HomeMy WebLinkAboutApproved Office of Criminal Justice Planning (OCJP) State Gr MEETING DATE: January 3, 2006 DEPAR�MJEN ID NUMBER: ftotr
2005 DEC 20 All 11: 38
Council/Agency Meeting Held: cl fy 0 :
Deferred/Continued to:
Approved Ll Conditionally Approved Ll Denied i rk's 9(iAnature
V Lr
Council Meeting Date: January 3, 2006 Department In Number: PD-06-001
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBER
SUBMITTED BY: PENELOPE CULBRETH-GRAFT, DPA, CITY ADMINISTRATO
PREPARED BY: KENNETH W. SMALL, CHIEF OF POLICE Icl(__�
SUBJECT: Approve Office of Criminal Justice Planning (OCJP) Grant for Violence
Against Women funding.
Statement of issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue:
In June 2005, the Police Department applied for a grant through the State of California Office
of Criminal Justice Planning for funding for our Violence Against Women/Domestic Violence
program. In December 2005, the Police Department was notified of its award of $83,219.
City Council approval is necessary to fully execute the agreement between the State and the
City. The grant is funded from July 1, 2005 to June 30, 2006. The total grant is $110,959, of
which $83,219 is State funded and $27,740 is the Police Department's matching funds.
Funding Source:
A 25% City match of$27,740 is required which has been included in the Police Department's
2005-2006 budget, under the General Investigations-General Fund, Account Number
10070203. The grant, which was not anticipated for the original budget, will be established
upon approval by the City Council. All appropriations under this grant will be offset by new
revenue not anticipated during the budget adoption process.
Recommended Action: Motion to:
1. Accept the grant between the State of California, Office of Criminal Justice Planning and
the City of Huntington Beach, and ZE
1-3-06RCA Domestic Violence grant 05-06 funding.doc -2- 12/16/2005 8:42 AM
REQUEST FOR COUNCIL ACTION
MEETING DATE: January 3, 2006 DEPARTMENT ID NUMBER: PD-06-001
2. Approve the appropriation of $83,219 from the unreserved, undesignated General Fund
Balance, to be reimbursed by the grant from the Office of Criminal Justice Planning, and
3. Authorize the expenditure of funds not to exceed $110,959 to pay for contract counseling
services, and some operating costs related to domestic violence.
Alternative Action(s):
Do not approve the grant and reject the grant funding from the Office of Criminal Justice
Planning and direct staff accordingly.
Analysis:
In June 2005, the Police Department applied to the Office of Criminal Justice Planning
(OCJP) for a grant to pay for a Domestic Violence Program. The grant paid for a contract
counselor from Community Service Program and some operating expenses. The grant was
awarded in December 2005. The total grant funding is for $83,219, with a $27,740 (25%)
match. The grant funding cycle is based on the State cycle, which is July 1, 2005 to June 30,
2006.
The majority of the grant will pay for the services of a Victim's Assistance Counselor. This
program has been in effect since 1998. Since the inception of the Domestic Violence
Program, the Counselor has been continuously funded through a series of grants. The goal
of the program is to help heal the family and stop the cycle of violence. The Victim's
Assistance Counselor is contracted through Community Service Program. Without this grant,
the Police Department would not be able to offer the services of the victim's assistance
counselor to victims of domestic violence. The counselor coordinates her program with the
investigator's to form a cohesive team to assist the victim.
The acceptance of this grant will pay for counseling services through June 2006. The cash
match of $27,740 is located within the existing Police Department budget. No additional
appropriation of funds is necessary. When this grant ends there will not be any other
commitment for the City/Police Department.
COUNCIL POLICY REGARDING REQUESTS FOR AN APPROPRIATION OF GENERAL
FUNDS:
As adopted by the City Council in March 1998, all requests for appropriation of general funds
must meet one of the following criteria; 1) The request is for an unanticipated emergency,
2) The request is required to implement labor negotiations, or 3) The request will be offset by
related new revenues.
1-3-06RCA Domestic Violence grant 05-06 funding.doc -3- 12/16/2005 8:42 AM
REQUEST FOR COUNCIL ACTION
MEETING DATE: January 3, 2006 DEPARTMENT ID NUMBER: PD-06-001
This appropriation meets the requirements set forth in #3 of the council policy regarding
requests for an appropriation of the general fund. The appropriation of $83,219 being
requested will be offset by the associated Office of Criminal Justice Planning grant funds.
The balance of$27,740 will be offset by the existing Police Department budget.
Environmental Status:
None
Attachment(s):
City Clerk's
Page Number No. Description
1 Copy of Award from OCJP
2 Fiscal Impact Statement
RCA Author: Mindy James Ext. 5425
1-3-06RCA Domestic Violence grant 05-06 funding.doc -4- 12/16/2005 8:42 AM
ATTACHMENT # 1
- GOVERNOR'S OFFICE OF EMERGENCY SERVICES ri-•� �-�
LAW ENFORCEMENT AND VICTIM SERVICES DIVISION
GRANT AWARD FACE SHEET (OES A301)
Zhe Governor's Office of Emergency Services,hereafter designated OES,hereby makes a grant award of funds to the following
(1)Administrative Agency City of Huntington Beach �-�-�
hereafter designated Recipient,in the amount and for the purpose and duration set forth in this grant award.
(2)Implementing Agency Name City of Huntington Beach Police Department
Contact Lt.JB Hume Address 2000 Main Street Huntington Beach,CA 92648
E-mail address jhume@hbpd.org Telephone ( 714 )960-8832
(3)Project Title(60 characters maximum) (6) Award No. [FOR OES USE ONLY]
Huntington Beach Collaboration:Violence Against Women t 5CO����1
(4) Project Director(Name,Title,Street/P.O. Box Address, (7)l'{G"r-anti Period CJ
Telephone,E-mail-six lines maximum) July 1,2005 to June 30,2006
JB Hume, Lieutenant C/O Jana Harden,Victim Advocate (8) Federal Amount
2000 Main Street Huntington Beach,CA 92648 $83,219
(714 960-8832
ihumena hbpd.orp
jharden@hbgd.org (9) State Amount
(5) Financial Officer(Name,Title,Street/P.O. Box Address, (10) Cash Match
Telephone,E-Mail-six lines maximum)--- $27,740 ,
S�Ie ,Manager-Budget Himi'l
2000 Main Street (11) In-Kind Match
Huntington Beach,CA 92648 N/A
(714)536-5425 ,
s YN a�5 4 •0 r G (12) Total Project Cost
J 110,959
This grant award consists of this title page,the application for the grant,which is attached and made a part hereof, and the
Assurance of Compliance forms which are being submitted. I hereby certify that: (1) 1 am vested with authority to,and have
the approval of the City/County Financial Officer, City Manager, or Governing Board Chair, enter into this grant award
agreement; and (2) all funds received pursuant to this agreement will be spent exclusively on the purposes specified. The
grant recipient signifies acceptance of this grant award and agrees to administer the grant project in accordance with the
statute(s),the Program Guidelines, the 2004 Recipient Handbook, and the OES audit requirements, as stated in this RFP or
RFA. The grant recipient further agrees to all legal conditions and terms incorporated by reference in this RFP or RFA.
