HomeMy WebLinkAboutAPPROVE TWO-YEAR GRANT AGREEMENT WITH THE CALIFORNIA OFFICE 2006 JUL 24 M 5* 4&
Council/Agency Meeting Held: -7 I � I
y W
Deferr d/Continued to: vi U H i PC!G
® Approved ❑ Conditionally Approved ❑ Denied `lam City Clerk's Sign ure
Council Meeting Date: August 7, 2006 Department ID Number: PD-006-007
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL. ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY qOUNCIL MEMBERS
SUBMITTED BY: PENE�OPE CVJLBRETH-GRA T, , CITY ADMINISTRATO
PREPARED BY: KENNETH W. SMALL, CHIEF OF POLICE
SUBJECT: Approve Two-Year Grant Agreement with the California Office of Traffic
Safety (OTS) for a Driving Under the Influence Enforcement Team
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: In May 2006, the Police Department received formal notice of an
award of a two-year grant through the State of California, Office of Traffic Safety (OTS)
in the amount of $664,130. The funds are to create two police motor officer positions
to conduct high visibility DUI enforcement, purchase two police motorcycles and
conduct eight DUI checkpoints., City Council action is required to accept the grant
award and appropriate the funds.
Funding Source:. This is a two-year reimbursable grant, which is funded by the State
of California, Office of Traffic Safety; through the National Highway Traffic. Safety
Administration, in the amount of $664,130, for the period of October 1, 2006 through
December 31, 2008 (total of 27 months). The grant, which was not anticipated for the
original budget, will be established upon approval by the City Council. The
appropriation for FY06/07 budget year under this grant will be fully offset by this new
revenue. In FY07/08 budget year, the City is required to' match approximate $133,502
for the two officer positions. In FY08/09 budget year, another City match fund is
required in an amount of$44,501 for the two officer positions.
Recommended Action: Motion to:
1, Approve and accept the two-year grant agreement #AL0756 between the
State of California, Office of Traffic Safety and the City of Huntington
Beach and authorize the Chief of Police to execute the Agreement,
2. Approve the appropriation of$664,130 into a new fund to be reimbursed by
the grant from the Office of Traffic Safety,
3. Establish a separate fund for this grant funding,
U:\RCA\Calendar Year 2006 RCATINAL VERSION OTS Grant RCA Mindy version12.doc /! 7/19/:
REQUEST FOR ACTION
MEETING DATE: August 7, 2006 DEPARTMENT ID NUMBER:PD-006-006
4. Authorize the Chief of Police to expend up to $664,130 plus any accrued
interest on the DUI Enforcement Team program, and
Alternative Action(s): Motion to:
Do not approve the grant; reject the grant funding from the Office of Traffic Safety and
direct staff accordingly.
Analysis: The City,,of Huntington Beach is concerned with the safe and efficient
movement of vehicular, bicycle and pedestrian traffic on- its highways, streets and
bikeways. The City is 'currently ranked second out of 49 for DUI arrest rates for
California cities with populations ranging from 100,001 to 250,000. Even with this high
arrest rate-, the City of Huntington Beach is ranked fourth for fatal and injury collisions
related to chemically impaired drivers compared to the same 49 cities. A full-time team
of officers specializing in.DUl enforcement will likely have a positive effect on reducing
traffic collisions in the City.
This new grant is :funded for a total of $664,130, which includes two full-time police
motor officer positions (salaries and overtime) to target DUI enforcement, conduct DUI
checkpoints and DUI saturation patrols ($609,452), two Honda ST1300P Police
.Motorcycles including safety equipment ($48,678), and required travel/training
.($6,000).
COUNCIL POLICY REGARDING REQUESTS FOR AN APPROPRIATION OF
FUNDS:
As adopted by the City Council in March 1998, all requests for appropriation of funds
must meet one of the following criteria; 1) The request is for an unanticipated
emergency, 2) the request is required* to implement labor negotiations, or 3) The
request will be offset'by related new revenues.
The appropriation for FY06/07 budget year under this grant will be fully offset by this
new revenue. . In FY07/08 budget year, the. City is required to match approximate
$133,502 for the two officer positions. In FY08/09 budget year, another City match
fund is required in an amount of $44,501 for the two officer positions.
'J
U:\RCA\Calendar Year 2006 RCATINAL VERSION OTS Grant RCA Mindy version12.doc 7/19/:
REQUEST FOR ACTION
MEETING DATE: August 7, 2006 DEPARTMENT ID NUMBER:PD-006-006
Environmental Status: Not applicable.,
Attachment(s):
Page Number City Clerk's
. Description
1. Financial 'Impact Statement (FIS) as prepared by the City of
Huntington Beach Finance Department
2. Copy of the grant agreement with the California Office of Traffic
Safety
U:\RCA\Calendar Year 2006 RCA\FINAL VERSION OTS Grant RCA Mindy version12.doc 7/19/:
ATTACHMENT # 1
f
r
k - CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL 'COMMUNICATION
FINANCE DEPARTMENT
TO: PENELOPE CULBRETH-GRAFT, DPA, CITY ADMINISTRATOR
FROM: DAN T.VILLELLA, CPA, FINANCE DIRECTOR
SUBJECT: FIS 2005-06-28 APPROVE TWO-YEAR GRANT AGREEMENT WITH THE
CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) FOR A DRIVING UNDER,
THE INFLUENCE ENFORCEMENT TEAM
DATE: JULY 19, 2006
As required by Resolution 4832, this Fiscal Impact Statement has been prepared for
"Approve Two Year Grant Agreement with the California Office of Traffic Safety (OTS)
for a Driving Under the Influence Enforcement Team"
If the City approves the recommended action, there will be no effect on any fund
balance since this is a reimbursable grant that was not included in the adoption of the
original 2005-06 budget. There will be a matching requirement for the 2007-08 and
2008-09 budgets that will . require general , fund appropriations in the amount of
$133,505 and $44,502 respectively.
