HomeMy WebLinkAboutAdopt Resolution No. 2018-35 concerning the status and updat APPROy 9
City of Huntington Beach
File #: 18-101 MEETING DATE: 6/18/2018
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subiect:
Adopt Resolution No. 2018-35 concerning the status and update of the Pavement
Management Plan (PMP) for the Measure M2 (M2) Program
Statement of Issue:
In order to remain eligible to receive Measure M2 Program funding, the City must submit the adopted
resolution and updated Pavement Management Plan (PMP) to the Orange County Transportation
Authority (OCTA) by June 29, 2018.
Financial Impact:
No additional funding is required for this resolution. The annual M2 local fair-share allocation is
approximately $3.4 million for the City.
Recommended Action:
Adopt Resolution No. 2018-35, "A Resolution of the City Council of the City of Huntington Beach
Concerning the Status and Update of the Pavement Management Plan for the Measure M2 (M2)
Program."
Alternative Action(s):
Do not adopt the resolution and forego M2 funding eligibility. This action would result in the loss of
$3.4 million for the next fiscal year, and the loss of allocated and potential grant funding for traffic and
street improvement projects.
Analysis:
M2 is a 30-year, multi-billion dollar program extension of the original Measure M (1991-2011). M2
funds are generated from the transactions for use tax, plus an interest on earnings. Net revenues
may be allocated to local jurisdictions for a variety of programs identified in Ordinance No. 3. The
Orange County Transportation Authority (OCTA) determines if a local jurisdiction is eligible to receive
M2 fair-share and competitive funds.
The City must satisfy certain requirements to maintain eligibility in order to receive funding from
OCTA. A key requirement is that the City provide an updated Pavement Management Plan (PMP)
that manages the preservation, rehabilitation, and maintenance of paved roads by analyzing
City of Huntington Beach Page 1 of 2 Printed on 6/13/2018
prwered oy Legistar
File#: 18-101 MEETING DATE: 6/18/2018
pavement life cycles, assessing overall system performance costs, and determining alternative
strategies and costs necessary to improve paved roads. The attached resolution confirms that the
City's PMP is in conformance with the Countywide PMP Guidelines, and an updated report is being
submitted to OCTA using the required format.
Environmental Status:
Not applicable for this action.
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Resolution No. 2018-35, "A Resolution of the City Council of the City of Huntington Beach
Concerning the Status and Update of the Pavement Management Plan for the Measure M2 (M2)
Program."
2. Updated Citywide Pavement Management Plan dated April 16, 2018.
City of Huntington Beach Page 2 of 2 Printed on 6/13/2018
pcwered Ly leyistarll`
RESOLUTION NO. 2018-35
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HUNTINGTON BEACH CONCERNING THE STATUS
AND UPDATE OF THE PAVEMENT MANAGEMENT PLAN
FOR THE MEASURE M2 (M2) PROGRAM
WHEREAS, the City of Huntington Beach is required to meet eligibility requirements
and submit eligibility verification packages to Orange County Transportation Authority (OCTA)
in order to remain eligible to receive M2 funds; and
The City of Huntington Beach is required to adopt and update a Pavement Management
Plan(PMP), using the required format, regarding the status of road pavement conditions and
implementation of the PMP on a biennial basis; and
The City of Huntington Beach is required to provide a plan that manages the
preservation, rehabilitation, and maintenance of paved roads by analyzing pavement life cycles,
assessing overall system performance costs, and determining alternative strategies and costs
necessary to improve paved roads.
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby
resolve as follows:
l. The PMP is in conformance with the PMP Submittal Template provided in the
Countywide Pavement Management Plan Guidelines.
2. The City of Huntington Beach hereby adopts a PMP and has provided an updated
PMP report, using the required format, to OCTA.
3. The Public Works Director, City Engineer or designee is authorized to sign the
PMP certification form.
18-6455/179387/mv 1
RESOLUTION NO. 2018-35
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 18th day of June , 2018.
Mayor
REVIE APPROVED: APPROVED AS ORM:
101,
i anager ��ity Attorney u—
ITIATED AND APPROVED:
Director of Pu lic Works
18-6455/179387/mv 2
Res. No. 2018-35
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the
City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do
hereby certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a Regular meeting thereof held on June 18, 2018 by the following vote:
AYES: O'Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden
NOES: None
ABSENT: None
RECUSE: None
City Clerk and ex-officio Clerk of the
City Council of the City of
Huntington Beach, California
April 16, 2018
Mr.Travis Hopkins, P.E.
Director of Public Works
CITY OF HUNTINGTON BEACH
2000 Main Street
Huntington Beach, CA 92648
Subject: City of Huntington Beach—OCTA Pavement Management Compliance Report 2018
Dear Travis:
As part of the 2018 Update of the Pavement Management Plan (PMP) for the City of Huntington Beach,
Bucknam Infrastructure Group, Inc. is pleased to submit the PMP reporting required by the Orange County
Transportation Authority (OCTA). This data/report will be submitted to OCTA as part of the City's required
biennial PMP prior to June 29, 2018.
