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HomeMy WebLinkAboutResolution Approving the Submittal of Project for Funding Un ll I 17-1 Council/Agency Meeting Held RECEIVED Deferred/Continued to 7010c c 23 AM g 43 Approved 0 Conditionally Approved © Denied �,� City Cle s ature r , If Meeting Date March 6 2006i IrIG O c�a �� rt�,�ptDeparttrrient ID Number PW 06-011 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO HONORABLE MAYOR AND CITY UNCIL MEMBERS SUBMITTED BY PENELOPE ULBRETHMPE Administrator PREPARED BY ROBERT F BEARDSLEector f Public Works i SUBJECT Adopt Resolution Approving the Submittal of Protects for Funding Under the 2006 Transportation Enhancement Activity (TEA) Program Statement of Issue Funding Source Recommended Action Alternative Action(s) Analysis Environmental Status Attachment(s) Statement of Issue As a condition of eligibility to receive grant funds through the Transportation Enhancement Activity (TEA) Program the City must adopt a resolution approving the submittal of landscape enhancement protect applications to the Orange County Transportation Authority (OCTA) Funding Source Funding is not required for the resolution Should the protects be awarded Measure M funds of approximately $182 500 are available and will be required to provide the minimum 25% match An incremental increase in General Fund annual maintenance costs would be required to maintain these enhancements and will be identified by a Maintenance Impact Statement per Administrative Regulation (AR) 310 prior to protect construction Recommended Action Motion to Adopt Resolution No 4006 - /0 authorizing application for funds for the Transportation Enhancement Activity (TEA) Program under the 1998 Transportation Equity Act for the 21$t Century for Adams Avenue Frontage Median Landscape Enhancement Protect Edinger Avenue Parkway Improvement Protect and the Main Street Median Landscape Improvement Protect Alternative Action(s) Deny adoption and forego eligibility to receive grant funds through the TEA program This action could result in the possible loss of grant funds amounting to $1 152 500 REQUEST FOR CITY COUNCIL ACTION MEETING DATE March 6, 2006 DEPARTMENT ID NUMBER PW 06-011 Analysis On January 12 2006 the OCTA announced a call for projects for TEA funding over two fiscal years 2006/07 and 2007/08 As a condition of eligibility the City is required to adopt a resolution approving the submittal of TEA applications for landscape enhancement projects In general the resolution declares the City s desire to implement the submitted projects as well as an affirmation to follow TEA procedures should funding be approved and allocated The resolution also identifies the Director of Public Works or his designee as the City s official representative to act in connection with the application and provide information as necessary The following projects will be considered as candidates subject to review and ranking by OCTA and the TEA Advisory Panel Project Description TEA City Match 1 Adams Avenue Frontage Landscape Improvement $375 000 $125 000 Project (Santa Ana River to Brookhurst Street) 2 Edinger Avenue Parkway Improvement Project $605 000 $210 000* (Saybrook Lane to Countess Drive) 3 Main Street Median Improvement Project $172 500 $ 57 500 (Huntington Street to Delaware Street) * City Match authorized in the FY 2005106 budget Project #1 would provide landscaping to the islands separating the residential frontage road adjacent to Adams Avenue at the entrance to the city This frontage island is one of several frontage road islands that have never received a priority for funding and as a result are long overdue for minimal improvements This application if successful will provide funding to bring these areas into a more presentable condition Project #2 would provide supplemental funding to the Edinger Avenue Parkway Landscape Project Should this funding be awarded the currently funded project to install curb and gutter as approved in this years budget would be delayed to incorporate the additional improvements into one project As noted the City s match is currently authorized The matching portion from the Sea Isle Garden Club has been collected and is now available Project #3 would landscape the last remaining incomplete median planting area along Main Street This work has been proposed in the Public Works Departments annual budget submittals for several years however cost constraints have necessitated each time that the protect be eliminated from the final budget This application if successful will provide the needed funds to successfully implement the project G IR C A12006106 011 Mar 6 Broussard (Reso TEA) doc 2 2/16/2006 9 14 AM REQUEST FOR CITY COUNCIL ACTION MEETING DATE March 6, 2006 DEPARTMENT ID NUMBER PW 06-011 Local agencies are required to provide a minimum of 25 percent matching funds for TEA projects The source of the City match would be Measure M funds Public Works Commission Action Not required at this time Upon attainment of grant approval the successful project(s) will be programmed through the budget process Capital Improvement Program Environmental Status Not applicable Attachment(s) City Clerk's Page Number • Description 1 Resolution No -,? 