HomeMy WebLinkAboutFY 2008/2009 Annual Disadvantaged Business Enterprises - DBE ° STATE OF CAL TFORNIA-.$USNESS TRANSPORTATION AND HOUSING AGENCY EDMUND G.BROWN X.Governor
DEPARTMENT OF TRANSPORTATION
OFFICE OF THE DIRECTOR
P.O.BOX 942873,MS-49 2012 JUL -6 Ail Aili I 1 06
SACRAMENTO,CA 94273-0001
PHONE (916)654-5266 Flexyourpmverl
FAX (916)654-6608 Be energy efficient!
TTY 711
www.dot.ca.gov
June 29,2012
ALL CITIES AND COUNTIES IN CALIFORNIA
METROPOLITAN PLANNING ORGANIZATIONS
REGIONAL TRANSPORTATION PLANNING AGENCIES
Dear Directors:
This letter supersedes my letter dated June 22,2012,on the same subject. This letter contains
further clarifications from the United States Department of Transportation(US DOT).
The US DOT has informed the California Department of Transportation(Caltrans)that the
Disadvantaged Business Enterprise(DBE)program waiver granted on August 7,2008,has been
rescinded. That waiver allowed race-conscious(RC)contract goals to be limited to only four
groups referred to as"UDBEs"(the"Old RC DBE Program"). With rescission of the waiver,
contract goals for federally funded projects authorized on and after July 1,2012,must include
ALL DBE groups(African Americans, Asian Pacific American,Native American, Women,
Hispanic American,and Subcontinent Asian American and any other groups whose members are
certified as socially and economically disadvantaged). This is referred to as the New RC DBE
Program.
As directed in the June 15,2012, letter from the Federal Highway Administration(FHWA),
Caltrans is transitioning to the New RC DBE Program and it will apply to Caltrans and Local
Agency transportation projects funded with FHWA federal funds.
Impacts to FHWA Funded Federal-aid Proiects
• Proiects authorized prior to July 1,2012: If practical,these projects should use
contract goals that include all certified DBEs and not just UDBEs. If it is not practical
to do this,then these projects should be advertised as soon as possible under the Old RC
DBE program applying contract goals only to UDBEs. However,projects advertised
after August 17,2012,must use contract goals that include all certified DBEs. For
projects advertised after August 17,2012,contract goals cannot be limited to UDBEs.
• Projects authorized between July 1,2012 and September 30,2012 Projects may be
authorized under the Old RC DBE procedures under the condition that,PRIOR TO
ADVERTISING, bid documents must be revised to comply with the New RC DBE
Program such that contract goals include all certified DBEs. In addition to submitting the
normal Request for Authorization documents,local agencies will be asked to attach a
certification letter acknowledging that the local agency has read and understood the new
"Caltrans improves mobility across California"
• o
All Cities and Counties in California,et al
June 29,2012
Page 2
RC DBE Office Bulletin,and that failure to comply with the New RC DBE Program will
make the project ineligible for federal funds.
• Projects authorized After October 1,2012: All FHWA federally funded projects must
comply with the new RC DBE requirements PRIOR TO AUTHORIZATION.
Implementation of the New RC DBE Prosram
Caltrans Division of Local Assistance(DLA)is publishing a DLA Office Bulletin for the
implementation of the New RC DBE Program. The Office Bulletin will address the following:
• Procedures for the transition to and implementation of the New RC DBE Program
requirements.
• Revised Local Programs Procedures Manual exhibits required for implementation of the -
New RC DBE requirements.
• Revised consultant and construction contract specifications for use under the New RC
DBE Program.
In addition,DLA will conduct trainings for local agencies on the New RC DBE requirements
beginning in July 2012.
If you have questions,please contact your District Local Assistance Engineer.
Sincerely,
MALCOLM DOUGHERTY
Director
Enclosures:
(1) US DOT Letter
(2) FHWA Letter
"Callrans improves mobility across California"
Division of Local Assistance-Office Bulletin DLA-OB 12-04—Race Conscious Measures to include all DBE Z Rk"
Office of Policy Development and Quality Assurance Issued—June 29,2012
Expires—Upon Issuance of LPP
Race Conscious Measures to include all DBEs
L BACKGROUND
Under a waiver granted by the United States Department of Transpiration(US DOT)dated
August 7,2008,the California Department of Transportation(Caltrans)Disadvantaged Business
Enterprise(DBE)Program set contract goals for only Underutilized DBEs(UDBEs)which
included exclusively those firms owned by Black Americans,Native Americans,Asian-Pacific
Americans and Women.