The information contained in this report was used to develop the recommended improvement program for
the pavement network. The report covers the following categories:
• Pavement Management Plan Certification
• Quality Assurance/Quality Control (QA/QC) Plan
• Pavement Management Data Files(electronic Huntington Beach.e70 file format)
• Pavement Management Plan that includes the following:
• Average Pavement Conditions For Each Segment in the Network (PCI Report)
The Pavement Condition Index report shows the present condition of each street in
the pavement network (MPAH and Locals). In addition, the report shows the basic
geometry of each street segment.
• Seven-year Projected PCI Under Existing Funding Levels
This report identifies the projected PCI's based on the local agencies current funding
programs. This report details the PCI projects for the entire network, MPAH
roadways and Local streets.
• Seven-year Plan for Road Maintenance and Rehabilitation (Forecasted Maintenance
Report)
The Forecasted Maintenance Report projects the street maintenance activities
required for the next seven years, broken down to show maintenance levels for all
streets. This includes all scheduled projects provided by the City for fiscal years 2018
through 2025.
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City of Huntington Beach, CA Page i
2018 Citywide Pavement Management Plan — OCTA Submittal
Final Report—June 29, 2018
AGENCY SUBMITTAL TABLE OF CONTENTS
I. Pavement Management Plan Certification..............................................................................2
II. Executive Summary.................................................................................................................. 3
III. Background ......................................................................................................................4
IV. Current Pavement Conditions (PCI).........................................................................................7
V. Projected Pavement Conditions (PCI)......................................................................................8
VI. Alternative Funding Levels....................................................................................................... 9
a. Maintain Existing Average Network PCI ................................................................9
b. Improve Average Network PCI...............................................................................9
VII. Current and Projected Backlog by Year of Pavement Maintenance Needs............................9
VIII. Centerline Mileage................................................................................................................. 10
IX. Percentage of Network in Each of Five Condition Categories Based on Centerline Miles....10
X. Reduction in M2 Local Match................................................................................................ 11
XI. Appendix A—Seven-Year Road Maintenance and Rehabilitation Plan Based on Current
or Expected Funding Level .............................................................................. 12
XI I. Appendix B—Complete Street Listing Current Conditions.................................................... 13
XI II. Appendix C—Quality Assurance/Quality Control Plan ........................................................ 14
• Introduction......................................................................................................... 14
• Objectives ............................................................................................................ 14
• Structure of QA/QC Plan...................................................................................... 14
• Condition Survey Procedures............................................................................... 15
• Accuracy Required for Data Collection................................................................ 16
• Random and Systematic Re-Inspections.............................................................. 16
• PCI Comparison with Past Surveys....................................................................... 17
• Inspector Qualifications and Experience............................................................. 17
• Safety Procedures................................................................................................ 17
XIV. Appendix D— Pavement Management Data Files ............................................................ 18
XV. Appendix E—GIS Maps—Current Conditions................................................................... 19
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2018 Citywide Pavement Management Plan — OCTA Submittal
Final Report—June 29, 2018
CITY OF HUNTINGTON BEACH PAVEMENT MANAGEMENT PLAN
- part of-
COUNTYWIDE PAVEMENT MANAGEMENT PLAN GUIDELINES
(OCTA Guideline—Apri12018)
Prepared by: Bucknam Infrastructure Group, Inc.
Submitted to OCTA: June 29, 2018
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2018 Citywide Pavement Management Plan — OCTA Submittal
Final Report—June 29, 2018
1. Pavement Management Plan Certification
The City of Huntington Beach, CA certifies that is has a Pavement Management Plan in conformance
with the criteria stated in the Orange County Transportation Authority Ordinance No. 3. This ordinance
requires that a Pavement Management Plan be in place and maintained to qualify for allocation of
revenues generated from renewed Measure M (M2).
The plan was developed by Bucknam Infrastructure Group, Inc. using MicroPAVER, a pavement
management system conforming to American Society for Testing and Materials (ASTM) Standard D6433,
and contains, at a minimum, the following elements:
• Inventory of MPAH and Local routes reviewed and updated biennially. The last update of the
inventory was completed on March, 2018 for the Arterial (MPAH) and May 2016 for the Local
streets;
• Assessment of the pavement condition for all routes in the system, updated biennially. The last
field review of the pavement condition was completed in March, 2018;
• Percentage of all section of pavement needing:
o Preventive Maintenance= 24.8%;
o Rehabilitation = 29.2%;
o Reconstruction = 5.7%
• Budget needs for preventive maintenance, rehabilitation and/or reconstruction of deficient
sections of pavement for:
o Current biennial period $12,987,200;
o following biennial period $12,995,400
• Funds budgeted or available for Preventive Maintenance, Rehabilitation and/or Reconstruction.
o Current biennial period $19,900,000;
o following biennial period $14,000,000
• Backlog by year of unfunded rehabilitation, restoration and reconstruction needs (See page 9);
• The Pavement Management Plan is consistent with countywide pavement condition assessment
standards as described in the OCTA Countywide Pavement Management Plan Guidelines
adopted by the OCTA Board of Directors.