[FOR OES USE ONLY] (13) Official Authorized to Sign for Applicant/Grant Recipient
Item: 0G90 • IC)--' Signature:
Chapter. 3B IV — Name: Kenneth W.Small
PCA No.: O 2.4 2-5- Title: Chief of Police
Street Address: 2000 Main Street
Components No.: 50. (o( City: Huntington Beach,CA Zip:92648
Project No.: 0 S ✓A141.+ P.O.Box:
Amount: PB3, 2 1C1 City: Zip:
Telephone: (714 )536-5902
Split Fund: - E-mail address: ksmall@hbpd.org
Split Encumber. _ Date: i 0-0-1;
Year: 0-/0/P
Fed.Cat.#: t(,. [FOR OES USE ONLY]
Match Requirement: zSZ G'159114 lu&A OF�S� 1 hereby certify upon my own personal knowledge that budgeted funds
are available for the period and purposes of this expenditure stated
Fund: above.
Program:(4w
Region: I
OES Fiscal.Officerr ft
DaCESOFFICE OF EMERGENCY SERVI MOM Y II 0�9 OS
3650 SCHRIEVER miull OES Director date
CA 95655-4203 I�,
005
PART III(Revised 1/03/05) �"_�`�3,; ., .W; �._.. t' .�� r�,,t � � LE-.RFA-,�
01
CERTIFICATION OF ASSURANCE OF COMPLIANCE
I, Kenneth W. Small hereby certify that
(official authorized to sign grant award;same person as line 13 on Grant Award Face Sheet)
City of Huntington Beach-
RECIPIENT:
IMPLEMENTING AGENCY: City of Huntington Beach Police Department
PROJECT TITLE: Huntington Beach Collaboration: Violence Against Women
is responsible for reviewing the 2004 Recipient Handbook' and adhering to all of the Grant Award
Agreement requirements (state and/or federal) as directed by OES including, but not limited to, the
following areas:
I. Equal Employment Opportunity— (2004 Recipient Handbook, Section 2151)
It is the public policy of the State of California to promote equal employment opportunity by
prohibiting discrimination or harassment in employment because of race, religious creed, color,
national origin, ancestry, disability (mental and physical) including HIV and AIDS, medical
condition (cancer and genetic characteristics), marital status, sex, sexual orientation, denial of
family medical care leave, denial of pregnancy disability leave, or age (over 40). OES-funded
projects certify that they will comply with all state and federal requirements regarding
equal employment opportunity, nondiscrimination and civil rights.
Please provide the following information:
Affirmative Action Officer: Penny Culbreth-Graft
Title: City Administrator
Address: 2000 Main Street Huntington Beach, CA 92648
Phone: (714) 536-4202
Email: pgraft@surfcity-hb.org
II. Drug-Free Workplace Act of 1990—(2004 Recipient Handbook, Section 2152)
The State of California requires that every person or organization awarded a grant or contract
shall certify it will provide a drug free workplace.
Ill. California Environmental Quality Act (CEQA) — (2004 Recipient Handbook, Section 2153)
The State of California requires all OES-funded projects to obtain written certification that the
project is not impacting the environment negatively.
'The 2004 Recipient Handbook can be obtained from www.oes.ca.gov by selecting"Plans and Publications,
2004 Recipient Handbook."
PART III(Revised 1/03105) 15 LE—RFA-2005
r
IV. Lobbying— (Grantee Handbook Section 2154)
OES grant funds, grant property, or grant funded positions shall not be used for any lobbying
activities, including, but not limited to, being paid by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the making of any federal grant, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification
of any federal grant or cooperative agreement.
V. Debarment and Suspension —(Grantee Handbook Section 2155)
(This applies to federally funded grants only.)
OES-funded projects must certify that it and its principals are not presently debarred,
suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal
benefits by a state or federal court, or voluntarily excluded from covered transactions by any
federal department of agency.
VI. Proof of Authority from City Council/Governing Board
The above-named organization (applicant) accepts responsibility for and will comply with the
requirement to obtain written authorization from the city council/goveming board in support of
this program. The applicant agrees to provide all matching funds required for said project
(including any amendment thereof) under the Program and the funding terms and conditions of
OES, and that any cash match will be appropriated as required. It is agreed that any liability
arising out of the performance of this Grant Award Agreement, including civil court actions for
damages, shall be the responsibility of the grant recipient and the authorizing agency. The
State of California and OES disclaim responsibility of any such liability. Furthermore, it is also
agreed that grant funds received from OES shall not be used to supplant expenditures
controlled by the city council/goveming board.
The applicant is required to obtain written authorization from the city council/governing board
that the official executing this agreement is, in fact, authorized to do so. The applicant is also
required to maintain said written authorization on file and readily available upon demand.
All appropriate documentation must be maintained on file by the project and available for
OES or public scrutiny upon request. Failure to comply with these requirements may
result in suspension of payments under the grant or termination of the grant or both and
the recipient may be ineligible for award of any future grants if the OES determines that
any of the following has occurred: (1) the recipient has made false certification, or (2)
violates the certification by failing to carry out the requirements as noted above.
CERTIFICATION
I, the official named below, am the same individual authorized to sign the Grant Award Agreement
[line 13 on Grant Award Face Sheet], and hereby swear that I am duly authorized legally to bind
the contractor or grant recipient to the above described certification. I am fully aware that this
certification, executed on the date and in the county below, is made under penalty of perjury under
the laws of the State of California.
Authorized Official's Signature: _.-
Authorized Official's Typed Name: Kenneth W. Small
Authorized Official's Title: Chief of Police
Date Executed: ( — I o - C �—
Federal ID Number: % — 6 W4-U-
Executed in the City/County of: City of Huntington Beach, County of Orange
AUTHORIZED BY: (Not Applicable to State Agencies)
• City/County Financial Officer, or
• City Manager, or
• Governing Board Chair eSignature:
r/ r ` 6:::�-
Typed Name: 'Penny Culbreth-Graft
Title: City Administrator
PART III(Revised 1/03/05) 17 LE—RFA-2005
' PROJECT CONTACT INFORMATION
.-S. -
Applicant City of Huntington Beach Grant Number LE05036860
(FOR OES USE ONLY
Provide the name, title, address, telephone number, fax number, and e-mail address for the project contact
persons named below. If a section does not apply to your project, enter "N/A." NOTE: If you use a P.O.
Box address, a street address is also required for UPS and site visit purposes.
1. The person having day-to-day responsibility for the project:
Name: Jana Harden Title: Victim Advocate
Street Address: 2000 Main Street City: Huntington Beach Zip: 92648
P.O. Box City: Zip:
Telephone Number: (714) 536-5957 Fax Number: (714) 536-2895
E-Mail Address: jharden@hbpd.org
2. The person to whom the person listed in#1 is accountable:
Name: David Dierking Title: Sergeant
Street Address: 2000 Main Street City: Huntington Beach Zip: 92648
P.O. Box City: Zip:
Telephone Number: (714) 536-5947 Fax Number: (714) 536-2895
E-Mail Address: ddierking@hbpd.org
3. The Executive Director of a Community Based Organization or the Chief Executive Officer (e.g., chief of
police, superintendent of schools) of the implementing agency:
Name: Kenneth W. Small Title: Chief of Police
Street Address: 2000 Main Street City: Huntington Beach Zip: 92648
P.O. Box City: Zip:
Telephone Number: (714) 536-5902 Fax Number: (714)536-2895
E-Mail Address: ksmall@hbpd.org
4. The Financial Officer for the project:
Name: Mindy James Title: Manager-Budget
Street Address: 2000 Main Street City: Huntington Beach Zip: 92648
P.O. Box City: Zip:
Telephone Number: (714) 536-5425 Fax Number: (714)536-2895
E-Mail Address: mjames@hbpd.org
5. The Project Director for the project:
Name: JB Hume Title: Lieutenant
Street Address: 2000 Main Street City: Huntington Beach Zip: 92648
P.O. Box City: Zip:
Telephone Number: (714) 960-8825 Fax Number: (714)536-2895
E-Mail Address: jhume@hbpd.org
6. The Chair of the governing body of the implementing agency: (Provide address and telephone number
other than that of the implementing agency.)