D n T.Villella
Finance Director
ATTACHMENT # 2
MAY-30-2006 15:43 FROM:UTS 916 262 2960 TO:714 3741790 P%2/2
STATE OF CALIFORNIA ARNOLD SCHWARZENEGGI:R, GOVERNOR
BUSIKFS5,TRANSPORTATION AND FJOUSINO AGENCY SUNNE WRIGHT MCi'EAK: SECRETARY
OFFICE OF TRAFFIC SAFETY "ks•` � �J1F
7000 FRANKLIN BOULEVARD,SUITE 440
SACRAMENTO,CA 95823-1809 441 L'
9
WWW.ots.ca, ov
(916)2e2-0990
(800)735-2929(71TDD-Refarr W) c A a r r o R N i A o r r r c I
(916)252.29BO(FAX) or TaArr#c 0ArrT•
May 9, 2006 Grant No. AL0756
Steve Biishhousen, Sergeant
Huntington Beach Police Department
2000 Main Street
Huntington Beach, CA 92643
Dear Sergeant Bushhousen:
Congratulations! Through a competitive process, the Office of Traffic Safety (OTS) has tentatively
approved your funding request for the proposal titled"DUI Enforcement '1'cam" in the amount of
approximately $664,130,.00.
Your OTS Regional Coordinator will contact you by May 12, 2006, to arrange an"onsite visit"to
discuss yourproposal in more detail and explain the grant agreement process. in addition, in order to
prepare a draft grant agreement, the Regional Coordinator will request an electronic copy of the
submitted proposal. The following are timelines for submission.of your Dram and_ lrinai Grant
Agreement:
Final Deadline for Draft Grant Agreement submitted to OTS July 21, 2006
Final Deadline for Final.Grant Agreement submitted to OTS August 31, 2006
It is our:goal to start all new grants no later than October 1, 2006. Failure to meet these deadlines
will jeopardize your funding. if there is a reason you caiulot meet these deadlines, contact your
Regional Coordinator immediately. Please reference the above grant number on all correspondence.
Since local grantees must obtain approval from a City Council or the Board of Superviulrs,you should
begin that process now. .Do not incur costs prior to the receipt of your official approval packet from
OTS.
Flease do not notify your local media as OTS will issue a statewide news amiouncement on the grants
in the next few weeks. Check the 01'S Website for the Statewide grants announcement release.v
Our vision is for California to have the fewest traffic fatalities in the nation. The Office of Traffic
Safety is committed to funding results-drivers programs designed to benefit communities with the
greatest need for reducing traffic'1atalitses and injuries.
Again, congratulations on the success of your proposal. if you have any questions, please contact
Kimberly Garcia, Regional Coordinator, at (916) 262-0980 or c-mail at kgarc1a@ots.ca.gov.-
Sincerely,
l
CHRISTOP14LR J. MURPHY
Director
KG-jo
-MAY-30-2006 17:09 916 262 2960 96% P.02
State of California
PROJECT NUMBER
F
OFICE OF TRAFFIC SAFETY AL0756
GRANT AGREEMENT
PAGE 1 (To be completed by applicant Agency)
1. PROJECT TITLE
DUI ENFORCEMENT TEAM
2. NAME OF APPLICANT AGENCY 4. PROJECT PERIOD
CITY OF HUNTINGTON BEACH Month—Day-Year
3. AGENCY UNIT TO HANDLE PROJECT From:
HUNTINGTON POLICE DEPARTMENT To; 12-31-08
5. PROJECT DESCRIPTION. (Provide an overview of the project activities that will address the problem statement,in approximately
100 words. Space is limited to six lines.)
To reduce the persons killed and injured in alcohol involved crashes,"best practice"strategies will be conducted on an overtime basis.
The funded strategies include DUI/Driver's License checkpoints and DUI saturation patrols. Through warrant service details,the
police department will target DUI violators who failed to appear in court or violate probation. These strategies are designed to earn
media attention thus enhancing the overall deterrent effect.
t
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 664,1128
7. APPROVAL SIGNATURES
A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
NAME: Steve Bushhousen PIIoriE:714-374-1534 NAME: Kenneth W.Small PHonE:714-536-5902
TITLE: Traffic Sergeant FAx: 714-374-1790 TITLE: Chief of Police i;'Ax: 714-374-1790 .
ADDRESS:_2000 Main Street ADDREss: 2000 Main Street
Huntington Beach,CA 92648 Huntington Beach,CA 92648
E-MAIL: `sbushhousen@hbpdorg E-MAIL: ksmall.@hbpd.org
-7-3.cxa L
(Signature) (Date) (Signature) (Date)
C. FISCAL OR ACCOUNTING OFFICIAL. D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS
NAME: Mindy James PHwiE:714-536-5425 NAME: Huntington Beach Police
Deat
TITLE: Sr.Admin Analyst FAX 714-374-1584
ADDRESS: 2000 Main Street ADDREss: 2000 Main Street
Huntington Beach,CA 92648 Huntington Beach, CA 92648
E-MAIL: mes@hbpd,org Attn: Mindy James
(Signa (Date)
07.;-'tR(RPv,51051
GRANTS MADE EASY-DUI ENFORCEMENT AND AWARENESS PROGRAM- SCHEDULE A
PROJECT NO: AL0756
PROJECT DESCRIPTION PAGE 1
PROBLEM STATEMENT:
Collision Type 2003 2004 2005
Collisions Victims Collisions Victims. Collisions Victims
Fatal 13 13 12 13 11 11
Injury 1010 1533 984 1428 967 1395
Fatal Injury Killed Injured Fatal Injury Killed Injured I Fatal Injury. Killed Inured.