Recently,the US DOT rescinded this waiver. With this rescission,contract goals for federally
funded projects authorized on and after July 1,2012,must include ALL DBE groups(i.e.African
Americans Asian Pacific Americans,Native Americans,Women,Hispanic Americans,
Subcontinent Asian Americans,and any other groups whose members are certified as socially and
economically disadvantaged). This is referred to as the"New RC DBE Program."To assist with
the implementation of this new program,Caltrans Division of Local Assistance(DLA)has
outlined policies and procedures regarding Federal-aid highway projects administered by local
agencies.
H. POLICY
It is the policy of Caltrans Division of Local Assistance(DLA)that all federal-aid highway
projects administered by local agencies comply with the latest requirements with regards to the
utilization of disadvantaged business enterprises.
To ensure compliance with federal DBE requirements and,at the same time,to facilitate the
timely delivery of local agency federal-aid projects,DLA will consider the following three
scenarios of project authorizations.
Proiects Authorized by FHWA prior to July 1.2012
1. Local agencies should take all possible actions to use contract goals for all DBEs in contracts
advertised after the date of this Office Bulletin when contract goals are used. Local agencies
that adopt new race conscious measures must revise the contract goal,edit DBE contract
language and proposal/bid documents and turn in a new PS&E Checklist,Exhibit 12-D,for
their respective projects.
2. If it is not practical to do this,then these projects should be advertised as soon as possible
under the Old RC DBE program applying contract goals only to UDBEs.However,Projects
advertised after August 17,2012 must use contract goals that include all certified DBEs. For
projects advertised after August 17,2012,contract goals cannot be limited to UDBEs.
Proiects Authorized by FHWA from July 1.2012 to September 30.2012
1. At the request of a local agency,a conditional authorization to proceed may be granted to a
project that was prepared using pre-July 2012 race conscious measures and corresponding
exhibits from the Local Assistance Procedure Manual(LAPM),under the condition that,
PRIOR TO ADVERTISING,bid documents must be revised to comply with the New RC
DBE Program such that contract goals include all certified DBEs. Additionally,the local
Page 1 of 2
Filename:2012-06-20 DLA-013 RC Program Change.doex Prepared by:HWells
Division of Local Assistance-Office Bulletin DLA-OB 12-04—Race Conscious Measures to include all DBE
mess Office of Policy Development and Quality Assurance Issued—June 29,2012 keM
agency will need to include in its authorization request a signed letter acknowledging receipt
and understanding of this Office Bulletin. See attachments for sample letter. Local agencies
that received such conditional authorizations must submit a revised Exhibit 12-D"PS&E
Checklist"under the New DBE Program to be accepted by the District Local Assistance
Engineer prior to advertising the contract.
2. Projects that are prepared using the New DBE Program and corresponding exhibits from the
LAPM,as contained in this Office Bulletin,will follow normal authorization procedures.
Proiects Authorized by FHWA after September 30,2012
All projects must be prepared using the post-July 2012 race conscious measures and corresponding
exhibits from the LAPM,as contained in this Office Bulletin.
M. PROCEDURE
Along with the release of this Office Bulletin,the following LAPM Exhibits/forms have been
modified to reflect the New DBE Program requirements:
• Chapter 3,"Project Authorization,"including Exhibits 3-A through 3-D and 3-Q.
• Chapter 10,"Consultant Selection,"including Exhibits 10-C, 10-D, 10-I, 10-J, 10-01 and
10-02.
• Chapter 12,"Plans,Specifications and Estimate,"including Exhibits 12-D and 12-E.
Is Chapter 15,"Advertise and Award Project,"including Exhibits 15-A, 15-B, 15-G, 15-H,
15-I and 15-L.
• Chapter 17,"Project Completion,"including Exhibit 17-F.