*An electronic copy of the Pavement Management Plan (with MicroPAVER or StreetSaver compatible
files) has been or will be submitted with the certification statement. A copy of this certification is being
provided to the Orange County Transportation Authority.
Submitted by:
7 94vig City of Huntington Beach
"(Print) Jurisdiction
%Date
Director of Public Works
Title
City of Huntington Beach, CA Page 3
2018 Citywide Pavement Management Plan — OCTA Submittal
Final Report—June 29, 2018
II. EXECUTIVE SUMMARY
2018 UPDATE OF PAVEMENT MANAGEMENT PLAN (PMP)
As the City of Huntington Beach's infrastructure continues to mature Public Works priorities such as
Local street maintenance and Arterial rehabilitation are key projects to City staff. With the City mostly
built-out, wear and tear on the infrastructure will occur at an ever increasing rate. Pavement aging
through annual weathering, dynamic and static vehicle loading, and increased usage, compounded with
the increased cost of performing maintenance and rehabilitation, add to the yearly operational budget
of the pavement network. System sustainability can only be achieved through proactive scheduling and
the implementation of cost-efficient pavement applications.
In the upcoming years as the City continues to build upon this study through future inspections and
maintenance work history, Huntington Beach pavement data will continue to provide reliable data. This
will enhance the PMP through detailed Orange County Transportation Authority (OCTA) OC Go funding
analysis, City specific budgetary reporting and level of service reporting.
The Huntington Beach PMP has been developed to assist City personnel by providing current data on
the City's street network and to develop cost-effective maintenance strategies to maintain a desirable
level of pavement performance on a network scale, while optimizing the expenditure of limited fiscal
resources. The project consisted of analyzing the City's 2017 dataset for quality and usability. In doing
this, we were tasked to generate an updated Capital Improvement Program report that identified
recommendations and deficiencies in the current operating and maintenance efforts put forth by the
City.
We surveyed all designated arterial, collector (MPAH) routes this past winter to assist the City in being
compliant with OCTA — OC Go April 2018 guidelines. Additionally, we updated the City's unique
Pavement Management—GIS layer that will continue to assist the City in analyzing pavement conditions
and other attribute information through the use of ESRI ArcMap.
Bucknam Infrastructure Group reviewed the City's previous maintenance efforts and the current 2018-
19 proposed street improvements for pertinent pavement information in order to generate a CIP report
that identified recommendations and opportunities for improvement in the current operating and
maintenance efforts put forth by the City. The result of these work efforts is this report.
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2018 Citywide Pavement Management Plan - OCTA Submittal
Final Report-June 29, 2018
III. BACKGROUND
In late 1990, voters throughout Orange County approved a %-cent sales tax for transportation
improvements known as OC Go, formerly known as Measure M2. Funding for streets and roads are
included within the sales tax and are distributed to locals agencies through both formula and a
competitive method. In late 2006, the renewal of OC Go was approved by voters that would continue
the %-cent sales tax for thirty additional years, starting in 2011.
The primary of goal of this report is to comply with established guidelines from OCTA to ensure that field
data collection and reporting efforts performed by outside consultants or local agency staff are
consistent. This is required in order that funding allocations can be reviewed and based on agency
comparable pavement conditions. Specifically, our findings and recommendations provide Public Works
administrators, managers and field personnel with:
* PMP report consistent with OCTA OC Go guidelines
* the present condition status of the pavement network (arterial, collector, residential and
industrial streets), as a whole and of any grouping or individual component within the City;
* a ranked list of all streets, or segments of streets, by condition within the network,
* rehabilitation/maintenance needs of each street segment by year;
* an optimized priority maintenance and rehabilitation program based on cost/benefit
analysis and various levels of funding,
* optimum annual pavement expenditure levels for pavement maintenance for the next seven
(7)years;
* prediction of the life-cycle performance of the City's pavement network and each individual
street section;and
* pavement condition data and analysis presented in GIS through ESRI ArcMap
Pavement is a dynamic structure where deterioration is constantly occurring; thus the pavement
management system needs to be updated on a regular basis to reflect these changes in pavement
conditions, pavement maintenance histories, and maintenance strategies based upon budgetary
constraints. In our approach to develop the City's forecasted maintenance recommendations we
worked with Huntington Beach Public Works/Engineering staff in identifying unit costs for all
maintenance practices used on an annual basis. Currently, based upon the City's maintenance practices
and their associated unit costs, the total replacement value of the Huntington Beach pavement network
is $632,114,800. This value clearly indicates that the City's pavement network is the most valuable and
essential asset to Huntington Beach. The City's use of slurry seal, AC Overlay and R&R practices are
typically applied at a five year, ten year and 25 year frequency respectively. These frequencies are
typical but the City may see increases in deterioration rates due to environmental, load and high
average daily traffic (ADT) volumes. For example, high ADT volumes along one of Huntington Beach's
arterial streets will increase deterioration rates for a previously applied AC Overlay compared to a small
local street. These deterioration rates are monitored through frequent inspections and functional class
deterioration analysis within the City's PMP database.