Alcohol Involved 2 82 2 123 3 86 3 136 5 90 5 137
Hit&Run 0 70 0 82 0 57 0 79 0 62 0 81
Nighttime 2100-0259 2 106 2 147 6 118 6 178 4 96 4 135
hours
Please provide detailed answers to the following questions as part of the Problem Statement:
1. Describe the traffic safety problem(s)to be addressed. For example,what percent of your crashes involve
drivers with suspended or revoked license or drivers who have never been issued a license?
In 2005, our officers cited 1702 people for driving without a license. During the same period, our officers
cited 501 people for driving on a suspended license.
2. How many sobriety checkpoints did your department conduct between October 1, 2004 and September 30,
2005? What is the average number of DUI arrests and vehicles impounded per checkpoint?
The dates of our last three DUI checkpoints were June 2004,August 2004, and December 2005. We
averaged 9.7 DUI arrests per checkpoint and 13.3 vehicle impounds per checkpoint.
3. What is the magnitude of your city's problem concerning repeat.DUI offenders who violate probation or fail
to appear in court. Do you currently have a program that proactively addresses this issue?
4. Do you have a backlog of unserved warrants for repeat DUI offenders? We currently have over 200
outstanding warrants for DUI offenders. These warrants are for all DUI offenders who have a Huntington
Beach address, which include arrests from all jurisdictions,including Huntington Beach.
5. How many of your traffic officers received Standardized Field Sobriety Testing (SFST) training? All of our
officers receive SFST training in our police academies.
PERFORMANCE MEASURES:
Goals: Goals serve as the foundation upon which the project is built. Goals are what you hope to accomplish
by implementing a traffic safety grant program.
1. To reduce the number of persons killed in alcohol-involved collisions.
2. To reduce the number of persons injured in alcohol-involved collisions.
3. To reduce hit&run fatal collisions:
4. To reduce hit&'run injury collisions.
OTS-38b(Rev.11/05)
GRANTS MADE EASY-DUI ENFORCEMENT AND AWARENESS PROGRAM-SCHEDULE A
PROJECT NO: AL0756
PROJECT DESCRIPTION PAGE 2
5. To reduce nighttime(2100 - 0259 hours) fatal collisions.
6. To reduce nighttime(2100 - 0259 hours) injury collisions.
7. To-increase seatbelt use.
Objectives:
1. To issue a press release announcing the kick-off of the grant by January 31, 2007. The press releases and
media.advisories, alerts, and materials must be forwarded to your OTS Regional Coordinator and the OTS
Public Information Officer at pioAots.ca.gov for approval 5 days prior to the issuance date of the release.
2. To submit resulting press stories to both the OTS Public Information officer by email at pio(&,,ots.ca.Roves
and"the'OTS Regional Coordinator,,or fax printed clips to (916)262-2960. Include publication name and
date the article was published on all clips.
3. To use the following standard language in all press, media, and printed materials: "Funding for this
programrwas provided by a grant from the California Office of Traffic Safety, through the National
Highway Traffic Safety Administration."
4. To e-mail the OTS Public Information Officer at vio(&,ots.ca.gov and OTS Regional Coordinator at least one
month in advance, a short description of any new traffic safety event or program.
5. To conduct 4 DUI/DL checkpoints by December 31, 2007, and an additional 4 DUIIDL checkpoints by
December 31,'2008.
6. To conduct,4 DUI saturation patrols by December 31, 2007, and an additional 4 DUI saturation patrols by
December 31, 2008.
7. To increase total department-wide DUI arrests by 35% from the calendar 2005 base year total of 1138 to
1536 by December 31, 2008.
8. To conduct14 warrant service operations targeting multiple DUI offenders who violate probation terms or
fail to appear in court by December 31, 2007, and an additional 4 by December 31, 2008.
9. To ensure all officers are.Standardized Field Sobriety Testing(SFST)trained. All officers receiving grant
funds must be SFST trained.
10.To measure the grant's impact on crime by tracking non-traffic-related arrests that initiate from DUI
checkpoints and/or other grant supported activities or operations.
11. To meet with local District Attorneys and/or Judges/Traffic Commissioners to alert thern to the program and
gain their support.
12.,To meet with traffic reporters and local business people to encourage the use of"traffic safety"tag lines and
promote the use of"collision"or"crash"instead of"accident".
OTS-38b(Rev. 11105)
GRANTS MADE EASY-DUI ENFORCEMENT AND AWARENESS PROGRAM- SCHEDULE A
PROJECT No: AL0756
PROJECT DESCRIPTION PAGE 3
13. To issue at least 6 media releases by December 31, 2007, and an additional 6 media releases by December
31, 2008. (At least one media release every other month).
14. To conduct seat belt usage surveys during September of each grant year.
15. To increase total department-wide seat belt citations as a percent of total hazardous,or moving citations
issued by 5 percentage points from the 2005 base year rate of 13%to 18%by December 31, 2008.
Note: To calculate your current seat belt citations as a percent of total hazardous citations, simply divide
seat belt citations by total hazardous or moving citations.
16. To increase total department-wide number of vehicles impounded for 30 days by 10% from the calendar
2005 calendar base year of 546 to 600 by December 31,2008.
17. To increase the Department's enforcement index 10 percentage points from the 2005 base year rate of 15%
to 25%by December 31, 2008.
Note: To calculate the current enforcement index, divide total hazardous citations by total fatal and injury
collisions.
Nothing in this"agreement" shall be interpreted as a requirement,.formal or informal, that a particular police
officer issue a specified or predetermined number of citations in pursuance of the goals and objectives
hereunder.
METHOD OF PROCEDURE:
Phase I: Program Preparation and Training(October 1, 2006—December 31, 2006)
The police department will develop operational plans to implement the"best practice"strategies outlined in the
objectives section. A draft news release will be submitted to OTS to announce the grant program. A draft news
release will be submitted to OTS to announce the grant program. All training needed to implement the program
will be conducted this quarter. Also, all grant related purchases need to implement the program will be made
this quarter.