Name: Title:
Street Address: City: Zip:
P.O. Box City: Zip:
Telephone Number: ( ) Fax Number: ( )
E-Mail Address:
E
f t
PROJECT SUMMARY
1. PROJECT YEAR 2. PROJECT TITLE 3. GRANT PERIOD
❑ New Huntington Beach Collaboration: July 1, to June 30,
❑ Year 2 Violence Against Women 2005 2006
❑ Year 3
X Other: Year 8
4. APPLICANT 5. FUNDS REQUESTED
Name: City of Huntington Phone: (714) 960-8832
Beach Police $83,219
Department
Address: 2000 Main Street Fax#: (714) 536-2895
City: Huntington Beach Zip: 92648
6. IMPLEMENTING AGENCY
Name: City of Huntington Beach Police Phone: (714)960-8832 Fax#: (714) 536-2895
Department
Address: 2000 Main Street City: Huntington Zip: 92648
Beach
7. PROGRAM DESCRIPTION
The Huntington Beach Collaboration: Violence Against Women project provides comprehensive victim
services to domestic violence, stalking, and sexual assault survivors. The project has dedicated staff,
including a law enforcement investigator and a victim advocate, to help ensure that these cases receive
a thorough investigation. The goal of this project is to ensure victims of domestic violence, stalking, and
sexual assault are provided immediate services, support, and resources to help them cope with the
victimization. The victim advocate will help reduce trauma and the devastating effects of crime on the
lives of victims and lessen the concerns caused by their participation in the criminal justice system.
18, PROBLEM STATEMENT
The city of Huntington Beach has a population of 194,600 residents. The nine miles of beaches add
approximately 100,000 people to the city's population every summer day and other times of the year.
The number of people and the popularity of outdoor activities contribute to a high number of violent
crimes against women. In the year 2003-2004, the Huntington Beach Collaboration: Violence Against
Women project investigated 396 cases of domestic violence, stalking, and sexual assaults. The
Huntington Beach Collaboration impacts the problem of violent crimes against women by providing crisis
intervention and coordinated support services to victims. The coordinated response and thorough
investigative techniques ensure better prosecution of cases.
PART III(Revised 1/03/05) 39 LE—RFA-2005
t
9. OBJECTIVES
During the grant year, the Huntington Beach Collaboration will investigate 300 cases of suspected
domestic violence, stalking, and sexual assault. Cases involving violent crimes against women are
assigned to a designated investigator. The victim advocate will attempt to make contact and offer
advocacy to 100% of the victims with cases assigned to the unit. 325 victims will be provided advocacy,
including crisis intervention, resource and referral assistance, emergency assistance, restraining order
assistance, orientation to the criminal justice system, case status and disposition information, court
support and accompaniment, and Victim of Crime Claim assistance. The project will provide 2 training
sessions for 214 law enforcement officers. Trainings will be presented at officer briefings and other
designated forums as appropriate.
OES 227(Rev.7/97)
PART III(Revised 1/03/05) 40 LE—RFA-2005
10. ACTIVITIES 11. CATEGORY
Cases involving domestic violence, stalking, and sexual assault - Victim Services
are assigned to a designated investigator. These cases are also - LE Specialized Units
referred to the victim advocate for outreach and advocacy -
services. Early and effective intervention by the investigator and -
advocate are key activities designed to meet the program 12. PROGRAM AREA
objectives. Two training sessions for law enforcement will be Victim/Witness
conducted during the grant year. -
13. EVALUATION 14. NUMBER OF CLIENTS
The project staff will collect monthly statistics that will reflect the TO BE SERVED
number of victims served, the number and type of victim services 325
provided, the number if investigations conducted, and the
number of law enforcement training sessions conducted.
15. PROJECTED BUDGET
Personnel Operating
Services Expenses Equipment TOTAL
Funds Requested................. $ 14 $6 5 $83,219
t
Other Grant Funds ...............
Other Sources (list in-kind, l
fees, etc.) .......................... $ -
6-7 - 1/� /�j� 110,959
Totals Z--7 l - 7 t--��0 121 319 lot (�oo
16. NAME OF RESPONSIBLE OFFICIAL
Signature: �� Date: , -- )eQ - (r) �
Typed Name: Kenneth W. Small
Title: Chief of Police
OES 227(Rev.7/97)
OTHER FUNDING SOURCES
PART III(Revised 1/03/05) 41 LE—RFA-2005
t
, r
BUDGET CATEGORY AND LINE ITEM
DETAIL
VAWA VAWA TOTAL
A. Personal Services—Salaries/Employee Benefits MATCH
SALARIES:
Violence Against Women Investigator- 1 FTE
23.986% Grant cash match
Monthly Rate: $5,841.00
Number of Months: 12
Annual Cost : $70,092
Cash Match: 23.986%X 70,092 $16,812 $16,812
BENEFITS:
(Huntington Beach Police Officers Benefit
Package @ 65% of salary = 45,560)
Grant to match with 23.986% benefits
Medicare 1.45% of salary$253.78
Workers Compensation Insurance 14.86% of salary
$2,508.30
Health Insurance $401.04 per pay period 2527.90
Dental Insurance $53.81 per pay period 345.58
Vision Insurance $8.12 per pay period 60.64
Basic Life &AD&D 22% of salary 3708.70 $10,928 $10,928
Retirement 9%of salary 1523.10
Cash Match Total: 23.986% X 45,560
CATEGORY TOTAL $27,740 $27,740
BUDGET CATEGORY AND LINE ITEM VAWA VAWA TOTAL
DETAIL
MATCH
B. Operating Expenses
Contract for Services with: $63,652 $63,652
Community Service Programs, Inc
Orange County Victim Witness Assistance
Program
To provide one full time, specifically trained Victim
Advocate for women victims of domestic violence,
sexual assault, and stalking.
