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Home My WebLink AboutLibrary Services and Technology Act - LSTA - Computers to GoCouncil/Agency Meeting Held: /S/660/0 Deferred/Continued to: )5Appr,Wed ❑ Conditionally Approved ❑ Denied Council Meeting Date: 3/15/2010 SUBMITTED TO: SUBMITTED BY: PREPARED BY: SUBJECT: ledk'sAignatu Department ID Number: LS10-01 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION Honorable Mayor and Fred A.Wilson, City Ad Stephanie ouncil Members r ctor of Library Services Approve Acceptdnce of LSTA Computers to Go: Mobile Training Lab grant Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: Approve and accept the LSTA Computers to Go: Mobile Training Lab grant for $4,994 and authorize the Director of Library Services to purchase a set of laptop computers with wireless connectivity to support computer training throughout the library system. Funding Source: Grant from the State Library of California in support of the Library Eureka Leadership Program. Recommended Action: Motion to: 1) Approve and accept grant award in the amount of $4,994 from the California State Library and appropriate funds into Account number to be determined by the Finance Department to cover the cost of 5 laptop computers. 2) Authorize the Director of Library Services to submit a claim form to the State Library for the grant award and purchase 5 laptop computers for computer instruction. Alternative Action(s): Do not approve the grant and decline the grant award from the California State Library. J`/o REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 3/15/2010 DEPARTMENT ID NUMBER: LS10-01 Analysis: The Library Services and Technology Act funds projects through the California State Library to expand and enhance Library Services. The Computers to Go: Mobile Training Lab was a grant developed by Lia Hernandez, Reference Librarian at Huntington Beach Public Library. Lia was selected to participate in the Eureka Leadership program. The Eureka program was designed by the State Library to mentor and foster the next generation of library leaders in the State. As part of the Eureka program, each Eureka participant develops a grant to create a program or service that is needed in their community. The Computers to Go: Mobile Training Lab grant will enable the library to provide personalized training on basic computer and information literacy skills throughout the community. Strategic Plan Goal: Improve internal and external communication Environmental Status: N/A Attachment(s): Grant Award Letter and Award Notification -2- 2/23/2010 8:48 AM _. � _. --- a i d i i C_' �. STATE/tIBRAPY Nommam PREsEP,viNGOuP,H1)UTAGE. SHAPING OUR FUTURE February 22, 2010 Stephanie Beverage, Director Huntington Beach Public Library 7 1, 11 Talbert Avenue Huntington Beach, CA 92648-1232 Dear Ms. Beverage: We are pleased to approve the grant application for the Computers -to -Go: A Mobile Training Lab for a total of $4,994 in federal Library Services and Technology Act (LSTA) funds. Cpmputers-to-Go: A Mobile Training Lab is a good project to increase access to resources in your community. I look fdFward to hearing more about your project and what you have learned that can help other communities. In the next few weeks, we -will -send -more -information -about -an upcomingwebinar-on-"Managing your LSTA-Grant" It will be time for you to get familiar with the process and ask questions. The Library Development Services Staff is ready to assist you in making your project a success. Please be aware state processing of grant payments can require 6-8 weeks before you receive your check. Best wishes for a successful project year. Si ncerely Yours, Stacey A. Aldrich State Librarian of California *losures cc: Colette Moody Stacey A. Aldrich Lia Hernandez --------- -.__ i j THE )BASICS — FOUR LSTA GRANT AWARD The following provides all of the basic information about your grant and managing your grant. Award #: 40-7473 EALS #: LS-00-09-0005-09 Library: Huntington Beach Public Library Project Title: Computers -to -Go: A Mobile Training Lab Award Amount: $4,994 2609/10 LSTA APPROVED BUDGET Salaries and Benefits 0 Materials 374 Equipment (Items over $5,000) 0 Operating Expenses 4,620 Project Total 4,994 Indirect Cost (UP TO 10%) 0 Grant Total $4,994 Start Date: February22, 2010 End Date: June 30, 2010 On June 30, 2010, this project will be officially closed and no new expenditures may be generated, nor may any additional funded project activities occur. This project is allowed 60 days to liquidate encumbrances that were incurred prior to June 30 and all unexpended and encumbered funds must be returned by August 30, 2010. REPORTING Reporting on financial and program activities is required as follows: Financial: quarterly within 30 days of each quarter. The final liquidation report, if -required; is due and 'inust be submitted by September 15, 2010. Program: a final narrative report is due within 30 days after the close of the project, by July 30, 2010. All required reporting materials will be located by February 25, 2010 on the California State Library's website at hq://www.library.ca.gov/grants/lsta/mana eg html. The forms, along with instructions, are on the website under the heading "Eureka! Leadership Grant 2009/10." This letter and the enclosed list of LSTA procedural requirements amend the Consolidated Application/Grant Award Certification document and must remain a part of all your existing copies. i Failure to provide timely reports is a serious breach of a grant recipient's administrative duty under the grant program, which may result in federal audit exceptions against the state and the loss of LSTA funds. PAYMENTS Please note this clarification regarding payments. If your full grant amount is $20,000 or more, ten percent (10%) of the grant award is withheld until the end of the project period. It is payable only if the grant recipient fulfills all project reporting requirements and expends all funds, or returns all unspent grant funds, by the time specified in the grant program. CONTACT We want your project to be successful. The following staff person will be your contact for your project. Please work With this consultant in implementing your project. Grant Monitor: StaceyA. Aldrich Phone Number: (916) 654-0188 Email Address: saldrich@library.ca.gov ' Doc. #14414# Fi1e#E-19/WP08 INITIATING DEPARTMENT: Library Services SUBJECT: Approve Acceptance of LSTA Computers to Go Mobile Training Lab grant COUNCIL MEETING DATE: March 15, 2010 CA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached ❑ (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached ❑ Not Applicable Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑ Not Applicable Bonds (If applicable) Attached ❑ Not Applicable Staff Report (If applicable) Attached Not Applicable ❑ Commission, Board or Committee Report (If applicable) Attached ❑ Not Applicable Findings/Conditions for Approval and/or Denial Attached Not Applicable ❑ RCA Author: S Beverage