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HomeMy WebLinkAboutOFFICE OF CRIMINAL JUSTICE PLANNING (OCJP) GRANT FOR VIOLENC S R Crl 2NOV ' ; 22 wf y ..aI Council/Agency Meeting Held: Deferred/Continued to: ��..., N(ApprovQd ❑ Conditionally Approved ❑ Denied 4:"4.hty Clerk's Signature Council Meeting Date: November 20, 2006 Department ID Number: PD-06-014 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY UNCIL MEMBER SUBMITTED BY: PEN PE C LBRE GR FT, D A, CITY ADMINISTRATOR PREPARED BY: KENNETH W. SMALL, CHIEF OF POLICE tcc,4..- SUBJECT: Approve Office of Criminal Justice Planning (OCJP) Grant for Violence Against Women Collaboration Program for FY2006-2007 Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: In February 2006, the Police Department applied for a grant through the State of California Office of Criminal Justice Planning for funding for our Violence Against Women/Domestic Violence program. In November 2006, the Police Department was notified of its award of $71,184. City Council approval is necessary to fully_execute'the agreement between the State and the City: The grant is funded from July 1, 2006 to June 30, 2007. The total grant is $94,912, of which $71,1.84 is State funded and $23,728 is the Police Department's matching funds. Funding Source: A 25% City match of$23,728 is required which has been included in the Department's 2006-2007 budget, under the General Investigations General Fund, Account Number 10070203. The grant, which was not anticipated for the original budget, will be established upon approval by the City Council All appropriations under this grant will be offset by new revenue not anticipated during the budget adoption process. Recommended Action: Motion to 1 Accept the grant between the State of California, Office of Criminal Justice Planning and the City of Huntington Beach, and 1 REQUEST FOR COUNCIL ACTION MEETING DATE: November 20, 20.06 DEPARTMENT 1D NUMBER: 'PD-06-014 2. Approve the appropriation of $71,184 from the unreserved, undesignated General Fund Balance, to be fully reimbursed by the grant from the Office of Criminal :Justice Planning, and 3. Authorize the expenditure of funds not to exceed $94,912 to pay for contract counseling services, and some operating costs related to domestic violence program. Alternative'Action(s):, Do not approve the grant and reject the grant funding from the Office of Criminal Justice Planning and direct staff accordingly. Analysis, The Police Department applied to the Office of Criminal Justice Planning (OCJP) for a grant to pay for a Domestic Violence Program. The grant paid for a contract counselor from Community Service Program and some operating expenses. The grant was awarded in November 2006. The total grant funding is for $94,912, with a $23,728 (25%) match. The grant funding cycle is based on the State cycle, which is July 1, 2006 to June 30, 2007. The majority of the grant will pay for the services of a Victim's Assistance Counselor. This program has been in effect since 1998. Since the inception of the Domestic Violence' Program, the Counselor has been continuously funded through a series of grants. The goal of the program is to help;heal the family and stop the cycle of violence. The Victim's Assistance Counselor is contracted through Community Service Program. Without this grant, the Police Department would not be able to offer the services of the victim's assistance counselor to victims of domestic violence. The counselor coordinates her program with the investigator's to form a cohesive team to assist the victim. The acceptance of this grant will pay for counseling services through June 2007. The cash match of $23,728 is located within the existing Police Department`budget. No additional appropriation of funds` is necessary. When this grant ends there will not be any other commitment for the City/Police Department. COUNCIL POLICY REGARDING REQUESTS FOR AN APPROPRIATION OF GENERAL FUNDS: As adopted by the City Council in March 1998, all requests for appropriation of general funds must meet one of the following criteria; 1) The request is for an unanticipated emergency, 2) The request is required to implement labor negotiations, or 3) The request will be offset by related new revenues. rca for fis 2006-07-8.doc 111131200610:36 AM REQUEST FOR COUNCIL ACTION MEETING DATE: November 20, 2006 DEPARTMENT ID NUMBER: PD-06-014 This appropriation meets the requirements set forth in #3 of the council policy regarding requests for an appropriation of the general fund. The appropriation of $71,184 being requested will be offset by the associated Office of Criminal Justice Planning grant funds. The balance of$23,728 will be offset by the existing Police Department budget. Environmental Status: None Attachment(s): City Clerk's Page Number No. Description 1 Copy of Award Letter from OCJP 2 Fiscal Impact Statement RCA Author: Mindy James Ext. 5425 11-9-06 RCA Domestic Violence grant 06-07 funding.doc — 11/13/2006 10:40 AM ATTACHMENT # 1 STATE OF CALIFORNIA ARNOLD SCHWARZENEGGER,GOVERNOR g6w.,w rH GOVERNOR'S OFFICE OF EMERGENCY SERVICES &cly �r \1, � ` Grants Processing Section CALIFORNIA 3650 Schriever Avenue Mather, California 95655 Com (916) 845-8110 FAX: (916) 845-8392 Emmgmicyo*Smvim ME&.of October 26 2006 JB Hume Lieutenant Huntington Beach, City of 2000 Main Street Huntington Beach,CA 92648 Dear Lt. Hume.