HomeMy WebLinkAboutGrant Agreement from the Office of Traffic Safety (OTS) Sele Dept. ID PD-16-012 Page 1 of 2
Meeting Date: 9/6/2016
Approved 7-0
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 9/6/2016
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Robert Handy, Chief of Police
SUBJECT: Approve Grant Agreement from the Office of Traffic Safety (OTS) Selective
Traffic Enforcement Program (STEP) Grant PT1753 for 2016/2017 in the amount
of $583,000 providing funds to reimburse City's costs for Sobriety/Drivers
License checkpoints, one full time DUI officer, traffic enforcement details and
tablet computers for motor officers; approve appropriation and the establishment
of a separate business unit for this funding
Statement of Issue:
On July 12, 2016, the Police Department received notice from the California Office of Traffic Safety
(OTS) that the City of Huntington Beach was tentatively awarded a new one-year traffic safety
grant. The Selective Traffic Enforcement Program (STEP) Grant #PT1753 provides funding in the
amount of $583,000. These funds are intended to reimburse our costs associated with
Sobriety/Drivers License checkpoints, one full time DUI officer, multi-faceted traffic enforcement
details, and tablet computers for motor officers. These events are designed to reduce traffic
collisions, injuries, and fatalities through enforcement, education, and media attention.
Financial Impact:
This one-year reimbursable grant is funded by the California Office of Traffic Safety. The amount of
$583,000 is to be utilized between October 1, 2016, and September 30, 2017. The appropriation
request is fully offset by the estimated revenues.
Recommended Action:
A) Approve and accept the OTS STEP Grant agreement#PT1753 between the OTS and the City
of Huntington Beach for $583,000; and,
B) Authorize the Chief of Police to execute the grant agreement with OTS; and,
C) Approve appropriations and estimated revenue in the amount of$583,000; and,
D) Establish a separate business unit for this funding and authorize the Chief of Police to expend
up to a total of$583,000 plus accrued interest on the Selective Traffic Enforcement Program
(STEP) Grant.
Alternative Action(s):
Do not approve and direct staff accordingly.
Dept. ID PD-16-012 Page 2 of 2
Meeting Date: 9/6/2016
Analysis:
The City of Huntington Beach has always been concerned with the safe and efficient movement of
vehicular, bicycle, and pedestrian traffic on our highways, streets, and bike paths. This concern is
for our residents, businesses and their employees, and the millions of visitors who frequent our
retail and recreational areas.
In 2015, the Huntington Beach Police Department arrested over 951 DUI drivers. This grant will
allow us to use progressive and innovative enforcement techniques to increase our DUI
enforcement efforts.
In addition to the DUI enforcement, we will be working to improve our ranking in several of the
Office of Traffic and Safety categories. The most recent OTS statistics indicate Huntington Beach
is ranked first out of 56 comparable cities for alcohol involved collisions. Huntington Beach ranks
second for bicyclist involved collisions. Huntington Beach also falls within the top 16 for total fatal
and injury; drivers who had been drinking under 21 years old; motorcycle involved; pedestrians over
65 years of age; bicyclists under 15 years old; speed related; and nighttime collisions (9:00 PM to
3:00 AM).
We are seeking to use the proposed funding to increase traffic enforcement actions and work to
identify behaviors that contribute to the root causes of collisions. Further, we would like to provide
additional methods of education to residents and visitors and inform them that careless and
negligent behaviors will result in drastic consequences to themselves, their passengers or other
affected citizens in and around our roadways.
This particular grant will reimburse the City of Huntington Beach for expenditures associated with
Sobriety/Drivers License Checkpoints, one full-time DUI officer, and a variety of traffic related
details. The grant also allows us to purchase 14 tablet computers so all of our motor officers will be
assigned a tablet computer. OTS will administer and handle the grant funds for the Selective
Traffic Enforcement Program.
Environmental Status:
N/A
Strategic Plan Goal:
Enhance and maintain public safety.
Attachmentfs):
1. Letter from OTS notifying the Police Department of the tentative grant award
2. Grant Agreement for OTS STEP Grant#PT1753
3. OTS Schedule A Grant Description Grant #PT1753
STATE OF CALIFORNIA EDMUND G.BROWN JR., GOVERNOR
OFFICE OF TRAFFIC SAFETY r%~
2208 KAUSEN DRIVE,SUITE 300
ELK GROVE,CA 95758 s• b'��- t
www.ots.ca.gov ;;
11,10
(916)509-3030
(800)735-2929(TTrrDD-Referral) CALIFORNIA OFFICE
(916)509-3055(FAX) 00 TRAFFIC SAFETY
June 2, 2016 Grant No.: PT1753
Tentative Award Amount: $583,000.00
Sam Shepherd, Sergeant
Huntington Beach Police Department
2000 Main Street
Huntington Beach, CA 92648
Dear Sergeant Shepherd:
Congratulations! Through a competitive process,the Office of Traffic Safety(OTS) has tentatively
approved your funding request for the proposal titled"Selective Traffic Enforcement Program
(STEP)," contingent on approval from the National Highway Traffic Safety Administration.
