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Home My WebLink AboutFY 2008/2009 Supplemental Law Enforcement Services Fund - Gr �', ,�Jc- y Council/Agency Meeting Held: ,7l e Deferred/Continued to: App ve ❑ Conditionally Approved ❑ Denied C' Cler Signa e Council Meeting Date: 9/15/2008 Department ID Number: PD-08-012 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMB SUBMITTED BY: PAUL EMERY, ACTING CITY ADMINISTRATOR PREPARED BY: KENNETH W. SMALL, CHIEF OF POLICE SUBJECT: Approve Expenditure of Supplemental Law Enforcement Services (SLESF) Grant for Fiscal Year 2008-2009 Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: The State Legislature has authorized supplemental funding for front line law enforcement for FY 2008-2009 which includes a significant appropriation from the State Supplemental Law Enforcement Services Fund (SLESF) for distribution to cities and counties. SLESF is a state .program earmarked in the state budget. The sheriffs department submits one application/report (on behalf of 36 agencies) to the state auditor-controller's office every year. The state then sends the money to the county auditor-controller who in turn will send checks to the cities. The guidelines and "rules" are set forth in Government Code section 30061- 30065. This program can support jails, criminal prosecution and front-line law enforcement operations and services. Although we do not know the exact amount yet, the County estimates the City of Huntington Beach will receive approximately $350,000 for FY 2008- 2009. Funding Source: No match will be required for this grant. Recommended Action: Motion to: 1. Accept the estimated grant award of $350,000 from the County of Orange SLESF for funding cycle year 2008-2009, and 2. Establish a separate business unit for this funding, and 3. Authorize the Chief of Police to expend the approximate $350,000 grant award, plus any accrued interest, and REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 9/15/2008 DEPARTMENT ID NUMBER: PD-08-012 4. Appropriate the approximate $350,000, plus any accrued interest to be expended on patrol related equipment. Alternative Action(s): Do not approve the grant and reject the grant funding from the County of Orange and direct staff accordingly. Analysis: Since 1996, the Huntington Beach Police Department has received an allocation of funds every year from the State of California to undertake "front-line law enforcement" activities in the City. This funding is a pass through grant from the State of California, Citizens Option for Public Safety (COPS) funding program. The program is called the Supplemental Law Enforcement.Services Fund (SLESF), created through Assembly Bill 3229, Citizens' Option for Public Safety Program. The SLESF Oversight Committee, which is comprised of members of Orange County Sheriff's Department and involved citizens throughout Orange County, has requested that we define the intended use for the funds before acceptance of this grant. The FY 2008-2009 award is anticipated to be approximately $350,000. The actual award amount has not been officially identified at this time; however, per the SLESF oversight committee, we are required to obtain our governing board's approval of the spending plan, based on previous-year award amounts prior to the award of funds. In order to comply with the State requirement regarding this funding, City Council approval is needed of the spending plan. City Council approval is also requested for acceptance of the grant and to authorize expenditure of the funds. The requirements of the grants in the case of cities are: 1. The funds must be used exclusively to fund front-line police operations and services in accordance with a written request from the police chief. 2. For both counties and cities, these funds must supplement existing services and cannot be used to supplant existing funding for current law enforcement services. 3. These funds may not be used for construction projects. The Police Department staff met and developed a list of priority needs that were unbudgeted in the general fund for FY 2008-2009. The intended projects for this grant is to fund front line law enforcement equipment and technology. The spending plan is attached for Council consideration and approval. No funds will be expended until the funding is received. -2- 9/3/2008 11:09 AM REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 9/15/2008 DEPARTMENT ID NUMBER: PD-08-012 COUNCIL POLICY REGARDING REQUESTS FOR AN APPROPRIATION OF FUNDS: As adopted by the City Council in March 1998, all requests for appropriation of funds must meet one of the following criteria; 1) The request is for an unanticipated emergency, 2) the request is required to implement labor negotiations, or 3) The request will be offset by related new revenues. This request meets criteria #3 and will be fully offset by grant funds. Strategic Plan Goal: This grant supports the City Services Strategic Plan Goal. That is to provide public services with the highest professional standards to meet community expectations and needs, assuring the City is sufficiently staffed and equipped overall. Environmental Status: Attachmentls): City Clerk's Page Number No. Description 1. General Description of Planned Expenditures 2. 1 Fiscal Impact Statement -3- 9/3/2008 11:09 AM ATTACHMENT # 1 SUPPLEMENTAL LAW La pj ENFORCEMENT OVERSIGHT COMMITTEE General Description of Planned Expenditures FY 2008/09 This General Description of Planned Expenditures.form into be completed and returned along with a'City Council Agenda Report denoting planned SLESF appropriations for FY 08/09 to the Orange County Supplemental Law Enforcement. I Oversight Committee to ensure compliance. with Government Code Sections 30061-30065. Except as otherwise .allowed by law, Supplemental Law. Enforcement Funds must be expended exclusively for personnel, equipment, or programs that � support front line law enforcement services, and may not be used:to supplant any other existing funding. City Agency: Huntington Beach Police Department Contact Name and Phone # Mindy James 714-536-5425 Description: Digital Audio Recording/Transcription System for Officer Contacts and Reports. This system allows officers to dictate reports, record suspect and witness interviews, and then transfer the digital files to secured server based files quickly and efficiently thus allowing them to be in service a greater part of a shift because of less down time report writing and hand copying tapes. Tactical High Power Flashlights for First Responders Helmets for PD Air Support Officers and Pilots Buoyancy Vests for Air Support Officers and Pilots Ballistic Trauma Plates for SWAT Vests New Commercial Traffic Enforcement Vehicle Inflatable Boat and Motor for Harbor Area Security/SWAT Operations Emergency Transponders for Police Helicopters ATTAC H M E N T #2 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION FINANCE DEPARTMENT TO: PAUL EMERY, INTERIM CITY ADMINISTRATOR FROM: DAN T.VILLELLA,CPA, SUBJECT: FIS 2008-08-29 APPROVE EXPENDITURE OF SUPPLEMENTAL LAW ENFORCEMENT SERVICES(SLESF)GRANT FOR FISCAL YEAR 2008-2009 DATE: AUGUST 27,2008 As required by Resolution 4832,this Fiscal Impact Statement has been prepared for"Approve Expenditure of Supplemental Law Enforcement Services (SLESF) Grant for Fiscal Year 2008- 2009" If the City Council approves this action, there will be no effect on any fund balance,since the amount is fully funded by new revenues not anticipated during the budget adoption process. an T.Villella Finance Director DTV/rs RCA ROUTING SHEET INITIATING DEPARTMENT: Police SUBJECT: Approve Expenditure for Supplemental Law Enforcement Services Grant for Fiscal Year 2008-2009 COUNCIL MEETING DATE: September 15, 2008 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not±pplicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached ❑ (Signed in full by the City Attome ) Not Applicable 19 Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attome Not Applicable Certificates of Insurance (Approved by the City Attomey) Attached ❑ Not Ap licable Fiscal Impact Statement (Unbudgeted, over$5,000) Attached Not Applicable ❑ Bonds (If applicable) Attached A ea El No icable Staff Report (If applicable) Attt A ached icable Commission, Board or Committee Report (If applicable) Attached ❑ Not Applicable Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FOR RDED Administrative Staff Deputy City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: (Below • . For Only) RCA Author: Tom Donnelly