HomeMy WebLinkAboutAdopt Resolution No. 2015-03 (Supplemental Fee Resolution No Dept. ID LS-15-001 Page 1 of 2
Meeting Date:2/2/2015
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CITY OF HUNTINGTON REACH
REQUEST FOR. CITY COUNCIL ACTION
MEETING DATE: 2/2/2015
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Stephanie Beverage, Director of Library Services
SUBJECT: Adopt Resolution No. 2015-03 (Supplemental Fee Resolution No. 6) removing
the Non-Resident Library Card fee from the City's Fee Schedule; and, authorize
the Library Director to notify the California State Library
Statement of Issue:
The Huntington Beach Public Library has the opportunity to participate in a consortium of all public
libraries in California to improve Internet service while realizing significant savings. On January 8,
2015, the California State Library informed the Huntington Beach Public Library that to participate in
the consortium and to have the opportunity to join CENIC, ("Corporation for Educational Network
Initiatives in California") we must be a California Library Services Act ("CLSA") member Library. To
participate in CLSA, the library must participate in universal access and borrowing, and cannot
impose a non-resident fee for a library card.
Financial Impact:
The removal of the fee will result in a slight reduction of revenue for the Library. Currently, there are
1,097 active non-resident cardholders out of a total of 45,757 active cardholders.
Recommended Action:
A) Adopt Resolution No. 2015-03, "A Resolution of the City Council of the City Huntington Beach
Amending Resolution No. 2009-33 (Supplemental Fee Resolution No. 6)" authorizing the removal
of the Non-Resident Library Card fee from the City's Fee Schedule; and,
B) Authorize the Library Director to notify the California State Library of the Huntington Beach
Public Library System's intent to participate under CLSA and to join the Santiago Library System as
a full member.
Alternative Action(s):
Do not approve the removal of the non-resident Library Card fee and do not participate in the
CENIC Broadband Initiative and E-Rate Consortium to improve internet access for all Library
patrons.
Analysis:
Since 1994, the Huntington Beach Public Library has imposed an annual fee on non-residents. The
fee was introduced shortly after the Library expansion in 1994 and was designed to manage and
control the demands for service from surrounding communities. At the time, the County of Orange
was in bankruptcy and the surrounding branches of the Orange County Public Libraries system had
reduced hours and budgets, leading many residents of Fountain Valley, Seal Beach, Westminster,
Item 4. - I HB -80-
Dept.ID LS-15-001 Page 2 of 2
Meeting Date:2/2/2015
Costa Mesa and other Orange County cities to the newly expanded Huntington Beach Central
Library.
Library utilization has changed over the past 20 years and the number of non-resident cardholders.
has steadily declined over the past decade. More recently, the library has seen a significant decline
over the past five years in non-resident cardholders. The County Library budget has stabilized, and
most of the County Library locations surrounding our City now have extended hours and improved
book budgets. Overall demand for service at the Huntington Beach Public library has been very
stable over the past five years.
The Huntington Beach Public Library is one of three public libraries in California with a non-resident
fee. All of the remaining 184 public libraries are active participants in Library consortia and
programs under the California Library Services Act. Santa Clara County Public Library
implemented a non-resident fee in 2011 and is already in process to remove the fee so that they
can again be a CLSA participant. Fullerton Public Library implemented a fee in 2003 and, after only
three years, removed the fee.
This past year, the California State Library and the Governor have supported the implementation of
an important new broadband initiative that will improve our overall service level for online access,
while helping manage and reduce the costs for the provision of internet service through
participation in CENIC. To participate in this program, libraries MUST actively participate in a CLSA
Library system providing universal access and borrowing to residents of California.
The Huntington Beach Public Library stands to receive significant benefits from full participation
under the CLSA. The CENIC membership and CaIREN Internet network will make it easier for the
Library to improve service and will help manage costs for this essential service. Participation in a
CLSA Library system will also allow the Library to take advantage of programs, grants and support
provided by the State Library to enhance services, collections and resource sharing.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Enhance quality of life
Attachment(s):
1. Letter dated January 8, 2015, from the California State Library RE: Participation in California
Public Library E-Rate Consortium
2. Resolution No. 2015-03, "A Resolution of the City Council of the City of Huntington Beach
Amending Resolution No. 2009-33 (Supplemental Fee Resolution No. 6)"
xB -81- Item 4. - 2
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DATE January 8; 2015
TO; Stephanie Beverage, Library Director
Huntington Beach Public Library System
71.11 Talbert Avenue
Huntington Beach, CA 92648
FROM: Jarrid Keller, Chief Information Officer
900 N Street, Suite 250
Sacramento, CA 95814
RE: Participation in California Public Library E-Rate consortium
This letter is in response to the Letter of Agency (LOA) the Huntington Beach Public
Library System filed with the California State Library to confirm intent to:participate in
the California Public Library E-Rate consortium. Our records indicate that your Library
does not participate in the California Library Services Act (CISA)
In order to participate, your Library Must participate in the C<LSA.. In order to proceed,
we must receive written notification froth you by February 5,.2014, with you intent to:
participate in the CLSA.