Your OTS Coordinator will contact you to discuss your proposal and explain the grant agreement
process. It is our goal to have all new grants start no later than October 1, 2016. If approval from a
City Council or the Board of Supervisors is required, you should begin that process now. Do not
incur grant reimbursable costs prior to the receipt of your official approval packet from OTS or
before your grant start date.
OTS will initiate a statewide media news release regarding 2017 proposals selected for funding.
Your agency should not publically announce this tentative award until the grant agreement is fully
negotiated and signed by OTS.
Again, congratulations on the success of your proposal. If you have any questions,please contact
Julie Schilling,Program Coordinator, at(916) 509-3018 or e-mail atjulie.schilling@ots.ca.gov.
Sincerely,
RHONDA L. CRAFT
Director
JS:cc
Save Our mon The California lifestyle
Water UIV
http://saveourwater.com/
State of California—Office of Traffic Safety
GRANT NUMBER .
GRANT AGREEMENT -Page 1
OTS-38 (Rev.4/16)
PT1753
1. GRANT TITLE
SELECTIVE TRAFFIC ENFORCEMENT PROGRAM(STEP)
2. NAME OF AGENCY
CITY OF HUNTINGTON BEACH 4. GRANT PERIOD
.3. AGENCY UNIT TO ADMINISTER GRANT From: 10/1/16
HUNTINGTON BEACH POLICE DEPARTMENT To: 9/30/17
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in traffic collisions
involving impairment and other primary collision factors. The funded strategies may include enforcement
operations focusing on impaired driving, distracted driving, nighttime seat belt use,motorcycle safety, and
pedestrian and bicycle safety. Operations are conducted in areas with disproportionate numbers of traffic
collisions. Other funded strategies may include public awareness, educational programs and training for law
enforcement.
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 583,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this
reference made a part of the Agreement:
• Schedule A(OTS-38b)—Problem Statement,Goals and • Exhibit A—Certifications and Assurances
Objectives and Method of Procedure • Exhibit B*-OTS Grant Program Manual
• Schedule B(OTS-38d)—Detailed Budget Estimate and
Sub-Budget Estimate(if applicable)
• Schedule B-1 (OTS-38f)—Budget Narrative and Sub-
Budget Narrative(if applicable)
*Items shown with an asterisk(*),are hereby incorporated by reference and made a part of this agreement as if attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We,the officials named below,hereby swear under penalty of perjury under the laws of the State of California that we are duly
authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF,this Agreement has been executed by the parties hereto.
8.. APPROVAL SIGNATURES
A. GRANT DIRECTOR # B. AUTHORIZING OFFICIAL OF AGENCY
NAME: Sam Shepherd PHDNE: 714 374-1434 NAME: Robert Handy PxoNE: 714 536-5903
TILE: Traffic Admin Sergeant FAx. 714 374- � TITLE: Chief of Police FAx.
1790 [
ADDRESS: 2000 Main St. ADDRESS: 2000 Main St.
Huntington Beach, CA 92648 Huntington Beach, CA 92648
E-MAIL: sshepherd@hbpd.org j E-MAIL: rhandy@hbpd.o
L�� �'l►ol
ignature) (Date) (Signature) (Date)
C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS
NAME: Mindy James PxoNE:714 536-5425 NAME: City Treasurer
TITLE: Senior Admin Analyst FAx: ADDRESS: 2000 Main St.
ADDRESS: 2000 Main St. [ Huntington Beach,CA 92648
Huntington Beach, CA 92648
9. DUNS NUMBER
E-MAIL: mjames@hbpd.org DUNS#: 07-814-3948
:1';� �l ADDRESS REGISTERED 2000 Main Street
(Si tA) (Date)
Zle: Huntington Beach, CA 92648
Page 2(Office of Traffic Safety Use Only)
EFFECTIVE DATE OF AGREEMENT: 10/1/2016 GRANTEE CITY OF HUNTINGTON BEACH GRANT NO. PT1753
10. Fin Action No. 1 Date: 7/12/2016 12. TYPE OF AGREEMENT Initial X Revision Cont.
PAID MEDIA PROGRAM INCOME TASK NO. F.F.Y.
