CPA
Finance Officer
June 21, 2005
George Saadeh, Captain
Santa Ana Police Department
60 Civic Center Plaza
Santa Ana, California 92702
SUBJECT: MOBILE COMMAND VEHICLE, ATTACHMENT B
Captain Saadeh;
Attached is the Letter of Intent from the City of Huntington Beach to LDV, Inc. for purchase of a
Mobile Command Vehicle for the City of Huntington Beach for use in the City and the Orange
County Operational Area.
This Letter of Intent should be incorporated as Attachment B with the Agreement to transfer or
Purchase Equipment or Services for FY04 Urban Area Service Initiative (UASI) dated the 18t
of April, 2005 between the City of Huntington Beach and the City of Santa Ana. The total dollar
amount of this agreement will not exceed $450,000 for the purchase and registration of this
Mobile Command Vehicle.
If you have any questions or need additional material from us, please do not hesitate to call me
at 714-960-8875
Sincerely,
o
hard Amadril
City of Huntington Beach
Central Services Manager
Cc: Ken Small, Police Chief
Duane Olson, Fire Chief
2000 Main Street, California 92648• Phone 714-536-5630• Fax 714-374-1571• www.surfcity-hb.org
Attachment B
Attachment B
•�, CITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA92648.
P.O. BOX 70 POLICE DEPARTMENT Tel. (714) 960-8811
Kenneth W. Small
Chief of Police
June 22, 2005
Michelle Smith
LDV, Inc.
180 Industrial Drive
Burlington, W 53105
RE: Letter of Intent To Purchase
Dear Ms. Smith:
In order to reserve a Mobile Command Center LDV Model #MCC3011C260-03 per your
quote dated June 16, 2005, as per HBPD & HBFD specification for a total of
$438,768.00 without tax, please accept this letter as confirmation of our intent to
purchase per the finalization of a business unit and establishing an escrow account. Once
we have them in place you will receive a purchase order per your quotation dated January
28, 2005 under an interagency transaction agreement with the City of Santa Ana Police
Department. Progress payments will be made in conjunction per your quote-dated June
16, 2005. Delivery and eight hours of orientation is included in the quote.
If you have any questions or require additional information, please contact Fire Chief
Duane Olson at(714) 536-5402 or Police Chief Kenneth W. Small at(714) 536-5902.
Sincerely,
C
Kenneth W. Small
Chief of Police
DRUG USE '
Attachment B `
Attachment B
LDV,Inc.
180 Industrial Drive
Burlington,WI 53105
600.558.5986
Fox 262.763.0156
www.ldvuso.com
PRELIMINARY
SPECIFICATIONS FOR:
HUNTINGTON BEACH POLICE DEPARTMENT (CA)
MOBILE COMMAND CENTER
LDV MODEL#MCC30LLC260-03
June 16, 2005
Attachment B
LDV,Inc.
180Industrial Drive
Burlington,M 53105
800.558.5986
LDVM Fax 262.763.0156
www.ldvuso.com
Section Qty
1.00 CHASSIS/BODY DIMENSIONS:
1.01 1.Wheelbase of chassis: 276"
2. Overall length of apparatus, including rear step:473"
3. Overall apparatus width, rub rail to rub rail: 96"
4. Rear step height from ground (loaded):24"*
5. Overall height of apparatus(loaded): 144"*
6. Interior walkway height raw body: 83"
7. Interior walkway height finished: 81.5"
8. Interior walkway length:360"
9. Interior raw body width: 93"
10. Interior finished body width: 85.5"
*Estimated measurement dependent on chassis components,axles,tires, frame,suspension, and
roof-mounted equipment.
2.00 CHASSIS:
2.01 GENERAL:
1.Freightliner MT-55 forward control chassis. 30,000-lb. GVWR with rear air ride suspension and
air brakes.
ENGINE:
1. Cummins ISB 260-hp turbo-charged diesel engine(260-hp @ 2500 rpm, 550-Ib.ft.of torque
1900-rpm).
2. Largest available down flow radiator with transmission cooling and radiator mounted surge tank.
3. Eaton viscous fan drive.
4.Anti freeze to-34*F(Ethylene Glycol premixed to 50/50).
5. Frontal air intake with FARR ECO-SE air cleaner mounted on rail.
6. Electronic integral engine warning and derate protect system.
7. Single horizontal inboard exhaust with horizontal tail pipe exiting on the street side.
8. Cummins supplied remote mounted fuel/water separator with heater.
9. Full flow oil filter.
10. Phillips 1,000-watt block heater.
11. Cummins supplied 15.2-cfm air compressor.
INSTRUMENTATION AND CONTROLS:
1. Electronic fuel quantity gauge.
2.Temperature and oil pressure gauge.
3. Charge indicator(voltmeter).
4. Speedometer with odometer.
5. Electronic cruise control with switches in left hand dash panel.
6. Transmission temperature gauge.
7. 3,000-rpm tachometer.
8.Warning lamp light bar display in dash.
9. Hour meter.
TRANSMISSION:
1.Allison 2500EVS(or current model)heavy-duty 5-speed automatic transmission.
2.Transmission water-to-oil cooler.
3. Castrol Trans nd synthetic transmission oil.
Copy of Huntington Beach Police Department(CA)MCC30LLC260-0312 MS.xls 6/16/2005
Attachment B
LDV,Inc.
ISO Industrial Drive
Burlington,Wl 53105
800.558.5986
LD Fax 262.763.0156
www.ldvusa.com
Section Qty
AXLES&SUSPENSION:
1.AF10-3 10,000-lb.front axle.
2. 10,000-lb.taper-leaf front springs with maintenance free rubber bushings.
3.ARS20-2 minimum 19,000-lb. rear axle.
4. 5.13:1 gear ratio. With this gear ratio the maximum-geared speed is 76.3 mph.
5.Freightliner 20,000-lb.Airliner rear air ride suspension with a high ride height and manual air
ride dump valve. Air ride system includes dual instant response rear suspension leveling valves.
6. Dana Spicer half round yoke driveline with drive shaft guard.
7. Heavy duty Gabriel front and rear shock absorbers.
8.Eaton 2834 (Emery)synthetic SAE 75W-90W oil in front and rear axles.
9. Front and rear oil seals.
BRAKES:
1.4-wheel air brake package with Wabco 4S/4M ABS w/o traction control.
2. Rear brake dust shields.
3. Reinforced nylon,fabric braids&wire braid chassis air lines.
4. Pure air plus air dryer with electric heater. Air dryer mounted on left hand frame rail inboard.
5. Steel air brake reservoirs.
6.One auto drain valve,two manual drain valves with pull cord.
7.Mentor 15"x 4"Q+cam front brakes,cast iron outboard front brake drums and 5.5"unhanded
Mentor automatic front slack adjusters.
8.Mentor 16.5"x 7"Q+cast spider cam rear brakes, double anchor,fabricated shoes, standard
brake chamber location, cast iron outboard rear brake drums. Bendix automatic rear slack
adjusters.
9.Anchorlok Goldseal tamper proof 1-drive rear axle spring parking chambers with orange alert.
STEERING:
1.Ross TRW TAS-65 power steering.
2.Tilt/telescopic steering column.
3. 18"charcoal steering wheel.
FUEL:
1. 90 gallon/340 liter rectangular steel fuel tank mounted between frame rails behind rear axle with
driver's side fuel fill.
2. Length of auxiliary pickup tubes(generators, furnaces etc.)shall prevent these devices from
using more than 75% of vehicle's fuel tank capacity.
FRAME:
1. 5/16"x 2.81"x 9.13"80,000-psi steel frame.
2. Frame RBM is 540,000-Ibf/in/rail or 1,080,000 total.
3. Frame warranty is 5 years/100,000 miles.
4. Frame is constructed using only rade 8 bolts.
Copy of Huntington Beach Police Department(CA)MCC30LLC260-0:22 MS.As 6/16/2005
Attachment B
LDV,Inc.
180 Industrial Drive
Burlington,wl 53105
800.558.5986
L U Fox 262.763.0156
www.ldvuso.com
Section Qty
ELECTRICAL:
1. Leece Neville 4948PA 200-amp alternator factory installed.
2. Sure Power 2403 isolator to allow alternator to charge the chassis and auxiliary battery banks.
3. Dual Alliance Group 31 MF min 1900-CCA(or largest available)batteries. Batteries to be
installed on slide-out tray in a custom fabricated compartment.
4.Automatic self-reset circuit breakers.
5. Delco 12Vdc 28MT(or current model)starter.
6. Dual electric horns.
7. 97-dB backup alarm.
TIRES AND WHEELS:
1.Two (2) 10R22.5 14-ply highway tread radial tires(front). (Load rating for both tires 11,360-lbs.)
2. Four(4) 10R22.5 14-ply mud and snow tread radial tires(rear). (Load rating for all four tires
20,320-Ibs.).
