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Home My WebLink About2008 Fouth of July Executive Board Appointments - Stier asCITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION COMMUNITY SERVICES TO: Honorable Mayor and City Council Members VIA: Paul Emery, Interim City Administrator FROM: Jim B. Engle, Director of Community Service DATE: January 22, 2008 SUBJECT: r -d. x COMMUNICATION t ,A •' D9 !G —r - - APPROVE FOURTH OF -° U EXECUTIVE BOARD D APPOINTMENTS AND MEMBERSHIP The second recommended action tonight indicates that the 4th of July Board would like to move forward this year with only eight members. However, Municipal Code 2.106.010 indicates that there are between nine and 15 members on the executive board. The City Attorney has indicated this recommended action would require a change to the Municipal Code. Rather than ask City Council to approve moving forward with eight members at this time, the Board will continue to advertise for and interview new members. Should the Board decide to only operate with eight members in the future, staff would return to City Council requesting a change to the appropriate section of the Municipal Code. RIEVISED RECOMMENDED ACTION: Do not take action on Recommended Action #2 tonight; only approve Recommended Action #1 which appoints of Patricia Stier as Chair and Karen Pederson as Vice Chair of the Fourth of July Executive Board. JBE:cvh c: Bob Hall, Deputy City Administrator Joan Flynn, City Clerk Jennifer McGrath, City Attorney C -j Council/Agency Meeting Held: Deferred/Continued to: g,Ap roved ❑ Co ditionall Approved ❑ Denied it Jerk's ignatur ev Council Meeting Date: 1/22I20 8 rrtmen D Number: 08-003 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and Members of the City Council SUBMITTED BY: Mayor Debbie Cook and Mayor Pro -'I em Keith Bbhr�Council Liaisons U- PREPARED BY: Jim B. Engle, Community Services Direc or SUBJECT: Approve 4t" of July Executive Board Office and Membership Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) A-_ _!o_____ TL _ __ __ _ _____� i_ ______'__i _ !11_ _.__1 \/:__ /11__]._ t___l l__ A _L 1._L. •7Y.ClILI RIUVIOL VE M.-SUC. 1 IICIC IJ d IiCCU LU CI� PUIIR CI %alldll CIIIu VIV= IiIICIII IUI LIIG '+ VI July Executive Board and to revise the number of Board members for 2008. Funding Source: NA Recommended Action: Motion to: 1. Appoint Patricia Stier as Chair and Karen Pederson as Vice Chair of the 4t" of July Executive Board, and 2. Approve the Board membership to be kept at eight members for the 2008 event, with the goal of expanding to the approved nine to fifteen member range in 2009. Alternative Action(s): 1. Do not appoint Patricia Stier as Chair and Karen Pederson as Vice Chair of the 4t" of July Executive Board and provide the Executive Board and staff with alternative direction. %oor 2. Do no approve the Board membership to be kept at eight members for the 2008 event vorVt °^D - and direct staff to reopen the application process to solicit additional board members. c-,RF G+4r- In February of 2007, City Council adopted a revised chapter in the City's Municipal Code for the 4t" of July Executive Board. REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 1/22/2008 DEPARTMENT ID NUMBER: 08-003 According to Huntington Beach Municipal Code Section 2.106.070, the Board Chair and Vice Chair are to be appointed by the City Council upon the recommendation of the Board and the Council liaisons. At its December Board meeting, the 4t" of July Executive Board voted to re- elect Patricia Stier as Chair and Karen Pederson as Vice Chair. Council liaisons, Mayor Debbie Cook and Mayor Pro-Tem Keith Bohr, are in support of these appointments. HBMC Section 2.106.020 expanded the membership from seven members appointed individually by each City Council member to a range from nine to fifteen members that are appointed by the entire Council. At the time of the adoption of the revised municipal code section, the Board had been reduced to four members. These remaining members, staff and the Council liaisons believed that expanding the Board would help to reduce the workload, which may assist in attracting new members. In the fall of 2006, applications were solicited for new members and following interviews with prospective appointees, a total of six new members were added, bringing the total up to ten for 2007. Two of these six new members have resigned from the Board and there are currently eight members, one member short of the range that is called out in the municipal code. The Board would like to maintain membership at eight for the upcoming year. They believe that it would be more effective to continue to work as a group for one more year before adding new members. While the Board tries to communicate the amount of workload to prospective members, it takes working through the event for a year to fully understand the time commitment required. The Board is proposing that prospective new members work as Members-at-Large.for one year before being appointed as -a full board member. This would allow prospective members time to make a realistic decision regarding their ability to become an effective board member. Applications for Board members were solicited in October and November of 2007 and in response, the City received a small number of applications. If this strategy is approved, these prospective members will be asked to serve as at -large members for 2008. Both staff and the Council liaisons are in agreement with this strategy for 2008. A change in the municipal code is not required if Council approves the revised number of board members for this year. Strategic Plan Goal: This would meet Strategic Plan Goal E-1, increase community involvement, dialogue, and outreach by educating residents about opportunities for involvement, assuring that the community is well represented on this Council approved board. Environmental Status: Not Applicable. Attachment(s): -2- 1/3/2008 8:06 ABA 1: ` 1�` � -_ - - - - � ■ ;, l ., ,,, 2008 4th ®f July Executive Bard z m.._ CHAIR VICE CTIAIIt_.:' u ry - -. PATRICIA (PAT) S'TIER KAREN PEDERSEN B®ARD MEMBERS PA'T'TI DAVIS ERIK GOMEZ MARIANN E'TTORRE DIANE IIEYDEN S'TACEY NEWTON MICHAEL POSEY INITIATING DEPARTMENT: Community Services SUBJECT: 4 1h of July Executive Board Officer Appointments and Board Membership COUNCIL MEETING DATE: January 22, 2008 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Ap licable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached ❑ (Signed in full by the City Attorne) Not Applicable Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached ❑ Not Applicable Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑ Not Applicable Bonds (If applicable) Attached ❑ Not Applicable Staff Report (If applicable) Attached ❑ Not Applicable Commission, Board or Committee Report (If applicable) Attached ❑ Not Applicable Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable EXPLANATION FOR fflSSHG ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Deputy City Administrator (Initial) City Administrator (Initial) ( ) ( ) City Clerk ( ) I EXPLANATION FOR RETURN OF ITEM: I RCA Author: NO