HomeMy WebLinkAboutDowntown Main Street Bollards - Appropriation not to exceed Strategic Objectives.
Approved 7-0
13. (City Council) Escheat a total of$255.53 of unclaimed funds over one year
old and less than $15.00, and a total of$11,947.41 of unclaimed funds over
three years old and more than $15.00 to the City's General Fund per
Government Code Section 50055.
Recommended Action:
Review and approve the transfer of$12,202.94 of unclaimed funds to the
unappropriated General Fund in compliance with Government Code
Section 50055.
Approved 7-0
14. (Redevelopment Agency) Approve Commitment Letter and Option to
Purchase Real Property Agreement for the sale of the 164 unit Emerald
Cove Senior Apartments located at 18191 Parktree Circle, to
JHC-Acquisitions, LLC, by the Jamboree Housing Corporation.
Redevelopment Agency Recommended Action:
a) Approve the Commitment Letter and authorize the Executive Director to
execute; and,
b) Approve the "Option to Purchase Real Property" between the Huntington
Beach Redevelopment Agency and JHC-Acquisitions, LLC for the
Emerald Cove Senior Apartments site; and,
c) Authorize the Chairman of the Redevelopment Agency and Executive
Director to approve documents and take action necessary to implement
the terms of the Commitment Letter and Option to Purchase Agreement.
Approved 7-0
ADMINISTRATIVE ITEMS
15. (City Council/Redevelopment Agency) Approve an appropriation not to
exceed $170,000 from the Merged Redevelopment Agency Capital Projects
Fund for the purchase, design, fabrication, shipping and installation of
removable bollards to be used for temporary street closures on Main
Street during downtown events.
Recommended Action:
Approve an appropriation not to exceed $170,000 for the purchase, design,
fabrication, shipping, and installation of bollards in Downtown Main Street for
temporary street event closures.
Approved as amended to include this project in the 08109 Capital Improvement
Program.
Approved 7-0
Council/Agency Action Agenda—Monday, July 20, 2009
?5zt)
Council/Agency Meeting Held:
Deferred/Continued to:
Uproved �Condit 70 ionally Appr�o Jv D8 Denied c-P y Jerk' Signa re
Amaywo
Co I Meeting Date: 7/20/2009 Department ID Number: 09-44
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL/REDEVELOPMENT AGENCY ACTION
SUBMITTED TO: Honorable Council Members/Agency Board 01embers
SUBMITTED BY: Fred A. Wilson, City Ad min istrator/Executi rector
f Economic Development/Deputy
PREPARED BY: Stanley Smalewltz, Directoro �
Executive Director
Travis K. Hopkins, PE, Director of Public Works
SUBJECT: Downtown Main Street Bollards
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: Appropriate funds to purchase and install removable bollards intended
for pedestrian safety from vehicular traffic, aesthetics and emergency access through
temporary street closures on Main Street during downtown events.
Funding Source: Merged Redevelopment Agency Capital Projects Funds (30590006). If
the Council approves this action, the available undesignated fund balance in the Merged
Redevelopment Agency Capital Projects Fund will be reduced to $1,870,338.
Recommended Action: Motion to:
Approve an appropriation not to exceed $170,000 for the purchase, design,. fabrication,
shipping, and installation of bollards in Downtown Main Street for temporary street event
closures.
Alternative Action(s):
Do not approve an appropriation for bollards and provide staff direction.
X5—
REQUEST FOR COUNCIL/REDEVELOPMENT AGENCY ACTION
MEETING DATE: 7/20/2009 DEPARTMENT ID NUMBER: 09-44
Analysis:
In 2006, the City Council formed a committee to review the temporary closures of Main
Street. As a result of the committee, Surf City Nights, an award winning street fair, was
developed and has been operating since March 2007. The committee consisting of
residents, business owners, and staff reviewed and discussed issues related to
maintenance, traffic and safety, marketing, signing and aesthetics of the street closure.
Initially, the committee looked at bollards as potential barricades for pedestrian safety
during the street fair, but the high cost of the public improvement for the temporary event
was not feasible. The committee decided to use water-filled barricades to minimize costs.
The costs for labor and materials for the temporary barricades were approximately fifty-
thousand dollars ($50,000) annually. On October 21, 2008, the City transitioned into using
vehicles as barricades to reduce costs. However, there is concern for a greater risk of
vehicle barriers being moved and aesthetics issues. The transition eliminated material
costs, however, labor expenses still remain. On November 24, 2008, the Huntington
Beach Downtown Business Improvement District requested that bollards be installed in the
downtown area. On May 11, 2009, the Economic Development Committee (EDC)
reviewed an analysis of bollard options and recommended that Public Works develop the
street layout and bollards design. EDC directed city staff to present the bollards proposal
to the Downtown EDC on May 28, 2009, and then to City Council for final approval.
