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HomeMy WebLinkAboutFY 2008-2009 Grant for Violence Against Women Program betwee 6 Council/Agency Meeting Held: Deferred/Continued to: Approved Conditionally Appr ved _ ❑ enie y J Citerk t r igna a Council Meeting Date: 3/2/2009 Department ID Number: PD-09-008 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY C NCIL MEMBERS SUBMITTED BY: FRED A. WILSON, CITY ADMINIS OR PREPARED BY: KENNETH W. SMALL, CHIEF OF P LICE SUBJECT: Approve the California Emergency Management Agency Grant Violence Against Women Program for 2009 Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: The Police Department applied for a grant through the California Emergency Management Agency, Law Enforcement and Victim Services Division, for funding the Violence Against Women program. In February 2009, the Police Department was notified of its award of $146,000. The total project cost for the period of January 1, 2009 through December 31, 2009 is $194,667. City Council approval is necessary to fully execute the agreement between the State and the City as well as appropriate matching funds to meet the total project cost. Funding Source: A 25% matching amount of $48,667 is required which has been included in the Police Department's budget. The total project cost for the 2009 calendar year is $194,667 with the grant award offset by new revenue of $146,000. A new grant fund will be established upon approval by the City Council. No additional appropriation of funds is necessary. Recommended Action: Motion to: 1. Accept the grant between the California Emergency Management Agency and the City of Huntington Beach; 2. Approve the appropriation of $194,667 of which $146,000 is to be fully reimbursed by the grant from the California Emergency Management Agency. The remaining $48,667 will be funded from appropriations in the Police Department's budget; REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 3/2/2009 DEPARTMENT ID NUMBER: PD-09-008 3. Authorize the expenditure of funds of $194,667 plus interest to pay for the professional services contract between the City of Huntington Beach and Community Service Program, Inc. for Victim/Witness Advocate, and some operating costs related to the Domestic Violence Program; 4. Approve and Authorize the Mayor and City Clerk to execute the professional services contract between the City of Huntington Beach and Community Service Program, Inc. for Victim/Witness Advocate. Alternative Action(s): Do not approve the grant and reject the grant funding from the Office of Criminal Justice Planning and direct staff accordingly. Analysis: The Police Department applied to the California Emergency Management Agency (Cal EMA) for a grant to pay for a Domestic Violence Program. The grant funding is for$194,667, with a $48,667 25% match. The majority of the grant will pay for the services of a Victim's Assistance Counselor. The Victim's Assistance Counselor is contracted through the Community Service Program, Inc. This program has been in effect since 1998. Since the inception of the Domestic Violence Program, the Counselor has been continuously funded through a series of grants. The goal of the program is to help heal the family and stop the cycle of violence. Without this grant, the Police Department would not be able to offer the services of the Victim's Assistance Counselor to victims of domestic violence. The counselor coordinates the program with a Police Department investigator to form a cohesive team to assist the victim. The acceptance of this grant will pay for counseling services through December, 2009. The Police Department will include appropriate funding for this contract in the department's budget in subsequent fiscal years. If Cal EMA approves the future years funding, the professional services agreement will continue. Strategic Plan Goal: To provide public services with the highest professional standards to meet community expectations and needs, assuring that the city is sufficiently staffed and equipped overall. -2- 2/11/2009 3:13 PM REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 3/2/2009 DEPARTMENT ID NUMBER: PD-09-008 Environmental Status: N/A Attach ment(s): Miser a ® - 1. Fiscal Impact Statement 2. Grant Award Letter -3- 2/11/2009 3:13 PM ATTACHMENT # 1 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION FINANCE DEPARTMENT TO: FRED A. WILSON, CITY ADMINISTRATOR FROM: DAN T. VILLELLA, CPA SUBJECT: FIS 2008-09-07 Approve the California Emergency Management Agency Grant Voilence Against Women Program for 2009 DATE: FEBRUARY 11, 2009 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for"Approve the California Emergency Management Agency Grant Voilence Against Women Program for 2009" If the City Council approves this action (total appropriation $194,667), there will be no effect on any of the City's fund balances. $146,000 of the appropriation is offset by new revenue not anticipated during the adoption of the original budget. $48,667 of the appropriation is a matching requirement that was already budgeted. Dan T. Villella, CPA DTV/rs ATTACHMENT #2 JIAIL' Ur %_A11r UMN1A tuclvvLU.7l.rivv Altl C.1V L'lili L'IC,lzvvr.nlvvtc CALIFOI_ .A EMERGENCY MANAGEMENT Ak JCY "'"' �`sA LAW ENFORCEMENT AND VICTIM SERVICES DIVISION ' 3650 SCHRIEVER AVENUE MATHER,CALIFORNIA 95655 TELEPHONE: (916)324-9101 FAX:(916)324-8554 February 2, 2009 Tom Donnelly Lieutenant Huntington Beach, City of 2000 Main