3. Four(4) 10-stud hub-piloted 22.5"x 7.5"aluminum wheels and two(2)inside rear steel wheels
22.5"x 7.5".
4.Aluminum wheels include Alcoa chrome trim kits with center cap and lug nut covers.
Note:-Chassis specifications are from Freightliner Custom Chassis and are subject to change
without notice.
2.02 Cummins five(5)-year/150,000 mile engine warranty with five(5)-year/unlimited mile Allison
transmission, and five 5 - ear/50,000 Rockwell rear axle warranty.
2.03 Block heater shall be wired to a switch on the AC control panel.
2.04 1 DOT triangle reflector kit with three 3 triangles.
2.05 Chrome exhaust tip on chassis tail pipe.
3.001 BODY:
3.01 1. Load space area shall be 83"high x 93"wide x 30'long load space all aluminum step van body.
2. Driver sedan door with slider window,door skin shall be chemically bonded to door frame
structure reducing the amount of rivets required. Door shall have continuous stainless steel piano
hinge and two(2)nylon straps.
3. Passenger sedan door with slider window,door skin shall be chemically bonded to door frame
structure reducing the amount of rivets required. Door shall have continuous stainless steel piano
hinge and two(2)nylon straps.
4. Sedan doors shall have a 0.125"aluminum tread plate step well for 18"skirt depth.
5. Sedan doors shall have black non-skid tape on all door entry sills.
6. Sedan doors shall have polished aluminum Tri-mark flush mounted locking hardware with self-
aligning rotary latch and matching key locks.Outside door handles not to exceed 50"from ground.
Copy of Huntington Beach Police Department(CA)MCC30LLC260-0:S2 MS.xls 6/16/2005
Attachment B
LDV,Inc.
180Industrial Drive
Burlington,WI 53105
800.558.5986
LDVtD Fax 262.763.0156
www.ldvusa.com
Section city
" a e base 1.5"wide at the to
"rum alto double H wall beam 6005-T5 alloy, 3 x 3 wide t the p,
7.Aluminum y ou a y,
0.125 wall thickness. Studs feature machined wire pass-throughs, and raised adhesive control
features on base.
8. I-beams shall be chemically bonded to sidewalls eliminating the need for additional rivets. Buck-
rivets will be used to fasten the top, bottom and rub rail. Use of two-sided tape is not acceptable.
9. Body shall have 0.125"strain-hardened aluminum alloy 5052-H36 side panels. The upper panels
shall be free of rivets allowing for smooth graphics application.
10. Skirt supports,1.5 x 1.5 x 0.125 angle to reinforce skirt edge and hold bottom edge in a straight
line. 0.188 x 1.00"flat braces placed at 4'intervals and riveted to lower wall angle and floor to
maintain sidewall skirt rigidity.
11. Fender flares, 1.38"x 2.25"x 0.090"roll formed and radiused 5052-H32 aluminum sheet,
mechanically fastened to wheel opening. Edges sealed against moisture,
12. NFPA 1901 embossed 0.125"aluminum tread plate roof attached to 3"x 1 1/2"x 0.125 extruded
aluminum roof bows on 16"centers.901b per sq ft weight capacity (no exceptions). Bows are 2"skip
welded every 12"Tread plate seams to be continues welded. Perimeter of roof shall be chemically
sealed.
13. Lift-up molded fiberglass hood with stainless steel grill insert. Hood shall have integrated
headlamps and turn signal indicators and dual assist gas charged lift shocks.The use of mechanical
assist springs is not acceptable.
14. Extruded aluminum floor with interlocking planks, 1.88"high x various widths, 0.125"top surface.
6005-T5 alloy and temper. Heavy-duty thick-wall extruded planks fore and aft of all floor cutouts and
every 5th plank in all other areas. Planks made of 600545 alloy and temper, 0.250"thick top
surface.
15. Stainless steel front bumper.
16. Tinted safety plate glass windshield with driver and passenger sun visors.
17. Full width 12"deep heavy-duty aluminum rear bumper with center step, painted to match the
body.
18. Integral cab air conditioning and heating system with dash controls.
19. Chrome Velvac Revolution heated remote control rear view mirrors with dash controls. Upper
mirror has 62-sq.in. of flat surface and lower mirror has 30-sq.in. of convex surface. Mirror has a fold-
away arm with integrated turn signal indicator.
20. Driver seat shall be Seats Inc. Magnum 200 mechanical suspension seat on fixed pedestal.
Seat shall be covered in black Tuff Tex cloth and have arm rests, lumbar support,tilt back and 3-
point seat belt.
21. Passenger seat shall be Seats Inc. Magnum 200 mechanical suspension seat on fixed pedestal.
Seat shall be covered in black Tuff Tex cloth and have arm rests, lumbar support,tilt back and 3-
point seat belt.Seat not to extend back into loadspace area.
22. Intermittent windshield wiper/washer with single heavy-duty windshield wiper motor.
Copy of Huntington Beach Police Department(CA)MCC30LLC260-0342 MS.As 6/16/2005
Attachment B
LDV,Inc.
180 Industrial Drive
Burlington,M 53105
800.558.5986
L 8 Fox 262.763.0156
wwmldvusa.com
Section Qty
23.Custom front wheel cutouts for 10R22.5 tires.
24. Rear frame-mounted tow eyes extending past body.
25.Aluminum engine box cover with acoustical and thermal insulation. Black molded ABS
composite engine box over-lay.
26. Full length skirting. Skirt shall extend 18"down from the bottom of floor extrusions.
27. Dash shall be vacuum formed ABS composite with integrated control pod located left of dash.
28.All clearance and side marker lights to be LED.
29. Standard structural warranty of 5 years or 50,000 miles and standard component warranty of 12
months or 12,000 miles.
30.The vehicle shall be fully sanded on all exterior surfaces with no more than 150 grit to assure
removal of imperfections in metal surface. All aluminum shall be chemically etched and primed prior
to painting. Base body color shall be oven baked and painted with Dupont Imron 5000 to
commercial truck standards.
Note: Specifications are from body manufacturer and are subject to change without notice.
3.02 1 32"wide x 82"high 0.125"aluminum sedan door with 21.5"wide x 25.5"high fixed window and mini
blind. Door shall have continuous stainless steel piano hinge,two(2)nylon door straps and an
aluminum drip rail. Located as shown on drawing.
3.03 1 32"wide x 76"high 0.125"aluminum sedan door mounted at floor level with 21.5"wide x 25.5"high
fixed window and mini-blind. Door shall have continuous stainless steel piano hinge,two(2)nylon
door straps and an aluminum drip rail. Located as shown on drawing.
3.04 4 Heavy-duty fluted aluminum grab handle with rubber inserts and chrome plated stanchions installed
at exterior entry door location.
3.05 2 Heavy-duty fluted aluminum grab handle with rubber inserts and chrome plated stanchions installed
inside entry door.
3.06 4 Automatic courtesy light at side entry door.
3.071 1 Courtesy light defeat switch on dash.
3.08 1 24"Single C manually operated exterior entrance step X053W951247 (or current model). Located
as shown on drawing.
3.09 1 Swing out stairs mounted on box pan door in body skirt. Includes removable railing that will be
stowed behind sedan door. Located as shown on drawing.
3.10 Whelen 810 Series combination stop/tail,turn and reverse lights, model number 8103RACR(or
current model).
3.11 Entire underside of the apparatus shall be undercoated. Includes chassis,floor extrusions, step
wells and aluminum compartments.
3.121 Rear mud flaps with anti-sail brackets.
4.00 LDV SLIDE-OUT:
1. Body shall have two(2)slide-out rooms with approximate dimensions as follows:78"high x 140"
long x 30"deep and 72"high x 100"long x 30"deep.
2. The slide-out room shall be constructed of heavy duty tubular aluminum with welded joints for
superior strength.
3.The sides of the room shall be sheeted with aluminum sanded and painted to match the exterior.
4.When in the closed position the slide-out room shall have a gap of less than .5"around the entire
perimeter of the slide-out wall and the exterior side wall.
5.The slide-out shall incorporate a full perimeter air seal and wiper retainer to wipe debris from the
room when sliding in and out. The structure around the air seal shall be reinforced to support the air
seal.
6. Slide-out seal shall provide a weather tight seal without the use of an awning.
Copy of Huntington Beach Police Department(CA)MCC30LLC260-0352 MS.xls 6/16/2005
Attachment B
LDV,Inc.
180 Industrial Drive
Burlington,WI 53105
800.558.5986
LDva Fox 262.763.0156
www.ldvusa.com
Section Qty
7.The drive mechanism shall utilize an electric screw drive with bearing follower and machined
track for smooth operation.
8. Room shall be supported utilizing heavy-duty machined precision slides mounted off steel
bearing plates that are attached to the frame rails using grade 8 bolts.
9. Use of floor rollers to support slide out is not acceptable,floor rollers cause deformation of body
floor structure.
