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Home My WebLink AboutFY 2009/2010 Supplemental Law Enforcement Services Fund - $1 4.7?j"&'S, Council/Agency Meeting Held: 0Z1jZ- Deferred/Continued to: A proved Con 'tion Ily Appr ved ❑ Denied ,City rk' natur -/ Council Meeting Date: 8/17/2009 Department ID Number: PD-09-014 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY UNCIL MEMBERS SUBMITTED BY: FRED A. WILSON, CITY ADMIN TOR C� PREPARED BY: KENNETH W. SMALL, CHIEF OF OLICE SUBJECT: Approve expenditure for Supplemental Law Enforcement Services (SLESF) Grant for Fiscal Year 2009-2010 Statement ofissue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: The Police Department has received notification of the Fiscal Year 2009-2010 award of $199,000 from the County of Orange for the Supplemental Law Enforcement Service Fund (SLESF). This funding is a pass through grant from the State of California, Citizens Option for Public Safety (COPS) funding program. In order to comply with the State requirement regarding this funding, City Council approval of the spending plan is needed. City Council approval is also requested for acceptance of the grant and to authorize expenditure of the funds. Funding Source: No match will be required for this grant. Recommended Action: Motion to: 1. Accept the grant award of $199,000 from the County of Orange SLESF for funding cycle year 2009-2010, and 2. Authorize the Chief of Police to expend $199,000, plus any accrued interest on technology associated with patrol related equipment as described, and REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 8/17/2009 DEPARTMENT ID NUMBER: PD-09-014 3. Establish a separate business unit for this funding, and 4. Appropriate $199,000, plus any accrued interest,to be expended on patrol related equipment. Alternative Action(s): Do not approve the grant and reject the grant funding from the County of Orange and direct staff accordingly. Analysis: In 1996, State Assembly Bill AB 3229 was signed into law. This bill created the Citizens Option for Public Safety Program (COPS), which provided $100 million statewide to be used exclusively for front line law enforcement services. This program has been ongoing, but required a budget appropriation each fiscal year for continued funding. Each law enforcement agency is guaranteed $100,000 minimum. The total allocation to an agency is determined by a formula derived from the base amount and population figures provided by the Department of Finance. Based on our population, we received an award of $199,000 for fiscal year 2009-2010. This funding is provided in four installment payments due to the State budget situation. The grant requires that the funds be spent on front-line police service. The SLESF Oversight Committee, which is comprised of members of Orange County Sheriff's Department and involved citizens throughout Orange County, has requested that we define the intended use for the funds before acceptance of this grant. At this time, the intended project for this grant is to fund front line patrol equipment as follows: New mobile data computers with portable components for the patrol vehicles COUNCIL POLICY REGARDING REQUESTS FOR AN APPROPRIATION OF FUNDS: As adopted by the City Council in March 1998, all requests for appropriation of funds must meet one of the following criteria; 1) The request is for an unanticipated emergency, 2) the request is required to implement labor negotiations, or 3) The request will be offset by related new revenues. This request meets criteria #3 and will be fully offset by grant funds. Strategic Plan Goal: Maintain and Enhance Public Safety -2- 7/31/2009 1:39 PM REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 8/17/2009 DEPARTMENT ID NUMBER: PD-09-014 Environmental Status: Attachment(s): City Ieir-Wr� Pagoi Nurvibero 11)6scriplion 1. Copy of Grant Notification Letter 2. Fiscal Impact Statement -3- 7/31/2009 1:39 PM ATTACHMENT # 1 SHERIFF-CORONER DEPARTMENT SANDRA HUTCHENS COUNTY OF ORANGE SHERIFF-CORONER CALIFORNIA UNDERSHERIFF JOHN L.SCOTf 431 THE CITY DRIVE SOUTH EXECUTIVE COMMAND ORANGE,CA 92868 RESEARCH AND DEVELOPMENT JACK ANDERSON (714)935-6661 JOHN B. DAVIS FAX(714)935-6669 RICK TAL June 30, 2009 MICHAEL R.OHILLMANN MIKE JAMES City of Huntington Beach Kenneth Small, Chief of Police P. O. Box 70 Huntington Beach, CA 92648 y Ll 1 U el RE: Supplemental Law Enforcement Services Fund(SLESF) The Citizens Option for Public Safety (COPS) - Supplemental Law Enforcement Services Funds (SLESF) are funds subject to legislative appropriations and adoption of the state budget in any given year. These funds are allocated to local law enforcement agencies for front line law enforcement services and must be used to supplement existing funding. Cities and Counties are required to create a separate SLESF account in order to keep these funds separate from other monies. The Orange County Supplemental Law Enforcement Oversight Committee(SLEOC) is responsible for meeting annually to review and approve actual and proposed future SLESF expenditures by all Orange County recipients and to facilitate required state reports regarding all expended funds. The Orange County SLEOC includes Sheriff Sandra Hutchens (Chair), County Executive Officer Thomas