Revision No. Date: 2 2017
11. Action Taken 13. FUNDING DISPOSITION&STATUS
Initial approval of 2017 HSP funds obligated. Fiscal Year Amount
2016-17 583,000.00
2015-16
2014-15
2013-14
Total 583,000.00
Obligated This Action 583,000.00
Previously Obligated 0.00
Total Amount Obligated 583,000.00
TOTAL FUNDS PROGRAMMED 583;000.00
v14. FUNDING UE'rA1 FISCALYEARGRANT=PEi21(H1"END_1NG; 913012U17
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED EXPENDITURES
164AL 20.608 0521-0890-101 (10/15) 2015 10/15 2015 $ 248,346.00
402PT 20.600 0521-0890-101 (10/15) 2015 10/15 2015 $ 101,454.00
164AL 20.608 0521-0890-101 (BA/16) 2016 BA/16 2016 $ 165,564.00
402PT 20.600 0521-0890-101 (BA/16) 2016 BA/16 2016 $ 67,636.00
TOTAL FEDERAL FUNDS: $ 583,000.00
15. GRANT APPROVAL&AUTHORIZATION TO EXPEND OBLIGATED FUNDS
A. APPROVAL RECOMMENDED BY B. AGREEMENT&FUNDING AUTHORIZED BY
NAME: JULIE SCHILLING NAME: RHONDA L. CRAFT
TITLE: Program Coordinator TITLE: Director
PHONE: (916) 509-3018
E-MAIL: julie.schilling@ots.ca.gov
Office of Traffic Safety Office of Traffic Safety
2208 Kausen Drive, Suite 300 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758 Elk Grove, CA 95758
Signature Signature
OTS-38a*(Rev.01116)
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1. PROBLEM STATEMENT
Huntington Beach is a unique city given its population(avg. residential 200,809), continued growth, ocean
front, large entertainment district,traffic volume, and visitors (Est. 16 million beach visitors annually). We
have annual public events which draw tens of thousands of people to a confined area. These include the BB
Marathon,AVP Volleyball competition, 4th of July parade and firework show, US Open of Surfing, weekly
Main Street Fair,two day Jazz festival, car shows,possible 15t annual air show in October 2016, and many
others. People travel from all over Southern California to attend these events. A recent study of over 981
DUI arrests from 2015 showed that about 56%of our DUI drivers do not reside in Huntington Beach. We
hypothesize that the number of traffic violators who do not live in Huntington Beach would be a similar
number. There is a significant increase in traffic volume on our streets and highways during work hours and
seasonal times. This in turn results in congested roadways, minimal parking, and frustrated drivers. Many
of these public events serve alcohol or are in close proximity to our downtown or mall entertainment
districts where there is a high number of ABC controlled establishments. Historically,we have assumed
that many of our DUI drivers came from the downtown entertainment district. However,we found that only
about 12% of all DUI drivers arrested in 2015 came from one of the downtown establishments (however,
there were quite a few subjects who did not want to say where they were coming from). While that is a
significant number for an area less than one half square mile, it leaves almost 30 square miles of roadways
and highways available for DUI drivers to travel on. To properly locate and arrest these offenders, we need
additional dedicated DUI traffic officers available to patrol this greater area.
While DUI arrests had been trending down in Huntington Beach over the past several years,this last year
saw a dramatic increase in DUI arrests. In 2014 the Huntington Beach Police Department had 752 DUI
arrests; in 2015 we had 974 DUI arrests, a 22% increase. In 2015 we had 16 fatal traffic collisions with a
total of 17 victims. The primary collision factor was alcohol involvement in 4 of the fatal collisions. There
was alcohol and/or drugs involved in 9 of the 16 fatal collisions. Given these numbers,the victims have
been bicyclists (3),pedestrians (4),motorcyclists (2), Hit and Run(1), and automobiles (7). During our
investigations,we found that a significant number of involved parties had some level of alcohol in their
systems (some of the test results are not back at this time). Beginning in late 2013, we began analyzing all
DUI arrest reports and collecting data from a greater number of categories. This helped us to paint a more
realistic, accurate, and timely picture of the gravity of our DUI problem. We were able to better direct grant
resources to the modes of transportation commonly involved in injury and fatal collisions. We have made
alcohol enforcement a higher priority than years past and embraced the educational component with greater
strength. By using social media,we have begun to educate the public better, notifying them of rising trends,
and creating awareness of the true gravity of our local issues. This has resulted in our HBPD Facebook
page being one of the most"Followed" and"Liked" compared to other larger Southern California police
agencies. By reevaluating entertainment permits and business licenses, involving vice and ABC
investigations, analyzing citizen complaints, and having a crime analyst mapping problem locations,we
have been able to identify trends and are being proactive with problematic business. We have formed strong
alliances with Community Service Programs (CSP)who share common goals for education and deterrence
for DUI drivers.
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While alcohol is always an ongoing challenge, our current issues are addressing the fact we are still ranked
#1 for alcohol involved collisions (according to the latest OTS stats from 2013). Our bicyclist collision
ranking went up to #2 (was #3). We actually went down in the following categories: composite category to
#6 (was #2), drivers 21-34 who had been drinking to #27 (was #2),total fatal and injury collisions to #7
(was #3). We are currently ranked#43 in DUI arrests,we were ranked#6. To us,these are some
significant rankings in some key categories and alcohol appears to be the common denominator. The 2013
OTS Rankings indicate a greater problem with motorists,pedestrians, and bicyclists who frequent our
roadways. It seems that some DUI drivers acknowledge their violations; they simply rationalized their
violations away as being a minor offense. As we further investigate the link with fatal collisions,we saw
that drivers didn't think of the"worst case" scenario when their actions resulted in major injuries or a
fatality. We are continuing to explore the driver's decision making processes and how they lead to these
high collision rates for the listed categories. We have seen success in the form of better coverage, more
citizen contacts, more educational events, and significant public relations with the increase of Traffic
Enforcement, Distracted Driving, and DUI Saturation Patrol categories. We are seeking to increase funding
in these categories as well as the Bicycle and Pedestrian Enforcement Operations and Know Your Limit to
continue to bring awareness and enforcement to the public. In the first quarter of this current grant(FY15-
16)we have averaged at least 15 different grant details a month. For 2015,we had a total of 17 traffic
related fatalities. Pedestrian and bicycle involved fatalities made up 43% of or fatal collisions. The
remaining 57%were motorcycle and automobile fatalities. Speed was the PCF or a major contributing
factor in 11% of the total fatalities. Pedestrian in the roadway was the PCF in 17% of the collisions.
