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Home My WebLink AboutFY 1983/1984 Budget - Resolution 5279 RESOLUTION N0. 5279 A RESOLUTION OF THE CITY COUNCIL OF THE' CITY OF HUNTINGTON BEACH ADOPTING A BUDGET FOR THE CITY FOR FISCAL YEAR 1983-1984 The City Council of the City of Huntington Beach does resolve as follows: SECTION 1. That the budget for the City of Huntington Beach for fiscal year 1983-1984, as hereinafter set forth, is hereby adopted: DEPARTMENT FUND BUDGET 1983,1984 City Council $ 109 ,331 Nondepartmental 4.,631,239 Administration 485,198 City Treasurer 202, 371 City Attorney 735,764 City Clerk I 160,324 Administrative Services 21455,743 Development Services 12764,436 Fire 8,619 ,164 Police 152865,315 Community Services 5,675,273 Public Works 13,576,842 Subtotal General Fund Appropriations $ 54,2812000 OTHER FUNDS Capital Outlay 0 HUD Sub=.idy 4009000 Revenue Sharing 1,875,000 Library Service Fund 45,000 Debt Service Fund 4732000 Communications Fund 0 Meadowlark Golf Course 150,000 Selfinsurance Fund 3,351,000 Grants 439 ,713 Redevelopment Fund 595,500 Housing and Community Development 1,8252000 Gas Tax Fund 4,5489000 ahb 6/10/83 1 . 6/2o/83 6. Redevelopment wil I provide the major thrust for the City's continued growth and development. It will be the determining factor in our future fiscal position. Respectful ubmitted Charles W. Thompson City Administrator CWT:dp FUNDING SOURCES GENERAL FUND Estimated Revenue and Transfers FY 84 $54,441,000 Recommended Appropriations FY 84: General Fund $54,236,000 Contingency Acct. (Gen. Fund) $ 45,000 Contingency Fund $ 160,000 $54,441,000 Projected Fund Balances: Unappropriated General Fund $1,800,000 6/30/83 Appropriated General Fund $2,282,000 6/30/83 (Vacation & Sick Leave) Capital Outlay Fund $ 5009000 6/30/83 Total Projected Available Funds $4,582,000 6/30/83 PERSONNEL BY DEPARTMENT Authorized Authorized Recommended ----- Projected ----- Department FY81/82 FY82/83 FY83/84 FY84/85 FY85/86 FY86/87 City Council 8 8 8 8 8 8 Administration 9 9 9 10 10 10 City Treasurer .10 - 6 6 7 7 7 City Attorney 12 12 13 13 13 13 City Clerk 5.5 5 5 5 5 5 Administrative Services 54. 51.5 52.5 52.5 52.5 52.5 Development Services 58 49 43.5 43 41 41 Fire(reserves) 153(0) 153(15) 153(30) 153(60) 153(90) 153(90) Police 307.5 311 314 317 320 323 Community Services 87.25 87.75 85.75 82.75 81.75 81.75 Public Works 243 248 240 241 239 237 Total 947.25 940.25 929.75 932.25 930.25 931.25 Reserve Firefighters 0 15 30 60 90 90 70 CITY OF HUNTINGTON BEACH GENERAL FUND 65 FUNDING SOURCES- REVENUE - EXPENDITURES (ACTUAL & PROJECTED) AS INDICATED BY PRELIMINARY BUDGET FY 1984 60 55 — 4.04.00 oo 000000, Z 50 45 oe 40 35 1980 1981 1982 1983 1984 1985 198.6 1987 NET FUNDS AVAILABLE ® AVAILABLE FUNDS — — — -- — EXPENDITURE rLlLLJ DEFICIENCY REVENUE 2.0 M I L 1.5 MIL 1.0 MIL .5 MIL FY 84 0 vFY 82 -.5 MI L -1.0 MIL FY 83 -1.5 MIL -2.0 MI L FY 80 -2.5 MI L -3.0 MIL FY 81 Use Of Fund Balance FINES, OTHER REVENUE ' FORFEITURES 1% 0%) & PENALTIES $54p44.-1 ,000 3% (3%) (%) FY 82-83 CHGS. FOR CURRENT SVCS. 3% (3%) REV. FROM OTMEFLAOCYS. PROPERTY TAX 2% (4%) 31% (30%) OTjy�R`Oc 6�(�q4 TgXFs REVENUE FROM USE OF MONEY& PROPERTY 6% (6%) RN►��s • SALES TAX Q 22% (21%) CANS S. 0I01 O 516 ' Q�� C�J UTILITY TAX 14%0 (1 S%) 00 Estimated Revenue . By Category - General Fund HUNTINGTON BEACH CITY OF HUNTINGTON BEACH - PRELIMINARY BUDGET FY 1084 • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administrative Servicess General Government 174 Data Processing • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 255,528 288,847 289,050 311,963 329,610 347,918 365,480 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 10,942 12,592 12,592 13,087 13,641 14,223 14,835 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 109 0 0 0 0 0 0 161 Retirement 47,977 53,145 53,136 58,061 61,344 64,751 68,020 162 Insurance Compensation 266 290 298 312 330 350 366 • 163 Insurance, Employees 15,873 19,014 19,211 26,998 28,377 29,815 31,317 165 Insurance, Unemployment 264 290 214 312 330 350 366 Total Personal Services 330,959 374,178 374,501 410,733 433,632 457,407 480,384 Operating Expenses • 221 Supplies, Special Dept. 2,616 4,365 4,180 2,790 2,930 3,077 3,230 231 Supplies, Computer Cards 3,586 3,059 4,459 768 200 100 100 233 Supplies, Preprinted Forms 6,824 3,236 5,000 4,853 5,096 5,350 5,618 234 Supplies, Standard Forms 16,185 16,810 16,810 16,792 17,632 18,514 19,440 235 Supplies, Printer Ribbons 4,471 4,907 4,907 6,213 6,524 6,850 7,193 • 321 Periodicals 120 213 528 620 651 684 718 382 Rentals, Equip. 102,293 86,361 84,361 83,307 82,652 82,652 82,652 388 Lease, Computer Software 774 2,738 2,738 2,115 0 0 0 390 Contr. Svcs. 1,636 1,500 1,500 1,000 200 220 242 434 Maint., Dept. Equip. 30,833 70,006 47,006 50,157 54,170 58,504 63,184 540 Training and Schools 5,362 8,000 8,000 8,000 8,400 8,820 9,261 • Total Operating Expenses 174,700 201,195 179,489 176,615 178,455 184,771 191,638 Sub Total 505,659 575,373 553,990 587,348 612,087 642,178 672,022 Total Capital 43,867 17,586 19,291 45,173 14,388 6,000 6,000 Gross Program Cost 549,526 592,959 573,281 632,521 626,475 648,178 678,022 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) • Net Program Cost 549,526 592,959 573,281 632,521 626,475 648,178 678,022 • 1523D/84B 33 CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administrative Services General Government 175 Purchasing OBJECTIVE FY84 • To establish an effective centralized salvage operation with storage and security. Make an evaluation and selection of electronic typewriters with capability to interface with word processing. To create an effective catalogue library. Analyze the requirements for all copy machines and recommend an improved City program for reproduction. Create a buying budget (i.e. - tires, MRO, steel, vehicles, subcontracting, etc.) To advise proper use of present telephone system and advise for improvements to departments. • LONG RANGE OBJECTIVE FY85-87 Upgrade the level of service on salvage operation to be profitable. To have effective forms program on an annual contract. Audit all maintenance agreements for Idle Office Equipment that are unnecessary expenditures. Upgrade mail service by analyzing present mail systems. SERVICE ACTIVITIES • To provide an effective centralized purchasing function by improving vendor relations, increase long-term purchasing contracts, consolidate purchases, help cut "luxury" items, expand quantity buying and emphasize on standardization. Negotiate for Preventative Maintenance Program on office equipment in order to provide analysis data on replacement and effective data on cost allocation centers. Negotiate for more annual contracts on common city items to reduce repetitive material requisitions and able to receive quantity price breaks. Create programs for purchasing processor on commodity lists, bid list and inventory of city-wide forms. • SIGNIFICANT PROGRAM CHANGES FOR FY84 Creating a purchasing manager position and deletion of one Assistant Buyer. Office supplies reduction due to standardization program (D.P.) needed to increase level of service. Add maintenance Worker to facilitate cost/effective salvage operation. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 354 Purchasing Manager 0 1 1 1 1 319 Buyer I 1 1 1 1 1 266 Asst. Buyer 2 1 1 1 1 • 240 Maint. Wkr. 0 1 1 1 1 230 Computer Operator 1 1 1 1 1 211 Clerk Typist, Sr. 1 1 1 1 1 211 Inventory Clerk 1 1 1 1 1 6 7 7 7 7 • 1780D/84B 34 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administrative Services General Government 175 Purchasing • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 134,421 125,442 130,799 131,378 140,428 147,988 155,475 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 72 72 73 72 72 72 72 161 Retirement 24,979 23,091 21,409 24,463 26,148 27,554 28,949 162 Insurance Compensation 134 124 114 131 140 150 157 • 163 Insurance, Employees 10,080 12,734 11,609 15,028 14,912 15,663 16,449 165 Insurance, Unemployment 134 124 101 131 141 150 157 Total Personal Services 169,820 161,587 164,105 171,203 181,841 191,577 201,259 Operating Expenses • 211 Postage 92,147 105,000 112,000 120,000 126,000 133,000 139,000 220 Supplies, Office 29,148 48,000 36,000 40,000 42,000 45,000 47,000 221 Supplies, Special Dept. 0 0 0 700 750 800 850 232 Supplies, Envelopes 21 6,500 5,000 4,000 4,200 4,500 4,700 • 250 Travel Costs 0 0 200 200 220 250 270 251 Auto Allowance 2,100 700 400 0 0 0 0 320 Books 82 200 200 350 400 420 450 383 Rentals,-Copy Machine 60,207 76,000 76,000 83,000 85,000 25,000 85,000 400 Contr. Svcs., Printing 771 1,600 1,600 1,800 1,800 1,800 1,800 401 Contr. Svcs., Advertising 0 0 0 500 500 500 500 • 431 Maint., Office Equip. 30,957 42,000 44,000 52,000 62,000 55,500 57,000 442 Uniform Allowance 5,884 15,500 15,500 16,000 18,000 18,000 18,000 460 Meetings 95 750 200 300 320 340 360 461 Conferences 465 0 0 500 800 800 800 500 Dues/Mbrshps. 200 250 200 300 300 300 300 540 Training and Schools 0 550 500 550 550 550 550 • Total Operating Expenses 222,077 297,050 291,800 320,200 342,840 286,760 356,580 Sub Total 391,897 458,637 455,905 491,403 524,681 478,337 557,839 Total Capital 0 0 0 0 4,160 6,000 5,050 Gross Program Cost 391,897 458,637 455,905 491,403 528,841 484,337 562,889 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) • Net Program Cost 391,897 458,637 455,905 491,403 528,841 484,337 562,889 1780D/84B 35 • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administrative Services General Government 176 Personnel • OBJECTIVE FY84 Administer the Personnel System as codified in the City Charter, Personnel Rules, Employer-Employee Relations Resolution, applicable State and Federal laws and City administrative procedures. Revise and update Personnel Rules after consultation with consultants and staff and employee associations. Investigate computerizing personnel records and locate remote terminal in Division. Provide management support for negotiations with the five employee associations. Implement City-wide training • program for mid management and supervisors. LONG RANGE OBJECTIVE FY85-87 The Division will maintain levels of staff support and complete the following: Computerization of Personnel records with terminal located in the Division office; implement the position control system; effectively implement a records retention plan for easier access using the computerized personnel system; and, develop complete Personnel policies and procedures to improve • administration of City Merit Personnel System; develop through needs assessment overall training programs; also handle and administer employee relations programs. SERVICE ACTIVITIES Recruitment: Establish open and promotional lists for Police, Fire and miscellaneous to fill approximately 90 positions; give pre-retirement counseling to six (6) safety and ten (10) miscellaneous employees; give Labor Relations support for negotiations with • five (5) employee associations; also, process expencted grievance load of 7-10 cases through Personnel Commission review. Evaluate budget proposals for reclassifications; perform surveys and respond to outside surveys; support negotiations with surveys and cost estimate data; request, revise and update job descriptions on a regular basis; evaluate and make proposals for part time salary adjustments; monitor implementation of merit increases; develop overall management training and development plan. SIGNIFICANT PROGRAM CHANGES FOR FY84 • Develop computerized personnel records system with terminal located in division office. Increase training for mid management and supervisors. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 387 Personnel Manager 1 1 1 1 1 Steelcase Credenza 319 Personnel Analyst 2 2 2 2 2 W-32H7120 71" x 19 9/16" 1,510 244 Personnel Clerk 1 1 1 1 1 244 Personnel Secretary I 1 l 1 1 1,510 211 Clerk Typist Sr. 0 0 1 1 1 • 5 5 6 6 6 8284D/84B 36 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administrative Services General Government 176 Personnel • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 145,988 136,369 133,851 126,264 140,174 150,562 160,734 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 26,956 25,092 22,770 24,025 26,087 28,019 29,914 162 Insurance Compensation 145 137 122 130 141 151 161 • 163 Insurance, Employees 12,304 10,868 8,225 12,319 13,037 13,723 14,437 165 Insurance, Unemployment 145 137 93 106 141 151 161 Total Personal Services 185,538 172,603 165,061 162,844 179,580 192,606 205,407 Operating Expenses • 221 Supplies, Special Dept. 1,530 1,800 1,800 1,890 1,890 1,890 1,890 225 Supplies, Awards 0 0 0 10,000 10,000 10,000 10,000 250 Travel Costs 0 100 100 100 100 100 100 251 Auto Allowance 2,100 700 700 0 0 0 0 320 Books 261 200 200 210 210 210 210 • 390 Contr. Svcs., (Mgmt. Development) 0 15,000 10,000 10,000 15,000 15,000 15,000 392 Contr. Svcs., Pers. Testing 1,260 1,600 1,600 1,600 1,700 1,700 1,700 393 Personnel Hearings 4,177 14,700 10,000 10,000 14,700 14,700 14,700 401 Contr. Svcs., Advertising 11,090 14,700 10,000 10,000 15,400 15,400 15,400 403 Contr. Svcs., Medical 21,334 19,600 11,000 12,000 20,000 20,000 20,000 404 Labor Negotiations 14,682 13,500 13,500 20,000 20,000 20,000 20,000 • 460 Meetings 388 762 762 800 800 800 800 461 Conferences 405 238 0 0 0 0 0 464 Meetings, Commission 833 1,000 1,000 1,050 1,050 1,050 1,050 500 Dues/Mbrshps. 2,123 2,400 2,400 2,000 2,500 2,500 2,500 540 Training and Schools 443 700 700 750 750 750 750 • Total Operating Expenses 60,626 87,000 63,762 80,400 104,100 104,100 104,100 Sub Total 246,164 259,603 228,823 243,754 283,680 296,706 309,507 Total Capital 1,194 1,060 1,060 1,510 1,462 0 1,000 Gross Program Cost 247,358 260,663 229,883 244,754 285,142 296,706 310,507 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 247,358 260,663 229,883 244,754 285,142 296,706 310,507 • 8284D/84B 37 • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administrative Services General Government 177 Print Shop • OBJECTIVE FY84 Continue to provide City departments with various required printing services. Begin updating various pieces of equipment for the purpose of faster turnaround time and a more efficient operation. LONG RANGE OBJECTIVE FY85-87 Maintain present level of service. Put in a new printing press which will print front and back of printed sheet at the same time, • which will cut time in half on many jobs; using existing collator on-line which collates material as it is coming off the press and adding a new collator for the smaller jobs. It will collate and staple in one operation. This will best be used for agendas and small reports. This will expand our potential in terms of productivity and speed up the operation. SERVICE ACTIVITIES Provide the printing needs of all City departments, such as printing of forms, agendas, annual reports, budgets, fliers, make • negatives and metal plates for permanent forms, department's reports and maps; print monthly newsletters; perform cutting of paper, folding, collating and stapling of numerous jobs for various City departments. Our yearly printing requests are approximatley 9,000 annually. Impressions are approximately 10,000,000 per year. This will vary from year to year depending on City department needs. SIGNIFICANT PROGRAM CHANGES FOR FY84 • N one. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 287 Printing Coor. 1 1 1 1 1 Collator (Model 7880) 8,000 235 Dupt. Equip. Oper. 2 2 2 2 2 8,000 3 3 3 3 3 • • 8278D/84B 38 • • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administrative Services General Government 177 Print Shop • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 54,023 59,367 59,618 62,746 65,927 69,440 72,930 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 205 204 206 204 204 204 204 161 Retirement 10,033 10,960 11,133 11,716 12,308 12,962 13,611 162 Insurance Compensation 1,383 1,519 1,523 1,599 1,681 1,770 1,860 • 163 Insurance, Employees 5,833 6,571 7,223 10,044 10,549 11,076 11,634 165 Insurance, Unemployment 54 59 43 63 66 69 73 Total Personal Services 71,531 78,680 79,746 86,372 90,735 95,521 100,312 Operating Expenses • 221 Supplies, Special Dept. 45,198 42,350 42,350 45,314 48,486 51,880 55,512 400 Contr. Svcs., Printing 0 250 250 275 302 335 360 Total Operating Expenses 45,198 42,600 42,600 45,589 48,788 52,215 55,872 Sub Total 116,729 121,280 122,346 131,961 139,523 147,736 156,184 • Total Capital 0 0 0 8,000 30,900 0 0 Gross Program Cost 116,729 121,280 122,346 139,961 170,423 147,736 156,184 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 116,729 121,280 122,346 139,961 170,423 147,736 156,184 • • 8278D/84B 39 • • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administrative Services General Government 178 Word Processing • OBJECTIVE FY84 To provide word processing service to departments for more efficient and economical flow of City-wide work, as staffing permits. LONG RANGE OBJECTIVE FY85-87 Continue FY 83/84 Objective responding to direction changes on a City-wide basis so as to continue to provide the maximum • service possible. SERVICE ACTIVITIES To continue service on a limited basis until such time as staffing is increased to meet user department needs. SIGNIFICANT PROGRAM CHANGES FOR FY84 • To be.combined with Data Processing. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 286 Word Processing Coord 1 1 1 1 1 249 Word Proc Specialist 1 1 1 1 1 230 Word Proc Senior 3 3 3 3 3 5 5 5 5 5 • • • 1386D/83B 40 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administrative Services General Government 178 Word Processing • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 77,372 92,086 76,074 61,741 82,508 87,893 93,313 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 60 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 14,723 16,943 14,082 11,491 15,355 16,356 17,367 162 Insurance Compensation 76 92 76 63 82 89 94 • 163 Insurance, Employees 6,391 8,724 6,661 8,042 9,706 10,207 10,734 165 Insurance, Unemployment 77 92 57 63 82 89 94 Total Personal Services 98,699 117,937 96,950 81,400 107,733 114,634 121,602 Operating Expenses • 221 Supplies, Special Dept. 5,361 5,000 5,000 0 0 0 0 321 Periodicals 0 30 30 0 0 0 0 431 Maint., Office Equip. 621 6,200 6,200 0 0 0 0 461 Conferences 0 500 500 0 0 0 0 500 Dues/Mbrshps. 0 60 60 0 0 0 0 • Total Operating Expenses 5,982 11,790 11,790 0 0 0 0 Sub Total 104,681 129,727 108,740 81,400 107,733 114,634 121,602 Total Capital 4,242 220 220 0 0 0 0 Gross Program Cost 108,923 129,947 108,960 81,400 107,733 114,634 121,602 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) • Net Program Cost 108,923 129,947 108,960 81,400 107,733 114,634 121,602 • • 1386D/84B 41 • DEVELOPMENT SERVICES DEPARTMENT EXPENDITURE/PERSONNEL SUMMARY • 82/83 82/83 82/83 81/82 Adopted Revised Revised 83/84 84/85 85/86 86/87 Expenditure by Character Actual Budget Budget Estimate ADOPTED Projected Projected Projected Personal Services: Permanent Salaries • & Benefits 1,640,637 1,778,433 1,778,433 1,684,738 1,686,446 1,765,888 1,775,279 1,869,219 Temporary Salaries 10,725 5,000 5,000 5,000 6,000 6,000 6,000 6,000 Operating Expenses 30,119 54,700 49,850 47,103 51,980 56,485 60,320 61,325 • SUB TOTAL 1,681,481 1,838,133 1,833,283 1,736,841 1,744,426 1,828,373 1,841,599 1,936,544 Capital Outlay 60,000 31,648 31,530 16,000 20,010 11000 9,000 10,000 TOTAL EXPENDITURE 1,741,481 1,869,781 1,864,813 1,752,841 1,764,436 1,829,373 1,850,599 1,946,544 • • Permanent Personnel Safety 0 0 0 0 0 0 0 0 Non-Safety 58 49 49 49 431/2 43 41 41 TOTAL 58 49 49 49 431/2 43 41 41 • 0518G/236B 42 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Development Services Development 230 Administration OBJECTIVE FY84 • Evaluate the effectiveness of department procedures. Explore methods to reduce sick leave abuse. Continue weekly training sessions to achieve uniformity in interpretation of codes. Completion of the coastal review and permitting process. Develop a process to expeditiously issue permits. Cross train permit aides. Have automated system on line for the monitoring of applications, permits, inspection processes, and information retrieval. LONG RANGE OBJECTIVE FY85-87 • Continue to evaluate department for maximum efficiency and productivity. Evaluate the viability of the City's General Plan and recommend amendments where necessary. Explore new methods of providing housing opportunities. Encourage oil operation consolidation. Re-evaluate City's circulation system by incorporating assumptions regarding future role of mass transit. Assess projects as to their effect on fiscal resources and community facilities. Investigate methods to encourage finalizing of building permits. Continue to maximize automation in the permit process. • SERVICE ACTIVITIES Provide general administration for all Development Services programs. Perform fiscal management. Interface with City Administration, City Council, boards and commissions, and coordinate activities with other governmental agencies at State and local levels. Provide clerical support for department, Planning Commission, Board of Zoning Adjustments, and Subdivision Committee. Provide timely response to public inquiries. • SIGNIFICANT PROGRAM CHANGES FOR FY84 One full year computer maintenance Acct. 390, $10,000. Admin Zoning and Insp transfer to Redevelopment - Reduce one (1) Principal Clerk and one (1) Permit Aide. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 469 Director 1 1 1 1 1 Arm Chairs/wheeled/for 398 Admn. Zoning & Insp. 1 0 0 0 0 Conference Room - 273 Tech. Permit & Zoning 1 1 1 1 1 4 @ $450/each 1,800 • 255 Administrative Secretary I 1 1 1 1 Steelcase 500 File drawers for 250 Principal Clerk 1 0 0 0 0 Microfiche cards. "Datacase" 235 Secretary 2 2 2 2 2 Model 7002 2-drawer file 250 230 Permit Aide 4 3 3 3 3 Broadside File (Legal) 42" width, 193 Clerk Typist 1 1 1 1 1 4 drawer, No. 842451 HF 490 • 12 9 9 9 9 2,540 7498D/236B 43 • • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Development Services Development 230 Administration • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 126,698 268,851 259,323 206,582 219,459 232,604 245,480 • 120 Salaries, Temporary 0 0 0 1,000 1,000 1,000 1,000 130 Salaries, Overtime 728 500 400 500 500 500 500 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 23,650 49,464 48,082 38,447 40,842 43,287 45,686 162 Insurance Compensation 125 1,908 259 '207 218 233 245 • 163 Insurance, Employees 9,149 23,026 23,741 19,200 20,190 21,226 22,303 165 Insurance, Unemployment 123 271 190 207 218 233 245 Total Personal Services 160,473 344,020 331,995 266,143 282,427 299,083 315,459 Operating Expenses • 221 Supplies, Special Dept. 744 2,500 2,500 2,625 2,750 3,000 3,250 222 Supplies, Microfilm 0 1,937 2,500 2,625 2,750 3,000 3,250 224 Supplies, Film 71 0 0 0 0 0 0 251 Auto Allowance 2,100 2,100 2,100 2,100 2,100 2,100 2,100 321 Periodicals 143 150 150 165 180 210 250 • 390 Contr. Svcs. 87 6,500 5,500 11,500 11,500 11,500 11,500 400 Contr. Svcs., Printing 0 2,000 2,000 1,100 2,300 2,500 2,500 460 Meetings 85 150 150 165 180 210 250 461 Conferences 147 500 500 525 550 600 650 500 Dues/Mbrshps. 989 450 450 500 550 600 650 540 Training and Schools 345 500 500 525 550 600 650 • Total Operating Expenses 4,711 16,787 16,350 21,830 23,410 24,320 25,050 Sub Total 165,184 360,807 348,345 287,973 305,837 323,403 340,509 Total Capital 0 1,000 1,000 2,540 1,000 0 1,000 Gross Program Cost 165,184 361,807 349,345 290,513 306,837 323,403 341,509 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) • Net Program Cost 165,184 361,807 349,345 290,513 306,837 323,403 341,509 7498D/236B 44 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Development Services Development 231 Planning Division OBJECTIVE FY84 • Revise elements of the General Plan to assure internal consistency. Complete revisions to Division 9. Prepare procedures for implementation of Division 9. Develop performance indicators for tracking program objectives. Attempt annexation of the Bolsa Chica. Develop landscaping program for oil-related facilities. Update fiscal impact model, transportation, and cost data to obtain reasonably accurate predictions of proposed projects. Initiate procedures for automated system operation. Keep Council and Commission apprised of current land use issues and legislation. • LONG RANGE OBJECTIVE FY85-87 Acquire and develop Bolsa Chica Linear Park. Promote housing opportunities. Review energy related matters for development of new policies and inclusion as new programs in the division. Interface with other agencies and departments to assure optimal communication and cooperation. Streamline and enhance permit process, information retrieval and storage, and service to the public. Develop policies for new planning, coastal, energy, and housing legislation. • SERVICE ACTIVITIES Prepare in timely fashion all General Plan amendments, entitlement permits, environmental documents, special reports, ordinances, and studies. Prepare specific plans to implement the General Plan. Provide staff to Council, commissions, boards, and' committees. Serve as staff to the Board of Zoning Adjustments, Planning Commission and the Environmental Review Board. Automated system should save staff time and processing time. Word processing will save typing and composing time and result in • cleaner work products. SIGNIFICANT PROGRAM CHANGES FOR FY84 N one. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 414 Deputy Director, Planning 1 1 1 1 1 Technical Pen Set (1) 70 382 Senior Planner 2 2 2 2 2 Portable Light Table (1) 400 361 Chief Land Use Tech 1 1 1 1 1 Vehicle, compact two-door with • 356 Associate Planner 3 3 3 3 3 air (1) 8,500 340 Plan Checker Sr. 1 1 1 0 0 330 Assistant Planner 6 6 6 7 7 8,970 319 Land Use Tech. 1 1 1 0 0 303 Planning Aide 2 2 2 2 2 277 Draftsman 1 1 1 1 1 • 18 18 18 17 17 7495D/236B 45 • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Development Services Development 231 Planning Division FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual . Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 431,911 531,288 518,796 563,561 604,045 605,.778 636,.708 • 120 Salaries, Temporary 10,530 5,000 5,000 5,000 5,000 5,000 5,000 130 Salaries, Overtime 0 0 0 0 0. 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 1,698 1,584 1,600 1,584. 1,584 1,584 1,584 161 Retirement 79,259 98,041 96,314 106,295 112,715 113,036 118,795 162 Insurance Compensation 1,726 709 694 756 801 812 851 • 163 Insurance, Employees 32,150 35,917 349752 41,234 44,483 42,025 44,141 165 Insurance, Unemployment 447 533 387 572 606 609 639 Total Personal Services 557,721 673,072 657,543 719,002 769,234 768,844 807,718 Operating Expenses • 221 Supplies, Special Dept. 545 1,000 1,000 1,050 1,100 1,200 1,300 222 Supplies, Microfilm 0 1,500 1,500 1,750 2,000 2,000 2,000 224 Supplies, Film 0 350 350 400 450 500 500 320 Books 325 500 500 525 550 600 600 390 Contr. Svcs. 2,383 6,500 4,500 4,750 5,000 5,000 5,000 • 400 Contr. Svcs., Printing 10 200 200 200 200 200 200 401 Contr. Svcs., Advertising 2,656 5,000 5,000 5,250 5,500 6,000 6,500 464 Meetings, Commission 3,007 5,000 5,000 5,250 5,500 5,750 6,000 500 Dues/Mbrshps. 0 450 450 500 550 600 650 540 Training and Schools 1,177 2,000 2,000 2,100 2,200 2,300 2,400 Total Operating Expenses 10,103 22,500 20,500 21,775 23,050 24,150 25,150 Sub Total 567,824 695,572 678,043 740,777 792,284 792,994 832,868 Total Capital 60,000 30,530 15,000 8,970 0 9,000 0 Gross Program Cost 627,824 726,102 693,043 749,747 792,284 801,994 832,868 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 627,824 726,102 693,043 749,747 792,284 801,994 832,868 • 7495D/236B 46 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Development Services Development 234 Building Division OBJECTIVE FY84 • Plan check and inspect to ensure that all construction is in accordance with City and State mandated ordinances and policies, including structural, electrical, and mechanical codes. Provide training sessions to keep all employees current on the various codes. LONG RANGE OBJECTIVE FY85-87 Through intensive training and attrition, we plan to phase out a certain percentage of our specialty inspectors and replace them with combination inspectors, which would be much more efficient on small items such as residential additions and swimming pools, • and also much more convenient for an owner-builder to deal with one man instead of three or four. We plan to streamline our plan check procedure so that the turnaround time willnot exceed two weeks for most plans. Annually review all fees and recommend changes to City Council where necessary. SERVICE ACTIVITIES To provide next-day service for all requests for field inspections. To review, revise where necessary, and recommend for adoption all the most recent uniform construction codes (which are revised every three years). Provide training sessions so that inspectors can be more familiar with the other trades beyond their specialties, allowing some of our current inspectors to qualify as combination inspectors for all the less complicated construction, such as for swimming pools, solar insulation, residential additions, etc. To begin converting our permit procedure onto the computer. SIGNIFICANT PROGRAM CHANGES FOR FY84 • Reduce 1/2 year Chief Inspector and two Inspector Sr. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 420 Deputy Director, Building 1 1 1 1 1 Vehicle, compact two-door 383 Plan Check Engineer 1 1 1 1 1 with air (1) 8,500 361 Chief Inspector 4 3-1/2 3 3 3 340 Plan Checker Senior I I I 1 1 8,500 330 Inspector Senior 12 10 10 9 9 • 19 16-1/2 16 15 15 • 7506D/236B 47 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Development Services Development 234 Building Division FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 710,178 592,254 538,803 541,882 551,886 548,473 578,538 120 Salaries, Temporary 195 0 0 0 0 0 0 130 Salaries, Overtime 76 500 500 500 500 500 500 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 4,824 4,344 3,907 3,516 3,480 2,772 2,772 161 Retirement 150,845 109,767 100,620 101,524 103,382 102,618 108,215 162 Insurance Compensation 10,271 9,810 9,230 9,445 9,836 9,536 10,072 163 Insurance, Employees 56,073 49,068 45,876 49,886 50,589 48,900 51,360 165 Insurance, Unemployment 706 598 1,264 548 554 553 585 Total Personal Services 933,168 766,341 700,200 707,301 720,227 713,352 752,042 Operating Expenses • 221 Supplies, Special Dept. 1 407 2 130 1 897 2 000 2 100 2 200 2 300 PP � P P > > > , , 222 Supplies, Microfilm 3,436 563 0 0 0 0 0 224 Supplies, Film 108 0 0 0 0 0 0 320 Books 476 1,350 1,697 350 350 1,650 350 321 Periodicals 44 50 50 50 50 50 50 390 Contr. Svcs. 2,347 70 634 750 1,000 1,000 1,000 400 Contr. Svcs., Printing 4,581 1,000 1,000 1,050 1,100 1,200 1,300 432 Maint., Vehicle 408 1,500 1,500 500 1,500 1,500 1,500 433 Maint., Radios 0 550 275 300 325 350 375 460 Meetings 190 250 250 275 350 350 400 500 Dues/Mbrshps. 0 450 450 475 500 550 600 520 Certification - Bldg. Insp. 28 150 0 0 0 0 0 540 Training and Schools 2,280 2,500 2,500 2,625 29750 39000 3,250 Total Operating Expenses 159305 109563 10,253 89375 109025 11,850 11,125 Sub Total 9489473 776,904 710,453 715,676 7309252 7259202 7639167 Total Capital 0 0 0 89500 0 0 9,000 Gross Program Cost 948,473 776,904 710,453 7249176 7309252 725,202 772,167 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 948,473 776,904 710,453 724,176 730,252 725,202 772,167 7506D/236B 48 • • FIRE DEPARTMENT EXPENDITURE/PERSONNEL SUMMARY • 82/83 82/83 82/83 81/82 Adopted Revised Revised 83/84 84/85 85/86 86/87 Expenditure by Character Actual Budget Budget Estimate ADOPTED Projected Projected Projected Personal Services: Permanent Salaries & Benefits 6,894,438 7,385,792 7,363,586 7,291,591 7,715,392 8,262,602 8,678,052 9,092,124 Temporary Salaries 4,716 6,059 28,100 24,500 61,300 151,952 224,528 224,528 Operating Expenses 416,344 482,798 476,441 482,569 545,788 565,003 571,973 550,733 • SUB TOTAL 7,315,498 7,874,649 7,868,127 7,798,660 8,322,480 8,979,557 9,474,553 9,867,385 Capital Outlay 445,052 343,252 487,173 482,394 296,684 804,935 470,950 399,850 TOTAL EXPENDITURE 7,760,550 8,217,901 8,355,300 8,281,054 8,619,164 9,784,492 9,945,503 10,267,235 • • Permanent Personnel Safety 130 130 130 130 129 129 129 129 Non-Safety 23 23 23 23 24 24 24 24 TOTAL 153 153 153 153 153 153 153 153 Reserve Firefighter 0 0 15 15 30 60 90 90 • 0516G/082B 49 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Fire Public Safety 300 Administration OBJECTIVE FY84 • To manage all Fire Department resources and fire services in a timely, efficient and cost effective manner. Emphasis will be placed on Fire Prevention, insuring combat ready personnel and equipment for firefighting, speed of emergency response and to maintain the current Insurance Services Office Class 2 emergency fire protection rating. LONG RANGE OBJECTIVE FY85-87 To increase productivity as required to maintain Administrative Services in support of all program activities without an increase of • personnel. Maintain the current level of community fire prevention, fire control and emergency medical service and an Insurance Services Office Class 2 fire protection rating. SERVICE ACTIVITIES Theo ice o Fire Administration provides administrative leadership and coordination for all divisions and program for the prevention and suppression of fire, field medical services, dispatch of emergency units, technical and manipulative training, community emergency preparedness, equipment maintenance, financial control, management of joint powers operation and central administrative services. A position of Word Processor, Sr. has been added due to the decentralization of the word processing system. SIGNIFICANT PROGRAM CHANGES FOR FY84 Addition of a word processing system. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 468 Fire Chief 1 1 1 1 I 344 Fire Administrative Dep. 1 1 1 1 1 255 Administrative Secretary 1 1 1 1 1 235 Secretary 1 1 1 1 1 230 Word Processor, Sr. 0 1 1 1 1 211 Clerk Typist, Sr. 1 1 1 1 1 • 5 6 6 6 6 • 1345D/82B 50 • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Fire Public Safety 300 Administration • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 130,962 139,311 140,781 164,291 173,404 183,031 193,178 • 120 Salaries, Temporary 635 1,800 500 800 1,800 1,800 1,800 130 Salaries, Overtime 85 500 150 250 500 500 500 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 32,150 34,333 33,579 38,679 40,786 43,014 45,362 162 Insurance Compensation 130 139 141 164 173 182 193 163 Insurance, Employees 8,729 10,798 12,597 17,130 17,989 18,891 19,840 165 Insurance, Unemployment 130 139 69 164 173 182 193 Total Personal Services 172,821 187,020 187,817 221,478 234,825 247,600 261,066 Operating Expenses • 211 Postage 6 55 55 65 65 65 65 221 Supplies, Special Dept. 941 1,130 1,130 1,600 1,600 1,600 1,600 320 Books 105 195 195 225 225 225 225 321 Periodicals 504 550 550 550 550 550 550 400 Contr. Svcs., Printing 4,090 1,700 1,700 1,800 1,800 1,800 1,800 • 442 Uniform Allowance 399 293 293 325 325 325 325 460 Meetings 244 275 275 315 315 315 315 461 Conferences 903 1,750 1,500 1,600 1,600 1,600 1,600 500 Dues/Mbrshps. 125 200 200 250 250 250 250 540 Training and Schools 403 500 500 500 500 500 500 • Total Operating Expenses 7,720 6,648 6,398 7,230 7,230 7,230 7,230 Sub Total 180,541 193,668 194,215 228,708 242,055 254,830 268,296 Total Capital *269,550 35,900 35,900 0 15,500 1,500 1,500 Gross Program Cost 450,091 229,568 230,115 228,708 257,555 256,330 269,796 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 450,091 229,568 230,115 228,708 257,555 256,330 269,796 • 1345D/82B 51 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Fire Public Safety 301 Fire Prevention OBJECTIVE FY84 To provide local, state, and federal fire code enforcement, new development plan checks and inspections, arson investigations, oil code enforcement and inspection and public education programs that will maintain a frequency of ignitions and fire/life loss at a level equal to or less than the ten year mean. A 1-1/2% allowance for population increase for 1993 is acceptable. 4,026 inspections will be conducted in commercial occupancies and public education contacts will be made. LONG RANGE OBJECTIVE FY85-87 • To provide fire prevention code enforcement, perform new development building plan checks and inspection, oil code enforcement, arson and incendiary investigation and prosecution, public fire safety and civil preparedness education programs that will maintain a level of ignition frequency and fire/life loss at a level not greater than the projected level of growth in population. The projected growth in population is estimated at 7.8 percent for the fire year budget periods. To reduce projected personnel increases, the department will continue to use the aid of major industrial corporations to assist in inspections of their facilities by their safety engineers. SERVICE ACTIVITIES The fire prevention division will provide the fire prevention technical assistance to the public and fire companies, train fire companies in matters related to fire company inspections and will engage in: fire company inspections, referrals, arson investigations, oil field inspections, developmental plan checks, new construction inspections, fire protection system inspections, fire lane parking control, certificate of occupancy inspections of public assemblies, and hazardous occupancies, public education programs and training in fire prevention and civil defense, maintain records and statistical information and will maintain combat ready reserve for one engine company and manning of Operations Command Center for major fires or major emergencies. The level of service will remain the same as 82/83. SIGNIFICANT PROGRAM CHANGES FOR FY84 • None. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 435 Division Chief 1 1 1 1 1 375 Deputy Fire Marshal 2 2 2 2 2 341 Fire Prot. Specialist 6 6 6 6 6 301 Comm. Ed. Specialist 2 2 2 2 2 11 11 11 11 11 • 1225D/82B 52 • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Fire Public c'afety 301 Fire Prevention FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 314,975 340,232 354,555 369,616 389,189 409,128 429,936 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 1,837 11,000 5,500 10,000 12,474 13,085 13,726 140 Salaries, Holiday 9,621 10,680 10,076 11,591 12,192 12,852 13,476 150 Salaries, Ed. Incentive 7,623 8,160 8,076 8,856 8,856 8,856 8,856 161 Retirement 112,405 125,057 104,316 117,515 123,530 129,723 136,158 162 Insurance Compensation 11,600 12,616 12,327 12,855 13,519 14,215 14,938 163 Insurance, Employees 20,913 23,962 27,418 33,709 35,400 37,178 39,037 165 Insurance, Unemployment 334 359 173 390 410 431 454 Total Personal Service 479,308 532,066 522,441 564,532 595,570 625,468 656,581 Operating Expenses i 221 Supplies, Special Dept. 3,295 3,250 3,250 3,300 3,510 3,510 3,510 222 Supplies, Microfilm 250 500 500 500 500 500 500 224 Supplies, Film 813 1,000 1,000 1,000 1,000 1,000 1,000 320 Books 996 1,090 1,090 1,090 1,090 1,090 1,090 394 Fire Extinguisher Service 0 0 0 1,550 1,550 1,550 1,550 400 Contr. Svcs., Printing 450 800 800 500 500 2,500 500 406 Contr. Svcs., Oil Wells 7,763 8,500 8,500 8,800 9,180 9,180 9,180 434 Maint., Dept. Equip. 0 200 200 225 225 225 225 442 Uniform Allowance 2,545 2,200 2,200 2,600 2,736 2,736 2,736 460 Meetings 71 200 200 220 220 220 220 500 Dues/Mbrshps. 75 350 350 350 350 350 350 540 Training and Schools 1,943 3,280 2,600 3,800 3,800 3,800 3,800 Total Operating Expenses 18,201 21,370 20,690 23,935 24,661 26,661 24,661 Sub Total 497,509 553,436 543,131 588,467 620,231 652,129 681,242 Total Capital 8,234 11,870 11,870 0 36,500 31,000 20,000 Gross Program Cost 505,743 565,306 555,001 588,467 656,731 683,129 701,242 • Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 505,743 565,306 555,001 588,467 656,731 683,129 701,242 1225D/82B 53 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Fire Public Sammy 302 Fire Control & Medical Aid OBJECTIVE FY84 To provide a fire control and rescue system capable of preventing unfriendly fires and controlling those fires which do occur before they reach flashover stage. The system will also be capable of providing emergency medical service to the community at EMT 1 level. The achievement of these goals requires: 1) The arrival of one standard engine company at all fires within 5 minutes of notification; 2) The arrival of another standard engine and a standard truck company within 10 minutes of notification, 3) The maintenance of automatic and mutual aid agreements to insure multiples of the above assignment as required; and 4) To inspect all • commercial occupancies once each year. LONG RANGE OBJECTIVE FY85-87 Maintain same objectives as in 83/84. Increase effectiveness of existing companies through: 1. Increased manning strength by utilizing Reserve Firefighters. 2. Improve in-service training by utilizing Cable T.V. 3. Study conversion of medic vans to paramedic engine companies. SERVICE ACTIVITIES • To provide fire control and rescue services by operating and maintaining seven (7) fire stations, eight engine companies, two (2) ladder companies, two paramedic units and a shift supervisor. To provide emergency medical services at the EMT 1 level. To provide special hazard protection by providing foam equipment and a specially trained and equipped unit to manage hazardous materials and large scale medical emergencies. To inspect all commercial occupancies and large residential occupancies. To maintain on duty regular forces at the thirty eight (38) man level. Two permanent firefighter positions have been eliminated due to the continued augmentation of the reserve firefighter program. • SIGNIFICANT PROGRAM CHANGES FOR FY84 The Reserve Firefighter program will be assisting the maintenance of this program by 1984. (Continued) • • 2321E/82B 54 • CITY OF HU NTIN GTO N BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Fire Public Safety 302 Fire Control & Medical Aid TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 435 Division Chief 1 1 1 1 1 60 Personal Alarm Devices N 3,180 414 Battalion Chief 3 4 4 4 4 Lifeline R 2,600 375 Deputy Fire Marshal 1 1 1 1 1 15 Pike Poles, 6' Fiberglass 365 Captain 30 30 30 30 30 Hollow Handle R 630 341 Paramedic 3 2 2 2 2 16 Pike Poles, 10' Fiberglass 331 Engineer 30 30 30 30 30 Hollow Handle R 928 306 Firefighter 35 33 33 33 33 2 Pike Poles, 16' Fiberglass Hollow Handles R 196 103 101 101 101 101 One Telesqurt Fire Engine for Warner Station R 220,000 Fire Equipment Replacement R 12,000 Fire Hose R 10,000 Three UVT-14 Keyboard and • Terminals R 15,000 One Each Software-Interface CAD with 911 System N 5,000 One Mobile Radio, Bushard R 2,200 Twenty Ni-Cad Batteries, all Stations R 1,800 • Fifth Each Ni-Cad Batteries, all Stations R 300 Develop Hardware and Software Requirements for Interfacing B92 Micro-processor with Teleprinters and Modats N 3,000 • AFFF (200 gallons per year) R 3,800 280,634 • 2321E/82B 55 • CITY OF HUNTINGTON BEACH • PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Fire Public Safety 302 Fire Control & Medical Aid FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 2,863,330 2,934,625 3,023,960 3,137,675 3,358,195 3,537,051 3,716,919 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 400,143 476,634 485,000 510,000 523,000 540,000 556,000 140 Salaries, Holiday 122,585 128,244 127,315 135,624 145,109 152,561 160,644 150 Salaries, Ed. Incentive 83,795 79,944 81,987 84,012 84,012 84,012 84,012 161 Retirement 1,056,559 1,186,347 1,009,820 1,072,233 1,145,273 1,204,106 1,264,063 162 Insurance Compensation 135,708 124,140 140,835 124,190 132,857 139,841 146,981 163 Insurance, Employees 237,431 244,227 277,338 321,680 341,005 358,196 376,077 • 165 Insurance, Unemployment 3,458 3,134 1,677 3,369 3,584 3,774 3,969 Total Personal Services 4,903,009 5,177,295 5,147,932 5,388,783 5,733,035 6,019,541 6,308,665 Operating Expenses • 210 Comm., Telephone 49,083 50,000 76,000 82,000 55,000 55,000 55,000 221 Supplies, Special Dept. 6,282 9,345 9,345 9,850 9,850 9,850 9,850 223 Supplies, First Aid 8,983 9,483 9,483 9,800 9,800 9,800 9,800 224 Supplies, Film 336 534 534 560 560 560 560 240 Supplies, Shop 7,497 7,630 7,630 7,990 7,990 7,990 7,990 242 Supplies, Bedding 956 1,090 1,090 1,090 1,090 1,090 1,090 247 Gasoline 30,908 36,000 33,000 34,000 38,340 38,340 38,340 250 Travel Costs 97 125 125 130 130 130 130 252 Diesel Fuel 18,543 24,000 21,000 21,000 25,560 25,560 25,560 320 Books 990 1,090 1,090 1,120 1,120 1,120 1,120 390 Contr. Svcs. 25,472 25,000 25,000 25,550 25,550 25,550 25,550 400 Contr. Svcs., Printing 0 150 150 160 160 160 160 • 403 Contr. Svcs., Medical 30,225 21,175 21,175 22,675 22,675 22,675 22,675 434 Maint., Dept. Equip. 17,775 12,130 12,130 17,000 19,000 19,000 19,000 440 Maint., Bldgs. & Grounds 21,344 19,608 19,000 25,000 30,000 30,000 30,000 442 Uniform Allowance 30,842 42,454 42,454 43,500 45,550 45,550 45,550 460 Meetings (2) 180 180 200 200 200 200 500 Dues/Mbrshps. 65 90 90 95 95 95 95 • 540 Training and Schools 7,870 9,880 9,880 10,600 10,600 10,600 10,600 541 Certification/Train. Spec. 0 750 750 750 750 750 750 (Continued) 2321E/82B 56 • • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Fire Public Safety 302 Fire Control & Medical Aid • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Actual Budget Estimate ADOPTED Projected Projected Projected Total Operating Expenses 257,266 270,714 290,106 313,070 304,020 304,020 304,020 Sub Total 5,160,275 5,448,009 5,438,038 5,701,853 6,037,055 6,323,561 6,612,685 Total Capital 84,689 399,069 399,069 280,634 664,985 375,700 322,400 Gross Program Cost 5,244,964 5,847,078 5,837,107 5,982,487 6,702,040 6,699,261 6,935,085 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 5,244,964 5,847,078 5,837,107 5,982,487 6,702,040 6,699,261 6,935,085 • • • • • 2321E/82B 57 • CITY OF HU NTIN GTO N BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Fire Public Safety 303 Support Services OBJECTIVE FY84 • To ensure maximum performance, longevity and the safe operating condition of emergency fire apparatus and equipment with a minimum of downtime. Maintain all operating equipment so that it is performing within 5% of original performance levels. Provide 24 hour on call capacity for the immediate repair of first line units. LONG RANGE OBJECTIVE FY85-87 Preventative maintenance and repair programs for all fire apparatus and equipment. Paint and re-chrome two (2) fire trucks. • Disassemble and inspect three (3) "Aerial" equipped trucks; (1) 85' "SNORKEL" boom, (1) 50' "TELE-SQUIRT" boom, (1) 95' ladder platform. Repaint four (4) staff vehicles per year. Overhaul one (1) main fire pump. Overhaul one (1) Cummins diesel engine. SERVICE ACTIVITIES Provide 24 hour service for mechanical repair of emergency vehicles, staff cars and generators. Perform preventative maintenance on a regularly scheduled basis. Also the selection of fire apparatus and staff cars for painting and replacement. • Periodic overhaul of fire pumps, engines and transmissions. Maintain records and reports. Assist the training section as necessary with the development of new fire apparatus and equipment specifications. Provide gasoline, diesel and propane fuels. Maintain an inventory of prescribed supplies and replacement equipment (such as), hose, nozzles, breathing apparatus, etc. SIGNIFICANT PROGRAM CHANGES FOR FY84 Account number 432 will change due to repaint and rechrome of one (1) fire truck. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 340 Supervisor, Equip. Maint. 1 1 1 1 1 305 Mechanic, Heavy Duty 1 1 1 1 1 293 Mechanic, Senior 1 1 1 1 1 272 Fire Storekeeper 1 1 1 1 1 4 4 4 4 4 • • 1428D/82B 58 • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Fire Public Safety 303 Support Services • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 84,930 96,516 93,128 101,709 112,204 118,777 124,859 • 120 Salaries, Temporary 4,081 4,259 2,000 3,500 5,000 5,000 5,000 130 Salaries, Overtime 728 1,500 2,000 1,650 1,650 1,650 1,650 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 672 575 339 324 324 324 324 161 Retirement 15,497 17,864 16,355 18,989 20,942 22,166 23,297 162 Insurance Compensation 2,129 2,477 2,264 2,594 2,862 3,029 3,183 163 Insurance, Employees 6,195 7,925 6,011 6,951 7,372 7,752 8,144 165 Insurance, Unemployment 86 97 69 102 112 119 126 Total Personal Services 114,318 131,213 122,166 135,819 150,466 158,817 166,583 Operating Expenses • 240 Supplies, Shop 7,501 7,779 7,779 8,300 8,479 8,479 8,479 320 Books 0 117 117 125 125 125 125 432 Maint., Vehicle 85,992 90,470 90,470 100,000 104,470 105,470 107,470 433 Maint., Radios 1,789 3,052 3,052 3,357 3,357 3,357 3,357 434 Maint., Dept. Equip. 671 569 569 700 700 700 700 440 Maint., Bldgs. & Grounds 383 382 382 400 400 400 400 442 Uniform Allowance 596 1,090 1,090 800 800 800 800 500 Dues/Mbrshps. 0 65 65 70 70 70 70 540 Training and Schools 259 309 309 309 309 309 309 Total Operating Expenses 97,191 103,833 103,833 114,061 118,710 119,710 121,710 • Sub Total 211,509 235,046 225,999 249,880 269,176 278,527 288,293 Total Capital 14,191 0 0 0 15,000 0 16,450 Gross Program Cost 225,700 235,046 225,999 249,880 284,176 278,527 304,743 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 225,700 235,046 225,999 249,880 284,176 278,527 304,743 • • 1428D/82B 59 CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO, PROGRAM NAME Fire Public Safely 304 Joint Powers OBJECTIVE FY84 To provide formalized and coordinated training of Fire Department Personnel that will equip them with the required skills and knowledge in fire control, fire prevention and emergency medical aid, and to standardize operational service between the fire service within the Net 6 area. Provide a communications network that will meet the requirements of the Fire Control and Rescue System. Maintain an operational readiness and dispatch capability to commence dispatch assignment to an emergency within five (5) seconds of receipts of the first alarm signal, and all subsequent signals within twenty (20) seconds. • LONG RANGE OBJECTIVE FY85-87 Maintain same objectives as in 83/84, and because of increasing demands of the Fire Protection System and the constant need for new techniques and knowledge, increase the efficiency of the Training Delivery System by development of the Cable TV System and Video Tape Training Programs. Continue to provide the level of service established for FY 83/84. To do this, it will be necessary to maintain the Computer Aided Dispatch (C.A.D.) System and the Micro-Processor with the latest state of the art • technology, and to update the existing Radio System to a new 800 MHZ trunked system in conjunction with Orange County and the other Fire Departments within the County. SERVICE ACTIVITIES Develop and implement performance standards for fire companies. Evaluate all companies performance based on adopted standards. Provide training to ensure preparedness for varying emergencies. Research and develop new methods and equipment. • Coordinate training within the Net 6 area to ensure standard performance. Coordinate operation of the Joint Powers Training Center. Provide programs based on State Board of Fire Services Professional Standards. Complete 911 telephone installation. Complete installation of the Keyboard Data Terminals in the two Department Command & Control vehicles. Implement the installation of the B-92 Micro-Processor in the F.O.C. add teleprinting and mobile status keeping capabilities to B-92 micro-processor. SIGNIFICANT PROGRAM CHANGES FOR FY84 • Expansions of B-92 micro-processor program. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 347 Supervisor Fire Controller 1 1 1 1 1 1 3/4" Video Cassette Recorder ,500 283 Fire Controller 8 8 8 8 8 3 10" Color Video Monitors 1,500 240 Maintenance Worker 1 1 1 1 1 221 Steno Clerk Sr. 1 1 1 1 1 5,000 221 Fire Incident Report Clrk. 1 1 1 1 1 • 12 12 12 12 12 1437D/82B 60 • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Fire Public Suety 304 Joint Powers FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 252,253 257,694 262,439 274,217 291,963 307.,827 .323,117 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 37,514 28,346 35,000 .28,346 28,346 .28,346 28,346 140 Salaries, Holiday 9,064 9,240 9,184 9,744 10,344 10,800 11,364 150 Salaries, Ed. Incentive 4,461 4,200 4,374 4,440 4,440 4,440 -4,440 161 Retirement 49,006 49,885 50,989 53,673 57,089 60,126 63,078 162 Insurance Compensation 10,645 9,303 .10,089 9,302 9,878 10,386 10,898 163 Insurance, Employees 21,853 22,992 26,128 30,189 31,740 33,346 35,003 165 Insurance, Unemployment 295 273 210 289 307 325 341 Total Personal Services 385,091 38.1,933 39.8,413 410,200 434,107 455,596 47-6,587 Operating Expenses 221 Supplies, Special Dept. 2,784 3,730 3,200 3,300 3,850 3,850 3,850 224 Supplies, Film 721 655 655 690 690 690 690 320 Books 197 872 872 900 900 900 900 382 Rentals, Equip. 310 4,825 500 1,300 4,825 4,825 4,825 383 Rentals, Copy Machine 1,901 2,336 2,336 2,336 2,336 2,336 2,336 390 Contr. Svcs. 0 12,000 12,000 12,000 12,000 12,000 12,000 400 Contr. Svcs., Printing 48 245 245 260 260 260 260 431 Maint., Office Equip. (64) 545 545 625 625 625 625 432 Maint., Vehicle 977 .1,744 500 1,200 1,790 1,790 1,790 433 Maint., Radios 605 1,090 1,090 1,140 1,140 1,140 1,140 434 Maint., Dept. Equip. 6,464 3,091 3,091 5,300 5,700 5,700 5,700 440 Maint., Bldgs. & Grounds 0 689 689 2,000 2,000 2,000 2,000 442 Uniform Allowance 15 1,635 1,400 1,400 1,695 1,695 1,695 541 Certification/Train. Spec. 0 0 0 0 0 0 0 590 Misc. 5,001 16,000 10,000 16,000 16,000 16,000 16,000 Total Operating Expenses 18,959 49,457 37,123 48,451 53,811 53,811 53,811 Sub Total 404,050 431,390 435,536 458,651 487,918 509,407 530,398 Total Capital 11,037 6,479 5,000 5,000 6,000 5,000 5,000 Gross Program Cost 415,087 437,869 440,536 463,651 497,918 514,407 535,398 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 415,087 437,869 440,536 463,651 492,918. 