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HomeMy WebLinkAboutReimbursement Agreement Audit -, ;;/sV:�i{�iOJ//ri,,:44�:c�'x:Kw;u'.'-t-'.}.,.>v:: «..uJ .„ 't F« ;:,.t�". ia.�i���S•�"''�`.'•'�Ar'�"'•`''��r.i\ . � '=v*"�'�T�'�� °' ,-+�"K:'a'' ,�:"�`i °` �;a`':`^`,,".:.?'�SF,It: .�±_•1t Vsau�'..,.sn^".'�.'a"�5.�:�-. '�° a..y _.�.-,.�`__ # �• us.�� y(M� S = n9 ,yam f'e F,.(. �. z.J�'C` `,-,^ 3°'} �p u.w ,4.. ` r•;cv �z�y � � �.:� '�. .at 1'A -� `k'.Y{ .h`i�,4.�F. .:dz }' G d - M ■ CITY OF HUNTINGTON BEACH %�. INTER-DEPARTMENT COMMUNICATION HUNTINGTON RA(H To Ron DiLuigi From Michael H. Miller Finance Department Deputy City Attorney Subject Reimbursement Agreements Date January 24, 1974 Pursuant. to your inquiry on January 23, 1974, with regard to refunds for the extension of water mains, Section 3454(a) of the Huntington Beach Ordinance Code applies. This section reads as follows: " (a) Refunds shall be payable for a period of five (5) years only from the date of applicant ' s application for main line extension. " Concerning sewer mains, Section 3545(a) _applies. Said. section provides: " (a) Refunds shall be payable for a period of five (5) years only from date of .applicant ' s application for sewers . " The aforesaid sections set out an event upon which the five- year period commences to run. In the former case said event is "the applicant ' s application for main line extension" and with regard to sewer mains the event is "applicant ' s application for sewers . " To determine liability in regard to the above, the referred to event must be ascertained and computed in terms of whether or not the five years has run. If said event cannot be ascertained, then no liability can be said to exist. If the necessary information indicates the five years has not run, then a contractual liability would exist. If proof is pre- sented and the five-year period has run, there would be no liability. Concerning drainage fees, I could not find any relevant code section. However, Eric Lovejoy, the Water Superintendent , indicated that in some cases a refund agreement was provided with regard to drainage fees. Said agreement may specify a particular time period. However, he also felt that perhaps, with regard to drainage fees, unless the contract covered the time period there would be no time limitation on their recoverability. Thus, a review of the reimbursement agree- ments pertaining to drainage fees is necessary. It would seem that the key dates referred to by Sections 3545 and 3454 would predate or at least be concomitant to the date that the refund or reimbursement agreement is executed. Memorandum to Ron DiLuigi January 24., 1974 Page Two You might check this out to be sure this was the general practice. If so, then if five years had run from the date of signing of the agreement it would follow that it has run in terms of the event described in the ordinance provisions discussed above. Accordingly, in these cases, there would be no city liability . Also, with regard to liability, please review those code sections which are attached hereto, particularly subsection (e) . The above is not a formal City Attorney Opinion, but a gen- eral memorandum to utilize as a guideline in determining the choices you will make as to how reimbursement agreements shall be handled in terms of financial audit. Please contact me if there are any questions. MHM:/lm Attachments: HBOC H35.45 and 3454 r^ i S . 3452. 2 WATER DEPARTMENT HEALTH S . 3452. 2 Installation of Oversize Main Line Extensions : When the Superintendent of the Water Department has determined that the City Water System will be best served by a line larger than needed for applicant 's use , the Superintendent shall require the installation of such oversize line in accordance with the pro- visions of Section 3451 hereof. (674) S . 3453 Cost of Installing Oversize Main Line Extensions : The cost of installing the oversize line shall be paid for by applicant, subject to the provisions for refunds as hereinafter set forth. (674) S . 3454 Conditions -Governing Refunds . Notwithstanding any other provisions of this Ordinance , the payment of refunds shall be governed as follows : a) Refunds shall be payable for a period of five (5) years only from the date of applicant 's application for main line extension. (b) Refunds shall be made from subsequent development as set forth .in Section 3431 of the Huntington Beach Ordinance Code. (c) Refunds shall not exceed 90% of offsite construction costs . (d) Refunds shall bear no interest. (e Refunds shall be payable only to the original applicant or applicants . Upon death of applicant, the right to refund shall terminate . In the event applicant .is a partnership or corpora- tion, the dissolution of the partnership or corporation shall terminate the right to refund, (f) The City and City Water Department shall not be liable for payment of any refund by reason of its failure to collect or receive from any person the service fee for connecting into the main line paid for by applicant. (g) The City Water Department 's refusal to allow any connection or connections into the main line paid for by applicant shall not make the City or City Water Department liable to applicant for any refund which might have accrued to applicant if such connec- tion had been permitted. . (h) The City retains the right to allow a connection by any public agency exempted from payment of connection. fees and City shall not be liable to applicant for refund because of said connection. (762) r ' 1 .HEALTH WATER DEPARTMENT S . 