Recent analyses of DUI arrest data showed 44% of our arrestees were from Huntington Beach while the
majority, 56%,was not. This is significant in that Huntington Beach is a destination city and draws many
non-residents to our city for events, beaches,parks, residences, and entertainment districts. We are looking
to educate, deter and take enforcement action against to reduce our traffic problems. Of the 56% of non-
residents, 47%were from Orange County, 10%from LA County, 7% from another California county, and
2%were from out of state. This lets us know we need to work harder with other agencies to combat those
drunk drivers who sometimes travel significant distances to get to and from our city. That puts many other
pedestrians,bicyclists, and motorists in harm's way and calls for neighboring agencies to take similar action
to reach our common goals.
Our hypothesis has shifted slightly from what it was last year. We still believe that it is the motorist's
impaired ability and a poor understanding of current laws that lead to collisions. Our investigations are
showing us that there is a pattern of additional behavior such as distracted driving, safety violations, or some
other common PCF violation that also lead to collisions. Simply issuing citations for these violations
doesn't address the problem. It may deter that particular driver temporarily but doesn't aid others from
doing it. If passing motorists see a person get cited, they will never know what the violation was for and
will continue their flawed decision making. These are some of the reasons why we have developed the
Know Your Limit and Choose Your Ride campaigns. The Huntington Beach Police Department recognizes
that the majority of our DUI's are from non residents so we have been providing Know Your Limit training
to other departments who are commonly referred to us by OTS. We are hoping by training other agencies
we can work together in decreasing DUI's. By increasing our educational efforts and using electronic sign
boards,public service announcements, social media, local publications, and local television,we can increase
OTS-38b(Rev.4/16)
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awareness and let the public know their actions, or failure to act, are much more common than they think.
We believe when people join together and share a common philosophy, we will be much more successful in
drawing attention to the problems that we have and solicit a safer driver mindset. The impact would be to
address the grants goals and objectives and reduce the number of collisions, as well as the number of
injuries and fatalities from the collisions.
A. Traffic Data Summary:
Collision 2013 2014 2015
Type
Collisions Victims Collisions Victims Collisions Victims
Fatal 12 13 19 19 16 17
Injury 899 1261 918 1416
Fatal Injury Killed Injured Fatal Injury Killed' Injured Fatal Injury Killed Injured
Alcohol - 5 128 6 178 8 153 5 219 4 153 5 219
Involved
Hit&Run 1 65 1 83 3 69 1 84 1 69 1 84
Nighttime 2 116 2 163 4 112 5 " 157 4 112 5 157
(2100-0259 hours)
Top 3 Primary Collision Factors Fatal Injury Killed Injured
#1 - Unsafe Speed 1 321 3 198
#2 - Improper Driving 3 321 2 46
#3 - DUI 3 321 6 109
2. PERFORMANCE MEASURES
A. Goals:
1) Reduce the number of persons killed in traffic collisions.
2) Reduce the number of persons injured in traffic collisions.
3) Reduce the number of persons killed in alcohol-involved collisions.
4) Reduce the number of persons injured in alcohol-involved collisions.
5) Reduce the number of persons killed in drug-involved collisions.
6) Reduce the number of persons injured in drug-involved collisions.
7) Reduce the number of persons killed in alcohol/drug combo-involved collisions.
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8) Reduce the number of persons injured in alcohol/drug combo-involved collisions.
9) Reduce the number of motorcyclists killed in traffic collisions.
10)Reduce the number of motorcyclists injured in traffic'co His ions.
11)Reduce hit&run fatal collisions.
12)Reduce hit&run injury collisions.
13)Reduce nighttime (2100 - 0259 hours)fatal collisions.
14)Reduce nighttime (2100 - 0259 hours) injury collisions.
15)Reduce the number of bicyclists killed in traffic collisions.
16)Reduce the number of bicyclists injured in traffic collisions.
17)Reduce the number of pedestrians killed in traffic collisions.
18)Reduce the number of pedestrians injured in traffic collisions.