These revised LAPM exhibits are available on the Local Assistance Website.
IV. APPLICABILITY/EWPACTS
This will impact all federal-aid projects administered by local agencies.Noncompliance will
result in loss of federal funds.
Recommended:
Henry Wells,Committee Chair Date
r
< G
Approved: /2 / 2Z 0
Ray'hang,Chief Date
Office of Policy Development and Quality Assurance
Attachments:
Attachment 1 —Sample Letter Acknowledging Receipt of Office Bulletin 12-04
Page 2 of 2
Filename:2012-06-20 DLA-OB RC Program Change.doex Prepared by:HWells
Local Agency Letterhead
Request for Conditional Federal Authorization to Proceed and
Commitment to Comply with the New Race Conscious DBE Requirement
To: (DLAE Name) Date:
District Local Assistance Engineer Federal Project No.:
Caltrans,Office of Local Assistance Project Description:
District Address
This is a request for Conditional Federal Authorization to Proceed f ect oped under the
Old RC DBE Program requirements, as allowed by DLA Office Bullet' ace Conscious
Measures to include all DBEs".
We have read and understand the DLA Office Bulletin 4,
We understand that the California Department ' ' do trans) is ' enting a new
Disadvantaged Business Enterprise (DBE)p app a to eral ed local
transportation projects with DBE contract g =°
We understand that even with the Co nal F orization to Proceed granted,we must
revise our contract bid document to in BE co goals for all DBEs before the project is
advertised, to comply with the New DB req ts.,
We accept the responsibility to mp ce � w DBE Requirements and understand
that failure to comply with the N am make the project ineligible for federal
�a
funds.
.
Signat cal Ag cy Representative
W. rinted Name
Title
Local Agency
Council/Agency Meeting Held: e i dv0r
Deferred/Continued to:
Approved ❑ Conditionally Approved ❑ Denied City C er ' Sign t re
Council Meeting Date: 8/18/2008 Departmen D Number: PW 08-057
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBER
SUBMITTED BY: PAUL EMERY, INTERIM CITY ADMINISTR�B�L_IC
TOR /
PREPARED BY: TRAVIS K. HOPKINS, PE, DIRECTOR OF WOR S
SUBJECT: Adopt Annual Disadvantaged Business Enterprises (DBE) Goal for
Fiscal Year 2008/09
Statement of Issue, Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: To be eligible for financial assistance from the Federal Highway
Administration (FHWA), the City must adopt an annual Disadvantaged Business Enterprises
(DBE) goal, which sets target levels for female-owned and ethnic, minority-owned
businesses in its contracts on Federal aid projects.
Funding Source: Not applicable to this action.
Recommended Action: Motion to:
Adopt the Annual Disadvantaged Business Enterprises (DBE) goal of three percent (3%).
Alternative Action(s): Do not adopt the Disadvantaged Business Enterprise (DBE) goal
and forego federal financial assistance from the FHWA.
Analysis: The City of Huntington Beach Public Works Department has completed its
Disadvantaged Business Enterprise (DBE) Program for Local Agencies for Fiscal Year
2008/09. This year's program goal has been established at three percent (3%) for all
projects that receive federal funds through the California Department of Transportation
(Caltrans). The DBE Goal Methodology for Fiscal Year 2008/09 describes the process by
which the annual goal is calculated. (Attachment 1)
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 8/18/2008 DEPARTMENT ID NUMBER: PW 08-057
On May 27, 2008, the City submitted its program to be reviewed and approved by Caltrans,
the local agency responsible for the distribution of federal highway grant funding. Caltrans
accepted the City's program and requested that it be approved by the City Council
(Attachment 2). Pursuant to the U.S. Department of Transportation (DOT), 49 CFR Part 26,
the City Council is requested to adopt a DBE goal of three percent (3%) for the City of
Huntington Beach for Fiscal Year 2008/09.
Public Works Commission Action: Not required.
Strategic Plan Goal: F-1 Create long-term financial strategies for funding the backlog of
capital projects and maintenance requirements, and ensuring sufficient reserves to withstand
major revenue fluctuations in order to ensure continuation of city services during economic
downturns.
Environmental Status: Not applicable.
