HomeMy WebLinkAboutWest Orange County Water Board 1995/96 Adopted Final Budget t In00 ;-70
Robert F. Seeman, Manager-Engineer
Liisa Kessing, Secretary
West Orange County Earth Tech
(Formally Barrett Consulting Group)
Water Board 2121 Alton Parkway, Suite 100
Irvine, CA 92714
(714) 724-1776
FAX (714) 724-1557
Alexander Bowie, Legal Counsel
4920 Campus Drive, Suite A
February 8, 1996 Newport Beach, CA 92660
(714) 851-1300
City Clerk
City of Huntington Beach
P. O. Box 190
Huntington Beach, CA 92648
Subject: West Orange County Water Board
Resolution No. 95-01.and FY 1995/96 Final Budget
At it's February 6, 1996 Special Board meeting, the Directors of the West Orange
County Water Board ratified the execution and adopted the above referenced resolution
and final budget. Attached to this letter is a fully executed copy of Resolution No. 95-
01 and a copy of the Board's FY 1995/96 Adopted Final Budget for your City's files.
If there are any questions on this request, please do not hesitate to give me a call at your
convenience.
Very trul yours,
Robert F. Seeman, P. E.
Manager-Engineer
Attachments(1)
c: Liisa Kessing, WOCWB Secretary
Howard Johnson, Huntington Beach Water Operations T __
c;3
-i
21213301.010
c:..\wo wb\jpa\hb-mo.Itr
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Dorothy Lake.Chairperson Robert F.Seeman,Manager/Engineer
Ralph Bauer,Director Liisa Kessing.Secretary
Peter Green,Director Alexander Bowie,Legal Cousel
William Doane,Director
Margie Rice.Director
1995/96 ADOPTED FINAL BUDGET
WEST ORANGE COUNTY WATER BOARD
AGENCY ALLOCATION SUMMARY
Proposed Recommended Available Cash Net Funding
1995/96 FY 1996/97 FY Carryover from FY 1995/96
Agency Budget Cash Reserves FY 1994/95 Budget
Huntington Beach $299,865 $64,619 $301,442 $63,042
Garden Grove $29,495 $4,838 $62,877 —$28,544
Seal Beach $78,105 $16,471 $80,951 $13,625
Westminster $138,735 SZ2,257 JIK.727 $35,265
TOTALS $546,200 $115,185 $577,997 $83,388
c:..lwocwb\agen_ala.wk1 Version: 08—Feb—96
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Dorothy Lake,Chairperson Robert F.Seeman,Manager/Engineer
Ralph Bauer,Director Liisa Kessing,Secretary
Peter Green,Director Alexander Bowie,Legal Cousel
William Doane,Director
Margie Rice,Director
1995/96 ADOPTED FINAL BUDGET
WEST ORANGE COUNTY WATER BOARD
CASH RESERVE PROJECTIONS
MAINTENANCE AND OPERATIONS
ESTIMATED MAINTENANCE AND OPERATIONS FUND AS OF 09/30/95 $577,997.42
1994/95 PROJECTS IN PROGRESS EXPENDITURES** $0.00
ESTIMATED CASH AVAILABLE ON 10/01/95 $577,997.42
OPERATING EXPENSES BUDGET FOR 10/01/95 — 09/30/96 *** $112,700.00
1995/96 PROJECTS IN PROGRESS EXPENDITURES ** $433,500.00
ESTIMATED TOTAL EXPENDITURES $546,200.00
CARRY—OVER CASH RESERVES FOR 1996/97 FISCAL YEAR**** $115,185.00
—$115,185.00
ESTIMATED CASH RESERVE FUND 09/30/96 —$83,387.58
NETFUNDING REQ.UIRED:'F.OR<1995/96:FISCAL YEAR 83' 88
INCLUDES PROJECTS AND CASH CARRIED OVER FROM 1994/95 FISCAL YEAR
" INCLUDES CAPITAL COSTS, SPECIAL PROJECTS,ENGINEERING AND
CATHODIC PROTECTION.
INCLUDES PERSONAL SERVICES,OPERATING EXPENSES,AND MAINTENANCE
AND OPERATION.
RECOMMENDED CASH RESERVE TO COVER ESCALATED PERSONNEL SERVICES,
OPERATING EXPENSES,AND CITY OF HUNTINGTON BEACH'S OPERATIONS AND
MAINTENANCE COSTS FOR THE 1996/97 FISCAL YEAR.
Version: 08—Feb-96
CITY OF HUNTINGTON BEACH
DEPARTMENT FUNCTION PROGRAM COST DETAIL ACCOUNTING DIV. PROGRAM NAME
West Orange County Water Board--Joint Venture,Water Transporation-ALL CITIES-100% YY-ND-101 W.O.C.W.B
Amended Budget) - ADOPTED 15 months 12 months
.CONSULTANT WATER:BOARD
ACCT ACTUAL BUDGET- . ACTUAL REQUEST;: RECOMMI?NDATION PRO)iwC'1ED-=
NO. PBRSONAL SERVICES FY 93/94 IxY94)95 FY.94/95 FY 95/96 FY 95/96 IzY 96J97 FY 9y/98 FY.98/94 FY 94/2000
110 Salaries,Permanent
120 Salaries,Temporary $4,900 $4,258 $4,200 (15 months)
130 Salaries,Overtime BUDGET
-- Benefits,Permanent • Detail of Capital Costs FY 1994/95
-- Benefits,Temporary 1.Main L.Valves&Appurt. $125,000
2.Special Proj.,Engineering $60,000
-- New Positions 3.Cathodic Protection $150,000
4.Maintenance&Operation $68,750
Total Personal Services $4,900 $4,258 $4,200 $4,200 $403,750
:OPERATING MPENSES (12 months)
204 Utilities Expenses,Electricity $3,125 $2,845 $2,500 ACTUAL BUDGET
210 Utilities Expense,Telephone $500 $423 $400 • Detail of Capital Costs FY 1994/95 FY 1995/96
390 Contractual Services,Consultant $25,375 $22,774 $25,000 1.Main L.Valves&Appurt. $84,307 $0
397 Audit Fees $1,500 $1,567 $1,600 Replace Dale/Katella Valves $0 $30,000
405 Contractual Services,Legal $5,500 $6,818 $5,500 Repair Pipe Coating $0 $4,000
464 Meetings,Board Members $1,800 $1,700 $1,500 Invest.Pump-out Location $0 $5,000
483 Liability Insurance,Transmission Lines $15,000 $25,184 $15,850 Rehab.of West.Meter Vault $0 $30,000
Microfilming,WOCWB Records $0 $122 $3,000 Rehab.of S B Meter Vault $0 $30,000
Add'l Rehab Feeders No.1/2 $0 $25,000
Replace Main-fine Valves $0 $90,000
Part.in WOC Fac.Study $8000 $0
Subtotal $92,307 $214,000
2.Special Proj.,Engineering $6,562 $135,500
3.Cathodic Protection $8,605 $84,000
4.Maintenance&Operation $58,335 $53.150
$165,809 $486,650
'• Note: This figure $546,200 represents all Cities of
the WOCWB 1995/96 total requested budget.