- SUBJECT: NOTIFICATION.OF APPLICATION APPROVAL Elder Abuse Advocacy and outreach Program(200601205) Award#: LE06 04 6860 OES ID#: 059-95001 Congratulations! The Governor's Office of Emergency Services (OES) has approved your application in the amount of$71,184,subject to Budget approval. A copy of your approved subgrant is enclosed for your records. OES will make every effort to process payment requests within 60 days of receipt. This subgrant is subject to the OES Recipient Handbook. You are encouraged to read and familiarize yourself with the OES Recipient Handbook, which can be viewed on DES's website at www.OES.ca.gov. Any funds received in excess of current needs, approved amounts, or those found owed as a result of a close-out or audit, must be refunded to the State within 30 days upon receipt of an invoice from OES. Should you have questions on your subgrant,please contact your Program Specialist. GRANT PROCESSING SECTION Enclosure c: Recipient's file t5 l� Q TEE GOVERNOR'S OFFICE OF EMERGENCY SERVICES LAW ENFORCEMENT AND VICTIM SERVICES DIVISION FEB 2 7 2006 GRANT AWARD FACE SHEET(OES A301) g 1 4;Lt'1 q [FOR OES USE ONLY] oES Award No:' Ll 0(,04✓62(o The Governor's Office of Emergency Services,hereafter designated OES,hereby makes a grant award of funds to the following 1. Grant Recipient: City of Huntington Beach hereafter designated Recipient,in the amount and for the purpose and duration set forth in this grant award. 2. Implementing Agency:- Huntington Beach Police Department Huntington Beach Collaboration:Violence July 1,` June 30, 3. Project Title Against Women 4.Grant Period 2006 to 2007 Fund Source A.State B.Federal C.Total D.Cash E.In-Kind F.Total G.Total Match P> Match Match Pro' Co t ,n �1 -1 2 -gyp , 5.VRWA ob $71,184 a3 i � �✓ �d+0 6: 7. 8. 9. jj i r 10.TOTALS $71,184 7r G({ram$ $23,728 aY ,' %"J10G.$94,912 E 11. This grant award consists of this title page,the application for the grant,which is attached and made a part hereof, and the Assurance of Compliance forms which are being submitted. I hereby certify that: I am vested with authority to, and have the approval of the City/County Financial Officer,City Manager,or Governing Board Chair,enter into this grant award agreement;and all funds received pursuant to this agreement will be spent exclusively on the purposes specified. The grant recipient signifies acceptance of this grant award and agrees to administer the grant project in accordance with the statute(s),the Program Guidelines,the Recipient Handbook,and the OES audit requirements,as stated in the applicable RFP or RFA. The grant recipient further agrees to all,legal conditions and terms incorporated by reference in the applicable RFP or RFA,and agrees that the allocation of funds is contingent on the enactment of the State Budget. 12. Official Authorized to Sign for ApplicantiGrant Recipient: Name Kenneth W.Small Title Chief of Police Official's Mailing Address: 2000 Main Street City: Huntington Beach Zip: 92648 Street Address(if different): City Zip: Telephone: (714)536-5902 FAX: (714)536-2895 Email: ksma(I@hbpd.org (area code)` (area code) Signature Title: Chief of.Police' OES Program Manager Date OES Director(or designee) Date PART III(Revised 1/03/06) LE-RFA-2006 Governor's Office of Emergency Services Law Enforcement and Victim Services Division Award Number: Z e©(n C) fv g&D Grant Recipient: T71&I6r7D101 7--f bc OES ID: p g,7- SOU j Funding Information: Yr 1 Chapter:2006-07 / 47 PCA No: 02426 Item`. 0690-102-0890 Fed Cat.#: 16.588 Component:50.20.161 Program:Law Enforcement Specialized Units Prog. Fund: Federal Trust Match Req.: 25%cash/in-kind of TPC Project No.: 06VAWA Amount:S (�Igq I hereby certify upon my own personal knowledge that budgeted funds are available for the period and purposes of this expenditure stated above. OES Director Date i PROJECT CONTACT INFORMATION City of Huntington Beach Grant Number, Recipient zz:do Provide the name, title,address, telephone number, fax number, and e-mail address for the project contact persons named below. if a section does not apply to your project, enter "NIA" NOTE: If you use a P.O.Box address,a street address is also required for UPS and site visit purposes,' 1. The Project Director for the project: Name: JB Hume Title: Lieutenant Street Address: 2000 Main Street City: Huntington Beach Zip: 92648 P.O. Box City: Zip: Telephone: . (714 )960-8825 Fax: (714)536-2895 E-Mail Address: jhume@hbpd.org 2. The Financial Officer for the project: Name: Mindy James Title: Manager,Budget&Accounting Street Address 2000 Main Street City: Huntington Beach Zip: 92648 P.O. Box City. Zip: Telephone: (714)536-5425 Fax: (714)536-2895 E-Mail Address: mjames@hbpd.org 3. The person having routine programmatic responsibility: Name: Jana Harden Title: Victim Advocate Street Address: 2000 Main Street City: Huntington Beach Zip: 92648" P.O.Box City: Zip: Telephoner (714)536-5957 Fax: (714)536-2895 E-Mail Address: jharden@hbpd.org 4. The person having routine fiscal responsibility for the project: Name: Mindy James Title: Manager, Budget&Accounting Street Address 2000 Main Street City: Huntington Beach Zip: 92648 P.O. Box City: Zip: Telephoner (714)536-5425 Fax: (714)536-2895 E-Mail Address: mjames@hbpd.org 5. The Executive Director of a Community Based Organization or the Chief Executive Officer(e.g.,Chief of Police, Superintendent of Schools)of the implementing agency: Name: Kenneth W.Small Title Chief of Police Street Address: 2000 Main Street City Huntington Beach Zip. 92648 P.O. Box City: Zip: Telephone: (714 )536-5902 Fax: (714)536-2895 E-Mail Address: ksmall@hbpd.org 6. The Chair of the-governing body of the implementing agency: (Provide address and telephone number other than that of the implementing agency.) Name: Penny Culbreth-Graft Title: City Administrator Street Address: 2000 Main Street City: Huntington Zip: 92648 Beach P.O. Box City: Zip: Telephone: (714)536-4202 