B. Objectives:
1) Issue a press release announcing the kick-off of the grant by November 15. The kick-off press
releases and media advisories, alerts, and materials must be emailed to the OTS Public Information
Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the
issuance date of the release. -
2)Participate in the following campaigns:
• National Walk to School Day—October 5, 2016
• National Teen Driver Safety Week—October 16-22, 2016
• NHTSA Winter Mobilization—December 16, 2016 to January 1, 2017
• National Distracted Driving Awareness Month—April 2017
• National Bicycle Safety Month—May 2017
• National Motorcycle Safety Month—May 2017
• National Click It or Ticket Mobilization—May 17-20, 2017
• NHTSA Summer Mobilization—August 19, 2017 to September 6, 2017
• National Child Passenger Safety Week—September 17-23, 2017
• California's Pedestrian Safety Month—September 2017
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3) Develop (by December 31) and/or maintain a"HOT Sheet"program to notify patrol and traffic
officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license
as a result of DUI convictions. Updated HOT sheets should be distributed to patrol and traffic
officers monthly.
4) Send 6 law enforcement personnel to the NHTSA Standardized Field Sobriety Testing(SFST)
(minimum 16 hour)POST-certified training.
5) Send 6 law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving
Enforcement(ARIDE) 16 hour POST-certified training.
6) Send 4 law enforcement personnel to the Drug Recognition Expert(DRE)training.
7) Send 1 law enforcement personnel to the DRE Recertification training.
8) Send 1 law enforcement personnel to SFST Instructor.training.
9) Send I law enforcement personnel to DRE Instructor training.
10)Conduct 6 DUI/DL Checkpoints. Note:A minimum of I checkpoint should be conducted during the
NHTSA Winter Mobilization and I during the NHTSA Summer Mobilization. To enhance the overall
deterrent effect and promote high visibility, it is recommended the grantee issue an advance press
release and conduct social media activity for each checkpoint operation. For combination DUIIDL
checkpoints, departments should issue press releases that mention DL's will be checked at the
DUIIDL checkpoint. Signs for DUIIDL checkpoint operations should read "DUUDriver's License
CheckpointAhead." OTS does not fund or support independent DL checkpoints. Only on an
exception basis and with OTS pre-approval will OTS fund checkpoint operations that begin prior to
1800 hours.
11)Conduct 20 DUI Saturation Patrol operation(s).
12)Conduct 4 Warrant Service operation(s)targeting multiple DUI offenders who fail to appear in
court.
13)Conduct 2 Stakeout operation(s)that employ police officers to observe the"worst-of-the-worst"
repeat DUI offender probationers with suspended or revoked driver licenses.
14)Conduct 6 Know Your Limit campaigns with an effort to reach 500 members of the community.
15)Conduct 22 Traffic enforcement operation(s), including but not limited to,primary collision factor
violations.
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16)Conduct 10 Distracted Driving enforcement operation(s)targeting drivers using hand held cell
phones and texting.
17)Conduct 2 highly publicized Motorcycle Safety enforcement operation(s) in areas or during events
with a high number of motorcycle incidents or collisions resulting from unsafe speed, DUI,
following too closely,unsafe lane changes, improper turning, and other primary collision factor
violations by motorcyclists and other drivers.Note:It is recommended the grantee issue an advance
press release and conduct social media activity prior to each operation to publicize and raise
awareness about motorcycle safety issues.
18)Conduct 1 Night-time (1800 - 0559 hours) Click It or Ticket enforcement operation(s).
19)Conduct 4 highly publicized Pedestrian and Bicycle enforcement operation(s) in areas of or during
events with a high number of pedestrian and/or bicycle collisions resulting from violations made by
pedestrians, bicyclists, and drivers.Note: It is recommended the grantee issue an advance press
release and conduct social media activity prior to each operation to publicize and raise awareness
about pedestrian and bicycle safety issues.
20)Conduct 2 Traffic Safety educational presentations with an effort to reach 400 community members.
Note: Presentations may include topics such as distracted driving, DUI, speed,pedestrian and
bicycle safety, seatbelts and child passenger safety.
NOTE:Nothing in this "agreement"shall be interpreted as a requirement,formal or informal, that a
particular law enforcement officer issue a specified or predetermined number of citations in pursuance
of the goals and objectives hereunder.
3. METHOD OF PROCEDURE
A. Phase 1 -Program Preparation, Training and Implementation (Vt Quarter of Grant Year)
• The department should develop operational plans to implement the"best practice" strategies outlined
in the objectives section.
• All training should be conducted this quarter.
• All grant-related purchases should be made this quarter.
• In order to develop/maintain the "HOT Sheets,"research will be conducted to identify the "worst-of-
the-worst"repeat DUI offenders with a suspended or revoked license as a result of DUI convictions.
The HOT Sheets may include the driver's name, last known address, DOB, description, current
license status, and the number of times suspended or revoked for DUI. HOT Sheets should be
updated and distributed to traffic and patrol officers at least monthly.
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• Implementation of the STEP grant activities will be accomplished by deploying personnel at high
collision locations.
B. Phase 2 -Program Operations (Throughout Grant Year)
• The department will work to create media opportunities throughout the grant period to call attention
to the innovative program strategies and outcomes.