If you have any questions, feel-free to contact me at 916-653-4023.
Regards,
Jarrid Keller
Chief Information Officer
California State Library
.cc Gerry Maginnity
Item 4. - 3 HB -82-
Letter of Agency
Please complete and return this Letter of Agency (LOA) by October 31, 2014, to:
California State Library
P.O. Box 942837
Sacramento, CA 94237-0001
Attention: Jarrid Keller
From: Name of Library Jurisdiction/Library Orpanizatlon County
Huntington Beach.Public Library System Orange
This Letter of Agency (LOA) is to confirm participation in the Corporation for Education Network
Initiatives in California (CENIC) E-Rate Consortium as an eligible member entity for E-Rate
discounts in 2015-16, 2016-17 and 2017-18 E-Rate application years. I authorize CENIC (E-
Rate Entity No. 225495) to act on my behalf in matters related to the federal E-Rate discount
program for the purposes of securing those discounts on eligible telecommunications services
for eligible library locations, I understand that in subs-nitting E-Rate forms,which include us in the
consortium, CENIC is making certifications for our library or library system. By signing this LOA,
I make the following certifications on behalf of our entity:
1. I certify that our library or library system is eligible for assistance from a State Library
Administrative Agency under the Library Services and Technology Act of 1996, Pub. L,
No, 104-208, § 211 et seq., I 10 Stat. 3009 (1996) that do not operate as for-profit
businesses and wtiose budgets are completely separate from any school (including, but
not limited to elementary, secondary schools, colleges, or universities),
2. 1 certify that our library or library system has secured access, separately or through this
program,to all of the resources, including computers, training, software, internal
connections, maintenance, and electrical capacity, necessary to use the services
acquired by CENIC on our behalf. I recognize that some of the aforementioned
resources are not eligible for support.1 certify that to the extent that the billed entity is
passing through the non-discounted charges for the services requested under this Letter
of Agency, that the entities I represent have secured access to all of the resources to
pay the non-discounted charges for eligible services from funds to which access has
been secured In the current funding year.
& 1 certify that the services the library or library system purchases at discounts provided by
47 U,S.C.§ 254 will be used primarily for educational purposes and will not be sold,
resold, or transferred in consideration for money or any other thing of value, except as
permitted by the rules of the Federal Communications Commission (Commission or
FCC) at 47 C.RR. § 64.500 (et seq.).
4. 1 certify that our library or library system has complied with all program rules and I
acknowledge that failure to do so may result in denial of discount funding and/or
cancellation of funding commitments, I acknowledge that failure to comply with program
rules could result in civil or criminal prosecution by the appropriate law enforcement
authorities.
HB -83- Item 4. - 4
5, 1 acknowledge that the discount level used for shared services is conditional, for future
years, upon ensuring that the most disadvantaged schools and libraries that are treated
as sharing in the service, receive an appropriate share of benefits from those services,
6. 1 certify that I will retain required documents for a period of at least ten years after the
last day of service delivered. I certify that I will retain all documents necessary to
demonstrate compliance with the statute and Commission rules regarding the
application for, receipt of, and delivery of services receiving schools and libraries
discounts, and that If audited, I will make such records available to the Administrator. I
acknowledge that I may be audited pursuant to participation in the Schools and Libraries
Program.
7. 1 certify that I am authorized to order telecommunications and other supported services
for the eligible entity(les) covered by this Letter of Agency. I certify that I am authorized
to make this request on behalf of the eligible entity(les) covered by this Letter of Agency,
that I have examined this Letter, that all of the information on this Letter is true and
correct to the best of my knowledge, that the entities that will be receiving discounted
services under this Letter pursuant to this application have complied with the terms,
conditions and purposes of the program, that no kickbacks were paid to anyone and that
false statements on this form can be punished by fine or forfelture under the
Communications Act,47 U.S.C. §§ 502, 503(b), or fine or imprisonment tender'title 18 of
the United States Code, IS U4&C, § 1001 and civil violations of the False Claims Act.
8 I ackno-vvledge that FCC rules provide that persons who have been convicted of criminal
violations or held civilly liable for certain acts arising from their participation in the
Schools and Libraries support mechanism are subject to suspension and debarment
from the program. I will institute reasonable measures to be, informed, and will notify
USAC.should I be informed or become aware that I or any of the entities, or any person
associated in any way with my entity and/or the entities, is convicted of a criminal
violation or held civilly liable for acts arising from their participation in the Schools and
Libraries support mechanism,
9. 1 certify that, to the best of my knowledge,the service provider will not pay the non-
discount portion of the costs for eligible services. I acknowledge that the provision, by
the provider of a supported service, of free services or products unrelated to the
supported service or product constitutes a rebate of some or all of the cost of the
supported services.