Cell Phone for Advocates Use $240 $240
$20 per month
Misc. trainings for Victim Advocate and $7,500 $7,500
Investigator in areas of domestic violence,
stalking, and sexual assault:
• Registration fees @ $300 per person for two
people X 3 trainings= $1800
• Airfare @ $250 per person for two people X
3 trainings= $1500
• Overnight accommodations for two people
@ $100 per night X 5 nights @ 3 trainings=
$3000
• Per diem for two people @ $40 per day per
person for 5 days @ 3 trainings= $1200
SUPPLIES:
(2)Wireless Phone headsets for Victim Advocate $647 $647
and Investigator @ $323.50 each
(1) Phone headset handset accessory $80 $80
(2) "Cold phones"for victim to record pre-text $200 $200
phone calls for investigative purposes @ $100
each
CATEGORY TOTAL
$72,319 0 $72,319
BUDGET CATEGORY AND LINE ITEM
DETAIL VAWA VAWA TOTAL
MATCH
C. Equipment
(1) HP Color LaserJet 4650dtn printer for Victim
Advocate and Investigator to use to print CSI $3,200 $3,200
photos of domestic violence, sexual assault and
stalking victims
(1) Dell notebook Latitude X1 computer for Victim $2,500 $2,500
Advocate's use in the field with victims, statistical
documentation, and officer trainings
Digital projector for officer training $1,000 $1,000
(1) Interview room table for victim interviews at $400 $400
police department
(4) Interview room chairs for victim interviews at $1,300 $1,300
police department @ $325 each
(1) Cognitech, Inc. Video and still image
enhancement software for Investigator $2,500 $2,500
CATEGORY TOTAL $10,900 0 $10,900
PROJECT TOTAL $83,219 $27,740 $110,959
FUND DISTRIBUTION FEDERAL CASH IN-KIND MATCH
MATCH
I. Amount of Funds $83,219 $27,740
2. Percentage of Funds 75% 25%
Community Service Programs, Inc.
Huntington Beach - Violence Against Women
July 1, 2005 Through June 30, 2006
#549 REVISED
BUDGET CATEGORY AND LINE ITEM DETAIL
A. PERSONNEL SERVICES COST
SALARIES:
Mo. Salary Months FTE
Victim Specialist $3,866 3 0.95 $11,017
Victim Specialist W/5%for 24 Hr. On-call $4,059 9 0.95 $34,704
Administrative Support Staff $2,271 12 0.10 2,726
TOTAL SALARIES $48,447
BENEFITS:
Social Security/Medicare 7.65% $3,706
Workers Compensation Insurance 2.88% 1,395
State Unemployment Insurance 4.4%on 1st$7,000 per employee. 323
Health Insurance Cost established by individual employee plan. 2,783
Dental Insurance Cost established by individual employee plan. 380
Vision Insurance Cost established by individual employee plan. 80
Health and Dependent Care Reimbursement Account Administration fees 0
CSPOINTS-Employer Contribution to Flexible Benefits Plan 1,200
$50/$75/$100 per month based on length of service
Basic Life &AD&D $2.46 per month per eligible employee. 31
Retirement-TDA 4%after 18 mo.of employment. 1,938
TOTAL BENEFITS $11,836
TOTAL SALARY AND BENEFITS $60,283
B. OPERATING EXPENSES COST
Office Expenses $600
Pager 144
Staff Mileage-Training, Case Management 700
Administration space, telephones, supplies 800
Liability Insurance 515
Allocated share of Audit cost 440
Mandated Staff Training 0
OES Advanced Crisis Response Training 170
TOTAL OPERATING EXPENSES $3,369
PROJECT TOTAL $63,652
#REFI Revision: 10/28/05
Budget Narrative
Describe how the project's proposed budget supports the
stated objectives and activities in the project.
The budget for the Huntington Beach Collaboration: Violence
Against Women project supports the objectives and activities
of the project by providing a victim advocate and a Violence
Against Women investigator to respond to victims of domestic
violence, stalking, and sexual assault. The budget funds one
full time victim advocate working 100% time in the project, as
well as equipment, training, and supplies for the advocate
and investigator. The budget allows for three training
sessions during the grant year for the advocate and
investigator in the areas of domestic violence, sexual assault,
and stalking. The budget funds two wireless phone headsets
and a handset accessory kit for the advocate and investigator.
These tools offer hands free mobility and are designed to
provide increased comfort and productivity when conducting
telephone interviews with victims. The headsets operate on a
digital 900 MHz system for secure conversations. The noise-
canceling microphone and digital encryption offer complete
privacy and security when interviewing victims. A table and
four chairs are to be purchased to furnish a victim interview
room at the police department. We hope to make the
interview room feel comfortable and safe for victims as they
share details of their victimization. This will ultimately aid in
the prosecution of the offender. The budget further supports
the grant activities by providing the advocate with a laptop
computer for working with victims in the field and
coordinating officer training sessions. We plan to purchase a
digital projector for use with officer training sessions. The
digital projector will enhance our training materials and
presentation to police officers. The budget allows for the
purchase of two "cold phones" with attached recording
devices for use in sexual assault investigations. The phones
are used as an investigative tool with victims to make
controlled, clandestine, pre-text phone calls to suspects in an
attempt to elicit potentially incriminating statements. The
phone kits are portable to allow the victim to use them at a
location and time of their choosing. The budget allows the
police department to purchase a software program designed
to enhance video and still images of potential crime scenes.
The violence against women investigator plans to use this
software most commonly in sexual assault cases. Sexual
assault cases can often involve unknown suspect(s). One of
the more common methods for these crimes to be committed
is through development of casual acquaintances at bars and
restaurants. The small downtown area of Huntington Beach
alone contains approximately 35 bars and restaurants. Out
of this relatively small area of our city come an inordinate
amount of sexual assault reports. Investigators are often
tasked with trying to locate and interview an essentially
anonymous male suspect. Often, the only clues are a first
name, a sketchy clothing description, and very grainy
surveillance video that many of the establishments capture on
their in-house cameras. We are often stuck with low quality
images that are not recognizable by most people and offer no
aid in investigations. With the software program,
investigators may be able to enhance these low quality video
images. This would be helpful in creating wanted fliers,
P g
putting together photo lineups for victims to view, and
showing clear quality images to other identifiable patrons or
bar employees. It would also be helpful in enhancing license
plates of fleeing cars or the facial features of potential
witnesses. The image enhancement software program offers
the investigator the ability to identify and investigate
criminals. A color printer is budgeted to allow the victim
advocate and investigator to print color CSI photos of victim's
injuries and crime scenes. These photos will be forwarded to
6
the Orange County District Attorney's Office with requests for
criminal filings. The CSI photos and documentation of
injuries are often the strongest evidence in the successful
prosecution of offenders.
Discuss how funds are allocated to minimize
administrative costs and support direct services.
Of the $110,959 budgeted for this project, only $2,621 is
allocated for administrative costs. This represents 10% of a
full-time position in the CSP Accounting Office. This position
will be responsible for preparing monthly billings to the
Huntington Beach Police Department for reimbursement of
costs for the victim advocate position.
Describe the duties of project funded staff, including any
qualifications or education level necessary to the job
assignment.
The position of a victim advocate in the project requires
knowledge of the criminal justice system and victimology as
acquired through a Bachelor's Degree in behavioral science,
criminal justice or related field. In addition, the advocate
must have up to two years of related experience working in a
position involving the provision of victim services, peer
counseling, and equivalent social skills and program
administration. The victim advocate is required to assist
x
women who have been victims of violent crimes, assess the
client's needs, accurately analyze the case and take
appropriate action, providing all services detailed in this
proposal and PC 13835.
The Violence Against Women investigator is a POST certified
sworn California Peace Officer with 22 years of experience and
expertise in the areas of domestic violence, stalking and
sexual assault.
Discuss how the project funded staff duties and time
commitments support the proposed objectives and
activities.
The responsibility of the victim advocate is to assist the victim
by providing crisis intervention, emergency assistance and
on-going extended support services to mitigate the impact of
victimization. The advocate is assigned to the Huntington
Beach Police Department full time, responding to the
immediate needs of victims referred by the Violence Against
Women Investigator. The victim advocate is on call 24 hours
a day, seven days a week and is available at any time to meet
the needs of the police department and victims of crime. The
investigator is assigned to the project full time and is
responsible for reviewing in-custody and non-custody cases
with a known suspect within 48 hours (72 hours in the event
that the suspect is unknown) of the arrest or report, provide
advice to patrol officers in the field, review arrest and
preliminary investigation reports to evaluate cases, gather
evidence and work in close cooperation with the CSP victim
advocate.