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2018 Citywide Pavement Management Plan — OCTA Submittal
Final Report—June 29, 2018
FINDINGS AND RECOMMENDATIONS
Through our assessment of historical maintenance performed within the City and through our
discussions with City staff the conditional data found across the network clearly shows that the City has
applied strong, preventative maintenance strategies over the past decade. Pavement management
involves frequent preventative maintenance; as pavement deteriorates through heavy traffic impacts,
weathering and time, preventative maintenances (such as slurry seal, stop gap, etc.) have limited
benefits. More aggressive maintenance applications have to be used.
Our study has shown that key overlay projects will be needed over the next seven years to maintain the
network's high level of condition. Currently, the City's two major streets networks (Local & Arterial)
hold average weighted PCI values; it is our recommendation that a proactive, common sense overlay
program and a continued slurry seal program be scheduled over the next several fiscal years. This will
ensure that the citywide weighted PCI will sustain itself and allow for routine slurry seal maintenance to
continue.
We have found and recommend the following detailed items which should be reviewed and considered
for a proactive approach to the future management of the PMP:
ARTERIAL/COLLECTOR(MPAH) FINDINGS AND RECOMMENDATIONS
The actual workload requirements identified indicate that the Arterial (MPAH) street network is
currently in "good" condition. To maintain this condition, it is critical that preventive maintenance and
overlay activities are funded at the levels identified on page 8 to maintain a "good" network weighted
average PCI value. Our MPAH findings for conditional data and recommendations for revenue
expenditures are shown below:
• The MPAH network has a weighted PCI of 76.1
• The MPAH network consists of 168.4 centerline miles and 34,392,860 SF of pavement;
• Currently, 35% of the MPAH network (59.0 centerline miles) qualify for slurry seal/stop gap
maintenance; 28.8% of the Arterial network (48.6 centerline miles) qualify for
rehabilitation/reconstruction maintenance;
• At a minimum, MPAH maintenance projects should focus on the maintaining the current PCI
above a weighted average of 75 over the next 7 years;
• Develop a proactive fiscal and planned approach to identify MPAH overlay projects based on the
deterioration modeling within Micro PAVER;
• Appropriate MPAH revenues at an average of $5.34 Million /yr for the term of the seven-year
CIP to generate the results identified on page 8 (V. Projected Pavement Conditions — Current
Funding); and
• Perform pavement inspections on the MPAH network every two years to build a solid planning
model within MicroPAVER to track PCI deterioration; also follows new OCTA guidelines for OC
]JW32
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2018 Citywide Pavement Management Plan — OCTA Submittal
Final Report—June 29, 2018
Go.
LOCAL FINDINGS AND RECOMMENDATIONS
The actual workload requirements identified indicate that the Local street network is currently in "good"
condition. To maintain this condition, it is critical that preventive maintenance and overlay activities are
funded at the levels identified on page 8 to maintain a "good" network weighted average PCI value.
Our Local network findings for conditional data and recommendations for revenue expenditures are
shown below:
• The Local network has a weighted PCI of 76.4;
• The Local network consists of 319.7 centerline miles and 62,855,573 SF of pavement;
• Currently, 31.5% of the Local network (100.7 centerline miles) qualifies for slurry seal/stop gap
maintenance; 31.4% of the Local network (100.4 centerline miles) qualify for
rehabilitation/reconstruction maintenance;
• At a minimum, Local maintenance projects should focus on the maintaining the current PCI
above a weighted average of 75 over the next 7 years;
• Develop a proactive fiscal and planned approach to identify local overlay projects based on the
deterioration modeling within Micro PAVER;
o Continue to utilize the City's twelve (12) Zone Maintenance Schedule;
• Appropriate Local revenues at an average of $2.5 Million /yr for the term of the seven-year CIP
to generate the results identified on page 8 (V. Projected Pavement Conditions — Current
Funding); and
• Perform pavement inspections on the Local network every four years to build a solid planning
model within MicroPAVER to track PCI deterioration; also follows new OCTA guidelines for OC
Go.
