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Home My WebLink AboutAccept FY05 State of California Homeland Security Grant Fund I CITY OF HUNTINGTON BEACH II MEETING DATE 4/3/2006 DEPARTMENT ID NUMBER FDO06-03 QED 2006 MAR 2 f y Pik 3 54' ri y E i CL.r a` iyo Nr O roh JLbcrl Council/Agency Meeting Held 3 06 Deferred/Continued to *Approved ❑ Conditionally Approved ❑ Denied pay' Cl erk Sig tune Council Meeting Date 4/3/2006 Department ID Number FDO06-03 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO HONORABLE MAYOR AND CI OUNCIL MEMBERS SUBMITTED BY PE LOPrU BREAF CITY ADMINISTRATOR PREPARED BY DUANE OLSON FIRE CHI KENNETH W SMALL CHIEF OF POLICE U-11q SUBJECT APPROVE THE AGREEMENT WITH THE CITY OF SANTA ANA FOR FY 2005 URBAN AREAS SECURITY INITIATIVE (UASI) Statement of Issue Funding Source Recommended Action Alternative Action(s) Analysis Environmental Status Attachment(s) Statement of Issue The City has received notification it successfully competed for a federal fiscal year 2005 grant award from the Department of Homeland Security for the Urban Areas Security Initiative (USAI) This is a coordinated grant that ways applied for on a countywide basis The city of Huntington Beach falls within the Santa Ana IlUrban Area and will be funded via the city of Santa Ana In order to comply with the federal requirement regarding this funding an agreement is necessary between the city of Huntington Beach and the city of Santa Ana Funding Source Grant funds not anticipated in the original FY 2005/06 city budget estimated to be up to $600 000 will be fully reimbursed by the grant from the Department of Homeland Security No other matching or in-kind city funds are required for this grant A new business unit will be established for this funding ' Recommended Action Motion to 1 Accept the UASI Grant between the city of Santa Ana and the city of Huntington Beach for federal fiscal year 2005 and S\PM-R2006 RCA\FD06 003 Approve the Federal Fiscal Year 2005 UASI Grant doc — 2 3/15/2006 3 21 PM FI_ REQUEST FOR ACTION MEETING DATE 4/3/2006 DEPARTMENT ID NUMBER FDO06-03 2 Approve and authorize the Fire Chief to execute the Agree I ent between the city of Santa Ana and the city of Huntington Beach allowing the City to accept funding from the Federal Urban Area Securities Initiative (UASI) grant for 2005 3 Approve the appropriation of up to $600 000 to be reimbursed by the grant from the Department of Homeland Security via the city of Santa Anal Alternative Action(s) Do not approve the grant reject the grant funding from the Department of Homeland Security and direct staff accordingly Analysis The group of cities comprising the Santa Ana Urban Areas Security Initiative (USAI) applied for funding through the Department of Homeland Security for the purchase of equipment/services and reimbursement of training costs associated with homeland defense The Department of Homeland Security (DHS) via the State of California and the city of Santa Ana provides the funds The funding is provided to enhance our countywide emergency preparedness In 2003 the cities and county of Orange adopted the Orange County Strategic Plan for Terrorist Response This plan provides the framework and direction for countywide terrorism response and this funding supports the Orange County Strategic Plan The total city of Huntington Beach grant is for up to $600 000 Since the city of Santa Ana provides funding to a number of Orange County cities actual funds will be based upon evaluation and prioritization of the requests submitted The city of Huntington Beach has been guaranteed a minimum of $71 126 however based on our size and threat potential the funding could be as much as $600 000 Since this prioritization of requests will not take place until after all cities agreements have been submitted it its requested that the business unit initially be established for $71 126 However approval is further requested to increase this amount based upon awards the city receives up to $600 000 Environmental Status Not applicable ' Attachment(s) City Clerk's Page Number No. Description 1 Fiscal Impact Statement 2 Three original copies of the grant agreement with the city of Santa Ana and grant guide i S TIVITV006 RCATD06 003 Approve the Federal Fiscal Year 2005 UASI Grant doc 3 3/20/2006 2 05 PM ATTACHME T # 1 D R r . ^� CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION TO PENELOPE CULBRETH GRAFT DPA CITY Ai 1 MINISTRATOR t FROM DAN T VILLELLA CPA FINANCE DIRECTOR SUBJECT FIS 2005-06 — 17 APPROVE THE AGREEMENT WITH THE CITY OF SANTA ANA FOR FEDERAL FISCAL YEAR 2005 URBAN AREAS SECURITY INITIATIVE DATE MARCH 7 2006 As required by Resolution 4832 thx�, Fiscal Impact Statement has been prepared for "Approve the Agreement with the City of Santa Ana for Federal Fiscal Year 2005 Urban Areas Security Initiative If the City Council approves this action (total appropriation $711,126 with a potential of additional appropriations that will make the total grant $600,000), there will be no effect on any fund balance because the amount is funded by ad itional revenues not anticipated during the adoption of the 2005-06 budget Dan Villella, Finance Officer ATTACHMENT #2 1 MAYOR CITY MANAGER Miguel A Pulido David N Ream MAYOR PRO TEM • CITY ATTORNEY Lisa Bist Joseph W Fletcher COUNCIL MEMBERS �aucation St CLERK OF THE COUNCIL Claudia C Alvarez Patricia E Healy Carlos Bustamante Alberta D Christy CITY OF SANTA ANA Mike Garcia Jose Solorio POLICE DEPARTMENT 60 CIVIC CENTER PLAZA P 0 BOX 1981 SANTA ANA CALIFORNIA 92702 DATE March 6, 2006 TO FY05 Santa Ana Urban Area Member(SUBGRANTEE) SUBJECT Instructions for Processing the FY05 Santa Ana UASI Agreement for Transfer or Purchase of Equipment/Services or or Reimbursement of Training Costs Dear SUBGRANTEE, In late 2005 the City of Santa Ana was again selected as the c re city and administrator of the Urban Areas Security Initiative Grant (UASI) The City of Santa Ana has assigned the administration of the UASI Grant to the Homeland Security Division of the Santa Ana Police Department with Commander Carlos Rojas serving as the primary point of contact Your City/Junsdiction falls within the boundaries of the FY05 Santa Ana Urban Area and as a member of this Urban Area your City/Junsdiction is eligible to apply for reimbursement of funds you have expended for any authorized Department of Homeland Security (DHS) approved equipment, services or training costs The FY05 UASI Grant is a reimbursement grant meaning Cities/Junsdictions must expeed their own funds for equipment services or training cost and then apply for reimbu sement of these expenditures In an effort to insure each City/junsdiction does not expend funds for equipment, services or training costs that are not allowable un er the FY05 UASI Grant each City/junsdiction will be required to obtain prior written npproval for expenditures they plan to submit for reimbursement You are being provided with three copies of the FY05 Santa Ana UASI Agreement for Transfer or Purchase of Equipment/Services or for Reimbursement of Training Costs This agreement will allow the Santa Ana UASI to use FY05 grant funds to reimburse your City/Junsdiction for any authorized Department of Home and Security(DHS) approved equipment, services or training costs The agreement is actually comprised of two components, the Main Agreement and the FY05 Santa Ana UASI Allowable Purchase Pre-Approval Form CS 23 v The first component, the Main Agreement, defines the terms and conditions of the agreement and is accompanied by a copy of the DHS FY2005 @omeland Security Grant Program Guidelines, a copy of the California Supplement to the Federal Program Guidelines and a copy of the FY2005 Authorized Equipment II 1st (AEL) The Main Agreement does not specify any scope of work or define any funding amounts, this is done using the second component the ' FY05 Santa Ana UASI Allowable Purchase Pre- Approval Form" A copy of the `FY05 Santa Ana UASI Allowable Purchase Pre Approval Form' is attached to the Main Agreement as `Attachment B' Your City�jurisdictron will use this form to identify and request written approval for expenditures ylIour jurisdiction plans to submit for reimbursement The form is designed to document the specific equipment services or training costs for which your jurisdiction will be expending funds and to set the maximum reimbursement amount of each request There are several instances that may prompt the submission of FY05 Santa Ana UASI Allowable Purchase Pre Approval Form" 1) The UASI Grant staff may have identified your City/junsdictron to be the recipient of certain equipment, sIervrces or training 2) Your junsdiction may identify equipment services or training they wish to purchase and have reimbursed with FY2005 UASI Grant funds 3 ) An adjusIment needs to be made to the original i eimbursement amount approved for your City/jurisdiction, e g the original reimmbursement amount was based on a budgetary quote and the actual cost of the equipment services or training now slightly exceeds the orrgrnai authorized reimbursement amount There is no set hmrt on how many forms may be submitted but each form will be reviewed and approved on a case by-case basis Before the Santa Ana UASI Grant staff can approve any expenditure or process any forms, your City/jursdiction must have a fully executed agreement in place with the City of Santa Ana Instructions are listed below that detail the steps your City/junsdiction should follow to comply with this requirement Prior to your City/jurisdiction expending any funds for equipment services or training costs for which they will seek reimbursement they must first s l bmrt and receive written approval from the FY05 Santa Ana UASI Grant staff Instructr Ions are listed below that detail the steps your City/junsdiction should follow to comply, kith this requirement I All questions regarding the Main Agreement or the FY05 Santa Ana UASI Allowable Purchase Pre Approval Form should be referred to Cmdr Carlos Rojas Sgt Bran Sheldon Santa Ana Police Department Santa Ana Police Department UASI Grant Administrator UASI Grant Coordinator 60 Civic Center Plaza 60 Civic Center Ply lza Santa Ana CA 92702 Santa Ana, CA 92702 (714) 245-8722 (714) 245 8746 crojas@cr santa-ana ca us bsheldon@cr santa-ana ca us Instructions for Processing the FY05 Santa Ana UASI Agreement Page 2 of 4 s Instructions for processing the Main Agreement 1 Sign page 7 of all three copies of the Agreement 2 Sign page 6 of all three copies of Attachment D —F 1 05 UASI Grant Assurances 3 Sign all three copies of Attachment E—Certification ofDebarment Suspension and Other Responsibility Matters 4 Sign all three copies of Attachment F—Certification Regarding Lobbying Return all three copies of the Agreement to Sgt Brian Sheldon Santa Ana Police Department 60 Civic Centei Plaza Santa Ana CA 92702 5 Once the Santa Ana UASI Grant staff finishes processing the Agreement you will be provided a copy of the fully executed Agreement for your records Instructions for submitting a the "FY05 Santa Ana UASI A lowable Purchase Pre- Appro-*al Form" 1 Complete the upper portion of the form identifying a who will be the primary point of contact for the request b the amount you will be submitting for reimbursl ent 2 Have an authorized representative of your City/IurisdicItion sign the form 3 Use page 2 of the form to provide a detailed description of the equipment, services or training costs your City/jurisdiction will be expending funds for and submitting for reimbursement The narrative should also include a detailed description of the costs associated with the request If additional space is required, you may attach additional description pages to the form 4 Submit the form to the Santa Ana Grant staff for review and approval Forms should be sent to Cmdr Carlos Rojas or Sgt Bran Sheldon at the listed address Cmdr Carlos Rojas Sgt Bran Sheldon Santa Ana Police Department Santa Ana Police Department UASI Grant Administrator UASI GraIrit Coordinator 60 Civic Center Plaza 60 Civic Center Plaza Santa Ana, CA 92702 Santa a, CA 92702 (714) 245-8722 (714) 245 746 crojas@ci santa ana ca us bsheldon �ci santa-ana ca us Instructions for Processing the FY05 Santa Ana UASI Agreement Page 3 of 4 5 If your request is approved, you will receive a copy of t>)e form that has been signed and indicates the maximum amount that may be submitted for reimbursement REMINDER-Prior to your City/jurisdiction expending any funds for equipment, services or training costs for which they will seek reunburseriient, they niust first submit and receive written approval from the FY05 Santa Ana UASI Grant staff PAUL M WALTERS Chief of Police Carlos Rojas, Commander Homeland Security Division Instructions for Processing the FY05 Santa Ana UASI Agreement Page 4 of 4 I A-2005 310 07 � r 1' f7 AGREEMENT FOR TRANSFER OR PURCHASE OF EQUIPMENTISERVICES OR FOR 2 REIMBURSEMENT OF TRAININ� COSTS 3 FOR FY05 URBAN AREAS SECURITY INITIATIVE (USAI) 4 5 THIS AGREEMENT is entered into this (Z day of APQz( , 2006 which 6 date is enumerated for purposes of reference only by and between the CITY OF SANTA ANA, a 7 municipality of the State of California, hereinafter �eferied to as CITY and 8lS1rAC tt , hereinafter referred to as SUBGRANTEE ' 9 WHEREAS, CITY acting through the Santa Ana Police Department in its capacity as the Core 10 City for the Santa Ana Urban Area under the FY05 Urban Areas Security Initiative has applied for 11 received and accepted a grant entitled FY05 Urban Areas S curity Initiative from the federal 12 De at tment of Homeland Security Office of Domestic Pre aredn ss through the State of California p Y p II g 13 Office of Homeland Security to enhance countywide emergency preparedness hereinafter referred to as 14 the grant as set forth in the grant guidelines and assurances that lie attached hereto as Attachment A 15 and incorporated herein by reference 16 WHEREAS the terms of the grant requite that CITY use certain grant funds to purchase 17 equipment technology or services that will be transferred to S GRANTEE to be used for grant 18 purposes or train members of SUBGRANTEE in a manner consistent with the Grant 19 NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS 20 1 City may a) transfer to SUBGRANTEE equipment or services purchased with grant 21 fiinds or b) reimburse SUBGRANTEE for the purchase of autho Irzed equipment services or training 22 upon receiving prior written approval from CITY or its designee and in accordance with grant guidelines 23 and to full compliance with all of the SUBGRANTEE'S p lrchasing and bidding procedures 24 SUBGRANTEE shall specify the equipment services or training to be purchased using the authorization 25 form attached hereto as Attachment B 26 2 SUBGRANTEE agrees to appropriately inventory and use all services and equipment 27 purchased with grant funds and transferred to SUBGRANTEE for the purpose and in the manner set 28 forth in Attachment A attached hereto and incorporated by this reference I 1 3 Throughout its useful life SUBGRANTEE shall use any equipment acquired with grant 2 funds only foi grant purposes and shall make it available for inutua� aid response 3 4 SUBGRANTEE shall exeicuse due care to preserve and safeguard equipment acquired 4 with grant funds from damage or destruction and shall provide regular maintenance and such repairs for 5 said equipment as necessary in order to keep said equipment cont�uall in good woukun order Such Y pY g g 6 maintenance and servicing shall be the sole responsibility of SUBGRANTEE who shall assume full 7 responsibility for maintenance and repair of the equipment throughout the life of said equipment 8 5 If equipment acquired with grant funds becomes obs I olete, SUBGRANTEE shall dispose 9 of it only in accordance with the instructions of CITY or the ageaIcy from which CITY received the 10 grant funds 11 6 SUBGRANTEE may receive or request funds from CITY to be used for training 12 purposes pursuant to the provisions of this Agreement, Attachment A and Attachment C for which 13 SUBGRANTEE may seek reimbursement from CITY in accordance with the terms and conditions of 14 this Agreement Any training expenditure that exceeds the amount allocated to SUBGRANTEE shall be 15 the sole responsibility of the SUBGRANTEE 16 7 If additional Grant funds become available for train u g purposes or if training funds are 17 reduced CITY shall notify SUBGRANTEE in writing of the revised training budget SUBGRANTEE 18 shall be responsible for limiting training for which it seeks reimbursement so as not to exceed its revised 19 allotment 20 8 SUBGRANTEE shall complete the State of California ' Request for Training Forun and 21 shall submit a copy of same, with the tracking and feedback number to CITY The Request for 22 Training Form' is found at http //www calguard ca gov/cajs hs/nonslgcpForm htm 23 9 SUBGRANTEE acknowledges that only Office of Domestic Pieparedness (ODP) 24 appioved courses qualify for reimbursement 25 10 SUBGRANTEE agrees to comply with Attachment i and C in seeking reimbursement 26 for training including, but not limited to the overtime and backfill requirements as outlined in 27 Attachment A 28 z I 11 Upon receipt of an invoice for a purchase of any I authorized equipment, services or 2 training approved for purchase by CITY, SUBGRANTEE shall submit the invoice to the CITY as soon 3 as practical but in no event later than 30 days after ieceiving it 4 12 SUBGRANTEE understands that the CITY shall have 60 days to reimburse 5 SUBGRANTEE upon receipt of the invoice, or longer if the Office of Homeland Security takes longer 6 to issue payment to the CITY 7 13 By executing this Agreement SUBGRANTEE agrees to comply with and be frilly bound 8 by all applicable provisions of the Attachments hereto and shall e fully responsible for payment of 9 equipment services or training purchased that do not adhere to giant guidelines 10 14 In the event of an audit of purchases made or training undertaken with Grant funds by 11 any authorized agency SUBGRANTEE agrees to cooperate with such audit If such audit disallows F 12 payment to CITY in whole or part for any item procured for or used by SUBGRANTEE or for any 13 training costs incurred by SUBGRANTEE and requires CITY to reimburse the Grantor 14 SUBGRANTEE shall within thirty (30) days of notification by CI� Y of such audit determination pay 15 to CITY any amount for which reimbursement to CITY as disallowe 16 15 SUBGRANTEE agrees to indemnify defend and save harmless CITY its officers and 17 employees and the agency from which CITY received grant fun �Ids and their officers agents and 18 employees from an and all claims and losses accruing or tel to an and all contractors Y g I g v 19 subcontractors, laborers and any other person, firm or corporation furnishing or supplying work 20 services, materials of supplies in connection with SUBGRAN I E i s performance of this Agreement, 21 including the Attachments hereto and from any and all claims and losses accruing of resulting to any 22 person firm or corporation who may be injured or damaged by SUBGRANTEE in the performance of 23 this Agreement including the Attachments hereto 24 16 No alteration or variation of the terms of this Agreement shall be valid unless made in 25 writing and signed by duly authorized representatives of the parties i i reto, and no oral understanding or 26 agreement not incorporated herein shall be binding on any of the parties hereto 27 17 SUBGRANTEE may not assign this Agreement in whole or in part without the express 28 written consent of CITY 3 1 18 For a period of three years after final delivery hereunder or until all claims related to this 2 Agreement ai e finally settled whichever is later SUBGRANT E shall preserve and maintain all 3 documents papers and records relevant to the services provided, equipment acquired or training 4 received in accordance with this Agreement, including the Attachments hereto With respect to training, 5 such documents papers and records shall include those relevant to the training costs, overtime backfill, 6 travel costs and per diem expenses For the same time period SUBGRANTEE shall make said 7 documents papers and records available to CITY and the agency from which CITY received grant funds 8 or their duly authorized representative(s) for examination copying or mechanical reproduction on or 9 off the premises of SUBGRANTEE upon request during usual woi ing hours 10 19 SUBGRANTEE shall provide to CITY all records and information requested by CITY 11 for inclusion in quarterly reports and such other reports or records as CITY may be required to provide 12 to the agency fionm which CITY received grant finds or other perso s or agencies 13 20 CITY may terminate this Agreement and be relieved of the delivery of any consideration 14 to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained in this 15 Agreement including the Attachments hereto at the time and in the manner herein provided or b) CITY 16 loses funding under the grant 17 21 SUBGRANTEE and its agents and employees shall I t in an independent capacity in the 18 perfonnance of this Agreement including the Attachments hereto and shall not be considered officers 19 agents or employees of CITY or of the agency from which CITY received grant funds 20 22 SUBGRANTEE and its officers, agents employees shall abide by all applicable federal, 21 State and local laws including all applicable statutes regulations executive orders and ordinances 22 23 Confidential Information - Any reports information data, etc given to or prepared or 23 assembled by the SUBGRANTEE under this agreement which the CITY requests to be kept confidential 24 shall not be made available to any individual or organization by the SUBGRANTEE without the prior 25 written approval of the CITY 26 24 Discrimination - The SUBGRANTEE will not disc minate against any employee or 27 applicant for employment because of race color, religion a e sex,national origin handicap he ppg , g or c p T 28 SUBGRANTEE shall take affirmative action to ensure that applicants for employment and the 4 -1 employees are treated during employment, without regard to their race color religion, age sex national 2 origin, or handicap 3 25 Utilization of Minority Businesses SUBGR) IE is encouraged to utilize qualified 4 mjnoiity firms where cost and performance of major contract work Ivill not conflict with ftunding or time 5 schedules In the event the SUBGRANTEE uses to approved subcontractor, who is a certified small 6 and/or minority owned business with the State of California, th SUBGRANTEE will report to the 7 CITY the business name and dollar amount of the awarded contract 8 26 Conflict of Interest Personnel and other officials connected with this agreement shall 9 adheie to the requirements given below 10 (1) Advice No official or employee of a state or unit of local government or of non government 11 contractors/subcontractors shall participate personally through decision, approval disapproval 12 recommendation the tendering of advice investigation or otherwise in a proceeding application 13 request for a riling or other determination contract grant coopeiative agreement claim controversy or 14 other particular matter in which these funds are used where to his knowledge he or his immediate 15 family partners, organization, other than a public agency in which he is serving as officer, director, 16 trustee, partner, or employee or any person or organization with whom he is negotiating or has any 17 arrangement concerning prospective employment has a financial int�rest 18 (2) Appearance hn the use of these agreement funds officials or employees of the state or local 19 units of government and non-governmental contractors/subcontractors shall avoid any action which 20 might result in or create the appearance of 21 a) Using his/her official position for private gam 22 b) Giving preferential treatment to any person 23 c) Losing complete independence or impartiality, 24 d) Making an official decision outside official channels or 25 e) Affecting adversely the confidence of the public in the 26 integrity of the government or the program 27 27 Compliance with Federal Requirements - State or federal requirements that are more 28 restrictive shall be followed 5 1 28 Section 504 of the Rehabilitation Act of 1973 (Handicapped) All recipients of federal 11 2 funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act) Therefore, the federal 3 funds recipient pursuant to the requirements of The Act hereby, gives assurance that no otherwise 4 qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, 5 be denied the benefits of or be subject to discrimination including discrimination in employment in any 6 program or activity that receives or benefits from federal financI assistance The SUBGRANTEE 7 agrees it will ensure that requirements of The Act shall be included in the agreements with and be 8 binding on all of its subgrantees contractors subcontractors assignees of successors 9 29 Americans with Disabilities Act of 1990 (ADA) Ti e SUBGRANTEE must comply with 10 all requirements of the Americans with Disabilities Act of 1990 (ADA) as applicable 11 30 Political Activity -None of the funds materials property or services provided directly or 12 indirectly under this agreement shall be used for any partisan political activity, or to further the election 13 or defeat of any candidate for public office or otherwise in violation of the provisions of the "Hatch 14 Act' 15 31 Civil Rights Compliance and Notification of Findi rgs SUBGRANTEE will comply 16 and all its contractors (oi subrecipients) will comply with the nofidiscrimination requirements of the 17 Omnibus Crime Control and Safe Streets Act of 1968 as amended 42 USC 3789 (d), or Victims of 18 Crime Act (as appropriate) Title VI of the Civil Rights At of 1964 as, amended Section 504 of the 19 Rehabilitation Act of 1964 as amended, Subtitle A Title 11 of the Americans with Disabilities Act 20 (ADA) (1990) Title IX of the Education Amendments of 1972 the Age Discrimination Act of 1975 21 Department of Justice Non Discrimination Regulations 28 CFR Part 42, Subparts C, D, E and G', and 22 Department of Justice regulations on disability discrimination 28 �CFR Part 35 and 39 In the event a 23 Federal or State court, Federal of State administrative agency or th 11 e SUBGRANTEE makes a finding of 24 discrimination after a due process hearing on the grounds of race, color religion national origin sex or 25 disability against a recipient of funds the SUBGRANTEE will forward a copy of the findings to the 26 CITY who will in turn submit the findings to the Office of Civil (Rights, Office of Justice Programs, 27 U S Department of Justice 28 fi 1 32 Special Terms and Conditions The SUBGRANTEE agrees to abide by all other Terms 2 and Conditions as specified in the basic grant under which this agr i ement is funded 3 IN WITNESS WHEREOF, the parties have executed this (Agreement in the City of Santa Ana 4 County of Oiange State of California 5 ATTEST CITY OF SANA ANA, a municipal Corporation of he State of California 6 7 Patricia E Healy fxDavid N Re rri 8 Cleik of the Council, City Manager 9 RECOMMENDED FOR APPROVAL 10 11 By Paul M Walters 12 Chief of Police 13 APPROVED AS TO FORM SUBGRANTEE 14 15 City of Huntington Beach Paula Coleman 16 Assistant City Attorney I^A 17 � 0(0 18 Printed Name I Duane Olson 19 Title � Fire Chief 20 21 APPROVED A TO FORM 22 , BY _ I N\ 23 24 Printed Name n� 25 Title Ci,�i Ct, �lt��.`� 3 1 3' D 1p 26 27 28 NOW "VI ;OMT 1"N -,4wZ:T L, NW E N-M4 mp U , Pm. 'A M �,k, Z,, R., 011 UA?� Ru Elm H, -,:YW no fM- 4"13,; ug v 21 77, F5 ggpii� A A" 'M no, 40 u 6 ��;eg Nw, -.-�M-4* iw� �Pzx -1 �ga N ON 3N ff gg 1,v P -n-7etR AM ME ' It X 151� IM -,"n .,�4!MW� N","M ZA RR nA "M ERNIE re-R12P ITO K --n,.P�l ""!'n ."M - &g- �, 1--l4!gL-?lW§-11l&,A tg F;,� "ON 4N qg, P,g ,Vgg �011 131TE-v ��zl V_ -N, N Au�� An ............ Attachment A Disclaimer The views and opinions of authors of reference materials expressed herein do not necessarily reflect those of the United States Government. Reference within this document to any specific commercial products, processes, or services by trade name, trademark, manufacturer, or otherwise does not necessarily constitute or imply its' endorsement, recommendation, or favoring by the United States Government. The information and statements contained within this document shall not be used for the purposes of advertising, nor to imply the endorsement or recommendation of the United States Government. With respect to any .other,information contained within non-DHS documents or reference materials referred to within this guidance, neither the United States Government nor any of its employees make any warranty, express or implied, including but not limited to the warranties of merchantability `and fitness for a particular purpose. Further, neither the United States Government nor any,of its employees assume any legal liability or responsibility for the accuracy, completeness, or usefulness of any information, `apparatus, product or process disclosed;nor do they represent that its use would not infringe privately owned rights. Attachment A FOREWORD On October 18, 2004, the President signed the Department of Homeland• Security (DHS) Appropriations Act of 2005, thereby providing vital funding needed to ensure the safety and security of our homeland. Through the DHS Office of State and Local Government Coordination and Preparedness's (SLGCP) Office for Domestic Preparedness .(ODP), state and local emergency prevention; preparedness, and response personnel will receive approximately $3 billion in funding to enhance our nation's homeland security. I The '2005 appropriation by Congress is a firm commitment to continue to protect and defend the security of the United States of America against-the threat posed by terrorism. In an effort to streamline and better coordinate funding to the states 'and territories, DHS established SLGCP, which is tasked with preparing the nation for acts of-,terrorism. SLGCP is developing•and implementing a national program to enhance tille capacity of state and local agencies to respond to incidents of terrorism, particularly those involving .chemical, biological, radiological, nuclear and explosive incidents,,as well as natural 'disasters, through coordinated training, exercises, equipment acquisition, and technical assistance. SLGCP, through ODP, has consolidated application requests and the administration of six programs, including the State Homeland Security'Program, the Urban Areas Security Initiative, the Law Enforcement Terrorism Prevention Program, the Citizen '.Corps Program, the Emergency Management Performance Grants, and,the Metropolitan Medical Response System Program Grants. All six programs have been integrated into the IY05 Homeland Security Grant Program (HSGP) to better facilitate the coordination and management of preparedness funding, and will be guided by the State and Urban Area Homeland Security Strategies. This funding and consolidation of programs reflects the intent of Congress-and the Administration to enhance security and overall preparedness to prevent, respond to, and recover from acts of terrorism. The FY05 HSGP will continue to provide funding for planning,dequipment, training, exercises, and program management and administration for emergency, prevention, preparedness, and response personnel in all 50 states, the District of Columbia, the ommonw.ealth.of Puerto Rico, and U.S. territories, while expanding the scope and reach of the program States and territories will now have the opportunity to utilize their recently completed homeland security,strategies to more effectively address the gaps, between needs and existim capabilities. Changes and additions•to the allowable uses of funds reflect input received by..DHS from state and local an d nd a continued commitment to better serve our nation's emergency prevention, preparedness, and response agencies. The Department of Homeland Security is committed to workinig with the nation's response community in the national effort to combat terrorism and secure our homeland. Tom Ridge Secretary Department of Homeland Security i 11 i - j Attachment A CONTENTS I. Eligible Applicants and Funding Availability ..:.......................... 1 11. Application Kit ........................................................ ...................... 10 ' Ill. Program Guidance.....,.................................................................... 18 IV. National Initiatives .................;.................................: ..........*....... 46 V. Award and Reporting Requirements......................................... 57 V1. State Homeland Security Program. ........... .......... ...... 62 VII. Urban Areas Security,Initiative.........................................r.......:... 67 VIII. Law Enforcement Terrorism Prevention Program.............. ... 74 IX Citizen Corps Program.................................................................. 79 X. Emergency Management Perfo,rmance Grants ........................ 85 X1. Metropolitan Medical Response System ................................. 91 Appendix A Authorized Program Expenditures Appendix B Sample Award Package Appendix Q Template for Memorandum,of Understanding Appendix D Guidance for Initial Strategy Implementation Plan and Biannual Strategy Implementation Report Appendix E Overview of Approval Process for Non-ODP Developed Courses Appendix F Federal Training Course List Appendix G Homeland Security Preparedness Technical Assistance Program Appendix H Guidance for Development of Interoperable Communications Plans Appendix I Geospatial Guidance Appendix J List of Terms Index Attachment I . ELIGIBLE APPLICANTS." .. . AND G .., AVAILABILITY Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM I. ELIGIBLE APPLICANTS AND FUNDING AVAILABILITY { The Fiscal Year (FY) 2005 Homeland Security Grant Program (HSGP) integrates the ` . State Homeland Security Program (SHSP), the Urban Areas Security Initiative (UASI), the Law Enforcement Terrorism Prevention Program (LETPP), the Citizen Corps {k Program (CCP), the Emergency Management Performance Grants (EMPG), and the , Metropolitan Medical Response System (MMRS) Program Grants into a single application kit. Funding from this combined program will significantly enhance the ability ` kF of states, territories, urban areas, and local agencies to prevent, deter, respond to, and " k recover from threats and incidents of terrorism. The Governor of each State' has designated a State Administrative Agency (SAA) to apply for and administer the funds 4 � under HSGP. The SAA is the only agency eligible to apply,for HSGP funds and is responsible for obligating HSGP funds to local units of governmene and other a designated recipients. ,>„, } a fZ In accordance with the FY05; Department of Homeland Security Appropriations Act, s . FY05 allocations in Table 1 below for SHSP, LETPP, and GCP were determined by a formula using a base amount of 0.75% of the total allocation for each state (including z ', the District of Columbia and the Commonwealth of Puerto Rico), and 0.25% of the total `a allocation for each U.S. Territory with the balance of funds being distributed on a population-share basis3. a FY05 UASI funding allocations were determined by a formula based on credible threat, a} } presence of critical infrastructure, vulnerability, population, population density, law `:ct enforcement investigative and enforcement activity, and the existence of formal mutual L, Jr �3f aid agreements. Table 2 lists FY05 UASI funding, including homeland securitym assistance for nonprofit organizations that will be provided through the states to they£ urban areas. Wx Per Congressional direction, FY05 EMPG funds were allocated consistent with FY04 v EMPG. Pursuant to the Compact of Free Association, $50,000 each may be available r `s for the Federated States of Micronesia and the Republic of the Marshall Islands. The FY05 MMRS allocation is $227,592 for each of the 124 MMRS jurisdictions as listed in Table 3. 4 As defined in the Homeland Security Act of 2002,the term"State means"any State of the United States,the District of Columbia,the Commonwealth of Puerto Rico,the Virgin Islands,Guam,American Samoa,the Commonwealth of the Northern Mariana Islands,and any �r possession of the United States" , s r 2 As defined in the Conference Report accompanying the Department of Homeland Security Appropriations Act of 2005,the term"local unit of � t W 2* 1 tt government"means"any county,city,village,town,district,borough,port authority,transit authority,intercity rail provider,commuter rail system,freight rail provider,water district,regional planning commission,council of government,Indian tribe with jurisdiction over Indian +k ttr country,authorized tribal organization,Alaska Native village,independent authority,special district,or other political subdivision of any state." r s l 3 Population figures were determined using 2000 U.S.Bureau of the Census data. DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS t ` T, e Attachment A r fi f FY05 HOMELAND SECURITY GRANT PROGRAM ;u Table 1. FY05 HSGP Funding Allocations Alabama "...__"�;c<_`:'.wx $�F� 17688796, $„ ; ,,.''.. $;;�, �,6432;290, $,,,,a �t224§59 ,$,,,• ;-2896618�$^�`, • !910368, f$ ;�28152631; M� Alaska $ 9 368 591 $ $ 3 406 760 $ 118 934 $ 1 529 911 $ 455 184 $ 14 879 381 a v_ 910 368Z Anzona 'r $ 20 021 731, :$ 9 996 463 $; 7 280 630 $ 254176 $I 3 241 450. Arkansas $ 13,854,701 $ $ 5,038,073 $ 175,885 $ 2,264,789 $ 227,592 21,561,040 $, 1 074172 s$ 13 790 111; $�, ,4;096 656* $ 282'622 077 Colorado $ 17,796,658 $ 8,718,395 $ 6,471,512 $ 225,929 $ .2 903 630 $ 682,776 $ 36798 900 p Connecticut ? $ F'k 15 491 248 "$'' �. $ 5 633;181 $ 196.661 n$ �;.2 531 746 $ .:227 592; $ 24 080 428 Delaware $ 9,732,926 $ $ 3,539,246 $ 123,559 $ 1 588 053 $ $ 14 983 784 ,rhtr r Dlstrrct of Columbia 9184 053,z$r:,. 82 0Q0 000!,$' x3 339656 $x;;`T 916 592 $u `.Y1 503 841 $ x $ 96 144 140 Flonda $ 44,728,450 $ 30,885,716 $ 16 264,891 $ 567,828 $ 7,244,714 $ 1,593 144 $ 101,284,742 rA Ggorgta. ,.: w3$ 26726187 ;;$ i3333567$, 9718613 ,$ 339289 $ 4'345323 $�x 455t&l! $? 54R$18163 Hawaii $ 10 683,56 $ 6 454 763 $ 3 884 939 $ 135,628 $ 1,743,745 $ 227,592 $ 23,130,249 a Idaho " $ i1b 918 42'6 $ $;:,�3 970 337 $ r 138 6Q9 1$? yx Illinois rb $ 35,298,886 $ 48,006,000 $ 12 835,959 $ 448,119 $ 5,782,151 $ 227,592 $ 102 592,707 r $ �21 349 773 $ a b$64 822i x 7 763''S54 $c 271 035 $, �3 491 346 $? 455 184*- 38;9_95�714' ,r IndranaU .a r ram: � a` s � � � Iowa $ 14,326,334 $ $ 5,209,576 $ 181,873 $ 2,345,389 $ 227,592 ,$ 22,290,764 7 ;. Kansas ? �r3 T. $sx r, "':i 3 849934 $. +,` �$ 5 036'30 .,$ ;: 175 825 �$ 2'266;809? $, 455 184, 21'784'091'' Kentucky $ 16,861,675 $ 5,000,000 $ 6,131,518 $ 214,059 $ 2,756,510 $ 455,184 $ 31 418 947� � „ $3 ,,�„17 679 253 $ 14'531 675 ,$«+ 6 428'819, $„r „224 438 ,$ .a°`,2 895 235' $ ,„9i0 368 $y ',42 6§9,788' rar:J ; 1i Marne $ 10,787,521 $ $ 3,922,735 $ 136,948 $ 1,761,346 $ $ 16,608,549 zN Maryland s kN1, $„„ 19 866 423 $ 11 437 517 $ 7 44'154 $ 4° 252 204 $ s 3'242 04- $ E i _227 592 ^:$ 42249 934 �a Massachusetts $ 21 863 377 $ 28 075 000 $ 7950,319 $ 277,556 $ 3,587028 $ 682,7 $ 62,436,056 V t ,� Michigan $ 29 739 980 ';$_ , 17584 608 $ 3 10 814y538� $,m`i ti37e7549� $a ,•`4 875 422? $,� _,.;,682 776 '$�,., 564074 873'' m r� Minnesota $ 18,895,426 $ 5,763,411 $ 6,871,064 $ 239,877 $ 3,086,137 $ 455,184 $ 35 311,099 r . p }2322271 ,$ .. =227592, . , Missrssippi�:�,Fri a ! $ a14190 727,1$ ,$', 5160�264 $ 180 151 $ , '$t 22081 006: � y QUA, ' Missouri $ 20,288,866 $ 15,253,865 $ 7,377,769 $ 257,567 $ 3,318,388 $ 455,184 $ 46,951,640 �i�rs,.��, �• Montana '� � _K.nf_ $ _. *A9949207 'H$ _ ,Ix_ .,t$u3617�8944$ . 126305,$t , 'e1 624359 $ . .x, z $ 15317765E Nebraska $ 11,724,020 $ 5,148,300 $ 4,263,280 $ 148,836 $ 1,915,921 $ 455,184 $ 23,655 542 Z a Nevada * n,fi$,z„a„y�,'�'�s''�;t ,;i $.�,,_�{2 808 048��$'��"�T�B 456 728��$�"t 4 657;472_,$,•,�;�y e,r162 598 „,$,i 4��'2 073,887i $,�'�•�,,22_7,592•�$, _k 8 386,325" ��n "�� New Hampshire $ 10,748,552 $ $ 3,908,565 $ 136,453 $ 1,754,428 227 592 $ 16,775,590 626 137 °,$ •»19 353 418 $,,,, =+_9 682232 �$ 338'019 $ ;'4r356 164;�$ ,, 455 184,w$_•,, a,60 811 154 . New Mexico $ 12,016,319 $ $ 4 369 571 $ 752,547 $ 1,960,687 $ $ 18 499,124 Newyork ,•„, $ _ 49417927 :$, „221U82907 $ ; 179Z0155 $x ' -627360 $„ •81s14323: _$ _ .•;1T137i960;:,$ x,298350'633- psi "; North Carolina $ 26,126,856 $ 5,479,243 $ 9,500675 $ 331,6 $ 4,260,009 $ 910,368 $ 46,608,831 z North D9kota y _ 1.:°$ 9 336 232 '$ _ . ,t $ ,3 394993 �$„1 ;.118523 $e 1 52_6 451;$, • $ 14;376200 i +� Ohio _ $.. 32,668,546 $ ' 26,131,91T $ 11,879,47-1 $ 414,727 $ 5,363,019 $ 1,365,552, $ 77,823,233 Oklahoma;j s d $k 15 552 054 $ k,5 570 181,x$ £� 5'655300?k$ _ ,197 434, $ 2 543'443;t$r,, , 455 184 $,�w y.2973,615' --, 10,491,037 $ 5,693,052 $ 198,752 $ 2,553,324 $ .227,592 $ ., 34,819,649 t f,y Oregon $ 15 655 892 $ 10 Penns vama __ ,, t�; $ »,,,{34 676 612 _$ 33 801 680 $,__r 12 609'677• ,$ ug40 219 ,$,s ,568�940�$ 455 1841 $ ,87 671,312; Z :r rr Rhode Island $ 10,291,661 $ $ 3,742,422 $ 130,653 $ 1,681,441 $ 227,592 $ 16 073,769 a-'e South Cainlrna r 6 925,018 $ .. 1,$„, 6154552 $` fi �214 863, $ 2 761 710r $ 8;,,,227 592v $ „$?26 283 736R V r South Dakota $ 9,618,052 $ $ 3,497,474 $ 122,101 $ 1,571,539 $ $ 14'809 166 } J Tennessee 7 ' i "7 tx A' $ ,,-t<20585357 $ 261331 $,_ ''336'2684 $, ` 910368;:$h 32'605325' d, _ Texas $ 55,743,279 $ 49,842,990 $ 20 270,283 $ 707,661 $ 9 046,712 $ 2,958,696 $ 138,569,621 �. k Utah '* } s �$i'1,t13 046 325 $ „», $G +4744';118 $` 165 623• $ , 12 124 715 $x„ ,,;227 592 $rs 'x 20308 373 Q Vermont $ 9 304 415 $ $ 3 383 424 $ 118 120 $ 1 520 181 $ $ 14.326 139 T r , a Vrrgimax � „ ?,: _$u i,, 8 698 787k,-$ 303 685 $, .,ar 3 894 890 $ _<7365 552 $ a. 3884 581; w 4J z s Washington $ 21,211,105 $ 11,994,012 $ 7,713,129 $ 269.275 $ 3 459 280 $ 682 776 $ 45 329 577 ..w150 785 $, p1 941 687"x$ : $ y' 18'289 086u }m;Sr Wisconsin $ 19,787,345 $ 6,325,872 $ 7,195,398 $ 251,200 $ 3,236,049 $ 455,184 $ 37,251,048 .` W minim' Yo 9 m m 114888 r$ x 1 478 311 a'$1 $ 13'933 869 .J t Puerto Rico $ 16 344;796 $ $. 5 943562 $ 207 497 $ 2 673 229 $ $ 25 169 085 W Virgm.lsta d r d.t,?.w_ $ 1P 2890 316s �r 5:'.�'S, ;_$ 051'-024 s$ ?;:t, 36 693 $, 633 753't$ rah `err u American Samoa $ 2,779,462 "$ $ 1,010,713 $ 35.285 $ 454,033 $ $ 4,279,493 Guam r Y 4,705 587= i 3 i4 r' a r L_ „$ Northern Mariana Islands $ 2,805,231 $ $ 1,020,084 $ 35,612 $ 472,042 $ $ 4 332 970 , r Republic,oithe Marshall Islands_ $s ?1,.. '$ t .. $ `, ..._::_mac $ ,. .¢ $ . .. 50 07,5 $ ,,,.�`Qj�k $ ar, i 0 075 1 .z.,, ,,,,. *t,:+ Federated States of Micronesia $ - $ - $ - $ $ 50,075 L$ - $ 50,075 *Pursuant to the Compact of Free Association,$50,000 each may be available for the Federate States of Micronesia and the Republic of the Marshall Islands under EMPG.' s +, .rlfl ,r • :�' 'tea.}< DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMES T C PREPAREDNESS 3 . 2 t3, I w M-x i FY05 HOMELAND SECURITY GRANT PROGRAM Table 2. FY05 UASI Funding Allocations ` k y' u Phoenix; Maricopa County, inclusive of the portions'of ' Gila River In dian"Community, Salt River-Pima Indian AZ Phoenix Community, and Fort McDowell Indian Tribe lying within $9,996,463 Maricopa County. fi City of Anaheim; Orange County; cities of Cypress, Buena Park,__ y H Stanton, Garden Grove, Orange;Fullerton, Placentia,Yorba CA Anaheim Linda, and unincorporated Orange County. Mutual aid partner $10,825,119 $114,490 pp Anaheim/ with all cities within the County of Orange Operational Area. SaArea Ana City of Santa Ana; Orange County:the cities of Tustin; Orange, Costa Mesa; Garden Grove, Fountain Valley, and Irvine (the city Santa Ana of Santa Ana is a mutual aid partner with all cities within the $9,000,343 a County of Orange Operational Area). Z City of Oakland; Alameda County; the Port/Airport, Berkeley, Z Oakland San Leandro, Alameda, Emeryville and Piedmont. Secondary $6,202;982 Area: entire counties of Alameda and Contra Costa: W, San, City and County of San Francisco;Counties of Marin, San G $20,433,614 $935,551 y Z Ba Area Francisco Mateo; and the Golden Gate Bridge District. _ H -* City of San Jose; County of Santa Clara; Counties of Monterey, Z San Benito,"Santa Cruz, Cities of Campbell, Cupertino, Gilroy, 14 San Jose Los Altos, Los Altos Hills, Milpitas, Monte Sereno, Morgan Hill, $6,590,133 v, Mountain View, Palo Alto, Santa Clara, Saratoga, Sunnyvale, a a and town of Los Gatos. k a City.and County of Los Angeles; Los Angeles County W Los Angeles/ Unincorporated; Cities of Beverly Hills, Burbank, Carson, Long Beach Los Angeles Commerce,'Culver City, El Segundo, Glendale, Hawthorne, $61,250,000 $3,750,000 Inglewood, Pasadena, San Fernando, Santa Monica, Torrance, nr � Vernon, and West Hollywood. - Ea t 4 il� i.A 1 14 °As defined by the urban area in their FY04 UASI program. s FY05 allocation is the total allocated to the urban area.States may retain up to 20%of the allocation for activities directly supporting the urban area with concurrence of the core city,core county and state. F DEPARTMENT OF HOMELAND SECURITY I 'OFFICE FOR DOMESTIC PREPAREDNESS 3 - Y: FY05 HOMELAND SECURITY GRANT PROGRAM City of Long Beach; Los Angeles County; Los,Angeles County ' $7,gg5,692 Long Beach Unincorporated;Cities of Bellflower, Carson, Compton, F' ;- Hawaiian Gardens, Lakewood, Paramount, and Signal Hill. "ra` City and County of Sacramento; West Sacramento; Cities ofr > �s Sacramento Folsom, Roseville, Rocklin,and the southern portion of Placer $6,085,663 County. - City and County of San Diego,inclusive of cities of Carlsbad,A J Chula Vista, Coronado, Del Mar, El Cajon, Encinitas, Escondido, a .'San Diego $14;784,191 $320,885 L; Imperial Beach, La Mesa,Lemon,Grove, National City, Ocean Side, Poway, San Marcos, Santee, Solana Beach and Vista: CO Cityand Count of Denver; Counties of Adams, Jefferson,and N Z Denver Y �t ; $8,718,395 '. Arapahoe. Washington/ District of Columbia; Counties of Montgomery and Prince u National W George's (MD); Counties of Arlington,.Fairfax; Prince William, DC Capital $77,500,000 $4,500,000 Region and Loudon (VA); Cities of Falls�Church, Manassas, Manassas Z Park, Fairfax, and Alexandria (VA). . a ^* NCR t. '' Jacksonville � a Duval County $6,882,493 "Z Miami- City of Miami; ,.,: ' Counties of.Miami-Dade and Broward. $15,828,322 $402,110 a y v fL J City of Tampa; Hillsborough County; Pinellas County, inclusive Tampa $7-7-72-791 � f-Clea��e�pl�-T-errase-aFld=St=P-�'te�sbter a � W r r City of Atlanta; Counties of Fulton and DeKalb Georgia; r `gym GA r N`4 ^ Atlanta Supported by the contiguous counties of Gwinnett; Rockdale, $13,117,499 $216,068 r t7 Henry, Clayton; Fayette, Cobb, and Douglas. HI Honolulu City of Honolulu; Honolulu County(Island of Oahu). ` $6,454,763 IL Chicago City of Chicago; Cook County, inclusive of 128 municipalities.. $45,000,000 $3,000,000 IN t z Indianapolis City of Indianapolis; Counties of Hamilton and Marion. $5,664,822 DEPARTMENT OF HOMELAND SECURITY I `OFFICE FOR DOMESTIC PREPAREDNESS S i FY05 HOMELAND SECURITY GRANT PROGRAM fh City of Louisville; Louisville/Jefferson County Metro Government; r�r 1 inclusive of the cities of Jeffersontown, St. Matthews, Shively, KY Louisville and Anchorage. Secondary area inclusive of the Kentucky $5'000,000 l counties of Sullitt, Henry, Meade, Nelson, Oldham, Shelby, r Spencer, and Trimble. City of Baton Rouge; East Baton Rouge Parish; Louisiana s Homeland Security Region 2 which includes East and West x J Baton Rouge Baton Rouge Parish, East and West Feliciana Parish,Ascension $5,226,495 :# Parish, Livingston Parish, Iberville-Parish and Pointe Couppee LA f Parish.. x ` New Orleans City of New Orleans; Orleans Parish; Parishes of Jefferson, St. $g,305,180 Q r Bernard, and Plaquemines. MA Boston City of Boston; Communities of Brookline, Cambridge, Chelsea, Z $26,000,000 $2,075,000 r Everett, Quincy, Revere, Winthrop, and Somerville. ly Cityof Baltimore; Counties of Baltimore.and Anne Arundel; City �r MD Baltimore y $11,305,357 $132,160 z of Annapolis; Counties of Carroll, Harford and Howard. MI „fr Detroit City of Detroit; Wayne County. $17,068,580 $516,028 z H y s Twin Cities Cities of Minneapolis and St. Paul; Counties of Hennepin, s MN Area Minneapolis Ramsey, and Dakota. $5,763,411 a Cities of Kansas City(MO)and Kansas City.(KS); Counties of ' Kansas City Cass, Clay, Jackson, Platte and Ray(MO); Counties of $8,213,126 pa, MO Johnson, Leavenworth, and Wyandotte KS . a" a y City and County of St. Louis; Counties of St. Charles, Franklin, Fk St. Louis and Jefferson (MO); Counties of St. Clair, Madison, and Monroe $7,040,739 = m NE Omaha x y Douglas. . _ Count $5 148,300 W U b St.Paul did not receive a specific UASI allocation in FY05 and thus is not the core city involved in determining funding levels for the urban area. However, ' t Minneapolis and St.Paul coordinated closely in previous fiscal years to establish a single Urban Area Working Group and Urban Area Homeland Security Strategy that addressed the needs of both jurisdictions. Those multi jurisdictional structures should remain in effect in FY05 regardless of UASI funding provided to specific jurisdictions. °` k DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 5 r ,x FY05 HOMELAND SECURITY GRANT PROGRAM '. rt y ypn :: City of Charlotte; Mecklenberg County;the counties of Union, "` 4 NC r r Charlotte Cabarrus, Stanly, Iredell, Catawba, Lincoln, Gaston, Supported $5,479,243 " y! ` b York and Lancaster in South Carolina. Jersey City/ Jersey City' Cities of Jersey City and Newark; Counties of Essex, Bergen, $6,732,512 NJ Newark Area Hudson, Morris, Passaic, and Union. `Yx Newark $12,439,608 $181,298 F- NV k of Las Vegas City of Las Vegas; Clark County'. s >' $8,456,728 Buffalo City of Buffalo; Counties of Erie and Niagara. k $7,207,995 NY 'City of New York; Counties of Nassau, Suffolk, and New York $207,563,211 $6,311,701 r > Westchester, Port Authority of New York and New Jersey. 114 V City of Cincinnati; Hamilton County, and the 49 local jurisdictions t9' Cincinnati = $5,866,214 within the,count . Z ` City of Cleveland; County of Cuyahoga; inclusive of nine ax k Z 4 "y Cuyahoga Community Regions-Chagrin, Cleveland, Cuyahoga, �:' r Cleveland i $7,385,100 p- Heights, Hillcrest, Southcentral, Southeast, Southwest, and Westshore, and the local jurisdictions therein. t City'of Columbus, Franklin County; the cities"of Bexley, 4 Columbus, Dublin, Grandview Heights, Grove City, Hilliard, f , OH Reynoldsburg, Upper Arlington, Westerville, Worthington, theZ villages of Brice, Canal Winchester, Groveport, Harrisburg, a Columbus Lockbourne, Marble Cliff, Minerva Park, New Albany, Obetz, fi $7,573,005 Urbancrest, Valleyview,the townships of Blendon, Brown, , a r -Clinton,-Franklin,-Hamilton,-Jackson,—Jefferson,-Madison-Mifflin— £T Y 14 r Norwich,Perry, Plain, Pleasant, Prairie, Sharon, Truro, * Washin ton. x Toledo { Lucas $5,307,598 t7 Count k J Oklahoma W 2 County, OK Oklahoma Canadian $5 570 181 City County, v ; y Cleveland Count DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS s FY05 HOMELAND SECURITY GRANT PROGRAM {ti N �C \ t x t • r00000 Portland of Portland; Counties of Washington, Multnomah, $10,391 037 Clackamas, and Columbia (OR); Clark County (WA). k Philadel hia City of Philadelphia; Philadelphia County; Counties of Bucks, $22,818,091 $1,347,598 p Chester, Delaware, and Montgomery. :. PA City of Pittsburgh; Counties of Allegheny,Armstrong, Beaver, Pittsburgh Butler, Cambria, Fayette, Greene, Indiana, Lawrence, Mercer, $9,635,991 Somerset, Washington, and Westmoreland. pp Arlington City and County of'Dallas; Counties of Collin, Denton; Kaufman, $5,072,852 � Dallas/Fort Rockwall; and the additional components of Tarrant County, ? $13,891,234 $261,148 Q Worth Area Dallas DFW Airport, North Central Texas Council of Governments and � ` the DFW Hospital Council. TX Fort Worth $5,391,784 y City of Houston; Counties of Harris;fort Bend, Montgomery, r ' Houston Brazoria,-and Galveston; inclusive of Transit Authority and Port $18,570,464 $681,984 �,• , Authority. # G City of San Antonio; the counties of Bexar and Coma[; Alamo Z Y fD San Antonio $5,973,524 aQ , � i s Area Councils of Government: WA Seattle - City of Seattle; Counties of King, Pierce, and Snohomish. $11,840,034 $153,978 2 Cityof Milwaukee; Counties of Milwaukee, Waukesha, a WI x Milwaukee $6,325,872 vr$ Washington County. n� ,5 _ Note: ODP encourages all current and former geographically contiguous UASI urban areas to continue existing coordinated and collaborative planning structures and efforts in developing, integrating, and implementing r�i i •h homeland security activities. This includes, but is not limited to, participation on advisory committees and ' working groups involved in homeland security planning and preparedness processes and activities. 4 YT DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS y 7 Attachment A , FY05 HOMELAND SECURITY GRANT PROGRAM Table l FY05 MMRS Jurisdictions by State Alabama Birmin harn, Huntsville, Mobile, and Mont ome i - �,j '� Alaska Anchgra e,,and Southeast`Alaska;,, Arizona Glendale, Mesa, Phoenix, and Tucson f r Littk-Rock Arkansas,. 1 �� t California Los Angeles, San Francisco,San Diego, San Jcse,Long Beach, Oakland, , Sacramento, Fresno Santa Ana, Anaheim Riu rside, Glendale, Huntington n Beach Stockton Bakersfield Fremont Modest and San Bernardino. Connecticut Hartford z f Florida^ " Miami;Jacksonville,Tampa St Petersburg, Hi 'Ieah;Ft.'Laudeddale, r an Georgia Atlanta and Columbus Hawaii Honolulu m v Illinois Chica o G�5 Indiana Ft,_1Na ,neand Iridiana olis, " Iowa Des Moines Kansas Ci .;and,lNichita, cat, Kentucky Lexington/Fa ette and Louisville tZ ; Louisiana Baton Rou e, Jeffe soh Par sh,,New'Odeans,;,' d"Shreve ort':' ,0 Ma land Baltimore >>} Massachusetts_ . , Boston,,S nr field;UVorcester' Y. L. rx f, p Michigan Detroit Grand Rapids, and Warren Z Minnesota r Mane°a oils and St_Paul mississippn to Q Missouri i .. : an Kans F. y s CI '`and StLouis { ~, Nebraska Lincoln and Omaha w r� Nevada` - - Las Ve as Y fi J New Hampshire Northern New England MMRS also serves Maine and Vermont a ;, New Jerse yr:'`.•,. , ` erse' Cit`:.and Newark, „` I. New York Buffalo, New York City, Rochester, Syracuse, a d Yonkers W,> North°Carolina ._. „.Gharlotte,.Columbla;;Greensboro; Ohio Akron, Cincinnati, Cleveland, Columbus, Dayto.6, and Toledo Oklahoma sF ,' Oklahoma.Ct .and::Tulsa rW �. :. _ �... Oregon Portland Penns .Ivania Alle lien ;C-- ht .and Philadel Rhode Island Providence S,outhC,arolinas� Columbia l Tennessee Chattanooga, Knoxville, Memphis, and Nashvill texas m Amarillo Arlington Austin fiCorpusChnsti, Dalla EI Paso, Fort Worth , � �s Garland,-Houston, Irvin , L''ubbock.;`San,Antoriio .,Southern Rib Grande v . n Utah Salt Lake City Virgmlat Arlington County, Chesapeake Newport News, ortolk`;Richmond ands a#k l , . ,<Vir,Yinia,Beach .. .. a .. Washin ton Seattle Spokane, and Tacoma Wisc-Onsin' =Madison and,Milwaukee . . N � v v 6 DEPARTMENT OF HOMELAND.SECURITY I OFFICE FOR DOMES TI PREPAREDNESS4' w� II . APPLICATION KIT "Attachment A : FY05 HOMELAND SECURITY GRANT PROGRAM II. APPLICATION KIT k SAAs must apply for .FY05 HSG'P funding through the o line Grants Management System (GMS) at https:/i-qrahts.oiO.usdoi.gov/. Applications are available as of t z*$Y December 2, 2004 and must be received by ODP no later than January 16, 2005. ODP € ' k will respond within 15 days of receipt"_of a complete application. "`ram .4e These "grants are _through DHS's ODP. The prograr n. title listed in the Catalog of , k . Federal Domestic Assistance (CFDA) at http //12.46.245.11�3/cfda/cfda.html is "Office for Domestic Preparedness Fiscal Year 2005 Homeland Security Grant Program." The ; CFDA number for FY05 HSGP is, 97.067. When completing the online 'application, a t applicants should identify their submissions as new, non-construction applications. The project period will be for a period not to exceed 30 months. o expedite.the application ' and award process, no budget information, except for the EMPG budget narrative', is required to apply for this grant. Table 4 outlines the require 30plicatibn elements.. • A `f Table 4. Application Checklist Nx' ❑ 9F-424 Grant Application.with Certifications(through GMS) ❑ Non-Supplanting Certifications Z fi ❑ EPMG Match Requirement (if applicable) ❑Assurances l.. o Certifications Regarding Lobbying; Debarment, Suspension, andvSr Other Responsibility Matters; and Drug-Free Workplace Require ent ,�� t.. ❑'DUNS Number ❑ Program Narrative, including:' ❑ PART I: Management Capabilities Q s ' ❑ PART II: Resource Allocation ' ❑ PART III: Challenges and Impediments ❑ PART IV: Recommendations ❑ EMPG Program Narrative and Budget ❑ Program Narrative ❑ PART I: Management Capabilities " ❑ PART II: Challenges and Impediments r } ❑ PART III: Recommendations n PART IV: Major Initiatives o Budget and Budget Narrative ❑ For newly identified urban-areas (if applicable): ❑ State, Core City(ies), and Core County(ies) POCs ❑ Urban Area Definition ❑ Establish UAWG, including structure and membership o Review of Application by the State Single Point of Contact(SPO )_ z DEPARTMENT OF,HOMELAND SECURITY .l OFFICE FOR DOMESTIC PREPAREDNESS 10 � Y PV, � � Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM ' y Required Application Submissions 1. SF-424 Grant Application with certifications (through GMS) ;4 y • Non-Supplanting Certification: This certification from the SAA, which is a required component of the online GMS application, affirms that federal funds will only be used to supplement existing funds and will not replace (supplant) funds -kfiy that have been appropriated for the same purpose. Potential supplanting will be addressed in the application review as well as in the pre-award review, post- award monitoring, and the audit. Applicants or, grantees may be required toy{t ; supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. x ka 5 rltIP. ry !K • Match Requirement: The EMPG program has a 50% federal and 50% state "3 cost-share cash or in-kind match .requirement. , Unless otherwise authorized by r law, federal funds can not be matched with .other federal funds. In accordance with federal guidelines and DHS Office of General Counsel (OGC) rulings, matchr s g requirements are waived for the U.S. Territories of American Samoa, Guam, the x Virgin Islands, and the Commonwealth of the Northern Mariana Islands. For further information on allowable. sources and types of funds, timing of match contributions, and records .for match, please consult the OJP Financial Guide, Chapter 3 at http://www.oip.usdoygov/FinGuide/. k • Assurances: The online GMS application includes,a list of assurances that the., a applicant must comply with in order to. receive federal funds under this program. It is the responsibility of the recipient of the federal funds to fully understand and a v comply with these requirements. Failure to comply may result in the withholding a of funds, termination of the award, or other sanctions. The applicant will be ' agreeing to these assurances upon the submission of the application. ' • Certifications Regarding Lobbying; Debarment, Suspension, and ' Other Responsibility Matters; and Drug-Free Workplace Requirement: This certification, which is a required component of the online application, commits the kn applicant to compliance with the certification requirements under 28 Code of Federal Regulations (CFR) part 67, Government-wide Debarment and Suspension (Non-procurement); 28 CFR part 69, New Restrictions on Lobbying; i' and 28 CFR part 83 Government-wide Requirements for Drug-Free Workplace, Mr a`w s (Grants). All of these can be referenced at http•//www.access.gpo,gov/nara/cfr/waisidx 04/28cfrv2 .04.htmI. The certification 3 will be treated as a material representation of the fact upon which reliance will be ` F ; placed by DHS in awarding grants. • Suspension or Termination of Funding: DHS, by written notice, may terminate * this grant, in whole or in part, when it is in the Government's interest. F DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS r � a -Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM 2. DUNS Number. The SAA must provide a Dun and Brads reet (D&B) Data Universal Numbering System (DUNS) number with the • FY05 HSGP application. An application will not be considered complete until la valid DUNS number is, provided by the applicant_'This number may be provided in one of the attachment fields within the online GMS application. Organizations sl ould verify having a DUNS number or take the steps necessary to obtain one as soon as possible. Applicants scan .receive a DUNS number at no. cost by- calling the dedicated toll-free DUNS Number request line at 1-800-333-0505. i h 3. Program,N a rrative. Grantees must build and maintain t e capabilities necessary to { effectively establish and sustain the many programs, c itical to achieving states' r homeland security strategies. To help assess these capabilities, the FY05 HSGP requires that all. award recipients submit a. narrative as, a ' part of•the HSGP. r application. This narrative must provide a general overview of support systems and $a° processes planned or in place within the states to adl inister homeland security is} vl ; t programs. To frame the narrative, please use the.followin structure: " PART I: Management Capabilities. Please provid a description of current i resource management, capabilities, to develop, imp ement, and manage the programmatic requirements associated with HSGP funding and other federally s funded programs supporting the State Homeland Security Strategy. When ~ ' describing current management capabilities, consider including such ,information bra n • as the following: Identify the major organizations, committees, and other structures accountable for implementing the, homeland securitystrategy and programs _ Provide an overview of the governance process and operating guidelines to sQ 'r administer and ensure 'alignment of major federally funded' programs ` taw • Indicate the staffing/resource levels within �t ose core organizations responsible for program administration and oversig t • Identify mechanisms used for statewide coordinati' n among HSGP funds and r other programs ay R • Provide an overview of the process(es) used to determine funds allocation r}+ • Identify systems/processes used to facilitate fund d sbursement5} t • Describe the state's funds monitoring and• tracking system(s) for major programs: - T In addition, the description must make specific reference to the following: 17 Current efforts' to achieve National Incident Management System (N1MS) s" 5 implementation and institutionalization across the entire state/territory response system during FY05 ; The .existence of or current efforts to establish a enior 'advisorycommittee4w (see,Senior Advisory, Committee on page 22 for, dditional guidance) during FY05 to coordinate HSGP funding as well as wi the U.S. Department of Health, and .Human Services' (HHS) Centers or Disease Control and ,. _ e DEPARTMENT OF:HOMELAND SECURITY. OFFICE FOR DOMES K,PREPAREDNESS5�;&4 a" 12 }y Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Prevention- (CDC) Bioterrorism Cooperative Agreement and the Health Resources and Services Administration (HRSA) National- Bioterrorism Hospital Preparedness Program. For further information on these two HHS ` „ programs, please refer, to ,, 4 http://www.bt.cdc.gov/planning/continuationquidance/index.asp and http://www.hrsa.gov/ ioterrorism/. F Current efforts to institutionalize statewide training and exercise programs in r r 4 7 fz k support of the state homeland security strategy. ` • Current and planned efforts to educate the public and to encourage citizeni x participation in prevention,• preparedness, and response activities .through 'Citizen Corps: PART II: Resource Allocation. Please provide an estimate of HSGP funds ands_r state resources to be allocated for HSGP program management over the 30- month HSGP performance period following the format below. . ,Other fundingtr sources should also be ' described.- This template refers to staff and/or contractors that have been or plan to be hired under the training, planning, r � ,exercise; and management and administrative (M&A) allowable cost categories. This table should be submitted with the description • of current resource sal y= management capabilities narrative. F � U rx. is CCy HSGP Funds ~�a • Planningv • TrainingJ • Exercises a',7 • M&A State Funds Other Funding Sources. . 5 z K described below PART III: Challenges and.Impediments. Please provide an explanation of t challenges,and impediments that complicate the administration and managementj ` of supportingg state homeland security. em programs y PART IV: Recommendations. Please provide recommendations for' beneficial services, tools, and/or resources that would assist the state/territory in better implementing the State Homeland Security Strategy. , 4. EMPG Program Narrative and Budget. Grantees must maintain and expand any necessary capabilities to sustain an' effective _emergency management program. , These capabilities must be able to address all-hazards emergencies. To help "t assess these capabilities, the FY05 HSGP requires that all EMPG award recipients 3 . submit a: narrative�as a part of the HSGP application. To frame the program narrative, please use the following four-part structure (please note that if the SAA and the emergency management agency (EMA) are the same.agency, only DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS OR 13 ' rfi d# Attachment A FY05'HOMELAND SECURITY GRANT PROGRAM Parts III and IV below, as well as the budget narrati e,-need to be completed for the EMPG): EMPG Program Narrative 3w PART. I: Management Capabilities. Please. provide a description of current resource management capabilities to: develop, implement;. and manage the programmatic requirements associated with EMPG finding "and other federally funded programs 'supporting the state emergency ma agerrment program and the } State Homeland Security Strategy. When descri ing. current management 7 capabilities, consider including such information as the following: • �F . Identify the major organizations,.. committees, and other structures accountable for implementing the emergency mane Bement program initiatives ' * • Provide an overview of the core emergency maiIiiigememit organization, and , the structures used to support emergency manageinent across the state. Indicate the staffing/resource levels withinhose core organization s # , responsible for program administration and oversig f d • -Provide an overview of the process(es) used to d' termine funds allocation to any subgrantee of the emergency management a hority. In'addition, the description must make specific referen a to the following: • Current efforts to achieve N}MS implementation a institutionalization across a`� the entire state/territory response system during F 05 Current efforts to address deficiencies identified �s a result of the Federal a Emergency Management Agency (FEMA)' baseline capability assessment or. the Emergency Management Program EMAP Process A t 9 Y g g ( ) p • Current efforts to institutionalize all-hazards prep 3 redness into the existing , state homeland security strategy. PART -II• Challenges and Impediments. Please. rovide an' explanation of '"challenges and Impediments that complicate the administration and management of programs supporting the statewide emergency man gement program. PART III: Recommendations. -Please provide reco mendations for beneficial services, tools, and/or resources that would assist he state/territory in better 4' implementing the statewide emergency,managementprogram and integrating ' the program into'the existing State Homeland Security Strategy. PAIN: IV: Major Initiatives. Please provide a list of major. emergency " management"initiatives and a brief overview of eac initiative. The overview Y dtl ; should address the major objectives and key milesto es of"the initiative, as wellsk as how ,it relates fo the Emergency Management'F nctions identified through EMAP.;'Consistent with the emergency management function chosen; the state may propose activities at a local level as well as activities thathave statewide application. , DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTI PREPAREDNESS 14 {2 f Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM r For example;a state's program objective for-exercises may include those conducted ' by counties or municipalities as well as those conducted by the state. �t EMPG Budget and Budget Narrative t Additionally,.all EMPG 'award recipients are required to-submit a budget andw budget narrative addressing EMPG related costs and expenses, as a part of the HSGP application. This budget narrative should be brief and should serve to: = (1) explain how the costs.were estimated, (2) justify-the need for the costs, and 3 (3) outline how the match requirement of the grant program will be met. For 1° clarification purposes, the narrative should include tables describing cost and : expense elements (e.g. equipment list with . unit costs/quantity). ODP cr Preparedness Officers . can provide-. additional on the development of this narrative. fr 5. For newly identified UASI urban areas: t ,{ • Identify Points. of Contact. The SAA must designate a specific point(s) of 't contact (POC) to work with ODP and the designated urban area(s) on the implementation of the FY05 UASI. The .SAA POC(s) is then responsible for =' y 7 working through the Mayor/Chief Executive Officer (CEO) of each urban areas ` core city and associated core county/counties to identify a POC for those r, jurisdictions. This information must be provided to ODP along with the rant j p g 9 application. • Define the Urban-Area. In coordination with the urban area core city POC and a ' the core county/counties POC(s), the SAA POC must fully define the urban area, as it will apply to FY05 UASI.. Specifically, the geographical borders of what r , constitutes the urban area including any possible contiguous jurisdictions and 3, mutual aid partners-must be drawn, and all participating'jurisdictions within the `{ border identified. In defining the urban area, the SAA POC is' required to 3 °° coordinate and receive input from the core city and core county/counties. The a definition of the urban. area is limited to jurisdictions contiguous to the core city and county/counties, or with which 'the, .core city or county/counties have { established formal mutual aid agreements; a core county is defined as the.county `+ .within which the core city is,geographically located. States may request a waiver for this limitation for regions previously established by Executive. Order, law or compact. For the purposes of the FY05 UASI, the Washington, D.C..urban area will consist of the National Capital Region as.set forth in Title 10 USC, Sec. € , 2674(f)(2). � r , •. .Establish the Urban Area Working Group (UAWG). The SAA POC must work through the Mayor/CEOs from all other local jurisdictions within the defined urban area to identify, POCs from- these jurisdictions to serve on.the ,UAWG. The sR = UAWG will be responsible -for coordinating development and implementation of ` �n all'. initiative elements, including the urbane ,area strategy development, the methodology for the allocation of funds (in coordination with the SAA), and any DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS ' 15 ti , Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM ry direct services that are delivered by ODP. ODP strongly encourages that, h wherever possible, previously established local worki g groups are leveraged for , this purpose. An overview of the UAWG structure and a list of members and their associated jurisdictions must be provided to ODP along with the grant rr : application. xY` • 6.• Single Point of Contact (SPOC) Review: Executive Order 12372, located at ;{� http://www.archives.gov/federal register/codification/executive order/12372.htmla requires applicants from state and local units of governiment or other organizations providing services within a state to submit a copy of the application to the state SPOC, if one exists and if this program has been seleci�ed for review by the state. ' Applicants must contact their state SPOC to determine if the program has been k xRrF selected for state review. The date that the application was sent to the SPOC or the reason such submission is not required should be provided. ` Applicants must familiarize themselves with the 'requirements and restrictions of the Program Guidance for FY05 HSGP, available in ections III through XI of �F, �+, the Fiscal Year 2005 Homeland Security Grant Progrm: Program Guidelines 'Y�N '�r fi{ r Zvi, and Application Kit. The Program. Guidance contains critical information j z regarding this grant program, and all grant recipientis are assumed to have �"o t" read, understood, and accepted the Guidance as bindi g. S r� tb ors v _ xfi Mai • �a'�P•S ye V y�o _ ivrrioa�S; DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMES T C PREPAREDNESS Y� �,kJ 16 �` � kid"=d•j�. • I III .