10. Slide-out shall not have any ceiling mounted components.
11. Controls for the slide-out shall utilize PLC logic and shall operate with the touch of one button.
When the control button is pressed it shall automatically deflate the air seal, pause, vacuum out the
air seal, extend the slide-out to its fully open position, and re-inflate the air seal. An LCD display
shall be provided on the control pad and shall be capable of displaying status information on the
slide-out operation to the user.
12. Slide-out shall be finished in such a fashion that will allow access to serviceable components
under the floor of the body. All serviceable components shall be protected from the elements.
5.00 PAINT AND GRAPHICS:
5.01 Body base color shall be Dupont Imron N0006-HH white(or equal)with two-tone nonmetallic paint
scheme, lower color-to be determined).
6.00 DRIVER/PASSENGER CAB AREA:
6.01 1.Cover upper area of cab doors with 36-oz. vinyl and lower area with padded 36-oz.vinyl(color--
to be determined).
2. 10"high 0.100"bright aluminum tread plate kick plate at bottom of doors.
3. Heavy-duty rubber grab handle on each door.
4. 3/4" plywood panels covered with vinyl above driver and passenger doors.
5. Cab sub ceiling shall be 1/2"plywood,APA-NRB-108FHA-UM-66.
6. Cover sub ceiling with Veelok Oxford 17-oz. ribbed loop pile fabric(color- Light Grey).
7.Vehicle height sign on dash.
8. Cab floor shall be covered with 5/8"plywood and covered with flooring as specified in Walls,
Ceiling and Floor section.
9. Insulated black rubber mat in driver and passenger toe plate area. Insulate walls in toe plate area
and cover walls and engine box with vinyl covered panels.
10.Vehicle shall have a Final Stage Vehicle Certification and Altered Vehicle Certification as
required by Federal Motor Vehicle Safety Standards(FMVSS)49 CFR Part 567.5 and 567.7
11. Payload sticker in cab area with vehicle axle load ratings and available axle payload as built.
6.02 Work area on passenger side constructed of 3/4"plywood covered to match rear counter-tops and
trimmed with vinyl T-molding.
6.03 Black laminatepull-out writing surface.
6.04 Control panels for 120Vac and 12Vdc systems shall be located in the overhead console. The entire
console shall be constructed of 3/4"plywood. The face shall be finished with black laminate and the
bottom shall be covered with vinyl.
6.05 1 Blue/white dome light under overhead console.
6.06 1 Pair of 6"front windshield fans.
6.07 1 Safetv Vision SV-CLCD-65-620 color back-up camera and monitor system
6.08 1 Pioneer DEH-P4700MP(or current model) MOSFET 50-watt x 4, CD/MP3/WMA/WAV Receiver
with 3-band parametric EQ, and one(1) pair of Pioneer TS-A6970R(or current model)6"x 9"three-
wa speakers.
Copy of Huntington Beach Police Department(CA)MCC30LLC260-0;62 MSxls 6/16/2005
Attachment B
LDV,Inc.
180Industrial Drive
Burlington,wl 53105
800.558.5986
Fox 262.763.0156
www.ldvusa.com
Section Qty
6.09 Blackout curtains for all cab area windows:
1.Custom fit to cab windows.
2. Curtains shall be made of woven fabric made of 100% SEF/FRO self-extinguishing fibers,
modacrylic solution dyed with a fluorocarbon finish(color-to be determined).
3.Weight is approximately 9.25-oz. per square yard.
4. Material shall be guaranteed not to fade, mildew or rot for 5 years.
5. Seams shall be double stitch/single fold with 1"sewn-in hook-and-loop or nickel plated fasteners.
6. Fabric shall meet FMVSS 571.302 requirements for use in the driver/passenger area.
6.10 1 Door ajar warning light in dash.
6.11 10 Door ajar contact/magnet(per door).
7.00 WALLS CEILING AND FLOOR:
7.01 Insulate walls and ceiling with a minimum of 2-1/2"of fiber lass with an R-11 rating.
7.02 Cover interior body side posts with 1/2"plywood sub wall,#APA-NRB-108FHA-UM-66.
7.03 Cover sub wall with Wilsonart laminate(color to be-determined).
7.04 Cover interior roof supports with 1/2"plywood,#APA-NRB-108FHA-UM-66.
7.05 Cover sub ceiling with Vee/ok 17-oz. ribbed loop pile fabric color-Light Grey).
7.06 5/8"exterior grade tongue&groove plywood underlayment for floor,#APA-NRB-108FHA-UM-66.
7.07 Lonseal Lonpead 718 Odessa Black commercial grade PVC flooring. The flooring shall be a
continuous piece front to back with a longitudinal seam located under cabinetry and countertops.
7.08 2-1/2"vinyl cove molding as required(mop board).
7.09 2 30"laminate covered pocket door installed on heavy-duty aluminum track with two(2)four-wheel
roller trucks. Pocket door shall have recessed handles and a key lock.
7.10 All bulkheads shall be covered with Wilsonart laminate color to be-determined).
7.11 2 Cover load space door with material to match interior, install 10"high 0.100"bright aluminum tread
late kick plate at bottom of door and heavy-duty rubber grab handle.
7.12 2 30"wide x18"high,flush mount deep-tint horizontal sliding egress window with mini-blind,located as
shown on drawing. Window features:
• Black baked aluminum frame construction
• Unique Flush Mount frame offers automotive style frameless appearance
• Hidden water drainage system
• Windows have 2.5"radius comers(3,25"on Egress models)
• Glass is tempered with 5/32"31%light transmission
• All glazing materials are DOT approved
• 2-piece clamp ring installation allows for easy replacement in the event of breakage
• Sliding screen for exterior access.
8.00 GALLEY AND LAVATORY:
8.01 1 Incino/et model WB 240 stainless steel electric toilet system with the following:
•200 paper filters.
•One(1)20A/24OVac receptacle for power connection.
•Ducting to the exterior of the vehicle.
•Trash can and chrome plated toilet paper holder.
•Return air vent.
•Sign reading:NOTICE: Ceiling vent fan must be turned off when Incinolet is in operation.
8.02 1 ISani-Dex Antimicrobial disposal 135 count hand wipe canister(ref.2BB-23549P)with wall bracket
ref.2BB-75442 . Wipes comply with OSHA guidelines.
Copy of Huntington Beach Police Department(CA)MCC30LLC260-037.2 MS.xls 611612005
Attachment B
LDV,Inc.
180 Industrial Drive
Burlington,WI 53105
800.558.5986
L 8 Fox 262.763.0156
www.ldvuso.com
Section Qty
8.03 1. Fresh water/waste tank level monitor in galley area.
2. Stainless steel galley sink with chrome plated sink hardware.
3.Aqua Jet model#5503-AV15-B636(or current model)5.3 GPM water pump with accumulator
tank.
4.One(1)30 gallon fresh water supply and one(1)35 gallon waste tank.
5.All plumbing pressure pipes shall be CPVC.
6. Underbody fresh water and grey water tanks are to be heated and all plumbing insulated and
wrapped with heat tape.
7. Sewage hose and dump valve shall be provided for holding tank.
8. Regulated city water fill so that system can be pressurized using city water when available.
9. Winterizing valve mounted in line on the input side of the water pump. Valve allows antifreeze to
be pumped throughout the system to winterize plumbing.
8.04 1 Exterior hatch with shower head and single lever faucet 14122 (or current model),shower has 6'
hose.
8.05 1 Minimum 0.9-cu.ft. 900-watt microwave oven.
8.06 2 Black&Decker model ODC325 or current model under-cabinet coffee maker.
8.07 1 Norco/d model DE-0051 (or current model) 12Vdc/120Vac refrigerator with the following features:
•2.7 cu.ft.capacity.
•Freezer shelf for ice cube tray.
•Two door bins; lower bin holds 2-liter containers.
• Integrated door latch.
8.08 1 Countertop water dispenser with hot and cold faucets, includes removable or hinged shelf above
water bottle.
9.00 SEATING:
9.01 5 Hon ValueTask®swivel chair 5831 black(or current model)with mid back,five caster spider base,
adjustable height and armrests.
9.02 2 Custom fabricated sliding pedestal for desk chair. Located as shown on drawing.
9.03 Fabricate and install fixed bench seating with removable cushions as shown on drawing. Bench
seat cushions shall be covered in heavy-duty vinyl(color-to be determined).
9.04 BENCH SEAT REQUIREMENTS:
1. Foam for seat backs and bottoms shall have a minimum density rating of 28,a minimum
compression rating of 65 and a support factor of 2.2.
2.All bench seating material must meet Federal Motor Vehicle Safety Standards part 571.302
Flammability of Interior Materials.