Staff retained a consultant to assist in the review of bollard design alternatives for
downtown. The consultant performed research to determine appropriate bollard design
specifications and integrated information from staff in the Fire, Public Works, and Economic
Development Departments resulting in a recommended list of design alternatives. The use
of bollards would provide some event coordinators the option of using their own staff to
place and remove the bollards for the street closure and minimize outside labor costs for
traffic control. The consultant also provided general cost estimates for the various
configuration alternatives for the bollards. A summary of the details of the review is
presented in Attachment 1.
Staff is recommending that the City Council approve the installation of bollards to allow for
the closure of Main Street consistent with the current Tuesday Night Street Fair
configuration and to allow for independent closure of the second block of Main Street. The
appropriation of $170,000 will allow staff to pursue direct purchase of the bollards and
anchor equipment while simultaneously preparing bid documents for
construction/installation of the bollards. The bollard purchase is expected to be
approximately $100,000 and construction approximately $50,000, with the balance
accounting for bid variations and contingencies.
Staff anticipates returning to the City Council in September/October timeframe for final
award of the construction contract. Installation of the bollards will commence in
October/November and is projected to conclude before the holiday season.
-2- 7/8/2009 2:59 PM
REQUEST FOR COUNCIL/REDEVELOPMENT AGENCY ACTION
MEETING DATE: 7/20/2009 DEPARTMENT ID NUMBER: 09-44
Strategic Plan Goal: Maintain and enhance public safety.
Environmental Status: N/A
Attachment(s):
. � -. -
1. Bollard System Design Alternative Analysis
2. Bollard Locations Example
3. Bollards PowerPoint
4. Fiscal Impact Statement
-3- 7/8/2009 2:59 PM
ATTACHMENT # 1
Attachment 1
Bollard System Design Alternative Analysis
The process for evaluating the design alternatives, feasibility and costs for
constructing a bollard system for downtown street closures involved consideration
of a wide variety of issues. Staff worked closely with an engineering consultant
(AECOM) to complete each step of the evaluation. The following presents a brief
summary of each of the factors considered in the design.
® Bollard types - In general, there are 3 types of bollards: permanent,
retractable and removable. Only the retractable and removable bollards
were considered for this project due to the nature of the closures.
Retractable bollards (both hydraulic and mechanical) were eliminated from
consideration for two major factors. First, retractable bollards were
substantially more expensive than removable bollards. Second, Fire
Department staff was concerned about the reliability of the retractable
bollards in an emergency situation. Malfunctions would result in potentially
long delays in response. Removable bollards were considered the superior
option,though they require substantially more labor to install and remove.
® Bollard materials, styles and covers - Aesthetics and durability were
important considerations in the bollard concept. Providing a balance of
attractiveness, function, resistance to corrosion and graffiti, weight, handling
and cost led staff to the recommendation of a stainless steel material, with a
brushed finish, 1/2 inch lip ring and a slanted top. The material is very
durable in a marine climate. It can be cleaned with aggressive cleaners and
steel wool without damaging the appearance. Weighs only 75 pounds. The
slanted top will eliminate cups, cans, etc. being left on top of the bollard. The
1/2 inch rib was preferred to handles to discourage the use of the bollards as a
bike rack. The recommended design provides little opportunity to secure a
bike to the bollard.
• Bollard weight - Since the preferred bollard operation was a manual
movable concept, the weight of the bollard was an important consideration.
The bollards need to be strong enough to provide the necessary protection,
but still me manageable for set-up crews and emergency response staff.
Through discussions with staff in Public Works Maintenance and with the
Fire Department, it was determined that a maximum weight of 70 to 80
pounds was preferred.
® Bollard vehicle impact resistance - The main function of the bollard is the
ability to keep a vehicle from entering the street closure area and injuring
participants. AECOM provided extensive research into various impact
ratings among different manufactures. Through this process, staff
determined that an impact rating that equates to the ability to stop a
standard to large passenger vehicle (5,000 lbs) at 25 miles per hour would
provide sufficient public protection while minimizing the weight and
structural needs of the bollards.
® Bollard locking mechanism - Staff evaluating several locking mechanisms
used by the different bollard vendors. After detailed discussions of the
practical use and access needs for the bollards, staff believes that a
combination of a "soft" twist lock and a "hard" key lock would meet the
anticipated function for the bollards. With this combination, designated
emergency access bollards can be "soft" locked in place for quick removal
and the remainder anchored more securely. The locking status does not
affect the effectiveness of the bollards. The soft lock will reduce the
likelihood of the public trying to pick up one of the bollards.