33
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City of Huntington Beach, CA Page 7
2018 Citywide Pavement Management Plan — OCTA Submittal
Final Report—June 29, 2018
IV. CURRENT PAVEMENT CONDITIONS (PCI)
2003 2006 2008 2010 2012 2014 2016 2018
.......................
..........MP.. ............i..........._AH 5':.�............€................ .�:. ................€................ .�:.`............. ............."..6:'�............ ................f.6:. ................ .........76.5......... ........� ............ ........... ........3.... ........ ...;... ...... ...... c
Locat 68.1 64.0 62.6 71.6 72.1 78.7 T7-6 7 b__�
.. .. ..723 �i�.��i�Piiyilllr: 767....C., ��A.. ..
Citywide fib i 54.1 7,3 5 r�,�5� T
Historical Huntington Beach PC1 (2003-2018)Ja
�
Fes.= /3.774.
Uu
E2.77 ..
- - 71.6 72.1
1
`4
I
210,12 2,i14,,
! ! ! LocalsMPAHTotal %of Network.
Very Good (86-10t0) 5T8 118.6 176.4
.................... ..................:.........................................................................................................................:........................................... .......
Good (75-85) 48.7 80.7 129.4
........................................<................................... ...........................................<...........................................<............................................ ................}f................
Fair................ (60-7. ........................ .:��................................51: ....._.........fl.`..:.�-.._..................::-........ ..`.``_......._._.....
Poor (41-59) 19.6 48.6 68.Z 14
........................................4.................................. ..........................................r....................................... .................................. a...................
Very Poor (G-40) 9.0 20.8 9.8 � 6%
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City of Huntington Beach, CA Page 8
2018 Citywide Pavement Management Plan - OCTA Submittal
Final Report-June 29, 2018
V. PROJECTED PAVEMENT CONDITIONS (PCI)
MINE-
° 8 �k aM y�
Today 76.4 mm 76.1 76.5
Projected PCI Based on Current Funding FY 2018-2025)
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9 5 :.
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VI. ALTERNATIVE FUNDING LEVELS
Maintain Existing Average Network PCI
Today 76.4 76.1 76.5
2018-19 $5,711,100 76.9 76.0 77.5 Improve A
................ ............................................... ...................................................
l!'I7 f1 llS C'C-no Y
Today 76.4 76.1 76.5
2018-19 $6,498,50�0 77.2 76.2 77.6
.........................................................:......................................................................................................................................................................................................................................
.................2019-20........_......._._........$6,48B..7 S6,488,700 7 :. ............._.._.... ................__... . :. ... _......_.................s:...'......................
2020-21 $6,498,1b 77.9 77.2 78.4
............................................................................................................€...............................................................................................................,...........................................................
2021-22 56,497,300 78.2 77.0 78.6
.........................................................:.........................................................a........................................................<.......
......
..........................................
..t........................................................
_...............202 2-2._3.................[.............5 6,499:8W........................................'..g.......................€......................7.`............................'....................... . .. .......................
._...........__2023-24................a..............r'..6,499,... .........._a................_.........7..:s....... ................7........................... ....................!'.: ....
�......... ... _......... 35
2024-25 $6,498,100 77.7 76.3 78.2
City of Huntington Beach, CA Page 9
2018 Citywide Pavement Management Plan — OCTA Submittal
Final Report—June 29, 2018
VII. CURRENT AND PROJECTED BACKLOG BY YEAR OF PAVEMENT
MAINTENANCE NEEDS
m :rMEN
-- -
Current $63,470,100 $63,470,100 $63,470,100
2018-19 550,187,800 $5 ,325,40 $52,117,40{}
E.........................................
....
..........................€....................................................................... .......................................................................
2019-20 547,405,90G S53,232,800 551,018,800
...............................................€...................:.........:......................................... ...................:........:...........:.................................................:....................................................
2020-21 $45,472,CO3 $53,147,3CC° $5a1.874,5
............................................... ........................................:...........................................................:.........................................:.....................................................I..................
2021-22 $44,381,400 $S4,02s,500 $51,150,s00
...................................................................................................................... .......................................................................:.......................................................................
2022-23 541,687,600 $53,210,4C S5G,4.76,6 ;
..............................................................................................................................................................................................4...................:...................................................
202.3-24 $44.960,200 $53,880,6CC $50,310,90C
...............................................................................................0
2024-25 $48,210,100 $52,261,300 550,755,2CC
DEFERRED MAINTENANCE
Delaying repairs on streets where pavement conditions indicate a need generates deferred
maintenance or "backlog". Deferred maintenance is work that is postponed to a future budget
cycle, or until funds are available. As maintenance is deferred, the opportunity to apply
preventive, life extending pavement treatments is forfeited and the ultimate cost of
rehabilitation multiplies (i.e. slurry seal costs to overlay costs). By using the City's pavement
maintenance applications and their associated unit costs, when a budgetary model is exercised
within the PMP software the amount of deferred maintenance is calculated. Based upon the
available budget applied to the model, deferred maintenance will increase or decrease.