A schedule will be developed to field the two DUI Team officers over the weekend at night to participate in
DUI enforcement. The schedule will coincide with the current 11 hour and 25 minute shifts currently being
utilized in the Traffic Bureau. The hours will be adjusted to target DUI enforcement. This OTS grant will fund
the two positions on a full time basis for one year and"50% for the second year. The two positions will be
announced and the personnel will be selected using the department's current specialty selection process.
The two motorcycles, emergency lighting,communication, and safety equipment will be purchased and
assembled at this time.
The 8 DUI checkpoints will be planned and scheduled. The kickoff press release will be issued in the month of
December.
OTS-38b(Rev. 11105)
GRANTS MADE EASY-DUI ENFORCEMENT AND AWARENESS PROGRAM SCHEDULE A
PROJECT NO: AL0756
PROJECT DESCRIPTION PAGE 4
The saturation patrols will be planned and scheduled.
Phase II: Pro argr m Implementation(January 1, 2007 through December 31, 2008)
Full implementation of the DUI Enforcement Team will be implemented January 1, 2007.
Four DUl/DL checkpoints will be conducted during the 2007 calendar year and another four DUI/DL
checkpoints will be conducted during the 2008 calendar year. They will be conducted one per quarter.
DUI saturation patrols will be conducted.
Four DUI warrant service operations targeting DUI offenders will be conducted during the 2007 calendar year
and another four DUI warrant service operations targeting will be conducted during the 2008 calendar.year.
Phase III: Community Involvement(Throughout Grant Period)
The DUI Team officers will meet with the local district attorney's office and/or local judges as well as the
DMV Driver Safety Division to make them aware of the program, and to gain their support.
The DUI Team Officers will work to create media opportunities throughout the grant period to call attention to
the program strategies and outcomes.
The police department will work to create media opportunities throughout the grant period to call attention to
the program strategies and outcomes.
Phase IV: Data Gathering and Analysis (Throughout Project Period)
The police department will submit a Quarterly Performance Report(QPR).and Schedule C within 30 days
'following each calendar quarter. The QPR will be a report listing results relating to all grant goals and
objectives. The final report will consist of a two-page executive summary. ,
1
METHOD OF EVALUATION:
The Office of Traffic Safety will use the QPR and Schedule C data to determine whether the grant was
successful. OTS will"also select grants for monitoring reviews to ensure the accuracy of claimed costs. For
example,OTS will review claimed costs to ensure they are supported by time sheets,vouchers, invoices,
purchases, etc.
ADMINISTRATIVE SUPPORT:
This program has full support of the city and every effort will be made to continue the activities after the project
conclusion. The City Council has endorsed this project by resolution.
OTS-38b(Rev. 11105)
GRANTS MADE EASY-DUI-SCHEDULE B
PAGE 1
DETAILED BUDGET ESTIMATE
PROJECT NO. AL0756
FISCAL YEAR ESTIMATES
COST CATEGORY FY-1 FY-2 FY-3
10/1/2006 10/1/2007 . 10/1/2008 TOTAL COST
thru thru - thru TO PROJECT
A. PERSONNEL COSTS 9/30/2007 9/30/2008 12/31/2008
2 Police Officers
2 x 9 months @$7,244 @ 100% $ 130,400 $ 130,400
2 x 3 months @$11,950 @ 100% $ . 71,700 $ -71,700
2 x 9 months @$13,500 @ 50% $ 121,500 $ 121,500
2 x 3 months @ 10,000 @ 50% $ 30,000 $ 30,000
Full Time Benefit Rate @ 73% $ 95,192 $ 88,695 $ 21,900 $ 205,787
Overtime $
DUI/DL Checkpoints $ -
12 officers. $ 15,219 $ 21,103 $ 5,477 $ 41,799
1 Sergeant $ 2,170 $ 3,009 $ 781 $ 5,960
1 Nurse Detention Officer $ 839 $ 1,163 $ 302 $ 2,304
DUI Saturation Patrols $ "
Maximum OT Benefits Rate @ $
Category Sub-Total $ 243,820 $ 307,170 $ 58,460 $ 609,450
B.TRAVEL EXPENSE
In State $ 3,000 $ 3,000 $ 6,000
Out of State $ -
Cate or Sub-Totall $ 3,000 1 $ 3,000 $ - $ 6,000
C. CONTRACTUAL SERVICES
Category Sub-Total
OTS-38d(Rev. 11/05)
GRANTS MADE EASY-DUI-SCHEDULE B
PAGE 2
DETAILED BUDGET ESTIMATE
PROJECT NO.AL0756
FISCAL YEAR ESTIMATES
COST CATEGORY FY-1 F -2 F -3
10/1/2006 10/1/2007 10/1/2008 TOTAL COST
thru thru thru TO PROJECT
D. EQUIPMENT 9/30/2007 9/30/2008 12/31/2008
2 fully equipped motorcycles $47,478.00 $47,478.00 '
$0.00
$0.00
$0.00
$0.00
Category Sub-Total $47,478.001 $0.001 $0.001, $47,478.00
E. OTHER DIRECT COSTS
Motorcycle Helmets $1,200.00 $1,200.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Category Sub-Totall $1,200.00 $0.00 $0.00 $1 .00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.001 $0.001 $0.00 40,00 ,
PROJECT TOTAL $295,498.00 $310,170.00 $58,460.00 $664;128.00
nrc_zQo wo,, r�mc�
GRANTS MADE EASY-DUI ENFORCEMENT AND AWARENESS PROGRAM SCHEDULE B-1
PROJECT NO. AL0756
BUDGET NARRATIVE Page 1
PERSONNEL COSTS
Full time personnel
The Huntington Beach Police Department will hire two additional Traffic Officers responsible for achieving
the DUI goals and objectives described in the grant. The two Traffic Officers will primarily conduct high
visibility DUI enforcement and also conduct DUI checkpoints. The funds will be used to pay 100% of the
salary for the two Traffic Officers the first operational year and 50% salary for the second year. The salary_.•
category represents their estimated actual base salary,plus the following established city benefits:
Full Time Benefits
Un loyment Insurance %
Health Insurance 6.28%
Life Insurance 0.24%
Dental Insurance 0.7%
Retirement 39.3 %
Social Security/FICA 1.45%
Workers Compensation 12.66%
Holiday 3.92%
Vision 0.28 °/
Disability 0.93 %
Retiree Medical .1.3 8 %
Supplemental Retirement 6.07%
Total Benefit Rate 73.19 %
To avoid supplanting, the city agrees to increase the traffic unit from its current complement of 20 officers
to 22 officers. The traffic Unit will maintain a minimum of 22 officers (20 existing and 2 grant funded)
throughout the grant period.