Attachment(s):
City Clis-,ew&
, o - o o ! e o
a -
1. DBE Goal Methodology for Fiscal Year 2008/09
2. Caltrans letter of review and approval, dated July 7, 2008
-2- 8/4/2008 4:59 PM
ATTAC H M E N T # 1
CITY OF HUNTINGTON BEACH
DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM
;. OVERALL ANNUAL DBE GOAL SETTING METHODOLOGY
FOR
FEDERAL FISCAL YEAR (FFY) 2008/09
I. DOT-ASSISTED CONTRACTING PROGRAM FOR FFY 2008/09
Table I represents three DOT assisted projects the City of Huntington Beach
considered in preparing its Overall Annual DBE Goal-Setting Analysis for FFY
2008/09. All projects have subcontracting opportunities and are anticipated to
be awarded and/or expended within the fiscal year.
Table, 1
TOTAL COST ESTIMATED
PROJECT OF PROJECT FEDERAL
DOLLAR SHARE
Edinger Avenue Parkway Improvements, Phase II, CC-1321 $400,000 $156,00
HES Traffic Signal Modifications (Brookhurst/Yorktown, Atlanta/Magnolia & $500,000 $234,00
tlanta/Newland)
Atlanta Avenue Widening (Southside, [Huntington Street to Delaware $518,344 $284,47
Street
TOTAL:1 $1,418,3 $674,47
Table 2 provides a summary of the corresponding subspecialty work grouped
into one primary category: Highway and Street Construction utilizing Caltrans
Work Category Codes (WCC) and comparable 2005 Census Business Patterns
North American Industry Classification System (NAICS) Work Codes. The table
also serves to identify the estimated Federal Dollar Share and the Percent of
Federal Funding for each primary work category, as follows:
i
CITY OF HUNTINGTON BEACH
DBE Goal Analysis for FFY 2008/09
Page 2 of 6
Table 2
NAICS ESTIMATED % OF FEDERAL
PRIMARY WORK CATEGORY DESCRIPTION CATEGORY FEDERAL FUNDING BY
DOLLAR SHARE WORK CATEGORY
Highway, Street and Bridge_Construction _ __ 237310 __ $390,000 100%
TOTAL:1 $390,0001 1000
II. GOAL-METHODOLOGY
Step 1: Determination of a Base Figure (26.45)
To establish the City of Huntington Beach's Base Figure of the relative availability
of DBEs to all comparable firms (DBEs and Non-DBEs) available to bid or propose
on the City of Huntington Beach's FFY 2008/09 DOT-assisted contracting
opportunities projected to be let, the City of Huntington Beach followed one of
the five prescribed federal goal-setting methodologies in Caltrans Local
Assistance Procedures Manual. This was accomplished by accessing the
Caltrans' on-line Bulletin Board System (BBS) DBE Directory of Certified Firms and
the 2005 U.S. Census Bureau County Business Patterns (CBP) Database.
Comparisons were made by corresponding zip codes within the City of
Huntington Beach's market area (defined as Orange County) and by the
specified industries and types of businesses identified in Table 2.
For the numerator: Caltrans' DBE Directory of Certified Firms
b For the denominator. Census Bureau's Business Pattern Database (CBP)
The City of Huntington Beach made a concerted effort to ensure that the scope
of businesses included in the numerator was as close as possible to the scope
included in the denominator. For corresponding detail of all work category
classifications grouped, refer to Attachments I and II. The identified market area
represents where the majority of contractors and subcontractors the City does
business with are established, and where the substantial majority of the City's
contracting dollars will be spent.
To determine the relative availability of DBEs for each work category, the City of
Huntington Beach divided the numerator representing the ratio of ready, willing
and able DBE firms to bid, by the denominator representing all firms (DBEs and
Non-DBEs) available to bid for each of the work categories. Application of this
formula yielded the following baseline information:
2
CITY OF HUNTINGTON BEACH
DBE Goal Analysis for FFY 2008/09
Page 3 of 6
Number of Ready, Willing, and Able DBEs
Number of All Available Firms = BASE FIGURE
(including DBEs and Non-DBEs)
The base figure was further adjusted by weighting the relative availability of DBEs
grouped within the major work categories, giving more weight to the work
categories/industries, in which the City projects to spend more DOT-assisted
dollars. The Base Figure resulting from this weighted calculation is as follows:
Step 1: Base Figure Ratio (weighted by type of work to be performed and
corresponding contracting dollars)
Base Figure = 100% (DBEs in NAICS 237310*1
CBPs in NAICS 237310**
Base Figure = 1
3,137
Base Figure = 98'
3,137
Base Figure = 0.0312
Base Figure = (0.0312) 100 = 3.12%
* For Additional NAICS Work Codes, refer to Attachment 1.