As maintenance is deferred, the opportunity to apply life extending preventive pavement
applications is lost and the ultimate cost of rehabilitation multiples.
VIII. CENTERLINE MILEAGE
Rank PC1 mi. SF
MPAH 76.1 163.4 34,392,86C
Local 76.5 319.7 62,855,573
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2018 Citywide Pavement Management Plan — OCTA Submittal
Final Report—June 29, 2018
IX. PERCENTAGE OF NETWORK IN EACH OF FIVE CONDITION CATEGORIES
BASED ON CENTERLINE MILES
MPAH __4�: 11,454,514
(86-100) ...................................__....................._........ '. . _ _ _..... ............................._....................._.._..... .................. ............................. .................57.8
.... .......__...........
Local 23.C(% 23,104,285 22.7% 118.6
[ MPAH 10.2'L 1 .2C3.St71 9.33:,
Goad (75-85) ........................................................................................................:................................................. .............................. ....
Local 15.9'b 15,968,11-7 15.5% 80.7
MPAH 6.8r 6,874,795 6.43".............. 33.3..................
Fair (60-74) i ._... .... ................ .................... . .....
Local 10._1; 10,182,542 9.8/0 51.0
MPAH 4. n 4,953,346 3.73b 1 9.6
Pacer (41-59) .`................._......................... ........__......_.. ............................................... ......
............................................
.E Local 9.5 9,522,194 9.3'% 48.6
( ) MPAH 18 K, ....................498... .... .. '...... ....9. .........................
Luca- �3.8
97,248,433 7 488.1
X. REDUCTION IN M2 LOCAL MATCH
A local agency match reduction of 10% of the eligible cost for projects submitted for consideration of
funding through the M2 Comprehensive Transportation Funding Programs (CTFP) call for projects is
available if the local agency either:
a. Shows measurable improvement of paved road conditions during the previous reporting
period defined as an overall weighted (by area) average system improvement of one
Pavement Condition Index (PCI) point with no reduction in the overall weighted (by area)
average PCI in the Master Plan of Arterial Highways (MPAH) or local categories:
or
b. Have road pavement conditions during the previous reporting period, within the highest
20% of the scale for road pavement conditions in conformance with OCTA Ordinance No. 3,
defined as a PCI of 75 or higher, otherwise defined as in "good condition".
Road conditions found through our 2018 PMP management study shows that the City is eligible for Local
Match Reduction based on the current network weighted PCI of 76.4. Additionally, the City of
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2018 Citywide Pavement Management Plan - OCTA Submittal
Final Report-June 29, 2018
Huntington Beach has demonstrated with the enclosed budget projection (page 8) that the City's
weighted average PCI (by area) remains above a PCI of 75 after the seven year program.
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2018 Citywide Pavement Management Plan — OCTA Submittal
Final Report—June 29, 2018
XI. APPENDIX A — SEVEN YEAR ROAD MAINTENANCE AND REHABILITATION
PLAN BASED ON CURRENT OR EXPECTED FUNDING LEVEL
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2018 Citywide Pavement Management Plan - OCTA Submittal
Final Report-June 29, 2018
XII. APPENDIX B - COMPLETE STREET LISTING CURRENT CONDITIONS
FA FA N�Wm
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2018 Citywide Pavement Management Plan — OCTA Submittal
Final Report—June 29, 2018
XIII. APPENDIX C — QUALITY ASSURANCE / QUALITY CONTROL PLAN
Introduction
When performing data collection in any field, the need for quality control is paramount as it is essential
for accurate planning, analysis and design. This is particularly true for collecting pavement distress data
for a pavement management program.
The Quality Assurance / Quality Control (QA/QC) Plan establishes minimum quality standards for
performance and procedures for update of the pavement management program.
Objectives
This document constitutes a formal QA/QC Plan for the City of Huntington Beach. It was prepared on
March, 2018 and last revised in March, 2018.
Specifically, it is intended for the 2018 Pavement Management Plan Update. The focus is on the
collection of network-level pavement distress data (defined by National Cooperative Highway Research
Program (NCHRP) Synthesis 401 Quality Management of Pavement Data Collection, as "Network-level
data collection involves collection of large quantities of pavement condition data, which is often
converted to individual condition indices or aggregated into composite condition indices".
This document also addresses the QA/QC plan requirements of the Orange County Transportation
Authority (OCTA)'s "Countywide Pavement Management Plan Guidelines" (Section 2.4), adopted in May
2010.
Structure of QA/QC Plan
The following components are addressed in this QA/QC Plan:
• Condition survey procedures used;
• Accuracy required for data collection;
• Inspector qualifications and experience; and
• Safety.