514,407 535,398 1437D/82B 61 CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Fire Public Safety 305 Paramedic OBJECTIVE FY84 • To provide basic and advanced emergency medical services to the community; respond a fire engine and paramedic unit to emergency scenes within 5 minutes of receipt of alarm 80% of the time; respond with fire suppression forces to assigned heavy rescue and structure fires; continue cross city boundary response in automatic aid program. LONG RANGE OBJECTIVE FY85-87 • To continue basic and advanced emergency medical services to the community; maintain jurisdictional boundary drop mutual aid agreements; maintain or improve response capability to all emergency incidents within 5 minutes of receipt of alarm 80% of time; continue fire suppression and heavy rescue services. SERVICE ACTIVITIES Utilize Net 6 automatic aid agreement in providing paramedic units to incidents within 5 minutes of receipt of alarm 80% of time; • administer basic and advanced medical care to patients; train and evaluate intern paramedics as part of the county-wide paramedic training program; assist in training of base station hospital mobile intensive care nurses; perform public education and information programs; perform occupancy inspections in fire management areas; provide in-service EMT training to all certified EMT`s. SIGNIFICANT PROGRAM CHANGES FOR FY84 Program reorganized for FY84 with supervision under the Fire Control program (302). • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 375 Deputy Fire Marshal 1 0 0 0 0 3 Dura-Vac Suction Units, "R" 1,950 • 341 Paramedic 15 16 16 16 16 2 Sager Traction Splints, "R" 500 2 Pediatric Mast (Anti-shock 16 16 16 16 16 Trousers), "R" 800 1 Resuscitator, "R" 800 Paramedic Equipment Replacement, "R" 3,500 • 7,550 • 1328D/82B 62 • • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Fire Public Safety 305 Paramedic • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 468,179 477,238 484,231 514,612 543,477 571,446 600,120 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 50,276 98,500 67,000 75,000 110,664 114,289 114,289 140 Salaries, Holiday 20,140 20,832 20,894 22,464 23,700 25,044 26,220 150 Salaries, Ed. Incentive 18,101 17,724 17,560 17,616 18,312 18,312 18,312 161 Retirement 168,440 196,002 166,340 177,031 186,861 196,214 205,741 162 Insurance Compensation 21,993 20,376 21,005 20,330 21,462 22,576 23,712 • 163 Insurance, Employees 33,546 38,496 42,272 48,763 51,220 53,789 56,475 165 Insurance, Unemployment 538 515 267 553 584 615 647 Total Personal Services 781,213 869,683 819,569 876,369 956,280 1,002,285 1,045,516 Operating Expenses • 221 Supplies, Special Dept. 1,047 1,600 3,250 3,500 3,900 3,900 3,900 223 Supplies, First Aid 4,976 6,905 5,155 5,350 5,350 5,350 5,350 224 Supplies, Film 0 110 110 110 110 110 110 250 Travel Costs (5) 110 110 110 110 110 110 320 Books 483 900 900 920 920 920 920 • 321 Periodicals 87 165 165 175 175 175 175 400 Contr. Svcs., Printing 0 30 30 45 45 45 45 434 Maint., Dept. Equip. 4,388 4,200 4,300 4,620 4,620 4,620 4,620 442 Uniform Allowance 2,129 2,200 2,200 2,300 2,300 2,300 2,300 500 Dues/Mbrshps. 11 70 70 70 70 70 70 541 Certification/Train. Spec. 0 800 800 800 800 800 800 • Total Operating Expenses 13,116 17,090 17,090 18,000 18,400 18,400 18,400 Sub Total 794,329 886,773 836,659 894,369 974,680 1,020,685 1,063,916 Total Capital 53,474 14,075 14,075 7,550 33,950 45,250 22,000 Gross Program Cost 847,803 900,848 850,734 901,919 1,008,630 1,065,935 1,085,916 • Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 847,803 900,848 850,734 901,919 1,008,630 1,065,935 1,085,916 63 • 1328D/82B CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Fire Public Safety 306 Civil Defense OBJECTIVE FY84 • To prepare the City disaster emergency organization to minimize the effects of any foreseeable major emergency through planning and training. To prepare the citizens through public information and education programs to help themselves until help can arrive. To solicit and train qualified volunteers to supplement and assist City workers in the event of a major emergency. To maintain eligibility requirements for State and Federal Assistance Programs. Add one citizen's band 40 channel radio. LONG RANGE OBJECTIVE FY85-87 • To increase the efforts of FY 83/84 and, in addition, to expand the existing grade school emergency preparedness program; to implement a comprehensive media-involved public education program; to increase the participation of business and industry in an employee awareness program, and to train volunteer trainers to train the public on emergency preparedness. Assist all schools within the city to develop a damage assessment reporting system. SERVICE ACTIVITIES • The Civil Defense organization will continue the training of city employees in conjunction with outside agencies; supervision of the Federal Surplus program; partcipation in school and hospital preparedness planning and training exercises; training; completion of emergency operating plans and revision of existing plans; and the teaching of citizen groups of self-help techniques and what help is available to them and how to obtain it. SIGNIFICANT PROGRAM CHANGES FOR FY84 • Implementation of Home and Family Preparedness Program on city-wide basis requires one time purchase of props and materials for presentations (Accts. 221-400-550). TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 414 Battalion Chief 1 0 0 0 0 375 Deputy Fire Marshal 0 1 1 1 1 250 Fire Clerk 1 1 1 1 1 2 2 2 2 2 • 8269D/82B 64 • • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Fire Public Suety 306 Civil Defense • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 44,516 61,442 66,045 64,588 70,516 74,103 77,799 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 1,199 1,860 1,639 1,524 1,692 1,776 1,872 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 12,474 18,579 19,080 18,370 20,169 21,196 22,262 162 Insurance Compensation 1,146 1,824 1,717 1,762 1,954 2,053 2,157 • 163 Insurance, Employees 4,011 5,506 5,928 7,180 7,566 7,944 8,344 165 Insurance, Unemployment 48 64 184 67 73 76 80 Total Personal Services 63,394 89,275 94,593 93,491 101,970 107,148 112,514 Operating Expenses • 210 Comm., Telephone 734 2,365 2,365 2,600 2,600 2,600 2,600 221 Supplies, Special Dept. 2,164 388 388 700 700 700 700 224 Supplies, Film 0 0 0 300 0 0 0 247 Gasoline 0 50 50 50 50 50 50 320 Books 8 27 27 30 30 30 30 • 321 Periodicals 0 27 27 30 30 30 30 400 Contr. Svcs., Printing 0 218 218 240 0 240 0 433 Maint., Radios 90 545 545 545 545 545 545 434 Maint., Dept. Equip. 131 763 763 763 763 763 763 442 Uniform Allowance 100 400 400 400 400 400 400 460 Meetings 44 118 118 130 130 130 130 • 461 Conferences 0 0 0 0 0 0 0 500 Dues/Mbrshps. 40 118 118 118 118 118 118 540 Training and Schools 493 2,145 2,145 2,145 2,145 2,145 2,145 550 Transfers From Central Svcs. 87 0 0 2,000 2,000 2,000 2,000 Total Operating Expenses 3,891 7,164 7,164 10,051 9,511 9,751 9,511 • Sub Total 67,285 96,439 101,757 103,542 111,481 116,899 122,025 Total Capital 3,877 19,780 16,480 0 30,500 9,000 9,000 Gross Program Cost 71,162 116,219 118,237 103,542 141,981 125,899 131,025 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 71,162 116,219 118,237 103,542 141,981 125,899 131,025 • 8269D/82B 65 CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Fire Public Safety 307 Reserve Firefighters OBJECTIVE FY84 • To provide a cadre of personnel trained in fire fighting and medical aid to augment the regular firefighting forces of the City. LONG RANGE OBJECTIVE FY85-87 Increase manning on all engine companies to 4 men by training and maintaining a cadre of 90 Reserve Firefighters. SERVICE ACTIVITIES • Train an additional 15 reserve firefighters to bring total members to 30 for FY 84. Develop training programs and scheduling procedures required for a full reserve program. SIGNIFICANT PROGRAM CHANGES FOR FY84 Train an additional 15 reserve firefighters and maintain a total cadre of 30. Increase of one full time Captain to coordinate and • train. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 365 1 Fire Captain 0 *1 1 1 1 10 Pager Radios 3,500 262 Reserve Firefighter *15 **30 60 90 90 3,500 * Authorized as of 1/1/84. **15 additional authorized over FY83 as of 1/1/84. • • • 9483E/82B 66 • • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Fire Public Safety 307 Reserve Firefighters • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 17,999 37,848 39,792 41,796 • 120 Salaries, Temporary 0 22,041 22,000 57,000 145,152 217,728 217,728 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 786 1,656 1,740 1,824 150 Salaries, Ed. Incentive 0 0 0 540 1,080 1,080 1,080 161 Retirement 0 0 0 6,167 12,952 13,600 14,266 162 Insurance Compensation 0 1,160 1,160 1,871 6,135 8,532 8,611 • 163 Insurance, Employees 0 0 0 1,637 3,437 3,610 3,790 165 Insurance, Unemployment 0 0 0 20 41 43 45 Total Personal Services 0 23,201 23,160 86,020 208,301 286,125 289,140 Operating Expenses • 221 Supplies, Special Dept. 0 165 165 330 660 990 990 242 Supplies, Bedding 0 0 0 360 600 900 900 403 Contr. Svcs., Medical 0 0 0 1,000 2,000 2,000 2,000 442 Uniform Allowance 0 0 0 8,000 23,000 26,000 5,000 483 Liability Insurance 0 0 0 300 400 500 500 • 540 Training and Schools 0 0 0 1,000 2,000 2,000 2,000 Total Operating Expenses 0 165 165 10,990 28,660 32,390 11,390 Sub Total 0 23,366 23,325 97,010 236,961 318,515 300,530 Total Capital 0 0 0 3,500 3,500 3,500 3,500 Gross Program Cost 0 23,366 23,325 100,510 240,461 322,015 304,030 • Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 0 23,366 23,325 100,510 240,461 322,015 304,030 • 9483E/82B 67 • POLICE DEPARTMENT EXPENDITURE/PERSONNEL SUMMARY • 82/83 82/83 82/83 81/82 Adopted Revised Revised 83/84 84/85 85/86 86/87 Expenditure by Character Actual Budget Budget Estimate ADOPTED Projected Projected Projected Personal Services: Permanent Salaries • & Benefits 11,461,563 12,652,247 12,652,247 12,509,825 13,416,279 16,041,754 17,647,899 19,236,559 Temporary Salaries 391,331 376,842 378,105 381,909 404,666 423,027 437,236 454,014 Operating Expenses 1,514,025 1,456,781 1,477,895 1,434,915 1,562,205 1,692,482 1,821,581 1,954,283 Sub Total 13,366,919 14,485,870 14,508,247 14,326,649 15,383,150 18,157,263 19,906,716 21,644,856 Capital Outlay 749,607 577,569 575,479 576,004 482,165 1,255,913 772,274 854,304 TOTAL EXPENDITURE 14,116,526 15,063,439 15,083,726 14,902,653 15,865,315 19,413,176 20,678,990 22,499,160 • • Permanent Personnel Safety 193 194 194 194 194 224 241 252 Non-Safety 114-1/2 117 117 117 120 131 132 133 TOTAL 307-1/2 311 311 311 314 355 373 385 • 0579G/176B 68 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 320 Executive OBJECTIVE FY84 • The overall objective of the program is to provide the direction, control and planning of the Department's operations. LONG RANGE OBJECTIVE FY85-87 The major objectives of the program for this period will be to develop automated systems to replace present manual functions and. systems. Manpower allocation and deployment will be monitored and revised to meet community needs and priorities. • SERVICE ACTIVITIES This program is responsible for the overall operation, control and coordination. It provides the. major interface with City Council, Boards and Commissions, City staff and civic and professional groups regarding safety and law enforcement problems. SIGNIFICANT PROGRAM CHANGES FOR FY84 N one. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 476 Police Chief 1 1 1 1 1 417 Police Captain 1 1 1 1 1 355 Police Adjutant 0 0 0 1 1 255 Administrative Secretary 1 1 1 1 1 235 Secretary 3 3 3 3 3 6 6 6 7 7 • • • 7553D/176B 69 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 320 Executive • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 164,150 176,108 177,515 188,110 197,656 245,787 258,292 • 120 Salaries, Temporary 95 0 1,410 840 882 926 972 130 Salaries, Overtime 520 265 600 250 250 275 275 140 Salaries, Holiday 1,439 1,512 1,533 1,608 1,692 3,084 3,252 150 Salaries, Ed. Incentive 3,115 2,988 3,017 2,988 2,988 5,976 5,976 161 Retirement 46,088 49,610 48,365 51,101 53,655 69,829 73,287 162 Insurance Compensation 1,601 1,678 1,622 1,632 1,716 3,014 3,166 • 163 Insurance, Employees 13,056 13,840 16,425 19,647 20,633 25,893 27,196 165 Insurance, Unemployment 168 180 135 192 203 254 267 Total Personal Services 230,232 246,181 250,622 266,368 279,675 355,038 372,683 Operating Expenses • 221 Supplies, Special Dept. 719 300 500 520 572 629 692 250 Travel Costs 238 315 300 350 385 424 466 440 Maint., Bldgs. & Grounds 0 1,000 0 0 0 0 0 460 Meetings 302 493 600 701 771 848 933 461 Conferences 1,131 1,573 1,933 1,775 1,953 2,148 2,363 • 500 Dues/Mbrshps. 590 721 1,000 1,012 1,113 1,224 1,346 Total Operating Expenses 2,980 4,402 4,333 4,358 4,794 5,273 5,800 Sub Total 233,212 250,583 254,955 270,726 284,469 360,311 378,483 Total Capital 1,975 891 891 0 2,960 0 0 Gross Program Cost 235,187 251,474 255,846 270,726 287,429 360,311 378,483 • Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 235,187 251,474 255,846 270,726 287,429 360,311 378,483 • 7553D/176B 70 • CITY OF HUNTINGTON BEACH 0 PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 321 General Support OBJECTIVE FY84 0 To continue our efforts in searching for, developing and providing more efficient and economical ways to equip and support our operational units. Continue to update and improve department property and maintain filing systems. Continue to update and revise the record keeping systems in the property section. Initiate a study for building and grounds improvement. LONG RANGE OBJECTIVE FY85-87 To a large extent this program exists only to provide service to the other divisions. As a result, it is difficult to establish firm long range plans other than to provide the best service possible. Some areas that need attention will require more employees due to the growth of the Department in general, i.e., vehicle and building maintenance, as well as clerical support for the property and evidence area. We must expect to incur some major building expenses for expansion and replacement of carpets and drapes in the near future. • SERVICE ACTIVITIES Service, repair equipment and maintain files on 145+ police vehicles. Provide storage, retrieval and records on any evidence seized. Receive, store and attempt to return found property to owners. Conduct auctions to dispose of unclaimed property. Process and keep files on all police department property which is damaged, i.e., traffic accidents, officer's uniforms, etc. Maintain property files on each police department employee, i.e., uniform articles, safety equipment. Provide maintenance and inventory of buildings and equipment. SIGNIFICANT PROGRAM CHANGES FOR FY84 Significant increase in vehicle maintenance due to increase in cost of parts (27%-34%) in last 18 months. Supervisory and accountability duties added to two existing positions. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 341 General Service Officer 1 1 1 1 1 Replacement emergency light 340 Crewleader Mechanic Maint. 1 1 1 1 1 bars, siren and speakers 293 Mechanic Senior 3 3 3 3 3 @ $1,100 ea. 19,000 • 287 Property Officer Senior 0 0 1 1 1 Sun Diagnostic Scope 25,000 272 Mechanic 1 1 1 1 1 Battery Charger 6,000 272 Property Officer 2 2 1 1 1 255 Maintenance Worker Senior 0 0 1 1 1 50,000 240 Maintenance Worker 1 1 0 0 0 225 Custodian 1 1 1 1 1 • 10 10 10 10 10 7559D/176B 71 0 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 321 General Support • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 198,051 226,644 229,852 245,119 258,437 271,528 285,611 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 4,818 6,000 5,000 5,500 6,615 6,946 7,293 140 Salaries, Holiday 951 1,032 1,037 1,104 1,164 1,224 1,284 150 Salaries, Ed. Incentive 434 432 431 432 432 432 432 161 Retirement 35,477 46,669 43,302 50,293 53,013 55,697 58,571 162 Insurance Compensation 3,360 4,034 4,098 4,323 4,542 4,771 5,019 • 163 Insurance, Employees 15,404 25,257 22,711 28,608 28,760 30,189 31,722 165 Insurance, Unemployment 202 228 115 244 260 271 288 Total Personal Services 258,697 310,296 306,546 335,623 353,223 371,058 390,220 Operating Expenses • 221 Supplies, Special Dept. 19,277 18,530 18,500 18,500 19,005 19,995 20,953 240 Supplies, Shop 899 700 1,068 1,025 1,076 1,130 1187 247 Gasoline 271,729 260,000 235,000 255,000 280,000 290,000 300,000 390 Contr. Svcs. (car conversions) 5,725 15,000 14,000 15,000 15,750 16,538 17,365 401 Contr. Svcs., Advertising 100 250 250 250 263 276 290 • 432 Maint., Vehicle 120,425 81,330 108,000 113,725 124,211 135,222 146,783 434 Maint., Dept. Equip. 1,130 1,200 1,000 1,200 1,300 1,400 1,500 438 Maint., Motorcycle 0 37,695 37,500 38,000 39,900 41,895 43,990 440 Maint., Bldgs. & Grounds 25,953 25,000 25,000 25,000 26,250 27,563 28,941 442 Uniform Allowance 157,231 141,800 140,000 145,000 156,900 168,700 181,600 444 Uniform Allowance, Initial 189 0 0 0 0 0 0 • 483 Ins., Liability 1,620 1,700 1,431 1,700 1,700 1,700 1,700 597 Misc. MEA Tool Replacement 0 700 700 700 700 700 700 Total Operating Expenses 604,278 583,905 582,449 615,100 667,055 705,119 745,009 Sub Total 862,975 894,201 888,995 950,723 1,020,278 1,076,177 1,135,229 Total Capital 9,971 24,685 25,210 50,000 85,690 42,690 17,690 • Gross Program Cost 872,946 918,886 914,205 1,000,723 1,105,968 1,118,867 1,152,919 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 872,946 918,886 914,205 1,000,723 1,105,968 1,118,867 1,152,919 7559D/176B 72 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 322 Administrative Support OBJECTIVE FY84 • Continue support services performed in previous years. Explore current operations for ways to provide same or improved services at same or reduced costs. Expand current civil liability investigations to reduce city exposure. Investigate improved police officer recruiting procedures with city personnel. LONG RANGE OBJECTIVE FY85-87 • Continue programs started in previous years. Continue development of training programs in stress management and other related areas hopefully to reduce service connected medical retirements. SERVICE ACTIVITIES Administer all intra-department personnel functions, transactions and requisitions, transfer and payroll. Conduct civil liability investigations in potential exposure situations and on all police involved claims and law suits. Implement new procedures and • policies in employee discipline and rights. Conduct investigations into alleged employee misconduct. Conduct confidential background investigations on all police department employees. Administer department's Cadet-Intern, Student Worker program. Provide management reports on fiscal matters. Supervise police and public affairs program. Administratively supervise the police training program. Assist with employee recruitment and testing procedures with City personnel. Coordinate all attorney/employee transactions in civil litigations. Coordinate and manage outside police services and billings. Manage department fiscal affairs functions including budget preparation, material requisition and purchase requests. Maintenance of • Department personnel, complaint and claim files. Custody and protection of all confidential records and files regarding employees. SIGNIFICANT PROGRAM CHANGES FOR FY84 None. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 388 Police Lieutenant 1 1 1 1 1 Motorola 2-channel Maxar 355 Police Sergeant 1 1 1 1 1 radio and charger 1,100 321 Police Officer 1 1 1 1 1 • 230 Police Clerk Specialist 1 1 1 1 1 1,100 221 Police Clerk Senior 2 2 2 2 2 6 6 6 6 6 Cadet/Intern 5 5 5 5 5 • Student Worker 12 12 12 12 12 7554D/176B 73 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 322 Administrative Support • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 130,466 147,046 149,677 156,712 165,544 173,876 183,002 • 120 Salaries, Temporary 80,654 77,181 77,181 77,181 81,040 85,092 89,347 130 Salaries, Overtime 4,918 4,000 3,171 4,000 4,000 4,500 4,500 140 Salaries, Holiday 3,057 3,384 3,397 3,576 3,768 3,948 4,164 150 Salaries, Ed. Incentive 7,431 7,476 7,547 7,476 7,476 7,476 7,476 161 Retirement 40,775 45,503 44,261 46,454 48,860 51,204 53,755 162 Insurance Compensation 3,439 4,002 3,462 3,843 4,037 4,245 4,462 • 163 Insurance, Employees 8,442 13,519 14,220 16,410 17,241 18,105 19,018 165 Insurance, Unemployment 228 158 140 168 177 186 195 Total Personal Services 279,410 302,269 303,056 315,820 332,143 348,632 365,919 Operating Expenses • 221 Supplies, Special Dept. 72 200 400 500 525 550 575 390 Contr. Svcs. 500 500 400 500 500 500 500 403 Contr. Svcs., Medical 15,530 15,000 11,550 12,500 12,500 12,500 12,500 460 Meetings 98 125 125 125 125 125 125 500 Dues/Mbrshps. 14 20 20 25 25 25 25 Total Operating Expenses 16,214 15,845 12,495 13,650 13,675 13,700 13,725 Sub Total 295,624 318,114 315,551 329,470 345,818 362,332 379,644 Total Capital 1,975 0 0 1,100 4,250 10,000 5,000 Gross Program Cost 297,599 318,114 315,551 330,570 350,068 372,332 384,644 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) • Net Program Cost 297,599 318,114 315,551 330,570 350,068 372,332 384,644 • 7554D/176B 74 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 323 Police and Public Affairs OBJECTIVE FY84 • Maintenance and coordination of a positive liaison between the police and public by providing newsletters, community meetings, crime warning information and press releases. LONG RANGE OBJECTIVE FY85-87 Provide an increased level of service in the field of crime prevention and community awareness by the addition of a crime • prevention specialist. A skilled crime prevention specialist will function as a speaker, instructor and field expert on all aspects of crime prevention. SERVICE ACTIVITIES Provide crime prevention information to the public and news media. Coordinate Neighborhood Watch/community meetings. Edit, assemble and distribute monthly newsletters. Arrange for distribution of crime warning fliers. Maintain burglary pin map on daily • basis. Maintain Neighborhood Watch files, records and committee membership. Coordinate activities and maintain equipment for crime prevention speakers. SIGNIFICANT PROGRAM CHANGES FOR FY84 N one. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 283 Crime Prevention Specialist 0 0 1 1 1 Replacement typewriter 900 221 Police Clerk, Senior 1 1 1 1 1 • 900 1 1 2 2 2 • • 2473E/176B 75 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 323 Police and Public Affairs FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 15,534 16,767 16,925 17,813 39,217 42,302 45,805 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 575 500 600 700 800 900 1,000 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 2,821 3,085 3,150 3,315 7,299 7,873 8,525 162 Insurance Compensation 16 17 17 18 40 43 46 • 163 Insurance, Employees 1,011 1,061 1,198 1,398 2,956 3,119 3,300 165 Insurance, Unemployment 16 38 12 18 40 43 46 Total Personal Services 19,973 21,468 21,902 23,262 50,352 54,280 58,722 Operating Expenses • 221 Supplies, Special Dept. 194 580 600 625 650 675 700 324 Government Pamphlets 495 550 550 575 600 625 650 460 Meetings 0 175 175 200 225 250 275 500 Dues/Mbrshps. 0 75 75 85 100 110 120 Total Operating Expenses 689 1,380 1,400 1,485 1,575 1,660 1,745 Sub Total 20,662 22,848 23,302 24,747 51,927 55,940 60,467 Total Capital 323 2,120 2,120 900 250 0 0 Gross Program Cost 20,985 24,968 25,422 25,647 52,177 55,940 60,467 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 20,985 24,968 25,422 25,647 52,177 55,940 60,467 • • 2473E/176B 76 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 324 Records OBJECTIVE FY84 To collect, maintain and distribute all records and provide for the related support services to all areas of the Police Department, the public and other outside agencies in a timely manner as required by law. To continue the installation and conversion to the Automated Records System. Continue with the criminal records purge program. To expand the California Law Enforcement Telecommunication System (CLETS) to a 3rd shift operator to support the expansion and growth requirements of the Department o Justice Automated Systems. • LONG RANGE OBJECTIVE FY85-87 To collect, maintain and distribute all records and provide for the related support services to all areas of the Police Department, the public, and other outside agencies in a timely manner as required by law. To expand the Automated System to include booking and property systems. To maintain the staff level at FY 83/84 level. SERVICE ACTIVITIES • Word Processing. Receive/process reports. Maintain automated and manual master index. Maintain subfiles. Public counter service. Insurance/legal requests. Assist other agencies. Expanded Department of Justice CLETS Automated System. Field support services. Automated address system. Bike license system. State mandates. City Ordinance mandates. SIGNIFICANT PROGRAM CHANGES FOR FY84 • The ARS System expansion will continue to create additional expense in the supplies (221) and maintenance (434) accounts. As projected and until such time as the conversion is completed, overtime (130) and temporary (120) costs will increase. However, those should ultimately be reduced. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 417 Police Captain 1 1 1 1 1 Three (3) IBM Selectric III 342 Records Supervisor 1 1 1 1 1 typewriters (R) 2,700 250 Principal Police Clerk 4 4 4 4 4 One (1) disk drive 240 Court Liaison 1 1 1 1 1 (400 megabytes) 28,000 230 Police Clerk Specialist 3 3 4 4 4 One (1) tape drive 16,000 221/205 Police Clerk/Police One (1) 60OLPM printer #2611A 15,000 Clerk Sr. 17 17 17 17 17 One (1) megabyte additional 221/205 Transcriber/Transcriber Sr. 5 5 5 5 5 main memory 17,000 32 32 33 33 33 78,700 • 152 Clerk Recurrent 6 6 6 6 6 7566D/176B 77 • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL, - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 324 Records • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 478,281 546,897 541,994 574,454 648,006 685,442 721,003 • 120 Salaries, Temporary 20,078 20,000 19,000 21,000 22,000 20,000 20,000 130 Salaries, Overtime 15,730 20,000 30,000 27,000 28,000 24,000 24,000 140 Salaries, Holiday 1,379 1,596 1,515 1,608 1,692 1,776 1,872 150 Salaries, Ed. Incentive 3,372 3,156 3,566 3,156 3,156 3,156 3,156 161 Retirement 94,766 108,806 107,180 116,253 128,578 135,941 142,939 162 Insurance Compensation 1,908 2,087 2,064 2,060 2,190 2,310 2,424 • 163 Insurance, Employees 42,331 52,475 52,877 68,301 75,008 79,117 83,121 165 Insurance, Unemployment 588 553 264 598 654 698 732 Total Personal Services 658,433 755,570 758,460 814,430 909,284 952,440 999,247 Operating Expenses • 221 Supplies, Special Dept. 3,257 16,000 12,000 18,000 23,100 25,410 27,950 222 Supplies, Microfilm 300 300 300 300 300 300 300 226 Supplies, Reimbursable 2,148 2,000 2,148 2,200 2,400 2,650 2,900 382 Rentals, Equip. 14,313 18,000 15,000 19,000 22,900 24,500 26,200 434 Maint., Dept. Equip. 144 21,000 21,000 22,470 24,042 25,725 27,526 • 460 Meetings 179 225 225 250 265 275 300 500 Dues/Mbrshps. 8 12 12 12 12 12 12 Total Operating Expenses 20,349 57,537 50,685 62,232 73,019 78,872 85,188 Sub Total 678,782 813,107 809,145 876,662 982,303 1,031,312 1,084,435 Total Capital 182,249 16,800 16,800 78,700 5,455 4,450 2,700 • Gross Program Cost 861,031 829,907 825,945 955,362 987,758 1,035,762 1,087,135 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 861,031 829,907 825,945 955,362 987,758 1,035,762 1,087,135 • 7566D/176B 78 • CITY OF HU N TIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 325 Training OBJECTIVE FY84 To meet and exceed all State mandated training for all personnel and provide specialized training for officers transferred to a specialty assignment. To develop the skills and knowledge of all police personnel so that they can better serve and protect the public. LONG RANGE OBJECTIVE FY85-87 • To continue the objective of FY 83/84. To continue work on developing a career development program that encourages employee motivation. To develop an automated record keeping system and initiate computerized training in areas of general knowledge (first aid, new laws). To continue designing and producing video tapes for use by officers and the community (cable television). To continue improving the physical fitness of all members of the department. SERVICE ACTIVITIES • Identify and meet the needs for both individual officers and the department by closely monitoring transfers, promotions and that training mandated by state law. 6500 hours of training were provided in FY 82/83 to improve the skills of the officers in such areas as supervision, management, report writing, firearms, alarm response, crisis intervention and crime prevention. Additionally, the Training Bureau provided Field Training assistance to 8 lateral entry officers and 1 recruit. 16 video tapes were produced for in-service training and cable television and reproduced 31 video tapes for briefing training. These same services will be provided for FY 83/84. • SIGNIFICANT PROGRAM CHANGES FOR FY84 N one. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 355 Police Sergeant 1 1 1 1 1 25" Television Color Monitor 790 333 Police Officer 2 2 2 2 2 230 Police Clerk Specialist 1 1 1 1 1 790 205 Police Clerk 1/2 1/2 1/2 1/2 1/2 4-1/2 4-1/2 4-1/2 4-1/2 4-1/2 • 7555D/176B 79 • • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 325 Training • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 104,002 114,238 118,567 121,599 128,005 135,162 142,085 • 120 Salaries, Temporary 2,696 0 0 0 0 0 0 130 Salaries, Overtime 2,621 3,000 2,500 3,000 3,000 3,000 3,000 140 Salaries, Holiday 2,836 3,108 3,137 3,300 3,480 3,660 3,852 150 Salaries, Ed. Incentive 9,034 8,964 9,051 8,964 8,964 8,964 8,964 161 Retirement 35,367 38,725 37,419 39,262 41,138 43,229 45,294 162 Insurance Compensation 3,164 3,294 3,290 3,086 3,237 3,408 3,582 • 163 Insurance, Employees 8,117 11,919 13,367 15,876 16,672 17,519 18,400 165 Insurance, Unemployment 125 127 98 134 139 148 156 Total Personal Services 167,962 183,375 187,429 195,221 204,635 215,090 225,333 Operating Expenses • 221 Supplies, Special Dept. 1,103 500 500 500 500 500 500 245 Supplies, Audio-Visual 1,000 1,500 1,800 2,000 2,100 2,205 2,315 320 Books 1,797 2,000 2,000 2,000 2,000 2,000 2,000 321 Periodicals 1,188 1,500 2,000 2,000 2,000 2,000 2,000 390 Contr. Svcs. 7,363 10,000 8,000 9,000 11,000 12,000 13,000 • 434 Maint., Dept. Equip. 250 1,000 1,000 1,000 1,000 1,200 1,200 460 Meetings 120 125 250 300 350 400 450 461 Conferences 0 350 350 650 700 750 800 500 Dues/Mbrshps. 40 50 75 125 125 125 125 540 Training and Schools 74,058 79,650 79,000 82,000 90,000 95,000 100,000 • Total Operating Expenses 86,919 96,675 94,975 99,575 109,775 116,180 122,390 Sub Total 254,881 280,050 282,404 294,796 314,410 331,270 347,723 Total Capital 1,975 4,660 4,660 790 28,820 9,380 0 Gross Program Cost 256,856 284,710 287,064 295,586 343,230 340,650 347,723 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 256,856 284,710 287,064 295,586 343,230 340,650 347,723 • 7555D/176B 80 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 326 Planning and Research OBJECTIVE FY84 • To assist the Chief of Police and staff personnel in technical areas to assure sound management decisions. To produce staff reports as requested for the purpose of increasing the quality and productivity of the Police function. To prepare mandated and requested statistical reports and analysis studies. LONG RANGE OBJECTIVE FY85-87 • Familiarity with state-of-the-art advancements in automated systems as they apply to public safety and method for their procurement. Utilizing these systems to provide reliable management reports for the purpose of allocating manpower and other scarce resources in an optimal effort as well as increasing the efficiency necessary in the daily operation of the department through computerized applications. SERVICE ACTIVITIES • Analyze departmental problems and needs and determine resources and solutions. Perform special studies and technical research. Provide technical assistance for police computer systems and applications. Perform routine maintenance of City's computerized address file, street guide and ACG-dime file. Provide routine maintenance of police graphic microfilm mapping systems. Prepare annual and monthly statistical management reports. Prepare specially requested statistical management reports for the Chief of Police and City Council. Prepare requested environmental impact reports for City Administrator. Provide expertise in video film production. Continued development of the automated reporting system. Implementation of the Automated Bicycle License • Information System. SIGNIFICANT PROGRAM CHANGES FOR FY84 Contractual services increase costs to include software updates and changes as they occur. Special department supplies. Increased costs associated with drafting and graphic illustration needs. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 333/321 Police Officer 2 2 2 2 2 319 Crime Analyst 1 1 1 1 1 • 303 Admin. Aide II 1 1 1 1 1 277 Admin. Aide I 1/2 1/2 1/2 1/2 1/2 205 Police Clerk 0 0 1 1 1 4-1/2 4-1/2 5-1/2 5-1/2 5-1/2 • 7220D/176B 81 • • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 326 Planning and Research • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 98,467 114,592 117,023 123,410 146,069 156,049 165,029 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 564 1,520 550 700 1,700 1,800 1,900 140 Salaries, Holiday 1,773 1,944 1,954 2,052 2,172 2,280 2,400 150 Salaries, Ed. Incentive 6,046 5,976 6,034 5,976 5,976 5,976 5,976 161 Retirement 28,169 32,258 31,325 33,450 38,106 40,427 42,584 162 Insurance Compensation 2,000 2,109 2,032 1,969 2,085 2,195 2,300 • 163 Insurance, Employees 8,243 10,808 11,485 15,006 15,858 16,688 17,546 165 Insurance, Unemployment 106 122 92 131 153 165 175 Total Personal Services 145,368 169,329 170,495 182,694 212,119 225,580 237,910 Operating Expenses • 221 Supplies, Special Dept. 693 810 810 1,000 1,200 1,400 1,600 320 Books 128 200 200 205 212 218 225 390 Contr. Svcs. 3,503 3,100 3,100 3,250 3,500 3,750 4,000 400 Contr. Svcs., Printing 0 800 800 150 200 900 250 460 Meetings 21 80 80 80 90 90 100 • 500 Dues/Mbrshps. 215 346 346 377 408 438 470 Total Operating Expenses 4,560 5,336 5,336 5,062 5,610 6,796 6,645 Sub Total 149,928 174,665 175,831 187,756 217,729 232,376 244,555 Total Capital 693 3,545 3,545 0 26,410 1,000 20,000 Gross Program Cost 150,621 178,210 179,376 187,756 244,139 233,376 264,555 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 150,621 178,210 179,376 187,756 244,139 233,376 264,555 • 7220D/176B 82 • r OTHER FUNDS CONTD. 'BUDGET 1983-1984 Sewer Fund $ 2,123,320 Drainage Fund 5,028, 500 Water Fund 8,570,830 Park Acquisition and Development Fund 857,800 Contingency Fund 160,000 Manpower Grant Fund 0 Subtotal Other Funds $ 30,442,663 TOTAL CITY APPROPRIATIONS $ 84,723,663 SECTION 2. That the City Administrator may transfer funds from one object to another within the same department, office or agency without increasing the approved total appropriations con- tained in the budget . SECTION -3. That the City Administrator, subject to compliance with Charter section 403, may revise the table of organization as long as the authorized number of personnel and authorized per- sonnet appropriation is not exceeded. SECTION 4. That: the City Council, by affirmative action of A majority of the Council, may authorize all appropriation trans- fers not described in Sections 2 and 3 herein by minute action. SECTION 5. Acquis._i.tion of capital items shall be limited to the specific items included in the approved budget. Changes to the procurement of specific items may be authorized by the City Administrator as long as the total appropriation for any department or agency is not exceeded. All such adjustments shall be reported to the City Council on a quarterly basis. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the day of 1983. ATTEST: ay o City Clerk 2. REVIEWED AND APPROVED: APPROVED AS TO FORM: City Administrator City ttorney IN TE VED: Chi Administrat e Services r-- 3. Res. No. 5279 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss: t CITY OF HUNTINGTON BEACH ) I, ALICIA M. WENTWORTH, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by. the affirmative vote of more than a majority of all the members of said City Council:• at a regular meeting thereof held on the 20th day of June 19__U by the following vote: AYES: Councilmen: Pattinson, Thomas, Kelly, MacAllister, Finley, Bailey, Mandic r^ NOES: Councilmen: - None ABSENT: Councilmen: None City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California May 13, 1983 Honorable Mayor and Members of the City Council Huntington Beach, California Re: 1983-84 Budget Analysis Dear Mayor and Council Members: INTRODUCTION This report is prepared as an analysis of the City's overall fiscal position. Its intent is to provide Council with useful information in adopting a sound budget for Fiscal. 1983-84. In addition, I am presenting information on significant monetary trends, financial status, changes in the internal structure of the City, and a discussion of major issues on which Council guidance is necessary. Major points of this analysis are graphically presented at the end of this report. THE LAST FIVE YEARS Since the Jarvis/Gann Initiatives of five years ago (Props. 13 and 4), there has been serious concern as to the City's ability to fund budgets that would insure the level and quality of service expected by the citizens of Huntington Beach. Each year a budget was presented to Council in which appropriation requests exceeded the estimated revenues for that year. Each year a budget was adopted in which the City's reserve .(fund balance) was projected to diminish in order to meet approved expenditures. During this period various budgeting methods were employed: Zero Based Budgeting, Multi Service Level Budgeting, and Traditional (Incremental) Budgeting. The results were the some. The costs of personnel, operating expenses, and capital outlay were always more than the estimated revenues. Last year (1982), as preparatory work was begun on the 1983-84 budget, a firm decision was made that we WILL LIVE WITHIN OUR MEANS. The 1983-84 budget being submitted for your consideration contains revenues which are estimated to exceed requested appropriations by more than $200,000. It. is further expected that current levels of service will be continued and, in fact, slightly improved. FISCAL POLICY Last year, several aspects of a comprehensive fiscal policy were outlined for the coming years. Included were: 1) the recognition of our current and future financial situation; 2) setting forth of service priorities, pro rata allocation of our resources, and growth/expansion criteria; 3) the outlining of fiscal requirements and various aspects of general policy determinations (such as the impact of land use decisions on service needs and costs, private/semi private use of public services versus investment/replacement costs); 4) establishment of a policy for tax supported services and user fee supported activities; and, 5) development of a revenue support program, independent of State control, realistically addressing capital and operating needs. The enactment of this policy has begun with the utilization of a multi-year budget. It has enabled us to recognize, for enough in advance, imbalances in the fiscal equation and make the necessary alignments. This year, for example, the hiring restrictions implemented along with the close monitoring of all expenditures helped us to meet and overcome the projected deficit of $967,000 anticipated at the beginning of Fiscal 1982-83. Next year, with the continuation of these policies, it is expected that a much needed surplus can evolve for Capital Improvement Funds and an Equipment Replacement Program. Other measures of our Fiscal Policy that have begun and will continue are the efforts of our Productivity Studies. With several hundred thousand dollars of savings already realized in Development Services and Public Works, these studies will be expanded to Community Services in Fiscal 1983-84 and eventually to all departments. Reorganizational efforts were started this year and will be expanded in Fiscal 1983-84 with a constant view to economizing, consolidating where feasible, and increasing productivity and efficiency. This work is complex and often requires compromise. It is not easy and may, at times, involve 'one step back and two steps forward" techniques. Whenever structural and organizational changes of this nature are implemented, there may be a need for "seed" money or "start up" costs. However, these initial costs will be utilized to show significant long range savings. Another factor in our emerging fiscal policy has been a comprehensive review of various activities to determine their costs and to see whether or not these costs should be recovered by user fees. These revenues and the subsequent fee changes have had a noticable impact on our revenue picture. Other manifestations of our Fiscal Policy appear in the 1983-84 Preliminary Budget as well as in other components of this report. THE 1983-84 BUDGET As we complete Fiscal Year 1982-83, the total available funds (the accumulation of revenues in excess of all expenses to this point) are as follows: Projected.Fund Balances: Unappropriated General Fund $1,800,000 6/30/83 Appropriated General Fund 2,282,000 6/30/83 (Vacation and Sick Leave) Capital Outlay Fund 500,000 6/30/83 Total Projected Available Funds $4,582,000 6/30/83 The proposed budget for Fiscal 1983-84 is as follows: Estimated Revenue and Transfers FY 84 $54,441,000 Recommended Appropriations FY 84: General Fund 54,236,000 Contingency Acct. (Gen. Fund) 45,000 Contingency Fund 1602000 $54,441,000 The projected balanced budget for Fiscal 1983-84 was developed for several reasons: 1) major reductions were performed on the original department requests which were in excess of $6,000,OOO over estimated revenues; 2) Capital Outlay requests were trimmed to the point where they approximated the amount we will receive from Federal Revenue Sharing ($1,875,000); 3) hiring restrictions were continued, additional personnel were limited to only those that were cost effective; 4) the results of our reorganizational efforts, and 5) the increased revenue effects of Council's adoption of a comprehensive fee resolution. City-wide personnel changes are as follows: Safety -Decrease Non-Safety - Decrease 9-3/4 Total 10-3/4 positions On a departmental basis, significant changes included in the proposed budget are as follows: CITY ATTORNEY - Add one analyst and increase temporary salaries. The purpose of these increases is to participate more fully in the expansion of our self-insurance program and pursue an intensified effort in reducing our liability exposure. ADMINISTRATIVE SERVICES - Increase of one position to engage in a new salvage operation that will be City-wide in scope with a two-fold purpose. First, increase revenues by disposing of surplus property.in the most timely and profitable manner possible; secondly, make the most efficient use of our fixed assets (i.e., with the use of computerized inventory control, compatible shortages and overages of surplus equipment will be matched, thus reducing equipment replacement costs) and, finally, to reduce storage space and costs. Also, as of January 1, 1984, two of the Productivity Technicians wil I be assigned to Administrative Services. They will work closely with Budget and Research and Personnel in the development of PERFORMANCE MEASURING TECHNIQUES. Standards wil I be established for our supervisory and management people with quantifiable, measurable, and verifiable criteria. Performance will be carefully monitored with a view towards increased performance, efficiency and productivity in all areas. It should be pointed out that we are studying some restructuring in this Department which may require some additional funds for implementation. Further, reports will be made as final decisions are developed. DEVELOPMENT SERVICES - Reduction of 5-1/2 positions. Primarily as a result of the productivity studies, we have recognized a reduced personnel need in this area and coupled it with a restructuring of the existing personnel. This has been accomplished via attrition and without the need of layoffs. FIRE DEPARTMENT- As of January I, 15 additional reserve firefighters will be added to augment the Reserve Firefighter Program already 15 strong. This process greatly reduces the cost of meeting increased manning levels using permanent personnel. Due to this program, the Department will be able to eliminate 2 firefighter positions which are currently authorized. POLICE DEPARTMENT - Net increase of 3 positions. These are of a non-sworn nature and they will enable us to place 3 additional officers on the street. COMMUNITY SERVICES - Net reduction of 2 positions. This is due to the near completion of our park system design and the anticipated installation of computer equipment at the Library. When the installation of the computerized book processing system is complete and operational (anticipated 2nd half of Fiscal Year 1983-84), another 2 to 3 positions will be deleted. PUBLIC WORKS - Reduction of 8 positions. Due to productivity work, reorganization, and also through attrition. REVENUES Excluding the one time PERS reimbursement of $1,047,000, overall revenues are expected to be up by 6.9% next year. This includes 1.3 million in property taxes, primarily due to housing turnover (has the effect of.raising total assessed valuation for the City, on which our Property Tax revenues are determined). Sales Tax increase of 1.2 million from a recovering economy. Utility Tax up by .8 million based on Utility Company projections. Charges for current service up by .4 million from a combination anticipated increased participation in Community Services activities and fee resolution impact. Public Cable T.V. is expected to provide $183,000 next year, of which $1 10,000, three-fifths, will go to the General Fund and the remainder to the Communications Fund. Revenues projected to decrease are Interest Income, due to a lower prime rate and Revenue from other Agencies, a continuing trend of lower State subventions. Over the next four years, revenues are projected to grow. by approximately 33%, or 8% per year. This increase in about equal to the 33% increase forecast in the long-range expenditure projections for this period. This relationship, while not gloomy, still deserves careful attention. Numerous unknown factors could rapidly effect our projected solvency. Consider the impact of more flooding, adverse economic conditions, the arising need to deal with infrastructure problems sooner than anticipated, the impact of transportation and other needs that will be attendant with our redevelopment program, the lessening of Property Tax revenue from a lower than anticipated assessed valuation growth pattern and additional legislation adversely impacting our revenue sources. Huntington Beach remains .the only full service city in Orange County to provide refuse service without any direct cost reimbursement by its citizens. In light of total cost for refuse collection,and disposal projected to be 3.1 million dollars Jor 1983-84, it would seem prudent to review this matter. EXPENDITURES Our City, along with most other cities in California, has incurred many cost increases over the last five years without commensurate revenue increases. Through Council direction and the innovation of many of our employees, much has been accomplished by way of softening the impact of rapid cost escalations. The ROLM telephone system, conversion of our street lights to less expensive elements, the conversion to gas on many of our pump stations, and the acquisition of more fuel efficient replacement vehicles have done much to keep utility and energy costs down. However, there are many costs over which the City has little control. PERS has notified the City of an approximate 10% increase in retirement costs for Fiscal Year 1983-84. Refuse costs have risen about 20% in the last two years. Employee benefit costs continue to rise more rapidly than inflation (Rlue Cross up 48% in one year). Library patronage has increased over 20% in the last year. Twenty additional acres of City area have been developed in the last year, placing additional strain on our trees and landscape maintenance program. All employee groups will be negotiating their contracts for FY 1983-84 and careful consideration must be given to the fiscal impact of any settlements. PARKING AUTHORITY When the Parking Authority was formed, it was designed to provide a sound method of financing the parking facilities for our beach. In order to insure fiscal integrity, a reserve is required in excess of annual debt service costs. . Since interest rates on investments have been higher than the interest rates on our debt, this fund has continued to grow. It is therefore recommended that the Council forgive the Parking Authority lease payment of $170,050 for Fiscal Year 1983-84. A one time expense reduction of this nature will go a long way towards improving our f iscal position. Should the Council elect to provide the . one time savings for FY 1983-84 there would still remain funds for in excess of the reserve requirements. THE FUTURE Progress continues to be the central theme in the future of Huntington Beach. This is evidenced by the extraordinary works accomplished by Council and staff in launching a redevelopment plan that will enable our City to modernize our downtown, become economically viable, and be a beautiful place to work and live. With land use and business development properly blended with a concern for people, our environment, and transportation needs, we can continue to be a leader in the quality of life for all our citizens. OUR FUTURE LIES IN REDEVELOPMENT. It is from this area that we can build the labor pool and tax base necessary to meet our needs and remain economically sound and develop a consistent ability to fund a high level of public services upon which a really good community must depend. SUMMARY .In concluding this report, the following points should be emphasized: I. This is a balanced budget and was made possible by reorganizational methods and careful expenditure monitoring. Structural changes have been made and could require supplementary funding on a short term basis. 2. The basis for fiscal solvency for 1983-84 and the future is a sound fiscal policy. A policy that, with Council guidance and direction, will enable quality service to be maintained. 3. We have a balanced budget at $54,236.335. This budget reflects a reduction of 10-3/4 authorized positions. 4. The relationship of revenues to expenditures projects to be fairly even over the next four years. However, any significant shift in the revenue/expenditure components could rapidly alter this ratio. 5. A large portion of the projected surplus for Fiscal 1983-84 depends on the parking lease payment being waived. I $54,2361000 (%) FY 82-83 POLICE 0 04f, 29% (29%) LNG 77� T YS,F ECTE S 20.1 (2 OFF�CFS DEVELOPMENT SERVICES 3% (4%) FIRE vE SERv`c�s 16% (16%) ; PUBLIC WORKS NON- 25% (24%) DEPARTMENTAL 9% (9%) General Fund - By Department CITY OF HUNTINGTON BEACH' PRELIMINARY BUDGET HUNIIM,fON ornui FY 1984 $54o236,000 CAPITAL OUTLAY FY 1984 GENERALFUND - RECOMMENDED 3% OPERATING COSTS 28% PERSONNEL COSTS 69% General Fund A 4"le Expenditures HUNTINGTON BEACH PERSONNEL,OPERATING & CAPITAL OUTLAY - FY 1994 - RECOMMENDED CITY OF HUNTINGTON BEACH ANNUAL BUDGET FY 1983 / 84 HL%TMG-l0%BEACH • ,�A-,l9amZ- � � • • CITY OF HUNTINGTON BEACH ANNUAL BUDGET FY 83/84 • ADOPTED JUNE 20, 1983 • CITY COUNCIL Don MacAllister, Mayor Submitted By Jack Kelly, Mayor Pro Tem Charles W. Thompson COUNCILMEMBERS � City Administrator Ruth S. Bailey Robert P. Mandic Jr. Ruth Finley Ron Pattinson John A.Thomas • • • • Honorable Mayor and Members of the City Council Huntington Beach, California Dear Mayor and Council Members: • Transmitted herewith is the adopted FY83-84 Budget and fiscal analysis that has been updated to the time of printing. The Budget includes General Fund appropriations of $54,281,000 and other fund appropriations of $30,442,663, a gross total of $84,723,663. The ratio of revenues to expenditures is expected to be favorable in FY 83-84 as evidenced by the projected increase of $160,000 to the Contingency Fund. • INTRODUCTION This report is prepared as an analysis of the City's overall fiscal position. Its intent is to provide Council with useful information regarding the adopted budget for Fiscal 1983-84. In addition, I am presenting information on significant monetary trends, financial status, changes in the internal structure of the City, and a discussion of major issues on which Council guidance will be necessary. • THE LAST FIVE YEARS Since the Jarvis/Gann initiatives of five years ago (Props. 