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HomeMy WebLinkAboutFY 2009-2010 Budget Reductions Presentation - Study Session Huntington Beach Marine Safety Officer 's Association March 1, 2010 Mayor Cathy Green and City Council Members, The Marine Safety Officers Association (MSOA) strongly DISAGREES with the previously approved (and now proposed extension to begin this spring) ELIMINATION OF LIFEGUARD SERVICE (towers and patrol) to over one third of the City's beaches from Goldenwest Street to Seapoint, also known as "Dog Beach". Last year, in this area where service is being eliminated, Marine Safety staff made 46 aquatic rescues, 3,186 Preventative Actions, 91 Medical Aids, 1,290 Law Enforcement Contacts, and 25, 991 Public Contacts for information and requests for assistance. Although we understand the severe budgetary pressures facing the city,the elimination of proactive lifesaving in this area may result in needless DEATH due to drowning, other preventable near drownings and injuries. We believe that, upon reflection, there are other cuts that can be made throughout the city to offset the approximate $50,000 budget reduction. These cuts will impose tremendous EMOTIONAL TRAUMA to the effected survivors of these events, including the surviving family members, citizen witnesses and the emergency responders. The city will also be exposed to potential UNNECESSARY LITIGATION expenses. We recommend that if these cuts are approved the parking lots in the cliff area be closed. The MSOA is available to discuss this issue upon council request. YouT4 in Lifesaving, Michae . Bartlett MSOA President 714-345-5792 ,. /� / 0 2/25/2010 Fire Reduction Reduction Description Impact Amount Appropriate software, PC maintenance, Assign appropriate HazMat repair,and training costs will be charged to Response costs to CUPA CUPA $5,000 Recurrent part time temporary Will result in longer cycle times for services administrative functions $10,094 Reassignment will require additional administrative work from remaining Staff and Deputy Fire Marshal Chief Officers;and will result in one Reassignment additional Fire Captain serving in Operations $92,600 Elimination of this position would impact the management of the EOC,preparedness for disasters and obtaining grant funding Battalion Chief-Emergency Mgmt (approximately$6 million obtained over the and Homeland Security past 8 years). $109,666 Total $475,511 9 9 2/25/2010 Non-Departmental Reduction Reduction Description Impact Amount Gasoline and other fuel Fuel price trending lower than budgeted $220,000 Water used at city owned properties such as parks and buildings trending lower than Purchased water budgeted. $40,000 Reduces the city's ability to reward the Graffiti award program reporting of graffiti. $5,000 Vacation leave payout Payout trending lower than budgeted $24,405 Total $289,405 10 10 2/25/2010 Community Services Reduction Reduction Description Impact Amount Reduce Shipley Nature funding by This reduction reduces the stipend of$40,000 25% that supplements the volunteer efforts to operate and maintain the nature center. $10,000 Eliminate vacant Specific Event Will require reorganization of permanent Coordinator position recreation staff duties $59,888 Eliminate auto allowances and Budgeted but will not be used this year; 'miscellaneous time'for certain employees will use vacation or comp.time to employees attend regional meetings. $11,715 Part time temporary services Reduces staff at Lifeguard Headquarters, Senior Center and parking supervision, resulting in longer waits and reduced supervision. $9,190 Close parking gate#3(Huntington Customers would be required to access beach Street)from February 1 through May parking at Beach Blvd.or Lake Street February- 28(will remain open week before May(reopen for Spring Break vacation). and after Easter for Spring break revenue) $3,400 11 11 2/25/2010 Community Services Reduction Reduction Description Impact Amount Reduce the number of fire rings on This will reduce the availability of rings to beach the beach by 50%(167 to 83); users to 83 rings reducing operating costs and avoiding the need to purchase replacement rings in the current year. $23,753 Reduce midweek(Monday-Thursday)This will result in a potential degradation in the off-peak restroom cleaning from appearance of facilities during off-peak times. Beach Blvd.to the Lifeguard Restrooms still cleaned daily by the overnight Headquarters maintenance crew. $15,600 Reduce frequency of the Pier Plaza This will