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2018 Citywide Pavement Management Plan - OCTA Submittal
Final Report-June 29, 2018
Condition Survey Procedures
The governing document in performing condition surveys for the City of Huntington Beach is ASTM
D6433-16 "Standard Practice for Roads and Parking Lots Pavement Condition Index (PCI) Surveys." Both
asphalt concrete (AC) and Portland cement concrete (PCC) pavements are included in this protocol. The
following distresses are collected for each pavement type:
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1.Alligator(fatigue) cracking 1. Blovi-up/Buckling
......................................................................................................................................:......................................................................................................................................
2. Bleeding 2. Corner Breaks
......................................................................................................................................:......................................................................................................................................
3. Block Cracking 3. Divided Slab
......................................................................................................................................:......................................................................................................................................
4. Bumps and sags 'A Durability("D") Cracking
......................................................................................................................................:......................................................................................................................................
5. Corrugation 5. Faulting
......................................................................................................................................:......................................................................................................................................
6. Depression 16.Joint.Seal damage
......................................................................................................................................:......................................................................................................................................
7. Edge Cracking €7. Lane/Shoulder Drop-off
......................................................................................................................................:......................................................................................................................................
S.Joint Reflection Cracking 18. Linear Cracking
......................................................................................................................................:...........................................................................................................................I..........
9. Lane/.Shoulder Drop-off €9. Patching(large),and Utility Cuts
......................................................................................................................................:......................................................................................................................................
10.Longitudinal &Transverse Cracking 10. Patching(small)
......................................................................................................................................:......................................................................................................................................
11. Patching and Utility Cut Patching €11. Polished Aggregate
......................................................................................................................................:........................................................................................................................I.............
12. Polished aggregate `12. Popouts
......................................................................................................................................:......................................................................................................................................
13. Potholes €13. Pumping
......................................................................................................................................:......................................................................................................................................
14. Railroad Crossing 14. Punchout
......................................................................................................................................:......................................................................................................................................
15. Rutting 15. Railroad Crossing
......................................................................................................................................:......................................................................................................................................
16..Shoving 16.Scaling, reap cracking and crazing
......................................................................................................................................:............................................................................................................................
..........
17.Slippage Cracking 17.Shrinkage Cracks
......................................................................................................................................:...........................................................................................................I..........................
18. Swell [18.5palling(corner)
......................................................................................................................................:......................................................................................................................................
19.Weathering
...... ........................... 19.Spalfing(joint)
... . .. . .. .... . .................................................................................................................................................................................................
20. Raveling
As required by the Orange County Transportation Authority (OCTA), the City of Huntington Beach must
prepare and implement a quality assurance / quality control (QA/QC) plan regarding pavement
management inspection as they pertain to Micro PAVER. For the purposes of this report, Bucknam has
demonstrated below how our project team implemented QA/QC procedures during the project.
Our QA/QC plan focuses on the how each pavement inspection is performed, what distresses are
collected and ensures that it complies with the OCTA guidelines defined within the "Countywide
Pavement Management Plan Guidelines (CPMPG)".
As shown within the OCTA (CPMPG), our staff followed and delivered on the requirements stated within
Chapter 2, page 2-5 which require specific QA/QC data (Items A through G). Additionally, Chapter 3
requires numerous data/deliverables from local agencies for OC Go eligibility. All general PCI budgetary
report submittals will follow the Chapter 3 guidelines.
In conjunction with the outlined items within the CPMPG Section 2 we have summarized our QA/QC
procedures below:
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2018 Citywide Pavement Management Plan — OCTA Submittal
Final Report—June 29, 2018
a. Descriptions of condition survey - Our staff follows the required Condition Survey Protocols
(CPMPG, Chapter 2); our staff assesses each pavement section for the minimum distresses
outlined within Chapter 2, page 2-1. Additionally, based on the pavement conditions found, we
collect all Micro PAVERJStreetSaver Army Corps of Engineers (ACOE) distresses, if found within
the sample sections; for example, if slippage cracking, potholes, etc. are found our survey
technicians record the proper information.
b. How data was collected - Our surveys follow the OCTA accepted walking requirements. All
sections that our staff surveys are performed through the walking method, approximately 10%
of all sections surveyed were complemented with windshield surveys based on unique
conditions found. Our staff physically measures the width of every section as well as measure
for any square footage adjustment that need to be added or taken away from a sections "true
area" (i.e. cul-de-sac, bus pads, street width variances, etc.). Samples taken always include a
minimum of 2,500 SF coverage unless specific section limits prohibit this. Arterial section
samples utilize a 3,500 SF sample size due to the larger section area (this is within the ASTM
D6433-16 sample size calculation. Field crews typically include one individual for residential
pavement sections while Arterial (MPAH) routes utilize a two-person crew for safety, traffic
control and increases quality control.