Discuss any proposed staff commitment/percentage of
time to other efforts, in addition to this project.
None
Discuss the necessity of any subcontracts and any
unusual expenditures.
None
Discuss any mid-year salary adjustments.
None
Project Narrative
Problem Statement
The city of Huntington Beach has a population of 194,600 and a police
department with 214 sworn officers. The city also has 9 miles of
beaches including two California state parks. The beaches add
approximately 100,000 people to the city's population every summer
day and other times of the year. The city's downtown area is highly
populated with bars, restaurants and dance clubs. The number of
people and the popularity of outdoor activities contribute to a high
number of violent crimes against women. In year 2003-2004, the
Huntington Beach Police Department investigated 361 domestic
violence assaults, 1 stalking case, and 34 sexual assaults. Our
preliminary numbers of investigations for year 2004-2005 are
comparable to the previous year. The department plans to continue
this well-established collaborative effort within the city by providing
comprehensive victim services to domestic violence, stalking and sexual
assault survivors and dedicated staff to ensure that these cases receive
a thorough investigation.
PART III(Revised 1/03/05) 19 LE—RFA-2005
Plan
The Huntington Beach Collaboration: Violence Against Women
project will continue to impact the problem of violent crimes against
women, specifically, domestic violence, stalking and sexual assault by
providing crisis intervention and coordinated support services to
victims. The CSP victim advocate offers victims and their children
culturally sensitive, non-traumatizing services that reflect victimization
variables, i.e. personal violation, anger, guilt, prejudice, fear of reprisal
and legal ramifications. With the support of the victim advocate, many
more victims have and will continue to participate in the investigation
and prosecution by knowing that they have the support of law
enforcement and victim service providers.
After the initial crime report is taken by the responding police
officer, the Crimes Against Persons Detective Bureau concentrates on
the investigation and apprehension of the offender. Within 48 hours of
the occurrence of the crime, the investigator refers the case to the
victim advocate who provides outreach and an offer of service to the
victim. Continued counseling services for victims of sexual assault are
coordinated with the CSP, Sexual Assault Victim Services Program's
Rape Crisis Center. The Huntington Beach Collaboration: Violence
Against Women victim advocate assists the sexual assault survivor with
investigation status updates and support during law enforcement
interviews and contacts. Domestic violence and stalking victims are
afforded the same services by the victim advocate assigned to the grant.
Interval House Crisis Shelter works with the collaboration by providing
PART 111(Revised 1/03/05) 20 LE—RFA-2005
t
emergency housing, support groups and PEP (Personal Empowerment
Program) classes as required by the Orange County Superior Court.
During the grant year, the Violence Against Women investigator
assigned to this collaboration will investigate 300 cases of suspected
sexual assault, domestic violence, and/or stalking.
During the grant year we will provide advocacy, including crisis
intervention, resource and referral assistance, emergency assistance
and restraining order assistance to 325 victims. The CSP victim
advocate based in the Crimes Against Persons Detective Bureau of the
Huntington Beach Police Department provides crisis intervention,
resource and referral counseling, court support and accompaniment,
Victim of Crime Claim assistance, temporary restraining order
assistance and emergency financial aid.
During the grant year, we will provide 2 training sessions for 214
law enforcement officers.
PART III(Revised 1/03/05) 21 LE—RFA-2005
Implementation
A specialized violence against women unit is already in place due
to an OES VAWA grant. There will be no changes to the
implementation of the grant. It has been a proven success since 1998.
PART III(Revised 1/03/05) 22 LE—RFA-2005
COMPUTERS AND AUTOMATED SYSTEMS PURCHASE JUSTIFICATION
A. What is your agency's purpose for the proposed system? Include a
description of the items to be purchased and how they will be used. Also,
explain how the proposed equipment and/or software will enhance the
project's ability to achieve the objectives/activities of the project as specified
in the Grant Award Agreement.
The Huntington Beach Police Department's Violence Against Women project plans to
purchase one Dell Latitude X1 notebook computer. The computer will be assigned to the
victim advocate. The agency's purpose for the system is to provide the victim advocate
with a portable tool to access all victim records and cases when in the field. The victim
advocate plans to contact 325 new victims of crime during the grant year. Many of the
services provided to victims are done while in the field or in court. The victim advocate
will utilize the computer while in the field with victims, for statistical documentation
required by the grant, officer training sessions, and community presentations when
applicable.
The project also plans on purchasing a HP Color LaserJet 4650dtn printer. A color
printer is budgeted to allow the victim advocate and investigator to print color CSI photos
of victim's injuries and crime scenes. These photos will be forwarded to the Orange
County District Attorney's Office with requests for criminal filings. The CSI photos and
documentation of injuries are often the strongest evidence in the successful prosecution of
offenders.
The project also plans on purchasing a Cognitech, Inc. software program designed to
enhance video and still images of potential crime scenes. The violence against women
investigator plans to use this software most commonly in sexual assault cases. Sexual
assault cases can often involve unknown suspect(s). One of the more common methods for
these crimes to be committed is through development of casual acquaintances at bars and
restaurants. The small downtown area of Huntington Beach alone contains approximately
35 bars and restaurants. Out of this relatively small area of our city come an inordinate
amount of sexual assault reports. Investigators are often tasked with trying to locate and
interview an essentially anonymous male suspect. Often, the only clues are a first name, a
sketchy clothing description, and very grainy surveillance video that many of the
establishments capture on their in-house cameras. We are often stuck with low quality
images that are not recognizable by most people and offer no aid in investigations. With
the software program, investigators may be able to enhance these low quality video images.
This would be helpful in creating wanted fliers,putting together photo lineups for victims
to view, and showing clear quality images to other identifiable patrons or bar employees. It
would also be helpful in enhancing license plates of fleeing cars or the facial features of
potential witnesses. The image enhancement software program offers the investigator the
ability to identify and investigate criminals.
OCT-28-2005 13:11 "INTINGTON BEACH PD 714 536 2695 H-U,�/Ud
FfP Color LaserJet 4650dtn Printer specifications- HP Small&Medium isusiness products Page 1
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series.