-PROGRAM GUIDANCE Attachment A if r FY05 HOMELAND SECURITY GRANT PROGRA 1 111. PROGRAM GUIDANCE In March 2004, Secretary Ridge formed the Task Force on State and.Local Homeland. =} F<' '}"'41 Security Funding, which was comprised of Governors, Mayors, county officials, tribals leaders, and other elected and, appointed officials from throughout the nation, to examine the distribution of homeland security funds and to develop specific independent, objective recommendations to expedite the p ocess. The Funding Tasks Force utilized .the first-hand'.experience of these leaders �nd reinforced the shared federal, state, and local commitment to continually improve the homeland security funding processes. The Funding Task Force focused on ,t� free core areas: examining F"c the funding process to understand why there have bed n delays; examining and cataloging best practices; and providing specific recommendations to eliminate choke , points that impede the timely distribution of funds. The Funding Task Force made iN 1✓`t�S FY " several recommendations in its June 2004 •report submitted through the Homeland � 4 X N. a� �_ Security Advisory Council. The Funding Task .Force report can be found at ,� jyf http://www.dhs.gov/dhspublic/display?content=3723. The FY05 HSGP incorporates 'W# many of these recommendations into the program's•guidance. 2- "} f Table 5. Fundin Task Force Recommendations and FY05 HSGP w ts�Ery1 _: IPA '7C ay+Y Allow states and local governments to draw down Grantees and subg�'ntees are allowed to drawdown � grant funds"from the U.S. Treasury up to 120 grant funds 120 days prior to expenditure. 4tit9`i � days in advance of expenditure, as opposed to the 3-5 days currently allowed. Congress should expand the approved uses of UASI jurisdictions may use FY05 UASI funds to �Y L State Homeland Security Grant Program funds support operational overtime costs incurred at Code so as to allow state, county, municipal and tribal Yellow, in addition o Code Orange alert that are titrTrr . entities to better address short term security associated with increased security measures at �jti issues attributed to terrorist threats. critical infrastructure bites. , FKP Enhance training and technical assistance DHS will provide grants management capabilitiesf available to state and local officials involved in technical assistance)to state and local officials, as the management and distribution of homeland requested, to support the management and securit rants. distribution of HSGP unds. 1} r Establish an Office of the Comptroller within DHS DHS/SLGCP will I stablish the Office of Grant �Yy to assume complete financial responsibility over- Operations to provi e administrative and financial k; ` rant programs. rants mans errment support. k ,. ��#'J In response to the Funding Task Force recommendations and to improve the homeland . security funding . process, the grant application process ias been streamlined by ' $ consolidating six grant programs within FY05 HSGP. This consolidation will enhance r' each program's visibility across homeland security discipli es and help ensure that available funding is leveraged for maximum impact. The int gration of these programs will also strengthen_ the coordination across the various programs and encourages `J{} IF w DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTI PREPAREDNESS18 r I �3 , Attachment A t FY05 HOMELAND SECURITY GRANT PROGRAM ��1 TnSff A. regional preparedness efforts.' State and Urban Area Homeland Security Strategies h will continue to serve as an overarching guide to homeland security efforts. States are 7J strongly encouraged to employ regional approaches to planning and preparedness and ; { € to adopt regional response structures whenever appropriate to meet the needst K. identified through the assessments and in the state's homeland security strategy. Furthermore, DHS intends to guide state and local security and preparedness efforts {t iY sky' toward a project-oriented process to address common measurable objectives. Security P 1 P 1 Y and preparedness officials at all levels-should seek opportunities to leverage funding from multiple sources whenever possible and not restrict their activities to federal funding alone. � � '; Table 6. FY05 HSGP Programs r SHSP provides financial assistance directly to each of the states and territories to ?: prevent, respond to, and recover from acts of terrorism. SHSP supports the State Homeland *nti implementation of the State Homeland Security Strategy (SHSS) to address the Securit Program y g identified planning, equipment, training, and exercise needs. In addition, SHSP s 5 (SHSP) supports the implementation' of the NIMS, Homeland Security Presidential � �fa 6M � Directive (HSPD) 8: National Preparedness, and the National Response Plan EVasax (NRP). SHSP is further detailed in Section VI of this solicitation. UASI provides financial assistance to address the unique, planning, equipment, training, and exercise needs of high risk urban areas, and to assist them in building an enhanced and sustainable capacity to prevent, respond to, and �� Urban Areas recover from threats or acts of terrorism. Allowable costs for the urban areas : ram*; ,F,, Security Initiative comport with the FY05 SHSP, and funding is expended based on the Urban Area (UASI) Homeland Security Strategies. This funding will be provided to identified urban areas through the SAAs. Funds under FY05 UASI are also available to protect nonprofit organizations located within the urban areas. UASI is further detailed in Section VII of this solicitation. LETPP will provide' law'enforcement communities with funds 'to support the ' following prevention activities: information sharing to preempt terrorist attacks; s target hardening to reduce vulnerability of selected high value targets; recognition 9 9 tY 9: 9 9 Law Enforcement and mapping of potential or developing threats; counterterrorism and security planning; intern erable communications; and, interdiction of terrorists before they Terrorism P 9; P y Prevention , Program (LETPP) can execute a threat or intervention activities that prevent terrorists from executing t , , a threat. These funds may be used for planning, organization, training, exercises, � � and equipment, and will be administered by the respective SAX LETPP is further. F.. detailed in Section VIII of this solicitation. y r b As used in this solicitation,the term"regional"refers to multi-state or sub-state geographic areas that function as regions(e.g.,the National v } Capital Region)and is not a reference to any federal regions. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS nt f:F 19 Attachment A F FY05 HOMELAND SECURITY GRANT PROGRA s e � Citizen Corps is the Department's grass-root initiative to: actively, involve all citizens in hometown security through perso al -preparedness, training, and volunteer service. CCP funds will be used to su port Citizen Corps Councils with efforts to engage citizens in preventing, preps mg for, and responding to all Citizen Corps + Program(CCP) hazards, including planning and evaluation, publi education and communication r X training, participation in exercises, providing pro er.equipment to citizens with a y role in response and management of Citizen) Corps volunteer programs and activities. This funding program will be adrimini tered by the respective SAA in ' � y , coordination with the state Citizen.Corps point of contact. CCP is'further detailed1fr in Section IX of this solicitation.'.,. x { EMPG funds will be used to support comprehe ive emergency management at the, state and local levels and to encourage the improvement of mitigation ut 4 preparedness,' response, and ,recovery capabilities :for all hazards. DHS is Emergency . responsible for leading and supporting the nation in a'comprehensive, risk-based Management �f { F A Performance all-hazards emergency management program. primary means of ensuring the Grants (EMPG) development a.nd, maintenance of such-.a' program is funding to states through � EMPG. Funds provided under EMPG may also a used to support activities"' hat contribute to the capability to manage consequ nces of acts of terrorism. This funding program will be administered by the respective SAA. EMPG is further vk detailed in Section X of this solicitation. a" a' MMRS funds will support MMRS jurisdiction in further.'enhancement and sustainment of their integrated, systematic mass casualty incident preparedness -to respond to mass casualty events during the,fr t hours of a response, the time Metropolitan crucial to lifesaving and population protection, un it significant external assistance °rp Medical Response can arrive. 'MMRS provides the' planning, org razing; training, and.equipping e ms , A System(MMRS) concepts; principles, and techniques, .which enhances local jurisdictions' a Program preparedness to respond to the range of mass casualty incidents—from chemical5xe biological, radiological,, nuclear, and explosive (CBRNE). events to epidemic r" outbreaks, natural disasters and large-scale haz rdous materials incidents. This funding program will be administered by the re pective SAA. MMRS is further $, detailed in Section XI of this,solicitation.. k Transfer of funds between HSGP programs (S SP, UASI, ` LETPP, CCP,_EMPG, and-MMRS) is strictly prohibited. e � � • ysk „i•�wj��. Period of Performance ° The period of performance.for all programs within HSGP is 30 months, from.October;1, 5 +r 2004 through March 31, 200,7. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMES TI -PREPAREDNESS 20 � s x�u Attachment A � FY05 HOMELAND SECURITY GRANT PROGRAM y i t d d4, Pass-l'hrough Requirements r SHSP, UASI, LETPP, and MMRS: Each state shall obligate not less than 80% of x the total grant program amount to local units of government, identified urban area 'jurisdictions, or MMRS subgrantees$ within 60 days of the grant award date. UASI: Any funds retained by the state must be used to directly support thed urban area. '} The state must also,obligate funds allocated for nonprofit organizations withinJf�� { 60 days of the award date. Funds not obligated at the expiration of 60 days a z shall revert back to the state for reassessment for award to alternate nonprofits 4' t locations. k r 3 )..a 3 { MMRS: /In states with MMRS jurisdictions,. SAAs are encouraged to passYt} 100% of the MMRS- program funding allocation .directly to their MMRS , jurisdiction(s). For MMRS jurisdictions representing multiple"statesg, each SAA involved is also encouraged to pass 100% .of .the funding to the t f designated -fiduciary/coordinating entity. However, states may retain up to y} ,r j 20% of the MMRS 'program funding allocation to facilitate strategyEN EN v ` ' assessment and' capability .integration between the 'state and MMRS jurisdictions. Any funds retained by the state must be documented in a written agreement between- the SAA' and Chair of, the MMRS Steering �`Au4F{h Committee(s). CCP: There are no+minimum pass-through'requirements for CCP. However, states ' L tO��k 4f are expected to work with county, local; and/or tribal Citizen Corps Councils and to expend funds that support local efforts-to educate,.train,'and involve citizens. if the -state chooses to subgrant funds to a local unit of government, the recipient must }„` f have 'an existing Citizen Corps Council or establish a Citizen Corps Council as a41 ,v condition of receiving the assistance. { "Z EMPG: Each state shall obligate 100% of the total grant program amount to the designated state-level EMA. If the SAA is also the EMA, this requirement is automatically met. If the SAA is separate, or has separate budget processes, then ` these funds must be obligated to the' EMA within ,15 days of the grant award date. State EMAs are encouraged to pass *EMPG funds through to local EMAs, as 4 appropriates'R w � Memorandum of Understanding (MOU) Requirements: For any HSGP programs M f involving pass-through of funds, the state may retain some or all of the local unit of , government or urban area's allocation of grant funds for-expenditures made by the state on behalf of the local unit of government or urban area only if requested in � " y ikatVb� a MMRS subgrantees may be identified,or considered,as entities,departments,or elements of local units of government,such as , hospital authorities,coordinating councils,medical centers,educational facilities,eta 9 The Northern New England MMRS jurisdiction is the only jurisdiction represented by multiple states,and includes New `, Hampshire,Vermont,and Maine. i DEPARTMENT OF HOMELAND-SECURITY OFFICE FOR DOMESTIC PREPAREDNESS f 21 E Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM writing by that local unit of government or urban a ea. States holding grant funds on behalf of local units of government or urban areas must enter into a formal v w � MOU with the'local unit of government or urban area specifying the amount of funds 6 ' to be retained by the state-and the intended use of funds This MOU request must be initiated by the-local unit of overnment or urban area. }mg States are encouraged, but not required, to submit these MOUs to their ODP � i Preparedness Officer for review by the DHS Office of (General Counsel (OGC) to ensure compliance. A final, executable copy of the MOB must be kept on file with the SAA and must be made available to DHS-upon , quest. A model MOU Is ' available for reference in Appendix.C: Template for MOU. ` ,r Drawdown of Funds xa Grantees, are permitted to drawdown funds up to 120 days prior to expenditure, which echoes the recommendation of the Funding Task Force. -Th se funds may be placed in either an interest-bearing or non-interest bearing account. nterest earned on funds ; placed in an interest-bearing-.account must be-treated s program income and2k reinvested into allowable activities within the respective program area in which its . was.;earned. Grantees and subgrantees must retain, detailed documentation showing which funding stream(s).,interest/program inco a was earned and how itIWtl was reinvested. Grantees must also report all interest earned at the state and z RR local level on the quarterly Financial,Status Reports. his information must be made available to DHS upon request for programmatic a d%r audit purposes. State and Urban Area Homeland Security Strategies State and Urban Area Homeland Security Strategies must se a as the guiding direction ` 0 t p ryt for.all grant programs in,HSGP, and security and preparedness officials at all levels should leverage all available funding and resources from multiple sources .wherever possible. Grantees and subgrantees should not restrict their activities to federal funding F alone to-achieve the goals outlined within their strategies. Rather, special attention- should. be given to ,leveraging relevant funding sources a d resources that supportVy implementation-of-thesestrategies. This includes,.but is not limited to: ' • Other federal preparedness programs, including those offered by HHS throughONO ors° CDC, HRSA, and the U.S. Food and Drug Administration (FDA); the U.S. Department of Agriculture USDA the U.S. De arty ent of Justice DOJ ; the "t U.S. Department of Transportation (DOT); FEIVIA; DHIS Science and Technology (S&T); DHS Information Analysis and Infrastructure P otection. (IAIP); and other relevant organizations U Mkl • Other state homeland security and preparedness pro g ams and resources • Local and tribal homeland security and preparedness pprograms and resources t b • Private sector homeland security preparedness prograins and resources. f;z Senior Advisory Committee and Program Coordination Re uirements ODP expects grantees and subgrantees to take a holistic approach to implementing { m their strategic hoeland security goals and objectives by considering all available # support and assistance programs, regardless of the sourcei In FY05, if.they,have not DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTI PREPAREDNESS - 22 k Sit h Attachment A L 1 � FY05 HOMELAND SECURITY GRANT PROGRAM Lt � ry eF zt L already done so, states shall establish a senior--advisory committee or similar entity of senior officials overseeing assistance programs from ODP, CDC, HRSA, and otherk federal agencies providing homeland security assistance. The purpose of this senior n advisory committee is to enhance- the integration of disciplines involved in homeland 3 { security, including public health and medical initiatives. , � ODP recognizes that many states may have already created this type of coordination A, f body. The purpose of this coordination requirement is not to duplicate efforts already ; ti underway in states. Rather, the purpose is to ensure 'that states' and territories are ,�r facilitating coordination among-the key agencies and disciplines receiving homeland security assistance and responsible for implementing homeland security initiatives. Examples of cooperative efforts include leveraging ODP preparedness efforts and i { w CDC's Cities Readiness Initiative or coordinating MMRS pharmaceutical cache efforts " with CDC's Strategic National Stockpile. i } ..�s ^, The senior advisory committee or similar entity must be established within 60 days of the HSGP award date and must-meet at least quarterly. States will be required-to report through established biannual reporting mechanisms whether they have established the _ senior advisorycommittee. The membership of the senior advisory committee must at p rY a minimum, include state officials directly responsible for the administration of ODP grants and CDC and HRSA cooperative agreements. Program representatives from they following entities must be included on the senior advisory committee: the SAA, the stateNi o t homeland security advisor if this role is 'not also the SAA, the state emergency management director, the state public health officer, HRSA Program Director/Primary �` k Investigator (listed in Section 10 of HRSA Notice of Grant Award (NGA)),' the.HRSA Bioterrorism Hospital Coordinator, the CDC Program Director/Prima Investigator, and p� g Director/Primary 9 the state Citizen Corps point-of-contact. States are encouraged ' to broaden xis ` 5 membership of the senior advisory- committee, and/or its sub-committees, to include membership from additional disciplines and associations, including law enforcement, , fire., public health, behavioral health;, public works, agriculture, information technology, � f and other pertinent disciplines from the prevention and response community. States ,' may wish to use pre'-established working groups, such as the State Joint Advisory jf Committee that are mandated under the CDC and HRSA cooperative agreements. 3'Y� In FY06, as part of theongoing HSPD-8 implementation, DHS and HHS will look to states to further strengthen,the coordination among state agencies responsible for :fi administering federal preparedness grants. r5. i { } States must also coordinate the planning and implementation of all programs working to '� achieve the goals. outlined in the SHSS with all `pertinent .emergency responder disciplines at the state, local, and tribal level, including public health, transit, and port authorities. , Citizen Coordination. SAAs must coordinate state and UASI citizen awareness and participation activities with those state agencies currently responsible for the � ts administration.of Citizen Corps activities. A listing of current state.Citizen Corps-points of contact may be found b going to http://www.citizencorps.gov/councils/ and clicking „ Y Y 9 9 9 R C DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS s 23 f Attachment A FY05 HOMELAND SECURITY GRANT PROGRA on"State Citizen Corps POC List." In support.of the goals and objectives outlined in the d r current-homeland security strategies and as'•strategies are revised, states must include an integrated approach to engaging citizens in preparedness, training exercises, and volunteer support for emergency responders through-Citizen Corps Councils. States are encouraged to fully leverage HSGP resources to accomp ish this goal. h2 ' Private Sector Coordination. Grantees are-'encouraged to collaborate with the private ax z ,zf sector to leverage private sector initiatives, resources, and capabilities: Since critical fi r infrastructure -is often privately-owned and operated, enhancing public/private partnerships will help identify and advocate opportunities for oordination. . � .t Federal Fiscal Support and Oversight The Office of Justice Programs' (OJP) Office of the Compt oller�(OC) will continue to provide fiscal support and oversight of.the grant programs included in this solicitation.. d } All grant and sub-grant recipients should refer to the OJP Fp ancial Guide, available at a http://www:oip.usdoi.gov/FinGuide/. DHS will be establishing its own Office. :of Grant Operations (OGO) within ODP during FY05 and details on tti transition of fiscal support and oversight of the grant programs will be forthcoming: kX Y A, Freedom of Information Act (FOIA) n ODP recognizes that much of the information submitted in the course of applying for z ; funding under this program, or provided in the course of its grant management activities, } R'o may be considered law enforcement sensitive or other�yIse important to national ` security interests. This'may include threat,, risk; and need assessment information, and discussions of demographics, transportation, public works, and industrial and public ;{ a�UY1 r(fi health infrastructures. While this information under federal cdntrol is subject to requests made pursuant to the Freedom of Information Act, 5. U.S. . §552, all determinations w N concerning the release.of information of this nature are madea on a case-by-case basis a °" y vJ by. the DHS: FOIA Office,.and may likely fall within one,' or more of the available ' exemptions under the Act. Applicants are encouraged to c nsult their own state and local laws- and regulations regarding the release of information, which should be ; considered when reporting sensitive matters in the grant application, needs assessment and, strategic planning process. Applicants may also consult the ODP Preparedness ` Officer regarding concerns or questions about the release of. information under state z' and local laws. ' Services to Limited English Proficient (LEP) Persons . y Recipients of,ODP financial assistance are required to comp y with several federal civil t rights laws, including Title VI of the Civil Rights Act of 19641, as amended. These laws- prohibit discrimination on the basis of race, color, religion, na ional origin, and sex in the delivery of services. National origin discrimination includes `discrimination on the basis # r p of limited English proficiency. To ensure compliance wi�h Title 'VI, recipients are }� , required to take reasonable steps to ensure that,LEP perso,njs have meaningful access I , to their programs. Meaningful access may entail providing language assistance services, including oral and written translation, where ecessary. Grantees- are encouraged to consider the'nee_d for language services f r LEP persons served or .e 4F r ncountered both in developing their proposals and. budge s and 'in conducting" their ' DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR D.OMESTd PREPAREDNESS 24 � � Attachment A "1 k 4 } FY05 HOMELAND SECURITY GRANT PROGRAM R: programs and activities. Reasonable 'costs associated with providing meaningful _ access for LEP individuals are considered allowable program costs. For additional information, please see http://www.lep`.gov. i $ tL HSGP allowable costs are'divided into planning,organization, equipment, training, and }t exercises categories. In addition, M&A costs are allowable and certain operational costs under UASI and LETPP are also allowable. Specific focus for each program's fry allowable costs is included in the program's respective section of this solicitation. r Examples of allowable costs and activities can be found in Appendix A:'Authorized ' Program Expenditures. The following provides general HSGP allowable costs ,°' guidance: y Diu t Management and Administrative (M&A) Costs'Guidance x All programs within HSGP have allowable M&A costs for both the state-level as well a''s the local unit of government, urban area, or designated sub grantee. � 2 9 9 9 MMRS: No more than 3%°° • SHSP, UASI, LETPP, CCP, of the total amount allocated to the state for each program within HSGP may be wretained at the state i fQ level and used for M&A purposes. These state M&A funds must be included in the total funds retained by the state. In addition, local jurisdiction*subgrantees � may retain .and use*up to 2.5% of their subaward from the state for local M&A w ' purposes.' Note: M&A costs are not allowed for either the state or designated recipients for UASI allocations to nonprofit,organizations. g • EMPG: The state EMA may use up to 3% of the state's EMPG allocation for rf M&A purposes. If the SAA.is not the EMA, the SAA is not eligible to retain funds r for M&A. In addition, local jurisdiction subgrantees may retain and use up to k 2.5% of their subaward from the state for local,M&A purposes. Operational Costs Guidance �� AA Under UASI and LETPP, funds may be used to support select operational activities. • LETPP: State and local jurisdictions may use up to 25% of FY05 LETPP funds ri to support operational.overtime costs incurred at Code Orange alert that are 4 associated with increased security measures at critical infrastructure sites.10 { • UASI: States and local jurisdictions may use up to 25% of FY05 UASI funds to support operational overtime costs associated with increased security measures ` at critical infrastructure-sites in UASI jurisdictions. . { 4 10 There are additional operational activities allowed under LETPP that are subject to and part of the same 25%cap. ; See LETPP Operational Activities on page 75 for additional information. DEPARTMENT OF HOMELANDSECURITY OFFICE FOR DOMESTIC PREPAREDNESS. 25 ` } Attachment A , FY05 HOMELAND SECURITY GRANT PROGRA o. Of this ,amount; up to 10% of FY05 UASI funds may be used to support operational overtime costs incurred at Code 'Yellow or Orange alert that s r are associated with increased security measu es at critical infrastructure sites in UASI jurisdictions. o The remaining 15% of, FY05 UASI funds ay be used 'to support = } } operational overtime costs incurred only at C de.Orange alert that are rPA '{ associated with increased security measures a critical infrastructure sites ` in UASI jurisdictions. This guidance also applies to operational overtime costs incurred at National Special Security Events (NSSEs) in UASI jurisdicti' ns, as designated by the r Secretary of Homeland Security. , . • '�st to - States with UASI jurisdictions can use UASI funds ri ained at the state level to ,reimburse eligible operational overtime expenses Inc rred,by the state (up to a maximum of 25% of the state share of the UASI grant). However, those activities must directly support .increased security measu s enacted in the ..UASI w3 � jurisdictions. States should be judicious in the use of federal grant funds when ,k rotectin critical infrastructure and should levers a ublic/ rlvatepartnerships. W � F p. 9 9 p � � States should.also consider the use of private assets in the protection of.private z F a facilities. 'i Y }i4 Sa In support of these efforts for enhanced capabilities of dete ting, deterring, disrupting, qp" and-preventing acts of terrorism, costs eligible for reimburs ment under this policy are identical to those deemed allowable under previous Code Drange alerts. Therefore, subject to the conditions stated above, states and local governments may use FY05 UASI and LETPP funds to support: r a !t • Select operational expenses associated with increa 3ed security measures at w critical. infrastructure-sites. Funds 'may only be used in the following authorized .� `� categories: ;� o Backfill and overtime expenses for staffing state or local EOCs ,,� `t o Hiring of•contracted security for critical,infrastru ture sites o Public safety overtime , o National - Guard deployments. to protect cr tical infrastructure sites, v �a •:t including, all resources' that are part of the standard National Guard deployment packages o Increased border security activities in coordinat on with U:S, Customs and ti Border Protection CBP �a:' r`: 4 i Consumable costs; such as fuel expenses, are'no allowed except as part of � k the standard National Guard deployment package. d a ># TN 0 o- DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTI PREPAREDNESS r 26 ; f� t� � � K Attachment A ry x j f J� FY05 HOMELAND SECURITY GRANT PROGRAM Funding may not be used to supplanf ongoing, routine public safety activities of state and, local law enforcement, and may not be used to hire staff for operational activities or backfill. - r Critical Infrastructure Protection. States and local governments should generally consider critical infrastructure to include any system or asset that if attacked would result ,in catastrophic loss of life and/or catastrophic economic loss. In addition, protection for the following specific types of facilities should also be considered: t • Protective security enhancements for large public gatherings/areas, such as New 3rsj Year's Eve celebrations, sporting events and outdoor concerts • Public water systems serving large population centers 'Yr tit; • Primary data storage and processing facilities, major stock exchanges and major banking centers r • Chemical facilities located in close proximity to large population centers • Major power, generation facilities that exceed 2000MW and if 'Successfully 3 F • attacked would disrupt the regional electric grid • Hydroelectric facilities and dams that produce power in excess of 2000MW or • Y P p could result in catastrophic loss of life if breached• ' Nuclear Power plants anZ • Electric substations 500KV or larger, and substations 345KV or larger that are part of a critical system supporting populations in excess of one million people "k • Rail and highway bridges over, major waterways that, if destroyed, would cause C9 catastrophic economic loss , • Major highway tunnels under waterways that if attacked would cause V rye catastrophic loss of life or catastrophic economic impact • Major natural gas transmission pipelines in excess of 3000.bcf throughput • Natural gas and liquid natural gas (LNG) storage facilities 7Xd v }, • Major petroleum handling facilities such as .pipelines, ports, refineries andi , terminals ) • Major mass transit subway systems and the supporting ventilation systems • Telecommunications, internet, and cyber facilities Border Security., Northern and southern border jurisdictions may use FY05 LETPP y funding for operational overtime costs (including travel and per diem) associated with providing enhanced law enforcement operations•,in support of federal agencies for ' increased border security at Code Orange. UASI jurisdictions at the border may also = x use such funds at Code Yellow. f 1[i State, tribal, and local law enforcement personnel may provide increased enforcement ke`} }h presence by generally increasing their patrol presence at the border; by providing additional traffic control support at the border and at border patrol traffic checkpoints* r and by enhancing their participation in the Integrated Border Enforcement Teams. orb Reimbursement for state, tribal, and local law enforcement at northern and southernr border jurisdictions is contingent upon approved operational plans developed jointly $k DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS a tiu fia"i �" 27 { _ Attachment A 4 FY05 HOMELAND SECURITY GRANT PROGRA between state, :tribal and locale law enforcement officials and DHS CBP/Border Patrol- sectors. No funds may be obligated or drawn down in suppo of these activities without y Y CBP approval of operational plans and .without submission to and approval by ODP of f budget detail worksheets. Equipment Costs Guidance Allowable.equipment categories for FY05 HSGP are listed or the web-based Authorized c ' Equipment List AEL on the Responder Knowledge Base R B , which is sponsored b " (AEL) P 9 ( ' ) p Y s ODP and the Oklahoma City National Memorial Institute for 1he Prevention-of`Terrorism r (MIPT) at http://www.rkb.mipt.org. The website is desig ed to provide emergency responders, purchasers, and planners with a trusted, integrated,- online: source of a x information on products, standards, certifications, grants, arid .other equipment related information. By integrating this information, which includes the InterAgency:Board s A c; z (IAB) Standardized Equipment 'List (SEL) and the AEL fro ODP, into one location, fak responders, vendors, .standards organizations, training fa Ilities, and grant making ky w organizations have a trusted first source to answering quest i' 'ns such.as: • What equipment is on the market? F4 • Has it been certified? • If so, to what standard? ,k z � + What training is needed to use it effectively? i»W x • Are there experts available for consultation and qu stions? a" gay( The FY05 HSGP AEL is housed on the-RKB and relies heavily on the SEL developed ' 4 i by the IAB for Equipment Standardization and Interoperabilit . The 2005 AEL has been } g , modified to facilitate cross-referencing of the SEL in an eff 611 to eliminate redundancy Y , Both the AEL and SEL are available on the RKB, 'which also offers an interactive version that provides links to corresponding SEL items and c mmercial products. dry, In some cases, items on the SEL are not allowable under Y05 HSGP or will not be eligible for purchase unless specific conditions are met. -in addition, some items.eligible r under this grant program ,are beyond the scope of the SEL nd thus will only appear in the AEL. t� " i ' The allowable categories of equipment for purchase using F 05 HSGP funds are listed ' n in Appendix A: Authorized Program Expenditures. If st to agencies and/or local ' , governments have questions concerning the eligibility of equipment not"specifically x kz addressed in-. the AEL, they should contact their ODP Preparedness Officer for clarification: " Training Costs Guidance ,h States, territories, and'.urban areas may use HSGP funds to 6nhande.the capabilities of # '' state and local emergency preparedness and'response personnel through development 4 of a state.homeland security training program. Allowable training-related costs under ODP grant programs include: 1) establishment of CBRNE terrorism and cyber�security training programs within existing.training academies, universities or junior colleges; and rr_. DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTI PREPAREDNESS t 3+ y �E�+�.0 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM s� 2) overtime and backfill costs associated with attendance at ODP-sponsored and ODP- approved CBRNE and.cyber security training courses, i' ` The target audience for training courses include emergency preparedness, prevention tw, and response personnel, emergency managers and public/elected officials within the following disciplines: firefighters, law enforcement, emergency management,yi emergency medical services, hazardous materials, public works, public health, health care, public safety communications, governmental administrative, cyber security and private security providers. The homeland security training program should also include ,{3} training for citizens in awareness, preparedness, prevention, response :skills, and volunteer activities and be coordinated through state and local Citizen Corps Councils.- States are encouraged to adopt current ODP awareness and performance level ' { courses: In order to deliver these courses, state and local instructors must have been certified to deliver the course b successful) completing ODP train-the-trainer course `$ t� Y Y p 9 delivery. Detailed descriptions of ODP courses are included in the ODP CBRNE rt ?. Training Course Catalog at http://www.oip.usdoLgov/odp/docs/coursecatalog.pdf. w Programs of instruction for these courses will be made available upon request to assist � a efforts to institutionalize these training programs at the state and local levels. ` ' ` �W r ODP will conduct periodic reviews of all state and urban area training funded by ODP. z v These reviews may include requests for all course materials and physical observation of or participation in the funded training. If these reviews determine that courses are outside the scope of this guidance, grantees will be asked to repay grant funds f� expended in support of those efforts. � r ODP provides the .following definitions of key training terms to facilitate a commons r r understanding of the FY05 HSGP guidance: n- "'L 1 ODP Courses: those courses developed for and or delivered by:institutions and � �� organizations funded by ODP., 4'S • Federal Courses Related to CBRNE Terrorism: those courses developed for # and or delivered by institutions funded by federal entities other than ODP that fall h within the ODP mission scope to prepare state and. local personnel to prevent, respond to, and recover from-acts of terrorism involving CBRNE weapons. •. Non-Federal Courses: those courses developed for and or delivered by. institutions or organizations other than federal.entities or ODP. k Developing and Institutionalizing Non-ODP Courses. States and urban areas } intending to either 1) develop a new course or 2) institutionalize an existing non-ODP , r course must follow the updated FY05 ODP course approval process. Please see �x Appendix E: Overview of Approval Process for Non-ODP Developed.Courses for more 4 information. This revised course approval process will facilitate the .sharing of:best practices among states and urban areas and will help reduce duplication regionally and nationally. .. DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS 3F w a 2' 29 , Attachment A FY05 HOMELAND SECURITY GRANT PROGRA States planning to develop a new course must notify ODP of their intent to do so; but do � zr�r not need to forward any pre-existing course materials for ac vance review. States and t t urban areas will be required,to submit information via the T aining section of the.ODP n Y website (http://www.oip.usdoi.gov/odp/training.htm) the prop sed title, description of they tyq��; course-to be developed,-the sponsoring jurisdiction, and the, ntended audience to ODP ODP funds can be used to support costs associated wit the course development process, provided that the state or urban area abides by ODP procedures. However, if } the course `is disapproved as part of the course review process, no additional ODP ', funds can-be dedicated to.delivering the course until modifications are made, and the �t - .course is approved. R 00 dsT In accordance with the FY05 ODP course approval proce s, States.or urban areas { :4 developing new or institutionalizing existing courses shall establish a'.mechanism to {� ensure that any non-ODP courses are in compliance with the following: $rlx. • ODP Emergency Responder Guidelines ODP Homeland.Security Guidelines for Prevention an Deterrence. ODP Strategy for Blended Le' arning � 1 r : . • 29 CFR 1910.120, Hazardous Waste. Operations and mer enc Response 'R ' r�u o P.. 9 Y P �r • 29 CFR 1910.134, Respiratory Protection }' v •40 CFR 311_Worker Protection a Z • National Fire Protection Association (NFPA) 471, ecommended Practice for ° • Responding to Hazardous Materials Incidents • NFPA 472, Professional Competence of Responde s to Hazardous Materials Incidents NFPA 47.3, Standard-for Competencies for Emerges y Medical Services (EMS) * Personnel Responding to Hazardous Materials lncideriis • NFPA 1600, Standard on Disaster/Emergency M nagement and.°Business , f Continuity Programs 2004, specifically Section 5.1.2 .r In addition, states and urban areas shall follow accepted.principles of instructional systems design; employing the.Analysis, Design, Develop ent, Implementation, and Evaluation (ADDLE) model .or equivalent methodologies. (The. ADDIE process Is r h` explained in greater depth in the ODP Blended.Learning Str tegy available on the ODP {a y .website at: http://www.oig.usdoi.gov/odp/blehdedlearning.) States and urban areas u shall apply these methodologies to ensure. that.complete c rriculum`exists for.training funded by ODP grant. Complete curriculum consists of: F K} S Level of Training. The state or urban area will identiiy the.level(s) of training ofa�F the course(s) and materials submitted. Each submission must be identified as Awareness' Performance—Defense (Occupations Safety and Health' . Administration (OSHA) Operations), Performance-Offensive.(OSHA Technician), or 'Planning/Management (OSHA .Incident Comman ) levels: .' More detailed 'µ descriptions of the levels can be found at http://www.oiO.usdoi.gov/odp/traihing.htM or htt ://ww .osha. ov. �s x� 4A1r r DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS * 30x X Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM s Program of Instruction/Syllabus. The program of instruction or syllabus is an outline or.matrix of the course content. It addresses the scope of the training,. i r a course. learning. objectives,. duration-of the training (broken-down by module, session, or lesson), resource requirements, instructor. to student ratio and an 4 £t evaluation strategy. These items are not all-inclusive, but are the minimum µ categories that should be addressed. • Training Support .Package. The training support package includes all of the materials associated with the delivery of a training course. The following items. t should be included: ' o Instructor Guide/Instructor Outline/Instructor Lesson Plans: The published instructor. material that contains course text and special xx }° 3 • - instructor notes that provides the informationto deliver the material o Participant Manual/Guide/Workbook: The published student material �� ' that contains the supporting information in booklet or handout form that x, the participant has available for reference' j? , o AudioNisual.Support Materials: Any audio/visual components that are part of any learning module, session, lesson, or that supports the overall ,f training being delivered., o Special Support Materials: Any descriptions of practical exercises, table- top exercises, hands-on exercises, or other material that supports learningQ{ k" objectives. 04 Module/Session/Lesson Content. Training courses should.be designed based r r z on a building block approach. Each sub-component in the course should bed �a titled as a module, .session,-or lesson... Regardless, of the title, each module, j session, or lesson, .should have a Lesson.Administration Page that outlines the following: ' o Scope Statement: A brief description of the content of the module, u ; session, or lesson x o Terminal Learning Objectives: An action verb statement that ,outlines what the participant is expected to learn'or be capable of performing at;th'e conclusion of the module, session, or lesson. _There should be onlya,one ` r� ,;y terminal learning objective per module, session, or lesson o'_ Enabling Learning .Objectives: Enabling learning objectives are the .incremental learning objectives that' support the terminal learning objective. There should be at least one enabling learning objective' per module, session, or lesson. Each enabling learning objective must be`a �" y measurable performance statement that enables .the participant toy3 demonstrate achievement of the terminal learning objective o Resource List: A listing of the resources needed to successfully L�4 accomplish the module, session, or lesson" Instructor to'Participant Ratio: The instructor to participant requirement for successful presentation of the material (e.g., i-25) $' o Reference List: A listing of all reference materials used to develop the ri module, session, or lesson (This information may also be included as a rMi bibliography). DEPARTMENT OF HOMELAND SECURITY I - OFFICE FOR DOMESTIC PREPAREDNESS I4 v 31 Attachment A FY05HOMELAND SECURITY GRANT PROGRA r o Practical Exercise Statement: This describe any exercises associated with the module, session, or lesson o Evaluation Strategy: This defines the stra egy used to evaluate. the module, session, or lesson (e.g.,written and/or performance test). n H Conditional Approvals of Non-ODP' Courses. In contrast to FY04, no conditional approvals in advance:of an independent third-party subjects atter expert (SME) review , } '` will be granted in FY05 for use of ODP funds to develop or-institutionalize non-ODP =° ` courses. ODP will require states and urban areas to adhere -to a streamlined course approval process. Please see Appendix E. Overview of Approval Process for Non-ODP Developed Courses for more information. Courses w II either be approved . or h disapproved following this review process. Attending Other Federal Courses Related to CBRNE, Terrorism. States are no x� ` longer required to submit requests for personnel to attend ertain Federal courses that _ f' fall within the ODP mission scope. of preparing state and local personnel to prevents respond to, and recover from acts of terrorism involving C RNE, weapons. In lieu of requesting approval, states and urban areas will be required to submit information on all t}�t federal training they are supporting With,'ODP funds via_ the raining section of the ODP g website -(http://www.oip.usdoi.gov/odp/traihing.htm). This information will consist "of. t w course title, level of the training, the training provider, t e date of the "course, the number of individuals to be trained, and the sponsoring jurist iction. Several broad categories of courses will automatically be included in the list of eligible x federal courses: . All NIMS training' approved by the: NIMS, Integration Center (NIC) is eligible. for , use of ODP funds. a • ' All Incident Command System (ICS) training offere through the National. Fire Academy and the. Emergency Management,Institute is eligible.for use of ODP funds. This guidance applies, to resident. training,' train-the-trainer, and, field , 43 `: delivery of courses. ` 5 A list-of federal courses.that fall .within the ODP mission sc pe is included in Appendix F: Federal Training Course List.' =� Im These.courses"must'build'additional capabilities that.1) me t a specific need identified k,> through the homeland security assessment.process, and 2) comport.with the State or t€ � Urban Area Homeland Security Strategy. Federal funds must be used to supplement—not supplant , existing funds :that have been appropriated for the same purpose. Thus, if the state or urban area,has alreadyvt a k budgeted for personnel to• attend courses, -ODP funds m y only.be used to send additional individuals above and beyond those previously buy geted.., ,j4 ` ::. '3� < DEPARTMENT OF HOMELAND SECURITY OFFICE-FOR DOMESTI PREPAREDNESS f x gyr } s 32 xx j 4 Attachment A Y FY05 HOMELAND SECURITY GRANT PROGRAM r Attending Non'-ODP Courses Related to CBRNE Terrorism. Effective immediately, s states and urban areas are no longer required to request approval for personnel to attend non,ODP courses that fall within the ODP mission scope of preparing state and :, y4 local personnel to prevent; respond to; and recover from acts of terrorism involving CBRNE weapons. States and urban areas will instead be required to submit fl information on all non-ODP training which they are supporting with ODP funds via then Training'.section of the ODP website"(http://www.00p.usdoo.gov/odp/training.htm). This information will consist"of course title, level of the training, the training provider, the-date y of.the course, the number of individuals to be trained' and the sponsoring jurisdiction. States or urban areas intending to use ODP funds to support attendance at non-ODP `} courses must ensure that these courses: • Fall within the ODP mission scope to prepare state and local personnel to , prevent, respond to,' and recover from acts of terrorism involving CBRNE �� ye weapons; r= Build additional capabilities that 1) meet a specific need identified through the x ry homeland security assessment process, and 2) comport with the State or Urban Area.Homeland Security Strate • -Address the specific tasks articulatedin the ODP Emergency Responder �� Guidelines and the ODP Homeland Security. Guidelines for Prevention and ' Deterrence; • Address the specific-tasks and capabilities articulated'in the-UniversalTask List c and Target Capabilities List, as they become available; ` }' • ' Comport with all applicable federal, state, and local certification and regulatory requirements. $ Federal funds must be used to supplement—not supplant—existing funds that have - x been appropriated for the same purpose. Thus, if the state or urban area,has already ' budgeted for personnel to attend courses, ODP funds may only be used to send additional individuals above and beyond those previously budgeted. Eligibility of Hazardous Materials Courses. -Hazardous materials courses, including61 ik h basic operations, and technician level courses, are eligible for support through ODP ' p 9 Pp 9 funds only if the course fully addresses the hazardous materials sections included in the ODP Emergency-Responder Guidelines and the ODP Homeland <$ � Security Guidelines for Prevention and Deterrence'. If the hazardous materials course does not fully address the hazardous materials sections included in the ODP ; Emergency Responder Guidelines and the ODP'Homeland Security Guidelines for Prevention and Deterrence, then the course is not considered an allowable use of ODP t funds. The training- must not supplant existing resources, but rather must build additional` ' capabilities above and beyond those that currently exist., Any additional capabilities pursued through these training opportunities must meet a specific need identified ` � � through the homeland security assessment process and must comport with the State orb , Urban Area Homeland Security Strategy. Kk rk 4H DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS &" r 33 �_ Attachment A i • r X• FY05 HOMELAND SECURITY GRANT PROGRA s Eligibility of Search and Rescue; Special Weapons nd Tactics (SWAT), and Medical Trauma Courses. On September 1, 2004,. ODPJissued Information Bulletin #132 on the Interagency Security clan,' available at http://ww-w.oip.usdoi.gov/odp`docs/bulletihs.htm. In this: b Iletin, ODP expanded the allowable use of grant funds to support additional training n the areas of search and r rescue, SWAT; and medical trauma provided certain re q irements were met. The Nis, ' followingsections provide further detail on these initiatives. FR p � k. • Eligibility of Search and Rescue Courses: States an urban areas shall conduct 4 search and rescue_ training in compliance with: � YF o NFPA 1670, ,Standard on Operations and Tra•Wing for Technical Rescue 't= and Search Incidentsk rCt� o NFPA 1006, Standard for Rescue Technician rofessional Qualifications k Only :Urban Search and Rescue (USAR) courses approved by FEMA andr ' � delivered by FEMA-certified providers are eligible for use of ODP funds. A list of E, these courses and rovider`s will be maintained b ODP in coordination with ` ° i P y t y�� FEMA: . --The training must. not supplant existing resourceJs, but rather must build additional 'capabilities above and beyond .those hat currently exist. Any additional capabilities pursued through.these training opportunities must meet a t, specific need identified through the homeland securit assessment process and x 3 must comport with the State or Urban Area Homeland Security Strategy. 4X If the basic, foundational USAR course fully addreslles the fire service and or hazardous materials sections included in- the OD�? Emergency Responder Guidelines and the ODP Homeland Security Guid lines for.Prevention. and r Deterrence, no additional CBRNE-specific training s necessary for eligibility ; purposes. However, -if the foundational USAR cour a does not fully address 5 s .these sections included in the. ODP Emergency Res onder Guidelines and the k ' ODP Homeland Security Guidelines for Prevention and Deterrence, .then the { student must also complete follow-on. CBRNE aw reness. training ' within a reasonable timeframe in order for the USAR cot se to .be considered an allowable-use of ODP funds. T f These.USAR courses are intended to build a critical capacity at the state and local levels. The execution of this training in the stated capacity-building p k^1 n a context is unrelated to designation of national I�SAR teams. Therefore, y; , states and UASI jurisdictions may not request su d h designation based on k[ training. Eligibility of SWAT Courses:.',SWAT .courses, including .basic, foundational �`� ��0 courses; are eligible for support through ODP funds provided that the training meets the following requirements: w� DEPARTMENT OF SECURITY. OFFICE FOR DOMESTI PREPAREDNESS ; 34 �1` 1 4 } Attachment A ' F FY05HOMELAND SECURITY GRANT PROGRAM k`�z {pc1F 'o' The training must not supplant existing resources, but rather .must-build � additional capabilities above and beyond those that currently exist. Any , fi additional capabilities pursued through these training, opportunities mustu meet a specific need identified through the homeland security assessment process and must comport with the State or Urban Area Homeland Security Strategy. h't o States and urban areas shall conduct.training in compliance with state andx local regulations and policies governing the certification of SWATa personnel o Trainees shall be sworn,officers and shall'have completed a Basic.SWAT v $ ' school accredited by the appropriate state-level criminal justice uT� organization. t o Training shall be conducted by instructors certified by a state or national level criminal justice organization O The State or Urban Area shall develop and implement a safety plan z A r excluding service ammunition and weapons from the training site and shall 4 not employ live chemical agents (to include OC) or impact weapons during ;`_: F the training ` O If a foundational SWAT course fully addresses the law enforcement sections included in the ODP Emergency Responder Guidelines and the a , ODP Homeland Security Guidelines for Prevention and Deterrence, no , o additional CBRNE-specific, training is necessary for eligibility purposes.. However, if the foundational SWAT course does not fully address the laws enforcement sections included in the ODP Emergency Responder Guidelines,and the ODP.Homeland Security Guidelines for Prevention and Deterrence, then the student must also complete follow-on CBRNE � Slx awareness training within a reasonable timeframe in order for the �.r. foundational SWAT ,course,to be considered an allowable -use of ODP k funds: i fi ,• Eligibility of Medical Trauma Courses: Medical trauma courses—including basic, foundational courses—are eligible for support through,-ODP funds, provided that the training meets the following requirements: t o The training must not:supplant existing resources, but rather must build . { ; additional capabilities above and beyond those that currently exist. Anyrs`3{ ' additional capabilities pursued through these training opportunities must meet a specific need identified-through the homeland security assessment y '„ process and must comport with the State or Urban Area Homeland Security Strategy. o States and urban areas shall conduct training.in compliance with NFPA 473, Standard for Competencies for EMS Personnel Responding to Hazardous Materials Incidents. o States and urban areas shall conduct training in compliance with state and local regulations.and policies governing the certification of EMS providers. 3 DEPARTMENT OF HOMELAND SECURITY j OFFICE FOR DOMESTIC PREPAREDNESS 35 � Attachmient A y FY05 HOMELAND SECURITY GRANT PROGRAM o States or urban areas shall coordinate their efforts with the closest MMRS jurisdictions r o Trainees shall have completed a basic Emergency Medical Technician ' r{4 (EMT) certification per the state or local accre station requirements. This .type of training may not be funded with ODP`monies.: s o If a foundational medical trauma.course fultaddresses the 'emergency , medical services sections included -in the O P Emergency Responder. Guidelines and the ODP Homeland Security Guidelines for Prevention ands j} Deterrence, no additional CBRNE-specific training ' is necessary:. for , eligibility purposes. However, if the foundational medical trauma courser 7 ; does riot fully address the emergency medics services sections included >q in the ODP Emergency Responder Guideline s and the ODP Homeland .Security Guidelines for-Prevention.and Deter��nce, then the-student must also complete follow-on CBRNE awareness training within 'a reasonable � . timeframe. in order for the foundational me(lical trauma course .to_ be considered.an allowable use of ODP fundsR. . Evaluation`of ODP Training Courses. The goal of evaluat ng ODP training courses,is ry � to determine how much a:participant's •knowledge, skills, and-abilities. change after ' completion of a course relative to knowledge, skills, and abili ies prior to the class. ODP v `[ utilizes a self-assessment methodology and collects infor ation. via a standardized evaluation form. The form is designed to gather data about the course and participant, ce{ including data. such as the participant's professional discipline and years of service ? Additionally; the evaluation measures the participant's -knowledge relative to a.set of standardized learning objectives both before and after taking the course. a ' If a state or-local jurisdiction uses ODP funds to pro ODP-approved courses, �,' fi the state 'or local jurisdiction must use the standarde�waluation.form to collect a rt data about the course and its participants. An ODP-approved course is defined as kx one developed.by the state or.local jurisdiction and approved by ODP for delivery. If the state or local jurisdiction receives training through its ODP course allocation, the training ;r partner delivering the course is responsible for data collection and entry. Similarly, if the R state .or local jurisdiction enters` .into a direct contract with one of-'the ODP training $ . partners, training partner is still.responsible for the data colle tion and entry functions N�gl However, if the ODP-sponsored course is delivered by a sta e or local organization,-thee ^ 'course provider is responsible for collecting data on the course and its participants. As part of the course approval•process, the course developer establishes a set of course objectives directly tied to the course content. The objective,S are incorporated into theg standardized course evaluation form. Course participants are required to complete all fields and the course instructor is responsible for ensuring that all forms are complete Course providers are granted access to and enter data Into. the ODP Secure. Portal Costs related to developing and administering the self-assessment and collecting E} x information via a standardized evaluation form is allowable: Ia F err, DEPARTMENT OF HOMELAND SECURITY ( OFFICE FOR DOMES it,PREPAREDNESS 36 �R Attachment A ' FY05 HOMELAND SECURITY GRANT PROGRAM v uj Exercise Costs Guidance Exercises conducted with ODP support (grant funds or direct support) must be managed and executed in accordance with the Homeland Security Exercise and s ry s y'r. Evaluation Program (HSEEP). HSEEP Volumes .1-111 contain guidance and �s recommendations for .designing, ' developing, conducting, and evaluating exercises. HSEEP Volumes I-III can be . found : at .ODP's website at k a http://www.oip.usdoi.gov/odp/exercises.htm. Volume IV; which contains sample , x f exercise materials and documents, .can be found on ODP's Secure Portal at https://odp:esportals.com.or http://www.Ilis.gov. Exercise Planning Workshop. States must conduct an annual Exercise Planning i Workshop (EPW) to examine the progress and effectiveness of their current exercise '_ strategy and program: A Multiyear Exercise Plan and schedule must be produced from �1,!, the EPW and submitted through ODP's Secure Portal. Exercise Scheduler located at Y� https://odp.esportals.com. Refer'to HSEEP Volume III,,Chapter.2 for further guidance 17 u} t= 3 on EPWs and the Multiyear Exercise.Plan and schedule. a h' Exercise -Scenarios. The. scenarios used in SHSP, .UASI, and LETPP-funded ' exercises must be terrorism-related and based on the state's/urban area's homeland security strategy. and plans. Acceptable scenarios for exercises include: chemical, "W * biological, radiological, nuclear, explosive, cyber and -agricultural. Grantees that need further clarification on scenarios should. consult with.their ODP Exercise Manager for c assistance and/or approval. Fifteen all-hazards National Planning Scenarios, including twelve terrorism scenarios, have been developed, and will be made available for use in national, federal, state, and local homeland security preparedness activities (See y Z HSPD-8: National Preparedness on page 48 . Citizen participation in exercises is P P 9 ) p p encouraged to include back filling non-professional tasks for first responders deployed on exercise, administrative and logistical assistance with exercise implementation, and f, providing simulated victims, press, and members of the public. Citizen participation in exercises should be coordinated with local Citizen Corps Council(s). ' Grantees that wish .to expend funds on models, simulations; or games (MS&G) must consult with `Review of Models, Simulations, -and Games for Domestic:Preparedness , ` Training and Exercising, Volume Ill," which provides an overview and analysis -of existing models, simulations and games. This report is available at http://www.oip:usdoi:gov/odp/exercises.htm. ry, Grantees must justify the purchase and use of a given MS&G-product/service, by a) `° +`` documenting the training and/or exercise objective(s), b) documenting how the:selected product/service will support those objectives, and c) justification for the chosen product category (potentially referring to Volume Ill benefits/limitations). The form for this justification can be found at http://www.oip.usdoi.gov/odp/exercises:htm. 7z If a state or urban area will be hosting an upcoming"special event (e.g., Superbowl,*G-8 X ` Summit, etc.), or they anticipate that they will apply to be a venue for a future Top 3u Officials (TOPOFF) exercise, they should plan to use SHSP or UASI funding to fund ` fi training and exercise activities in preparation for that event. 4r DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS § 37 t Attachment A F FY05 HOMELAND SECURITY GRANT PROGRAM All tabletop exercises (TTXs), drills, functional exercises (FEs), and full-scale exercises (FSEs) will be evaluated, and performance based. An Aft.Action Report (AAR) and Improvement Plan will be prepared and submitted to DHS CIDP following every TTX, drill; FE, and FSE. AAR/IPs must be provided to ODF within 60 days following completion of each "exercise (see HSEEP Volume ll, Appendix A). Currently, these AAR/IP,s can be submitted through the ODP Secure Portal However ODP is working with. other agencies to develop a national reporting slystem. A 'state or local ' x jurisdiction that conducts an exercise using SHSP, UA ,1, and LETPP funds must follow the HSEEP doctrine and protocol contained in Volume Il. ; A i � States are encouraged to develop a self-sustaining State omeland .Security Exercise and Evaluation Program'which is modeled after the national HSEEP. This may include, for example: hiring dedicated exercise program staff, awar(�ness seminars on HSEEP, ' attending exercise training courses, and maintaining,a syst m to track the completion and submission of AARs and Improvement Plans".from exercises (including costs '` associated with meeti_ng.with local units of.government to de ine procedures). -Construction and Renovation Guidance � '' .i Use of HSGP funds for construction ''is generally prohibited except as outlined below. r W Such construction and renovation shall be strictly limited and allowable only when it:is a z ' necessary component of a security system at.critical infrastructure facilities. • The following actions. and improvements do not constitute: construction or renovation, and are allowable under specific HSGP pr gram guidance: 1 o Improved lighting - o Fencing �� $ . o • Communications antennas (not over 200 feet) ta ` o Closed-circuit television (CCTV) systems t o Motion detection systems o Barriers, doors, gates and related security enha cements:: a I, Y • Project construction and renovation not exceeding $ ,000,000 is allowable, as deemed necessaryb the Director SLGCP, under SHSP, UASI, and LETPP s These program funds may be used for construction air d renovation projects only i when those projects *specifically address . enhanced security at • critical i- infrastructure facilities. The following actions, and improvements are, y , considered to constitute construction or renovation,•alnd must follow the approval process outlined below. r� o Construction and/or renovation to'guard faciIitie o Communications antennas over 200 feet Or Any other construction or renovation efforts that change or.expand the 4 ' footprint of a facility or structure, including security enhancements to "r improve perimeter security. �_ `�• CCP, EMPG, and MMRS funds may not-be used for ny type of construction or renovationa ; 3 DEPARTMENT OF HOMELAND SECURITY �' OFFICE FOR DOMESTI PREPAREDNESS-' ' 38 < r Attachment A " � x FY05 HOMELAND SECURITY GRANT PROGRAM • Approval process. . In order for grantees to drawdown funds for construction and renovation costs: 1. Grantee must provide to ODP: o Description of the asset or facility, asset location, whether. the '4 infrastructure is publicly or privately owned, and the construction or renovation project o Certification that a Jacility vulnerability assessment has been h3 conducted for the facility ; o How the construction or renovation project will address the identified vulnerability(ies) from the assessment < "o Consequences of not implementing the construction or renovation project �7 to 2. Written.approval must be provided by ODP prior to the use of any HSGP funds for construction or renovation. r{ • National Environmental Policy Act (NEPA). NEPA requires ODP to analyze the possible environmental impacts of each construction project. The purpose of a .NEPA, review is to. weigh the impact of major federal actions or actions z :x � undertaken using federal funds on adjacent, communities, water supplies, historical buildings, endangered species, or culturally sensitive areas prior to construction. Grantees wishing. to -use ODP funding.for construction projects must complete and submit'.a NEPA Compliance Checklist=to .their respective ODP Preparedness Officer for review. Additionally, grantees,-may be required to provide additional detailed information on the activities., to be conducted, locations, sites, possible construction activities, possible alternatives, and any �a F environmental concerns that may exist. Results of the. NEPA Compliance Review could result in a project not being approved;for ODP funding, the need to3 L � perform an Environmental Assessment (EA) or draft an Environmental Impact Statement (EIS). Note: Reasonable costs related to the production of an t environmental assessment or environmental impact statement are { u; a , allowable, Hiring Overtime, and Backfill Guidance4 The following are definitions for the terms "hiring" "overtime" and "backfill" as used in this solicitation and regarding HSGP allowable costs for planning, organizational, f {yr training, and exercise activities. Overtime. Expenses incurred by those personnel who, as a result of ODP-approved activities, are performing over and above their normal, scheduled work hours or work week. Backfill (also called Overtime as Backfill). Expenses incurred by those personnel who 2 k' are working over and,above their normal, scheduled work hours, or work week- in order to perform the duties of other personnel who are temporarily assigned to.ODP-approved DEPARTMENT OF HOMELAND SECURITY OFFICE FOR,DOMESTIC PREPAREDNESS" 39 � ` Attachment A FY05 HOMELAND SECURITY GRANT PROGRA p activities outside,their core responsibilities. The OJP Office of.the Comptroller does not " k distinguish between- Overtime and Overtime as Backfill —I U.they are both viewed as overtime regardless *of whether the individual has performed more, hours-,in their normally assigned place of duty or if the overtime accru�d as a result of being.re assigned to a different place of duty. Overtime and backfill o, not result in an increase }; of full-time employees (FTEs). ' Hiring. Hiring new personnel to undertake allowable ODP p ogram activities. This mayz also include expenses incurred where new personnel are tired to fulfill functions and duties as a result of other existing personnel being reassignd full-time to perform. ODP k.t approved activities. In either case, this will result in an increase of FTEs,, but can note result in an increase in the `number of FTE positions pe orming normal operational nos, duties. t. Information-.Technology Guidance €+� 4 Extensible Markup Language. (XML) Requirements. XML is a computer programming language designed to transmit both data aril the meaning of the data I` r The,XML specification defines a standard way to add markup language to,documents, h identifying -the embedded structures in a consistent way. By applying a consistent identification structure, data can be shared between differen systems, up and down the levels"of agencies, across the nation, and around the world .with the ease of.using the �q 4 Internet. XML lays the technological foundation that sup pgrts-interoperability and the 1' c-V exchange of information to support DHS efforts in the pre ention, preparedness,. and &; response to threats or acts of terrorism. r k. To support homeland security, public safety, and justice information sharing,. ODP F$ requires all grantees to.use the'Global Justice Data Model s ecifications and guidelines-, regarding the use of XML for all HSGP awards. The giantee shall make available a" without restriction all-schemas (extensions, constraint, proxy generated as a result of this grant, as specified in the guidelines. The Global Justice XML Data Model (GJXDM) Is Intended to be a data reference model for the exchang, of information within 'the , homeland security, justice, and public safety communities. 6JXDM.is a product of the Global Justice Information Sharing Initiatives (Global) In astructure and Standards V Working Group (GISWG). It was developed by the GISWG's XML`Structure Task Force 4 (XSTF). The Global Justice Data Model specifications and g idelines include the use of 4 j dt XML to support the exchange of.information within the home and security, public safety, ; t and justice communities. ^ f Most major software vendors fully support the general XML standard, and major u database vendors and.their database applications provide software development "tools" } to assist homeland security technical staff to develop and use XML,more efficiently and productively within agency applications. The general XML standard is designed to be a independent of vendor, operating system, ;source application, destination application, = x r stora a medium (database), and/or transport protocol. ^� Additionally, the :use of ;XML allows homeland security personnel to share vital; -information which .no longer entails purchasing new syste s or compromising one's � a DEPARTMENT OF HOMELAND SECURITY �. OFFICE FOR DOMES PREPAREDNESS .: • 40 - - r_ Attachment A " FY05 HOMELAND SECURITY GRANT PROGRAM business practices. XML allows systems already in use and those being developed to communicate.with each other and paves the way for future expanded- collaboration "a between agencies. Further information about the required use of XML and Global ;r Justice Data Model specifications and guidelines is available at k u4, htti)://www,.it.oip.gov/ Iq xdm. x , Geospatial Guidance. Geospatial technologies capture, store, analyze, transmit, _ � �3r and/or display location-based information (i.e.,. information that can be linked to a latitude and longitude). In geospatial-systems, this location information is often paired with detailed t information about the location such as the following: purpose/use, status, �y capacity, engineering schematics, operational characteristics, environmental and situational awareness. State and local emergency organizations will increasingly incorporate geospatial n - technologies and data to prepare, prevent, respond and .recover from terrorist activity. In the preparedness phase, emergency planners and responders need current, accurate, and easily accessible .information to ensure the. readiness of, teams to respond. It is also an important component in strategy development, the mapping and } analysis of critical infrastructure_ vulnerabilities, and public health surveillance capabilities. Geospatial information can provide a means to prevent terrorist activity b p P p p Y Y detecting . and analyzing patterns of threats and possible attacks, and sharing that z r� intelligence. .During response and recovery,-geospatial information is used to provide a o ' dynamic common operating picture, coordinate and track emergency assets, enhance 911 capabilities, understand event impacts, accurately estimate damage, locate safety zones for quarantine or detention, and facilitate recovery. �r Please see Appendix 1: Geospatial Guidance for additional information.