** For additional NAICS Work Codes, refer to Attachment 11.
Step 2: Adjusting the Base Figure
Upon establishing the Base Figure, the City of Huntington Beach reviewed and
assessed other known evidence potentially impacting the relative availability of
DBEs within the City of Huntington Beach's market area, in accordance with
prescribed narrow tailoring provisions set forth under 49 CFR Part 26 DBE Goal
Adjustment provisions. Evidence considered in marking and adjustment to the
Base Figure included the City of Huntington Beach's Past DBE Goal
Attainment/Commitment on Similar Type Projects, Bidder's List and Disparity
Studies. A summary of these considerations follows:
3
1
CITY OF HUNTINGTON BEACH
DBE Goal Analysis for FFY 2008/09
Page 4 of 6
A. Demonstrated Capacity of DBEs Measured by Actual Attainment
The following table reflects the City of Huntington Beach's DBE goal attainments
on similar projects awarded within the last two years utilizing DBE numeric goals
of 0.96%:
PROJECT DBE GOAL DBE GOAL
ATTAINMENT COMMITMENT
BROOKHURST FRONTAGE ROAD LANDSCAPE
IMPROVEMENTS (Cutty Sark Dr. to Kamuela Dr., CC-1288), FFY 0.4% 2%
006/2007
GOTHARD/WARNER TRAFFIC SIGNAL MODIFICATION, CC- 0 0% 7%
1232, FFY 2005/2006
GOTHARD/EDINGER TRAFFIC SIGNAL MODIFICATION, CC- 0 0% 7%
1233, FFY 2005/2006
EDWARDS/WARNER TRAFFIC SIGNAL MODIFICATION, CC- 0.0% 7%
1234, FFY 2005/2006
RTERIAL HIGHWAY REHABILITATION PROGRAM, (Adams
Avenue(Magnolia to City Limit[S.A. River], CC-1279), FFY 1.04% 7%
005/2006
RTERIAL HIGHWAY REHABILITATION PROGRAM, (Bolsa 3 07% 7%
Chica Street(Warner to Rancho, CC-1280), FFY 2005/2006
--- _ .......--......._ _------...--.._...- --._..._.._._.._.... -----._......._... ._...--- -......__._....._.........._..--- ..__..._._..__._._.
ARTERIAL HIGHWAY REHABILITATION PROGRAM,
(Goldenwest Street[Warner to McFadden, CC-1281), FFY 2.23% 7%
005/2006
The City of Huntington Beach considered an adjustment to the Base Figure
based on past DBE goal attainments on 7 similar contracts to those contracting
opportunities considered in the Overall Annual DBE Goal Setting process for this
Fiscal Year. The City of Huntington Beach adjusted the Base Figure by deriving
the City's average past participation percentage numbers for the last two years
to obtain the Median Past Participation percentages (middle value of two). The
Base Figure was adjusted by adding the Median Past Participation Percentage
and the Step I Base Figure, then dividing the total number by two (2). The
Adjusted Base Figure resulting from the application of this formula is as follows:
Step I Base Figure + Median Past Participation = ADJUSTED BASE FIGURE
2
4
CITY OF HUNTINGTON BEACH
DBE Goal Analysis for FFY 2008/09
Page 5 of 6
Past Participation = 0.4% + 0.0% + 0.0% + 0.0% + 1 .04% + 3.07% + 2.23%
Past Participation = 0.4% + 0.0% + 0.0% + 0.0% + 1 .04% + 3.07% + 2.23% = 6.74%
Median Past Participation % = 6.74 = 0.96%
7
Step One Base Figure Adjustment = 3.127o + 0.96% = 4.08%
Base Figure Adjusted = 4.08 = 2.047o
2
Adjusted Base Figure = 3.0%*
* Rounded to the nearest whole number.