c. Accuracy required for data collection - We use a statistical sampling approach for measuring
the quality of our field technician's work. In this manner, 10 percent of the original surveys are
re-surveyed by a different survey crew than the original, supervised by a field supervisor, and
the results are compared to the original surveys. Our QC process involves checking the field
crews' work in a "blind study" fashion. Quality control checks are performed at the end of each
survey week. This ensures that all field personnel are properly collecting section samples,
distress types and distress severities for all street segments.
o When QAJQC issues are found, our staff documents the issues within MicroPAVER's user
interface. If distress types found are not within the 97% accuracy our QAJQC is
expanded beyond our minimum 10% resurvey to 20% of the original survey
d. Random and Systematic Re-Inspections — As described above our staff re-inspects, as a
minimum, 10% of the original survey (OCTA only requires 5%). Per the agencies requests, our
staff will submit PCI reports to the agency as project status reports for their review. Agencies
will typically review specific pavement sections for PCI accuracy based on recent overlay or
slurry seal maintenance; this serves as an initial accuracy check on our surveys (outside
Bucknam QC efforts). Additionally, our staff performs "ride-a-long" surveys with local agency
staff to build consensus on how our MicroPAVERJStreetSaver ACOE surveys are performed,
recorded and reported on.
Random re-inspections will include a representative selection across the following categories:
• Functional classed (i.e. MPAH, locals);
• Surface types (e.g. AC or PCQ
• Pavement conditions (e.g. good, fair, poor);
• Inspectors;
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2018 Citywide Pavement Management Plan — OCTA Submittal
Final Report—June 29, 2018
• Geographical areas, if applicable.
For systematic re-inspections, this could be due to noticed trends such as specific treatment
types (e.g. open-graded mixed), a specific inspector or geographical area. In these cases
Bucknam continues to utilize a 10% re-inspection policy.
e. PCI Comparison with Past Surveys - if previous inspection data is available, new PCI's calculated
through the most recent inspections will be compared to previous PCI's. If the variance in PCI is
greater than +/- 10 PCI points, these sections will be flagged for further investigation and/or re-
inspection (In the cases that a PCI increases or decreases by 10 points follows the established
CPMPG guidelines; Appendix A, page A-18).
f. Schedule of data submittal — Pending on the City's last major PMP submittal, Bucknam will
assist the agency in submitting the following:
Master Plan of Arterial Highways (MPAH) routes will be surveyed and reported on at
least once every two years
Local streets will be surveyed and reported on every six years
Corresponding MPAH and local PCI reporting and budgetary reporting will be submitted
every two years
g. Experience of Inspectors— Bucknam staff have been trained on the use of MicroPAVER and the
ACOE MicroPAVER segment calibration and inspection practices. Mr. Peter Bucknam (Project
Manager) and Mr. Patrick Mullen (GIS Planner) have completed the MicroPAVER Certification of
Professional Development courses. All Bucknam field technicians are trained using the ACOE
survey methodologies and have passed OCTA's prequalification testing.
Bucknam Infrastructure Group inspectors have attended formal training on pavement condition
distress surveys. This training was conducted prior to performing any work using the ASTM
D6433-16 protocols, consistent with OCTA's requirements. Resumes of the technicians the
performed PMP services on this project are included as an attachment.
Colin Anderson Oct-17 OCTA
............................................................. .....................................................................................................................................................................................................................................................................................................
Dan Lipinski Oct-17 OCTA
h. Field data collection safety procedures — Bucknam field survey techniques utilize the following
procedures:
a. All vehicles are properly marked or flagged with appropriate sign markings indicating
that a "PAVEMENT SURVEY IS IN PROGRESS"
b. All vehicles have the proper flashing amber light beacons placed on the top of the
vehicle to allow for proper visibility and line-of-site warning
c. Large MPAH routes are surveyed using two field technicians to increase traffic control
warning and safety
d. While parking or stopping along the survey route, vehicles legally park within the right-
of-way or use a parking lot
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2018 Citywide Pavement Management Plan - OCTA Submittal
Final Report-June 29, 2018
e. All field technicians wear ANSI—10S Class II safety vests
XIV. APPENDIX D - PAVEMENT MANAGEMENT DATA FILES
The City of Huntington Beach MicroPAVER database (.e70 file) has been enclosed for City and OCTA use.
This data and the associated reporting data includes:
• Street names and limits for the City's public streets
• Street identifiers (Branch ID, Section ID)
• Direction
• Begin and end of section
• Length, width and true areas
• Functional Classification (MPAH, Local)
• Number of travel lanes
• Pavement Condition Index (PCI) and date of inspection
• Type of recommended treatment
• Cost of recommended treatment
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2018 Citywide Pavement Management Plan — OCTA Submittal
Final Report—June 29, 2018
XV. APPENDIX E — GIS MAPS / CURRENT
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46