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HP Color LaserJet 4650dtn
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specifications and warranty
Price: �3,199.00' ® �-Um.m-ra about
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Specifications Supplies,Accessories &
Others
Speed/monthly volume
Print speed, black(best Up to 22 ppm
quality mode)
Print speed,color(pages Up to 22 ppm
per minute)
First page out,black 15 seconds
First page out,color 15 seconds
Processor speed 533 MHz
Recommended monthly Up to 85,000 pages
volume, maximum
Print quality/technology
Print technology Laser
Print quality,black Up to 600 x 600 dpi
Print quality,color Up to 600 x 600 dpi
Resolution technology HP ImageREt 3600
Paper handling/media
Paper trays, std. 3
Paper trays, max. 4
Input capacity, std. 1,100 sheets
Input capacity,max. 1,600 sheets
Standard envelope 20 envelopes
capacity
Envelope feeder No
Output capacity,std. 250 sheets
http://www.hp.com/cgi-bin/pf-new.cgi?IN=http%3A%2F%2Fh10410.wwwl.hD.com/wwn.__ 9/ta/9nns
Ull-GC^Gb�J i -11 HUNTINGTON BEACH PD ?14 536 2895 P.03i08
HP Color LaserJet 4650dtn Pr—.-.-r specifications -HP Small&Medium ousiness products Page 2
Output capacity,max. 250 sheets
Duplex printing (printing Automatic(standard)
on both sides of paper)
Media sizes,std. Letter,legal, executive,A4,A5, B5 (JIS), executive(JIS), envelopes
(No. 10,Monarch, C5, DL, B5)
Media sizes, custom Tray 1:3 x 5 to 8.5 x 14 in;Tray 2, 3, and optional tray 4:7.2 x 82 to 8.5
x 14 In
Media types Multipurpose tray:paper(plain,glossy,colored,preprinted,letterhead,
recycled,HP Tough and High Gloss Laser),envelopes,transparencies,
labels,cardstock;Tray 2,3,4: paper(plain,glossy,recycled),
transparencies
Media weight, Tray 1: 16 to 53 lb:Tray 2,3,4, 16 to 28 lb
recommended
Memory/print languages
Memory,std. 288 MB
Memory, max. 544 MB
Memory slots 2 industry-standard 200-pin dual-data-rate(DDR)SDRAM small-outline
DIMM slots,3 flash memory card slots
Hard disk Optional
Print languages,std. HP PCL 6, HP PCL Sc(Web download), HP postscript level 3 emulation,
native PDF printing,optional mobile phone and PDA printing via the HP
bt1300 adapter
Typefaces 80 internal TrueType fonts scalable in HP PCL and HP postscript level 3
emulation; additional font solutions available via DIMMs
Connectivity
Connectivity,std. Bidirectional IEEE-1284-C parallel port, USB 1.1 port, HP Jetdirect 620n
Fast Ethernet Internal print server,2 open EIO slots
Connectivity, opt HP Jetdlrect EIO print servers for Ethemet(106ase-T, 10Base2),
802.11 b wireless Ethernet Token Ring,LocalTalk,serial and USB,
Blustooth wireless
Dimonalons!weight/warranty
Dimensions (w x d x h) 18.9 x 20 x 27.3 in
Weight. U.S. 97 Ib
Warranty,std. One-year next-day on-site warranty
What's In the box
What's in the box HP Color LaserJet 4650dtn printer, 100-sheet multipurpose tray,500-
sheet tray,power cable,CD-ROM (Includes User Guide and printer
software),Setup Poster,Getting Started Guide,HP Jetdirect 620n print
server,and HP cyan,yellow,magenta,and black print cartridges(1
each)
Software included HP PCL 5c, HP PCL 6, postscript3 emulation,printing system
installation software on CD-ROM;PCL Sc provided on Web only
A
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OCT-29-2005 13: 11 HUNTINGTON BEACH PD 714 536 2895
COGNITECH INC -- FORENSIC
ENHANCEMENT SOFTWARE
Video Investigator Highlights
Video Investigator is designed to work with video files and still images alike. There are a
variety of methods that can be used in either scenario, which is what makes Video
Investigator such a powerful tool. No other software will offer the vast array of filters
that Video Investigator offers its users. Listed below are a number of the tools available
in this powerful software package.
1. File Conversion—This tool allows you to convert your file in a variety of ways.
RGB to YUV, 8-bit to 16-bit, 8-bit to 32 bit, etc.
2. Deblur Filters—These filters allow you to deblur single frame or movie clips.
There are 5 deblur filters that work in different ways to deblur your image. The
Sharpen and Weiner filters are classic techniques that work very quickly. While
Movie Deblur and Total Variation are techniques that Cognitech scientists
developed. Movie Deblur,Total Variation and the Weiner Filter all allow
different blur kernels to by utilized which allow customization for different types
of blurring that may be encountered in processing your images. Motion
Deblurring is a new technique developed by Cognitech scientist that utilizes
image registration to determine the motion of a video and deblur it based on that
motion.
3. Demultiplexing—This allows you to demultplex a video based on its visual
content. This is not based on a so-called quiet zone as in some of our
competitor's products. The quiet zone approach will not work if the scene in the
video changes drastically. Our approach looks at the image directly and sorts it to
the appropriate movie. This allows the user to demultiplex all of the camera
views into separate video clips. It is a universal demultiplexer since it does not
read the multiplexer encoding on the videotape.
4. Denoise Filters—These 6 denoising filters allow you to remove noise in single
frames or movie clips. The Median and Average Frames technique are based on
classic image processing techniques. Movie Denise, Remove Extrema,Total
Variation Denoise, and JPEG Deblocker are all based on techniques developed by
Cognitech scientists. Average Frames works well when there is no motion in
your video;motion is addressed with our Reconstruction Methods.
5. Detection Filters—The detection filters perform a few different tasks. Frame
Difference allows you to view the intensity difference between two frames of a
movie. Gradient is a visualization tool that allows you to view the different
adjacent pixels. Motion Detection detects motion in a video and outputs a
OCT-28-2005 13:12 WUNTINGTON BEACH PD ?14 536 2e95 P.05%08
boundary image of that movement. Edge Detection is similar to Motion
Detection but it detects edges within the video and outputs it to a boundary image.
6. Editing—The editing filters allow you to cut and concatenate videos.
Concatenation allows you to combine two different movies. Translational Crop
allows you to use the glyph tools in Video Investigator to cut a movie to focus in
on a object of interest.
7. Enhancement—User can perform histogram equalization technique to improve
the contrast in the image.
8. Histogram Editor—User can adjust the Red-Green-Blue(RGB)or Hue-
Saturation-Intensity values in an image or movie.
9. Segmentation—Allow you to visualize analyze the content of a still or video.
These techniques were developed by Cognitech scientists and used in the
Reginald Denny investigation.
10. Tracking—These two techniques,Tracking and 3D Shape Matching are
techniques again developed by Cognitech scientists and used to automatically
track motion in a video.
11, Transform—These are filters allow the user to different functions. Mirror Image
allows the user to rotate or flip the image or video in different directions.
Geometric is used to zoom/reflection,shear(deformation of a rectangle into a
parallelogram),rotate and translate an image or movie. Wavelet is an advanced
filter that demonstrates the 2D dyadic wavelet transform for spline wavelets of
minimal support on a rectangular domain. Fourier is another advanced transform
filter that computes the 2D discrete Fourier transformation of image.
12. Zoom—This filter allows the user to try 6 different techniques to rescale an
image or movie. This allows for a better rescaling effect, as typical methods tend
to use a pixel duplication method to rescale an image, which quickly leads to a
stair-like effect called pixelation.
13. Velocity—These filters are the centerpieces to Video Investigator and it's
Reconstruction methods. These filters allow the user to estimate the motion in a
video clip either automatically or by manual methods. These filters have been
developed by Cognitech scientists and are the first step in performing a
Reconstruction Technique. Correlation Matching, Line Segment Matching,
Motion Segmentation,Phase Matching,Segmentation Shape Matching,and
Shape Matching are all automatic registration methods and Manual Matching is a
manual method that uses the glyphs feature in Video Investigator.
14. Reconstruction—These techniques use the velocity filters to perform different
operations based on the motion estimated by the velocity filter. Frame Fusion
allows the user to use the velocity information to reconstruct the movie using
information from several frames to improve each frame and improve the quality
of the movie. Mosaic Reconstruction uses the velocity information to reconstruct
a single frame image based on the common information in all of the frames.
