HomeMy WebLinkAboutFY 2011-2012 Planned Local Drainage Facilities Fund Annual C Dept. ID PW 13-014 Page 1 of 2
Meeting Date:4/15/2013
a,
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 4/15/2013
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
SUBJECT: Approve Annual Compliance Reports for the Planned Local Drainage Fund,
Sanitary Sewer Facilities Fund and Fair Share Traffic Impact Mitigation Fee
Program
Statement of Issue:
In accordance with the Huntington Beach Municipal Code and the California Government Code, the
City Council must receive annual compliance reports on facilities improvement fees collected for
development projects. The three funds with this requirement are Planned Local Drainage Facilities,
Sanitary Sewer Facilities and Fair Share Traffic Impact Mitigation Fee Program.
Financial Impact:
Not applicable.
Recommended Action:
A) Approve the "Planned Local Drainage Facilities Fund Annual Compliance Report Fiscal Year
2011/12;" and,
B) Approve the "Sanitary Sewer Facilities Fund Annual Compliance Report Fiscal Year 2011/12;"
and,
C) Approve the "Fair Share Traffic Impact Fee Program Annual Report for Fiscal Year 2011/12."
Alternative Action(s):
Do not approve the individual compliance reports and recommend revisions.
Analysis:
The three funds included in this report are comprised of fees paid by developers. Use of the funds
is restricted to making system improvements as outlined in the respective master plans.
Information contained in the reports conforms to the requirements of the Huntington Beach
Municipal Code regarding revenues and expenditures in each fund.
Public Works Commission Action:
The Public Works Commission reviewed each report on March 20, 2013, and recommended
approval by a vote of 6-0.
Environmental Status:
Not applicable
HB -125- Item 6. - I
Dept. ID PW 13-014 Page 2 of 2
Meeting Date:4/15/2013
Strategic-Plan Goal:
Improve the City's infrastructure
Attachment(s):
1. Planned Local Drainage Fund Compliance Report— Fiscal Year 2011-2012
2. Sanitary Sewer Facilities Fund Compliance Report— Fiscal Year 2011-2012
3. Fair Share Traffic Impact Mitigation Fee Program Compliance Report— Fiscal Year 2011-
2012
Item 6. - 2 HB -126-
ATTACHMENT # 1
na -i_, Item 6. - 3
e
CITY OF HUNTINGTON BEACH
PUBLIC WORKS COMMISSION
REQUEST FOR ACTION
Item No. PW 13-05
SUBMITTED TO: Chairperson and Members of the Commission
SUBMITTED BY: Travis K. Hopkins, PE, Director of Public Works
DATE: March 20, 2013
SUBJECT: Planned Local Drainage Facilities Fund Annual Compliance
Report Fiscal Year 2011112
Statement of Issue: In accordance with Section 14.48 of the Huntington Beach
Municipal Code (HBMC), the Public Works Department is required to prepare an
annual report of the status of the Planned Local Drainage Facility Fund
(Drainage Fund) for the City Council. The process provides an opportunity for
the Public Works Commission to review planned projects, revenues and
expenditures under the program.
Funding Source: No funding is required for this action.
Impact on Future Maintenance Costs: Not applicable.
Recommended Action: Motion to recommend to the City Council the approval
of the Planned Local Drainage Facility Fund Compliance Report for Fiscal Year
2011/12.
Alternative Action(s): Recommend revisions to the report.
Analysis: The Planned Local Drainage Facilities Fund (Drainage Fund) is a
development fee that is restricted to use for drainage system enhancements.
Section 14.48.050 (d) requires the City Council to review the status of
compliance with this Chapter, including the revenues collected and the funds
expended. The following information conforms to the requirements of the HBMC
regarding revenues and expenditures of the Drainage Fund. Although the
reporting requirement became effective with the adoption of the revised
ordinance in September 2006, the Drainage Fund has existed since 1975. The
following information covers Fiscal Year 201 1/12.