3451 ARTICLE 345 EXTENSION OF WATER MAINS S . 3451 Application. Deposit . Installation: Any person, as owner or subdivider of a single lot, subdivision, or tract of land, who desires the extension of water mains and services to such lot, subdivision or of land, shall file a written application with the Water Department. Any -number of persons may join together in a single application. (a) The Water Department shall determine the size , locations and total costs for such extension, and shall on approval of such extension, collect from the applicant a deposit covering the total estimated cost of installing all facilities from the nearest existing main line of adequate capacity. (b) The term "all facilities" includes distribution mains , services , fire hydrants , etc . (c) If and when the applicant has complied with all requirements of the Water Department and made the deposit as herein required, the Water Department shall install such mains and services , subject to provisions _of paragraph (d) below, such line shall thereupon become and remain the property of the City Water Depart- ment. (d) In the event the deposit. was in - excess of the actual cost of installation the excess amount shall be returned to the applicant. In the event the deposit was less than the actual cost of in- stallation the applicant shall immediately pay to the Water Depart- ment the deficit. (e) If in the opinion of the Superintendent of the Water Department it is for the best interests of the City, he may authorize the applicant to install said extension lines at applicant 's sole cost and expense in accordance with specifications approved by the Superintendent, and such line shall thereupon become and remain the property of the City Water Department . (674) S . 3452 Requirement for Oversize Main Line Extensions : Whenever an application for extension of a main line is received, the Superintendent shall determine whether the best interests of the City Water System would be served by a line larger than required by the applicant 's need. In the event the Superintendent so determines , he shall require the larger size line to be installed. (674) S . 3452. 1 Determination of Superintendent Final: The determination of the Superintendent of the Water Department as to the size of the line necessary to meet applicant 's need and his determina- tion of the size of the line which would best serve the interest of the City Water System shall be final and binding on applicant. (674) HEALTH SANITATION DEPARTMEM" S. 3544 S. 3544 Installation of -Oversize Main Extensions. ---When the Superintendent of the -Sanitation =Department has determined that the City Sanitation System will be best served by a sewer -main larger than needed for -applicant ' s use, the Superintendent-_._shall re- quare the installation of such oversize sewer main. (741) S. 3545 Conditions Governing Refunds. Notwithstanding any other provisions of this- Ordinance the payment- of refunds-- shall be=,,governed as follows : (a) Refunds shall be payable for -a period of five (5) years -only from date of applicant 's application for sewers. (b) Refunds shall be made from subsequent- development at the rate per -acre developed set forth in Section 3532 of this Ordinance. (c) Refunds shall not exceed 90% of offsite construction costs. (d) ,Refunds shall bear no interest. /r ~._ Refunds shall be payable on-ly -to the- original applicant or applicants. Upon the death of -applicant , the right to refund shall terminate. In the event applicant is a partnership or corporation, the dissolution of the partnership or corporation shall terminate the right to -refund. (f) The City and City Sanitation Department shall not be liable for payment-of any refund by reason of its failure to collect or receive from any person the service fee for connecting into the main line paid for by applicant. (g) The City Sanitation Department 's refusal to allow any connec- tion or connections into the main line paid for by applicant shall not -make- the City or City Sanitation Department liable to applicant for any refund which might have accrued to applicant if such connection had been permitted. (h) The City retains the right to ..allow a connection by an- public agency exempted from payment of connection fees and shall not be liable to applicant for refund because of said connection. 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