Total Operating Expenses $0 $52,800 $61,433 $55,350 $55,350
Total Capital Costs $403 750 $165 809 $486 650 • $486 650 ••' Note: This figure -$83,388 represents all Cities of
.
GROSS_PROGRAM COST . - $0:_ .>5461 450 $231 500'> - :3546 200 �• .-::..5346 200 the WOCWB shortfall of 1995/96 total requested budget.
Cash Carryover from 1994/95 Fiscal Year $577,997 $577,997
Carry-over Cash Reserves for 1996/97 Fiscal Year $115,185 $115,185 •••• Preliminary Budget calls for all Cities of the WOCWB
Net WOCWB Budget Totals -$83,388••• to contribute proportionate share of$83,388 shortfall
Net WOCWB Budget Funding $83,388 ••••
Version: 08-Feb-96
CITY OF HUNTINGTON BEACH
DEPARTMENT FUNCTION PROGRAM COST DETAIL ACCOUNTING DIV. PROGRAM NAME
West Orange County Water Board--Joint Venture,Water Transporation-HUNTINGTON BEACH-52.50/6/56.1% YY-ND-101 W.O.C.W.B
(Amended Budget) - ADOPTED (15 months) (12 months)
............ ...... ............ ...... ....... ...................... ....... .... ...-......... ....... ...................... ... ... ...................... ........... ...................................................................................................................................................................... ..... ....... ...................... .......................................................................................................................................
C.....O..'.....N....S...U..L...T.-A...N......T.....*.......................
........................................................A.......R..._. 0
ACCT ACMAL BUDGET : . ' REQUEST XECOMMENOATj6 ..........
...:......................
....................... PROJECTED..................................................-...........................................................................................................................
.....................
....
.......
.-.............................................................
.......
.. ..... ..............
................. ..... ....... ......................... . ......
......................... .. ....... .............. .................. ................
PERSONAL SERVICES ... FY 93/94'.,%_.:......FY:94195:,:......FY Y
........ 8/99:.FY..99MM/2(M
110 Salaries,Permanent
120 Salaries,Temporary $2,573 $2,235 $2,305
130 Salaries,Overtime
-- Benefits,Permanent
Benefits,Temporary
New Positions
Total Personal Services $2,573 $2,235 $2,305 $2,305
................ . . .......
..............
..::::......:OPERATING:EXPEN E ]i
204 Utilities Expenses,Electricity $1,641 $1,494 $1,373
210 Utilities Expense,Telephone $262 $222 $220
390 Contractual Services,Consultant $13,322 $11,955 $13,726
397 Audit Fees $787 $823 $878
405 Contractual Services,Legal $2,888 $3,579 $3,020 • Detail of Capital Costs FY 1994/95 FY 1995/96
464 Meetings,Board Members $945 $893 $824 1.Main L.Valves&Appurt. $65,625 $117,486
483 Liability Insurance,Transmission Lines $7,875 $13,221 $8,701 2.Special Proj.,Engineering $31,500 $74,390
Microfilming,WOCW B Records $0 $64 $1,647 3.Cathodic Protection $78,750 $46,116
4.Maintenance&Operation $36,094 $29,17
$211,969 $267,171
Note: This figure $299,865 represents The City of
Huntington Beach's portion(wt.avg.54.9%)of the
WOCWB 1995/96 total requested budget of$546,200.
Note: This figure -$63,042 represents The City of
Huntington Beach's portion(wt.avg.54.9%)of the total
shortfall of the WOCWB 1995/96 preliminary budget
of$546,200.
Total Operating Expenses $0 $27,720 $32,251 $30,389 $30,389
Total Capital Costa $211,969 $87,050 $267,171 • $267.171 Note: This figure $63,042 represents The City of
............ ......
GROSSTROGRAM COST. ....... ...$299A65$299, Huntington Beach's portion(wt.avg.54.9%)of costs
...............
Casb Carr over from 1994/95 Fiscal Year $301,442 $301,442 of the WOCWB 1995/96 preliminary budget of$546,200.
Carry-over Cash Reserves for 1996/97 Fiscal Year $64,619 $64,619
Net Huntington Beach Budget Totals -$63,042
Net Huntington Beach Budget Funding $63,042
Version: 08-Febl-961
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Carry—over Cash Reserves for 1996/97 Fiscal Year $4,838 $4,838 Garden Grove's portion(wt.avg 5.4%)of costs of the
i
CITY OF HUNTINGTON BEACH
DEPARTMENT FUNCTION PROGRAM COST DETAIL ACCOUNTING DIV. PROGRAM NAME
West Orange County Water Board--Joint Venture,Water Transporation-SEAL BEACH-14.3% YY-ND-101 W.O.C.W.B
(Amended Budget) - ADOPTED (15 months) (12 months)
.... . ...... ....
. ..... . .......................... ...
........... ....... ......... ...........................