Fax: E-Mail Address pgraft@surfcity-hb.org, PART III(Revised 1/03/06) LE—RFA-2006 ADDITIONAL SIGNATURE AUTHORIZATION oo�l Grant Award#: L eX 0 4 .6 9 to Q Applicant: City of Huntington Beach Project Title: Huntington Beach Collaboration: Violence Against Women Grant Period: July 1, 2006 to June30`, 2007 The following persons are authorized to sign for: P Dir Financial ' .iOff' cer ►1u,� Signature Signature L)an Jnhnsnn,captain JB Hume. Lieutenant Name Name Signature Signature Name Name Signature Signature Name Name Signature Signature Name Name Signature Signature Name Name Approved By: Project Director: -C16 Date Financial Officer: 7- Date PART III(Revised 1/03/06) LE—RFA-2006 LC 01,0q (6960 CERTIFICATION OF ASSURANCE OF COMPLIANCE I, Kenneth W. Small hereby certify that (official authorized to sign grant award;same person as Section 12 on Grant Award Face Sheet) City of Huntington Beach RECIPIENT: Huntington Beach Police Department IMPLEMENTING AGENCY: PROJECT TITLE: Huntington Beach Collaboration: Violence Against Women is responsible for reviewing the Recipient Handbook and adhering to all of the Grant Award Agreement requirements (state and/or federal') as directed by OES including, but not limited to, the following areas: I. Equal Employment Opportunity (Recipient Handbook, Section 2151) It is the public policy of the State of California to promote equal employment`opportunity by prohibiting discrimination or harassment in employment because of race, religious creed, color, national origin, ancestry, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics), marital status, sex, sexual orientation, denial of family medical care leave, denial of pregnancy disability leave, or age (over 40). OES-funded projects certify that they will comply with all state and federal`requirements regarding equal employment opportunity, nondiscrimination and civil rights. Please provide the following information: Affirmative Action Officer: Penny Culbreth-Graft City Administrator Title. 2000 Main Street Huntington Beach, CA 92648 Address: (714) 536-4202 Phone: Email pgraft@surfcity-hb.org I(. Drug-Free Workplace Act of 1990--(Recipient Handbook, Section 2152) The State of California- requires that every person or organization awarded a grant or contract shall certify it will provide a drug free workplace. III. California Environmental Quality Act (CEQA) (Recipient Handbook, Section 2153) The State of California requires all OES-funded projects to obtain written certification that the project is not impacting the environment negatively. PART III(Revised 1/03/06) LE RFA-2006 IV. Lobbying- (Recipient Handbook,Section 2154) DES grant funds, grant property, or grant funded positions shall not be used for any lobbying activities, including, but not limited to, being paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement. V. Debarment and Suspension (Recipient Handbook, Section 2155) (This applies to federally funded grants only.)` _i OES-funded projects must certify that it and its principals are not presently debarred, suspended, proposed for debarment, -declared ineligible, sentenced to-a denial of federal benefits by a state or federal court, ,or voluntarily excluded from covered transactions by any federal department of agency. VI. Proof of Authority from City Council/Governing Board' The above-named organization (applicant) accepts responsibility (with an original signature) for and will comply with the requirement to obtain written authorization from the city council/governing board in support of this program. The applicant agrees to provide all matching funds required for said project (including any amendment thereof) under the Program and the funding terms and conditions of OES, and that any cash match will be appropriated as required. It is agreed that any liability arising out of the performance of this Grant Award Agreement, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and IDES disclaim responsibility of any such liability. Furthermore, it is also agreed that grant funds received from OES shall not be used to supplant expenditures controlled by the city council/governing board. i The applicant is required to obtain written authorization (with an original signature) from the city council/governing board that the official executing this agreement is, in fact, authorized to do so. The applicant is also required to maintain said written authorization on file and readily available upon demand. This requirement does not apply to state agencies. PART III(Revised 1/03/06) 16 LE-RFA-2006 All appropriate documentation must be maintained on file by the project and available for OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the recipient may be ineligible for award of any future grants if the OES determines that any of the following has occurred: (1) the recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above. CERTIFICATION 1, the official named below, am the same individual authorized to sign the Grant Award Agreement [Section 12 on Grant Award Face Sheet], and hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above described certification. I am fully aware that this certification, executed on the date and in the county below, is made under penalty of perjury under the laws of the State of California. Authorized Official's Signature: Authorized Official's Typed Name: Kenneth W. Small Authorized Officials Title. Chief of Police Date Executed: Federal ID Number: 95-6000723 Executed in the City/County of City of Huntington Beach,County of Orange AUTHORIZED BY: (Not Applicable to State Agencies) • City/County Financial Officer, or • City Manager, or • Governing