00to /D 2 Location Map RCA Author T Broussard cs G 1R C A12006106 011 Mar 6 Broussard (Reso TEA)doc 3 2/16/2006 9 16 AM ATTACHMENT # 1 RESOLUTION NO 2006--1 o A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AUTHORIZING APPLICATION FOR FUNDS FOR THE TRANSPORTATION ENHANCEMENT ACTIVITY (TEA)PROGRAM UNDER THE 1998 TRANSPORTATION EQUITY ACT FOR THE 21 ST CENTURY FOR THE ADAMS AVENUE FRONTAGE MEDIAN LANDSCAPE ENHANCEMENT PROJECT EDINGER AVENUE PARKWAY IMPROVEMENT PROJECT AND THE MAIN STREET MEDIAN LANDSCAPE IMPROVEMENT PROJECT WHEREAS the Umted States Congress in June 1998 enacted the Transportation Equity Act for the 21" Century replacing the expired Intermodal Surface Transportation Efficiency Act of 1991 which makes funds available to the Orange County Transportation Authority (OCTA) for Transportation Enhancement Activities and The OCTA has established the procedures and criteria for reviewing proposals and The City of Huntington Beach possesses authority to nominate transportation enhancement activities and to finance acquire and construct the proposed projects and By formal action the City Council authorizes the nomination of the Adams Avenue Frontage Median Landscape Enhancement Project Edinger Avenue Parkway Improvement Project and the Main Street Median Improvement Project including all understanding and assurances contained therein and authorizes the Director of Public Works or his designee as the official representative of the City to act in connection with the nommation and to provide such additional information as may be required and The City of Huntington Beach will maintain and operate the property acquired developed rehabilitated or restored for the life of the resultant facilities or activity and With the approval of the California Department of Transportation (Caltrans) and OCTA, the City of Huntington Beach or its successors-in-interest in the property may transfer the responsibility to maintain and operate the property and The City of Huntington Beach will give representatives of Caltrans and OCTA access to and the right to examine all records books papers or documents related to the transportation enhancement activity and The City of Huntington Beach will cause work on the project to be commenced within a reasonable time after receipt of notification from the State that funds have been approved by the Federal Highway Administration and that the project will be carried to completion with reasonable diligence and 06reso/tea landscape i'dinger 1 Reso No 2006-10 The City of Huntington Beach will comply where applicable with provisions of the California Environmental Quality Act the National Environmental Policy Act the American with Disabilities Act and any other federal state and/or local laws rules and/or regulations NOW THEREFORE BE IT RESOLVED that the City Council of the City of Huntington Beach authorizes the person identified as the official representative of the City of Huntington Beach to apply for the Transportation Enhancement Activities Program under the E Transportation Equity Act for the 21"Century for the following projects 1 Adams Avenue Frontage Median Landscape Enhancement Project (Santa Ana River to Brookhurst Street), and 2 Edinger Avenue Parkway Improvement Project (Saybrook Lane to Countess Drive) and 3 Main Street Median Landscape Improvement Project (Delaware Street to Huntington Street) BE IT FURTHER RESOLVED that the City Council of the City of Huntington Beach agrees to fund its share of the project costs and any additional costs over the identified programmed amount This action is in conformance with the OCTA TEA guidelines and does not exceed seventy-five(75) percent of the total eligible costs of each project PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 6 f ht-h day of 2006 Z> Mayor REVIEWED AND APPROVED APPROVED AS TO FORM v)lr City Ad inistrator f aitAyAttorne VAT E>A PROVED Director of Public Works f 06rmoheaAan&eape Fdmger 2 Res No 2006-9 0 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss CITY OF HUNTINGTON BEACH ) JOAN L FLYNN the duly elected qualified City Clerk of the City of Huntington Beach and ex-officio Clerk of the City Council of said City do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at an regular meeting thereof held on the 6th day of March, 2006 by the following vote AYES Bohr Green Coerper Sullivan Hardy Hansen Cook NOES None ABSENT None ABSTAIN None Cityulerk and ex-officio Mrk of the City Council of the City of Huntington Beach California ATTACHMENT #2 Edinger �b_4 a ,l 4I \ RU TT h I� J � r 1, 1 afn St Project �tla�ms Aver Prot ctu ill;-' -,}f ff Ifls C iLLb r TEA Location Map C7YBOUNDARY �- Map produced by information contained in the City of 4-1 3 Huntington Beach Information Services Department , Geographic Information System information warranted for City use only Huntington Beach does not guarantee its completeness or accuracy \ ,� Map Produced on 2/14/2006 s H1 — 0 b416 12832 4 One inch equals 6416 feet ' ` ! Y � ' RCA ROUTING SHEET INITIATING DEPARTMENT Public Works SUBJECT Adopt Resolution Approving the Submittal Funding Under the 2006 Transportation Enhancement Activity (TEA) Program COUNCIL MEETING DATE March 6, 2006 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached Tract Map Location Map and/or other Exhibits Attached Contract/Agreement (w/exhibits if applicable) Signed rn full by the Qt Attorney) Not Applicable Subleases Third Party Agreements etc (Approved as to form by City Attorney Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget over $5 000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS, REVIEWED RETURNED FORWARDED Administrative Staff Assistant C!jy Administrator (initial) ) City Administrator Initial City Clerk ) EXPLANATION FOR RETURN OF ITEM � (Below Space For City Clerk's Use Only) RCA Author T Broussard