B. City of Huntington Beach's Bidders List
While a Bidders List would serve as quantifiable evidence of DBEs demonstrated
interest and capacity; the City of Huntington Beach has not collected sufficient
data to date to merit consideration for an adjustment. However, the City of
Huntington Beach will continue to capture such information from all bidders at
the time of bid/proposal submission and will utilize such information in future
goal-setting analysis.
C. Evidence from Disparity Studies
The City of Huntington Beach is not aware of any current disparity studies within
the City of Huntington Beach's jurisdiction for consideration in the goal setting
analysis and/or adjustment.
II. OVERALL ANNUAL GOAL AND PROJECTION OF RACE-NEUTRAL
PARTICIPATION:
The Overall Annual (FFY 2008/2009) DBE Goal for the City of Huntington Beach's
DOT-assisted contracts is 3%. The Overall Goal is expressed as a percentage of
all DOT-assisted funds that the City will expend in FHWA-assisted contracts in the
forthcoming fiscal year.
This goal further serves to identify the relative availability of DBE's based on
evidence of ready, willing, and able DBE's to all comparable firms, which are
known to be available to compete for and perform on the City's DOT-assisted
contracts. The Overall Annual Goal reflects a determination of the level of DBE
5
CITY OF HUNTINGTON BEACH
DBE Goal Analysis for FFY 2008/09
Page 6 of 6
'I participation, which would be expected absent the effects of discrimination.
The City of Huntington Beach intends to meet the Overall Annual DBE
Participation Goal of 3%, by utilization of Race-Neutral method. The 3% Goal is
anticipated to be accomplished through Race-Neutral measures, which
includes establishing contract specific goals on contracts with contracting
possibilities, to meet the City of Huntington Beach's overall annual DBE goal.
III. PUBLIC PARTICIPATION AND FACILITATION:
In accordance with Public Participation Regulatory Requirements of 49 CFR Part
26 and Caltrans Local Assistance Procedures Manual (LAPM), this goal analysis
will be reviewed by minority, women, local business chambers, and community
organizations within the City of Huntington Beach's market area.
6
CITY OF HUNTINGTON BEACH ATTACHMENT 1
DBE OVERALL ANNUAL GOAL ANALYSIS FOR FFY 2008/09
ESTABLISHMENT OF THE NUMERATOR:
#OF ESTABLISHED DBE FIRMS BY WORK CATEGORY WITHIN THE CITY OF HUNTINGTON BEACH'S MARKET AREA
(DEFINED AS THE COUNTY OF ORANGE) 1
CONSTRUCTION Date: 4/23/08
...........
......... .... .................... ....... . ........ ........ ............
...........
.......... .....
.... ..... . ....... .......
... .. .......
... CC............... ......... ..... ... 906I 907I 908 917 925 926 927 928 Total
OtR�C ' r'.
W �teg O
.. .....
....... ............... ................ ............I................ ..........I.... ....
... ............. ........................ ........... ............... ....................... ............ .....
............ ...I....... . ...... . ......... ................... ....
.. . ...... . ...........................I............................... ...............
---------------
Construction------------------------------ 1 : ---1------ ......
----------------------------- ------ ------
238210 Electrical Contractors It 3 3 11
------------------------------------------ -.4
Trade238990___ All Other Specialty
Contractors y i I 1 4._: 9 5__: 8 31
--- -- ------------------------------------- J -- 4---------------
324121 Asphalt Paving_Mixture and Block Manufacturing_________________________.......................... - i 1
-------- ------ ------ ------ ------ ----------- ------ -------
324199 Other Petroleum and Coal Products Manufacturing_______________________ i i It 0
I------T------r------r------I------T------ -
334290 Other Communications Eq t1(ig, 11 1
Manufacturing_ ---------- ------ -----------------------
Electrical Apparatus and Equipment, Wiring Supplies and Related
423610 1 3
ntrt Merchant Wholesalers
L------ --------
------------------------------------ ------1-------L
General Freight Trucki9a, : 1 3 4
Specialized:,- -- --- ---------- _.Lqs�!L---------------------------------------------------q------4------------- ----------- ------ ------
Freiqht(exc used)Truckinq I I I 1 1
4Local I I 1 1 5 i 4 9
-------—--- ---------- ----------- ------------------------------------ ----- ------I------r-------r-----n---6--Ir---T- -------
541370 Surveyingand Majepjrjq It : 1 3 : 11 11
------------------------------------ --------
Lg22physiS�11)1�rvices
561730 Landscaping Services 1 1 1 1 2 4
Total: 5 0 1 14 13 18 21 -, 26 98
NAICS: North American Industry Classification System
1: DATA SOURCE: Caltrans Bulletin Board System Directory of Certified DBE firms.