- Authorized equipment expenditures (hardware, software, and data) for geospatial homeland ; a A security purposes are. primarily described in Information Technology section of the Authorized. Equipment List. . ® • • • • Eil Several costs are strictly prohibited under FY05 HSGP. Grantees should contact their i ODP Preparedness Officer for guidance and clarification. l x 'k �y A Construction and Renovation �{ Construction and renovation is, generally prohibited, except, as noted above under Construction and Renovation Guidance on page 38. Such construction and renovationk shall be strictly limited• and allowable when it is a necessary component of a security .system at critical infrastructure facilities. Hiring of Public Safety Personnel Except for_EMPG, HSGP is not intended as a hiring program and funds may not be4a aq used to support the hiring of sworn public safety officers or to supplant traditional.public f ' } DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS rry€ 41 ;#� U Attachment A FY05 HOMELAND SECURITY GRANT PROGRA safety positions and' .responsibilities. See Appendi A:, Authorized Program n Expenditures for allowable hiring expenditures.- To r, assist grantees with program ,activities, ODP has several support: mechanisms r 4 available to grantees.. , r x 5 - Role of ODP's Preparedness Officers a xy Throughout the project period, ODP Preparedness Officers will work closely with state *} . and local officials in assigned states and territories to as agencies in enhancing their 4x } homeland security preparedness through planning, trains equipment acquisition, k;fix g, � ` exercises, and technical assistance. Preparedness Offi ers will 'be in continuous ,nk ys^ contact with the SAAs and local officials,and should be'con idered as the.primary point - i of contact .within ODP for addressing questions, cone rns, general issues, and accessing specialized-expertise. " ' :y ,- Centralized Schedulin and Information Desk CSID Hel Line CSID is a non-emergency resource for use by state and kcal emergency responders across the', nation. CSID ;provides general information on,. all ODR programs and a ' information on the characteristics and control of CBRNE materials, defensive s � equipment, mitigation techniques, and available federal assets and resources. CSID C� also provides information on the following services:: C RNE training, centralized £ w scheduling capability, CBRNE exercises, State Homeland' Security Assessment and Strategy Grants, and technical assistance (TA). EH � CSID'can be contacted at 1-800-368-6498 or askcsid �hs. ov. CSID fi r k� .hours of operation are-from 8.00 a.m.' 7:00 p.m. (EST), Monday-Friday. Y Homeland Security 'Preparedness Technical :Assista ce Program' (HSPTAP) ODP's technical assistance program provides direct assi��fance .fo state 'and" local z i� jurisdictions to improve,their ability to prevent, respond to; alnd recover from.threats or $, acts of terrorism involving CBRNE weapons. A primary objective of the program is to .-enhance the capacity of state and,.local jurisdictions,. a�s well as special needs jurisdictions such as port authorities,and mass transit agencies to.develop, plan, and i implement effective strategies for CBRNE preparedness. T k may be provided to,state and local governments, -law enforcement' ' fire;' 'hazard us . materials, and other community -agencies that have CBRNE. responsibilities, :including. Citizen Corps yfr Councils. ' All TA 'services are available. to eligible' recipien Is at no-charge. ' ODP will cover. the cost of providing the technical expertise, travel; and`related expenses ' q Exam les of TA programs are included in Table 7 below.- DEPARTMENT f :. s , OF HOMELAND SECURITY OFFICE FOR DOMESTI PREPAREDNESS 42. f Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM gate° Table-7. Exam les of ODP Technical Assistance Pro rams s . . . . MANz i Enhancing Grants This TA service seeks to further improve the ability of SAAs to manage Management Capacities and account for grant funds awarded by ODP. The HSPTAP provider is the National Criminal Justice Association NCJA Homeland Security Assessment and This program helps States and local jurisdictions with the assessment ° process,the ability to conduct assessments, and the development of a Strategy Technical _ , x Assistance comprehensive homeland security strategy. This new initiative facilitates terrorism prevention efforts such as Prevention Technical a collaboration, information sharing, risk management,threat t Assistance `^ recognition, and intervention. . Terrorism Early This project replicates programs that enhance capabilities for `L Warning (TEW) Group analyzing the strategic and operational information needed to respond Vie( Replication to.terrorism and protect critical infrastructure. Plans and PlanningE This-program offers planning support,for multi-jurisdictional terrorism Synchronization response.using innovative software tools. Technical Assistancer + Interoperable. ,• „ a� Communication ICTAP enhances the interoperability of public safety communications ( ' Technical Assistance with regard to CBRNE terrorism threats. Program ICTAP & ' Port and Mass Transit _ Plannin Technical This program assesses the needs of port/mass transit agencies in g preparing for and countering post-9/11 terrorist threats. Assistance - Domestic reparedness .. • • - � Equipment Technical DPETAP provides equipment-specific training on CBRNE detection, Assistance Program decontamination, and personal protective equipment(PPE). f �, DPETAP Rapid Assistance Team '} r� This project deploys teams on short notice to support targeted projects vst9 �y (RAT)Technical such as identifying equipment needs orequipment procurement lans.Assistance t G. : This.program provides specialized assistance to enhance state and as- General Technicalm local strategies to prevent, respond to, recover from, and manage Assistance , issues related to any hazard, including terrorism. For additional information, see Appendix G: HSPTAP of this solicitation, ODP's online TA site at http://www.00p.usdo*.gov/odp/ta.htm under the. Catalog link, or by.contacting CSID. n Lessons Learned Information Sharing (LEIS) Systempi f LLIS is a national, online secure network located at https://www.LLIS.6ov that houses a collection of peer-validated lessons learned, best practices, and,AARs from exercises ; and actual incidents, and, other relevant homeland security documents. LLIS is N}z ` designed to help emergency response providers and homeland .security officials t prevent,;prepare for, respond toe,-and recover from acts of terrorism. LLIS will improve preparedness nationwide•by allowing: response professionals to tap into a wealth of validated front-line expertise on effective planning, training, equipping, and operational practices for homeland security. n k,#�:zb DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS 43YZ � a u, Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM The system also houses, a directory of responders and h0ineland security officials, as well as an updated list of homeland security exercises, events, and conferences Additionally, LLIS includes, online collaboration tools, inicluding secure email and ; Message boards, where users can exchange information. &.LIS uses strong encryption and active site monitoring to protect all information'housed 6 the system. ODP Applicant Assistance Services 1 Applicant Assistance, Services are designed to provide grantees with assistance in completing and submitting their applications to meet the rewired deadlines. For more }fi information concerning the suite of Applicant Assistance Services, please contact the ODP Preparedness Officer. p t Equipment Purchase Assistance Program % s The Equipment''Purchase Assistance Program provides CDP 'grantees with access to prime' vendors through memoranda_ of agreement with the Defense Logistics Agency (DLA). Benefits of the program include shorter procurement lead time, online ordering, : a diverse inventory of commercial products, and seven-day delivery for routine.items ' . When ordering equipment through this program, grantees ray only.use funds awardedAkze by ODP; state and local funds may not be used. Establishing an account with DLA is a straightforward process which should be initiated by contacting the appropriate programW representative. Additional information on the-programs le contact information' for 3, program representatives is available in, a fact sheet posted) on the ODP website. For information on the' Emergency .Responder Equipment' Purchase Program,run through DLA's Defense'Supply Center, Philadelphia, see htt ://www.o' :usdo". ov/od /docs/fs padef.htm. 0 , LS pk t�f a"ICO Gam^ K Additional information on each of these programs can be found do the ODP website located at: aka http://www.oip.usdoLgov/odp or by contacting.thestate's assigned O * DP Preparedness Officer. Y ` #'11 i j �, . ` n I 'I sF t jay r DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS' k` y 44 IV. NATIONAL INITIATIVES Attachment A s FY05 HOMELAND SECURITY GRANT PROGRAM a IV. NATIONAL INITIATIVES ` }' f This section provides. background information on key natio al'preparedness initiatives 'r and priority focus areas that are new to the FY05 Homeland Security Grant Program Included in this section .are discussions about HSPD-51 Management of Domestic T { Incidents and HSPD-8: National- Preparedness, which a� dress the management of domestic incidents and national preparedness, respectively. Also included are sections { on .the National Response Plan, a 'new standardized a areness training initiative, r . .catastrophic incident response planning, and public awareness and citizen participation. l' ` These new initiatives result in both additional programmati requirements-for grantees ` as well as a broader range of allowable costs. Grantees ae strongly encouraged to = aj pay close attention to the language in these sections i�, order to stay abreast of 4 significant initiatives being highlighted by'DHS and. comply. with,associated program requirements. t Issued on March 1, 2004, NIMS provides a consistent nationwide approach for federal, state, territorial, tribal, and local governments to work effectively and efficiently together4ka > to prepare for, prevent, respond to, and recover.from domestic incidents, regardless of cause, size, or complexity. ` kZ On •September 8, 2004, Secretary Ridge issued a letter to..governors outlining the o , requirements for implementing the NIMS in-FY05. •(The.le er ,is available on the NIC � website at http://www.fema.gov/nims/.) `a " 7 The NIC is working with federal departments and agencies to ensure that they develop a plan to adopt NIMS and that all FY05 federal preparedness assistance program documents begin the process, of addressing state, territorial, tribal, and local NIMS implementation. All HSGP award recipients and their SAs must coordinate with § , other state agencies, tribal governments, and local jurisdictions to ensure NIMS 3 ' implementation. Implementation of and compliance with NIMS is critical t ensuring full, and robust preparedness across our nation. HSPD-5 established' ambitious deadlines for NIMS adoption and implementation. FY05 is_a start up year for NI S implementation and full r 4 compliance with the NIMS is not required for-an applicant to receive FY05 grant funds ¢4 Since FY05 is a critical year`for initial NIMS adoption, awl dees should start now byfi '" prioritizing FY05 preparedness assistance (in accordanca with the eligibility and allowable uses of the grant) to facilitate. its implementation. w , } Leveraging HSGP Funding "gip Grantees and subgrantees are encourage .to leverage FISGP funding to supports - planning for and implementation of NIMS.- Detailed guidance is provided in each Fc DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTI PREPAREDNESS F A 46 + 3 Attachment A _r FY05 HOMELAND SECURITY GRANT PROGRAM ! , r A \t relevant program section describing allowable costs supporting NIMS planning and implementation. Minimum FY05 NIMS Compliance Requirements State and territory level efforts to implement NIMS must include the following: `s 1 • Incorporating NIMS into existing training programs and exercises Ensuring that federal preparedness funding (including HSGP funds support �} • 9 P p g (� 9 ), pport x , NIMS. implementation at the state and local levels (in }accordance with the e1 eligibility and allowable uses of the grants) = Incorporating NIMS into Emergency Operations Plans (EOPs) � ,� Promotion of intrastate mutual aid agreements ' Coordinating and providing technical assistance to'local entities regarding NIMS r ` Institutionalizing the use of the ICS. ` 1 At the state, territorial, tribal, and local levels, jurisdictions should support NIMS . ^� implementation by: ; kA�.uY� Aa33 Completing the NIMS Awareness Course: ``National Incident Management System, An Introduction" IS 700 This independent study course is available online and will take between forty-five minutes to three hours to complete. The r`, course is available on the Emergency Management Institute web page , at: a= http://training.fema.gov/EMlWeb/IS/is700.asp. ~ ` ■ Formally recognizing NIMS and adopting NIMS principles and policies. States, territories, tribes, and local entities should establish_legislation, executive `z W ltf OYry orders, resolutions, or ordinances to formally adopt NIMS. The NIC will provide t-rK sample language and templates to assist in formally adopting NIMS through � Z legislative and/or executive/administrative means. • Establish a,NIMS baseline.by determining which NIMS requirements aret already satisfied. The NIC is developing a web-based self-assessment system, the NIMS Capability Assessment Support Tool. (NIMCAST) to evaluate .their incident response and management capabilities. The NIC is currently piloting the i NIMCAST with a limited number of states. Upon completion of the pilot, the NIC 3 will provide all potential future users with voluntary access to the system. Additional information about the NIMCAST tool will be provided later this year. Establishing a timeframe and developing a strategy for full NIMS implementation. States, territories, tribes, and local entities are encouraged to #t achieve full NIMS implementation during FY05. To the extent that full implementation is not possible during .FY05, federal preparedness assistancek$ must be leveraged to complete NIMS implementation in FY06. By FY0.7, federal preparedness assistance will be conditioned upon full compliance with NIMS. Again, in order for NIMS to be implemented successfully across the nation, it isa = , x; critical that states provide support and leadership to tribal and local entities to DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS tt 47 N Attachment A FY05 HOMELAND SECURITY GRANT PROGRA VI • r ensure full NIMS implementation. States should work with the tribal and local s governments to develop a strategy for statewide co m liance with NIMS'. ' Institutionalizing the use of the ICS. State, territorial, tribal, and local 'entities that are "not already using ICS, must institutionalize the use of ICS (consistent with the"concepts and principles taught by DHS) across the entire response system. All federal, state, territory, tribal, and local jurisdictions will be required + to adopt ICS in order to be compliant with NIMS. . a FY06 and FY07 Requirements . In order to receive FY06 preparedness funding' . the � �inimum FY05 compliance ;_ requirements described above must be met. ' Applicants �n I be,required to certify.as y . -applications that the have met the 'Y05"NIMS requirements.of their FY06 rant x � ' , Additional information-about NIMS compliance and resources for achieving compliance k"> will be forthcoming from the NIC. The NIC web page, http:/,/www.fema.g6v/nims, will be Y, , updated regularly with NIM& information and implements ion guidance. States and ?` local jurisdictions experiencing costs associated with meetin FY05 NIMS requirements are encouraged.to leverage FY05 HSGP funds to meet thos requirements. r, a HSPD-8 establishes policies to strengthen the preparedness of the United States,to prevent and respond to threatened or actual domestic`terror'st attacks,, major disasters, ; and other emergencies by'. requiring a National Preparedness Goal, establishing w " mechanisms for improved delivery of federal preparedness ssistance to"state and local . Zr" governments, and outlining actions to strengthen preparedness capabilities of-federal, state, and local entities. Statewide all-hazards prepared ess strategies should be $f,' consistent with the National Preparedness Goal, assess tie most effective ways toI enhance preparedness, address areas facing higher risk. especially to terrorism, and address local government-concerns and Citizen Corps efforfi ` The National Preparedness Goal aims for federal, state, ocal, and tribal entities to =�� achieve and sustain nationally, accepted risk based target levels of capability for f r } prevention,, preparedness, response, and recovery for major events; especially terrorism. The target levels of capability are based upon Nab oral Planning Scenarios, a , UTL,.and 'a'Target Capabilities List. These tools are being developed with input from Rry# , the homeland security community at all levels and will contin e to be updated over time States should "take_,steps in FY05 to review and incorporate these tools in their , .preparedness efforts in preparation for full implementation'of HSPD-8,in FY06. The National Planning Scenarios illustrate the 'scope and 'magnitude "of major, catastrophic events for which the nation needs,to be prepare They include 1,2 terrorist attacks",(including chemical, biological, radiological, nuclear! explosive, and cyber), two # natural.disasters, and pandemic influenza. The scenarios pr vide the detail in terms of DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMES!I PREPAREDNESS " 4 1 a Y Y 3 yr Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM { b casualties, property damage, and economic .losses needed to project capability requirements for prevention, preparedness, response and.recovery. Summaries of the National Planning Scenarios are available on the ODP Secure Portal located at a https://odp.esportals.com. The National Planning Scenarios will be made, available as x q, soon as they are finalized. The UTL defines the essential tasks that need to be performed from the incident scene `'', to'the national level for major events illustrated by the National Planning Scenarios. Federal, state, local, and tribal entities select the appropriate tasks that apply to their ,{ F assigned missions. The UTL also includes information on operating conditions and standards needed to developquantifiable performance , measures for tannin ' ` q p p 9, equipment, training, and exercises.' The UTL is available on the ODP Secure Portal a located at htti)s:Hodp.esportals.com. The Target Capabilities List identifies the capabilities needed to perform the tasks lff identified in the UTL for the major events illustrated by the National Planning Scenarios. F y` A capability consists of properly planned, organized, equipped, trained, and exercised i ter '} personnel needed to perform a task. The Target Capabilities List will include Tiers to account for reasonable differences in capability levels among entities based on population density, critical infrastructure, and other risk factors. Entities are w rr preparedness organizations established by levels of government with participation from ` the private and nonprofit sector, as described in NIMS: The Target Capabilities List will a also include performance metrics: The Target Capabilities List will be available on the Z'= ODP Secure Portal located at https://odp.esportals.com in January 2005. —1 ODP. will develop detailed National Planning Guidance (due by March' 31, 2005) in o " coordination with federal, state, local,`and tribal entities that describes the National Preparedness Goal, the target levels of capability, and how to apply them in the zxt development and update.of preparedness assessments and strategies. The current =`t$ p p p p variety of assessments, surveys, and data calls will be realigned over time to support the Goal. As necessary, federal regulatory requirements will be modified to support the National Preparedness Goal,, to the extent- permitted by law. ODP will provide x � information about changes in.preparedness assessments and strategies in upcoming information bulletins and various forums. x k G Improvised explosive devices IEDspose a .threat of great concern;to states and local �,�x jurisdictions across the nation. IEDs have historically been the terrorist weapon of '{ : choice because they combine a high degree of effectiveness with minimal cost. In light gr t of the comparatively high probability of terrorist attacks involving IEDs, grantees should '` kt leverage FY05 HSGP funding to develop capabilities to prevent, detect, interdict, and h respond to IED.terrorist attacks.. 4M ' DEPARTMENT OF HOMELAND SECURITY , ( OFFICE FOR DOMESTIC PREPAREDNESS 49 R , Attachment A FY05 HOMELAND SECURITY GRANT PROGRA d To-energize the national focus on preventing and responding to IED attacks, ODP is d developing an end-to-end prototype planning tool based oH the IED National Planning Scenario. The IED scenario includes 'a detailed .`prevention prologue' chronicling .plausible pre-attack adversary tactics,techniques and proce ores; as well,as depictions , of the attack and its effects. This prologue and the attack scenario, provide a means to ' evaluate task proficiency, regional prevention frameworks} and response. in exercises and other forms of.evaluation. 5 In recognition of.the IED threat, and as an.initial step-,in implementation of HSPD 8, each urban-area receiving FY05 UASI funds must develop a multi jurisdictional revention and response Ian based'.on the IED scenario and test their integrated • p onse i plan i g plan(s)-through a cycle of exercise activity (at a minimum, two discussion-based x and one full-scale evaluated exercise) that addresses the. associated tasks *as F, * , , ; outlined in the IED scenarid. If a state does not have,a designated urban area(s), R, 0 then it must identify a multi jurisdictional metropolitan rea or region in which to conduct-this, IED exercise. If a state had an urban are. participating in the UASI program in previous fiscal years, they are strongly encourag d to use those jurisdictions to meet the IED exercise requirement:: v The IED exercise requirement is 4intended to support the p ioritized development and WAR evaluation.of plans, policies, procedures, protocols, and ca 'abilities for the prevention 4" and detection of and response to an incident of national sig ificance as depicted in the 4a rY IED scenario. The goal of this planning and exercise req 're ment is to facilitate the integration of regional operational planning 'and activitles�across':urban .areas. In addition, these activities will serve as,an initial step toward implementation of-HSPD-8. a ' OOP will release specific guidance on complying.with t is planning and exercise ' requirement in concert with the release•of the National. PlAnning Guidance in March 's' ' 2005. Following the release of this guidance,-grantees will hsve six months to conduct x the planning and synchronization necessary to integrate regional -prevention and- response efforts either into an existing framework or.into a ew planning document for > , the IED scenario. Grantees will then have one, year,folio ing.the submission of the integrated plan(s) to complete the cycle of multi-jurisdictio`al exercise activities. The ' 0 " :regional plan must include NIMS principles-and concepts, Including use of the ICS,.and t f must.be submitted'to:O.DP. ., I JF-. E § 4SA F inadequate- and unreliable wireless communications . ha�.Ie plagued public safety yti organizations for decades. These:challenges were dramati'Qly:highlighted during the }a response to the terrorist attacks of September 11' 2001. Interoperability issues persist ; and in many cases public safety.agencies cannot perform their mission-critical duties as a result. These agencies are unable to share'critical voice'sand/or data information`via radio with 'other jurisdictions in day-to-day operations-and emergency response to t rH incidents, including acts of terrorism and natural disasters. N�� DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTI PREPAREDNESS µr < so r. e Attachment A FY05'HOMELAND SECURITY GRANT PROGRAM " i x4 Issues surrounding interoperable communications •were consistent themes in assessment data and homeland security strategies recently submitted to ODP by states ; and urban areas. In an effort to address these issues, many states have been proactivefi" ` in developing statewide strategies or plans specific to the challenges of interoperable communications. In addition,ten urban areas recently participated in RapidCom 9/30, a program implemented in FY04 to help ensure that incident commanders in these localities have the ability to adequately communicate with each other and their respective command centers within one hour of an incident. j Building on these successes, each urban area receiving FY05 UASI funds must 1 � develop a plan to achieve" tactical interoperable communications across jurisdictions in the urban area and test the Ian through the c cle of exercise x ° 1 p g Y activity required for the IED-scenario. Each state that does not have*a designated u� urban area(s), it must .use the same multi-jurisdictional metropolitan area or region E designated to test the prevention and response plans discussed in Section C: HSPD-8 , 9 P P P a Implementation /Preventing and Preparing for Terrorist Attacks Involving Improvised , Explosive Devices on page 49. For the purposes of this requirement, tactical rY= interoperable communications is defined as the rapid provision of on-scene, incident- y �, based mission critical voice communications'among all first responder (EMS, fire and w law enforcement) agencies, as appropriate for-the incident, and in support of Incident=yY P Command and Operations Section personnel as defined in the NIMS model. 7fta , Tactical interoperable communications may be provided- through the use of common z #" k 6' equipment (common_ channels, cached radios or shared systems) or a gatewayai between dissimilar systems and/or radio frequency bands; it may use fixed and/or Y q Y Y o mobile/portable solution(s). Tactical interoperable communications must be rapidly deployable at any time (24/7), and should be fully operational within an hour of an Z incident occurring. The state and/or urban area must become familiar with the features d M. and problems that are inherent with the solution(s) they choose. Finally, no technical3hj = ? } solution will work without trained support staff: The state`and/or urban area must.ensure that sufficient personnel are trained as Communications Unit Leaders, as defined within the NIMS, to support'equipment deployment. w i '. Similar to the IED requirement, ODP will release specific guidance on the :tactical ...... interoperable communications requirement in concert with he SAFECOM Program ` x Office and the release of the National Planning Guidance in March 2005. Grantees willr 4 have 'six months from the'release of the guidance to develop the tactical interoperabler t communications plan based on the template provided by ODP' and developed with` SAFECOM. In order to make the most effective use of funding, .tactical interoperable 4 '` 3 communications plans should always, be in support of long-term interoperability by building upon or accelerating long-term strategies and efforts. The UASI jurisdictions x that developed plans as part of their participation in the RapidCom 9/30 initiative .wily_, need to submit the,plan developed as part of that process and validate that plan through the exercise requirement. These communications.plans should take into account the `M State Homeland Security Strategies and Urban Area Homeland_ Security Strategies,that �� have been submitted and are currently being implemented. Grantees will have one DEPARTMENT OF HOMELAND SECURITY' OFFICE FOR'DOMESTIC PREPAREDNESS ' ` 51 x Attachment A y t F-Y05 HOMELAND SECURITY GRANT PROGRA "T i year following the submission of.the. tactical interoperab e communications plan to , validate-the plan as part of the cycle of multi-jurisdictional e� ercise activities required for the IED scenario. R z as In support of efforts to enhance interoperable communica ions, ODP has established the Interoperable Communications Technical Assistance Pr, gram (ICTAP), a technical Ah assistance program designed to enhance. interoperable communications between.local, �er t , state; and federal emergency responders and public safety fficials. The goal of ICTAP is to-enable local public safety agencies to communicate a they prevent or respond to a. CBRNE `terrorist attack. ICTAP. leverages . other federal, •state, and local interoperability efforts whenever possible to .enhance the o erall capacity for agenciesix if and individuals to-communicate with one another. Grantee1s are encouraged to request ICTAP -support. should they need-. assistance in meeting'the tactical interoperable s �E communications requirement. 12111 The National Response Plan (NRP) is an all-discipline, all-h zards plan,that establishes a single; comprehensive framework for.the management of domestic incidents. It provides the. structure and mechanisms for the coordinatio� of federal support to state, local, and tribal incident managers and for exercising direct federal authorities,andH `' } x responsibilities. The NRP assists in the important ho i eland security mission of r dz 1 k t preventing terrorist attacks within the United States; reducing the vulnerability to,all natural and manmade hazards; and minimizing the damage and assisting in, then #r ; recovery from any type of incident that occurs. _ c a , Federal NRP Implementation z x # Compliance with the NRP coordinating structures, protocols and processes is essential i for ensuring a national comprehensive approach to domestic incident management Implementation of the NRP will occur over a one-year period in three phases. �� Phase I — Transitional Period (0 to 60 days): Depa ments and agencies and other organizations modify training, designate staffng of NRP organizationa! elements, and become familiar with NRP structures, processes, and protocols • Phase II -Plan Modification (60 to 120 days): Departments and agencies and other organizations modify existing. Federal interagency plans to align with the k Ar J NRP and conduct necessary training' t • Phase Ili — Initial Implementation and Testing (120 daiysrto 1 year): Four months after, its issuance, the NRP is to be fully. implemei ted, and the INRP, -FRP, y CONPLAN, and FRERP are superseded. Other exising plans remain in-effect, t modified to align with the NRP. During this tim�eframe, DHS will conduct' k th J systematic assessments of NRP coordinating sit�Uignifi'cance ctures,. processes, and z protocols implemented for actual Incidents-of National ;r } a DEPARTMENT OF HOMELAND SECURITY { OFFICE FOR DOMESTIC PREPAREDNESS. . r ft Attachment A x Ei FY05 HOMELAND SECURITY GRANT PROGRAM State and local NRP Implementation As part of the NRP .implementation, state, territorial, local, and tribal governments and 4 NGOs are requested to: • Utilize established incident reporting protocols to notify local and regional Joint ' ,. Terrorism Task Forces (JTTFs) and the Homeland Security Operations Center (HSOC), as appropriate �t { • Coordinate with the HSOC regarding procedures for'establishing'connectivity for ;b domestic incident management purposes. Local government procedures should be coordinated with the respective state government and/or' emergency t z management agency k • Modify existing incident management and emergency operations plans within 120 days (or no later than the next major plan maintenance cycle) to ensure 4 + � proper alignment with NRP coordinating structures, processes., and protocols. ME oil In an effort to meet the needs of emergency responders who require awareness-level CBRNE training, ODP has developed a standardized CBRNE- awareness training program that supports state and local efforts to institutionalize CBRNE awareness training. The goal of this program is to provide states and urban areas with a ,a� x ,4 mechanism for delivery and sustainment of CBRNE awareness training for all emergency response disciplines included in their strategies; including but not limited to: emergency management, 'emergency medical service, fire service, government ri5 administrative, hazardous materials, health care, law enforcement, public z communications, public health, and public works. The standardized awareness Y ' curriculum covers basic awareness level training; prevention and deterrence ofa terrorism; chemical and biological weapons agents; radiological and nuclear materials and explosive devices; and response actions. } F The program relies on a train-the-trainer approach to maximize the program's reach and E facilitate ongoing efforts to incorporate CBRNE Standardized Awareness Authorized '' t L Trainer (SAAT) into state and local training programs: Trainers'designated by states and urban areas will participate in a 12-hour National CBRNE S'AAT Train-the-Trainer k course taught by members of the National Domestic Preparedness Consortium (NDPC). � "f Graduates of that program will then be certified to deliver the 6-hour National CBRNE x( * o Standardized Awareness course to personnel within their state and local jurisdiction. The expectation is that this program will build a core cadre of instructors who will carry E, out this training on an ongoing basis_ .within their state and local area. Overtime and % backfill costs associated with training deliveries will be eligible for reimbursement under the SHSP and,the-UASI Programs: ODP will support Authorized Trainers.with course w4 materials and program updates as necessary. The National CBRNE Standardized Awareness Program has fully met the requirementsr of the ODP Course Development and Review Process and will be referenced in thei #5` DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 53 Attachment A. l FY05 HOMELAND SECURITY GRANT PROGRA w ODP Course Catalog as AWR 160, Direct Delivery and AIVR 160-1, Train-the-Trainer Courses. �. Implementation of this initiative,was announced in ODP Information'Bulletin #130, dated August 30; 2004; additional guidance was provided in ORP Information Bulletin #138, dated.October 25, 2004. (Information bulletins'are available on the ODP website at httr)://Www.oip.usdon.gov/bdp/does/builetins.htm.) During Y05 ODP will complete delivery of AWR-100-1 Train-the-Trainer to cadres of authorized trainers in all UASI } jurisdiction and all.states and territories. The. intent of this initiative is for states and urban areas to institutionalize sustainable training _systems to maintain this training fi Training POCs in states will be expected. to lead the overall effort for this program. i 'u States and urban areas are also expected'to then, conduct follow-on training sessions ' ' for their emergency. res responders based on needs identified in their homeland,securit ` P Y k strategies. '': `More detailed information on the National CBRNE Standa dized Awareness_Training -initiative will .be provided through additional communications to state and urban area a points of contact. Inquiries on., this program specific to jurisdiction's participation should be directed to an ODP Preparedness Officers The Catastrophic Incident Response. Annex (CIRA) to the NRP establishes a W coordinated strategy for accelerating the delivery and..application of.federal resources f Z� and capabilities in support of a jurisdictional response to a catastrophic incident. The F' o NRP defines-a catastrophic incident as any natural or manmade incident, including terrorism,.•which produces extraordinary levels of, mass l casualties, damage, and ,, economy, and H,disruption-severely affecting the population, infrastructure; nvironment government#unctions. ' In support of the CIRA, catastrophic incident response pla I i ing is now included as an , allowable expense under FY05 SHSP and UASI. Allowable costs related-to this type of effort include: conducting assessments and exercises of existing catastrophic incident zt response .and recovery plans and capabilities; activities that directly support thef. identification of specific catastrophic incident priority res once and-recovery projected p P_ P Y. p i g ry p J needs; activities to develop.a surge capacity; and activities that directly support the identification and advance, preparation of pre-designated temporary -housing sites ; State and local jurisdiction ,catastrophic incident plan Ing activities should be coordinated with both ODP and FEMA to ensure.federal; st te, and focal expectations and plans are synchronized FEMA's Recovery Division has .prepared more detailed guidance on the .specific planning :requirements and concerns that states and lo91Is should .consider when engaging. in site identification 'and selection. Additional.inf rmation can be obtained ti „ through FEMA regional staff. DEPARTMENT OF HOMELAND SECURITY ( OFFICE FOR DOMESI 11,PREPAREDNESS ks 54 � r - g Attachment A r §t , FY05 HOMELAND SECURITY GRANT PROGRAM Citizens area critical component of homeland security, and to have a fully prepared rt community, citizens must be fully aware, trained, and practiced on how to detect, deter, " prepare for, and respond to emergency situations. Recent surveys indicate that citizens are-concerned about the threats facing the nation and are willing to participate to make their communities safer, yet most Americans have low awareness of federal, state, and , local emergency preparedness plans, are not involved in local emergency drills, and are not adequately prepared at home. Informed and engaged citizens are an essential component of homeland security and the mission of Citizen Corps is to have everyone in America participate in making their community safer, stronger, and better prepared. To achieve this, state, county, local, ;k and tribal Citizen Corps Councils have. formed nationwide to help educate and train the �,� public, and to develop citizen/volunteer resources to support local emergencyt responders, community safety, and disaster relief. , , In support of this mission, all SHSP and UASI award recipients must work with their y , state and local Citizen Corps Councils to more fully engage citizens through the following: s • Expand plans and task force memberships to address citizen participation. Develop or revise state and local plans, such as. EOPs, to integrate' '�`l n; citizen/volunteer resources and participation, and include advocates for z increased citizen participation in task forces and advisory councils. t • 'Awareness. and :outreach to inform and engage the public., Educate the public on personal preparedness. measures, alert and warning systems, and ` state and local emergency plans via a range of community venues and A r §tom communication channels. ' $ x • Include citizens in'training and exercises. Provide emergency preparedness and response training.for citizens, improve training for emergency responders to better.address special needs populations, and involve citizens in all aspects of '! emergency preparedness exercises, including- planning, implementation, and after action review. y t • • Develop or expand programs,that integrate citizen/volunteer support for fi 3 the emergency responder disciplines. Develop or expand the Citizens Corps sx Programs (Volunteers in Police Service (YIPS), Medical Reserve Corps (MRC), Community Emergency Response Teams (CERT), Neighborhood Watch, and Fire Corps); activities of the Citizen Corps affiliates, and ad hoc opportunities for ° citizens to support emergency responders year-round and during a disaster. , DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESSt a 55 , ' y a ry Attachment A t .l.-., V. AWARD - ND REPORTING REQUIREMENTS . . ' Attachment A tk f FY05 HOMELAND SECURITY GRANT PROGRAM ` } V. AWARD AND REPORTING REQUIREMENTS j. J c'� Upon approval of the application the grant will be awarded to the respective SAX This date will be known as the "award date." The state's obligation period must be met within 60 days of the award date. See Appendix B: Sample Award Package for additional information. of , Rewired Submissions: Signed award document and special conditions returned to the Office of the Comptroller. Boom, rN ; • • W , F; 01 While line item budget detail worksheets do not need to be submitted as a requirementi�l ON of this grant, states must maintain complete and accurate accounting records, and must udx make those records available to DHS upon request. ODP will track the 60-day obligation time period and will require each grantee to submit an ISIP no later than 60 days after the grant award date. The ISIP will certify that the O}xl grantee has complied with all HSGP pass-through requirements, and will demonstrate' Wr4'i E how the grantees spending plan supports the State or Urban Area Homeland Security kX Strategy's goals and objectives. Completion of this report will require that states work closely with local jurisdictions to ensure that local and state expenditures areF synchronized with the goals and objectives identified in the State or Urban Area � � Homeland Security Strategy (see Appendix D: Guidance for ISIP/BSIR for details). Failure to provide this information within 60 days of receipt of funds may result in ODPd $_' withholdingrant funds from further obligation and expenditure. � yt 9 9 p � s }* Required Submissions: ISIP. fi x � 1 Following acceptance of the grant award and release of any special conditions „s withholding funds, the grantee can drawdown funds up to 120 days prior to expenditure ` through the ASAP, PAPRS or LOCES payment systems. See Drawdown of Funds ',ft guidance on page 22. In support of our continuing effort to meet the accelerated financial statement reportingk requirements mandated by the U.S. Department of the Treasury and the Office of K a Management and Budget (OMB), payment processing will be interrupted during the last DEPARTMENT OF HOMELAND SECURITY ( OFFICE FOR DOMESTIC PREPAREDNESS 57 P Attachment A FY05 HOMELAND SECURITY GRANT PROGRA • Ea five `(5) working days each month. SAAs should make pays ent requests before the last five-working days of the month to avoid delays in deposit of Dayments. ,For example, for the month 'of 'September, the last day to request (drewdown) payments will be September 23,_2004. Payments requested after SeptembeIr23, 2004 will be processed when the'regular schedule resumes on October 1, 2004. A limilar schedule.will follow at . the end of each month thereafter. gg To avoid denial 'of payment requests,.grantees are encouraged to submit their�SF269a Financial Status Reports online at htt :// rants.o' .usdoi. o:�: Additional information and instructions.are available-at this website. $` ` t 5 Questions regarding grant accounts should be addresse . to the OJP Office of the Comptroller at 1=800-458-0786 or e-mail askoc(Doip.usdoi.gov. $k r1 M Yy4 G�W� s Reporting requirements for all programs included in HSGP will be consolidated into a single reporting system: �MTJ - Financial Status Report (FSR) : Obligations and expenditures must be reported to ODP on•a quarterly basis through the FSR, which, are due within 45 days of the end of each calendar quarter (i.e. for the quarter'eriding March 31, FSR is due on May 15). A report r ust be submitted for every quarter the award is active, including partial calendar qua ers, as well as for periods a ' where no grant activity occurs. OJP OC will provide a coy of this.form in 'the initial NWy x" j Ifi S y award package.. Future awards and fund drawdowns will be withheld if these reports are delinquent. xaQ -Grantees are reminded to review the following documer is and ensure that grant activities are conducted in accordance with the applicable g (dance: z�rk a s 28'CFR Part 66, Uniform administrative requirements for grants-and cooperative h tY agreements #o state and local governments, at t htt ://"w.access.qpo.gov/nara/cfr/'waisidx 04/28cfrv2 04.html, OMB Circular A-87, Cost Principles for State, I Local, and Indian • Tribal Governments, at htt ://www.Whitehouse. ov/omb/cirol6lars/index:html • 28 CFR Part 70, Uniform administrative requirements for grants and agreements (including subawards) with institutions of higher. ed cation, hospitals and other M nonprofit organizations, at http:Hwww,access po.gov/nara/cfr/waisidx 04I t` 28cfrv2 04.html ` • OMB Circular A-21, Cost Principles. for Educational Institutions at 4 http://www.whitehbuse.gov/omb/circulars/index.html " ' 5 E • OMB Circular A-122' Cost Principles for. No Profit Organizations, at k4 G„ http://www.whitehouse.aov/omb/circulars/index.html. DEPARTMENT OF HOMELAND.SECURITY OFFICE FOR DOMESTIC PREPAREDNESS' Ai y' 58 , Attachment A x FY05 HOMELAND SECURITY GRANT PROGRAM s .-tf di4" r n kS t Additionally, grantees should be familiar with the requirements included in the OJP Financial Guide at http://www.oip.usdo*.gov/FinGuide/. Re uired Submissions: FSR (quarterly). Biannual Strategy Implementation Reports (BSIR) ' Following award of the grant, the state and subgrantees will be responsible for providing updated obligation and expenditure information on a regular.basis. States will provide consolidated information to ODP in their BSIR, which will serve as the reporting format of the biannual Categorical Assistance Progress Reports (CAPR). The BSIR is., due ` within 30 days after the end of the reporting period (July 31 with a reporting period ofi January 1 through June 30, and on January 31 with a reporting period of July 1.through December 31). Updated obligation and expenditure information must be provided with BSIRs to show progress made in meeting strategic goals and objectives. ODP will4 provide a web-enabled application for BSIR submission to grantees. Future awards and ` .:fund drawdowns may be withheld if these reports are delinquent. The final BSIR is due �'` F 120 days after the end date of the award period. See Appendix D: Guidance forz ?J , ISIP/BSIR for additional information. flg� r Re oared Submissions. BSIR biannually .riud�y4`° '. yr 01 Exercise Evaluation and Improvements Exercises implemented with grant funds should be threat- and.performance-based and should evaluate performance of critical 'prevention and response tasks required to respond to the exercise scenario. Guidance on conducting exercise evaluations,and implementing improvement is defined in the HSEEP Volume /I: Exercise Evaluation and W r x Improvement located at http://www.o usdoi.gov/od /docs/HSEEPv2.pdf. - The SAA a p IP• 1 P must report on scheduled exercises and ensure that an AAR and Improvement'Plan (IP) are prepared for each exercise conducted with ODP support (grant funds or direct o =, support) and submitted to ODP within 60 days following completion of the exercise. }a The AAR documents the' performance of exercise related tasks and makes recommendations for improvements. The IP outlines the actions that the exercising jurisdiction(s) ,plans ' to take to address recommendations contained in the AAR. kw Generally, the IP, with at least initial action steps, should be included in the final AAR. ODP is establishing a national database to facilitate the scheduling of exercises, thef kk ' submission of, the AAR/lPs and the tracking of IP implementation. Guidance on }gat development of AARs and IPs'is provided in Volume II of the`HSEEP manuals. ( %` Financial and Compliance Audit Report t Recipients that expend $500,000 or more of federal funds during their fiscal year are required to submit an organization-wide financial and compliance audit report. The audit kd } must be performed in accordance with 'the U.S. General Accounting Office.Government Auditing Standards, located at http://www.gao.gov/govaud/ybk01.htm, and OMB Circular A-133 Audits of States, Local Governments, and No Organizations �r located at http://www.whitehouse.gov/omb/circulars/index.htmi. Audit reports are currently due to the Federal Audit Clearinghouse no later than 9 months after the end of DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS q r 59 � � Attachment A , FY05 HOMELAND SECURITY GRANT PROGRA the .recipient's fiscal year. In addition, :the Secretary of I omeland Security and the Comptroller General of the United States shall have access to.any books, documents, and records of recipients. of FY05 HSGP assistance for audit and examination purposes, provided that, in the opinion of the Secretary of Homeland Security or the r Comptroller General, these documents are related to the receipt or use of such assistance: The grantee .will also give the sponsoring agency or the Comptroller '`''' General., through any authorized representative, access to � nd the right to examine all � records, books, papers or documents related to the grant. S The state shall require that sub-recipients comply,with the audit requirements set forth in OMB Circular A-133. Recipients are responsible for ens ring that sub-recipient audit " reports are received and for resolving any audit findings. T x Grant recipients will be monitored periodically by ODP Preparedness Officers to ensure 1Z ?Vk that the program goals, objectives, timelines, budgets and other related program criteria 'W 2 are being met. Monitoring will be accomplished through .a combination of office-based and on-site monitoring visits. Monitoring will involve the review and, analysis of,the financial, programmatic, and administrative issues relative to .each -program, and will � Wk< identify areas where technical assistance and other support may be needed. Asa part F r of 'the monitoring program, ODP will provide assistance in the evaluation of strategy ° ; goals and objectives that is needed by state and local jurisdictions.. Mom` The SAA' is responsible, for monitoring subgrantee activities to provide. reasonable NP, `V w.i -assurance that the sub-recipient administers federal awards in compliance with federal S"K M" IR and state requirements. Responsibilities include the accounting of receipts and expenditures, cash management, the maintaining of adequate financial records, and the refundingof expenditures disallowed.b audits. ° k p, Y Within 120 days after the end of the grant period, the gra tee will submit a final FSR m5 r z and .a final 'BSIR detailing all accomplishments throughout the project. After- both of these reports have been reviewed and approved by the ODP Preparedness Officer, a ` Grant Adjustment Notice (GAN) will be completed to close-olut the grant. The GAN WIII indicate the project as being closed, list any remaining funds that will be de-obligated, and address the requirement of maintaining the grant records for three years from the M $� date of the final FSR. After the financial information is rec�ived and approved by the g�AeR F , OJP Office of the'Comptroller, the grant will be identified as "Closed by the Office of the Comptroller." x` � { Required Submissions.: 1) Final SF-269 FSR and 2) Final BS'IR. t, ats DEPARTMENT OF HOMELAND SECURITY ( OFFICE FOR DOMESTI PREPAREDNESS � i{ ; 60 Attachment A VI.. STATE- HOMELAND SECURITY PROGRAM Attachment A FY05 HOMELAND SECURITY GRANT PROGRA PROGRAM VI. STATE HOMELAND SECURITY,. y I The FY05 SHSP provides funds to enhance the capability of state and local units of government to prevent, deter, respond to, and recover rom incidents of terrorism involving the use of CBRNE weapons and cyber attacks. These funds support -costs related to: • Homeland security and emergency operations planning activities • 'Purchase of'specialized equipment • Costs related to the design, development, and condu t of statewide CBRNE and. cyber security training programs and attendance at.6JbO-approved courses • Design, development, conduct, and evaluation of GBRNE and 'cyber .security exercises • M&A costs associated with implementing the S H S I and "managing,the SHSP program. For those states and local units of governmenf that have addressed agricultural and/or food security,preparedness as primary concern in ttielr strategies, the FY05 SHSP also provides funds in the same broad categories of planning, equipment,-training, and exercises, as well as agriculture-specific equipment that could be utilized to address specific gaps in prevention, response, and recovery within th� agriculture sector. SHSP further provides the opportunity to .enhance•-regional preparedness efforts., States are encouraged to employ regional approaches to planning and preparedness • and to adopt regional response structures whenever appropriate to meet, the needs identified -through the assessments and in the urban area st�ategy. Furthermore, ODP intends to guide.,state and urban area security and preparedness efforts toward a project-oriented process to address.common, measurable objectives. Finally, homeland security officials at all levels should seek'opportunities to leverage funding from multiple .sources whenever ,'possible and not restrict their activities to federal funding alone. I use of SHSP funds must be c nsistent with and supportl_v of implementation of the SHSS. Linkages between specific projects undertaken with SHSP-funds and strategic goals and objectives will be•highlighted through regular required reporting mechanisms; including the ISIP and the BSIR. DEPARTMENT OF-HOMELAND SECURITY OFFICE FOR DOMESTI PREPAREDNESS 62 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM This section provides guidance on the types of expenditures that are allowable under, the SHSP..' : Please refer to the checklist in Appendix A: Authorized Program Expenditures for additional information on authorized and unauthorized SHSP expenditures. Planning SHSP funds maybe used for a range of homeland security planning activities, including the following: Developing and implementing homeland security support programs and adopting DHS national initiatives including but not limited to the following: Costs associated,with the implementation and adoption HSPD-8 initiatives • Costs associated with the implementation and adoption of NIMS • Costs associated with the modifying existing incident management and ..emergency operations plans to . ensure proper alignment with the NRP coordinating structures, processes, and protocols • Establishment or enhancement of mutual aid agreements • Development of communications,and intero,perability protocols and solutions-.. • Conducting local, regional, and tribal program implementation meetings • Developing or updating,. resource inventory assets in accordance to ,typed resource definitions issued by the NIC • Design state and local geospatial data systems • Development of related critical infrastructure terrorism prevention activities including: O Planning for enhancing security during heightened alerts, during terrorist:, • incidents, and/or during mitigation and recovery o Public information/education:. printed and ,electronic materials, public service announcements, seminars/town 'hall meetings, .web postings coordinated through local Citizen Corps Councils o Citizen Corps activities in communities surrounding critical infrastructure sites, :including. Neighborhood Watch; VIPS, and other opportunities for citizen participation o Evaluating CIP security equipment and/or personnel requirements to protect and secure sites o CIP cost assessments, including resources (financial, personnel, etc.) required..for security enhancements/deployments... Develop and enhance plans and protocols, including but not limited to: • Develop or enhance emergency operations plans and operating procedures • Develop,terrorism prevention/deterrence plans • Develop plans, procedures, and requirements , for the man.agement of infrastructure and resources related to HSGP and implementation of State or Urban Area Homeland Security Strategies DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS 63 Attachment A FY05 HOMELAND SECURITY GRANT PROGRA • Develop or enhance border,security plans •" Develop or enhance cyber security plans • . Develop or enhance cyber risk mitigation plans • Develop or enhance agriculture/food security risk mitigation, response, and recovery plans • Develop public/private sector partnership emergency response, assessment, and resource sharing plans • Develop or update local or regional communications �lans : •:. Development-of plans to support and assist special needs jurisdictions, such as port authorities and rail and mass transit agencies • Development or enhancement of continuity of ollerations and continuity of government plans • Development or enhancement of existing catastrophic incident response and recovery plans to include and integrate federal assets provided under the NRP'. Develop or conduct assessments, including but not limite to: • Conduct point vulnerability assessments at critical infrastructure sites/key assets and develop remediation/security plans - Conduct cyber risk and vulnerability assessments v Conducting. assessments and exercises of exis ing catastrophic incident response and recovery plans and capabilities to identify critical gaps that cannot be met by existing local and state resources • Activities which directly support the identification of specific catastrophic incident priority response and recovery projected needs Activities which directly support the identification and advance preparation of pre- designated temporary housing sites; for example: o Conducting assessments-and studies to identif qualified candidate sites o Obtaining accurate site surveys and existing.utility information o Coordinating zoning requirements and necessa permits and/or waivers o Coordinating environmental impact require men s related to a selected site o Coordinating historic preservation requirements related to a selected site. Equipment, SHSP funds may be used for equipment acquisition from t e 21 equipment categories listed in the FY05 ODP AEL. The FY05 AEL is available ir� its entirety online through the :RKB at http://www.rkb.mipt.org and the equipment: ategories are outlined -in Appendix A:Authorized Program Expenditures. - Training SHSP funds may be used to enhance.the capabilities of state and local emergency preparedness and response .personnel through developm nt of: a state homeland security training program. Allowable training-related costs include 1) the establishment of CBRNE, CIP, agricultural/food security,.`cyber-security and geospatial training programs within existing training academies, universities, or junior colleges; and 2) overtime and backfill costs -associated with attendance at ODP-sponsored and approved CBRNE and cyber security training courses. Grantees who wish to use grant DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS 64 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM funds.to support attendance at and/or development of non-ODP-.sponsored.training, must receive approval from ODP prior to using funds for this purpose: In addition, training for NIMS and NRP implementation is allowable. Exercises SHSP funds may be used to design, develop, conduct, and evaluate exercises that: .. • Train homeland security preparedness, prevention, and response personnel • Evaluate prevention and response plans, policy, procedures, and protocols, including NIMS and NRP • Assess the-readiness of jurisdictions to prevent and respond to terrorist attacks. i DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS 65 Attachment A VII . URBAN AREAS $ E,C,URIT. Y,, IN.l IATIVE Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM VII. URBAN AREAS SECURITY INITIATIVE • • 0 The FY05 UASI Program provides financial assistance to address the unique planning, equipment, training, and exercise needs of large urban areas, and to assist them in building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism. The intent of the UASI program is to create a sustainable national model program to enhance security and overall preparedness to prevent, respond to, and recover from acts of terrorism. States must ensure that the identified urban areas take an inclusive regional approach to the development and implementation of the FY05 UASI Program and involve core cities, core counties, contiguous jurisdictions, mutual aid partners, port authorities, rail and transit authorities, state agencies, Citizen Corps Council(s), and MMRS steering committees.- The program includes an urban area assessment and strategy development component, which will be used by the urban area to allocate funding and guide delivery of ODP-provided direct services, such as training, exercises, and technical assistance. The development of the Urban Area Homeland Security Strategies must be in accordance with ODP's UASI Administrator Handbook, which can be found at http://www.shsasresources.com. , The FY05 UASI Program further provides the opportunity to enhance regional preparedness efforts. Urban areas are encouraged to employ regional approaches to overall preparedness and to adopt regional response structures whenever appropriate to meet the needs identified through the assessments and in the urban area strategy. _ Furthermore, it is ODP's intent to guide state and urban area security and preparedness efforts toward a project-oriented process to address common, measurable objectives. Security and preparedness officials at all levels should seek opportunities to leverage funding from multiple sources whenever possible and not restrict their activities to federal funding alone. This funding will be provided to identified urban area authorities through the SAAs.. In addition, urban areas should include citizens in planning, preparedness, training, exercises, and volunteer activities to support first responders through the local Citizen Corps Council(s). ODP encourages all current and former geographically contiguous UASI urban areas to continue existing coordinated and collaborative planning structures and efforts in developing, integrating, and implementing homeland security activities. This includes, but is not limited to, participation on advisory committees and working groups involved in homeland .security planning and preparedness processes and activities. DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS 67. Attachment A FY05'HOME LAN D'S ECU RITY GRANT PROGRA Homeland Security Assistance for Nonprofit Organizati ,ns Under FY 2005' Homeland Security 'Appropriations, $25,0'00,000 of UASI funding is. available for high threat, high density urban areas for giants to 501(c)(3) nonprofit organizations determined to be at risk of terrorist attack. .Trese funds are allocated to the urban 'areas, through the SAA, based upon the criteIrl a used to determine UASI funding allocations, which include- credible threat, presui ite of critical infrastructure, , vulnerability, population, population density, :-law enfor ement investigative and enforcement activity, and-the existence of formal mutual~aid agreements. Selection and Award"Process. This allocated fundingis a I ailable for the protection of Y nonprofit organizations located within the urban areas from-terrorist.attacks_. Each state should follow this general selection and award process: 1. Each state, in coordination with its UAWGs,.will determine eligibility and selection criteria for nonprofit organizations in the urban area 2. Eligible'nonprofit organizations will submit application to the state 3. State;makes-sub-grant awards to selected individu is nonprofit.organizations in amounts not to exceed $100,000 in order to maxim, a the number of nonprofit ,. organizations receiving security enhancements. Notei�. The 60 day pass-through. requirement begins on the date that the state idenfifiet the nonprofit recipient. In makingselections states and urban areas must consider Lfoliowing criteria: • Threats .from U.S. Department of State desi rIed international terrorist organizations.. (http://www.state.gov/s/ct/ris/fs/2004137191.htm) against any group of United States citizens who operate or are the principal beneficiaries or users of the nonprofit organization •. Prior attacks, within or outside the United States, by: international terrorist organizations against the nonprofit organization or entities associated with or similarly situated as the nonprofit organization Symbolic value of the site(s) as a highly recognized national cultural or historical institution that renders the site a possible target of into rnational terrorism • The role of the nonprofit organization in responding to `international terrorist attacks Previously conducted threat•and/or'vulnerability assessments • Increased threats to specific sectors and/or areas. FIN' • • - • The state agency with overall responsibility for developing the SHSS and administering ODP programs will be responsible for the administration of t� e FY05 UASI program. In administering the program, the SAA must comply with the foll wing requirements: DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMEST C PREPAREDNESS 68 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Existing UASI Urban Areas For urban areas previously identified. in the FY03 or F•Y04 UASI programs, the SAA must comply with the following requirements: 1. Urban.Area Homeland Security Strategy. Urban areas must utilize their existing Urban Area Homeland Security Strategy as the basis for allocating funds to the prioritized-needs outlined in their goals and.objectives in.enhancing and refining their preparedness efforts.. There must be .a clear- correlation .between the issues identified in the Urban.Area Homeland Security Strategy and FY05 UASI activities. The, Urban Area Homeland Security Strategy must,also be consistent with and supportive of the SHSS. The state and urban area strategies are not spending plans for the UASI grant funds; rather they should articulate an overall vision for preparedness in the state or urban area, and lay out specific goals and objectives which, if achieved, will enable realization of that vision. Additionally, the state, core city, core._county and. other,urban area jurisdictions should work together to leverage all 'available funding sources� throughout the implementation of their strategy. ISIP and BSIR:requirements will document this correlation. 2. Allocation of Funds. At a minimum, the core city and core county/counties, and the SAA must provide written concurrence on the allocation of funds provided through the FY05 UASI. Verification of this concurrence must be submitted to ODP along with the ISIP, which is due.60 days following the release of funding by ODP. 3. Redefining existing urban areas.- In coordination with the Urban Area Core City(ies) POC and the Core County(ies) POC, the SAA POC may redefine the geographic boundaries of the Urban Area, as it.will apply to the FY05 UASI program. In redefining the urban area geographic boundaries, the SAA POC is required to coordinate and receive input from the core city(ies) and core county(ies) • The definition of the urban, area is still limited to jurisdictions contiguous to the core city(ies) and core county(ies),, or with which the core city(ies) or core county(ies) have established formal mutual aid agreements • For the purposes-of,the FY05 UASI, the state may request a waiver to define Urban Areas using regions previously established by Executive Order, law or compact • If the Urban Area is expanded to include additional jurisdictions, those additional jurisdictions are eligible for, but not entitled to, receipt of funding through the program. All FY05 UASI budget allocations must still support the Urban Area Homeland Security Strategy and will still require concurrence from the core city(ies), core county(ies), and SAA Inclusion of additional jurisdictions,will not lead to increased funding for the Urban Area • Training, planning, organizing and exercising projects can be implemented as regional projects with or without a change to the Urban Area. DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS 69. Attachnient.A FY05 HOMELAND SECURITY GRANT PROGRA 4. Updating POC. Any updates or changes to any. state, core city(ies), or core county(ies) POC information should -be submitted to the assigned ODP Preparedness Officer. Newly Identified UASI Urban Areas For newly identified UASI,urban areas in,FY05, the SAA must comply with the following requirements: 1. Requirements for HSGP Application Submission (refer to page 15, application requirements for newly identified UASI.urban areas):- Identify SAA, Core City(ies), and Core County(ies)`POCs Define the urban area • Establish the UAWG 2. Conduct an. Urban Area Assessment. Newly identified urban areas receiving funding under this initiative may use previously collected assessment data from the 2003 State Homeland Security Assessment and Strateg� Program, which in turn will guide development of an Urban Area Homeland Security Strategy. 3. Develop an Urban Area Homeland Security Strategy. Newly identified urban areas receiving funding under this initiative must develop a comprehensive Urban Area Homeland Security Strategy. This strategy must be developed,jointly by all units of government in the defined urban area and met the requirements for a validated Urban Area Homeland Security Strategy as outl'ned in.ODP's Urban Areas Security Initiative Administrator Handbook, which can be found at http://www:shsasresources.com. The Urban Area Homeland Security Strategy must be cor1sistent with and supportive of the SHSS. The state and urban area strategies are of spending plans for the UASI grant funds; rather they should articulate an overall�vision for preparedness in the state or urban area, and lay out specific goals and ob�ectives which, if achieved, will enable realization of that vision. Additionally, the state, core city, core county. and other urban area jurisdictions should work together to leverage all available funding, sources in implementation of the strategy a4�:)uncil. to include citizens in all aspects,of the strategy through their local Citizen Corps C Note: Receipt of all funds is contingent upon submission of a validated Urban.Area 'Assessment and a validated Urban Area Homeland Seiic�urity Strategy. All Urban- Area Homeland Security Strategies must be-completed and submitted to.ODP by February 16, 2005. ODP will provide technical assistance to the` urban areas throughout the strategy development process. 