HomeMy WebLinkAbout2011-2012 West Orange County Water Board Proposed Budget - WCouncil/Agency Meeting Held: 6 A6 ,
Deferred/Continued to:
App ved ❑ Conditionally Approved ❑ Denied
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Council Meeting Date: June 6, 2011
Department ID Number: PW 11-030
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
SUBJECT: Approve the West Orange County Water Board (WOCWB) proposed
budget for Fiscal Year 2011 /2012
Statement of Issue: The individual member cities of the West Orange County Water Board
(WOCWB) must approve the proposed budget annually prior to the beginning of the new
fiscal year.
Financial Impact: The City's share of the Fiscal Year 2011/12 WOCWB budget will be
included as a line item expenditure in the Water Fund (506) Fiscal Year 2011/12 budget
submittal under account 50685801.67655.
Recommended Action: Motion to:
Approve the Fiscal Year 2011/12 proposed WOCWB budget in the amount of $166,500.
Alternative Action(s):
Do not approve the budget and instruct staff on how to proceed.
HB -179- Item 9. - 1
REQUEST FOR COUNCIL ACTION
MEETING DATE: 6/6/2011 DEPARTMENT ID NUMBER: PW 11-030
Analysis: The WOCWB (Board) is a Joint Powers Agreement between the cities of
Garden Grove, Seal Beach, Westminster, and Huntington Beach for the purpose of
purchasing water from the Municipal Water District of Orange County, and transporting it via
Feeders No. 1 and No. 2, owned by the Joint Powers cities. Based on the agreement the
Board is composed of five members. Garden Grove, Seal Beach, and Westminster each
appoint one member and Huntington Beach appoints two members. Huntington Beach has
two members due being a majority stakeholder owning 56.1 percent of the system. Board
meetings are held quarterly in January, April, July, and October.
The Board has no employees, but contracts functions on a time and material basis.
Currently the City of Huntington Beach provides Manager, Engineering, Secretary, Fiscal
Agent, Treasure, operations and maintenance services. Other services including audit
services and insurance is provides by other Board approved contracted sources.
Annually, the Manager/Engineer of WOCWB submits a proposed budget to the Board so that
the entities of WOCWB can approve funding prior to the beginning of the new fiscal year.
Huntington Beach Utilities Division staff have reviewed the Fiscal Year 2011/12 budget and
concur with the submittal as presented by the Manager. Mayor Joe Carchio and Council
Member Joe Shaw represent the City of Huntington Beach and are recommending adoption
of the budget at this time.
The total proposed budget for the WOCWB $166,500. Huntington Beach's total share for
the fiscal year is $81,040. This amount includes adjustments to account for interest revenue
and use of excess reserves over the WOCWB's established reserve base.
Environmental Status: None
Strategic Plan Goal: Maintain financial viability and our reserves
Attachment(s):
Item 9. - 2 xB -180-
ATTACHMENT #1
xB -1 s 1- Item 9. - 3
CD
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WEST ORANGE COUNTY WATER BOARD - Proporsed 2011-12 BUDGET
FY 11-12
revised 5/10/2011
EXPENDITURES:
Actual
FY 09/10
Budget
FY10/11
Estimated
FY 10/11
Total Requested
11112
Huntington
Beach 56.1%
Garden
Grave 4.2%
Seal Beach
14.3%
Westminster
26.4%
OPERATING EXPENSE
Utilities Expenses, Electricity
$4,164
$4,000
$4,200
$4,000
$2,244
$168
$572
$1,016
HB 0&M and GM
$49,655
$60,000
$61,000
$60,000
$33,660
$2,520
$8,580
$15,240
Audit Fees
$3,300
$3,500
$5,000
$3,500
$1,964
$147
$501
$889
Contractual Services, Legal
$462
$3,000
$2,500
$3,000
$1,683
$126
$429
$762
Meeting, Board Members
$1,800
$2,000
$1,800
$2,000
$1,122
$84
$286
$508
Liability Ins., Transmission Lines
$6,968
$8,000
$7,500
$8,000
$4,488
$336
$1,144
$2,032
Other Contract Services
$500
$2,000
$0
$2,000
$1,122
$84
$286
$508
Total Operating Expense
$66,849
$82,500
$66,849
$82,500
$46,283
$3,465
$11,798
$20,955
CAPITAL COSTS
Meter Change Out -Phase I and II
$30,000
$20,315
Encumbrance Rollover 09-10
$22,238
$22,238
Valve and Air Vac Replacements
$84,000
Total Capital Costs
$0
$52,238
$42,553
$84,000
$47,124
$3,528
$12,012
$21,336
GROSS PROGRAM COST
$66,849
$134,738
$109,402
$166,600
$93,407
$6,993
$23,810
$42,291
less FUNDED BY RESERVES
$15,743
$91,593
$91,593
$20,544
$11,525
$863
$2,938
$5,218
NET PROGRAM COST
$51,106
$43,145
$17,809
$145,956
$81,881
$6,130
$20,872
$37,073
REVENUE:
Huntington Beach - 56.1%
$51,100
$49,933
$49,933
$81,040
Garden Grove - 4.2%
$3,825
$3,738
$3,738
$6,067
Seal Beach - 14.3%
$13,025
$12,728
$12,728
$20,657
Westminster - 25.4%
$23,130
$22,608
$22,608
$36,692
Interest on reserves
$1,464
$2,200
$1,100
$1,500
Other Revenue
$616
TOTAL REVENUE
$93,160
$91,207
$90,107
$145,956
00
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WEST ORANGE COUNTY
WATER BOARD 2011-12 BUDGET - AGENCY ALLOCATION SUMMARY
AGENCY
Proposed 11/12
Gross Program
Cost
Recommended
Reserves
Projected
Reserves 9/30/11
Program
Funding from
Reserves and
Other Revenue
Interest on
Cash and
Recommended
Reserves
11/12 Net
Funding
Huntington Beach - 56.1 %
$93,407
$112,200
$123,725
$11,525
$842
$81,040
Garden Grove - 4.2%
$6,993
$8,400
$9,263
$863
$63
$6,067
Seal Beach -14.3%
$23,810
$28,600
$31,538
$2,938
$215
$20,657
Westminster - 25.4%
$42,291
$50,800
$56,018
$5,218
$381
$36,692
Totals
$166,500
$200,000
$220,544
$20,544
$1,500
$144,456
Total Funds 9/30/10
Total Contributions 10/11
Total Available Funds
less projected Expenditures
Projected Reserve Balance 9/30/11
less Recommeded Reserves
Funding available from Reserves 11/12
$239,839
90 107
$329, 946
$109,402
$220, 544
200 000
$20,544
5/10/2011