Stabilization Reconstruction allows the user to use the velocity information to
stabilize video footage and is very useful in visualizing what is going on in the
movie. The Movie Stabilization Wizard is a tool that combines the velocity and
reconstruction process into one filter and allows the user to calculate the motion
automatically and to stabilize your movie and create a mosaic image of your
08
uui-co-cr�r�� tJ•lc HUNIINUIUN BERCH PD ?14 536 2895 b/
movie. Panorama allows you to create a panoramic view of your movie using
velocity information. All of these techniques have been developed by Cognitech
scientists.
15. Photogrammetry—Photogrammetry is a technique that allows the user to go
back to a crime scene,take several measurements of the crime scene and estimate
the height of a suspect or object in the scene.
ut-i—ed—sea-) 1.5. 1.3 HUNTINGTON BEACH PD ?14 536 2995 P.0?i08
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This Operational Agreement is of. _,ve July 1, 2003 through June 30, 2006.
INTERVAL HOUSE
GBa 9*Nn a Gnarl for vk*s d t►mem%6m
THE HUNTINGTON BEACH COLLABORATIVE:
VIOLENCE AGAINST WOMEN
MEMORANDUM OF UNDERSTANDING
This ivlemorandum of Understanding shall stand as evidence that the Huntington Beach Police Department,
Community Service Programs, Inc. and Interval House Crisis Shelter intend to work together toward the mutual goal
of combating violence against women and providing maximum available assistance for victims of domestic violence,
stalking and sexual assault in the City of Huntington Beach. Each agency believes that the implementation of the
Huntington Beach Collaborative: Violence Against Women,-described herein,will further this goal. To this end, each
agency agrees to participate in the program by coo rdinating/providing the following services:
The CSP,Family Violence Victim Services will coordinate the following services for the Huntington Beach
Collaboration: Violence Against Women:
A CSP, Family Violence Victim Specialist will be on-site in the Huntington Beach Police Department, Monday—Friday
8:00 a.m.—5:00 p.m. and will provide the following services to women impacted by violence:
Specifically,
A. A Family Violence Victim Specialist will make contact with the victim within 48 hours of the
referral by the investigating officer,providing assistance and appropriate follow-up support
services. Services include but are not limited to:
Crisis Intervention: Response to a crime victim's immediate emotional and/or physical needs
Follow-up Counseling: Telephone and in-person support counseling services
Emergency Services: Providing for the immediate needs of the victim, including food,
clothing, lodging, transportation or financial assistance
Court Related Services: Assisting the victim participating in the judicial process, including court
support and accompaniment
Support Services: Advocacy on behalf of the victim; i.e., filing crime victim compensation
claims, intervention with employers and/or creditors,case information
and disposition, translation services _
Protective Orders: Assistance in the preparation of temporary restraining orders, including
custody orders
Resource/Referral: Referrals to community resources appropriate to the victim's needs; i.e.,
long-term counseling and shelter care
B. The Family Violence Victim Specialist will maintain contact with the investigating officer on
assigned cases to ensure that the victim received all services necessary to encourage continued
cooperation in the investigation and subsequent prosecution.
C. The Family Violence Victim Specialist will be available to victims and/or law enforcement to
assist in follow-up contacts between law enforcement and the victim including,but not limited to,
interviews with investigators, identification line-ups, and coordination of court appearances.
P.O. Box 3356 •Seal Beach, CA 90740-2356 • Phone: 562.594.9492 0 Fax: 562.596.3370
The CSP, Sexual Assault Victim Serr ; will accept referrals from this project to r vide direct services to victims of
sexual assault.
The CSP, Domestic Violence Assistance Program will provide training in the application and enforcement of Emergency
Protective Orders(EPO),Temporary Restraining Orders(TRO) and restraining orders issued under the Domestic
Violence Prevention Act, legal advocacy and support services.
Interval House Crisis Shelters will accept referrals from this project to provide counseling and emergencv shelter services.
The Huntington Beach Police Department will coordinate the following services in the Huntington Beach Collaboration:
Violence Against Women:
Specificalli.
A. The Huntington Beach Police Department will provide office space, furniture, telephone, and a
personal computer for the CSP,Family Violence Victim Specialist, on-site in the department.
B. Refer all victims of violent crime committed against women to the CSP, Family Violence Victim
Specialist immediately following the crime incident.
Huntington Beach Police Department
Kenneth Small, Chief of Police Date
Community Service Agencies participating in collaborative:
Community Service Programs, Inc.
Family Violence Victim Services
Sexual Assault Victim Services
Domestic Violence Assistance Program
Susan D. Linker, Director Date
Inter v onse21SIS
tive Director Date �—
This Memorandum of Understanding is valid from 2003-2006.
CSP, Inc.
OPERATIONAL AGREEMENT
This Operational Agreement shall stand as evidence that the Huntington Beach Collaboration:
Violence Against Women and the Orange County District Attorney's Office intend to work
together toward the mutual goal of providing maximum available assistance for crime victims and
their families in Orange County. Both agencies believe that implementation of the Huntington Beach
Collaboration: Violence Against Women proposal as described herein, will further this goal. To this
end, each agency agrees to participate in the program, if selected for funding, by
coordinating/providing the following services:
The Orange County District Attorney's Office agrees to review Huntington Beach Police
Department crime reports involving domestic violence, stalking, and sexual assault for criminal
prosecution. A formal method is already established through the West Justice Center whereby the
assigned Filing Deputy District Attorney reviews cases for prosecution consideration.
The Huntington Beach Collaboration: Violence Against Women agrees to accept referrals from
the Orange County District Attorney's Office and provide assistance to all victims and their
families. The Program will coordinate all court support services with the assigned Deputy District
Attorney. The Huntington Beach Collaboration: Violence against Women further agrees to
provide training to the staff of the Orange County District Attorney's Office relative to victim
issues and program services.
We, the undersigned, as authorized representatives of the Orange County District Attorney's Office
and the Huntington Beach Collaboration: Violence Against Women, do hereby approve this
document.
Tony fackauckas Kenneth Small
District Attorney Chief of Police
County of Orange Huntington Beach Police Department
(o 0 3
Date Date
f
PROJECT SERVICE AREA INFORMATION
1. COUNTY OR COUNTIES SERVED: Enter the name(s) of the county or counties served
by the project. Put an asterisk where the project's principal office is located.
Orange County
2. U.S. CONGRESSIONAL DISTRICT(S): Enter the number(s) of the U.S. Congressional
District(s) which the project serves. Put an asterisk for the district where the project's
principal office is located.
*46
3. STATE ASSEMBLY DISTRICT(S): Enter the number(s) of the State Assembly District(s)
which the project serves. Put an asterisk for the district where the project's principal office
is located.
*67
4. STATE SENATE DISTRICT(S): Enter the number(s) of the State Senate District(s) that
the project serves. Put an asterisk for the district where the project's principal office is
located.
*35
5. POPULATION OF SERVICE AREA: Enter the total population of the area served by the
project.
194,600
PART III(Revised 1/03/05) 25 LE—RFA-
2005
EMERGENCY FUND PROCEDURES
City of Huntington Beach Police Department
Violence Against Women Collaboration LP,05 0 3�W
RECIPIENT NAME GRANT NUMBER
In order for a project to develop an emergency fund with grant funds, certain criteria must be
maintained. "Emergency" is defined as any immediate financial intervention in response to a
victim's basic needs such as: temporary emergency shelter, food, transportation, clothing, and
medical care including prescription medicine, eyeglasses, or dentures.