4. Allocation of Funds. The intent of the grant is to establish a metropolitan area- wide approach to homeland security. ;Therefore, the use and allocation of all 'grant -. funds available through the FY05.UASI must focus onl' he implementation of the Urban Area Homeland-Security Strategy. They must also be consistent with the- DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMEST PREPAREDNESS 70 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM validated Urban Area Homeland Security Strategy, the SHSS, and the UASI Program guidelines. Additionally, the SAA POC, in coordination with the UAWG, must develop a.methodology for allocating funding available through the UASI. The core city(ies), core county(ies), and SAA must provide written concurrence on the spending plan and allocation of funds. Written concurrence must be provided to the ODP Preparedness Officer prior to the obligation or.drawdown of funds. Allowable expenditures for FY05 UASI comport with FY05 SHSP (except for the use of funds for operational costs) and funding is expended based on the "Urban Area Homeland Security Strategies. Please refer to Appendix A: Authorized Program Expenditures for detailed information on authorized and unauthorized UASI expenditures: Operational Activities In support of FY05 UASI efforts to build an enhanced and sustainable capacity to prevent, respond to, and. recover from threats or acts of terrorism, states and urban areas may use FY05 UASI funds to support select operational activities. See Operational Costs Guidance on page 25 for further information. States and local jurisdictions may use up to 25% of FY05 UASI funds to' support operational overtime costs associated with increased security measures at critical infrastructure sites in UASI jurisdictions. • Of this amount, , up to 10% of FY05 UASI funds may be used to support operational overtime costs incurred at Code Yellow or Orange alert that are associated -with increased security measures at critical infrastructure sites in UASI jurisdictions. • The remaining Mo.of FY05 UASI funds may be used to support-operational overtime -costs incurred only at Code Orange alert that are associated with increased security measures at critical infrastructure sites in UASI jurisdictions. Grantees and subgrantees may use UASI funds for select 'operational expenses associated with increased security measures at critical infrastructure sites, incurred during time periods of DHS-declared Orange or Yellow Alert. Funds may only be used in the following authorized categories: • Backfill and overtime expenses for staffing state or local EOCs • Hiring of contracted security for critical infrastructure sites •' Public safety overtime - D SECURITY' E F ME PREPAREDNESS,DEPARTMENT OF HOMELAND CURITY' OFFICE OR DOMESTIC PRE AR DNESS, a 71 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM. t • National Guard deployments to protect critical infrastructure sites, 'including all resources that are part of the standard National Guard deployment package • Increased border security'activities in coordination with CBP.' Consumable costs, such as fuel expenses, are not allowed except as part of the standard National Guard deployment package. Funding may not be used to supplant ongoing, routine public safety activities of state and local emergency responders, and may not be used 4o hire staff for operational activities or backfill. Homeland Security Assistance for Nonprofit Organizations Funding expenditures to protect nonprofit organizations, located within the urban areas, from terrorist attacks may only be allocated for target haIIrdening, which includes the acquisition and installation of security equipment in real property (including buildings and improvements), owned or leased by a 1 nonprofit organization, specifically in response to a risk of terrorist. attack. This equipment is limited to jtems on the "Allowable Equipment Costs" list set forth in the UASI authorized equipment list, with an emphasis on Physical Security Enhancement Equipment: Allowable equipment does not include enhancements that would otherwise, have been reasonably necessary due to non-terrorist threats. In addition, M&A costs. are not allowed for allocations to . nonprofit organizations. DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS 72 VUL- LAW ENFORCEMENT. TERRORISM PREVENTION PROGRAM Attachment A FY05 HOMELAND SECURITY GRANT PROGRA 'VIII. LAW ENFORCEMENT TERRORISM PRE ENTION PROGRAM • • The FY05 LETPP seeks to provide law enforcement c mmunities with enhanced capabilities for detecting, deterring, disrupting;.and preve ting acts of terrorism._ The: FY05 LETPP will provide law .enforcement communities with funds for the following activities: . 1. -.Information Sharing to Preempt Terrorist Attacks: I hese funds will allow law enforcement communities to, purchase equipment and support efficient and expeditious. sharing of information and intelligence the t could preempt possible terrorist attacks. 2. Target Hardening to Reduce Vulnerability: Funds. pr vided under this category will allow law enforcement communities to make vulnerak;le targets more resistant to attack or more difficult to remove or damage. 3. Threat Recognition: Funds provided under this category will allow law enforcement personnel to purchase equipment and conduct additiol al training that assists in further recognizing'the potentiator development:of a threat. 4. Intervention Activities: Funds provided under thi category will allow law enforcement personnel to purchase equipment and e�nduct activities to further enhance their capabilities to prevent.domestic terrorism i� cidents. 5. Interoperable Communications: Funds provided under this category will allow law enforcement personnel - to purchase equipment I fo ensure interoperable communications between, and among,. law enforcement agencies and . other emergency service disciplines such as fire and emergency management. The SAA must coordinate the implementation of thisra ro I I with the state's'Lead Law p .9 _ 'Enforcement Agency (LLEA). When identifying administ lj�tive and planning needs, ,each grantee should assess current,staffing levels and detg6ine whether a, portion of the FY05..LETPP funds should be used to enhance administrative capabilities within the LLEA. : VIM ""In .11FIRITT911, This section provides guidance on the types of expenditures that are allowable under`, the LETPP: Please refer to Appendix A: Authorized rogram. .Expenditures for additional information on authorized and unauthorized'LETPP expenditures. DEPARTMENT,OF HOMELAND SECURITY J OFFICE FOR DOMESTIC PREPAREDNESS 74 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Planning LETPP funds may be used for a range of law enforcement terrorism prevention planning activities, including the following: • Development of and planning for information/ intelligence sharing groups • Conducting point vulnerability analyses and assessments . • Soft target security planning (public gatherings) Develop border security.operations plans in coordination with CBP • Developing, implementing and reviewing Area Maritime Security Plans for ports, waterways, and coastal areas • Updating and refining threat matrices • Acquiring systems- `allowing connectivity to federal data networks, such" as National=Crime Information Center (NCIC) and Integrated Automated Fingerprint Identification System (IAFIS), as appropriate • • Designing and developing state and local geospatial data systems Costs associated with the implementation and adoption of NIMS • Developing'related"critical infrastructure-terrorism prevention activities including: o Planning for enhancing security during heightened alerts, during terrorist incidents, and/or during mitigation and recovery o Public information/education: printed and electronic materials, public service announcements, seminars/town hall meetings; web postings o Citizen Corps activities in communities surrounding Cl sites, to include Neighborhood Watch,,NIPS, and other opportunities for citizen participation o Evaluating CIP security equipment. and/or personnel`requirements to protect and'secure sites Operational Activities In support of FY05 LETPP efforts to 'provide law enforcement communities with enhanced capabilities for' detecting, deterring, disrupting, and preventing acts' of terrorism, states and local governments may use FY05 LETPP funds to support select operational activities. No*more than 25% of the gross amount of the LETPP award may be used for the operational expenses and overtime costs for the organizational activities noted below, which includes the operational,costs in Operational Costs Guidance on page 25: These funds may be'used for the following three (3) operational activities: 1. Grantees and subgrantees may use LETPP funds for select operational expenses associated with increased security measures at critical infrastructure sites, incurred during time periods of DHS-declared Orange Alert. Funds may only be used in the following authorized categories: o Backfill and.overtime expenses for staffing state or local EOCs . 0 Hiring of contracted security for critical infrastructure sites- 0 Public safety overtime... - o National Guard deployments to protect critical infrastructure sites,. including all resources that are part of the standard National Guard deployment package DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS . 75' ` Attachment A FY05 HOMELAND SECURITY GRANT PROGRA o Increased border security activities in coordination with CBP. Consumable.costs, such as fuel expenses, are not allowed P except as art of the standard National Guard deployment package 2. Overtime, costs are also allowable for ersonnel to I in information p , participate ,- investigative, and intelligence' sharing activities specif'cally related to homeland security. This Includes activities such as anti-terrons task forces, JTTF, Area Maritime Security Committees (as.required by the Maritllme Transportation,Security Act of 2002), and TEW groups. 3. Hiring of contractors/consultants for,participation in in ation/intelligence sharing groups or intelligence fusion,center. Funding may not be used to supplant ongoing, routine puf,oic safety activities of state and local law enforcement, and may not be.used to hire staff for operational_activities or backfill. Equipm'ent LETPP funds may be used for specialized equipment acquisition from select equipment categories listed in the FY05 ODP AEL. The FY05 AEL is a ailable in its entirety online through the RKB at http://www.rkb.mipt.org. For more :•information on allowable equipment categories, please refer to Appendix A:.Authorized Program Expenditures. Training . LETPP funds may be used.for a range of law enforcement t rrorism prevention.,related training activities to enhance the capabilities of state and to al personnel, including the following: • Training courses on building information sharing capacities ' • Training that includes methods of target hardening • Training for facility security personnel • . Training for vessel and port law enforcement securit, personnel recognition of CBRNE threats • NIMS training Weaponization of CBRNE agents History of terrorism and social environments contributing to threats., • .Surveillance and counter-surveillance techniques I " • Identifying/assessing critical infrastructure assets, vulnerabilities, and threats •., Intelligence analysis • Cyb'er security protective measures training • Multi-cultural training for undercover operations'. • L,anguage training Joint training with other homeland security entities (U.S. Secret Service, CBP, etc.) •. Training'on the use of interoperable communications a uip' en DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS 76 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM • CIP training • Training associated with the collection, analysis, mapping, integration, and dissemination of geospatial data and imagery • Geospatial database use, design, development, and management training • Agricultural/food security related training • Training for citizens in terrorism awareness and for volunteer participation, to support law enforcement activities Multiple level training should be focused on a regional model. Or using these funds to develop their own courses should address the critical training areas and gaps identified in the State's Homeland Security Strategy and must adhere to the ODP Emergency Responder Guidelines- and ODP Homeland Security Guidelines on Prevention and Deterrence. These guidelines may be ' found at http://www.oap.usdoi.gov/odp/whatsnew/whats new.htm. 19 Exercises LETPP funds may be used to design, develop, conduct, and evaluate terrorism prevention related exercises, including the following: • Exercises to evaluate the effectiveness 'of information sharing plans, policies, procedures and protocols • Exercises to evaluate NIMS implementation • Exercises to evaluate facility and/or vessel security protection • Exercises to evaluate area maritime security protection • • Exercises to evaluate threat recognition capabilities 99 Exercises to evaluate cyber security capabilities Exercises to evaluate agricultural/food security capabilities • Exercises to evaluate prevention readiness and techniques • "Red Team" (force on force) exercises • Interoperable communications exercise • Critical infrastructure vulnerability, protection, and/or attack exercises DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS 77 Attachment A IX. CITIZENCORPS PROGRAM t itxti e" F.0 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM s � ' I' ` IX. CITIZEN CORPS PROGRAM . MN, The FY05 CCP funds will be used to support Citizen Corps Councils with all-hazards ff a planning, public education and communication, training, exercises, equipment, management of Citizen Corps programs and activities, and equipping volunteers who2 1 have a role in disaster response. The FY05 Citizen Corps funds provide resources for # b � states and local communities to: 1) bring together the appropriate leadership to form �k ' t� and<ri`uz a and sustain a Citizen Corps Council; 2) develop and implement a plan for the ; < 16N1,%r#``1; community to engage all citizens in hometown security, community preparedness, and family safety, and incorporate citizen participation in existing plans and .activities; 3) # x conduct public education and outreach in order to inform the public about their role in crime prevention, mitigation, emergency preparedness for all hazards, and public health measures, including bioterrorism, and to encourage personal responsibility and action; i 4) develop and implement Citizen Corps programs offering training and volunteer opportunities to support emergency management and emergency responders, disaster 1 � relief organizations, and community safety efforts, to include: CERT, Neighborhood Watch, VIPS, MRC, Fire Corps, and Citizen Corps affiliates; and, 5) enable citizens to participate in exercises and receive training and.equipment. � 'r Expenditures must advance the Citizen Corps mission to have everyone participate in 4* F hometown security through preparedness, training, and volunteer service. In addition to � HSGP funding, state and local governments are encouraged to consider all sources ofOwl �L funding, to include private sector funding, to leverage existing materials, to pursue ,I. economies of scale and economies of scope in pursuing this mission, and to make ON�{�� expenditures that benefit multiple programs. State Responsibilities k_, � , x The SAA must coordinate all citizen education, communication, training, and participation activities funded with any source of HSGP funds with the state agency k4 currently responsible for the administration of Citizen Corps. This includes reviewing I and revising the State and Urban Area Homeland Security Strategies, as well as ; w4` providing input in the HSPD-8 compliance and the UTL, NIMS, national awareness � � Citizen Corps training, en cars points o catastrophic incident planning,contacta be found othmnitiat s listing of going o f curt state p VU http://www.cit O �encorps.pov/councils/ and clicking on "State Citizen Corps POC � List"on the left hand side. In turn, the SAA must be included on the state Citizenx Corps Council. ' � A DEPARTMENT OF HOMELAND SECURITY t OFFICE FOR DOMESTIC PREPAREDNESSfa 79 z f ,x R Attachment A . FY05 HOMELAND SECURITY GRANT PROGRA , a ' r States Citizen Corps points -of contact must also co tinue to provide 'program management via the administrative section- of the -Citizen Corps website, http://www.citizencorps.gov, to include managing the a'ppr loIlI al process for local Citizen s , Corps Councils, managing administrative section passwords for local users, and � x managing subscribers and a-mails to subscribers. Reporting Requirements z In addition to the ISIP and BISR reporting requirements J r. CCP as .a component of HSGP, states and communities are also expected to register and updates information regarding their Citizen Corps Councils andl programs/activities on the Citizen Corps website and on other relevant programmatic websites,vim * • - • • • • - • Consistent with SHSP, CCP funding maybe used in any of 1ve categories: 1. Planning to include evaluation public, .education/outreach, and citizen :.participation in volunteer programs and activities) 2: Equipment , 3. Training ��, 3 4. Exercises. 5. M&A costs associated with implementing and managi g CCP. k r Expenditures must advance the Citizen Corps mission to have everyone participate in ; hometown security through preparedness training, exerc6, and volunteer'service tt Please refer to Appendix A:Authorized Program Expenditures for additional:information on authorized and unauthorized expenditures. Planning ,f Establish and/or enhance Citizen Corps .Councils, .to include :planning andx i evaluation. Costs associated with activities to develop and ji lement a state, regional, t local, or tribal Citizen Corps all-hazards strategic plan to en, age all the full community in hometown .,security. Citizen Corps implementation pl its are not required to be . r � � submitted to ODP, but rather are essential tools to guide new and existing Citizen Corps `, Councils in achieving their goals and objectives for the c mmunity. Citizen Corps jh implementation plans should include: t � y • Evaluate theA community's,existing-all-hazards plans,v Inerabilities, needs, and K�x -citizen preparedness and participation • `" • Implement Citizen Corps programs at the community level-to support local emergency responders, which include CERT, MRC, ighborhood Watch, VIPS, ; Fire Corps, and affiliate programs • Conduct public education-campaigns, includin romo in the'Read ov P - including-promo� 9 Y�9 preparedness message • Provide training for citizens; trainers, and.Council members � w ; DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTI PREPAREDNESS 80 Attachment A � FY05 HOMELAND SECURITY GRANT PROGRAM r • Develop targeted outreach for all ages, ethnic and cultural groups persons with. � t * disabilities, ands special needs populations p P p • Provide opportunities for volunteers with special skills and interests • Ensure residents:are connected to emergency alert systems • The use of citizens/volunteers for surge capacitya � y • Organize special projects and community events • Encourage cooperation and collaboration among community leaders t Cross-leverage Citizen Corps programs � � • Leverage existing resources, such`as SHSP, UASI, and other DHS programs, Special Volunteer Grants from the Corporation for National and CommunityR = Service, or those'issued at the community level, to include private sector funding OR • Capture smart practices, and evaluate and report accomplishments: In addition, efforts to *include public communication and citizen ,participation, in jurisdiction plans, such as EOPs, and to have citizen advocates sit on existing advisory � 4 councils and task forces is allowable. E �4 It is also critical to evaluate the impact of Citizen Corps Councils and Citizen Corps � 3 N ��{ programs have on the community. Expenditures to evaluate Citizen Corps Council 1,� a?nh r � .z programs and activities is allowable, to include assessing the effectiveness in engaging } citizens, the impact on the community safety and quality of life, and a cost/benefit i 55 �k U analysis. Public Education/Outreach. Citizen Corps Councils may develop or reproduce public �� . education and outreach materials to educate and engage the public; conduct outreach- and hold community events; and develop alerts, warning, and communications systems T s � to the public, to include tailored materials and communications to special needsM° x populations. Allowable expenditures include materials to support a public awareness campaign, f "� media coverage, outreach activities, and public events, such as:` public safety announcements; printed, advertising; billboards; promotional flyers; booth displays; conference backdrops; podium signs; recognition pieces for Citizen Corps participants; informational buttons, .pins,-key chains, clothing, badges, and magnets; newsletters; posters, buck slips; and other materials that either educate the public, encourage the ru a public to participate, or recognize and support Citizen Corps partners and participants: RN §° All materials must include the Citizen Corps logo whenever possible. 4 Citizen ParticipationNolunteer Programs. One of. the goals for Citizen Corps 4" Councils is to provide volunteer service opportunities across.all emergency prevention, ` ° Yf and response disciplines, for community safety efforts, and for disaster preparedness p p Y Yya relief. Citizen Corps funding may be, used to establish, or enhance volunteer program �a and volunteer recruitment efforts for Neighborhood Watch, CERT, YIPS, MRC and Fire Corps; for the Citizen Corps affiliate programs; for other homeland security efforts at the �t state and local level; for outreach and training activities; and to support .the Citizen Corps Council. DEPARTMENT OF HOMELAND SECURITYR� ' OFFICE FOR DOMESTIC PREPAREDNESS; NFU F 81 ` TT za'' hki d �e Attachment.A 'txf f 3 FY05 HOMELAND SECURITY GRANT PROGRAM To assist local communities with engaging volunteers, Citizen Corps funds may be used }a for costs including but not limited to: 1 'recruitin 2 screerii� /assessin 4 I x # 9 ) g� ) pg g; 3.).training; ) retaining/motivating; 5) a system to track activities and partl icipants (in compliance with r; � N'. applicable privacy laws); 6) recognizing; 7) evaluating volunteers, 8) the purchase of or ; subscription to identification/credentialing systems to-suppo�r} the tracking of volunteers 0,- 05 Equipment � � Equipment for citizen 'participants is critical. Allowabl equipment costs include equipment related to specific training or volunteer assignments and outfitting trainees r " t$ � and volunteers with program-related materials and equipw nt; e.g. issuing CERT kits, credentials/badges, and identifying clothing. K. . . 1.1 Training IRS Training is a central component of the Citizen Corps mission and training,funding by , these'grants can include all-hazards safety such as emer ency preparedness; basic �, b first aid; life saving skills; crime prevention and terrorism awareness;. public health ; issues; mitigation/property,damage prevention; safety in the home; CERT; search and W4 � rescue skills; principles of NIMS/ICS, community relations, volunteer management; any training necessary to participate in volunteer activities; or I ether training that promotes R; communitysafety. Training should be delivered in venues throughout the community, to-include schools, neighborhoods, places of worship, private sector, NGO, and government locations with 17f � . specific consideration to include all ages, ethnic and cul ural groups, persons .with disabilities, and special needs populations. Jurisdictions are also encouraged to � r� t incorporate non-traditional methodologies such as the Internet, distance learning, home , study, and to leverage existing training provided via educational/professional facilities. Pilot courses and innovative approaches to training citizens 6 re encouraged. Instruction for trainers and training to support the Citizen Corps Council members inh� their efforts to manage and coordinate the Citizen Corps mission is also an allowable use of the FY05 Citizen Corps funding, AM Allowable costs include: 1) instructor preparation and-deliverytime (to include overtime costs); 2) hiring of full or part-time staff or contra ctorsi/ onsultants to assist with f conducting the training and/or managing the administrative aspects, of conducting the xE4 training; 3 quality assurance and quality control of information; y ) q Y q Y 4) creation and maintenance of •a student database;. 5) rental of training facilities; 6) printing course ,ty materials to include instructor guides, student manual, brochures, certificates, € <z handouts, newsletters and postage (although preference. is for an electronic newsletter with email'addresses as part of the database unless the individuals or areas to be served`have limited access to electronic communications); I} course materials specific to the subject matter, such as.instructor guides, student manuals, bandages, gloves, fire extinguishers, mannequins; and 8) outfitting trainees and volunteers with program- i related materials and equipment, e.g. issuing CERT kits, credentials/badges, identifying clothing. $A DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS . 82- � a 3 g. Attachment A � FY05 HOMELAND SECURITY GRANT PROGRAM Exercises Exercises specifically designed for or to include citizens are allowable activities and may include testing public warning, systems, evacuation/shelter in place capabilities, k family/business preparedness, and participating in- table-top or full scale emergency ? responder exercises.at the local, state, or national level, to include TOPOFF. Examples K of appropriate volunteer citizen support for emergency preparedness and response rr exercises include, but are not limited to, assisting with planning the exercise, implementation, to include CERT participation, back .filling non-professional tasks fore , first responders deployed on exercise, administrative and logistical 'assistance- with � Mr � exercise implementation, 'and providing simulated victims, press, and members of the public; and participating in the after-action review. }N: r Allowable costs include the costs associated with design, development, and conduct of `° �� exercises specifically for citizens or to support the citizen component of emergency f responder exercises, to include preparing and debriefing citizens.regarding their role in the exercise. 3. �b } A k li y � £ DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS 83 F 3 w5 ¢ Attachment A Xs 'E M E RG EN CY T ' ' .. PERFORMANCEGRANTS Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM X. EMERGENCY MANAGEMENT PERFORMANCE GRANTS With funds provided through the FY05 EMPG, states have the opportunity to structure individual emergency management programs based on identified needs and priorities for strengthening their emergency management capabilities, while addressing issues of national concern. States have the flexibility to develop intrastate emergency management systems that encourage the building of partnerships which include government, business, volunteer, and community organizations. It is essential that state and local governments coordinate and establish strong working relationships with neighboring jurisdictions, which may include all levels of government, including tribaly k governments, in developing emergency management capabilities under this grant for joint operations, effective mutual aid and support locally, regionally, state-to-state and nation-wide. O Comprehensive emergency management should include local emergency management a r` programs. Local emergency management organizations should remain informed and have the opportunity to provide input to its states' planning processes. Although DHS expects states to include support for their local jurisdictions in its EMPG programs, each ' W ,• state is responsible for determining the appropriate amount of funding to be passed through to support the development or enhancement of local emergency management capabilities. W Developing EMPG Work Plans a States should use the EMAP Standards structure and NIMS (as published by DHS on a; March 1, 2004) as a basis for developing work plans and performance evaluations for EMPG. As a condition for receipt of funds, states must comply with FY05 NIMS v implementation requirements (see NIMS page 46 for further information). In addition, W . . t.. .' states are encouraged to begin to move toward compliance with the EMAP standards. Additional information on the EMAP standards is available at W http://www.emaponline.org/index.cfm; additional information on NIMS is available at ,Wr http://www.fema.gov/nims. Results from other assessments can also serve as a reference, and can include specific targeting of the EMPG to those areas identified as needing improvement. EMPG has a 50% federal and 50% state cost-share cash or in-kind match requirement. In accordance with federal guidelines and DHS Office of General Counsel (OGC) rulings, match requirements are waived for the U.S. Territories of American Samoa, , Guam, the Virgin Islands, and the Commonwealth of the Northern Mariana Islands. For further information on allowable sources and types of funds, timing of match contributions, and records for match, please consult the OJP Financial Guide, Chapter 3 DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS 85 Attachment A FY05 HOMELAND SECURITY GRANT PROGRA Ax available at http://"w.oip.usdoi.gov/FinGuide/. DHS administers cost sharing requirements in accordance with '44. 1 1 13.24 which is located at http://a257.g.akamaitech.net/7/257/2422/04nov20031500/e�docket.access.gpo.gov/cfr 2 003/octqtr/44cfr13.24.htm: I does not require a specific number of activities or projects but expects 'that the statement of,work proposed will be proportionate to the level of the state emergency management program and of appropriate emergency management components, as evidenced by the EMAP `assessment, other hazard/vulnerability and needs assessments, .the mitigation plan, post=disaster reviews, corrective actions programs, H and the-tMPG,fundin9 pP a ointell those tasks. ° $ z EMPG is a consolidated grant, which originally included pro rams that provided formula t9 and, roject rants. The current ro ram is rimaril a forr, ula grant providirig:'support W p 1 9 p g p Y. v for essential expenses Including salaries, benefits, equipment, supplies, maintenance of z facilities, and . other necessary costs of .state and local) emergency. management departments and agencies. The normal capability-buildi i g program activities of the p state and local emergency management organizations s I ould be described in 'the program narrative, categorized by emergency management functions as described a ,, above. Special projects are also allowable under EMPG, as they were under several of the'original-constituent programs: Such projects may bill Ill within the framework W of the•emergency management functions or preserited separ te1y.' A states, EMPG should establish the framework for accounta iiity, which should be based Z on results, not processes. In order to develop a results-oriente , program, a state should be , able to'answer the,following questions: • What are we trying to'achieve or what is the proble needing a solution? kf • How will we get there? W • How will we know. if we are getting there? tad Once the state.selects the issue it would like Jo address, it ca I determine the issue-related z goal (the desired'outcome), the strategies it will pursue to achi ve the goal, and how it wily recognize progress in achieving the'outcome: Grantees must.maintain and expand any necessary capabilities to have 'an effective -emergency management program. These capabilities mint be able to address all hazards:emergencies. I will work with the states as necessary to ensure that proposed goals, .objectives, and projections of accomplishments iriI�Jude, or provide for -the mdevelopment of, appropriate baselines tracking ethooloJy(ies), and re ortin 9 mechanisms. DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMES TI PREPAREDNESS ` S $S - t Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Funds provided through the EIVIPG program shall be used for emergency management programs to accomplish the following initiatives: a) Emergency.,Management Organization Program. Programs must continue to `fund all necessay 'aspects of the emergency-management program .that support day-to-day preparedness, response,'and recovery activities, including mitigation efforts.- b) Homeland. Security Assessment and Strategy Integration. Ensure that EMPG ,.strategic goals, objectives, . operational capabilities, and resource requirements are adequately incorporated in and reflective of State Homeland . Security Strategies. Local emergency, management agencies- implementing z EMPG programs should also ensure alignment with Urban Area Homeland `s Security Strategies,,where appropriate. Emergency management agencies t9`x and/or departments should coordinate these.EMPG program strategic goals and W objectives, with state and urban area. operational plans.,-and .procedures z ti accordingly.. c) NRP .and NIMS. Emergency'management programs.must update and/or modify their.operational plans, and training and exercise activities, as necessary, to W achieve .conformance with the NRP. and the NIMS implementation guidelines, a. 4 coordinating, structures, processes, and . protocols,. as. required.. I Federal W departments and agencies are,mandating adoption of NIMS by state and local W organizations as a condition for federal preparedness assistance after October 1, 2004. For more information on NIMS compliance please consult z http://www.fema.gov/nims. �{ d EMAP. Emergency management programs should take all necessary steps to v g Y 9 p 9 rY P move towards compliance with. EMAP standards. Shortfalls identified during the baseline process should be remediated; if the program has been accredited, any W w remaining program shortfalls should be remediated. All, initiatives in the,EMPG„program should align with the 15 emergency management ` functions (EMFs). These functions can.be addressed through the following categorical activities, which include planning, organization, equipment, training,.exercise; and:M&A categories. These following categorical activities also include example `activities that are allowable under the FY05 EMPG program. . All costs under these categories must be-eligible under OMB Circular No. A-87, Attachment A, located at http://www.whitehoujse.gov/omb/circulars/index.html. In' summary, this includes: tea... s DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS ' ya 87 ,mod. Attachment A FY05 HOMELAND SECURITY GRANT PROGRA M Table 8. FY05 EMPG Allowable Costs . This includes salary, overtime, compensal i�g time off and associated fringe benefits. Recipients,must follow its own established Itravel policy..in lieu of that, re`ci ients must follow the state's travel olic This-is defined as property having a usefdl life of more than one year and ° an acquisition' ost of$5,000 or more per u it. This includes all items not defined as equi merit such as printing, postage, ' communications, data processing, etc. This includes funds'allocated for contractual agreements. .. This includes the funds being passed throlugh to cities and/or other political entities. b Rate is based'on'what is included in the indirect cost proposals approved;by ` the cognizant federal*agency. �. The following sections highlight allowable activities-under, the EMPG program. See 'Appendix A: Authorized Program Expenditures for additi nal specific programmatic z guidance regarding these activities. t9 W Planning v .; EMPG funds may be used for a range of emergency man gement planning activities, a including the following: t �° Activities and costs related to EMAP accreditation.pro cess (state and/or local)• - W a • - -Planning for the implementation of NIMS F. •. ' Modifying existing incident management and emergency operations plans to W - ensure proper alignment with the NRP coordinating stI uctures, processes, and W protocols a • Developing/enhancing comprehensive emergency ma iagement plans z -Developing/enhancing all-hazards mitigation plans a Developing/enhancing catastrophic incident plans Developing/enhancing.logistics and resource manage i ent plans W • Developing/enhancing evacuation plans, including sheltering efforts o • Developing/enhancing mass casualty and mass fatality plans W Developing/enhancing financial.and administrative pro6edures for,use before, W during; and after`disaster events in support of a compr hensive.einergency management program . . • Public education and awareness •. Developing/enhancing a crisis communications plan • Updating the SHSS to address all-hazards • Developing/enhancing other response and recovery pal ns • Developing/enhancing emergency management plans to integrate citizen / volunteer resources and participation Conducting a hazard analysis and risk assessment • Other EMPG related planning activities. r DEPARTMENT OF HOMELAND SECURITY �. OFFICE FOR DOMESTI PREPAREDNESS 88 * ' Attaehment'A FY05 HOMELAND SECURITY GRANT PROGRAM Organization EMPG funds may be used to support the following emergency management related . organizational activities: • Emergency management routine activities,_staffing and response and recovery operations • Other EMPG:related organization activities Equipment EMPG funds may be used for specialized equipment acquisition from select equipment categories listed in the FY05 ODP AEL. The FY05 AEL is available in its entirety online ' through the RKB at http://www.rkb.mipt.org. For. more -information on allowable equipment categories, please refer to Appendix A: Authorized Program Expenditures. { kN The select allowable equipment categories include the.following: � . • Geographic Information Systems (GIS) related equipment . • Emergency Operations Center equipment W • Other EMPG related activities. v Training 19 0". EMPG funds may be used for a range of emergency management-related training ce activities to enhance .the capabilities of. state and* -local personnel,. including the W following: a. z W • Developing/enhancing systems.to monitor training programs • Conducting all-hazards emergency management training, including NIMS a "4 • Attending Emergency Management Institute (EMI) training or delivering EMI z train-the-trainer courses in the states as allowed previously,under EMPG and not limited to terrorism-related courses • Other EMPG related training activities z', Exercises W, EMPG funds may be used to, design, develop, conduct, and evaluate emergency management related exercises. Exercises must be consistent with the principles ui outlined in the HSEEP, .as well as applicable existing emergency management standards. Activities include the following: • Developing/enhancing`systems to monitor exercise programs • Conduct of all-hazards exercises, based on the likely hazards /.scenarios a jurisdiction may encounter • Conducting emergency management exercises, while incorporating NIMS .. • Other EMPG related exercise activities. A DEPARTMENT OF HOMELAND SECURITY ( OFFICE FOR DOMESTIC:PREPAREDNESS 89 �t Attachment A XI . METROPO ITAN MEDICAL RESp0 NSE SYSTEM Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM XI. METROPOLITAN MEDICAL RESPONSE SYSTEM The FY05 MMRS program assists designated localities with funding to write plans, develop training, purchase equipment and pharmaceuticals, and conduct exercises related to catastrophic incidents, whether terrorist or natural disaster. The MMRS program enables jurisdictions to achieve an enhanced local capability to respond to mass casualty events during the first hours of a response until significant external assistance can arrive. MMRS jurisdictions are prepared to respond to the range of mass casualty incidents—from weapons of mass destruction, epidemic outbreaks, natural disasters, and large-scale hazardous materials events. MMRS establishes . linkages among first responders, medical treatment resources, public health officials, emergency management offices, volunteer organizations and other local elements working together to reduce the mortality and morbidity that would result from a catastrophic incident. The MMRS program also emphasizes enhanced mutual aid with neighboring localities (MMRS "operational area") and-state,and federal agencies. Additional information is provided at http://mmrs.fema.gov. The FY05 MMRS program will support the MMRS jurisdictions in: • Ensuring that their strategic goals, objectives, operational capabilities, and resource requirements are. adequately incorporated in State and UASI Homeland Security Assessment and Strategy documents • • Revising their operational plans to reflect State and Urban Area Homeland Security Assessments and Strategies • Achieving preparedness in the eight Capability Focus Areas, which should also be coordinated with HSPD-8 efforts e: • Ensuring the maintenance of MMRS capabilities established through the completion of baseline deliverables and other previous activities supported by federal funding. Period of Performance. The period of performance for FY05 HSGP, including FY05 MMRS, is 30 months, from October 1, 2004 through March 31, 2007. A portion of this period overlaps with deliverables schedules under the FY03 MMRS jurisdictional contracts and FY04 MMRS grants. Grant recipients, to the greatest extent possible, should correlate the funding from FY05 MMRS with the ongoing activities funded by the DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS 91 Attachment A FY05 HOMELAND SECURITY.GRANT PROGRA 0 other two vehicles to determine the best allocation of fund between ongoing and new, initiatives. All provisions of -the. FY05 HSGP Program Guidelines, Sections 1, through V, and appendices, apply to MMRS unless explicitly stated otherwise herein. The MMRS was transferred to. SLGCP on October)I3, 2004. It is essential that program. as early as possible during the -grant period of performance, information"regarding each . MMRS iurisdiction's.operational area, operational plans,m''�tual aid.ar`rangements, and capabilities, training, equipping, and exercising activities and schedules be full coordinated with the .State, and where relevant, Urban .Area Homeland Security } Assessment and Strategy documents. In addition,'MMRS jurisdictions are strongly encouraged to u e ODP services regarding: the,preparation and implementation of homeland security assessments and strategies; HSPTAP the National Domestic Preparedness ConsortiumI for training; and HSEEP. ODP Preparedness Officers will-serve as'the principal pdints of contact for MMRS _ jurisdictions in accessing these services. Other DHS-provided support relevant, to. MMRScapabilities enhancement includes the NIMS Integrant on Center and the Office of Interoperability and.Compatibility, Allocation of Funds Recognizing that MMRS is 'inherently multi-jurisdictional, Inds must be expended to support the regional MMRS to establish and sustain enhanced local capabilities. States are encouraged to pass down 100% of grant funds,- but lay retain 20%' to facilitate " strategy assessment and, .capability integration between the state and MMRS jurisdictions. States must have written- concurrence be een 'the SAA and MMRS Steering Committee Chair to use funds to: • Support regionalWIVIRS overall Advise and assist MMRS jurisdictions in awareness of, and in providing input to, State and Urban Area Homeland Security Assessments and Strategies • Ensure that MMRS-related mutual aid agreements conform with Statewide and State regional resource management requirements and capabilities • Advise and assist MMRS jurisdictions with HSPM Preparedness assessments and reporting. Allowable Costs Funds provided through this grant shall be used by MMRS jurisdictions to accomplish the.following activities: DEPARTMENT OF HOMELAND SECURITY (. OFFICE FOR DOMESTIC PREPAREDNESS -92 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM a) Homeland Security Assessment and Strategy Integration • Ensure that MMRS strategic goals, objectives; operational capabilities, and resource requirements are adequately incorporated in and reflective of State and UASI Homeland Security Assessments.and Strategies A . . • Coordinate with state and urban area operational plans and procedures b),.NRP and Planning Scenarios. MMRS jurisdictions should update/modify their operational plans, and training and exercise activities as "necessary to achieve conformance with the NRP coordinating structures, processes, and protocols, and the Homeland Security Council Planning Scenarios, which are expected 'to be available soon. c) Capability Focus Areas. The same eight Capability Focus Areas (CFAs) that were identified for FY04 MMRS are again .available for the FY05 MMRS. For FY05 MMRS, all CFAs, except number 6, are considered to be mandatory. All MMRS jurisdictions should endeavor to meet the extent of preparedness described therein. The eight CFAs.are;. - 1. Radiological medical and health effects preparedness to manage exposed and contaminated victims, population protection, and environmental health impacts of a radiological release/nuclear detonation by terrorists_ MMRS operational planning must address radiological release/nuclear detonation for the effects of a radiological dispersal device, an ,improvised nuclear device, or a designed nuclear warhead. Visit . the American College of Radiology at http://www.acr.org/s.acr/index.asp for more information on medical preparedness health impacts of a radiological release/nuclear detonation by - terrorists. • • Coordinate with medical society MMRS Steering Committee member a partnership with the radiology departments in jurisdiction's local area hospitals and medical societies on impact of radiological medical preparedness on . routine medical practice (i e. routine work of hospital radiology department may be dramatically different from essential capabilities required for,local medical preparedness). • Coordinate with hospital, medical and EMS MMRS Steering Committee members to partner with local medical radiology departments and emergency medical services to identify the radiological medical management and treatment duties delegated to first responders. • Coordinate with local health department .Steering Committee member all public health educational and message programs, designed for radiological R release/nuclear detonation by terrorist. DEPARTMENT OF HOMELAND SECURITY. OFFICE FOR DOMESTIC PREPAREDNESS ' 93' Attachment A FY05 HOMELAND SECURITY GRANT PROGRA Coordinate all training needs,for radiological (medical and health effects preparedness,'including Continuing Medical Education (CME) and Continuing Nursing Education (CN'E) courses. • ' Identify radiation and _nuclear detection equip ent that identify nuclear elements released in a radiological release/nuclei r detonation. Identify PPE safe for first responders and safe fob initial remediation workers, their location and type, and ensure equipment is in accordance with DHS equipment standards, which may be- found at. http://www.dhs.gov/dhspublic/interapp/editorial/edi�torial 0420.xm1. Ensure agreements are in place to access equipment if needed, :complete with timelines and identified skilled personnel to operat the.equipment. • Be prepared to provide treatment for victims of a r diological/nuclear incident, such as decontamination, immediate medical treatment; reception centers, mass.care shelters, and a plan to address the local mental health services, needed by-the worried well. Research lessons learned about potential unknown human health effects of a radiological release/nuclear detonation. Consider `lessons learned' from documented and alleged human health conseq'gences of the World Trade Center incident, where individuals were potentially .exposed to chemical byproducts released by an explosion of mixtdres of several unknown chemicals, potentially enhancing their toxicity in exposed individuals. In establishing/enhancing the capabilities described above, the revised MMRS threshold capacity levels for catastrophic incident response planning for a . radiological release/nuclear detonation Are as follows. Detailed a guidance on the implementation of the HSC Plan,r Ing Scenarios may change these thresholds. o Jurisdictions ranked 1-21 by population on the UASI grants list: 25,000 immediate deaths; 100,000 contaminated victims (50,000 acutely exposed and 50,000.moderately exposed); and 300,000 displaced persons. o Jurisdictions ranked 22-50 by population on file UASI grants list: 15,000 immediate deaths; 50,000 contaminated victims (25,000 acutely.exposed and 25,000 moderately exposed); and 200,000 displaced persons. o Remaining MMRS jurisdictions: 7,500 immediate deaths; 25,000 contaminated victims (10,000 acutely exposed and. 15,000 moderately exposed) and_100,000 displaced persons. DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMES PREPAREDNESS 94 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM 2. Ensure operational viability of mass care shelters and medical treatment facilities. Mass care shelter. planning should be coordinated with the American :Red Cross. The public.must be made aware of,where these shelters are, and procedures for entrance. • Revise or update current plans to include the provision of hazardous/toxic substances portal and point detection and monitoring, decontamination and public safety support to mass care shelters and medical treatment facilities by designated personnel and equipment. • Consider the establishment of reception centers, which. consolidate monitoring, triage, decontamination, and.registration of affected persons. • Identify agent antidotes by types and dosage volumes and planning for storage, dispersal, and dispensing, and awareness of how agent antidote dosages may impact -the health of vulnerable populations (i.e. immune- suppressed individuals, children). • Ensure that alternate medical treatment facilities have immediately available electric power, water and sewer, environmental controls, and other necessary - infrastructure support to become operationally viable on short notice. 3.- Emergency Alerting System/Emergency Public Information. Review and revise planning for pre-event emergency public information message content scripting/templates and arrangements for multiple .,modes of message dissemination. Ensure that - the distinctive characteristics of radiological, biological, and chemical agents are reflected in template messages and that self- _ help contamination avoidance and decontamination actions are also included. 4. •.NIMS Compliance. Compliance with NIMS is a condition.for award of this grant. NIMS is a comprehensive incident response system, developed by DHS as required by HSPD-5. The NIC will oversee all aspects of.NIMS, including the development of NIMS-related standards and guidelines and the provision of guidance and support to incident management and responder organizations as they implement the -system. ' The NIC also will validate compliance with NIMS and NRP responsibilities, standards and requirements. Major components of NIMS include incident command and management, preparedness,, resource management, communications and information management, - supporting technologies, and ongoing management and maintenance. See Section IV. National Initiatives for NIMS guidance. Implementation of NIMS concepts, procedures, and functions in MMRS jurisdictions includes the following activities regarding each MMRS operational area: DEPARTMENT OF HOMELAND SECURITY ( OFFICE FOR DOMESTIC PREPAREDNESS 95 Attachment A FY05 HOMELAND SECURITY GRANT PROGRA •. The identification of local units of government, appropriate State departmental regional/area boundaries,' a description of h&N mass casualty incident .,response planning is coordinated among theme and 'a listing of relevant mutual aid agreements in effect. • The incident command/unified command/area command system description for the MMRS operational area, to include a copy of the incident command- Standard Operating. Procedure, organization l hart, and roster of pre designated,-qualified incident commanders. • Description of the operational response resource management process and supporting_ automated system(s), with,emphasis on: identifying and typing resources; certifying and credentialing person I el; inventorying resources; identifying resource requirements; ordering and acquiring resources; and tracking and reporting resources. • N_IMS implementation-training; to document all related training to implement NIMS capability with MMRS funding. • Interoperability of command and control and op rations communications to • include standards/requirements, network diagrams, communications management plan, and first tier frequency, circuit, and device allocations as stated within DHS's, S&T Directorate (http://www.dhs.gov/dhspublib/interapp/editorial/ed torial 0095.xml) and their Statement of.,Requirements (SoR) (http://ww\�.safecompr6gram.gov/) for Interoperability. 5. Quarantine and isolation preparedness for a very'large number of persons and sizeable.geographic area(s). Ensure the adequacy of preparedness for this - functional-capability.area, to include: • Identification of local officials (by office title) with appropriate legal authority to establish quarantine/isolation areas, or to rapid�l� obtain such action from -State officials (identified by position title) with neceI sary legal authority: • Resource allocation of law enforcement personnel to, enforce quarantine/isolation areas. .- Work with MMRS Steering-Committee members fr m' local health department and hospital system to publicize local public healtli, and hospital capabilities to do surveillance on, and identify, infectious agents e endemic to the jurisdiction's . metropolitan area, such as the animal-form of athrax, and new infectious diseases, such as SARS. • Coordinate with MMRS public health, medical and hospital Steering Committee members to create awareness of erg rging' infectious,diseases DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMES II 'PREPAREDNESS Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM that may be candidates for future ,quarantine and isolation actions, such as new infectious diseases that no one knows how people become infected, and/or no one knows how people become cured. • Partner with MMRS public health Steering Committee members on drafting emergency public information messages about the establishment of quarantine/isolation areas. Explain why quarantine is a public health intervention taken only when other actions have failed. Describe previous actions taken by the local public health.-actions to control the spread of.the infectious disease, and their failure to prevent infectious disease transmission. • Describe the public health/medical emergency requirements of the specific disease outbreak containment practices decided by the health department and included in the quarantine protocol, and actions to be carried out by individuals inside and outside of.the quarantine/isolation areas. 6. GIS. Jurisdictions should explore the types of GIS data available through the Federal Geospatial-One-Stop portal, located at http://www._qeo-one-stop.gov/,and apply any of the available GIS tools deemed appropriate to support MMRS risk assessment, planning, training, exercising, and operations. MMRS funds may be spent on activities, when it is determined that "no cost" options are not available, which combine, blend, populate with jurisdictionally-specific data, and/or make interactive, sets of automated GIS tools; or which achieve interoperability between automated GIS tools with other electronic information in support of MMRS requirements. See Appendix 1: Geospatial Guidance. ;7. Updated MMRS Steering.Committee. MMRS Steering Committee establishment and operation requirements, as stipulated among the deliverables under the original MMRS jurisdictional contact, remains in effect. Additional guidance updating its composition and emphasizing readiness is as follows: • Revise MMRS Steering ;Committee Membership to. include the following additional members: o Local homeland security advisor/coordinator representative, if applicable o UASI Urban Area Working Group representative, if applicable o Representatives from entities with which the jurisdiction has a mutual aide agreement o Medical Reserve Corps or Citizen Corps representatives. • Examine the relationship between the MMRS Steering Committee into the jurisdiction's emergency management system and homeland security coordination organizations. Should the totality of recommended membership DEPARTMENT OF HOMELAND SECURITY OFFICE FOR DOMESTIC PREPAREDNESS 97 E Attachment.A FY05 HOMELAND SECURITY GRANT PROGRA for the MMRS Steering Committee be prE sent in another ''existing organization, i.e., Urban Area Working Group, taen that.other organization may take on and carry out the functions of the MI IRS Steering Committee, or establish a .subcommittee to accomplish the same mission and functions. . The MMRS Steering. Committee, whatever it Is form, may establish sub- committees, working groups, etc.; as it deems best: • 'The MMRS Steering Committee's authorities and activities shall include, but not be limited to: implementation of federal MMR, program`guidance; review and approval - or all deliverables and/or acti ities` required of MMRS jurisdictions via this grants guidance, and throw h all previously federally issued MMRS contract statements of work, modifications thereto and associated guidance material. • The primary MMRS jurisdiction must inform the federal regional project officer and the MMRS National ,Program Office of the organizational name, and membership (name,. title, organizational �affiliation), of the MMRS Steering Committee, or other organization functioning as the MMRS Steering Committee, the jurisdiction's, Point of Contact and any standing .sub- committees/working groups. The MMRS Steering Committee will oversee all activities, accomplishments, and products resulting from approved MMRS special projects; and"establish and maintain a jurisdictional master library of MMRS program `material, 'in electronic and paper forms. 8. Pharmaceutical Cache Management and Status.Rep [! g. In support of CDC's Cities Readiness initiative, all MMRS jurisdictions vhich .are in UASI urban areas must update .their Mass Prophylaxis plans to be, able to provide for the distribution .of pharmaceuticals to 'their,entire pope lation within 48 hours of receiving an allocation from the Strategic National Stockpile. In addition, aH MMRS jurisdictions. must maintain on file an inventory of-the MMRS :local pharmaceutical cache, in.Excel format, to be provided electronically to DHS upon request. This inventory must include the following daJ�a, elements: Pharmaceutical roducts contained and iInto of urisdiction's prY l pharmaceutical cache-in units of dosage • Names and official titles of individuals auth rized •to release cache pharmaceuticals Each product's Lot Number, cost, and expiration d to • Pharmaceutical storage management and conditions, including percentage stored in hospitals and other fixed facilities, and pe centage forward-deployed on,first'responder vehicles. DEPARTMENT OF HOMELAND SECURITY, I OFFICE FOR DOMEST'1 PREPAREDNESS 98 Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Inasmuch as the MMRS program includes capabilities in addition to the Capability Focus Areas, MMRS jurisdictions should ensure that they maintain, or further enhance, the capabilities established through the completion of baseline deliverables and other previous activities supported by federal funding. A j S{fi DEPARTMENT OF HOMELAND,SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS z 99 Attachment A Ap P E � N,D IX A AUTHORIZEDPR ' ' GRAM EXPENDITURES FY05 HSGP AUTHORIZED PROGRAM EXPENDITURES This appendix serves as a guide for program expenditure activities for all programs under HSGP and only under the programmatic context and guidance provided in each program's section (Sections VI through XI of this solicitation). Grantees are encouraged to contact their state or territory's ODP Preparedness Officer regarding authorized and unauthorized expenditures. Funding may be used in the following categories: 1. Planning 2. Organizational Activities 3. Equipment Acquisitions R 4: Training 5. Exercises 6. Management and Administrative n rx A-I FY05 HSGP AUTHORIZED PROGRAM EXPENDITURES 1. Allowable Planning Costs HS,GP funds may be used for the following types,of planning`activities: Public Education/Outreach Develop and implement homeland security support programs and adopt Y on oin DHS national initiatives Develop and enhance plans and protocols , Develop or conduct assessments Establish, enhance, or evaluate Citizen Corps related volunteer programs Hiring*of full or part-time staff or contractors/consultants to assist with y planning.activities (not for the purpose of hiring public safety personnel) Conferences,to facilitate planning activities s -Materials required-to=conduct lanning-activities Travel/per diem related,to planning activities Other projects areas with priorapproval from ODP „ , . A-2 3 FY05 HSGP AUTHORIZED PROGRAM EXPENDITURES 2. Allowable Organizational Activities Please see page 25 for further information regarding eligibility of organizational and operational costs. HSGP funds may be used for the following organizational activities: Overtime for information, investigative, and intelligence sharing activities (limited to 25% of.the allocation Reimbursement of select operational expenses associated with increased security measures at critical infrastructure sites, incurred during time periods of'DHS-declared Orange Alert (limited- to 25%of the allocation) B Funds,may only be used in the following authorized categories /+ / • Backfill and overtime expenses for staffing state or local EOCs V 4, �. 'Hiring of contracted security for critical infrastructure sites • Public safety overtime • National Guard deployments to protect critical infrastructure sites • Increased border security activities in coordination with CBP. • Hiring,of full or part time staff.or contractors for emergency management activities . J • Hiring of contractors/consultants for participation in,information/intelligence analysis and sharing groups or intelli ence'fusion center activities limited to 25%of the allocation ./. Note: Except for EMP.G, HSGP is not intended as a hiring program and funds may not be used to support the hirin_g of sworn public safety officers or to supplant traditional public safety positions and responsibilities. A-3 FY05 HSGP AUTHORIZED PROGRAM EXPENDITURES Allowable Equipment Costs. This table highlights the allowable equipment categories for HSGP. A comprehensive listing of allowable equipment categories and types is found on the web-based-AEL-on the RKB at http://www.rkb.mipt.org. Personal Protection Equipment (PPE) Explosive Device Mitigation and Remediation Equipment CBRNE Operational Search and Rescue Equipment ,/ 4 y Information Technology a Cyber Security Enhancement Equipment , Interoperable Communications.Equipment y Detection Equipment . Decontamination-Equipment -Medical uppiies an -Limited PharmaceuticalsY -Power Equipment .. , CBRNE Reference Materials CBRNE Incident Response Vehicles ' yf Terrorism Incident-Prevention Equipment Y Ahysical Security Enhancement Equipment y , A-4 FY05 HSGP AUTHORIZED PROGRAM EXPENDITURES Inspection and Screening Systems , Agricultural Terrorism Prevention, Response, and Mitigation Equipment CBRNE Response Watercraft 1/ CBRNE Aviation Equipment CBRNE Logistical Support Equipment Intervention Equipment 1/ , Y '4� Other Authorized Equipment A-5 FY05 HSGP. AUTHORIZED PROGRAM EXPENDITURES 3. Allowable Training Costs HSGP may be used for the following training activities: Imp 'am Overtime and backfill funding for emergency preparedness and response personnel attending ODP-sponsored and approved training classes Payment of overtime expenses will be for work performed by award (SAA) or sub-award employees in excess of the established work.week (usually 40.hours). Further, overtime payments and backfill costs. associated with sending personnel to training are allowable, provided that the training being attended is ODP sponsored training. These costs are allowed only to the extent the payment for such services is in accordance with the policies of the state or unit(s) of local government and has the approval of the state or the awarding agency, whichever is applicable. In no case is.dual compensation allowable. That is, an employee of a unit of government may not receive compensation frorn their unit or agency of government.AND from an award fora single period of time .(e.g., 1:00 pm to 5:00 pm), even though such work may benefit both J J J activities. Fringe benefits on.overtime hours are limited to Federal Insurance Contributions Act,(FICA), Workers' Compensation and Unemployment Compensation-. Grantee's may also use ODP grant funds to cover overtime and backfill expenses for -part-time-and-vol u nteer-emergency-r_espons_e::p-e.rs.onneLpartici patin-g=i n=OD:P-:training,- These covered expenses may be specifically used for part-time, paid-for-call, paid-on-call, ,and paid-per-call volunteer personnel as well as stipends for volunteer firefighter personnel. and reimbursement of wages for volunteer 'responder personnel. Please see ODP Information Bulletin #141, located 'at http:%/www.oip.usdoi.gov/odp/docs/infol4l.htm, for additional information and'related requirements. ' Training Workshops and.Conferences - Grant funds may be used to plan and conduct / / / trainingwo rkshops s or conferences to include costs related to planning, meetings ace and �! 4/ v �/ , . I1 Course approvals for EMPG.are not limited to courses listed in Appendix F:Federal Training Course List as EMPG is all-hazards in nature;therefore,all EMI"courses are eligible. A-6 FY05 HSGP AUTHORIZED PROGRAM EXPENDITURES other meeting costs, facilitation costs, materials and supplies, travel and training' plan development. Full or Part-Time Staff or Contractors/Consultants - Full or part-time staff maybe hired to support training-related activities. Payment of salaries and fringe benefits must be in accordance with the policies of the state or local unit(s) of government and have the approval of ,the state or the awarding agency, whichever is applicable. ' The services of V 4/ 4 contractors/consultants may also be procured by the state in the design, development, conduct, and. evaluation of CBRNE training. The applicant's formal written procurement policy or the Federal Acquisition Regulations FAR must be followed. Travel - Travel costs (i.e., airfare, mileage, per diem, hotel, etc.) are allowable as expenses by employees who are on travel status for official business related to the planning and conduct of the training project(s) or for attending ODP-sponsored.courses. These costs must be in accordance with state law as highlighted in the OJP Financial Guide. States must also �/ � / � / �/ / follow state regulations regarding travel. If a state or territory does not have a travel policy `/ V V V V 4 they must follow federal guidelines and rates, as explained in the OJP Financial Guide. For further information on federal law pertaining to travel costs please refer to http://www.oip.usdol.gov/FinGuide. Supplies - Supplies are items that are expended or consumed during the 'course of the planning and conduct of the training project(s) (e.g., copying paper, gloves, tape, and non- V Y 4 4 J J sterile masks). Other Items - These costs include the rental of space/locations for planning and conducting training, badges, etc. . Note: Except for EMPG, HSGP is not intended as a hiring program and funds may not be used to support the hiring of sworn public safety officers or to supplant traditional public safety positions and responsibilities. A-7 FY05 HSGP AUTHORIZED PROGRAM EXPENDITURES Allowable Exercise.-Costs HSGP funds may be used for tfie following exercise activities: Exercise Planning Workshop - Grant funds may be used to plan and conduct an Exercise Planning Workshop to include costs related':to planning, meeting space and other meeting V 4/ J V . 4 , J costs, facilitation costs, materials and supplies, travel and exercise plan development. Full or Part-Time Staff or Contractors/Consultants - Full or part-time staff may be hired to support exercise-related activities. Payment of salaries and fringe benefits must be in accordance with the policies of the state or unit(s) of local government and have the approval of the state or the, awarding agency, whichever is applicable. The services of J J J J J J contractors/consultants may also be procured to support the design, development; conduct and evaluation of CBRNE exercises. The applicant's formal written procurement policy or the Federal Acquisition Re ulations FAR must be followed. Overtime and backfill costs — Overtime and backfill costs associated ,with, the design; development and conduct of CBRNE exercises are allowable expenses. 'Payment of overtime expenses will be for work performed by award (SAA) or sub-award employees in excess of the established work week (usually 40. hours) related to the planning-and conduct of the exercise project(s). Further, overtime.payments and backfill costs associated with sending personnel to exercises are allowable,-provided that the-e_v_ent-b_eing_atte.nded-is-an-O-D.P_sponsor-ed-exercise: These costs are at wed only to t e ex en the payment for suc se�ivices is in accordance with the policies of the state or unit(s) of local government and has the approval of the state or the awarding agency, whichever is applicable. In no case is dual compensation allowable. That is, J an employee of a unit of government may not receive compensation from their unit or agency of government AND from,an award for a single period of time (e g., 1:00 pm to 5:00 pm) even though such work'may benefit both activities. Fringe-benefits on overtime hours are limited to. FICA, Workers' Compensation and Unemployment Compensation. Grantee's may.also use ODP grant funds to cover overtime and backfill expenses for part-time-:and volunteer emergency.response, personnel participating in ODP exercises. These"covered expenses may bed speci ically used for part-time, aid-for-call, paid-on-call, and. A-8 . FY05 HSGP AUTHORIZED PROGRAM EXPENDITURES paid-per-call volunteer personnel, as, well as stipends for volunteer firefighter personnel and reimbursement of wages for volunteer responder personnel. Please see ODP Information Bulletin 4141, located. at http://www.bip.usd6i.gov/odp/docs/infol4l.htm, for additional information and related requirements. Travel -Travel costs (i.e., airfare, mileage, per diem, hotel, etc.) are allowable cis-expenses by employees who are on travel status for official business related to the planning and conduct of the`exercise project(s). These'costs must be in accordance with state law-as Highlighted in the OJP Financial Guide. 'States must also_follow state regulations regarding travel. If a state or J ' ./ •/ V V V territory does not have a travel`policy they must follow federal guidelines and rates, as explained in the OJP Financial Guide. For further information on federal law pertaining to travel costs please refer to htt ://www.oi '.usdoi. ov/FinGuide. y Supplies - Supplies are items that are expended or consumed during the course of the planning and conduct of the exercise project(s) (e.g., copying paper; gloves,.tape,non-sterile J V V 4/ V J masks, and disposable protective.equipment). Other Items - These costs include the rental of space/locations for exercise planning and conduct, exercise si ns, badges, etc. Note: Except for EMPG. HSGP is not intended as a hiring pro-gram and funds may not be used to support the hiring of sworn public safety officers or to supplant traditional public safety positions and responsibilities. i A-9 y FY05 HSGP AUTHORIZED PROGRAM EXPENDITURES Allowable Management and Administrative Costs HSGP funds may be used for the following M&A costs. See Management and Administrative Costs Guidance on page 25 :for specific programmatic guidance. Hiring of full-time or part-time'staff or contractors/consultants o To assist with the management of FY05 HSGP programs. o To assist with design, requirements, and implementation of FY05 HSGP programs. 4 4/ 4 4/ o To assist with the implementation and administration of the,SHSS, as it may relate to the individual grant program. Hiring of full-time or part-time staff or contractors/consultants and expenses related to; o HSGP pre-application submission management activities and application requirements. J. J 4/ J o Meeting compliance with re ortiri /data collection requirements, including data calls. Development of operating plans for information collection and processing necessary to res and to DHS/ODP data calls / 4/ y Travel expenses V V V V Meeting-related expenses (For a complete list of allowable meeting-related expenses, please j' review the OJP Financial Guide at htt ://\A w.o' .usdoi. ov/FinGuide). `� Acquisition. of authorized" office equipment,_incl.u.ding—personal—computers; laptop- computers;printers,.LCD-projectors,and other equipmentor oftware whic may be required to 4 J 4/ 4 support the implementation of the homeland security strategy The following are'allowable. only within the period of performance of the grant program: o Recurring fees/charges associated with certain equipment, such as cell phones faxes, etc. 4/ 4/ o Leasing and/or renting of space for newly hired personnel to administer programs within FY05 HSGP. ; A-10 FY05 HSGP AUTHORIZED PROGRAM EXPENDITURES 7. Unauthorized Program Expenditures HSGP funds may..not be used for the following activities: Expenditures for items such-as general-use software (word processing, spreadsheet, graphics, etc), general-use computers and related equipment (other than for allowable M&A activities, or, ` X X X X X X otherwise associated preparedness or response functions); general-use vehicles, licensing fees, weapons.s stems_and:ammunition: ' Construction and Renovation(see page'38 for guidance and exceptions) X . X X X X X Hiring of public safety personnel - X ' X X X X Activities unrelated to the completion and implementation of the SHSP IX X X X X X Other items.not in accordance with the AEL or previously listed as allowable costs. . X X X X X X A-11 APPENDIX B SAMPLE AWARD PACKAGE Attachment A SAMPLE AWARD PACKAGE TAB 1: SAMPLE REVIEW OF AWARD Office of Justice Programs Post Award Instructions for ODP Awards 1. Review Award and Special Conditions Document. Carefully read the award and any special conditions or other attachments. There is an original plus one copy of the award page, If you agree with the terms and conditions, the authorized official should sign and date both the original and the copy of the award document page in Block 19. You should maintain a copy and return the original signed documents to: Office of Justice Programs Attn: Control Desk - ODP Award 810 Seventh Street, NW — 5th Floor Washington, DC. 20531 . If you do not agree with the terms and conditions, contact the awarding ODP Preparedness Officer as noted in the award package. 