10. 1 certify that I am authorized to sign this Letter of Agency and, to the best of my
knowledge, information, and belief, all information provided to CENIC for E-Rate
submission is true and correct,
1,1 1 understand that because GENIC must prepare its statewide application in advance,
GENIC may use alderiNational School Lunch Program (NSLP) (enrollment and
free/reduced lunch eligibility) data that varies from the NSLP data we may use in our
own E-Rate applications. VS therefore agree in advance that whatever NSLP data
GENIC uses and can verify to the satisfaction of Universal Service Administrative
Companyl Schools and Libraries Division (USACISLD) shall be the correct NSLP data
for CENJC's consortium application for our entity.
Item 4. - 5 HB -84-
l understand that persons willfully making false statements on the E-Rate forms or through this
LOA can be punished by fine or forfeiture, under Communications Act; 47 U.S.G. §§ 502t.
503(b); or fine or imprisonment under Title 1A of the United States Code, 18.U,&C
City of Huntington Beach Dept of information Services
1. Printed Name of Library/Library System or Jurisdiction-should match how it appears 1n
USAC's system(Required)
O017095135
2. Library/Library System FCC Registration Number(Optional)
16067730
3. USACfE-Rate Entity#(Optional)
4. Signature of authorized person (Required) Date Signed
Jack.Marshall Q.Z m
5. Printed name person (Required)
Director of Information Services - ;
6. Title or position of authorized person (Required)
714-536-5515
7. Phone forLibrary/Library,System (Required)
Garrett Kuramoto
8. Printed name of"contact person, if different from No. 6 above (Required)
714-375-5105
. Phone for contact person (Required)
garrett.kuramoto@surfcity-hb.org
10. Printed e-mail for contact person (Optional)
HB -85- Item 4. - 6
Letter of Agency
Appendix A
If you are signing this LOA on behalf of branches in your jurisdiction or system,please list the names and
addresses of the branch locatio,ns you serve,and if available,the USAC Entity Numbers for these
locations. Attach additional forms if necessary.
Branch Name Address City&Zip Code USAC Entity Number
(Optional)
Banning Branch Library 922,1 Banning Ave Huntington Beach. 105485
92646
j7
Main Street Branch... 52$Main St Huntington Beach 105514
Library 92649 7--�2 3 5 50.7
Oakview Branch 17251 Oak Ln Huntington Beach
92647
Huntington Beach Public 7 111 Talbert Ave Huntington Beach 143769
_LIbrarV System 92648
Helen Murphy Branch 15882 Graham St Huntington Beach i 105516
Library 92649
If any existing,circuits are under contract with a service provider, please list that,information below if
known:
--T ................ ............
Branch Name Service Provider Contract End Date Early Termination
Fees?
...........
Item 4. - 7 HB -86-
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RESOLUTION NO. 2015-03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH AMENDING RESOLUTION NO. 2009-33
(SUPPLEMENTAL FEE RESOLUTION NO. 6)
WHEREAS, on June 15, 2009, Resolution No. 2009-33 was adopted, establishing a
Citywide fee for public access and use of certain City property; and
The City Council desires to amend the Library Services Department Facility Rental,
Equipment Use and Related Fees and Charges schedule to remove the Non-Resident Library
Card Fee set forth in Exhibit"A," attached hereto and incorporated herein by this reference; and
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby
resolve as follows:
That the amended charges set forth in Exhibit"A" and adopted by this Resolution shall
be effective immediately following the adoption of this Resolution, and continue thereafter.
All other charges or fees as set forth in Resolution No. 2009-33 shall remain in effect.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 2nd day of February , 2015.
Mayor
REV I&ND
APPROVED: INITI TED AND APPROVED:
City a er Director of Finance
1NITZATED ND,APP OVED:
DAcj6r of ibr rvices
�J A PROVED AS TO FORM:
---�
_U
City Attorney
15-4556/116394.doc
Exhibit "A" - Reso. 2015-03
Library Services ®® Facilities Rentals, Equipment Use, and Related Fees
Fee Description Current Fee Amount Recommended;New Fee:Amount
Library Card Fees
NORFesident WbraFy Card Fee for Huntington BeaGh Business Owner No Fee Ale-Fee
Replacement card Adults $3.00 $ 3.00
Replacement card Children $ 2.00 $ 2.'00'
Res. No. 2015-03
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of
Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby
certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a Regular meeting thereof held on February 2, 2015 by the following vote:
AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, Peterson
NOES: None
ABSENT: None
ABSTAIN: None
OA Awl
City Gferk and ex-officio Werk of the
City Council of the City of
Huntington Beach, California