result in a degradation on the appearance steam cleanings from 2 times per of our facilities. month to 1 time per month $5,400 Reduction of hours set aside for Returning lifeguards will lose elements of refresher Lifeguard requalification training. $20,431 Reduce number of lifeguards working Loss of 30%of personnel available at tryouts. at new hires tryouts Staffing may be sufficient depending on prevailing conditions and number of applicants. $1,022 12 12 2/25/2010 Community Services Reduction Reduction Description Impact Amount Reduce number of part time summer Potential staff shortage (particularly in August)at lifeguard new hires by 25% end of season. $12,602 Eliminate Spring lifeguard staffing No lifeguard service(tower and patrol in Spring) north of Goldenwest Street north of Goldenwest Street;area will be signed "no lifeguard on duty". $4,962 Reduce part time Junior Lifeguard Reduce pre-program preparation and training for instructor training new and returning instructors. $6,973 Reduce Adult Sports program Reduction in field maintenance and equipment operating expenses replacement will result in the potential deterioration of city sports facilities over time. $12,988 Reduce summer swim sessions by 1.5 Reduction in hours will be mitigated as participants hours daily at Marina High School will be absorbed by other scheduled classes. $3,817 13 13 2/25/2010 t FY 2009/ 10 BUDGET REDUCTIONS March 1 , 2010 �E3'S /OA) 1 2/25/2010 Where Are We w . 27 $184,000 -— — ---- —--— -- — i $183,434* $183,000 nx- $182,000 $4 million gap $181,000 — —— — _ -- -- ——--- $180,000 $179,379 $179,000 $178,000 — -- r -- x�r'�7k xr $177,000 ------ - Revenue Expenditures *Based on January Monthly Report Projections 2 2/25/2010 Police Reduction Reduction Description Impact Amount These vacancies(included in the adopted budget)will result in the transfer of officers from other specialty units to the Patrol Division. The effectiveness of the specialty units would be minimized. Additional transfers to Patrol will need to occur to accommodate the staffing of a Beach Detail during the summer Vacant Police Officer positions(6) deployment. $558,984 These vacancies(included in the adopted budget)will require a restructuring of current staff and schedules. The bureau manager and supervisors would be assigned to perform the duties of a communications operators,thereby reducing the time available to perform their required tasks. Overtime costs could Vacant Communication Operators(3) increase. $166,541 One position(included in the adopted budget)will reduce the number of staff available on a daily basis to Vacant Parking Control Officer(1) enforce parking regulations $37,506 Two helicopter pilots will be reassigned from the Air Support Unit to uniformed patrol duties. This will reduce flight hours from 60 hours per week to 40 hours per week. This change will reduce the availability of the helicopter to assist on handling calls for service, Reduction in Air Support Flight Hours assisting in surveillances,and helping manage pursuits. $108,000 3 3 2/25/2010 Police Reduction Reduction Description Impact Amount The city will no longer have this consultant available Discontinue use of Crime Prevention to make public safety recommendations on through Environmental Design development and redevelopment projects being Consultant reviewed by city staff. $8,600 Some cases with out-of-state suspects or victims may be prolonged due to this reduction. Detectives would Eliminate travel extradition and have to rely on other agencies providing assistance background investigation which adds additional burdens to the investigations. $10,000 The required training will be grant funded through grant monies making less grant money available to Reduce Air Support Bureau training purchase front line law enforcement equipment. $34,000 These designated funds will be eliminated and ultimately funded by SAAV(Service Authority for Abandoned Vehicles)funds. This will reduce the SAAV Reduce Air Support Bureau repairs, account which has been used as a partial funding maintenance,equipment and supplies source in the purchase of new helicopters in the past. $285,898 4 4 2/25/2010 Police Reduction (Reduction Description Impact Amount Eliminate purchase of commercial freezer This equipment will be replaced using a different in the Jail funding source $10,000 Eliminate 4th of July general staff support Staff will not have support services during the extended services 4th of July workday. $15,000 Contractingfor private