CITY OF HUNTINGTON BEACH ATTACHMENT 2
®BE OVERALL ANNUAL GOAL ANALYSIS FOR FFY 2008/09
ESTABLISHMENT OF THE DENOMINATOR:
#OF ALL ESTABLISHED FIRMS (DBEs and Non-DBEs) BY WORK CATEGORY WITHIN THE CITY OF HUNTINGTON
BEACH'S MARKET AREA(DEFINED AS THE COUNTY OF ORANGE) 1
CONSTRUCTION Date: 4/17/08
NA IC.................... ifl.. ... .. ..
>:Oran
:.......::.. .....:.... .... .:.: ..:: :::::::::::::::: :::::::I is►t�S:DESCRIP.....1... ge.
:(iortl�I�m�etcart kndustry;: Total
........................ . ........
Gaassification::Systei>i�):::: .::::::::::::.:.
Nortf�:Atr�0k; I clrustly C#ass fic�ti h>S stem):::: »» :_:`:: :`Goua��jr:. ::. ::. :
•----------------------------------- ----------------------------------------------------------------------------------------- ----------- ------------
_____________237310_____________ H hway&Street Construction_(L23411j______-__________ 69-----------------------
_____________ 23832 Paint and Wall Coverinj Contractors(23521)..................................... __ 449 449
_____________238210 Electrical Contractors(23531, 334290, 423610)............................ 782 782
237000 Heavy and Civil Engineering Construction (23571_23593) 399 399
---- ---------------------- -
_____________238990 All Other Specialty Trade Contractors (23599) 324 324
_____________324121_____________ Asphalt Paving Mixture and Block Manufacturing___________ _________5 5
-------------327320-------------.Ready_Mix Concrete Mf ------------------------------------------------------------q. 29 -------29
32419 Other Petroleum and Coal Products Man ufacturing_�324199� 1 1
_____________484110 General ocal_Freiiqht Truckina,_L ____ 157 157
_____________484220 Specialized Freight(Lexc used)Trucking,_Local______--______ 130 _______ -
30
541370 _______ Surveying_and Mappin�_�except Geoph sicalj Services 52 52
•----- --------------------------•----------
740
-------------561730------------- LandscapinqServices---------------------------------------------------------------•-------740 ------- .
Total: 1 3137 3137
1: DATA SOURCE: Caltrans Bulletin Board System Directory of Certified DBE firms.
ATTACHMENT #2
STATE OF CALIFORNIA—BUSINESS TRANSPORTATION AND HOUSING AGENCY Amold Schwarzenegger,Governor
DEPARTMENT OF TRANSPORTATION
DISTRICT 12
3337 MICHELSON DRIVE SUITE 380
IRVINE, CA 92612-8894 Flex your power!
PHONE (949) 756-7805 Be energy efficient!
FAX (949) 724-2592
Mr. Eric Charlonne July 7, 2008
DBE Liaison Officer
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
Subject: Disadvantaged Business Enterprise(DBE)Program Submittal
Fiscal Year 2008/09
Dear Mr. Charlonne
The final Disadvantaged Business Enterprise (DBE)program for Federal fiscal Year 2008/2009 meets the
requirements in accordance with the 49 Code of Federal Regulations part 26.
Your final DBE program and goal is currently reviewed and has been approved.