2. Read Guidelines. Become familiar with the "OJP Financial Guide" which is available through the internet at the OJP, Office of the Comptroller website: http://www.o'p.usdoi.gov/oc/. New award recipients are automatically placed on a mailing list to receive future Guides and their change sets. Up to 5 copies of the Guide may be ordered at no cost through: http://puborder.ncirs.org You may also order the Guide by calling 1-800-851-3420. Select #2 for publications, select#1 to speak with a publications specialist. B-1 Attachment TAB 2:'SAMPLE POST AWARD INSTRUCTION U.S. Department of Justice Office of Justice Programs Office of the Comptroller Post Award instructions The OJP is currently responsible for the financial administ tion of grants awarded by the ODP. The following_is provided as a guide for the administration of awards from ODP. Forms ; and other documents illustrating each step.are attached. Step 1. 'Review Award and Special Conditions. If you agree with the terms and conditions stated.in the award, sign and date the award document and the last page of the Special Conditions, an return to OJP. Notify an. OD,P Preparedness Officer when Special Conditions have been.met (refer to Step 1 attachment); If you do -not agree with . the terms and conditions as written, contact an ODR Preparedness Officer: . . Step 2. Read Guidelines. . Read and become familiar with the OJP Financial Guide and related material (refer to Step 2 attachment). Step 3. -Complete and Return Automated Clearing House (ACH) Form. The ACH Vendor/Miscellaneous Payment Enrollment Form refer to Step 3 attachment) is used to arrange direct deposit of funds into the designated bank account. Step 4. •Access to. Payment Systems. OJP uses two payment..systems: Phone Activated Paper ss System (PAPRS) .and Letter of Credit Electronic Certification System (LOGES) (,efer to Step 4 attachment). Current LOCES users will see the addition of new ODP g ants on the LOCES grant number listing as soon as the. ODP award acceptance has been received. PAPRS grantees will receive a letter with the award package containing their PIN to access the system and Grant ID information. Step 5. Reporting Requirements. Reporting :requirements must,be met during the life of the grant (refer to the OJP Financial'Guide for a full explanation of these requirements, special .conditions and any applicable exceptions)., The payment systems contain,edits� which will prevent access to funds if reporting requirements are 'not met on a timely basis. Refer to Step 5 s attachment #or forms, due date information, and instructions. Attachment A Step 6. Questions about your ODP award? A reference sheet is provided containing frequently asked financial questions and answers. If you have questions concerning this checklist or any financial aspect of your award, contact the Office of the Comptroller's Customer Service Center at 1-800-458- 0786 or by email at askoc oip.usdoi.gov. Customer Service staff are available from 9:00 a.m. to 6:00 p.m. EST, Monday-Friday. B-3 APPENDIX Cli, TEMPLATE FOR MEM ORANDUM . ' . OF' U N DERSTAN DING Attachment A MEMORANDUM OF UNDERSTANDING/AGREEMENT BETWEEN THE STATE OF (STATE) AND THE (LOCAL GOVT TYPE) OF (LOCAL GOVT) REGARDING STATE USE OF HOMELAND SECURITY GRANT FUNDING ON BEHALF OF (LOCAL GOVT) 1. PARTIES. The parties to this Agreement are the State of (STATE) and the (LOCAL GOVT TYPE) of (LOCAL GOVT). 2. AUTHORITY. This Agreement is authorized under the provisions of [APPROPRIATE STATE LAW— PLEASE ATTACH A COPY]. 3. PURPOSE. The purpose of this Agreement is to set forth terms by which (STATE) shall expend Homeland Security Grant Funding on behalf of(LOCAL GOVT). On (DATE), the United States Department of Homeland Security issued grant number (GRANT NUMBER) to (STATE). Under this grant, the (STATE) must allocate grant funding to (LOCAL GOVT). Under this grant, (LOCAL GOVT) may authorize (STATE) to make purchases on behalf of(LOCAL GOVT), provided that (LOCAL GOVT) and (STATE) enter into an Agreement on the matter. 4. RESPONSIBILITIES: a. (STATE) (t) (STATE) shall assign title in all purchases to (LOCAL GOUT) b. (LOCAL GOVT) (2) 5. .POINTS OF CONTACT. [Identify the POCs for the State and local governments; including addresses and phone numbers (fax number, e-mail, or internet addresses can also be included).] 6. OTHER PROVISIONS. Nothing in this Agreement is intended to conflict with current laws or regulations of (STATE) or (LOCAL GOVT). If a term of this agreement is inconsistent with such authority, then that term shall be invalid, but the remaining terms and conditions of this agreement shall remain in full force and effect. 7. EFFECTIVE DATE. The terms of this agreement will become effective on (EFFECTIVE DATE). 8. MODIFICATION. This agreement may be modified upon the mutual written consent of the parties. C-1 Attachment 9.' TERMINATION. The terms of this agreement, as'modified with the consent of both parties, will remain in effect until [GRANT END DA E]. Either party upon [NUMBER] days written notice to the,other party may terminate this agreement. APPROVED BY: (Date) (Date) C-2 Attachment A APPENDIX D GUIDANCE FOR ISIP AND BSIR Attachment A INITIAL STRATEGY IMPLEMENTATION PLAN (1SIP) AND . BIANNUAL STRATEGY IMPLEMENTATION REPORT (BSIR) ODP will provide a new web application for submission.of the iSIP and BSIR. This web application will replace the prevision submission method using 1SIP Excel Templates. All reports must be completed and submitted to ODP electronically using the :web application. All information submitted to ODP through these reports is considered to be dynamic. Each report submitted will be stored as a historic L record of that submission. Updates will be made during subsequent submissions. It �s therefore critical that each report submitted be comprehensive and includes a thorou, h.update of,all information requested. All reports must be transmitted via -the web in accordance with ODP- scheduled submission deadlines. The URL to the. new web application is htti)s://www.reporting.odp.dhs.gov/grants. A: Initial Strategy Implementation Plan For this grant process, applicants are not required to provide budget detail worksheets with their application. However, grantees will be required to submit an [SIP to ODP via the web application no later than 60 days after the grant award date. The ISIP is a detailed report of the'planned activities associated with 06P grant funding, The ISIP' will also 'provide a complete accounting -of how the state has 'complied with the requirement to pass through 80% of•all funds to .local jurisdictions, and will also demonstrate how the planned expenditure of grant funds at both the local and state levels will support the.goals and objectives outlined in. the �State's Homeland Security Strategy'. This will be accomplished through the specific entification -of a project or projects to be accomplished by each subgrantee and b .tht state with funds provided • Y during the grant award period. All funds provided must be linked to one or more " projects, which in turn must support specific 7goals or objec ives in the State or Urban Area Homeland Security Strategy. States are reminded to keep a record of subgrantee budget worksheets and must make them available for DHS review upon request. This report- must 'be completed for all funds .retained b the state and for each subgrantee, whether .it is a local jurisdiction, other state agencies, or federally- recognized tribal nations. ' Allocation of all financial reso ces provided through the FY05 HSGP must be used to fund the critical,resource gape identified by the local and state homeland security assessments and to accomplish tli goals and objectives laid out in the State or Urban Area Homeland Security Strategy. To that end, it is'imperative that the state communicate the goals and objectives laid out in the SHSS to local jurisdictions to ensure an appropriate understanding of ho�l funds must be expended under this grant. Because states' ISIP submissions reflel�Ct expected expenditures, states may not update. 1SIP submission after ODP a proval. All changes in . expenditures will be subsequently reflected in the BSIR. Attachment A B. Biannual Strategy Implementation Report Grantees will be required to submit updated strategy implementation information biannually. BSIRs will serve as the reporting format for the CAPR, which are due within 30 days after the end of the reporting periods (June 30 and December 31), for the life of the'award. BSI Rs will update information on obligations, expenditures, and progress made on activities noted in the ISIP, and will include an update of all information submitted in that report. The report format for the BSIR will be identical to the ISIP. A Final Strategy Amplementation Report is due 120 days after the end date of the award period. C. Grant Reporting Timeline Based on a two year period of performance, ODP expects most grants will have a reporting schedule similar to timeline below (see Figure 1). Most grants will have six submissions over the course of the period of performance including one ISIP submission, four BSIR submissions, and one final BSIR submission. Award Date 60 Days July 31 st January 31 st July,31 st January 31 st . . 120 Days . r -Tf i -I i- f I f 1 i ! i I I I ! I•I I ! ! 1 i I ! I ! ISIP Due BSIR Due BSIR Due, BSIR Due BSIR Due Final BSIR Due Beginning of End of Period of Period of Performance Performance Figure 1.Grant Reporting Timeline D. Reported Information While the web application for the ISIP and BSIR will be provided to grantees, it is important for applicants to fully understand the data points, that`must be collected in order to complete the ISIP'in a timely manner.- Each ISIP and each subsequent BSIR will include, but is not limited to, the following information for funds provided to each subgrantee and funds retained at the state level: • Jurisdiction Name • . Total Award Amount. Amount Awarded in each of the grant program areas: o ' SHSP o UASI o LETPP o CCP o EMPG D-2 Attachment A o MMRS Project(s) to be accomplished with funds provided during the grant"period, for example: o Establish an urban search and rescue capability (i.e:, heavy rescue team, etc.) o Develop and:institutionalize a law enforcement'training program in state or local academies and ensure that all law enforcement officers are trained to the awareness level. o Establish a disease surveillance system in all area hospitals. o Establish, expand, and enhance Citizen Corps Councils and related program initiatives in the community" (Note projects listed'must support a specific goal or objective in the State Homeland Security Strategy.) • List the SHSS goal or objective.that is being suppo fted by the project. • Identify each of'the .grant program areas from which funding will be utilized to complete the project and the amount.of funds utilized from,each program area: o .SHSP o UASI o .,LETPP ; o CCP o EMPG o MMRS (Note:, individual projects may be supported with funding from more than one, grant.program area.) Identify whether the expenditures associated with.this project are state, local, or a mix... Identify the amount of,funding designated for each discipline from each grant program area: o Law enforcement o Fire service o Emergency medical services o Emergency management o Hazmat response o Public works o Public health o Health care o Public safety communications o Government/administrative o ..Citizen.Corps Councils and Programs o Nonprofit o Other - Identify the solution area(s) which expenditures will be made and the amount .that will be expended under each solution area from i ach grant program area: o Planning ■ SHSP, UASI, LETPP, CCP, EMPG, and MRS planning activities Public education and outreach D-3 Attachment A • Citizen participation—Citizen Corps Program activities and development o Equipment ■ Personal Protective Equipment (PPE) • Explosive Device Mitigation and Remediation Equipment ■ CBRNE•Operational and Search & Rescue Equipment. Information Technology • Cyber Security Enhancement Equipment Interoperable Communications Equipment ■ Detection Equipment ■ Decontamination Equipment ■ Medical Supplies and Limited Types of Pharmaceuticals ■ Power Equipment CBRNE Reference Materials. CBRNE Incident Response Vehicles. Terrorism Incident Prevention Equipment. ■ Physical Security Enhancement Equipment ■ Inspection and Screening Systems ■ Agricultural Terrorism Prevention, Response & Mitigation Equipment ■ CBRNE Response Watercraft ■ CBRNE Aircraft and Aviation Equipment -CBRNE Logistical Support Equipment ■ Other Authorized Equipment Information Sharing (LETPP) • Target Hardening (LETPP) ■ Threat Recognition,(LETPP) ■ Intervention Activities (LETPP) • CERT Team Member Equipment (CCP) o Training Development and delivery of CBRNE training programs Delivery of CERT training ■ Delivery of other (non-CERT) citizen preparedness and safety training and education ■ Emergency responder training relating. to individuals with special needs ■ Overtime and backfill costs o Exercises ■ Exercise design, conduct and evaluation ■ Overtime and backfill costs o M&A ■ SHSP, UASI, LETPP; CCR, EMPG, and MMRS M&A ■ Metric and/or narrative discussion indicating project progress/success, for example: o Progress updating jurisdiction's emergency operations plans o Establishment of new mutual aid agreements. D-4 Attachment A o Number of personnel trained-at each level in a ch discipline o Number of response teams enhanced or new r� sponse teams-created o Number of exercises conducted and disciplineEmvolved o Number of volunteer participants and roles played during exercises o Certification from the state that all requests for overtime funding through the LETPP comply with the requirement that funds may not be used to supplant ongoing, routine public safety' activi ies of state- and local law enforcement. o Number of active Citizen Corps Councils o Number of individuals CERT trained. Note: the Yweb application provided by ODP will include appropriate data fields for all. information discussed above. Additionally, brief narrative descriptions may be required for certain data points, such as.project titles, etc.: D-5 Attachment A APPENDIX E . APPROVAL PROCESS FOR NON =OD-P DEVELOPED COURSES Attachment A OVERVIEW OF APPROVAL PROCESS FOR NON-ODP DEVELOPED COURSES 1. State/local request for review of non-ODP developed training courses should be made through the SAA or UAWG to the ODP Prepdredness Officer using the Course Approval Request Form. This form is found In the Office of State and Local Government Coordination and Preparedness- 'SLGCP) Course Approval Process, Non-SLGCP Developed Courses, Appendix 8, which is available on the ODP website at: http://www.olp.usdoo.gov/odp/traininq,htm. 2. The ODP Preparedness Officer will perform a preliminary review to ensure all training course materials are included and, if complete, will forward the request to the ODP Training Division. Notable change from F' 04 language: All course materials must be submitted with the original application and conditional approvals are no longer offered. 3. Upon receipt of the request, the ODP Training Division will respond as follows (See Appendix C. of the SLGCP Course Approval Process, Non-- SLGCP Developed Courses): a. Contents will be inventoried and logged into the SLGCP Training Approval Tracking System. b. An in-depth cross-check for potential duplication of training courses will be conducted. c. An initial review and comparison to SLGCP sta dards will be performed. 4. ODP will initiate an independent subject matter review of course materials based on the completed application. 5: The independent review for subject matter accuracy statutory compliance, and instructional design will be.completed within 15 working days from receipt of the. course materials. For courses that require on-site review the period may be extended to 60 days. 6. Upon completion of the independent review and the Course Evaluation,. Observations, and.Findings form, the ODP Training Division will notify the ODP Preparedness Officer and the appropriate SAA or UAWG of the outcome and provide either the letter of approval or disapproval. Notification of results will be . completed within five (5) working days from receiptI of the Course Evaluation, Observations, and Findings.form. Materials produced under ODP grant agreements may be copyrighted byte grantee. However, ODP retains a unlimited, irrevocable,and non-transferable license to use such material for certain governmental purposes. ODP has determined that it is in the interest of the federal government to allow state and local entities to reproduce,for governmental use, materials produced under ODP grants. Please contact ODP with requests to reproduce any materials. i E-1 Attachment A APPENDIX F FEDERAL TRAINING COURSE LIST Attachment A Eligible Federal Terrorism Training C urses rr Note Grantees should refer to the�Trammg secti�n of the ODP . websrte (http l/www oip usdoi qov/odpltraining htrr�i� on a regularff, �bas�s to view additions��to�'tliis�hst"�of ehgible�°iiederal�trammg�. courses '7related y{to� terrorism,�, preparedness��]f'he �nformat�on a providetl m th"e followmgpages rs accurate as�of De�ember 2004 This information has been drawn from the Compendium of Federal Teri I rism Training for State and Local Audiences. Grantees can access this list of eligible federal terrorism preparedness courses electronically on the Training section of the ODP.website (http://www.oip.usdoi.gov/o�dp/training.htm) and click on the { course name to view all course information. The additional course information-is'also°available directly through the Compendium at http://www.fema.gov/compendium/indigi L j Advanced Chemical and Biological Integrated Response Course (ACBIRC)--Technician Level Federal Department/Agency'Department of Defense Sponsor: U.S. Army Dugway Proving Ground; Special'Programs Divisio Advanced Incident Command System OCS) Federal Department/Agency: Department of Homeland Security, FEMA, Emergency Management Institute Sponsor: FEMA/Emergency Management Institute Advanced Life Support Response to Hazardous Materials Incidents Federal Department/Agency: Department of Homeland Security, FEMA, -ational Fire Academy Sponsor: FEMA/National Fire Academy Advanced Radiation Incident Operations (ARIO) Federal Department/Agency: Department of Homeland Security, FEMA, Emergency Management ' Institute Sponsor: FEMA/Emergency Management Institute Advanced Safety Operations and Management Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA- National Fire Academy ~ Agent Characteristics and Tonicity--First Aid and Special Treatment(ACTFAST) Federal Department/Agency: Department of Homeland Security, FEMA, Chemical Stockpile Emergency Preparedness Program Sponsor: FEMA/CSEPP - Basic Inc'ident'Command Federal Departnient/Agency: Department of Homeland Security, FEMA, mergency Management Institute Sponsor: FEMA/Emergency Management Institute Command and Control of Fire Department Operations at Target Hazards Federal,Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA/ National Fire Academy Command and Control of Incident Operations Federal Department/Agency: Department of Homeland-Security; FEMA, National Fire Academy Sponsor: FEMA-National Fire Academy Attachment A Eligible Federal Terrorism Training Courses Command and Control of Operations at Multi-Alarm Incidents Federal Department/Agency;Department of Homeland Security,.FEMA, National Fire Academy Sponsor: FEMA-National Fire Academy Command and Control of Operations at Natural and Man-made Disasters Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA/-National Fire Academy Command and General Staff Functions in the Incident Command System Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA-National Fire Academy Critical Response Team (CRT) Training Federal Department/Agency: Department of Defense Sponsor: CBC, PBA, ARC, and GP Emergency Response to Criminal/Terrorist Incidents Federal Department/Agency: Department of Homeland Security, FEMA, Emergency Management Institute Sponsor: FEMA/Emergency Management Institute Emergency Response to Terrorism: Awareness Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA-National Fire Academy Emergency Response to Terrorism: Basic Concepts Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA/ National Fire Academy Emergency Response to Terrorism: Self-Study Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA/National Fire Academy Emergency Response to Terrorism:Strategic Concepts for Chief Officers Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA- National Fire Academy Emergency Response to Terrorism: Tactical Considerations--Company Officer Federal.Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA/National Fire Academy Emergency Response to Terrorism: Tactical Considerations--EMS Federal Department/Agency: Department of Homeland Security,,FEMA, National Fire Academy Sponsor: FEMA- National Fire Academy Emergency Response to Terrorism:Tactical Considerations--Hazardous Materials Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA- National Fire Academy Field Management of Chemical and Biological Casualties Federal Department/Agency: Department of Defense Sponsor: U.S. Army Medical Research Institute of Chemical Defense (MRICD) F-2 Attachment A Eligible Federal,Tereorisrh Training Courses f Fundamentals Course for Radiological Response Federal Department/Agency: Department of Homeland Security, FEMA, mergency Management- Institute Sponsor: FEMA/Emergency Management Institute Incident Command for Highrise Operations Federal Department/Agency: Department of Homeland Security, FEMA, ational Fire Academy Sponsor: FEMA-National Fire Academy Incident Command for Structural Collapse Incidents Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy Sponsor: FEMA,National Fire Academy. Incident Command System for Law Enforcement Agencies Federal Department/Agency: Department of Homeland Security, FEMA, Emergency Management Institute. - Sponsor: FEMA/Emergency Management Institute Incident Command System for Public Works Federal Department/Agency: Department of Homeland Security,FEMA, Emergency Management Institute Sponsor: FEMA/Emergency Management'Institute Incident Command System Self-Study Federal Department/Agency: Department of Homeland Security, FEMA, National Fire Academy - Sponsor: FEMA-National Fire Academy i Incident Command System/Emergency Operations Center(ICS/EOGI) Interface Federal Department/Agency: Department of Homeland Security, FEMA,Emergency Management Institute Sponsor:FEMA/Emergency Management Institute Incident Response to Terrorist Bombings-Awareness Federal Department/Agency: Department of Homeland Security, Border&Transportation Security, Office for Domestic Preparedness Sponsor: NMT, EMRTC; member of NDPC, Incident Safety Officer Federal Department/Agency: Department of Homeland Security, FEMA, ational Fire Academy Sponsor: FEMA- National Fire Academy N Intermediate Incident Command System (ICS) Federal Department/Agency: Department of Homeland Security, FEMA„Emergency Management Institute" Sponsor: FEMA/Emergency Management Institute j Personal Protective Equipment Federal Department/Agency: Department of Homeland Security,FEMA, Chemical Stockpile Emergency I Preparedness Program Sponsor:.FEMA/CSEPP . Preparing for and Managing the Consequences of Terrorism Federal.Department/Agency: Department of Defense - Sponsor:'National Interagency Civil-Military Institute (NICI) j F-3 - I Attachment A Eligible Federal Terrorism.Training Courses Re-ACT FAST II Video/DVD (Refresher of Agent Characteristics and Toxicology First Aid and Special Treatment) Federal Department/Agency: Department of Homeland Security;FEMA, Chemical Stockpile Emergency Preparedness Program Sponsor: FEMA/CSEPP Security Training Courses: Response to Weapons of Mass Destruction Federal Department/Agency:Department of Transportation Sponsor: Federal Transit Administration Senior Officials Workshop: Preparedness and Response for Terrorist Incidents Involving'., Weapons of Mass Destruction Federal Department/Agency: Department of Homeland Security, FEMA, Emergency,Management, Institute Sponsor: FEMA/Emergency Management Institute Terrorism Planning Course Federal Department/Agency: Department of Homeland Security, FEMA, Emergency Management Institute Sponsor: FEMA/ Emergency Management Institute Use of Auto-Injectors by Civilian Emergency Medical Personnel Federal Department/Agency: Department of Homeland Security, FEMA, Chemical Stockpile-Emergency Preparedness Program Sponsor: FEMA/CSEPP Use of Biological Agent Detection Mate rials--Bio-Assay(SMART)Tickets Federal Department/Agency: Department of Homeland Security, Border&Transportation Security, Office for Domestic Preparedness Sponsor: Office for Domestic Preparedness Use of Chemical Agent Detection Materials--MB, M9, and M256A1 Kite Federal Department/Agency: Department of Homeland Security, Border&Transportation Security, Office for Domestic Preparedness Sponsor: Office-for Domestic Preparedness Weapons of Mass Destruction Crime Scene Management for Emergency Responders Federal Department/Agency: Department of Homeland Security, Border&Transportation Security, Office for Domestic Preparedness Sponsor: Community Research Associates(CRA) Weapons of Mass Destruction HazMat Evidence Collection Federal Department/Agency: Department of Justice- Federal Bureau of"Investigation Sponsor: Community Research Associates (CRA) Weapons of Mass Destruction/Terrorism:An Overview(ARC 3079-2) Federal Department/Agency: Department of Defense Sponsor: CBC, PBA, ARC, and GP WMD AIM CBT Application Disk 1: Incident Commander and Staff Federal Department/Agency: Department of Energy Sponsor: (DOE) WMD AIM CBT Application Disk 2: HAZMAT-First Responder Federal Department/Agency: Department of Energy Sponsor: (DOE) F-4 Attachment A Eligible Federal Terrorism Training Courses WMD AIM CBT Application Disk 3: Hospital and EMS First Responder Federal Department/Agency: Department of Energy Sponsor: (DOE) WMD AIM CBT Application Disk 4: General Education Federal Department/Agency: Department of Energy' Sponsor: (DOE) WMD CBT Disk 1: Chemical Exercise Federal Department/Agency: Department of Energy Sponsor: (DOE) WMD CBT Disk 2: Biological Exercise Federal Department/Agency:.Department of Energy Sponsor: (DOE) WMD CBT Disk 3: High-Explosive Exercise Federal Department/Agency: Department of Energy Sponsor: (DOE) WMD CBT Disk 4: Radiological Exercise Federal Department/Agency: Department of Energy- Sponsor: (DOE) WMD Radiological/Nuclear.Awareness Train-the-Trainer Federal Department/Agency:'Department of Energy Sponsor: NNSA/NV and NCEE WMD Radiological/Nuclear Course for HazMat Technicians Federal Department/Agency: Department of Homeland Security, Border&Transportation Security, Office for Domestic Preparedness Sponsor: NNSA/NV.,'NCEE, member of NDPC., WMD Radiological/Nuclear Responder Operations Course Federal Department/Agency: Department of Homeland Security, Border&Transportation.Security, Office for Domestic Preparedness Sponsor: NNSA/NV, NCEE, member of NDPC , WMD Scenarios Federal Department/Agency: Department of Homeland Security, FEMA; Emergency Management Institute Sponsor: FEMA/ Emergency Management Institute WMD/Terrorism Chapter Leadership Course Federal Department/Agency:'Department of Defense Sponsor: CBC, PBA, ARC, and GP. i I F-5 Attachment A APPENDIX G HOMELAND SECURITY PREPAREDNESS TECHNICAL ASSISTANCE PROGRAM Attachment A HOMELAND SECURITY PREPAREDNESS TECHNICAL ASSISTANCE PROGRAM Information in this section is also available online: http://ww ,.oip.usdoj.gov/odp/ta.htm A. Program Overview ODP's Homeland Security Preparedness Technical Assistar ce Program provides direct assistance to state and local jurisdictions to improve their ability to prevent, respond to, and recover from threats or acts of terrorism and other hazards. A primary objective of the program is to enhance the capacity of state and local jurisdictions, as well as special needs jurisdictions such as port authorities and mass transi agencies to develop, plan, and implement effective strategies for threats or acts of terrorism and other hazards. Technical Assistance (TA) may be provided to state and local governments, law enforcement, fire, hazardous materials, Citizen Corps Co ncils, and other community agencies that have appropriate responsibilities. All TA services are available to eligible recipients at n charge. ODP will cover the cost of providing the technical expertise, travel, and related expenses. B. Technical`-Assistance Defined Technical assistance is a process of providing help. to resod e a problem and/or create innovative approaches to prevention, response, and recovery. TA seeks to provide state and local jurisdictions with assistance that can accomplish one or more of the following objectives: • Identify a problem • Address an identified problem • Address items in a corrective action plan (CAP) from a completed exercise • Fill "gaps" between equipment, training, and exercise programs TA deliveries may take a variety of forms that can be combined or modified to meet the specific needs of each requesting state/local jurisdiction. In order to best accommodate the wide variety of TA needs and deliverables, ODP supports several levels of technical assistance: j • LEVEL ONE: Provision of general information to raise awareness or enhance familiarity with practices/protocols required within all jurisdictions. Level One delivery methods include: a. Information b. Resources • LEVEL TWO: Delivery of solution packages and performance models drawn from federal, state, and local studies, best practices, an� experience that guide the implementation of various initiatives. Level Two delivery methods include: a. Models b. Templates c. Samples G-1 i I Attachment A HOMELAND SECURITY PREPAREDNESS TECHNICAL ASSISTANCE PROGRAM • LEVEL THREE: Delivery of rigorous, customized solutions through direct, on-site support. Training, guidance, and facilitation efforts maximize direct interaction between TA providers and TA recipients to ensure the successful implementation of the most complex initiatives. Level Three delivery methods include: a. On-site Specific Training b. Train-the-trainer Programs c. Guidance d. Facilitation of Workshops and Meetings Prevention, response, and recovery, as outlined in .HSPD-8, December 2003, are defining elements of the Homeland Security Preparedness Technical Assistance Program, and serve as the foundation for all TA services. As a result, the HSPTAP is divided into three sections that correspond with these preparedness objectives: • Prevention: Detect, deter, and mitigate threats to our homeland. • Response: Lead, manage, and coordinate the national response to acts of terrorism, natural disasters, or other emergencies. • Recovery: Lead national, state, local, and private sector efforts to restore services and rebuild communities after acts of terrorism. C. How to Request Technical Assistance All state and local jurisdiction requests for technical assistance must be made in writing and sent through the SAA to ODP for approval, coordination, and execution. (1) State and local jurisdictions applying for TA must submit a written request (e- mail is acceptable) to their SAA. In order to expedite the TA request process, the requestor can use the "TA Service Request" form (found in the online catalog). This form can serve as the formal TA request. (2) The SAA evaluates the request to ensure concurrence with the state's strategy goals and objectives. (3) If the SAA determines the request is in-line with the strategy, the SAA sends the request to the appropriate ODP Preparednesss Officer. (4) Following a final review, the Preparedness Officer forwards the request to the appropriate ODP TA Managers. D.-Contact and Further Information For further information on requesting technical assistance, contact the ODP Preparedness Officer assigned to your state. You can also call the CSID at 1-800-368- 6498 or e-mail askcsid(c-)dhs.gov. G-2 Attachment A APPENDIX W PUgLIC'SAFETY COMMU.INICATIONS. AND INTEROPERABILITY GUIDANCE Attachment A PUBLIC SAFETY COMMUNICATIONS AND INTEROPERABILITY GUIDANCE In May 2004, ODP adopted language about grant guidance developed by SAFECOM in an effort to ensure interoperability through the various layers of federal, state and local government. (See ODP Information Bulletin #113.) SAFECOM developed this general grant criteria in concert with representatives of the public safety community in an effort to coordinate the way in which funding is allocated and to maximize the prospects for interoperable communications. The intent of the SAFECOM grant guidance is to ensure that the communications equipment being procured will lead to improved multi-disciplinary and/or multi- jurisdictional interoperable public safety communications. The grant guidance provides a list of questions to be answered in order to demonstrate how the applicants proposed project would enhance interoperability. The guidance also encourages that—where appropriate—applicants purchase equipment that meets standards that have been developed and adopted by the public safety communications community—American National Standards Institute (ANSI)/TIA/EIAA-102 Phase 1 (Project 25) suite of standards. This recommendation is` intended for government-owned or -leased land mobile public safety radio equipment, and its purpose is to make sure that such equipment or systems. are capable of interoperating with other public safety land mobile equipment or systems. It is not intended to apply to commercial services that offer other types of interoperability solutions and does not exclude any application if it demonstrates that the system or equipment being proposed will lead to enhanced interoperability. The grant guidance does not propose to preclude funding of non-Project 25 equipment when there are compelling reasons for using other solutions. Absent these compelling reasons, ODP intends that Project 25 equipment will be preferred for. digital systems to which the standard applies. The SAFECOM interoperable communications guidance addresses the following issues: • Criteria o Who Should Be Involved with Public Safety Communications Interoperability o Lifecycle of Public Safety Communications Projects o Common Public Safety Communications Goals o Common Criteria for All Grant Applicants o Standards o Governance • Criteria for Public Safety Communications Equipment Grants o Building, Upgrading, Enhancing, Replacing and Maintaining Public Safety Communications Systems and Equipment • Supplemental Criteria for Public Safety Equipment Grants H-1 Attachment A o Planning for public safety communication systems o Training public safety staff on issues related to emergency response communications o Managing public safety communications projects o Generic Examples of Linking Disparate Public. Safety Communications Systems The SAFECOM grant guidance materials are available in their entirety on the SAFECOM website (http://www.safecomprogram.gov) in tihe electronic library. (See http://www.safecomprogram.gov/libresults.cfm?libid=431&secid=3.) They can also be accessed through ODP Information Bulletin #113, posted on the ODP website at -http://www.oip.usdow.gov/odp/docs/bulletins.htm. H-2 I Attachment A APPENDIX GEOSPATIAL GUIDANCE Attachnient`A GEOSPATIAL GUIDANCE ODP recognizes the important'contribution that geospatial information and technology plays in strengthening our nation's security posture. . DHS has created a Geospatial Enterprise. Architecture-(GEA) to help guide geospatial data I. nvestments for the building a standardized national modelthat will promote collaborati,oi and interoperabili'ty. This document is available by e-mailing gmo(cdhs.gov. Grantees are recommended to review the guidance provided below. This will ensure that grantees have applied due diligence in reviewing and assessing requirements for their" objectives that .'involve geospatial components. T �e following considerations should be made when developing a.geospatial program; • Does the state have a homeland security geospatial strategy? • Does the state have a single Geospatial Information System (GIS) 'that primarily.focuses on homeland security? • Has .the .state/jurisdiction identified the homeland security geospatial requirements? { • Does the state maintain 'a current inventory of geospatial assets (both equipment and,personnel)? + Has the state established, public, : private, academic, military and..tribal .. communities.for homeland security geospatial collaboration,.` . • What memoranda of understanding'are in place four data sharing? • Is the homeland security geospatial data stored in more than one location? Is -it readily,accessible to first responders and to em rgency operations centers? ; Is there a backup system for the-geospatial syste is? Does the state have a team of established geospatial personnel that can provide 24/7 expertise and equipment for emergencies? • Has the state established geospatial preparedness metrics? • How do�the geospatial systems support: critical infrastructure mapping ,(e.g. HSPD-7), readiness assessments (e.g. HSPD-8), and incident management (e.g. NIMS)? • Does the state ensure compatibility with the ge spatial .data by,complying with federally-adopted geospatial standards, specifications; and guidelines such as those published.by the Federal Geographic Data Committee.;(FGDC) and the Open Geospatial Consortium (OGC)? Does the state register or publish the geospatial resources that are.planned or result from programs or projects as a means to avoid;expenditures of time, effort, and funds on redundant acquisitions? • Does the state place an emphasis on ,geosp teal resource sharing and collaboration? Attachment A The following describes.those federally maintained, endorsed or adopted initiatives that grantees are strongly recommended to review: National Spatial Data Infrastructure (NSDI) (http://www.fgdc.gov/nsdi/nsdi.htmi) The NSDI was created under Executive Order,12906 calling for the establishment of the NSDI defined as,the technologies, policies, and people necessary to promote sharing of geospatial data throughout all levels of government, private and nonprofit sectors, and the academic community. The NSDI clearing house is available to local, state, and federal contributors to register as clearinghouse nodes where metadata about geospatial data, services, and resources can be published and harvested for discovery by any user. FGDC manages NSDI and provides guidance and instruction for using and registering nodes on NSDI. Geospatial One Stop Portal (www.geodata.gov) As a part of one of Office of Management and Budget's 24 Federal E-Gov initiatives (www.whitehouse.gov/omb/egov/), the Geospatial One Stop portal was established to promote data sharing across federal entities and is available to,the public for use as a discovery portal. Geospatial One Stop portal (www.geodata.gov) is an interface to NSDI established under Executive Order 12906. The portal harvests geospatial resource metadata from nodes registered with NSDI and is a repository for all metadata published and accessible on NSDI. Users also have the option .to publish metadata holdings directly to Geospatial One Stop enabling smaller organizations with the ability to share and collaborate on geospatial resources. An important feature on„Geospatial One Stop for grantees is the geodata.gov Market Place. Here users cane find information about planned acquisitions of geospatial resources and future projects or activities that may align with their own objectives. If grantees find no existing resources on Geospatial One Stop'in either the metadata searches or in the Market Place, they are strongly encouraged to register.their planned activities for geospatial data acquisition or future projects and.activities so that others may prevent from redundant efforts. United States National Grid (http://www.fgdc.gov/standards/status/usnq.htmi) 'The objective of this US National Grid standard is to create 'a more interoperable environment for developing location-based services within the United States and to increase the interoperability of location services appliances with printed map products by establishing a nationally.consistent grid reference system as the preferred grid for NSDI applications. .The U.S. National Grid is based on universally-defined coordinate . and grid systems and can, therefore, be easily extended.for use world-wide as a .universal grid reference system. There are a number of coordinate reference systems that can be'used either in location service appliances or on printed maps for the purpose of establishing a location. Within d-2 Attachment A automated location service appliances, the conversion of coordinates based on one well-defined reference system to coordinates based on iher can be both automatic and transparent to the user. These devices can support multiple coordinate reference systems with little difficulty. However, it is not easy for humans to work in multiple reference systems and, humans cannot convert. between ystems. without the aid of location service appliances, calculators, or conversion tables (FGDC=STD-011-2001). Federal Geographic Data Committee (FGDC) (www.f dc. ov) The FGDC is a 19-member interagency committee composed of representatives from the Executive Office of the. President, Cabinet-level and independent agencies. The FGDC is developing NSDI in cooperation with organizations from state, local and tribal governments, the academic community, and the private sector. NSDI encompasses policies, standards, and procedures for organizations to cooperatively produce and share geographic data. FGDC'Metadata (www.fgdc.gov/metadata/metadata.html) Metadata or "data about data" describe the content, 1quality, condition; and other characteristics of data. FGDC approved the Content Standard for Digital Geospatial Metadata (FGDC-STD-001-1998) in June 1998. FGDC Standards www.f dc. ov/standards/standa'rds.htmi ( g g ) Standards facilitate the development, sharing, and use of geospatial data. The FGDC develops geospatial data standards for ' implementing the NSDI, in consultation and cooperation with state, local, and tribal governments, the private sector and academic community, and, to the extent feasible, the international community. FGDC Framework (www.f-qdc.qov/framework/framework.htmi ) GIS applications of many different disciplines have a recurring need for a few themes of data. The framework is a collaborative community-based effort in which these commonly needed data themes are developed, maintained, and integrated by public and private organizations within a geographic area. Local, regional, state and federal government organizations and private companies see the framework as a way to share resources, improve communications, and increase efficiency. Open Geospatial Consortium (OGCTM) (www.opengeos iatial.org) The Open Geospatial -Consortium, Inc. (OGC) is a nonprofit, international, voluntary consensus standards organization that is leading the development of standards for b geospatial and location based services. Through memer-driven consensus programs, OGC works with government, private industry, and academia to create open and extensible software application programming interfaces for geographic information systems and other mainstream technologies. I-3 Attachment A Consulting with the OGC specifications and standards is highly recommended for grantees interested in open, interoperable solutions; especially those involving publishing geospatial data and resources as a, service. Many of the specifications, documents, and guidance provided here have been adopted as industry standard. Others are fairly.new and not mature. It is encouraged to comply with these consensual guidance and standards wherever relevant to specific projects and objectives. U.S Army Corps of Engineers CADD/GIS technology Center Spatial Data Standards- (http://tsc.wes.army.mil/products/TSSDS-TSFMS/tssds/html/) The Spatial Data Standard for Facilities, Infrastructure, and Environment (SDSFIE) have focused on the development of graphic and non-graphic standards for GIS implementations at Air Force, Army, Navy, and Marine Corps installations, U.S. Army Corps of Engineers Civil Works activities, and other Government organizations. The SDSFIE provides a standardized grouping of geographically referenced (i.e., geospatial) features (i.e., real-world features or objects depicted graphically on a map at their real-world location (i.e., coordinates). Each geospatial feature has an "attached" attribute table containing pertinent data about the geospatial feature. The National Map- (http://nationalmap.-gov/) The U.S. Geological Survey (USGS) holds responsibility for maintaining nationally consistent foundation data layers that will support the DHS GEA. These data layers include: ■ .High-resolution digital orthorectified imagery,from aerial photographs or satellite imagery ■ High resolution surface elevation data to derive contours and digital terrain models ■ Vector feature data _for hydrography (linear and open water bodies), transportation (roads, railway, and waterways), manmade structures, and boundaries ■ Land Use Land Cover that classifies land surface types ■ Geographic names of physical and cultural features (to.support U.S. Board of Geographic Names) Through partnerships that include cooperative arrangements for exchange of.data, standards development, database development, web mapping services and applications, training, and technology exchange, the USGS has established a network of National Geospatial Partnership Offices and State Liaison positions across the nation (http://nationalmap.usgs.gov/6artnerships.htmi). I-4 Attachment A APPENDIX J, LSTf OF, TERMS Attachment A LIST OF TERMS A AAR After Action Reports ACH Automated Clearing House ADDIE Analysis,,Design, Development, Implementation, and Evaluation AEL Authorized Equipment List ANSI American National Standards Institute APCO Association of Public-Safety Communications Officials B BSIR Biannual Strategy Implementation Reports BZPP Buffer Zone Protection Plan C CAP Corrective Action Plan CAPR Categorical Assistance Progress Reports CBP Customs and Border Protection CBRN Chemical, Biological, Radiological and Nuclear CBRNE Chemical, Biological, Radiological, Nuclear, and Explosive CCP Citizen Corps Program CCTV Closed-Circuit Television CDC Centers for Disease Control and Prevention CDP Center for Domestic Preparedness CEO Chief Executive Officer CERT Community Emergency Response Teams CFA Capability Focus Area CFR Code of Federal Regulations CFDA Catalog of Federal Domestic Assistance Cl Critical Infrastructure CIP Critical Infrastructure Protection CIRA Catastrophic Incident Response Annex CME Continuing Medical Education CNE Continuing Nursing Education COTS Commercial-off-the-Shelf CSID Centralized Scheduling and information Desk D D&B Dun and Bradstreet DHS U.S. Department of Homeland Security DOE U.S. Department of Energy DOJ U.S. Department of Justice DOS U.S. Department of State DOT U.S. Department of Transportation J-1 Attachment A DPETAP Domestic Preparedness Equipment Technical Assistance Program DUNS Data Universal Numbering System E EA Environmental Assessment EEG Exercise Evaluation Guide 'EIS Environmental Impact Statement EMA Emergency Management Agency EMAP Emergency Management Accreditation Program EMI 'Emergency Management Institute EMPG Emergency Management Performance Grants EMS Emergency Medical Services EMT Emergency Medical Technician EOC Emergency Operations Center EOP Emergency Operations. Plans EPA U.S. Environmental Protection Agency EPW Exercise Planning Workshop F FAR Federal Acquisition Regulations FBI Federal Bureau of Investigation FDA Food and Drug Administration FE Functional Exercise FEMA federal Emergency Management Ag 'icy FGDC . Federal Geographic Data Committee FICA Federal Insurance Contributions Act FOIA Freedom of Information Act FSE Full-Scale Exercise FSR Financial.Status Report FTE Full-Time Employees G GANGrant Adjustment Notice GEA Geospatial Enterprise Architecture GIS Geographic Information System GISWG Global Infrastructure and Standards orking_Group GJXDM Global Justice XML Data Model GMS Grants Management System GOTS Government-off-the-Shelf GPS Global Positioning Systems H HazMat Hazardous Materials HDER Homeland Defense Equiprrient Reuse' HHS U.S. Department of Health and Human Services . J-2 i Attachment A HRSA Health Resources and Services Administration HSC Homeland Security Council HSEEP Homeland Security Exercise and Evaluation Program HSGP Homeland Security Grant Program HSPD Homeland Security Presidential Directive HSPTAP Homeland Security Preparedness Technical Assistance Program I IAB InterAgency Board IAFIS Integrated Automated Fingerprint Identification System IAIP DHS Information Analysis and Infrastructure Protection Directorate ICS Incident Command System ICTAP Interoperable Communication Technical Assistance Program IED Improvised Explosive Device' IEEE Institute of Electrical and Electronics Engineers, Inc. IP Improvement Plan ISIP Initial Strategy Implementation Plan J JRIES Joint Regional Information Exchange System JTTF Joint Terrorism Task Force L LEP Limited English Proficient LETPP Law Enforcement Terrorism Prevention Program LLEA Lead Law Enforcement Agency LLIS Lessons Learned Information Sharing LNG Liquid Natural Gas LOCES Letter of Credit Electronic Certification System M M&A Management and Administrative MIPT National Memorial Institute for the Prevention of Terrorism MOA Memorandum of Agreement MOU Memorandum of Understanding MMRS Metropolitan Medical Response System MRC Medical Reserve Corps MS&G Models, Simulations, or Games N NCIC National Crime Information Center NCJA National Criminal Justice Association NDPC National Domestic Preparedness Consortium NEPA National Environmental Policy Act NGA Notice of Grant Award NIC NIMS Integration Center J-3 Attachment A NFPA National Fire Protection Association NIMCAST NIMS Capability Assessment Support NIMS National Incident Management Systli NIOSH National Institute for Occupational Safety and Health NIST National Institute of Standards and Technology NRP National Response Plan NSDI National Spatial Data Infrastructure NSSE National Special Security Event O OC Office of the Comptroller ODP Office for Domestic Preparedness OJP Office of Justice Programs OGC Office of General Counsel OGCTM Open Geospatial Consortium OGO Office of Grant Operations OMB Office of Management and Budget OSHA Occupational Safety and Health Administration P PAPRS Phone Activated Paperless Request System PHS Public Health Service POC Point of Contact PPE Personal Protective Equipment R RAT Rapid Assistance Team RKB Responder Knowledge Base S S&T Science and Technology SAA State Administrative Agency SAAT Standardized Awareness Authorized rainer 1 SDSFIE Spatial Data Standard for Facilities, Infrastructure, and Environment SEL Standardized Equipment List SHSAS State,Homeland Security Assessments and Strategies SHSP State Homeland Security Program SHSS State Homeland Security Strategy SLGCP Office of State and Local Government Coordination and Preparedness SME Subject Matter Expert SoR Statement of Requirements i SPOC Single Point of Contact SRM Service Reference Model J-4 i Attachment A SWAT Special Weapons and Tactics T TA Technical Assistance TEW Terrorism Early Warning TOPOFF Top Officials Exercise TRM Technical Reference Model TSARM TSA Self Assessment Risk Modules TTX Tabletop Exercise U UASI Urban Areas Security Initiative UAWG Urban Area Working Group USAR Urban Search and Rescue USDA U.S. Department of Agriculture USGS U.S. Geological Survey UTL Universal Task List V VIPs Volunteers in Police Service W WMD ,Weapons of Mass Destruction X XML Extensible Markup Language XSTF XML Structure Task Force .. J-5 Attachment A INDEX • Allowable costs guidance, 25 ` Geographic information systems (GIS), Authorized Program Expenditures, 25, 41).631 641175, 77, 89 28, 42, 63, 64; 7.1, 74, 76, 80,.87, 88,- Health Resources and Services 89 Administra ion (HRSA), 13,22, 23 Award date, 21, 23, 57 Hiring of swo n law enforcement Awareness training, 53 officers, 4i1 Biannual Strategy Implementation' Homeland security assessment and. Reports (BSIR), 57, 59, 60, 62, 69 -strategy infiegration, 87, 93 Capability Focus Areas, MMRS, 91, 93 Homeland S4curity Exerciwand Catastrophic incident response Evaluation Program (HSEEP), 37, 38, planning, 46, 54, 94 59, 89, 92 Centers for Disease Control and Homeland s� curity strategy, 5, 1.2, 13, - Prevention (CDC), 13, 22,23, 98 14, 19, 22, 24, 32 `33;34, 35, 37, 43, Centralized-Scheduling and Information. 51, 54, 57, 63, 67) 69, 70, 71, 79, 87 Desk, 42, 43, 44 HSPD-8, 23, 37, 46, 48, 49, 50, 63, 79, CFDA Number, 10 91, 92 Citizen Corps,Councils, 20, 21, 24, 29, Improvised E'plosive Device'(1ED), 49,: 42, 55, 63, 79, 80, 81 50, 51, 52 " Citizen participation, 13, 23, 46, 55, 63, Initial Strateg, Implementation Plan 75, 79, 80, 81 (ISIP), 579, 62;69,.80 . Close-out process, 60 Lessons Lear ned'Information.Sharing, " Code Orange, 18, 25, 26, 27, 717,75 43, 44 'Code Yellow, 18,.26, 27, 71 Limited Engfi� h;Proficient (LEP) Construction and renovation, 38, 41 Persons, 2 Critical infrastructure protection, 27,,63,. ,Management and administrative costs, 64, 71,:75, 77 13, 25, 62, 72, 80, 87, 10 Drawdown of funds, 22 Match requi 1ement, 11, 85 DUNS number, 12 Memorandum of Understanding, 21 Emergency Management Accreditation Monitoring, 60 Program, 14 National Environmental Policy Act, 39 Emergency Management Accreditation National Inci',cent Management System Program (EMAP), 14, 85, 86, 87, 88 (NIMS), 12 1`4; 10, 32, 46, 47, 48, 49, EMPG Allowables, 87 50, 631 65�, .75,.76, 77, 79, 82, 85,'87; Equipment costs guidance, 28, 64, 761 88, 89, 92( 95, 96 82, 89 National Preparedness Goal, 48, 49 Exercise costs guidance, 37, 65, 77, 83, National,•Res onse Plan, 64,'87, 93 89 National Response Plan.'(NRP), 19.,46, Existing UASI jurisdictions, 69 52, 53, 541,63,.64, 87, 88, 93, 95 Extensible Markup Language, 40 New. UASI ju'isdictions, 15,70 Financial and compliance audit report, Nonprofit organizations, 19, 58, 59, 68, 59 72 Financial Status Report, 22, 58, 59, 60 Non-supplanting certification; 11 ' Formula, 1,86 OJP Financial Guide, 11,�24, 85 Freedom of Information Act, 24 Operational costs, 25, 71, 75 Attachment.A Organizational costs, 25 Senior Advisory Committee, 12, 22 Pass-through requirements, 21 SF-424 grant application, 11 Period of performance, 20, 92 Tactical interoperable communications, Planning, 63, 75, 80, 88 4 50, 51, 52 Private Sector, 24 Target Capabilities List, 33, 48, 49 Program narrative, 12, 13, -14 Task Force on State and Local Program Requirements, 62, 68, 79, 86, Homeland Security Funding, 18, 22 92 Technical assistance, 42, 43, 52 Public awareness, 46, 55, 81 , Training costs guidance, 28, 64, 76, 82, Reporting requirements, 57, 58, 80 89 Required submissions, 57, 59, 60 Unallowable costs guidance, 41 . Responder Knowledge Base, 28, 64, 76, Universal Task List, 33, 48, 49, 79 89 Attachment A'. Office of H omeland Security O,ENCALFORS' Governor's Office of Emergency Services OFFIC 0 j'-'. ; OV,ERN.OR FY05 Homeland Secure ty. Grant Program California Supplement to Federal Program Guidelines and Application Kit January 26, 2005 Attachment A Table of Contents Foreword: Director's Message to Subgrant Recipients..........................................................................4 ChapterOne ............................................................................................................................................5 Overview.....................................................................................................................:.......................5 Inthis Chapter.................................................................................................................................5 Federal Program Guidance and Updates:........................................................................................5 Purpose of the California Supplement to the Federal Program Guidelines..............:..:.....:............5 Purpose of the Homeland Security Grant Program.........................................................................5 Eligible Subgrant Recipients and Allocations ................................................................................6 SubgrantRelated Due Dates...............:...........................................................................................6 Allocation Amounts and Methodologies ........................................................................................7 StateContact...................................................................................................................................8 Information................................................ ..................................................................................8 .. ChapterTwo..........................:.......... .................................................... ............................9 State Policies and Requirements...........................:..............................................................................9 Inthis Chapter.................................................................................................................................9 Approval Authority Body - SHSP and LETPP ONLY...................................................................9 Allocations by Discipline - SHSP and LETPP ONLY.................................................................10 Allocations by Program Activity............:.....................................................................................10 Governing Body Resolution.........................................................................................................10 GrantAssurances ..........................................................................................................................10 California Public Records Act ......................................................................................................I I Exercises ..........................................................................................:.............................................I I Post Award Modifications ...........................:..... ...........................................................................12 Subgrantee Performance Reports..................................................................................................12 Monitoring Subgrantee Performance............................................................ ....12 ............................ Suspension or Termination...........................................................................................................13 Closeout ....................::................................................. ............................................ 13 .................. Chapter.Three.........................................................................................................................................14 ProgramChanges..............................................................................................................................14 Inthis Chapter...............................................................................................................................14 ProgramChanges:.............................;:.........................:...:_.............................................................14 National Initiatives Employee Labor - Redirected Staff..............................................................................................15 Operational Costs and Border Security.........................................................................................15 Management and Administrative Costs........................................................................................15 Advances and Interest Earned on Advances.................................................................................16 PaymentRequest Process.............................................................................................................16 Non-ODP Developed Courses......................................................................................................16 Authorized Equipment List and Equipment Purchase Assistance Program................................17 Construction and Renovation........................................................................................................17 UASI .............................................................................................................................................18 MMRS...........................................................................................................................................18 CCP...............................................................................................................................................18 CCP, continued .............................................................................................................................19 FY05 Homeland Security Grant Program Page 2 Attachment A Table of Contents ChapterFour ......................................................................................I...................................................20 Application.................................................................................... 20 Inthis Chapter........................................................................... 20 RegionalApproach............................................I..................... . .................................20 State Required Application Components................................. ......... Application Submission............................................:............. . ...................................................21 ApplicationApproval........................... .......................I.......... . ....... ....................21 ConditionalApprovals .............................................. ............. -........................................I........21 Chapter Five.....................................................................................1] . ................ ...................................22 Appendix A - Subgrantee-Allocations ......................................... ...... ..............22 Appendix B Forms........................................................ FY05 Homeland Security Grant Program Page 3 Attachment A Foreword: Director's Message to Subgrant Recipients Following on the heels of a successful 2004 in which the California Office of Homeland Security distributed over$315 million in federal homeland security funds to our state's first responders, we are pleased to release the FY 05 Homeland Security Grant Program. As you review this Grant Guide you will note some changes from prior years. First,continuing its effort to streamline funding to the states,the federal Department of Homeland Security has now consolidated the administration of six programs within one application package. This Office has followed suit. With this Grant.Guide you will be able to apply for six distinct programs: the State Homeland Security Program(SHSP),the Law Enforcement Terrorism Prevention Program (LETPP), the Emergency Management Performance Grant (EMPG), the Urban Area Security Initiative (UASI)program and the Metropolitan Medical Response System(MMRS)program. By integrating these programs into one Grant Guide,we hope to better facilitate the organization and coordination of preparednes"s funding. Second,while in years past these grants were strictly on a reimbursement-only basis,this year the Department of Homeland Security is now allowing sub-grantees to request some of their HSGP 05 funds up to 120 days prior to expenditure. In addition,while ordinarily construction costs are strictly prohibited,under certain circumstances subgrantees may use up to$1 million of their FY 05 SHSP, LETPP or UASI funds to cover certain construction and renovation costs. Such costs are only allowed only after having been approved by ODP's Director and are strictly limited and allowable only when the costs are a necessary component of either a security system at critical infrastructure facilities or an emergency operations center. Before undergoing any activities in relation to these changes,be sure to review this Grant Guide and DHS' federal program guidance which can be accessed on the web at: http://www.oip.gov/odP/docs/fy05hsgp.pdf. I look forward to working with you on this and other grants. Through our combined efforts,local first responders will be better prepared to prevent and respond to any terrorism event. RICHARD ANDREWS Director, California Office of Homeland Security FY05 Homeland Security Grant Program Page 4 Attachment A Chapter One Overview In this Chapter This chapter contains the following topics: • Federal Program Guidance and Updates • Purpose of the California Supplement to the Federal Program Guidelines • Purpose of the Homeland Security Grant Program • Eligible Subgrant Recipients and Allocations • Subgrant Related Due Dates • Allocation Amounts and Methodologies Federal The U.S:Department of Homeland Security(DHS)published,the FY 2005 Program Homeland Security Grant Program, Program Guidelines and Application Kit, Guidance and' . on December 2,2004. Subsequently;DHS issued ersion 2.0 of the Updates Guidelines and Kit, dated December 22, 2004. Tlpe Guidelines and Kit,may be obtained at http://www.oip.gov/odp/does/fy05li Il�df. The information contained in the December 2, 2004, Guidelines and Kit was made invalid by the publication of the Version 2.0. The U.S. DHS periodically publishes Information Bulletins to release,update, amend or clarify grants and programs which they adtninister. DHS's Information Bulletins can be found at httpY/www.oip.tjsdoi.gov/odp/d6cs/builet'ms.htm. If you have any questions about the impact of these Bulletins on your active gr int,contact the appropriate state agency listed at the end of Chapti i-One. Purpose of the The California Supplement to the Federal Progran MGuidelines is intended to California complement,rather than replace,the Guidelines pub ished by the United Supplement to . States Department of Homeland Security's(DHS),Office of State and Local the Federal Government Coordination and Preparedness (SL P), Office for Domestic Program Preparedness(ODP). The Supplement will emph� ize differences between Guidelines I the FY 04 and FY 05 Homeland Security Grant Programs,and will include additional California policies and requirements appli able to HSGP 05.. Purpose of the The U.S. Department of Homeland.Security,through the Office for Domestic Homeland Preparedness,is providing funding to California to Enhance the ability of the Security Grant state,urban areas,local jurisdictions,and certain nor-profit organizations,to Program prevent, deter,respond to and recover from threats Jnd incidents of terrorism. Continued on next page FY05 Homeland Security Grant Program Page 5 - i t :-kttachment .,1 Overview, Continued Eligible Eligible subgrant recipients,referred to as subgrantees,differ for each Subgrant program. Appendix A contains the list of eligible subgrantees for each Recipients and program, and the allocation of funds to each subgrantee. All subgrantees are Allocations encouraged to coordinate with Indian Tribal Governments to ensure that Tribal needs are considered in the subgrantees' applications. NOTE: Subgrantees may contract with any other public or private organization to perform eligible activities on approved projects. Subgrant Following is a list of subgrant related due dates for HSGP 05: Related Due Dates October 1, 2004 Beginning of the Performance Period and the first date of eligible subgrant activities and costs. March 4, 2005 Subgrant Initial Strategy Implementation Plan(ISIP) must be complete using the United States Department of Homeland Security's on-line Grant Management System. July 15, 2005 Subgrant Biannual Strategy Implementation Reports January 15, 2006 (BS1Rs)must be complete using the US DHS on-line July 15, 2006 Grant Management System. If this date falls on a January 15, 2007 Saturday, Sunday, state or federal holiday,the due date is close of business the first work day after the weekend or holiday. December 31,2006 End of subgrantee Performance Period and the last day of eligible subgrant activities and costs. All subgrant work must be completed,all purchased items must be received, all vendors and employees must be paid, Continued on next page FY05 Homeland Security Grant Program Page 6 Attachment Overview, Continued Allocation Allocation amounts can be found in Appendix A,an the allocation Amounts and methodology is as follows: Methodologies r Program Subgrantee Allocation Percentage of Federal Funding Allocation Retained at State Level SHSP Operational 80%of the federal funding wa 20% Areas allocated to subgrantees using $100,000 base,with the remainder distributed on a population basis. . .. LETPP Operational_ 67%of the federal funding wa 20% Areas and allocated to,Operational Areas Regional Threat using a$50,000 base,with the .: Assessment remainder distributed on-a Centers population basis. (RTTAC) 13%of the federal funding was equally distributed to four local run RTTACs established in 104 with LETPP funding. EMPG Operational 45%of the federal funding w i 55% Areas allocated to subgrantees using $40,000 base,with the remainder distributed on a population bass. UASI Pre-Selected 91.34%of federal subgrantee g _ � 8.66% Cities allocation o MMRS Pre-Selected 97%of federal funding allocation 3% Cities to subgrantees. l _ CCP NONE, NONE I 100% ; Population figures were are derived from the State o California,Department of Finance,E-1 City/County Population Estimate , with Annual Percent Change, January 1, 2002 and 2003, Sacramento, r alifornia,.May 2003. This table can be found at the following website address: www.dofca.gov/html/Demo-gmp/E-l text.htm Continued.on next page r FY05 Homeland Security Grant Program Page 7 i Attachment .-k Overview, Continued State Contact All subgrant related questions, comments and correspondence should be Information directed to the state contacts listed below: • SHSP,LETPP, UASI, MMRS California Office of Homeland Security c/o Governor's Office of Emergency Services Administration Division Grant Management Section Post Office Box 419023 Rancho Cordova, CA 95741-9023 (916) 845-8110 help desk (916) 845-8392 fax Grant.Management@oes.ca.gov For SHSP, LETPP,UASI and MMRS Training and Exercise related questions, contact Gary Miller with th'e'California Military Department at (916)227-3596 or Gary.Miller@ca.pgb;army.mil. • EMPG Governor's Office of Emergency Services Administration Division. Grant Management Section r Post Office Box 419023 Rancho Cordova, CA 95741-9023 (916) 845-8110 help desk (916) 845-8392 fax Grant.Management@oes.ca.gov FY05 Homeland Security Grant Program Page 8 Attachment Chapter Two. State Policies and Requirements In this Chapter This chapter contains the following topics: • Approval Authority Body - SHSP and LETPP ONLY Allocations by Discipline- SHSP and LETPP ONLY Allocations by Program Activity • . Governing,Body Resolution • Grant Assurances • California Public Records Act • Exercises Post Award Modifications . y 'Monitoring Subgrant Performance Suspension or Termination • Closeout Approval Operational Areas must appoint an Anti-Terrorism Approval.Body(Approval Authority Body . Authority)to have final approval of the OA's application for-SHSP and SHSP and LETPP funds. The Approval Authority shall consist of the following LETPP ONLY representatives,and additional voting members may, be added by a simple majority vote of the following standing members: • County Public Health Officer or designee responsible for Emergency Medical Services • County Fire Chief or Chief of Fire Authority + Municipal Fire Chief(selected by the Operation 1 Area Fire Chiefs) County Sheriff •. Chief of Police(selected by the Operational Area Police Chiefs) Each member of the.Approval Authority must provide written agreement.with the OA's application for SHSP and LETPP funds. 