13 and 4), there has been serious concern as to the City's ability to fund budgets that would ensure the level and quality of service expected by the citizens of Huntington Beach. Each year a budget was presented to Council in which appropriation requests exceeded the estimated revenues for that • year. Each year a budget was adopted in which the City's reserve (fund balance) was projected to diminish in order to meet approved expenditures. During this period various budgeting methods were employed: Zero Based Budgeting, Multi Service Level Budgeting, and Traditional (Incremental) Budgeting. The results were the same. The costs of personnel, operating expenses, and capital outlay were always more than the estimated revenues. Last year (1982), as preparatory work was begun on the 1983-84 budget, a firm decision was made that we WILL LIVE WITHIN OUR MEANS. The 1983-84 budget contains revenues which are estimated to exceed appropriations by $160,000. It is further • expected that current levels of service will be continued and, in fact, slightly improved. FISCAL POLICY Last year, several aspects of a comprehensive fiscal policy were outlined for the coming years. Included were: 1) the recognition of our current and future financial situation; 2) setting forth of service priorities, pro rata allocation of our • • • resources, and growth/expansion criteria; 3) the outlining of fiscal requirements and various aspects of general policy • determinations (such as the impact of land use decisions on service needs and costs, private/semi private use of public services versus investment/replacement costs); 4) establishment of a policy for tax supported services and user fee supported activities; and 5) development of a revenue support program, independent of State control, realistically addressing capital and operating needs. The enactment of this policy has begun with the utilization of a multi-year budget. It has enabled us to recognize, far • enough in advance, imbalances in the fiscal equation and make the necessary alignments. Last year, for example, the hiring restrictions implemented along with the close monitoring of all expenditures helped us to meet and overcome the projected deficit of $967,000 anticipated at the beginning of Fiscal 1982-83. This year, with the continuation of these policies, it is possible that a much needed surplus can evolve for Capital Improvement Funds and an Equipment Replacement Program. Other measures of our Fiscal Policy that have begun and will continue are the efforts of our Productivity Studies. With several hundred thousand dollars of savings already realized in Development Services and • Public Works, these studies will be expanded to Community Services in Fiscal 1983-84 and eventually to all departments. Reorganizational efforts were started last year and will be expanded in Fiscal 1983-84 with a constant view to economizing, consolidating where feasible, and increasing productivity and efficiency. This work is complex and often requires compromise. It is not easy and may, at times, involve "one step back and two steps forward" techniques. Whenever structural and organizational changes of this nature are implemented, there may be a need for "seed" money • or "start up" costs. However, these initial costs will be utilized to show significant long range savings. Another factor in our emerging fiscal policy has been a comprehensive review of various activities to determine their costs and to see whether or not these costs should be recovered by user fees. These revenues and the subsequent fee changes have had a noticeable impact on our revenue picture. • Other manifestations of our Fiscal Policy appear in the 1983-84 Budget as well as in other components of this report. THE 1983-84 BUDGET Upon completion of Fiscal Year 1982-83, the total available funds (the accumulation of revenues in excess of all expenses to this point) are as follows: • • • • • Unaudited Fund Balances: Unappropriated General Fund $2,600,000 6/30/83 Appropriated General Fund 2,584,000 6/30/83 (Vacation and Sick Leave) • Capital Outlay. Fund 400,000 6/30/83 Total Available Funds $5,584,000 6/30/83 The adopted budget for Fiscal 1983-84 is as follows: • Estimated Revenue and Transfers FY84 $54,441,000* Adopted Appropriations FY84: General Fund 54,281,000 • Contingency Fund 160,000 $54,441,000 The projected balanced budget for Fiscal 1983-84 was possible for several reasons: 1) major reductions were performed • on the original department requests which were in excess of $6,000,000 over estimated revenues; 2) Capital Outlay requests were trimmed to the point where they approximated the amount we will receive from Federal Revenue Sharing ($1,875,000); 3) hiring restrictions were continued, additional personnel were limited to only those that were cost effective; 4) the results of our reorganizational efforts; and 5) the increased revenue effects of Council's adoption of a comprehensive fee resolution. • City-wide personnel changes are as follows: Safety - Decrease 1 Non-Safety - Decrease 7-1/2 Total Decrease From FY82/83 8-1/2 positions • *It is possible that decisions made at the State level could reduce revenue in selected property tax categories. This would reduce total estimated revenue for FY84. At the time of this printing, final State action was not known. • • On a departmental basis, significant changes included in the budget are as follows: • CITY ATTORNEY - Transfer one analyst from Public Works and increase temporary salaries. The purpose of these increases is to participate more fully in the expansion of our self-insurance program and pursue an intensified effort in reducing our liability exposure. ADMINISTRATIVE SERVICES - Increase of one position to engage in a new salvage operation that will be City-wide in • scope with a two-fold purpose. First, increase revenues by disposing of surplus property in the most timely and profitable manner possible; secondly, make the most efficient use of our fixed assets (i.e. with the use of computerized inventory control, compatible shortages and overages of surplus equipment will be matched, thus reducing equipment replacement costs), and, finally, to reduce storage space and costs. Also, as of January 1, 1984, Productivity Technicians will be assigned to Administrative Services. They will work • closely with Budget and Research and Personnel in the development of PERFORMANCE MEASURING TECHNIQUES. Standards will be established for our supervisory and management people with quantifiable, measurable, and verifiable criteria. Performance will be carefully monitored with a view towards increased performance, efficiency and productivity in all areas. It should be pointed out that we are studying some restructuring in this department which may require some additional funds for implementation. Further reports will be made as final decisions are developed. DEVELOPMENT SERVICES - Reduction of 5-1/2 positions. Primarily as a result of the productivity studies, we have recognized a reduced personnel need in this area and coupled it with a restructuring of the existing personnel. This has been accomplished via attrition and without the need of layoffs. FIRE DEPARTMENT - As of January 1, 1984, 15 additional reserve firefighters will be added to augment the Reserve • Firefighter Program already 15 strong. This process greatly reduces the cost of meeting increased manning levels using permanent personnel. Due to this program, the Department will be able to eliminate 2 firefighter positions which were previously authorized. A fire captain will also be added on January 1, 1984 to coordinate this program. A word processor position has been added due to the decentralization of the word processing system. POLICE DEPARTMENT - Net increase of 3 positions. These are of a non-sworn nature and they will enable us to place • 3 additional officers on the street. COMMUNITY SERVICES - Net reduction of 2 positions. This is due to the near completion of our park system design • • • • and the anticipated installation of computer equipment at the Library. When the installation of the computerized book processing system is complete and operational (anticipated 2nd half of Fiscal Year 1983-84), another 2 to 3 positions will be deleted. PUBLIC WORKS - Reduction of 7 positions. Due to productivity work, reorganization, and also through attrition. • REVENUES Excluding the one time PERS reimbursement of $1,047,000, overall revenues are expected to be up by 6.9% this year. This includes $1.2 million in property taxes, primarily due to housing turnover (has the effect of raising total assessed • valuation for the City, on which our property tax revenues are determined); Sales Tax increase of $1.2 million from a recovering economy; Utility Tax up by $.8 million based on utility company projections; Charges for Current Service up by $.2 million from a combination of anticipated increased participation in Community Services activities and fee resolution impact. Public Cable T.V. is expected to provide $183,000 next year, of which $110,000 (three-fifths) will go to the General Fund and the remainder to the Communications Fund. Revenues projected to decrease are Interest Income, due to a lower prime rate and Revenue From Other Agencies, a continuing trend of lower State subventions. • Over the next four years, revenues are projected to grow by approximately 33%, or 8% per year. This increase is about equal to the 33% increase forecast in the long-range expenditure projections for this period. This relationship, while not gloomy, still deserves careful attention and monitoring. An area of concern for FY84 and future years is the fiscal condition of the State of California and specifically the • continuing trend of State subvention cutbacks. The State has already reduced by several million dollars the revenue our city usually receives as motor vehicle in lieu and alcoholic beverage fees. Another possible area of reduction being focused on is selected property tax revenues. This action by the State could mean the loss of over $900,000 of anticipated revenue for FY84. Numerous unknown factors could rapidly effect our projected solvency. Consider the impact of more flooding, adverse • economic conditions, the arising need to deal with infrastructure problems sooner than anticipated, the impact of transportation and other needs that will be attendant with our redevelopment program, the lessening of property tax revenue from a lower than anticipated assessed valuation growth pattern and additional legislation adversely impacting our revenue sources. Huntington Beach remains the only full service city in Orange County to provide refuse service without any direct cost reimbursement by its citizens. In light of total cost for refuse collection and disposal projected • • • • to be $3.1 million for 1983-84, it would seem prudent to review this matter. EXPENDITURES Our city, along with most other cities in California, has incurred many cost increases over the last five years without commensurate revenue increases. Through Council direction and the innovation of many of our employees, much has • been accomplished by way of softening the impact of rapid cost escalations. The ROLM telephone system, conversion of our street lights to less expensive elements, the conversion to gas on many of our pump stations, and the acquisition of more fuel efficient replacement vehicles have done much to keep utility and energy costs down. However, there are many costs over which the City has little control. Refuse costs have risen about 20% in the last two years. Employee benefit costs continue to rise more rapidly than inflation (Blue Cross up 48% in one year). Library patronage has increased over 20% in the last year. Twenty additional acres of City area have been developed in the last year, placing • additional strain on our trees and landscape maintenance program. All employee groups will be negotiating their contracts for FY1983-84 and careful consideration must be given to the fiscal impact of any settlements. PARKING AUTHORITY When the Parking Authority was formed, it was designed to provide a sound method of financing the parking facilities • for our beach. In order to ensure fiscal integrity, a reserve is required in excess of annual debt service costs. Since interest rates on investments have been higher than the interest rates on our debt, this fund has continued to grow. It was , therefore, recommended that the Council forgive the Parking Authority lease payment of $170,050 for Fiscal Year 1983-84. A one time expense reduction of this nature will go a long way towards improving our fiscal position. The one time savings for FY1983-84 was approved and funds still remain far in excess of the reserve requirements. • THE FUTURE Progress continues to be the central theme in the future of Huntington Beach. This is evidenced by the extraordinary works accomplished by Council and staff in launching a redevelopment plan that will enable our city to modernize our downtown, become economically viable, and be a beautiful place to work and live. With land use and business • development properly blended with a concern for people, our environment, and transportation needs, we can continue to be a leader in the quality of life for all our citizens. OUR FUTURE LIES IN REDEVELOPMENT. It is from this area that we can build the labor pool and tax base necessary to meet our needs and remain economically sound and develop a consistent ability to fund a high level of public services upon which a really good community must depend. • • • • SUMMARY In concluding this report, the following points should be emphasized: 1. We have a balanced budget at $54,281,000. This budget reflects a reduction of 8-1/2 authorized positions. The • balanced budget was made possible by reorganizational methods and careful expenditure monitoring. Structural changes have been made and could require supplementary funding on a short term basis. It is possible that decisions made at the State level could reduce revenue in selected property tax categories. This would reduce total estimated revenue for FY84. At the time of this printing, final State action was not known. 2. The basis for fiscal solvency for 1983-84 and the future is a sound fiscal policy. A policy that, with Council • guidance and direction, will enable quality service to be maintained. 3. The relationship of revenues to expenditures projects to be fairly even over the next four years. However, any significant shift in the revenue/expenditure components could rapidly alter this ratio. • 4. A large portion of the projected surplus for Fiscal 1983-84 was derived through the parking lease payment being waived. 5. Redevelopment will provide the major thrust for the City's continued growth and development. It will be the determining factor in our future fiscal position. • Respec ubmitted, ar es W. Thompson City Administrator • CWT/cg • • • TABLE OF CONTENTS Revenue and Expenditure Charts FY84 - General Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I Funding Sources/Revenue/Expenditure Charts - General Fund . . . . . . . . . . . . . . . . . . . . . . . . . . II Revenue Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . III Revenue Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IV Expenditure Summary - All Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . XIX Expenditure/Personnel Summary - General Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . XX Personnel Summaries by Department . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . XXI General Fund Programs by Department CityCouncil . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Non-Departmental . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 CityTreasurer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 City Attorney . . . . . . . . . . . . . . . 15 • City Clerk . . . . . . . . . . . . . . . . 18 Administrative Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Development Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Fire . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Police . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Community Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 • Public Works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189 • 0 • • Other Funds Public Works Water Division . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231 SpecialGas Tax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242 Landfill . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244 Park Acquisition and�Development . . . . . . . . . . . . . . . . . . . . . . . . . 246 • Sewer Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248 Redevelopment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250 Planned Local Drainage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253 Self Insurance Fund - Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255 - Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257 - Claims Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 259 • - Workers Compensation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261 Housing and Community Development . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263 • • • • 0 • FINES,FORFEITURES OTHER REVENUE&PENALTIES 1% (1%) 3%(3%) $549441,000 $54,281„" • (%)FY 82-83 (%)FY 82-83 CHGS.FOR CURRENT SVCS. 3% (3%) REV.FROM \ OTHER AGCYS. PROPERTY TAX POLICE • 2%(4%) 31%(30%) Cb, 29%(29%) OTy�6%OCgCTq 2%(�A61 OFFfC \ REVENUE FROM USE OF --- DEVELOPMENT SERVICES FIRE • MONE6Y%&(RPROPERTY 3%(4% f��— 16%(16%) 5 J ESERVtCV ENS�`5°M�y�M`S SALES 21% pDM\Nt 6% 5 1 QQ y py Q'? • P��4,QA� PUBLIC 25%(24%WORKS O DEPARTMENTAL CO� 1 9%(9%) UTILITY TAX 14%(13%) • Estimated Revenue By General Fund • Category - General Fund By Department CITY OF HUNTINGTON BEACH CITY OF HUNTINGTON BEACH ADOPTED BUDGET ADOPTED BUDGET FY 1984 FY 1984 Revenue by category is illustrated by percentage of the total estimated for the Appropriations by department are shown as a percentage of the total general fund • general fund during FY 84.Over 50%of general fund revenue will be received from budget adopted for FY84. Public Works is projected to spend 1% more of total Property and sales tax. Revenue from other agencies is declining due to the con- general fund appropriations during FY84 than during FY83.This is primarily due tinning elimination of State subventions such as motor vehicle in lieu and alcoholic to a significant increase in refuse costs paid through that department for FY84. beverage license fees. Utility tax continues to be a major revenue source and Development Services has been allotted 1 less Qf total appropriations than FY83 due to a reduction of permanent positions. This occurred through-re-organization charges for current services, although a small percentage are adjusted yearly to as a result of productivity studies performed in that department during FY83.All reflect economic variations. Percentages for FY83 are shown in parenthesis for other departments remain consistent with last years percent of total general fund comparison. appropriation.Percentages for FY83 are shown in parenthesis for comparison. I • • 70 • CITY OF HUNTINGTON BEACH GENERALFUND i I ��? 65 - — FUNDING SOURCES-REVENUE-EXPENDITURES (ACTUAL&PROJECTED) FUNDING SOURCES—GENERAL FUND 60 — / loo", Estimated Revenue and Transfers FY 1984 $54,441,000 Adopted Budget FY 1984: 55 General Fund $54,281,000 Contingency Fund $ 160,000 N Z $54,441,000 50 — • J � Unaudited Fund Balances: Unappropriated General Fund $ 2,600,000 6/30/83 45 Appropriated General Fund $ 2,584,000 6/30/83 (Vacation and Sick Leave) Capital Outlay Fund $ 400,000 6/30/83 Total Available Funds $ 5,584,000 6/30/83 • 35 . 1980 1981 1982 1983 1984 1985 1986 1987 TOTAL FUNDS AVAILABLE ® NET AVAILABLE FUNDS — — — — — EXPENDITURE ///% DEFICIENCY — REVENUE The graph projects the total funds available as well as estimated revenue and expenditures for each year. Total funds available includes estimated revenue for each year combined with projected unrestricted fund balances. The green area represents the estimated net funds available after pro- jected general fund expenses have been met. The chart on the right details projected available funds which can be used for general fund operations for FY84.The FY84 expenditure level was adopted with 6 million dollars removed from department requests. Much of the 6 million represents the accumulation of capital improvement and service needs facing the city now and in the future. The projection from FYs 85-87 indicates departmen- tal requests for appropriations to meet those needs and depicts the resulting near elimination of reserve funds.As weapproach these years,funding levels must be adjusted to maintain a relationship of revenue to expenditure that ensures a sound fiscal condition. � II CITY OF HUNTINGTON BEACH REVENUE SUMMARY 82/83 82/83 80/81 81/82 Revised Revised 83/84 84/85 85/86 86/87 • Source Actual Actual Budget Estimate ADOPTED Projected Projected Projected General Fund - Property Taxes 11,250,790 12,943,278 15,471,900 15,498,000 16,713,000 18,481,000 20,554,000 22,676,000 - Other Local Taxes 16,994,341 19,040,227 20,275,000 20,589,000 22,735,000 24,936,000 27,323,000 30,099,000 - Licenses & Permits 2,984,304 2,736,785 2,647,000 2,707,000 2,847,000 2,943,000 3,109,000 3,264,000 • - Fines, Forfeits, Penalties 1,526,072 1,515,914 1,616,000 1,650,000 1,716,500 1,797,000 1,877,000 1,900,000 - Revenue From Use of Money and Property 2,552,636 3,223,113 3,209,000 3,179,000 3,488,700 3,593,000 3,701,800 3,812,000 - Revenue From Other Agencies 4,495,328 2,671,003 2,024,697 2,148,697 1,123,000 1,298,000 1,373,000 1,443,000 - Charges For Current Service 1,382,054 1,154,569 1,609,000 1,852,200 1,515,100 1,642,000 1,730,000 1,753,000 - Other Revenue 368,989 529,705 548,200 560,700 582,700 622,000 657,000 683,000 - Transfers From Other Funds 838,496 1,201,941 3,742,200 3,751,700 3,720,000 3,920,000 2,105,000 2,360,000 Subtotal General Fund 42,393,010 45,016,535 51,142,997 51,936,297 54,441,000 59,232,000 62,429,800 67,990,000 Other Funds - Capital Outlay Fund 1,491,137 1,860,985 0 0 0 0 0 0 • - Revenue Sharing 1,738,807 1,809,231 1,852,700 1,852,700 1,875,000 1,852,000 0 0 - Public Communications Fund (2%) 0 0 68,000 68,000 73,000 166,000 193,000 213,000 - Drainage 730,540 409,515 510,000 600,000 2,040,000 366,000 378,000 390,000 - Parking Authority 285,167 301,831 17,000 360,000 179,700 185,100 184,700 185,000 - Redevelopment Agency 28,678 29,746 25,000 95,000 25,000 25,000 25,000 25,000 - Meadowlark Golf Course 165,000 183,683 180,000 204,000 167,000 167,000 167,000 167,000 • - Debt Service Fund 510,501 419,639 468,450 464,000 473,000 468,700 469,000 473,400 - Self-Insurance Fund 2,414,037 2,707,919 2,482,100 2,584,000 2,551,000 2,332,000 2,387,000 2,424,000 - Contingency Fund 1,495,976 237,854 185,000 98,000 3,000 3,000 3,000 3,000 - Library Service 73,003 34,515 45,500 42,000 45,000 50,000 55,000 60,000 - Deferred Income 201,252 348,127 365,000 330,100 240,000 296,000 370,000 440,000 - Special Gas Tax Fund 3,070,741 3,665,542 3,573,000 2,842,000 4,320,000 3,943,000 4,211,000 4,530,000 • - Park Acquisition and Development Fund 1,421,925 605,636 1,094,000 1,190,000 827,300 1,346,300 1,468,600 1,021,100 - Sewer Fund 949,872 382,003 340,000 434,000 229,400 202,000 227,000 252,000 - HUD - Subsidy Fund 362,871 39,731 0 148,000 0 0 0 0 - Water Utility 6,646,129 6,557,813 7,194,000 6,775,000 7,040,000 7,232,000 7,431,000 7,740,000 - Grant Fund 2,137,633 1,306,728 1,758,000 2,009,400 1,450,000 0 0 0 • Subtotal Other Funds 23,723,269 20,900,498 209157,750 20,096,200 21,538,400 18,634,100 17,569,300 17,923,500 TOTAL CITY REVENUE AND TRANSFERS 66,116,279 65,917,033 71,300,747 72,032,497 75,979,400 77,866,100 79,999,100 85,913,500 1664D/74B III CITY OF HUNTINGTON BEACH Revenue Detail General Fund 82/83 82/83 Acct. 80/81 81/82 Revised Revised 83/84 84/85 85/86 86/87 No. Source Actual Actual Budget Estimate ADOPTED Projected Projected Projected Property Taxes 0101 Current Year-Secured 10,391,197 10,710,552 10,283,000 10,285,000 11,000,000 12,200,000 13,600,000 15,000,000 0102 Current Year-Unsecured 738,562 1,524,217 934,300 940,000 1,000,000 1,100,000 1,200,000 1,300,000 0103 Debt Service-Secured 2,715,200 2,700,000 2,900,000 3,200,000 3,600,000 4,000,000 0104 Debt Service-Unsecured 149,400 100,000 160,000 180,000 200,000 220,000 0105 Interest Penalties -Delinquent 112,409 430,040 200,000 200,000 300,000 330,000 370,000 410,000 0106 Aircraft 7,613 6,640 12,600 13,000 13,000 14,000 16,000 18,000 0107 Taxes-Other 1,009 (1,017) 3,000 0108 Refund of Impounds 272,846 100,000 80,000 90,000 90,000 90,000 0109 _Business Inventory 739,000 750,000 791,000 850,000 900,000 1,000,000 0110 Homeowners Exemption 431,800 400,000 462,000 510,000 570,000 630,000 0120 Underground Utilities 6,600 7,000 7,000 7,000 8,000 8,000 • Total Property Taxes 11,250,790 12,943,278 15,471,900 15,498,000 16,713,000 18,481,000 20,554,000 22,676,000 Other Local Taxes 0201 Sales & Use Taxes 9,141,412 10,277,497 10,700,000 10,540,000 11,800,000 13,000,000 14,300,000 15,700,000 0202 Franchise-Utilities 1,045,805 1,138,359 1,200,000 1,800,000 1,800,000 1,800,000 1,800,000 1,800,000 0204 Franchise-Pipeline 30,766 32,563 34,000 34,000 35,000 36,000 38,000 39,000 • 0205 In Lieu-Water Utility 855,599 844,157 946,000 875,000 950,000 1,000,000 1,000,000 1,100,000 0206 Occupancy Tax 134,950 164,847 170,000 170,000 195,000 200,000 210,000 220,000 0207 Cigarette Tax 572,313 545,819 575,000 575,000 550,000 575,000 600,000 650,000 0210 Utility Tax-Water 254,491 255,542 250,000 250,000 280,000 290,000 305,000 320,000 0211 Utility Tax-Gas 897,714 987,81.5 1,100,000 1,275,000 1,220,000 1,400,000 1,600,000 1,900,000 0212 Utility Tax • -Telephone 1,258,328 1,628,507 1,800,000 1,850,000 2,020,000 2,320,000 2,670,000 3,070,000 0213 Utility Tax -Electricity 2,802,963 3,165,121 3,500,000 3,220,000 3,885,000 49-315,000 4,800,000 5,300,000 Total Other Local Taxes 16,994,341 19,040,227 20,275,000 20,589,000 22,735,000 24,936,000 27,323,000 30,099,000 • 1664D/74B IV CITY OF HUNTINGTON BEACH • Revenue Detail General Fund 82/83 82/83 Acct. 80/81 81/82 Revised Revised 83/84 84/85 85/86 86/87 No. Source Actual Actual Budget Estimate ADOPTED Projected Projected Projected • Licenses & Permits 0301 License-Business 711,764 660,599 700,000 675,000 675,000 700,000 750,000 800,000 0302 License-Oil Well 1,152,039 1,252,647 1,300,000 1,350,000 1,400,000 1,400,000 1,450,000 1,500,000 0303 License-Bicycle 13,714 13,844 14,000 14,000 14,000 15,000 15,000 15,000 0304 License-Oil Inspection 39,400 74,400 75,000 75,000 75,000 75,000 75,000 75,000 • 0305 Permits-Bingo 183,496 127,189 500 500 500 500 500 500 0306 Permits-Building 360,464 236,695 200,000 210,000 300,000 340,000 370,000 400,000 0307 Permits-Plumbing 102,100 60,961 55,000 55,000 65,000 70,000 75,000 80,000 0308 Permits-Electrical 123,449 118,785 90,000 90,000 120,000 135,000 150,000 165,000 0309 Permits-Heating 60,739 58,878 50,000 60,000 65,000 70,000 70,000 75,000 • 0310 Permits-Waste Water 83,350 8,090 10,000 10,000 10,000 10,000 10,000 10,000 0311 Permits -Street & Curb Cut 66,921 48,978 54,000 54,000 50,000 50,000 55,000 55,000 0314 Permits-Grading 8,017 3,125 3,000 3,000 5,000 5,000 6,000 6,000 0315 Permits-Swimming Pool 37,892 33,966 35,000 40,000 25,000 30,000 35,000 35,000 0316 Permits-Towing 1,500 500 500 500 2,500 2,500 2,500 2,500 • 0317 Permits-Alarm Billings (10) 20,000 20,000 10,000 10,000 10,000 10,000 0330 Permits-Miscellaneous 39,459 38,138 40,000 50,000 30,000 30,000 35,000 35,000 Total Licenses and Permits 2,984,304 2,736,785 2,647,000 2,707,000 2,847,000 2,943,000 3,109,000 3,264,000 Fines, Forfeits, Penalties • 0401 Court Fines 566,250 676,660 850,000 920,000 900,000 950,000 1,000,000 1,000,000 0402 Library Fines & Fees 38,051 50,243 52,000 60,000 65,000 70,000 75,000 80,000 0403 Library Media Fines & Fees 9,815 1,133 2,000 2,000 1,500 2,000 2,000 2,000 0404 Traffic Fines 911,956 774,708 697,000 650,000 750,000 775,000 -800,000 818,000 • 0417 Alarm Billing Fines 13,170 15,000 18,000 Total Fines, Forfeits & Penalties 1,526,072 1,515,914 1,616,000 1,650,000 1,716,500 1,797,000 1,877,000 1,900,000 • 1664D/74B V • CITY OF HUNTINGTON BEACH Revenue Detail General Fund 82/83 82/83 Acct. 80/81 81/82 Revised Revised 83/84 84/85 85/86 86/87 No. Source Actual Actual Budget Estimate ADOPTED Projected Projected Projected Revenue From Use of Money and Property 0501 Interest 459,554 547,645 660,000 630,000 600,000 500,000 550,000 588,000 a 0502 Lease -Huntington Driftwood 831 352,000 100,000 100,000 96,000 96,000 96,000 96,000 0503 Rentals-Land 60,249 49,062 55,000 55,000 60,000 60,000 60,000 60,000 0504 Rentals-Park Buildings 700 1,000 1,000 0505 Rentals -Pier & Concessions 126,280 145,787 61,000 61,000 75,000 55,000 60,000 65,000 • 0506 Rentals -Beach & Concessions 215,630 216,834 270,000 230,000 350,000 420,000 420,000 420,000 0507 City Oil Wells 423,538 507,039 525,000 510,000 600,000 600,000 640,000 700,000 0508 Royalties & Easements 205,316 283,729 285,000 250,000 290,000 290,000 290,000 290,000 0509 Royalties-Park 1,119 7,066 7,000 7,000 1,000 1,000 1,000 1,000 0510 Parking Lots 769,194 763,265 810,000 900,000 910,000 990,000 1,000,000 1,000,000 • 0 512 Sunset Vista Camper Facility 73,738 81,245 90,000 90,000 90,000 92,000 92,000 94,000 0 513 Rental Show mobile & Booths 2,405 3,587 4,000 4,000 3,500 3,600 3,800 4,000 0515 Central Park Concession 3,199 7,413 12,000 12,000 30,000 51,000 51,000 52,000 0516 Vending Machines 1,644 196 6,000 6,000 200 • 0518 Rentals-Old Civic Center (2,838) 5,810 9,500 9,500 0519 Parking Meters -Commercial 17,285 21,990 27,000 27,000 33,000 44,000 46,000 48,000 0522 Parking Meters -Residential 11,995 17,317 25,000 25,000 30,000 40,400 42,000 44,000 0523 Parking Meters-P.C.H. 169,949 173,829 221,000 221,000 275,000 290,000 290,000 290,000 0 0524 Rental -Police Training Facility 3,731 4,255 4,500 4,500 7,000 7,000 7,000 7,000 0525 Joint Powers Building Use 328 10,314 10,000 10,000 15,000 15,000 15,000 15,000 0526 Typewriter Rental 3,884 11,423 12,000 12,000 10,000 10,000 10,000 10,000 0527 Library Room Rental 3,615 11,353 12,000 12,000 12,000 12,000 12,000 12,000 0528 Park Vending Machines 781 1,000 1,000 0530 Other 1,990 473 1,000 1,000 1,000 1,000 1,000 1,000 0531 Rentals-Library Patio 7,000 7,000 7,000 0532 Rentals-Coin Computer 8,000 8,000 8,000 Total Use of Money • 1664D/74B and Property 2,552,636 3,223,113 3,209,000 3,179,000 3,488,700 3,593,000 3,701,800, 3,812,000 VI CITY OF HUNTINGTON BEACH Revenue Detail General Fund 82/83 82/83 Acct. 80/81 81/82 Revised Revised 83/84 84/85 85/86 86/87 No. Source Actual Actual Budget Estimate ADOPTED Projected Projected Projected Revenue From Other Agencies 0601 Trailer Coach License Fee 83,288 77,514 80,000 70,000 65,000 65,000 65,000 65,000 0602 State Alcoholic Beverage Fee 85,944 • 0603 County Lifeguard & Maintenance 114,779 67,202 120,000 170,000 180,000 180,000 180,000 180,000 0604 State Oil and Gas Lease 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 0605 Real Property Transfer Tax 290,078 212,291 200,000 175,000 250,000 275,000 300,000 330,000 0606 From Federal Government 23,762 9,162 12,000 4,000 0607 Motor Vehicle In Lieu 3,137,325 1,739,925 0608 PERS-Fiscal Relief 1,074,697 1,074,697 0610 Joint Powers-Fire 210,515 219,496 175,000 165,000 200,000 210,000 220,000 230,000 0611 State Highway' Maintenance 2,296 16,883 3,000 10,000 18,000 18,000 18,000 18,000 0612 Injury Leave Reimbursement 43,131 71,685 60,000 65,000 60,000 60,000 60,000 60,000 0613 St. Mandated Cost Reimbursement 307,468 45,331 50,000 60,000 60,000 60,000 60,000 60,000 0615 Inter-Library Loans/SLS 1,068 5,413 5,000 5,000 0616 Direct Library Loans 45,674 37,038 30,000 30,000 30,000 30,000 0617 County-Huntington Harbour 30,000 30,000 0630 Other 19,063 15,000 0631 Public CT Authority 65,000 155,000 110,000 250,000 290,000 320,000 Total Revenue from Other Agencies 4,495,328 2,671,003 2,024,697 2,148,697 1,123,000 1,298,000 1,373,000 1,443,000 Charges For Current Services 0701 Zoning & Subdivision 68,831 64,343 70,000 70,000 70,000 80,000 90,000 100,000 0702 Sale of Maps & Publications 13,934 6,834 7,500 7,500 .7,500 8,000 8,000 8,000 0704 Misc. Filing & Cert. Fees 1,076 1,150 1,000 1,000 1,000 1,000 1,000 1,000 0705 Plan Check Fees 276,824 147,443 160,000 250,000 220,000 250,000 300,000 300,000 0706 Engineering & Inspection Fees 208,232 18,515 300,000 400,000 50,000 60,000 70,000 70,000 0707 Weed Abatement 24,429 27,771 35,800 36,000 38,000 40,000 40,000 40,000 0708 Special Police Service 53,619 62,166 70,000 70,000 80,000 80,000 80,000 80,000 1664D/74B VII • CITY OF HUNTINGTON BEACH Revenue Detail General Fund 82/83 82/83 Acct. 80/81 81/82 Revised Revised 83/84 84/85 85/86 86/87 No. Source Actual Actual Budget Estimate ADOPTED Projected Projected Projected Charges for Current Services (cont.) 0710 Recreation Contract 10 40 0712 Environmental Resources 3,000 1,987 3,000 3,000 • 0713 Exemption Declaration 3,585 2,435 3,000 3,000 2,000 2,000 2,000 2,000 0714 Water Quality Analysis 8 0715 Junior Lifeguard Program 55,127 50,370 80,000 80,000 85,000 90,000 90,000 90,000 0716 Library Service 52,145 55,503 61,000 61,000 65,000 65,000 65,000 65,000 0717 POST Reimbursement 40,660 19,445 50,000 60,000 70,000 70,000 70,000 70,000 0719 Certificate of 0 Occupancy Fees 12,474 20,905 25,000 25,000 30,000 40,000 40,000 40,000 0720 O.C. Sanitation District Fees 5,309 6,601 8,000 8,000 7,000 7,000 7,000 7,000 0721 Special Plan Check Fees -Engineer 8,990 7,737 8,000 8,000 10,000 15,000 18,000 18,000 0722 Sale of Fire Department Reports 435 471 500 500 500 0724 Grading Plan Check Fees 2,233 2,773 4,000 4,000 2,000 3,000 3,000 3,000 0725 O.C. Sanitation District #3 Collection Fee 3,728 1,221 1,000 1,000 700 1,000 1,000 1,000 0726 Sale of Building Codes 67 (50) 100 0727 Alarm Billings 31,205 18,316 35,000 35,000 0729 Bicycle Finders Fee 329 225 200 200 100 0730 Other 693 645 1,000 1,000 1,000 0731 Recreation & Park Division Supervision 3,530 4,539 4,000 4,000 10,000 12,000 12,000 12,000 0732 Community Centers 17,994 4,304 29,000 29,000 • 0733 City Gym and Pool 2,451 4,438 4,000 20,000 4,000 5,000 5,000 5,000 0734 Adult Sports 143,039 185,618 183,000 210,000 200,000 230,000 240,000 250,000 0735 Youth Sports 20,583 29,850 37,000 37,000 40,000 44,000 48,000 50,000 0736 Adventure Playground 2,840 2,586 4,000 4,000 4,000 4,000 4,000 4,000 0737 Contract Classes 205,428 249,578 220,000 220,000 250,000 260,000 260,000 260,000 0738 Aquatics 96,417 97,472 100,000 100,000 110,000 I10,000 110,000 110,000 • 0739 Special Events 3,063 5,125 6,000 6,000 6,000 6,000 6,000 6,000 0740 Excursions 7 1,000 1,000 0741 Day Camps 3,098 8,823 3,000 3,000 1,000 1,000 1,000 1,000 0742 Shelter Fees (Theater) 3,187 200 1664D/74B VIII CITY OF HUNTINGI'ON BEACH • Revenue Detail General Fund 82/83 82/83 Acct. 80/81 81/82 Revised Revised 83/84 84/85 85/86 86/87 No. Source Actual Actual Budget Estimate ADOPTED Projected Projected Projected Charges for Current Services (cont.) 0743 Clubhouses 8,063 6,224 6,000 6,000 7,000 7,000 7,000 8,000 0744 All Star Teams 1,000 2,000 2,000 0745 Joint Powers • -Reports/Photos 382 874 500 500 1,000 1,000 1,000 1,000 0747 Overtime Reimbursement-FD 6,659 3,806 0748 Summer School-Library 1,565 169 500 500 0749 Tennis (16,804) 37,000 37,000 35,000 40,000 40,000 40,000 0750 Removal of Refuse/Debris 3,352 500 1,000 1,000 1,000 0751 Murdy Community Center 16,668 25,000 25,000 40,000 40,000 40,000 40,000 • 0752 Edison Community Center 12,276 25,000 25,000 45,000 45,000 45,000 45,000 0753 Fiscal Impact Model 960 0754 Extradition Reimbursement 5,906 5,000 5,000 5,000 5,000 0755 Housing of Prisoners 535 2,000 2,000 2,000 2,000 0756 Puppet Theater 15 0758 Fingerprinting 5,338 9,000 9,000 9,000 9,000 • 0759 Photographic Work 1,645 4,000 4,000 4,000 4,000 0760 Narcotic Reimbursement 600 500 1,000 1,000 1,000 0761 Blood Alcohol Reimbursement 525 500 1,000 1,000 1,000 0787 Children's Media 106 500 1,000 1,000 1,000 Total Charges for • Current Services 1,382,054 1,154,569 1,609,000 1,852,200 1,515,100 1,642,000 1,730,000 1,753,000 Other Revenue 0801 Sale of Property -Equipment 217,211 53,414 25,000 40,000 40,000 50,000 60,000 70,000 0802 Sale of Property -Auction 9,146 10,000 4,000 10,000 12,000 14,000 15,000 0803 Discounts Earned 13,034 1,730 1,200 1,200 1,800 2,000 2,000 2,000 0805 Special Inspection Fee 5,987 4,003 4,000 4,000 3,500 4,000 5,000 6,000 0806 Sale of Uniforms 1,000 500 1,000 1,000 1,000 0807 Jury Fee 490 469 1,000 1,000 1,000 1,000 • 0808 Coin Telephone Commissions 1,493 1,427 1,000 1,000 1,500 2,000 2,000 2,000 0809 Postage 1,349 0810 After Hours Inspection Fee 126 (284) 500 1,000 1,000 1,000 0811 Property Damage/Parking Meter 500 1,000 1,000 1,000 1664D/74B IX CITY OF HUNTINGTON BEACH Revenue Detail General Fund 82/83 82/83 • Acct. 80/81 81/82 Revised Revised 83/84 84/85 85/86 86/87 No. Source Actual Actual Budget Esti mate ADOPTED Projected Projected Projected Other Revenue (Cont.) 0812 Specific Events-Fee 945 7,838 8,000 7,000 1,000 1,000 1,000 1,000 0814 Insurance-Alcohol Use 2,100 500 1,000 1,000 • 0816 Sale of Scrap Paper 43 477 500 500 500 1,000 1,000 1,000 0817 Misc. Telephone Refunds 41,740 14,337 15,000 1,000 0818 Library Copy Machines 5,041 19,378 20,000 23,000 20,000 20,000 24,000 24,000 0819 Accident Reimbursement-FD 875 2,000 2,000 2,000 2,000 0820 Misc. Fire Department 105 1,946 2,000 4,000 3,500 4,000 4,000 4,000 0821 Court Retribution-FD 35 500 1,000 1,000 1,000 • 0822 Vending Machines-Library 1,247 3,243 4,000 7,000 12,000 12,000 12,000 12,000 0823 Property Damage 8,007 10,000 1,000 5,000 5,000 5,000 5,000 0830 Other 79,427 (2,540) 5,000 65,000 40,000 40,000 40,000 40,000 0831 Street Materials-Local 54,134 61,000 23,000 65,000 68,000 70,000 72,000 0832 Street Materials-Major 17,954 20,000 20,000 25,000 25,000 26,000 28,000 0833 Street Sweeping 26,520 31,500 31,500 30,000 30,000 30,000 30,000 • 0834 Material Traffic Street Signs 33,692 41,000 16,000 25,000 25,000 28,000 30,000 0835 Material Agriculture 543 7,049 8,500 5,000 5,000 5,000 6,000 6,000 0836 Material Wall 9,220 10,000 8,000 12,000 14,000 14,000 15,000 0837 Material Agriculture 542 4,829 5,000 5,000 5,000 5,000 5,000 5,000 0839 Utilities-Park Concessions 4,662 6,500 6,500 8,000 10,000 12,000 12,000 0840 Property Damage-Buildings 238 1,000 1,000 1,000 1,000 1,000 1,000 • 0841 Property Damage-Uniforms 989 1,000 1,000 0842 Property Damage-Vehicles 22,543 15,000 15,000 25,000 25,000 25,000 25,000 0843 Property Damage-Motorcycles 16,835 500 500 2,000 2,000 2,000 2,000 0844 Motorcycle Maintenance 20,846 30,000 25,000 30,000 30,000 30,000 30,000 0845 Maintenance Traffic Signals 23,368 25,000 23,000 20,000 22,000 24,000 25,000 0846 Vehicle Maintenance 57,550 70,000 60,000 75,000 75,000 75,000 75,000 • 0847 Arson Investigation 2,132 4,000 4,000 1,000 1,000 1,000 1,000 0848 Library-Lost Books 3,288 3,000 4,000 5,000 7,000 8,000 10,000 0849 Vehicle Repair-Yard 2,915 2,000 2,000 2,500 3,000 3,000 3,000 0850 Street Light Repair 7,170 10,000 2,000 0851 Admin. Support PD 253 500 500 • 0852 PIO Souvenir Sales 755 1,000 1,000 200 1,000 1,000 1,000 0853 Sale Library Surplus 101 1,000 2,000 2,000 0854 Restitution-Misc. PD 420 500 1,000 29000 2,000 0855 Weed Abatement 3,685 4,000 4,000 1,000 1,000 1,000 0856 Photo Center 1,666 2,000 2,000 1,000 2,000 4,000 1664D/74B X • CITY OF HUNTINGTON BEACH Revenue Detail General Fund 82/83 82/83 Acct. 80/81 81/82 Revised Revised 83/84 84/85 85/86 86/87 • No. Source Actual Actual Budget Esti mate ADOPTED Projected Projected Projected Other Revenue (Cont.) 0857 Allied Arts 752 1,000 1,000 1,000 2,000 2,000 2,000 0858 Records & Cassettes 5,496 3,000 10,000 10,000 12,000 14,000 15,000 0859 Commissions Bike Rack 113 100 • 0860 Huntington Harbour Maintenance 3,215 14,000 0861 Warner-Underground Utility 10,570 0862 Warehouse Sales-Cash 1,000 2,000 2,000 2,000 0864 Prop. Damage-Street Lights 1,000 1,000 1,000 1,000 0865 Prop. Damage-Block Walls 2,000 2,000 2,000 2,000 0866 Prop. Damage-Streets 390 3,000 2,000 2,000 2,000 2,000 • 0867 Prop. Damage-Vandalism 251 0868 Prop. Damage-Barricades 457 100 0869 Equipment Rental 244 0872 Gasoline & Oil Sales 55,293 85,000 100,000 70,000 72,000 72,000 72,000 0873 Diesel Sales 2,700 3,000 3,500 4,000 4,000 4,000 0875 Unclaimed Funds 2,060 3,000 • 0877 Traffic Maintenance -Other Entities 1,000 1,000 1,000 1,000 0878 Traffic Maintenance-Developers 3,000 5,000 5,000 5,000 5,000 0879 Bus Bench Ads 3,000 5,000 6,000 7,000 8,000 Total Other Revenue 368,989 529,705 548,200 560,700 582,700 622,000 657,000 683,000 • Total General Fund Revenue 41,554,514 43,814,594 47,400,797 48,225,597 50,721,000 55,312,000 60,289,000 65,630,000 Transfers to General Fund • 0901 Special Gas Tax 697,488 673,205 1,200,000 1,215,000 1,300,000 1,400,000 1,500,000 1,700,000 0902 Contingency Fund 44,000 44,000 0906 Revenue Sharing -Seniors Outreach 68,005 106,800 30,000 30,000 0909 Library Service 73,003 34,516 45,500 40,000 45,000 50,000 55,000 60,000 0910 Water Utility 387,420 600,000 600,000 500,000 525,000 550,000 600,000 • 0911 Revenue Sharing -Capital Outlay 1,822,700 1,822,700 1,875,000 1,945,000 Total Transfers 838,496 1,201,941 3,742,200 3,751,700 3,720,000 3,920,000 2,105,000 2,360,000 Total General Fund Revenue XI and Transfers 42,393,010 45,016,535 51,142,997 51,936,297 54 441,000 59,232,000 62,429,800 67,990,000 CITY OF HUNTINGTON BEACH Revenue Detail Other Funds 82/83 82/83 • Acet. 80/81 81/82 Revised Revised 83/84 84/85 85/86 86/87 No. Source Actual Actual Budget Estimate ADOPTED Projected Projected Projected Deferred Compensation 1001 Int. Income -Short Term Invest. (68,134) 1002 -Long Term Invest. 125,615 180,302 200,000 180,000 170,000 263,000 365,000 440,000 1004 -Notes Receivable 3,560 1,246 1005 -C-81 27,201 76,082 60,000 60,000 30,000 15,000 1006 -C-82 44,876 51,214 60,000 50,000 30,000 15,000 5,000 1007 -C-80 9,293 45,000 40,000 10,000 3,000 1030 Other 98,124 100 • Total 201,252 348,127 365,000 330,100 240,000 296,000 370,000 440,000 Cable TV Fund 1603 Communications Income-2% 68,000 68,000 73,000 166,000 193,000 213,000 Total 68,000 68,000 73,000 166,000 193,000 213,000 Revenue Sharing Fund 1301 Interest Income 104,722 42,768 1302 Federal Revenue Sharing 1,625,961 1,766,463 1,852,700 1,852,700 1304 Other 8,124 1,875,000 1,852,000 Total 1,738,807 1,809,231 1,852,700 1,852,700 1,875,000 1,852,000 Library Service Fund 1802 Community Enrichment • Library Fee 73,003 34,515 45,500 42,000 45,000 50,000 55,000 60,000 Total 73,003 34,515 45,500 42,000 45,000 50,000 55,000 60,000 • 1664D/74B XII • • CITY OF HUNTINGTON BEACH Revenue Detail Other Funds 82/83 82/83 Acet. 80/81 81/82 Revised Revised 83/84 84/85 85/86 86/87 No. Source Actual Actual Budget Estimate ADOPTED Projected Projected Projected Park Acquisition and Development Fund 1906 Interest Income 340,848 352,263 125,000 116,000 1907 Subdivision License Fee 363,385 10,000 2,000 108,400 793,800 916,100 579,700 1908 Unit Lot Fee 294,173 83,401 65,000 59,000 350,600 398,500 398,500 287,400 • 1909 Rental Income 1,000 7,133 10,000 10,000 10,000 10,000 10,000 10,000 1910 Dumping Fee (Landfill) 106,909 39,854 48,000 64,000 144,000 144,000 144,000 144,000 1916 1974 Vond Act 80,000 0 0 0 1917 1976 Bond Act-A 234,000 134,300 1918 1976 Bond Act-B 0 1930 Other-Parks 81,610 122,985 836,000 939,000 Total 1,421,925 605,636 1,094,000 1,190,000 827,300 1,346,300 1,468,600 1,021,100 Parking Authority 2502 Interest Income 15,933 20,500 17,000 17,000 13,300 13,700 13,700 13,700 2513 Lease Income 170,050 170,050 226,000 166,400 171,400 171,000 171,300 • 2530 Other 99,184 111,281 117,000 Total 285,167 301,831 17,000 360,000 179,700 185,100 184,700 185,000 Contingency Fund 2201 Interest Income 42,476 237,854 185,000 97,000 • 2202 Transfer from General Fund 1,453,500 1,000 3,000 3,000 3,000 3,000 Total 1,495,976 237,854 185,000 98,000 3,000 3,000 3,000 3,000 • • 1664D/74B XIII • • CITY OF HUNTINGTON BEACH Revenue Detail Other Funds 82/83 82/83 • Acct. 80/81 81/82 Revised Revised 83/84 84/85 85/86 86/87 No. Source Actual Actual Budget Estimate ADOPTED Projected Projected Projected Self Insurance Fund -Workers Compensation 2701 Interest Income 215,034 345,157 275,000 277,000 200,000 200,000 230,000 230,000 • Wkrs. Comp. Premiums 2702 -General Fund 473,425 520,475 551,000 580,000 550,000 577,000 600,000 636,000 2703 -Grant Fund 162 67 100 1,000 1,000 1,000 1,000 2704 -Water Utility 19,813 21,878 23,500 24,000 25,000 26,000 28,000 29,000 2705 Ins. Exp. Reimbursement 50 100 2706 -Redevelopment 34 100 1,000 1,000 2,000 2,000 • 2707 -Self Insurance Fund 164 184 200 100 1,000 1,000 1,000 1,000 2708 -Park Acquisition & Dev. 451 2,018 2,200 1,800 1,000 1,000 Subtotal 709,049 889,863 852,100 883,000 779,000 807,000 862,000 899,000 -Insurance and Benefits • 2722 Interest Income 43,359 84,417 100,000 80,000 80,000 80,000 60,000 50,000 2723 Premiums-Employee Contributions 13,843 23,802 20,000 20,000 25,000 22,000 22,000 22,000 2724 Premiums-City Contributions 946,318 1,174,483 1,200,000 1,300,000 1,464,000 1,200,000 1,200,000 1,200,000 • Subtotal 1,003,520 1,282,702 1,320,000 1,400,000 1,569,000 1,302,000 1,282,000 1,272,000 -Liability Insurance 2742 Other 400,000 163,502 1,000 1,000 1,000 1,000 2743 Interest Income 301,468 371,087 308,000 300,000 200,000 220,000 240,000 250,000 2744 Special Events-Liability Ins. 765 1,000 500 1,000 1,000 1,000 1,000 • 2746 Franchises-Cable TV 1,000 500 1,000 1,000 1,000 1,000 Subtotal 701,468 535,354 310,000 301,000 203,000 223,000 243,000 253,000 Total Self Insurance 2,414,037 2,707,919 2,482,100 2,584,000 2,551,000 2,332,000 2,387,000 2,424,000 • • 1664D/74B XIV CITY OF HUNTINGTON BEACH • Revenue Detail Other Funds 82/83 82/83 Acct. 80/81 81/82 Revised Revised 83/84 84/85 85/86 86/87 • No. Source Actual Actual Budget Estimate ADOPTED Projected Projected Projected Debt Service Fund 2801 Prop. Tax -City Sec. 1970 PB 456,497 400,972 439,000 420,000 441,000 437,400 437,600 441,800 2802 -City Unsec. 1970 PB 33,481 24,680 29,450 40,000 30,000 29,300 29,400 29,600 • 2904 -Interest/Pen. 1970 PB 2,000 2805 Interest Income 1970 PB (6,129) 2,000 2,000 2,000 2,000 2820 Int. & Income -Long Term Invest. 20,523 116 2,000 Total 510,501 419,639 468,450 464,000 473,000 468,700 469,000 473,400 • Gas Tax Fund 1402 Interest 273,823 326,966 265,000 360,000 220,000 183,000 201,000 220,000 1403 State Tax-2107 697,488 673,205 1,200,000 1,300,000 1,550,000 1,550,000 1,800,000 1,900,000 1404 State Tax-2107.5 10,000 10,000 10,000 10,000 10,000 10,000 10,000 1405 State Tax-2106 785,626 761,756 800,000 850,000 800,000 900,000 1,000,000 1,100,000 • 1407 From Federal-FAU 44,873 17,179 998,000 900,000 1,000,000 1,100,000 1,200,000 1408 From State-AHFP 22,379 300,000 840,000 300,000 100,000 100,000 1414 Traffic Signal Interconnect 1,258,931 Other Projects 1,864,057 322,000 • Total 3,070,741 3,665,542 3,573,000 2,842,000 4,320,000 3,943,000 4,211,000 4,530,000 Sewer Fund 2002 Interest Income 335,005 347,214 320,000 310,000 204,400 170,000 187,000 204,000 2003 Sewer Permits 49,297 6,960 10,000 90,000 15,000 20,000 25,000 30,000 2004 Local Assessments 39,011 64,709 8,000 22,000 10,000 12,000 15,000 18,000 • 2030 Other 526,559 (36,800) 2,000 12,000 Total 949,872 382,083 340,000 434,000 229,400 202,000 227,000 252,000 • 1664D/74B XV • • CITY OF HUNTINGTON BEACH Revenue Detail Other Funds 82/83 82/83 • Acct. 80/81 81/82 Revised Revised 83/84 84/85 85/86 86/87 No. Source Actual Actual Budget Estimate ADOPTED Projected Projected Projected Drainage Fund 2102 Interest Income 221,535 296,098 290,000 250,000 140,000 116,000 128,000 140,000 • 2103 Local Assessment 509,005 220,000 220„000 250,000 250,000 250,000 250,000 2105 Special Assessment -Slater Channel 1,650,000 Other 113,417 130,000 Total 730,540 409,515 510,000 600,000 2,040,000 366,000 378,000 390,000 • Water Fund - Operating Revenue 2401 Sales-Metered 5,460,449 5,515,439 6,185,000 5,800,000 6,100,000 6,300,000 6,500,000 6,800,000 2402 Sales-Fire Service 23,198 25,748 40,000 36,000 50,000 50,000 55,000 55,000 2404 Sales-Municipal 165,285 87,580 195,000 110,000 160,000 175,000 190,000 200,000 • 2405 Sales-Construction 20,183 11,715 16,000 11,000 20,000 20,000 20,000 20,000 Subtotal-Operating Revenue 5,669,115 5,640,482 6,436,000 5,957,000 6,330,000 6,545,000 6,765,000 7,075,000 - Non-Operating Revenue • 2411 Interest Income 638,880 730,498 600,000 640,000 546,000 519,000 493,000 468,000 2412 Fire Hydrant 61,236 61,236 65,000 42,000 61,000 61,000 61,000 61,000 2413 Reimbursable (3,200) 2414 Acreage Fees 32,289 5,841 15,000 12,000 19,000 20,000 21,000 22,000 2415 Tract Fees 24,504 1,859 5,000 40,000 5,000 7,000 10,000 12,000 2416 New Services 24,954 19,428 28,000 16,000 27,000 28,000 29,000 30,000 • 2417 Discounts Earned 124 3,370 1,000 2418 Other 194,276 87,966 40,000 60,000 45,000 45,000 45,000 45,000 2419 Injury Leave Reimbursement 3,951 7,133 5,000 7,000 7,000 7,000 7,000 7,000 Subtotal-Non-Operating Revenue 977,014 917,331 758,000 818,000 710,000 687,000 666,000 645,000 • Total Water 6,646,129 6 557 813 7 194 000 6,775,000 7,040,000 7,232,000 7 431 000 7,740,000 > > > > > > 1664D/74R XVI • CITY OF HUNTINGTON BEACH • Revenue Detail Other Funds 82/83 82/83 Acct. 80/81 81/82 Revised Revised 83/84 84/85 85/86 86/87 • No. Source Actual Actual Budget Estimate ADOPTED Projected Projected Projected Meadowlark Golf Course 3401 Interest Income 15,000 23,785 18,000 24,000 17,000 17,000 17,000 17,000 3402 Golf Course Lease 150,000 159,898 162,000 180,000 150,000 150,000 150,000 150,000 • Total 165,000 183,683 180,000 204,000 167,000 167,000 167,000 167,000 HUD Subsidy 1201 Interest Income 12,871 12,986 8,000 1202 From Comm. Dev. Block Grant 350,000 26,744 140,000 • Total 362,871 39,730 148,000 Redevelopment Agency 3105 Interest Income 28,678 29,746 25,000 20,000 25,000 25,000 25,000 25,000 3108 Sale of Property 75,000 • Total 28,678 29,746 25,000 95,000 25,000 25,000 25,000 25,000 Grant Fund 3003 NICOC Grant 2,500 3007 Juvenile Diversion • /Treatment 232,592 243,285 3,000 3010 HCD 1,247,566 815,252 1,620,000 1,620,000 3014 LCP Grant 24,505 13,615 5,000 5,400 3016 SB821 Bicycle Lane 98,517 20,428 220,000 3020 DOT 4,728 8,000 3023 Coastal Energy 655 39,194 • 3024 CJ Training Facility 379,685 3,696 3025 MURL Grant 5,907 11,990 3026 Neighborhood Parks M & O Grant 9,412 • 1664D/74B XVII • • CITY OF HUNTINGTON BEACH Revenue Detail Other Funds 82/83 82/83 • Acct. 80/81 81/82 Revised Revised 83/84 84/85 85/86 86/87 No. Source Actual Actual Budget Estimate ADOPTED Projected Projected Projected Grant Fund (continued) 3027 Seniors Outreach 48,919 35,550 16,000 3028 PCH Bikeway 58,574 92,474 • 3029 Bushard Community Center 750 3030 City Gym Modifications 40 3031 Waste Management Grant 15,796 3032 LCP Grant 193-115 14,604 50,000 37,000 Other 24,127 83,000 100,000 1,450,000 • Total 2,137,633 1,306,728 1,758,000 2,009,400 1,450,000 • • • • 1664D/74B XVIII • CITY OF HUNTINGTON BEACH EXPENDITURE SUMMARY ALL FUNDS 82/83 82/83 82/83 81/82 Adopted Revised Revised 83/84 84/85 85/86 86/87 Actual Budget Budget Estimate ADOPTED Projected Projected Projected General Fund City Council 77,403 89,682 103,242 100,951 109,331 116,092 118,103 121,254 Non-Departmental 4,009,097 4,210,200 4,188,625 4,262,475 4,631,239 4,905,000 5,235,000 5,467,100 Administration 399,402 447,230 446,398 415,288 485,198 517,791 566,862 589,995 City Treasurer 169,306 503,706 183,527 184,533 202,371 232,241 244,579 257,739 City Attorney 572,251 634,413 634,413 602,482 735,764 780,575 813,867 846,865 City Clerk 193,774 175,573 176,073 176,681 160,324 199,335 176,834 221,561 Administrative Services 2,118,303 2,359,995 2,363,375 2,257,143 2,455,743 2,617,889 2,629,513 2,815,851 Development Services 1,741,481 1,869,781 1,864,813 1,752,841 1,764,436 1,829,373 1,850,599 1,946,544 Fire 7,760,550 8,217,901 8,355,300 8,281,054 8,619,164 9,784,492 9,945,503 10,267,235 Police 14,116,526 15,063,439 15,083,726 14,902,653 15,865,315 19,413,176 20,678,990 22,499,160 Community Services 4,721,804 5,600,772 5,604,866 5,520,761 5,675,273 5,941,894 5,826,562 5,873,154 Public Works 10,551,836 11,861,298 12,495,125 12,260,343 13,576,842 16,184,548 15,626,639 16,709,575 Subtotal General Fund 46,431,733 51,033,990 51,499,483 50,717,205 54,281,000 62,522,406 63,713,051 67,616,033 Other Funds Capital Outlay 2,052,017 0 698,378 828,378 0 0 0 0 HUD Subsidy 41,363 591,000 591,000 40,000 400,000 400,000 400,000 400,000 Revenue Sharing 1,854,785 1,852,700 1,858,843 1,858,843 1,875,000 1,945,000 0 0 Library Service Fund 34,516 45,500 45,500 40,000 45,000 50,000 55,000 60,000 Debt Service Fund 470,986 468,450 468,450 468,450 473,000 468,700 469,000 473,000 Communications Fund 0 0 0 0 0 50,000 100,000 150,000 Meadowlark Golf Course 173,038 150,000 150,000 150,000 150,000 150,000 150,000 150,000 Self-Insurance Fund 1,540,968 2,400,417 2,575,133 2,548,234 3,351,000 2,914,810 3,061,067 3,222,819 Grants 444,608 412,567 589,818 600,000 439,713 0 0 0 Redevelopment Fund 60,766 184,837 184,837 102,048 595,500 251,294 261,496 276,387 Housing & Community Development 816,526 4,104,991 4,104,991 4,409,548 1,825,000 1,475,000 1,475,000 1,475,000 Gas Tax Fund 3,329,613 3,534,000 4,481,222 4,481,222 4,548,000 4,043,000 4,211,000 4,530,000 Sewer Fund 396,978 1,287,000 1,338,206 1,338,206 2,123,320 202,000 227,000 252,000 Drainage Fund 286,906 1,237,500 1,553,681 1,553,681 5,028,500 366,000 378,000 390,000 Water Fund 7,952,209 7,844,270 8,079,896 7,360,093 8,570,830 7,849,626 8,535,762 8,383,692 Park Acq. & Development Fund 1,684,621 1,700,000 2,500,169 2,096,503 857,800 1,386,300 1,368,600 1,041,100 Contingency Fund 122,216 0 1,661,854 1,654,678 160,000 0 0 0 Manpower Grant Fund 42,858 0 0 0 0 0 0 0 Subtotal Other Funds 21,304,974 25,813,232 30,881,978 29,529,884 30,442,663 21,551,730 20,691,925 20,803,998 Total City Expenditures 67,736,707 76,847,222 82,381,461 80,247,089 84,723,663 84,074,136 84,404,976 88,420,031 1664D/74B XIX • CITY OF HUNTINGTON BEACH EXPENDITURE/PERSONNEL SUMMARY GENERAL FUND • 82/83 82/83 82/83 81/82 Adopted Revised Revised 83/84 84/85 85/86 86/87 Expenditure by Character Actual Budget Budget Estimate ADOPTED Projected Projected Projected Personal Services: • Permanent Salaries & Benefits 30,623,704 33,895,813 33,805,203 33,286,737 35,366,450 39,463,169 42,102,510 44,759,924 Temporary Salaries 1,669,499 1,639,666 1,665,201 1,740,221 1,965,504 2,151,738 2,267,136 2,259,708 Operating Expenses 11,651,278 13,330,257 13,584,194 13,308,049 15,014,666 16,089,211 16,925,409 18,321,699 • SUB TOTAL 43,944,481 48,865,736 49,054,598 48,335,007 52,346,620 57,704,118 61,295,115 65,341,331 Capital Outlay 2,487,252 2,168,254 2,444,885 2,382,198 1,934,380 4,818,288 2,417,936 2,274,702 • TOTAL EXPENDITURE 46,431,733 51,033,990 51,499,483 50,717,205 54,281,000 62,522,406 63,713,051 67,616,033 • City Council Members 7 7 7 7 7 7 7 7 Permanent Personnel Safety 331 332 332 332 331 361 378 389 Non-Safety 609 1/4 604 1/4 603 3/4 599 1/4 591 3/4 601 1/4 597 1/4 596 1/4 • * TOTAL 940 1/4 936 1/4 935 3/4 931 1/4 922 3/4 962 1/4 975 1/4 985 1/4 Reserve Firefighter 0 0 15 15 30 60 90 90 * Number of Water Division • employees included 48 48 48 48 42 42 42 42 • 1664D/74B XX • CITY COUNCIL PERSONNEL BY CLASSIFICATION • Actual ADOPTED ....................Projected................... ORG RANGE CLASSIFICATION FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 800 COUNCILMEMBERS 7 7 7 7 7 • MEA 255 ADMINISTRATIVE SECRETARY 1 1 1 1 1 1 1 1 1 1 • • • • • 0544G/232B XXI • ADMINISTRATION PERSONNEL BY CLASSIFICATION Actual ADOPTED ....................Projected................... • ORG RANGE CLASSIFICATION FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 - 514 CITY ADMINISTRATOR 1 I 1 I 1 NREP 397 ASSISTANT TO THE C.A. 1 1 1 1 1 MEO 376 PUBLIC INFORMATION OFFICER 1 1 1 1 1 • MEO 375 ADMINISTRATIVE ASSISTANT 1 1 1 1 1 MEA 293 EXECUTIVE SECRETARY 1 1 1 1 1 MEA 293 ILLUSTRATOR 1 1 1 1 1 MEA 293 INFORMATION SPECIALIST 0 0 1 1 1 • MEA 266 PHOTOGRAPHER 1 1 1 1 1 MEA 225 SECRETARY/TYPIST 1 1 1 1 1 MEA 193 CLERK/TYPIST 1 1 1 1 1 • 9 9 10 10 10 • • • • 0544G/232B XXII CITY TREASURER • PERSO N N EL BY CLASSIFICATIO N • Actual ADOPTED ....................Projected................... ORG RANGE CLASSIFICATION FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 MEO 404 CITY TREASURER/RISK MANAGER (ELECTED) 1 1 1 1 1 • MEA 250 PRINCIPAL CASHIER 1 1 1 1 1 MEA 240 ACCOUNTING CLERK, SR. 1 2 2 2 2 MEA 225 ACCOUNTING CLERK 1 0 0 0 0 MEA 225 INSURANCE CLERK 0 0 0 0 0 • MEA 216 CASHIER, SR. 2 2 3 3 3 6 6 7 7 7 • • • 0544G/232B XXIII • CITY ATTORNEY PERSONNEL BY CLASSIFICATION • Actual ADOPTED ....................Projected................... ORG RANGE CLASSIFICATION FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 MEO 456 CITY ATTORNEY (ELECTED) 1 1 1 1 1 MEO 436 ASST. CITY ATTORNEY 1 1 1 1 1 • MEO 425 DEPUTY ATTORNEY III 4 5 5 5 5 MEO 398 DEPUTY ATTORNEY H 1 0 0 0 0 MEO 322 DEPARTMENTAL ANALYST 0 1 1 1 1 MEA 291 PARALEGAL 1 1 1 1 1 • MEA 255 SECRETARY LEGAL 2 2 2 2 2 MEA 244 SECRETARY LEGAL TYPIST 1 2 2 2 2 MEA 225 SECRETARY/TYPIST 1 0 0 0 0 12 13 13 13 13 • • • • 0544G/232B xxIV CITY CLERK • PERSONNEL BY CLASSIFICATION • Actual ADOPTED ....................Projected................... ORG RANGE CLASSIFICATION FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 MEO 362 CITY CLERK (ELECTED) 1 1 1 1 1 MEA 277 DEPUTY CITY CLERK 1 1 1 1 1 • MEA 235 MINUTE CLERK 1 1 1 1 1 MEA 235 SECRETARY 1 I 1 1 1 MEA 225 ELECTION/RECORD CLERK 1 1 1 1 1 • 5 5 5 5 5 • • • • 0544G/232B XXV • ADMINISTRATIVE SERVICES PERSONNEL BY CLASSIFICATION Actual ADOPTED ....................Projected................... • ORG RANGE CLASSIFICATION FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 MEO 464 CHIEF OF ADMIN. SERVICES 1 1 1 1 1 MEO 435 DIRECTOR OF FINANCE 1 I 1 1 1 MEO 414 LICENSE SUPER./PROP. MGR. 1 1 1 1 1 MEO 414 MANAGER DATA PROCESSING 1 1 1 1 1 MEO 390 ACCOUNTING MANAGER 1 1 1 1 1 NREP 387 PERSONNEL MANAGER I I 1 1 1 • MEA 366 SUPR. SYSTEMS & PROGRAMMING 1 1 1 1 1 MEO 354 PURCHASING MANAGER 0 1 1 1 1 MEO 354 PRINCIPAL ACCOUNTANT I I I I 1 NREP 354 BUDGET ANALYST SR. 2 2 2 2 2 MEA 340 SYSTEMS ANALYST 2 2 2 2 2 MEA 340 PROGRAMMER SR. 2 2 2 2 2 MEA 330 PROGRAMMER 0 0 1 1 1 MEA 325 ACCOUNTANT 4 4 4 4 4 • MEA 319 BUYER I 1 1 1 1 1 MEA 319 PERSONNEL ANALYST 2 2 2 2 2 MEA 313 COMPUTER OPERATOR COORDINATOR 1 1 1 1 1 MEA 303 PRODUCTIVITY TECHNICIAN 0 1 0 0 0 • MEA 297 PROGRAMMER JR. I 1 0 0 0 MEA 293 ACCOUNTANT JUNIOR 1 1 1 1 1 MEA 287 PRINTING COORDINATOR 1 1 1 1 1 MEA 286 WORD PROCESSING COORDINATOR I I 1 1 1 • MEA 283 LICENSE INSPECTOR 1 1 1 1 1 MEA 272 COMPUTER OPERATOR SR. 1 1 1 I 1 MEA 266 PAYROLL CLERK, SR. 1 1 1 1 1 0533G/84B • RXVI ADMINISTRATIVE SERVICES • PERSO N N EL BY CLASSIFICATIO N (Continued from Previous Page) Actual ADOPTED ....................Projected................... • ORG RANGE CLASSIFICATION FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 MEA 266 BUYER ASSISTANT 2 1 1 1 1 MEA 261 LICENSE AUDITOR 1 1 1 1 1 MEA 255 ADMINISTRATIVE SECRETARY 1 1 1 1 1 • MEA 254 COMPUTER OPERATOR 1/2 1/2 1/2 1/2 1/2 MEA 249 WORD PROCESSING SPECIALIST 1 1 1 1 1 MEA 246 PAYROLL CLERK 1 1 1 1 1 MEA 244 PERSONNEL SECRETARY 1 I 1 1 1 • MEA 244 PERSON NEL CLERK 1 1 1 1 1 MEA 240 ACCOUNTS CLERK, SR. 1 1 1 1 1 MEA 240 MAINTENANCE WORKER 0 1 1 1 1 MEA 235 DUPLICATING AIDES 2 2 2 2 2 • MEA 230 PERMIT AIDE I 1 1 1 1 MEA 230 LICENSE CLERK 1 1 1 1 1 MEA 230 COMPUTER OPERATOR PURC. SR. 1 1 1 1 1 MEA 230 WORD PROCESSING SR. 3 3 3 3 3 • MEA 230 DATA PROCESSING CLERK 1 1 1 1 1 MEA 225 ACCOUNTING CLERK 1 I 1 1 1 MEA 211 INVENTORY CLERK 1 1 1 1 1 MEA 211 CLERK TYPIST SENIOR 1 1 2 2 2 • 50-1/2 52-1/2 52-1/2 52-1/2 52-1/2 • 0533G/84B XXVII • DEVELOPMENT SERVICES PERSONNEL BY CLASSIFICATION Actual ADOPTED ....................Projected................... • ORG RANGE CLASSIFICATION FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 MEO 469 DIRECTOR DEVELOPMENT SERVICES 1 1 1 1 1 MEO 420 DEPUTY BUILDING DIRECTOR 1 1 1 1 1 • MEO 414 DEPUTY PLANNING DIRECTOR 1 1 1 1 1 MEO 398 ADMIN. ZONING AND INSP. 1 0 0 0 0 MEA 383 PLAN CHECK ENGINEER 1 1 1 1 1 MEO 378 PLANNER SENIOR 2 2 2 2 2 MEA 361 CHIEF INSPECTOR 4 3-1/2 3 3 3 MEA 361 CHIEF LAND USE TECH 1 1 1 1 1 MEA 356 PLANNER ASSOCIATE 3 3 3 3 3 MEA 340 PLAN CHECKER SENIOR 2 2 2 1 1 MEA 330 PLANNER ASSISTANT 6 6 6 7 7 MEA 330 INSPECTOR, SENIOR 12 10 10 9 9 MEA 319 LAND USE TECH 1 1 1 0 0 MEA 303 PLAN N IN G AIDE 2 2 2 2 2 • MEA 277 DRAFTSMAN 1 1 1 1 1 MEA 273 TECH. PERMIT & ZONING 1 I 1 1 1 MEA 255 SECRETARY ADMINISTRATIVE 1 1 1 1 1 MEA 250 PRINCIPAL CLERK 1 0 0 0 0 MEA 235 SECRETARY 2 2 2 2 2 MEA 230 PERMIT AIDE 4 3 3 3 3 MEA 193 CLERK TYPIST 1 1 1 1 1 • 49 43-1/2 43 41 41 0594G/236B XXVIII • FIRE • PERSONNEL BY CLASSIFICATION Actual ADOPTED ....................Projected................... ORG RANGE CLASSIFICATION FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 MEO 468 FIRE CHIEF 1 1 1 1 1 • MEO 435 DIVISION CHIEF 2 2 2 2 2 MEO 414 BATTALION CHIEFS 4 4 4 4 4 FA 375 DEPUTY FIRE MARSHAL 4 4 4 4 4 FA 365 CAPTAINS* 30 31 31 31 31 • FA 347 FIRE CONTROLLER SUPERVISOR 1 1 1 1 1 MEO 344 FIRE ADMINISTRATIVE DEPUTY 1 1 1 1 1 FA 341 FIRE PROTECTION SPECIALIST 6 6 6 6 6 FA 341 PARAMEDICS 18 18 18 18 18 • MEA 340 SUPERVISOR EQUIPIMENT MAINT. 