3. Seam stitching shall be done with 8-oz. bonded nylon thread.
4. Material corners shall be squared or angled to fit precise cut of foam.
5. Foam shall be bonded to plywood backer with industrial grade elastomer adhesive.
6. Bottom and sides of plywood backer shall be completely sanded.
7. Stapling of fabric/vinyl to backer with industrial grade upholstery staples.
8. No more than a 1/2"space is acceptable between staples around the entire perimeter.
9.All fabric shall be stain resistant.
10.001 ICABINETS:
Copy of Huntington Beach Police Department(CA)MCC30LLC260-092 MS.xls 6/16/2005
Attachment B
LDV,Inc.
1801ndusfdol Drive
6udington,M 53105
800.558.5986
LDW�� Fox 262.763.0156
www.wvuso.com
Section City
10.01 1. Custom fabricated aluminum cabinets with radius edging incorporated as design permits.
Located as shown on drawing.
2. Base cabinets are constructed of 0.080"powder coated aluminum with anodized aluminum
frames.
3. Base cabinet doors are double shell,formed from a single sheet of 0.080"aluminum,with a
0.040"aluminum door back attached.
4. Overhead cabinets are constructed of 0.064"powder coated aluminum with anodized aluminum
frames.
5. Overhead cabinets doors are double shell,formed from a single sheet of 0.064"aluminum,with a
0.040"aluminum door back attached.
6. Overhead cabinets doors swing up on a full-length aluminum hinge, and are held open with a
locking door stay.
7. Overhead cabinets to have one adjustable shelf per door(24"high and taller cabinets only)-
locked in place to your selected height. Shelves are formed from a single sheet of 0.064"mill finish
aluminum,with 1 1/8"hemmed edges.
8. Radius edging on cabinets, as design permits.
10.02 Countertops shall be covered in 0.040"Wilsonart laminate(color-to be determined). All exposed
edges shall be W x 1 W solid oak with beveled top edge or 1'/:"heavy duty flexible PVC T-molding,
to be determined.
10.031 Folding laminate countertop attached to wall. Located as shown on drawing.
10.04 Laminate communication equipment shelf with rolled edge mounted above countertop.
10.05 2 Computer keyboard and mouse tray under countertop, located as shown on drawing._
10.06 3 Wall mounted dry erase marker caddy kit QRT558 (or current model). Location to be determined.
11.00 HVAC SYSTEM:
11.01 2 Fan-tastic Vent model 4000 R or current mode! 3-speed reversible 12"power roof ventilator.
11.02 3 Coleman Polar Mach 9200 series low profile air conditioner/Heat Pump,with 5,600 Btu/hr heat strip
and condensate pump.
12.00 120/240VAC ELECTRICAL SYSTEM:
12.01 1 Kohler 20-kW 120/240Vac liquid-cooled diesel generator mounted in a custom fabricated
compartment. The interior of the compartment and doors shall have a layer of sound barrier
material. Sound barrier material consists of metalized mylar facing, 1"sound absorbing foam,
1.0#/sf barrier, 1/4"foam decoupler and a 3 mil.acrylic pressure sensitive adhesive with a 76#kraft
a er liner.
Compartment shall be constructed to the following specifications:
1. Compartment shall be constructed from 0.187"aluminum with all welded seams.
2. Compartment shall have 0.125"aluminum 2"box pan doors and 0.125"aluminum frames.
3. Door frames shall be riveted to the body and welded to the compartments.
4. Doors shall have stainless steel hinges attached to the doors and door frames with stainless
machine screws.
5. Doors shall have slam latches and flush mounted handles.
6. Doors shall have 0.125"perforated aluminum panels on interior surfaces.
7. Doors shall be held open in a 909 position with gas charged lift/support cylinders.
8. Doors shall be sealed with industrial grade neoprene gasket.
9. Compartment shall have internal lighting when door is open.
12.02 1 LGenerator
ba mount for Kohler generator.
12.03 1 exhaust routed to roof.
12.04 all sure suooression for entire 120Vac system.
Copy of Huntington Beach Police Department(CA)MCC30LLC260-0:92 MS.As 6/16/2005
Attachment B
LDV,Inc.
1801ndustrial Drive
Burlington,WI 53105
800,558,5986
L D Fax 262.763.0156
www.ldvusa.com
Section Qty
12.05 1 8OA-120/240Vac control panel with generator and shore power main breaker,twelve(12)UL listed
magnetic/hydraulic branch circuit breakers with amber LED indicators, digital voltmeter, digital
frequency meter, digital ammeter,generator stop/start switch, generator hour meter, shore power
reverse polarity indicator and rotary transfer switch.
12.06 120Vac auxiliary control panels as required with UL listed magnetic/hydraulic circuit breakers and
amber LED indicators.
12.07 1 Kussmaul Auto Eject 20,20A-120Vac shore power inlet with 25-ft.20A-120Vac shore power cord.
12.08 1 Ma►inco 50A-125/250Vac waterproof shore power inlet, 50-ft. 5OA-125/250Vac shore power cord
and 6-ft. 50A-125/250Vac pigtail.
12.09 9 Specification grade 20A-125Vac duplex receptacle with stainless steel wall plate located as shown
on drawing. Receptacle is not dedicated to any installed equipment.
12.10 2 Specification grade 20A-125Vac GFCI duplex receptacle with stainless steel wall plate as shown on
drawing. These receptacles are not dedicated to any installed equipment.
12.11 4 Specification grade 20A-125Vac exterior GFI duplex receptacle with weatherproof PVC cover.
These receptacles will be wired in pairs to 20A circuit breakers located in the 120Vac electrical load
distribution center.
12.12 Wire chase wire management raceway system:
-Satin anodized finish. The finish resists rust,corrosion and fading. Material extruded from 6063-T5
aluminum alloy with a finish thickness of.004"[1 mm].
-Removable dual cover. Makes wiring easy and accessible and provides maximum flexibility for
adding or relocating outlets and circuits.The cover retention is 45 lbs. straight pull for one minute.
-UL Listed multioutlet assemblies. File E68073 Guide PVGT, Fittings: File E121188 Guide RJPR.
Meets Article 380 of NEC and meets Section 12-3032 of CEC.
-UL and cUL Listed component raceways. File E73943 Guide RJBT, Fittings: File E74343 Guide
RJPR. Meets Article 386 of NEC and meets Section 12-600 of CEC.
-UL5 and ADA compliant. Raceway and fittings meet UL5 specifications and can be installed in
conformance with ADA requirements
12.13 1 Xantrex 1000-watt 120 Vac/60 Hz true sine wave output inverter.
12.14 10 Red specification grade 20A-125Vac duplex receptacle with stainless steel wall plate located as
shown on drawing. These receptacles are dedicated to the UPS.
12.15 1.All 120/240Vac main wiring shall be stranded THHN wire and run in non-metallic Carton Carflex
liquid tight conduit.
2.All 120/240Vac branch circuit wiring shall be stranded THHN wire(AWG 12 minimum)and run in
non-metallic Carton Carflex liquid tight and Carton Flex-Plus blue ENT conduit.
3.All electrical circuits and appliances shall conform to applicable national electrical codes.
13.00 12VDC ELECTRICAL SYSTEM:
13.01 1. Six(6)Lifeline GPL-4C(or current model)6-volt absorbed glassmat(AGM)batteries. Batteries
shall be installed underbody in slide out weather resistant aluminum compartment. Compartment
shall have box pan door with slam latch,flush mount handle,key lock and Kwikee heavy-duty slide
assembly. Four(4)batteries will be separated for auxiliary equipment and two(2)batteries will be
for communications equipment.
Copy of Huntington Beach Police Department(CA)MCC30LLC260-0113 MS.As 6116/2005
Attachment B
LDV,Inc.
180Industrial Drive
Burlington,M 53105
800.558.5986
Fox 262.763.0156
L 0
www.ldvuso.com
Section City
2.Three(3)electronic converter/chargers, 80 amp minimum output each,installed underbody in
weather resistant aluminum compartment. Compartment shall have box pan door with slam latch,
flush mount handle,key lock and gas charged lift/support cylinders.
Converter/charger features:
•Charges three banks of batteries at the same time.
• UL listed for safety.
•Manual reset circuit breaker.
•Reverse battery protection.
• Electronic current limiting.
• High voltage protection.
3. One(1) Cole Hersee master disconnect switch to control the auxiliary battery systems.
4. 12Vdc control panel with seven(7) UL listed magnetic/hydraulic circuit breakers with red LED
indicators, 12Vdc digital voltmeter,and 12Vdc low voltage alarm.
5. 12Vdc auxiliary panels with UL listed magnetic/hydraulic circuit breakers as required.
6. 12Vdc auxilia digital voltmeter to monitor the communications battery system.
13.02 1 Roof mounted solar cell with charge controller interfaced to auxiliary battery bank.
13.03 20 Recessed halogen light fixture with stainless steel finish and frosted lens, includes 20W Xenon
halogen bulb. Located as shown on drawing.