Board Chair Signature e� Typed Name: Penny Culbreth-Graft Title: ' City Administrator PART III(Revised 1/03/06) LE—RFA-2006 BUDGET CATEGORY AND LINE ITEM DETAIL VAWA VAWA TOTAL A. Personal Services Salaries/Employee Benefits MATCH SALARIES:. Violence Against Women PD Investigator— 1 FTE $6,077 x 12 months= $72,924 $14,585 $14,585 Cash Match: 20%X 72,924 BENEFITS: Huntington Beach Police Officers Benefit Package @ 74%of salary =$53,964 Medicare .245 $179 Workers Compensation Insurance 2.51% $1,832 Health Insurance 2.4% $1,763 Dental Insurance .32% $236 Vision Insurance .05% $36 Basic Life &AD&D 3.72% $2,712 Retirement 1.5% $1,110 Longevity .84% $616 Education Incentive .9% $659 4 g l q 3 $9,143 $9,143 $23,728 $23,728 TOTAL BUDGET CATEGORY AND LINE-ITEM DETAIL VAWA VAWA B. Operating Expenses MATCH TOTAL Contract for services with; $65,944 $65,944 Community Service Programs, Inc. Orange County Victim Assistance Program To provide one full-time, specifically trained Victim Advocate for women victims of domestic violence, sexual assault, and stalking. Cell Phone for Advocates Use $240 $240 $ 20 per month x 12 months Misc. trainings for Victim Advocate and $5,000 $5,000 Investigator in areas of domestic violence, stalking and sexual assault: Registration fees @ $300 per person for two people X 2 trainings =$1200 Airfare @ $250 per person for two people X 2 Trainings = $1000 Overnight accommodations for two people $100 per night X 5 nights @ 2 trainings = $2000 Per diem for two people @ $40 per day per person for5 days @ two trainings= $800 Total $5,000 $71184 $71,184 TOTAL BUDGET CATEGORY AND LINE ITEM DETAIL VAWA VAWA TOTAL C. Equipment MATCH 0 CATEGORY TOTAL Q PROJECT TOTAL $71,184 $23,728 $94,912. i Community Service Programs, Inc. VAWA -Huntington Beach July 1, 2006 Through June 30, 2007 BUDGET CATEGORY AND LINE ITEM DETAIL A. PERSONNEL SERVICES COST SALARIES: Mo. Sala ry Months FTE Supervisor $4,201 12 0.95 $47,892. Administrative Support Staff $2,351 12 0.10 $2,821 TOTAL SALARIES $50,713 BENEFITS: Social Security/Medicare 7.65% $3,880 Workers Compensation Insurance 2.75% 1,395 State Unemployment Insurance 3.4%on 1st$7,000 per employee. 250 Health Insurance Cost established by individual employee plan. 3,053 Dental Insurance Cost established by individual employee plan. 409 Vision Insurance Cost established by individual employee plan. 63 Health and Dependent Care Reimbursement Account Administration fees 0 CSPOINTS Employer Contribution to Flexible Benefits Plan 1,230 $50/$75/$100 per month based on length of service Basic Life&AD&D $2.27 per month per eligible employee. 29 Retirement-TDA 4%after 18 mo.of employment. 2,029 TOTAL BENEFITS $12,338 TOTAL SALARY AND BENEFITS - $63,051 B. OPERATING EXPENSES COST Office Expenses $618 Pager 144 Staff Mileage-Training, Case Management 300 Administration space,telephones, supplies 824 Liability Insurance 567 Allocated share of Audit cost 440 Mandated Staff Training 0 OES Advanced Crisis Response Training 0 TOTAL OPERATING EXPENSES $2,893 PROJECT TOTAL $65,944 Revision: 2/9/06 II 'I EMERGENCY FUND PROCEDURES City of Huntington Beach Police Department j Violence Against Women Collaboration L E Q ) `f t G g 6 0 RECIPIENT NAME GRANT NUMBER In order for a project to develop an emergency fund with grant funds, certain criteria must be maintained. "Emergency" is defined as any immediate financial intervention in response to a victim's basic needs such as: temporary emergency shelter, food, transportation, clothing, and medical care including prescription medicine, eyeglasses,or dentures. Because of the nature of the fund, it needs to be easily accessible. 1t is also necessary, however, that some safeguards and accountability of the fund be maintained. For effective management and audit purposes,the following procedures must be maintained: 1. The emergency fund and regular grant allocation must be kept separate, each with their own accounts. 2. -Vouchers, receipts, and canceled checks must be maintained for audit purposes. 3. The authority to make payments from the emergency fund rests with the Chief Executive of the agency. Authority to draw on the emergency fund has been delegated by the Chief Executive to the Director of the CSR Victim Assistance Programs. In order to be valid, checks must require a counter signature. OES will be notified in writing of any changes in responsibility within ten days of the change. 4. If an imprest cash fund is used, the name, address and signature of the recipient will be maintained, as well as the date, amount and reason for the request. 5. Grant funds will not be commingled with other emergency monies. 6. As checks are drawn against the fund, a copy will be sent to the person in charge of the project's accounting., 7. This,fund will be used only in the absence of another community resource, and only in the case of an emergency. 8. Verification of the crime will be made with local law enforcement. A copy of the crime report or verification slip will be kept on file. 9. Payments will be limited to payment for goods or services. A credit_system, in lieu of cash payment, will be explored with local merchants. Direct cash allotments will be limited to no more than $500 per individual/family. Victims are not eligible to draw on the emergency fund`for more than two crime incidents per year. 10. Records will reflect whether the emergency money is considered a loan and full or partial 'repayment is expected, or whether the money is an outright gift.