1 1 1 1 1 FA 331 ENGINEER 30 30 30 30 30 FA 306 FIREFIGHTERS 35 33 33 33 33 MEA 305 HEAVY DUTY MECHANIC 1 1 1 1 1 • MEA 301 COMMUNITY EDUCATION SPECIALIST 2 2 2 2 2 MEA 293 SENIOR MECHANIC 1 1 1 1 1 FA 283 FIRE CONTROLLER 8 8 8 8 8 MEA 272 FIRE STOREKEEPER 1 1 1 1 1 • MEA 255 ADMINISTRATIVE SECRETARY 1 1 1 1 1 MEA 250 FIRE CLERK 1 1 1 1 1 MEA 240 MAINTENANCE WORKER 1 1 1 1 1 MEA 235 SECRETARY 1 1 1 1 1 • MEA 230 WORD PROCESSOR, SR. 0 1 1 1 1 MEA 221 STENO CLERK, SR. 1 1 1 1 1 MEA 221 FIRE INCIDENT REPORTING CLERK I 1 1 1 1 MEA 211 CLERK TYPIST, SR. 1 1 1 1 1 • 153 153 153 153 153 RESERVE FIREFIGHTER ** 15 30 60 90 90 * Addition of Captain, authorized as of January 1, 1984 to coordinate the reserve program. ** The additional 15 reserves are authorized as of January 1, 1984. XXIX • • POLICE PERSONNEL BY CLASSIFICATION Actual ADOPTED ....................Projected................... ORG RANGE CLASSIFICATION FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 MEO 476 CHIEF OF POLICE 1 1 1 1 1 POA 417 POLICE CAPTAIN 4 4 4 4 4 MEA 397 COMMUNICATIONS ADM. 1 1 1 1 1 MEA 383 CHIEF CRIMINALIST 1 1 1 1 1 POA 372 MOTOR SERGEANT 2 2 3 3 3 MEA 356 HELICOPTER TECH. 1 1 1 1 1 • POA 388 POLICE LIEUTENANT 11 11 11 11 11 POA 355 POLICE ADJUTANT 0 0 0 1 1 POA 355 POLICE SERGEANT 24 24 25 27 27 POA 346 POLICE OFFICER CHIEF PILOT 1 1 1 1 1 POA 346/339 MOTOR OFFICER 16 16 18 18 18 POA 344 I.D. TECHNICIAN (P.O.) 1 1 1 1 1 MEA 342 RECORDS SUPERVISOR 1 1 1 1 1 POA 341 GEN. SERVICE OFFICER 1 1 1 1 1 • MEA 341 I.D. TECH. IV 1 1 1 1 1 MEA 340 CREW LDR. MECH. MAINT. 1 1 1 1 1 MEA 338 CRIMINALIST II 0 3 3 3 3 POA 333/321 POLICE OFFICER 134 134 159 172 183 • MEA 319 CRIME ANALYST 1 1 1 1 I MEA 308 CRIMINALIST I 3 0 0 0 0 POA 305 DETENTION OFFICER, SR. 5 5 6 6 6 MEA 303 POLICE PHOTOGRAPHER 1 1 1 1 1 • MEA 303 ADMIN. AIDE II 1 1 1 1 1 POA 299 COMMUNICATION OPERATOR SR. 5 5 6 6 7 POA 297 DETENTION OFFICER (RN/LVN) 5 5 5 5 5 MEA 293 HELICOPTER MECHANIC 1 1 1 1 1 0569G/176B xxx POLICE • PERSONNEL BY CLASSIFICATION (Continued from Previous Page) Actual ADOPTED ....................Projected................... ORG RANGE CLASSIFICATION FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 • MEA 293 MECHANIC SR. 3 3 3 3 3 POA 289 DETENTION OFFICER 7 7 7 7 7 MEA 287 SERVICE OFFICER 1 2 4 4 4 MEA 287 SR. PROPERTY OFFICER 0 0 1 1 1 MEA 283 CRIME PREVENTION SPECIALIST 0 0 1 1 1 POA 283 COMMUNICATION OPERATOR 17 17 18 19 19 MEA 277 ADMIN. AIDE I 1/2 1/2 1/2 1/2 1/2 • MEA 272 MECHANIC 1 1 1 1 1 MEA 272 PROPERTY OFFICER 2 2 1 1 1 MEA 272 ALARM OFFICER 1 1 1 1 1 MEA 268 I.D. TECH. I 0 0 1 1 1 • MEA 255 SECRETARY ADMIN. 1 1 1 1 1 MEA 255 MAINTENANCE WORKER SR. 0 0 1 1 1 MEA 250 PRINCIPAL POLICE CLERK 5 5 5 5 5 MEA 241 ASST. COMMUNICATION TECH. 1 1 1 1 1 • MEA 240 MAINTENANCE WORKER 1 1 0 0 0 MEA 240 PARKING ENFORCEMENT OFFICER 5 6 6 6 6 MEA 240 COURT LIAISON CLERK 1 1 1 1 1 MEA 235 SECRETARY 3 3 4 4 4 • MEA 230 POLICE CLERK SPECIAL 9 9 11 11 11 MEA 225 CUSTODIAN 1 1 1 1 1 MEA 221 POLICE CLERK SENIOR 11 12 13 13 13 MEA 221 TRANSCRIBER SENIOR 3 3 3 3 3 • MEA 205 POLICE CLERK 12-1/2 12-1/2 13-1/2 14-1/2 14-1/2 MEA 205 TRANSCRIBER 2 2 2 2 2 311 314 355 373 385 0569G/176B • XXXI COMMUNITY SERVICES PERSONNEL BY CLASSIFICATION Actual ADOPTED ....................Projected................... • ORG RANGE CLASSIFICATION FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 MEO 485 DIRECTOR, COMMUNITY SERVICES 1 . 1 1 1 1 MEO 430 LIBRARY DIRECTOR 1 1 1 1 1 MEO 425 DEPUTY DIR/BCH SUPERINTENDENT 1 1 1 1 1 • MEO 398 MARINE SAFETY CAPTAIN 1 1 1 1 1 MEO 394 SUPERINTENDENT REC & HMN SVCS 1 1 1 1 1 MEO 376 BEACH SUPERVISOR 1 1 1 1 1 MEA 352 PUBLIC SERVICES LIBRARIAN 1 1 1 1 1 • MSO 348 MARINE SAFETY LIEUTENANT 1 1 1 1 1 MEO 344 DEPT. ANALYST, SR. 2 0 0 0 0 MEO 344 OPERATIONS SUPERVISOR 0 1 1 1 1 • MEO 344 REC. & HMN SERVICES SUPER. 2 2 2 2 2 MEA 340 EQUIP. MAINT. SUPERVISOR 1 1 1 I 1 MEA 339 TECHNICAL SERVICES LIBRARIAN 1 1 1 1 1 MEA 335 CREW LEADER 2 2 2 2 2 • MEO 330 ADULT SPORTS SUPERVISOR 1 1 1 1 1 MEO 330 YOUTH SPORTS/AQUATICS SUPER. 1 1 1 0 0 MEA 313 PARK RANGER/NATURALIST 1 1 1 1 1 MEA 313 LIBRARIAN, SR. 2 2 2 2 2 MEA 305 MECHANIC, HEAVY DUTY 1 1 1 1 1 MSO 295 MARINE SAFETY OFFICER 4 4 4 4 4 MEA 293 LEADWORKER 1 1 1 1 1 MEA 287 CONSTRUCTION & MAINT. WORKER 1 1 1 1 1 • MEA 287 RECREATION LEADER, SR. 4 5 5 5 5 MEA 287 LIBRARIAN 6 5 5 5 5 MEA 282 LEAD WORKER/MAINT. SVCS. WRKR. 1 1 1 1 1 0593G/83B XXXII • COMMUNITY SERVICES • PERSO N N EL BY CLASSIFICATIO N (Continued from Previous Page) Actual ADOPTED ....................Projected................... ORG RANGE CLASSIFICATION FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 MEA 277 EQUIPMENT OPERATOR 1 1 1 1 1 MEA 272 METER REPAIR WORKER 2 2 2 2 2 MEA 266 MAINT. SVCS. WORKER 1 1 1 1 1 • MEA 266 LIBRARY ASSISTANT, I 1 2 2 2 2 MEA 266 AUDIO VISUAL COORDINATOR 1 I I I 1 MEA 265 COMMUNITY CENTER LEADER, SR. 0 1 1 1 1 MEA 255 OFFICE COORDINATOR 1 1 1 1 1 • MEA 255 ADMINISTRATIVE SECRETARY 1 1 1 1 1 MEA 255 MAINTENANCE SERVICE WORKER 4 3 3 3 3 MEA 254 COMPUTER OPERATOR 1 1 1 1 1 MEA 250 COMMUNITY CENTER COORDINATOR 1 0 0 0 0 MEA 244 PRINCIPAL LIBRARY CLERK 4-3/4 4-3/4 3-3/4 3-3/4 3-3/4 MEA 240 COMMUNITY CENTER LEADER 1 0 0 0 0 MEA 240 ACCOUNTING CLERK, SR. 1 1 1 1 1 MEA 240 MAINTENANCE WORKER 2 2 2 2 2 MEA 240 COMPUTER OPERATOR AIDE 1 1 1 1 1 MEA 235 SECRETARY 1 1 1 1 1 MEA 225 SECRETARY/TYPIST 1 1 1 1 1 MEA 225 CLERK, LIBRARY SENIOR 12-1/2 14-1/2 13-1/2 13-1/2 13-1/2 MEA 225 CUSTODIAN 0 1 1 1 1 MEA 211 CLERK TYPIST, SR. 2 2 2 2 2 MEA 205 CLERK, SR. 1-1/2 1-1/2 1-1/2 1-1/2 1-1/2 MEA 205 CLERK, LIBRARY 5 2 1 1 1 MEA 193 CLERK, TYPIST 1 1 1 1 1 86-3/4 84-3/4 81-3/4 80-3/4 80-3/4 0593G/83B XXXIII t PUBLIC WORKS PERSONNEL BY CLASSIFICATION Actual ADOPTED ....................Projected................... ORG RANGE CLASSIFICATION FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 MEO 498 DIRECTOR PUBLIC WORKS 1 1 1 1 1 MEO 453 CITY EN GIN EER 1 1 1 1 1 MEO 420 DIVISION ENGINEER 1 1 1 1 1 • MEO 420 WATER DIVISION ENGINEER 1 1 1 1 1 MEO 404 TRAFFIC ENGINEER 1 1 1 1 1 MEO 398 SUPT. PARKS & LANDSCAPING 1 1 1 1 1 . MEA 383 CIVIL ENGINEER ASSOCIATE 3 3 3 3 3 MEO 376 CHIEF PUBLIC WORKS INSPECTOR 1 1 1 0 0 MEO 376 SUPERVISOR SURVEYING 1 1 0 0 0 MEO 376 SUPERVISOR BUILDING MAINT. 1 1 1 1 1 MEO 376 SUPERVISOR SEWER MAINTENANCE 1 1 1 1 1 MEO 376 SUPERVISOR LANDSCAPING 1 1 1 1 1 MEO 376 SUPERVISOR MECHANICAL MAINT. 1 1 1 1 1 MEO 376 SUPERVISOR STREET MAINTENANCE 1 1 1 1 1 MEO 376 SUPERVISOR PARK MAINTENANCE 1 1 1 1 1 MEO 376 SUPERVISOR WATER MAINTENANCE 1 1 1 1 1 MEA 356 ENGINEER PLANNER 1 0 0 0 0 MEA 356 CIVIL ENGINEER ASSISTANT 4 3 3 3 3 • MEA 356 CONTRACT ADMINISTRATOR 0 1 1 1 1 MEA 356 ENGINEERING TECHNICIAN III 6 8 8 8 7 MEO 355 SUPERVISOR WATER PRODUCTION 1 1 1 1 1 MEO 344 DEPARTMENT ANALYST SR. 1 1 1 1 1 MEA 340 CREWLEADER TRAFFIC SIG. MAINT. 1 1 1 1 1 MEA 340 CREWLEADER BUILDING MAINT. 1 1 1 1 1 0483G/238B/2 xxXIV • PUBLIC WORKS • PERSO N N EL BY CLASSIFICATIO N (Continued from Previous Page) Actual ADOPTED ....................Projected................... ORG RANGE CLASSIFICATION FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 • MEA 340 ENGINEER COORDINATOR 1 1 1 1 1 MEA 340 CREWLEADER ELECTRICAL MAINT. 1 1 1 1 1 MEA 340 CREWLEADER MECHANICAL MAINT. 1 1 1 1 1 • MEA 340 SURVEY PARTY CHIEF 2 0 0 0 0 MEA 340 CREWLEADER PAINTER 1 1 1 1 1 MEA 340 CREWLEADER TRAFFIC 1 1 1 1 1 MEA 335 CREWLEADER LANDSCAPE 1 1 1 1 1 • MEA 335 CREWLEADER PARK MAINTENANCE 2 2 2 2 2 MEA 335 CREWLEADER STREET TREES 1 1 1 1 1 MEA 335 CREWLEADER STREET MAINTENANCE 2 2 2 2 2 MEA 335 CREWLEADER WATER DISTRIBUTION 1 1 1 1 1 • MEA 335 WATER QUALITY COORDINATOR 1 1 1 1 1 MEA 335 CREWLEADER WTR METER OPERATION 1 1 1 1 1 MEA 335 CREWLEADER SEWER MAINTENANCE 1 1 1 1 1 MEA 330 INSPECTOR PUBLIC WORKS SR. 6 8 7 6 5 • MEA 330 BUILDING MAINT. TECHNICIAN 1 1 1 1 1 MEA 324 LEADWORKER ELECTRICAL 1 1 1 1 1 MEO 322 DEPARTMENT ANALYST 1 0 0 0 0 MEA 321 LEADWORKER MECH. HEAVY DUTY 2 2 2 2 2 • MEA 319 LANDSCAPE ARCHITECT 1 1 1 1 1 MEA 319 LANDSCAPE INSPECTOR 1 1 1 0 0 MEA 319 LEADWORKER BUILDING MAINT. 1 1 1 1 1 MEA 319 INSPECTOR WATER 3 1 1 1 1 • MEA 319 CROSS CONNECTION INSPECTOR 1 1 1 1 1 0483G/238B/3 xxxV • PUBLIC WORKS PERSONNEL BY CLASSIFICATION (Continued from Previous Page) Actual ADOPTED ....................Projected................... ORG RANGE CLASSIFICATION FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 MEA 319 ENGINEERING TECHNICIAN 1 1 1 1 1 MEA 309 LEADWORKER PAINTER 2 2 2 2 2 MEA 309 LEADWORKER STREET MAINTENANCE 3 3 3 3 3 MEA 309 LEADWORKER WATER CONSTRUCTION 4 3 3 3 3 MEA 308 TRAFFIC SIGNAL ELECTRICIAN 1 1 1 1 1 MEA 308 ELECTRICIAN 4 4 5 5 5 MEA 308 BUILDING MAINT. TECH. ASSIST. 1 2 2 2 2 MEA 305 MECHANIC HEAVY DUTY 4 4 5 5 5 MEA 303 PLUMBER I I I 1 1 MEA 303 LEADWORKER CONCRETE 1 1 1 1 1 • MEA 303 PRODUCTIVITY TECH 4 3 0 0 0 MEA 300 ENGINEERING TECHNICIAN II 5 6 6 6 6 MEA 297 PHOTOMITOGRAPHER 1 1 1 1 1 MEA 293 LEADWORKER TRAFFIC STRIPING 1 1 1 1 1 • MEA 293 BLOCK MASONARY WORKER 1 1 1 1 1 MEA 293 CARPENTER 4 4 4 4 4 MEA 293 PAINTER 5 5 5 5 5 • MEA 293 AUTO BODY WORKER 1 1 1 1 1 MEA 293 EQUIPMENT OPERATOR HEAVY DUTY 4 4 4 4 4 MEA 293 LEADWORKER LANDSCAPING 12 12 12 12 12 MEA 293 LEADWORKER SEWER MAINTENANCE 2 2 2 2 2 • MEA 293 LEADWORKER CHMCL APPLICATION I I I I I MEA 293 LEADWORKER MECHANICAL 1 1 1 1 1 MEA 293 MECHANIC WELDER 0 1 1 1 1 • 0483G/238B/4 xxxVI PUBLIC WORKS • PERSONNEL BY CLASSIFICATION (Continued from Previous Page) Actual ADOPTED ....................Projected................... • ORG RANGE CLASSIFICATION FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 MEA 293 MECHANIC SR. 3 3 3 3 3 MEA 293 LEADWORKER WATER 1 2 2 2 2 MEA 293 LEADWORKER METER READER 1 1 1 1 1 • MEA 288 LEADWORKER WATER METER REPAIR 1 1 1 1 1 MEA 288 LEADWORKER HYDRANT & VALVES 1 1 1 1 1 MEA 287 CONCRETE FINISHER 2 2 2 2 2 MEA 287 PRODUCTIVITY AIDE 4 0 0 0 0 • MEA 283 SURVEYOR 2 0 0 0 0 MEA 282 EQUIPMENT COORDINATOR 1 1 1 1 1 MEA 282 WAREHOUSEKEEPER 2 2 2 2 2 MEA 277 ELECTRICAL REPAIR WORKER 1 1 1 1 1 • MEA 277 EQUIPMENT OPERATOR 18 18 18 18 18 MEA 277 TREE TRIMMER AERIAL 2 2 2 2 2 MEA 277 CHEMICAL APPLICATOR 4 3 3 3 3 MEA 277 MECHANIC SEWER PUMPS SR. 1 1 1 1 1 • MEA 272 MECHANIC 8 8 8 9 9 MEA 272 STOREKEEPER 1 1 1 2 2 MEA 272 AUTO BODY WORKER HELPER 1 1 1 1 1 MEA 272 MECHANIC SEWER PUMPS 1 1 1 1 1 • MEA 272 METER REPAIR WORKER 3 3 3 3 3 MEA 272 SERVICE WORKER 10 9 9 9 9 MEA 266 TIRE SERVICE WORKER 1 1 1 1 1 MEA 266 IRRIGATION WORKER 4 4 4 4 4 • MEA 266 MAINTENANCE SERVICE WORKER 10 10 10 10 10 0483G/238B/5 XXXVII • • PUBLIC WORKS PERSO N N EL BY CLASSIFICATIO N (Continued from Previous Page) Actual ADOPTED ....................Projected................... ORG RANGE CLASSIFICATION FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 MEA 266 PARK MAINTENANCE WORKER 5 5 5 5 5 MEA 266 METER READER SR. 1 1 1 1 1 • MEA 260 CARPENTER HELPER 1 1 1 1 1 MEA 255 SECRETARY ADMINISTRATIVE 1 1 1 1 1 MEA 255 MAINTENANCE WORKER SR. 6 7 7 7 7 MEA 255 LANDSCAPER 2 2 2 2 2 • MEA 250 METER READER 5 4 4 4 4 MEA 240 MAINTENANCE WORKER 7 7 7 7 7 MEA 240 PARTS RUNNER 0 0 1 1 1 MEA 235 SECRETARY 3 3 3 3 3 • MEA 235 GROUNDSWORKER 4 4 4 4 4 MEA 230 CONSTRUCTION PERMIT AIDE 2 2 2 2 2 MEA 230 DATA PROCESSING CLERK 1 0 0 0 0 MEA 225 CUSTODIAN 1 1 1 1 1 MEA 225 ACCOUNTING CLERK 1 1 1 1 1 248 241 241 239 237 • • 0483G/238B/6 XXXVIII • GENERAL FUND PROGRAMS BY DEPARTMENT • CITY COUNCIL EXPENDITURE/PERSONNEL SUMMARY • 82/83 82/83 82/83 81/82 Adopted Revised Revised 83/84 84/85 85/86 86/87 Expenditure by Character Actual Budget Budget Estimate ADOPTED Projected Projected Projected Personal Services: Permanent Salaries • & Benefits 34,348 36,759 36,759 35,755 39,711 42,977 46,488 49,639 Temporary Salaries 14,757 14,700 14,700 14,700 14,700 14,700 14,700 14,700 Operating Expenses 28,298 38,223 51,783 50,496 54,920 56,915 56,915 56,915 • Sub Total 77,403 89,682 103,242 100,951 109,331 114,592 118,103 121,254 Capital Outlay 0 0 0 0 0 1,500 0 0 TOTAL EXPENDITURE 77,403 89,682 103,242 100,951 109,331 116,092 118,103 121,254 • • Elected Councilmembers 7 7 7 7 7 7 7 7 Permanent Personnel • Safety 0 0 0 0 0 0 0 0 Non-Safety 1 1 1 1 1 1 1 1 TOTAL 1 I I I 1 1 1 1 • 0544G/232B 1 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME City Council General Government 100 City Council • OBJECTIVE FY84 To work together effectively as a governing body to develop policies which result in efficient and effective community service. To develop policies which address redevelopment, economic and physical blight, the need for a better tax base, completion of coastal plan, development of a comprehensive fiscal policy, maintenance and replacement of the City's infrastructure, completion of Huntington Central Park. • LONG RANGE OBJECTIVE FY85-87 To develop policies which will address the 83/84 objectives which may not yet be completed, and to address any new problem areas which may arise. To develop policies which will improve organizational effectiveness and determine essential services to be provided within budgetary restraints. SERVICE ACTIVITIES • Council secretary to provide clerical services to Council and to direct citizen calls to the proper authority. Retain membership in National, State and Orange County League of Cityies, Southern California Association of Governments, and the Santa Ana River Flood Protection Agency; participate on committees of those organizations. Attend community functions as representatives of the City. Attend meetings and conferences for purposes of education, legislative lobbying, and betterment of City. Develop policies to improve governmental operations and address problems of City. Review priorities and establish annual budget. • SIGNIFICANT PROGRAM CHANGES FOR FY84 None. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 800 Councilmembers 7 7 7 7 7 255 Administrative Sec. 1 1 1 1 1 1 1 1 1 1 • 8324D/232B 2 • • CITY OF HU NTIN GTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME City Council General Government 100 City Council • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 18,066 19,819 17,216 18,388 20,398 22,574 24,411 • 120 Salaries, Temporary 14,757 14,700 14,700 14,700 14,700 14,700 14,700 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 3,378 3,646 3,432 3,813 4,187 4,592 4,934 162 Insurance Compensation 33 34 31 32 34 37 38 • 163 Insurance, Employees 12,838 13,226 15,052 17,446 18,324 19,248 20,218 165 Insurance, Unemployment 33 34 24 32 34 37 38 Total Personal Services 49,105 51,459 50,455 54,411 57,677 61,188 64,339 Operating Expenses • 220 Supplies, Office 0 0 0 0 0 0 0 221 Supplies, Special Dept. 700 300 300 300 300 300 300 247 Gasoline 598 1,500 1,500 1,500 1,500 1,500 1,500 320 Books 0 50 50 50 50 50 50 460 Meetings 1,136 2,400 1,900 2,500 2,500 2,500 2,500 • 461 Conferences 2,864 5,000 5,000 5,000 5,000 5,000 5,000 501 Dues/Mbrshps. - League 6,248 6,872 6,248 6,872 8,747 8,747 8,747 502 Dues/Mbrshps. - County 0 4,555 4,176 4,593 4,593 4,593 4,593 504 Dues/Mbrshps. - SCAG 1,965 2,161 1,877 2,064 2,064 2,064 2,064 510 Dues/Mbrshps. - Natl. League 4,169 4,585 4,585 5,043 5,043 5,043 5,043 • 516 Dues/Mbrshps. - S.A. 0 0 0 1,200 1,320 1,320 1,320 540 Training and Schools 0 0 0 0 0 0 0 590 Misc. 118 300 800 800 800 800 800 591 Misc. Authorized Exp. Allowance 10,500 24,060 24,060 24,998 24,998 24,998 24,998 Total Operating Expenses 28,298 51,783 50,496 54,920 56,915 56,915 56,915 • Sub Total 77,403 103,242 100,951 109,331 114,592 118,103 121,254 Total Capital 0 0 0 0 1,500 0 0 Gross Program Cost 77,403 103,242 100,951 109,331 116,092 118,103 121,254 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 77,403 103,242 100,951 109,331 116,092 118,103 121,254 • 8324D/232B 3 • NON DEPARTMENTAL EXPENDITURE/PERSONNEL SUMMARY • 82/83 82/83 82/83 81/82 Adopted Revised Revised 83/84 84/85 85/86 86/87 Expenditure by Character Actual Budget Budget Estimate ADOPTED Projected Projected Projected Personal Services: Permanent Salaries • & Benefits 0 0 0 0 0 0 0 0 Temporary Salaries 0 0 0 0 0 0 0 0 Operating Expenses 4,009,097 4,210,200 4,188,625 4,262,475 4,631,239 4,905,000 5,235,000 5,4672100 • Sub Total 4,009,097 4,210,200 4,188,625 4,262,475 4,631,239 4,905,000 5,235,000 5,467,100 Capital Outlay 0 0 0 0 0 0 0 0 40 TOTAL EXPENDITURE 4,009,097 4,210,200 4,188,625 4,262,475 4,631,239 4,905,000 5,235,000 5,467,100 • Permanent Personnel Safety • N on-Saf ety 0 0 0 0 0 0 0 0 TOTAL 0 0 0 0 0 0 0 0 • 0546G/232B 4 • • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Non-Departmental General Government 101 Non-Departmental • OBJECTIVE FY84 Fund expense requirements of a City-wide nature. LONG RANGE OBJECTIVE FY85-87 Fund expense requirements of a City-wide nature. • SERVICE ACTIVITIES N/A SIGNIFICANT PROGRAM CHANGES FOR FY84 N one. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • • • 8327D/232B 5 • • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Non-Departmental General Government 101 Non-Departmental • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 • 162 Insurance Compensation 0 0 0 0 0 0 0 163 Insurance, Employees 0 0 0 0 0 0 0 165 Insurance, Unemployment 0 0 0 0 0 0 0 Total Personal Services 0 0 0 0 0 0 0 • Operating Expenses 201 Utilities, Water 185,919 212,800 150,000 150,000 170,000 170,000 170,000 203 Utilities, Gas 151,760 169,400 215,000 228,000 240,000 255,000 270,000 204 Utilities, Electricity 2,373,358 2,540,000 2,600,000 2,900,000 3,200,000 3,500,000 3,700,000 210 Comm., Telephone 239,359 204,000 254,000 268,000 281,000 295,000 310,000 386 Lease, Civic Center 858,928 854,900 854,900 854,900 854,900 854,900 854,000 391 Contr. Svcs., Legal 35,000 2,000 28,000 2,000 2,000 2,000 2,000 395 Contr. Svcs. Auditing II 31,700 34,000 32,500 33,000 34,000 35,000 35,000 396 Contr. Svcs., Appraiser 440 0 0 0 0 0 0 398 Contr. Svcs., Refuse (888) 0 0 0 0 0 0 401 Contr. Svcs., Advertising 5,471 16,160 21,000 21,000 22,000 23,000 24,000 • 402 Contr. Svcs., Tax Collect 72 100 75 100 100 100 100 407 Contr. Svcs., Oil Well Prop. 81,217 60,000 66,000 56,000 55,000 54,000 56,000 415 PFC Administration Charge 32,150 10,000 14,000 14,000 14,000 14,000 14,000 593 Misc., Contingency 12,679 83,265 25,000 102,239 30,000 30,000 30,000 597 Misc., MEA Tool Replacement 1,932 2,000 2,000 2,000 2,000 2,000 2,000 • Total Operating Expenses 4,009,097 4,188,625 4,262,475 4,631,239 4,905,000 5,235,000 5,467,100 Sub Total 4,009,097 4,188,625 4,262,475 4,631,239 4,905,000 5,235,000 5,467,100 Total Capital 0 0 0 0 0 0 0 Gross Program Cost 4,009,097 4,188,625 4,262,475 4,631,239 4,905,000 5,235,000 5,467,100 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 4,009,097 4,188,625 4,262,475 4,631,239 4,905,000 5,235,000 5,467,100 • 8327D/232B 6 • ADMINISTRATION DEPARTMENT EXPENDITURE/PERSONNEL SUMMARY • 82/83 82/83 82/83 81/82 Adopted Revised Revised 83/84 84/85 85/86 86/87 Expenditure by Character Actual Budget Budget Estimate ADOPTED Projected Projected Projected Personal Services: Permanent Salaries • & Benefits 322,837 347,709 345,077 327,952 384,614 406,049 451,190 471,909 Temporary Salaries 9,957 12,000 12,000 12,900 16,500 17,000 17,600 18,230 Operating Expenses 66,608 70,321 72,121 66,621 80,734 94,742 98,072 99,856 • Sub Total 399,402 430,030 429,198 407,473 481,848 517,791 566,862 589,995 Capital Outlay 0 17,200 17,200 7,815 3,350 0 0 0 TOTAL EXPENDITURE 399,402 447,230 446,398 415,288 485,198 517,791 566,862 589,995 • • Permanent Personnel Safety N on-Saf ety 9 9 9 9 9 10 10 10 • TOTAL 9 9 9 9 9 10 10 '10 • 0549G/232B 7 • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administration General Government 102 Office of the City Administrator • OBJECTIVE FY84 Provide leadership in bringing about the redevelopment of the downtown area and community improvements where needed. Provide the framework and direction in which the City's Public Relations with its residents, business and industrial community are improved and expanded. Develop a basis for the community's long-term fiscal foundation by enhancing residential, commercial and industrial uses that will support City services at current levels. • LONG RANGE OBJECTIVE FY85-87 Bring the City's resources to bear upon community issues that are identified by the City Council, City staff and the public; develop strategies and recommendations for City Council consideration, that are designed to implement programs which address those issues. SERVICE ACTIVPI'IES • Continue improvements in City's Personnel Administration by: a) Updating Personnel Rules, b) Revising and updating the Personnel Evaluation System, c) Develop and implement a Management Training Program, d) Develop an Organizational Handbook for Management and Supervisors. Develop goals and objectives for each department head. Expand productivity study into the Community Services Department. Coordinate the City's review of pending State and Federal legislation and prepare responses stating City's position. Refine the multi-year budgeting process and the Capital Improvement Program. Provide direction and coordination of the City's Grant Program. Develop and implement a Management Information System. Develop and implement • Equipment Replacement Program. SIGNIFICANT PROGRAM CHANGES FOR FY84 Expand productivity program into the Community Services Department. Continue activities of fiscal year 82/83. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 514 City Administrator 1 1 1 1 1 Electronic Typewriter 1,500 • 397 Asst. to City Admin. 1 1 1 1 1 Norelco Desk Model 375 Administrative Asst. 1 1 1 1 1 Dictation Phones (2) @ $700 ea. 1,400 293 Executive Secretary 1 1 1 1 1 TV Set 450 193 Clerk Typist 1 1 1 1 1 3,350 5 5 5 5 5 • 8282D/251B g • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administration General Government 102 Office of the City Administrator • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 166,836 178,230 185,284 196,970 207,902 211,285 218,197 • 120 Salaries, Temporary 9,957 12,000 12,000 12,000 12,000 12,600 13,230 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 30,547 32,791 34,221 36,658 38,693 39,322 40,609 162 Insurance Compensation 498 545 567 595 626 609 617 • 163 Insurance, Employees 10,628 10,592 9,487 13,866 13,553 14,135 16,943 165 Insurance, Unemployment 176 178 158 197 207 211 219 Total Personal Services 218,642 234,336 241,717 260,286 272,981 278,162 289,815 Operating Expenses • 221 Supplies, Special Dept. 205 692 692 726 762 800 840 251 Auto Allowance 3,900 3,900 3,900 3,900 3,900 3,900 3,900 320 Books 53 60 60 80 100 100 100 321 Periodicals 202 254 254 818 856 898 942 • 390 Contr. Svcs. 0 0 0 2,000 2,000 2,000 2,000 460 Meetings 997 1,200 1,200 1,200 1,260 1,323 1,389 461 Conferences 3,227 2,310 2,310 2,026 2,127 2,233 2,344 500 Dues/Mbrshps. 810 825 825 879 922 968 1,016 591 Misc., Expense 0 1,800 1,800 1,800 1,800 1,800 1,800 593 Misc., Contingency 8,965 10,000 10,000 11,875 10,000 10,000 10,000 • Total Operating Expenses 18,359 21,041 21,041 25,304 23,727 24,022 24,331 Sub Total 237,001 255,377 262,758 285,590 296,708 302,184 314,146 Total Capital 0 7,000 7,000 3,350 0 0 0 Gross Program Cost 237,001 262,377 269,758 288,940 296,708 302,184 314,146 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 237,001 262,377 269,758 288,940 296,708 302,184 314,146 • 8282D/251B 9 • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administration General Government 105 Public Information • OBJECTIVE FY84 This year the city's information program enters the electronic age with development of a television production center to augment efforts to implement a comprehensive public relations program to foster a better understanding of city government and to build community pride; to support redevelopment and industrial development programs to attract investment in the community; to continue dissemination of information to the community; to produce the annual July 4 celebration, assist the Sister City Program; to bring volunteers into city government. • LONG RANGE OBJECTIVE FY85-87 Provide the community with a program of city government - citizen communication with printed and electronic media with emphasis on cable television programming and support of community redevelopment and industrial promotion. SERVICE ACTIVITIES • Write and disseminate news releases; provide public relations assistance to City Council, City Administrator, Departments; Boards and Commissions; maintain award and recognition programs for employees, boards and direct July 4 celebration, special events; operate program of volunteers, coordinate information display on bulletin boards and counters; design community surveys; write speeches as required for Council members; compose, edit and print city informational publications; design and print posters and fliers; provide photo services; maintain operation of darkroom; coordinate graphic representations; provide art services for all departments; support Sister City Program; assign meeting rooms in City Hall; conduct tours of Civic Center, maintain newspaper clipping service; deliver informational packets to new residents; respond to complaints and service requests; design and place advertising; print and mail four issues of SANDS community newsletter; print employee newsletter; assist with cable television development and programming; suggestion program. Support community redevelopment and industrial promotion. SIGNIFICANT PROGRAM CHANGES FOR FY84 This year's program emphasizes a change toward the electronic production of information to the various publics, turning from major emphasis on departmental support to aggressive support of redevelopment and industrial promotion. Increased personnel and operating expenses reflect costs for video production. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 376 Public Information Officer 1 1 1 1 1 293 Illustrator 1 1 1 1 1 293 Information Specialist 0 0 1 1 1 266 Photographer 1 1 1 1 1 • 225 Secretary-Typist 1 1 1 1 1 4 4 5 5 5 8271D/251B 10 • • CITY OF HU N TIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administration General Government 105 Public Information • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 89,794 98,375 99,135 104,386 109,641 143,170 150,691 • 120 Salaries, Temporary 0 0 900 4,500 5,000 5,000 5,000 130 Salaries, Overtime 0 0 500 2,000 4,000 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 373 373 186 372 372 372 372 161 Retirement 16,681 16,681 18,518 19,496 20,475 26,783 28,184 • 162 Insurance Compensation 90 90 99 104 109 144 152 163 Insurance, Employees 7,124 7,124 7,967 9,865 10,362 15,015 15,773 165 Insurance, Unemployment 90 98 72 105 109 144 152 Total Personal Services 114,152 122,741 127,377 140,828 150,068 190,628 200,324 Operating Expenses 221 Supplies, Special Dept. 6,428 3,475 4,000 4,800 5,140 5,200 5,200 224 Supplies, Film 5,657 5,825 6,500 8,325 9,175 10,000 10,000 225 Supplies, Awards 5,872 10,400 10,400 3,400 3,925 8,275 8,500 226 Supplies, Reimbursable 573 600 600 1,000 1,000 1,000 1,000 245 Supplies, Audio-Visual 0 . 0 0 2,700 4,000 5,000 5,000 250 Travel Costs 6,000 6,700 0 200 400 400 400 320 Books 64 50 50 75 75 75 75 321 Periodicals 934 480 480 480 550 550 575 390 Contr. Svcs. 1,258 1,200 1,200 2,000 2,100 2,200 2,500 400 Contr. Svcs., Printing 16,880 18,200 18,200 19,500 20,100 20,100 20,100 401 Contr. Svcs., Advertising 2,471 1,500 1,500 2,500 2,600 2,600 2,600 434 Maint., Dept. Equip. 485 500 500 675 1,500 2,000 2,500 460 Meetings 237 625 625 625 700 700 700 470 Suggestion System Awards 1,217 1,200 1,200 4,400 4,400 4,600 5,000 500 Dues/Mbrshps. 173 325 325 350 350 350 375 540 Training and Schools 0 0 0 850 1,000 1,000 1,000 590 Misc. 0 0 0 3,550 4,000 4,000 4,000 Total Operating Expenses 48,249 51,080 45,580 55,430 61,015 64,050 65,525 • Sub Total 162,401 173,821 172,957 196,258 211,083 254,678 265,849 Total Capital 0 10,200 815 0 0 0 0 Gross Program Cost 162,401 184,021 173,772 196,258 211,083 254,678 265,849 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 162,401 184,021 173,772 196,258 211,083 254,678 265,849 8271D/251B • 11 • CITY TREASURER EXPENDITURE/PERSONNEL SUMMARY • 82/83 82/83 82/83 81/82 Adopted Revised Revised 83/84 84/85 85/86 86/87 Expenditure by Character Actual Budget Budget Estimate ADOPTED Projected Projected Projected Personal Services: Permanent Salaries • & Benefits 148,491 226,816 162,437 166,494 179,771 215,691 226,679 238,189 Temporary Salaries 0 7,500 7,500 4,500 7,500 0 0 0 Operating Expenses 9,212 269,390 11,550 13,539 15,100 16,550 17,900 19,550 • Sub Total 157,703 503,706 181,487 184,533 202,371 232,241 244,579 257,739 Capital Outlay 11,603 0 2,040 0 0 0 0 0 TOTAL EXPENDITURE 169,306 503,706 183,527 184,533 202,371 232,241 244,579 257,739 • • Permanent Personnel Safety N on-Saf ety 10 8 8 6 6 7 7 7 • TOTAL 10 8 8 6 6 7 7 7 • 0547G/232B 12 • CITY OF HU NTIN GTO N BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Treasurer General Government 120 Cent. Cash & Treas. Mgmnt. • OBJECTIVE FY84 To collect, deposit and invest as much of receipts on the same day as received as possible. Obtain maximum interest income legally available through planned investment and cash planning practices. Maintain same level of personnel by use of equipment and improved methods despite increased transactions. LONG RANGE OBJECTIVE FY85-87 Continue and improve upon FY 83/84 objective SERVICE ACTIVITIES Earn over $2,000,000 in interest, handle numerous telephone calls, complaints, water information calls a day. Process over a thousand water service documents a month. Balance, control, receipt and deposit approximately 350,000 cash transactions a year. • SIGNIFICANT PROGRAM CHANGES FOR FY84 None expected. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 404 Treasurer 1 1 1 1 1 250 Principal Cashier 1 1 1 1 1 240 Accounting Clerk Senior 1 2 2 2 2 225 Accounting Clerk 1 0 0 0 0 216 Cashier, Sr. 2 2 3 3 3 • 6 6 7 7 7 • • 2203E/232B 13 • • CITY OF HU N TIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Treasurer General Government 120 Cent. Cash & Treas. Mgmnt. • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 119,037 128,081 130,884 135,690 162,304 170,559 179,244 • 120 Salaries, Temporary 0 7,500 4,500 7,500 0 0 0 130 Salaries, Overtime 77 400 100 250 250 300 300 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 21,316 23,565 23,907 25,254 30,207 31,744 33,360 162 Insurance Compensation 116 127 177 134 163 171 179 • 163 Insurance, Employees 7,817 10,137 11,328 18,309 22,604 23,734 24,927 165 Insurance, Unemployment 121 127 98 134 163 171 179 Total Personal Services 148,484 169,937 170,994 187,271 215,691 226,679 238,189 • Operating Expenses 221 Supplies, Special Dept. 7,019 7,411 7,400 8,000 8,750 9,500 10,400 251 Auto Allowance 2,100 2,100 2,100 2,100 2,300 2,300 2,500 434 Maint., Dept. Equip. 0 1,164 3,164 4,050 4,500 5,000 5,500 461 Conferences 0 750 750 800 850 900 950 • 500 Dues/Mbrshps. 100 125 125 150 150 200 200 Total Operating Expenses 9,219 11,550 13,539 15,100 16,550 17,900 19,550 Sub Total 157,703 181,487 184,533 202,371 232,241 244,579 257,739 Total Capital 11,603 2,040 0 0 0 0 0 Gross Program Cost 169,306 183,527 184,533 202,371 232,241 244,579 257,739 • Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 169,306 183,527 184,533 202,371 232,241 244,579 257,739 • 2203E/232B 14 • • CITY ATTORNEY EXPENDITURE/PERSONNEL SUMMARY • 82/83 82/83 82/83 81/82 Adopted Revised Revised 83/84 84/85 85/86 86/87 Expenditure by Character Actual Budget Budget Estimate ADOPTED Projected Projected Projected Personal Services: Permanent Salaries & Benefits 477,159 537,613 537,613 531,482 616,282 653,323 686,615 719,613 Temporary Salaries 10,214 8,000 8,000 18,000 40,352 40,352 40,352 40,352 Operating Expenses 84,878 88,800 88,800 53,000 76,700 86,900 86,900 86,900 • Sub Total 572,251 634,413 634,413 602,482 733,334 780,575 813,867 846,865 Capital Outlay 0 0 0 0 2,430 0 0 0 TOTAL EXPENDITURE 572,251 634,413 634,413 602,482 735,764 780,575 813,867 846,865 • • Permanent Personnel Safety N on-Safety 12 12 1/2 12 12 13 13 13 13 TOTAL 12 12 1/2 12 12 13 13 13 13 • 0548G/232B 15 • • CITY OF HU NTIN GTO N BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME City Attorney General Government 130 City Attorney • OBJECTIVE FY84 Represent City of Huntington Beach in all actions at law or in equity and before administrative bodies; provide efficient and effective legal counsel and services to the City Council and to all city officers. Represent city in court litigation, prosecutes on behalf of the people violations of City Charter and Municipal Code. Prepare ordinances, resolutions, contracts, leases and other legal documents; approves as to form all bonds and insurance given to and contracts made by city. Prepare formal and informal legal opinions. • LONG RANGE OBJECTIVE FY85-87 Improved service based upon greater experience, streamlined operations, cross-training, continuing education and improved resources. SERVICE ACTIVITIES • Increased use of professional legal interns and contract attorney for the purpose of reducing enormous cost of outside legal counsel presently being incurred due to tort litigation. Additionally, anticipate use of departmental analyst* from Public Works Department, as well as greater utilization of temporary support staff. Such will enhance city's ability to cut back on above-mentioned excessive outside legal counsel expenses. Promotion, and salary increases are primarily due in each case to increased experience, work loads and higher productivity. Further, the department has been engaged in handling all new workers' • compensation cases in-house since 1981, and is currently handling all subrogations related thereto. Eminent domain matters for Redevelopment are handled in-house on as needed basis. SIGNIFICANT PROGRAM CHANGES FOR FY84 Increased temporary salary for Professional Intern II. Secretarial promotion from 225 to 244-E. Promotion of Deputy II to Deputy III. Salary increase, City Attorney. Transfer of departmental analyst from Public Works on temporary basis. Increase for contract • attorney at 42,000/year. Backup support for contract attorney. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 456 City Attorney 1 1 1 1 1 Department and Division 436 Assis. to City Attorney 1 1 1 1 1 Head Chairs 900 425 Dpty City Attorney III 4 5 5 5 5 IBM Selectric III 900 398 Dpty City Attorney II 1 0 0 0 0 Secretarial Desk 550 291 Paralegal 1 1 1 1 1 Sharp EL-1182A Adding Machine 80 255 Legal Secretary 2 3 3 3 3 • 244 Sec. Legal Typist 1 1 1 1 1 2,430 225 Secretary Typist 1 0 0 0 0 322 *Dept. Analyst 0 1 1 1 1 12 13 13 13 13 *Temporary transfer from Public Works Department. 0551G/251B 16 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME City Attorney General Government 130 City Attorney • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 382,903 430,831 430,198 489,000 517,891 544,260 570,017 • 120 Salaries, Temporary 10,214 8,000 18,000 40,352 40,352 40,352 40,352 130 Salaries, Overtime 208 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 71,123 79,271 79,056 90,800 96,376 101,271 106,454 162 Insurance Compensation 381 431 427 491 528 542 571 • 163 Insurance, Employees 22,151 26,649 21,489 35,500 38,000 40,000 42,000 165 Insurance, Unemployment 393 431 312 491 528 542 571 Total Personal Services 487,373 545,613 549,482 656,634 693,675 726,967 759,965 Operating Expenses • 221 Supplies, Special Dept. 562 800 800 900 900 900 900 250 Travel Costs 2,263 1,500 1,500 1,700 1,800 1,800 1,800 251 Auto Allowance 2,100 2,100 2,100 2,100 2,100 2,100 2,100 320 Books 14,105 14,960 14,960 17,000 18,000 18,000 18,000 382 Rentals, Equip. 8,790 10,240 10,240 0 0 0 0 • 390 Contr. Svcs. 50,000 50,000 17,000 42,000 50,000 50,000 50,000 391 Contr. Svcs., Legal 0 0 0 5,000 5,000 5,000 5,000 405 Litigation Expense 2,627 3,600 1,000 2,000 3,000 3,000 3,000 460 Meetings 871 800 600 800 800 800 800 461 Conferences 715 2,100 2,100 2,100 2,100 2,100 2,100 500 Dues/Mbrshps. 1,948 1,500 1,500 1,700 1,800 1,800 1,800 • 540 Training and Schools 897 1,200 1,200 1,400 1,400 1,400 1,400 Total Operating Expenses 84,878 88,800 53,000 76,700 86,900 86,900 86,900 Sub Total 572,251 634,413 602,482 733,334 780,575 813,867 846,865 Total Capital 0 0 0 2,430 0 0 0 • Gross Program Cost 572,251 634,413 602,482 735,764 780,575 813,867 846,865 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 572,251 634,413 602,482 735,764 780,575 813,867 846,865 • 0551G/25113 17 CITY CLERK EXPENDITURE/PERSONNEL SUMMARY • 82/83 82/83 82/83 81/82 Adopted Revised Revised 83/84 84/85 85/86 86/87 Expenditure by Character Actual Budget Budget Estimate ADOPTED Projected Projected Projected Personal Services: Permanent Salaries • & Benefits 138,335 141,128 141,628 144,091 152,714 160,730 169,534 178,551 Temporary Salaries 3,439 0 0 0 0 0 0 0 Operating Expenses 51,789 17,325 17,325 16,596 7,000 37,375 7,300 42,450 • Sub Total 193,563 158,453 158,953 160,687 159,714 198,105 176,834 221,001 Capital Outlay 211 17,120 17,120 15,994 610 1,230 0 560 TOTAL EXPENDITURE 193,774 175,573 176,073 176,681 160,324 199,335 176,834 221,561 • • Permanent Personnel Safety • Non-Safety 51/2 5 5 5 5 5 5 5 TOTAL 51/2 5 5 5 5 5 5 5 • 0541G/232B 18 • • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME City Clerk General Government 140 Public and Departmental Support • OBJECTIVE FY84 To accomplish the duties mandated by State and Federal Law and the City Charter. To meet service demands of the City departments and the public with a staff of 5 permanent employees. LONG RANGE OBJECTIVE FY85-87 Continued services and duties as set forth above and cutting back on free mailings, with few exceptions of Minutes, Agendas and • Code unless subscribed for. Every attempt will be made to keep records current with our limited staff in the years to come. Utilization of filing space will require that we continue with our microfilming program. SERVICE ACTIVITIES Prepare Council meeting agendas and packets prior to each meeting, as well as attend Council meetings, prepare minutes for distribution to the public, Council and departments. Maintain records, including indexing and records retention, retrieval and • microfilming. Respond to public and departmental requests by telephone and at the counter. Conduct City elections and register voters. Clerical follow-up of all City Council action. Codification, printing and distribution of Planning Code and printing and distribution of Municipal Code. Keep subscription records and bill annually. Act as filing officer for State mandated economic disclosure statements for City Council, City employees an maintain all campaign disclosure statements. SIGNIFICANT PROGRAM CHANGES FOR FY84 N one. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 362 City Clerk 1 1 1 1 1 Work Stations - Steel Case (per 277 Deputy City Clerk 1 1 1 1 1 attached specs) 610 235 Minute Clerk 1 1 1 1 1 235 Secretary 1 1 1 1 1 610 225 Election/Record Clerk 1 1 1 1 1 • 5 5 5 5 5 • 5991D/232B 19 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME City Clerk General Government 140 Public and Departmental Support • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 107,554 109,550 111,446 115,611 121,372 127,776 134,315 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 1,091 1,500 1,500 2,000 2,500 3,000 3,500 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 19,508 20,157 20,453 21,517 22,588 23,773 24,997 162 Insurance Compensation 108 109 112 115 122 128 134 ! 163 Insurance, Employees 9,698 10,203 10,500 13,356 14,026 14,729 15,471 165 Insurance, Unemployment 108 109 80 115 122 128 134 Total Personal Services 138,067 141,628 144,091 152,714 160,730 169,534 178,551 • Operating Expenses 221 Supplies, Special Dept. 1,765 3,000 3,000 3,000 3,000 3,000 3,000 222 Supplies, Microfilm 500 400 400 450 500 550 600 251 Auto Allowance 2,100 2,100 2,100 2,100 2,100 2,100 2,100 460 Meetings 79 100 100 100 100 100 100 461 Conferences 524 1,000 1,000 600 1,200 1,000 1,000 500 Dues/Mbrshps. 25 175 17-5 200 225 250 300 540 Training and Schools 560 550 485 550 250 300 350 Total Operating Expenses 5,553 7,325 7,260 7,000 7,375 7,300 7,450 Sub Total 143,620 148,953 151,351 159,714 168,105 176,834 186,001 Total Capital 211 17,120 15,994 610 1,230 0 560 Gross Program Cost 143,831 166,073 167,345 160,324 169,335 176,834 186,561 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 143,831 166,073 167,345 160,324 169,335 176,834 186,561 5991D/232B 20 • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME City Clerk General Government 141 Election • OBJECTIVE FY84 Budget and conduct future elections, in consolidation with the County. No election scheduled in FY 83/84. LONG RANGE OBJECTIVE FY85-87 Conduct November Consolidated Municipal Election consolidated with the County. All paperwork will remain a normal function of the City Clerk's Office with existing staff, if at all possible. General Elections are in November 1984 and 1986 unless Special • Elections, Recalls, Referendums or Initiatives occur. SERVICE ACTIVITIES FY 83/84 - Off Election Year FY 84/85 • Complete candidates packets. Issue nomination papers and Statements of Qualifications. Have all Spanish translations prepared and put into booklet form. Follow through with nomination papers, checking signatures at the County. Handle all Conflict of Interest Statements and Campaign Statements. Enforce all FPPC regulations. Prepare lists, charts and miscellaneous records required. • SIGNIFICANT PROGRAM CHANGES FOR FY84 Off-election year. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • • 6077D/232B 21 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME City Clerk General Government 141 Election • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 • 120 Salaries, Temporary 3,439 0 0 0 0 0 0 130 Salaries, Overtime 268 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 • 162 Insurance Compensation 0 0 0 0 0 0 0 163 Insurance, Employees 0 0 0 0 0 0 0 165 Insurance, Unemployment 0 0 0 0 0 0 0 Total Personal Services 3,707 0 0 0 0 0 0 • Operating Expenses 221 Supplies, Special Dept. 46,236 10,000 9,336 0 30,000 0 35,000 Total Operating Expenses 46,236 10,000 9,336 0 30,000 0 35,000 Sub Total 49,943 10,000 9,336 0 30,000 0 35,000 • Total Capital 0 0 0 0 0 0 0 Gross Program Cost 49,943 10,000 9,336 0 30,000 0 35,000 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 49,943 10,000 9,336 0 30,000 0 35,000 • • 6077D/232B 22 • ADMINISTRATIVE SERVICES EXPENDITURE/PERSONNEL SUMMARY 82/83 82/83 82/83 81/82 Adopted Revised Revised 83/84 84/85 85/86 86/87 Expenditure by Character Actual Budget Budget Estimate ADOPTED Projected Projected Projected Personal Services: Permanent Salaries • & Benefits 1,521,868 1,652,662 1,652,662 1,607,494 1,724,756 1,828,621 1,934,022 2,039,531 Temporary Salaries 0 0 0 0 23,400 27,700 27,700 27,700 Operating Expenses 537,820 661,967 663,247 612,578 649,904 701,658 655,791 736,570 Sub Total 2,059,688 2,314,629 2,315,909 2,220,072 2,398,060 2,557,979 2,617,513 2,803,801 Capital Outlay 58,615 45,366 47,466 37,071 57,683 59,910 12,000 12,050 TOTAL EXPENDITURE 2,118,303 2,359,995 2,363,375 2,257,143 2,455,743 2,617,889 2,629,513 2,815,851 • • Permanent Personnel Safety Non-Safety 54 51 1/2 51 1/2 501/2 521/2 521/2 521/2 521/2 • TOTAL 54 51 1/2 51 1/2 501/2 521/2 521/2 521/2 521/2 • 0529G/084B 23 • • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administrative Services General Government 170 Department Administration • OBJECTIVE FY84 To administer the fiscal affairs of the City and provide managerial leadership, direction and required support in the areas of Accounting, Business License, Budget and Research, Data Processing, Purchasing, Personnel, Printing and Word Processing. Implement cost allocation program, fixed asset system, long range financial planning vehicle, systematic monitoring and evaluation methodology for revenues and expenditures, and standardization of capital improvement programs throughout the City. • LONG RANGE OBJECTIVE FY85-87 Same as objective of FY 84. SERVICE ACTIVITIES Supervise department personnel. Establish and implement department policies and procedures. Assist City departments in the use, • methods and procedures of accounting, data processing, print shop, word processing and purchasing. Implement fixed asset program and cost allocation system. Provide liaison for outside auditors. Administer deferred compensation program. Provide timely reports as to the City's financial position. Review contracts and grants as to fiscal integrity. Conduct internal audits of contracts, concessions and City owned leases, analysis and productivity studies. SIGNIFICANT PROGRAM CHANGES FOR FY84 None. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 468 Chief of Admin. Svcs. 1 1 1 1 1 435 Director of Finance 1 1 1 1 1 255 Administrative Secretary 1 1 1 1 1 3 3 3 3 3 • • 8314D/84B 24 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administrative Services General Government 170 Department Administration • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 114,677 123,562 124,495 124,416 130,000 137,000 145,000 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 21,025 22,734 23,168 23,154 25,645 26,945 28,325 162 Insurance Compensation 114 123 124 131 138 144 152 • 163 Insurance, Employees 6,436 7,132 5,701 7,121 9,264 9,728 10,217 165 Insurance, Unemployment 114 123 90 131 138 144 152 Total Personal Services 142,366 153,674 153,578 154,953 165,185 173,961 183,846 Operating Expenses • 250 Travel Costs 44 0 0 50 50 50 50 251 Auto Allowance 2,100 2,100 2,100 2,100 2,100 2,100 2,100 320 Books 15 100 100, 100 100 100 100 321 Periodicals 188 175 175 190 200 200 200 460 Meetings 172 200 200 225 240 255 270 • 461 Conferences 1,124 1,780 1,780 1,800 1,800 1,800 1,800 500 Dues/Mbrshps. 310 400 400 450 475 500 500 540 Training and Schools 904 500 500 500 500 500 500 Total Operating Expenses 4,857 5,255 5,255 5,415 5,465 5,505 5,520 Sub Total 147,223 158,929 158,833 160,368 170,650 179,466 189,366 Total Capital 9,000 0 0 0 0 0 0 Gross Program Cost 156,223 158,929 158,833 160,368 170,650 179,466 189,366 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 156,223 158,929 1589833 160,368 170,650 179,466 189,366 • • 8314D/84B 25 CITY OF HU NTIN GTO N BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administrative Services General Government 171 Accounting and Records • OBJECTIVE FY84 Accounting and Records shall provide City-wide accounting services and ensure proper records retention and availability. LONG RANGE OBJECTIVE FY85-87 Maintain above objective plus expansion of records retention and availability by utilization of a micrographic records management system; increase actual audits to include all contracts with City by outside vendors; establish audit criteria and monitor issuance of • bi-weekly payroll, enhance departmental understanding of accounting reports by offering educational classes to explain all of the various accounting reports and any material system changes. Development of time reporting system utilizing on-line terminals. SERVICE ACTIVITIES General monthly accounting responsibilities which include distribution of mid-month, month-end and payroll accounting reports; reconciliation of general and payroll bank accounts, reconciliation of general ledger and subsidiary accounts; microfilm general accounting reports for preservation of records; process accounts payable warrants on a daily basis; create semi-weekly water utility billings and related water deposit accounts; prepare accounts receivable billings weekly. Also, address departmental requests for audits of City related activities; account analysis and other related tasks that contribute to the overall performance of departments. Prepare annual financial statements and update cost allocation plan. SIGNIFICANT PROGRAM CHANGES FOR FY84 • N one. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 390 Account ing.Officer 1 1 1 1 1 Computer Display Terminal 2,000 354 Principal Accountant 1 1 1 1 1 (Payroll) 325 Accountant 4 4 4 4 4 Character Printer 11000 293 Accountant Junior 1 1 1 1 1 266 Payroll Clerk Sr. 1 1 1 1 1 3,000 240 Accounting Clerk Sr. 1 1 1 1 1 • 246 Payroll Clerk 1 1 1 1 1 225 Accounting Clerk 1 1 1 1 1 11 11 11 11 11 • 8319D/84B 26 CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administrative Services General Government 171 Accounting and Records • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 253,164 290,044 272,924 290,696 311,114 330,495 349,264 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 691 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 783 0 246 0 0 0 0 161 Retirement 45,837 53,364 50,239 54,101 57,902 61,507 65,001 162 Insurance Compensation 252 288 273 289 310 332 351 • 163 Insurance, Employees 17,372 21,831 17,322 26,493 27,902 29,343 30,846 165 Insurance, Unemployment 252 288 201 289 310 332 351 Total Personal Services 318,351 365,815 341,205 371,868 397,538 422,009 445,813 Operating Expenses • 221 Supplies, Special Dept. 733 1,300 1,300 1,400 1,450 1,500 1,550 222 Supplies, Microfilm 0 9,480 750 800 825 850 870 250 Travel Costs 0 480 150 150 150 150 150 321 Periodicals 0 20 20 35 35 40 40 390 Contr. Svcs. 22,562 2,317 13,372 11,250 11,500 11,700 12,000 • 434 Maint., Dept. Equip. 0 2,325 0 550 550 550 550 540 Training and Schools 0 1,000 700 1,000 1,000 1,000 1,000 Total Operating Expenses 23,295 16,922 16,292 15,185 15,510 15,790 16,160 Sub Total 341,646 382,737 357,497 387,053 413,048 437,799 461,973 Total Capital 312 19,600 7,500 3,000 0 0 0 • Gross Program Cost 341,958 402,337 364,997 390,053 413,048 437,799 461,973 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 341,958 402,337 364,997 390,053 413,048 437,799 461,973 • 8319D/84B 27 • • CITY OF HU NTIN GTO N BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administrative Services General Government 172 Business Lic/Property Management • OBJECTIVE FY84 Obtain the maximum revenue and compliance possible, without added personnel, of the business license, oil severance, and permit ordinances; complete the conversion to on-line terminal of the division data processing system; increase the auditing of state sales tax function to insure proper credit of state collected funds; maintain present level of service to the private, business and governmental communities concerning information kept by the division. • LONG RANGE OBJECTIVE FY85-87 Increase revenue collected by the adjustment of license fees where allowed by law; expand business license accounts base; continue legislative research of business license and permit ordinances; maintain data processing system so business license files are accurate and eliminate any system or procedure deemed obsolete; complete on-site inspection of the commercial and industrial zones. Assume aspects of property management previously contracted out. • SERVICE ACTIVITIES Maintain business license, oil production license fee, and permit ordinances as follows: Business License Accounts $ 680,000.00 Utilities Franchise Tax 1,300,000.00 Oil Production License Fee 1,300,000.00 • Sales Tax Audits 300,000.00 Occupancy Tax 150,000.00 Pipeline Franchise Tax 28,000.00 Various Permit Fees 500.00 SIGNIFICANT PROGRAM CHANGES FOR FY84 Increase in property management function requiring temporary salary increase for real estate work. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 414 License Superv./Prop. Mgr. 1 1 1 1 1 283 License Inspector 1 1 1 1 1 261 License Auditor 1 1 1 1 1 230 License Clerk 1 1 1 1 1 230 Permit Aide 1 1 1 1 1 • 5 5 5 5 5 8317D/84B 28 • • CYI'Y OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administrative Services General Government 172 Business Lic/Property Management • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected • 110 Salaries, Permanent 104,001 115,822 116,608 127,116 135,509 142,543 149,874 120 Salaries, Temporary 0 0 0 23,400 23,400 23,400 23,400 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 19,016 21,310 21,699 23,658 25,219 26,527 27,893 • 162 Insurance Compensation 1,133 1,300 874 949 1,009 1,063 1,115 163 Insurance, Employees 11,054 12,510 13,495 14,746 15,499 16,263 17,069 165 Insurance, Unemployment 103 116 85 129 135 143 149 Total Personal Services 135,307 151,058 152,761 189,998 200,771 209,939 219,500 • Operating Expenses 221 Supplies, Special Dept. 716 485 700 750 750 800 850 320 Books 149 150 150 150 150 200 200 396 Contr. Svcs., Appraiser 0 0 0 3,000 3,000 3,000 3,000 460 Meetings 97 100 100 100 100 100 100 • 461 Conferences 24 100 340 400 400 400 400 540 Training Schools 0 0 0 1,000 1,000 1,000 1,000 590 Misc. 0 0 0 500 500 500 500 Total Operating Expenses 986 835 1,290 5,900 5,900 6,000 6,050 Sub Total 136,293 151,893 154,051 195,898 206,671 215,939 225,550 • Total Capital 0 9,000 9,000 0 9,000 0 0 Gross Program Cost 136,293 160,893 163,051 195,898 215,671 215,939 225,550 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 136,293 160,893 163,051 195,898 215,671 215,939 225,550 • • 8317D/84B 29 • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administrative Services General Government 173 Budget and Research • OBJECTIVE FY84 Produce an annual budget and provide analytical support as needed. Conduct in-depth studies in the areas of cost reduction and revenue generation throughout City departments and functions. Provide necessary support for implementation of long-range source and allocation of funds for programs deemed appropriate for the City's operation. Monitor revenue/expenditure performance of City operations. Implement equipment replacement program and long range capital improvement program. • LONG RANGE OBJECTIVE FY85-87 Continue objectives of FY 84, refining the methods and techniques employed to maximum effectiveness. SERVICE ACTIVITIES Budget preparation, systems analysis, budget review, preparation of summary reports, monitor fiscal activities, and report on • economic or legislative activities that impact short-term and long-range fiscal conditions of the City. Conduct in-depth studies in the area of expenditures and revenue production within the City. Development framework for equipment replacement and capital improvement programs. SIGNIFICANT PROGRAM CHANGES FOR FY84 Includes 1 Productivity Technician for six months to focus on management goal and performance measurement program. Another technician may be transferred from Public Works later in FY 83/84. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 354 Budget Analyst Sr. 2 2 2 2 2 303 Productivity Technician 0 1 0 0 0 2 3 2 2 2 Professional Interns 0 0 1 1 1 • • 8274D/84B 30 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administrative Services General Government 173 Budget and Research • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 53,968 60,072 61,921 93,450 74,504 78,224 82,160 • 120 Salaries, Temporary 0 0 0 0 4,300 4,300 4,300 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 9,768 11,053 11,414 17,019 13,494 14,186. 14,918 162 Insurance Compensation 54 60 63 210 72 76 80 • 163 Insurance,.Employees 5,453 59885 6,143 8,015 6,864 79206 7,570 165 Insurance, Unemployment 54 60 46 91. 72 76 80 Total Personal Services 69,297 77,130 79,587 118,785 99,306 104,068 1099108 • Operating Expenses 221 Supplies,.Special Dept. 19_ 300 200 200 200 250 250 320 Books- 0 0 0 100 100 100 100 540 Training and Schools 80 300 100 300 300 300 300 • Total Operating Expenses 99 600 300 600 600 650 650 Sub Total 69,396 779730; 799887 119,385 99,906 104,718 1099758 Total Capital 0 0 0 0 0 0 0 Gross Program Cost 69,396 77,730 79,887- 119,38& 99,906 104,718 109,75-8 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 69,396 77;730` 79,887 1499385 99,906 104,718 109,758 • • • 8274D/84B 31 • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administrative Services General Government 174 Data Processing • OBJECTIVE FY84 To operate and maintain existing automated data processing services plus develop new essential and cost effective automated services for the City's various user entities. LONG RANGE OBJECTIVE FY85-87 To strive to provide necessary and needed information in an increasingly more timely and cost effective manner while attempting • to design user interface (computer interaction) to as simple a process as possible. To improve existing systems to reduce any computer restrictions (humanizing). SERVICE ACTIVITIES Accounting encumbering, expenditures, payables, receivables, revenue, projecting, etc.), Business License, Command and Control (CADS, incident handling - Police and Fire), Fire Incident Reporting and Evaluation System (FIRES), Police Management Reporting • System, Payroll and Personnel System, Traffic Records System (ATRS) (citations and accidents), Water Billing System, On-line Programming/Text Editor and Inventory Control System. SIGNIFICANT PROGRAM CHANGES FOR FY84 231 eliminate meter-read cards. 233, 234 & 235 add Claims Handling and Vehicle Maintenance System. 382 IBM card interpreter • eliminated. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 414 Mgr. of Data Processing 1 1 1 1 1 Line Printer 1200 LPM, 366 Supr. Sys. & Programming 1 1 1 1 1 OCR Quality (R) 28,673 340 Systems Analyst 2 2 2 2 2 Microprocessor with disk and 340 Programmer, Sr. 2 2 2 2 2 character printer 8,000 330 Programmer 0 0 1 1 1 H.P. 3000 Terminal 2,500 313 Comp. Oper. Coor. 1 1 1 1 1 Computer room card entry • 297 Programmer, Jr. 1 1 0 0 0 security system (N) 6,000 272 Comp. Oper., Sr. 1 1 1 1 1 254 Comp. Oper. 1/2 1/2 1/2 1/2 1/2 45,173 230 Data Processing Clerk 1 1 1 1 1 TO-1/2 10 1/2 10 1/2 10 1/2 10 1/2 • 1523D/84B 32 CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 327 Aero OBJECTIVE FY84 • Using technology in the form of helicopters and their ancillary equipment, the objective of the Aero Bureau operations is to provide fast police response to emergency and criminal situations. Air support operations enhance the safety and effectiveness of the individual beat officer, resulting in increased efficiency. LONG RANGE OBJECTIVE FY85-87 • Negotiate a trade of all of our present equipment for two state of the art turbine helicopters. Explore contractual services and joint use programs. SERVICE ACTIVITIES Hopefully FY 83/84 will see a heliport, maintenance and fueling facility within city boundaries. This accomplishment would produce an annual savings in fuel, rent and manpower travel time approaching $100,000 and a 10 to 14 percent increase in • efficiency and productiveness in all service levels while maintaining the same number of flight hours. SIGNIFICANT PROGRAM CHANGES FOR FY84 No significant program changes. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 388 Police Lieutenant 1 1 1 1 1 One (1) complete helicopter 356 Helicopter Technician 1 1 1 1 1 refurbishment 35,000 355 Police Sergeant 0 0 0 1 1 • 346 Police Chief Pilot 1 1 1 1 1 35,000 333/321 Police Officer 5 5 5 5 5 293 Helicopter Mechanic 1 1 1 1 1 9 9 9 10 10 • • 7567D/176B 83 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 327 Aero • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 275,831 295,611 281,886 310,245 325,846 379,096 397,158 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 16,917 15,000 19,000 20,000 24,413 25,634 26,916 140 Salaries, Holiday 6,615 7,272 7,256 7,740 8,172 9,900 10,428 150 Salaries, Ed. Incentive 19,575 19,428 20,519 20,286 20,916 23,904 23,904 161 Retirement 93,333 89,477 91,075 91,801 96,346 114,420 119,897 162 Insurance Compensation 9,606 8,966 9,237 8,693 9,164 10,846 11,401 • 163 Insurance, Employees 20,079 22,352 25,588 30,915 32,472 38,333 40,260 165 Insurance, Unemployment 235 292 227 314 328 385 405 Total Personal Services 442,191 458,398 454,788 489,994 517,657 602,518 630,369 Operating Expenses 240 Supplies, Shop 1,595 2,100 3,936 2,500 3,000 3,200 3,500 248 Gasoline, Helicopter 71,600 85,000 80,000 85,000 99,000 108,900 119,790 320 Books 0 370 370 280 300 320 340 381 Rentals, Building 64,800 86,000 86,775 94,600 104,060 114,466 125,412 403 Contr. Svcs., Medical 235 315 315 362 416 478 500 • 436 Maint., Aircraft 163,802 114,378 115,000 125,000 151,264 173,953 200,000 442 Uniform Allowance 0 3,867 3,800 4,447 5,114 5,881 6,763 460 Meetings 0 450 450 450 500 550 600 461 Conferences 0 0 500 500 500 600 600 500 Dues/Mbrshps. 90 250 250 250 250 300 300 590 Misc. 81 500 475 500 600 600 700 • Total Operating Expenses 302,203 293,230 291,871 313,889 365,004 4099248 458,505 Sub Total 744,394 751,628 746,659 803,883 882,661 1,011,766 1,088,874 Total Capital 31,693 2,000 2,000 35,000 113,650 61,300 61,400 Gross Program Cost 776,087 753,628 748,659 838,883 .996,311 1,073,066 1,150,274 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 776,087 753,628 748,659 838,883 996,311 1,073,066 1,150,274 7567D/176B 84 • CITY OF HU NTIN GTO N BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 328 Vice & Organized Crime OBJECTIVE FY84 Enforcement of vice related laws and monitoring of vice activity within the city. Gathering and distribution of intelligence information relating to organized crime and other criminal activity affecting the city and its citizens. Processing and investigation of applications for businesses requiring police permits and applications for alcohol beverage licenses. Special investigations as assigned. LONG RANGE OBJECTIVE FY85-87 • To continue those objectives outlined above. To suppress entrenchment of adult-oriented businesses such as adult movie arcades, model studies, etc. Street-walking prostitutes are becoming a common problem in other local cities. We anticipate .a need for additional enforcement in this area also. SERVICE ACTIVITIES Investigation, identification and arrest of persons involved in organized crime, frauds, gambling, pornography, prostitution, alcohol • beverage violations and related vice activity. Physical inspections of bars, massage parlors and other adult businesses. Investigations of applicants for police permits, ABC licenses, entertainment permits, special event permits and other business license investigations as needed and assigned. SIGNIFICANT PROGRAM CHANGES FOR FY84 None. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected- RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 355 Police Sergeant 1 1 1 1 1 Replacement automobiles (1) 10,000 321 Police Officer 3 3 3 3 3 230 Police Clerk Special 1 1 1 1 1 10,000 5 5 5 5 5 • • 7583D/176B 85 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 328 Vice & Organized Crime FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 122,815 132,568 119,241 139,425 146,520 153,957 161,974 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 1,040 5,000 4,300 5,000 6,000 6,500 7,000 140 Salaries, Holiday 3,676 4,008 3,300 4,196 4,416 4,620 4,872 150 Salaries, Ed. Incentive 10,575 10,464 5,437 5,988 5,988 5,988 5,988 161 Retirement 43,421 46,797 36,113 45,268 47,491 49,792 52,284 162 Insurance Compensation 4,063 4,185 3,408 3,887 4,085 4,291 4,513 163 Insurance, Employees 10,595 11,054 10,506 13,616 14,295 15,014 15,750 165 Insurance, Unemployment 139 147 63 149 156 164 173 Total Personal Services 196,324 214,223 182,368 217,529 228,951 240,326 252,554 Operating Expenses 221 Supplies, Special Dept. 587 1 000 1 000 1 000 1 000 1 000 1 000 PP � P P > > > > > , 434 Maint., Dept. Equip. 0 100 100 150 150 150 150 460 Meetings 0 50 50 100 150 150 175 500 Dues/Mbrshps. 385 395 395 395 425 425 450 595 Misc., Investigation 5,000 5,000 5,000 5,000 6,000 6,000 6,000 49 Total Operating Expenses 5,972 6,545 6,545 6,645 7,725 7,725 7,775 Sub Total 202,296 220,768 188,913 224,174 236,676 248,051 260,329 Total Capital 0 0 0 10,000 17,050 10,000 10,000 Gross Program Cost 202,296 220,768 188,913 234,174 253,726 258,051 270,329 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 202,296 220,768 188,913 234,174 253,726 258,051 270,329 • 7583D/176B 86 0 CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 329 Investigation OBJECTIVE FY84 • The objective of the Investigative Program is to conduct follow-up investigations on major crimes and other criminal activity in which evidence is present that may lead to the identification, apprehension, and prosecution of the responsible persons. Included in the Program's goals are the initial and follow-up investigations associated with more specialized crimes beyond the expertise of uniform police resources. These cases include frauds, embezzlements, forgeries, checks and juvenile associated offenses such as child abandonment and molestation. The Program includes conducting surreptitious inventigations such as stake-outs, • surveillances, and undercover assignments. The Program completes all investigative activity which is beyond the scope of patrol resources and time or extends beyond the geographical limitations of the City. LONG RANGE OBJECTIVE FY85-87 Long range objectives of the Investigative Program are to continue to remain capable of responding to the investigative requirements of the more serious criminal activity and to serve other investigative needs which are described as the basis of FY • 83/84 objectives. Additionally during this period we should continue to adopt new processes and procedures which allow the Unit to meet increased case loads while minimizing the fiscal impact on the Department. Such objectives will be the development of automated systems working in conjunction with word processing and transcribing programs as well as the utilization of para-professional investigative aides to assist in the follow-up investigation of minor crimes, juvenile cases, and routine offenses such as checks. SERVICE ACTIVITIES • The Investigation Program Service Activities involves the following general categories of crime: homicide, assaults, rape, kidnapping, robbery, extortion, arson, forgery, auto thefts, checks and fraud, burglary, and crimes against children and the family. Services include the gathering of evidence and its compiling for presentation for complaint and prosecution processes. Service activities involve establishing and maintaining liaison with other criminal justice agencies. Coordinate the investigations with these agencies and assisting them when operating within our jurisdiction. Maintain files on criminal activities and resource lists of stolen property and other vital information. The additional Police Clerk Sr. will provide the clerical help necessary to transcribe investigator's reports that are being produced on an overtime basis, assigned out to other bureaus, or because of the unavailability of the clerical staff, written by the investigators themselves. In addition, this Clerk will be responsible for maintaining pawn files and automated offender files which will be developed and on-line during fiscal 1983-84. This position also completes the report dictation program initiated in fiscal 1982-83. • SIGNIFICANT PROGRAM CHANGES FOR FY84 Account 390 used to fund the Youth Services Program (Y.S.P.). During FY 83, one lieutenant was transferred to Patrol, program 332. This causes the 82/83 revised estimate for salaries to fall short of the budget appropriation FY 82/83. • 7586D/176B 87 • • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 329 Investigation • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 417 Police Captain 1 1 1 1 1 Automobiles (replacement) 20,000 • 388 Police Lieutenant 1 1 1 1 1 Siren/Controls 900 355 Police Sergeant 4 4 4 4 4 Radios, Mobile 16,800 333/321 Police Officer 25 25 28 30 31 Radio, linear amps, speakers, 287 Service Officer 0 0 2 2 2 and microphones 2,400 230 Police Clerk Spcl. 2 2 2 2 2 221 Police Clerk Senior 2 3 5 6 6 40,100 • 35 36 43 46 47 152 Clerk Recurrent 1/2 1/2 1/2 1/2 1/2 • • • 7586D/176B 88 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION* PROGRAM NO. PROGRAM NAME Police Public Safety 329 Investigation • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 902,173 1,035,675 980,260 1,012,948 1,286,394 1,436,605 1,545,729 • 120 Salaries, Temporary 11,497 7,295 12,000 12,000 6,651 6,984 7,333 130 Salaries, Overtime 35,761 45,000 27,000 30,000 47,250 49,613 52,094 140 Salaries, Holiday 28,497 33,132 31,234 28,479 38,272 42,318 45,610 150 Salaries, Ed. Incentive 86,598 90,780 83,215 83,496 86,496 87,996 90,996 161 Retirement 329,284 374,867 336,743 351,250 425,960 471,440 506,198 162 Insurance Compensation 32,702 34,301 33,363 30,271 35,483 39,307 42,304 • 163 Insurance, Employees 75,333 91,136 94,945 110,612 135,282 149,237 168,797 165 Insurance, Unemployment 1,077 1,144 560 1,130 1,458 1,619 1,693 Total Personal Services 1,502,922. 1,713,330 1,599,320 1,660,186 2,063,246 2,285,119 2,460,754 Operating Expenses • 221 Supplies, Special Dept. 1,970 2,310 2,125 2,550 2,800 3,100 3,400 250 Travel Costs 228 400 400 500 600 700 800 390 Contr. Svcs. 29,458 55,200 53,636 65,000 70,200 75,816 81,188 403 Contr. Svcs., Medical 2,145 4,000 2,500 4,400 4,900 5,400 5,900 429 Expenses - Extradition 11,070 5,500 8,088 6,700 7,500 8,000 9,500 • 460 Meetings 518 990 350 1,080 1,190 1,300 1,430 500 Dues/Mbrshps. 100 138 100 152 300 400 500 595 Misc., Investigation 3,267 4,929 4,900 5,400 5,964 6,500 7,000 Total Operating Expenses 48,756 73,467 72,099 85,782 93,454 101,216 109,718 Sub Total 1,551,678 1,786,797 1,671,419 1,745,968 2,156,700 2,386,335 2,570,472 • Total Capital 38,422 47,450 47,450 40,100 100,855 108,355 93,630 Gross Program Cost 1,590,100 1,834,247 1,718,869 1,786,068 2,257,555 2,494,690 2,664,102 Program Reimbursement (0) (0) . (0) (0) (0) (0) (0) Net Program Cost 1,590,100 1,834,247 1,718,869 1,786,068 2,257,555 2,494,690 2,664,102 • 7586D/176B 89 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 330 Narcotics OBJECTIVE FY84 • Enforcement of laws related to sale, manufacture, transportation and use of dangerous drugs and narcotics and related crimes, as well as counseling and schools liaison directed toward prevention. Emphasis is on major violators. Objective is some reasonable control of drug and narcotic abuse within the City. LONG RANGE OBJECTIVE FY85-87 • To continue with the above objectives. The narcotics/drug problem is still a growing one, particularly with cocaine and marijuana in this area. Objective will be to at least maintain a status quo as activity, use and abuse increases. SERVICE ACTIVITIES Investigation. including surveillance, intelligence, interviewing informants and suspects, reviewing reports and documents. Obtaining search warrants, arrests, collection and identification of evidence. Also court testimony and liaison with other law • enforcement and related agencies. SIGNIFICANT PROGRAM CHANGES FOR FY84 None. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 355 Police Sergeant 1 1 1 1 1 321 Police Officer 4 4 5 6 6 235 Secretary 0 0 1 1 1 • 5 5 7 8 8 • • 7608D/565B 90 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 330 Narcotics • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 140,570 141,463 141,078 149,681 200,919 224,274 259,308 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 19,798 22,000 16,488 20,000 22,000 25,000 26,000 140 Salaries, Holiday 4,705 4,908 4,779 5,172 6,416 7,763 8,304 150 Salaries, Ed. Incentive 14,325 13,452 13,349 13,452 13,452 14,952 16,452 161 Retirement 52,510 53,633 50,080 53,714 68,306 78,828 88,003 162 Insurance Compensation 5,693 5,114 5,081 4,792 5,927 7,176 7,678 • 163 Insurance, Employees 13,816 14,199 15,243 18,312 22,402 25,433 30,486 165 Insurance, Unemployment 186 159 123 168 218 243 280 Total Personal Services 251,603 254,928 246,221 265,291 339,640 383,669 436,511 Operating Expenses • 221 Supplies, Special Dept. 341 100 435 500 500 550 600 250 Travel Costs 563 1,500 0 1,500 1,500 1,500 1,500 434 Maint., Dept. Equip. 0 100 156 150 150 200 200 460 Meetings 170 200 120 250 250 250 250 500 Dues/Mbrshps. 60 260 108 260 260 260 260 • 595 Misc., Investigation 5,801 7,500 8,640 8,500 9,000 10,000 10,000 Total Operating Expenses 6,935 9,660 9,459 11,160 11,660 12,760 12,810 Sub Total 258,538 264,588 255,680 276,451 351,300 396,429 449,321 Total Capital 23,543 2,150 2,150 0 27,000 20,000 25,000 Gross Program Cost 282,081 266,738 257,830 276,451 378,300 416,429 474,321 • Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 282,081 266,738 257,830 276,451 378,300 416,429 474,321 • 7608D/565B 91 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 33.1 Scientific Investigation • OBJECTIVE FY84 To meet Departmental goals of apprehension and conviction, the Scientific Investigation Bureau will provide assistance through the following programs. The Bureau will train Department personnel in current methods of criminal identification and will respond to the field when special expertise is required. Supply scientific analysis of physical evidence to meet the goals of obtaining a conviction and lowering the crime rate. Expansion of Bureau expertise as areas of selective enforcement change. The Bureau will meet these goals through advancement in technology without a substantial increase in personnel. Costs for the changing program will be offset with increased revenue generated by special legislation. LONG RANGE OBJECTIVE FY85-87 The proposed objectives for the Scientific Investigation Bureau are to continue to provide training, specialized equipment, technical assistance to field personnel, scientific expertise and court displays to all divisions of the Police Department and to the different units within the City. The Bureau will accomplish these goals by providing the proper environment, training, exposure, • and certifications necessary for its employees to maintain this expertise. Additional revenue will be generated by offering other agencies technical assistance by qualified employees. By means of this program, along with the existing revenue programs of blood alcohol and narcotics reimbursement, service fees obtained for fingerprinting civilians and selling photographic reproductions, the Bureau will meet its goals while maintaining its present high level of efficiency. SERVICE ACTIVITIES • The Bureau will provide immediate analysis of both blood and urine samples for alcohol and solid dosage drugs which are currently required to obtain a court filing. The personnel will conduct field investigations for serious crimes and will provide a support service to supple-ment the Uniform Division when necessary. All physical evidence excluding gunshot residue is examined and analyzed by the present staff. The equipment and film necessary for the CSI program is purchased and maintained by the Scientific Investigation Bureau. Special emphasis will be placed on identifying those persons who are committing crimes within our jurisdiction through examination of latent fingerprints obtained in the field and through the analysis of biological fluids to • determine twelve individual polymorphic genetic markers. SIGNIFICANT PROGRAM CHANGES FOR FY84 None. • • 92 7592D/176B • • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 331 Scientific Investigation • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 383 Chief Criminalist 1 1 1 1 I Lease purchase contract with 344 I.D. Tech. (Sworn) 1 1 1 1 1 Citicorp for the following 341 I.D. Tech IV (Non-Sworn) 1 1 1 1 1 Perkin-Elmer equipment 338 Criminalist II 0 3 3 3 3 (established in fiscal year 308 Criminalist I 3 0 0 0 0 1982-1983); (1) R 23,568 303 Police Photographer 1 1 1 1 1 Perkin-Elmer Fourier Transform 268 I.D. Tech I (Non-Sworn) 0 0 1 1 1 Infrared Spectrophotometer, • 230 Police Clerk Special 0 0 1 1 1 model 1500-FT/IR, including 221 Police Clerk Senior 1 1 0 0 0 a gas chromatograph interface and a data handling system 8 8 9 9 9 (lease purchase); (1) R 13,257 174E Photo Assistant 1/2 1/2 1/2 1/2 1/2 36,825 • • • • 7592D/176B 93 • • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 331 Scientific Investigation • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 182,041 205,578 183,479 233,140 260,963 275,601 290,902 • 120 Salaries, Temporary 551 6,718 6,718 7,300 7,981 8,700 9,265 130 Salaries, Overtime 13,352 15,780 17,358 18,000 19,784 22,169 23,609 140 Salaries, Holiday 969 1,056 1,063 1,116 1,176 1,236 1,296 150 Salaries, Ed. Incentive 3,011 2,988 3,017 2,988 2,988 2,988 2,988 161 Retirement 38,210 43,796 38,384 48,995 54,429 57,399 60,512 162 Insurance Compensation 1,692 1,606 1,679 1,612 1,712 1,799 1,894 • 163 Insurance, Employees 10,193 12,615 11,801 16,323 18,850 19,810 20,844 165 Insurance, Unemployment 197 209 137 238 266 280 296 Total Personal Services 250,216 290,346 263,636 329,712 368,149 389,982 411,606 Operating Expenses • 221 Supplies, Special Dept. (283) 250 250 266 283 301 320 224 Supplies, Film 28,702 32,463 31,000 33,000 36,820 39,213 41,761 241 Supplies, I.D. 22,692 31,018 28,000 34,000 39,670 44,750 47,658 434 Maint., Dept. Equip. 6,425 8,624 8,000 7,000 9,000 9,000 9,585 460 Meetings 33 1,100 1,100 1,210 1,331 1,464 1,559 • 500 Dues/Mbrshps. 183 475 475 513 554 598 636 Total Operating Expenses 57,752 73,930 68,825 75,989 87,658 95,326 101,519 Sub Total 307,968 364,276 332,461 405,701 455,807 485,308 513,125 Total Capital 10,134 31,4.24 3.1,424 36,825 103,898 61,894 65,794 Gross Program Cost 318,102 395,700 363,885 442,526 559,705 547,202 578,919 • Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 318,102 395,700 363,885 442,526 559,705 547,202 578,919 • 7592D/176B -94 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 332 Patrol OBJECTIVE FY84 • To provide police service at a level to assure public safety and protection to all citizens. Provide those basic police services required by the city ordinances, state and federal laws. Assume adequate manpower to respond to calls for service in a timely manner. LONG RANGE OBJECTIVE FY85-87 • To reduce the amount of overtime used on Patrol; to assure adequate manpower and equipment levels to respond to specific crime problems and trends. Increase Patrol strength to provide manpower for directed Patrol squads, aimed against specific identified police problems. SERVICE ACTIVITIES Calls for services will be responded to by priority, based on potential for violence. Crime suppression Patrol activities will be • directed at identified police problems instead of routine patrol. Selective enforcement of traffic and parking problems. Provide police-related services directed by the Chief of Police. S.W.A.T. and bomb squad available for call out. School liaison enforcement detail assigned. Downtown foot beat and beach enforcement detail will be provided during the summer months. Add a service officer to the Patrol staff. This position will be assigned to the front desk of the Police Department to improve service to the public and free a field officer for assignment back to the field. SIGNIFICANT PROGRAM CHANGES FOR FY84 • New position Police Desk Clerk, to relieve one (1) officer for field duty. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 417 Police Captain 1 1 1 1 1 Patrol car safety shield; 388 Police Lieutenant 6 6 6 6 6 Model No. 9-CR; $300 each 3,000 355 Police Sergeant 15 15 16 17 17 Replacement body (SWAT van) 7,000 333/321 Police Officers 86 86 106 116 126 Replacement black and white 287 Service Officer 0 1 1 1 1 patrol units/additional 170,000 • 108 109 130 141 151 180,000 243/53/64 Police Reserve Off. 50 50 50 50 50 243 Beach Liaison Off. 6 6 6 6 6 (16 weeks) • 7595D/176B 95 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 332 Patrol • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 2,774,912 2,965,006 3,038,182 3,239,433 4,086,612 4,600,680 5,218,623 0 120 Salaries, Temporary 83,634 90,000 71,000 87,000 96,000 97,000 98,000 130 Salaries, Overtime 209,300 210,000 230,000 232,000 249,000 264,000 275,000 140 Salaries, Holiday 94,091 103,138 103,650 111,872 141,789 159,273 180,941 150 Salaries, Ed. Incentive 190,899 181,596 202,411 205,435 213,024 226,000 233,512 161 Retirement 1,040,106 1,095,172 1,053,006 1,134,685 1,417,709 1,591,663 1,799,531 162 Insurance Compensation 104,088 106,640 109,971 103,651 133,273 149,672 168,860 0 163 Insurance, Employees 217,272 253,105 267,170 315,758 393,820 465,606 520,799 165 Insurance, Unemployment 3,297 2,806 1,734 3,555 4,402 4,929 5,584 Total Personal Services 4,717,599 5,007,463 5,077,124 5,433,389 6,735,629 7,558,823 8,500,850 Operating Expenses • 221 Supplies, Special Dept. 11,277 16,000 16,500 16,900 17,500 18,500 19,500 400 Contr. Svcs., Printing 0 1,500 1,500 1,000 1,000 1,000 1,000 434 Maint., Dept. Equip. 235 400 300 500 500 600 600 460 Meetings 72 100 108 150 150 150 150 461 Conferences 0 0 0 800 850 900 950 • 500 Dues/Mbrshps. 71 125 96 125 125 125 125 Total Operating Expenses 11,655 18,125 18,504 19,475 20,125 21,275 22,325 Sub Total 4,729,254 5,025,588 5,095,628 5,452,864 6,755,754 7,580,098 8,523,175 Total Capital 398,760 314,010 314,010 180,000 373,030 384,865 414,240 Gross Program Cost 5,128,014 5,339,598 5,409,638 5,632,864 7,1.28,784 7,964,963 8,937,415 • Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 5,128,014 5,339-9598 5,409,638 5-9632,864 7,1289784 79964,963 8;937,415 • 7595D/176B 96 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 333 Communications OBJECTIVE FY84 • To receive, prioritize, disseminate, and transmit all emergency, routine and business requests for police and/or emergency service in the most expedient manner possible. To maintain all police high technology computer equipment at lowest maintenance cost without sacrificing high reliability. To enforce the City Alarm Ordinance and provide a reduction in false alarms while increasing revenue for the city. LONG RANGE OBJECTIVE FY85-87 • Provide service at a performance level equal to or better than that of FY 83/84. Continue to improve on existing systems to provide greater realiability with high efficiency in the processing of emergency and routine calls for service. Provide reallocating of manpower and other resources to eliminate excessive hiring as the workload increases. SERVICE ACTIVITIES Provide radio communications for all field, investigative and administrative personnel. Receive and disseminate business, emergency and nonemergency calls for service. Receive and disseminate all state mandated 911 emergency calls for the city police, fire and paramedics. Man and maintain building security, CCTV system, AVL system, ATRS system and computer aided dispatch system. Provide technical assistance to all bureaus for electrical-electronic and computer technology within the police facility. Provide tape recordings of all phone and radio transmissions for the District Attorney and other court officers as required by state law. Issue Alarm Permits, maintain alarm files, issue billings for violations, provide information for the prosecution on alarm company violations to the District Attorney. • SIGNIFICANT PROGRAM CHANGES FOR FY84 None. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 397 Communications Adm. 1 1 1 1 1 16-teleprinters for patrol 321 Police Officer 1 1 1 1 1 bureau MDTs 29,000 299 Sr. Comm. Operator 5 5 6 6 7 283 Communications Opr. 17 17 18 19 19 29,000• 272 Alarm Officer 1 1 1 1 1 241 Assist. Com. Tech 1 1 1 1 1 26 26 28 29 30 • 7599D/565B 97 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 333 Communications • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 445,774 564,502 519,496 584,836 720,936 784,803 859,696 120 Salaries, Temporary 25,177 21,000 29,000 21,000 23,153 24,311 25,527 • 130 Salaries, Overtime 75,707 25,000 54,000 42,000 44,100 46,305 48,620 140 Salaries, Holiday 13,249 16,972 15,057 17,692 21,389 23,201 25,010 150 Salaries, Ed. Incentive 2,521 2,484 2,065 1,800 1,800 300 300 161 Retirement 103,110 116,719 106,092 112,379 138,402 145,715 159,750 162 Insurance Compensation 1,675 1,897 1,931 1,942 2,115 1,250 1,400 • 163 Insurance, Employees 33,637 50,740 44,539 55,120 67,536 74,828 81,835 165 Insurance, Unemployment 527 558 266 603 740 804 884 Total Personal Services 701,377 799,872 772,446 837,372 1,020,171 1,101,517 1,203,022 Operating Expenses • 210 Comm., Telephone 26,270 41,196 27,000 31,000 36,000 41,000 47,000 221 Supplies, Special Dept. 6,500 10,024 7,500 9,000 10,500 11,619 12,200 384 Computer Lease Payment 25,001 25,000 25,000 25,000 0 0 0 433 Maint., Radios 40,782 48,000 48,400 51,788 54,377 57,096 59,951 460 Meetings 44 1,050 1,050 2,050 2,152 2,260 2,373 • 500 Dues/Mbrshps. 0 300 300 375 394 413 434 Total Operating Expenses 98,597 125,570 109,250 119,213 103,423 112,388 121,958 Sub Total 799,974 925,442 881,696 956,585 1,123,594 1,213,905 1,324,980 Total Capital 13,177 46,165 46,165 29,000 216,220 13,000 46,000 Gross Program Cost 813,151 971,607 927,861 985,585 1,339,814 1,226,905 1,370,980 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 813,151 971,607 927,861 985,585 1,339,814 1,226,905 1,370,980 • 7599D/565B 98 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 334 Jail OBJECTIVE FY84 • To provide the necessary support for the police department line divisions in a manner according to law. To provide the necessary custodial services for rapid processing of prisoners in custody. To provide for the health and welfare of those prisoners in our custody. LONG RANGE OBJECTIVE FY85-87 • To continue the FY 83/84 objective and develop procedures to handle variations in the arrest rate in a more efficient manner without substantial addition of personnel. SERVICE ACTIVITIES To provide for the security and rapid processing of prisoners according to law. To maintain adequate health and safety standards. Provide for the booking and identification of prisoners. To provide housing for trustee personnel who perform work details within • the police building. To ensure that the jail facility continues to conform to the standards required by law for a Type I jail facility. SIGNIFICANT PROGRAM CHANGES FOR FY84 Increase to Account 434 needed for repairs to Sally Port. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 388 Police Lieutenant 1 1 1 1 1 305 Detention Off. Sr. 5 5 6 6 6 297 Detention Off. Nurse 5 5 5 5 5 • 289 Detention Officer 7 7 7 7 7 18 18 19 19 19 • • 7603D/565B 99 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO: PROGRAM NAME Police Public Safety 334 Jail • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 356,860 434,457 441,579 468,419 522,633 552,907 581,522 • 120 Salaries, Temporary 7,475 5,000 7,000 7,000 5,500 5,500 5,500 130 Salaries, Overtime 42,803 35,000 30,600 34,000 38,325 40,241 42,253 140 Salaries, Holiday 11,614 15,075 14,429 16,212 18,125 19,068 20,076 150 Salaries, Ed. Incentive 1,749 4,056 4,038 4,056 4,056 4,056 4,056 161 Retirement 66,302 94,240 94,079 97,237 107,624 113,746 119,556 162 Insurance Compensation 10,305 11,875 12,430 12,503 13,774 14,528 15,270 163 Insurance, Employees 32,730 41,585 42,195 51,973 52,331 54,264 57,144 165 Insurance, Unemployment 416 453 229 491 544 570 611 Total Personal Services 530,254 641,741 646,579 691,891 762,912 804,880 845,988 Operating Expenses , • 221 Supplies, Special Dept. 190 2,400 2,200 2,400 2,700 3,000 3,400 223 Supplies, First Aid 5,105 5,415 5,748 5,000 5,500 6,050 6,655 242 Supplies, Bedding 2,671 2,500 1,500 3,000 3,300 3,630 3,990 243 Supplies, Prisoner 2,038 1,500 960 1,500 1,650 1,815 1,996 244 Supplies, Kitchen 16,500 19,868 18,000 22,000 26,000 30,250 33,275 • 383 Rentals, Copy Machine 0 350 350 350 385 423 465 400 Contr. Svcs., Printing 1,917 1,738 1,738 2,065 2,270 2,500 2,750 403 Contr. Svcs., Medical 954 542 768 500 500 500 500 434 Maint., Dept. Equip. 0 4,200 1,032 6,500 1,500 1,650 1,815 460 Meetings 0 50 50 100 100 100 100 500 Dues/Mbrshps. 0 50 50 25 25 25 25 • Total Operating Expenses 29,375 38,613 32,396 43,440 43,930 49,943 54,971 Sub Total 559,629 680,354 678,975 735,331 806,842 854,823 900,959 Total Capital 1,975 3,950 3,950 0 21,345 1,340 20,850 Gross Program Cost 561,604 684,304 682,925 735,331 828,187 856,163 921,809 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) • Net Program Cost 561,604 684,304 682,925 735,331 828,187 856,163 921,809 7603D/565B 100 CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 335 Traffic OBJECTIVE FY84 • Continue to reduce accidents and fatal injuries through enforcement. Enforcement officers and motors handle approximately 60% of the traffic accidents, this takes them away from enforcement which results in a continued high accident level and a loss in revenue. LONG RANGE OBJECTIVE FY85-87 • To continue with the FY 83/84 objectives, it is projected that additional investigation and enforcement personnel will be needed. SERVICE ACTIVITIES This program provides traffic enforcement, accident investigation and bicycle safety program. SIGNIFICANT PROGRAM CHANGES FOR FY84 • None. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 388 Police Lieutenant 1 1 1 1 1 (19) Patrol motorcycles, 372 Motor Sergeant 2 2 3 3 3 Kawasaki 1000 @ 6,000 355 Sergeant 1 1 1 1 1 each + 500 for siren on (N) 12,000 346/339 Motor Officers 16 16 18 18 18 (1) GE Portamobile II 333/321 Police Officer 5 5 6 6 6 motorcycle radio 2,850 250 Prin. Police Clk 1 1 1 1 1 (5) MPH hand-held radars • 230 Pol. Clerk Spec. 1 1 1 1 1 @ 980 each 4,900 27 27 31 31 31 19,750 • • 7604D/565B 101 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 335 Traffic • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 718,875 805,812 799,976 849,765 1,038,761 1,091,903 1,148,488 • 120 Salaries, Temporary 4,803 1,800 1,800 1,800 1,800 1,800 1,800 130 Salaries, Overtime 54,955 57,000 68,000 65,000 65,000 65,000 65,000 140 Salaries, Holiday 23,263 26,664 26,096 27,991 34,548 36,288 38,268 150 Salaries, Ed. Incentive 67,533 72,528 68,012 68,244 80,952 82,452 80,952 161 Retirement 264,843 298,104 277,616 296,713 362,971 380,143 398,347 162 Insurance Compensation 26,326 27,813 28,204 25,978 31,973 33,600 35,324 • 163 Insurance, Employees 56,178 72,211 77,764 92,661 112,243 121,512 123,775 165 Insurance, Unemployment 879 906 451 951 1,155 1,246 1,265 Total Personal Services 1,217,655 1,362,838 1,347,919 1,429,103 1,729,403 1,813,944 1,893,219 Operating Expenses • 221 Supplies, Special Dept. 1,162 2,500 1,500 1,700 2,500 2,500 2,500 226 Supplies, Reimbursable 775 1,400 1,080 1,400 1,400 1,400 1,400 390 Contr. Svcs. 142 150 150 150 150 150 150 400 Contr. Svcs., Printing 2,001 1,600 1,500 1,500 1,600 1,700 1,800 434 Maint., Dept. Equip. 1,200 1,000 0 1,000 1,000 1,000 1,000 • 460 Meetings 25 150 108 150 150 150 150 Total Operating Expenses 5,305 6,800 4,338 5,900 6,800 6,900 7,000 Sub Total 1,222,960 1,369,638 1,352,257 1,435,003 1,736,203 1,820,844 1,900,219 Total Capital 140,962 75,629 75,629 19,750 69,930 36,000 72,000 Gross Program Cost 1,363,922 1,445,267 1,427,886 1,454,753 1,806,133 1,856,844 1,972,219 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 1,363,922 1,445,267 1,427,886 1,454,753 1,806,133 1,856,844 1,972,219 • 102 7604D/565B • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 337 Crossing Guard • OBJECTIVE FY84 To provide safe crossing of streets for children on their way to and from school. Also, provide a crossing guard on weekends at Central Park. LONG RANGE OBJECTIVE FY85-87 Continuation of FY 83/84 objective. • SERVICE ACTIVITIES Program provides crossing guards at thirty-five locations and five hours daily on Saturday and Sunday at Central Park. SIGNIFICANT PROGRAM CHANGES FOR FY84 None. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 287 Service Officer 1 1 1 1 1 • 1 1 1 1 1 Crossing Guards 35 35 35 35 35 • • 7615D/565B 103 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 337 Crossing Guard • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 21,225 23,030 23,149 21,186 23,556 26,109 28,620 ! 120 Salaries, Temporary 137,335 130,328 139,000 143,495 150,670 158,203 166,113 130 Salaries, Overtime 130 100 180 200 200 200 200 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 976 960 962 0 0 0 0 161 Retirement 4,108 4,466 4,469 0 0 0 0 162 Insurance Compensation 22 3,632 18 3,680 3,866 4,060 4,265 • 163 Insurance, Employees 2,484 2,771 2,842 1,443 1,532 1,627 1,725 165 Insurance, Unemployment 160 24 9 21 24 26 29 Total Personal Services 166,440 165,311 170,629 170,025 179,848 190,225 200,952 Operating Expenses • 221 Supplies, Special Dept. 0 100 168 800 100 100 100 442 Uniform Allowance 214 250 250 1,600 250 250 250 Total Operating Expenses 214 350 418 2,400 350 350 350 Sub Total 166,654 165,661 171,047 172,425 180,198 190,575 201,302 • Total Capital 0 0 0 0 10,000 0 0 Gross Program Cost 166,654 165,661 171,047 172,425 190,198 190,575 201,302 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 166,654 165,661 171,047 172,425 190,198 190,575 201,302 • • 7615D/565B 104 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 338 Parking Enforcement OBJECTIVE FY84 • To promote safe and orderly traffic flow through parking enforcement and the storage of abandoned vehicles. LONG RANGE OBJECTIVE FY85-87 Continuation of FY 83/84 objectives. SERVICE ACTIVITIES • Provide consistent city-wide enforcement of all local and state parking regulations, including recently enacted city ordinances relating to fire lanes and residential parking permits. SIGNIFICANT PROGRAM CHANGES FOR FY84 One full time and two part time parking control officers have been added to meet the increased workload demands. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 240 Pk. Enf. Officer 5 6 6 6 6 • 5 6 6 6 6 Recurrent Pk. Enf.* 3 5 5 5 5 * Recurrent summer employees assigned to meter violations. • • • 7616D/565B 105 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 338 Parking Enforcement • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 76,895 87,896 88,012 104,491 116,241 126,507 135,452 • 120 Salaries, Temporary 17,336 18,783 17,800 26,050 27,350 28,720 30,157 130 Salaries, Overtime 2,251 3,500 2,940 3,500 4,410 4,630 4,862 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 14,041 16,189 16,201 19,447 21,633 23,544 25,209 162 Insurance Compensation 649 1,025 987 1,073 891 963 1,028 • 163 Insurance, Employees 4,973 5,933 6,211 8,370 7,107 7,522 7,869 165 Insurance, Unemployment 93 88 43 104 112 128 137 Total Personal Services 116,238 133,414 132,194 163,035 177,744 192,014 204,714 Operating Expenses • 221 Supplies, Special Dept. 66 150 192 250 250 250 250 390 Contr. Svcs. 61,135 52,500 60,000 64,000 64,000 64,000 64,000 400 Contr. Svcs., Printing 2,330 6,375 5,000 5,100 5,100 5,100 5,100 Total Operating Expenses 63,531 59,025 65,192 69,350 69,350 69,350 69,350 • Sub Total 179,769 192,439 197,386 232,385 247,094 261,364 274,064 Total Capital 32,742 0 0 0 49,100 8,000 0 Gross Program Cost 212,511 192,439 197,386 232,385 296,194 269,364 274,064 Program Reimbursement (0) (0) (0) (0) (0) .(0) (0) Net Program Cost 212,511 192,439 197,386 232,385 296,194 269,364 274,064 • • 7616D/565B 106 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 339 Training Facility OBJECTIVE FY84 • To provide an academic environment that maximizes learning potential and is financially self-sustaining. LONG RANGE OBJECTIVE FY85-87 To continue providing a sound, comfortable learning center that is self-supporting. SERVICE ACTIVITIES • During FY 82/83, our training rooms were used by numerous training institutions including the Department of Justice, Golden West College, C.S.U.L.B. and the Federal Bureau of Investigation. For this service we charge $50.00 a day. In addition, the training rooms are used almost daily by our officers for in-service training and regular meetings. SIGNIFICANT PROGRAM CHANGES FOR FY84 • None. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • N one. • • • 4000E/17613 107 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Police Public Safety 339 Training Facility FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 162 Insurance Compensation 0 0 0 0 0 0 0 163 Insurance, Employees 0 0 0 0 0 0 0 165 Insurance, Unemployment 0 0 0 0 0 0 0 Total Personal Services 0 0 0 0 0 0 0 Operating Expenses • 221 Supplies, Special Dept. 6,779 7,500 4,345 7,500 7,500 7,500 7,500 Total Operating Expenses 6,779 7,500 4,345 7,500 7,500 7,500 7,500 Sub Total 6,779 7,500 4,345 7,500 7,500 7,500 7,500 Total Capital 0 0 0 0 0 0 0 Gross Program Cost 6,779 7,500 4,345 7,500 7,500 7,500 7,500 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 6,779 7,500 4,345 7,500 7,500 7,500 7,500 • • 4000E/176B 108 • COMMUNITY SERVICES DEPARTMENT EXPENDITURE/PERSONNEL SUMMARY • 82/83 82/83 82/83 81/82 Adopted Revised Revised 83/84 84/85 85/86 86/87 Expenditure by Character Actual Budget Budget Estimate ADOPTED Projected Projected Projected Personal Services: Permanent Salaries • & Benefits 2,286,715 2,674,502 2,675,629 2,536,630 2,618,979 2,761,835 2,871,184 2,946,161 Temporary Salaries 1,139,254 1,129,995 1,129,226 1,186,112 1,250,011 1,299,402 1,312,375 1,313,609 Operating Expenses 978,633 1,442,680 1,446,416 1,449,649 1,409,735 1,513,937 1,538,663 1,562,944 • SUB TOTAL 4,404,602 5,247,177 5,251,271 5,172,391 5,278,725 5,575,174 5,722,222 5,822,714 Capital Outlay 317,202 353,595 353,595 348,370 396,548 366,720 104,340 50,440 • TOTAL EXPENDITURE 4,721,804 5,600,772 5,604,866 5,520,761 5,675 273 5,941,894 5,826,562 5,873,154 • Permanent Personnel Safety 8 8 8 8 8 8 8 8 Non-Safety 79 1/4 80 1/4 80 1/4 78 3/4 76 3/4 73 3/4 72 3/4 72 3/4 TOTAL 87 1/4 88 1/4 88 1/4 86 3/4 84 3/4 81 3/4 80 3/4 80 3/4 • 0538G/083B 109 • CITY OF HU NTIN GTO N BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 340 Administration • OBJECTIVE FY84 To adminster, direct and control the activities of the Harbors, Beaches, Recreation, Parks and Coastline Development, Human Services and Library system of the City of Huntington Beach. LONG RANGE OBJECTIVE FY85-87 • To provide administrative direction and control of the Harbors, Beaches, Recreation, Human Services, Library system of the City. Continue to be involved in Coastline Development. Complete the design of the park system. Dispose of surplus property under the supervision of the department. Strive toward funding Human Service programs other than City revenues. SERVICE ACTIVITIES Provide support to Marine Safety Operations, Beach, Pier and Harbor Maintenance. Manage Beach, Pier and Coastline Properties. Direct Park Acquisition and Development. Provide planning, organization, staffing and direction for all department programs. Provide staff input to other City departments, boards, commissions and City Council. SIGNIFICANT PROGRAM CHANGES FOR FY84 Reduce one permanent position Department Analyst Senior). TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 485 Director Comm/Ser. 1 1 1 1 1 344 Dept. Analyst Sr. 1 0 0 0 0 255 Administrative Sec. 1 1 1 1 1 3 2 2 2 2 • • 7309D/234B 110 • • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 340 Administration • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 103,716 113,270 114,084 89,339 91,815 96,483 101,367 • 120 Salaries, Temporary 0 0 238 0 0 0 0 130 Salaries, Overtime 0 0 95 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 1,989 0 397 0 0 0 0 161 Retirement 27,951 30,313 24,289 20,320 26,355 27,699 29,104 162 Insurance Compensation 103 113 115 82 92 96 101 • 163 Insurance, Employees 8,327 9,037 7,203 6,671 8,243 8,656 9,091 165 Insurance, Unemployment 103 113 84 82 92 96 101 Total Personal Services 142,189 152,846 151,829 120,463 126,597 133,030 139,764 Operating Expenses • 211 Postage 0 21,600 21,600 21,600 22,000 22,500 23,000 220 Supplies, Office 0 0 0 0 0 0 0 221 Supplies, Special Dept. 404 600 400 400 400 400 400 224 Supplies, Film 25 100 100 200 100 100 100 250 Travel Costs 17 50 50 50 50 50 50 • 320 Books 48 75 0 0 0 0 0 321 Periodicals 40 75 150 150 150 150 150 391 Contr. Svcs., Legal 0 0 0 0 0 0 0 400 Contr. Svcs., Printing 14,077 0 0 0 0 0 0 416 Free Clinic 0 0 0 0 0 0 0 432 Maint., Vehicle 12 150 200 200 250 300 350 433 Maint., Radios 0 0 0 0 0 0 0 460 Meetings 475 700 700 700 700 700 700 461 Conferences 25 650 650 650 650 650 650 540 Training and Schools 787 25 25 50 50 50 50 550 Transfers From Central Svcs 0 0 0 0 0 0 0 • Total Operating Expenses 15,910 24,025 23,875 24,000 24,350 24,900 25,450 Sub Total 158,099 176,871 175,704 144,463 150,947 157,930 165,214 Total Capital 0 0 0 0 0 0 0 Gross Program Cost 158,099 176,871 175,704 144,463 150,947 157,930 165,214 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) S Net Program Cost 158,099 176,871 175,704 144,463 150,947 157,930 165,214 7309D/234B 111 CITY OF HU NTIN GTO.N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Public Safety 341 Beach Division Supervision OBJECTIVE FY84 To supervise the Marine Safety, Beach and Pier Maintenance, Parking Facilities owned, operated and/or controlled by the City. Assist with the administration of the Recreation, Parks, Coastline Development, Human Services and Library. LONG RANGE OBJECTIVE FY85-87 Provide support to Marine Safety Operations, Beach, Pier and Harbor Maintenance and Parking Operation (day use, camping and • maintenance). Manage department lease agreements of Coastline and Park Properties. Administer secretarial support services to Beach, Recreation, Human Services and Park Development. Assist in the supervision of department planning and research. Administer department budget and personnel programs. To maintain adequate revenue so the Beach Division will be cost effective. SERVICE ACTIVITIES Provide support to Marine Safety, Beach, Pier and Harbor Maintenance and Parking Facility. Manage lease agreements. Supervise • secretarial and clerical support program. Assist in park development. Serve as staff to the Community Services Commission and Library Board. Administer department budget. Administer personnel programs. Supervise department planning and research. SIGNIFICANT PROGRAM CHANGES FOR FY84 None. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 425 Deputy Dir./Bch. Superv. 1 1 1 1 1 225 Secretary/Typist 1 1 1 1 1 2 2 2 2 2 • • 7311D/234B 112 s • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Public Safety 341 Beach Division Supervision • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 56,579 62,693 63,141 67,301 70,684 74,237 78,135 • 120 Salaries, Temporary 116 0 0 0 0 0 0 130 Salaries, Overtime 14 300 300 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 16,966 18,559 17,868 19,063 20,026 21,035 22,133 162 Insurance Compensation 277 303 316 323 339 356 375 • 163 Insurance, Employees 3,935 4,227 3,433 5,393 5,662 5,946 6,246 165 Insurance, Unemployment 56 62 45 67 71 74 78 Total Personal Services 77,943 86,144 85,103 92,147 96,782 101,648 106,967 Operating Expenses • 220 Supplies, Office 0 0 0 0 0 0 0 221 Supplies, Special Dept. 148 200 200 200 200 200 200 382 Rentals, Equip. 0 0 0 0 0 0 0 432 Maint., Vehicle 399 200 250 300 350 400 450 433 Maint., Radios 0 0 0 0 0 0 0 • 440 Maint., Bldgs. & Grounds 368 0 0 0 0 0 0 460 Meetings 190 350 390 390 390 390 390 461 Conferences 120 625 525 625 625 625 625 500 Dues/Mbrshps. 