'NOTE'. A list of the Approval Body members, and Issociated contact information,must be submitted with the HSGP 05 application. -Continued on next pdge FY05 Homeland Security Grant Program Page 9 Attachment 'A State Policies, and Requirements, Continued Allocations by " 'Opeiational Areas must allocate SHSP and LETPP funds as follows: Discipline- SHSP and . Fire services- 20% LETPP ONLY 0 police services 20% • Emergency medical services- 20% • All other disciplines(discretionary)- 40% NOTE: The Approval Authority may change the allocation percentages with a 4/5th vote. t Allocations by There are no state restrictions or preferences on how subgrantees allocate Program funds across eligible program activities. Activity Governing The Governing Body Resolution appoints agents authorized to execute any Body actions necessary for each application and subgrant. Subgrantees are not Resolution- required to.submit a new.Governing Body Resolution for HSGP 05 if previously submitted Resolutions can be applied to HSGP 05. NOTE: Previous Resolutions_that referred to specific fiscal years or different grant names require the submission of a new Resolution for HSGP 05. A sample Resolution.can be found in Appendix B. Grant -The.Grant Assurances form lists the requirements to which the subgrantees Assurances will be held accountable. Subgrantees are not required to submit a new Grant Assurances form for HSGP 05 if previously submitted Assurances can be applied to HSGP 05. NOTE: Previous Assurances that referred to specific fiscal years or different grant names,require the submission of a new Assurances form for HSGP 05. A sample Assurances form can be found in Appendix B. Continued on next page FY05 Homeland Security Grant Program Page 10 Attachment A .State Policies and ROW irements,~Continued California The.details of any application,modification,report,Ld payment request will Public Records be subject to the provisions of the California Public ecords'Act Act (Governmental Code Section 6250 et seq.). This ,,ans that all, or part,of the information provided to the state'may be publicly di closed. While the state will make every effort to protect sensitive information,it is imperative that information provided to the state does not containrnformation that constituent jurisdictions or agencies believe are confidential. Tlr�applicant's and subgrantee's.failure-to protect such information from Iisclosure may jeopardize the safety and•security of the people of the State of California. For example,do not specifically identify'potential targets locations,,and their vulnerabilities if this information is not already public knowledge. .While bridges and shopping malls are well known targets,key distribution points of petroleum products and data storage facilities are no.; Applicants and subgrantees should prepare and submit information to the state with the expectation that it`may be made publicly available. iI there are any questions ; about the inclusion of sensitive information in any inf rmation provided to the:state, contact the California Office of Homeland :ecurity. Exercises Subgrantees must conduct threat- and.performance-based exercises in accordance with ODP's'Homeland Security Exercise andEvaluation Program (HSEEP)manuals. Once an exercise paid for with grant,funds has been scheduled,subgrantees must notify the California Mil tary Department (CMD)of the exercise date;time, location,and point of contact information. On behalf of California Office of Homeland Security OHS),the CMD will maintain a web-based master schedule of all exercises occurring throughout the state,-to increase communication and coordination of all exercises. Exercise After Action Reports(AAR)and.Im rovient Plans must be provided to ODP within 60 days following the comp))etion of each exercise. Delivery to ODP is accomplished by posting the A, and IP in the appropriate portion of the ODP secure portal. The California Military Department(CMD)'is the subgrantee's point of contact for exercise related issues and questions. Su'grantees may contact the CMD at(916) 826-4488;or by e-mail to wmdexercises(a,ca.ngb.army.mil. Continued on next page FY05 Homeland Security.Grant Program Page•: 11 ' Attachment A State Policies and Requirements, Continued Post Award Post award budget, scope and time modifications must be requested in writing Modifications by the subgrantee's Authorized.Agent, and submitted to the contact agency listed at the end of Chapter One. The subgrantee may implement the modifications, and incur associated expenses, after receiving state written approval of the modification. NOTE: Modifications can be requested as part of the performance report process,or at any other time during the grant performance period. Failure to submit modification:requests,-and receive written approval prior to expenditure,could result in a reduction or disallowance of that.part of the grant. Subgrantee -Subgrantees must prepare and submit performance reports to the state for the Performance duration of the grant performance period, or until all grant activities are Reports completed and the grant is formally closed. Subgrantees must complete a Biannual Strategy Implementation.Report(BSIR)using the DHS on-line Grant Management System,and may also be required to submit additional information and data requested by the state. Failure to submit performance reports.could result in grant reduction, termination or suspension. Monitoring The state may perform periodic reviews of subgrantee performance of eligible Subgrantee activities and approved projects. These reviews may include,but arenot Performance limited to • Comparing actual subgrantee activities to those approved in the subgrant application and subsequent modifications, if any. . • Ensuring that advances have been disbursed in accordance with applicable guidelines. • Confirming compliance with: - Grant Assurances. — ;Information provided on performance reports and payment requests. Needs and threat assessments and strategies. Continued on next page FY05 Homeland Security Grant Program Page .12 Attachment A State Policies and-Requirements, continued Suspension or The state may suspend or terminate subgrant fundin ;in whole or in part' or Termination other measures may be imposed for any of the foil o ing reasons: • Failing to com 1 with the requirements r stat4 ob' ctiv f federal F g p yo ry �e es o d rat or state law. Failing to make satisfactory progress toward the goals or objectives set forth in the subgrant application. • Failing to follow grant agreement requirements o special conditions. • Proposing or implementing substantial plan chart;es.to the,extent that,if originally submitted,the application would not Have been selected for funding. • Failing to submit required reports. • Filing a false certification in the application or other report or document. Before taking action,the state will provide the sub antee reasonable-notice of intent to impose measures and will make efforts t'b resolve the problem informally. Closeout - The state will close a subgrantee award after: • Receiving a subgrantee Performance Report indi ating that all approved work"has been completed,and all funds have been.disbursed; Completing a review to confirm the accuracy of reported,information; and, • Reconciling actual costs to awards,modification and payments. ` If the*closeout review and reconciliation indicates tha the subgrantee: • is owed additional funds,the state will send the al payment , automatically.to the subgrantee. • did not use all funds received,the'state will issue an Invoice to recover unused funds. In the Grant Closeout letter,the state will notify the s bgrantee of the start of the record"retention period.for all programmatic andl I inancial grant related records. NOTE: Failure to maintain all grant records for the�equired retention period could result in a reduction of eligible grant activities,and an invoice to return costs associated with the unsupported activities. FY05 Homeland Security Grant Program Page 13 Attachment A Chapter Three Program Changes In this Chapter This chapter contains the following topics: • Program Changes •' National Initiatives • Employee Labor • 'Operational Costs and Border Security '• Management and Administrative Costs • Advances and Interest Earned on Advances • Payment Request Process • Non-.ODP Developed Courses • Authorized Equipment List and Equipment Purchase Assistance Program • Construction and Renovation • UASI • MMRS • CCP z Program The FY05 Homeland Security Grant Program contains many changes from Changes the FY04 program. Subgrantees should carefully read the following items to understand all HSGP 05 requirements, guidelines.'and.changes: U.S. DHS Program Guidelines and Application Kit(v 2.0) �.. Associated DHS Information Bulletins • California Supplement to federal Program Guidelines and Application Kit The remainder of this chapter is devoted to selected items that have changed from.HSGP 04. Continued on next page FY05 Homeland Security Grant Program Page r4 Attachment A Program Changes, continued National National Initiatives include: Initiatives • Implementing the National Incident Management System(NIMS) • Implementing HSPD(Homeland Security Presidential.Directive) 8 • Implementing the National Response Plan(NRR , including the Catastrophic Incident Response Annex(CIRA)to the NRP • Achieving tactical interoperable communications • Institutionalizing awareness training • Public awareness and citizen participation Section IV of the U.S. DHS Program Guidelines Ind Application Kit(v 2.0), beginning on page 47,provides details on these National Initiatives. Employee . On Page 41 of DHS'Program Guidelines and Application Kit,it is Labor= stated that it is allowable,to redirect"public safety o cers from Redirected their normal duties to HSGP 05 allowable activities This appeared to Staff imply that non-"public safety officers",however,could not be redirected . from their normal duties to HSGP 05 allowable activities. That is not the case..-Since the release of DHS'Program Guid lines and Application Kit,ODP has confirmed that both "public safety offi ers" and "non-public safety officers can be redirected from their normal duties to allowable HSGP OS activities: In doing so,however,DHS'does caution ` subgrantees to follow,all.non-supplanting requirements. Operational The federal DHS now allows up to 25%of the UAS I and LETPP funds to be Costs and used for.certain operational expenses. See pages 2� and 72 of the U.S.DHS Border Security program Guidelines and Application Kit (v 2.0)'', or a full description of allowable-Operational costs. Additionally,UASI and LETPP funding may be used for certain operational costs in support of federal agencies for increased bonIder security. See page 28 ofthe U.S. DHS Program Guidelines and Application Kit (v 2.0),fora full description of allowable Border,Security costs. I Management he federal DHS has reduced the sub g antee Mana Sment and Administrative and (M&A)allowance to a maximum of 2.5%of their s n grant on all HSGP 05 Administrative programs. Costs . Continued on next page FY05 Homeland Security Grant.Program Page 15 Attachment A Program Changes, Continued Advances and The U.S. Department of Homeland Security allows subgrantees to request Interest Earned HSGP 05 funds up to 120 days prior to expenditure/disbursement,or on a on Advances reimbursement basis. The federal guiderequires that advances be deposited in interest-bearing accounts,and describes how interest earned should be returned to the federal government. In addition to returning interest in accordance with the prescribed federal guidance,subgrantees must also inform the Office of Emergency Services, Accounting Section, of any interest returned on program funds. Payment To request advance or reimbursement payment of HSGP 05 funds, complete a Request payment request form and return it to the appropriate agency listed at the end Process of Chapter One. A payment request form will be sent to subgrantees with the written notice of application.approval. NOTE: Payments can only be made if the subgrantee has an approved application,valid Governing Body Resolution and valid Grant Assurance form. Non-ODP When seeking DHS approval of non;ODP developed courses, the most Developed notable changes: Courses • Course materials must be submitted with the approval request; and, • Conditional approvals are no longer offered. The California Military Department will release additional training related information at a later date. Continued on next page FY05 Homeland Security Grant Program Page 16 Attachment A Program Changes, Continued Authorized The Authorized Equipment List(AEL)may now-be found on the web at Equipment List http://www.rkb.mipt.org and Equipment Purchase The federal Department of Homeland Security's Equipment Purchase Assistance Assistance Program(EPAP)* allows grantees accet .the Defense Logistics Program Agency's(DLA) "prime vendors". California has elished an online purchase process with Fisher Safety,a DLA prime vendor,that will allow subgrantees access,to the EPAP. Benefits of the program include shorter procurement,lead time,online ordering and a diverse inventory,of products. However,Fisher Safety maypot carry all items on the AEL and standard subgeantee procurement processes should be followed to obtain those items. Subgrantee participation in EPAP is voluntary and is only available for HSGP 05 equipment purchases. Expansion of th s program to prior_year Homeland Security and Urban Areas grants is under consideration. Subgrantees must submit an Equipment Worksheet with their application package. The Worksheet is available at(OHS or CiES website?)and indicates,by project and funding source,the value oi(equipment purchases to be made through Fisher Safety,or through the subgrantee's standard procurement processes. Subgrantee funds committed to Fisher Safety will be paid by the state, directly to DLA,upon Fisher Safet is notification that subgrantee ordered equipment has been shipped. C nsequently,,the funds committed to Fisher Safety,will not be availabl�for subgrantees to request. as either an advance or reimbursement paymen * The Equipment Purchase Assistance Program is escribed in the U.S. DHS Program Guidelines and Application Kit(v 2.0 starting on page 45: Construction Use of HSGP 05 funds for construction and renovau n is generally and Renovation prohibited. Exceptions are detailed beginning on page 39 of the U.S. DHS Program Guidelines and Application Kit (v 2.0)_ NOTE: Written approval must.be provided by DHS prior to the use of any HSGP 05 funds for construction.or renovation. This includes the allowable exceptions note d.in the federal Guidelines. Continued on next page FY05 Homeland Security Grant Program Page 17 Attachment A Program Changes, continued UASI UASI changes include the: • DHS elimination of Fresno as an Urban Area core city; • DHS release of transit agency funding at a later date; and, • Eligibility of certain nonprofits to compete for set-aside funds. MMRS The most notable change for MN RS is that,in past years,this was a direct grant from the federal government to the'local jurisdiction. Starting with FY05,MMRS is now granted to the state and the state, in turn,subgrants to cities pre-selected by DHS. CCP In FY 2005,the emphasis on Citizen Corps Program elements—such as developing and utilizing Citizen Corps Councils,training citizens through CERT, and increasing citizen awareness—has been increased significantly at the federal level across all six HSGP initiatives. To that end,the federal Department of Homeland Security has repeatedly emphasized that the involvement of citizens should be incorporated into all facets of homeland security. This marks a significant change from prior years when all citizen-based activities were.expected to be funded out of a single set-aside grant—the Citizen Corp Program.'This year,DHS is emphasizing that citizen involvement should be embedded within all grant programs and away from just the one source of funds. Therefore,while California did receive funds in FY 05 underCCP,this year's award was a substantial reduction from prior years. The award was reduced 60%from FY 04, from$2.5 million to just over$1 million. At the same time,unlike in year's past,DHS and ODP have removed the 80%minimum pass-through requirement that it normally places on awards to the state Given this substantial reduction in CCP funding, and after eonsulting with a number of Operational Area's,the California Service Corp which oversees the daily'management'of the Citizen Corp Program has decided against awarding local OA's a formula share of CCP funds to each of the state's 58 OA's. To do otherwise and continue to fund each OA on a formula basis would result in awards so small that many OA's would have difficulty covering the activities with the available funds. Continued on next page FY05 Homeland Security Grant Program Page 18 Attachment A Program Changes, continued CCP,continued Instead, CSC will retain the$1.07 million for an array of statewide Citizen . Corps initiatives that will benefit all OA's to including: coordinating technical workshops locally on,CCP implementationF offering special grants for innovative or demonstration project developmeri greatly increasing the focus on coordinated outreach,web-basedassistanc and communication support, and providing for the full development of the State Citizen Corps Council where all of California's issues pertaining to the development and use of volunteer assets in response and recovery cal be addressed: These funds will also be used to offer training and technical assistance for CERT Program Manager Academy training and the ongoing coordination of the CERT Statewide Workgroup;provide Voluntee Coordination Plan Development and other courses; develop state,regi nal and local VOADs and VOAD capacity; and to ensure increased state coon ination'in time of major disaster by developing and providing state voluntary agency liaisons specialists to the state,regional and local efforts. As for the continuation of local"Citizen Corp_initiativ s,experience has . shown that the involvement of citizens into prepare ess and response activities cannot be separated from the full homeland security planning process: This is repeatedly stressed in a number of Ithe upcoming federal initiatives including the National Response Plan,the doption of NIN4S,and the rollout of the National Preparedness Initiative. In order to embrace this increased involvement,and in accordance with DHS' full integration of citizen based programs into the v I ous federal programs and initiatives,OA's are encouraged to continue the' citizen-based programs and use available FY 05'funds from the other"five H GP programs. While each OA must continue to assess its own needs and' riontize the use of available. ending to address those needs,each OA should at least fund its existing citizen-based programs,including CERT,iri3.manner appropriate to achieve the aforementioned national initiatives. As a point of reference, OA's may wish-to review`the level of CCP.funding received in FY 04. Given the federal requirements for citizen-based involvement including addressing the new National Initiative on Public Awareness and Crtlzen Participation— maintaining appropriate spending levels is critical for both continuity of past programs and future project initiation. This approach+is also expected to reduce grant administration responsibilities and staff workload as well as assist you in fiuther integrating citizen-based activitie across-the entire HSGP: FY05'Homeland Security Grant Program Page 19 Attachment A Chapter Four Application In this Chapter This chapter contains the following topics: •' Homeland Security Grant Program Application • Regional Approach • ' State Required Application Components • Application Submission • Application Approvals . • Conditional Approvals Homeland The,Fiscal Year.2005.Homeland Security Grant Program(HSGP 05) Security Grant integrates the following six programs into a single application: Program Application 1. State Homeland Security Program(SHSP 05) 2. Urban Areas Security Initiative(UASI 05)* 3. Law Enforcement Terrorism Prevention Program(LETPP 05) . 4. Citizen Corps Program(CCP) 5. Emergency Management Performance Grants(EMPG 05) 6. Metropolitan Medical Response System(MMRS 05) Eligible subgrantees will be required to complete their application,referred to as the ISIP(Initial Strategy Implementation Plan),using DHS'online tool. The state is working with DHS to schedule subgrantee ISIP training classes in January 2005,and more training information will be released under separate cover. *OHS will work with the four Urban Areas with nonprofit allocations to establish nonprofit application and evaluation criteria. More information about the nonprofit application and evaluation process will be released by OHS at a later date. N_onprorts should not submit an HSGP 05 application until further guidance is issued by.OHS. Regional Subgrantees must take a regional approach when determining the best use of Approach HSGP 05.fim& Subgrantees must consider the needs of local units of government and applicable.volunteer organizations in the projects and activities included in their HSGP 05 application. Continued on next page FY05 Homeland Security Grant Program Page 20 Attachment A Application, Continued State Required; In addition to the•ISIP,the state requires subgrantees to-submit the following Application items to complete the application package: Components • Application Cover Sheet with appropriate signa es: - Subgrantee Authorized Agent for all applications - Approval Authority Body for SHSP and L P applications - Core city AND-core county for UASI applications • ApprovaLAuthority Body member information: " - Name. - Title -_ Discipline Represented ; Mailing Address, .Office Phone Number, Cell Phone Number Fax Number E-Mail Address • Equipment Worksheet NOTE: Subgrant awards will not be made until all r quired application" components have been approved by the state. Application Submit the ISIP,Application Cover Sheet,and,if applicable,Approval Submission Authority Body membership information,to the state' Office of Homeland Security at the address listed at the end of Chapter One. Application The subgrantee will receive written notice of the stat 's approval of the Approval subgrant application. Conditional The sub tee will receive written notice if a ro of ed ro'ect is' �. P P p J Approvals conditionally approved and subject to further state reYiew.' Work can begin . on the conditionally approved project only after, the subgrantee receives -.written notice from'the state indicating that the � ondition(s) have been removed. FY05 Homeland Security Grant Program Page 21 Attachment A Chapter Five Appendix A -.Subgrantee Allocations r FY05 Homeland Security Grant Program. Page 22 Attachment A SHSP 1/1/04 Base Per-Capita SHSP Operational Area Population Amount Amount Allocation Alameda 1,498,000 $100,000 $2,565,100 $2,665,100 Alpine 1,280 $100,000 $2,192 $102,192 Amador 36,850; $100,000 $63,160 $161100 Butte 212,700 $100,000, $364,217 $464,217 Calaveras 43,350 $100,000 $74,230 $174,230 Colusa 20,100 $100,000' $34,418 $134;418 Contra Costa, 1,003,900 $100,000 $1,719,028 $1,819,028 Del Norte 28,250 - $100,000 $48,314 $148,374 El Dorado 168,100 $100,000. $287,846 $387,846 Fresno .862,600 $100,000 $4,477,073 $1,517,073 Glenn 27,750 $106,000 347,518 $147,518 Humboldt 130,000 $100,000 $222,605 $322,605 .Imperial 156,600 $100,000 $268,154 $368;154 Inyo 18,500 $100,000' $3.1,678 $131;678 y. Kern 724,900 $100,000 $1,241,282 $1,341,282 Kings 141,400. $100,000 $242,126. $342,126 Lake 63;200 $100,000, $108,221 $208,221 Lassen 34,850 $100,000 $59,675 $150,675 n . Los Angeles 10,103,000 $100,000 $17,299,869 $1-7,399,869 Madera 135,300 $100,000 $231,681 -$331,681-, Marin 250,200 $100,000 $428,430 $528,430 Mariposa 17,650 $100,000' $36,223 $130,223 ` Mendocino 89,200 $100,000 $152,742 $252,742 Merced 232,100 $100,000 $397,436 $497,436 Modoc 9,650 $100,000 $16,524:.-' $116,524 ` Mono 13,500 $100,000 $23,117 $123,117 Monterey 421,400 $-100,000 $72.1,584 3821,584 Napa 131,600 $100,000 • $225,345 5325,345 . Nevada. 96,100 $100,000 $164,557 $264,557 Orange 3,017,300 $100,000 $5,166,673 $59266,673 Placer. -2921-100 $100,000 $500,177 $600,177 Plum as, 21,100' $100,600 •$36,131 $136,131 Riverside 1,776,760, $100,000 $3,042,332 $3,142,332 FY05 Homeland Security.Grant Program Page .23 Attachment A SHSP 1/l/04 Base Per Capita SHSP Operational Area Population Amount Amount Allocation Sacramento 1,335,400 $100,000 $2,286,672 $2,386,672 San Benito 57,100 $100,000 $97,775 $197,775 San Bernardino 1,886,500 $100,000 $3,230,348 •-$3,330,348 San Diego 3,017,200 $100,000 $5,166,502, $5,266,502 San Francisco 792,700 $100,000 $1,357,380 $1,457,380 San Joaquin 630,600 $100,000 $1,079,808 $1,179,808 San Luis Obispo 258,200 $100,0001 $442,129 $5421129 San Mateo 712,400 $100,000 $1,219,878- $1,319,878 Santa Barbara 414,800 $100,000 � $710,283 $810,283 Santa Clara 1,731,400 $100,000 .$2,964,762 $3,064;762 " Santa Cruz 260,200 $100,000 $445,553 $545,553 Shasta 175,700 $100,000 < $300,860 $400,860 Sierra 3,520 $100,000 " $6,027 .$106,027 Siskiyou 44,850 $100,000 $76,799 .$176,799 Solano 416,500 $100,000 '$713,194 $813,194, Sonoma 472,700 $100,000 1809,428 $909,428 Stanislaus 491,900 $100,000 $842,305- $942,305 Sutter 85,500 $100,000 ,$146,406 $246,406 Tehama 58,700 $100,000 $100,515 $200;515 Trinity 13,450 $100,000 $23,031 $123,031 Tulare 396,800 $100,000 $679,460 $779,460 Tuolumne 56,900 $100,000 $97,433 $197,433. Ventura 802,400 $100,000 $1,373,989 $1,473,989 Yolo 184,500 $100,000 $315,929. $415,929 Yuba 64,800 $100,000 . $110,960 $210,960 OA TOTAL 36,143,950 $5,800,000 $61,891,082,$67,691,082 State Portion (20%of program;total) ;$16,922,763 GRAND TOTALS-SHSP $84,613,845 FY05 Homeland Security Grant Program Page 24 Attachment A LETPP 1/1/04 Base Per Capita LETPP Operational Area Population Amount Amount Allocation Alameda. 1,498,000 $50,000 $734,202 $784,202 Alpine 4,280 $50,000 $627 $50,627 Amador - 36,850 $50,000 $18,061 . $68,061 Butte 212,700 $50,000 $104,249 $154,249 Calaveras 43,350 $50,000' •$21,247 $71,247 Colusa 20,100 $50,000 $9,851 $59,851 Contra Costa 1,003,900 : $50,000 $492,033 $542,033 ' Del Norte 28,250 $50,000 $13,846 '$63,846 El Dorado 168,100 $50,000 $82,389 - $132,389 Fresno 862,600 $50,000 $422,779 $472,779 Glenn 27,750 $50,000 $13,601 $63,601 Humboldt . . 130,000 $50,000 $63,716 . $113,716 Imperial 156,600 $50,000. $76,753 $126,753. Inyo 18,500 : $50,00Q 0,067 $59,067 Kern ` 724,900 $50,000" $355,289 $405,289 . Kings 141,400 $50,000 $69,303 $119,303 Lake 63,200 $50,000 $30,976 $80,976 Lassen 34,850 $50;000 $17,081 $67,081 Los Angeles 10,103,000 $50,000 $4,951,69.8 $5,001,698 Madera 1135,300 $50,000 $66,313 $116,313 ` Marin 250,200 ' $50,006 $122,628 $172,628 Mariposa 17,650 $50,000 $8,651 $58,651 Mendocino 89,200 $50,000 $43,719 $93,719 . Merced 232,100 $50,000 $113,757, $163,757 Modoc 9,650 $50,000 $4,730 $54,730 Mono 13,500 $50,000 $6,617 $56,617 Monterey 421,400 $50,000 $206,537 $256,537 Napa )31,600 $50,000 $64,500 $114,500 Nevada 96,100 $50,000 $47,101 $97,101 Orange 3,017,300 $50,000 $1,478,844 $1,528,844 Placer 292,100 $50,000 $143,164 $193,164 Plumas 21,100 $50,000' $10,342 $60,342 Riverside 1,776,700 $50,000 $870,799 , $920,799` FY05 Homeland Security Grant Program Page_ 25 Attachment A LETPP 1/1/04 Base Per Capita LETPP Operational Area Population Amount Amount Allocation Sacramento 1,335,400 $50,000 $654,508 $704,508 San Benito 57,100 $50,000 $27,986 $77,986 San Bernardino 1,886,500 $50,000 $924,614 $974,614. San Diego 3,017,200 $50,000 $1,478,795 $1,528,795 San Francisco 792,700 $50,000 $388,519 $438,519 San Joaquin 630,600 $50,000 $309,071 $359,071 San Luis Obispo 258,200 $50,000 $126,549.- $176,549 San Mateo 712,400 $50,000 $349,163 $399,163 Santa Barbara 414,800 $50,000 $203,302 $253,302 Santa Clara 1,731,400 $50,000 $848,596 $898,596 Santa Cruz 260,200 $50,000 $127,530 $177,530 Shasta 175,700 $50,000 $86,114 "= $136,114' Sierra 3,520 $50,000 $1,725 $51,725 Siskiyou 44,850 $50,000 $21,982 $71,982 Solano 416,500 $50,000 $204,136 $254,136 Sonoma 472,700 $50,000 $231,680' $281,680 Stanislaus 491,900 $50,000 $241,091 $291,091 Sutter 85,500 $50,000 $41,905- $91,905 Tehama 58,700 $50,000 $28,770 $78,770' Trinity 13,450 $50,000 $6,592 $56,592 Tulare 396,800 $50,000 $194,480 $244,480 Tuolumne 56,900 $50,000 '$27,888 $77,888 = Ventura 802,400 $50,000 $393,274 $443,274 Yolo 184,500 $50,000 $90,427 $140,42T Yuba 64,800 $50,000 $31,760 $81,760 OATOTAL 36,143,950 $2,900,000 $17,714,928 $20,614,928 . FY05 Homeland Security Grant Program Page •26 Attachment A . LETPP 1/1/04 Base Per Capita LETPP Operational Area Population Amount Amount Allocation Regional Terrorism Threat Information Centers San Francisco Bay Area $1,000,000 Sacramento/Central Valley Area $1,000,000 Greater Los Angeles Area $1,000,000 San Diego Area $1,000,000 I2TI'AC Total $4,000,000 $4,000,000 State Portion. (20%of program total) $6,153,732 GRAND TOTALS-LETPP • $30,768,660 FY05 Horneland Security Grant Program Page 27'- Attachment A. UASI- UASI-Core Cities, Nonprofits Federal Federal Allocation to State _ Federal Allocation to be Retained by Allocation to Allocation to City State State Core City State Anaheim $10,825,119 $937,647 $9,887,472 $114,490 Santa Ana $9,000,343 $779,589 $8,220,754 Oakland $6,202,982 $537,288 $5,665,694 San Francisco $20,433,614 $1,769,914 $18,663,700 $935,551 San Jose $6,590,133 $570,822 $6,019,311 Los Angeles $61,250,000 $5,305,338 $55,944,662 $3,750,000 Long Beach $7,985,692 $691,703 $7,293,989 Sacramento $6,085,663 $527,126 $5,558,537 San Diego $14,784,191 `$1,280,573 $13,503,618 $320,885 ' Totals $143,157,737 $12,400,000 $130,757,737 $5,120,926 . MMRS Federal Allocation to be Federal Retained State Allocation to by State Allocation to City State (3%) Cities Anaheim $227,592 $6,828 $220,764 Santa Ana $227,592 $6,828 $220,764 Oakland $227,592 $6,828 $220,764 San Francisco $227,592 $6,828 $220,764 San Jose $227,592 $6,828 $226,764 Los Angeles $227,592 $6,828 $220,764 Long Beach $227,592 $6,828 $220,764 Sacramento $227,592 $6,828 $220,764 San Diego $227,592 $6,828 $220,764 Fresno $227,592 $6,828 $220,764 Riverside $227,592 $6,828 $220,764 Glendale $227,592 $6,828 $220,764 Huntington Beach $227,592 $6,828 $220,764 Stockton $227,592 $6,828 $220,764 Bakersfield $227,592 $6,828 $220,764 Fremont $227,592 $6,828 $220,764 Modesto $227,592 $6,828 $220,764 San Bernardino $227,592 $6,828 $220,764 Totals $4,096,656 $122,900 $3,973,756 FY05 Homeland Security Grant Program Page '28 Attachment A EMPG . 1/l/04. Base Per Capita EMPG Operational Area Population Amount Amount ,Allocation Alameda 1,498,000 $40,000 $161,038 $201,038 Alpine 1,280 $40,000 $138 $40,138' Amador 36,850 $40,000 $3,961 $43,961, Butte 212,700 $40,000 $22,866 $62,866 Calaveras 43,350 $40,000 $4,660 $44,660 Colusa 20,100 $40,000 $2,161 $42,161 Contra Costa 1,003,900 $40,000 $107,921. $147,921 Del Norte 28,250 $40,000 $3,037 $43,037 E1 Dorado 168,100 $40,000 $18,071 $58,071 Fresno 862,600 $40,000 $92,731 $132,731 Glenn 27,750 $40,000 $2,983 $42,983 ; Humboldt 130,000 $40,000 $13,975 $53,975. Imperial 156,600 $40,000 $16,935 $56,835 'Inyo 18,500 $40,000 $1,989 $41,989 ` Kern 724,900 $40,000 $77,928 $117,928 Kings 141,400 $40,000 $15,201 $55,201 Lake 63,200 $40,000 $6,794 $46,794 Lassen 34,850 $40,000 $3,746 $43,746 Los Angeles 10,103,000 $40,000 $1,086,094 $1,126,094 Madera 135,300 $40,000 $14,545 $54,545 . Marin. 250,200 '$40,000 $26,891 '$66,897 Mariposa 17,650 $40,000 $1,897 $41,897 Mendocino 89,200 $40,000 $9,589 $49,589. Merced - 232,100 $40,000 . $24,951 $64,951 Modoc 9,650 $40,000 $1,037 $41,037 Mono 13,500 $40,000 $1,451 $41,451 Monterey 421,400 . $40,000 $45,301 $85,301 Napa 131,600 $40,000 $14,147 $54,147 Nevada 96,100 $40,000, $10,331 $50,331 Orange 3,017,300 $40,000 $324,366 $364,366 Placer 292,100 $40,000 $31,401 $71,401 Plumas 21,100 $40,000 $2,268 $42,268 Riverside 1,776,700 $40,000 $196,999 $230,999 FY05 Homeland Security Grant Program Page 29 Attachment A EMPG , l/1/04 Base Per Capita EMPG Operational Area Population Amount Amount Allocation Sacramento 1,335,400 $40,000 $143,558 $183,558 San Benito 57,100 $40,000 $6,138 $46,138 San Bernardino 1,886,500 $40,000 $202,803 $242,803 San Diego 3,017,200 $40,000 $324,355 $364,355 San Francisco 792,700 $40,000 $85,217 $125,217 San Joaquin 630,600 $40,000` -$67,791 $107,791 San Luis Obispo 258,200 $40,000 $27,757 $67,757 San Mateo 712,400 $40,000 - $76,584 $116,584 Santa Barbara 414,800 $40,000 $44,592 $84,592 Santa Clara 1,731,400 $40,000 $186,129 $226,129 Santa Cruz 260,200 $40,000 $27,972 $67,972 Shasta 175,700 $40,000 $18,898 $58,888 Sierra 3,520 $40,000 $378 $40,378 Siskiyou 44,850 $40,000 $4,821 $44,821 Solano 416,500 $40,000• '$44,775 $84,775 Sonoma 472,700 $40,000 $50,816 $90,816 Stanislaus 491,900 $40,000 $52,880 $92,880 Sutter 85,500 $40,000 $9,191 $49,191 Tehama 58,700 $40,000 $6,310 $46,310 Trinity 13,450 $40,000 $1,446 $41,446 Tulare 396,800 $40,000 $42,657 $82,657 Tuolumne 56,900 $40,000 $6,117 $46,117 Ventura 802,400 $40,000 $86,260 $126,260 Yolo 184,500 $40,000 $19,834 $59,834 Yuba 64,800 $40,000 $6,966 $46,966 OA TOTAL 36,143,950 $2,320,000 $3,885,550 $6,205,550 State Portion (55%of program total) $7,584,561 GRAND TOTALS-EMPG $13'1790,111 FY05 Homeland Security Grant Program Page . 30 Attachment A, Appendix, B - Forms This appendix contains all grant forms,including: • Application Cover Sheet- Operational Areas ➢ for use by Operational Areas that subm�t applications for any or all of m the following programs: SHSP, LETfI and EMPG nti• Application Cover Sheet- Cities with UASI a MMRS Allocations ➢ for use by Cities that submit application that-contain both UASI,and MMRS funds • Application Cover Sheet Cities with MMRS Vocations only ➢ for use by Cities that submit application for MMRS funds only • Approval Authority Body member information ➢ must be submitted by Operational Area that submit applications for SHSP and/or LETPP funds • 'SAMPLE Governing Body Resolution • Grant Assurances The Equipment Worksheet can be found at h :// .oes.ca. ov,under Grants and Funding. FY05 Homeland Security Grant Program Page i,31 Attachment A FY05 Homeland Security Grant Program Application Cover Sheet for Operational Areas (Page 1 of 2) Applicant(county) Authorized Agent Information: Contact Information: Mailing Address Name/Title City, State, Zip Code Area Code/Office Telephone Number E-Mail Address Maximum Amount Authorized (from Appendix A) $ SHSP Amount Requested $ LETPP Amount Requested $ EMPG Amount Requested $ Total Amount Requested (from ISIP) $ Total Equipment Amount Requested for all Programs From ISIP $ From Equipment Worksheet $ FY05 Homeland Security Grant Program Page 32 Attachment A FY05 Homeland Security Grant Pr ram Application Cover Sheet for Operational.Are�s (Page 2 of 2) Applicant(county) Statement of Certification -Approval Authority Body-SHSP and LETPP Only . By signing below, I hereby,certify that the Operational Area's'application rIepresents the Approval Authority Body's consensus on the Operational Area's FY 2005 Homeland Security Grant Program needs for-the State Homeland Security Program and Law Enforcement Terrorism Prevention Program.. Position/Designee Signature Printed Name Title County Public Health Officer County Fire Chief Municipal Fire County Sheriff L Chief of Police Statement of Certification --County Authorized Agent-SHSP,LETPP and EMPG'Onl 'By signing below, I hereby certify-I am the duly appointed Authorized Ag I t and have the authority to apply for the FY 2005 Homeland Security Grant Program, and the Operational rea's application represents the needs for the State Homeland Security Program, Law Enforcement Terrorism.Prevention Program, and Emergency Management Performance Grant program: 'Signature ofAuthorized Agent Printed Name Title Date �, , f� For State use ONLY IJII Application revtewed/Grant a wardapproved by' Name 4 Date, Grant Per formancePeriod OES ID# Awar`d# .. :.: t FY05 Homeland Security Grant Program Page 33 Attachment.A. FY05 Homeland Security Grant Program Application Cover Sheet for Cities with UASI and MMRS'Allocations (Page I of 2) Applicant (city) Authorized Agent Information: Contact Information: Mailing Address Name/Title City,State,Zip Code Area Code/Office Telephone Number E-Mail Address Maximum Amount Authorized (from Appendix A) $ UASI Amount Requested $ MMRS Amount Requested $ Total Amount Requested (from ISIP) $ Total Equipment Amount Requested for all Programs From ISIP $ From Equipment Worksheet $ Statement of Certification -City Authorized Agent-UASI and MMRS By signing below, I hereby certify that I am the duly appointed Authorized Agent and have the authority to apply for the FY 2005 Homeland Security Grant Program, and the City's application represents the needs for the Urban Areas Security Initiative and Metropolitan Medical Response System program. Signature ofAuthorized Agent Printed Name Title _ Date FY05 Homeland Security Grant Program Page 34 Attachment A FY05 Homeland Security Grant Pro ram Application Cover Sheet for Cities with UASI and MM Allocations(Page 2 of 2) Applicant(city) Statement of.Certificati6n Core County Point of Contact-UASI By signing below; I hereby certijy that I am the Point of Contact for the U ban Area's Core County, and.the. City's application represents the Urban Area's needs for the FY 2005 Ho m land Security Grant Program; Urban Areas Security Initiative. Signature of Core County Point of Contact. Printed Name Title Date w For State use ONLY Application reviewed/Granw t aard'approved by Naive Date Grant Performance'Pertod. OES ID# :Award FY05 Homeland Security Grant Program page 35 4 Attachment A. . FY05 Homeland Security Grant Program Application Cover.Sheet for Cities with MMRS Allocations Only(Page 1 of 1) Applicant (city) Authorized Agent Information: Contact Information: Mailing Address Name/Title City, State,Zip Code Area Code/Office Telephone Number E-Mail Address Maximum MMRS Amount Authorized (from Appendix A) $ Total Amount Requested (from ISIP) $ Total Equipment Amount Requested for all Programs From ISIP $ From Equipment Worksheet $ Statement of Certification -City Authorized Agent By signing below, 1 hereby certify that I am the duly appointed Authorized Agent and have the authority to apply for the FY 2005 Homeland Security Grant Program, and the City's application represents the needs for the Metropolitan Medical Response System program. Signature of Authorized Agent Printed Name Title Date or,Sfate use"ONLY .: n Appheation reyiewed/Gr_ant award approved by, >. Name Date Grant Performance Period. OES ID# Awardi# c. FY05 Homeland Security Grant Program Page 36 Attachment A Approval Authority Body Member Information SHSP and LETPP Only All SHSP and LETPP applicants must submit Approval Authority Bo I member information as part of their application package. For each member of the Authority Body lease provide the.following member information: Name • Job Title • ' .'Discipline Represented • Mailing Address • Office Phone Number • Cell Phone Number • Fax Number • E-Mail Address Equipment Worksheet Subgrantees mustsubmii°an Equipment Worksheet with their application package. The Worksheet is available at http://www.oes.ca.gov, and indicates,by project and fund �g source,the value of equipment purchases to be made through DLA prime vendor Fisher Sa lety, or through the subgrantee's standard procurement processes. The Equipment Works eet is an EXCEL.document with formulas to automatically total amounts enter on the Worksheet. NOTE: Sub* antee funds committed to Fisher Safety will be paid by tie state, directly to the Defense Logistics,Agency,upon Fisher Safety's notification that subgrantee ordered equipment has been shipped. Consequently,the funds committed to Fisher Safety) ill not be available for subgrantees to request as either an advance or reimbursement pa,?ment. F.Y05 Homeland Security Grant Program Page 37 Attachment A Governing Body Resolution BE IT RESOLVED BY THE ` (Governing Body) OF THE , THAT (Name of Applicant) OR (Name or Title of Authorized Agent) OR (Name or Title of Authorized Agent) (Name or Title of Authorized Agent) is hereby authorized to execute for and on behalf of the named applicant, a public entity established under the laws of the State of California,any actions necessary for the purpose of obtaining federal financial assistance provided by the federal Department of Homeland Security and subgranted through the State of California. Passed and approved this day of , 20 _ Certification duly appointed and (Name) of the (Title) (Governing Body) do hereby certify that the above is a true and correct copy of a resolution passed and approved by the of the on the (Governing body) (Name of Applicant) day of , 20 (Official Position) (Signature) (Date) FY05 Homeland Security Grant Program s Page 3 8 Attachment .� Instruction Sheet for the Governing Body Resolution: . Purpose The purpose of the Governing Body Resolution is to appoint.individuals to act behalf of the governing body and the.applicant. Authorized The Governing Body Resolution allows for the app intrrient of individuals - Agent(s), or positions. For each person or position poi ted by the governing body, submit the following information,with the resolutio ,to the state on the applicant's letterhead: ❑ Jurisdiction ❑ To phone ❑ Grant Program ❑ Fax# ❑ Name a Cell Phone ❑ Title ❑ E- ail Address - Li Address ❑ City ❑ Zip Code Authorized • If the Governing Body Resolution identifies Authorized Agents by Agent Changes position and/or title,changes can be made by submitting new Authorized Agent information to the state. • If the Governing Body Resolution identifies Authorized Agents by name, a new Resolution is needed when any changes a,j e made. The information. . list above must also be submitted with the new Resolution. FY05 Homeland Security Grant Program Page.-39 Attachment,A Office of Homeland Security Grant Assurances Name of Applicant: Address: City: State: Zip Code: Telephone Number: ( ) Fax Number: E-Mail Address: As the duly authorized representative of the applicant,I certify that the applicant named above: 1. Has the legal authority to apply for federal assistance,and has the institutional,managerial and financial capability to ensure proper planning,management and completion of the grant provided by the federal Department of Homeland Security and subgranted through the State of California. 2. Will assure that grant funds are only used for allowable,fair, and reasonable costs. 3. Will give the federal government,the Comptroller General of the United States,the State of California,through any authorized representative,access to and the right to examine all records,books,papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or awarding agency directives. 4. Will provide progress reports and such other information as may be required by the awarding agency. 5. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 6. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal.gain for themselves or others,particularly those with whom they have family, business or other ties. 7. Will comply,if applicable,with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. H 4801 et seq.)which prohibits the use of lead based paint in construction or rehabilitation of residence structures. FY05 Homeland Security Grant Program Page 40. Attachment'A 8. Will comply with all federal statues relating to nondiscrimination. These include but are not limited to: a. Title VI of the Civil Rights Act of 1964(P.L. 88-352),ils amended,which prohibits discrimination on the basis of race, color or national on�in; b. Title IX of the Education Amendments of 1972, as arrnended(20 U.S.C. §§ 1681-1683 and 1685-1686),which prohibits discrimination on thebasis of sex;.. c. Section 504 of the Rehabilitation Act of 1973, as amended(29 U.S.C. § 794).which prohibits discrimination on the basis of handicaps; . d. The Age.Discrimination Act of 1975, as amended(42 U.S.C. §§ 6101-6107)which prohibits discrimination on the basis of age; - - e. The.Drug Abuse Office and Treatment Act of 1972(P.L. 92-255)as amended,relating to nondiscrimination on the basis of drug abuse; f. The Comprehensive Alcohol Abuse and Alcoholism Pr vention,Treatment and Rehabilitation Act of 1970(P.L. 91-616), as amended,relating to.nondiscrimination on the basis of alcohol abuse.or alcoholism; g. §§ 523.and 527 of the Public Health Service Act of 1 12 (42 U.S.C. 290 dd-3 and 290 ee-3),as amended,relating to confidentiality of alcohol and drug abuse patient records; h: . Title VIII of the Civil Rights Act of 1968 (42 U.S.C.Al 8601 et seq.), as amended, relating to nondiscrimination in the sale,rental.or financing of housing; i. Title 28, Code of Federal Regulations,Part 42, Subp C,D,E and G; j. Title 28,CFR,Part 35; k. Any other nondiscrimination provisions in the specific statute(s)under which, application.for federal assistance is being made,and L The requirements on any other nondiscrimination statute(s)which may apply to'the application. 9. Will comply,or has already complied,with the requirements of Titles II III and of the .Uniform Relocation Assistance and Real Property Acquisition policies Act of 197.0(P.L. 91- 646)which provides for fair and equitable treatment of person 3Idisplaced or whose property is acquired as a result of federal or federally assisted programs. TI hese requirements apply to all interested in real property acquired for project purposes regardl ss of federal participation in purchases. 10. Will comply,.if,applicable,with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973,(P.L. 93-234)which requires recipients in a . special flood hazard area to participate in the program and to p chase flood insurance if the total cost of insurable construction and acquisition is$10,000 z more. . FY05 Homeland Security Grant Program ' ; Page 41 Attachment A 11. Will comply.with environmental standards which maybe prescribed pursuant to the following: a. institution of environmental quality control measures under the National Environmental Policy Act of 1969(P.L. 91-190) and Executive Order(EO) 11514; b. .notification of violating facilities pursuant to EO 11738; c. protection of wetlands pursuant to EO 11990; d. evaluation of flood hazards in floodplains in accordance with EO 11988; e. assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.E. §§ 1451 et Seq.); r f. confomuty'of federal actions to State(Clean Air)Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended(42 U.S.C. § 7401 et seq.); g. protection of underground sources of drinking water under the Safe Drinking Water Act of,1974,as amended,(P.L 93-523); and h. protection of endangered species under the Endangered Species Act of 1973,as amended, (P.L.93=205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et.seq.)related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended(16 U.S.C.470),EO 11593 (identification and preservation of historic properties), and the Archaeological and Historic Preservation Act of -1974 (16 U.S.C. 469a-1 et seq). 14. Will comply with Standardized Emergency Management System(SEMS)requirements as stated in the California Emergency Services:Act;Government Code,Chapter 7 of Division 1 of Title.2, Section 8607.1(e)and CCR Title 19, Sections 2445, 2446,2447 and 2448. '15. Has requested through the State of California,federal financial assistance-to be used to perform eligible work approved in the applicant's application for federal assistance. Will, after the receipt of federal financial assistance,through the State of California, agree to the following: a. Promptly return to the State of California all the funds received which exceed the approved, actual expenditures as.accepted by,the federal or state government. b. In the event the approved amount of the grant is reduced,the reimbursement applicable to the amount of the reduction will be promptly refunded to the State of California. c. Separately account for interest earned on grant funds, and will return all interest earned, in excess of$100 per federal fiscal year. 16. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S C. Sections 4728- 4763)relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration(5 C.F.R. 900, Subpart'F). FY05 Homeland Security Grant Program Page 42 Attachment A 17. Will comply with provisions of the Hatch Act(5 U.S.C. Sections 1501.-1508 and 7324-7328) ` which limit the political activities of employees whose principal ymployment activities are funded in whole or in part with federal funds. . : 18. Will comply with P.L. 93-348 regarding the protection of hum subjects involved in research,development,and related activities supported by this iward of assistance. 19. Will comply,if applicable,with the Laboratory Animal-Welfare Act of 1966 (P. L. 89-544, as amended, 7 U.S.C.2131 et seq.)pertaining to the care,handli. ,and treatment of warm blooded animals held for research,teaching,or other activities supported by this award of assistance: 20.Will comply with the minimum wage and maximum hour provis'ons of the Federal Fair Labor Standards Act(29 U.S.C.201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. 21. Will comply,as applicable,with the provisions of the Davis-Ba on Act(40 U.S.C. Section 276a to 276a=7),.the Copeland Act(40 U.S.C: Section 276cnd 18 U.S.C. Section s'874), and the'Contract Work Hours and Safety Standards Act(40 U.S.C. Sections 327=333),regarding labor standards for federally assisted construction sub-agreeme%ts. 22. Will not,make any award or permit any award(subgrant or contract)to.any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549 and 12689,, "Debarment and Suspension." 23. Agrees that: a: No federal appropriated funds have been paid or will b paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress, an of cer or employee of Congress, ' or an,employee of.a Member of Congress in connection with the making of any federal grant; the entering into of any cooperative agreement,.ad the extension, continuation, renewal, amendment, or modification of any federal ggr a at or.cooperative agreement; b.. If any other fimds than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to-influence an officer.6r employee of any agency, a Member of Congress,an officer or an employee,of Congress,or-employee of a Member of Congress in connection with the federal giant or cooperative agreement,, the undersigned shall complete and submit Standard Fo LLL,"Disclosure of Lobbying Activities,"in accordance with its instructions c. The undersigned shalt require that the language.of.this c rtification.be included in the award documents for all sub awards at all tiers including subgrants,contracts under grants and;cooperative agreements,and subcontracts)and that all sub recipients:shall. certify and disclose accordingly: d. This certification is.a material representation of fact upo ,which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction posed by section 1352,Title 31,U.S. Code. Any person who fails to file.the require certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. FY05 Homeland Security Grant Program Page 43 Attachment A 24. Agrees that equipment acquired or obtained with grant funds: y a. Will be made available under the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with representatives of the various fire,emergency medical,hazardous materials response services,and law enforcement agencies within the jurisdiction of the applicant. b. Is consistent with needs as identified in the Terrorism Annex to the State's Emergency Plan,and will be deployed in conformance with that plan. c: Will be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual AidAgreement and deployed with personnel trained in the use ofsuch equipment in a manner consistent with the California Law— Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual Aid Plan. 25..Agrees that funds awarded under this grant will be used to supplement existing funds for program activities, and will not supplant(replace)non-federal funds. 26. Will comply with all applicable Federal statutes,regulations,policies,guidelines and requirements, including OMB'Circulars A 87 and A-133, E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements contained in Title 28, Code of Federal Regulations, Part 66,that govern the application, acceptance and use of Federal funds for this federally-assisted project. 27. Will comply, and assure the compliance of all its subgrantees and contractors,with the nondiscrimination requirements of the,Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d),or the Juvenile Justice and Delinquency Prevention.Act, or the Victims of Crime Act,as appropriate;the provision of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants,M7100.1, and all other applicable Federal laws, orders, circulars,or regulations. 28..Will comply with provisions of 28 CFR applicable to grants and cooperative agreements, including Part 18,Administrative Review Procedures;Part 20,Criminal Justice Information Systems;Part 22,Confidentiality of Identifiable Research and Statistical Information;Part 23, Criminal Intelligence Systems Operating Policies;Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42,Nondiscrimination/Equal Employment Opportunities Policies and Procedures;Part 61, Procedures for Implementing the National Environmental Policy Act; Part 64,Floodplain,Management and Wetland Protection Procedures; and Federal laws or regulations,applicable to Federal Assistance Programs. 29. Will ensure that the facilities under its ownership,lease or supervision which shall be utilized in the accomplishment of this project are not listed in the Environmental Protection Agency's ._(EPA),list of Violating Facilities and that it will notify the Federal.Grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 30. Will comply with-Subtitle A,Title II of the Americans with Disabilities Act(ADA) 1990. t FY05 Homeland Security Grant Program Page 44 Attachment A 31. Will,in the event a Federal or.State court or Federal or,State administrative agency makes a finding of discrimination after a due process hearing on the gro nds or race,color,religion, . national origin,sex, or disability against a recipient of funds,the recipient will forward a copy of the finding to the Office.of Civil Rights,.Office of Justice Pro S. 32. Will provide an Equal Employment Opportunity Plan,.if applicable,to the Department of Justice Office of Civil Rights within 60 days of grant award. 33. Will comply with the financial and administrative requirements set forth in the current edition. of the Office of Justice Programs(OJP)Financial Guide. 34. Will comply,if applicable,with the provision of the Coastal B 'er Resources Act(P.L. 97- 348)dated October 19, 1982 (16 USC 3501 et seq.)which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. 33. Will comply with all applicable requirements of all other federa laws,executive orders; regulations,program and administrative requirements,policies and any other requirements governing this program. 36. Understands that failure to comply with any of the above assur nces may result in'suspension, . termination or reduction of grant funds. The undersigned represents that he/she is authorized by the above nam d applicant to enter into this agreement for and on behalf of the.said applicant. Signature of Authorized Agent:. - Printed Name of Authorized Agent: Title: Date: FY05 Homeland Security Grant Program Page 45 Attachment A • Attachment B FY05 Santa Ana"UASI Allowable Purchase IIre-Approval :Form FY05 UASI Grant#2005-15, OES'# 597IG9000. Page 1 of 2 Requesting`Agency: .City`of Huntington Beach Agreement#: 2005 UASI pate. 4/3/06 Point of Contact (POC): . Charles Reynolds Title: Program Manager' WM/MMRS Address: 2000 Main Street, Huntington Beach, CA 92648 Phone: 714/375-5008 I E-Mail: CReynolds@surfcity-hb.org l ~ FY05 UASI Project Name: FY05 Training Allocation l . Amount Requested: $71,126 41 A detailed description of the ifem(s), service(s)or training being requested must.be attached to this request using the Description Page. This description should also include a detailed, list of all costs:associated with the request. . Submitted By: (Authorized Agency'Representative) Duane Olson Title: F. ief Signature e For UASI Use Only Request Reviewed By ; Recommended For Approval: ❑ Yes No Amount.Authorized'" Requesting agency not to exceed this amount.Y Authorized by: Paul-M. Walters Chief of Po ice Signature Date „Page 1. i Attachment B FY05 Santa Ana UASIYAllowable Purchase Pre-Approval Form FY05 UASI Grant#2005-15, OES # 59-69000 Page 2 of 2 Description Page Provide a detailed description of the item(s), services(s) or training being requested. This description.should include a detailed list of the costs associated with the request. This is a formal-request forFY05 UASI reimbursement funds allocated to the City of Huntington Beach in an amount-not to exceed $71,126. This amount will reimburse training costs including but not limited to tuition,overtime, and backfill for pie-approved Office of Domestic Preparedness approved training for Police,Fire,and City personnel in accordance with the"Agreement for Transfer or Purchase of Equipment/Services or for Reimbursement of Training Costs"and all attachments. The following is a suggested breakdown for Police, Fire, and City personnel training based on a standardized formula: Police$33,833 Fire$23,068, and City$14,225. This.division of the total $71,126 allocation is a suggestion only, and can be-used by the Police, Fire, and City in any manner agreed upon by the three disciplines and in accordance with the agreement.. A meeting with the FY04 training points of contact will be forthcoming, and will outline FY05 training reimbursement protocol. n Page 2 Attachment C FY2O05 Authorized Equipment List Chainge Log This log contains all changes to the on-line version of the' Y2005 AEL: Where 4 possible, changes will also be reflected in the downloadab e pdf and Excel files. The pdf file does not show the Notes field from the on-line version, so changes to the Notes field will only appear on line and in the Excel;spreadsheet. Date Item(s)': :Descriptwn of Change 04/27/05 1.9.1.1 thru Clarified allowability of NFPA 1999 items, 1.9.1.7 04/19/05 6.1 thru 6.34 Correct reference from "Appendix F" to "Appendix H" in notes. 04/19/05 6.19, 6.20, 6.22, Added note to ensure that grantees consult their 6.23, 6.32, 6.33, ODP Preparedness Officer regarding appropriate 13.7 allowable cost categories for these charges. 04/19/05 6.12, 6.13, 6.14, Clarified allowability of recurring It elecommunication 6'.151 6.17, 6.18 service charges, and added note to ensure that grantees consult their ODP Preparedness Officer regarding appropriate allowable cost categories for these charges. 03/28/05 Personal The explanatory,white paper by $he IAB Personal Protective Protective & Operational"Equip Mi enf SubGroup Equipment entitled "Comments on Changes to FY2005 AEL Section Personal Protective Equipment Section" has.been updated. This document can be lobtained online from the Responder Knowledge 'Vase by navigating to any line item in the Personal Protective Equipment Section. A link to thq document will appear under "Mission Critical Hihts" on the right side of the display screen. 02/14/05 9.3.21, 9.3.40 Removed item 9.3.21 (duplicate? Corrected titles thru 9.3.46 on item numbers 9.3.40 and 9.346. Changed item number 9.3.46 to 9.3.41 in order to make related DTPA.items consecutive. Renumbered old items 9.3.41 thru 9.3.45 to accommodate the insertion (new numbers are 9.3.42 thru 9 3.46 respectively). Attachment C 12/23/04 10.3 Generator Corrected eligibility of this item to include EMPG. 12/13/04 AEL PDF Only Corrected format errors in headinq information.. 12/06/04 21.5 Addition of Note to describe the Homeland Defense Equipment Reuse (HDER) Program. 12/02/04 All Initial load of FY2005 Grant Guidance. F Attachment C Fiscal Year 2005 Authorized Equipment List The.2005 Authorized Equipment List(AEL)provides information on allow1ble equipment expenditures for the State Homeland Security Program(SHSP),the Law Enlforcement Terrorism Prevention Program(LETPP),the Metropolitan Medical Response System 1 MMRS),the Emergency Management Performance Grant(EMPG),and the Citizens Corps Program. Each item in the AEL is marked for applicability to appropriate programs. Whelr6 applicable,the AEL also provides reference to corresponding items in the 2004 Standardizl d Equipment List (SEL)published by the InterAgency Board for Equipment Standardization nd Interoperability. SEL items are published with additional information such as desirable features,operating considerations,and references to standards. Applicants are encouraged to consult the SEL for more detailed infonnation whenever an SEL reference is provided. Note th t in some cases,a single AEL item may incorporate multiple SEL items. For example,the A L lists the NFPA 1994 Class I Ensemble as an allowable item. The SEL provides additional detail,listing 14 specific required and optional components. In these cases,a note will be '� eluded under the SEL Reference Number to specify exactly which items are included. Complete interactive versions of both the AEL and SEL are available on-li e in the Responder Knowledge Base(RKB)at www.rkb.mipt.org. Hard copies of the SEL may be requested at www.iab.gov. PDF versions of the SEL and this Grant Application Kit are available for downloading in the RKB. The 2005 AEL is presented in 21 sections,as follows: 1. Personal Protective Equipment(PPE) 2. Explosive Device Mitigation and Remediation Equipment . 3. CBRNE Operational and Search and Rescue Equipment 4. Information Technology 5. CyberSecurity Enhancement Equipment 6. Interoperable Communications Equipment 7. Detection Equipment 8. Decontamination Equipment 9. Medical Supplies and Limited Types of Pharmaceuticals 10. Power Equipment 11. CBRNE Reference Materials 12. CBRNE Incident Response Vehicles 13. Terrorism Incident Prevention Equipment 14. Physical Security Enhancement Equipment 15. Inspection and Screening-Systems' 16. Agricultural Terrorism Prevention,Response and Mitigation Equipment 17. CBRNE Response Watercraft 18. CBRNE Aviation Equipment . 19. CBRNE Logistical Support Equipment 20. Intervention Equipment 21. Other Authorized Equipment Interactive versions of this appendix and the Fall 2004 SEL are avail ble on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page I of 78 i i Attachment C How to Interpret the 2005 AEL Each item has the following attributes.in the list: AEL Ref No: This is a unique identifier for each item on the AEL,to facilitate referencing it. SHSP/UASI; LETPP; MMRS; EMPG: These check boxes indicate whether a particular item is applicable to any or all programs. Title/Description: Each item has a title(printed.in bold),and.most also have additional information in the description field below the title. Fall 2004 SEL Ref Number: Where applicable,this field provides a reference to the corresponding item(s)on the 2004 SEL. Interactive versions of-this appendix and the Fa112004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 2 of 78 Attachment C Section I Personal Protective Equipment AEL Ref No Title/Description Fall 2004 SHSPi LETPP Ames EMPc SEL Ref Number UAS/ 1.0 NOTES TO APPLICANTS M 91 F./I ❑ Changes to Personal Protective Equipment Section Following the lead of the Interagency Board for Equipment Standardization and Interoperability(IAB),and in accordance with Homeland Secur'ty Presidential Directive(HSPD)8,the FY2005 AEL defines eligible ,rsonal protective equipment in terms of nationally-recognized standards.) hese standards require third-party certification of products;products may not claim compliance with them unless fully certified by an independent third arty in accordance with the standard. Further information regarding this transition is available in a short paper authored by the IAB's Personal Protective and Operational Equipment Subgroup. This paper is available on the Responder Knowledge Base(www.rkb.mipt.org)by locating any item in Section 1 of the AEL and referring to the Mission Critical Hint on the right side of ttia display screen. (1.1) Respiratory Protection Equipment 0.1.1) CBRN Self-Contained Breathing Apparatus, Open-Circuit - 1.1.1.1 SCBA, CBRN 01AR-01-SCBA 1 F/—] ❑ CBRN SCBA-Self-Contained Breathing Apparatus certified as co 1 pliant with NFPA 1981 and certified by NIOSH as compliant with the CBRN SCBA approval criteria. Worn with multiple ensemble configurations belJi (NOTE: DHS has adopted the NIOSH Standard for Chemical,Biol gical, Radiological,and Nuclear(CBRN)Open-Circuit Self-Contained B le thing Apparatus(SCBA). ONLY SCBAs CERTIFIED BY NIOSH AS CO PLIANT WITH THIS STANDARD ARE ALLOWABLE.) 1.1.1.2 Cylinders and Valve Assemblies, Spare, and 01AR-01-SCBC Service/Repair Kits-, SCBA 0 d❑ ❑d ❑ Spare SCBA Cylinders and valve assemblies,and service/repair kit 3 for previous item. 1.1.1.3 CBRN Retrofit Kit, SCBA S� ❑' ❑d ❑ Retrofit kit for existing SCBA products to bring them into compliant with the NIOSH CBRN Standard. These kits are typically produced by the manufacturer of the original equipment,and include compatible replacement parts. They also require installation by either a manufacturer's representative or factory-trained technician. (NOTE: DHS has adopted the NIOSH Standard for Chemical,Biological, Radiological,and Nuclear(CBRN)Open-Circuit Self-Contained Breathing Apparatus(SCBA). ONLY RETROFIT KITS CERTIFIED BY NIOSI- AS COMPLIANT WITH THIS STANDARD ARE ALLOWABLE.) (1.1.2) CBRN Air-Purifying Respirator(APR) Interactive versions of this appendix and the Fall2004 SEL are available on-line at www.rUmipt.org. Wednesday,April 27,2005 Full AEL:Page 3 of 78 t Attachment C Section I Personal Protective Equipment AEL Ref No Title/Description -Fall 2004 sesPi LErPP,MMS EMPc SEL Ref Number U11S! 1.1.2.1 Respirator, Air-Purifying, CBRN 01AR-02-APR 0 0 0 ❑ CBRN Air-Purifying Respirator(APR) (certified by NIOSH as compliant with the CBRN approval criteria). Worn with multiple ensemble configurations below. (NOTE: DHS has adopted the NIOSH Standard for Chemical,Biological, Radiological,and Nuclear(CBRN)Full Facepiece Air Purifying Respirator (APR). ONLY APRs CERTIFIED BY NIOSH AS COMPLIANT WITH THIS STANDARD ARE ALLOWABLE.) 1.1.2.2 CBRN Canister or cartridges,APR 01AR-02-APRC 0 n ❑ CBRN Canisters or Cartridges for previous item. (1.1.3) CBRN Powered Air-Purifying Respirator(PAPR) 1.1.3.1 Respirator, Powered,Air-Purifying (PAPR) 01AR-03-PAPA n n FV] ❑ Powered Air-Purifying Respirator(PAPR)(certified by NIOSH as compliant with 42 CFR Part 84 and outfitted with a canister or cartridge appropriate to the response). Worn with multiple ensemble configurations below. (NOTE: The NIOSH Standard for Chemical,Biological,Radiological,and Nuclear(CBRN)Powered Air-Purifying Escape Respirator is expected to be completed in the first quarter of CY2005. Following the finalization of this standard and an appropriate amount of time for testing,ODP anticipates limiting allowable equipment under this item to those products certified by NIOSH as compliant with the CBRN PAPR statement of standard. Information on the proposed standard and equipment planned for submission when the standard is finalized is available on the Responder Knowledge Base at www.rkb.mipt.org. Grantees who choose to procure such equipment prior to publication of the standard and completion of NIOSH testing should consider including provisions within their equipment procurement contracts whereby vendors/manufacturers must retrofit or replace equipment that fails to meet requirements of the forthcoming standard. Furthermore,grantees should be aware that no additional ODP money will be forthcoming to replace non-standard equipment.) 1.1.3.2 Battery Pack, PAPR 01AR-03-PAPB FVJ W FV1 ❑ Removable battery pack for Item 1.1.3.1. 1.1.3.3 Canister, PAPR 01AR-03-PAPC FVJ 0 W ❑ Canisters or Cartridges for Item 1.1.3.1. (1.1.4) CBRN Air-Purifying Escape Respirator Interactive versions of this appendix and the Fall 2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 4 of 78 Attachment C Section I Personal Protective,Eduipinent .AEL Ref No Title/Description Fall 2004 SHSP/ LETPP,MMR.S EMPG • SEL Ref Number ' UAS1 . . 1.1.4.1 Respirator, Escape 01AR-04-ESCA F./I FVJ n ❑ General purpose mask designed for short duration protection sufficie it for evacuation. (NOTE: DHS has adopted the NIOSH Standard for Chemical,Biological, Radiological,and Nuclear(CBRN)Air-Purifying Escape Respirator an,d CBRN Self-Contained Escape Respirator. Although manufacturers Ir,ay have conducted self-testing of their products,NIOSH testing of equip ent against these standards is not yet complete. Following completion o these tests,ODP anticipates limiting allowable equipment under this stand rd to items that successfully meet test requirements. As a result,grantees should' consider delaying procurement of items covered by the above-refere InIced standards until testing is complete and the results are published. Te$i results will be posted on the Responder Knowledge Base as soon as they are available at http://www.rkb.mipt.org. If grantees procure these types of equipment before testing is complete, design and performance requirements identified by the standards ca not be ` verified. Grantees who choose to procure such equipment prior to completion of the third-party testing should consider including provisions within their equipment procurement contracts whereby vendors/manufacturers must retrofit or replace equipment that fails to meet requirements of,the standards cerrently undergoing testing. Furthermore,grantees should be aware that no additional ODP money will.be forthcoming to replace non-standard equipment.) . (1.1.5) Support Equipment 1,1.5.1 Tester,.Mask Leak/Fit 01AR-05-FTST ❑�/ .�] 0 A device used for performing fit testing of respirator facepieces to de ermine quality of face to mask seal. (1.2) NFPA 1994 Class 1 Ensembles (1.2.1) Ensemble --- —. — -- 1.2.1.1 Ensemble, Chemical/Biological Protective, NFPA 1 94- 01c1701-ENSM Class 1 n S� F ❑ NFPA 1994 Class 1 Chemical/Biological Terrorism Protective Ensemble, including totally encapsulating suit with attached gloves and footwea or booties with outer boots(certified as compliant with NFPA 1994)..Ot er separate items,such as CBRN SCBA,are required. (ONLY ENSEMBLES CERTIFIED AS COMPLIANT WITH NFPA 19 4 ARE . ELIGIBLE FOR PURCHASE.) (1.2.2) Required Ensemble Elements Interactive versions of this appendix and the Fall 1004 SEL are availa le on-line at www:rkb.mipt.org. Wednesday,April 27,2005 FuUAEL:Pages of 78 • i Attachment C Section I Personal Protective Equipment AEL Ref No Title/Description Fall 2004 SHSP/ LETPP MMRSEMPG SEL Ref Number UAS/ 1.2.2.1 footwear, Chemical/Biological Protective, NFPA 1994 o1C1-02-FTWR Class 1 �/❑ ❑ NFPA 1994 Class 1 Chemical/Biological Terrorism Protective Footwear, (certified as compliant with NFPA 1994). Must be certified as part of a complete ensemble. (ONLY FOOTWEAR CERTIFIED AS COMPLIANT WITH NFPA 1994 IS ELIGIBLE FOR PURCHASE.) 1.2.2.2 Garment, Chemical/Biological Protective, NFPA 1994 o1C1-02-GARM Class 1 k FV1 ❑ NFPA 1994 Class 1 Chemical/Biological Terrorism Protective Garment,a totally encapsulating suit with attached gloves(certified as compliant with NFPA 1994). Must be certified as part of a complete ensemble,including footwear. (ONLY GARMENTS CERTIFIED AS COMPLIANT WITH NFPA 1994 ARE ELIGIBLE FOR PURCHASE.) (1.2.3) Suggested Support Items, 1.2.3.1 Equipment, Inflation Testing ., OlC1-03-ITST V] 0 ❑d ❑ Inflation testing equipment specific to Item'1.2.1.1. 1.2.3.2 Suit,Training '01C1-03-TRST [� 0 [V ❑ Training suit based on similar design,but different materials as Item 1.2.1.1. (1.3) NFPA 1994 Class 2 Ensembles - (1.3.1) Ensemble 1.3.1.1 Ensemble, Chemical/Biological Protective, NFPA 1994 01C2-01-ENSM Class 2 0 n n ❑ NFPA 1994 Class 2 Chemical/Biological Terrorism Protective Ensemble, including suit with attached gloves and footwear or booties with outer boots (certified as compliant with NFPA 1994). (ONLY ENSEMBLES CERTIFIED AS COMPLIANT WITH NFPA 1994 ARE ELIGIBLE FOR PURCHASE.) (1.3.2) Required Ensemble Elements 1.3.2.1 Footwear, Chemical/Biological Terrorism Protective, o1C2-02-FTWR NFPA 1994 Class 2 �/❑ V 0 ❑ Chemical/Biological Protective Footwear,NFPA 1994 Class 2(certified as compliant with NFPA 1994). Must be certified as part of a complete ensemble. (ONLY FOOTWEAR CERTIFIED AS COMPLIANT WITH NFPA 1994 IS ELIGIBLE FOR PURCHASE.) Interactive versions of this appendix and the Fall2004 SEL are available on-line at www.r4b.mipt.org. Wednesday,April-2 7,2005 Full AEL:Page 6 of 78 Attachment C Section I Personal Protective Eauipment AEL Ref No Title/Description Fall 2004 SHSP/LETPP ALVIRS EMPG - _ SEL Ref Number - UASI 1.3.2.2 Garment, Chemical/BiologicaLTerrorism Protectiv , NFPA 01G2-02-GARM 1994 Class 2 0 E-/] ❑ Chemical/Biological Protective Garment,NFPA 1.994'Class 2(certified as compliant with NFPA 1994). Must be certified-as part of a complete ensemble,including footwear and gloves. (ONLY GARMENTS CERTIFIED AS COMPLIANT WITH NFPA 1994 ARE, ELIGIBLE FOR PURCHASE.) 