.......... ....................... ........ .. ATRIKBOARD.
. . ................ ........ .. ..... ......
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.............. ...... ... . -........................ . ................. ............ .......CONSULTANT.................... ... ............ ............ ..... ........................ .............. .......... ..:................ ......-....... .... ....................
...........-..... ..............................-.............. ..................... . .. .... . ....................
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ACCT. ......... ...... C.. ......
C ::RECOMMENDATION............. ..............
ACTUAL.......................... ............... ......
...................................... . .............. ........
....... ..... ........ ....... ................................................. .......
............. ..........
FY 05/96:......................
...............
FY 96/97FY 97/99.:.:....:..:FY 98/99 FY: 9/2000
NO*.'. PERS6?tAL.SIRRVFCP-S]..�;.];.-..�.����.�Fit.�:9319.'4:�]:�i����i::..PY.04/95.:: :FY.94/95.:.
...........
9
110 Salaries,Permanent
120 Salaries,Temporary $701 $609 $601
130 Salaries,Overtime
-- Benefits,Permanent
Benefits,Temporary
New Positions
Total Personal Services $701 $609 $601 $601
. .................
('rrEXPENSES
204 Utilities Expenses,Electricity $447 $407 $357
210 Utilities Expense,Telephone $72 $60 $57
390 Contractual Services,Consultant $3,629 $3,257 $3,575
397 Audit Fees $214 $224 $229
405 Contractual Services,Legal $786 $975 $786 • Detail of Capital Costs FY 1994/95 FY 1995/96
464 Meetings,Board Members $257 $243 $214 1.Main L Valves&Appurt. $17,875 $30,602
483 Liability Insurance,Transmission Lines $2,145 $3,601 $2,266 2.Special Proj.,Engineering $8,580 $19,377
Microfilming,WOCWB Records $0 $17 $429 3.Cathodic Protection $21,450 $12,012
4.Maintenance&Operation $9,831 $7,60
$57,736 $69,5911
Note: This figure $78,105 represents The City of
Seal Beach's portion(14.3%)of the WOCWB
1995/96 total requested budget of$546,200.
Note: This figure -$13,625 represents The City of
Seal Beach's portion(14.3%)of the total shortfall
of the WOCWB 1995/96 preliminary budget of
$546,200.
Total Operating Expenses $0 $7,550 $8,784 $7,913 $7,913
Total Capital Costa $57,736 $23,711 $69,591 • $69.591 Note: This figure $13,625 represents The City of
...............
GROSS PROGRAM:COST... 5,987 Seal Beach's portion(14.3%)of costs of the
Cash Carryover from 1994/95 Fiscal Year $80,951 $80,951 WOCWB 1995/96 preliminary budget of$546,200.
Carry-over Cash Reserves for 1996/97 Fiscal Year $16,471 $16,471
Net Seal Beach Budget Totals -$13,625
Net Seal Beach Budget Funding $13,625 Version: 08-Feb-961
J
CITY OF HUNTINGTON BEACH
DEPARTMENT FUNCTION PROGRAM COST DETAIL ACCOUNTING DIV. PROGRAM NAME
West Orange County Water Board--Joint t Venture,Water Transporation-WESTMINSTER-25.4% YY-ND-101 W.O.C.W.B
Amended Budget) - ADOPTED 15 months 12 months
.
CONSULTANT WAT ..... Q
ACCT ACIV W BUDGET < ACTUAL -REQUEST R$COMMENDATION - PROJECTED
S FY 93 94 ` FY 94 9 FY 94 9 F 5 96
.:.
.-
NO. PERSONAL SERVICE / / 5 / 5 Y 9 / FY.05/96 FY 96/97 FY;97/98 FY.98/94 FY 99/2000
110 Salaries,Permanent
120 Salaries,Temporary $1,245 $1,082 $1,067
130 Salaries,Overtime
-- Benefits,Permanent
-- Benefits,Temporary
-- New Positions
Total Personal Services $1,245 $1,082 $1,067 $1,067
OPERATING EXPENSES
204 Utilities Expenses,Electricity $794 $723 $635
210 Utilities Expense,Telephone S127 $107 $102
390 Contractual Services,Consultant $6,445 $5,784 $6,350
397 Audit Fees $381 $398 $406
405 Contractual Services,Legal $1,397 $1,732 $1,397 • Detail of Capital Costs FY 1994/95 FY 1995/96
464 Meetings,Board Members $457 $432 $381 1.Main L Valves&Appurt. $31,750 $54,356
483 Liability Insurance,Transmission Lines $3,810 $6,397 $4,026 2.Special Proj.,Engineering $15,240 $34,417
Microfilming,WOCWB Records $0 $31 $762 3.Cathodic Protection $38,100 $21,336
4.Maintenance&Operation $17,462 $13,500
$102,552 $123,609
'• Note: This figure $138,735 represents The City of
W estminster's portion(25.4%)of the WOCWB
1995/96 total requested budget of$546,200.
•" Note: This figure -$35,265 represents The City of
W estminster's portion(25.4%)of the total
shortfall of the WOCWB 1995/96 preliminary budget
of$546,200.
Total Operating Expenses $0 $13,411 $15,604 $14,059 $14,059
Total Capital Costs $102 552 $42 115 $123 609 • $123 609 '••' Note: This figure $35,265 represents The City of
GROSS.PRO GRAM COST.. $0 ..511:7 208 $S8 801 :. 2138 $138 T35 Westminster's portion(25.4%)of costs of the
Cash Carryover from 1994/95 Fiscal Year $132,727 $1329727 WOCWB 1995/96 preliminary budget of$546,200.
Carry-over Cash Reserves for 1996/97 Fiscal Year $29,257 $29,257
Net Westminster Budget Totals -$359265 •••
Net Westminster Budget Funding $35,265 ••••
Version: 08-Feb-96
� f
REMARKS
Upon review of the anticipated expenses for Fiscal Year 1995/96,as compared to the funds budgeted and the monies received from the Orange County
Investment Pool fund releases,it is anticipated that certain line item categories will have to be carefully reviewed and evaluated in order to maintain
budgeted amounts within reasonable levels. The following comments are provided to further explain the nature of the amounts being budgeted.