Overtime Personnel
Budgeted grant activities will be conducted by agency personnel on an overtime basis. Grant funded
operations may be conducted by personnel such as an Officer, Lieutenant, Sergeant, Corporal, Deputy,
Community Services Officer, Dispatcher, etc., depending on the titles used by the agency. Personnel will be
deployed as needed to accomplish the grant goals and objectives.
Costs are estimated based on an overtime hourly rate range of$ 23.45/hr to $ 76.85/hr(NOTE: do not
include benefits in the overtime rate).
Overtime reimbursement(OT hourly rate and benefit)will reflect actual costs of the personnel conducting
the appropriate operation up to the maximum range specified.
OTS-38f(Rev. 11105)
GRANTS MADE EASY-DUI ENFORCEMENT AND AWARENESS PROGRAM- SCHEDULE B-1
PROJECT NO. AL0756
BUDGET NARRATIVE Page 2
Maximum Overtime Benefit Rate
Health Insurance 6.28%
Social Security/FICA 1.45%
Life Insurance 24%
Vision .28%
Disability93
Dental Insurance .7%
Total Benefit Rate 9.88%
Overtime benefits are usually between 9% - 12%of the hourly overtime rate.
TRAVEL EXPENSE
Funds for 2 grant enforcement personnel to attend the OTS Summit, PTS Seminar, and the Safety N' Kids
Traffic Summit. All conferences, seminars or training not specifically identified in the Schedule
B-1, must be approved by OTS. All travel claimed would be at the agency approved rate. Per diem may not
be claimed for meals provided at conferences when registration fees paid with OTS grant funds. .
j
CONTRACTUAL SERVICES
None
EQUIPMENT
Motorcycle—two fully equipped motorcycles may include detailed motorcycles, communication equipment, .
emergency equipment package, tour pack,.sales tax, delivery, installation costs, and other modifications,
attachments, accessories, or auxiliary apparatus necessary to make it usable for grant purposes.
OTHER DIRECT COSTS
Motorcycle helmets with communications
INDIRECT COSTS
None
PROGRAM INCOME
None
OTS-38f(Rev. 11105)
Quarterly Evaluation Form-Schedule C
Grant Number: AL0756 Agency: Huntington Beach PD
2005 CALENDAR BASE YEAR 2007 OPERATIONAL YEAR
Jan 1 Apr 1 Jul 1 Oct 1 Jan 1 Apr 1 Jul 1 'Oct 1 YEAR
to, to to to TOTAL to to to to, TO
Mar 31 Jun 30 _ Sep 30 Dec 31 Mar 31 Jun 30 Sep 30 Dec 31 DATE
Total Traffic Fatalities-Victims 4 2 4 1 11 0
Total Traffic Injuries-Victims 238 246 260 235 979 0
Alcohol Involved Fatalities-Victims 3 0 2 0 5 0
Alcohol Involved Injuries-Victims 22 23 30 15 90 0
Hit and Run Fatal Collisions 0 0 0 0 0 0
Hit and Run Injury Collisions 12 14 1.6 20 1 62 0
Nighttime 2100=0259 HRS Fatal Collisions 1 1 1 1 1 4 0
Nighttime 2100-0259 HRS Injury Collisions 27 25 24 19 95 0
Seat Belt Use Rate from Observational Surveys) o 92%
OBJECTIVE DATA POINTS
DUI/Driver's License Checkpoints Conducted 1 1 0
Vehicles Through Checkpoints 2250 2250 0
Drivers Screened at Checkpoints 545 545 0
Field Sobriety Tests Administered at Checkpoints 26 26 0
DUI Arrests from Checkpoints 12 12 0
Vehicles Impounded at Checkpoints(30-day Impounds on 6 6 0
Criminal Arrests at Checkpoints 2 2 1 0
DUI Roving/Saturation Patrols Conducted 96 106 53 72 327 0
DUI Arrests Resulting from DUI Roving/Saturations Patrols 56 50 32 61 199 0
Criminal Arrests from DUI Roving/Saturation Patrols 11 16 6 22 55 0
Repeat DUI Offender Warrant Service Operations 0 0
Warrant Service Attempts 0 . 0"
Warrants Served Citations/Arrests 0 0
Total Departmentwide 30-Day Vehicle Impounds(includes
Impounds from Checkpoints,Special Enforcement, 546
Operations and Patrols) 136 136 137 137 0
Total Departinentwide DUI arrests 1139.