13.04 6 Recessed halogen light fixture with stainless steel finish and frosted lens, includes 10W red Xenon
halogen bulb. Located as shown on drawing.
13.05 3 Dimmer for recessed halogen light fixture with wall mounted switch and faceplate, 12 lights per
switch max.
13.06 2 Arcon Universal,#18104(or current model), utility light with switch, mounted above exterior
removable shelf.
13.07 10 Whalen 810 Series white quartz halogen scene light with 8-32*optics, model number 810CAOZR(or
current model), located as shown on drawing.
13.08 7 15A-12Vdc power outlets mounted in stainless steel wall plate, located as shown on drawing.
13.09 1 Whalen 295HFS2 or current model)remote siren am lifter with flush mount control head.
13.10 1 Federal Signal TS-100 or current model 100 wattspeaker behind grill.
14.00 12VDC EMERGENCY LIGHTING:
14.01 8 Whalen 508E Series linear strobe light with red or blue lens, model number 58EC20*U (or current
model). Located as shown on drawing(color to be determined).
14.02 2 Whelen 81 E Series linear strobe light with red or blue lens, model number 81 EC20*U(or current
model). Located as shown on drawing(color—to be determined).
14.03 1 Whalen UPS12180(or current model),twelve(12)outlet 180-watt power supply for strobe lights.
14.04 6 Whalen 810 Series dual halogen lights with red or blue lenses, model number 810CAA*R(or current
model), located as shown on drawing. (colors—to be determined)
14.05 2 Whalen 810 Series dual halogen lights with lens colors other than red or blue, model number
810CAAAR(or current model). (colors—to be determined)
14.06 1 Whalen AF6012(or current model)flasher for halogen lights.
14.07 12VDC WIRING REQUIREMENTS:
1.2-gauge minimum copper stranded battery cable shall be used for 12Vdc main supply lines. All
cable runs shall be full length, no splices. All cable terminals shall be staked and soldered. All cable
shall be enclosed in convoluted polyethylene tubing and the ends of the cable shall be sealed with
color-coded shrink-wrap identifying the function of the cable.
2.All added electrical circuits shall be protected from over-current by resettable circuit breakers
appropriately rated for the load. Only circuit breakers shall be used in the installation of added
electrical wiring(plug type fuses are unacceptable).
3.Circuit breaker functions shall be identified by engraved or printed labels.
Copy of Huntington Beach Police Department(CA)MCC30LLC260-01.1!MS xis 6/16/2006
Attachment B
LDV,Inc.
1801ndusiriol Drive
Burlington,WI 53105
800.558.5986
Fax 262.763.0156
www.idvusa.com
Section Qty
4.All added wiring for load runs shall be AWG 8, 10, 12, 14 and 18 and must conform to MIL-W-
16878F.
5. Wire terminals for added circuits must conform to MIL-T-7928. Terminals shall be insulated,
insulation grip,TYPE II, CLASS 2 and shall be crimped with tooling recommended by the terminal
manufacturer.
6.All wiring shall be numbered or lettered on 6"centers minimum.
7.Wiring shall be protected from chafing and abrasion with convoluted polyethylene tubing(wire
loom)as required.
S.Where wire passes through sheet metal,bulkheads and structural supports, plastic grommets
shall be used to protect both wiring and wire looms.
9.All wiring shall be supported on 12"centers.
10.All wire bundles shall be tied with trimmed nylon ties on 6"centers minimum.
11.The complete 12Vdc wiring system and electrical appliances shall be to modern automotive
standards throughout the installation.
12. Extreme care shall be exercised to provide for easy serviceability of the system in future years.
13. Extreme care must be taken in the installation to avoid the engine manifold, engine exhaust, and
muffler,which could expose the wiring to severe overheating during long periods of operation.
Proper insulation and heat deflection panels must be installed in such areas.
14.A high-current 12Vdc system wiring schematic shall be provided.
15.These are the minimum acceptable 12Vdc wiring requirements.
15.00 AUDIONIDEO:
15.01 1 Panasonic-CT2089VY or current model industrial grade 20"color TV/monitor.
15.02 2 Sharp LC-26GD6U(or current model)AQUOS 26"LCD Television. Product features:
•High Resolution(Wide XGA(1366 x 768) Resolution).
•High Brightness(450 cd/m2).
•Wide Viewing Angles 170°H/170°
15.03 1 /CW International Ultra 210 series articulating flat panel mounting brackets for LCD screen.
15.04 Mount for exterior viewable LCD monitor. Includes:
•Low-e glass.
•Flush mounted weatherproof speakers.
•Speaker amplifier.
15.05 2 Sony SLV-D550P(or current model) DVD/VHS Combination Unit. Product features:
•VHS, DVD+RW/+R, DVD-RW/-R, CD-R/RW playback-plus DVD-RW playback in VR mode
•4-Head Hi-Fi VHS Video Cassette Recorder
•Component Video Output&S-Video Output for DVD
•Front AN inputs for Camcorder
• Frame Advance(Forward)
• Screen Zoom Function
• Flash Rewind rewinds a T-120 Video Tape in about 60 Seconds
15.06 2 Middle Atlantic rack mount kit for VCR,VCR/DVD, DSS receiver.
15.07 1 Winegard Sensar RV-3090 amplified TV antenna with outlets at each TVNCR location. Includes
dash mounted warning light with interlock to prevent moving the vehicle with antenna raised.
15.08f 4 1 Exterior video input jack wired to TV locations.
Copy of Huntington Beach Police Department(CA)MCC301-1-C260-002 MS.xis 6/16/2005
Attachment B
LD V,Inc.
180 Industrial Drive
Burlington,WI 53105
800.558.5986
Fax 262.763.0156
www.ldvusa.com
Section Qty
15.09 1 Sony UP-20(or current model)A6 color video printer with UPC-21 L-L size standard color print
pack(4 x 50 packs)(5 in.x 3.6 in.). Product features:
•400 dpi resolution.
•4 frame memory.
•Analog video inputs and outputs.
•RS-232C interface.
•Monitor loo -throw h.
15.10 1 Drake RMM4(or current model) mini rack housing with power supply for up to 4 Drake video
modulators.
15.11 1 Drake RMM12(or current model) rack housing for up to 12 Drake video modulators. Includes
Drake PS121 air cooled power supply.
15.12 12 Drake VMM860(or current model)video modulator for RMM12 rack.
15.13 4 Drake DMM806(or current model)video demodulator for RMM12 rack.
15.14 2 Drake PC1201 (or current model)twelve-input passive combiner.
15.15
Prewire and make installation provisions for customer owned microwave receive system. Includes:
• Installation of microwave receiver and integration into vehicle A/V system.
•Installation of microwave receive antenna on roof. Note: Depending on antenna type and size a
dedicated mast may be required, a mast dedicated for antenna is not included unless specified in
MAST AND MAST MOUNTED EQUIPMENT section.
15.16 All RF cable for DSS antenna systems(when specified)shall be Belden#9116 series 6 broadband
coaxial cable. All other video cabling shall be Belden#1505A RG-59/U precision video cable.
16.00 MAST AND MAST MOUNTED EQUIPMENT:
16.01 1 Will-Burt model TMD-6-25-367 25-ft. heavy-duty non-locking interior telescoping pneumatic mast
with the following:
1.2-gal., 1/2-hp Thomas Ultra Air-Pac tank and compressor.
2.Airline filter, lubricator and regulator.
3. Control valve and dump valve.
4. Will-Burt magnetic mast extension warning kit with warning light at mast control location and at
drivers location.
5.40-ft of Nycoil to enclose cabling to top of mast.
6. Fabricated aluminum mast bucket with drain tube installed in the bottom to hold the nycoil.
7. Will-Burt through-body mount installed in the bottom of the mast bucket.
8. Interlock to prevent moving the vehicle with mast raised.
16.02 1 Will-Burt D-TEC mast safety system mounted on mast. System features:
•High voltage sensor aides operator in detecting overhead power lines.
•Anti-collision sensor automatically stops mast extension, assisting operator in detecting overhead
obstructions.
•Tilt sensor ensures that vehicle is level and D-TEC is pointing directly upward prior to mast
extension.
•35 watt quartz halogen look-up sot light to illuminate area directly above mast.
Copy of Huntington Beach Police Department(CA)MCC30LLC260-012 MBAs 6/16/2005
Attachment B
LDV,Inc.
180 Industrial Drive
Burlington,M 53105
800.558.5986
Fax 262.763.0156
www.ldvuso.com
Section Qty
16.03 1 Camera system installed on mast. Includes:
1. Pelco PT57024P (or current model)medium-duty pan &tilt.
2. Pelco MPTAZ24DT(or current model)combination pan, tilt,zoom controller with rack mount kit.
3.Pelco EH4722-2 (or current model)22"outdoor camera enclosure with heater and blower.
4.Altronix T24130 (or current model)24Vac/100VA transformer.