0 0 0 0 0 0 0 550 Transfers From Central Svcs 0 0 0 0 0 0 0 • Total Operating Expenses 1,225 1,375 1,365 1,515 1,565 1,615 1,665 Sub Total 79,168 87,519 86,468 93,662 98,347 103,263 108,632 Total Capital 0 0 0 0 0 0 0 Gross Program Cost 79,168 87,519 86,468 93,662 98,347 103,263 108,632 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 79,168 87,519 86,468 93,662 98,347 103,263 108,632 • 7311D/234B 113 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Public Safety 342 Marine Safety OBJECTIVE FY84 Provide the city's 5,000,000 annual beach and pier visitors with a level of public safety service that will be capable of handling 4,000 - 5,000 distressed swimmer rescues, 1,100 medical aids, 10,000 preventative actions and 4,000 service calls without experiencing any loss of life in an actively guarded area. Provide capability to respond personnel and equipment anywhere in the City to assist in a water emergency or disaster. LONG RANGE OBJECTIVE FY85-87 • To provide a level of public safety service that will insure the health, safety and welfare of the anticipated 5-6 million annual visitors to the city's beaches and pier. Add further emphasis to community relations and public education programs in a continuing effort to reduce water related accidents. Stay abreast of new lifesaving methods and equipment and implement same when cost effective. Analyze present operational procedures and strive to improve future service levels with minimal personnel increases. SERVICE ACTIVITIES • Water Rescue. Medical Aid. Underwater Search and Recovery. Preventative Actions. Missing Persons and Lost Children. Training. Physical Fitness. Law Enforcement. Mobile Patrol and Emergency Back-up. Community Relations and Public Education. Mutual Aid. Maintenance. Records and Reports. Communications. SIGNIFICANT PROGRAM CHANGES FOR FY84 • None. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 398 Marine Sfty. Capt. 1 1 1 1 1 348 Marine Sfty. Lt. 1 1 1 1 1 295 Marine Sfty. Off. 4 4 4 4 4 6 6 6 6 6 • 249 Lifeguard Rec. Area Ldr. 5 5 5 5 5 234 Lifeguard Rec. Sr. 6 6 6 6 6 206 Lifeguard Rec. 37 37 37 37 37 155 Maint. Wkr. 2 2 2 2 2 • 7321D/234B 114 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Public Safety 342 Marine Safety • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 174,418 165,440 174,505 176,829 186,622 195,867 206,064 • 120 Salaries, Temporary 231,344 215,000 248,070 248,070 248,070 248,070 248,070 130 Salaries, Overtime 3,692 3,150 4,500 4,500 4,725 4,961 5,209 140 Salaries, Holiday 5,239 6,996 5,800 6,108 6,456 6,792 7,140 150 Salaries, Ed. Incentive 5,624 5,388 6,040 5,988 5,988 5,988 5,988 161 Retirement 59,711 59,673 58,113 60,296 63,532 66,589 69,956 162 Insurance Compensation 1,524 1,104 1,125 2,633 2,693 2,750 2,817 • 163 Insurance, Employees 10,821 14,223 11,683 18,496 19,428 20,404 21,432 165 Insurance, Unemployment 456 178 354 436 447 457 467 Total Personal Services 492,829 471,152 510,190 523,356 537,961 551,878 567,143 Operating Expenses • 211 Postage 0 50 50 50 50 50 50 221 Supplies, Special Dept. 4,691 12,500 12,500 12,500 13,000 13,500 14,000 223 Supplies, First Aid 2,487 2,500 2,500 3,500 3,750 4,000 4,250 224 Supplies, Film 147 400 400 400 . 425 450 475 240 Supplies, Shop 17 100 100 100 125 150 175 247 Gasoline 5,638 6,000 7,000 7,500 7,500 8,000 8,500 • 249 Gasoline, Boat 5,883 6,000 6,000 6,000 6,000 6,500 7,000 320 Books 507 600 600 625 675 725 750 432 Maint., Vehicle 5,990 10,000 10,000 10,000 10,560 11,000 11,500 433 Maint., Radios 348 725 725 725 775 850 900 435 Maint., Boat 5,488 8,000 8,000 8,000 8,000 8,500 9,000 440 Maint., Bldgs. & Grounds 8,018 6,000 6,000 6,000 6,000 6,500 7,000 • 442 Uniform Allowance 0 6,500 6,500 6,850 7,200 7,600 8,000 460 Meetings 42 250 250 250 300 300 350 461 Conferences 85 500 500 500 600 600 700 483 Insurance, Liability 2,484 3,000 3,000 3,000 3,000 3,000 3,000 540 Training and Schools 190 1,000 1,000 1,000 1,000 1,000 1,000 Total Operating Expenses 42,015 64,125 65,125 67,000 68,960 72,725 76,650 Sub Total 534,844 535,277 575,315 590,356 606,921 624,603 567,143 Total Capital 22,022 123,750 123,750 0 4,500 27,000 30,000 Gross Program Cost 556,866 659,027 699,065 590,356 611,421 651,603 597,143 Program Reimbursement (109,000) (119,000) (119,000) (119,000) (124,000) (129,000) (134,000) Net Program Cost 447,866 540,027 580,065 471,356 487,421 522,603 463,143 • 7321D/234B 115 CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 343 Beach Maintenance OBJECTIVE FY84 • To supervise and maintain the beautification and cleanliness of the city's beaches, harbor, pier and coastline properties at a level which will insure protection for the public's health and safety, and to provide support and assistance to other programs of the division with maintenance activities. LONG RANGE OBJECTIVE FY85-87 • To supervise and maintain the beach and coastline properties and strive to develop improved methods of maintenance and- management of personnel to reduce costs and still maintain quality service. SERVICE ACTIVITIES Beach and Parking Facility Cleaned Daily. Sanitize beach as required. Disc beach twice per year. Sand fencing installation and repair. Fire ring maintenance. Supervision of beach and harbor maintenance, parking, pier, parking meters and mechanical • maintenance programs. Budget and purchasing supervision. SIGNIFICANT PROGRAM CHANGES FOR FY84 Three new accounts 246-313-314 . Account 398 increased $14,350 due to contractual fee increase and additional trash bins needed. Account 432 has an increase of $10,000 for repair of undercarriage on bulldozer tractor. Federal sand replenishment payment $70,300. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 376 Supervisor, Beach 1 1 1 1 1 Fire Rings (50) (replacement) 7,800 • 335 Crewleader 1 1 1 1 1 Sand Fencing (replacement) 4,000 293 Leadworker 1 1 1 1 1 277 Equipment Oper. 1 1 1 1 1 11,800 4 4 4 4 4 • 178 Equip. Oper. Rec. 3 3 3 3 3 155 Maint. Wkr. Rec. 30 27 27 27 27 • 7325D/234B 116 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 343 Beach Maintenance • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 129,223 135,344 119,218 118,803 124,839 131,256 137,940 • 120 Salaries, Temporary 113,834 95,900 96,000 96,000 96,000 96,000 96,000 130 Salaries, Overtime 3,464 4,620 4,000 4,200 4,410 4,630 4,861 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 144 120 133 133 133 133 133 161 Retirement 23,603 24,924 21,513 22,133 23,257 24,450 25,694 162 Insurance Compensation 2,734 5,199 2,359 2,910 3,026 3,151 3,279 • 163 Insurance, Employees 12,252 14,186 9,395 14,615 15,350 16,117 16,929 165 Insurance, Unemployment 272 231 165 215 221 228 234 Total Personal Services 285,526 280,524 252,783 259,009 267,236 275,965 285,070 • Operating Expenses 221 Supplies, Special Dept. 358 22,346 22,500 20,550 20,550 20,500 22,000 240 Supplies, Shop 1,090 1,500 1,500 1,500 1,500 1,500 1,500 246 Supplies, Safety 0 0 0 150 150 150 150 247 Gasoline 22,883 20,500 22,000 22,500 22,500 22,500 22,500 252 Diesel Fuel 6,500 8,450 8,450 8,450 8,450 8,600 8,450 • 253 Petrolane 660 800 800 800 800 800 800 302 Mat., Street Signs 0 75 75 2,000 300 300 2,000 313 Mat., Fencing 0 1,304 1,304 5,000 1,000 1,000 19000 314 Mat., Buildings 0 0 0 1,500 1,500 1,500 500 389 Beach Coastal Erosion 0 3,747 3,747 70,300 0 0 0 • 390 Contr. Svcs. ($45,000 Htg. Harbour) 2,685 62,500 62,500 47,500 47,500 47,500 47,500 398 Contr. Svcs., Refuse 19,507 21,650 31,000 33,000 33,000 33,000 33,000 432 Maint., Vehicle 15,733 18,650 18,650 28,650 20,000 23,000 20,000 433 Maint., Radios 91 175 175 200 200 200 200 434 Maint., Dept. Equip 3,729 6,600 6,000 6,000 6,000 6,000 9,000 435 Maint., Boat 85 300 300 0 0 0 0 • 440 Maint., Bldgs. & Grounds 27,000 3,000 3,000 3,300 3,300 4,000 3,300 441 Maint., Harbor 169 250 250 250 250 250 250 442 Uniform Allowance 1,771 2,600 2,600 2,600 2,600 2,600 2,600 (Continued) • 7325D/234B 117 • CITY OF HU N TIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 343 Beach Maintenance • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected Total Operating Expenses 102,261 174,447 184,851 254,250 169,600 173,400 174,750 • Sub Total 387,787 454,971 437,634 513,259 436,836 449,365 459,820 Total Capital 58,607 141,600 141,600 11,800 176,900 54,900 8,700 Gross Program Cost 446,394 596,571 579,234 525,059 613,736 504,265 468,520 Program Reimbursement (0) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) Net Program Cost 446,394 566,571 549,234 495,059 583,736 474,265 438,520 • • • • • • 7325D/234B 118 CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 344 Parking Facility OBJECTIVE FY84 • To provide and maintain twenty-three hundred parking spaces for twenty thousand visitors on any given day and to generate revenue to offset the division's costs. To provide an area in the parking facility during the off-season for overnight camping for the purpose of public recreation and city revenue. To provide an area in the parking facility during the summer season for en route camping in which travelers or the public who want to camp overnight on the beach for one night only have the opportunity to stay overnight off the highway in a safe location. • LONG RANGE OBJECTIVE FY85-87 To supervise and maintain the parking facilities at a level of service that will stimulate the greatest use by the public for the purpose of generating revenue. To develop adjacent property for recreational use by the public and additional revenue. To create the most efficient audit control system. To promote events that will result in greater use of the facility. • SERVICE ACTIVITIES Operate and maintain a 2,335 parking space facility using two gates, sixteen hours per day, one gate twelve hours per day and one gate eight hours per day during the summer months. Operate one gate seventeen hours per day for camping and day use parking year round and open additional gates for day use parking when weather dictates. Provide traffic control, enforce parking violations, maintain equipment, facilities and signs. Maintain revenue, written reports and records. Conduct audits on parking gate attendants. • SIGNIFICANT PROGRAM CHANGES FOR FY84 Initiate en route overnight camping operation. No additional funding needed by rescheduling existing employees. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 335 Crewleader 1 1 1 1 1 282 Lead worker/Maint. Service Wkr. 1 1 1 1 1 266 Maint. Serv. Wkr. 1 1 1 1 1 • 3 3 3 3 3 155 Maint. Wkr. Rec. 16 16 16 16 16 • 7326D/234B 119 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 344 Parking Facility • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 64,830 71,221 73,213 77,380 81,628 85,851 90,216 • 120 Salaries, Temporary 83,733 75,000 70,000 64,500 67,300 67,300 67,300 130 Salaries, Overtime 2,599 2,625 3,000 3,150 3,309 3,472 3,645 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 11,704 13,105 13,403 14,401 15,192 15,977 16,791 162 Insurance Compensation 1,708 3,503 1,908 2,473 2,582 2,689 2,801 • 163 Insurance, Employees 4,576 5,128 4,397 6,184 6,496 6,823 7,166 165 Insurance, Unemployment 139 160 88 154 158 164 167 Total Personal Services 169,289 170,742 166,009 168,242 176,665 182,276 188,086 Operating Expenses • 201 Utilities, Water 6,429 7,150 7,150 7,150 7,150 7,150 7,150 204 Utilities, Electricity 0 0 0 0 0 0 0 220 Supplies, Office 0 0 0 0 0 0 0 221 Supplies, Special Dept. 3,909 11,900 10,600 10,600 10,600 10,600 10,600 240 Supplies, Shop 43 200 200 200 200 200 200 301 Mat., Street Marking 0 0 400 400 400 400 400 • 302 Mat., Street Signs 0 200 200 200 200 200 200 313 Mat., Fencing 0 0 1,000 1,000 1,000 1,000 1,000 380 Rentals, Land 1,800 1,800 1,800 1,800 1,800 1,800 1,800 385 Parking Facility 641 * 170,050 170,050 0 170,050 170,050 170,050 432 Maint., Vehicle 411 600 600 600 600 600 600 434 Maint., Dept. Equip 0 150 150 150 150 150 150 • 440 Maint., Bldgs. & Grounds 15,572 1,500 1,500 1,500 1,500 1,500 1,500 442 Uniform Allowance 557 800 800 800 800 800 800 550 Transfers From Central Svcs 0 0 0 0 0 0 0 *Double Payment in FY 81 Total Operating Expenses 29,362 194,350 194,450 24,400 194,450 194,450 194,450 • Sub Total 198,651 365,092 360,459 192,642 371,115 376,726 382,536 Total Capital 0 3,000 3,000 0 9,500 0 0 Gross Program Cost 198,651 368,092 363,459 192,642 380,615 376,726 382,536 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 198,651 368,092 363,459 192,642 380,615 376,726 382,536 7326D/324B 120 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 345 Pier OBJECTIVE FY84 • To provide a recreational pier for the citizens of the community, county and state for the purpose of fishing and sightseeing. LONG RANGE OBJECTIVE FY85-87 Establish what is to be done to pier and time frame of development. Develop pier and associated businesses in order to generate additional revenue to the city and compliment and promote the downtown redevelopment plan. • SERVICE ACTIVITIES Pier surface cleaning will be conducted two hours per day from October through March, four hours per day from April to June 15th and eight hours per day from June 15th through September. Facility repairs maintained as needed. Buildings and pier railings painted each year. Replace pier railing as needed. SIGNIFICANT PROGRAM CHANGES FOR FY84 • None. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 155 Maint. Wkr. Rec. 1-1/2 1-1/2 1-1/2 1-1/2 1-1/2 1-1/2 1-1/2 1-1/2 1-1/2 1-1/2 • • • 7330D/234B 121 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 345 Pier • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 120 Salaries, Temporary 5,386 5,200 5,200 5,200 5,200 5,200 5,200 • 130 Salaries, Overtime 569 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 162 Insurance Compensation 0 131 33 33 33 33 33 163 Insurance, Employees 0 0 0 0 0 0 0 • 165 Insurance, Unemployment 0 5 5 5 5 5 5 Total Personal Services 5,955 5,336 5,238 5,238 5,238 5,238 5,238 Operating Expenses • 221 Supplies, Special Dept. 0 4,770 4,770 4,770 4,770 4,770 4,770 302 Mat., Street Signs 12 600 600 600 600 600 600 440 Maint., Bldgs. & Grounds 7,865 5,230 5,230 4,000 4,000 4,000 4,000 442 Uniform Allowance 30 30 30 30 30 30 30 • Total Operating Expenses 7,907 10,630 10,630 9,400 9,400 9,400 9,400 Sub Total 13,862 15,966 15,868 14,638 14,638 14,638 14,638 Total Capital 15,620 0 0 0 800 0 0 Gross Program Cost 29,482 15,966 15,868 14,638 15,438 14,638 14,638 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 29,482 15,966 15,868 14,638 15,438 14,638 14,638 • • 122 7330D/234B • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 346 Parking Meters OBJECTIVE FY84 • Provide and maintain parking meters for limited parking time to improve traffic flow and control within the city. To provide revenue to defray costs to the city for traffic control. LONG RANGE OBJECTIVE FY85-87 Investigate increasing the parking meter zones in areas of the city where limited time parking may be more desirable. Incorporate • computerized system into parking meter program to insure maximum efficiency and revenue. Incorporate time elimination program. into parking meters. SERVICE ACTIVITIES Collect parking meter revenue once per week October through March and twice per week from April to September. Inspect and repair meters daily. Maintain parking meter posts and signs as needed. Clean meters on rotating system. Maintain preventative • mainenance program. Provide records and reports. Conduct feasibility study of computerized meter system for accountability of revenue and meters in disrepair. SIGNIFICANT PROGRAM CHANGES FOR FY84 N one. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 272 Meter Repair Wkr. 2 2 2 2 2 2 2 2 2 2 155 Maint. Wkr. Rec. 1 0 0 0 0 • • 7331D./234B 123 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 346 Parking Meters • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 20,424 39,564 37,198 41,408 43,399 45,786 48,138 120 Salaries, Temporary 7,042 0 0 0 0 0 0 • 130 Salaries, Overtime 624 105 300 315 330 346 363 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 3,639 7,280 6,583 7,706 8,077 8,521 8,959 162 Insurance Compensation 537 1,146 926 1,056 1,106 1,168 1,227 • 163 Insurance, Employees 2,162 3,541 2,663 4,67.7 4,910 5,157 5,417 165 Insurance, Unemployment 21 45 25 41 43 45 48 Total Personal Services 34,449 51,681 47,695 55,203 57,865 61,023 64,152 Operating Expenses • 221 Supplies, Special Dept. 0 200 200 200 200 200 200 240 Supplies, Shop 4 100 200 200 200 200 200 302 Mat., Street Signs 0 100 0 0 0 0 0 432 Maint., Vehicle 205 300 300 400 400 400 400 437 Maint., Parking Meters 3,547 7,200 5,000 5,000 5,000 5,000 5,000 • 442 Uniform Allowance 105 385 385 385 385 385 385 Total Operating Expenses 3,861 8,285 6,085 6,185 6,185 6,185 6,185 Sub Total 38,310 59,966 53,780 61,388 64,050 67,208 70,337 Total Capital 39,454 500 500 0 8,500 0 0 Gross Program Cost 77,764 60,466 54,280 61,388 72,550 67,208 70,337 • Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 77,764 60,466 54,280 61,388 72,550 67,208 70,337 • 7331D/234B 0 124 CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 347 Mechanical Maintenance OBJECTIVE FY84 • Provide mechanically sound and safe vehicles, vessels and heavy-duty equipment. Provide facility and equipment maintenance and repairs to beach programs. Provide emergency and minor facility and equipment repairs to the Recreation, Library and Human Services Divisions. LONG RANGE OBJECTIVE FY85-87 • To supervise and maintain the equipment, vehicles and facilities of the Beach Division and incorporate new methods and equipment into the operation to reduce cost and maintain quality of service. SERVICE ACTIVITIES Provide emergency repairs as needed. Tune-up vehicles on regular schedule. Overhaul engine and powertrains as needed. Maintain preventative maintenance program on vehicles and equipment. Prepare vehicles for painting. Fabricate equipment as needed. • Lubricate and change oil. Maintain stationary equipment. Maintain and repair vessels. Provide maintenance and repair to all beach front facilities. Service equipment and facilities. Provide emergency and minor repair to Library, Human Services & Recreation Divisions. Oversee activities of parking meter subdivision. Maintain records, supplies and reports. SIGNIFICANT PROGRAM CHANGES FOR FY84 • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 340 Supervisor, Equip. Maint. 1 1 1 1 1 • 305 Mechanic, Heavy Duty 1 1 1 1 1 287 Const. & Maint. Wkr. 1 1 1 1 1 255 Maint. Wkr., Sr. 1 1 1 1 1 4 4 4 4 4 • 155 Maint. Wkr. Rec. 1 0 0 0 0 • 7332D/234B 125 • • CITY- OF HUN TIN GTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 347 Mechanical Maintenance • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 49,897 74,131 99,033 104,910 110,271 115,911 121,715 • 120 Salaries, Temporary 3,116 2,760 2,760 0 0 0 0 130 Salaries, Overtime 34 315 315 330 346 363 381 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 9,134 13,638 18,490 19,525 20,522 21,572 22,652 162 Insurance Compensation 730 1,375 1,947 2,054 2,160 2,270 2,383 • 163 Insurance, Employees 3,672 6,461 7,467 11,853 12,449 13,072 13,728 165 Insurance, Unemployment 54 77 72 105 110 116 121 Total Personal Services 66,637 98,757 130,084 138,777 145,858 153,304 160,980 Operating Expenses • 221 Supplies, Special Dept. 699 900 900 900 900 900 900 240 Supplies, Shop 342 575 575 575 575 575 575 390 Contr. Svcs. 172 2,160 2,160 2,160 2,160 2,160 2,160 432 Maint., Vehicle 0 100 100 100 100 100 100 442 Uniform Allowance 178 325 325 325 325 325 325 • Total Operating Expenses 1,391 4,060 4,060 4,060 4,060 4,060 4,060 Sub Total 68,028 102,817 134,144 142,837 149,918 157,364 165,040 Total Capital 0 400 400 0 0 0 0 Gross Program Cost 68,028 103,217 134,544 142,837 14%918 157,364 165,040 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) • Net Program Cost 68,028 103,217 134,544 142,837 149,918 157,364 165,040 • 7332D/234B 126 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Public Safety 348 Jr. Lifeguard OBJECTIVE FY84 • To provide 700 boys and girls of the community, between the ages of 9 and 16, with a sound aquatic background and acquaint them with the hazards of ocean swimming, while exposing them to an environment that will teach them courtesy, respect, discipline, sound morals and good sportsmanship. Re-evaluate rank structure and recurrent job classifications. LONG RANGE OBJECTIVE FY85-87 • To maintain high quality of program leadership and encourage young people to develop their swimming skills in order to qualify for program. Prepare the more mature and capable Jr. Guards for employment in the aquatic safety field. Develop new areas and facilities that will enable the training of several hundred more youths. Keep program costs at a minimum in order to operate on a no cost basis to the city and enable low and middle income citizens to participate. SERVICE ACTIVITIES • Ocean and beach safety. Lifesaving techniques and procedures. Surfing (body, belly, mat, board, etc.). Development of swimming skills. Competition. Volleyball. Beach games. Skin diving. Ecology. Field trips. Physical fitness. Leadership training. Marine Life. First Aid and CPR. SIGNIFICANT PROGRAM CHANGES FOR FY84 Increase in supplies account to cover reimbursable costs for field trips that will be balanced out in revenue account 0715. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 263 J.G. Prog. Coord. 1 1 1 1 1 • 249 L.G. Rec Area Ldr. 1 1 1 1 1 234 L.G. Rec. Sr. 3 3 3 3 3 206 L.G. Recurrent 11 11 11 11 11 • • 7334D/234B 127 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Public Safety 348 Jr. Lifeguard • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 • 120 Salaries, Temporary 36,468 45,888 45,888 52,216 52,216 52,216 52,216 130 Salaries, Overtime 6,439 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 162 Insurance Compensation 0 295 295 324 324 324 324 • 163 Insurance, Employees 0 0 0 0 0 0 0 165 Insurance, Unemployment 0 46 46 52 52 52 52 Total Personal Services 42,907 46,229 46,229 52,592 52,592 52,592 52,592 Operating Expenses • 221 Supplies, Special Dept. 500 730 730 1,000 1,075 1,120 1,170 225 Supplies, Awards 173 250 250 350 375 390 400 226 Supplies, Reimbursable 1,487 2,200 2,200 3,000 3,220 3,370 3,520 246 Supplies, Safety 1,983 2,930 2,930 4,000 4,290 4,490 4,680 250 Travel 6,448 9,500 9,500 13,000 13,950 14,590 15,230 • 440 Contractual Services Printing 75 120 120 150 160 170 180 442 Uniform Allowance 8,928 13,170 13,170 18,000 19,320 20,190 21,070 590 Misc. (Barbeque) 744 1,100 1,100 1,500 1,610 1,680 1,750 Total Operating Expenses 20,338 30,000 30,000 41,000 44,000 46,000 48,000 Sub Total 63,245 76,229 76,229 93,592 96,592 98,592 100,592 • Total Capital 0 0 0 0 0 0 0 Gross Program Cost 63,245 76,229 76,229 93,592 96,592 98,592 100,592 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 63,245 76,229 76,229 93,592 96,592 98,592 100,592 • 7334D/234B 1-28 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 350 Recreation & Human Services Supervision • OBJECTIVE FY84 Provide organization, staffing, planning and direction for all of the division's programs. Conduct a well-rounded program of recreation and leisure-time activities. Act as liaison for the City and various boards and commissions. Oversee and coordinate the human services programs including the seniors population for the Huntington Beach residents. LONG RANGE OBJECTIVE FY85-87 • Continue to supply the supervision for all phases of the division's programs, activities and functions with an eye toward the goal of becoming self-sufficient, especially in the area of recreation. Where need exists, attempt to facilitate solutions to problems in the ever increasing area of human services without creating a greater burden on the City's taxpayers. Programs will continue to be streamlined, additional funding sources shall be explored and new methods of providing services to the public researched. SERVICE ACTIVITIES • Recreation: Community Centers, City Gym and Pool, Tennis, Youth Sports, Adult Sports, Instructional Classes, Adventure Playground, Day Camps, Aquatics and Special Events. Human Services: Oversee and coordinate programs for seniors and other human services. Provide leadership for the Seniors' Center, Seniors' Outreach and Oak View Center. Liaison: For the City with Council on Aging, Human Resources Board, Community Services Commission, Coordinating Council, the various school districts and youth organizations. • SIGNIFICANT PROGRAM CHANGES FOR FY84 Adult Sports Supervisor moved to Adult Sports Program #352 in FY 82/83. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 394 Superintendent 1 1 1 1 1 344 Rec & Human Svcs Supv. Sr. 2 2 2 2 2 330 Aquatics/Youth Sports Supv. 1 1 1 0 0 4 4 4 3 3 • 114 Recreation Leader Recurrent 2 2 2 2 2 • 8368D/234B 129 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 350 Recreation & Human Services Supervision • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 149,031 130,846 161,940 138,228 145,440 119,001 125,124 120 Salaries, Temporary 799 5,000 5,000 5,000 5,000 5,000 5,000 130 Salaries, Overtime 173 158 100 100 100 100 100 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 27,493 24,007 29,554 25,725 27,068 22,148 23,287 162 Insurance Compensation 939 937 1,057 888 932 769 806 • 163 Insurance, Employees 9,905 9,864 10,713 11,669 12,258 11,151 11,713 165 Insurance, Unemployment 356 135 349 144 151 124 130 Total Personal Services 188,696 170,947 208,713 181,754 190,949 158,293 166,160 Operating Expenses • 220 Supplies, Office 0 0 0 0 0 0 0 221 Supplies, Special Dept. 1,523 2,469 2,574 2,575 2,575 2,575 2,575 224 Supplies, Film 0 100 200 200 200 200 200 225 Supplies, Awards 126 200 200 200 200 200 200 247 Gasoline 1,777 3,700 3,700 0 0 0 0 250 Travel Costs 0 150 150 150 150 150 150 • 320 Books 50 100 100 100 100 100 100 321 Periodicals 36 50 50 50 50 50 50 380 Rentals, Land 0 0 0 0 0 0 0 381 Rentals, Building 0 0 0 0 0 0 0 416 Community Clinic 3,600 3,600 3,600 3,600 3,600 3,600 3,600 432 Maint., Vehicle 642 400 400 400 400 400 400 • 440 Maint., Bldgs. & Grounds 2,816 2,000 2,000 2,000 2,000 2,000 2,000 460 Meetings 159 200 200 200 200 200 200 461 Conferences 0 850 850 850 850 850 850 500 Dues/Mbrshps. 75 300 95 95 95 95 95 540 Training and Schools 0 100 100 100 100 100 100 • 550 Transfers From Central Svcs 0 0 0 0 0 0 0 Total Operating Expenses 10,804 14,219 14,219 10,520 10,520 10,520 10,520 Sub Total 199,500 185,166 222,932 192,274 201,469 168,813 176,680 Total Capital 7,995 22,000 22,000 0 0 0 0 Gross Program Cost 207,495 207,166 244,932 192,274 201,469 168,813 176,680 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 207,495 207,166 244,932 192,274 201,469 168,813 176,680 8368D/234B 130 CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Human Services 351 Community Centers OBJECTIVE FY84 • To provide a focal point for recreation programs and community gatherings for the residents of Huntington Beach at Edison Community Center and Murdy Community Center. Anticipated rental fees expected to rise due to increased fees and longer duration allowed in reservation policy thereby attracting more large tournaments. LONG RANGE OBJECTIVE FY85-87 • Continue to supply the supervision, staffing and coordination of the various phases of recreation programming, center supervision, park supervision and processing of incoming user fees and registrations. Increase revenues generated by programs, rentals, parking and other user fees to offset operating costs for the center. SERVICE ACTIVITIES Collect user fees and conduct registration for recreation programs such as Youth Sports, Tennis, Instructional Classes and Day .• Camps. Provide facilities for programming to include Adult Sports, Youth Sports, Special Events, Tennis and Instructional Classes. Provide meeting rooms for use by organizations and individuals. Provide supervision of outside park facilities including picnic shelter, tot lot, softball fields, tennis courts, racquetball courts, horseshoe pits, basketball courts, volleyball courts and open areas. Provide supervision of building for gameroom, meeting halls, lounge and building perimeter. Provide gameroom with pool, ping pong, video games and various tables games. Provide checkout of indoor and outdoor games and equipment for the public. SIGNIFICANT PROGRAM CHANGES FOR FY84 • Anticipated increase in rental revenue. One Maintenance Worker Sr. moved to City Gym. Some recurrent hours used for center cleaning. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 287 Recreation Leader Senior 2 2 2 2 2 6 ft. folding chairs (28) 1,960 255 Maintenance Worker Senior *2 1 1 1 1 Stacking Chairs (30) 900 205 Clerk Senior 1 1 1 1 1 Card Tables (12) 360 Refrigerators (2) 700 • 5 4 4 4 4 3,920 *Edison position was changed from permanent to recurrent during the year. Recreation Leader-Recurrent 12 12 12 12 12 Maintenance Worker-Recurrent 10 2 2 2 2 • 7337D/234B 131 0 CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Human Services 351 Community Centers • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 90,796 121,473 102,949 86,833 91,415 95,987 100,070 • 120 Salaries, Temporary 47,809 46,000 58,252 58,952 69,432 70,166 70,951 130 Salaries, Overtime 88 105 100 100 100 100 100 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 16,642 18,703 19,101 16,160 17,013 17,864 18,741 162 Insurance Compensation 1,172 2,488 1,332 1,225 1,271 1,315 1,362 • 163 Insurance, Employees 7,250 8,106 7,049 6,591 8,625 9,058 9,510 165 Insurance, Unemployment 91 148 75 146 151 154 161 Total Personal Services 163,848 197,023 188,858 170,007 188,007 194,644 200,895 Operating Expenses • 211 Postage 0 0 0 0 0 0 0 221 Supplies, Special Dept. 2,332 5,675 5,675 6,000 6,000 7,000 7,000 225 Supplies, Awards 0 0 0 0 0 0 0 226 Supplies, Reimbursable 0 0 0 0 0 0 0 434 Maint., Dept. Equip 4,104 2,000 2,000 2,000 2,000 2,000 2,000 • 440 Maint., Bldgs. & Grounds 1,945 2,000 2,000 2,000 2,000 2,000 2,000 442 Uniform Allowance 52 350 350 175 175 175 175 550 Transfers From Central Svcs 0 0 0 0 0 0 0 Total Operating Expenses 8,433 10,025 10,025 10,175 10,175 11,175 11,175 Sub Total 172,281 207,048 198,883 180,182 198,182 205,819 212,070 • Total Capital 20,862 7,500 7,500 3,920 3,220 3,920 3,220 Gross Program Cost 193,143 214,548 206,383 184,102 201,402 209,739 215,290 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 193,143 214,548 206,383 184,102 201,402 209,739 215,290 • 7337D/234B 132 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 352 City Gym & Pool OBJECTIVE FY84 • To provide a focal point for recreation programs and community gatherings for the local residents at the City Gym and Pool. Weight lifting classes will be offered to the public. LONG RANGE OBJECTIVE FY85-87 Continue to supply the supervision, staffing and coordination of the various phases of the recreation programming, center • supervision and processing of incoming user fees and registrations. Increase revenues generated by programs, rentals and other user fees will help to offset costs for the City Gym and Pool. SERVICE ACTIVITIES Collect user fees and conduct registration for recreation programs such as Youth Sports, Aquatics and Instructional classes. Provide facilities for programming to include Youth Sports, Aquatics and Instructional classes. Provide meeting room, pool, game • room and gymnasium for use by groups and individuals. Provide supervision of building when open for general use by the public. Provide game room with pool, ping pong, foosball and various table games. Provide check out of equipment and games for the public. SIGNIFICANT PROGRAM CHANGES FOR FY84 Add weight lifting program. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 287 Recreation Leader, Sr. 1 1 1 1 1 Acid bath and replaster pool 6,000 • 255 Maint. Worker, Sr. 1 1 1 1 1 205 Clerk, Senior 1/2 1/2 1/2 1/2 1/2 6,000 2-1/2 2-1/2 2-1/2 2-1/2 2-1/2 114 Re. Leader - Recurrent 6 8 9 9 9 • • 7338D/234B 133 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 352 City Gym & Pool FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 39,972 49,782 30,956 52,395 55,118 57,878 60,720 • 120 Salaries, Temporary 16,492 16,460 16,460 18,000 20,000 20,000 20,000 130 Salaries, Overtime 32 79 80 80 80 80 80 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 7,303 . 9,159 5,421 9,751 10,257 10,771 11,300 162 Insurance Compensation 460 1,077 158 825 929 965 1,189 163 Insurance, Employees 2,627 3,236 1,737 5,665 5,950 6,246 6,559 165 Insurance, Unemployment 40 66 25 74 87 89 93 Total Personal Services 66,926 79,859 54,837 86,790 92,421 96,029 99,941 Operating Expenses 220 Supplies, Office 0 0 0 0 0 0 0 221 Supplies, Special Dept. 2,360 8,225 8,000 8,000 8,000 8,000 8,000 225 Supplies, Awards 0 100 100 100 100 100 100 226 Supplies, Reimbursable 26 0 0 0 0 0 0 381 Rentals, Building 1 1 1 1 1 1 1 434 Maint., Dept. Equip 27 300 300 300 300 300 300 440 Maint., Bldgs. & Grounds 4,535 4,400 4,400 4,400 4,400 4,400 4,400 442 Uniform Allowance 14 175 175 175 175 175 175 443 Maint., Oil Wells 5,795 0 0 0 0 0 0 Total Operating Expenses 12,758 13,201 12,976 12,976 12,976 12,976 12,976 Sub Total 79,684 93,060 67,813 99,766 105,397 109,005 _ 112,917 Total Capital 0 0 0 6,000 0 0 0 Gross Program Cost 79,684 93,060 67,813 105,766 105,397 109,005 112,917 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 79,684 93,060 67,813 105,766 105,397 109,005 112,917 • 7338D/234B 134 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 353 Tennis OBJECTIVE FY84 Manage a comprehensive program of tennis for the residents of the_City while maintaining it as self-supporting. Increase the "Open" Tournament by 10%. Offer clinics for adults. Improve instructor quality through workshops. LONG RANGE OBJECTIVE FY85-87 Continue to supply the organization, planning, conducting and staffing of various tennis programs in the City. Develop programs to • utilize the ball machine. Expand the tournament phase of the tennis program to include more participants in the annual handicapped tournament and class tournaments; also, develop a regional "open" type of tournament for the general public. Emphasis will be placed on clinics. Create a volunteer program to lend assistance to the tournaments to help eliminate costs and improve net revenues. SERVICE ACTIVITIES • Staff and conduct tennis classes for children and adults. Offer Junior Tennis Clinics and Junior Camps for children. Conduct a weekend clinic for adults for intermediate and advanced levels. Offer wheelchair classes and a wheelchair tournament. Offer an "Open" tournament. Approach class participants for volunteers to assist with tournaments, especially the Wheelchair Tournament. SIGNIFICANT PROGRAM CHANGES FOR FY84 High school rental fee eliminated. "Open" Tournament doubled in size. Clinic offered to adults. Note: Permanent, half time • coordinator moved to recurrent during FY 82/83, therefore change in permanent and temporary salaries. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 192 Tennis Coordinator-Recurrent-1 1 1 1 1 000 Rec. Specialist-Recurrent 12 12 12 12 12 • • 4572E/234B 135 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 353 Tennis FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 6,135 8,047 603 0 0 0 0 120 Salaries, Temporary 10,460 11,718 19,976 20,734 21,102 21,430 21,430 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 1,129 1,481 38 0 0 0 0 162 Insurance Compensation 156 504 125 129 131 133 133 163 Insurance, Employees 532 965 7 0 0 0 0 165 Insurance, Unemployment 7 20 21 21 21 22 22 Total Personal Services 18,419 22,735 20,770 20,884 21,254 21,585 21,585 Operating Expenses • 221 Supplies, Special Dept. 3,460 3,400 3,400 4,000 4,000 4,000 4,000 225 Supplies, Awards 345 886 600 800 800 800 800 381 Rentals, Building 0 200 200 0 0 0 0 Total Operating Expenses 3,805 4,486 4,200 4,800 4,800 4,800 4,800 Sub Total 22,224 27,221 24,970 25,684 26,054 26,385 26,385 Total Capital 0 0 0 0 0 0 0 Gross Program Cost 22,224 27,221 24,970 25,684 26,054 26,385 26,385 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 22,224 27,221 24,970 25,684 26,054 26,385 26,385 • • 4572E/234B 136 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW -FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 354 Adult Sports • OBJECTIVE FY84 To provide an adult sports program that will meet the needs and desires of the community. LONG RANGE OBJECTIVE FY85-87 To provide a program that is self-supporting with regards to direct program costs including the Adult Sports Supervisor. Increase the number of teams for League play as fields are developed. Increase participants in tournament play. • SERVICE ACTIVITIES 312 teams in Summer softball. 282 teams in Fall softball. 282 teams in Winter softball. 24 teams in five-man basketball. 72 teams in three-man basketball. 3 softball tournaments. Softball program will expand with the addition of Norm Worthy Park. Offer a city-wide championship tournament for the softball leagues. • SIGNIFICANT PROGRAM CHANGES FOR FY84 Add 42 teams .to softball program with the addition of Worthy Park. Add a city-wide championship tournament. Eliminate high school rental charge to City. Repair bleachers and bring up to safety code. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 330 Adult-Sports Supervisor 1 1 1 1 1 1 1 1 1 1 000 Rec. Specialist-Recurrent 25 30 30 30 30 000 Scorekeeper-Recurrent 6 8 8 8 8 114 Rec. Leader-Recurrent 4 6 6 6 6 • • 7341D/234B 137 • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 354 Adult Sports FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 28,844 1,393 30,624 32,148 33,804 35,556 • 120 Salaries, Temporary 63,807 72,267 80,416 88,000 103,627 103,844 103,844 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 5,307 290 5,699 5,983 6,291 6,617 162 Insurance Compensation 0 2,022 (40) 820 842 854 864 163 Insurance, Employees 0 2,619 (267) 2,868 3,013 3,163 3,322 165 Insurance, Unemployment 0 101 (128) 132 135 137 139 Total Personal Services 63,807 111,160 81,664 128,143 145,748 148,093 150,342 Operating Expenses • 221 Supplies, Special Dept. 21,125 23,432 27,842 30,000 32,000 32,000 32,000 225 Supplies, Awards 10,344 13,285 16,233 18,000 18,000 18,000 18,000 226 Supplies, Reimbursable 0 0 0 0 0 0 0 381 Rentals, Building 2,000 3,885 3,885 2,000 2,000 2,000 2,000 440 Maint., Bldgs. & Grounds 0 0 0 25,000 25,000 25,000 25,000 • Total Operating Expenses 33,469 40,602 47,960 75,000 77,000 77,000 77,000 Sub Total 97,276 151,762 129,624 203,143 222,748 225,093 227,342 Total Capital 0 5,225 0 0 0 0 0 Gross Program Cost 97,276 156,987 129,624 203,143 222,748 225,093 227,342 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) • Net Program Cost 97,276 156,987 129,624 203,143 2227748 225,093 227,342 • 7341D/234B 138 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 355 Youth Sports • OBJECTIVE FY84 To provide sport activities for the youth of the community in 1st through 8th grades. LONG RANGE OBJECTIVE FY85-87 To provide sports activity opportunities to youths, whose fees will pay for the cost of the on-site operation of these programs. Maintain fees for programs by reducing operating expenditures, increased volunteers and reduction of facility charges by the school • districts, consequently increasing participation. SERVICE ACTIVITIES Baseball - 180 participants, 5th and 6th grades. Softball - 450 participants, 1st through 4th grades. Basketball - 950 participants, 1st through 8th grades. Football- 335 participants, 3rd through 8th grades. Promote program through media, city publications and flyers, schools, and community groups. Increase participation by minimizing registration fees while maintaining a self-supporting program. Flag football will be increased by adding a clinic program for 1st and 2nd grades. SIGNIFICANT PROGRAM CHANGES FOR FY84 Additional operating and personnel for 1st and 2nd grade football clinic. Eliminate gymnasium rental fee paid to school district. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 000 Rec. Specialist-Recurrent 52 52 52 52 52 000 Scorekeeper-Recurrent 15 15 15 15 15 114 Rec. Leader-Recurrent 7 7 7 7 7 • • • 139 7342D/234B • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 355 Youth Sports • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 • 120 Salaries, Temporary 16,289 17,667 17,300 18,033 18,903 18,903 18,903 130 Salaries, Overtime 131 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 162 Insurance Compensation 0 451 107 111 112 112 112 • 163 Insurance, Employees 0 0 0 0 0 0 0 165 Insurance, Unemployment 0 18 17 2 2 2 2 Total Personal Services 16,420 18,136 17,424 18,146 19,017 19,017 19,017 Operating Expenses • 221 Supplies, Special Dept. 2,128 1,610 1,560 1,660 1,660 1,660 1,660 225 Supplies, Awards 2,423 5,800 5,400 5,854 5,939 4,092 4,092 226 Supplies, Reimbursable 13,735 10,000 9,750 10,384 10,640 10,640 10,640 381 Rentals, Building 0 1,260 1,200 0 0 0 0 • Total Operating Expenses 18,286 18,670 17,910 17,898 18,239 16,392 16,392 Sub Total 34,706 36,806 35,334 36,044 37,256 35,409 35,409 Total Capital 0 0 0 0 0 0 0 Gross Program Cost 34,706 36,806 35,334 36,044 37,256 35,409 35,409 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 34,706 36,806 35,334 36,044 37,256 35,409 35,409 • • • 7342D/234B 140 CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 356 Adventure Playground • OBJECTIVE FY84 Provide an atmosphere of creative play for youths where building supplies are donated and tools are available for use. LONG RANGE OBJECTIVE FY85-87 Develop participation in the program to make it self-supporting. Promote program in commercial business, schools, youth centers, community groups and day care facilities. Continue development of facilities to increase program interest. • SERVICE ACTIVITIES Provide opportunity to build forts, go rafting and work on group projects. Promote program through schools and community groups for donations of time and materials. Continue development of program site: reconstruct pond and mudslide, construct tree fort platforms and improve pond drainage system. Reduce original operating subsidy by 30 percent. • SIGNIFICANT PROGRAM CHANGES FOR FY84 Continue service level of FY 83; to reduce original subsidy by 30%. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 137 Rec. Coordinator - Recurrent 1 1 1 1 1 114 Rec. Leader - Recurrent 1 1 1 1 1 76 Rec. Assistant-Recurrent 1 1 1 1 1 • • • 7343D/234B 141 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 356 Adventure Playground • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 • 120 Salaries, Temporary 5,911 8,137 5,000 8,137 8,137 8,137 8,137 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 162 Insurance Compensation 0 208 30 50 50 50 50 • 163 Insurance, Employees 0 0 0 0 0 0 0 165 Insurance, Unemployment 0 8 5 8 8 8 8 Total Personal Services 5,911 8,353 5,035 8,195 8,195 8,195 8,195 Operating Expenses • 221 Supplies, Special Dept. 573 670 670 670 670 670 670 Total Operating Expenses 573 670 670 670 670 670 670 Sub Total 6,484 9,023 5,705 8,865 8,865 8,865 8,865 Total Capital 0 0 0 0 0 0 0 • Gross Program Cost 6,484 9,023 5,705 8,865 8,865 8,865 8,865 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 6,484 9,023 5,705 8,865 8,865 8,865 8,865 • • • 7343D/234B' 142 CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 357 Instructional Classes • OBJECTIVE FY84 Provide a comprehensive program of classes to meet a wide spectrum of specific interests within the community. Increase the program by 5 percent over FY 83/84. Classroom space is limited, therefore maximizing usage will be evaluated. LONG RANGE OBJECTIVE FY85-87 To supply the supervision, staffing, evaluation and scheduling of classes to meet the leisure-time desires of the community. • Specialists are hired to teach specific recreation-oriented subjects. The City's percentage of the registration fee has just been increased to 40 percent. The impact on revenues and participation will be evaluated for future increases. Class prices will be increased periodically and new classes added. SERVICE ACTIVITIES Offer classes in the general categories of Arts and Crafts, Cultural, Dance, Self-Improvement, Special Activity, Sports and Tiny • Tots. Approximately 500 classes will be offered through Edison Community Center, Murdy Community Center and City Gym over a period of a year. SIGNIFICANT PROGRAM CHANGES FOR FY84 Based on past experience, 5% growth is anticipated. Increased expenditures will be offset by class registration fees. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 000 Rec. Specialist - Recurrent 35 35 40 45 45 • • • 7345D/234B 143 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 357 Instructional Classes • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 • 120 Salaries, Temporary 148,193 123,251 130,000 136,000 143,325 150,491 150,491 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 162 Insurance Compensation 0 3,143 806 847 889 933 933 • 163 Insurance, Employees 0 0 0 0 0 0 0 165 Insurance, Unemployment 0 123 130 137 144 151 151 Total Personal Services 148,193 126,517 130,936 136,984 144,358 151,575 151,575 Operating Expenses • 221 Supplies, Special Dept. 515 600 600 630 662 695 695 Total Operating Expenses 515 600 600 630 662 695 695 Sub Total 148,708 127,117 131,536 137,614 145,020 152,270 152,270 Total Capital 0 0 0 0 0 0 0 • Gross Program Cost 148,708 127,117 131,536 137,614 145,020 152,270 152,270 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 148,708 127,117 131,536 137,614 145,020 152,270 152,270 • • • 7345D/234B 144 CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 358 Aquatics OBJECTIVE FY84 • Provide instruction in swim skills for citizens of all ages and opportunities for recreational swimming at community pools. LONG RANGE OBJECTIVE FY85-87 Maximize swimming instruction opportunities for the community while generating revenues sufficient to make the program self-supporting. Reduce expenditures for facilities and develop certification programs for recruitment of staff. Maximize usage of • Edison High School Pool, Marina High School Pool and the City Gym and Pool. SERVICE ACTIVITIES Provide swimming instruction for youth six months to senior citizens. Provide recreational swimming for youth, senior citizens and the handicapped. Provide swim show at conclusion of each program. Provide all levels of instruction: Mom and Me, Tiny Tot, Beginners, Intermediates, Swimmers, Diving, Junior and Senior Lifesaving. Promote the program through the media, city • publications and fliers. Develop an extensive program at Marina High School to offset the loss of the Golden West College Pool as a program site. SIGNIFICANT PROGRAM CHANGES FOR FY84 Golden West College Pool not available, Marina High School Pool will be utilized to the maximum. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 167 Aquatics Coord.-Recurrent 1 1 1 1 1 147 Pool Manager-Recurrent 2 2 2 2 2 • 110 Swim Instructor-Recurrent 30 23 23 23 23 089 Lifeguard Pool-Recurrent 20 20 20 20 20 058 Recreation Aide-Recurrent 2 2 2 2 2 • • 7346D/234B 145 • • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 358 Aquatics • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 • 120 Salaries, Temporary 60,301 72,020 58,900 64,303 64,303 64,303 64,303 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 162 Insurance Compensation 0 1,837 365 398 398 398 398 • 163 Insurance, Employees 0 0 0 0 0 0 0 165 Insurance, Unemployment 0 72 58 64 64 64 64 Total Personal Services 60,301 73,929 59,323 64,765 64,765 64,765 64,765 Operating Expenses • 221 Supplies, Special Dept. 416 850 600 850 850 850 850 226 Supplies, Reimbursable 0 275 275 275 275 275 275 381 Rentals, Building 3,000 5,320 3,000 8,000 7,000 6,000 5,000 Total Operating Expenses 3,416 6,445 3,875 9,125 8,125 7,125 6,125 • Sub Total 63,717 80,374 63,198 73,890 72,890 71,890 70,890 Total Capital 0 0 0 0 0 0 0 Gross Program Cost 63,717 80,374 63,198 73,890 72,890 71,890 70,890 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 63,717 80,374 63,198 73,890 72,890 71,890 70,890 • • 7346D/234B 146 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 359 Special Events OBJECTIVE FY84 • To provide special events to specific interest groups within the City. Add an outdoor racquetball tournament which will offset costs with revenues from entry fees. LONG RANGE OBJECTIVE FY85-87 To streamline the various special events to insure that they are self-supporting through registration fees charged to the • participants. Add a new special event. Increase participation in current activities. SERVICE ACTIVITIES "Rough Water" Pier Swim, Class Disc Golf Tournament, Summer Surf Contest, Open Disc Golf Tournament, and the Huck Finn Fishing Derby were offered to the public to meet the desires of special interest groups within our community. SIGNIFICANT PROGRAM CHANGES FOR FY84 • Add a racquetball tournament that will be self-supporting through the entry fee. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 114 Rec. Leader-Recurrent 20 20 20 20 25 • • 7348D/234B 147 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 93/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 359 Special Events • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 120 Salaries, Temporary 673 1,350 1,100 1,262 1,295 1,314 1,314 • 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 162 Insurance Compensation 0 34 7 8 8 8 8 • 163 Insurance, Employees 0 0 0 0 0 0 0 165 Insurance, Unemployment 0 1 1 1 1 1 1 Total Personal Services 673 1,385 1,108 1,271 1,304 1,323 19323 Operating Expenses • 221 Supplies, Special Dept. 650 4,547 3,550 4,335 4,492 4,492 4,492 225 Supplies, Awards 372 969 655 835 871 886 886 226 Supplies, Reimbursable 785 0 0 0 0 0 0 381 Rentals, Building 0 0 0 0 0 0 0 • Total Operating Expenses 1,807 5,516 4,205 5,170 5;363 5,378 5,378 Sub Total 2,480 6,901 5,313 6,441 6,667 6,701 6,701 Total Capital 0 0 0 0 0 0 0 Gross Program Cost 2,480 6,901 5,313 6,441 6,667 6,701 6,701 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 2,480 6,901 5,313 6,441 6,667 6,701 6,701 • • 7348D/234B, 148 0 CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 360 Day Camps • OBJECTIVE FY84 Provide Day Camp activities for elementary school age children during summer vacation. Develop activities to educate and entertain children in a camp environment. LONG RANGE OBJECTIVE FY85-87 Promote program growth to maximize service to the children of the community through camp programs whose fees will pay for • operating costs. Develop program to operate several camps simultaneously for different age groups. Use media and City publications to promote camp programs in the community. SERVICE ACTIVITIES Activities include games, movies, special activities and sports. Provide six one-week camps. Operate Monday through Friday, 8:30 a.m. to 4:30 p.m. One field trip per camp. Provide daily snacks. Each camper receives a T-shirt. Materials and supplies for craft • activities. Provide service to 25 participants per camp. Promote program in local media and City publications. SIGNIFICANT PROGRAM CHANGES FOR FY84 Addition of two 2 one-week camps at 25 participants each. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 137 Rec. Coordinator-Recurrent 1 1 1 1 1 114 Rec. Leader-Recurrent 1 1 1 2 2 076 Rec. Assistant-Recurrent 1 1 1 2 2 • • • 7350D/234B 149 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 360 Day Camps • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 • 120 Salaries, Temporary 3,116 2,520 2,378 3,906 5,208 5,820 6,248 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 162 Insurance Compensation 0 64 64 24 32 36 39 • 163 Insurance, Employees 0 0 0 0 0 0 0 165 Insurance, Unemployment 0 3 3 3 5 6 6 Total Personal Services 3,116 2,587 2,445 3,933 5,245 5,862 6,293 Operating Expenses • 221 Supplies, Special Dept. 1,125 1,504 1,500 2,256 3,008 3,760 4,512 550 Transfers From Central Svcs 0 0 0 0 0 0 0 Total Operating Expenses 1,125 1,504 1,500 2,256 3,008 3,760 4,512 Sub Total 4,241 4,091 3,945 6,189 8,253 9,622 10,805 • Total Capital 0 0 0 0 0 0 0 Gross Program Cost 4,241 4,091 3,945 6,189 8,253 9,622 10,805 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 4,241 4,091 3,945 6,189 8,253 9,622 10,805 • • 7350D/234B 150 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 361 Park Surveillance/Nature Center OBJECTIVE FY84 • Administer and oversee both active and passive recreational uses of Huntington Central Park. Provide park surveillance, ordinance enforcement, first-aid, information, reservations, and to administer and manage the nature center facility. LONG RANGE OBJECTIVE FY85-87 To maintain the present level of service for an increased level of attendance and number of activities to be initiated in the park. • To provide through park surveillance a safe and enjoyable park for those who visit. To have this program become self-funding through revenues produced from park use and parking fees. To also provide and maintain an educational interpretative program at the nature center. SERVICE ACTIVITIES Provide park surveillance including park ordinance enforcement, parking control, emergency first-aid, information, reservation of • park facilities, and to provide supervision of park activities. To coordinate with civic groups in providing volunteer service to park programs and activities. Provide nature interpretation and studies to the general public, schools, and civic groups. Maintain visitor's center, nature trails and grounds, and to build and maintain interpretative displays. To produce and update informative and interpretative brochures dealing with the park. SIGNIFICANT PROGRAM CHANGES FOR FY84 • Add 30 days of temporary salaries to provide park coverage when Ranger is on vacation and for holidays. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 313 Park Ranger/Naturalist 1 1 1 1 1 1 1 1 1 1 249 Rec L.G. Area Gp. Ldr. 1 1 1 1 1 • • 7351D/234B 151 • • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 361 Park Surveillance/Nature Center • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 24,146 26,541 26,684 28,069 29,538 31,068 32,591 • 120 Salaries, Temporary 871 5,610 5,610 7,854 7,854 10,098 10,098 130 Salaries, Overtime 52 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 4,467 4,883 4,966 5,224 5,496 5,782 6,066 162 Insurance Compensation 150 215 165 223 232 256 265 • 163 Insurance, Employees 2,428 2,815 2,422 3,205 3,367 3,534 3,712 165 Insurance, Unemployment 24 29 19 36 38 41 43 Total Personal Services 32,138 40,093 39,866 44,611 46,525 50,779 52,775 Operating Expenses • 220 Supplies, Office 0 0 0 0 0 0 0 221 Supplies, Special Dept. 715 1,280 1,280 1,330 1,400 1,470 1,550 224 Supplies, Film 98 150 150 150 160 170 180 247 Gasoline 0 2,000 0 0 0 0 0 309 Mat., Agricultural 200 100 100 100 105 110 120 • 320 Books 25 50 50 50 55 60 65 321 Periodicals 14 40 40 50 50 50 50 432 Maint., Vehicle 0 500 500 500 525 550 600 440 Maint., Bldgs. & Grounds 347 0 0 0 0 0 0 442 Uniform Allowance 260 300 300 315 330 350 370 460 Meetings 0 0 0 0 0 0 0 • 461 Conferences 0 100 100 100 105 110 115 500 Dues/Mbrshps. 