` Any repayments will be considered project income and must be used to reimburse the emergency fund. *Emergency Funds expended through CSP are obtained through local community resources and fund raising. No grant funds are used for the emergency fund. PART III(Revised 1/03/06) LE-RFA-2006 • HUNTINGTON BEACH COLLABORATION: VIOLENCE AGAINST WOMEN SOLE/SINGLE SOURCE JUSTIFICATION SECTION 3511 Do conditions exist that require a sole/single source-contract? The Orange County Board of Supervisors has designated Community Service'Programs, Inc. (CSP), anon-profit community based agency,to receive reimbursement for Victim/Witness Assistance Program services and specialized services as required by this grant. CSP is under contract to the County of Orange to provide victim and witness services as defined by Section 13835 of the California Penal Code. CSP Victim Advocates are trained, certified and supervised as required by PC 13835.10. Designated by the Orange County Board of Supervisors, CSP, Victim/Witness Assistance Program is the sole source provider of crime victim and witness services. SECTION 3521.1 Is a brief description of the program or project included?` Yes, in the grant narrative. SECTION 3521.2 Was it necessary to contract non-competitively? Yes. Did the contractor submit his/her qualifications? Yes. Is the reasonableness of the cost justified? Yes. Were cost comparisons made with differences noted for similar services? No. There are no similar services in Orange County. Is a justification provided regarding the need for the contract? Yes, in the grant narrative. The Huntington Beach Police Department does not employ victim advocates and must contract for this service in order to qualify for this grant. SECTION 3521.3 Is an explanation provided for the uniqueness of the contract? Yes, in the grant narrative. SECTION 3521.4 Are there time constraints impacting the project? Yes. The contract year is July 1,2006-June 30,2007. Were comparisons made to identify the time required for another contractor to reach the same level of competence? No, the Huntington Beach Police Department has a proven relationship with CSP for the past 33 years. This grant is a continuation of an existing project funded by OES. Budget Narrative Describe how the project's proposed budget supports the stated objectives and activities in the project. The budget for the Huntington Beach Collaboration: Violence Against Women project supports the objectives and activities of the project by providing a victim advocate and a Violence Against Women investigator to respond to victims of domestic violence, stalking, and sexual assault. The budget funds one full-time victim advocate working 100% time under contract in the project. Huntington Beach Police Department budgets for program,operations, mileage for direct service, training and program materials. Financial donations solely support the Victims' Emergency Fund through CSP, and they will be available to meet the emergency financial needs of victims being served by this project. Discuss how funds are allocated to minimize administrative costs and support direct services. Of the$94,912 budgeted for this project, only $2,821 of essentially in-kind match is allocated for administrative costs. This sum represents 10% of a full-time position in the CSP Accounting Office. This position will be responsible for preparing monthly billings to the Huntington Beach Police Department for reimbursement of costs for the victim advocate position. Describe the duties of project-funded staff, including any qualifications or education level necessary to the job assignment. Page l of 3 The position of a victim advocate in the project requires knowledge of the criminal justice system and victimology as acquired through a Bachelor's Degree in behavioral science, criminal justice or related field. in addition, the advocate must have up to two years of related experience working in a position involving the provision of victim services, peer counseling, and equivalent social skills and program administration. The victim advocate is required to assist women who have been victims of violent crimes, assess the client's needs, accurately analyze the case and take appropriate action, providing all services detailed in this proposal and PC 13835. The Violence Against Women investigator is,a POST certified sworn California Peace Officer with 13 years of experience and expertise in the areas of domestic violence, stalking and sexual assault. Discuss how the project-funded staff duties and time commitments support the proposed objectives and activities. The responsibility of the victim advocate is to assist the victim by providing crisis intervention, emergency assistance and on-going extended support services to mitigate the impact of victimization. The advocate is assigned to the Huntington Beach Police Department full time, responding to the immediate needs of victims referred by the Violence Against Women Investigator. The victim advocate is on call 24 hours a day to assist both the patrol and investigation divisions on cases involving violent crimes against women. The investigator is assigned to the project full time and is responsible for reviewing in-custody and non-custody cases with a known Page 2 of 3 suspect within 48 hours (72 hours in the event that the suspect is unknown) of the arrest or report, provide advice to patrol officers in the field,review arrest and preliminary investigation reports to evaluate cases, gather evidence and work in close cooperation with the CSP victim advocate. Discuss any proposed staff commitment/percentage of time to other efforts, in addition to this project. None Discuss the necessity of any subcontracts and any unusual expenditures. None Discuss any mid.year salary adjustments. None Page 