1.3.2.3 Gloves, Chemical/Biological Terrorism Protective,NFPA 01C2-02-GLov 1994 Class 2 d❑ 1 ❑ Chemical/Biological.Protective Gloves,NFPA 1994 Class 2(certified as compliant with NFPA 1994,and certified as a component of the 19 4 Class ` 2 ensemble). Must be certified as part of a complete ensemble. (ONLY GLOVES CERTIFIED AS COMPLIANT WITH NFPA 1994 RE ELIGIBLE FOR PURCHASE.) (1.3.3) Suggested Support Items 1.3.3.1 Suit,Training 01C2-03-TRST ❑ Training suit based on similar design,but different materials as Item 1.3:1.1. (1.4) NFPA 1994 Class,3 Ensembles (1.4.1) Ensemble 1.4.1.1 `Ensemble,Chemical/Biological Protective,NFPA 994" 01C3-01-ENSM Class 3 j 0 [V-1. ❑ NFPA 1994 Class 3 Chemical/Biological Terrorism Protective fnsie ble, including suit or garment with attached or separate gloves and foob vear or booties with outer boots(certified as compliant with NFPA 1994). (ONLY ENSEMBLES CERTIFIED AS COMPLIANT WITH,NFPA 1994 ARE ELIGIBLE FOR PURCHASE.) (1.4.2) Required Ensemble Elements 1.4.2.1 Footwear, Chemical/Biological Protective, NFPA�1994 0.1C3-02-FTWR Class 3 d❑ ,d❑' ❑d ❑ NFPA 1994 Class 3 Chemical/Biological Terrorism Protective Foo ear (certified as compliant with NFPA 1994). (ONLY FOOTWEAR CERTIFIED AS COMPLIANT WITH NFPA 19 4 IS', ELIGIBLE FOR PURCHASE.) . Interactive versions of this appendix and the Fall2004"SEL are avail ble on-line at www:rkb.mipt.org. Wednesday,April 27,2005 Full AEL:.Page 7 of 78 Attachment C Section I Personal Protective Equipment AEL Ref No Title/Description Fall2004 SHSP/ LETPP MAIRS EAIPG SEL Ref Number UASI 1.4.2.2 Garment, Chemical/Biological Protective, NFPA 1994 01C3-02-GARM Class 3 n o a ❑ Chemical/Biological Protective Garment,NFPA 1994 Class 3(certified as compliant with NFPA 1994). Must.be certified as part of a complete ensemble,including footwear and gloves. (ONLY GARMENTS CERTIFIED AS COMPLIANT WITH NFPA 1994 ARE ELIGIBLE FOR PURCHASE.) 1.4.2.3 Gloves, Chemical/Biological Protective, NFPA 1994 Class 01,C3-02-GLOV 3 d❑ W ❑ NFPA 1994 Class 3 Chemical/Biological Terrorism Protective Gloves (certified as compliant with NFPA 1994).. (ONLY GLOVES CERTIFIED AS COMPLIANT WITH NFPA 1994 ARE ELIGIBLE FOR PURCHASE.) (1.4.3) Suggested Support Items 1.4.3.1 Suit,Training 01C3-03-TRST 0 W (].-❑ Training suit based on similar design,but different materials as Item 1.4.1.1. (1.5) NFPA 1991 Ensembles with Optional Chemical/Biological Terrorism Protection (1.5.1) Ensemble 1.5.1.1 Ensemble, Vapor-Protective,with Optional C/B 01VT-o1-ENSM Protection, NFPA 1991 [V-] ❑d ❑d ❑ NFPA 1991 vapor-protective ensemble with optional C/B protection, including totally encapsulating suit with attached or separate gloves and footwear or booties with outer.boots(certified as compliant with NFPA 1991 with chemical/biological terrorism option). Note: New edition of NFPA 1991 due in Feb 05. (ONLY ENSEMBLES CERTIFIED AS COMPLIANT WITH NFPA 1991 ARE ELIGIBLE FOR PURCHASE.) (1.5.2) Required Ensemble Elements 1.5.2.1 Footwear,Vapor-Protective,with Optional C/B Protection, 01vT-02-FTWR NFPA 1991 - d❑ d❑ FV1 ❑ NFPA 1991 vapor-protective footwear with optional C/B protection(certified as compliant with NFPA 1991 with chemical/biological terrorism option). Note: New edition of NFPA 1991 due in Feb 05. (ONLY FOOTWEAR CERTIFIED AS COMPLIANT WITH NFPA 1991 IS ELIGIBLE FOR PURCHASE.) Interaetive'versions of this appendix and the Fall 2004,SEL are available on-line at www.rkb.mipxorg. -Wednesday,April 27,2005 Full AEL:Page 8 of 78 Attachment C Section I Personal Protective Equipment AEL Ref No Title/Description Fall 2004 sHSPi LerPP,HAIRS EMPc SEL Ref Number, UASI - - 1.5.2.2 Garment,Vapor Protective,with Optional C/B Prot ection, ~01VT-02-GARM NFPA 1991 (� ❑ NFPA 1991 vapor-protective garment with optional C/B protection( ertified as compliant with NFPA 1991 with chemical/biological terrorism option). Note: New edition of NFPA 1991 due'in Feb 05. (ONLY GARMENTS CERTIFIED AS COMPLIANT WITH NFPA 1991 ARE ELIGIBLE FOR PURCHASE.) 1.5.2.3 Gloves,Vapor-Protective, with Optional C/B Protection,tion, 01VT-02-GLOV NFPA 1991 F1 ❑. NFPA 1991 vapor-protective gloves with optional C/B protection ertified as compliant with NFPA 1991 with chemical/biological terrorism option . Note: New edition of NFPA 1991 due in Feb 05. (ONLY GLOVES CERTIFIED AS COMPLIANT WITH NFPA 1991. E ELIGIBLE FOR PURCHASE.) (1.5.3) Suggested Support Items 1.5.3.1 Equipment, Inflation Testing owT-o3-1TST ❑�/ ❑ Inflation testing equipment specific to Item 1.5.1.1. 1.5.3.2 Suit,Training 01VT-03-TRST M d❑ W ❑ Training suit based on similar design,but different materials as Item 1.5.1.1. • (1.6) NFPA 1991 Ensembles with Optional Chemical/Biological Terrorism Protection a Ensemble 1.6.1.1 , Ensemble, Vapor-Protective,with Optional C/B an 'Flash o1VF-01-ENSM, Fire Protection, NFPA 1991 . -1 ❑ NFPA 1991 vapor-protective ensemble with optional C/B and flash fire protection,including totally encapsulating suit with attached or sepal ate gloves and footwear or booties with outer boots(certified as compliant with NFPA 1991 with chemical/biological terrorism option and flash fire protection i options). Note: New edition of NFPA 1991 due in Feb 05: (ONLY ENSEMBLES CERTIFIED AS COMPLIANT WITH NFPA 1991'ARE ELIGIBLE FOR PURCHASE.) (1.b.2) Required Ensemble Elements 1.6.2.1 Footwear,Vapor-Protective,with Optional C/B'an Flash o1VF-02-FTWR Fire Protection, NFPA 1991 ❑' NFPA 1991 vapor-protective footwear with optional C/B and flash fire protection(certified as compliant with NFPA 1991."with chemical/bio}ogical terrorism option and flash fire protection options). Note: New edition of NFPA 1991 due in Feb 05. (ONLY FOOTWEAR CERTIFIED AS COMPLIANT WITH NFPA 1991 IS ELIGIBLE FOR PURCHASE.) Interactive versions of this appendix and the Fall2004 SEL are available on-line at www.rkb.mipt.org. Wednesday;April 27,2005 Full AEL:Page 9 of 78 - Attachment C Section I Personal Protective Eduipment AEL Ref No Title/Description Fall 2004 SH.SP/ LETPP MMRS EMPG , SEL Ref Number UASI 1.6.2.2 Garment,Vapor-Protective,with Optional C/B and Flash 01VF-02-GARM Fire Protection, NFPA 1991 0 E] [J ❑ NFPA 1991 vapor-protective.garment with optional C/B and flash fire protection(certified as compliant with NFPA 1991 with chemical/biological terrorism option and flash fire protection,options). Note: New edition of NFPA 1991 due in Feb 05. (ONLY GARMENTS CERTIFIED AS COMPLIANT WITH NFPA 1991 ARE ELIGIBLE FOR PURCHASE.) 1.6.2.3 Gloves,Vapor-Protective,with Optional C/B and Flash 01VF-02-GLOV Fire Protection, NFPA 1991, VI E-/] ❑ NFPA 1991 vapor-protective gloves with optional C/B and flash fire protection(certified as compliant with NFPA 1991_with chemical/biological terrorism option and flash fire protection options). Note: New edition of NFPA 1991 due in-Feb 05. , (ONLY GLOVES CERTIFIED AS COMPLIANT WITH NFPA 1991 ARE ELIGIBLE FOR PURCHASE.) (1.6.3) Suggested Support Items 1.6.3.1 Equipment, Inflation Testing 01VF-03-ITST 0 ❑ Inflation testing equipment specific to Item 1.6.1.1 1.6.3.2 Suit,Training 01VF-03-TRST. d❑ (] W ❑ Training suit based on similar design,but different materials as Item 1.6.1.1. (1.7) NFPA 1992 Splash-Protective Ensembles and Items (1.7.1) Liquid Splash-Protective.Ensemble - - - -------- __....._..— q p 1.7.1.1 Ensemble, Liquid Splash-Protective, Encapsulating, 01SP-01-ENCP NFPA 1992 0 ❑ Encapsulating liquid-splash protective ensemble(certified as compliant to NFPA 1992). Note: New edition of NFPA 1992 due in Feb 05. (ONLY ENSEMBLES CERTIFIED AS COMPLIANT WITH NFPA 1992 ARE ELIGIBLE FOR PURCHASE.) 1.7.1.2 Ensemble,Liquid Splash-Protective, Non-Encapsulating, 01SP-01-NECP NFPA 1992 d❑ "./❑ 0 ❑ Non-encapsulating liquid-splash protective ensemble(certified as compliant to.NFPA 1992). . ' Note: New edition of NFPA 1992 due in Feb 05. (ONLY ENSEMBLES CERTIFIED AS COMPLIANT WITH NFPA 1992 ARE ELIGIBLE FOR PURCHASE.) (1.7.2) Liquid Splash-Protective Clothing Interactive versions of this appendix and the Fal1:2004 SEL are available on-line at www.rkh.mipt.org. Wednesday,April 27,2005 Full AEL:Page 10 of 78 Attachment C Section I Personal Protective Equipment AEL Ref No. Title/Description Fall 2004 SHSPI LETPP MMRS FA0G - - SEL Ref Number uAsi 1.7.2.1 Footwear, Liquid Splash-Protective, NFPA'1992 01SP-02-FTWR ❑ Liquid-splash protective footwear(certified as compliant to NFPA 19�..2). Note: New edition of NFPA 1992 due in Feb 05. (ONLY FOOTWEAR CERTIFIED AS COMPLIANT WITH NFPA 1992 IS ELIGIBLE FOR PURCHASE.) 1.7.2.2 Gloves, Liquid,Splash-Protective, NFPA 1992 01SP-02-GLOV �/❑ ❑ ❑ Liquid splash-protective gloves(certified'as compliant to NFPA 1992 . Note: New edition of NFPA 1992 due in Feb 05. (ONLY GLOVES CERTIFIED AS COMPLIANT WITH NFPA 1992 ARE ELIGIBLE FOR PURCHASE.) - 1.7.2.3 Garment, Liquid Splash-Protective, NFPA 1992 01SP-02 GRMT �/❑ ❑ Liquid splash-protective garment(certified as compliant to NFPA 19 2). Note: New edition of NFPA 1992 due in Feb 05. J (ONLY GARMENTS CERTIFIED AS COMPLIANT WITH NFPA 1992 ARE ELIGIBLE FOR PURCHASE.) (1.8) NFPA 1951 Ensembles (Search and Rescue) (1.81) Required Ensemble Elements 1.8.1.1 Eye/Face Protection,SAR Operations;NFPA 1951' 01US-01-ElYEP 0 ❑ NFPA 1951 USAR Operations eye/face protection(certified as compliant . . with NFPA 1951). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITI i NFPA 1951 ARE ELIGIBLE FOR PURCHASE.) 1.8.1.2 Footwear, Protective, USAR Operations, NFPA 19I51 OlUS-01-FTWR 91 M 0 ❑ NFPA 1951 USAR Operations protective footwear(certified as compliant` with NFPA 1951): (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WIT I NFPA 1951 ARE'ELIGIBLE FOR PURCHASE.) 1.8.1.3 Garment, Protective,•USAR Operations, NFPA 19 olus o1-GARM '� ❑ NFPA 1951 USAR Operations protective garment(certified as compliant with NFPA 1951). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WI rH NFPA 1951 ARE ELIGIBLE FOR PURCHASE.) 1.8.1.4 Gloves, Protective, USAR Operations,NFPA 1951 01US-01-GLOV 0 ❑ NFPA 1951 USAR Operations protective gloves(certified as compli nt with NFPA 1951). (ONLY ENSEMBLE ELEMENTS'CERTIFIED AS COMPLIANT WIT NFPA 1951 ARE ELIGIBLE FOR PURCHASE.) Interactive versions of this appendix and the Fall 2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page II of 78 Auacnment t- Section 1 Personal Protective Equipment AEL Ref No Title/Description Fall 2004 S11SPi LETPP A]MRS EA1PG - SEL Ref Number VAS/ 1.8.1.5 Helmet, Protective, USAR Operations, NFPA 1951 OlUS-01-HLMT ❑�/ F ❑ NFPA 1951 USAR Operations protective helmet(certified as compliant with NFPA 1951). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS.COMPLIANT WITH NFPA 1951 ARE ELIGIBLE FOR PURCHASE.) 0.9) NFPA 1999 Protective Clothing (Emergency Medical Services) (1.9.1) Items 1.9.1.1 Eye/Face Protection Devices, Emergency Medical, NFPA 101EM-01-EYEP 1999 s/❑ ] NFPA 1999 emergency medical.eye and face protection devices(certified as compliant with NFPA 1999). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1999 ARE ELIGIBLE FOR PURCHASE.) (NOTE:NFPA 1999 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE INTENDED FOR USE ONLY BY PERSONS PROVIDING EMERGENCY MEDICAL TREATMENT TO VICTIMS AFTER DECONTAMINATION. THEY ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES,IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE OR AS DUTY UNIFORMS.) 1.9.1.2 Footwear Covers, Emergency Medical, NFPA 1999 01EM-01-FTWC 0 0 ❑ NFPA 1999 emergency medical protective footwear covers(certified as compliant with NFPA 1999). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA .1999 ARE ELIGIBLE FOR PURCHASE.) (NOTE:NFPA 1999 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE INTENDED FOR USE ONLY BY PERSONS PROVIDING EMERGENCY MEDICAL TREATMENT TO VICTIMS AFTER DECONTAMINATION. THEY ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES,IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE OR AS DUTY UNIFORMS.) Interactive versions of this appendix and the Fall2004 SEL are available on-line at W—WW rkb.mipt.org. Wednesday,April 27,4005 wFull AEL:Page 12 of-78 Attachment C Section I Personal Protective Eauipment AEL Ref No Title/Description Fall2004 S11SW LErPP MMRS EMPc SEL Ref Number uAsi Footwear, Emergency-Medical, NFPA 1999 OIEM-01-FTWR 0 0 W ❑ NFPA 1999 emergency medical protective footwear(certified as co, pliant with NFPA 1999). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITI I NFPA 1999 ARE ELIGIBLE FOR PURCHASE.) (NOTE:NFPA 1999 ELEMENTS PURCHASED UNDER THIS GRA�II�T PROGRAM ARE INTENDED FOR USE ONLY.BY,PERSONS PR WIDING_ EMERGENCY MEDICAL TREATMENT TO VICTIMS AFTER DECONTAMINATION. THEY ARE ALLOWABLE ONLY TO Sl1PP EMENT ` ` NORMAL STORES,IN ORDER TO PROVIDE°THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE.' THEY ARE-NOT INTENDED FOR ROUTINE USE OR AS DUTY UNIFORMS.) 1.9.1.4 Garment, Emergency Medical, NFPA 1999 01EM-01-GARM ❑d ❑ NFPA 1999 emergency medical protee.tive,garment (certified as compliant with NFPA 1999): ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WIT i NFPA 1999 ARE.ELIGIBLE FOR PURCHASE:) (NOTE:NFPA 1999 ELEMENTS PURCHASED UNDER THIS GRANT ; PROGRAM ARE INTENDED FOR USE ONLY BY PERSONS PR i VIDING" EMERGENCY MEDICAL TREATMENT TO VICTIMS AFTER DECONTAMINATION. THEY ARE ALLOWABLE ONLY TO SUPPJEMENT NORMAL STORES IN ORDER TO PROVIDE THE SURGE CAPA�ITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE OR AS DUTY UNIFORMS.) 1.9.1.5 Gloves, Emergency Medical, Cleaning, NFPA 1999 01EM-01-GLCL_ �/❑ ❑ NFPA 1999 emergency medical cleaning gloves(certified as compliant with (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WIT NFPA 1999 ARE ELIGIBLE FOR PURCHASE.) (NOTE:NFPA 1999 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE INTENDED FOR USE ONLY BY PERSONS PR6VIDING EMERGENCY MEDICAL TREATMENT TO VICTIMS AFTER DECONTAMINATION.,THEY ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES,IN"ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM.RESPONSE."THEY AR NOT INTENDED FOR ROUTINE USE OR AS DUTY UNIFORMS.) " Interactive versions of this appendix and the Fall2004 SEL-are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full"AEL:Page 13 of 78 Attactiment L Section I Personal Protective Equipment AEL Ref No Title/Description Fall 2004 SHSP/ LETPP M;VRS EAIPG SEL Ref Number UASI 1.9.1.6 Gloves, Emergency Medical, Protective, NFPA 1999 01EM-01-GLMP ❑ NFPA 1999 emergency medical protective gloves(certified as compliant with NFPA 1999), (ONLY ENSEMBLE ELEMENTS CERTIFIED AS-COMPLIANT WITH NFPA 1990 ARE ELIGIBLE FOR PURCHASE.) (NOTE:NFPA 1999 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE INTENDED FOR USE ONLY BY PERSONS PROVIDING EMERGENCY MEDICAL TREATMENT TO VICTIMS AFTER . . DECONTAMINATION.'THEY ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES,IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR:CBRNE TERRORISM,RESPONSE. THEY ARE NOT, INTENDED FOR ROUTINE USE OR AS DUTY UNIFORMS.) 1.9.1.7 Gloves, Emergency Medical,Work, NFPA 1999 01EM-01-GLMW ❑ NFPA 1999 emergency,medical work gloves(certified as compliant with NFPA 1999). (ONLY ENSEMBLE ELEMENTS CERTIFIED,AS COMPLIANT WITH NFPA 1999 ARE ELIGIBLE FOR PURCHASE.) (NOTE:NFPA 1999 ELEMENTS'PURCHASED UNDER THIS GRANT PROGRAM ARE INTENDED FOR USE ONLY BY PERSONS PROVIDING EMERGENCY MEDICAL TREATMENT TO VICTIMS AFTER DECONTAMINATION. THEY ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES,IN,ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE OR AS DUTY UNIFORMS.) (1.10) NFPA 1971 Ensembles(Structural Fire Fighting) (1.10.1) Required Ensemble Elements 1.10.1.1 Garment, Protective, Structural Fire Fighting; NFPA 1971 01SF-01-GARM ❑ ❑ ❑. NFPA 1971 structural fire fighting.protective garment(certified as compliant with NFPA 1971). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1971 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1971 ELEMENTSr PURCHASED UNDER THIS GRANT; PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL-.' STORES,IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE.) Interactive versions of this appendix and the Fa112004.SEL are available on-line at www.rUmipt.org. Wednesday,April 27,2005 Fall AEL:Page 14 of 78 Attachment C Section 1 Personal Protective Eduipment AEL Ref No Title/Description Fall2004 SHSP/ LETPP.A1A4RSEA9PG - _ SEL Ref Number UAS/ 1.10.1.2 Footwear, Structural Firefighting Protective, NFPIIA 1971 o1SF-01-FTWR ❑ ❑ ❑ NFPA 1971 structural fire fighting protective footwear(certified as compliant with NFPA 1971). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WI H NFPA 1971 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1971 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMA4. STORES,IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE.) 1.10.1.3 Gloves, Protective, Structural Fire.Fighting, NFPA 1971 o1SF-01-GLOV ❑ ❑ ❑ NFPA 1971 structural fire fighting protective gloves(certified as co pliant with NFPA 1971). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WI H NFPA 1971 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1971 ELEMENTS PURCHASED,UNDER THIS G NT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMA STORES,IN ORDER TO PROVIDE THE SURGE£APACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE.) 1.10.1.4 Helmet, Protective, Structural Fire Fighting, NFPA 1971 o1SF o1-HLMT , ❑ ❑: ❑ NFPA 1971 structural fire fighting protective helmet(certified as.compliant- . with NFPA 1971). (ONLY ENSEMBLE ELEMENTS CERTIFIED'AS COMPLIANT WITH NFPA` 1971,ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1971 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NO RMA STORES,IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE.) 1.10.1.5 Hood,Protective,Structural Fire Fighting, NFPA 1971 o1SF-01-HOOD d❑ ❑ ❑ ❑ NFPA 1971 structural fire fighting protective hood(certified as co I liant with" NFPA 1971). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1971 ARE ELIGIBLE.FOR PURCHASE.) (NOTE: NFPA 1971 ELEMENTS PURCHASED UNDER THIS G NT PROGRAM ARE.ALLOWABLE ONLY TO SUPPLEMENT NORMA STORES,IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTEN�ED FOR ROUTINE USE.) (1.11) NFPA 1976 Ensembles(Proximity Fire Fighting,High adiant Heat) (1.11.1) Required Ensemble Elements Interactive xersions of this appendix and the Fall 2004 SEL are avai '• l ble on-line at wrv�n.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 15 of 78 - I , Attachment C Section I Personal Protective Equipment AEL Ref No Title I Description Fall 2004 SHSP/ LETPP AfAfRS EAfPG SEL Ref Number UASf 1.11.1.1 Garment, Protective, Proximity Fire Fighting, NFPA 1976 01SH-01-GARM 0 ❑ ❑ ❑ Structural fire fighting protective garment(certified as compliant with NFPA 1976). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1976 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1976 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL . STORES,IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR R ROUTINE USE.) 1.11.1.2 Footwear, Protective, Proximity Fire Fighting, NFPA 1976 01SH-01-FTWR ❑ ❑ ❑ Structural fire fighting protective footwear(certified as compliant with NFPA 1976). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA. 1976 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1976 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES,IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE.) 1.11.1.3 Gloves, Protective, Proximity Fire Fighting, NFPA 1976 01SH-01-GLOV 0 ❑ ❑ ❑ Structural fire fighting protective gloves(certified as compliant with NFPA 1976). (ONLY ENSEMBLE ELEMENTS_CERTIFIED AS COMPLIANT WITH NFPA 1976 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1976 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES,IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR, ROUTINE USE.) 1.11.1,4_ Helmet, Protective, Proximity Fire Fighting, NFPA 1976 o1SH-01-HLMT. d❑ ❑ ❑ ❑ Structural fire fighting protective helmet(certified as compliant with NFPA 1976). (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1976 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA,1976 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES,IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY. FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENDED FOR ROUTINE USE.) Interactive versions of this appendix and the Fall2004 SEL are available on-line at www.rkb.`nipt.org. Wednesday,April 27,2005 Full AEL:Page 16 of 78 III i Attachment C Section. 1 Personal Protective Equipment AEL Ref No Title/Description Fall2004 SHSP/ LETPP AIMRS EMPG -, SEL Ref Number 1.11.1.5 Shroud,Protective, Proximity Fire Fighting,•NFPA11976 OISH-01-SHRD ❑ ❑ ❑ Structural fire fighting protective shroud(certified as compliant with NFPA 1976). ' (ONLY ENSEMBLE ELEMENTS CERTIFIED AS COMPLIANT WITH NFPA 1976 ARE ELIGIBLE FOR PURCHASE.) (NOTE: NFPA 1976 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMAL STORES, IN ORDER TO PROVIDE THE SURGE CAPACITY NECESSARY FOR CBRNE TERRORISM RESPONSE..THEY ARE NOT INTENDED FOR ROUTINE USE.) (1.11.2) Optional Ensemble Elements 1.11.2A Cover, SCBA, Protective Radiant Heat OISH-02-SCBH R :❑ ❑ ❑ Protective radiant heat cover for SCBA. (NOTE: NFPA 1976 ELEMENTS PURCHASED UNDER THIS GRANT PROGRAM ARE ALLOWABLE ONLY TO SUPPLEMENT NORMALI 'STORES,IN ORDER TO PROVIDE THE SURGE CAPACITY NE6ESSARY FOR CBRNE TERRORISM RESPONSE. THEY ARE NOT INTENC ED FOR ROUTINE USE.) (112) PPE Accessories (1.12.1) Personal Alert Safety Systems 1.12.1.1 System,,Personal Alert,Safety(PASS) O1ZA-01-PASS �/❑ �/❑ ❑ PASS Device-Personal Alert Safety System(certified as compliant with NFPA 1982). (ONLY DEVICES CERTIFIED AS COMPLIANT WITH NFPA 1982 RE ELIGIBLE FOR PURCHASE.) (1.12.2) Gloves&Footwear• 1.12.2.1 Covers,Outer Footwear OlZA-02-FTWC 0 0 ❑ Disposable outer footwear covers for contamination hazard protection(no standard currently applies for this item). ; (FOR USE ONLY WITH ALLOWABLE PERSONAL PROTECTIVE ENSEMBLES.) 1.12.2.2 Gloves, Inner,Cotton OIZA-02-GLIc ❑ Inner cotton gloves(no standard currently applies for this item). (FOR USE ONLY WITH ALLOWABLE PERSONAL PROTECTIVE ENSEMBLES.) Interactive versions,of.this appendix and the Fall 2004 SEL are availa le on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 17 of 78 Attachment C Section I Personal Protective Eauipinent AEL Ref No Title/Description Fall 2004 S11SP/ LETPP MMRS EMPG SEL Ref Number VASI 1.12.2.3 Gloves, Outer, Disposable, ' 01Z-A-02-GLOD �] 7 ❑ Outer disposable gloves for contamination protection(marked in accordance with ANSI/ISEA 105). (FOR USE ONLY WITH ALLOWABLE PERSONAL PROTECTIVE. ENSEMBLES.) 1.12.2.4 Gloves, Outer, Work OlZA-02-GLOW D W ❑d ❑ Outer work gloves for physical hazard protection(marked in accordance with ANSI/ISEA 105).. (FOR USE ONLY WITH ALLOWABLE PERSONAL PROTECTIVE ENSEMBLES.) (1.12.3) Undergarments 1.12.3.1 Undergarment, Non-Flame-Resistant OlZA-03-UNDR ❑d F/I 0 ❑ Non-flame-resistant undergarment for comfort and for contamination control during doffing(no standard currently applies for this item). (FOR USE ONLY WITH ALLOWABLE PERSONAL PROTECTIVE ENSEMBLES.) 1.12.3.2 Undergarment, Flame-Resistant O1ZA-03-UNFR 0 [� ❑ Flame-resistant undergarment(certified as compliant with NFPA 2112 or the flame-resistant option of NFPA 1975). (NOTE: FOR USE ONLY WITH ALLOWABLE PERSONAL PROTECTIVE ENSEMBLES. ONLY GARMENTS CERTIFIED AS COMPLIANT WITH ' NFPA 2112 OR THE FLAME-RESISTANT OPTION OF NFPA 1975 ARE ALLOWABLE.) (1.12.4) Other Accessories 1.12.4.1 Garment/VestlDevice, Cooling O1ZA-04-COOL W 91 W ❑ Cooling garment,vest,or device(no standard currently applies for this item). (NOTE: FOR USE ONLY WITH ALLOWABLE PERSONAL PROTECTIVE ENSEMBLES.) 1.12.4.2 Hardhat 0lZA-04-HHAT d❑ d❑ 0 ❑ Hardhat(certified as compliant to ANSI 89.1). (NOTE: FOR USE ONLY WITH ALLOWABLE PERSONAL PROTECTIVE ENSEMBLES. ONLY HARDHATS CERTIFIED AS COMPLIANT WITH ANSI 89.1 ARE ALLOWABLE.) (1.13) Ancillary Equipment ' (1.13.1) Miscellaneous Interactive versions of this appendix and the Fall'2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 18 of 78 Attachment C Section I Personal Protective Equipment AEL Ref No Title/Description Fall 2004 SHSP/ 6ETPP ALNRS EMPG - - - - SEL,Ref Number "S/ - 1.13.1.1 Bag/Box, Ensemble Gear Storage 01ZP-00-GBAG - �/❑ ❑ Ensemble gear storage bag or box (no standard currently applies f(r this item). (NOTE: FOR USE ONLY WITH ALLOWABLE EQUIPMENT.) 1.13.1.2 Approved Chemical Resistant Tape 1.13.1.3 Vest or Outer Garment, High visibility 01ZA-04-VEST '. r❑d ❑ Nigh visibility vest or outer garment, (certified as compliant with'AN I/ISEA 107). (ONLY GARMENTS CERTIFIED AS COMPLIANT WITH ANSIRSE 107 ARE ALLOWABLE). A Interactive versions of this appendix and the Fall 2004 SEL are ava' le on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full'AEL Page,19 of 78 s i Attacnment L Section 2 Explosive Device Mitigation and Remediation Eauipment AEL Ref No 'Title/Description Fall2004. SIISP/ LETPP MMRS EAfPG-- SEL Ref Number UASI (2.1) Protective Equipment (2.1.1) Ensembles 2.1.1.1 Suit, Improvised Explosive Device/Explosive Ordnance 01XD-01-BSUT Disposal (IED/EOD) Protective Ensemble 91 0 P ❑ Suit to provide protection from fragmentation,blast overpressure,heat and light flash,and flame generated by an Improvised Explosive Device(IED), explosives,or Unexploded Ordnance(UXO). Not for riot suppression. (NOTE: Should be purchased for and used by accredited bombs squads. ' For information on establishing new bomb squad programs,agencies should contact the Special Agent Bomb Technician in the nearest FBI Office or call directly to the FBI Program Manager at the Hazardous Devices School,(256) 313-1910.) 2.1.1.2 Ensemble, Reconnaissance, Improvised Explosive 01XD-01-RCON Device/Explosive Ordnance Disposal (IED/EOD) 0 0 ❑ IED/EOD protective ensemble intended to protect the head and torso from explosive fragmentation and flame. Include ballistic helmet,ballistic face shield,and ballistic vest. Not for riot suppression. (NOTE: Should be purchased for and used by accredited bombs squads. For information on establishing new bomb squad programs,agencies should contact the Special Agent Bomb Technician in the nearest FBI Office or call directly to the FBI Program Manager at the Hazardous Devices School,(256) 313-1910.) 2.1.1.3 Suit, "Search", Improvised Explosive Device/Explosive 01XD-01-SRCH Ordnance Disposal (IED/EOD) Protective Ensemble ❑ Suit to provide protection from fragmentation blast overpressure,heat and light flash,and flame generated by an IED. Suit to be worn in an IED search and location function or with chemical/biological or respiratory protection equipment. Not for riot suppression. (NOTE: Should be purchased for and used by accredited bombs squads. For information on establishing new bomb squad programs,agencies should contact the Special Agent Bomb Technician in the nearest FBI Office or call directly to the FBI Program Manager at the Hazardous Devices School,(256) 313-1910.) (2.L2) Elements 2.1.2.1 Boots, IED/EOD 01XD-02-BOOT S6 W W ❑ Heavy-duty,non-static producing footwear for use with IED/EOD ensembles. 2.1.2.2 Clothing, Operational, and Specialized/Protective Gear 01XD-02-CLTH IED/EOD n R ❑ IED/EOD protective outer clothing used in conjunction with recon ensemble or in lieu of full protective ensemble for known minimum threat situation. Not for riot suppression. Interactive versions of this appendix and the-Fan 2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Fall AEL:Page 20 of 78 Attachment C Section 2 Explosive Device Mitigation and Remediotion Equipment AEL.Ref No Title/Description Fall 2004 v SIISP/ LETPP AfAIRS EMPG' _ - SEL Ref Number UAS/ - - - 2.1.2.3 Equipment;Hand Protection, IED/EOD 01XD-N-HAND [� 0 ❑ Hand protection component to IED/EOD protective ensemble,system; ; protective gloves and ballistic hand covers. Not for riot suppression (NOTE: Should be purchased for and used by accredited bombs 4uads. For information on establishing new bomb squad programs,agenei s.should contact the Special Agent Bomb Technician in the nearest FBI Off9e or call directly to the FBI Program Manager at the Hazardous'Devices School,(256) 313-1910.) 2.1.2.4 Equipment, Head and Face Protection, IED/EOD 01xD-02-HI-MT ❑d ❑d ❑ Helmet Protective System Component to IED/EOD Protective Ensemble System,forced air system. Includes ballistic helmet and face shield compatible with bomb suitor search suit above. Includes faces sliilds with Vision correction capability(either using a prescription shield or ove lay). Not for riot suppression, (NOTE: Should be purchased for and used by accredited bombs s uads. For information on establishing new bomb squad programs,agencies should contact the Special Agent Bomb Technician in the nearest FBI Off �e or call directly to the FBI Program Manager at the Hazardous Devices Sc ool,(256) 313-1910.) 2.1.2.5 Blast and Overpressure Threat Ear Protection W ❑ Molded ear plug or other device to be wom under the ballistic protective helmet. Not for riot suppression. (2.2) Mitigation and Remediation Equipment 2.2.1 Canines, Explosive Detecting o2Ex oo Docs. �/❑ F/ ❑ Explosive detecting canines,related CBRNE training,and protectiv garments 2.i2 Equipment, Explosive Entry 02EX-06-EXEN �/❑ ❑ Explosive entry equipment,upgrades. Does NOT include explosive materials. 2.2.3 Magazines, Portable or Transportable, Explosive, 02Ex-00=EXMP W FV-] ❑, ❑ Portable or transportable magazines for storage/transport of explo ive materials to,and from incident=scene. (NOTE: Should be purchased for and used by accredited bombs iquads. For information on establishing new bomb squad programs,agenci s should contact the Special Agent Bomb Technician in the nearest FBI Off, or call directly to the FBI Program Manager at the Hazardous Devices School;(256) 313-1910.) = 2.2.4 -Kit, Fiber Optic 02EX-00-KTFo ❑.- Kit,Fiber Optic (inspection or viewing). Interactive versions of this appendix and the Fall200,4 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,20.05 Full AEL:.Page 21 bf 78`, y Attachment C t, Section 2 Exylosive Device Mitigation and Remediation Equipment AEL Ref No Title/Description Fall 2004 sHsvi LErry Ar,Nas EAIPc SEL Ref Number oAs] 2.2.5 Detector, Metal 02EX-00-MTDT D 91 E/j ❑ Metal detection device. 2.2.6 Equipment, Post,Blast Investigation, Explosives/IED. . 02EX-00-PBIE Investigation W 0 0 ❑ Equipment,Post Blast Investigation,Explosives/IED investigation,upgrades. 2.2.7 Robot,Attachments, Tools 02EX-00-RBTS W F./� FV1 ❑ Robot,related attachments,tools. , (NOTE: Should be purchased for and used by accredited bombs squads. For information on establishing new bomb squad programs,agencies should ' contact the Special Agent Bomb Technician in the nearest FBI Office'or call directly to the.FBI Program Manager at the Hazardous Devices School,(256) 313-1910.) 2.2.8 Robot Upgrades 02EX-00-RBTU 1 0 0 ❑ Robot Upgrades,chemical,biological,nuclear,radiological detection devices,cameras,disruption ability,remote operation. (NOTE: Should be purchased for and used by accredited bombs squads. For information on establishing new bomb squad programs,agencies should contact the Special Agent Bomb Technician in the nearest FBI Office or call directly to the FBI Program Manager at the Hazardous Devices School,(256) 313-1910.) 2.2.9 TCV, vented containment vessel,transportation. 02EX-00-TCVV FV_1 F%11 0- ❑- Total Containment Vessel,vented,for containment,transportation, temporary storage. (NOTE: Should be purchased for and used by accredited bombs squads. For information on establishing new bomb squad programs,agencies should contact the Special Agent Bomb Technician in the'nearest FBI Office or call directly to the FBI Program Manager at the Hazardous Devices School,(256) 313-1910.) 2.2.10 WMD Upgrades,TCV 02Ex-00-TCVW 0 WMD upgrades for TCV(Total Containment Vessel),transportation vessel. (NOTE: Should be purchased for and used by accredited bombs squads. For information on establishing new bomb squad programs;agencies should contact the Special Agent Bomb Technician in the nearest,FBI Office or call directly to the FBI Program Manager at the Hazardous Devices School,(256) 313-1910.) 2.2.11 Tools, Remote Opening, Examination,'Related Equipment 02EX-00-TARO 0 ❑�/ ❑ Remote opening tools,rigging kits,pulleys,clamps,probes,mirrors,hand, electric,pneumatic,stethoscope,non-sparking tools,etc. Interactive versions of this appendix and the Fall 2004 SEL'are available on-line at www.rkb.miptorg. Wednesday,April 27,2005 Full AEL:page°22 of 78 Attachment C Section Z Explosive Device Mitigation and Remediatlion Equipment AEL Ref No Title/Description Fall 2004 sasri serer MAIRS emrc SEL Ref Number_ D'1ts! 2.2.12 X-Ray Unit;Portable or Transportable 02Ex-01-XRAP n 0 ❑ Portable or transportable X-Ray unit;related attachments and equip ent, film,image screens,computers for image storing/transmission,upgr des. (NOTE: Should be purchased for and.used by accredited bombs sl I ads. For information on establishing new bomb squad programs,agencies should contact the Special Agent Bomb Technician in the nearest FBI,Office or call directly to the FBI Program Manager_at the Hazardous Devices School,(256) 313-1910.) " 2.2.13 Tools, IED Remediation, Non-Explosive. 02EX-027TI-EX 0 F/] -/❑ ❑ Non-explosive tools for IED remediation,including mitigation tents, upgrades,boot bangers,bomb blankets. Does NOT include explosive , material. (NOTE: Should be purchased for and used by accredited bombs sq ads. For information on establishing new bomb squad programs,agenci4 should contact the Special Agent Bomb Technician in the nearest FBI Offico or call_ directly to the FBI Program,Manager at the Hazardous Devices School,(256) 313-1910.) 2.2.14 Tools,Pipe Bomb Disabling 02EX-02-TL,PB �/❑ �] ❑ Pipe bomb disabling tools,attachments,disrupter,and related upgrades. (NOTE: Should be purchased for and used by accredited bombs sql ads. For information on establishing new bomb squad programs,agenc e;should contact the Special Agent Bomb Technician in the nearest FBI Office or call directly to the FBI Program Manager at the Hazardous Devices Sc h ol,(256) 313-1910.) - Interactive versions,bf this appendix an 1.d the Fall•2004 SEL are availa le on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 2.3•of 78 Attachment L Section 3 CBRNE Operational and Search and Rescue Equipment AEL Ref'No Title/Description Fall2004 sBSPi LErrP MVRS EMPc' SEL Ref Number oAsr (3.1) Search and Rescue 3.1.1 Hydraulic tools; hydraulic power unit O ❑ ❑ ❑ 3.1.2 Breaking devices (including spreaders, saws and hammers) O ❑ ❑ ❑ 3.1.3 Lifting devices (including air bag systems, hydraulic rams,jacks, ropes and block and tackle) a ❑ ❑ ❑ 3.1.4 Blocking and bracing materials 0 ❑ ❑ ❑ 3.1.5 Rope, Life Safety 03RS-00-ROPE 0 ❑ ❑ ❑ Rope of various diameters and ratings 3.1.6 Rope Software 03Rs-00-ROSO 0 ❑ ❑ ❑ Includes items such as:Prusik cords;softrope grabs,bags,webbing, protection. 11.7 Hardware, Rappelling or Rescue Operations 03Rs-00-ROHA 0 ❑ ❑ ❑ Rappelling/rescue hardware,including ascenders,handrope grabs, carabiners,plates,racks,etc. 3.1.8 Harnesses, Life Safety/Rappelling 03Rs-00-HARN 0 ❑ ❑ ❑ Body harnesses used to support a person during rappelling or rope rescue operations 3.1.9 Evacuation stretchers, baskets, and chairs(for 08D1-03-LITR evacuation of disabled personnel) 0 ❑ ❑ ❑ 3.1.10 Lights, Hand, Explosion Proof 03sE-00-LTHE 0 ❑ ❑ ❑ Explosion-proof handheld lights 3.1.11 Lighting System, Helmet Mounted 03EQ-00-LTHM e ❑ ❑ ❑ Helmet mounted lighting system 3.1.12 Search Cameras ❑-/ V ❑d ❑ Including video and thermal imaging 3.1.13 Listening Devices e n F./I ❑ Devices that provide enhanced audio detection capability for use in search and rescue operations,including remote operation. Interactive versions'of this appendix and the.Fall2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 24.of 78 Attachment C Section 3 CBRNE Operational and Search and Rescue Equipment AEL Ref No Title/Description Fall2004 SHSPi cerPP AIMRS emPc SEL Ref Numher 6•AS/ 3.1.14 Confined Space Kits (such as MSA Watchman) oa ❑ ❑ 3.1.15 Ventilation`Fans, Explosive-Proof a ❑ ❑ ❑ 3.1.16 Equipment, Underwater W W ❑ Includes lights,metal detectors;communication and video units,lift bags, water rescue helmets,ice hooks,buoyancy compensator,and underwater scooter/DPV. 3.1.17 Equipment, SCUBA 0. 1 � ❑ Includes exposure and pressurized suits,face masks,regulators,ai tanks, and pony bottles. 3.1.18 Canines, Search and Rescue F_• ❑ Search and rescue canines,related CBRNE training,and protective garments. (3.2), Operational Equipment 3.2.1 Vests, Operational 03EQ-00-VSTO W '❑ Operational vests;duty gear and modular load bearing systems. 3.2.2 Cables, Grounding 03EQ-00-GRCA 0 ❑ ❑ ❑ Grounding cables,point=type clamps on both ends; 1/8"stainless st el (uninsulated)50'minimum. 3.2.3 Rod, Copper Grounding 03EQ-00-GRRD ❑ ❑ Copper grounding rod,3/4"x 6'(minimum length)with slide hamme . 3.2.4 Tester, Ground Resistance .03EQ-00-GRRT V] ❑ ❑ ❑ Ground resistance tester 3.2.5 Kit, Chemical Leak Control 03EQ-00-KTCL 1 ❑ ❑ ❑ Chemical leak control kit - 3.2.6 . Kit,Tool, Miscellaneous, Non-sparking 03EQ-00-KTTL ❑ Non-sparking.tool kit,to include bung and spanner wrenches. 3.2.7 Multi-Meter, Electrical 03EQ-00-MMTR. FVJ ❑ ❑ ❑ Intrinsically safe electrical multi-meter. 3.2.8 Overpack 03EQ-00-PCKO -❑ Pack,overpack Interactive versions of this appendix and'the"Fall 2004 SEL are avai ble on-line at www.rkb.mipt.org. . Wednesday,April 27,2005 Full AEL:Page 25 of 78 - 1 Attachment C: Section 3 CBRNE Operational and Search and Rescue Equipment AEL Ref No Title/Description Fall 2004 SHSP/ LETPP A1MRS EMPG SEL Ref Number UASI 3.2.9 Gloves, Protective,Abrasion Resistant 03SE-00-GLVA 0 ❑ ❑ ❑ Puncture,cut,and abrasion-resistant gloves. 3.2.10 Binoculars 030P-00-BNOC 0 V 0 ❑ Binoculars 3.2.11 Spotting Scopes/Surveillance Telescopes 030P-00-SCOP W OV (] ❑ Optics capable of use in long range,sometimes long term,observation of critical tactical operations. 3.2.12 Optics: Thermal Imaging and/or Light Amplification 030P-00-TILA 0 ❑ Thermal imaging and/or light amplification optics. 3.2.13 Light Amplification 04MD-01-LAMP ❑d YJ 0 ❑ Light Amplification(night vision enhancement)equipment. 3.2.14 Lighting, Portable Area Illumination 03sC-00-LTPA U (] ❑ Portable area illumination. 3.2.15 Timer 03SC-00-TIMR 1 El ❑ ❑ Timer or stopwatch. 3.2.16 Protection, Hearing 03SE-00-HEAR ❑ ❑ ❑ Hearing protection for operations in potentially high noise environments. 3.2.17 Hydration System, Personal 03SE-00-HYDR FVJ ❑ ❑ ❑ Personal hydration system. 3.2.18 Monitor, Heat Stress 03SC-00-HSMN Se ❑ ❑ ❑ Heat stress monitor(ambient and personal). 3.2.19 Bags, Evidence and/or canisters 03EQ-00-BGEV [) ❑ ❑ ❑ Bags,Evidence and/or canisters. 3.2.20 Bags, Equipment 03EQ-00-BGEQ 0 ❑ ❑ ❑ Bags,Equipment. 3.2.21 Reel, Electric Cord 03EQ-00-REEL ❑ ❑ ❑ Electric cord reel. 3.2.22 Signs Q3SC-00-SIGN 0 n F ❑ Restricted access and caution warning signs. 3.2.23 Tape, Boundary Marking 03SC-00-TPBM 91 ❑ ❑ ❑ Tape,Boundary Marking:YELLOW Caution/RED Danger/Incident specific (i.e.,radiological,biological,chemical). Interactive versions of this appendix and the Fall2004 SEL are available on-line at www.rkb.miptorg. Wednesday,April 27,2005 Full AEL:Page 26 of•78 Attachment C Section 3 CBRNE Operational and Search and Rescue Equipment AEL Ref No Title/Description Fall 2004 S11SP1 LETPP VhVfRS EVPG SEL Ref Number G,+S1 3.2.24 System, Marking, Green Line/Red Line 03sc-01-GLRL ❑ ❑ ❑ ❑ Marking system, Green Line/Red Line,battery activated or appropriate substitute. 3.2.25 System, Lock Out/Tag Out. 03sc-01-LOTO 0 ❑ ❑ ❑ Lock Out/Tag Out system. 3.2.26 Station, Portable Meteorological 04SN-01-PTMS 0 V] ❑d. ❑ Portable meteorological station that monitors(at a minimum)temperature, wind speed,wind direction,precipitation,and barometric pressure! 3.2.27 Cart, Field 03VE-01-CART W ❑ ❑ ❑ Field cart for transporting tools,equipment,or personnel. 3.2.28* Kit, First Aid, Trauma Type 03Sc-00-KTFA 0 ❑ ❑ ❑ Trauma type first aid kit. 3.2.29 Fan, Explosive-proof Exhaust 03EO-00-FANE ❑ ❑ ❑ Explosive-proof exhaust fan. Interactive versions of this appendix and the Fall 2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 27 of 78 i I Attachment G Section 4 .Information Technolo2y AEL Ref No Title/Description Fall2004 SIISP/ LETPP ALYI2S EnfPc SEL Ref Nwnber UASI 4.1 Device, Global Positioning System (GPS) 04MA-03-DGPS [� [J O] [� Device,Global Positioning System(GPS) 4.2 System, Automatic Vehicle Locating (AVL) 04MA-03-AVLS ❑d n -/ Wl Automatic Vehicle Locating(AVL)Systems 4.3 System, Precision Locating Tracking (PLT) 04MA-03-PLTI W 0 E-/j &/] Systems,Precision Locating Tracking(PLT),indoor capable. 4.4 System, Operations Area Personnel Tracking and 03SE-00-OAPT Accountability o [I W Operations area personnel tracking and accountability systems. 4.5 System,'Geospatial Information (GIS) 04MA-01-GISS ❑d d❑ ❑d d❑ Geospatial/Geographical Information Systems(GIS),including application software as well as integrated hardware for implementation(see Item 4.14 for integrated hardware). GIS systems support the acquisition,integration and dissemination of geospatial data and imagery. Geospatial software should support vector,raster,CAD,and/or spatial file formats. GIS systems provide or support multiple CBRNE terrorism prevention and response functions,including(but not limited to): -Geospatial Analysis-allows for association of intelligence and location- based information to perform complex analysis and visualization -Decision Support-provides a mechanism to deliver actionable intelligence supporting strategic and tactical operations -Situational Awareness-supports a common operational picture with near real-time intelligence fused with geospatial information fully describing the area of operations in a spatial context Navigation -Monitoring(tracking,weather,traffic,assets,environment,damage assessments,disease surveillance) -Modeling-combines complex spatial information and applies modeling tools to predict consequences of events in support of planning,mitigation, response and recovery. -Mapping-presents fused information in a standard,distributable and easily recognizable format. -Reporting(activity,after action,alert-waming,location,situation,coverage portrayal) 4.6 Data, Geospatial v ❑d [✓J Includes the purchase of data related to positions on the earth's surface in the form of databases,maps,satellite and other remote sensing imagery. For use with Geospatial Information Systems(Item 4.5). 4.7 Software, Operational Space Visualization 04MA-01-SVIS 0 91 v ,E] Operational Space Visualization Tools Interactive versions of this appendix and the Fall2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 28 of 78 Attachment C Section 4 Information Technolo2y. AEL Ref No Title/Description Fall 2004 SHSP/ LETPP AL11RS EMPG - SEL Ref Number _ UAS! 4.8 Software, Plume Modeling 04MA-01-PMOD ❑d ❑d Plume Modeling Software(fate and transport)/databases capable of real time linkage to sensors and meteorological monitoring and detection. 4.9 Software, ICS O4SW-03-CDSS V FVJ W F-/) Incident Command;System(ICS)software including command/plans& decision-support tools. 4.10 Software,CBRNE/commercial chemical/hazard 04SW-04-CBRN [41 �/❑ ❑�/ CBRNE/commercial chemical/hazard software and response syste 4.11 Application Program, Credentialing 04Sw-02-CRED 0 91 F-/�, -/❑ Software application and associated hardware for creating site/even credential badges. 4.12 Software for Equipment Tracking and Inventory' 4.13 Equipment, Bar Code Reading and Printing 04HW-02-sARC Sol M, Se Sol Bar code readers and printers,including devices that have wireless etwork . capabilities. .4.14 Hardware,Computer, Integrated V Fv�* Computer hardware and operating system software.designated for uise in an integrated system allowable under this grant program. Such systems include detection;communication,cybersecurity,logistical support laid Geospatial Information Systems. This item may include networking hardware,servers,workstations,notebook computers,and peripherals such as printers and plotters procured with an allowable system and necessary for its implementation. (ONLY HARDWARE PROCURED AS PART Off(A SYSTEM ALLOWABLE UNDER THIS GRANT PROGRAM IS ALLOWABLE. UNDER THIS ITEM.) 4.15 . Handheld computers for.Emergency Response. 04H'W-01-HHCD applications . ❑d Handheld computing devices with connectivity. Includes a variety o platforms such as PDAs and Windows compatible devices. 4.16 Devices, Radio Frequency Identification oaHw-o2 RFID 0 R FV ❑V RF Identification Devices(RFID)and associated readers. Interactive versions of this appendix and the Fall 2004 SEL are available bn-line at www.'rkb.•mipt.org. Wednesday,April 27,2005 Full AEL:Page 29 of 78 Attachment C Section S CyberSecurity Enhancement Eauipment AEL Ref No Title/Description Fall 2004. s1LSP1 LerPP nLURS EUPc SEL Ref Number uasr 5.1 Software,Virus Protection 05CS-03-AVIR 0 Virus protection"software 5.2 System, Intrusion Detection 05CS-02-IDS d❑ F%.*] FV1 F Intrusion detection devices and systems,deployed at either host or network level to detect unauthorized or aberrant behaviors do the network. 5.3 Scanning and Penetration Tools ❑,/ ❑d C Tools for scanning and vulnerability detection 5.4 Firewalls and Authentication Technologies 04SW-02-PFWL V W n Dv Includes both firewalls for workstations and network-level firewalls. The latter may include both firewall software and a hardware platform,or may be sold as a firewall appliance. . 5.5 Software, Encryption 05CS-01-ECRP �/❑ d❑ 0 Encryption software for protecting stored data files or email messages. 5.6 Encryption, Data.Transmission 05CS-01-ETRN d❑ W W ❑d A class of network access solutions,usually for remote access,that provide encrypted user access. Some will utilize hardware"tokens"in addition to software clients. This,includes Virtual Private Networks,and encrypted transmission modes such as SSH and SSL. 5.7 Software, Network management 04Sw-02-NMGT 0 F%-.11 Network management software for monitoring network performance and/or maintaining configuration. 5.8 Configuration/Patch Management Configuration management and patch management/dissemination tools. 5.9 Countermeasures �/❑ VJ W, Fv] Security hardware and software countermeasures to protect against cyber . attacks. Interactive versions of this appendixand the Fall2004.SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 30 of 78 Attachment G. Section 6 Interoperable Communications Eauipme,4t AEL Ref No' Title/Description Fa112004• sesPi LerPP MWS EMPc SEL Ref Number asr 6.0 NOTES;TO APPLICANTS �/❑ 0 (1) This section includes equipment and systems that provide connectivity and electrical interoperability between local and interagency organ, ations to' coordinate CBRNE response operations. When utilizing ODP program funds in the category of Interoperable Communications Equipment to bull upgrade,enhance,or replace communications systems,grantees and sub- grantees should develop a comprehensive interoperable communications plan before procurement decisions are made. Guidance for development of interoperable communications plans is provided in Appendix-H. (2)In an effort to improve emergency preparedness and response interoperability,all new or upgraded radio systems and new radio equipment should be compatible with a suite of standards called ANSI/TIA/EIX 102 Phase I(Project 25). These standards-,have been developed to alic w for- backward compatibility with existing digital and analog'systems and provide for interoperability in future systems.The FCC has chosenthe-Pro 25 suite of standards for voice and low-moderate speed data interoperability in the new nationwide 700.MHZ frequency band. The Integrated Wire ess Network(IWN)of the U.S.Justice and Treasury Departments has la so chosen the Project 25 suite of standards for their new radio equipment. In an effort to realize improved interoperability;all radios purchased 1 rider this grant should be APCO 25 compliant. 6.1 In-Suit Communications Land Mobile,Two-Way In-Suit Communications(secure,hands-fre ,fully duplex,optional),including air-to-ground-capability(as required). 6.2 Radio, Portable 06CP-01-PORT, • k V ❑d F/I Individual/portable radios,including software radios. 6.3 Radio, Mobile '06CP-01-MOBL �/❑ 0 d❑ Mobile radio equipment,deployed on vehicles 6.4 Radio; Base 06CP-01-BASE: �/❑ ❑�/ 0 Base radio system 6.5 Radio', High frequency(HF) Single Sideband 06CP-03-HFRQ ❑ ❑ - .High Frequency(HF)Single Sideband communications equipment 6.6 Repeaters 06CP-01-REPT ❑�/ FV� Repeaters .6.7 Transmission Device, Wireless, Remote Sensor 06CP-61-sNSR 0 VJ ❑V/ 'V A device which,when attached to a remote sensor such as a video camera or chemical detector,allows wireless transmission of data to a distak base. May use radio frequency(RF),or infrared(IR)transmission. Interactive versions of this appendix and the Fall 2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27;2005 Full AEL:Page 31 of 78 Attachment C Section 6 Interonerable Communications Eduinment AEL Ref No Title/Description Fall 2004 sasPi LETPP.aLMRSE:VPc. SEL Ref Number UASI 6.8 Cable, Non-radiation Shielded Transmission 06CP-01-NRSC �/❑ (] Non-radiation shielded transmission cable between base/repeater and antenna 6.9 Amplifiers, Bi-directional 06CP-03-BAMP d❑ ❑d ❑d Bi-directional Amplifiers,application defined 6.10 Bridging/Patching 06CP-02-BRDG 0 EV] Bridging or patching,equipment, 6.11 Exchange, Private Branch 06CP-05-LPBX W 0 ❑d Portable Private Branch Exchange(PBX) 6.12 Phone, Cellular 06CC-01-CELL E-/j 91 V Se Digital cellular phone,including recurring charges for cellular service. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED., GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE.PURCHASES.) 6.1.3 Device, Messaging,2-Way Text 0 d❑ Text messaging device with 2-way capability,including recurring charges for messaging service. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 6.14 Paging �• Paging services,1-way text messaging,including recurring charges for paging service. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) Interactive versions of this appendix and the Fall2004,SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL Page 32 of 78 Attachment C Section b Interoperable Communications Equipment AEL.Ref No Title Description Fall 2004 SHSP/.LETPP MMRS EMPG.,. .. - SEL Ref Number _. UAS/ , 6.15 Phone, Satellite Base [� ❑d 0 Satellite phone base equipment,including recurring charges for sat Ilite service. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIO "- GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY ' PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITI#D. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED 06P PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 6.16 Radio, Microwave Link 06CP-03-MWAv �1 FV1 W ❑�/- MicrowaveLink for remote control of radio base stations or for tem orary links at event sites. 6.TT i.li Phone, Satellite Mobile t d❑ Satellite-based mobile phone,including recurring charges for satellite service. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE. SERVICES PROVIDED DURING THE GRANT PROJECT PERIOQ. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITOD. GRANTEES SHOULD_COORDINATE WITH'.THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIAT ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 6.18 Phone, Satellite Portable �` ❑d Satellite-based handheld phone,including recurring charges for sat[lite service. - (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY.THOS SERVICES PROVIDED DURING THE GRANT PROJECT PEmobj. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITOD. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED O P P' PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE, ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 6.19 Services,Satellite, Brokered 06CC-04-SSBR - Full service rental/lease of satellite transponder time,including true and technicians. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOS SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD „GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIO SLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBIT D. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP i PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) Interactive versions of this appendix and-the Fall 2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April27,2005 Full AEL:Page 33,of 78 Attachment C Section 6 Interoperable Communications Equipment AEL Ref No Title/Description Fall 2004 sffsri LBrPP ALVxs safrc SEL Ref Number uAsf 6.20 Services, Satellite Data 06CC-04-SADS F-/] W ❑d Satellite Data Services(internet access via a satellite connection) Commercial providers of Internet connectivity via satellite. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD: GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED.. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED-ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 6.21 INMARSAT-B 06CC-04-INST 0 0 INMARSAT-B Satellite communications equipment 6.22 Hourly Brokered Space Segment 06CC-04-SSHB ❑d Satellite transponder time purchased by the hour. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 6.23 Full Time Space Segment, Leased 06CC-04-SSFT �/❑ F./-] 0 VJ Satellite transponder time purchased on long term contracts. (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD. GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITED. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 6.24 Equipment, Satellite Data 06CC-04-EQSD 91 0 ❑V,, -Satellite earth station transmitter and receiver,usually KU-Band. 6.25 Network,Wide Area-Digital 06CP-04-WADN 0 0 FV_j Wide area digital network,voice/data capable 6.26 Device, Data Service Access 0 91 f.—/] 0 PCMCIA card,serial device,.or USB device for access to on-line data services 6.27 Teleconferencing,Video 06CP-05-VCON 0 W © Video teleconferencing over ISDN telephone lines or broadband facilities 6.28 Bridge,Audio Teleconferencing 06CP-05-BRAC W FV� W Device to connect more than 2 parties(up to many dozens)into a single audio conference Interactive versions of this appendix and the Fall 2004'SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:.Page 34 of 78 Attachment C Section. 6 Interoperable Communications Eauivmenit AEL Ref No Title/Description Fall 2004 SHSri cerrr ALVIRS Enlrc SEL Ref Number UASI 6.29 Bridge, Video Teleconferencing 06CP-05-VCNB Device to connect more than 4 parties(up to many dozens)into a single video conference 6.30 Computer-Aided Dispatch ' �/❑, ❑�/ d❑ Computer aided dispatch systems and enhancement of 911 system ,and, mobile computer data systems to include pagers,palm pilots,and cell phones. 6.31 Mobile Display Terminals Portable terminals for remote entry and display of data in conjunction with specialized systems such as the Automated Fingerprint Identificatio 1 System (AFIS)• 6.32' Antenna and Tower Systems F -0 W F-/� Includes purchase,leasing,and rental of towers. If grant funds are ised for construction of new towers,the tower height cannot exceed 200 fee (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOSE SERVICES PROVIDED DURING THE GRANT PROJECT PERIOD GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES IS STRICTLY PROHIBITEID. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP , PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIAT ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 6.33 Communications Priority Services Services to ensure priority communication over common carrier me ia,such as cellular phones or telephone land lines. Includes Government Emergency Telecommunications Service(GETS);NCS Telecommu ications Service Priority(TSP)Program;and NCS Wireless Priority Services(WPS). (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THOS SERVICES PROVIDED DURING THE GRANT PROJECT PERIODf GRANTEES ARE REMINDED THAT SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES iS STRICTLY PROHIBITED. GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR,THESE PURCHASES.) 6.34 Aviation and Maritime Security Voice and Data Transmission Equipment 6.35 Safe, GSA-Rated' 0 ❑� - Safe for storing sensitive material such as encryption keys. (ONLY PRODUCTS APPROPRIATELY RATED BY THE GENERAL SERVICES ADMINISTRATION ARE ALLOWABLE.) Interactive versions of this appendix and the Fall2004 SEL are avail ble on-line at www.rkb mip4org. Wednesday,April 27,2005 Full AEL-Page 35 of 78 Attachment C Section 6 Interoperable,Communications Eauipment AEL Ref No Title/Description Fall 2004 ' SIISP/ LETPPMAIRSEA/PG SEL.Ref Number UASI 6.36 Shredder/Disintegrator n [ [V] ❑d Shredding or disintegrating device for the destruction of sensitive materials such as reports or encryption key material. Products evaluated by the National Security Agency can be found in(a)NSA/CSS Evaluated Products List(EPL)for High-Security Disintegrators,Annex A to NSA/CSS 02-02, dated 31 July 2004;or(b) NSA/CSS Evaluated Products List(EPL)for High Security Crosscut Paper Shredders,Annex A to NSA/CSS 02-01,dated 31 July 2004. (ONLY PRODUCTS CONTAINED IN ONE OF THE TWO LISTS ABOVE ARE ALLOWABLE.) 6.37 System,Automated Dialing and Notification 04MA-02-ALRT �vj ❑ ❑ ❑d Systems used to automate notification of and information sharing with emergency responders in the event of an incident, This category includes computer and phone systems necessary to manage and operate dial-down, callback,automated messaging or paging systems. (NOTE: Fees related to telecommunications services to support the system are the responsibility of the jurisdiction and are not allowable under this item. This item is response oriented. See also Item 13.4,which includes similar technology for use in incident prevention.) .. 6.38 Systems, Public Notification and Warning [] ❑ ❑ ❑N Systems used to alert the public of protective actions or to provide warning to the public in the event of an incident,such as sirens,reverse 911,and EAS. Systems used to alert the public of protective actions or to provide warning to the public,such as sirens,reverse 911,and EAS. (NOTE: Fees related to telecommunications services to support the system are the responsibility ofthe jurisdiction and are not allowable under this item.). Interactive versions of this appendix and the Fall 2004 SEL are available on-line at www.rkb.n ipt.org. Wednesday,April 27,2005 Full AEL:Page 36 of 78 Attachment C " Section 7 Detection Equipment AEL Ref No Title/Description Fall 2004 SHSP/LETPP AfMRS,EMPG- , SEL Ref Number UAS/ (7.1) Biological (7.1.1)- Biological Detection 7.1.1.0 Biological Detection 9] ❑ ❑ ❑ Equipment for detection of biological hazards,including point detection (immunoassay and other technologies),protein tests and DNA/RNA detection. 7.1.1.1 Kit, Field Assay 07BD-01-KFAS W ❑ ❑ '❑ Field assay kit.[D,I] 7.1.1.2 Kit, Protein Test 07BD-01-PTST d❑ ❑ ❑ ❑ Protein test kit.[D]. ;. 7.1.1.3' Analysis; DNAIRNA Detection 07BD-02-DNRN V ❑ ❑ _❑ DNA/RNA detection analysis(example:PCR).[D,I,Q] (7.1.2) Biological Sampling 7.1.2.0, Biological Sampling RI ❑ ❑ ❑ Equipment for sampling biological hazards,.including portable and automated perimeter sampling systems. 7.1.2.1 Kit, Biological Sampling/evidence-Batch 07BS-01-KBBA O ❑ ❑ ❑ Biological Sampling and Evidence Kit.Collects samples for later an lysis. 7.1.2.2 Sampler,Biological,-Portable Air 07BS-0I-KBPA. 0 ❑ ❑ ❑ Portable air sampler for biological sampling/evidence. 7.1.2.3 Kit, Biological Sampling/evidence-Automated per meter 07BS-03-KBAP sampling systems d❑: ❑ ❑ ❑ Biological sampling/evidence kit automated perimeter sampling syc tems: (7.2) Chemical I (7.2.1) Chemical Detection 7.2.1.0 Chemical Detection d❑ ❑ ❑ ❑-. Equipment for detection of chemical hazards,including detection pagers and kits-,PID and FID technology,SAW Detectors,Gas Chromatograpliy�,Mass Spectrometry,and other technologies. Includes both point and stars Joff detection..' 7.2.1.1 Detector, Flame Ionization (FID), Point,.Chemical A ent o7CD-01-DPFI d❑ ❑ ❑- ❑ flame Ionization.Detector(FID),for point chemical agent detection D] 7.2.1.2• 'Detector, Flame Photometry, Point, Chemical Age It .0ECD-01-DPFP FVJ ❑ ❑ ❑, Flame photometry defector for point chemical agent detection.[6;1;6] Interactive versions of this appendix and the Fall 2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 37 of 78 Attachment C Section 7 Detection Equipment AEL Ref No . Title/Description Fall 2004 S11Svi LETIT,wuxS EMPG SEL Ref Number UASI 7.2.1.3 Detector, Photo-Ionization (PID), Point, Chemical Agent 07CD-01-DPPI DV ❑ ❑ ❑ Photo-Ionization Detector(PID)for point chemical agent detection.[D] 7.2.1.4 Detector, Spectrometry, Ion Mobility, Point, Chemical 07CD-01-bPs1 Agent W ❑ ❑ ❑ Ion mobility spectrometry detector for point chemical agent detection.[D] 7.2.1.5 Detector, Surface Acoustic Wave, Point, Chemical Agent 07CD-01-DPSW 0 ❑ ❑ ❑ Surface acoustic wave detector for point chemical agent detection.[D,I,Q] 7.2.1.6 Paper, Indicating (M-8, M-9, PH) 07CD-01-INPA ❑d ❑ ❑ ❑ Indicating paper.[D,I] 7.2.1.7 Kit, Colorimetric Tube/Chip 07CD-01-KCTC ❑d ❑ ❑ ❑ Colorimetric tube/chip kit specific for TICs and WMD applications.[D,I,Q] 7.2.1.8 Kit, PCB Test 07CD-01-KPCB W ❑ ❑ ❑ PCB test kit.[D,1,Q] 7.2.1.9 Kit, Mercury Test/Mercury Vapor Test 07CD-01-KTHG ❑d ❑ ❑ ❑ Mercury and mercury vapor test kit.[D] 7.2.1.10 Kit, Chemical Agent Water Test 07CD-01-KWTR ❑ ❑ ❑ Chemical agent water test kit.[D] 7.2.1.11 Kit,Waste Water Classifier 07cD-01-CLAS ❑d ❑. ❑ ❑ Waste water classifier kit.[D] 7.2.1.12 Kit, M-256(A1) 67CD-01-M256 W ❑ ❑ ❑ M-256(A1)Detection Kit for chemical agent(military grade:blister:CX/HD/L, blood:AC/CK and nerve:GB/VX)detection.[D,11 7.2.1.13 Detector,'Gas Chromatograph/Mass Spectrometer, Point, 07CD-02-DPGC Chemical Agent ❑d ❑ ❑ ❑ Gas chromatograph/mass spectrometer detector for point chemical agent detection.(GC/MS). [D,I,Q] .7.2.1.14 Detector, Infrared, Point, Chemical Agent 07CD-02-DPIR FV ❑ ❑ ❑ infrared(IR)detector for point chemical agent detection. [D,I,Q] 7.2.1.15 Kit, Chemical Classifying 07CD-02-KLSV ❑d ❑ ❑ ❑ Chemical classifying kit for unknown liquids,solids and vapors.[D,l] ' 7.2.1.16 -Detector, Multi-gas Meter, Point,Chemical Agent 07CD-03-DPMG ❑d ❑ ❑ ❑ Multi-gas meter with minimum of 02 and LEL for point chemical agent detection.[D,I,Q] 7.2.1.17 Detector, Stand-'Off, Chemical 07CD-04-DCSO r ❑d ❑ . ❑ ❑ Stand-off chemical detector.[D, 1] Interact&e,versions of this appendix and.the Fall2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 38 of 78 Attachment C Section 7 Detection Equipment AEL Ref No Title/Description_ Fa112004 ' SaSPi LETPP MAIRS EA1Pc SEL Ref Number UASI (7.2.2) . Chemical Sampling 7.2.2.0 Chemical Sampling ❑d ❑ ❑ ❑ Equipment for sampling of chemical hazards,including sampling WE and leak detectors. 7.2.2.1 Kit, Air/Vapor Chemical Sampling 07CS-01-KAVC k ❑ ❑ ❑ Air/vapor chemical sampling/evidence kit. 7.2.2.2 Kit, Liquid Chemical Sampling 07cs-01-KLcs W ❑ ❑ ❑ Liquid chemical sampling/evidence kit: 7.2.2.13 Kit, Solid Chemical Sampling 07CS-01-KSCS < �] ❑ ❑ ❑ Solid chemical sampling/evidence kit. 7.2.2.4 Kit, Chemical Sampling/Evidence, Containment Ve sels 07CS-01-KVES F./-] ❑ ❑ ❑ Chemical sampling/evidence kit,containment vessels. 7.2.2.5• Detectors, Leak 67CS-01-LEAK ./❑ . ❑ ❑ -❑ Leak detectors(e.g.,soap solution,ammonium hydroxide,ultrasom etc,) (7.3) Radiological/Nuclear (73.1) Radiological Detection 7.3.1.0 Radiological Detection W ❑ ❑ ❑ Equipment for detection of radiological/nuclear hazards,including radiation detectors,dosimeters,and monitors. (SEE ODP BULLETIN 133 FOR SPECIAL GUIDANCE ON THESE EMS). ' 7.3.1.1 Detector, High-Purity Germanium 07RD-01-DHPG W ❑ ❑ :❑ High-purity germanium detector.[D,I,Q] 7.3.1.2 Dosimeters, Electronic oiRD o1 DOSE W ❑ ❑' ❑ Electronic dosimeters.(ED)[D,Q] (SEE ODP BULLETIN 133 FOR SPECIAL GUIDANCE ON THESE EMS). 7.3.1.3 Dosimeters, Personal o7RD-o1-DOSP . 0 ❑ ❑ ❑ Personal.dosimeters.(film or TLD)[D,Q] (SEE ODP BULLETIN.133'FOR SPECIAL GUIDANCE ON THESE EMS). 7.3.1.4 Dosimeters,Self-Reading o7RD-01-DOSS ❑ ❑ ❑ Self-Reading Dosimeters(SRD)or Pocket Ionization Chambers(Pi I).[D,Q] (SEE ODP BULLETIN 133 FOR SPECIAL GUIDANCE ON THESE ITEMS). 7.3.1.5. Meters, Contamination, Handheld 07RD-01-HHCM ❑ ❑ ❑ Handheld contamination meters alpha/beta,beta/gamma).[D,I,Q] Interactive versions of this appendix and the Fall 2004 SEL are availa 5le on7line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 39 of 78 i Attachment C Section 7 Detection Eduipment AEL Ref No Title/Description Fall2004 SJIsri r Erry ALVIas EMPc SEL Ref Number uAsr 7.3.1.E "Detector", Personal Radiation (Gamma& Neutron) 07RD-01-PDGA Fvj ❑ ❑ ❑ Personal radiation"detector"gamma&neutron).[D] (SEE ODP BULLETIN 133 FOR SPECIAL GUIDANCE ON THESE ITEMS). 7.3.1.7 Spectrometer, Handheld (Nal or CZT)with Nuclide 07RD-02-HHSP 'Identification F./I ❑ ❑ ❑ Handheld spectrometer,(Nal or CZT)with nuclide identification.[I,Q] (7.3.2) Radiological Sampling 7.3.2.0 Radiological Sampling 0 ❑ ❑ ❑ Equipment for detection of radiological/nuclear hazards,including calibrators,and air sampling equipment. 7.3.2.1 Equipment,Air Sampling 07RS-01-AFCB EV] ❑ ❑ ❑ Air flow calibrators for samplers. Personal air sampler. Area air sampler(high volume). (7.4) Explosive Detection 7.4.1 Handheld Air-Sampler, Explosive Detecting 07ED-01-SNIF 0 ❑ ❑ ❑ Handheld air-sampling explosive detectors 7.4.2 Swipe Test, Explosive Detecting 07ED-02-SWPE 0 ❑ ❑ ❑ A cloth item used to wipe the surface and place in a machine that analyzes vapor for identifying the explosive. 7.4.3 Portal, Explosive Detecting 07ED-03-PORT ❑ ❑ ❑" Portal,Explosive Detecting 7.4.4 X-Ray, Explosive Detecting 07ED-04-XRAY 91 ❑ ❑ ❑ Explosive detecting X-Ray device (7.5) Other Detection/Sensor Equipment 7.5.1 Equipment, Environmental (Weather) Surveillance 07SE-03-ENVS ❑ ❑ ❑d Equipment,Environmental(Weather)Surveillance to Support CBRNE Detectors 7.5.2 Sensor, Heat, Infrared 07SE-011-IHTS 0 ❑ ❑ ❑ Sensor,Heat,Infrared 7.5.3 Thermometer, Surface 0 ❑ ❑ ❑ Thermometer,Surface Interactive versions of this appendix and the Fa112004 SEL are available on-line at www.rk.b.mipt.org. Wednesday,April 27,2005 Full AEL:Page 40 of 78 Attachment C Section 7 Detection Equipment AEL Ref No - Title/Description Fall 2004 SH.SP/ LETPPAMRSE61PG_ SEL.Ref Number UAS/ - 7.5.4 Protective Cases for Sensitive Detection Equipment -. Storage and Transport 7.5.5 Equipment, Specialized Hazard Detection, non-CB�NE ❑ ❑ �/❑ This category includes specialized equipment not included elsewhere in Section 7 that is intended for all-hazards detection missions,and Ih t is limited to(or focuses primarily on)non-CBRNE related events(e.g., seismographs). { Interactive versions of this appendix and the Fall 2004 SEL are available on-line at www.rkb.mipt.org. -Wednesday,April 27,2005 Full AEL:Page 41 of 78 i Attachment C Section 8 Decontamination Eauipment AEL Ref No Title/Description Fall 2004 SHSPI r.ErPP nLNRS EAIPc SEL Ref Number dASI (8.1) Pre-Decontamination 8.1.0 Pre-Decontamination n ❑ ❑ ❑ Equipment for use prior to active'decontamination,such as extraction litters and personal decontamination kits. 8.1.1 Kits or Packets, Personal Decontamination 08131-01-KITD 91 ❑ ❑ ❑ Kits or packets used for emergency personal decontamination. 8.1.2 Lotion, Reactive Skin Decontamination 08D1-02-RSDL ❑ ❑ ❑ Alternate solution to neutralize chemical warfare agents. 8.1.3 Litters, Extraction 08D1-o3-LITR ❑ ❑ ❑ Rollable extraction litters 8.1.4 Support, Decontamination Corridor 08D1-04-TDCS ❑ ❑ ❑ Signs,signals,traffic cones,lights,hazmat tape,directional signage, strobes,glow sticks,loudspeakers,etc. (8.2) -Active Decontamination 8.2.0 Active Decontamination 91 ❑ ❑ ❑ Equipment for use in active decontamination,including decontamination systems,lighting,decon litters,spill containment devices,and other associated equipment. 8.2.1 Systems, Mass Casualty Decontamination 08D2-01-MCDS ❑ ❑ ❑ Mobile systems capable of delivering water or solutions in varying temperatures and at sufficient flow rates for the purpose of washing numerous contaminated victims. Suitable systems may be tents,trailers,or vehicle mounted. (NOTE:No fixed construction is allowable;systems must be mobile or portable.) 8.2.2 Equipment, Emergency Decontamination Application 08D2-02-EDCS W ❑ ❑ ❑ Equipment or system with the capability to immediately reduce contamination of individuals with potentially life threatening exposure with or without the formal establishment of a decontamination corridor. 8.2.3 Lighting, Decontamination Area 08D2-03-CITE 0 ❑ ❑ ❑ Decontamination area lighting 8.2.4 System, Personal Property Tracking 08D2-04-PPTS d❑ ❑ ❑ ❑ Personal property tracking system to identify personal effects of decontaminated victims. 'Interactive versions of this appendix and the Fall2004 SEL are available on-line at►vww.rkb:miptorg. Wednesday,April 27,2005 Full AEL:Page 42 of 78 Attachment C Section 8 Decontamination Eauipment AEL Ref No Title/Description Fall 2004 sfxsPi LErPP nfAfxs EAfPc SEL Ref Number u.-+sf 8.2.5 Equipment,Technical Decontamination -Dry 08D2-05-TDED �/❑ ❑ ❑ ❑ Equipment used to decontaminate or remove dry materials. 8.2.6 Equipment, Technical Decontamination -Wet 08D2-06-TDEW ❑ ❑ ❑ Equipment used in the physical or chemical process of deliberate decontamination for responders and their equipment using liquids/solutions. 8.2.7 Shower, Portable Decontamination 08D2-07-sHWR d❑ ❑ ❑ ❑ Framework designed to deliver water/decontamination solution at ow pressure,low volume. 8.2.8 Heaters,Water,Transportable 08D2-08-HTRW , Q ❑ ❑ ❑ Used to heat water for decontamination applications in the field. 8.2.9 Heater, Portable Air Blower 08D2-09-HTRB ❑ ❑ ❑ Provides climate control for victims during necessary decontamination operations during inclement conditions. 8.2.10 Device, Liquid Decontamination Containment 08D2-10-LDCD �/❑ ❑ ❑ ❑ Containment devices intended for use in the decontamination corridor for decontamination of equipment,people,and vehicles. 8.2.11 Drum,Waste Water Containment 08D2-11-WWCD V ❑ ❑ ❑ Drums or bladder,for waste water containment and decontamination shower waste collection.To be used in conjunction with 08D2-10-LDCD. (8.3) Post-Decontamination 8.3.0 Post-Decontamination d❑, ❑ ❑ ❑ „ Equipment for use following active decontamination,including blankets, disposable modesty clothing,and cadaver bags. 8.3.1 Blankets, Disposable 08D3-01-BLKT ❑ ❑ Disposable blankets 8.3.2 Clothing,Disposable Modesty 08D3-02-CLOM d❑ ❑ ❑ ❑ Disposable modesty clothing,with footwear;adult and child sizes. 8.3.3 Bags, Cadaver, Non-transparent 08D3-03-BCNT W ❑ ❑ ❑ Non-transparent cadaver bags Interactive versions.of this.appendix and the Fall2004 SEL are avail a le on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 43 of 78 Attachment U Section 9 Medical Supplies and Limited Twes of Pharmaceitticals AEL Ref No Title I Description Fall 2004 s11SP1 LETPP MAIRS Ea1rc SEL Ref Number b'AS/ 9.0 NOTE TO APPLICANTS ❑d ❑ ❑ ❑ Medical equipment,supplies,and pharmaceuticals purchased under this grant program are allowable only to supplement normal stores,in order to provide the surge capacity necessary for CBRNE terrorism response. They are NOT intended for routine use. (9.1) Medical Equipment 9.1.0 Medical Equipment 91 ❑ ❑ ❑ Medical equipment(durable,multiple-use)required for response to a CBRNE terrorism incident at the advanced life support level. 9.1.1 Equipment, Airway Management 09ME-00-AWMG 0 ❑ ❑ ❑ Durable airway management equipment,basic and advanced. Enables basic and advanced access to,and protection of,patient respiratory system. 9.1.2 Bag/Kit/Pack, Medical 09ME-00-BAGM 0 ❑ ❑ ❑ Portable vessel that contains various medical supplies and equipment. 9.1.3 Equipment, Blood Pressure 09ME-00-BPSL n ❑ ❑ ❑ Manual and automated blood pressure equipment/products. 9.1.4 Equipment,Training/Casualty Simulation 09ME-00-CSIM ❑ ❑ ❑ Life-like human body replicas that enable medical practitioners.to train in various scenarios. 9.1.5 Defibrillator, Automated External :r 09ME-00-DEAE �/❑ ❑ ❑ ❑ Simple device that enables rapid application,automated assessment,and (when necessary)delivery of corrective electrical impulse for lethal cardiac dysrythmias.Use of device by practitioners with minimum or no training. 9.1.6 Defibrillator/Cardiac Monitors/Pacing 09ME-00-DEMP 91 ❑ ❑ ❑ Advanced cardiac monitoring/defibrillation/pacing devices for use by practitioners with advanced medical training. 9.1.7 Meters, Glucose 09ME-00-GLUM n ❑ ❑ ❑ Simple device that rapidly analyzes blood glucose levels from capillary blood sample. 9.1.8 MCI Organizational Equipment/Kits 09ME-00-MCIK ❑ ❑ ❑ Fully equipped kits that contain all equipment and materials to coordinate multicasualty incidents,including(but not limited to)triage tags/supplies,clip boards and related forms,color coded marking tape and tarps for treatment areas,medical branch position vests;field operation guide(FOG)for medical branch/MCI operations and local protocols. Interactive versions'of this appendix and the Fall 2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 44 of 78 Attachment C Section 9 Medical Supplies and Limited Tvpes ofA armaceuticals . AEL.Ref No' Title I Description Fall 2004 SHSP/ UiPP ALNRS EMPG SEL Ref Nuinber ' UAs1 - 9.1.9 10toscope/Ophthalmoscope, 09ME-00-OTOP 0 ❑ ❑ ❑ Otoscope/Ophthalmoscope 9.1.10 Equipment, Oxygen 09ME-00-OXYE �/❑ ❑ ❑ ❑ Durable oxygen equipment(e.g.,cylinders,regulators,manifolds,et .)to facilitate the storage and delivery of medical oxygen. 