Item 6. - 4 xB -128-
Fiscal Status
As the result of project costs overruns for the Shields Pump Station in Fiscal Year
2001/02, the Drainage Fund maintained a negative balance of ($275,130) at the
end of the fiscal year. The Drainage Fund advanced $250,000 to the
Redevelopment Agency for improvements in 1987. With interest accrual of
$596,408, the debt amount is currently $846,408.
On June, 29, 2011, the State of California enacted AB1 X26, which dissolves
redevelopment agencies and designates Successor Agencies to "wind-down"
activities of the former redevelopment agencies under supervision of newly
created Oversight Boards. On January, 31, 2012, the City's Redevelopment
Agency presented an initial draft Recognized Obligation Payment Schedule
(BOPS) to the Successor Agency. In this case, the City has elected to become
the Successor Agency. The debt noted above is included in the list of
obligations, however, no payments are scheduled to the Drainage Fund within
the presented time frame.
Revenues
Revenue for FY 201 1/12 from development was $100,354. Interest to the fund
was debited for a reduction of ($2,088).
Expenditures
No expenditures were made in 201 1/12, or are planned for the Drainage Fund in
the foreseeable future.
Conformance with Program Goals and Objectives
The Drainage Fund is intended to implement the goals and objectives of the
current Drainage Master Plan. Funds collected and deposited to the fund may
be expended solely for the construction or reimbursement for construction of
drainage facilities. The Fund is in compliance with these requirements.
Beginning Balance l0/'!1 ;° y .;r7 ($373;390
Revenue
Developer fees 100,354
Interest earned (2,088)
Total Revenue y y $ 98,266
.�fi "'W
I,. r
lkg
XPRI
Total Expenditures 0
be nnii Balance 10/12
Budgeted revenues 90,000
Budgeted expenditures 0
Estimated Balance'!0/13 ($'9 85,130)
xB -129- Item 6. - 5
Rate Schedule Fiscal Year 2011/12
Drainage Fees: $13,880 per acre.
Environmental Status: Not applicable
Attachments: None
Item 6. - 6 HB -1.30-
ATTACHMENT #2
iin -131- Inn 6. - 7
No VIM
J CITY OF HUNTINGTON BEACH
�- PUBLIC WORKS COMMISSION
REQUEST FOR ACTION
Item No. PW 13-06
SUBMITTED TO: Chairperson and Members of the Commission
SUBMITTED BY: Travis K. Hopkins, PE, Director of Public Works
DATE: March 20, 2013
SUBJECT: Sanitary Sewer Facilities Fund Annual Compliance Report
Fiscal Year 2011112
Statement of Issue: In accordance with Section 14.36 of the Huntington Beach
Municipal Code (HBMC), the Public Works Department is required to prepare an
annual report of the status of the Sanitary Sewer Facilities Fund (Sanitary Sewer
Fund) for the City Council. The process provides an opportunity for the Public
Works Commission to review planned projects, revenues and expenditures under
the program.
Funding Source: No funding is required for this action.
Impact on Future Maintenance Costs: Not applicable.
Recommended Action: Motion to recommend to the City Council the approval
of the Annual Sanitary Sewer Facilities Fund Compliance Report for Fiscal Year
2011 /12.
Alternative Action(s): Recommend revisions to the report.
Analysis: The Sanitary Sewer Fund is a development fee that is restricted to use
for sewer capacity enhancements. The fee is unrelated to the monthly Sewer
Service Charge used for operations and maintenance of the existing sewer
system.
Section 14.36.070 (d) requires the City Council to review the status of
compliance with this Chapter, including the revenues collected and the funds
expended. The following information conforms to the requirements of the HBMC
regarding revenues and expenditures of the Sanitary Sewer Fund. Although this
requirement became effective with the adoption of the revised ordinance in
Item 6. - 8 HB -132-
July 2003, the Sewer Facilities Fund has existed since 1988. The following
information covers Fiscal Year 201 1/12.