Media Requirements
• Submit all grant-related activity press releases, media advisories, alerts and general public materials
to the OTS Public Information Officer(PIO) at piogots.ca. ov, with a copy to your OTS
Coordinator.
a) If an OTS template-based press release is used, the OTS PIO and Coordinator should be copied
when the release is distributed to the press. If an OTS template is not used, or is substantially
changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead time
would be 10-20 days prior to the release date to ensure adequate turn-around time.
b) Press releases reporting the results of grant activities such as enforcement operations are exempt
from the recommended advance approval process, but still should be copied to the OTS PIO and
Coordinator when the release is distributed to the press.
c) Activities such as warrant service operations and court stings that could be compromised by
advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media
coverage and to report the results.
• Use the following standard language in all press, media, and printed materials: Funding for this
program was provided by a grant from the California Office of Traffic Safety, through the National
Highway Traffic Safety Administration.
• Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a
short description of any significant grant-related traffic safety event or program so OTS has sufficient
notice to arrange for attendance and/or participation in the event.
• Submit a draft or rough-cut of all printed or recorded material (brochures,posters, scripts, artwork,
trailer graphics, etc.) to the OTS PIO at piogots.ca.gov and copy your OTS Coordinator for approval
14 days prior to the production or duplication.
• Include the OTS logo, space permitting, on grant-funded print materials; consult your OTS
Coordinator for specifics.
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C. Phase 3—Data Collection & Renortin2 (Throughout Grant Year)
• Agencies are required to collect and report quarterly, appropriate data that supports the progress of
goals and objectives.
• Statistical data relating to the grant goals and objectives will be collected, analyzed, and incorporated
in Quarterly Performance Reports (QPRs). QPRs for the quarter ending September 30 will include
year-to-date comparisons of goals and objectives. If required, a separate quarterly data reporting
form will be completed each quarter and submitted as part of the QPR.
• Reports will compare actual grant accomplishments with the planned accomplishments. They will
include information concerning changes made by the Grant Director in planning and guiding the
grant efforts.
• Reports shall be completed and submitted in accordance with OTS requirements as specified in the
Grant Program Manual.
4. METHOD OF EVALUATION
Using the data compiled during the grant,the Grant Director will complete the "Final Evaluation" section in
the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary
of the grant's accomplishments, challenges and significant activities. This narrative should also include
whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full support of the City of Huntington Beach. Every effort will be made to continue the
activities after the grant conclusion.
OTS-38b(Rev.4/16)
SCHEDULE B
DETAILED BUDGET ESTIMATE
GRANT NO.PT1753
FUND NUMBERCATALG TOTAL
NUMBER O DA) FUND DESCRIPTION AMOUNT
Minimum Penalties for Repeat Offenders for
164AL 20.608 Driving While Intoxicated $ 413,910.00
402PT 20.600 State and Community Highway Safety $ 169,090.00
COST CATEGORY FISCAL YEAR ESTIMATES TOTAL COST
10/1/16 thru 9/30/17 TO GRANT
A.PERSONNEL COSTS CFDA FY-1
Positions and Salaries
Full Time
Police Officer
1 x 12 months @$9,855 x 100% 20.608 $ 118,268.00 $ 118,268.00
Benefits @ 77.10% 20.608 $ 91,185.00 $ 91,185.00
Overtime
DUI/Driver's License Checkpoints 20.608 $ 72,190.00 $ 72,190.00
DUI Saturation Patrols 20.608 $ 93,570.00 $ 93,570.00
Warrant Service Operations 20.608 $ 14,555.00 $ 14,555.00
Stakeout Operations 20.608 $ 4,852.00 $ 4,852.00
Know Your Limit Campaign 20.608 $ 19,290.00 $ 19,290.00
Traffic Enforcement Operations 20.600 $ 60,995.00 $ 60,995.00
Distracted Driving Operations 20.600 $ 27,725.00 $ 27,725.00
Motorcycle Safety Operations 20.600 $ 4,160.00 $ 4,160.00
Nighttime CIOT Operations 20.600 $ 2,080.00 $ 2,080.00
Bike/Pedestrian Safety Operations 20.600 $ 9,705.00 $. 9,705.00
Category Sub-Total $ 518,575.00 $ 281,643.00
B. TRAVEL EXPENSE
In-State 20.600 $ 2,990.00 $ 2,990.00
Out-of-State $ - $ -
Category Sub-Total $ 2,990.00 $ 2,990.00
C. CONTRACTUAL SERVICES
None $ - $ -
Category Sub-Total $ - $D. EQUIPMENT
None $ - $ -
Category Sub-Total $ - $ -
E. OTHER DIRECT COSTS
Handheld Citation Data Collection Tablets 20.600 $ 61,435.00 $ 61,435.00
Category Sub-Total $ 61,435.00 $ 61,435.00
F. INDIRECT COSTS
None $ - $ -
Category Sub-Total $ - $ -
GRANT TOTAL $ 583,000.00 $ 583,000.00
OTS-38d(Rev.4/15) Page 1 of 1
SCHEDULE B-1
GRANT No. PT1753
BUDGET NARRATIVE Page 1
PERSONNEL COSTS
Full Time
The Huntington Beach Police Department will hire 1 additional Traffic Officer responsible for achieving
the goals and objectives described in the grant. The salary category represents their estimated actual base
salary plus the following established benefits.