0 0 0 25 25 30 30 540 Training and Schools 0 100 100 100 105 110 115 552 Transfers from Bldg. Maint. 0 0 0 0 0 0 0 Total Operating Expenses 1,659 4,620 2,620 2,720 2,860 3,010 3,195 Sub Total 33,797 44,713 42,486 47,331 49,385 53,789 55,970 Total Capital 0 0 0 0 0 0 0 Gross Program Cost 33,797 44,713 42,486 47,331 49,385 53,789 55,970 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 33,797 44,713 42,486 47,331 49,385 53,789 55,970 7351D/234B 152 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 362 Commission OBJECTIVE FY84 Act as an advisory group for the Community Services Department and City Council. LONG RANGE OBJECTIVE FY85-87 To advise City Council on matters related to park acquisition and development, recreation, and beaches, with special emphasis on • benefit to residents feasibility and cost effectiveness. SERVICE_ ACTIVITIES Advise Council and Department of recommended action after extensive analysis of pertinent verbal and written information. Evaluate park acquisition and development priorities, play equipment and park maintenance needs, special interest group interest requests and suggests names for parks and special memorials. Provide input into matters relating to recreation, beaches and • harbors. SIGNIFICANT PROGRAM CHANGES FOR FY84 Continue services as specified in FY 83. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 Commissioners Ti- 71 11 11 11 • • • 3645E/234B 153 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO: PROGRAM NAME Community Services Recreation-Culture 362 Commission • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected I10 Salaries, Permanent 0 0 0 0 0 0 0 120 Salaries, Temporary 0 0 0 0 0 0 0 • 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 162 Insurance Compensation 0 0 0 0 0 0 0 163 Insurance, Employees 0 0 0 0 0 0 0 • 165 Insurance, Unemployment 0 0 0 0 0 0 0 Total Personal Services 0 0 0 0 0 0 0 Operating Expenses • 221 Supplies, Special Dept. 400 120 120 120 120 120 120 400 Contr. Svcs., Printing 237 800 800 800 800 800 800 461 Conferences 1,516 1,255 1,255 1,255 1,255 1,255 1,255 464 Meetings, Commission 964 1,230 1,230 1,230 1,230 1,230 1,230 500 Dues/Mbrshps. 0 125 125 125 125 125 125 • 550 Transfers From Central Svcs 0 0 0 0 0 0 0 Total Operating Expenses 3,117 3,530 3,530 3,530 3,530 3,530 3,530 Sub Total 3,117 3,530 3,530 3,530 3,530 3,530 3,530 Total Capital 0 0 0 0 0 0 0 Gross Program Cost 3,117 3,530 3,530 3,530 3,530 3,530 3,530 • Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 3,117 3,530 3,530 3,530 3,530 3,530 3,530 • 3645E/234B 154 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 363 Youth Board OBJECTIVE FY84 • Act as an advisory body for the City Council on youth affairs. LONG RANGE OBJECTIVE FY85-87 To provide input to City Council regarding youth policies, functions, programs and needs within the community. SERVICE ACTIVITIES • To provide a vehicle for communicaton of youth to City Council and staff. To promote youth participation in community activities. Develop and prioritize solutions to youth problems within the community. SIGNIFICANT PROGRAM CHANGES FOR FY84 Continue services as specified in FY 83. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 N one. • • • • 4094G/234B 155 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 363 Youth Board • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 428 428 428 428 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 162 Insurance Compensation 0 0 0 3 3 3 3 • 163 Insurance, Employees 0 0 0 0 0 0 0 165 Insurance, Unemployment 0 0 0 1 1 1 1 Total Personal Services 0 0 0 432 432 432 432 Operating Expenses • 221 Supplies, Special Dept. 0 0 0 250 250 250 250 460 Meetings 0 0 0 650 650 650 650 Total Operating Expenses 0 0 0 900 900 900 900 Sub Total 0 0 0 1,332 1,332 1,332 1,332 • Total Capital 0 0 0 0 0 0 0 Gross Program Cost 0 0 0 1,332 1,332 1,332 1,332 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 0 0 0 1,332 1,332 1,332 1,332 • • 4094G/234B 156 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Human Services 371 Seniors' Center OBJECTIVE FY84 • To improve the quality of life for senior citizens by providing the leadership necessary to offer a balanced program of activities, including recreational, educational and health programs. LONG RANGE OBJECTIVE FY85-87 To provide and maintain a facility where the seniors of Huntington Beach may come and participate in a balanced program, • including recreational, educational and health activities. Remodel center so that facility could be rented, thereby creating revenues to help financing of programs. While this program greatly enhances services for the elderly, due to the nature of the activities offered and the clientele served, this program is not conducive to becoming self-supporting. Actively recruit volunteers so that we may possibly reduce staff expenditures. SERVICE ACTIVITIES • Provide blood pressure testing, 250/month. Income Tax/Property Tax Assistance, 440/yearly. Provide variety of classes through Coastline and volunteer instructors free of charge. Provide special activities such as legal services and utility tax exemption certification. Provide flu shot clinic. Provide booklet listing merchants giving discounts to seniors. SIGNIFICANT PROGRAM CHANGES FOR FY84 None. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 240 Maintenance Worker 1 1 1 1 1 Shampooer/Buffer (1) N 1,300 • Upholstered stack chairs 1,250 1 1 1 1 1 (50) @ $25 per chair R 12' Folding tables (4) 1,320 161 Srs. Activities Coord. @ $330 per table R Recurrent 1 1 1 1 1 072 Senior Workers 3,870 • Recurrent 4 4 4 4 4 • 7357D/234B 157 0 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Human Services 371 Seniors' Center • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 16,511 18,470 18,515 19,469 20,512 21,616 22,707 120 Salaries, Temporary 25,092 23,215 22,800 23,824 24,088 24,088 24,088 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 3,054 3,398 3,445 3,623 3,817 4,023 4,226 162 Insurance Compensation 421 1,063 473 644 672 700 728 • 163 Insurance, Employees 1,958 2,398 2,050 2,727 2,866 3,009 3,160 165 Insurance, Unemployment 17 41 13 43 45 46 47 Total Personal Services 47,053 48,585 47,296 50,330 52,000 53,482 54,956 Operating Expenses • 221 Supplies, Special Dept. 1,437 1,600 1,600 1,600 1,600 1,600 1,600 226 Supplies, Reimbursable 0 3,000 3,000 3,000 3,000 3,000 3,000 321 Periodicals 44 100 100 100 100 100 100 440 Maint., Bldgs. & Grounds 369 550 550 550 550 550 550 442 Uniform Allowance 0 125 125 150 125 150 125 • Total Operating Expenses 1,850 5,375 5,375 5,400 5,375 5,400 5,375 Sub Total 48,903 53,960 52,671 55,730 57,375 58,882 60,331 Total Capital 0 0 0 3,870 2,570 2,570 2,570 Gross Program Cost 48,903 53,960 52,671 59,600 59,945 61,452 62,901 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) • Net Program Cost 48,903 53,960 52,671 59,600 59,945 61,452 62,901 • 7357D/234B 158 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 372 Oak View Center OBJECTIVE FY84 • Provide a balanced recreation and social program and continue to assess community needs and interests to create new programs that will utilize the new addition. LONG RANGE OBJECTIVE FY85-87 Continue present level of service to the community; manage and maintain the new addition to accommodate ongoing meetings, • volleyball, basketball and special interest classes; minimize the cost of special events by seeking businesses willing to finance center activities; provide special interest classes at no cost by utilizing college field work students and volunteers. The center has proved to be a stabilizing influence and focal point for the community. Due to the nature of the activities offered and the clientele served, this program is not conducive to becoming self-supporting. SERVICE ACTIVITIES • Provide a variety of recreational programs of high interest to the community. Serve as a liaison for the community and governmental social service agencies. Organize team basketball and volleyball activities. Conduct combined youth and adult social activities. Provide "English as a Second Language" classes, 80/daily. Center would be open 4 evenings a week and Saturdays. SIGNIFICANT PROGRAM CHANGES FOR FY84 Anticipating new addition, maintenance worker hours will be increased from 12 to 24 hours/week and temporary hours from • recreation leaders increased from 43 per week to 62. Center would be open Friday evenings. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 250 Community Center Coord. 1 0 0 0 0 Carpeting (265 sq. yds) 6,625 287 Rec. Ldr. Sr. 0 1 1 1 1 @ $25/sq. yd. 240 Comm. Center Leader 1 0 0 0 0 265 Comm. Ctr. Leader, Sr. 0 1 1 1 1 6,625 2 2 2 2 2 155 Maint. Wkr. - Recurrent 1 1 1 1 1 114 Rec. Ldr. - Recurrent 3 3 3 3 3 • 735.9D/.234B 159 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 372 Oak View Center • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 29,086 33,956 34,413 38,874 43,110 47,814 53,052 120 Salaries, Temporary 15,246 18,107 18,107 22,513 22,563 22,563 22,563 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 5,324 6,247 6,404 7,235 8,023 8,899 9,872 162 Insurance Compensation 29 496 34 179 183 188 193 163 Insurance, Employees 1,917 2,169 1,902 2,654 2,787 2,926 3,072 • 165 Insurance, Unemployment 30 52 25 62 66 71 76 Total Personal Services 51,632 61,027 60,885 71,517 76,732 82,461 88,828 Operating Expenses 221 Supplies, Special Dept. 1,528 2,700 2,700 2,700 2,700 2,700 2,700 225 Supplies, Awards 55 270 270 270 270 270 270 440 Maint., Bldgs. & Grounds 0 120 120 120 120 120 120 Total Operating Expenses 1,583 3,090 3,090 3,090 3,090 3,090 3,090 Sub Total 53,215 64,117 63,975 74,607 79,822 85,551 91,918 Total Capital 0 720 720 6,625 0 0 0 Gross Program Cost 53,215 64,837 64,695 81,232 79,822 85,551 91,918 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 53,215 64,837 64,695 81,232 79,822 85,551 91,918 • • ..7359D/234B 160 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Human Services 373 Clubhouses OBJECTIVE FY84 • To maintain Lake Park Clubhouse in a safe and clean condition, and provide maximum service to rental groups. Recommend leasing of Harbour View and Lake View Clubhouses or closure if they could not be leased. LONG RANGE OBJECTIVE FY85-87 Continue to provide and maintain Lake Park Clubhouse as facility for rental groups, and promote facility to maximize use of • clubhouse. Find another facility for TLC group now occupying Lake Park Monday through Friday, so that clubhouse could be rented during the week, thereby creating revenues to offset cost of maintenance of facility. SERVICE ACTIVITIES Publicize availability through city publications and other media of Lake Park on weekends to maximize rentals. Provide Lake Park restroom openings and closings, 30/month. Provide monitor/custodian for alcohol groups. Continue use of Lake Park Monday • through Friday by TLC. Work closely with building maintenance to alleviate any problems with facility. SIGNIFICANT PROGRAM CHANGES FOR FY84 Lease or close Harbour View and Lake View Clubhouses. Seek other location for TLC and then rent Lake Park Clubhouse during weekends. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 171 Ldwrkr., Maint. - Recurrent 1 1 1 1 1 155 Maint. Wrkr. - Recurrent 3 3 3 3 3 • • • 7360D/234B 161 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Human Services 373 Clubhouses FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 • 120 Salaries, Temporary 15,750 12,670 14,600 14,600 14,600 14,600 14,600 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 162 Insurance Compensation 0 323 91 91 91 91 91 163 Insurance, Employees 0 0 0 0 0 0 0 165 Insurance, Unemployment 0 13 15 15 15 15 15 Total Personal Services 15,750 13,006 14,706 14,706 14,706 14,706 14,706 Operating Expenses • 221 Supplies, Special Dept. 1,115 650 650 650 650 650 650 440 Maint., Bldgs. & Grounds 90 200 200 200 200 200 200 Total Operating Expenses 1,205 850 850 850 850 850 850 Sub Total 16,955 13,856 15,556 15,556 15,556 15,556 15,556 • Total Capital 2,943 0 0 0 0 0 0 Gross Program Cost 19,898 13,856 15,556 15,556 15,556 15,556 15,556 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 19,898 13,856 15,556 15,556 15,556 15,556 15,556 • • 7360D/234B 162 • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Human Services 374 Seniors' Outreach OBJECTIVE FY84 To assist a segment of our senior citizens in this community by providing outreach services and support to improve their well-being. Dur to changeeein operation at Huntington Inter Community Hospital, nutrition coordinator hours have been reduced 5 hours/week. LONG RANGE OBJECTIVE FY85-87 • Continue to provide basic outreach services, including Meals to the Home, Information and Referral, Contact and Visitation, Monthly Newsletter and Transportation. Seek advertising and charge for mailing for "Bright Outlook." Due to the nature of the activities offered and the clientale served, this program is not conducive to becoming self-supporting. SERVICE ACTIVITIES Provide 160 home visits/month. Provide 18,250 meals to the home yearly. Provide information and referral service to 720 seniors • yearly. Print 4,600 newsletters/month for mailing and distribution. Initiate active recruitment and training program for volunteers, 2/month. SIGNIFICANT PROGRAM CHANGES FOR FY84 Nutrition Coordinator position reduced by 5 hours per week. No negative impact upon program. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 287 Sr. Outreach Coordinator 1 1 1 1 1 1 1 1 1 1 126 Outreach Asst. Recurrent 10 10 10 10 10 151 Assist. to Coord. Recurrent 1 1 1 1 1 • • 7361D/234B 163 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Human Services 374 Seniors' Outreach • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 18,217 23,315 20,832 21,589 22,733 23,879 25,043 • 120 Salaries, Temporary 46,962 77,065 70,000 77,000 86,692 86,692 86,692 130 Salaries, Overtime 0 0 0 0 0 0 0 .140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 3,369 4,290 3,784 4,018 4,231 4,444 4,660 162 Insurance Compensation 18 1,988 20 562 563 564 566 • 163 Insurance, Employees 1,088 1,169 1,006 1,490 1,564 1,643 1,725 165 Insurance, Unemployment 97 100 20 112 113 114 116 Total Personal Services 69,751 107,927 95,662 104,771 115,896 117,336 118,802 Operating Expenses 210 Comm., Telephone 600 0 0 0 0 0 0 211 Postage 1,465 1,500 1,500 1,500 1,500 1,500 1,500 221 Supplies, Special Dept. 381 500 400 400 400 400 400 244 Supplies, Kitchen 0 1,000 1,000 1,000 1,000 1,000 1,000 247 Gasoline 0 2,313 0 0 0 0 0 • 250 Travel Costs 8,873 9,626 7,176 7,176 7,176 7,176 7,176 382 Rentals, Equip. 305 1,200 0 0 0 0 0 460 Meetings 29 100 100 100 100 100 100 Total Operating Expenses 11,653 16,239 10,176 10,176 10,176 10,176 10,176 Sub Total 81,404 124,166 105,838 114,947 126,072 127,512 128,978 • Total Capital 0 0 0 0 0 0 0 Gross Program Cost 81,404 124,166 105,838 114,947 126,072 127,512 128,978 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 81,404 124,166 105,838 114,947 126,072 127,512 128,978 • 7361D/234B 164 CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services General Services 390 Support Services OBJECTIVE FY84 • To provide the clerical/secretarial/accounting support needed by the department in its pursuit to fulfill its goals and objectives; provide good service to the general public; provide secretarial and clerical support to the Community Services Commission, Human Resources Board, Council on Aging and other boards/commissions falling under the realm of the department. LONG RANGE OBJECTIVE FY85-87 • Continue level of service to the department and public; research the possibilities of establishing a payroll system input by computer terminal, which would eliminate duplication of work by this department and the Administrative Services Department; establish a "central file" system for department files, thus eliminating duplication of files and clerical effort; provide increased level of support to various boards/commissions. SERVICE ACTIVITIES • Provide public information regarding activities and programs. Prepare correspondence and reports for staff, boards/commissions and city council. Proofread material prepared by word processing and department staff. Administer personnel and accounting records. Provide secretarial/clerical/accounting support to staff. SIGNIFICANT PROGRAM CHANGES FOR FY84 None. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 255 Office Coordinator 1 1 1 1 1 • 240 Account Clerk, Sr. 1 1 1 1 1 211 Clerk Typist Sr. 2 2 2 2 2 4 4 4 4 4 • • 7362D/234B 165 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services General Services 390 Support Services • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 55,547 64,732 66,214 72,333 77,990 82,239 86,246 • 120 Salaries, Temporary 1,333 0 0 0 0 0 0 130 Salaries, Overtime 51 300 300 300 300 300 300 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 157 156 157 156 156 156 156 161 Retirement 10,331 11,939 12,336 13,490 14,543 15,335 16,080 162 Insurance Compensation 55 65 66 72 78 83 87 • 163 Insurance, Employees 5,186 6,079 5,100 9,766 8,467 8,894 9,338 165 Insurance, Unemployment 56 65 48 72 78 83 88 Total Personal Services 72,716 83,336 84,221 96,189 101,612 107,090 112,295 Operating Expenses • 221 Supplies, Special Dept. 805 1,000 1,000 1,000 1,000 1,000 1,000 540 Training and Schools 0 100 100 100 100 100 100 Total Operating Expenses 805 1,100 1,100 1,100 1,100 1,100 1,100 Sub Total 73,521 84,436 85,321 97,289 102,712 108,190 113,395 • Total Capital 0 0 0 0 0 0 0 Gross Program Cost 73,521 84,436 85,321 97,289 102,712 108,190 113,395 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 73,52.1 84,436 85,321 97,289 102,712 108,190 113,395 • • 7362D/234B 166 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 391 Library Supervision OBJECTIVE FY84 • To provide administrative direction, supervision and control of the Circulation, Reference, Children's, Media, Acquisitions and Technical Processing Divisions of the Library. To interface with the community to determine library service needs and gain professional and material support. LONG RANGE OBJECTIVE FY85-87 • To provide administration of library activity. To increase the funding from alternative sources in support of library services. To improve the automated systems for cataloguing and circulation. To improve library facilities including replacement of carpeting, furniture, and upgrading the Talbert Room.. SERVICE ACTIVITIES To provide administrative support and direction for library divisions. To staff the center library and three annexes. To maintain • library premises and equipment. To provide public access to the library by operating the annexes 40 hours per week and center 60 hours per week. To coordinate Allied Arts activities. To serve as liaison with Board of Directors, Friends of the Library and professional and support groups in the County. To generate additional revenues from fees and other funding sources. To improve underutilization of space including expanding the rental of meeting rooms. To acquire new computer for acquisitions, cataloguing, circulation and to train staff. SIGNIFICANT PROGRAM CHANGES FOR FY84 • Permanent salaries increased due to addition of custodian position in place of 1 permanent clerk in Children's division. Maintenance hours decreased for temporary and page hours eliminated. Telephone costs have increased due to rate increases and additional instruments and equipment. Supplies costs increase for custodial supplies - $3,000. Postage increased 211 because of circulation increases overdue notices sent. 240 increases to provide supplies for building maintenance projects done in house. 440 increases to recover some furniture and repair badly worn carpet. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 430 Director, Library 1 1 1 1 1 Electric Coin Changer (N) (1) 990 • 235 Secretary 1 1 1 1 1 Dictation Machines (R) (3) 11900 344 Operations Supervisor 0 1 1 1 1 344 Dept. Analyst Sr. 1 0 0 0 0 2,890 225 Clerk Library Sr. 1 1 1 1 1 240 Maintenance Worker 1 1 1 1 1 225 Custodian 0 1 1 1 1 • 244 Principal Lib. Clrk. 1 1 1 1 1 193 Clerk Typist 1 1 1 1 1 7 $ $ $ $ 155 Maint. Worker Rec. 1 1/2 1/2 1/2 1/2 205 Custodian Asst. Rec. 0 1/2 1/2 1/2 1/2 7629D/83B 167 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 391 Library Supervision • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 133,824 175,776 158,785 183,586 197,590 210,690 223,211 120 Salaries, Temporary 1,206 13,557 5,500 12,000 13,219 13,947 13,947 130 Salaries, Overtime 21 170 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 24,793 32,342 29,455 34,224 36,836 39,279 41,616 162 Insurance Compensation 150 210 531 1,111 1,225 1,345 1,442 • 163 Insurance, Employees 6,630 13,745 9,058 15,110 15,831 16,733 17,684 165 Insurance, Unemployment 94 228 114 196 211 224 237 Total Personal Services 166,718 236,028 203,443 246,227 264,912 282,218 298,137 Operating Expenses • 210 Comm., Telephone 13,081 9,000 17,217 20,000 20,000 20,000 20,000 211 Postage 485 4,600 4,600 5,890 6,185 6,494 6,818 221 Supplies, Special Dept. 4,064 5,000 5,000 8,000 8,400 8,820 9,261 223 Supplies, First Aid 0 100 100 75 75 75 75 240 Supplies, Shop 0 2,200 2,200 3,800 4,180 4,598 5,058 • 247 Gasoline 11 1,800 1,800 0 0 0 0 251 Auto Allowance 2,100 2,100 2,100 2,100 2,100 2,100 2,100 302 Mat., Street Signs 0 162 0 0 0 0 0 383 Rentals, Copy Machine 11,027 12,000 12,000 12,000 12,000 12,000 12,000 387 Lease, Library 399,000 399,000 399,000 399,000 399,000 399,000 399,000 400 Contr. Svcs., Printing 16 100 100 . 100 100 100 100 432 Maint., Vehicle 1,416 414 1,829 500 700 900 1,100 434 Maint., Dept. Equip 320 1,100 1,100 1,210 1,331 1,464 1,611 440 Maint., Bldgs. & Grounds 2,734 5,560 6,000 8,000 8,800 9,680 10,648 460 Meetings 79 200 200 200 200 200 200 461 Conferences 939 1,200 1,200 1,200 1,200 1,200 1,200 • 500 Dues/Mbrshps. 375 500 500 500 500 500 500 570 Matching Grants 0 1,000 1,000 1,000 1,000 1,000 1,000 598 Vandalism, Equip. Repairs 0 500 500 500 500 500 500 (Continued) • 7629D/83B 168 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 391 Library Supervision • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Operating Expenses Actual Budget Estimate ADOPTED Projected Projected Projected Total Operating Expenses 435,647 446,536 456,446 464,075 466,271 468,631 471,171 • Sub Total 602,365 682,564 659,889 710,302 731,183 750,849 769,308 Total Capital 5,652 3,150 3,150 2,890 29,710 0 . 0 Gross Program Cost 608,017 685,714 663,039 713,192 760,893 750,849 769,308 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 608,017 685,714 663,039 713,192 760,893 750,849 769,308 • • • • • • 7629D/83B 169 CI'TY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 392 Adult Circulation OBJECTIVE FY84 Circulate library materials including books, periodicals, records, pamphlets and cassettes. Recover overdue materials. LONG RANGE OBJECTIVE FY85-87 Circulate 697,126 items by providing staff to check in and check out per year. Sort and shelve 697,126 books per year. Provide 90,000 patrons with assistance per year. Establish 18,517 new library accounts per year. Continue to circulate materials and increase circulation to 750,000 per year. Update computer equipment and circulation control. SERVICE ACTIVITIES Check in and out 697,126 items of library material. Sort and shelve 697,126 items. Issue and enter 18,517 library cards. Collect $33,850 in fines and typewriter rental fees. Answer 46,420 telephone calls. Send 23,351 overdue and billing notices. Recover 5,968 in overdue materials. SIGNIFICANT PROGRAM CHANGES FOR FY84 Circulation increased 25% 800,000 to 1,000,000 . Page increased by 2-1/2 FTE because of increase in circulation and closing off periodical area to the public. Supplies for typewriter rental will be from 221 and library cards. 394 will be reduced because library owns its own typewriter. Maintenance for typewriters will increase an estimated 10% per year. Book budget based on population growth of estimated .019 per year and book policy of .05 books per person. Periodical budget figured with book budget, increased based on population. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 266 Library Asst. I 1 1 1 1 1 Local Keyboard Computer 15,920 244 Principal Lib. Clerk 1 1 1 1 1 Terminals 8(R) 225 Clerk Library, Sr. 4 1/2 5 1/2 5 1/2 5 1/2 5 1/2 Local Touch Computer 23,820 Terminals 6 (R) 6 1/2 7 1/2 7 1/2 7 1/2 7 1/2 Public Access Catalog (PAC) 40,850 Computer Software • 146 Library Clrk. Rec. 1 1/2 1 1 1 1 Laser Composite for Checkout 5,000 092 Pages 12 1/4 13 1/2 13 1/2 13 1/2 13 1/2 Computer Terminal 1 (N) 85,590 • 170 7619D/83B 0 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 392 Adult Circulation • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 103,465 131,310 134,269 141,616 149,014 156,446 164,909 • 120 Salaries, Temporary 102,631 95,000 101,092 127,005 127,005 127,005 127,005 130 Salaries, Overtime 432 1,000 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 19,120 23,975 24,859 26,356 27,735 29,114 30,689 162 Insurance Compensation 144 258 188 983 997 1,006 1,019 • 163 Insurance, Employees 7,460 12,612 10,981 19,097 20,056 21,061 22,122 165 Insurance, Unemployment 206 954 120 268 275 284 292 Total Personal Services 233,458 265,109 271,509 315,325 325,082 334,916 346,036 • Operating Expenses 220 Supplies, Office 0 0 0 0 0 0 0 221 Supplies, Special Dept. 0 0 0 4,000 4,200 4,410 4,631 320 Books 28,077 85,000 85,000 89,018 90,709 92,433 94,189 321 Periodicals 15,643 0 0 16,317 16,627 16,943 17,265 394 Contr. Svcs., Type 4,944 7,000 2,500 0 0 0 0 • 434 Maint., Dept. Equip 48 1,150 1,150 1,265 1,392 1,531 1,684 460 Meetings 77 100 100 100 100 100 100 550 Transfers From Central Svcs 0 0 0 0 0 0 0 Total Operating Expenses 48,789 93,250 88,750 110,700 113,028 115,417 117,869 Sub Total 282,247 358,359 360,259 426,025 438,110 450,333 463,905 • Total Capital 122,400 22,250 22,250 85,590 16,860 10,000 0 Gross Program Cost 404,647 380,609 382,509 511,615 454,970 460,333 463,905 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 404,647 380,609 382,509 511,615 454,970 460,333 463,905 • 7619D/83B 171 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 393 Reference OBJECTIVE FY84 • To provide information in the use of the library and its resources to library patrons. Develop and maintain a relevant materials collection through selection and withdrawal. Provide skilled professional staff. LONG RANGE OBJECTIVE FY85-87 To maintain present level o service. Enhance capabilities as information center by increased use of on-line data bank terminals • and electronic mail. Answer more sophisticated research questions by providing training to subject specialists. Encourage patron support through donations. Explore revenue generating services. SERVICE ACTIVITIES Reference Service Activities: Answer questions by phone - 48,299. Answer questions in person - 71,113, including research - 4,366; micro-form assistance - 2,993; • catalogue assistance - 9,347; taxes - 3,500; reader's advisory - 2,787, career guidance and business inquiries. Select and eliminate materials - 33,500. Place reserves - 1,720. Fill inter-library loan requests - 1,250. Maintain resource file - 430. Data base searches - 92. Data base inquiries - 661. Shelf check - 438. In-house reference usage - 20,802. To answer sophisticated research questions for a fee. To become department of information for the City. SIGNIFICANT PROGRAM CHANGES FOR FY84 • Book budget will increase per policy of purchasing .05 books per capita. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 352 Public Svcs. Librarian 1 1 1 1 1 Microfiche lens, 1 (N) 240 313 Librarian Senior 1 1 1 1 1 225 Clerk Library Senior 0 1 1 1 1 240 287 Librarian 4 4 4 4 4 205 Clerk Library 2 1 1 1 1 8 8 8 8 8 092 Library Page 1/2 1/2 1/2 1/2 1/2 246 Librarian Recurrent 1/4 1/4 1/4 1/4 1/4 • 7622D/83B 172 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 393 Reference • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 149,941 219,009 181,117 199,965 203,343 214,895 225,674 • 120 Salaries, Temporary 15,970 8,320 9,400 8,346 9,287 9,287 9,287 130 Salaries, Overtime 0 600 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 169 168 169 168 168 168 168 161 Retirement 27,694 32,405 33,642 35,693 37,944 40,098 42,030 162 Insurance Compensation 196 233 238 307 326 342 358 • 163 Insurance, Employees 7,648 10,071 10,379 16,485 17,402 18,254 19,180 165 Insurance, Unemployment 165 176 133 200 213 224 236 Total Personal Services 201,783 270,982 235,078 261,164 268,683 283,268 296,933 Operating Expenses • 220 Supplies, Office 0 0 0 0 0 0 0 221 Supplies, Special Dept. 62 2,250 2,250 2,175 2,284 2,398 2,518 320 Books 0 55,862 55,862 58,379 59,488 60,618 61,770 321 Periodicals 0 15,500 15,500 15,500 16,275 17,089 17,943 324 Government Pamphlets 0 3,500 3,500 3,500 3,675 3,859 4,052 • 325 Microfilm and Microfiche 3,972 3,900 3,900 3,900 3,900 3,900 3,900 390 Contr. Svcs. 0 1,670 1,670 1,837 2,021 2,223 2,445 434 Maint., Dept. Equip 1,005 750 750 750 825 908 998 460 Meetings 82 100 100 100 100 100 100 540 Training and Schools 0 1,080 1,080 1,080 1,080 1,080 1,080 550 Transfers From Central Svcs 0 0 0 450 450 450 450 • 590 Misc. 0 800 800 800 800 800 800 Total Operating Expenses 5,121 85,412 85,412 88,471 90,898 93,425 96,056 Sub Total 206,904 356,394 320,490 349,635 359,581 376,693 392,989 Total Capital 0 300 300 240 14,425 5,950 5,950 0 Gross Program Cost 206,904 356,694 320,790 349,875 374,006 382,643 398,939 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 206,904 356,694 320,790 349,875 374,006 382,643 398,939 7622D/83B 173 0 CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 394 Children's OBJECTIVE FY84 • Develop, maintain and update children's collection. Provide reference and advisory service. To instruct patrons on the use of the children's library. To promote the use of the collection by children and parents. LONG RANGE OBJECTIVE FY85-87 To establish and develop an auxiliary "Friends" group. To increase Cable TV capability for the library. To establish children's story • hours and programs on a self-supporting basis through fees. To acquire computer terminals to provide educational instruction for children. To improve facilities including new curtains and furniture. SERVICE ACTIVITIES Select and weed book collection of 1,600 items for children's, YP and specialized areas of adult collection. Answer reference and readers advisory questions - 28,581; check out 5,697 media materials; show 4,200 in-house films to an audience of 13,419 patrons; • provide 41 tours with library instruction. Give 328 story hours with attendance of 6,000 on a fee basis. Have one summer reading program with 1,800 children. Continue 16 programs and stories on Cable TV. Sponsor an auxiliary "Friends" group of 25 members. Maintain a pamphlet file adding 180 items. Generate interest in library through school contact. Sponsor four special revenue generating programs. Establish a computer club. SIGNIFICANT PROGRAM CHANGES FOR FY84 • Permanent salaries are decreased because of elimination of 1 FTE Clerk. Temporary salaries increase because of added temporary clerk hours and upgrade of storyteller to library assistant. Book budget increases in 322 as population increases to provide .05 books per capita. Supplies are expected to increase by 5% per year and maintenance by 10%. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 313 Librarian Senior 1 1 1 1 1 287 Librarian 1 1 1 1 1 225 Clerk Library Senior 1 1 1 1 1 205 Clerk Library 1 0 0 0 0 • 4 3 3 3 3 226 Library Asst. Rec. 0 1/2 1/2 1/2 1/2 146 Library Clerk Rec. 3/4 3/4 3/4 3/4 3/4 092 Library Page 1/2 1/2 1/2 1/2 1/2 • 7636D/83B 174 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 394 Children's • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 59,849 73,411 74,854 66,165 72,349 78,331 82,286 • 120 Salaries, Temporary 16,181 12,000 15,800 20,191 21,060 21,985 22,006 130 Salaries, Overtime 0 50 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 33 0 0 0 0 0 0 161 Retirement 10,679 13,507 13,914 12,314 13,465 14,578 15,314 162 Insurance Compensation 81 103 104 217 232 245 252 • 163 Insurance, Employees 4,742 5,706 5,311 7,971 8,409 8,861 9,306 165 Insurance, Unemployment 76 73 57 86 93 100 105 Total Personal Services 91,641 104,850 110,040 106,944 115,608 124,100 129,269 • Operating Expenses 221 Supplies, Special Dept. 1,902 2,100 2,100 2,205 2,315 2,431 2,553 224 Supplies, Film 0 100 100 105 110 116 122 229 Supplies, Childrens Matl. 37 200 200 210 221 232 243 245 Supplies, Audio-Visual 0 100 100 105 110 116 122 • 322 Junior Books 15,773 16,800 16,800 17,586 17,920 18,261 18,608 323 Mat., Audio-Visual 397 500 500 525 551 579 608 326 Periodicals, Junior 199 0 0 0 0 0 0 400 Contr. Svcs., Printing 0 200 200 210 221 232 243 434 Maint., Dept. Equip 0 200 200 220 242 266 293 460 Meetings 86 100 100 105 110 116 122 • 550 Transfers From Central Svcs 0 0 0 0 0 0 0 590 Misc. 0 200 200 200 200 200 200 Total Operating Expenses 18,394 20,500 20,500 21,471 22,000 22,549 23,114 Sub Total 110,035 125,350 130,540 128,415 137,608 146,649 152,383 Total Capital 866 1,250 1,250 0 1,500 0 0 • Gross Program Cost 110,901 126,600 131,790 128,415 139,108 146,649 152,383 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 110,901 126,600 131,790 128,415 139,108 146,649 152,383 • 7636D/83B 175 CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 395 Technical Services • OBJECTIVE FY84 Provide technical support to the Public Services Division of the Library by maintaining the circulation control computer system; performing program runs; classifying, cataloging, and processing new materials; withdrawing obsolete or lost items; and building data files for the circulation control system and COM catalog. Combine the circulation-control and COM catalog data bases into one integrated computer system with public access capability; establish a link with the OCLC cataloging system. Effect conversion of all data files to an integrated, public accessible computer system. • LONG RANGE OBJECTIVE FY85-87 Achieve and maintain production at a rate of 500 items/day. Add magazine checkin files to database. Classify, catalog, and add media holdings to database. Classify, catalog, and add genealogy holdings to database. • Continue to perform program runs, collection maintenance, and other Public Services support functions. SERVICE ACTIVITIES Prepare for conversion to integrated computer system by cleaning and coding 500 records/day. Select venkdor for integrated computer system. Begin new system installation and conversion of data files. Operate library computer 360 hours/month. • Classify and catalog new titles, process library materials 400-500/day. Perform daily, weekly and monthly computer runs. Produce statistical information as scheduled and requested. SIGNIFICANT PROGRAM CHANGES FOR FY84 If a lease purchase plan is used for computer system, account #382 will show annual payback and capital outlay will be reduced. • COM catalog data base cleaning in advance of conversion will increase Brodart costs, which will be offset by scheduling 2 instead of 4 microfilm updates 0409). Conversion to an integrated computer system eliminates COM catalog costs, increases amount of computer equipment maintenance. OCLC contract increases 10% annually computer equipment maintenance contracts increase 10% annually. Decrease in personnel costs for 3 positions. Savings in excess of $100,000 per year due to computer upgrade and staff reduction. • (Continued) • 7705D/83B 176 • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 395 Technical Services • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 339 Technical Services Lib. 1 1 1 1 1 Computer Sys. Upgrade including 219,689 287 Librarian 1 0 0 0 0 (1) Central Processor, (2) Disc 266 Lib. Asst. I 0 1 1 1 1 Drives, Terminal Controllers and 254 Computer Operator 1 1 1 1 1 Modem racks, (1) Auto Answer Device, 244 Principal Lib. Clerk 2 2 1 1 1 (1) Console printer, (1) Reports 240 Comptr. Optr. Aide 1 1 1 1 1 Printer, Software to accommodate • 225 Clk. Libry. Senior 2 3 2 2 2 system. 205 Clerk Library 2 1 0 0 0 Interfacing device to link 21,040 10 10 7 7 7 circulation system with automated OCIC cataloguing system. (N) 1 246 Librarian Recurrent 1/2 1/4 0 0 0 Air conditioning adequate to 11,000 146 Library Clrk. Rec. 1/2 0 0 0 0 maintain computer room • 092 Page 2 2-1/2 2-1/2 2-1/2 2-1/2 environment 24 hours a day. (1) Computer Terminal with a 768 10-key number pad and shift lock • 252,497 • • 7705D/83B 177 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 395 Technical Services • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 184,163 185,432 181,360 122,394 128,513 134,937 141,686 • 120 Salaries, Temporary 23,375 14,000 30,170 27,050 22,516 22,516 22,516 130 Salaries, Overtime 846 3,200 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 33,917 37,119 33,417 22,778 23,917 25,112 26,368 162 Insurance Compensation 236 341 227 146 153 160 169 • 163 Insurance, Employees 14,552 12,698 11,551 12,325 12,941 13,588 14,267 165 Insurance, Unemployment 206 413 139 69 72 76 80 Total Personal Services 257,295 253,203 256,864 184,762 188,112 196,389 205,086 Operating Expenses • 221 Supplies, Special Dept. 15,142 16,500 . 16,500 16,500 17,325 18,191 19,101 236 Supplies, Book Repair 4,400 4,000 4,000 4,000 4,200 4,410 4,631 382 Rentals, Equip. 27,000 0 0 0 0 0 0 390 Contr. Svcs. 0 4,000 4,000 0 0 0 0 409 Contr. Svcs., Book Processing 48,407 44,500 41,200 38,700 20,570 22,627 24,890 • 434 Maint., Dept. Equip 732 26,800 22,000 22,042 42,417 46,617 51,236 460 Meetings 23 0 0 100 100 100 100 540 Training and Schools 0 0 0 1,000 1,000 1,000 1,000 550 Transfers From Central Svcs 125 0 0 0 0 0 0 Total Operating Expenses 95,829 95,800 87,700 82,342 85,612 92,945 100,958 • Sub Total 353,124 349,003 344,564 267,104 273,724 289,334 306,044 Total Capital 20,781 0 0 252,497 1,690 0 0 Gross Program Cost 373,905 349,003 344,564 519,601 275,414 289,334 306,044 Program Reimbursement (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) Net Program Cost 343,905 319,003 314,564 489,601 245,414 259,334 276,044 • 7705D/83B 178 CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 396 Media OBJECTIVE FY84 • To circulate and maintain the resources of the Media Department. To develop the collection by selecting and withdrawing material including films, video recording, computer software, audio recordings and media equipment. Support public and library associated functions with media personnel and equipment. LONG RANGE OBJECTIVE FY85-87 To provide access to media materials for circulation with an emphasis on educational resources. Deemphasize use of 16mm films • and equipment and make more video recordings and equipment available for home use. Promote and publicize department. To make Media Department user funded. SERVICE ACTIVITIES Circulate and maintain media materials. Annual circulation: 16,000 16mm films, 3,000 video recordings, 3,000 equipment rentals • and 25,000 audio recordings (records and cassettes). To provide films and equipment for revenue generating film programs. To generate revenues in support of the Media Department of approximately $61,644. SIGNIFICANT PROGRAM CHANGES FOR FY84 Acct. #323 - $12,000 to continue existing programs; $1,000 to introduce video discs (CED) format (50 titles); anticipated increased revenue of 95% of budget. To reduce cost, 16mm projectors will be phased out through attrition. Concentration will be placed on • cassette format. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 205 Clerk Library 0 1 1 1 1 244 Principal Library Clerk 3/4 3/4 3/4 3/4 3/4 225 Clerk Library Senior 1 0 0 0 0 266 Audio Visual Coordinator 1 1 1 1 1 234 23/4 23/4 23/4 234 146 Library Clerk Recurrent 0 1/2 1/2 1/2 1/2 • 092 Page 1 1 1/2 1 1/2 1 1/2 11/2 • 7645D/83B 179 • • CITY OF HU NTIN GTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 396 Media • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 41,435 35,080 35,593 35,551 37,328 39,195 41,154 120 Salaries, Temporary 7,742 7,500 18,591 8,915 9,000 9,000 9,000 130 Salaries, Overtime 513 400 400 400 400 400 400 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 7,673 6,454 6,623 6,611 6,942 7,288 7,653 162 Insurance Compensation 51 42 42 46 48 51 53 • 163 Insurance, Employees 3,714 3,478 3,822 4,472 4,695 4,930 5,176 165 Insurance, Unemployment 47 35 30 39 41 43 45 Total Personal Services 61,175 52,989 65,101 56,034 58,454 60,907 63,481 Operating Expenses • 221 Supplies, Special Dept. 2,925 3,000 3,500 0 0 0 0 245 Supplies, Audio-Visual 4,503 5,000 6,450 7,400 7,400 7,400 7,400 323 Mat., Audio-Visual 12,067 13,200 16,900 12,000 12,000 12,000 12,000 390 Contr. Svcs. 2,800 2,750 2,750 0 0 0 0 400 Contr. Svcs., Printing 0 100 100 100 100 100 100 • 434 Maint., Dept. Equip 4,066 4,250 4,250 3,000 3,000 3,000 3,000 460 Meetings 28 50 50 50 50 50 50 550 Transfers From Central Svcs 0 0 0 0 0 0 0 Total Operating Expenses 26,389 28,350 34,000 22,550 22,550 22,550 22,550 Sub Total 87,564 81,339 99,101 78,584 81,004 83,457 86,031 • Total Capital 0 0 0 0 11,075 0 0 Gross Program Cost 87,564 81,339 99,101 78,584 92,079 83,457 86,031 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 87,564 81,339 99,101 78,584 92,079 83,457 86,031 • 7645D/8313 180 • • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 397 Extension Services • OBJECTIVE FY84 Circulate library materials through three annexes. Provide for informational and recreational needs of citizens in outlying areas. Recruit, train and supervise volunteers to assist staff of three annexes. Issue overdue notices and collect fines and overdue materials. LONG RANGE OBJECTIVE FY85-87 • Renovate and redecorate Main Street Annex. Increase circulation and volunteer help at all annexes and put Extension Services on-line. Rent all available space to generate additional revenue at Main Street. Sponsor fund raising activities at each annex twice per year. SERVICE ACTIVITIES Circulate 216,615 library materials. Make minor repairs and maintain building. Give 24 tours of library to school children. Issue • 5,616 library cards. Train 34 volunteers. Open 6,864 hours per year. Answer 1,778 reference and 12,456 reader's advisory questions. Rent available space. Collect fines. Issue overdue notices. Put all annexes on-line. Renovate and redecorate Main Street Annex. SIGNIFICANT PROGRAM CHANGES FOR FY84 • Due to accumulated vacation and sick time of three Annex Clerks, increase of Clerk Recurrent from 10 hours to 20 hours per week. Books will be purchased for annexes from adult circulation budget to save costs in purchasing books as added copies for annexes. Maintenance costs will increase because of the computer terminals. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 225 Clerk, Library Senior 3 3 3 3 3 Remote Touch Computers (3) 23,116 3 3 3 3 3 23,116 146 Library Clerk Recurrent 1/4 1/2 1/2 1/2 1/2 • 155 Maintenance Worker 1/2 1/2 1/2 1/2 1/2 • 7670D/83B 181 0 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 397 Extension Services FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 46,197 49,953 46,476 51,839 55,236 58,926 63,225 120 Salaries, Temporary 3,810 8,000 10,000 10,400 10,400 10,400 10,400 130 Salaries, Overtime 60 1,000 90 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 8,547 9,191 8,627 9,648 10,280 10,966 11,766 162 Insurance Compensation 64 70 64 152 158 165 175 • 163 Insurance, Employees 3,761 4,534 3,883 5,975 6,284 6,611 6,959 165 Insurance, Unemployment 50 50 24 65 68 72 76 Total Personal Services 62,489 72,798 69,164 78,079 82,426 87,140 92,601 Operating Expenses • 221 Supplies, Special Dept. 141 2,650 2,650 2,780 2,919 3,065 3,218 250 Travel Costs 5 200 50 50 50 50 50 320 Books 1,492 1,000 1,000 0 0 0 0 399 Contr. Svcs., Janitorial 0 0 0 0 0 0 0 400 Contr. Svcs., Printing 0 200 50 50 50 50 50 • 434 Maint., Dept. Equip 157 300 300 600 660 726 800 440 Maint., Bldgs. & Grounds 3,075 2,500 2,500 2,500 2,500 2,500 2,500 550 Transfers From Central Svcs 0 0 0 0 0 0 0 552 Transfers from Bldg. Maint. 0 0 0 0 0 0 0 590 Misc. 717 1,149 1,149 1,200 1,260 1,323 1,389 598 Vandalism, Equip. Repairs 0 500 500 500 500 500 500 Total Operating Expenses 5,587 8,499 8,199 7,680 7,939 8,214 8,507 Sub Total 68,076 81,297 77,363 85,759 90,365 95,354 101,108 Total Capital 0 21,950 21,950 23,116 290 0 0 Gross Program Cost 68,076 103,247 99,313 108,875 90,655 95,354 101,108 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) • Net Program Cost 68,076 103,247 99,313 108,875 90,655 95,354 101,108 7670D/83B 182 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 398 Allied Arts OBJECTIVE FY84 • To sponsor and coordinate cultural events, art exhibits, music programs, art classes and fund raising events for the benefit of the residents of Huntington Beach. LONG RANGE OBJECTIVE FY85-87 To plan, sponsor and coordinate regular cultural activities at the Central Library. To promote local artists and musicians and • provide a means for their exposure to the community. SERVICE ACTIVITIES Conduct at least one fund raising event. To encourage new members in the Allied Arts Associates Volunteer group. Organize, promote and sponsor monthly music programs and ten art exhibits. Attend four meetings and two conferences. Collect and account for all admission and registration fees. • SIGNIFICANT PROGRAM CHANGES FOR FY84 No staff budgeted for this program. 590 increase for piano tuning of new piano. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 No staff requested. • 3350E/83B 183 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 398 Allied Arts • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 140 0 908 0 0 0 0 • 120 Salaries, Temporary 8,196 7,759 1,504 2,000 2,000 2,000 2,000 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 168 0 0 0 0- 162 Insurance Compensation 0 0 1 0 0 0 0 • 163 Insurance, Employees 0 0 52 0 0 0 0 165 Insurance, Unemployment 0 23. 1 0 0 0 0 Total Personal Services 8,336 7,782 2,634. 2,000 2,000 2,000 2,000 Operating Expenses • 211. Postage 0 300 300 300 300 300 300 220 Supplies, Office 0' 0 0 0 0 0 0 221 Supplies, Special Dept. 238 150 150 300 300 300 300 400 Contr. Svcs., Printing 3 100 100 100 100 100 100 460 Meetings 0 150 150 150 150 150 150 • 461 Conferences 60 100 100 100 100 100 100 500 Dues/Mbrshps. 0 25z 25 25 25 25 25 550 Transfers From Central Svcs 0 0 0 0 0 0 0 590, Misc. 0 70 70 250 250 250 .250 • Total Operating Expenses 301. 895 895 1,225 1,225 1,225 1,225 Sub Total 8,637 8,677 3,529 3,225 3,225 3;225: 3,225 Total Capital 0 0 0 0° 0 0 0 Gross Program Cost 8,637 8,677 3,529 3,225 3,225 3,225 3,225 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 8,637 8,677 3,529 3,225 3,225 3,225 3,225 • 3350E/83B 184 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 399 Library Board OBJECTIVE FY84 • Review library policies and procedures in order to make recommendations to the City Council. LONG RANGE OBJECTIVE FY85-87 To advise City Council on library matters and make recommendations concerning library programs which are thought to benefit the residents of Huntington Beach. • SERVICE ACTIVITIES Conduct 12 regularly scheduled monthly meetings. Make recommendations to the City Council. Attend meetings and conferences relating to library functions. Provide liaison with the Library Patron Foundation. SIGNIFICANT PROGRAM CHANGES FOR FY84 • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • No staff requested. • • • 3354E/83B 185 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 399 Library Board • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 00 0 0 0 161 Retirement 0 0 0 0 0 0 0 162 Insurance Compensation 0 0 0 0 0 0 0 • 163 Insurance, Employees 0 0 0 0 0 0 0 165 Insurance, Unemployment 0 0 0 0 0 0 0 Total Personal Services 0 0 0 0 0 0 0 Operating Expenses • 211 Postage 0 200 200 200 200 200 200 220 Supplies, Office 0 0 0 0 0 0 0 221 Supplies, Special Dept. 14 50 50 50 50 50 50 400 Contr. Svcs., Printing 6 200 200 200 200 200 200 460 Meetings 230 475 475 475 475 475 475 461 Conferences 293 550 550 550 550 550 550 464 Meetings, Commission 900 900 900 900 900 900 900 500 Dues/Mbrshps. 0 50 50 50 50 50 50 550 Transfers From Central Svcs 0 0 0 0 0 0 0 Total Operating Expenses 1,443 2,425 2,425 2,425 2,425 2,425 2,425 Sub Total 1,443 2,425 2,425 2,425 2,425 2,425 2,425 Total Capital 0 0 0 0 0 0 0 Gross Program Cost 1,443 2,425 2,425 2,425 2,425 2,425 2,425 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 1,443 2,425 2,425 2,425 2,425 2,425 2,425 • 3354E/83B 186 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 400 Photo Lab OBJECTIVE FY84 • Discontinued. SIGNIFICANT PROGRAM CHANGES FOR FY84 N one. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 N one. • • • • • 0022G/83B 187 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Community Services Recreation-Culture 400 Photo Lab • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 • 120 Salaries, Temporary 0 11,054 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 162 Insurance Compensation 0 0 0 0 0 0 0 • 163 Insurance, Employees 0 11 0 0 0 0 0 165 Insurance, Unemployment 0 33 0 0 0 0 0 Total Personal Services 0 11,098 0 0 0 0 0 • Operating Expenses 211 Postage 0 90 0 0 0 0 0 220 Supplies, Office 0 0 0 0 0 0 0 221 Supplies, Special Dept. 0 2,420 0 0 0 0 0 434 Maint., Dept. Equip 0 200 0 0 0 0 0 • 550 Transfers From Central Svcs 0 0 0 0 0 0 0 Total Operating Expenses 0 2,710 0 0 0 0 0 Sub Total 0 13,808 0 0 0 0 0 Total Capital 0 0 0 0 0 0 0 Gross Program Cost 0 13,808 0 0 0 0 0 • Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 0 13,808 0 0 0 0 0 • 0022G/83B lgg • • PUBLIC WORKS DEPARTMENT EXPENDITURE/PERSONNEL SUMMARY • 82/83 82/83 82/83 81/82 Adopted Revised Revised 83/84 84/85 85/86 86/87 Expenditure by Character Actual Budget Budget Estimate ADOPTED Projected Projected Projected Personal Services: Permanent Salaries • & Benefits 5,697,313 6,462,152 6,459,132 6,450,685 6,831,506 7,323,699 7,615,568 7,918,429 Temporary Salaries 85,106 79,570 82,570 92,600 141,075 171,605 186,645 160,575 Operating Expenses 3,924,455 4,537,072 5,040,141 4,818,508 5,929,361 6,362,164 6,775,054 7,683,073 • SUB TOTAL 9,706,874 11,078,794 11,581,843 11,361,793 12,901,942 13,857,468 14,577,267 15,762,077 Capital Outlay 844,962 782,504 913,282 898,550 674,900 2,327,080 1,049,372 947,498 • TOTAL EXPENDITURE 10,551,836 11,861,298 12,495,125 12,260,343 13,576,842 16,184,548 15,626,639 16,709,575 • Permanent Personnel Safety 0 0 0 0 0 0 0 0 Non-Safety 243 248 248 248 241 241 239 237 * TOTAL 243 248 248 248 241 241 239 237 * Number of Water Division • employees included in department total. 48 48 48 48 42 42 42 42 0534G/187B 189 • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 410 P.W. Administration OBJECTIVE FY84 0 To provide overall management and coordination of the services rendered by the Department of Public Works by performing essential administrative tasks in a timely manner. LONG RANGE OBJECTIVE FY85-87 Continue to perform essential administrative services and provide clerical support for the department. Promote increased productivity by developing an active in-house productivity program. Reorganize the department along lines proposed in the Hamilton Report. SERVICE ACTIVITIES Perform overall fiscal management. Oversee capital improvement projects. Respond to citizen inquiries and requests. Prepare analytical studies and reports. Provide department clerical support. Direct and evaluate an ongoing departmental productivity program. SIGNIFICANT PROGRAM CHANGES FOR FY84 Retain 3 Productivity team members for six months. In January of 1984, if their projects in Public Works are completed, one will be transferred to Budget and Research and two will be assigned to other departments. Transfer Department Analyst to City Attorney. Reduce operating with transfer of property management function to Administrative Services Department. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 498 Director o Public Works 1 1 1 1 1 344 Department Analyst Senior 1 1 1 1 1 322 Department Analyst 1 0 0 0 0 303 Productivity Tech. 4 3 0 0 0 255 Administrative Secretary 1 1 1 1 1 8 6 3 3 3 • 7761D/187B 190 • CITY OF H.UNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 410 P.W. Administration FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86. FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected. Projected. 110 Salaries, Permanent 141,826 218,859- 233,104 147,924 130,605 137,643 144,574 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 11.2. 0 125 0 0 0 0 140 Salaries, Holiday 0 0 0- 0 0 0 0 150 Salaries, Ed. Incentive 87 0 4.1-5 0 0- 0 0 161 Retirement 26,435 40,267 43,085 27,530 24,306 25,616 26,906 162 Insurance Compensation 734 218 . 753- 281 130 137 144. 163 Insurance, Employees 5,481 1.39591. 18,539 1.1,887 9,943 10,445 10,9.69 165 Insurance, Unemployment 142 218 112 149 130 137 144 Total Personal Services 1749817 273,153 296,133 18.7,771 165,114 173,978 182,73.7 Operating Expenses • 221 Supplies, Special Dept. 544 1,250 878 1,000 1,000 1,250 1,250 250 Travel Costs 46 200 100 200 200 250 250 320 Books 13 250 226. 250 250 250 250 382 Rentals, Equip. 203 450 160 500 500 500 500 390 Contr. Svcs. 0 2,683 2,683 0 0 0 0 • 396 Contr. Svcs., Appraiser 0 5,000 5,000 500 500 500 500 400 Contr. Svcs., Printing 6 100 50 100 100 1.00. 100 460 Meetings 424 700 520° 750 750 750 750 461 Conferences 1,423 1,800 1,330 1,800- 1,800_ 1,900 2,000 500 Dues/Mbrshps. 524 800 5190. 800 800' 9.00 1,000 • Total Operating Expenses 3,183 13,233 1.1,537 5,900 5,900 6,400. 