5. /kegami ICD-870-24(or current model) 1/3"CCD ultra-high performance color video camera
requiring a minimum object illumination of 0.1-lux/F1.4.
6. Pelco 13ZD5.5X30(or current model) 1/3"CS mount CCD lens with a 30X f1.8 lens range from
5.5 to 165-mm.
17.00 RADIOS:
17.01 Primary 12Vdc power leads for communications radios shall be minimum 2-gauge copper stranded
wire with soldered crimp-on end connectors(gauge based on radio requirements). Cables shall be
enclosed in convoluted tubing and function identified with colored shrink-wrap. Power to radios shall
be controlled by a continuous-duty switch actuated by the auxiliary battery disconnect switch.
17.02 9 Prewire and make installation provisions for communications radio. Installation includes:
1. NMO-style base on the roof or antenna raceway, as applicable.
2. LMR195 antenna cable routed to radio transceiver location in Carton Carflex ENT conduit.
3. 12Vdc power routed to radio transceiver location.
17.03 Install hinged panels under countertops to conceal radio transceivers where applicable.
17.04 1 Motorola MW800:
•40GB Hard Drive
• 12.1"XGA Color Display
• 1.5GHz Pentium M Processor
•Win XP Pro Operating System
•512MB DDRAM
•Backlit Keyboard
•Private Datatac, 35W, 800MHz,VRM850
•Mountin Trunion
17.05 1 Motorola ML900:
•40G6, 1.7GHz,256MB, Internal CD, 12.1 Transmissive,XGA,Win XP
• 12.1"High Contrast Transflective Touch XGA
•256MB SDRAM (512MB Total)
•CD/DVD/CD-RW Internal
•Private Datatac 2Watt 800MHz
•Vehicle Dock Mid Tier
17.06 6 Motorola Astro Spectra Digital Mobile Radio:
•T99DX Astro Digital Spectra
• 133 W Mobile Astro Spectra W9 800 MHz
•35 Watt 255 Channel
•W9 control head
•G806 Astro Digital CAI software
• G51 SmartZone System Software
•G114 Enhanced Digital ID Display
•G625 DES-XL, DES-OFB Encryption-UCM
•Omni Directional Antenna
17.07 1 Motorola XTS5000 Portable Radio Gang Charger.
18.00 ITELEPHONE SYSTEM:
18.01 6 1 Landline input.
Copy of Huntington Beach Police Department(CA)MCC30LLC260-014 MS.As 6/16/2005
Attachment B
LDV,Inc.
180Industrial Drive
Burlington,w1 53105
800.558.5986
L 0 Fax 262,763.0156
www.ldvuso.com
Section Qty
18.02 10 Telephone extension jack located as shown on drawing.
18.03 1 Cast Products, model FT41501, cast aluminum weatherproof landline input box with key lock.
18.04 1 Shroud with weatherproof pass-through hatch installed in the door of the landline input box.
18.05 1 Cast Products, model EB0007-1-A, cast aluminum weatherproof telephone box with key lock.
18.06 1 Panasonic KX-TA624 (or current model)Electronic Modular Switching System. Base system has
capacityfor three 3 incoming lines and eight 8 extensions.
18.07 1 Panasonic KX-TA62477(or current model) Expansion Card, adds three (3)incoming lines and eight
(8)extensions, increasing the system capacity to six(6)incoming lines and sixteen (16)extensions.
18.08 1 Panasonic KX-T7730-B black twelve-line speakerphone telephone with 16-digit alphanumeric LCD
display.
18.09 8 Panasonic KX-T7720-B black twelve-linespeakerphone telephone.
18.10 3 Telular Phonecell fixed wireless terminal. Model to be determined based upon cellular standard of
local service provider.
18.11 3 Automatic switch to select wireless or landline service for one phones stem input.
18.12 1 Bogen TPU-15(or current model)paging amplifier with four(4) 30-watt roof mounted weatherproof
speakers interfaced with P/A features of the telephone switching system.
18.13 All telephone lines and cellular antenna cable shall be installed in Carton Flex-Plus ENT conduit.
19.00 COMPUTER NETWORK AND EQUIPMENT:
19.01 12 RJ-45 1006ase-T CAT5 computer network jacks located as shown on drawing. All CAT5e cable
shall be installed in Carlon Flex-Plus ENT conduit.
19.02 1 Leviton 5G584-U16 or current model 16- ort Cat5e rack mount patch panel.
19.03 1 Allied Telesyn AT-FS716-10(or current model) 16-port dual speed 10/100TX unmanaged rack
mount switch.
19.04 1 Middle Atlantic RK2(or current model)two space rack enclosure.
19.05 12 Certified 18"CAT5e patch cord from the patch panel to the switch.
19.06 1 Certified 36"CAT5e patch cord for printer.
19.07 1 Cable Certification Report confirming that network wiring complies with CAT5e specifications.
19.08 1 Brother MFC-8500(or current model)full-feature fax,laser printer, and convenience copier with a
9600 x 9600 dpi(interpolated)resolution scanner. Includes HP EN3700(or current model)jetdirect
print server and dedicated C.O. input in landline input box.
Note: Fax feature is only available when a C.O. line is connected to the vehicle.
19.09 2 MPC desktop computer with 17"flat panel display. See attached spec sheet for detailed computer
s ecifications.
1910 1 Rack mount server allowance,$5,000.00.Note:Any unused funds will be returned to customer.
20.00 MISCELLANEOUS ELECTRONICS:
20.01 2 Po/yvision TS400(or current model)Touch Sensitive Interactive Whiteboard. Product
specifications:
•Touch-sensitive, low-glare,stain-resistant Teflon®surface
•35"x 45"Writing Surface Area, 39.7"x 4T'x 3"Outside Dimensions
•Computer Requirements: Microsoft Windows& Pentium®processor,Windows 98, NT,2000, ME,
XP, 32 MB RAM, Serial port with 9-pin D-type male connector or Apple Macintosh®: Powerbook®,
G3, G4, iBook®, iMacTM,eMacTM, Mac OS version 8,9, or X, 32 MB available RAM,Available serial
port or use optional USB to 9-pin serial adapter
20.02 2 Franklin Instruments #FD254-100-OP4(or current model)clocks with 2.5"LED display and 12 hour
or 24 hour modes.
Copy of Huntington Beach Police Department(CA)MCC30LLC260-012 MS.xis 6/16/2005
Attachment B
LDV,Inc.
180 Indv5triol Drive
Burlington,WI 53105
800.558.5986
LDVZ Fax 262.763.0156
www.ldvusa.com
Section Qty
20.03 1 Intellitec Emergency Time Manager, #00-00775-000(or current model) clock and timer with the
following functions:
•Time of day in hours and minutes.
•Sweep second hand.
• Elapsed time in hours and minutes.
•4 alarm timers in 1, 2, 5 and 10 minute increments.
20.04 1 Middle Atlantic Products, Inc., MRK-2426,twenty-four-space 19"wide x 26.5"depth(24"useable
depth)open framed electronics equipment rack, located as shown on drawing. Rack will slide out
from its fixed position to allow side access to rack equipment.
20.05 1 Middle Atlantic MW-4FT top fan panel,with two(2)50 cfm ventilation fans, QFAN.
20.06 1 Middle Atlantic PFD-24 plexiglas front door with key lock.
20.07 1 Middle Atlantic Products, Inc., PD-920R-NS (or current model)20 amp 120Vac rackmount power
strip with eight(8) rear outlets and one(1)front outlet.
20.08 Install customer supplied Hostage Negotiation Telephone System. If applicable HNT system will be
interfaced to vehicle A/V system.
20.09 1 Cast Products, model FT41501,cast aluminum box with key lock.The rear of the box will be
removed to allow cables to be passed into the vehicle. Located as shown on drawing.
21.00 EXTERIOR STORAGE COMPARTMENTS:
21.01 1 Single door compartment constructed from 0.125"aluminum with all welded seams for coffee
maker,water cooler and ice chest. Located as shown on drawing.
21.02 Compartments will be constructed to the following specifications:
1. Sweep out type bottoms with 1/2"drain holes.
2.2"box pan doors and door frames fabricated from 0.125"aluminum.
3. Door frames shall be riveted to the body and welded to the compartments.
4. Compartments shall have a dome light that illuminates when the door is opened.
5. Compartments shall have dri-deck material install with tapered front lip.
Compartment doors will be constructed to the following specifications:
1. Stainless steel hinges attached with stainless machine screws.
2. Slam latches and flush mounted handles.
3.0.100"bright polished aluminum diamond plate on interior surfaces fastened with stainless
hardware.
4.All horizontally hinged doors shall be held open in a 1200 position with gas charged lift/support
cylinders.
5.All doors shall be sealed with industrial grade neoprene gasket.
22.00 AWNING:
22.01 1
Carefree ONE-Touch 19'electric awning with the following features:
•Sunbrella solution-dyed acrylic fiber fabric, color to be determined.