security services and CHP services to assist on the parade route and during the fireworks show would be eliminated. Other funding sources(such as fund raising efforts by the 4th of July Board)would be required to continue using this private contractor and CHP. If alternate funding is not obtained,police staffing of this day would need to be Eliminate 4th of July security services adjusted and overtime cost would increase and more contract than offset this reduction. $34,125 Total $1,268,654 5 5 2/25/2010 Public Works Reduction Reduction Description Impact Amount In-house programs have been eliminated. No Sell slurry vehicles and two street equipment available for future in-house slurry sweepers program. $80,000 Correct billing for Edwards Station Decrease water usage expense by$232,500 Fire Service meter charge one time and$32,400 annually. $32,400 Projects completed under budget or no longer necessary One time saving. $71,858 Eliminate in-house Median Landscape Maintenance program and assign to contractor Potentially annual savings of$200,000. $36,500 6 6 2/25/2010 Public Works Reduction Reduction Description Impact Amount I Public Works currently has 45 vacant positions. Two of these would be credited to Vacant positions (2) Public Works and not citywide attrition. $155,000 NPDES permit fees were decreased in current Reduce Other Expenses in Urban fiscal year due to an applied one-time credit, Runoff Management budget no impact anticipated. $30,000 Transfer filled position to a current vacancy; Move traffic positions to the reduces amount available for slurry seal and Measure M fund concrete replacement projects. $30,100 7 Total $435,858 7 2/25/2010 Fire Reduction Reduction Description Impact Amount Billing for motor vehicles accidents, non- New Revenue- Emergency residents only, based on 1,000 annual Response Billing incidents $50,000 New Revenue— Increase in AILS and BLS fees and new non- FireMed Revenue resident fees $150,000 Will impact the efficiency and effectiveness Certification,training, of personnel and the department's ability to subscriptions and conferences comply with state and federal mandates $23,428 Fire Engineer recruitment and Saving achieved by not conducting Fire exam Engineer recruitment and exam $5,000 Funding not needed for Fire Station 8-Heil Equipment rental modular building $19,723 Reduce overtime used for instructors to teach Search and Rescue Explorers and Overtime-Search and Rescue supervise activities $10,000 s 8 2/25/2010 Community Services Reduction Reduction Description Impact Amount I Reduce contract instructor payments A decrease in the Fall class registrations reduces budget the associated instructor payments. $20,524 Reduce Recreation Operating Budget Utilize discount movie theaters for Funtime Day for movies Camp and cancel Family Movie Night at the City Gym and Pool. $3,315 Postpone equipment replacement at Reduces the ability to replace worn and broken Murdy and Edison Community equipment utilized by the public. Centers $8,262 Reduce Meals to the Home program Reduces home visitation assessments for meals to staffing the home by 25%and will reduce care management by 40%. $9,781 14 14 2/25/2010 Community Services Reduction Reduction Description Impact Amount f Close Rodgers Senior Center on Eliminate weekend information and referrals to Saturdays working older adults and their families;elimination of Saturday classes. $1,980 Reduce Project Self-Sufficiency budget.Project Self-Sufficiency coordinator to be funded by Homelessness Prevention and CDBG Grants. $3,040 Close Art Center on Sundays Reduced operating hours provides less opportunity for the public to visit the Art Center. $2,090 Eliminate printing and design for Reductions in marketing may result in less support several Art Center programs for Art Center events and programs. $21,780 Total $272,513 15 15 2/25/2010 Planning&Building Reduction Reduction Description Impact Amount I Minimal short-term impact,but during peak activity months (summer)there will be slower response time for plan checks, Professional services inspections,and development analysis $129,767 Recurrent part time temporary services Slower processing time $37,000 Decreases staffs ability to purchase supplies Misc.departmental expenses and replace minor office equipment $4,338 Total $171,105 16 16 2/25/2010 Human Resources Reduction Reduction Description Impact Amount Reduce liability claims review;conduct all Professional services contracts recruitments using internal staff. $90,000 