Fiscal Status
Revenues and expenditures are summarized below for the past fiscal year. The
fund balance as of September 30, 2012 was $1,979,533.
Not included in this figure are monies owed the Sanitary Sewer Facilities Fund by
the Huntington Beach Redevelopment Agency. The original advance was
$131,000. With interest accrual of $315,978 the debt amount for the fiscal year
end was $446.978.
On June, 29, 2011, the State of California enacted AB1 X26, which dissolves
redevelopment agencies and designates Successor Agencies to "wind-down"
activities of the former redevelopment agencies under supervision of newly
created Oversight Boards. On January, 31•, 2012, the City's Redevelopment
Agency presented an initial draft Recognized Obligation Payment Schedule
(BOPS) to the Successor Agency. In this case, the City has elected to become
the Successor Agency. The debt noted above is included in the list of
obligations, however, no payments are scheduled to the Sanitary Sewer
Facilities Fund within the presented time frame.
Revenues
Total revenue for FY 201 1/12 was $1,028,163. Residential and commercial
developer fees contributed $75,278 and $923,973 respectively. The higher than
normal commercial revenue is due to a receipt of $823,545 related to the
ongoing development at Bella Terra. Miscellaneous revenue totaled $12,31 Q.
The fund was credited $16,602 in interest.
Expenditures
Fiscal Year 201 1 /12
Expenditures for the fund in FY 11/12 included $90,740 in salaries and $30,139 in
engineering design related to the Trinidad station for a total of $120,879.
Fiscal Year 2012/13
Budgeted expenditures for the current fiscal year include $106,911 in
encumbrance rollovers, $400,000 in new funds. In addition, $525,200 for Warner
Avenue Gravity Sewer and $399,000 for Trinidad Lift Station were carried over
from FY 1 1-12 to FY 12-13. Total budgeted expenditures are $1,431,1 1 1
HB -133- Item 6. - 9
Conformance with Program Goals and Objectives
The Sanitary Sewer Facilities Fund is intended to implement the goals and
objectives of the current Sewer Master Plan. Funds collected and deposited to
the fund may be expended solely for the construction or reimbursement for
construction of sanitary sewer facilities. The Fund is in compliance with these
requirements.
Environmental Status: Not applicable.
Summary of Revenue and Expenditures
Sanitary Sewer Facilities Fund
Beginning Balanc&:10/11 ;x ,3 _" $107,2,249
Revenue
Developer fees (residential) 75,278
Developer fees (commercial) 923,973
Miscellaneous revenue 12,310
Interest earned 16,602
Total Revenue _ y $ 1,028,163
• '. 'c-4 " R'a.'d31��- " 3+�, � �.�- 2� ....V 1 k'. Y ''F� A"Ua f 1.A 5` c3.s� ,y' .1 ___'
EXpend�tuaes
Salaries and Benefits (90,740)
Design services (30,139
Total Expenditures ($120,$79)
Beginning Balance_1a/1.2 $1,979,533
Budgeted revenues 87,000
Budgeted expenditures (1,431.111)
Estimated Balance 1.0/13 $635,422
Item 6. - 10 HB -134-
Rate Structure Fiscal Year 201 l/12
CI,7 1O 1=Ei=S 7gf eG�u Octob`e 0
Single Family Dwelling Unit 2,202
Multiple Family Dwelling Unit 1,801
l�on�es�den#ial��as�8=on mraterer,size reship to�ga�ata�Dvusll�r�g�rai#, Efl�"� '.