241 287 267 344 0
Total Departmentwide Seatbelt Citations 1949
380 484 1 628 457 1 0
Departmentwide Enforcement Index 12 16 16 16 15 #DIV/01 #DIV/01 #DIV/01 #DIV/01 #0iV/0I
Total Departmentwide Hazardous Citations Issued 14938
2920 4054 4258 3706 0
Total Departmentwide Fatal and Injury Collisions 242 248 264 236 990 0
at s t Citations as a Percent of Total Hazardous Citations
Issued 13% . 12% 15% 13%
Officers Trained In Standardized Field Sobriety Testing
SFS all 0 0
OTS-39y(Rev.B SM) _ Page 1 of 1
Quarterly Evaluation,Data Form
Schedule C
Grant Number: AL0756 0 Agency: Huntington Beach PD
2005 CALENDAR BASE YEAR 2008 OPERATIONAL YEAR
Jan 1 " Apr 1 Jul 1 Oct 1 Jan 1 Apr? Jul 1 Oct 1
to to to to TOTAL to to to to
Mar 31 Jun 30 Sep 30 Dec 31 Mar 31 Jun 30 Sep 30 Dec 31
Total Traffic Fatalities-Victims 4 2 1 4 1 11
Total Traffic Injuries Victims 238 246 260 235 979
Alcohol Involved Fatalities-Victims 3 0 2 0 5
Alcohol Involved Injuries-Victims 22 23 30 15 90
Hit and Run Fatal Collisions 0 0 0 0 0
Hit and Run Injury Collisions 12 14 16 20 62
Nighttime 2100-0259 HRS Fatal Collisions 1 1 1 1 4
Nighttime 2100-0259 HRS Injury Collisions 27 1 25 24 19 95
Seat Belt Use Rate(from Observational Surveys) o 0 o 0
OBJECTIVE DATA POINTS
D river s License Check ointa Eonauctea 0 0 0 1 1
Vehicles Through Checkpoints 0 0 0 2250 2250
Drivers Screened at Checkpoints 0 0 0 545 645
Field obdet Tests Administered at Checkpoints 0 0 0 26 26
DUI Arrests from Checkpoints 0 0 0 12 12
Vehicles Impounded at Checkpoints(30-day Impounds on 0 0 0 6_ 6
Criminal Arrests at Checkpoints 0 0. 1 0 2 2
DUI Roving/Saturation Patrols Conducted 96 106 53 72 327
DUI Arrests Resulting from DUI Roving/Saturations Patrols 56 50 32 61 199
Criminal Arrests from DUI Rovin Saturation Patrols 11 16 6 22 55
Repeat DUI Offender Warrant Service Operations 0 0 0 0 0
Warrant Service Attempts 0 0 0 0 0
Warrants Served Citations/Arrests 0 0 0 0 0
Total Departmentwide 30-Day Vehicle Impounds(includes 546
Im unds from Checkpoints,Special Enforcement 136 136 137 137
Total De artmentwide DUI arrests 241 287 267 344 1139
Total De artmentwlde Seatbelt Citations 380 484 628 457 1949
Departmentwide Enforcement Index 12 16 16 16 15 #DIV/01 #DIV/01 #DIV/01 #DIV/01
Total Departmentvdde Hazardous Citations Issued 2920 4054 4258 1 3706 14938
Total De artmentwide fatal and Injury Collisions 242 248 264 236 990
ME Belt Citations as a Percent of Total Hazardous Citations 13% 12% 15% 13%
Officers Trained in Standardized Field Sobriety Testing all 0 0 0 0
S
OTS359(Rev.e/zioe) - .Page 1 of 1
Quarterly Evaluation Data Form
Schedule C
Grant Number: AL0756 0 Agency- Huntington Beach PD"
2005 CALENDAR BASE YEAR 2009 OPERATIONAL YEAR
Jan 1 Apr 1 Jul 1 Oct 1 Jan 1 Apr 1. Jul 1 Oot,1 YEAR
to to to to TOTAL to to to to TO
Mar 31 Jun 30 Sep 30 Dec 31 Mar 31 Jun 30 Sep 30 'Dec 31 DATE
Total Traffic Fatalities-Victims\ 4 2 4 1 11 0
Total Traffic Injuries-Victims 238 246 260 235 979 -0
Alcohol Involved Fatalities-Victims 3 0 2 0 5 0
Alcohol Involved In uries-Victims 22 23 30 15 90 0
Hit and Run Fatal Collisions 0 0 0 0 0 0
Hit and Run In u Collisions 12 14 16 20 62 1 1 0
Nighttime 2100-0259 HRS Fatal Collisions 1 1 1 1 4 0
Nighttime 2100-0259 HRS InjuryCollisions 27 25 24 19 95 0
Seat Bait se Rate from Observational Surve s o 0 0 0
OBJECTIVE DATA POINTS
DUI/Driver's License Checkpoints,Conducted 0 0 0 1 1 0
Vehicles Through Checkpoints 0 0. 0 2250 2250 0
Drivers Screened at Checkpoints 0 0 0 545 545 0
Field Sobriety Tests Administered at Checkpoints 0 0 0 26 26 0
DUI Arrests from Checkpoints 0 0 0 12 12 0
Vehicles Impounded at Checkpoints(30-day Impounds on 0 0 0 6 6 0
Criminal Arrests at Checkpoints 0 0 0 1 2 2 0
DUI Roving/Saturation Patrols Conducted 96 106 53 72 327 0
DUI Arrests Resulting from DUI Roving/Saturations Patrols 56 50 32 61 199- 0
Criminal Arrests from DUI Roving/Saturation Patrols 11 16 6 22 55 0
Repeat DUI Offender Warrant Service Operations 0 0 0 0 0 0
Warrant Service Attempts 0 0 0 0 0 0
Warrants Served Citations/Arrests 0 0 0 0 0 0
Total Departmentwlde 30-Day Vehicle Impounds(Includes
Impounds from Checkpoints,Special Enforcement 136 136 137 137 546 0
Total De artmentwide DUI arrests 241 287 267 344 1139 0
Total De artmentwide Sestbelt Citations 380 484 628 457 1949 0
De artmentwide Enforcement Index 12 16 16 16 15 #DIV/01 #DIV/0! #DIV/01 #DIV/01 #DIV/01
Total Dape entvWde Hazardous Citations Issued 2920 4054 4258 3706 14938 1 0
Total De artmentwide Fatal and Injury Collisions 242 248 1 264 1 236 990 0
Seat Belt Citations as a Percent of Total Hazardous Citations 13% 12% 15%. 13%
Officers Trained in Standardized Field Sobriety Testing all 0 0 0 0 U
OTS•389(Rev.815M)
_ {. Page 1 of 1
Office of Traffic Safety
Schedule C Glossary
* All Schedule C's must be submitted in hard copy form by mail to OTS --they will not be
accepted by e-mail.