1. The budget for the 1995/96 Fiscal Year is for a period of 12 months.
2. Due to the capacity sale of Garden Grove's capacity in Feeder No. 1 to Huntington Beach,the amended budget amounts for these two cities will contain a
weighted averages for the various components of the budget. The weighted average is based on the new percentage allocations taking effect beginning
February 1, 1996.
3. To prevent a large cash shortfall in the succeeding years,it is recommended that the Board maintain a sufficient cash reserve to cover the operating and
maintenance costs of the Board for a period of one year. The recommended amount is equal to the requested 1995/96 budget items plus escalation for
personnel services,operating expenses,and maintenance and operation costs by the City of Huntington Beach.
4. A total of six(6)Board Meetings have been budgeted during the upcoming fiscal year.
5. Consultant Fees for Legal Services were maintained at the same level as the last fiscal year for anticipated new Board agreements.
6. Due to the issuance of liability insurance premiums normally beginning in July and with the Board fiscal year now ending on September 30, 1995,it is
anticipated that the equivalance of one(1)year payment of premuims will occur during the fiscal year. Allowance for possible escalation of insurance
premiums are included in the proposed budget.
7. Special Projects,Engineering,has been budgeted for,depending upon the schedule for implementation of the capital projects. Based upon the
work completed on the Capital Projects during 1994/95 Fiscal Year,most of the project budgets have been carried over into the following
1995/96 Fiscal Year Budgets.
8. Amounts budgeted for utilities include an allowance for possible increases in rates for electrical and telephone service.
9. Due to the short fall in available cash reserve for the 1995/96 Fiscal Year,the only cathodic protection work to be accomplished during the 1995/96 Fiscal
Year will involve the completion of the detailed cathodic protection survey. Any recommended improvements will need to be carried over to the
1996/97 Fiscal Year budget.
10. When assessments are made to each member entity for the deposit payment for the projected shortfall,a payment will be made to the City of Garden Grove
to bring each entities'fund balances in the West Orange County Water Board Fund into line with the new peecentage allocations.
Date Prepared 08—Feb-96
c_1ca�W M-,Y V7Mb4d1 -
'REQUEST FOR COUNCIL AG..-.oil
MEETING DATE: January 16, 1996 DEPARTMENT ID NUMBER: 95-084
Council/Agency Meeting Held:
Deferred/Continued to:
Approved ElConditionally Approved ❑ Denied OrCity Clerk's Signature
Council Meeting Date: January 16, 1996 Department ID Number:
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: MICHAEL T. UBERUAGA, City Admini
PREPARED BY: AES M. JONES II, Director of Public Wor�
rks .
SUBJECT: PURCHASE OF GARDEN GROVE'S CAPACITY HTS OF 3.8
CFS IN WEST ORANGE COUNTY WATER BOARD (WOCWB)
FEEDER NO. 1 (OC-9)
Statement of Issue,Funding Source,Recommended Action,Alternative ction,Analysis,Environmental Status,Attachment(s)
/�6�910 Go-ur � lee Gv0 c w
Statement of Issue:
In updating its Water Master Plan, the City of Garden Grove found its capacity in the West
Orange County Water Board (WOCWB) Feeder No. 1 to be surplus and, as such,
recommended the sale of this "surplus capacity." Garden Grove offered this capacity to
the City of Huntington Beach, and in September of 1995, the City of Huntington Beach
agreed to purchase the capacity rights for the sum of$200,000.
In response, on November 14, 1995, the Board approved WOCWB Resolution No. 95-01,
which modifies the current Joint Powers Agreement (JPA) to reflect the sale of the City of
Garden Grove's capacity rights in Feeder No. 1 to the City of Huntington Beach. The
Resolution also revises the percentage allocations for the distribution of the maintenance
and operations costs of the WOCWB. In addition, the Water Board adopted an amended
12-month budget for the period of October 1, 1995, to September 30, 1996, reflecting the
revised percentage allocations.
The City Council of Huntington Beach, along with the other City Councils in the WOCWB,
must now approve WOCWB Resolution No. 95-01. The revised budget necessary to
support this action, due to the capacity reallocation, must also be approved. The revised
budget reflects only a reallocation to each WOCWB agency, not an increase in the budget
total.
PURCHASE.RCA -2- 01/03/96 2:02 PM /
mr-QUEST FOR COUNCIL AConI
MEETING DATE: January 16, 1996 DEPARTMENT ID NUMBER:
Fundinq Source:
This purchase was originally approved and planned as part of the Fiscal Year 1994/95
Budget. A Purchase Order in the amount of $200,000 was generated in September of
1995 to encumber the purchase funding. Upon approval of the recommended action and
ratification by the WOCWB, the Purchase Order can then be finalized.
To cover the additional costs to the City of Huntington Beach as a result of the budget
revisions, sufficient funds are available in the Fiscal Year 1995/96 Water Fund, account
number E-EW-PW-922-4-49-00, for the additional Operations and Maintenance required.
Recommended Action:
1. Approve WOCWB Resolution No. 95-01 and authorize the Mayor and City Clerk to sign
it.
2. Approve the WOCWB revised budget, which reflects the revised allocations shown in
WOCWB Resolution No. 95-01.
Alternative Action(s):
Deny City participation in this Resolution and advise City Staff on how to proceed.
Analysis:
The West Orange County Water Board is a joint powers agency consisting of the Cities of
Westminster, Garden Grove, Seal Beach and Huntington Beach. Its purpose is to operate
and maintain two water transmission mains (Feeders No. 1 and No. 2) that convey domestic
water from connections to the facilities of the Metropolitan Water District. These
connections are located in the City of Stanton. The WOCWB is governed by a five-member
board of directors appointed by each of the cities. Huntington Beach has two appointees to
the Board, Councilmembers Bauer and Green.
