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Home My WebLink AboutFY 2000/2001 Transfer from General Funds into Public Works I V Council/Agency Meeting Held: 6- Def rr /Continued to: 0- 20 y(30 Approved ❑ Conditionally Approved ❑ Denied Cler 's ignature Council Meeting Date: November 6, 2000 Department ID Number: PW-00-104 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS c SUBMITTED BY: RAY SILVER, City Administrators PREPARED BY: ROBERT F. BEARDSLEY, Director of Publl Works MICHAEL P. DOLDER, Fire Chief/Information Systems Direct SUBJECT: APPROPRIATION OF FUNDING FOR FIBER OPTIC .; COMMUNICATION LINKS FOR CITY FACILITIES ALONG GOTHARD STREET Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Should the City fund additional fiber optic lines for future City-wide information system and technology expansion as part of the Intelligent Transportation System Traffic Management Project? Funding Source: The $590,000 appropriation request is recommended to be funded from the Undesignated, Unappropriated General Fund Reserves to the Public Works Department Intelligent Transportation System Project account (83991022.84400). A Fiscal Impact Statement is included in Attachment 1. Recommended Action: MOTION TO authorize the appropriation of $590,000 from the Undesignated Unappropriated General Fund Reserves and the transfer to the Public Works Department's FY 2000/2001 Intelligent Transportation System Project account (83991022.84400). Alternative Action(s): Do not approve this request. Without supplemental funding the fiber optic lines will be sized to provide 24 fibers which will only accommodate Intelligent Transportation System Traffic Management Project needs. Should the City decide to install fiber optic lines in the future, it would then be necessary to remove the 24 fiber cable and replace it with two 72 fiber cables to serve the City's information systems needs. RCA ROUTING SHEET INITIATING DEPARTMENT: Fire and Public Works Departments SUBJECT: APPROPRIATION OF FUNDING FOR FIBER OPTIC COMMUNICATION LINKS FOR CITY FACILITIES ALONG GOTHARD STREET COUNCIL MEETING DATE: November 6, 2000 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Attached Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney). Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Attached Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Qx Assistant City Administrator Initial ( ) City Administrator Initial Gw City Clerk EXPLANATION FOR RETURN OF ITEM: Only)(Below Space For City Clerk's Use RCA Author: Beardsley/Dolder/Daily/Brohard/Justen RE.�cIJEST FOR COUNCIL ACTION' MEETING DATE: November 6, 2000 DEPARTMENT ID NUMBER:PW-00-104 Analysis: Design is currently underway on the $1.6 million federally funded Intelligent Transportation System Traffic Management Project (ITS). The ITS project will link the Traffic Operations Center at City Hall with Caltrans' Traffic Management Center in Irvine. through fiber optic cable lines. When complete, it will allow a regional approach to traffic management during peak traffic flow and improve detection of and response to accidents and other roadway incidents. It will also provide real time information regarding roadway conditions to the public and reduce congestion on City streets and regional roadways. The most cost-effective route for the required fiber optic cable connecting City Hall and the Caltrans Traffic Management Center involves using existing conduit on Yorktown Avenue, Golden West Street, and Edinger Avenue, together with the installation of new conduit along portions of Ellis Avenue and Gothard Street. This cabling will then connect with the Caltrans system along the 405 Freeway at Edinger Avenue. The proposed route is shown in Attachment 2. Portions of the proposed fiber optic cable route pass along Gothard Street adjacent to major City facilities, including: Fire Station 1-Gothard; Police Department Heliport; Central Net Fire Training Center; Central Library; Public Works Park, Tree & Landscape Facility; City Yard; and Fire Station 2-Murdy. The project's fiber optic cable route presents a cost-effective opportunity to install the multiple fiber optic lines required for the City's transportation system, as well as additional fiber optic cable capacity for future City information system and technology under a single construction contract. In addition to the benefits realized by the City's transportation system, a valuable link between City facilities would be provided allowing for future information system and technology expansion without the additional cost of trenching and installing fiber optic lines. These lines will provide enhanced capability for high speed sharing of information, including live stream video, and potential for eliminating the recurring monthly costs associated with leasing T1 telephone and other data and broadband communication lines. This fiber optic upgrade will also provide the option to relocate some operations away from City Hall to balance space needs, while enhancing City information and communications