Full Time Benefit Rates
Dental Insurance 1.92%
Health Insurance 17.49%
Life Insurance 0.15%
Long Term Disability 1.00%
Retirement 34.84%
Social Security/FICA/OASDI 1.45%
Vision Insurance 0.34%
Workers Compensation 9.84%
Holiday 3.85%
Retiree Medical 1.42%
Supplemental Retirement 4.80%
TOTAL BENEFIT RATE 77.10%
Supplanting Statement
Any non-grant funded vacancies created by reassignment to a grant-funded position must be filled at the
expense of the grantee agency.
Overtime
Overtime for grant funded law enforcement operations may be conducted by personnel such as a
Lieutenant, Sergeant, Corporal, Deputy, Officer,Reserve Officer, Community Services Officer,
Dispatcher, etc., depending on the titles used by the agency and the grantees overtime policy. Personnel
will be deployed as needed to accomplish the grant goals and objectives.
Costs are estimated based on an overtime hourly rate range of$39.70/hour to $108.1 0/hour.
Overtime reimbursement will reflect actual costs of the personnel conducting the appropriate operation
up to the maximum range specified.
No overtime benefits will be paid in this grant.
OTS-38f(Rev.4/16)
SCHEDULE B-I
GRANT No. PT1753
BUDGET NARRATIVE Page 2
TRAVEL EXPENSE
In State
Costs are included for appropriate staff to attend conferences and training events supporting the grant
goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included.
Anticipated travel may include the California Narcotics Officers Association annual conference. All
conferences, seminars or training not specifically identified in the Schedule B-1 (Budget Narrative) must
be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be
claimed for meals provided at conferences when registration fees are paid with OTS grant funds.
CONTRACTUAL SERVICES
None
EQUIPMENT
None
OTHER DIRECT COSTS
14 Handheld Citation Data Collection Tablets—Handheld tablet devices for traffic officer use to collect
citation data,print the citation in the field, and transfer the information electronically to the agency RMS
system and to the courts. The system will be used by traffic officers to improve the efficiency and accuracy
of writing traffic citations. Costs include the purchase of electronic citation device,with integral mag-strip
reader, audio recorder, camera, docking/charging station, and associated shipping and taxes.
INDIRECT COSTS
None
PROGRAM INCOME
There will be no program income generated from this grant.
OTS-38f(Rev.4/16)
-ExHIBIT A
CERTIFICATIONS AND ASSURANCES
Page 1
Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency
officials to civil or criminal penalties and/or place the State in a high risk grantee status in accordance with 49
CFR §18.12.
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page,
that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State
rules, guidelines,policies and laws in effect with respect to the periods for which it receives grant funding.
Applicable provisions include, but are not limited to, the following:
• 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended
• 49 CFR Part 18—Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
• 23 CFR Part 1200—Uniform Procedures for State Highway Safety Grant Programs
NONDISCRIMINATION
The Grantee Agency will comply with all Federal statutes and implementing regulations relating to
nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964(Pub. L. 88-
352),which prohibits discrimination on the basis of race, color or national origin (and 49 CFR Part 21); (b)
Title IX of the'Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686), which
prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of.1973, as amended (29
U.S.C. 794), and the Americans with Disabilities Act of 1990 (Pub. L. 101-336), as amended(42 U.S.C. 12101,
et seq.), which prohibits discrimination on the basis of disabilities (and 49 CFR Part 27); (d)the Age
Discrimination Act of 1975, as amended(42 U.S.C. 6101-6107), which prohibits discrimination on the basis of
age; (e)the Civil Rights Restoration Act of 1987 (Pub. L. 100-259), which requires Federal-aid recipients and
all sub-recipients to prevent discrimination and ensure nondiscrimination in all of their programs and activities;
(f) the Drug Abuse Office and Treatment Act of 1972 (Pub. L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (g) the comprehensive Alcohol Abuse and Alcoholism
Prevention, Treatment and Rehabilitation Act of 1970 (Pub. L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; (h) Sections 523 and 527 of the Public Health
Service Act of 1912, as amended(42 U.S.C. 290dd-3 and 290ee-3),relating to confidentiality of alcohol and
drug abuse patient records; (i) Title VIII of the Civil Rights Act of 1968, as amended(42 U.S.C. 3601, et seq.),
relating to nondiscrimination in the sale, rental or financing of housing; 0) any other nondiscrimination
provisions in the.specific statute(s)under which application for Federal assistance is being made; and (k) the
requirements of any other nondiscrimination statute(s) which may apply to the application.
Certifications and Assurances(Rev.5/16)
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
Page 2
BUY AMERICA ACT
The Grantee Agency will comply with the provisions of the Buy America Act(49 U.S.C. 53230)), which
contains the following requirements:
Only steel, iron and manufactured products produced in the United States may be purchased with Federal funds
unless the Secretary of Transportation determines that such domestic purchases would be inconsistent with the
public interest,that such materials are not reasonably available and of a satisfactory quality, or that inclusion of
domestic materials will increase the cost of the overall project contract by more than 25 percent. Clear
justification for the purchase of non-domestic items must be in the form of a waiver request submitted to and
approved by the Secretary of Transportation.