Mauk, District Attorney Tony Rackauckas, Fullerton Police Chief Michael Sellers, and San Juan Capistrano City Manager, Dave Adams. The SLEOC will convene in early October, 2009 to approve the SLESF expenditures for FY08/09, complete and submit the standardized reporting form to the State Controller's Office, and approve the proposed SLESF expenditures for FY09/10 to authorize the release of funds by the county Auditor-Controller to each city agency. To satisfy the SLESF reporting requirements, your city will need to complete the attached forms and submit them to the county SLEOC. Please read the attached letter from the State Controller's Office and Government Code Section 30061-30065, addressing SLESF requirements. In my assigned task of compiling these reports for the SLEOC, the Necessary Action Items detailed below must be received by the dates listed. Upon completion of the documents, please mail or deliver them to 431 The City Drive South, Orange, CA 92868 Attn: SLESF Documents-Susie Cabrera. If you have any questions please call or email me at(714) 935-6869 scabrera@ocsd.or2 A courtesy copy of this memo, less its attachments has been forwarded to your City Manager's office. NecessaryAction Items: Returned before Thurs'da ul 30 Complete the Supplemental Law Enforcement Standardized Forms Oversight Committee Summary ending June 30, 2009 (Green form) Tha$eguuurig Fund Balance amount has been{'fiIled-in,as;that nuriber comes fro :.tlie State Controller's""Office based;upo�•the•prevousyear'sreportiag 2. Complete the General Description of Expenditures form of the SLESF for FY08/09 (Yellow form). PROUDLY SERVING THE UNINCORPORATED AREAS OF ORANGE COUNTY AND THE FOLLOWING CITIES AND AGENCIES: ° ALISO VIEJO - DANA POINT - LAGUNA HILLS - LAGUNA NIGUEL - LAGUNA WOODS - LAKE FOREST - MISSION VIEJO is- RANCHO SANTA MARGARITA - SAN CLEMENTE - SAN JUAN CAPISTRANO - STANTON - VILLA PARK OC PARKS - DANA POINT HARBOR - JOHN WAYNE AIRPORT - OCTA - SUPERIOR COURT ` ` 6/30/09 2of2 Necessary Action Items: Returned before Thursday,July 30,2009 1. Complete the Supplemental Law Enforcement Standardized Forms-Oversight Committee Summary ending June 30, 2009. (Green form) Tha Bgu�ntin �nd Balance a ►ounf has been filled'in; as'ilia#nurnb�r comps froiri the Mate:CcintxQllex's Uffiee based'��ob; �gx�vt��s��a�'�repp?ttmgs 2. Complete the General Description of Expenditures form of the SLESF for FY08/09 (Yellow form). 3. Obtain all necessary signatures for the Certification of Supplemental Law Enforcement Services Fund Expenditures form for FY08109 (Cream form). 4. Complete the Expenditure Intent Form for FY09/10 PRIOR to city council action (Orange form). Necessary Action Items: Returned before Thursday,September 3.2009 1. Complete the Supplemental Law Enforcement Standardized Forms-Oversight Committee General Description of Planned Expenditures form for FY09/10(Purple form). 2.\Attach a copy of appropriate city council documentation that certifies approval of the FY09/10 SLESF expenditure plan from the governing board of your agency. ** Please note that any future changes to the Planned Expenditures for FY 09/10 will require additional approval by SLEOC and your city council. .. —7 D Other Attachments: 1. Letter from State Controller, Steve Westly, addressing SLESF repo ing requirements and timeline established by SB 736 and SB 823 (Pink pages). 2. Government Code Sections 30061-30065 (White pages). Lt. Dottie Ronan Orange County Sheriff's Department Research and Development Division 431 The City Drive South Orange,CA 92868 (714) 935-8432 ATTACHMENT #2 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION FINANCE DEPARTMENT TO: FRED A. WILSON, CITY ADMINISTRATOR �, / / FROM: BOB WINGENROTH, DIRECTOR OF FINANCE/)-- SUBJECT: FIS 2008-09-24 Approve Expenditure for Supplemental Law Enforcement Services (SLESF) Grant for FY 09/10 DATE: AUGUST 3, 2009 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Approve Expenditure for Supplemental Law Enforcement Services (SLESF) Grant for FY 09/10 ." If the Council approves this action, there will be no effect on the City's second tier or any other fund balance since the amount of the appropriation requested ($199,000) is fully offset by revenue not anticipated during the budget adoption process. BW/rs RCA ROUTING HEET INITIATING DEPARTMENT: Police Department SUBJECT: Approve Expenditure for Supplemental Law Enforcement Services (SLESF) Grant for FY 09/10 COUNCIL MEETING DATE: August 17, 2009 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached ❑ (Signed in full by the City Attorney) Not Applicable El Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attorney) Not Applicable IE Certificates of Insurance (Approved by the City Attorney) Attached ❑ Not Applicable Fiscal Impact Statement (Unbudgeted, over $5,000) Attached IE Not Applicable ❑ Bonds (If applicable) Attached ❑ Not Applicable Staff Report (If applicable) Attached ❑ Not Applicable Commission, Board or Committee Report (If applicable) Attached ❑ Not Applicable Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REV1E /E9 RETURNED FOR A ADD Administrative Staff ( ) ( ) Deputy City Administrator (Initial) City Administrator (Initial) City Clerk C1 N EXPLANATION FOR RETURN-OF ITEM: , (Below;$oFdrC RCA Author: Mindy James