systems. The proposed City-owned fiber lines will also provide an opportunity for revenue generation should the City not use all of the fiber optic lines. The City could potentially lease capacity to customers along the proposed route, including commercial developments in the Edinger Corridor and Golden West College. Combining the ITS Project and the City's information system and technology expansion into a single contract will result in a direct construction cost savings of $260,000. Additional ongoing annual savings of approximately $72,000 will also result when the added fiber optic cables are connected to City facilities allowing for eliminating the cost associated with leasing T1 telephone and other communication lines. Because these fiber optic lines will be City- owned, dependence on an outside provider for data transmission lines will be greatly reduced. If approved, the fiber optic lines will be installed within approximately one year. At that time, additional hardware and installation costs would need to be incurred to connect the fiber optic cable on Gothard Street to adjacent City facilities. New Appropriation Criteria: In March 1998, the City Council adopted three criteria to follow in requesting a new appropriation: 1) It is an unanticipated emergency, 2) It is required to RCAFiberOpticCityFaciIities -2- 10/26/00 11:53 AM Fc�.�UEST FOR COUNCIL ACTIuN MEETING DATE: November 6, 2000 DEPARTMENT ID NUMBER:PW-00-104 implement labor negotiations, or 3) It is a new expense that is offset by related new revenues. This request falls under Criteria 1 and 3. The installation of additional fiber optic lines presents a unique opportunity to upgrade the City's information systems, with a cost savings for installation, while reducing dependence on third party providers of transmission lines. It also presents potential for future revenue generation. Public Works Commission Review: Because of the emergency nature of the request, the Public Works Commission was not able to schedule this item for review. It will be provided to them at their November 15, 2000 meeting, which will be prior to the start of project construction. Environmental Status: None. Attachment(s): NumberCity Clerk's Page • Description 1 Fiscal Impact Statement 2 Proposed Fiber Optic Cable Routing Plan RCA Author: Beardsley/Dolder/Daily/Brohard/Justen RCAFiberOpticCityFacilities -3- 10/26/00 12:36 PM A TTA CHMENT 1 *A, A4 CITY OF HUNTINGTON BEACH JOLV INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, City Administrator From: John Reekstin, Director of Administrative Services Subject: FIS 2001-03 Approve Funding For Fiber Optic Installation Date: October 20, 2000 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Funding For Fiber Optic Installation." If the City Council approves this request (total appropriation $590,000), the estimated unreserved General Fund balance (including the economic reserve designation) at September 30, 2001 will be $8,858,685. J n Reekstin, irector of Administrative Services ESTIMATED GENERAL FUND BALANCE - SEPTEMBER 30, 2001 $10,000,000 -A $%000,000 $8,000,000 $8,858,685 $9,540,000 $79000,000 $6,0001000 $59000,000 ADOPTED CURRENT BUDGET ESTIMATE ADOPTED BUDGE CURRENT ESTIMATE 9,540,000 $ 8,858,685 .............. ........................ .............. ................................ ...................... 'Ado' d6bddbf!Zb-' tEfti"i' to PU on on............ ty .:.s.me- Beginning Fund Balance 10/1/20080(unaudited) $ 9,540,000 $ 9,540,000 Plus: Estimated Revenue 127,313,303 127,313,303 Less: Estimated Expenditure; (127,313,303) (127,313,303) Pending/Approved FIS's: (676,315) Less: FIS 2001-02 - (5,000) Estimated 9/30/2001 Balance(with econmic reserve) 1 $ 9,540,000 $ 8,858,685 ESTIMATED GENERAL FUND BALANCE SEPTEMBER 30, 2001 $1090009000 $990009000 $8,0009000 $8,858,685 $ $9,540,000 790009000 $690005000 $590009000 ADOPTED BUDGET CURRENT ESTIMATE A TTA CHMENT 2 777 a1NTMIN ER AVE,- { v. t estm nster TO - :.WUM Fire Station 2-Murdy i: `';•'. ;y :•; "- `''•; 16221 Gothard Street '.-. M CFAD D E N AWE H NTt GT ,N' u, F E INGE AVE( Murdy Community CenteriI' 4H'= L1 E t FOUNTAIN VALLEY ; 7000 Norma Drive _�.✓PublicWorks -r, -' - - - - - --` WARN R BL'VD # ��'�`• '� f= City Yard U1 ` 17371 Gothard Street F, , ¢ .S T_EFt AVE Public Works I� - - - _ •gJti ` Fount in Valle QG Parks,Tree &Landscape W. I_ � 17581 Gothard Street :J. Q1��, y f n7_ -� -..i„-+..�,,. -=------- :C�: m. z �Q = . G'altrins 0mm_. It: Central Library '!C Z $ �.• _ ' 7111 Talbert Avenue _EILIS<AG 1 �_.� _ Central Net Fire �• `'�'^�`_ Vr - - 1 I Training Center _ ,[ "---• _.G. RFtELD AVM .f } •. -• _ _ --'3' Dayworker Work Center 18131 Gothard Street 18301 Gothard Street - G+•" ,yam Fire Station,-Gothard- I .:I'• RK 1. YYN 18311 Gothard Street ` LEGEND - := `tvi `Avg. - - ' DA —'Hu figtac Caltrans = ` ; Fiber Optic Cable Huntington Beach ..— _ -;� 'mot: � -�.T •i�r;_=.- 'M `isEns 7 Cable r tic C e Ne w Fiber O _ t Huntington Beach g t Conduit Existing2 memo o - FIGURE 4-3 CABLE ROUTING-OPTION 1 -