• 12Vdc operation through mounted control panel, contains three manual overrides if power is lost.
•Aluminum slatted wrap around cover.
•Plastic roller on body door comer to prevent awning damage.
•WlndSmart Automatic Wind Sensor, closes awning automatically in high wind conditions.
•Wireless Remote Control.
Copy of Huntington Beach Police Department(CA)MCC30LLC260-010 MS.xis 6/16/2005
Attachment B
IDV,Inc.
1801ndusNal Drive
Burlington,M 53105
800.558.5986
L 0 Fox 262.763.0156
www.ldvusa.com
Section Qty
22.02 1
Carefree ONE-Touch 12'-14'electric awning with the following features:
•Sunbrella solution-dyed acrylic fiber fabric,color to be determined.
• 12Vdc operation through mounted control panel, contains three manual overrides if power is lost.
•Aluminum slatted wrap around cover.
•Plastic roller on body door comer to prevent awning damage.
•WndSmart Automatic Wind Sensor,closes awning automatically in high wind conditions.
•Wireless Remote Control
22.03 1 Carefree Add-A-Room with door in side panel, available in cream or white.
23.00 OBSERVATION DECK AND LADDER:
23.01 1 15"wide roof access ladder on the rear of the vehicle,constructed using 1"dia.X 0.083"brush
finished tubular aluminum rails and aluminum grip strut rungs. Rungs shall be welded to the rails for
maximum strength.
23.02 1 7.5-ft. long x 6.5-ft.wide(approx.dims.)observation deck with NFPA 1901 embossed aluminum
0.125"tread plate floor and 42"high fold down OSHA compliant aluminum perimeter railing. The
railing will be constructed using 1"sq.x 0.125"brush finished tubular aluminum, stainless steel
hinges and stainless steelquick-release pins.
24.00 LEVELING SYSTEM:
24.01 1 Heavy-duty Quadra MFG. Inc. Big FootTM model QE-2 four point fully automatic one-touch leveling
system. System shall use 24"two-way straight acting jacks. System shall include an air ride dump
valve(if one is not provided on the chassis)to release the air from the air bags during leveling
process.
25.00 MISCELLANEOUS OPTIONS:
25.01 1 Removable 0.125"aluminum exterior shelf with white powdercoat finish,approximate size 18"x 48".
Install shelf brackets on the exterior of the vehicle.
25.02 2 Removable Quartet Magnetic Porcelain Marker Board QRT P563T(or current model)36"x 24".
•Whiter white, magnetic; matte finish for reduced glare.
• Full-size tray for markers and erasers.
•Brackets on the exterior of the vehicle.
25.031 3 Heavy-duty zippered storage bag for exterior shelf or dry erase board.
25.04 1 Portable ice chest capable of holding 12-12 ounce cans.
25.05 2 Kidde Pro Line 3-A:40-13:C 5 pound dry chemical fire extinguishers.
25.06 3 First Alert 9-volt combination Carbon Monoxide and Smoke alarms.
25.07 1 Cast aluminum flag pole bracket, holds 3/4"diameter pole at 45 degree angle. Located as shown on
drawing.
26.00 LDV MANUALS:
Copy of Huntington Beach Police Department(CA)MCC30LLC260-011 MS.xis 6/16/2005
Attachment B
LDV,Inc.
180 industrial Drive
Burlington,WI 53105
800.558.5986
Fax 262.763.0156
L 0 www.ldvusa.com
Section Qty
26.01 1 Complete manual set on CD, including the following:
1.As-built specifications with interior and exterior drawings as used for production of the vehicle.
2. Chassis and body owner's manuals.
3.All individual component manuals and warranty registration cards as provided by component
manufacturers. Customer is responsible for completing warranty cards and mailing them to
manufacturers.
4. LDV 12Vdc and 120Vac legends showing wire gauge, color, number and function.
5. LDV 12Vdc high current wiring diagram illustrating the battery system, isolators, power
converters, alternator,disconnect switches and control panels.
6. LDV roof top antenna placement drawing and legend identifying antenna placements and
termination points.
7.LDV AudioNideo cabling diagram.
8. LDV Telephone system punch block wiring diagrams.
9. LDV Alarm system zones legend.
10. LDV warranty and Return Authorization procedures.
11. Chassis and generator maintenance and service logs.
12. Battery maintenance information.
27.00 MISCELLANEOUS:
27.01 1 Set of Freightliner chassis parts and service manuals.
27.02 6 Inspection/training trip to LDV facilities. Includes roundtrip airfare,2 day car rental, 1 night lodging
and$70.00 meals allowance.
Note: Minimum fourteen(14)day advance notice of travel is required.
27.03 LDV to provide performance bond within 10 days after receipt of purchase order.
27.04 At time of delivery an LDV representative will provide up to eight(8)hours of orientation on LDV
installed systems such as generator start up and shut down procedures, leveling system operation,
mast operation, basic audio/video system operation, basic alarm operation,awning set up,etc.
27.05
Note: LDV project scope does not include certain tasks or costs that are the responsibility of the
customer unless clearly specified as LDV supplied. These items include, but are not limited to:
•Radio and telephone system programming.
•Activation and service fees for cellular telephones, satellite telephones, satellite TV, satellite
intemet access.
-Loading and configuring computer software.
In the event of a discrepancy between the drawing and specification,the specification will
supersede.
Copy of Huntington Beach Police Department(CA)MCC301-1-C260-0313 MS.xls 6/16/2005
Attachment B '
LDV,Inc.
180Industrial Drive
Burlington,M 53105
DiftD 800.558.5986
Fox 262.763.0156
www.ldvuso.com
Pricing Page:
Commercial 1-unit price as specified $ 447,722.00
Payment terms: net 30 days after delivery OR
Progress Payment Discount 1-unit price as specified $ 438,768.00
Progress Payment Schedule:
• Receipt of Purchase Order 25%
• Sign Off on Production Specification and Drawings: 25%
• Pre-delivery Inspection Trip: 25%
• Delivery of truck: 25%
Commercial delivery terms: 240 days or less ARO.
Quote is firm for 30 days from specification date.
ATTACHMENT #2
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To: Penelope Culbreth-Graft, City Administrator
From: Dan Villella, Finance Officer
Subject: FIS 2005 — 12 Accept City of Santa Ana Urban Area Security
Initiative (UASI) Agreement and Funding for Purchase of City of
Huntington Beach Command Vehicle.
Date:April 18, 2005
As required by Resolution 4832, this Fiscal Impact Statement has
been prepared for "Accept City of Santa Ana Urban Area Security
Initiative (UASI) Agreement and Funding for Purchase of City of
Huntington Beach Command Vehicle."
If the City Council approves this action (total appropriation $550,000),
the estimated unreserved General Fund balance at September 30,
2005 will be reduced to $20,521,000.
Dan Villella,
Finance Officer
FISCAL IMPACT STATEMENT QUESTIONNAIRE
1. Title of RCA: Accept City of Santa Ana Urban Area Secruity Initiative (UASI)
Agreement an
2. Why is this budget amendment needed:
Because funding was not anticipated
A. Why was it not anticipated?
It is a grant that will be fully reimbursed. It did not exist when the budget was
prepared.
B. Why can't anticipated current year budget savings be used to fund this item?
It is too much - $550,000.
C. Why can't the Department re-prioritize current year expenses so that this item
can be funded instead of approved budget items?
Same answer as "C" above
3. What will be the cost?
$550,000
A. Direct Cost:
Current Fiscal Year: $550000
Future Years: 0
B. Indirect Cost: $0
4. Funding Source:
A. Fund: UASI Grant
B. Specific Revenue Source: UASI Grant
C. Alternative Funding Sources: None
5. History:
In order to accept the Urban Area Security Initiative (UASI) grant the City has to
provide the funding up front. It will be fully reimbursed. It will be used for the
purchase of a command vehicle.
Document4 3/31/2005 8:19 AM
RCA ROUTING SHEET
INITIATING DEPARTMENT: Fire Department
SUBJECT: Accept City of Santa Ana Urban Area Security Initiative
(UASI)Agreement and Funding for Purchase of Command
Vehicle for the City of Huntington Beach
COUNCIL MEETING DATE: Aril 18, 2005
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attome Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attome Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over$5,000) Attached
Bonds (if applicable) Not Applicable
pp )
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Find in s/Conditions for Approval and/or Denial Not Applicable 9 pp Pp
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED
Administrative Staff
Assistant City Administrator (Initial)
( )
City Administrator Initial
City Clerk )
EXPLANATION FOR RETURN OF ITEM:
Space . Only)
RCA Author: Olson/Reynolds/Justen
RECEIVED BY: CITY CLERK RECEIPT COPY
Return DUPLICATE to
City Clerk's Office
(Name) after signing/dating
(Date)
>It4 CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICATION
TO: Sh i Freidenrich, City Treasurer
FROM:
DATE:
SUBJECT: Bond Acceptance
I have received the bonds for
(company Name)
dal Performance Bond No.
i
Labor and Material Bond No.