Conduct all work with full time staff; may Part time temporary services result in increase cycle time. $32,500 Total $122,500 17 17 2/25/2010 Library Reduction Reduction Description Impact _ Amount 1 May reduce staff's ability to support room rental Facility Rental Operating Expenses activities. $10,500 Supplies, dues,conferences, Reduces work supplies to bare minimum levels; maintenance clothing,and awards reduces volunteer recognition. $16,250 Working families,students,weekend users- Close Central Library on Sundays 62,000 visits per year on Sundays $44,000 Weekend users affected. Elimination of weekly Close Helen Murphy branch on story time program with annual attendance of Friday,Saturday,and Sunday 2,516. $2,250 Close Banning branch on Sunday, Branch users affected. Elimination of weekly story Monday and Tuesday time program with annual attendance of 2,642. $4,500 Longer lines,fewer librarians to assist with Reduce Reference Desk staff research and PCs $17,339 Total $94,839 18 18 2/25/2010 Information Services Reduction Reduction Description Impact Amount Requests for service will be handled during City Hall business hours. Elimination of Temporary staff(after hours Help Desk staff will necessitate technical support at the library) reassignment of these duties to other IS and intern staff staff, reducing efficiency. $16,000 May result in increased future costs for MS Reduction and elimination of Office and other licenses for newer certain maintenance versions. Reduction takes advantage of agreements available GSA pricing. $63,302 Reduced investment in training, memberships,and associations reduces Training and supplies employee effectiveness over the long term. $4,517 Total $83,819 19 19 2/25/2010 Finance Reduction Reduction Description Impact Amount Small decrease in business license revenue; Recurrent part time temporary small impact to line wait time;greater time services needed for records retrieval. $15,250 Training reductions limit staff ability to remain current on finance and accounting issues;supplies are reduced to bare Training and supplies minimum levels $15,685 Eliminates contract which provides limited benefit to the City. Work will be performed Contract services by department staff $15,425 Additional workload taken on by existing Share 25%of a professional staff Finance staff. This sharing of resources will position with the Redevelopment provide the Redevelopment Agency with Agency needed financial analyst resources $15,000 Total $61,360 20 20 2/25/2010 City Attorney's Office Reduction Reduction Description Impact Amount Due to the unexpected departure of a Charge 25%of Asst.City Attorney Senior Deputy City Attorney,there has been position to the Housing Set Aside a restructuring of assignments with greater Fund workload performed in-house. $33,016 Attorneys will not attend the City Attorney's Spring and Fall Conferences to continue their legal education. Attorney's will supplement their requirement with on-line training. Reductions also decrease staffs ability to purchase supplies and replace Training and supplies minor office equipment $26,573 Total $59,589 21 21 2/25/2010 City Administrator Reduction Reduction Description Impact Amount Professional services Eliminates the city's lobbyist in Sacramento $35,000 Communications Reductions in contractual services $2,500 Decreases staffs ability to purchase supplies Misc.departmental expenses and replace minor office equipment $3,000 Total $40,500 22 22 2/25/2010 City Treasurer's Office Reduction Reduction Description Impact Amount Charge 8%of cashiering personnel costs to the Utility This change captures a portion of the level fund of support provided to the Utility. $32,841 Total $32,841 23 23 2/25/2010 City Clerk's Office Reduction Reduction Description Impact Amount I This decrease will bring minute preparation completely in-house and will necessitate a change from summary minutes to action Contractual services minutes. $9,133 Public Cable Television Authority will provide this amount to help offset the cost New revenue-web streaming of Granicus web streaming. $11,830 Total $20,963 24 24 2/25/2010 Five-Year Financial Plan 25 - ❑ What it looked like in September, 2009 Step-up of PERS increase begins FY2010/11 FY2011/12 FY2012/13 FY2013/14 FY2014/15 Revenue $181 $182 $185 $188 $192 Expenditure (186) (189) (193) (197) (198) Challenge ($5) ($7) ($8) ($9) ($b) 25 2/25/2010 Keeping Our Eyes On: 26 ❑ Pending litigation ❑ State budget and future takeaways ❑ Economic recovery 26