The City of Garden Grove agreed to sell its capacity rights in Feeder No. 1 to the City of
Huntington Beach for the sum of $200,000. Sufficient funding was granted within the City's
Fiscal Year 1994/95 Budget for this purchase. The transfer of ownership and capacity
rights will occur as soon as Resolution No. 95-01 is signed by all WOCWB members.
The additional 3.8 cubic feet per second (CFS, or 1,700 gallons per minute) purchased will
bolster the City Water Division's ability to meet current and future water demands. The
opportunity to purchase additional Metropolitan Water District (MWD) capacity rights is
rare, as no new MWD feeders are scheduled within this area. The Water Division has
been negotiating this purchase for several years and strongly supports this effort. This
PURCHASE.RCA -3- 01/03/96 2:02 PM
Kr-QUEST FOR COUNCIL AC , ,vnl
MEETING DATE: January 16, 1996 DEPARTMENT ID NUMBER:
additional capacity was considered and included as part of the City of Huntington Beach
Water Master Plan.
Environmental Status:
This purchase has been determined to be categorically exempt pursuant to Class I,
Section 15301 of the California Environmental Quality Act.
Attachment(s):
1. Resolution No. 95-01 of the West Orange County Water Board
2. FY 1995/96 WOCWB Amended Budget
JRR:HDJ:Ib
NumberCity Clerk's
Page
Z
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C.C? 71
PURCHASE.RCA -4- 01/03/96 2:02 PM
� Barrett Consulting Group
Offices throughout:-e western United States
and the Pacific isian:s
T.AviCi;-'Qa: "iiQ
7aG�64ir
fair�LL266.o.oi
Civil and 2121 Alton Parkway,Suite 100
MEMORANDUM Environmental Irvine,CA 92714
Engineers 714 259AW
Fax 714 7241557
To: Directors of the West Orange County Water Board
From: Robert F. Seeman, Manager/Engineer
Date: November 8, 1995
Subject: Amended Preliminary Budget for Fiscal Year 1995/96
At the Water Board's May 16, 1995 Board meeting, the preliminary budget for the
1995/96 Fiscal Year was adopted by the Board and the Secretary was directed to directed
to forward the preliminary budget to each of the member entities' City Council for
approval. Since that date, each member entity has approved the preliminary budget in
it's adopted form. The Water Board, however, has not taken any action as of yet to
approve the final Fiscal Year (FY) 1995/96 budget.
At it's September 19, 1995 Board meeting, the Water Board approved the purchase by
the City of Huntington Beach of the City of Garden Grove's 3.8 cfs of capacity in
Feeder No. 1. Resolution No. 95-01, which will be presented to the Water Board at the
November 14, 1995 Special Water Board meeting, will amend the Water Board's Joint
Powers Agreement (JPA) in regards to the sale of the Feeder No. 1 capacity and to
revised percentage allocations for the distribution of the maintenance and operation costs
of the Water Board. Following approval of Resolution No. 95-01 by the Water Board,
the resolution will require approval by each of the member entities' City Council before
it can be ratified by the Board and becomes effective. The revision to the percentage
allocations of costs will necessitate that the approved preliminary budget be amended to
take into account the redistribution of costs based on the new percentage allocations.
The attached documents include a spreadsheet providing backup information on the
reallocation of percentages and an amended preliminary budget which takes into account
the new percentage allocations effective after the approval of Resolution No. 95-01 by
the member entities's City Councils. To provide the most accurate distribution of the
amended budget to each of the Board's members, the amended preliminary budget is
based receiving approvals from each of the member entities of Resolution No. 95-01 and
the amended budget by January 31, 1996 and with the new percentage allocations
becoming effective on February 1, 1996.
If there are any questions regarding the attached amended FY 1995/96 Preliminary
Budget, I would be pleased to answer any of your questions at the November 14, 1995
Special Board Meeting.
21213501.010
Attachment
c:..\wocwb\95.966ud4mendbud.mem
WEST ORANGE COUNTY WATER BOARD
CAPACITY ALLOCATION PERCENTAGES
ORIGINAL AND AFTER PURCHASE
TOTAL AGENCY
FACILITY CAPACITY HUNTINGTON BEACH GARDEN GROVE WESTMINSTER SEAL BEACH TOTALS
cts COST CAP. % COST CAP. % COST CAP. % COST CAP. % COSTS %
ORIGINAL
FEEDER NO. 1 21.46 $280,565.03 10.25 58.78% $49,760.90 4.00 10.42% $147.023.89 7.21 30.80% $0.00 0.00 0.00% $477,349.82 100.00%
FEEDER NO.2 47 $439,232.29 20.00 49.13% $56,644.70 5.00 6.34% $201,362.36 12.00 22.53% $196.702.91 10.00 22.00% $893,942.26 100.00%
TOTALS 68.46 $719.797.32 30.25 52.49% $106,405.60 9.00 7.76% $348.386.25 19.21 25.41% $196.702.91 10.00 14.34% $1,371.292.08 100.00%
AFTER PURCHASE