POLITICAL ACTIVITY(HATCH ACT)
The Grantee Agency will comply with provisions of the Hatch Act(5 U.S.C. 1501-1508)which limits the
political activities of employees whose principal employment activities are funded in whole or in part with
Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement,the undersigned shall complete and submit Standard Form-
LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents for
all sub-award at all tiers (including subcontracts, sub-grants, and contracts under grant, loans, and
cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than$10,000 and not more than $100,000 for each
such failure.
Certifications and Assurances(Rev.5/16)
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
Page 3
RESTRICTION ON STATE LOBBYING
None of the funds under this program will be used for any activity specifically designed to urge or influence a
State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any
State or local legislative body. Such activities include both direct and indirect(e.g., "grassroots") lobbying
activities,with one exception. This does not preclude a State official whose salary is supported with NHTSA
funds from engaging in direct communications with State or local legislative officials, in accordance with
customary State practice, even if such communications urge legislative officials to favor or oppose the adoption
of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
Instructions for Primary Certification
1. By signing and submitting this grant agreement,the Grantee Agency Official is providing the certification
set out below.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective participant shall submit an explanation of why it
cannot provide the certification set out below. The certification or explanation will be considered in
connection with the department or agency's determination whether to enter into this transaction. However,
failure of the Grantee Agency Official to furnish a certification or an explanation shall disqualify such
person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the Grantee
Agency Official knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal Government, the department or agency may terminate this transaction for cause or default.
4. The Grant Agency Official shall provide immediate written notice to the department or agency to which this
grant agreement is submitted if at any time the Grantee Agency Official learns its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction,participant,
person,primary covered transaction,principal, grant agreement, and voluntarily excluded, as used in this
clause,have the meaning set out in the Definitions and coverage sections of 49 CFR Part 29. You may
contact the department or agency to which this grant agreement is being submitted for assistance in
obtaining a copy of those regulations.
6. The Grantee Agency Official agrees by submitting this grant agreement that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible,
or voluntarily excluded from participation in this covered transaction, unless authorized by the department
or agency entering into this transaction.
Certifications and Assurances(Rev.5/16)
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
Page 4
7. The Grantee Agency Official further agrees by submitting this grant agreement that it will include the clause
titled"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier
Covered Transaction,"provided by the department or agency entering into this covered transaction, without
modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower
tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction,unless it knows that the
certification is erroneous. A participant may decide the method and frequency by which it determines the
eligibility of its principals. Each participant may, but is not required to, check the list of Parties Excluded
from Federal Procurement and Non-procurement Programs.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for
debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies available to the Federal Government, the
department or agency may terminate this transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Covered
Transactions
(1) The Grantee Agency Official certifies to the best of its knowledge and belief, that its principals:
(a)Are not presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded
by any Federal department or agency;
(b)Have not within a three-year period preceding this grant agreement been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State or local)transaction or contract under a public
transaction; violation of Federal or State antitrust statutes or commission of embezzlement,theft, forgery,
bribery, falsification or destruction of record,making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State or Local)with commission of any of the offenses enumerated in paragraph(1)(b) of this certification;-and
(d)Have not within a three-year period preceding this application/grant agreement had one or more public
transactions (Federal, State, or local)terminated for cause or default.
(2) Where the Grantee Agency Official is unable"to certify to any of the Statements in this certification, such
prospective participant shall attach an explanation to this grant agreement.
Certifications and Assurances(Rev.5/16)
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
Page 5
Instructions for Lower Tier Certification
1. By signing and submitting this grant agreement, the prospective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal government,the
department or agency with which this transaction originated may pursue available remedies, including
suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
grant agreement is submitted if at any time the prospective lower tier participant learns that its certification
was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction,participant,
person,primary covered transaction,principal, grant agreement, and voluntarily excluded, as used in this
clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may
contact the person to whom this grant agreement is submitted for assistance in obtaining a copy of those
regulations.
5. The prospective lower tier participant agrees by submitting this grant agreement that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with
a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared
ineligible, or voluntarily excluded from participation in this covered transaction,unless authorized by the
department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this grant agreement that it will include
the clause titled"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—
Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions. (See below)
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower
tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the
certification is erroneous. A participant may decide the method and frequency by which it determines the
eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded
from Federal Procurement and Non-procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
Certifications and Assurances(Rev. 5/16)
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
Page 6
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for
debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies available to the Federal government, the
department or agency with which this transaction originated may pursue available remedies, including
suspension and/or debarment.
Certification Regarding Debarment, Suspension,Ineligibility and Voluntary Exclusion—Lower Tier
Covered Transactions:
1. The prospective lower tier participant certifies, by submission of this grant agreement, that neither it nor its
principals is presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this grant agreement.
Certifications and Assurances(Rev.5/16)