3/4" 1 $ 2,503
ill 2 $ 5.006
1 '/2" 3 $ 7.509
2" 5 $ 12,517
3" 11 $ 27,537
4" Compound 17 $ 42,556
4" Domestic&Turbine 33 $ 82,610
6" Compound 33 $ 82,610
6" Domestic&Turbine 67 $ 167,721
8" Domestic 117 $ 292,885
10" Domestic 183 $ 455,483
Attachments: None
HB -135- Item 6. - 11
ATTAC H M E N T #3
CITY OF HUNTINGTON BEACH
�- PUBLIC WORKS COMMISSION
REQUEST FOR ACTION
Item No. PW 13-07
SUBMITTED TO: Chairman and Members of the Commission
SUBMITTED BY: Travis K. Hopkins, PE, Director of Public Works
DATE: March 20, 2013
SUBJECT: Fair Share Traffic Impact Fee Program Annual Report for Fiscal
Year 2011/12
Statement of Issue: In accordance with Section 17.65.130 of the Huntington
Beach Municipal Code (HBMC), the Public Works Department is required to
prepare an annual report of the status of the Fair Share Traffic Impact Fee
Program for the City Council. The process also provides an opportunity for the
Public Works Commission to review revenues and expenditures under the
program.
Funding Source: No funding is required for the recommended action. All Traffic
Impact Fee funds are maintained in a separate account from other City
operation funds.
Recommended Action: Motion to recommend approval of the 201 1/12 Traffic
Impact Fee Annual Report to the City Council.
Alternative Action(s): Recommend revisions to the report elements or request
additional information.
Analysis: The Fair Share Traffic Impact Fee (TIF) program is intended to
implement the goals and objectives of the General Plan by providing revenue
to ensure that the adopted Level of Service standards for arterial roadways and
signalized intersections are maintained when new development is constructed
within the City limits and that these developments pay their fair share towards
short and long term transportation improvements. During the FY 201 1/12 fiscal
year, the City Council approved an update of the Fair Share Traffic Impact Fee
including minor revisions to the Municipal Code and the fee structure.
The following sections comprise the annual report.
xB -137- Item 6. - 13
Fiscal Status
This report presents the fund information based on the City's preliminary audit for
Fiscal Year 201 1/12. The balance for the fund at the beginning of the fiscal year
was $30,402. During FY 201 1/12, Traffic Impact Fee fund recognized $293,447 in
revenues including the following:
• Grant reimbursements $134,545
• Impact Fees Paid $156,820
• Interest $ 2,082
Expenditures from the fund totaled $57,567 during the year, with the majority of
those expenses ($41,086) in personnel salaries and benefits related to program
and project administration. The fund balance at the end of the fiscal year was
$266,282.
No projects were funded in this program in FY201 1/12 due to the low fund
balance.
Planned Capital Projects, Studies and Expenditures
The City Council approved funding towards two projects using Traffic Impact
Fee funds for the 2012/13 Fiscal Year. The Atlanta widening project has $26,500
in continuing project funding. The City Council also approved $60,000 funding
for a study of the potential reconfiguration of the Beach/Ellis/Main Street
intersection to improve traffic flow efficiency and reduce congestion. Most
projects envisioned in the Traffic Impact Fee program require substantial funding
and project programming is expected to be limited for the next few years while
the fund balance increases to a level sufficient to fund larger projects. Staff will
continue to look for opportunities to obtain grant funds for TIF eligible projects
and consider use of TIF funds as local matching funds.
Capital Project Reimbursements
During the FY 201 1/12 Fiscal Year, staff has been working to dispose of excess
real property owned by the Traffic Impact Fee fund. Though none of the sales
were finalized in the FY 201 1/12, significant progress was made and the sale of
two properties are expected to be finalized this year. The overall assessed value
of the real estate assets to the fund are in excess of $700,000
2010/1 1 Fund Balance Including Assets
Final Audited Fund Balance $266,282
Real Estate Assets (low estimate) $700,000
Total $966,282
Item 6. - 14 HB -138-
Conformance with Program Goals and Objectives
The Traffic Impact Fee Program is intended to implement the goals, objectives
and policies of the City of Huntington Beach General Plan, as stated in the
Municipal Code Chapter 17.65. Completion of the planned projects
.implements improvements identified in the Circulation Element of the General
Plan and is in conformance with the goals and objectives of the Fair Share
Traffic Impact Fee program.
HB -139- Item 6. - 15