Monument Bond No.
Maintenance Bond No.
COIJ-1
Re: Tract No.
CC No.
MSC No.
Approved411t1e),f- Agenda Item No. o
(Cot cil Approval Date)
City Clerk Vault No.
U14
#27 gJfollowuplbondletteriioc
THE (CINCINNATI INSURANCE COMPANY
CINCINNATI.OHIO
PERFORMANCE BOND
Approved by The American Institute of Architects
A.I.A. Document No.A-311 (February 1970 Edition)
KNOW ALL MEN BY THESE PRESENTS:
That. LDV INC 180 INDUSTRIAL DRIVE, BUR .TN T N- WT 93105
as Principal,
hereinafter called Contractor, and THE CINCINNATI INSURANCE COMPANY, a corporation organized and existing under the laws of the State of
Ohio,as Surety,hereinafter called Surety,are held and firmly bound unto THE CITY OF HUNTINGTON BEACH 2O00 MAIN ST.
HUNTINGTON BEACH, CA 92648
as Obligee,hereinafter called Owner,in the amount of FOUR HUNDRED FIFTY
THOUSAND — — — — — — — — — — — — — — — — — — — — — — — — - — Dollars($450,000-00*** ),
for the payment whereof Contractor and.Surety bind themselves, their heirs, executors, administrators, successors and assigns,jointly and severally,
firmly by these presents.
WHEREAS, Contractor has by written agreement dated AUGUST 2. XW_005 entered into a contract with Owner for
ONE (1) MOBILE COMMAND CENTER
in accordance with drawings and specifications prepared by
(Here insert full name,title and address)
which contract is by reference made a part
hereof,and is hereinafter referred to as the Contract.
NOW THEREFORE,THE CONDITION OF THIS OBLIGATION is such that if Contractor shall promptly and faithfully perform said Contract,
then this obligation shall be null and void,otherwise it shall remain in full force and effect.
The Surety hereby waives notice of any alteration or extension of time made by the Owner.
Whenever Contractor shall be, and declared by Owner to be in default under the Contract, the Owner having performed Owner's obligations
thereunder,the Surety may promptly remedy the default,or shall promptly
((]) Complete the Contract in accordance with its terms and conditions,or
(2) Obtain a bid or bids for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the
lowest responsible bidder, or if the Owner elects upon determination by the Owner and the Surety jointly of the lowest responsible bidder,
arrange for a contract between such bidder and owner, and made available as Work progresses (even though there should be a default or a
succession of defaults under the contract or contracts of completion arranged under this paragraph) sufficient funds to pay the cost of
completion less the balance of the contact price;but not exceeding, including other costs and damages for which the Surety may be liable
hereunder, the amount set forth in the first paragraph hereof. The term "balance of the contract price," as used in this paragraph, shall
mean the total amount payable by Owner to Contractor under the Contract and any amendments thereto,less the amount properly paid by
Owner to Contractor.
due. Any suit under this bond must be instituted before the expiration of two(2)years from the date on which final payment under the Contract falls
No right of action shall accrue on this bond to or for the use of any person or corporation other than the Owner named herein or the heirs,
executors,administrators or successors of the Owner.
Signed and sealed this 9TH day of SEPTEMBER Y& 2005.
LDV, INC.
Syn - c� (Principal)
By V (Seal)
(Witness) NANCY S RELOW, VICE PRESIDE N f (Title)
THE CINCINNATI INSURANCE COMPANY
By tl.p 1, ( . (Seal)
(Witness) ALICE E. BUSCH (Attorney-in-Fact)
S-2100-AIA
formerly S-697-P&S-2040
THE CINCINNATI INSURANCE COMPANY
Fairfield.Ohio
POWER OF ATTOR,VEY
KNOW ALL MEN BY THESE PRESENTS: That THE CINCINNATI INSURANCE COMPANY, a corporation organized under the laws
of the State of Ohio•and having its principal office in the City of Fairfield. Ohio, does hereby constitute and appoint
James F. Weis; William J. Weidert; James H. Peterson;
Joel C. Weis and/or Alice E. Busch
of Burlington, Wisconsin its true and lawful Attomeyls)-in-Fact to sign,execute, seal
and deliver on its behalf as Surety, and as its act and deed,any and all bonds. policies, undertakings, or other like instruments. as follows:
Any such obligations in the United States, up to
Two Million and N0/100 Dollars (12,000,000:00) .
This appointment is made under and by authority of the following resolution passed by the Board of Directors of said Company
at a meeting held in the principal office of the Company, a quorum being present and voting, on the 6th day of December, 1958, which
resolution is still in effect:
"RESOLVED, that the President or any Vice President be hereby authorized, and empowered to appoint Attorneys-in-
Fact of the Company to execute any and all bonds, policies, undertakings, or other like instruments on behalf of the
Corporation, and may authorize any officer or any such Attorney-in-Fact to affix the corporate seal; and may with or
without cause modify or revoke any such appointment or authority. Any such writings so executed by such Attorneys-in-
Pact shall be binding upon the Company as if they had been duly executed and acknowledged by the regularly elected
officers of the Company."
This Power of Attorney is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the
Board of Directors of the Company at a meeting duly called and held on the 7th day of December, 1973.
"RESOLVED, that the signature of the President or a Vice President and the seal of the Company may be affixed by
facsimile on any power of attorney granted,and the signature of the Secretary and Treasurer and the seal of the Company
may be affixed by facsimile to any certificate of any such power and any such power of certificate bearing such facsimile
signature and seal shall be valid and binding on the Company. Any such power so executed and sealed and certified by
certificate so executed and sealed shall, with respect to any bond or undertaking to which it is attached, continue to be
valid and binding on the Company."
IN WITNESS WHEREOF, THE CINCINNATI INSURANCE COMPANY has caused these presents to be sealed with its
corporate seal, duly'attested by its Senior Vice President this 20th day of October, 1997.
°i�����• THE INNATI INSURANCE COMPANY
c?`/ CORPORATE g
? SEAL
O e i a Senior Vice President
STATE OF OHIO ) ss:
COUNTY OF BUTLER
On this 20th day of October, 1997, before me came the above-named Senior Vice President of THE CINCINNATI INSURANCE
COMPANY,to me personally known to be the officer described herein,and acknowledged that the seal affixed to the preceding instrument
is the corporate seal of said Company and the corporate seal and the signature of the officer were duly affixed and subscribed to said
instrument by the authority and direction of said corporation.
uA,isrr1J.
Y �
MARK J. HU t:R, Attorney at Law
:Z�hi; NOTARY PUBLIC-STATE OF OHIO
f%f ,.+ My commission has no expiration
date. Section 147.03 O.R.C.
1,the undersigned Secretary of THE CINCINNATI INSURANCE COMPANY• hereby certify that the above is a true and correct
copy of the Original Power of Attorney issued by said Company and do hereby further certify that the said Power of Attorney is still in full
force and effect.
GIVEN under my hand and seal of said Company at Fairfield. Ohio.
this 8TH day of SEPTEMBER XX 2005.
Jam',..
a CORPORUT( i
SEAL Secredry
B iv-ions (i W517)
POLICYHOLDER NOTICE
TERRORISM INSURANCE CO ,ERAGE
Your policy(or the policy proposed to you)contains coverage for certain losses caused by terrorism.
Premium:
We are required to notify you of the portion of the premium, if any, attributable to the coverage for terrorist
acts certified under the Terrorism Risk Insurance Act of 2002.
• The portion of your premium that is attributable to coverage for terrorist acts certified under the Act is
$ —0—
Federal Pa ic(g, to ion:
The Act also requires us to provide disclosure of federal participation in payment of terrorism losses.
• Effective November 26, 2002, under your policy(or the policy proposed to you), any losses caused by
certified acts of terrorism would be partially reimbursed by the United States Government, Department of
Treasury,under a formula estabushed by federal law. Under this formula,the United States pays 90% of
covered terrorism losses exceeding the statutorily established deductiblepaid by the insurance company
providing the coverage.
Act of Terrorism:
As defined in Section 102(1) of the Act,the term"act of terrorism"means any act that is certified by the Sec-
retary of the Treasury, in concurrence with the Secretary of State and the Attorney General of the United
States,to be an act of terrorism;to be a violent act or an act that is dangerous to human life,property or infra-
structure;to have resulted in damage within the United States,or outside the United States in the case of an
air carrier or vessel or the premises of a United States mission;and to have been committed by an-individual
or individuals acting on behalf of any foreign person or foreign interest, as part of an effort to coerce the civil-
ian population of the United States or to influence the policy or affect the conduct of the United States Gov-
ernment by coercion.
IA 4234 11 02
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