Street Huntington Beach, CA 92648 Dear Lieutenant Donnelly: SUBJECT: NOTIFICATION OF APPLICATION APPROVAL Law Enforcement Specialized Units Program(200801205) Award#: LE08 016860 Cal EMA ID#: 059-36000 Congratulations! The California Emergency Management Agency (Cal EMA) has approved your application in the amount of$146,000, subject to enactment of the State Budget. A copy of your approved grant award is enclosed for your records. Cal EMA will make every effort to process payment requests within 45 days of receipt. You are encouraged to read and familiarize yourself with the Cal EMA Recipient Handbook, which can be viewed on Cal EMA's website at www.OES.ca.gov. Any funds received in excess of approved amounts, or those found owed as a result of a close-out or audit, must be refunded to the State within 30 days upon receipt of an invoice from Cal EMA. Should you have questions on your grant award,please contact your Program Specialist. LEVS Grant Processing Enclosure c: Recipient's file C�f�'�- Reset Form Print Form OES ID# I - �O U Award# LE08016860 GOVERNOR'S OFFICE OF EMERGENCY SERVICES LAW ENFORCEMENT AND VICTIM SERVICES DIVISION mail 109 :ff- � GRANT AWARD FACE SHEET (IDES A301) The Governors Office of Emergency Services, hereafter designated OES, hereby makes a grant award of funds to the following: 1. Grant Recipient: City of Huntington Beach hereafter designated Recipient, in the amount and for the purpose and duration set forth in this grant award. 2. Implementing Agency: Huntington Beach Police Department 3. Project Title: HB Collaboration: Violence Against Women 4.Grant Period: 01/01/09 to 12/31/09 'Select the Grant year and fund source(s)from the lists below or type the appropriate acronym in box 9. Enter the amount(s)from each source. Please do not enter both State and Federal fund sources on the same line. Add any cash match(s).Block 10G is the Grant Award total amount. Grant D.Cash E.In-Kind F.Total G.Total Fund Source A.State B.Federal C.Total Year Match Match Match Project Cost 08/09 5. VAWA 02 $46,790 $15,597 $15,597 6. VAWA 08 $99,210 $33,070 $33,070 Select 7. Select $0 Select 8. Select $0 Select 9. $0 10. Grand Total: 1o,TOTALS $0 $146,000 $146,000 $48,667 $0 $48,667 $194,667 11. This grant award consists of this title page,the application for the grant,which is attached and made a part hereof,and the Assurance of Compliance forms which are being submitted. I hereby certify I am vested with the authority, and have the approval of the City/County Financial Officer, City Manager, County Administrator, or Governing Board Chair, to enter into this grant award agreement; and all funds received pursuant to this agreement will be spent exclusively on the purposes specified. The grant recipient signifies acceptance of this grant award and agrees to administer the grant project in accordance with the statute(s),the OES Program Guidelines,the OES Recipient Handbook,the Federal OJP Financial Guide and Program Guidelines(if applicable),and the OES audit requirements,as stated in the applicable RFP or RFA.The grant recipient further agrees to all legal conditions and terms incorporated by reference in the applicable RFP or RFA,and agrees that the allocation of funds is contingent on the enactment of the State Budget. 12. Official Authorized to Sign for Applicant/Grant Recipient: Federal Employer ID Number: 956000723 Name: Kenneth W. Small Title: Chief of Police Payment Mailing Address: 2000;et4 Main Street City: Huntington Beach Zip: 92648 Telephone: (714)536-5902 FAX: (714)536-2895 Email: ksma[[C@hbpd.org (area code) (area code)C —7 Signature Date: — ( — 09 _k [FOR OES USE ONLY] I hereb rtify upon y own per onal knowledge that budgetep funds are available for the period and purposes of this expenditure sated above. OES Fiscal Officer Date OES Director(or designee) Date r -e� ----------------------- ------------------ ----------------- Yr/Chapter:2008-09 / 268 PCA No:02428 Item: 0690-102-0890 Fed Cat.fR: 16.588 Component:50.20.161 - :: CW*t== KCXKmQZ M ;Program:Law Enforcement Sptciahzcd Units Program lta Q0(L.11Q_r71Da9tj Ferk cat.1' t6m .Fund: Federal Trust Camp=Mt'_%m,i.e em&,a,. Match Req.: 25%Cash/In!cind based on TPC prewam:IreswE Project No.: 08VAWA Amount-.S ��//Z jv Fund:lfama'IIhustt Grant Award Face Sheet-AIDES 301 -(Revised 7/1/2008) RCA ROUTING SHEET INITIATING DEPARTMENT: . Police Department SUBJECT- Approve the California Emergency Management Agency Grant Voilence Against Women Program for 2009 COUNCIL MEETING DATE: March 2, 2009 RCA ATTACHMENTS ,'STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Ap licable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached (Signed in full by the City Attorney) Not Applicable ❑ Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attorney) Not-Appticab.le Certificates of Insurance (Approved by the City Attorney) Attached ; ❑ Not Applicable Fiscal Impact Statement (Unbudgeted, over $5,000) Attached Not Applicable ❑ , El Bonds (If applicable) Attached t Applicable Staff Report (If applicable) Attached Appl able Commission, Board or Committee Report (If applicable) Attached ❑ Not applicable Findings/Conditions for Approval and/or Denial Attached ❑ N©t Applicable r� EXPLANATION FOR MISSING ATTACHMENT I' REVIEWED RETOMOD F DE 6) Administrative Staff ) Deputy City Administrator Initial) City Administrator Initial City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: JL ® • RCA Author: Mindy James