FEEDER NO. 1 21.46 $330,325.93 14.25 69.20% $0.00 0.00 0.00% $147,023.89 7.21 30.80% $0.00 0.00 0.00% $477,349.82 100.00%
FEEDER NO.2 47 $439.232.29 20.00 49.13% $56.644.70 5.00 6.34% $201,362.36 12.00 22.53% $196,702.91 10.00 22.00% $893,942.26 100.00%
TOTALS 68.46 $769,558.22 34.25 56.12% $56.644.70 5.00 4.13% $348.386.25 19.21 25.41% $196,702.91 10.00 14.34% $1,371,292.08 100.00%
USE = 56.1% 4.2% 25.4% 14.3% 100.0%
Prepared by:Robert F.Seeman
Date:07-Nov-95
Dorothy Lake,Chairperson Robert F.Seeman.Manager/Engineer
Ralph Bauer,Director Liisa Kessing.Secretary
Peter Green,Director Alexander Bowie,Legal Cousel
William Doane.Director
Margie Rice,Director
1995/96 AMENDED PRELIMINARY BUDGET
WEST ORANGE COUNTY WATER BOARD
AGENCY ALLOCATION SUMMARY
Proposed Recommended Available Cash Net Funding
1995/96 FY 1996/97 FY Carryover from FY 1995/96
Agency Budget Cash Reserves FY 1994/95 Budget
Huntington Beach $299,865 $64,619 $301,442 $63,042
Garden Grove $29,495 $4,838 $62,877 —$28,544
Seal Beach $78,105 $16,471 $80,951 $13,625
Westminster $138,735 129 257 132 727 S15.265
TOTALS $546,200 $115,185 $577,997 $83,388
c:..\wocwb\agen ala.wkl Version: 08—Nov-95
Dorothy Lake,Chairperson Robert F.Seeman,hlanager/Engineer
Ralph Bauer.Director Jennifer Solomon,Secretary
Peter Green.Director Alexander Bowie,Legal Cousel
William Doane,Director
Margie.Rice.Director
1995/96 AMENDED BUDGET
WEST ORANGE COUNTY WATER BOARD
CASH RESERVE PROJECTIONS
MAINTENANCE AND OPERATIONS
ESTIMATED MAINTENANCE AND OPERATIONS FUND AS OF 09/30/95 $577,997.42
1994/95 PROJECTS IN PROGRESS EXPENDITURES ** $0.00
ESTIMATED CASH AVAILABLE ON 10/01/95 $577,997.42
OPERATING EXPENSES BUDGET FOR 10/01/95 — 09/30/96 **' $112,700.00
1995196 PROJECTS IN PROGRESS EXPENDITURES *' $433,500.00
ESTIMATED TOTAL EXPENDITURES $546,200.00
CARRY—OVER CASH RESERVES FOR 1996/97 FISCAL YEAR "** $115,185.00
—$115,185.00
ESTIMATED CASH RESERVE FUND 09/30/96 —$83,387.58
NET FUNDING REQUIRED FOR 1995/96 FISCAL YEAR 83 388
' INCLUDES PROJECTS AND CASH CARRIED OVER FROM 1994/95 FISCAL YEAR
" INCLUDES CAPITAL COSTS, SPECIAL PROJECTS,ENGINEERING AND
CATHODIC PROTECTION.
*" INCLUDES PERSONAL SERVICES,OPERATING EXPENSES,AND MAINTENANCE
AND OPERATION.
RECOMMENDED CASH RESERVE TO COVER ESCALATED PERSONNEL SERVICES,
OPERATING EXPENSES, AND CITY OF HUNTINGTON BEACH'S OPERATIONS AND
MAINTENANCE COSTS FOR THE 1996/97 FISCAL YEAR.
Version: 08—Nov-95
CITY OF HUNTINGTON BEACH
DEPARTMENT FUNCTION PROGRAM COST DETAIL ACCOUNTING DIV. PROGRAM NAME
West Orange County Water Board--Joint Venture,Water Transporation-ALL CITIES-100% YY-ND-101 W.O.C.W.B
Amended Budget) 15 months 12 months
CONSULTANT: WATER::BOARD.
- --
ACCT ACTUAL BUDOET ACTUAL REQUEST RECOMMENDATION ---PROJECTED---------
NO. PERSONAI.SERVICES FY 93194 FY 94/95 FY 94/95 FY 95196 FY 95/96 FY'96/97. FY 97/98 `' FY 98/99 FY 99/2000
110 Salaries,Permanent
120 Salaries,Temporary $4,900 $4,258 $4.200 (15months)
130 Salaries,Overtime BUDGET
-- Benefits,Permanent • Detail of Capital Costs FY 1994/95
-- Benefits,Temporary 1.Main L Valves&Appurt. $125.000
2.Special Proj.,Engineering $60,000
-- New Positions 3.Cathodic Protection $150,000
4.Maintenance&Operation $68.750
Total Personal Services $4,900 $4,258 $4,200 $4,200 $403,750
OPERATING EXPENSES: (12 months)
204 Utilities Expenses,Electricity $3,125 $2.845 $2,500 ACTUAL BUDGET
210 Utilities Expense,Telephone $500 $423 $400 • Detail of Capital Costs FY 1994/95 FY 1995 SIti
390 Contractual Services,Consultant $25,375 $22.774 $25,000 1.Main L Valves&Appurt. $84.307 $0
397 Audit Fees $1,500 $1.567 $1,600 Replace Dale/Katella Valves $0 $30,000
405 Contractual Services,Legal $5,500 $6,818 $5,500 Repair Pipe Coating $0 $4,000
464 Meetings,Board Members $1,800 $1,700 $1,500 Invest.Pump-out Location $0 $5,000
483 Liability Insurance,Transmission Lines $15,000 $25.184 $15,850 Rehab.of West.Meter Vault $0, $30,000
Microfilming,WOCWB Records $0 $122 $3,000 Rehab.of S B Meter Vault $0 $30.000
Add'I Rehab Feeders No. 1/2 $0 $25,000
Replace Main-fine Valves $0 S90,000
Part.in WOC Fac.Study 8000 19
Subtotal $92,307 $214,000
2.Special Proj.,Engineering $6,562 $135.500
3.Cathodic Protection $8.605 $84.0(NI
4.Maintenance&Operation $58,335 $53,150
$165,809 $486,650
•• Note: This figure $546,200 represents all Cities of
the WOCWB 1995/96 total requested budget.
Total Operating Expenses s0 $52,800 $61,433 $55.350 $55,350
Total Capital Costs $403 750 $163 809 $486 650 • $486 650 ••• Note: This figure -$83,388 represents all Cities of
GROSS PROGRAM COST SO $461 450 $231 500 <: $546200 •• <s546 200 the WOCWB shortfall of 1995/96 total requested budget.
Cash Carryover from 1994/95 Fiscal Year $577,997 $577,997
Carry-over Cash Reserves for 1996/97 Fiscal Year $115,185 $115,185 •••• Preliminary Budget calls for all Cities of the WOCWB
Net WOCWB Budget Totals -$83,388••• to contribute proportionate share of$83,388 shortfall.