3 of 3 Project Narrative Problem Statement The city of Huntington Beach has a population of 194,600 and a police department with 217 sworn officers. The city also has 9 miles of beaches including two California state parks. The beaches add approximately 100,000 people to the city's population every'summer day and other times of the year. The city's downtown area is highly populated with bars, restaurants and dance clubs. The number of people and the popularity of outdoor activities contribute to a high number of violent crimes against women. In grant year 2004-2005, the Huntington Beach Collaboration: Violence Against Women project investigated 489 cases if domestic violence,stalking and sexual assault. The department plans to continue this well established collaborative effort within the city by providing comprehensive victim services to domestic violence, stalking and sexual assault survivors. A victim advocate and investigator are dedicated to this project to ensure that these cases receive a thorough investigation. Plan The Huntington Beach Collaboration: Violence Against Women project will continue to impact the problem of violent crimes against women, specifically, domestic violence, stalking and sexual assault by providing crisis intervention and coordinated support services to victims. With the support of the victim advocate, many more victims have and will continue to participate in the investigation and prosecution by knowing that they have the support of law enforcement and victim service providers. After the initial crime report is taken by the responding police officer, the Crimes Against Persons Detective Bureau concentrates on the investigation and apprehension of the-offender. Within 48 hours of the occurrence of the crime, the investigator refers the case to the victim advocate who.provides outreach and an offer of service to the victim. Continued counseling services for victims of sexual assault are coordinated with the CSP, Sexual Assault Victim Services Programs Rape Crisis Center. The Huntington Beach Collaboration: Violence Against Women victim advocate assists the sexual assault survivor with investigation status updates and support during law enforcement interviews and contacts. Domestic violence and stalking victims are afforded the same services by the victim advocate assigned to the grant. Interval House Crisis Shelter works with the collaboration by providing emergency housing, support groups and PEP (Personal Empowerment Program) classes as required by the Orange County Superior Court. During the grant year, the Violence Against Women investigator assigned to this collaboration will investigate 300 cases of suspected sexual assault, domestic violence, and/or stalking. During the grant year we will provide advocacy, including crisis intervention, resource and referral assistance, emergency assistance and restraining order assistance to 300 victims. The CSP victim advocate based in the Crimes Against Persons Detective Bureau of the Huntington Beach Police Department provides crisis intervention, resource and referral counseling, court support and accompaniment, Victim of Crime Claim assistance, temporary restraining order assistance and emergency financial aid. During the grant year, we will provide 1 training session for 180 law enforcement officers. Implementation A specialized violence against women unit is already in place due to an OES VAWA grant. There will be no changes to the implementation of the grant. It has been a proven success since 1998. Project Narrative' Problem Statement The city of Huntington Beach has a population of 194600 and a police department with 217 sworn officers. The city also has 9 miles of beaches including two California state parks. The beaches` add' approximately 100,000 people to the city's population every summer day and other times of the year. The city's downtown area is highly populated with bars, restaurants and dance clubs. The number of people and the popularity of outdoor activities contribute to a high number of violent crimes against women. In grant year 2004-2005, the Huntington Beach, Collaboration: Violence Against Women project investigated 489 cases if domestic violence, stalking and sexual assault. The department plans to continue this well-established collaborative effort within the city by providing comprehensive victim services to domestic violence, stalking and sexual assault survivors. A victim advocate and investigator are dedicatedto this project to ensure that these cases receive a thorough investigation. PART Ili(Revised 1103/06) LE-RFA-2006 Plan The Huntington Beach Collaboration: Violence Against Women project will continue to impact the problem of violent crimes against women, specifically, domestic violence, stalking and sexual assault by providing crisis intervention and coordinated support services to victims. With the support of the victim advocate, many more victims have and will continue to participate in the investigation and prosecution by knowing that they have the support of law enforcement and victim service providers. After the initial crime report is taken by the responding police officer, the Crimes Against Persons Detective Bureau concentrates on II the investigation and apprehension of the offender. Within 48 hours of the occurrence of the crime, the investigator refers the case to the victim advocate who provides outreach and an offer of service to the victim. Continued counseling services for victims of sexual assault are coordinated with the CSP, Sexual Assault Victim Services Program's Rape Crisis Center. The Huntington Beach Collaboration: Violence Against