Because of the nature of the fund, it needs to be easily accessible. It is also necessary,
however, that some safeguards and accountability of the fund be maintained. For effective
management and audit purposes, the following procedures must be maintained:
1. The emergency fund and regular grant allocation must be kept separate, each with their
own accounts.
2. Vouchers, receipts, and canceled checks must be maintained for audit purposes.
3. The authority to make payments from the emergency fund rests with the Chief
Executive of the agency. Authority to draw on the emergency fund has been delegated
by the Chief Executive to the Director of the CSP. Victim Assistance Programs. In
order to be valid, checks must require a counter signature. OES will be notified in
writing of any changes in responsibility within ten days of the change.
4. If an imprest cash fund is used, the name, address and signature of the recipient will be
maintained, as well as the date, amount and reason for the request.
5. Grant funds will not be commingled with other emergency monies.
6. As checks are drawn against the fund, a copy will be sent to the person in charge of the
project's accounting.
7. This fund will be used only in the absence of another community resource, and only in
the case of an emergency.
8. Verification of the crime will be made with local law enforcement. A copy of the crime
report or verification slip will be kept on file.
9. Payments will be limited to payment for goods or services. A credit system, in lieu of
cash payment, will be explored with local merchants. Direct cash allotments will be
limited to no more than $500 per individual/family. Victims are not eligible to draw on
the emergency fund for more than two crime incidents per year.
10. Records will reflect whether the emergency money is considered a loan and full or
partial repayment is expected, or whether the money is an outright gift. Any
repayments will be considered project income and must be used to reimburse the
emergency fund.
*Emergency Funds expended through CSP are obtained through local community resources and fund
raising. No grant funds are used for the emergency fund.
PART III(Revised 1/03/05) 36 LE—RFA-2005
NONCOMPETITIVE BID REQUEST
CONTRACTS FOR SERVICES CHECKLIST
Has the applicant/recipient met the following requirements of the 2004 Recipient Handbook:
Section 3511 Yes No
Do conditions exist that require a sole/single-source contract? X ❑
Section 3521.1
Is a brief description of the program or project included? X ❑
Section 3521.2
Was it necessary to contract noncompetitively? X ❑
Did the contractor submit his/her qualifications? X ❑
Is the reasonableness of the cost justified? X ❑
Were cost comparisons made with differences noted for similar services? ❑ X
Is a justification provided regarding the need for contract? X ❑
Section 3521.3
Is an explanation provided for the uniqueness of the contract? X ❑
Section 3521.4
Are there time constraints impacting the project? X ❑
Were comparisons made to identify the time required for another
contractor to reach the same level of competence? ❑ X
PART III(Revised 1/03105) 37 LE—RFA-2005
HUNTINGTON BEACH COLLABORATION: VIOLENCE AGAINST
WOMEN
SOLE/SINGLE SOURCE JUSTIFICATION
SECTION 3511
Do conditions exist that require a solelsingle source contract?
The Orange County Board of Supervisors has designated Community Service Programs,
Inc. (CSP), a non-profit community based agency, to receive reimbursement for Victim/Witness
Assistance Program services and specialized services as required by this grant. CSP is under
contract to the County of Orange to provide victim and witness services as defined by Section
13835 of the California Penal Code. CSP Victim Advocates are trained, certified and
supervised as required by PC 13835.10. Designated by the Orange County Board of
Supervisors, CSP, Victim/Witness Assistance Program is the sole source provider of crime
victim and witness services.
SECTION 3521.1
Is a brief description of the program or project included?
Yes, in the grant narrative.
SECTION 3521.2
Was it necessary to contract non-competitively?
Yes.
Did the contractor submit his/her qualifications?
Yes.
Is the reasonableness of the cost justified?
Yes.
Were cost comparisons made with differences noted for similar services?
No. There are no similar services in Orange County.
Is a justification provided regarding the need for the contract?
� r
Yes, in the grant narrative. The Huntington Beach Police Department does not employ
victim advocates and must contract for this service in order to qualify for this grant.
SECTION 3521.3
Is an explanation provided for the uniqueness of the contract?
Yes, in the grant narrative.
SECTION 3521.4
Are there time constraints impacting the project?
Yes. The contract year is July 1, 05-June 30, 06.
Were comparisons made to identify the time required for another contractor to reach the same
level of competence?
No, the Huntington Beach Police Department has a proven relationship with CSP for the
past 32 years. This grant is a continuation of an existing project funded by OES.
SWATE OF CALIFORNIA ARNOLD SCHWARZENEGGER,Governor
�,r�. GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT MANAGEMENT BRANCH CALIFORNIA
,e� 3650 SCHRIEVER AVENUE
MATHER,CALIFORNIA 95655-4203
PHONE: (916)845-8110 FAX (916)845-8392
F]ar�mgSa►ner
December 5, 2005
Lt. 3B Hume
Project Director
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
Dear Lt. Hume:
SUBJECT: NOTIFICATION OF APPLICATION APPROVAL
LAW ENFORCEMENT SPECIALIZED UNITS
LE05036860
The Governor's Office of Emergency Services (OES) has approved your subgrant in the amount of
$83,219. A copy of your approved application is enclosed for your records.
This subgrant is subject to all policies and provisions of the Single Audit Act of 1984 and Single
Audit Act Amendments of 1996 as contained in the Office of Management and Budget Circular
A-133.
Any funds received in excess of current needs, approved amounts, or those found owed as a result of
a closeout or audit, must be refunded to the State within 30 days upon receipt of an invoice from
OES.
Please contact your Program Specialist if you have any questions about your application.
GRANT PAYMENTS SECTION
Enclosure
c: Subgrantee file
ATTACHMENT # 2
- CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICATION
TO: PENELOPE CULBRETH-GRAFT, DPA, CITY ADMINISTRATOR
FROM: DAN T.VILLELLA, CPA, FINANCE OFFICER
SUBJECT: FIS 2005-06-05 APPROVE OFFICE OF CRIMINAL JUSTICE PLANNING
(OCJP) GRANT FOR VIOLENCE AGAINST WOMEN FUNDING.
DATE: DECEMBER 14, 2005
As required by Resolution 4832, this Fiscal Impact Statement has been prepared for
"Approve Office of Criminal Justice Planning(OCJP) Grant for Violence Against Women
funding"
If the City Council approves this action there will be no effect on the City's General
Fund Balance since the matching requirement will come from previously budgeted
amounts. The Grant fund amounts will come from revenues not anticipated in the
original budget adoption.
Dan Villella,
Finance Officer
RCA ROUTING SHEET
INITIATING DEPARTMENT: Police Department
SUBJECT: Approve the Office of Criminal Justice Planning Grant
Violence Against Women Program
COUNCIL MEETING DATE: January 3, 2006
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
Approved as to form by City Attome ) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over$5,000) Attached
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED
Administrative Staff
Assistant City Administrator Initial )
-City Administrator (Initial)
City Clerk ( )
-EXPLANATION FOR RFTLkRN OF ITEM':
Z._r S
SY--
t r ►P
r
i • Space For City Clerk's Use Only)
RCA Author: Mindy James Ext. 5425