® Locations - AECOM carefully reviewed all of the closure locations to
determine the appropriate number a spacing of bollards needed for each.
The initial set of bollard locations conforms with the basic set up for the
current Tuesday Night Street Fair closures. Additional locations were
identified to allow for the flexibility of closing just the second block of Main
Street for some events. One key element of this effort was the identification
of any utility obstructions that might interfere with installation in a
particular location. Another aspect of this effort was determining where
bollards would be stored when not in use in the street. Since movement of
the bollards from a storage facility would be very labor intensive, it was
determined that the preferred method was to keep the bollards stored just
off the street near the primary closure areas. There, they would be locked in
place the majority of the time yet readily available for use at any event. The
storage locations did not require impact resistance and could therefore have
minimal structure associated with the storage sleeve.
The final design recommendations are summarized below:
Type: Removable bollard
Impact Resistance: 5,000 lb vehicle at 25 mph
Material: Brushed stainless steel
Finish Graffiti and sticker resistant coating
Design details: Slant top
1/2 inch lip ring
Lock Mechanism: 1/8 (approx.) turn soft lock
Allen key hard lock (or similar)
Weight: maximum 75 lbs
Receiver Cap: Removable with standard locking mechanism function
Quantities for Purchase
Bollards 45
Bollard sleeves - storage 45
Bollard sleeves - impact 55
Caps 55
ATTACHMENT #2
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TYPICAL BOLLARD CONFIGURATION
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DOWNTOWN BOLLARD PROJECT
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Background
® 0'n Oct®beer 21 , 2001 he �Coty transet ®nedont® vehicle
as barrcadest® reduce c01sts
Greater risk ®f barrier beerg
Aesthetics issue
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Locations
■ Exact locations will be determined before
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■ Locations avoid underground utility
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' ■ 45 bollards , 55 installation locations for
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Bollard Requirements
N Pedestrian Safety
■ Stops passenger vehicle going 25 mph
m Allow for reliable emergency vehicle
access with minimal delay
m Aesthetics
m Resistant to effects of marine
environment
Recommendation
■ Removable Bollards - Locking
■ Stainless Steel
■ Approximately 75 Ibs .
■ " Knight" slanted top
■ 1-/2 in.ch I.ipxAaround mid-section of the
bollard for lifting purposes
■ 45 bollards for overall closure
Recommendation
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Estimated Costs
(Design & Build)
• Materials range from $89K to $ 115K
• Construction estimated at $35-$50K
• Total Cost with 10% Contingency, $ 170K
Timeline
■ Staff has initiated bid document prep
■ Obtain funding authorization from City
Council in July
■ Allows material purchase (6-8 week
fabrication schedule)
■ Bad ..and award ...,project construction in
October
■ Construction to begin in November
ATTACHMENT #4
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICATION
FINANCE DEPARTMENT
TO: FRED A. WILSON, CITY ADMINISTRATOR
FROM: BOB WINGENROTH, DIRECTOR OF FINANCE
SUBJECT: FIS 2008-09-21 Downtown Main Street Bollards
DATE: JULY 2, 2009
As required by Resolution 4832, this Fiscal Impact Statement has been prepared for"Downtown
Main Street Bollards."
If the Council approves this action, the available undesignated fund balance in the Merged
Redevelopment Agency Capital Projects Fund will be reduced to $1,870,338.
BW/rs
RCA ROUTING SHEET
INITIATING DEPARTMENT: Economic Development/Public Works
SUBJECT: Bollards for Temporary Street Closures of Main Street
During Downtown Events
COUNCIL MEETING DATE: July 20, 2009
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable 0'
Resolution (w/exhibits & legislative draft if applicable) Attached ❑,
Not Applicable V
Tract Map, Location Map and/or other Exhibits Attached 0
Not Applicable
Contract/Agreement (w/exhibits if applicable) Attached ❑
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc. Attached ❑
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Attached ❑
Not Applicable 0'
Fiscal Impact Statement (Unbudgeted, over $5,000) Attached Or
Not Applicable ❑
Bonds (If applicable) Attached ❑
Not Applicable
Staff Report (If applicable) Attached ❑
Not Applicable ❑✓
Commission, Board or Committee Report (If applicable) Nutt th Applicable 0�
Findings/Conditions for Approval and/or Denial Attached ❑�
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RED ICED FOR : DED
Administrative Staff )
Deputy City Administrator Initial )
City Administrator Initial )
City Clerk ( )
EXPLANATION FOR RETURN OF ITEM:
Y
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• pace •
RCA Author: Punongbayan/Stachelski