Women victim advocate assists the sexual assault survivor with investigation status updates and support during law enforcement interviews and contacts Domestic violence and stalking victims are afforded the same services by the victim advocate assigned to the grant. Interval House Crisis Shelter works with the collaboration by providing emergency housing, support groups and PEP (Personal Empowerment PART III(Revised 1/03/06) LE—RFA-2006 Program) classes as required by the Orange County Superior Court. During the grant year, the Violence Against Women investigator assigned to this collaboration will investigate 300 cases of suspected sexual assault, domestic violence, and/or stalking. During the grant year we will provide advocacy, 'including crisis intervention, resource and referral assistance, emergency assistance. and restraining order assistance to 300 victims. The CSP victim advocate based in the Crimes Against Persons Detective Bureau of the Huntington Beach Police Department provides: crisis intervention, resource and referral counseling, court support and accompaniment, Victim of Crime Claim assistance, temporary restraining order assistance and emergency financial aid. During the grant year, we will provide 1 training session for 180 law enforcement officers, PART III(Revised 1/03/06) LE-RFA-2006 Implementation A specialized violence against women unit is already in place due to an OES VAWA grant. There will be no changes to the implementation of the grant. It has been a proven success since 1998. PART III(Revised 1/03/06) LE-RFA-2006 i OPERATIONAL AGREEMENT This Operational Agreement shall stand as evidence that the Huntington Beach Collaboration:Violence Against Women and the Orange County District Attorney's Office intend to work together toward the mutual goal of providing maximum available assistance for crime victims and their families in Orange County. Both agencies believe that implementation of the Huntington Beach Collaboration: Violence Against Women proposal as described herein,will further this goal. To this end,each agency agrees to participate in the program, if selected for funding,by coordinating/providingthe following services: The Orange County District Attorney's Office agrees to review Huntington Beach Police Department crime reports involving domestic violence, stalking,and sexual assault for criminal prosecution. A formal method is already established through the West Justice Center whereby the assigned Filing Deputy District Attorney reviews cases for prosecution consideration. The Huntington Beach Collaboration: Violence Against Women agrees to accept referrals from the Orange County District Attorney's Office and provide assistance to all victims and their families. The program will-coordinate all court support services with the assigned Deputy District Attorney. The Huntington Beach Collaboration: Violence Against Women further agrees to provide training to the staff of the Orange County District Attorney's Office relative to victim issues and program services.' We,the undersigned,as authorized representatives of the Orange County District Attorney's Office and the Huntington Beach Collaboration:Violence Against Women, do hereby approve this document. . r Tony Vckauckas Kenneth Small District Attorney Chief of Police County of Orange Huntington Beach Police Department ?1A b A 4P `- 2- (, Date Date This operational Agreement is effective July 1, 2006 through June 30, 2009. PROJECT SERVICE AREA INFORMATION 1. COUNTY OR COUNTIES SERVED: Enter the name(s) of the county or counties served by the project. Put an asterisk where the project's principal office is located'. Orange County* 2. U.S. CONGRESSIONAL` DISTRICT(S): Enter the number(s) of the U.S. Congressional District(s) which the project serves. Put an asterisk for the district where the project's principal office is located. 46* 3. STATE ASSEMBLY DISTRICT(S): Enter the number(s) of the State Assembly District(s) which the project serves. Put an asterisk for the district where the project's principal office is located. 67* 4. STATE SENATE DISTRICT(S): Enter the number(s) of the State Senate District(s) that the project serves. Put an asterisk for the district where the project's principal office is located. 35* 5. POPULATION OF SERVICE AREA: Enter the total population of the area served by the project. 194,600 PART III(Revised 1/03/06) LE RFA-2006 LC a g &81o � PROJECT SUMMARY 1. PROJECT YEAR` PROJECT TITLE 3. GRANT PERIOD ❑ New Huntington Beach Collaboration: July 1, to June 30, ❑ Year 2 Violence Against Women 2006 2007` ❑ Year 3 Other: Year 9 VUr q of 4. APPLICANT compe,five, 5. FUNDS REQUESTED Name: City of Huntington Phone: (714)960-8832 Beach $71,184 Address: 2000 Main Street Fax.#: (714)536-2895 City: Huntington Beach Zip: 92648 6 IMPLEMENTING AGENCY Name: Huntington Beach Police Phone: (714)960-8832 Fax#: (714)536-2895 Department Address: 2000 Main Street City: Huntington Zip: 92648 Beach 7. PROGRAM DESCRIPTION The Huntington Beach Collaboration: Violence Against Women project provides comprehensive victim services to domestic violence, stalking, and sexual assault survivors. The project has dedicated staff, including a law enforcement investigator and a victim advocate, to help ensure that these cases receive a thorough investigation. The goal of this project is to ensure victims of domestic violence, stalking, and sexual assault are provided immediate services, support, and resources to help them cope with the victimization. The victim advocate will help reduce trauma and the devastating effects of crime on the lives of victims and lessen the concerns caused by their participation in the criminal justice system. 