9.1.11 Oximeter, Pulse o9ME-Oo-POxl ❑ ❑ ❑ Non-invasive device that monitors oxygen saturation levels in blood 9.1.12 Refrigerator 09ME-00-RFGR ' W ❑ ❑ ❑ Device for maintaining temperature control(cooling)for,pharmaceut cal and other medical equipment. 9.1.13 Shelter, Medical 09ME-00-SHEL n ❑ ❑_ ❑ Easy to assemble'structure to provide temporary•shelter for patient and medical practitioners.Constructed of lightweight frame and/or inflate ble. 9.1.14 Equipment, Spinal Immobilization 09ME-00-SPIN ❑ ❑ ❑ Adjuncts that enable spinal immobilization of patients from all types f i positions and environments. ,• 1 9.1.15 Splints, durable 09ME-00-SPLIT [� ❑ ❑ ❑. Splints that enable all types of limb immobilization.All types and sizes. 9.1.16 Stethoscope 09ME-00 STET d❑ ❑ ❑ ❑ Durable stethoscope to assist in patient care through audible assessments (auscultation).Durable and disposal models available. 9.1•.17 Equipment, Suction Units 09ME-00-SUCT 0 ❑ ❑ ❑ Negative pressure devices that enable suctioning of patient airway: Airway - . maintenance device.Various models,both powered and manually Aerated. 9:1.1.8 Thermometer: 09ME-00-THER ❑ ❑ ❑ Devices that enable assessment of patient temperature. 9.1.19 Ventilators 09ME-00-VENT 0` ❑ ❑ ❑ Positive pressure ventilators that deliver regulated volumes of oxyg n to patients requiring invasive respiratory support.Adult and pediatric : applications. 9.1:20 Cots 09ME-01-COTS 0 ❑ ❑ ❑ Portable,lightweight structures that are easily assembled to accomi nodate patients in supine position.Typically used in shelter operations. 9.1.21 Gurneys 09ME-01-GURN 91' ❑ ❑ ❑ Portable patient movement devices.Adjustable positions both verti al and horizontal. Durable medical equipment. 9.1.22 Litters/Stretchers 09ME-01-LITR 0 ❑ ❑ ❑ Variable-position patient transport.devices. Interactive versions of this appendix and the Fall2004 SEL are ava le'on-line at www.rkb.miptorg. Wednesday,April 27,2005 Full AEL:Page 45 of 78 Attachment C Section 9 Medical Supplies and Limited Twes of Pharmaceuticals AEL Ref No Title/Description Fall 2004, ; S11SPi LETPP MARS EMPG SEL Ref Number D'ASr (9.2) Medical Supplies 9.2.0 Medical Supplies W ❑ ❑ ❑ Medical supplies(single-use,disposable)required for response to a CBRNE terrorism incident at the advanced life support level. Note that grantees are responsible for replenishing items after shelf-life expiration dates. 9.2.1 Pads,Alcohol Prep 09MS-00-ALPP ❑�/ ❑ ❑ ❑ Single-use alcohol prep pad to cleanse patient skin surface. 9.2.2 Supplies, Airway Management 09MS-00-AWMG 0 ❑ ❑ ❑ Airway management supplies,basic&advanced. Enables basic and advanced access to,and protection of,patient respiratory system.Non- durable supplies 9.2.3 Bag, Body, Heavy-Duty 09MS-00-BAGB [] ❑ ❑ ❑ Single-use body bag to contain deceased patients. See also 06D3-03-BCNT. 9.2.4 Bag, Biohazard 09MS-00-BAGH 0 ❑ ❑ ❑ Variable size,disposable bags to contain materials soiled with infectious fluid slproducts. 9.2.5 Bandages and Dressings 09MS-00-BAND 0 ❑ ❑ ❑ Variable size,disposable bandages and dressing to treat all types of soft tissue wounds. Non-durable absorbent products. 9.2.6 Supplies, Biohazard Disposal 09MS-00-BIOD ❑ ❑ ❑ Various non-durable vessels to contain and manage materials soiled with biohazards. 9.2.7 Block, Bite 09MS-00-BITE ❑ ❑ ❑ Disposable device designed for insertion between patient's teeth. Respiratory maintenance device. 9.2.8 Supplies, Disinfectant 09MS-00-DSIN �/❑ ❑ ❑ ❑ Commercial disinfectant products to clean skin and other surfaces. 9.2.9 Gloves, Biomedical, Non-Sterile 09MS-0. 0-GLVN ❑d ❑ ❑ ❑ Variable size,single-use examination gloves.Disposable,non-latex.Non- sterile. 9.2.10 Gloves, Biomedical, Sterile 09MS-00-GLVS R ❑ ❑ ❑ Variable size,sterile biomedical gloves. 9.2.11 Bandages, Hemostatic 09MS-00-HSBN 0 ❑ ❑ ❑ Sterile bandages coated or impregnated with substances that enhance suppression of active bleeding. Interactive versions bf this'appendix and the Fall2004 SEL are available on-line at.www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 46 of 78 Attachment C Section 9 Medical Supplies and Limited Tvpes of Pharmaceuticals AEL Ref No - Title/Description Fall 2004 susri LErrr dares Et7rc SEL Ref Number uAsi 9.2.12 Supplies, Personal Hygiene 09Ms-00-HYGP 0 ❑ ❑ ❑ Various skin disinfectant and hygiene supplies. 9.2.13 Supplies, Body Substance Isolation 09MS-00-lsos 0 ❑ ❑ ❑ Body substance isolation,supplies(masks,gowns,eye protection). Various isolation barriers to protect practitioners from exposure to infectious substances. . 9.2.14 Bag, Intravenous Pressure Infusion 09Ms 00 Iv13G ❑ ❑ ❑ Pressure infusion device for use with intravenous solution bags toe edite fluid delivery. 9.2'15 ' Supplies, Intravenous Admin 09Ms-00-IVSA ❑ ❑. Various intravenous solutions and needle/catheter assemblies. 9.2.16 Linens 09MS-00-LNEN W ❑ ❑ ❑ Disposable and non-disposable linen products. 9.2.17• Supplies, Medication Administration 09Ms-00-MEDS 0 `❑ ❑ ❑ Various disposable and non-disposable supplies to facilitate the administration of medications. 9.2.18 Tubes, Nasogastric 09MS-00-NATU ❑ ❑ ❑ Single-use,disposable gastric tube. " 9.2.19 Needles,Assorted o9Ms-60-NEAG ' [v-fl ❑ ❑ ❑ Various size/gauge needles to draw fluids and/or administer medicat ons: 9.2.20 Nebuliier, all types 09Ms-00-NEBU �` ❑ El ❑. Nebulizerassembly to facilitate the administration of mistified medic tions and solutions. 9.2.21 Needles, Intraosseous Infusion 09MS-00-NEIO V ❑ ❑ ❑ Various size/gauges to facilitate intravenous fluid access and. fluid/medication administration. 9.2.22 Supplies, Oxygen Administration 09MS-00-OXYA 0 ❑ ❑ ❑ Oxygen administration supplies, basic and advanced. Enablesbask and " advanced access to,and protection of,patient respiratory system.Nbn- durable supplies. 9.2.23 Brush, Povodine 09MS-00-POBR . 91, ❑ ❑ ❑. . Antiseptic brush saturated with Povodine to cleanse skin surface area. 9.2.24 Solutions and Applicators, Povodine'lodine o9Ms-00-POvo d❑ ❑ ❑ ❑ Various brushes and swabs saturated with Povodine to cleanse skin surface area 9.2.25 Electrodes/Probes, Monitoring 09Ms-00-PRoB •❑ ❑ ❑ Self-adhesive electrodes to facilitate electrical monitoring. Single-u e, disposable. - Interactive"versions of this appendix and ihe•Fall 2004 SEL are availa le on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL Page 47 of 78 - Attachment L' +y Section 9 Medical Supplies and Limited Twes of Pharmaceuticals AEL Ref No . Title/Description Fall 2004 S11SP1 LE7PP,,11,VRS EALPc SEL Ref Number UAS/ 9.2.26 Supplies/Systems, Patient Restraint 09MS-00-REST d❑ ❑ ❑ ❑ Multi-.use patient restraints and systems; easy to apply with minimal training (including limb and torso restraints). 9.2.27 Shears/Scissors, Medical 09MS-00-SHER 0 ❑ ❑ ❑ Standard medical shears to enable cutting of various"materials. 9.2.28 Shield, Eye Irrigation Lens 09MS-00-SHEY W ❑ ❑ ❑ Single-use,disposable eye lens with catheter to facilitate irrigation. 9.2.29 Supplies, Spinal Immobilization 09MS-00-SPIN ❑ ❑ ❑ Various devices(e.g.,cervical collars,head immobilizers)to immobilize/stabilize the neck and spinal region. 9.2.30 Splints, Disposable 09MS-00-SPLT ❑ ❑ ❑ Splints that enable all types of limb immobilization. All types and sizes. 9.2.31 Supplies and Adjuncts, Suction 09MS-00-SUCT V] ,❑ ❑ ❑ Catheters,tubing,wands and miscellaneous connection devices for use with suction devices. 9.2.32 Suture, Various Sizes 09MS-00-SUTR Fv] ❑ ❑ ❑ Various size absorbable and non-absorbable suture kits and supportive supplies to treat soft tissue injuries. 9.2.33 Supplies and materials,Suture 09MS-00-SUTS 91 ❑ ❑ ❑ Single-use,disposable supplies to support suturing procedures. 9.2.34 Syringe, Cartridge Injector 09MS-00-SYRC W El 1-1 El Plastic assembly that facilitates syringe use. 9.2.35 Syringe 09MS-00-SYRG ❑ ❑ ❑ Various size syringes,with and without built-in needles.For use in'drawing and administering medications and solutions. Also used,in injection and, aspiration of air from some airway devices. 9.2.36 Tape,Adhesive 09MS-00-TAAS d❑ ❑ ❑ ❑ Various size adhesive medical tape. 9.2.37 Depressor,Tongue 09MS-00-TNDP 0 ❑ ❑ ❑ Single-use,disposable device used for oral assessment. 9.2.38 Tags and supplies, Triage 09MS-00-TTAG 9.2.39 Ventilator, Disposable 09MS-00-VENT F./] ❑ ❑ ❑ Positive pressure ventilators that deliver regulated volumes of oxygen to patients requiring invasive respiratory support. Adult and pediatric applications. Interactive versions,of this appendix and the Fall 2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 48 of 78 Attachment C _Section 9 Medical Supplies andTimited Twes:of Pharmaceuticals AEL Ref No Title/Description 'Fall 2004 ` sesrI LErPP nfmns EMPc ;SEL Ref Number, cAsr 9.2.40 Kit, Debridement, and,Supplies 09Ms-01-KDE6 , 0 ❑' ❑ ❑ Single-use,disposable kit to clean soft tissue injuries and surfaces. 9.2.41 Kit, Obstetrical 09'rvis-01.-I<Tol3 d❑ ❑ ❑ ❑ Self-contained kit with supplies required to support obstetrical procedures. 9.2.42 Kit, Thoracostomy and Supplies 09MS-01-THOR W ❑ ❑ ❑ Self contained kit to perform and support chest decompression._ (9.3) . Pharmaceuticals - 9.30 Pharmaceuticals ❑ ❑ ❑ Various pharmaceuticals required for response to.a CBRNE terroris incident at the advanced life support level. Note that grantees are responsible for replenishing items after shelf-life expiration dates. 9.3.1 . Adamantines .09PH-00-ADAM t ❑ ❑ ❑ Anti-viral;FDA approved to treat and prevent INFLUENZA'A viruses: Includes amantadine and rimantadine.Described irr Federal Pande is Influenza Preparedness and Response Plan: http://www.hhs.gov/nvpo/pa ndemicplan Sample fact sheets available at: http://w\&w.niaid.nih.gov/factshelets/fludrugs.htm http://hopkins-heic.org/infectious diseaseshrifluenza/facts.htm 9.3.2 AdenOSine .09PH-00-ADEN 0 ❑ ❑ ❑ Anti-dysrhythmic 9.3.3 Albuterol 09PH-00-ALBU ] ❑ ❑ ❑ Bronchodilator 9.3.4 Amiodarone 09PH-00=AMlo V ❑ ❑ ❑ Anti-dysrhythmic ' 9.3.5 Amyl Nitrite _ 09PH-00-AMNI 0 ❑ ❑ ❑ Vasodilator i 9.3.6 Antacids 09PH-00-ANTA ❑- ❑ ❑ ❑ Antacid 9.3.7 Acetylsalicylic Acid 09PH,OD-ASA ❑d ❑ ❑ ❑ Anticoagulant;analgesic,anti-inflammatory;fever reduction. ,9.3.8 Atropine Sulfate 09PH-0o-ATSF F/ ❑ ❑ ❑' Antidote for organophosphate and nerve agent exposure. Interactive versions of this appendix.and the Fall2004 SEL are,availa le on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 49 of 78, Attachment Section 9 Medical.Supplies and Limited Types of Pharmaceuticals AEL Ref No .; Title I Description .Fall 2004 S11SP/ LETPP A1AfRS'EA1PG - SEL Ref Number UASI 9.3.9 1pratropium 09PH-00-ATVT W ❑ ❑ ❑ Bronchodilator 9.3.10 Beclomethasone 09PH-00-BCLM V ❑ ❑ ❑ Steroid,oral inhalant or nasal spray for respiratory disorders. 9.3.11 Bismuth Products 09PH-00-BISM F/] ❑ ❑ ❑ Anti-emetic 9.3.12 Calcium Chloride 09PH-00-CACL 0 ❑ ❑ ❑ Electrolyte used in resuscitation settings. 9.3.13 Calcium Gluconate 09PH-00-CALG 0 ❑ ❑ ❑ Electrolyte used in acute cases for hyperkalemia,hypocalcaemia,or calcium antagonist overdose. Also used in making a slurry for hydrogen fluoride burns. 9.3.14 CANA Auto-Injector 09PH-00-CANA ❑ ❑ -❑ Valium packaged in an auto-injector. 9.3.15 Charcoal,Activated 09PH-00-CHAR 0 ❑ ❑ ❑ Used in emergency setting to treat oral ingestion poisoning/overdoses. 9.3.16 Cyanide Antidote Kit 09PH-00-CYKT 91 ❑ ❑ ❑ Typical kit includes Sodium Nitrite,Sodium Thiosulfate and Amyl Nitrite inhalant. 9.3.17 Dextrose 09131-1-00-DEXT ❑ ❑ ❑ Glucose compound for use in hypoglycemia. 9.3.18 Diazepam 69PH-00-DIAZ 0 ❑ ❑ ❑ Anticonvulsant 9.3.19 Diphenhydramine 06PH-00-DIPH � ❑ ❑ ❑ Antihistamine 9.3.20 Dopamine 09PH-00-DOPA W ❑ ❑ ❑ Used in emergency setting to treat acute hypotension. 9.3.22 Electrolyte Replacement Fluid, Oral 09PH-00-ELEC 0 ❑ ❑ ❑ Crystalloid solutions for fluid replacement(oral). 9.3.23 Epinephrine, Auto-Injector 09PH-00-EPIA ❑d ❑ ❑ ❑ Epinephrine packaged in auto-injector 9.3.24 Epinephrine 09PH-00-EPIP 0 ❑ ❑ ❑ Catecholamine,used in cardiac arrest,as a vasoconstrictor acute hypotension,as a bronchodilator and antispasmodic in bronchial asthma. Interactive versions of this appendix and the Fall2004 SEL are available on-line at,www.rkb.mipt.org. Wednesday,April 27,2005 -Full AEL:Page 50 of 78 Attachment C Section 9 Medical Supplies andLimited-Types of Al armaceuticals AEL Ref No ' Title/Description `" Fall 2004 sasPi r.erPP miyxsEAIPc SEL Ref Number uasr 9.3.25 Fosphenytoin :o9PH-00-FOSP 91 ❑ ❑ ❑ Anticonvulsant 9.3.26 Furosemide o9PH-00-FURO d❑ ❑ ❑ ❑ Diuretic 9.3.27 Glucagon 09PH-00-GLUC 0 ❑ ❑ " ❑ Anti-hypoglycemia agent. 9.3.28 Gransetron 09PH-00-GRAN ❑ '❑ ❑ Antinauseant and antiemetic. 9.3.29 Lidocaine, all concentrations .09PH-00-LIDO d❑ ❑ ❑ ❑ Anti-dysrhythmic as well as analgesic properties. 9.3.30 Loperamide 09,PH-00-LOPE ❑�/ ❑ ❑ ❑ Antidiarrheal agent 9.3.31 Lorazepam 09PH-00-LORA 0 ❑ ❑ Sedative;antianxiety agent;benzodiaphine. 9.3.32 Nerve Agent Antidote Kit(NARK) 09Py-00 M1Al ❑ ❑ ❑ Commonly known as Mark 1 Kit(Autoinjector)Pralidoxime chloride autoinjector-2-PAM;Atropine autoinjector. 9.3.33 Magnesium Sulfate 09PH-00-MASU ❑ .❑ ❑ Electrolyte replacement,anticonvulsant,bronchodialator. 9.3:34 Methylene Blue 69PH-00-METB F%,,] ❑ ❑ ❑ Used in emergency setting for hemoglobinopathies. 9.3.35 Methylprednisolone '09PH-00-METP ❑ ❑ • ❑ Corticosteroid;bronchodilation and anti-inflammatory characteristics 9.3.36 Midazolam 09PH-0o-MZLM � ❑ ❑ ❑ Sedative;anticonvulsant,benzodazapine. 9.3.37 Neuraminidase inhibitors 09PH-00-NEUR d❑ ❑ ❑ ❑ Anti-viral;FDA approved to treat and prevent INFLUENZA A and B iruses. Includes NI;oseltamivir and zanamivir. 9.3.38 Nitroglycerin osPH-00-NTRo Nitrate;vasodilator and smooth muscle relaxant. 9.3.39 Oxygen 09PH-00-OXYG Ivel .❑ ❑ '❑ Oxygen Interactive versions of this appendix and the Fall 2004 SEL are avails le on-line at www.rkb.mipt.org. Wednesday',April 27,2005 Full AEL:Page 51 of 78 • t Attachment C Section 9. Medical Supplies and Limited Twes of Pharmaceuticals AEL Ref No Title/Description Fall 2004 S11SPi LErPP AlAfWS EMPc SEL Ref ,Number, UASI 9.3.40 Ca-DTPA, Pentetate Calcium Trisodium Injection 09PH-00-DTPC I] ❑ ❑ ❑ Radiation treatment drug for treating internal contamination;speed up excretion of the transuranium elements PLUTONIUM,AMERICIUM,and CURIUM from the body. 9.3.41 Zn-DTPA, Pentetate Zinc Trisodium Injection 09PH-00-DTPZ 0 ❑ ❑ ❑ Radiation treatment drug for treating internal contamination;speed up excretion of the transuranium elements PLUTONIUM,AMERICIUM and CURIUM from the body. 9.3.42 Phenergan 09PH-00-PHNG 0 ❑ ❑ ❑ Antiemetic 9.3.43 Phenytoin 09PH-00-PHNT 91 ❑ ❑ ❑ Anti-convulsant 9.3.44 Potassium Iodide 09PH-00-POTI ❑ ❑ ❑ Used in radiation emergency-protects the thyroid in a radiation emergency. 9.3.45 Pralidoxime Chloride 09PH-00-PRAL ❑ ❑ ❑ Used in nerve agent and organophosphate exposures;Component of nerve agent antidote kit(NARK). 9.3.46 Prussian Blue 09PH-00-PRus �/❑ ❑ ❑ ❑ Used in emergency setting for radiation exposures. Radioactive cesium and thallium,whether ingested or inhaled,will end up in the intestines.Prussian blue traps these materials in the intestines and keeps them from being absorbed by the body.The radioactive materials then move through the intestines and are excreted in bowel movements. 9.3.47 Ribavirin 09PH-00-RIBA v] ❑ ❑ ❑ Ribavirin is used in combination with interferon for the treatment of Hepatitis C.This medication is also used to treat severe lung infections caused by respiratory syncytial virus. 9.3.48 Ringers Solution, Lactated 09PH-00-RING ❑ ❑ ❑ Crystalloid solution used for fluid replacement. 9.3.49 Saline Solution 09PH-00-SALI 0 ❑ ❑ ❑ Crystalloid solution used for fluid replacement.May also be used for topical irrigation. 9.3.50 Silver Sulfadiazine Cream 09PH-00-SISU d❑ ❑ ❑ ❑ Silver sulfadiazine,a sulfa drug,is used to prevent and treat infections of second-and third-degree burns. 9.3.51 Sodium Bicarbonate 09PH-00-SOBI ❑ ❑ ❑ Sodium bicarbonate is an electrolyte sometimes used in resuscitation,crush syndrome,or overdoses;used in acute acid-base imbalance in cardiac arrest. Interactive versions of this appendix and the Fall 2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 52 of 78 Attachment C Section 9 Medical Supplies and Limited Tvpes of Pharmaceuticals AEL Ref No ' Title/Description- Fall 2004 sesPi LErrr AIMRS Etirrc SEL Ref Number "S1 9.3.52 Sodium Thiosulfate 09PH-00-SOTH d❑ ❑ ❑ ❑ Used in the treatment of cyanide or arsenic poisoning;a typical co onent of cyanide antidote kits. 9.3.53 Tetracaine Ophthalmic .o9PH-oo-TCOP 0 ❑ ❑ ❑ Ophthalmic anesthetic for use in eye.injuries. 9.3.54. Theophylline 09PH-00-THEO FV1 ❑ ❑ ❑ Bronchodilator;Theophylline is used to prevent and treat.wheezingl shortness of breath,and difficulty breathing caused by asthma,chro is bronchitis,emphysema,and*other lung diseases. 9.3.55 Thiamine osPH-oo-TlilA k ❑ ❑ ❑ Thiamine'is a vitamin used by the body to break down sugars in the iet.The medication helps correct nerve and heart problems. 9.3.56 Water, Sterile 09PH-00-WATR Se ❑. ❑ ❑ Fluid solution;topical irrigation=or oral consumption. 9.3.57 Acetaminophen' ' 09PH-01-ACET. ❑ ❑ Analgesic 9.3.58 Ibuprofen 09PH-01-IBUP n ❑ ❑ ❑ Nonsteroidal anti-inflammatory agent;analgesic. 9.3.59 Ketorolac 09PH-01;KETO 0 ❑' ❑ ❑ Nonsteroidal anti-inflammatory agent;analgesic. 9.3.60 Amoxicillin 09PH-02-AMOx ❑ ❑ ❑ ❑ Antibiotic 9.3.61 Chloramphenicol 09PH-02-CHLO V-1 ❑ ❑ ❑ Antibiotic 9.3.62 Ciprofloxacin 09PH-02-CPRO ❑� ❑ ❑' ❑ Antibiotic 9.3.63 Doxycycline `o9PH-02-DOxY ❑ ❑ ❑ Antibiotic r 9.3.64 _ Erythromycin 09PH-02-ERYT d❑ ❑ ❑ ❑ Antibiotic 9.3.65 Gentamicin 09PH-02-GENT F ❑ ❑ ❑ Antibiotic 9.3.66 POlysporin Ointment 09PH-02-POLY' VJ ❑ ❑ ❑ Antibiotic ointment - j Interactive versions of this appendix and the Fall 2004.SEL are avails le on-lineal www.rkb.mipt.org. .Wednesday,April 27;2005 Full AEL:Page 53 of 78 Attachment C Section 9 Medical Supplies and Limited Tvpes of Pharmaceuticals AEL Ref No Title/Description Fall 2004 S11SP/ LETPP MMRS EMPG SEL Ref Number UAS! 9.3.67 Streptomycin 09PH-02-STMY D ❑ ❑ ❑ Antibiotic 9.3.68 Trimethoprim/Sulfamethoxazole 09PH-02-TRIM F ❑ ❑ ❑ Antibacterial agent 9.3.69 Butorphanol Injection 09PH-03-BUTO ❑ ❑ ❑ Narcotic analgesic 9.3.70 Morphine Sulfate 09PH-03-MOSU 0 ❑ ❑ ❑ Narcotic analgesic 9.3.71 Naloxone• 09PH-03-NALX 0 ❑ ❑ ❑ Narcotic antagonist Interactive versions of this appendix and the Fall 2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 54 of.,78 Attachment C Section 10 Power Equipment AEL Ref No Title/Description Fall2004 SHSP/ LETPP.MMRS EAIPG SEL Ref NuMber UASI - 10.1 Batteries,All Types, Sizes 1OBC-00-BATT ❑d ❑ Batteries for all allowable equipment. Types including,but not limited:to Alkaline,Nickel-Cadmium,(NICAD), Nickel Metal Hydride(NiMH),Lithium(Li- Ion). Form factors such as:AA,AAA,C and D cells,9-Volt,Clams ell. 10.2 Conditioners, Battery 10PE-00-BCON ❑� V 0 ❑ Battery Conditioners -10.3 Generator 10GE-00-GENR [� ❑�/ 0 Generators,varying types and sizes,including gasoline,diesel,alte nator and gas turbine powered devices. 10.4 Cell, Fuel 10BC-00-FCEL 0 0 `❑ Fuel Cells for all allowable equipment. 10.5. System, Power Conditioning 10PE-00-PCDS 91 O F W ❑ Surge suppression 10.6 Switch, Power Transfer 1oPE-oo-PTSW n ❑ Switch for power output transfer to support generator maintenance nd' fueling. 10.7 Charger 1OBC-00-SOLR ❑d © ❑V/ ❑ Including but not limited to:solar,natural gas,shore power,etc. 10.8 Electrical Current Detectors and DC to AC inverte equipment 0. 0 � ❑ Interactive versions of this appendix and the Fall 2004 SEL are availa le on-line at.www.rkb.Wpt.org. Wednesday,April 27,2005 Full AEL:Page SS of 78 . f • i• Attachment C Section 11 CBRNE Reference Materials AEL Ref No Title/Description Fall 2004 S11SP/ LETPP.MMRS EMPG SEL Ref Number UASI 11.0 NOTE TO APPLICANTS FVJ 0 0 ❑d Materials listed in the SEL are a representative sample of content meeting the intent of this item that are recommended by the Interagency Board for Equipment Standardization and Interoperability(IAB). Reference in the SEL to any specific publication or reference product does not necessarily constitute or imply its endorsement,recommendation,or favoring by the . United States Government. The views and opinions of authors expressed in these publications and reference products do not necessarily reflect those of the United States Government. ODP neither endorses nor requires the purchase of any reference on this list. Reference materials related to CBRNE terrorism incident prevention and response are allowable under this item,regardless of whether they appear on the SEL (11.1) References 11.1.0 References a o a o Reference materials and software designed to assist emergency preparedness and response personnel in preparing for and responding to a CBRNE terrorism incident. Includes Feld expedient references suitable for use at incident scene.' 11.1.1 Air Monitoring Instrumentation: A Manual for Emergency 11RE-00-AIRM Investigatory and Remedial Responders 1 [VI ❑V 91 Author:Maslansky,Carol J.and Maslansky,Steven P. ISBN:0471284602 11.1.2 Common Sense Approach to Hazardous Materials 11RE-00-COMM Se V ❑d 0 Author:Fire,Frank L. 11.1.3 Clinical Toxicology of Commercial Products 11RE-00-CTCP V o 0 o Author: Gosselin ISBN: 683036327 Edition: 5th Edition 11.1.4 Emergency Medical Response to Hazardous Materials 11RE-00-ERHM 91 [V] ❑d Delmar Publishing Author. Bevelacqua,Stilp ISBN: 827378297 Edition: 1st Pages: 522 11.1.5 First Responder's Guide to Agricultural Chemicals 11RE-00-FGAC Accidents Fvj FV1 V Fvej Author: Foden-Weddell ISBN: 873717996 Pages: 540 Interactive versions of this appendhc and the Fall 2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 56 of 78 Attachment C Section 11. EBRNE Reference Materials AEL Ref No Title/Description Fall 2004 ' SHSP/ LETPPALILRS EMPG - ?SEL Ref Number UAS! 11.1.6 HazMat Air Monitoring and Detection Devices 11RE-00-HAMD d❑ d❑ Hawley ISBN:0766807274 11.1.7: Handbook of Medical Toxicology 11RE-00-HBMT D .F F L-/] Viccellio ISBN:0316902470 11.1.8 Household Chemicals and Emergency First Aid 1.1RE-00-HCFA ❑ 9] V W Author: Foden,Weddell ISBN:;873719018 Pages: 448 11:1.9 Hazardous Materials Chemistry 11RE-00-HMCD . W C E,/j Delmar Publishing Author: Bevelacqua ISBN:'766814343 Edition: 1st Edition Pages: 192 11.1.10 Hazardous Materials Managing the Incident 11RE=oo HMMI ❑d 91 V V Author:Noll,Hildebrand,Yvorra ISBN:0879391 I l l 11.1.11 . Jane's Facility"Security Handbook 11RE-00-JFSH 0. Author: Kozlow,Sullivan ISBN: 710622880 - Pages: 320 -11.1.12 Joint Information Center(JIC) Manual 11RE-00-JICM 11.1.13 Mass Casualty and High Impact Incidents,-,An 11RE-00-MASS , Operations Guide' �/❑ 0 �' - ,Author:Christen, Henry T.and Maniscalco,Paul M. ISBN:0-13-099222-4 .11 1.14 Clinical Management of Poisoning and Drug Overdose 11 RE-00-PODO 0 Author:Olson 'ISBN:0838502601 11.1..15 Special Operations'of.Terrorism and HazMat CrimE s, 11RE-00-SPOP Author:Hawley,Noll,Hildebrand 11.1.16 Street Smart HazMat.Response 11RE-00-STRT 0 91 F .0 Callan } i 11.1.17 Tempest CB FRG (Chem Bio) First Responder Guidebook' 11RE-00-TCBF 91 M F-/1 .Se Interactive versions.of this appendix and the F'all_2004 SEL are ava' We on-linerat www.rkb.mipt.org._ Wednesday,April 27,2005 Full AEL:Page 57 of 78 7 Attachment C Section 11 CBRNE Reference Materials AEL Ref No Title/Description Fall 2004,. SHSP/ LETPP.MMRSEAIPG SEL Ref Number UASL 11.1.18 Tempest Chem Bio Frequently Asked Questions (CB FAQ) 11RE-00-TCBQ ❑�/ n E-/] Author: Graves ISBN: 966543718 Edition: 1st Pages: 175 11.1.19 Terrorism Response: Field Guide for Fire and EMS 11RE-oo-TERF' Organizations 0 FV d❑ Author:Christen,Henry T.and Maniscalco,Paul'M. . ISBN:0-13-110906-5 11.1.20 Terrorism Response: Field Guide for Law Enforcement 11RE-00-TERM o V Author:Christen,Henry T.and Maniscalco,Paul M. ISBN:0-13-110747-X 11.1.21 Terrorism Handbook for Operational Responders 11RE-00-THOR Se F-/1 V 91 Delmar Publishing Author: Bevelacqua,Stilp ISBN: 766804755, Edition: 1 st Edition Pages: 110 11.1.22 Transport of Radiological Materials; Q&A About Incident 11RE-00-TRMQ Response 0 Author: Berga,Byrd,et at 11.1.23 Understanding Terrorism and Managing the 11RE-00-UNDR Consequences W n F/� 0 Author:Christen,Henry T.and Maniscalco,,,Paul M. ISBN:0-13-021229-6 r7 (11.2) Field Expedient References 11.2.0 Field Expedient References o6/01oa, 11.2.1 CHRIS Manual 11FR-00-CHRS o a o .a Author: USCG 11.2.2 Emergency Action Guides 11FR-00-EAGR Author: Association of American Railroads 11.2.3 Emergency Care for Hazardous Materials Exposure 11FR-00-ECHE Author: Bronstein,Currance ISBN: 801678137 Edition: 2nd Pages: 635 Interactive versions of this appendix and the Fall2004.SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 58 of 78 Attachment C Section. 11 CBRNE Reference Materials AEL Ref No Title/Description Fall2004." SI1SPI r.Errr MMh S EMPG AEL Ref Number . -UASI - - - 11.2.4 Effects of Exposure to-Toxic Gases; First Aid and Medical ;11FR-00-EETG ' Treatment ❑ ❑ P ❑./ Author: Matheson ISBN: 9994698605 11.2.5 Emergency Handling of Hazardous Materials in Surface j•11FR-00 EHMR 'Transportation Author: Association of American Railroads ISBN: 9990687005 _ 11.2.E EPA Recognition and Management of Pesticide Poisoning '1,1FR-00-EPAP �. ❑�/ Author:Morgan ISBN:0912702818 11.2.7 Farm Chemicals Handbook 111FR oo FCHM �/❑ - Author:. Meister ISBN: 9990801061 Edition: 2002 F 11:2.8 GATX'Tank Car Manual ,11FR-00-GAIX d❑ �/❑ ❑�/ Author:-GATX 11.2.9 Gardner's Chemical,Synonyms and'Trade Names 11FR-00-GCST FVJ n '0 ,� Author: Milne - ISBN: 566082195 Edition: 11th 11.2.10 Genium's Handbook of Safety, Health, and Environmental ;11FR-00-GENI Data ❑d McGraw ISBN: 0071341439 11.2.11 Pocket Guide for Industrial Chemicals 11FR-00-GICN �/❑ '91 Author:National Institute for Occupational Safety and Health 11.2.12 Hazardous Chemicals Desk Reference 14FR-oo-HAZD Author:Lewis,Richard J. ISBN: 0471441651 11.2.13 Hawley's Condensed Chemical Dictionary 11FR-o0-HCCD' d❑, 0 d❑ Author: Lewis,Hawley ISBN: 471387355 ' Edition: 14th Pages: 1,300 1 11.2.14 Hazardous Materials field Guide 11FR-00-HMFG . d❑ d❑ Delmar Publishing', Author:.Bevelacqua,Stilp ISBN: 766801551 Edition: 1st Pages: 96.. Interactive versions of this"appendix and the Fall 2004 SEL are avails le on-line,at www.rkb.mipt.org. Wednesday,April 27,2005 -Full AEL:Page 59 of 78 Attachment C Section 11 CBRNE Reference Materials AEL Ref No Title I Description Fall 2004 SHSP/ LETPP MMRS EMPG SEL Ref Number UASI 11.2.15 Hazardous Materials Managing the Incident-FOG 11FR-00-HMMJ 91 Author:Noll,Hildebrand,Yvorra Field operations guide 11.2.16 Handbook of Toxic and Hazardous Chemicals and 11FR-00-HTCC Carcinogens II 0 ❑d 0 Author: Sittig,Pohanish ISBN: 081551459X Edition: 4th Pages: 2,300 11.2.17 Hazardous Material Injuries 11FR-00-HZMI Author: Stuz 11.2.18 Jane's Chemical/Biological Handbook 11FR-00-JCBH 91 FV] ❑d Author: Sidell ISBN 710619235 Pages: 298 11.2.19 Management of Chemical Warfare Casualties - 11FR-00-MCWC d❑ F/ � 0 Author: Sidell,DOD 11.2.20 Merck Index ,, 11FR-00-MERK Author: Chapman,Hall ISBN: 412128217 Edition: 12th 11.2.21 Matheson Gas Data Book 11FR-00-MGDB W FVj FV1 W Author: Matheson 11.2.22 Medical Management of Biological Casualties Handbook 1?FR-00-MMBC E-1] ❑d M FV-1 Author: DOD 11.2.23 Medical Management of Chemical Casualties Handbook 11FR-00-MMCC 0 0 M V1 Author: DOD 11.2.24 Medical Management of Radiological Casualties 11FR-00-MMRC Handbook ❑d d❑ Author: DOD ISBN: 1931828237 Edition: 1st Edition Pages: 133 11.2.25 North American Emergency Response Guidebook 11FR-007NAoo d❑ d❑ ;0 Author: U.S.Department of Transportation ISBN: 066017992X ` Edition: 2000 Interactive versions of this appendix and the Fall2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 60 of 78 Attachment C Section 11 CBRNE Reference Materials AEL Ref No Title/Description Fall 2004 SH.SP/ LETPP MMRS EMPG SEL Ref Number UAS! 11.2.26 Quick Selection Guide to Chemical Protective Clothing 11FR-00-QGPC 0 qj. ❑d 0 Author: Forsberg,Mausdorf ISBN: 471287970 Edition: 3rd Pages: 124 ; 11.2.27' Sax's Dangerous Properties of industrial Materials 11FR-00-SAXS 0 Author:Lewis, Richard J. ISBN: 0471354074 11.2.28 Symbol Seeker, Hazard Identification Manual, 11FR-00-SVMS International Edition 0 91 W 0. Author: IFTSA Edition: International Edition 11.2.29 TLVs and BEls Guidebook 11FR-00-TLVS ; 0 9 Author: ACGIH . . r (11.3) Reference Databases 11.3.0 Reference Databases 91 0 FV 11.3.1 NIOSH Guide to Chemical Hazards (Electronic) 11RD-00-NGCH ❑d F 0 9 CDC/NIOSH-Electronic version of the pocket guide. ' 11.3.2 GIOVes Plus „ 11RD-00.GPPS s ❑�/ �/❑ d❑ ❑d Author:.Keith,Lawrence ISBN: 873717104 Pages:, 26 11;3.3 Tomes Plus/Chemical Knowledge Database 1RD-00-TPLS ❑� 0 Author: Micro Medix Pages: CD-ROM (11.4) Other References 11.4.0 Other References o ❑ ❑ a 11.4.1 Reference.Materials, non-CBRNE " �, El materials necessary to manage an effective all-hazardsprogram (including non-CBRNE hazards)that are not,covered elsewhere in Section Interactive versions of this appendix and the Fall2004 SEL•are available on-line atwww.rkb.mipt.org. Wednesday,April 27,,2005' Full AEL:Page 61 of 78 r - t Attachment C Section 12 CBRNE Incident Response.Vehicles AEL Ref No Title/Description Fall2004. SHSP/ LETPP AIMRS EMPG SEL Ref Number UASI 12.0 NOTE TO APPLICANTS L W W ❑ This category includes special-purpose vehicles for the transport of CBRNE terrorism response equipment and personnel to the incident site. Licensing and registration fees are the responsibility of the jurisdiction and are not allowable under this grant. In addition,general-purpose vehicles(squad cars,executive transportation,etc.),fire.apparatus,and non-CBRNE tactical/armored assault vehicles are not allowable. 12.1 Vehicles, Mobile Command Post W [V:] FV1 ❑ This category includes special-purpose vehicles for the transport of CBRNE terrorism response equipment and personnel to the incident site. :Licensing and registration fees are the responsibility of the jurisdiction and are not allowable under this grant. In addition,general-purpose vehicles(squad cars,executive transportation,etc.),fire apparatus,and non-CBRNE tactical/armored assault vehicles are not allowable. 12.2 Vehicles, Hazardous Materials (HAZMAT) Response V V W ❑ This category includes special-purpose vehicles for the transport of CBRNE terrorism response equipment and personnel to the incident site. Licensing and registration fees are the responsibility of the jurisdiction and are not allowable under this grant. In addition,general-purpose vehicles(squad cars,executive transportation,etc.),fire apparatus,and non-CBRNE tactical/armored assault vehicles are not allowable. 12.3 Vehicles, Bomb Response 91 7V, ❑ This category includes special-purpose vehicles for the transport of CBRNE terrorism response equipment and personnel to the incident site. Licensing and registration fees are the responsibility of the jurisdiction and are not allowable under this grant. In addition,general-purpose vehicles(squad cars,executive transportation,etc.),fire apparatus,and non-CBRNE tactical/armored assault vehicles are not allowable. 12.4 Prime Movers,for Equipment Trailers �/❑ �/❑ ❑ This category includes special-purpose vehicles for the transport of CBRNE terrorism response equipment and personnel to the incident site. Licensing and registration fees are the responsibility of the jurisdiction and are not allowable under this grant. In addition,general-purpose vehicles(squad cars,executive transportation,etc.),fire apparatus,and non-CBRNE tactical/armored assault vehicles are not allowable. 12.5 Vehicles, Personal Transport �/❑ d❑ ❑ 2-wheel personal transport vehicles for transporting fully suited bomb technicians,Level A/B suited technicians to the hot zone.' This category includes special-purpose vehicles for the transport of CBRNE terrorism response equipment and personnel to the incident site. Licensing and registration fees are the responsibility of the jurisdiction and are not allowable under this grant. In addition,general-purpose vehicles(squad cars,executive transportation,etc.),fire apparatus,and non-CBRNE tactical/armored assault vehicles are not allowable. Interactive versions of this appendix and.the Fall2004 SEL are available on-line at•www.rkb.miptorg. Wednesday;April 27,2005 Full AEL;Page.62 of 78 Attachment C Section 12 CBRNE Incident Response Vehicles AEL Ref No Title/Description: Fall 2004 " SUSP/ LETPP AfMRS EALPG �.SEL Ref Number. UASr 12.6 Vehicle,All-Terrain, Multi-wheeled (ATV) ❑ Multi-wheeled all terrain vehicles for transporting personnel and equipment to and from the hot zone. This category includes special-purpose vehicles for the transport of BRNE terrorism response equipment and personnel to the incident site. ti ensing and registration fees are the responsibility of the jurisdiction and are not allowable under this grant. In addition,general-purpose vehicles(squad cars,executive transportation,etc.),fire apparatus,and non-CBRNE tactical/armored assault vehicles are not allowable. ' 12.7 Morgue Unit, Mobile �] ❑�/ ❑ This category includes special-purpose vehicles for the transport of CBRNE terrorism response equipment and personnel to the incident site. Licensing and registration.fees are the responsibility of We jurisdiction and are1noY allowable under this grant. In addition,general-purpose vehicles(s uad cars,executive,transportation,etc.),fire apparatus,and non-CBRNE tactical/armored assault vehicles are not allowable. 12.8 Vehicles, Deployment 0 ❑ Response vehicles to deploy bomb,hazmat,and special weapons personnel,equipped to detect chemical,biological and radiological materials;; these vehicles maybe armored to protect these personnel from explosions and projectiles when required to enter hot zones. This category includes special-purpose vehicles for the transport of CBRNE' terrorism response equipment and personnel to the incident site. Licensing and registration fees are the responsibility of the jurisdiction and are not ; allowable under this grant. In addition,general-purpose vehicles(squad cars,executive transportation,etc.),fire apparatus,and non-CBRNE tactical/armored assault vehicles are not allowable" 12.9 Vehicles, Specialized Intervention V � [ ❑ Specialized vehicles for intervention operations. This category includes special-purpose vehicles for the transport of BRNE terrorism response equipment and personnel to the incident site. Liivad ensing and registration fees are the responsibility of jurisdiction and arenot s allowable under this grant. In addition,general-purpose vehicles(s cars,executive-transportation,etc.),fire apparatus,and non-CBRNE tactical/armored assault vehicles are,not allowable. 12'.10 Vehicles, Specialized Emergency Management 1:1 El ❑ W Specialized vehicles for emergency management operations. Thisi category. includes special-purpose vehicles for the transport of response egwpment-, and personnel to incident sites which may have limited or restricted access ' as a result of an emergency or disaster. (NOTE: Licensing and registration fees are the responsibility of the jurisdiction and are not allowable.under this grant. General-purpose vehicles(squad cars,executive transportation,n - emergency management transport,etc.)',fire apparatus,and , tactical/armored assault vehicles are NOT allowable under this item. 1. 'Interaetive versions of this appendix and the.Fall 2004:SEL are availa 5le on-line at www.rkb.mipt.org. Wednesday,Apri127,2005 Full AEL:Page 63 of 78 Attachment C Section 13 Terrorism Incident Prevention Eouiyment AEL Ref No Title/Description Fall2004 sxsPi LErPP D1NRS emrc SEL Ref Number UASI 13.1 Software, Data collection/Information Gathering aoo ❑ 13.2 Software, Data Synthesis k F%,] V F I 13.3 Joint Regional Information Exchange System (JRIES) V ❑� ❑o ❑ 13.4 System, Alert/Notification 04MA-02-ALRT d❑ FV1 W ❑ . Alert and notification equipment that allows for real-time dissemination of information&intelligence. Examples of this equipment include cellular phones,pagers,text messaging,etc. 13.5 Hardware, software and internet-based systems that allow for information exchange and dissemination ❑d 0 ❑O El 13.6 Software, Facial-Recognition 04SW-02-FACR I� FV1 V ❑ Facial recognition software for access control,identification of criminal actors (IFF),etc. (NOTE: DHS has adopted INCITS 385-2004,Information technology-Face Recognition Format for Data Interchange. ONLY SOFTWARE COMPLIANT WITH THIS STANDARD WILL BE ALLOWABLE.) 13.7 Fees for use of databases containing terrorist threat. information 0 0 d❑ ❑ One-time or recurring fees for the use of commercial databases containing terrorist threat information. (NOTE: GRANTEES SHOULD COORDINATE WITH THEIR ASSIGNED ' ODP PREPAREDNESS OFFICER TO DETERMINE THE APPROPRIATE ALLOWABLE COST CATEGORY FOR THESE PURCHASES.) 13.8 Equipment, Law Enforcement'Surveillance F,/I d❑ ❑ Surveillance equipment,including electronic equipment. Use is subject to the prohibitions contained in Title III of the Omnibus Crime and Control and Safe Streets Act of 1968(the"Wiretap Act"),'18 U.S.C.§§2510-2521. 13.9 PIN Registers . V V '0 ❑ Equipment capable of capturing incoming and outgoing phone numbers, along with the duration of calls,without listening to the actual conversations. Use is subject to the prohibitions contained in Title III of the Omnibus Crime and Control and Safe Streets Act of 1968(the"Wiretap Act"), 18 U.S.C.§§ 2510-2521. Interactive versions of this appendix and the Fall2004 SEL are available.'on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 64 of 78 Attachment C Section 14 Phvsical Securitv Enhancement Epuipmggt AEL Ref No 'Title/Description Fall 2004 - SHSP/ LETPP MMRS EMPG _ _. 'SEL Ref Number UASI , i (14.1) Surveillance,-Warning, Access/Intrusion Control (14.1.I) General 14.1.1.1 Systems, Motion Detection 0 ❑ Acoustic;-Infrared;Seismic;Magnetometers 14.1.1.2 Barriers: Fences; Jersey Walls oao ❑ • 14.1.1.3 Doors and Gates, Impact Resistant 14.1.1..4 Portal,Systems; locking devices for access contro 14.1.1.5 Systems, Alarm � ❑ FV1 ❑ 14.1.1.6 Video Assessment ❑V_ d❑ 0 ❑ Video Assessment System/Cameras:Standard,Low Light,IR,Automated Detection .14.1.1.7 Systems, Personnel Identification Visual;Electronic;Acoustic;Laser;Scanners;Cyphers/Codes ! • . 14.1.1.8 •Systems,Vehicle Identification 0 d❑ ❑ Visual;Electronic;Acoustic;Laser;Radar 1 14.1.1.9 . X-Ray Units o .ao ❑ 14.1.1.10 Magnetometers ; S6 FV1 0 ❑ (14.1.2) Waterfront 14.1.2.1 Systems, Radar V �0 O 14.1.2.2 System, Diver/Swimmer Detection; Sonar ❑ 1 ❑� ❑ 14.1.2.'3 Equipment, Hull Scanning. 1 ❑.i El 14.1.2.4 . Barriers,Vessel 0 0 M ❑ Interactive versions of this appendix and the Fall 2004 SEL are'availa le on-line at wwwrrkb.mipt.org. Wednesday,April 27,2005 Full AEL:,Page 65 of 78 i Attachment L Section 14 Phvsical Securitv Enhancement Equipment AEL Ref No Title/Description Fall 2004. SLLSP/LETPP AIMRS EAIPG SEL Ref Number UASI (14.2) Explosion Protection 14.2.1 Systems, Blast/Shock/Impact Resistant 14.2.2 Wraps, Column and Surface; Breakage/Shatter Resistant Glass; Window Wraps oao ❑ 14.2.3 Trash Receptacles, Bomb-Resistant DV 0 ❑- ❑ Bomb-resistant trash receptacles. (NOTE: No standard currently exists for these products. Grantees are advised to carefully review vendor specifications and test results prior to purchase.) (14.3) Support Equipment for Continuation of Critical Infrastructure Operations 14.3.1 Fuel storage containers 91 ❑ 14.3.2 Sensors and Alarms, Self-Monitoring 14.3.3 Back-up operating computer hardware and programming software for contingency operations O ❑ V Interactive versions of this appendix and the Fall2004 SEL are available on-line at www.rkh.mipt.org. Wednesday,April 27,2005 . Full AEL:Page 66 of 78 Attachment C Section 15 Inspection and Screeninz Systems - •AEL Ref No Title/Description Fall 2004 S11SP/ LETPP h1d1RS ED1PG SEL Ref Number - UASI 15.1 System,Vehicle &Cargo Inspection;'Gamma-Ray oao ❑ y 15.2 System, Mobile Search &Inspection; X-ray ❑vI :W F ❑ - 15.3 System, Non-Invasive, Radiological/Chem/Bio/ Explosives; Pulsed Neutron Activation W Iv] W ❑ 15.4 Radar,Ground/Wall Penetrating 0 F ❑� ❑ . 15.5 Monitors, Portal' 07RD-03-PMVP d❑ ❑ ❑ ❑ Portal monitors[vehicles,packages(large and small)and pedestrian].[D] (SEE ODP BULLETIN 133 FOR SPECIAL GUIDANCE ON THESE I EMS). i . Interactive versions of this appendix and the Fall2004 SEL are availa legion=line'at www.rkb.mipt:org. Wednesday,April 27,2005 { :Full AEL:Page.67 of 78 Attachment C Section 16 Agricultural Terrorism Prevention, Response and Mitigation AEL Ref No Title/Description Fall 2004 SHSP/ LETPP MMRS Eb1PG SEL Ref Number UAS1 (16.1) Animal Restraint 16.1.1 Probangs 91 ❑ ❑ ❑ 16.1.2 Nose Leads ❑� ❑ ❑ ❑ 16.1.3 Lariat V1 ❑ [I ❑ 16.1.4 Hog Snare r./I ❑ ❑ ❑ 16.1.5 Portable Cattle and Hog Chutes o ❑ ❑ ❑ 16.1.6 Knee Boards W ❑ ❑ ❑ 16.1.7 Hog paddles 0 ❑ ❑ El 16.1.8 Electric Prods Fv-] ❑ ❑ ❑ 16.1.9 Halters L/I ❑ ❑ ❑ 16.1.10 Swine Mouth Speculum O ❑ ❑ ❑ 16.1.11 Panels V ❑ ❑ ❑ 16.1.12 Portable pens, crates, kennels 0 ❑ ❑ ❑ 16.1.13 Leashes 0 ❑ ❑ ❑ (16.2) Diagnostic and Treatment Equipment Interactive versions of this appendix and the Fall2064 SEL are available on-line at ww►v.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 68 of 78 Attachment C Section 16 Agricultural Terrorism Prevention, Response and Mideation AEL Ref No Title I Description (Fall 2004 sesPi LEW MAMS EMPc SEL Ref Number 16.2.1 .. Biohazard packing container } {' W-1 ❑, ❑ ❑, r 16.2.2 Blood sampling supplies (needles,syringes, bloo tubes) F./I ,❑ ❑ ❑ 16.2.3 Biohazard bags and containers O ❑ ❑ ❑ 16.2.4 Sharps Containers 16.2.5 Animal identification supplies(back tags, marker j crayons, waterproof tape and pens) O ❑ ❑ ❑. 16.2.6 Specimen containers W-1 ❑ ❑ ❑ 16.2.7 Ice packs for shipping and access to freezer oa ❑ ❑ 16.2.8 Chisel 0 ❑ El El .+16.2.9 Disposable scalpels/blades 16.2.10` Surgical scissors 1 ❑ ❑ El 16.2.11 Pliers a ET ❑. o .16.2.12 Forceps V] ❑ ❑ ❑ i (16.3) Cleaning, Disinfection, and Fumigation - 16.3.1• Bleach ❑O ❑ ❑ El 16.3.2 Potassium bromide. } .❑ ❑ Interactive versions of this-appendix and the Fall2004 SEL are available on-line,at www.rkb.mipt org. Wednesday,April 27,2005 Full AEL:Page 69 of 78. I: 4 Attachment C Section 16 Aericultural Terrorism Prevention. Response and Mitigation AEL Ref No Title/Description Fall 2004 SHSP/ LFTPP MMR.S EA9PG SEL Ref Number UASf 16.3.3 Other surface and topical disinfectants W ❑ ❑ ❑ 16.3.4 Soda ash 16.3.5 Sodium Hydroxide and Vinegar n ❑ ❑ ❑ (16.4) Disposal Equipment and Supplies 16.4.1 Draglines a ❑ ❑ ❑ 16.4.2 Heavy plastic liners W ❑ ❑ ❑ (16.5) Burning and-Incinerating Supplies 16.5.1 Clean fuel oil and other incineration materials 16.5.2 Portable incinerators O ❑ ❑ ❑ (16.6) Depopulation 16.6.1 Euthanasia guidelines Y ❑ ❑ ❑ 16.6.2 Euthanasia solution o ❑ ❑ ❑ 16.6.3 Captive bolt pistol (appropriate gauge) 0 ❑ ❑ ❑ I 16.6.4 Lining and covering for buried waste a ❑ ❑ ❑ (16.7) General Iriieractive versions of this appendix and the Fall2004 SEL are available on-line at www.rkb.mipi.org. Wednesday,April,27,2005 'Full AEL:Page 70 of 78 Attachment C • i i Section 16 Agricultural Terrorism Prevention, Reslio�ise and;Mitiation AEL Ref No Title/Description ) Fall 2004 SHSP/ LETPP A1MRS EAIPG .- - SEL Ref Number „ UASI - •, 16.7.1 Animal handling guidelines FV] ❑ ❑ ❑ 16.7.2 Quarantine forms 1 ❑ ❑ ❑ i 16.7.3 Plastic file boxes or filing cabinets 16.7.4 identification system for animals F-1 ❑ ❑ ❑ 161.5 Reference materials for specific animal management,in disasters/agro-terrorism 0 ❑ ❑ ❑ i I : I 1 1 Interactive versions of this appendix and the Fall 2004 SEL are avails le on-line at www.rkb.mipt.org. Wednesday,Apri127,2005 Full AEL:Page 71 of 78 1 i ? i " Attachment C Section 17 CBRNE Prevention and Response Watercraft AEL Ref No Title Description Fall2004 SHSP/ LETPP AfMRS E,%fPG SEL Ref Number UAS1 17.1 Watercraft, CBRNE Prevention and Response I'] V ❑d ❑ This category allows for the purchase of surface boats and vessels for homeland security purposes,including prevention and response. Allowable uses for CBRNE terrorism prevention and response watercraft include protection of ports,critical waterways and dams,reservoirs,and large lakes. To be eligible,these waterways must be identified as a critical asset to the state through a vulnerability assessment.In addition,the State Homeland Security Strategy or Urban Area Homeland Security Strategy must identify these waterways as critical assets requiring state and/or local,prevention and response capabilities. (NOTE: Allowable costs for this watercraft category include the purchase of surface boats and vessels,as well as customary and specialized navigational,communications,safety,and operational equipment necessary to enable such watercraft to support the homeland security mission. Licensing,registration fees,insurance and all ongoing operational expenses are the responsibility of the grantee or local units of government and are not allowable under these grant programs. Prior to obligating funds in this equipment category for missions other port security,grantees must obtain a written waiver from ODP by consulting with their Preparedness Officer and providing a detailed justification for the request.) Interactive versions of this hppendix and the Fall2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Frill AEL:Page 72 of 78 Attachment C 'Section 18 CBRNE Aviation Equipment ' AEL Ref No Title/Description Full 2004 SHSP/ LETPP.MMRS EA1PG •,.SEL Ref Number UASI .. 1 r' 18A Aviation Equipment, CBRNE i W ❑ ❑ ❑ This category allows for the purchase.of special-purpose aviation eqi ipment i where:(a)such equipment will be utilized primarily for homeland security objectives and permissible program activities;(b)the local units of i government certifies that it has an operating aviation unit;and(c)th I costs., for operation and maintenance of.such equipment will be pai longrant funds.Aviation equipment is defined.to include fixed-wing aircraft, helicopters,and air-safety containers for CBRNE terrorism prevention, response,mitigation and/or remediation.Allowable costs include tHe) purchase of customary and specialized navigational,communications, safety,and operational equipment necessary for CBRNE prevention) response and/or recovery. f I (NOTE: Prior to obligating funds for this category of.equipment,gra tees must obtain a waiver from Department of Homeland Security Secretary through ODP by first consulting with their DHS-ODP Preparednessl0fficer and providing a detailed justification for obligating funds in this category,and I receiving approval to obligate funds.The detailed justification must address the following requests: i 1: Please justify the need for the aircraft and how the requested platform best meets that need as compared to other options. ` 2. Please certify on signed letterhead that an existing aviation Irjit is 4, operating and will continue to operate independent of the requested runding. 3. Please identify the applicable goals and objectives in your Siate/Urban Area Homeland Security Strategy that the requested aircraft addresses. 4. Please explain how the request aircraft fits into the State/Urban Area's integrated operational plans. 5. Please explain what types of terrorism incident response and I prevention equipment with which the requested aircraft will be outfitt d. 6. Please describe how this'airc(aft will be used operationally an which response assets wili'be deployed using the requested aircraft. 7. Please describe how this aircraft will be utilized'oma regular, on- emergency basis. ' Licensing,registration fees,insurance,and all ongoing operational expenses ' are the responsibility of the grantee or the local units of government and are ; not allowable under this grant.In addition,the purchases of general-)urpose public safety aircraft such as,but not limited to,firefighting planes or police i helicopters are not allowable.Furthermore,local units off government, including State agencies,must certify that they have an operating aviation unit and that no expenses will be charged against the grant award for the operation of such aviation unit.Also prohibited is aviation equipment! acquisition that is inconsistent with the State's updated homelands curity assessment,and strategy.). j Interactive versions of this appendix and the Fall2004 SEL are availa le on-line',at www.rkb.mipt.org. Wednesday;April 27,2005 Full AEL:.Page 73 of 78 • E - j : Attachment C Section 19 CBRNE Logistical Support Equipment AEL Ref No Title/Description Fall 2004 SHSP/ LFTPP MMRS F.MPG SEL Ref Ninnber.. UASi (19.1) Shelter Systems 19.1.1 Systems, Shelter, Rapid Deployment 03LG-01-SHEL [� Ev] 0 ❑ Rapidly deployable shelter systems,hardwall or softwall (command and control,triage,etc.). (NOTE:This item does not include any fixed construction;only portable shelters are allowable.) 19.1.2 System, Environmental Control 03LG-01-SHEN ❑d ❑ Environmental control system for shelters. 19.1.3 System, Collective Protective 03LG-01-SHEP ❑d n d❑ ❑ Collective protective system for shelters. (19.2) .General 19.2.1 Trailers, Equipment O OO n 0 19.2.2 Trailers,Water/Source 03LG-00-H2OT F./_1 0 V ;e Water trailers(potable and non-potable) 19.2.3 Containers, Storage, 03LG-00-CONT o a a Storage containers 19.2.4 Containers, Hazardous Material Shipping 03LG-00-CHMS 0 d❑ d❑ ❑d Hazardous material shipping containers 19.2.5 Freezer/Refrigerator 03LG-00-FRZR �/❑ 0 Se Freezer/refrigerator for use with pharmaceuticals,reagents,and other allowable items. 19.2.6 Compressor,Air 03EQ-00-COMP Compressor,Air,suitable for refilling self contained breathing apparatus (SCBA) 19.2.7 Carts, Portable Air Cylinder 03EQ-00-CPAG i F 0 Portable air cylinder carts for carrying spare cylinders to forward locations. 19.2.8 System, Public Address 03SC-00-MEGA Megaphone/Public Address System 19.2.9 System, Access Control 03SC-01-ACCS 0 0 0 Access control system and badges Interactive versions'of this appendix and the Fall 2004 SEL are available on-line at www.rkb.mipt.org. 'Wednesday,April 27,-2005 Full AEL:Page 74 of 78 Attachment C 1 Section 19 , CBRNE Logistical Support Equipment AEL Ref No Title/Description 'Fall 2004 SHSP/ LETPP-MMRS EMPG - SEL Ref Number . UAS! 19.2.10 Fans, Cooling/He ating/Ventilation For personnel and decontamination tent use i . ! i f • 3 • i i Interactive versions of this appendix and the Fall 2004 SEL are available on-line,at www.rkb.mipt.org. Wednesday,April 27,2005 i Full AEL:Page 75 of 78 Attachment C Section 20 Intervention Eguinment AEL Ref No ' - Title I Description Fall 2004 SHSP/ LETPP MMRS EMPG SEL Ref Number 6'AS( 20.1 Equipment, Tactical Entry(not including weapons) � aa ❑ 20.2 Multiple Integrated Laser Engagement System (MILES) 9 d❑ W ❑ The Multiple Integrated Laser Engagement System(MILES)is a training system that provides a realistic environment for responders involved in training exercises.MILES provides tactical intervention simulation for direct fire force-on-force training using eye safe laser"bullets". Each individual and vehicle in the training exercise has a detection system to sense hits and perform casualty assessment.Laser transmitters are attached to each individual and vehicle weapon system and accurately replicate actual ranges and lethality of the specific weapon systems. MILES training has been proven to dramatically increase the readiness and effectiveness intervention personnel. 20.3 Equipment, Fingerprint Processing 0 ❑d d❑ ❑ Equipment for fingerprint processing,including AFIS interface equipment. Interactive versions of this appendix and the'Fall2004 SEL are available on-line at www.rkb.mipt.org. Wednesday,April 27,2005 Full AEL:Page 76 of 78 i • Attachment C Section 21 Other Authorized Eauinment AEL Ref No . Title/Description Fall'2004 _ SHSP/ LETPP MMRS EAfPG ' SEL Ref Number UASI . . - i 21.1 ' Sales Tax, 0 ❑d ❑d Sales tax on equipment purchased with grant funding. 21.2 Shipping • ..�] Shipping costs for equipment purchased with grant funding 21.3 Leasing of Space for Equipment Storage ❑� 0 Leasing(or rental)of space for storage of allowable equipment ite . (NOTE: GRANT FUNDS MAY BE USED TO COVER ONLY THAT PORTION OF THE LEASING/RENTAL PERIOD THAT OCCURS DURING THE GRANT PROJECT PERIOD. GRANTEES ARE REMINDED thAT - SUPPLANTING OF PREVIOUSLY PLANNED OR BUDGETED ACTIVITIES i IS STRICTLY PROHIBITED.) 21.4 Installation ❑ W] V1 ❑� Installation costs for authorized equipment purchased through OD P grants 21.5 Maintenance 0 Maintenance contracts for authorized equipment purchased through ODP .,grants and/or acquired through DHS-ODP's Homeland Defense Equ pment Reuse(HIDER)Program j 21:6 Training �• [� 0 Training on CBRNE and cyber security equipment by vendors or loc entities: DHS encourages the use of Domestic Preparedness Equipment Technical Assistance Program(DPETAP)for equipment training;hog ever, manufacturer/vendor equipment training,the cost of overtime to atte id the j training,-and costs related to having vendors provide training on equipment to State and/or local units of government is allowed to facilitate the ltraining on and fielding of equipment. Note that training expenses allowable under this item must be equipment-specific. Expenses for'generictraining or operations training(even if equipment is used during the training)ar not j allowable. For non-equipment-specific training,please see applicab e training guidelines in the FY2005 grant kit. 21 J Programming for XML Compliance Programming and technical assistance for bringing systems into con ipliance with the Global Justice XML Data Model. This item also includes training for programmers on the Global Justice XML Data Model,the cost of overtime to ; attend the training,and costs related to on-site training to State and/or local I units of government. 21.8 Consulting Services in Support of Equipment Acc Lition i 0 F%.]- F%-*j 0 Use of consultants in the design of customized versions of allowable equipment,or to supervise construction/installation.of allowable equi�ment. Interactive versions of this appendix and the Fall 2004 SEL are available on4ine,at www.rkb mipt.org. Wednesday,April 27,2005 i Full AEL:Page 77 of 78 t ` l - • t Attachment C Section 21 Other Authorized Ecluinment AEL Ref No - Title/Description Fall 2004 sesri r.Errr afams EMYc SEL Ref Number uAsr 21.9 Citizen Corps Equipment 91 ❑ ❑ W Equipment related to specific training or volunteer assignments for CERT, Neighborhood Watch,VIPS,MRC,and Fire Corps and outfitting trainees and volunteers with program-related materials and equipment,e.g.issuing CERT kits,credentials/badges,and identifying clothing. 21.10 Equipment and Supplies, Information/Operations Center ❑ ❑ ❑ 0 Necessary equipment and supplies to establish and maintain a Joint Information Center or Emergency Operations Center. Includes equipment necessary to establish a JIC/EOC(e.g.projector display,portable podium, etc.)that is not specifically covered in other areas of the AEL _ Interactive versions of this appendix and the Fall 2004 SEL are available on-line at www.rkh.mipt.org. Wednesday,April 27,2005 Full AEL:Page 78 of 78 i i i .. I i i i � i f i r -�� I� -I Attachment D, r Office of Homeland Security FY05 UASI Grant Assurances By signing'this agreement SUBGRANTEE certifies-the following: 1- SUBGRANTEE has the legal authority to apply for federal assis ance; and has the institutional, managerial and financial capability to ensure proper p1itnning, management and completion of the grant provided by the federal Department of Horpeland Security, subgranted { through the State of California and subgranted through the City of Santa Ana. ' 2. SUBGRANTEE assures that grant funds will be used for allowal le, fair, and reasonable costs. . 3. SUBGRANTEE will give the federal government,the Comptrol er General of the.United States, the State of California,the City of Santa Ana, through any authorized'representative, access to and the right to examine all records, books, papers, or documents reiated.to the award; and will establish a proper accounting system in accordance with g e erally accepted accounting standards or awarding.agency directives. r 4. SUBGRANTEE will provide progress reports and such other information as may be required by-the awarding agency. 5: SUBGRANTEE will initiate and complete the work within the ap licable time frame after. receipt of approval of the awarding agency; 6. SUBGRANTEE will establish safeguards to prohibit employees from using.their positions for a purpose that constitutes or presents the appearance of personal or o anizational conflict of interest, or personal gain for themselves or others, particularly those L ith whom they have family,business or other ties: 7. SUBGRANTEE will comply, if applicable,with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C; §§ 4801 et seq.)which prohibits the use of lead based paint in construction or rehabilitation of-residence structures. 8. SUBGRANTEE will comply with all federal statues relating to-.no. discrimination. These include but.are not limited to' a. Title VI of the Civil Rights Act of'1.964 (P.L. 88-352), as amended, which prohibits discrimination on the basis of race,color or national origin; b. Title IX of the Education Amendments of 1972, as amended (20 U. C..,§§ 1681-1683-and 1685-1686),which prohibits discrimination on the basis of sex; c. Section 504 of the Rehabilitation Act of 1973,as amended(29 U.S.C. § 794) which prohibits discrimination on the basis of handicaps; Page 1 i. Attachment D N d. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-6107) which prohibits discrimination on the basis of age; e. The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255) as amended, relating to nondiscrimination on the basis of drug.abuse; f. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; g. §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; h. Title VIII of the Civil Rights Act'of 1968 (42'U.S.C., § 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; i. Title 28, Code of Federal Regulations, Part 42, Subparts C, D, E and G; j. Title 28, CFR, Part 35; k. Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made, and 1_. The requirements on any other nondlSCrliTiliiatioii Statute�� whlC'fl ITla apply TO the q 's� " y ppy ' . application. 9. SUBGRANTEE-will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of.1970 (P.L. 91- 646)which provides for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally assisted programs. These requirements apply to all interested in real property acquired for project purposes regardless of federal participation in purchases. 10. SUBGRANTEE will comply, if applicable,with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. SUBGRANTEE will comply with environmental standards which may be prescribed pursuant to the following: a. institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 9'1-190)'and Executive Order(EO) 11514; b. notification of violating facilities'pursuant to EO 11738; c. protection of wetlands pursuant to EO 11990; d. evaluation of flood hazards in floodplains in accordance with EO 11988; e. assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); f. conformity of federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.); g. protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and h. protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). Page 2 • { Attachment D ' 12. SUB GRANTEE will comply with the Wild and Scenic Rivers i ct of 1968 (16 U.S.C. §§ 1271 et.seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13.SUBGRANTEE will assist the awarding agency in assuring compliance with.Section 106 of the National Historic Preservation Act of 1966, as amended (I6`UJS�.C. 470);.E0 11593 (identification andpreservation.of historic properties),and the Are aeological and'-Histonc Preservation Act of 197.4 (16 U.S.C. 469a-1 et seq). 14. SUBGRANTEE will comply with Standardized Emergency Management System (SEMS) { requirements as stated in the California Emergency Services Act, Government Code, Chapter 7 of Division 1 of Title 2, Section 8607.1(e) and CCR Title_19, Sectio ns 2445, 2446, 2447 and 2448. 15.SUBGRANTEE has requested through the State of California, federal firiancial assistance to be used toper arm eligible work approved in the'appiicant's appiieation for federal assistance. Will, after the receipt of federal financial assistance, through the State of California, agree to,the i following: i a. Promptly return to the State of California all the funds received w tich exceed the approved,, i actual.expenditures as accepted by the federal or state government. b. In the event the approved amount of the grant is reduced-, the rei bursement applicable to the k amount ofthe reduction will be promptly refunded to the State of Cdliforma. c. Separately account for interest earned on grant funds, and will retIlm all interest earned, in excess of$100 per federal fiscal year. f 16. SUBGRANTEE will comply with the Intergovernmental Perso I nel Act of 1970 (42 U.S C. Sections 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subp irt F). 17. SUBGRANTEE ��Till c p y,x, p ' . ( om 1 .ith r��isions ofte Ha��r�Ace s v.�.� . Sections i50i-i508 and 7324-7328)which limit the political activities of employees wh�se principal employment activities are funded in.whole or in part with federal,funds. •18. SUBGRANTEE will comply with P.L. 93=348 regarding the protection of human subjects involved in research; development, and related activities supported b}y this award of assistance. j 19. SUBGRANTEE will comply, if applicable, with the Laboratory Linal Welfare Act of 1966 (P. L. 89-544, as amended,,7.U.S.C. 2131 et seq.)pertaining to the care,handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. } 20. SUBGRANTEE will comply with the minimum wage and maxi um'l our;provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to einployees4 of institutions of higher education,hospitals, and other non-profit organizations. Page 3 Attachment D 21. SUBGRANTEE will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. Section 276a to 276a-7), the Copeland Act (40 U.S.C..Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327- 33 regarding labor standards for federally assisted construction sub-a 3 nreements. ), g g Yg 22. SUBGRANTEE will not make any award or permit any award (subgrant or contract) to any party which is'debarred or suspended or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549 and 12689, "Debarment and Suspension." 23. SUBGRANTEE agrees that: a. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of. any federal grant or cooperative agreement; b. If any other funds than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or an employee of Congress, or employee of a Member of Congress in connection with the federal grant or cooperative agreement, the undersigned shall complete and. submit Standard Form LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; c. The undersigned shall require that the language of this certification be included in the award documents for all sub awards at all tiers including subgrants, contracts under grants and cooperative agreements, and subcontract(s) and that all sub recipients shall certify and disclose accordingly. d. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be su ject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 24. SUBGRANTEE agrees that equipment acquired or obtained with grant funds: . a. Will be made'available under the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with representatives of the various fire, emergency medical, hazardous materials response services, and law enforcement agencies within the jurisdiction of the applicant. b. Is consistent with needs as identified in'the Terrorism Annex to the State's Emergency Plan, and will be deployed in conformance with that plan. c. Will be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual Aid Agreement and deployed with personnel trained in the-use of such equipment in a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services`and Rescue Mutual Aid Plan. Page 4 i Attachment D r 25. SUBGRANTEE agrees that funds awarded under this grant will be used to supplement existing funds for program activities,and will not supplant (replace non-federal funds.. _26. SUBGRANTEE will comply with all applicable Federal statute , regulations, policies, .. guidelines and requirements, including OMB Circulars A-87 and A I133, E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative i greements contained in t Title 28,,Code of Federal Regulations, Part 66, that govern the application, acceptance and use of '. Federal funds for this federally-assisted project. 27. SUBGRANTEE will comply, and assure the compliance of all i s,subgrantees and contractors, with the nondiscrimination requirements of the 0innibuI Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or the Juvenile J�stice and Delinquency. Prevention Act, or the Victims of Crime Act, as appropriate-, the provision of-the current edition i of the Office of Justice Programs Financial and Administrative Gui� ie for Grants, M7100.1, and all other applicable Federal Taws, orders, circulars,or regulations. 28. SUBGRANTEE will comply with provisions-of 2K CFR applicable to grants and cooperative agreements, including Part 18, Administrative Review Procedures; I art 20, Criminal Justice } Information Systems; Part 22,Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal.Intelligence Systems Operating Polic es; Part 30, Intergovernmental Review of Department of Justice Programs and Activities;,Part 42,' Non discr-imination/Equal Employment Opportunities Policies and ocedures; Part 61, - Procedures for Implementing the National Environmental Policy AC!, ; Part 64 Floodplain ' Management and Wetland Protection Procedures; and Federal laws �r regulations applicable to Federal Assistance Programs 29. SUBGRANTEE will.ensure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of this projectare not listed ii i the Environmental ' Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal Grantor agency.of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under c nsideration for listing by the EPA. 30. SUBGRANTEE will.comply with Subtitle A,, Title 11 of the Ame icans with Disabilities Act (ADA) 1990. f 31.SUBGRANTEE will,,in the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing�)n the grounds or race, color, religion, national origin, sex, or disability against a recipient lf funds, the recipient will forward a copy of the finding to the Office.of Civil Rights, Office of.�ustice Programs. " 4 t 32. SUBGRANTEE will provide an Equal Employment Opportunity-Plan, if applicable, to the ' Department of Justice Office of Civil Rights within 60 days of grant ward: 33. SUBGRANTEE will comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. I - I i Page s - i Attachment D 34. SUBGRANTEE will comply, if applicable, with the provision of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (1,6 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. 35. SUBGRANTEE will comply with all applicable requirements of all other federal laws, executive orders,'regulations, program and administrative requirements, policies and any other requirements governing this program. 36. SUBGRANTEE understands that failure to comply with any of the above assurances may result in suspension, termination or reduction'of grant funds. The undersigned represents that he/she is authorized by the above named applicant/recipient to enter into this agreement fof the �'dayp&�� plicant. Signature of Authorized A t:J �--l— Printed Name of Authorized Agent: Duane Olson Title: Fire Chief* Date:' Page 6 ATTACHMENT E CERTIFICATION REGARDING DEBARMENT, SUSPENSI N AND OTHER RESPONSIBILITY MATTERS Applicants should refer to the regulations cited below to determine the certrfic I on to which they are required to attest Applicants should also review the instructions for certification included in the I gulations before completing this form Signature of this form provides for compliance with certification requirements der the applicable CFR covering New Restrictions on Government wide Debarment and Suspension (Nonprocuremetency The certification shall be treated as a mates ral representation of fact upon which reliance will be placed when the determines to award the covered transaction or cooperative agreement , As required by Executive Order 12549 Debarment and Suspension and rmpl mented under the applicable CFR for prospective participants in covered transactions as defined in the applicable CFR A The applicant certifies that it and its principals (a) Are not presently debarred suspended proposed for debarment decl red ineligible sentenced to a denial of Federal benefits by a State or Federal court or voluntarily excluded from covered transactions by any Federal department or agency i (b) Have not within a three year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense r a connection with obtaining attempting to obtain or performing a public (Federal State or local) transactior or contract under a public transaction violation of Federal or State antitrust statutes or commission ofi mbezzlement theft forgery bribery falsification or destruction of records making false statements or rece vrng stolen property (c) Aie not presently indicted for or otherwise criminally or civilly charged by a government entity (FederalI State or local) with commission of any of these offenses enumerated in paragraph (1) (b) of this certification and (d) Have not within a three year period preceding this application had or e or more public transactions (Federal State or local) terminated for cause or default and B Where the applicant is unable to certify to any of the statements in this certification he or she shall attach an e nation tot nlrcatron r Address 2000 Main Stre t, 5th Floor Authorized Agent Signature —B lane Dl��n Huntington Bea h Printed or Typed Name Fire Chief CA 92648 Title 1 i Attachment F J CERTIFICATION REGARDING LOBBYING , Certification for Contracts, Grants, Loans and Cooperative Agreements The undersigned certifies, to the best of his or hei knowledge and belie , that 1 No Fedei al appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of an agency a Member of Congress an officer or employee of Congi ess or an employee of a Member of Congress in connection with the awarding of any Federal contract the makin of any Federal grant the tive making of any Federal loan the enteting into of any coopera agrTement and the extension continuation renewal amendment of modification of any Federal c )ntract grant loan or cooperative agreement 2 If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or atternptipg to Influence an off cer or employee of aay agency i Member of Congress 10� an officer or employee of Congress or an employee of a Member of Congress in connection with this Federal contract grant loan or cooperative agreement, the undo signed shall complete and submit Standard Form LLL 'Disclosure Form to Report Lobbying' i i accordance with its instructions 3 The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts sub giants and contracts under grants loans and cooper atiN e agreements) and that all subrecipientsl hall certify and disclose accordingly 4 This certification is a material representation of fact upon which relia ce was placed when this transaction was made or entered into Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352 Title 31 U S I Code Any person who fails to file the required certification shall be subject to a civil penalty of not ess that $10,000 and not more than $100 000 for each such failure AGREEMENT NUMBER , CZT`c 0f- Ne,.n.i tivGTG" R(r.Aei4 CONTRACTOR/BORROWER/AGENCY Duane Olson, Fire Chief NAME AND TITLE OF AUTHORIZED REPRESENTATIVE SIGNATURE DATE ` r n RCA ROUTING SHEET INITIATING DEPARTMENT Fire Department SUBJECT Approve the Agreement with the City of Santa Analfor Federal Fiscal Year 2005 Urban Areas Security Initiative COUNCIL MEETING DATE A' rll 3, 2006 RCA ATTACHMENTS STATUS M Ordinance (w/exhibits & legislative draft if applicable) I I Attached JQ Not Applicable ❑ Resolution (w/exhibits & legislative draft if applicable) I I Attached �❑ Not Applicable ❑ Tract Map Location Map and/or other Exhibits I I Attached 0 Not Applicable ❑ Attached Contract/Agreement (w/exhibits if applicable) Not Applicable ❑ (SIgned In full by the Clty Attorney) i 1 Attached ❑ Subleases Third Party Agreements etc Not Applicable ❑ (Approved as to form by Clty Attorney) I Certificates of Insurance A roved b e Clt ome Attached El( pp y th y Att y� Not Applicable ❑ hed Fiscal Impact Statement (Unbudget over $5 000) Attac I f Not placable ❑ Bonds (If applicable) Attached 0, Not Applicable I❑ Staff Report (If applicable) Attached ElNot Applicable 0 Commission Board or Committee Report (If applicable) Attached ElNot Applicable El Attached I❑ Findings/Conditions for Approval and/or Denial Attac I I NotApplicable EXPLANATION FOR MISSING ATTAC MENTS REVIEWED RETURNED FORWARDED Administrative Staff ( 11 Assistant City Administrator Initial City Administrator Initial / 1 1 City Clerk EXPLANATION FOR RETURN OF ITEM I � I (Below Space For City Clerk's Use Only) II I II I II RCA Author Olson/Small/Reynolds/James/Justen