Net WOCWB Budget Funding $83,388 ••••
Version: 08-Nov-95
CITY OF HUNTINGTON BEACH
DEPARTMENT FUNCTION PROGRAM COST DETAIL ACCOUNTING DIV. PROGRAM NAME
West Orange County Water Board--Joint Venture,Water Transporation-HUNTINGTON BEACH-52.5%/56.1% YY-ND-101 W.O.C.W.B
Amended Budget) 15 months 12 months
CONSULTANT: .WATER BOARD.
ACCT ACTUAL _: BUDGET .:;ACTUAL . REQUEST RECOMMENDATION --- -- PROJECTED------
ACTUAL'PERSONAL SERVICES FY 93/94 FY 94/95 -' FY`94/95 FY 95/96 FY 95/96 FY 96/97 FY 97/98 FY 98/99 FY 99/2000
110 Salaries,Permanent
120 Salaries,Temporary $2,573 $2.235 $2,305
130 Salaries,Overtime
-- Benefits,Permanent
Benefits,Temporary
New Positions
Total Personal Services $2,573 $2,235 $2,305 $2,305
OPERATING EXPENSES
204 Utilities Expenses,Electricity $1.641 $1,494 $1,373
210 Utilities Expense,Telephone $262 $222 $220
390 Contractual Services,Consultant $13,322 $11,955 $13,726
397 Audit Fees $787 $823 $878
405 Contractual Services,Legal $2,888 $3,579 $3,020 • Detail of Capital Costs FY 1994/95 FY 1995/96
464 Meetings,Board Members $945 $893 $824 1.Main L.Valves&Appurt. $65,625 $117,486
483 Liability Insurance,Transmission Lines $7,875 $13,221 $8.701 2.Special Proj.,Engineering $31.500 $74,390
Microfilming,WOCW B Records $0 $64 $1,647 3.Cathodic Protection $79,750 $46,116
4.Maintenance&Operation $36,094 $29 179
$211,969 $267,171
•• Note: This figure $299,865 represents The City of
Huntington Beach's portion(wt.avg.54.9%)of the
WOCWB 1995196 total requested budget of$546 200.
••• Note: This figure -$63,042 represents The City of
Huntington Beach's portion(wt.avg.54.9%)of the total
Shortfall of the WOCWB 1995/96 preliminary budget
of$546.200.
Total Operating Expenses $0 $27,720 $32,251 $30,389 $30,389
Total Capital Costs $211 969 $87 050 $267 171 • $267 171 "•• Note: This figure $63,042 represents The City of
_...
GROSSPROGRAM COST SO $242 262 S121,536 1299,865 •• $299 865 Huntington Beach's portion(wt.avg.54.9%)of costs
Cash Carryover from 1994/95 Fiscal Year $301,442 $301,442 of the WOCW B 1995/96 preliminary budget of$546 200.
Carry-over Cash Reserves for 1996/97 Fiscal Year $64,619 $64,619
Net Huntington Beach Budget Totals -$63,042 •••
Nct Huntin ton Beach Budget Funding $63,042 ••••
Version: 08-Nov-95
CITY OF HUNTINGTON BEACH
DEPARTMENT FUNCTION PROGRAM COST DETAIL ACCOUNTING DIV. PROGRAM NAME
West Orange County Water Board--Joint Venture,Water Transporation—GARDEN GROVE-7.8%/4.2% YY—ND-101 W.O.C.W.B
Amended Budget) 15 months 12 months
......... .
::CONSULTANT:: :WATER:.BOAR U.:..
.
ACTUAL .. REQUEST :: RECOMMENDATION — —:PROJECTED-ACCT. ACTUAL <:BUDGL'T .. ----
NO PERSONAL:SERVICES : FYi93/94 :FY 94/95 :FY 94/95 FY`95196 " FY 95/96 FY 96l97` FY'47/98 FY 98l49 FY 94/2000
110 Salaries,Permanent
120 Salaries,Temporary $382 $332 $227
130 Salaries,Overtime
—— Benefits,Permanent
—— Benefits,Temporary
—— New Positions
Total Personal Services $382 $332 $227 $227
OPERATING EXPENSES
204 Utilities Expenses,Electricity $244 $222 $135
210 Utilities Expense,Telephone $39 $33 $22
390 Contractual Services,Consultant $1,979 $1,776 $1,350
397 Audit Fees $117 $122 $86
405 Contractual Services,Legal $429 $532 $297 • Detail of Capital Costs FY 1994/95_FY 1995/96
464 Meetings,Board Members $140 $133 $81 1.Main L.Valves&Appurt. $9,750 $11,556
483 Liability Insurance,Transmission Lines $1,170 $1,964 $856 2.Special Proj.,Engineering $4,680 $7,317
Microfilming,WOCWB Records $0` $10 $162 3.Cathodic Protection $11,700 $4,536
4.Maintenance&Operation $5.36 $2,870
$31.493 $26,279
" Note: This figure $29,495 represents The City of
Garden Grove's portion(wt.avg.5.4%)of the WOCWB
1995/96 total requested budget of$546.200.
••• Note: This figure $28,544 represents The City
of Garden Grove's portion(wt.avg 5.4%)of the total
shortfall of the WOCWB 1995/96 prclimi nary budget
of$546,200. The above positive number denotes that
Total Operating Expenses $0 $4,118 $4,792 $2,989 $2,989 cash reserves are still available to The City of Garden
Total Capital Costs $31 493 $12 933 $26 79 • $26 279 Grove after payment of their portion of budget.
GROSS PROGRAM COST $O z`.'$18 057 S29,495':�• =29`495
Cash Carr over from 1994/95 Fiscal Year $62,877 $62,877 •'•' Note: This figure —$28,544 represents The City of
Carry—over Cash Reserves for 1996/97 Fiscal Year $4,838 $4,838 Garden Grove's portion(wt.avg 5.4%)of costs of the
Net Garden Grove Budget Totals $28,544 WOCWB 1995/96 preliminary budget of$546,200. The
Net Garden Grove Budget Funding —$28,544 •••• negative number denotes payment to Garden Grove.