Sincerely
FWilliam, Chief
Local Assistance Branch
District 12
"Caltrans improves mobility across California"
Local Assistance Procedures Manual EXHIBIT 9-B
Local Agency DBE Annual Submittal Form
Exhibit 9-13 Local Agency DBE Annual Submittal Form
TO: CALTRANS DISTRICT 12
District Local Assistance Engineer
The amount of the Annual Anticipated DBE Participation Level(AADPL)and methodology are presented
herein, in accordance with Title 49 of the Code of Federal Regulations,Part 26, and the State of California,
Department of Transportation Disadvantaged Business Enterprise(DBE)Program Plan.
The City of Huntington Beach,
submits our AADPL information. We have established an AADPL of 3%for the Federal Fiscal Year 08/09,
beginning on October 1, 2008, and ending on September 30, 2009.
Methodology
The City's overall annual DBE goal of 3%was established in accordance with Title 49 of the Code of Federal
Regulations, Part 26, and the State of California, Department of Transportation Disadvantaged Business
Enterprise(DBE) Plan(See: DBE Program Overall Annual DBE Goal Setting Methodology For Fiscal Year
2008/2009).
Disadvantaged Business Enterprise Liaison Officer(DBELO)
Mr. Eric Charlonne, 2000 Main Street,Huntington Beach, CA 92648, Office: (714) 536-5431,Fax: (714)374-
1573, email: echarlonnegsurfcity-hb.org
Prompt Pay
Federal regulation(49 CFR 26.29)requires one of three methods be used in federal-aid contracts to ensure
prompt and full payment of any retainage,kept by the prime contractor or subcontractor,to a subcontractor.
(Attached is a listing of the three methods. On the attachment,please designate which prompt payment
provision the local agency will use.)
/I&- '5/2-7/oR
Director of Pu lic Works D to
Travis K. Hopkins (714) 536-5431
Director of Public Works Phone Number
City of Huntington Beach
ADMINISTERING AGENCY
D q�
(Signature of Caltrans District Local Assistance Engineer [DLAE]) Date
Distribution: (1)Original -DLAE
(2)Signed copy by the DLAE—Local Agency
DBE Annual Submittal Form(05/01/06)
Page 9-35
LPP 06-03 July 21,2006
RCA ROUTING SHEET
INITIATING DEPARTMENT:
SUBJECT: Adopt Annual DBE Goals for 2008/09
COUNCIL MEETING DATE: August 18, 2008
ktA ATTACHMENTS STATUS"'
Ordinance (w/exhibits &legislative draft if applicable) Attached ❑
Not Ap licable
Resolution (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Tract Map, Location Map and/or other Exhibits Attached ❑
Not Applicable
Contract/Agreement (w/exhibits if applicable) Attached ❑
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc. Attached ❑
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Attached ❑
Not Applicable
Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑
Not Applicable
Bonds (If applicable) Attached El
Not Applicable
Staff Report (If applicable) Attached ❑
Not Applicable
Commission, Board or Committee Report (If applicable) Attached ❑
Not Applicable
Findings/Conditions for Approval and/or Denial Attached ❑
Not Applicable
EXPLANATION FOR MESSING ATTACHMENTS
REVIEWED RETURNED ` I=OR e4 „BED '.
Administrative Staff ( )
Deputy City Administrator (Initial) ( ) ( c )
City Administrator (Initial) ) )
City Clerk ( )
EXPLANATION FOR RETURN OF ITEM:
RCA Author: L. Taite:jg
Page 1 of 1
Esparza, Patty
From: Taite, Larry
Sent: Tuesday, August 19, 2008 3:49 PM
To: Esparza, Patty
Subject: RE: DBE Goal
Hi Patty,
Please send me a hard copy of the approved document with all attachments. I need to send Caltrans a copy of
the Council Approved document.
Thanks,
Larry
From: Esparza, Patty
Sent: Tuesday, August 19, 2008 10:26 AM
To: Taite, Larry
Subject: DBE Goal
Hi Larry—Do I need to send a copy of the executed DBE Submittal Form that was approved by council last
night? It appears that CalTrans might already have a fully executed copy since Travis signed for the City back in
May—1 just want to be sure that there is no action required on my part. Thanks!
Patty Esparza, CMC
Senior Deputy City Clerk
City of Huntington Beach
714-536-5260
8/22/2008