NOTES:
A#grantees must use their local crash and citation data to complete the Schedule C.
The base year information shown in the Schedule C must reconcile to the corresponding figures
shown in the Schedule A in the Goal and Objective Sections.
OTS will use all Schedule C information provided by grantees to help prepare California's Annual
Performance Report. The Annual Performance Report highlights grantee accomplishments and is
submitted to the California Legislature in January-
30-Day Vehicle Impounds- Includes all vehicles impounded under CVC 12500 and 14601
department-wide, from both grant-funded and non-grant-funded operations.
Alcohol-involved Fatalities—Victims killed in collisions where a party (driver, pedestrian-or bicyclist)
was classified as Had Been Drinking (HBD-under influence, HBD-not under influence or'HBD-
impairment unknown CHP).
Alcohol-involved Injuries—Victims injured-in collisions where a party (driver, pedestrian or bicyclist)
was classified as Had Been Drinking (HBD-under influence, HBD-not under influence or HBD-
impairment unknown CHP):
Court Sting —An operation targeting DUI offenders with suspended or revoked drivers' licenses who,
upon leaving court, are observed driving. If the offender is observed driving, he/she is arrested.
Drivers Screened-Total number of drivers interviewed while passing through the checkpoint
Enforcement Index-An enforcement agency measure to reach a citation.effectiveness threshold in
reducing traffic collisions. To determine a department enforcement index, divide total hazardous'
citations by total fatal and injury collisions. Northwester University has taught for years that a
minimum traffic enforcement index of 25 is required to reach the citation threshold of effectiveness in .
reducing traffic collisions. If,a city has a large number of out-of-town drivers, a traffic enforcement
index in the 25-35 range may be more desirable. Out-of-town drivers are generally not reached
through education and voluntary compliance programs. The recommended traffic enforcement index
is a guide and not necessarily'a rule.
Field Sobriety Tests (FST) Administered—Number of drivers suspected of being-under the
influence who are pulled aside to determine level of impairment by'administering a FST.
Full Time Personnel -OTS grant funded full-time/part-time positions. All grants that fund these
positions require department-wide DUI arrest, 30-day impound, and seatbelt citation data collection.
Hazardous.Citation- See Moving Citation.
Page 1 of 2
Office of Traffic Safety
Schedule C Glossary
Intersection Fatal and Injury Collisions—Crashes occurring between the crosswalks (CHP).
Moving Citation— (Hazardous Citation) Any moving violation considered Primary Collision Factor i_e.
-speed, stop sign, red light, right-a-way; unsafe lane changes..This would not include
equipment/mechanical, registration, driver's license, open-container, etc.
Primary Collision Factor—The one element or driving action which, in the Officer's opinion, best
describes the primary or main cause of the collision (CHP-SWITRS).
Repeat DUI Warrant Service Operation A program consisting of pulling DUI warrants and visiting
the address on record in an attempt to contact the person named on the warrant.
Seat Belt Citations as a Precent of Total hazardous Citations Issued —Divide the total number of
seat belt citations issued by total number of hazardous or moving citations issued.
Special Primary Collision Factor(PCF) Enforcement Operations — Grant funded enforcement
operations targeting PCF violations.
Stakeout Operation - Surveillance operations targeting repeat DUI offender probationers with
suspended or revoked driver licenses. If the offender is observed, they are arrested.
Traffic Fatalities — Deaths resulting from motor vehicle traffic collisions, where the victim dies within
30 days for the collision (CHP- SWITRS).
Traffic Injuries —Victims sustaining injuries as a result of a motor vehicle traffic collision. This would
include victims with the extent of injury classified as severely wounded, other visible injuries, or
complaint of pain. Victims killed are not included as injured (CHP - SWITRS).
Vehicles passing through DUI checkpoints-Total number of vehicles-that passed through the
checkpoint, regardless of whether or not they were screened.
Warrant Service Attempts—A DUI warrant is pulled and a visit to the address on record is made in
an attempt to contact the.person named on the warrant.
Warrants Served.—A DUI warrant is pulled, and the person on warrant is contacted and cited or
arrested.
Page 2 of 2
STATE OF CALIFORNIA•OFFICE OF TRAFFIC SAFETY
ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS
OTS-33(Rev.5/18/06)
APPLICANT AGENCY OTS GRANT NUMBER
Huntington Beach Police Department AL0756
: The following are included herein and constitute a part of this Agreement:
1. OTS-38—Page 1 5. Schedule C—Quarterly Evaluation Data(when required)
2. Schedule A—Grant Description 6. OTS-33 —Acceptance of Conditions and Certifications
3. Schedule B—Detailed Budget 7. General Terms, Conditions, and Certifications
Estimate (OTS Grant Program Manual (GPM), Chapter 6.
4. Schedule B-1-Budget
GPM available on-line at www.ots.ca.gov)
Narrative
TERMS AND CONDITIONS
It is understood and agreed by the Project Director and Authorizing Official that any grant received as a
result of this Agreement is subject to all federal and state regulations governing grants and to those
controls expressed in the California Traffic Grant Program Manuals which include,but are not limited
to:
REPORTS
1. Quarterly Performance Reports and Reimbursement Claims must be submitted by the Project
Director to the Office of Traffic Safety by January 31,April 30, July 31, and October 31,during
each year of grant operation.
2. OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny future
grant funding anytime a grantee fails to comply with any term or condition of the grant agreement
or program guidelines (GPM, Chapter 3.13). This may include,but is not limited to,the
following:
l
• Failure to submit acceptable and timely reimbursement claims;
• Failure to submit acceptable and timely quarterly performance reports;
Failure to submit an acceptable and timely Schedule C, Quarterly Evaluation'Data(OTS-38g,
applies only when a Schedule C has been required.);
• Failure to comply.with requirement of the Single Audit Act; (GPM, Chapter 4.11)
• Failure to submit fully executed and acceptable sub-contracts.
3. By October 31, "continuing" grants must submit a September 30 claim and a written justification to
support carrying forward prior year unexpended funds. September 30 claims and written
justifications, supporting the carrying forward of prior year unexpended funds, submitted after
November 30,will not be processed. The prior claim(i.e.,June 30) will be considered the year-end
claim in order to closeout the federal.fiscal.year ending September 30. Iri addition, prior year
unexpended funds will be deobligated and allocated to new grants.
SUB-CONTRACTS
4. Consultants and/or sub-contractors shall be selected in accordance with the grantee agency
procurement policies and procedures in order to comply with the terms of this agreement and in
accordance with the OTS GPM Chapter 6 Procurement & Contract Administration, and
Exhibit 6-A General Terms, Conditions, and Certifications.
A fully executed copy of the sub-contract and completed Contractual Services Checklist&
Questionnaire, OTS 85 shall be submitted to OTS for inclusion in the official grant file prior to
request for reimbursement.
The grantee, consultant, contractor and/or sub-contractor are subject to all conditions,and '
certifications of the Grant Agreement and 49 CFR Part 18, and/or CFR Part 19 whichever is
applicable.
Services shall be provided subsequent to final sub-contract execution and signature by both parties
to the sub-contract and the work shall be consistent with the start and end dates identified in the
Grant Agreement. The State is not obligated to make any payment under any agreement prior to
final execution or outside the terms of the sub-contramperiod. Contractor/Grantee Agency
expenditures incurred prior to final sub-contract execution are taken at the risk of that
Contractor/Grantee Agency and will be considered unallowable if that agreement/sub-contract is .
not executed.
AVAILABILITY OF FUNDS
5. If, during the term of the grant award, federal funds become reduced or eliminated, OTS may
immediately terminate or reduce the grant award upon written notice to the project director.
REVISIONS
6. Grant Agreement revisions are allowed in accordance with the guidelines detailed in the OTS
GPM, Chapter 3.8 and the revision examples provided in Chapter 3.9. All appropriate
documentation required to request a grant revision requiring OTS approval (i.e., budget category
increases, etc.) must be submitted to OTS.
7. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and
signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall
be binding on any of the parties hereto.
8. Additional terms and conditions identified in the OTS GPM, Chapter 6, General Terms,
Conditions, and Certifications (Exhibit 6-A), are incorporated.herein by reference and made a
part of this document.
-2-
ENFORCEMENT AGENCIES ONLY:
9. Full time personnel funded under this grant shall be dedicated in total to traffic law enforcement.
EXCEPT:
• In the case of a criminal offense committed in the officer's presence.
• In the case of response to an officer in distress.
• In the case of a riot where all available personnel must be committed.
j
10. Equipment funded under this grant is subject to the same requirements as No. 9 above.
We, the officials named below, hereby swear that we are duly authorized legally,to bind the contractor or
grant recipient to the above described terms and conditions. Executed on the date and in the county
below, and is made under penalty of perjury under the laws of the State of California.
PROJECT DIRECTOR'S NAME EXECUTED IN THE COUNTY OF
Steve Bushhousen Orange
PROJECT DIRECT 'S IGNATURE DATE EXECUTED
"'7-3 GIC,,
TITLE
Traffic Sergeant
AUTHORIZING OFFICIAL'S NAME EXECUTED IN THE COUNTY OF
Kenneth W. Small Orange
AUTHORIZING OFFICIAL'S SIGNATURE DATE EXECUTED
➢
TITLE
Chief of Police
-3-
RCA ROUTING SHEET
INITIATING DEPARTMENT: Police Department
SUBJECT: Two-Year grant agreement with the California Office of
Traffic Safety (OTS) for a Driving Under the Influence
Enforcement Team
COUNCIL MEETING DATE: August 7, 2006 .
RCA ATTACHMENTS :STATUS r
Ordinance (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Resolution (w/exhibits &'legislative draft if applicable) Attached ❑
t
Not Applicable
Tract Map; Location Map and/or other Exhibits Attached ❑
Not Applicable
Contract/Agreement (w/exhibits if applicable) Attached 0
Not Applicable ❑
(Signed in full by the City Attorney)
Subleases, Third Party Agreements; Attached Eletc. Not Applicable
Approved as to form by City Attorney)
Certificates of Insurance (Approved b the CityAttome Attached ❑
pp y y� Not Applicable
Fiscal Impact Statement (Unbudgeted, over $5,000) Attached
Not Applicable ❑
Attached ❑
Bonds (If applicable) Not Applicable
Attached F1,
Staff Report (If applicable) Not Applicable
.Commission, Board or Committee If Report a Attached ❑
p ( pplicable) Not Applicable
Findings/Conditions for Approval and/or Denial Attached ❑
Not Applicable
EXPLANATION FOR MISSING ATTi4CHMENTS=
REVIEWED RETURNED` FOR RDED`
Administrative Staff )
Assistant City Administrator (Initial)
City Administrator (Initial)- ( ) ( )
City Clerk ( )
EXPLANATIONFOR RETURN'.O'F ITEM_
Space Only)
RCA Author: Sergeant Steve Bushhousen