Version: 08—Nov-95
CITY OF HUNTINGTON BEACH
DEPARTMENT FUNCTION PROGRAM COST DETAIL ACCOUNTING DIV. PROGRAM _N_AMIi
West Orange County Water Board--Joint Venture,Water Transporation-SEAL BEACH-14.3% YY-ND-101 W.O.C.W.B
Amended Budget) 15 months 12 months
CONSULTANT:: WATHWHOARD:>
ACCT ----
ACTUAL .:::.BUDGET ACTUAL REQUEST -
RECQbiMENDATION
"- "..', -PROJECTED---
NO PERSONAL SERVICES: :: FY 93/94 FY14/95 FY 94195 EY'95/96 FY 95/96 VY 96/97 FY 97/98 FY 98/99'FY.99/2000
110 Salaries,Permanent
120 Salaries,Temporary $701 $609 $601
130 Salaries,Overtime
Benefits,Permanent
—— Benefits,Temporary
-- New Positions
Total Personal Services $701 $609 $601 $601
OPERATING EXPENSES
204 Utilities Expenses,Electricity $447 $407 $357
210 Utilities Expense,'I'elephone $72 $60 $57
390 Contractual Services,Consultant $3,629 $3,257 $3,575
397 Audit Fees $214 $224 $229
405 Contractual Services,Legal $786 $975 $786 • Detail of Capital Costs FY 1994/95 FY 1995/96
464 Meetings,Board Members $257 $243 $214 1.Main L.Valves&Appurt. $17.875 $30,602
483 Liability Insurance,Transmission Lines $2,145 $3,601 $2.266 2.Special Proj.,Engineering $8.580 $19,377
Microfilming,WOCWB Records $0 $17 $429 3.Cathodic Protection $21,450 $12,012
4.Maintenance&Operation $9,831 57,600
$57,736 $69,591
'•- Note: This figure $78,105 represents The City of
Seal Beach's portion(14.3%)of the WOCWB
1995/96 total requested budget of$546,200.
••• Note: This figure —$13,625 represents The City of
Seal Beach's portioq(14.3%)of the total shortfall
of the WOCWB 1995/96 preliminary budget of
$546,200.
Total Operating Expenses $0 $7,550 $8,784 $7,913 $7,913
Total Capital Costs $57 736 $23 711 $69 591 • $69 591 '•" Note: This figure $13,625 represents The Cily of
GROSS PROGRAM.COST 50 s$65 987 $33 104 c 08 105<•• "-S78 105 Seal Beach's portion(14.3%)of costs of the
Cash Carryover from 1994/95 Fiscal Year $80,951 $80,951 WOCWB 1995/96 preliminary budget of$546,200.
Carry—over Cash Reserves for 1996/97 Fiscal Year $16,471 $16,471
Net Seal Beach Budget Totals —$13,625 •'•
Net Seal Beach Budget Funding $13,625 ••••
Version: 08—Nov-95
CITY OF HUNTINGTON BEACH
DEPARTMENT FUNCTION PROGRAM COST DETAIL ACCOUNTING DIV. PROGRAM NAME
West Orange County Water Board--Joint Venture,Water Transporation-WESTMINSTER-25.4% YY-ND-101 W.O.C.W.B
Amended Budget) 15 months 12 months
CONSULTANT:::. WATLR;BOARD::
ACCT ACTUAL BUDGET ``ACTUAL REQUEST ` RECOMMENDATION -- -=PROJECTED- -=---NO PERSONAL:SERVICES' FY 93/94 FY 94/95 FY 94/95 FY 95/96 FY 95/96 FY 96/97 FY 97/98 FY 98/99 FY 99/20(N)
110 Salaries,Permanent
120 Salaries,Temporary $1,245 $1,082 $1,067
130 Salaries,Overtime
-- Benefits,Permanent
-- Benefits,Temporary
-- New Positions
Total Personal Services $1,245 $1,082 $1,067 $1,067
OPERATING EXPENSES
204 Utilities Expenses,Electricity $794 $723 $635
210 Utilities Expense,'relephone $127 $107 $102
390 Contractual Services,Consultant $6,445 $5,784 $6,350
397 Audit Fees $381 $398 $406
401 Contractual Services,Legal $1,397 $1,732 $1,397 • Detail of Capital Costs FY 1994/95 FY 1995196
464 Meetings,Board Members $457 $432 $381 1.Main L.Valves&Appurt. $31,750 $54.356
483 Liability Insurance,Transmission Lines $3,810 $6,397 $4,026 2.Special Proj.,Engineering $15,240 S34,417
Microfilming,WOCW B Records $0 $31 $762- 3.Cathodic Protection $38,100 $21,336
4.Maintenance&Operation $17,462 $13,500
$102,552 $123,609
•• Note: This figure $138,735 represents The City of
Westminster's portion(25.4%)of the WOCWB
1995/96 total requested budget of$546,200.
••• Note: This figure -$35,265 represents The City of
Westminster's portion(25.4%)of the total
shortfall of the WOCWB 1995/96 prcliminarybudget
of$546,200.
Total Operating Expenses $0 $13,411 $15,604 $14,059 $14,059
Total Capital Costs $102 552 $42 115 $123 609 • $123 609 *"' Note: This figure $35,265 represents The City of
GROSS PROGRAM COST z $0 $117 208 S58 801 5138 735::•• 5138 735 Westminster's portion(25.4%)of costs of the
Cash Carr over from 1994/95 Fiscal Year $132,727 $132,727 WOCWB 1995196 preliminary budget of$546,200.
Carry-over Cash Reserves for 1996/97 Fiscal Year $29,257 $29,257
Net Westminster Budget Totals -$35,265 •••
Net Westminster Budget Funding $35,265 ••••
Version: 08-Nov-95