8. PROBLEM STATEMENT The city of Huntington Beach has a population of approximately 194,600 residents. The nine miles of beaches add approximately 100,000 people to the cityy's population every summer day and other times of the year. The number of people and the popularity of outdoor activities contribute to a high number of violent crimes against women. In the year 2004-2005, the Huntington Beach Collaboration: Violence Against Women project investigated 489 cases of domestic violence, stalking, and sexual assault. The Huntington Beach Collaboration impacts the problem of violent crimes against women by providing crisis intervention and coordinated support services to victims. The coordinated response and thorough investigative techniques ensure better prosecution of cases. PART Ill(Revised 1/03/06) LE-RFA-2006 3. ACTIVITIES 11. CATEGORY Cases involving domestic violence, stalking, and sexual assault _ Victim Services are assigned to a designated investigator. These cases are also _ LE Specialized Units referred to the victim advocate for outreach and advocacy — services. Early and effective intervention by the investigator and — advocate are key activities designed to meet the program 12. PROGRAM AREA objectives. One training session for law enforcement officers will VictimMiltness be conducted during the grant year. 13. EVALUATION 14. NUMBER OF CLIENTS The project staff will collect monthly statistics that will reflect the TO BE SERVED number of victims served,the number and type of victim services 300 provided, the number of investigations conducted,and the law enforcement training session conducted. 15. PROJECTED BUDGET Personnel Operating Services Expenses Equipment _ TOTAL Funds Requested..... ........... 0 $71,184 0 $71,184 Other Grant.Funds.... .......... Other Sources (list in kind, fees, etc.) .............. ........... $23,728 0' 0 $23,728 $23,728 $71,184 $94,912 16. NAME OF RESPONSIBLE OFFICIAL Signature:` Date: 2= (o Typed Name: Kenneth W. Small Title: Chief of Police OES 227(Rev.7/97) PART III(Revised 1/03/06) LE RFA-2006 9. OBJECTIVES During the grant year, the Huntington Beach Collaboration will investigate 300 cases of suspected domestic violence, stalking, and sexual assault. Cases involving violent crimes against women are assigned to a designated investigator. The victim advocate will attempt to make contact and offer advocacy to 100% of the victims with cases assigned to the unit. 300 victims will be provided advocacy, including crisis intervention, resource and referral"assistance, emergency assistance, restraining order assistance, orientation to the criminal justice system, case status and disposition information; court support and accompaniment, and Victim of Crime Claim assistance. The project will provide 1 training session for 180 law enforcement officers. Training will be presented at officer briefings and other designated forums as appropriate. OES 227(Rev.7/97) PART III(Revised 1/03/06) - LE-RFA-2006 NONCOMPETITIVE BID REQUEST CONTRACTS FOR SERVICES CHECKLIST - Has the applicant/recipient met the following requirements of`the'Recipient Handbook: Section 3511 Yes No Do conditions exist that require a sole/single-source contract? ,� ❑, Section 3521.1 Is a brief description of the program or project included? Section 3521.2 Was it necessary to contract noncompetitively? Did the contractor submit his/her qualifications? El Is the reasonableness of the cost justified? Were cost comparisons made with differences noted for similar services? FJ Is a justification provided regarding the need for contract? ] ❑ Section 3521.3 Is an explanation provided for the uniqueness of the contract? Section 3521.4 Are there time constraints impacting the project? ❑ Were comparisons made to identify the time required for another contractor to reach the same level of competence? ❑ PART ill(Revised 1/03/06) LE—RFA-2006 ATTACHMENT # 2 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION FINANCE DEPARTMENT TO: PENELOPE CULBRETH-GRAFT,DPA, CITY ADMINISTRATOR FROM: DAN T. VILLELLA, CPA, FINANCE DIRECTOR SUBJECT: FIS 2006-07-3 APPROVE OFFICE OF CRIMINAL JUSTICE PLANNING (OCjP) GRANT FOR VIOLENCE AGAINST WOMEN COLLABORATION PROGRAM FOR FY 2006-2007 DATE: NOVEMBER 13,2006 .................... .......... ........................---................................. .....................11.1-1-1..................... .............................. .............................................—......................... As required by Resolution 4832, this Fiscal Impact Statement has been prepared for"Approve Office of Criminal justice Planning (OCJP) Grant for Violence Against Women Collaboration Program for FY 2006-2007." If the City Council approves this action (total additional appropriation of$94,912), there Will be no effect on any fund balance since $23,728 is covered through existing appropriations and $71,184 will be covered by a grant not anticipated in the adoption of the 2006-07 budget. Dan T. Villella Finance Director RCA ROUTING SHEET INITIATING DEPARTMENT: Police Department - SUBJECT: Approve the Office of Criminal Justice Planning Grant Violence Against Women Program for FY06-07 COUNCIL MEETING DATE: November 20 20 RCA ATTACHMLL ENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over$5,000) Attached Bonds (If applicable) Not Applicable Staff Report (if applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS' REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator initial City Administrator Initial City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: SpaceOnly) RCA Author: Mindy James Ext. 5425