6-600 Sub Total 178,000 286,386 307,670 193,671 1.71,014: 180:3.78 189,3-37 Total Capital 4,759 11,000 11,000 0 9000 10,000- 0 Gross Program Cost 182,759 297,386 318,670 193,671 180;014 190,378. 189,337 Program Reimbursement (25,438) (27,710) (27,710) (29,116) (�30,601) (32,1.66) (33,774) Net Program Cost 157,321 269,676 290,960 164,555 149,413 1589212 155,563 • 7761D/187B 191 0 CrrY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works Development 411 Engineering Services OBJECTIVE FY84 • To provide such professional engineering services for the City as will assure the application of proper development standards in accordance with all relevant codes, laws and regulations. LONG RANGE OBJECTIVE FY85-87 Continue to provide professional engineering services as required. Revise development standards and develop new standards and • operational systems as necessary. Retain the two to four week development/plan check processing time. Reorganize the program along the lines described in the Hamilton Report. Temp. money used for an engineering student helper. SERVICE ACTIVITIES Interface with public agencies and other City departments for the overall planning of City development and the revision of standards and procedures. Check and certify tract and parcel improvement plans for eight million dollars in construction. Process • 500 permit applications and collect development fees. Study and revise development standards and program operating systems on an ongoing basis. SIGNIFICANT PROGRAM CHANGES FOR FY84 Implement "Hamilton Report" creating new program of "Engineering Design" and transferring eight positions. (Program 413) • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 453 City Engineer 1 1 1 1 1 383 Civil Engineer Associate 3 1 1 1 1 • 356 C.E. Assis./Eng. Planner 1/1 0 0 0 0 340 Eng. Tech. III 4 2 2 2 2 300 Eng. Tech II 2 0 0 0 0 230 Const. Permit Aide 2 2 2 2 2 14 6 6 6 6 • • 7769D/187B 192 • • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works Development 411 Engineering Services • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 350,245 437,734 405,766 194,159 206,816 220,534 231,883 • 120 Salaries, Temporary 0 5,000 0 0 5,000 5,000 5,000 130 Salaries, Overtime 102 0 800 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 2,072 2,136 2,129 156 156 156 156 161 Retirement 63,617 80,930 74,964 36,165 38,519 41,072 43,185 162 Insurance Compensation 3,328 4,296 2,722 1,247 1,328 1,417 1,487 • 163 Insurance, Employees 25,380 32,107 31,311 14,791 15,563 16,373 17,200 165 Insurance, Unemployment 348 440 203 195 207 222 232 Total Personal Services 445,092 562,643 517,895 246,713 267,589 284,774 299,143 Operating Expenses • 221 Supplies, Special Dept. 2,199 2,500 2,456 1,500 1,500 1,750 1,750 320 Books 174 175 160 200 200 250 250 390 Contr. Svcs. 18,889 3,500 0 3,500 3,500 3,500 3,500 400 Contr. Svcs., Printing 242 250 198 250 250 275 275 540 Training and Schools 295 500 419 500 500 525 525 • Total Operating Expenses 21,799 6,925 3,233 5,950 5,950 6,300 6,300 Sub Total 466,891 569,568 521,128 252,663 273,539 291,074 305,443 Total Capital 0 13,700 0 0 0 0 0 Gross Program Cost 466,891 583,268 521,128 252,663 273,539 291,074 305,443 Program Reimbursement (50,910) (55,457) (55,457) (58,376) (61,295) (64,359) (67,577) • Net Program Cost 415,981 527,811 465,671 194,287 212,244 226,715 237,866 • 7769D/187B 193 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works Development 412 Engineering Inspection OBJECTIVE FY84 • To ensure that all construction within the public right-of-way and private streets within planned developments is accomplished in accordance with contractual obligations and adopted City standards by maintaining a service level commensurate with the workload imposed by City construction contracts and private development activity. LONG RANGE OBJECTIVE FY85-87 Continue to provide professional inspection services as required. Develop more timely and cost efficient inspection methods and • techniques. Cross train staff members to develop expertise in all areas of inspection. Reorganize the program along the lines suggested in the Hamilton Report. SERVICE ACTIVITIES Perform inspections for eight million dollars in new construction. Provide field administration for five million dollars in City • contracts. Investigate 300 reports of illegal encroachment within the public right-of-way. Keep and maintain all public works construction inspection records. SIGNIFICANT PROGRAM CHANGES FOR FY84 Reorganize inspection section along lines recommended by the "Hamilton Report". Add two inspectors transferred from the Water Division. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 376 Chief P.W. Inspector 1 1 1 0 0 • 376 Supervisor Surveying 1 0 0 0 0 340 Survey Party Chief 2 0 0 0 0 330 Inspector Public Works Sr. 6 8 7 6 5 283 Surveyor 2 0 0 0 0 12 9 8 6 5 • • 7766D/187B 194 • • CITY.OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works Development 412 Engineering Inspection • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 340,745 350,602 357,481 280,046 262,063 200,929 177,710 • 120 Salaries, Temporary 0 2,500 6,000 0 2,500 2,500 2,500 130 Salaries, Overtime 6,507 9,000 4,500 2,500 2,500 2,500 2,500 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 1,758 1,716 1,710 1,788 1,788 1,428 1,428 161 Retirement 62,587 64,823 66,896 52,452 49,106 37,662 33,340 162 Insurance Compensation 6,398 6,408 6,587 6,401 5,900 5,125 4,530 • 163 Insurance, Employees 27,343 30,108 31,209 31,457 29,638 23,629 20,417 165 Insurance, Unemployment 358 354 176 283 263 203 180 Total Personal Services 445,696 465,511 474,559 374,927 353,758 273,976 242,605 Operating Expenses • 221 Supplies, Special Dept. 218 500 163 250 250 250 250 240 Supplies, Shop 3,089 3,500 3,500 250 250 250 250 390 Contr. Svcs. 300 500 0 500 500 500 500 Total Operating Expenses 3,607 4,500 3,663 1,000 1,000 1,000 1,000 • Sub Total 449,303 470,011 478,222 375,927 354'9758 274,976 243,605 Total Capital 4,185 20,700 20,700 0 8,800 8,800 8,800. Gross Program Cost 453,488 490,701 498,922 3.75,927 363,558. 283,776 252,405 Program Reimbursement (0) (0) (0) (77,.747). (81,634) (85,716) (90,002) Net Program Cost 453,488 490-9701 4989922 298,1`80 281,924- 198,060 162,403 • • 7766D/187B 195: 0 CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works Development 413 Engineering Design OBJECTIVE FY84 • To maintain professional engineering standards for all construction projects undertaken on behalf of the City by preparing appropriate plans, specifications and cost estimates. LONG RANGE OBJECTIVE FY85-87 Continue to provide professional engineering services as required. Develop the program along the lines suggested in the Hamilton • Report. Cross train staff members to develop expertise in all relevant areas of civil engineering. SERVICE ACTIVITIES Prepare plans, specifications and cost estimates for the construction of two million dollars in City contracts. Administer and coordinate cash contracts for five million dollars in City construction projects. Prepare assessment district improvement plans and cost estimates as needed. Conduct design and construction surveying for five million dollars in City construction. Maintain all • survey monuments and records. SIGNIFICANT PROGRAM CHANGES FOR FY84 Create new program by division of old "Engineering Services" section into "Development" and "Design" units as recommended in the Hamilton Report. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 383 Civil Engineer Assoc. 0 1 1 1 1 376 Supervisor Surveying 0 1 0 0 0 • 356 Contract Administrator 0 1 1 1 0 356 Civil Engineer Asst. 0 1 1 1 1 340 Eng. Tech. III 0 4 4 4 3 300 Eng. Tech. II 0 4 4 4 4 0 12 11 11 9 • • 4083G/187B 196 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works Development 413 Engineering Design • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 374,479 354,794 373,246 314,276 • 120 Salaries, Temporary 0 0 0 0 2,500 2,500 2,500 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 1,128 1,128 1,128 1,128 161 Retirement 0 0 0 69,906 66,241 69,675 58,699 162 Insurance Compensation 0 0 0 4,132 4,138 4,350 4,299 • 163 Insurance, Employees 0 0 0 33,625 32,774 32,816 26,874 165 Insurance, Unemployment 0 0 0 376 356 376 316 Total Personal Services 0 0 0 483,646 461,931 484,091 408,092 Operating Expenses • 221 Supplies, Special Dept. 0 0 0 1,500 1,500 1,500 1,500 240 Supplies, Shop 0 0 0 3,500 3,000 2,500 2,000 Total Operating Expenses 0 0 0 5,000 4,500 4,000 3,500 Sub Total 0 0 0 488,646 466,431 488,091 411,592 • Total Capital 0 0 0 0 0 0 0 Gross Program Cost 0 0 0 488,646 466,431 488,091 411,592 Program Reimbursement (0) (0) (0) (33,027) (34,678) (36,412) (38,233) Net Program Cost 0 0 0 455,619 431,753 451,679 373,359 • • 4083G/187B 197 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works Public Safety 415 Traffic Eng. & Signal Maint. OBJECTIVE FY84 • To facilitate the smooth and orderly flow of vehicular and pedestrian traffic on the streets and highways of Huntington Beach by providing essential traffic engineering and signal maintenance services. LONG RANGE OBJECTIVE FY85-87 Continue to provide professional traffic engineering services and technical signal maintenance as required. Develop more timely • and cost efficient traffic signal maintenance techniques. Reorganize the program along the lines described in the Hamilton Report. SERVICE ACTIVITIES Plan, design and administer the construction of one million dollars in traffic system improvements. Prepare traffic engineering feasibility studies. Inspect all traffic facilities and equipment to ensure proper construction, maintenance and operation. Provide emergency response to 500 traffic control requests. Maintain 80 traffic signal systems. Develop "joint power" agreements with • other agencies when possible. Open and operate a traffic maintenance lab. SIGNIFICANT PROGRAM CHANGES FOR FY84 Implement "Hamilton Report" by receiving C.E. Associate transferred from Engineering Services. Upgrade signal maintenance personnel as recommended in report. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 404 Traffic Engineer 1 1 1 1 1 Traffic Signal Controller 383 Civil Engineer Assoc. 0 1 1 1 1 & Cabinet 50,000 • 356 Civil Engineer Asst. 2 1 1 1 1 Traffic Signal Loops 12,000 340 Traffic Ops. Specialist 0 1 1 0 0 Remodeling of Warehouse for 340 Eng. Tech. III 2 2 2 2 2 Conversion to Signal Lab 1,800 340 Crew Ldr Trffc Sgnl Maint. 1 1 1 1 1 Test Equipment for Signal Lab 21000 308 Traffic Signal Electrician 1 1 1 1 1 65,800 • 7 8 8 7 7 • 7770D/187B 198 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works Public Safety 415 Traffic Eng. & Signal Maint. FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 183,257 214,973 213,987 274,452 289,764 266,602 280,074 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 621 750 2,000 1,000 1,000 1,000 1,000 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 17 1,152 1,152 1,152 1,152 161 Retirement 35,484 39,552 39,612 51,293 54,143 49,833 52,339 162 Insurance Compensation 2,492 3,094 3,119 3,460 3,674 3,832 4,025 163 Insurance, Employees 13,184 15,542 17,861 26,895 27,742 24,862 26,112 165 Insurance, Unemployment 185 215 103 276 293 268 280 Total Personal Services 235,223 274,126 276,699 358,528 377,768 347,549 364,982 Operating Expenses • 221 Supplies, Special Dept. 1,541 2,500 2,000 2,000 2,200 2,400 2,400 321 Periodicals 163 150 150 150 160 180 180 400 Contr. Svcs., Printing 238 500 400 400 500 600 600 434 Maint., Dept. Equip. 701 500 1,000 1,000 1,000 1,200 1,200 442 Uniform Allowance 0 150 150 150 160 170 180 • 445 Maint., Traffic Signals 182,454 100,000 120,000 120,000 100,000 100,000 100,000 540 Training and Schools 90 500 500 600 700 800 900 590 Misc. 0 9,000 10,000 0 500 600 700 Total Operating Expenses 185,187 113,300 134,200 124,300 105,220 105,950 106,160 Sub Total 420,410 387,426 410,899 482,828 482,988 453,499 471,142 • Total Capital 0 18,000 18,000 65,800 85,500 39,000 39,000 Gross Program Cost 420,410 405,426 428,899 548,628 568,488 492,499 510,142 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 420,410 405,426 428,899 548,628 568,488 492,499 510,142 • 7770D/187B 199 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works Public Safety 416 Traffic Maintenance • OBJECTIVE FY84 To ensure the safe movement of vehicular and pedestrian traffic and to minimize City liability by providing all required traffic delineation. To meet the signing needs of the City. LONG RANGE OBJECTIVE FY85-87 Continue to provide proper traffic delineation and maintain the operation of the sign shop. Develop more timely and cost efficient • operational procedures which will enable the crew to handle an increasing inventory without increasing staff. SERVICE ACTIVITIES Stripe 500 miles of City streets and install 1,000 legends. Fabricate and install 1,500 street signs. Maintain state highways as per contract with the State. Develop "joint power" agreements with other cities where possible. Respond to emergency street barricading requests as needed. • SIGNIFICANT PROGRAM CHANGES FOR FY84 New temp. salary money to be used for added street name sign installation. Account 390 to be used for sandblasting old paint off of streets to be re-stripped. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 340 Crew Leader Traffic 1 1 1 1 1 Pickup trucks, 3/4 ton 28,000 297 Photo mitographer 1 1 1 1 1 Two air-less paint systems 293 Leadworker Traffic Striping 1 1 1 1 1 for deck trucks 9,000 • 277 Equipment Operator 1 1 1 1 1 255 Maint. Worker Sr. 1 1 1 1 1 37,000 240 Maint. Worker 2 2 2 2 2 7 7 7 7 7 • • 7848D/187B 200 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works Public Safety 416 Traffic Maintenance • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 142,485 155,832 147,505 158,343 170,236 182,534 194,109 • 120 Salaries, Temporary 0 0 0 10,000 10,000 10,000 10,000 130 Salaries, Overtime 11,841 8,000 6,000 8,000 10,000 10,000 10,000 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 337 324 317 312 312 312 312 161 Retirement 24,617 28,730 26,924 29,527 31,741 34,030 36,183 162 Insurance Compensation 3,274 3,393 3,247 3,413 3,686 3,967 4,226 • 163 Insurance, Employees 11,984 14,191 11,577 13,036 13,746 14,477 15,238 165 Insurance, Unemployment 153 156 72 158 171 183 195 Total Personal Services 194,691 210,626 195,642 222,789 239,892 255,503 270,263 Operating Expenses • 221 Supplies, Special Dept. 2,752 3,000 3,240 3,500 3,500 3,500 4,000 240 Supplies, Shop 1,271 500 540 600 750 750 1,000 301 Mat., Street Marking 52,118 75,000 65,000 75,000 85,000 85,000 90,000 302 Mat., Street Signs 40,778 50,000 40,000 50,000 60,000 60,000 60,000 303 Mat., Street Name Signs 9,677 10,000 9,800 10,000 10,000 10,000 10,000 • 390 Contr. Svcs. 9,221 3,192 3,192 10,000 10,000 10,000 10,000 434 Maint., Dept. Equip. 901 1,000 1,250 1,250 1,250 1,250 1,500 442 Uniform Allowance 429 800 972 1,000 1,000 1,000 1,200 590 Mise. 515 0 0 0 0 0 0 Total Operating Expenses 117,662 143,492 123,994 151,350 171,500 171,500 177,700 • Sub Total 312,353 354,118 319,636 374,139 411,392 427,003 447,963 Total Capital 0 1,800 1,590 37,000 19,800 0 22,000 Gross Program Cost 312,353 355,918 321,226 411,139 431,192 427,003 469,963 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 312,353 355,918 321,226 411,139 431,192 427,003 469,963 • 7848D/187B 201 • CITY OF HUNTINGTON BEACH ! PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME @51 IT Works General Services 420 Maintenance Administration OBJECTIVE FY84 • To provide overall management and administrative support for the four major maintenance operations by assuring the provision of professional and technical services to the maintenance division. LONG RANGE OBJECTIVE F Y85-87 Continue to provide administrative direction and support to the building, street, sewer and mechanical maintenance operations. ! Fund City refuse collection and maintain the City Yard facility. Implement the automated warehouse and fleet management systems. Utilize outside firms to meet maintenance needs where cost effective. SERVICE ACTIVITIES Administer and regulate 30 maintenance service delivery contracts with private vendors. Prepare and monitor all maintenance budgets. Process 740 work orders for maintenance services. Provide 540 hours of training for maintenance personnel. Respond to • 1200 citizen requests and inquiries. Continue liaison with the Huntington Beach Public Facilities Corporation. SIGNIFICANT PROGRAM CHANGES FOR FY84 County dump fees greatly increased in account 394. Warehouse space to be rented with sale of old City yard in account 381. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 420 Division Engineer 1 1 1 1 1 340 Engr. Coord. 1 1 1 1 1 240 Maint. Worker 1 1 1 1 1 • 235 Secretary 1 1 1 1 1 225 Accounting Clerk 1 1 1 1 1 5 5 5 5 5 • 7855D/187B 202 • • CITY OF HU N TIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 420 Maintenance Administration • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 118,623 127,891 126,093 136,741 143,651 151,162 158,898 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 85 1,000 500 500 1,000 1,000 1,000 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 36 36 36 36 36 36 36 161 Retirement 21,393 23,537 22,504 25,455 26,741 28,139 29,579 162 Insurance Compensation 1,438 1,559 1,583 1,649 1,736 1,826 1,918 • 163 Insurance, Employees 11,966 14,080 14,134 18,231 19,146 20,105 21,117 165 Insurance, Unemployment 119 127 62 136 144 152 159 Total Personal Services 153,660 168,230 164,912 182,748 192,454 202,420 212,707 Operating Expenses • 212 Comm., Telemeter 3,558 5150 5,150 5,300 5,500 5,500 6,000 221 Supplies, Special Dept. 719 1,100 1,000 1,200 1,500 1,500 1,750 223 Supplies, First Aid 0 0 0 200 200 200 250 224 Supplies, Film 301 540 300 400 400 400 400 240 Supplies, Shop 892 1,400 1,300 1,500 1,500 1,500 1,750 • 246 Supplies, Safety 89 259 300 400 400 400 400 320 Books 404 440 440 450 450 500 500 321 Periodicals 0 65 65 75 100 100 100 380 Rentals, Land 0 0 0 300 350 375 400 381 Rentals, Building 0 0 0 50,000 55,000 60,000 65,000 382 Rentals, Equip. 0 500 500 500 500 500 500 390 Contr. Svcs. 11,455 11,800 11,993 11,000 12,000 12,000 13,000 394 Contr. Svcs., County Dump 0 502,500 502,500 996,360 1,045,000 1,100,000 1,600,000 398 Contr. Svcs., Refuse 1,758,855 1,797,500 1,797,500 2,104,155 2,230,000 2,360,000 2,510,000 400 Contr. Svcs., Printing 15 54 54 50 50 50 50 433 Maint., Radios 7,500 8,100 8,000 8,500 9,000 9,000 9,500 • 434 Maint., Dept. Equip. 1,097 1,890 1,890 1,900 1,900 1,950 2,050 440 Maint., Bldgs. & Grounds 1,367 2,700 1,700 2,000 3,200 3,400 3,500 (Continued) 7855D/187B • 203 • ,CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 420 Maintenance Administration • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Operating Expenses Actual Budget Estimate ADOPTED Projected Projected Projected 442 Uniform Allowance 0 0 0 250 275 300 300 • 500 Dues/Mbrshps. 198 270 270 300 300 350 350 540 Training and Schools 200 324 324 300 350 400 400 598 Vandalism, Equip. Repairs 7,318 9,720 7,500 8,000 10,000 10,000 10,000 599 Bldg. & Equip. Repairs 19,821 29,903 20,000 20,000 32,000 34,000 35,000 Total Operating Expenses 1,813,789 2,374,215 2,360,786 3,213,140 3,409,975 3,602,425 4,261,200 • Sub Total 1,967,449 2,542,445 2,525,698 3,395,888 3,602,429 3,804,845 4,473,907 Total Capital 55,282 80,597 80,617 0 57,500 73,500 71,500 Gross Program Cost 2,022,731 2,623,042 2,606,315 3,395,888 3,659,929 3,878,345 4,545,407 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 2,022,731 2,623,042 2,606,315 3,395,888 3,659,929 3,878,345 4,545,407 • • • • 7855D/187B 204 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 430 Mechanical Maintenance • OBJECTIVE FY84 To provide essential mechanical maintenance services for City vehicles and equipment by performing required services by priority in a timely manner. LONG RANGE OBJECTIVE FY85-87 Continue to provide a full range of efficient fleet maintenance, management and support services to all user departments and • divisions which is 25% to 50% less costly than contractual services. Improve the time frequency of preventative maintenance cycles by 25%. Reduce the "downtime" of repairable units by 20%. SERVICE ACTIVITIES Perform 2,400 vehicle and equipment repairs. Make 150 vehicle body repairs. Fabricate 60 units of parts and equipment. Supply 100% of fueling needs for assigned units. Retain a 120/day average preventative maintenance cycle and a 1.5/day average • "downtime"/day delay period. SIGNIFICANT PROGRAM CHANGES FOR FY84 Account 390 is to be used for contracting major maintenance repairs such as engine rebuilding. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 376 Supvr. Mech. Mt. 1 I 1 1 1 340 Crewldr. Mech. Mt. 1 1 1 1 1 321 Ldwkr. Mech. Hvy. Dty. 1 1 1 1 1 • 309 Ldwkr. Pntr. Vehicle 1 1 1 1 1 305 Mech. Hvy. Duty 2 2 3 3 3 293 Mech. Sr./Auto Body Wkr. 3/1 3/1 3/1 3/1 3/1 282 Eq. Coord./Whre. Kpr. 1/1 1/1 1/1 1/1 1/1 272 Mechanic/Auto Body Hlpr. 2/1 2/1 2/1 3/1 3/1 266 Tire Service Wkr. 1 1 1 1 1 225 Parts Runner 0 0 1 1 1 16 16 18 19 19 • 4371G/238B 205 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 430 Mechanical Maintenance • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 348,681 374,322 388,803 404,375 480,071 529,180 559,865 • 120 Salaries, Temporary 0 0 18,000 8,000 18,900 19,800 20,700 130 Salaries, Overtime 11,785 12,500 6,100 7,000 9,450 9,900 10,380 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 739 684 691 684 684 684 684 161 Retirement 63,888 69,000 71,315 75,384 89,473 98,609 104,322 162 Insurance Compensation 8,602 8,860 9,273 9,567 11,458 12,674 13,411 • 163 Insurance, Employees 26,480 35,666 36,432 44,995 49,742 53,754 56,589 165 Insurance, Unemployment 360 375 193 404 480 530 563 Total Personal Services 460,535 501,407 530,807 550,409 660,258 725,131 766,514 Operating Expenses • 221 Supplies, Special Dept. 594 590 590 535 585 636 680 240 Supplies, Shop 9,450 11,500 12,200 13,400 14,600 15,850 17,100 246 Supplies, Safety 0 100 100 100 100 125 125 247 Gasoline 263,116 310,000 265,000 270,000 285,000 300,000 315,000 252 Diesel Fuel 40,340 45,000 43,000 50,000 53,000 57,000 65,000 253 Petrolane 2,256 4,400 2,500 3,000 3,500 4,000 4,500 390 Contr. Svcs. 57 60 60 10,000 10,500 11,000 11,600 431 Maint., Office Equip. 49 125 125 140 150 165 180 432 Maint., Vehicle 210,644 247,000 240,000 250,000 270,000 290,000 310,000 434 Maint., Dept. Equip. 921 1,420 1,420 1,590 1,770 2,000 2,180 440 Maint., Bldgs. & Grounds 0 80 80 0 0 0 0 • 442 Uniform Allowance 2,549 2,550 2,550 2,750 2,990 3,240 3,440 540 Training and Schools 0 600 600 1,600 1,680 1,750 1,850 Total Operating Expenses 529,976 623,425 568,225 603,115 643,875 685,766 731,655 Sub Total 990,511 1,124,832 1,099,032 1,153,524 l 304,133 1,410,897 1,498,169 Total Capital 160,071 39,242 38,800 0 41,200 37,000 24,000 • Gross Program Cost 1,150,582 1,164,074 1,137,832 1,153,524 1,345,333 1,447,897 1,522,169 Program Reimbursement (230,557) (121,000) (117,526) (125,000) (130,000) (135,000) (140,000) Net Program Cost 920,025 1,043,074 1,020,306 1,028,524 1,215,333 1,312,897 1,382,169 4371G/23813 206 • CITY OF HU NTIN GTO N .BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 450 General Building Maintenance • OBJECTIVE FY84 To maintain all City buildings and structures in a safe, workable and attractive condition by providing regular scheduled maintenance and making general repairs as necessary. LONG RANGE OBJECTIVE FY85-87 Continue to provide general building maintenance for all City structures which is 25% to 50% less costly than contractual services. • Expand the preventative maintenance program to 75% of the total workload. Reduce the work order backlog by 30%. SERVICE ACTIVITIES Maintain 170 City buildings and structures. Make 800 maintenance repairs and 250 emergency repairs. Process 250 work orders. Make 120 plumbing repairs. Maintain and repair 90 miles of arterial block walls. Provide City lock-smithing services. • SIGNIFICANT PROGRAM CHANGES FOR FY84 Building materials account 314 transferred from 480 program for better accounting and control. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 376 Supervisor Bldg. Maint. 1 1 1 1 1 340 Crewleader Bldg. Maint. 1 1 1 1 1 319 Leadworker Bldg. Maint. 1 1 1 1 1 303 Plumber 1 1 1 1 1 293 Carpenter 4 4 4 4 4 • 293 Block Masonry Wkr. 1 1 1 1 1 282 Warehousekeeper 1 1 1 1 1 272 Storekeeper 0 0 0 1 1 260 Carpenter Helper 1 1 1 1 1 11 11 11 12 12 • 4860G/238B 207 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 450 General Building Maintenance • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 238,396 272,431 274,150 286,962 305,079 340,627 358,509 120 Salaries, Temporary 2,282 0 8,500 0 0 0 0 • 130 Salaries, Overtime 768 1,600 1,600 1,650 1,770 1,870 1,920 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 43,551 50,124 50,405 53,406 56,780 63,975 67,256 162 Insurance Compensation 5,400 6,245 6,292 6,572 6,999 7,957 8,364 • 163 Insurance, Employees 16,358 21,571 21,148 27,314 27,621 32,463 34,099 165 Insurance, Unemployment 240 271 136 288 304 350 367 Total Personal Services 306,995 352,242 362,231 376,192 398,553 447,242 470,515 Operating Expenses • 221 Supplies, Special Dept. 16,091 26,726 26,726 29,397 32,336 36,003 39,603 240 Supplies, Shop 958 1,309 1,565 1,776 1,946 2,132 2,335 246 Supplies, Safety 95 500 500 550 575 600 600 300 Mat., Wall 10,205 18,920 11,000 13,000 15,000 17,000 19,000 301 Mat., Street Marking 0 0 0 7,500 8,250 9,075 9,982 • 314 Mat., Building 0 0 0 60,000 65,000 70,000 75,000 320 Books 0 250 250 250 250 250 250 434 Maint., Dept. Equip. 818 968 968 1,137 1,237 1,536 1,694 440 Maint., Bldgs. & Grounds 30,790 8,642 10,494 0 0 0 0 442 Uniform Allowance 406 1,670 870 879 1,187 1,394 1,413 • Total Operating Expenses 59,363 58,985 52,373 114,489 125,781 137,990 149,877 Sub Total 366,358 411,227 414,604 490,681 524,334 585,232 620,392 Total Capital 27,066 60,100 60,100 0 86,100 87,600 48,500 Gross Program Cost 393,424 471,327 474,704 490,681 610,434 672,832 668,892 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 393,424 471,327 474,704 490,681 610,434 672,832 668,892 • 4860G/238B 208 • • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 460 Painting Maintenance • OBJECTIVE FY84 To maintain the appearance and material condition of City buildings and structures by providing basic painting maintenance on a regular schedule and processing high priority work orders. LONG RANGE OBJECTIVE FY85-87 Continue to provide general painting maintenance for all City structures which is 25% to 50% less costly than contractual services • of equal quality. Reduce the time delay between scheduled cycles by 20%. Expand the program to 75% of the total workload. SERVICE ACTIVITIES Paint the interior and exterior of 60 City buildings and structures. Restore and paint 20% of all park equipment, pump motors, bridges and handrails. Process 90 special work orders. Remove graffiti from 5 miles of arterial block walls. • SIGNIFICANT PROGRAM CHANGES FOR FY84 N one. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 340 Crewleader, Painter 1 1 1 1 1 309 Leadworker-Painter 1 1 1 1 1 293 Painter 5 5 5 5 5 7 7 7 7 7 • • 7959D/187B 209 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 460 Painting Maintenance • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 144,194 170,826 161,946 180,169 193,947 205,653 216,949 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 584 500 500 600 700 800 900 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 48 48 48 48 48 48 48 161 Retirement 26,512 31,437 29,783 33,540 36,106 38,284 40,384 162 Insurance Compensation 3,689 4,358 4,113 4,593 4,945 5,245 5,531 • 163 Insurance, Employees 11,502 14,081 13,187 16,357 17,243 18,125 19,052 165 Insurance, Unemployment 145 170 75 181 195 205 219 Total Personal Services 186,674 221,420 209,652 235,488 253,184 268,360 283,083 Operating Expenses • 221 Supplies, Special Dept. 785 1,325 1,325 1,300 1,500 1,625 1,750 240 Supplies, Shop 1,727 1,950 1,950 2,106 2,280 2,485 2,685 246 Supplies, Safety 0 125 125 150 225 295 325 434 Maint., Dept. Equip. 169 398 398 476 490 510 530 442 Uniform Allowance 553 575 575 625 675 725 775 • Total Operating Expenses 3,234 4,373 4,373 4,657 5,170 5,640 6,065 Sub Total 189,908 225,793 214,025 240,145 258,354 274,000 289,148 Total Capital 0 708 708 0 0 0 0 Gross Program Cost 189,908 226,501 214,733 240,145 258,354 274,000 289,148 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) • Net Program Cost 189,908 226,501 214,733 240,145 258,354 274,000 289,148 • 7959D/187B 210 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 470 Electrical Maintenance OBJECTIVE FY84 To maintain City electrical systems in a safe and efficient manner. LONG RANGE OBJECTIVE FY85-87 Continue to provide proper electrical maintenance services for all facilities operated by the City of Huntington Beach. SERVICE ACTIVITIES • Maintain City-owned electrical systems. Provide electrical services and technical expertise to other City departments. Respond to emergency calls in a timely manner. Maintain exterior lighting on beach, pier, parking lot and park facilities. SIGNIFICANT PROGRAM CHANGES FOR FY84 N one. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 340 Crewleader, Elec. Maint. 1 1 1 1 1 • 324 Leadworker, Elec. 1 1 1 1 1 308 Electrician 4 4 5 5 5 277 Elec. Repair Wkr. 1 1 1 1 1 240 Maint. Worker 0 0 1 1 1 7 7 9 9 9 • • • 4862G/238B 211 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 470 Electrical Maintenance • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 160,788 176,560 179,000 190,047 243,563 263,039 278,952 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 6,228 6,910 3,600 4,547 4,792 5,095 5,406 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 29,374 32,486 32,952 35,370 45,330 48,953 51,916 162 Insurance Compensation 4,258 4,503 4,604 4,845 6,212 6,710 7,116 • 163 Insurance, Employees 11,345 12,737 13,622 16,516 20,045 21,425 22,500 165 Insurance, Unemployment 166 177 87 189 244 263 279 Total Personal Services 212,159 233,373 233,865 251,514 320,186 345,485 366,169 Operating Expenses • 221 Supplies, Special Dept. 19,905 24,000 20,110 21,226 22,348 23,476 24,614 224 Supplies, Film 0 40 20 21 22 23 25 240 Supplies, Shop 5,305 5,500 5,000 5,312 5,730 6,055 6,387 246 Supplies, Safety 63 236 226 239 252 266 280 320 Books 35 95 63 66 70 75 80 • 321 Periodicals 0 57 59 63 66 70 74 382 Rentals, Equip. 0 302 276 291 307 324 342 434 Maint., Dept. Equip. 150 291 291 307 324 342 360 440 Maint., Bldgs. & Grounds 228 246 238 252 266 280 296 442 Uniform Allowance 404 462 102 108 114 120 127 460 Meetings 0 500 450 475 502 529 559 • Total Operating Expenses 26,090 31,729 26,835 28,360 30,001 31,560 33,144 Sub Total 238,249 265,102 260,700 279,874 350,187 377,045 399,313 Total Capital 27,817 12,000 12,000 0 117,830 53,035 45,335 Gross Program Cost 266,066 277,102 272,700 279,874 468,017 430,080 444,648 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 266,066 277,102 272,700 279,874 468,017 430,080 444,648 4862G/238B 212 • • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 480 Technical Maintenance • OBJECTIVE FY84 To ensure the operational status of City buildings through the provision of an effective program of technical and custodial maintenance. LONG RANGE OBJECTIVE FY85-87 Continue to provide a comprehensive program of technical equipment maintenance and oversee the delivery of janitorial services. • Expand program to meet 100% of anticipated service demand. Implement a special inspection program to reduce equipment failures. SERVICE ACTIVITIES Fund and oversee the delivery of contractual services for air conditioning, heating, elevator operation, plant and janitorial service. • Monitor equipment 365 days a year. Respond to 120 emergency service calls. Perform weekly preventative maintenance cycles for all assigned equipment. Perform special services as directed. SIGNIFICANT PROGRAM CHANGES FOR FY84 Operating account 314 transferred to program 450, General Building Maintenance. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 330 Build. Maint. Technician 1 1 1 1 1 Installation of Sliding Walls 308 Build. Maint. Tech. Asst. 1 1 2 2 2 or Partitions for B-6, • 255 Maint. Worker Sr. 1 1 0 0 0 B-7, B-8 and Council 16,000 240 Maintenance Worker 1 1 1 1 1 Door Replacement 1,500 Pier Rail Rehabilitations 20,000 4 4 4 4 4 Conversions for Generators 2,000 39,500 • • 8043D/1-87B 213 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 480 Technical Maintenance • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 86,127 92,997 80,939 80,242 107,223 114,165 121,793 • 120 Salaries, Temporary 0 0 0 10,000 0 0 0 130 Salaries, Overtime 2,229 2,400 1,500 1,800 2,000 2,200 2,400 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 530 528 526 528 528 528 528 161 Retirement 15,787 17,207 14,885 18,864 20,052 21,343 22,765 162 Insurance Compensation 2,266 2,385 2,104 2,570 2,734 2,910 3,103 • 163 Insurance, Employees 8,450 9,481 6,834 11,435 12,009 12,608 13,240 165 Insurance, Unemployment 88 94 41 101 107 114 122 Total Personal Services 115,477 125,092 106,829 125,540 144,653 153,868 163,951 Operating Expenses • 221 Supplies, Special Dept. 6,047 14,000 6,500 8,000 8,500 9,000 9,500 225 Supplies, Special 8,546 0 0 0 0 0 0 240 Supplies, Shop 686 2,500 1,500 1,600 1,700 1,800 1,900 314 Mat., Building 0 67,000 52,000 0 0 0 0 320 Books 0 50 50 75 75 75 100 • 382 Rentals, Equip. 0 2,130 500 1,000 1,200 1,400 1,600 390 Contr. Svcs. 127,846 126,000 126,000 159,500 165,500 171,500 177,500 399 Contr. Svcs., Janitorial 135,041 160,276 151,765 143,000 144,750 148,500 158,600 400 Contr. Svcs., Printing 0 50 50 50 50 50 50 434 Maint., Dept. Equip. 7,409 8,600 7,500 .8,000 8,500 9,000 9,500 439 Maint., Park Lights 0 19,999 18,000 20,000 20,000 20,000 20,000 • 440 Maint., Bldgs. & Grounds 52,209 64,000 64,000 70,000 75,000 80,000 85,000 442 Uniform Allowance 284 670 670 720 720 770 770 444 Maint., Pier 0 0 0 4,375 5,000 5,000 5,400 461 Conferences 0 150 150 150 150 150 150 540 Training and Schools 0 150 400 400 400 400 400 • Total Operating Expenses 338,068 465,575 429,085 416,870 431,545 447,645 470,470 Sub Total 453,545 590,667 535,914 542,410 576,198 601,513 634,421 Total Capital 14,026 0 0 39,500 1,127,550 236,708 235,073 Gross Program Cost 467,571 590,667 535,914 581,910 1,703,748 838,221 869,494 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 467,571 590,667 535,914 581,910 1,703,748 838,221 869,494 • 8043D/187B 214 CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 510 Street Maintenance OBJECTIVE FY84 • To maintain public streets, alleys and parking lots in a manner which meets acceptable engineering standards and ensures safe and comfortable vehicular and pedestrian passage. LONG RANGE OBJECTIVE FY85-87 Continue to provide a comprehensive program of basic street maintenance. Implement a maintenance schedule designed to • conserve aggregate base by preventing the penetration of asphalt surfaces by surface water. Respond to emergencies in a timely manner. SERVICE ACTIVITIES Slurry seal 25 miles of City streets. Overlay 15 miles and heater plane 5 miles of same. Make asphalt repairs for 10 miles of City streets, alleys and parking lots. Build and repair 1000 cubic yards of concrete sidewalks, curbs, gutters, driveways, slabs and catch • basins. Maintain 28 City bridges and 15 miles of storm drain channels. SIGNIFICANT PROGRAM CHANGES FOR FY84 Elimination of position of Supervisor Streets. Supervision to be assumed by the Supervisor of Sewer Maintenance. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 376 Supervisor St. Maint. 1 0 0 0 0 1 Ton Chassis, only 14,000 335 Crewleader St. Maint. 1 1 1 1 1 1 Ton Chassis, only 14,000 309 Leadworker St. Maint. 3 3 3 3 3 2 Axle Dump Truck, 6 Yard 41,000 • 303 Leadworker Concrete 1 1 1 1 1 3 Axle Dump Truck, 12 Yard 65,000 293 Eq. Op. Heavy Duty 1 1 1 1 1 Backhoe with Extenda Boom 35,000 287 Concrete Finisher 2 2 2 2 2 277 Eq. Operator 5 5 5 5 5 169,000 266 Maint. Service Wkr. 5 5 5 5 5 255 Maint. Wkr. Sr. 2 2 4 4 4 • 240 Maint. Worker 3 3 1 1 1 24 23 23 23 23 • 4866G/238B 215 • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 510 Street Maintenance FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 453,001 497,014 519,415 519,800 567,249 605,335 636,981 120 Salaries, Temporary 438 0 0 0 0 0 0 130 Salaries, Overtime 11,956 11,000 20,000 13,860 14,900 15,645 16,427 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 301 300 300 300 300 300 300 161 Retirement 83,130 91,499 96,239 96,740 105,571 112,659 118,549 162 Insurance Compensation 11,246 11,982 12,973 13,997 15,246 16,257 17,106 S 163 Insurance, Employees 35,734 44,066 47,757 56,502 59,936 62,934 66,079 165 Insurance, Unemployment 465 494 255 519 568 605 637 Total Personal Services 596,271 656,355 696,939 701,718 763,770 813,735 856,079 Operating Expenses S 221 Supplies, Special Dept. 1,787 7,000 4,800 5,200 5,400 5,700 6,000 240 Supplies, Shop 9,409 13,000 9,000 11,000 12,000 14,000 15,000 246 Supplies, Safety 28 160 160 180 180 200 220 304 St. Mat., Misc. 8,999 20,750 15,000 17,000 19,000 22,000 25,000 306 St. Mat., Local 228,054 240,000 240,000 260,000 290,000 320,000 350,000 307 St. Mat., Major 60,221 75,000 70,000 80,000 90,000 100,000 115,000 308 St. Mat., Curb 38,128 38,000 38,000 43,000 48,000 53,000 58,000 313 Mat., Fencing 0 2,500 2,500 2,500 2,500 2,750 3,000 382 Rentals, Equip. 0 220 200 220 240 260 280 390 Contr. Svcs. 25,027 37,500 37,500 42,500 47,500 52,500 57,500 432 Maint., Vehicle 1,211 6,250 2,500 3,000 4,000 5,000 6,000 434 Maint., Dept. Equip. 3,250 8,600 5,000 6,000 7,000 8,000 9,000 442 Uniform Allowance 2,017 8,500 4,500 2,300 2,530 2,780 3,050 540 Training and Schools 0 80 80 80 80 80 80 Total Operating Expenses 378,131 457,560 429,240 472,980 528,430 586,270 648,130 Sub Total 974,402 1,113,915 1,126,179 1,174,698 1,292,200 1,400,005 1,504,209 Total Capital 263,029 244,895 244,895 169,000 77,850 46,700 48,000 Gross Program Cost 1,237,431 1,358,810 1,371,074 1,343,698 1,370,050 1,446,705 1,552,209 Program Reimbursement (706,073) (1,290,000) (1,250,000) (1,343,698) (1,370,050) (1,446,705) (1,552,209) Net Program Cost 531,358 68,810 121,074 0 0 0 0 4866G/238B � 216 CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 520 Street Cleaning OBJECTIVE FY84 • To protect public health and safety by providing a basic street cleaning program which will ensure that City streets are free of trash and hazardous materials and that gutters will not restrict the passage of water. LONG RANGE OBJECTIVE FY85-87 Continue to power sweep streets, gutters and City parking lots twice per month. Expand program to allow for emegency hand • cleaning in a more timely manner and meet 75% of service requests. SERVICE ACTIVITIES Power sweep over 350 miles of City street, gutters, and parking lots on a scheduled basis. Clean 100 catch basins on a scheduled and emergency basis. Post 40 miles of streets for sweeping. Remove two tons of hazardous materials from City streets and walkways. • SIGNIFICANT PROGRAM CHANGES FOR FY84 N one. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 335 Crewleader, St. Maint. 1 1 1 1 1 Vehicles, sweeper lease 57,700 277 Equipment Operator 4 4 4 4 4 255 Maint. Wkr. Sr. 1 1 1 1 1 57,700 240 Maint. Wkr. 0 0 1 1 1 • 6 6 7 7 7 • • 8057D/187B 217 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 520 Street Cleaning FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 135,125 153,886 132,859 142,464 169,162 180,718 190,838 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 7,758 9,520 5,000 9,450 9,920 10,400 10,900 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 1,015 1,056 874 876 876 876 876 161 Retirement 24,767 28,507 24,679 26,678 31,645 33,796 35,679 162 Insurance Compensation 3,651 3,951 3,501 3,632 4,313 4,610 4,867 • 163 Insurance, Employees 12,940 15,454 13,184 16,390 18,501 19,452 20,429 165 Insurance, Unemployment 144 155 69 143 170 182 191 Total Personal Services 185,400 212,529 180,166 199,633 234,587 250,034 263,780 Operating Expenses 221 Supplies, Special Dept. 19,632 29,000 24,000 30,000 35,000 40,000 45,000 240 Supplies, Shop 742 1,000 1,000 1,100 1,150 1,200 1,260 390 Contr. Svcs. 1,133 1,340 1,300 1,400 1,470 1,540 1,610 398 Contr. Svcs., Refuse 0 10,000 10,000 11,000 11,550 12,100 12,700 442 Uniform Allowance 401 860 860 1,090 1,140 1,200 1,260 • 540 Training and Schools 0 50 50 50 50 50 50 Total Operating Expenses 21,908 42,250 37,210 44,640 50,360 56,090 61,880 Sub Total 207,308 254,779 217,376 244,273 284,947 306,124 325,660 Total Capital 52,894 79,300 79,300 57,700 233,200 95,900 91,500 Gross Program Cost 260,202 334,079 296,676 301,973 518,147 402,024 417,160 • Program Reimbursement (0) (0) (0) (26,302) (107,950) (139,295) (141,791) Net Program Cost 260,202 334,079 296,676 275,671 410,197 262,729 275,369 • 8057D/187B 218 • CITY OF HU NTIN GTO N BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 530 Sewer Maintenance OBJECTIVE FY84 • To protect the health and safety of City residents by providing a sewer maintenance program which will ensure the adequate movement of sewage and storm water runoff through the City sewer system. LONG RANGE OBJECTIVE FY85-87 Continue to provide a comprehensive program of sewer maintenance with rapid response to emergency calls. Continue to provide • and operate portable pumps in flood prone areas. Develop a systematic sewer line inspection program to detect potential bottlenecks and trouble spots in advance of blockage. SERVICE ACTIVITIES Monitor and maintain 33 sewer pump lift stations making a minimum of 100 major repairs annually. Clean over 300 miles of sewer and storm drain lines by high pressure jetting, steel rodding and balling. Flush and maintain numerous gas traps, syphons and known • trouble spots on a weekly basis. SIGNIFICANT PROGRAM CHANGES FOR FY84 Change program division numbering from 560 series to 530 series to improve accounting procedures. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 376 Supv. Sewer Maint. 1 1 1 1 1 Replace (1) water truck 335 Crewleader Sewer Maint. 1 1 1 1 1 including cab & chassis 293 Leadworker Sewer Maint. 2 2 2 2 2 and tank/accessories 46,000 • 277 Mechanic Sewer Pump Sr. 1 1 1 1 1 277 Equipment Operator 2 2 2 2 2 46,000 272 Mechanic Sewer Pumps 1 1 1 1 1 266 Maint. Service Wkr. 1 1 1 1 1 255 Maint. Wkr. Sr. 1 1 1 1 1 10 10 10 10 10 • 4870G/238B 219 • • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 530 Sewer Maintenance • F Y82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 206,297 238,736 233,082 249,234 265,889 282,820 298,956 • 120 Salaries, Temporary 5,286 0 0 0 0 0 0 130 Salaries, Overtime 3,563 3,680 9,500 5,000 5,000 5,000 5,000 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 650 636 642 636 636 636 636 161 Retirement 37,960 44,040 40,992 46,504 49,603 52,753 55,756 162 Insurance Compensation 4,712 5,403 5,179 5,612 5,998 6,394 6,760 163 Insurance, Employees 18,721 23,116 20,563 25,743 27,884 29,831 31,948 165 Insurance, Unemployment 215 240 113 249 267 283 299 Total Personal Services 277,404 315,851 310,071 332,978 355,277 377,717 399,355 Operating Expenses • 221 Supplies, Special Dept. 3,674 4,876 4,340 5,232 6,447 7,414 8,527 240 Supplies, Shop 1,743 2,098 1,723 2,262 2,773 3,189 3,668 246 Supplies, Safety 189 1,457 1,261 1,674 1,925 2,214 2,547 382 Rentals, Equip. 0 202 0 231 266 306 357 390 Contr. Svcs. 2,939 4,207 3,858 4,838 5,563 6,398 7,357 • 432 Maint., Vehicle 164 0 0 0 0 0 0 434 Maint., Dept. Equip. 17,112 21,000 19,642 22,650 27,772 31,937 36,728 442 Uniform Allowance (221) 904 792 1,039 1,195 1,374 1,580 Total Operating Expenses 25,600 34,744 31,616 37,926 45,941 52,832 60,764 Sub Total 303,004 350,595 341,687 370,904 4.01,218 430,549 460,119 • Total Capital 0 134,800 134,800 46,000 100,400 100,000 108,000 Gross Program Cost 303,004 485,395 476,487 416,904 501,618 530,549 568,119 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 303,004 485,395 476,487 416,904 501,618 530,549 568,119 • 4870G/238B 220 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 540 Landscape Administration OBJECTIVE FY84 • To direct and coordinate all services provided by the park, tree and landscaping maintenance subdivisions by performing all essential administrative tasks in a timely manner. LONG RANGE OBJECTIVE FY85-87 Continue to maintain accountable and cost effective procedures and capitalize on all cost saving methods. Assure that landscape plan check, inspection and design functions contribute to long range strategies for reducing City maintenance costs. Review and critically analyze all maintenance functions, and, where cost effective, contract work and lease or rent capital equipment. SERVICE ACTIVITIES Provide overall division management. Provide landscaping design, plan check and inspection services for five million dollars in City construction and eight million dollars in private development. Respond to 3,000 citizen/staff service requests. Provide divisional • clerical support. SIGNIFICANT PROGRAM CHANGES FOR FY84 Transfer operating accounts 390 and 440 from other divisional programs into a centralized administrative account. These are for janitorial services and trash bin service (390) and divisional building maintenance. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 398 Supt., Parks, Tree & Lndscp 1 1 1 1 1 352 Landscape Architect 1 1 1 1 1 • 319 Landscape Inspector 1 1 1 0 0 235 Secretary 1 1 1 1 1 4 4 4 3 3 • • 8066D/238B 221 0 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 540 Landscape Administration • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 102,707 111,793 113,429 120,749 128,621 105,207 110,559 • 120 Salaries, Temporary 375 0 800 0 0 0 0 130 Salaries, Overtime 0 600 0 500 500 700 800 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 361 360 359 312 312 0 0 161 Retirement 18,706 20,635 20,745 22,540 23,704 19,549 20,584 162 Insurance Compensation 1,039 1,134 1,141 1,208 1,282 543 570 163 Insurance, Employees 8,558 9,499 9,834 11,741 12,352 9,302 9,770 165 Insurance, Unemployment 102 113 56 121 129 105 111 Total Personal Services 131,848 144,134 146,364 157,171 166,900 135,406 142,394 Operating Expenses • 221 Supplies, Special Dept. 1,390 2,465 2,465 2,700 3,000 3,300 3,600 320 Books 110 396 396 500 500 500 500 390 Contr. Svcs. 846 1,300 1,300 30,650 32,800 35,000 38,500 400 Contr. Svcs., Printing 113 159 125 225 300 350 400 440 Maint., Bldgs. & Grounds D 0 0 9,300 10,200 10,500 11,000 • 460 Meetings 165 220 200 220 240 270 300 500 Dues/Mbrshps. 106 360 360 440 490 540 600 540 Training and Schools 194 300 300 450 530 600 700 Total Operating Expenses 2,924 5,200 5,146 44,485 48,060 51,060 55,600 Sub Total 134,772 149,334 151,510 201,656 214,960 186,466 197,994 • Total Capital 0 3,415 3,015 0 6,200 0 0 Gross Program Cost 134,772 152,749 154,525 201,656 221,160 186,466 197,994 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 134,772 152,749 154,525 201,656 221,160 186,466 197,994 • 8066D/238B 222 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 541 Tree/Landscape Maintenance OBJECTIVE FY84 • To provide adequate landscape maintenance services for the City of Huntington Beach by properly maintaining all landscape plantings within the public right-of-way, City parks, and the grounds of public facilities. LONG RANGE OBJECTIVE FY85-87 Continue to provide acceptable maintenance for City trees, landscape medians, and other public service areas by maintaining: 1) • an efficient service 25% to 50% less costly than contractual services, 2) efficient utilization of contract services where cost effective, 3) 24-hour emegency services and 4) a complete pesticide program. SERVICE ACTIVITIES Maintain 36,000 City trees on an 18 to 24 month cycle and maintain 2 million square feet of landscaping in a 14 day cycle. Remove and replace 2,500 plants and trees destroyed by accident, vandalism, storm, or disease. Combat plant disease and insects on a • predetermined cycle with an effective chemical application program for 6 million square feet of landscaping and all alley ways. SIGNIFICANT PROGRAM CHANGES FOR FY84 Increase temp. salaries as the most cost efficient method of meeting increasing workload demands. Eliminate one chemical applicator in lieu of a new mechanic welder in Park Maintenance Division. Account 311 reflects a new program to automate median landscape irrigation. Increase account 309 for FY 84 to replace 900 trees damaged by windstorms. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 376 Supervisor, Landscaping 1 1 1 1 1 Flatbed Dump (replacement) 66,000 • 335 Crew Ldr, Landscp/St Tree 1/1 1/1 1/1 1/1 1/1 Chain Saws (new) 900 293 Leadworker, Lndscp/Chem 5/1 5/1 5/1 5/1 5/1 12' Boat with Chemical Pump 277 Equipment Operator 2 2 2 2 2 and 7-1/2 HP Eng., 277 Tree Trim Aerial 2 2 2 2 2 accessories and trailer 277 Chemical Applicator 4 3 3 3 3 included 3,500 266 Maint Sery Wkr 4 4 4 4 4 • 235 Groundsworker 2 2 2 2 2 70,400 23 22 22 22 22 • 4369G/238B 223 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 541 Tree/Landscape Maintenance • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 476,743 517,016 527,549 535,568 570,667 601,191 632,069 • 120 Salaries, Temporary 11,176 14,000 12,500 35,000 55,000 60,000 65,000 130 Salaries, Overtime 23,851 22,800 39,500 27,800 29,190 30,650 32,182 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 1,530 1,524 1,520 1,526 1,526 1,526 1,526 161 Retirement 86,955 95,405 97,565 100,039 106,492 112,168 117,917 162 Insurance Compensation 12,219 12,524 13,506 12,912 13,768 14,514 15,255 • 163 Insurance, Employees 44,746 52,789 56,706 65,177 67,894 71,277 74,871 165 Insurance, Unemployment 513 518 275 531 574 604 632 Total Personal Services 657,733 716,576 749,121 778,553 845,111 891,930 939,452 Operating Expenses • 221 Supplies, Special Dept. 1,408 0 0 0 0 0 0 240 Supplies, Shop 11,502 9,299 9,300 9,800 11,394 12,033 12,736 309 Mat., Agricultural 42,275 46,140 47,491 70,000 57,463 63,220 69,530 311 Mat., Irrigation 4,751 4,950 6,500 14,175 15,473 16,900 18,470 312 Mat., Stakes 736 436 436 500 500 500 500 • 382 Rentals, Equip. 1,434 1,635 1,635 1,798 1,978 2,176 2,393 390 Contr. Svcs. 8,614 48,800 42,355 45,000 46,050 46,655 47,320 434 Maint., Dept. Equip. 7,049 9,000 9,000 9,400 10,890 11,978 13,177 442 Uniform Allowance 3,903 5,545 5,545 5,800 6,709 7,380 8,118 Total Operating Expenses 81,672 125,805 122,262 156,473 150,457 160,842 172,244 • Sub Total 739,405 842,381 871,383 935,026 995,568 1,052,772 1,111,696 Total Capital 133,406 121,281 121,281 70,400 43,780 23,629 21,050 Gross Program Cost 872,811 963,662 992,664 1,005,426 1,039,348 1,076,401 1,132,746 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 872,811 963,662 992,664 1,005,426 1,039,348 1,076,401 1,132,746 • 4369G/238B 224 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 544 Park Maintenance • OBJECTIVE FY84 To provide adequate park maintenance services for the City of Huntington Beach by properly maintaining 480 acres of City parks and other assigned areas, and by maintaining park maintenance and playground equipment. LONG RANGE OBJECTIVE FY85-87 Continue to provide acceptable maintenance for City parks, assigned areas and specialized equipment by retaining: 1) an efficient • service 25% to 50% less costly than contractual services, 2) efficient utilization of contract services where cost effective, 3) 24-hour emergency services, and 4) an effective equipment maintenance program for air cooled engines, park implements and play equipment. SERVICE ACTIVITIES Maintain 480 acres of City parks and assigned areas on a seven day maintenance cycle. Maintain and repair park maintenance and • play equipment on a routine cycle or an "as needed" emergency basis. Maintain the beachfront parking facility on a weekly routine schedule. SIGNIFICANT PROGRAM CHANGES FOR FY84 A new mechanic welder has been added in place of the deleted chemical worker in program 541. The landscape maintenance account 390 provides for contract park maintenance of 70 acres. Account 440 transferred to program 540. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 376 Supervisor, Park Maint. 1 1 1 1 1 Hustler Mower 305-D (1) 15,000 335 Crew Leader Park Maint. 2 2 2 2 2 Truck, 1 ton w/Servis Body 293 Leadworker Lndscp/Mech. 7/1 7/1 7/1 7/1 7/1 & Hoist 28,000 293 Mechanic Welder 0 1 1 1 1 Park Play Equipment 25,000 277 Equipment Operator 4 4 4 4 4 272 Mechanic 2 2 2 2 2 68,000 266 Pk Maint. Wkr./Irrig. Wkr. 5/4 5/4 5/4 5/4 5/4 • 255 Landscaper 2 2 2 2 2 235 Groundsworker 2 2 2 2 2 225 Custodian 1 1 1 1 1 31 32 32 32 32 • 4376G/238B 225 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General 544 Park Maintenance • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/8.7 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 584,276 663,107 661,438 732,352 789,428 836,402 883,097 • 120 Salaries, Temporary 39,149 29,000 45,000 45,000 42,955 50,345 52,875 130 Salaries, Overtime 45,016 40,000 20,000 15,000 16,530 17,360 181-233 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 2,975 2,928 2,944 2,928 2,928 2,928 2,928 161 Retirement 107,679 122,540 121,522 136,844 147,465 156,202 164,895 162 Insurance Compensation 15,347 16,370 16,629 17,987 19,367 20,513 21,653 • 163 Insurance, Employees 53,669 65,234 65,676 82,452 89,320 90,456 96,561 165 Insurance, Unemployment 649 667 333 732 792 841 888 Total Personal Services 848,760 939,846 933,542 1,033,295 1,108,785 1,175,047 1,241,130 Operating Expenses • 221 Supplies, Special Dept. 0 650 0 0 0 0 0 240 Supplies, Shop 16,679 18,400 18,000 19,000 22,380 24,620 27,087 246 Supplies, Safety 0 0 0 0 0 0 0 309 Mat., Agricultural 42,844 44,000 44,000 45,000 49,500 54,500 59,960 310 Mat., Pumps 0 3,000 3,000 5,000 5,500 6,050 6,650 • 311 Mat., Irrigation 35,327 36,500 36,500 37,100 40,800 44,890 49,380 382 Rentals, Equip. 4,968 5,500 2,500 1,500 1,500 1,500 1,500 390 Contr. Svcs. 78,027 278,700 226,200 238,000 307,455 345,390 387,130 432 Maint., Vehicle 110 0 0 0 0 0 0 433 Maint., Radios 800 880 880 968 1,064 1,171 1,288 434 Maint., Dept. Equip. 34,622 32,750 32,750 36,025 39,630 43,590 47,942 • 440 Maint., Bldgs. & Grounds 6,625 8,250 5,500 0 0 0 0 442 Uniform Allowance 4,566 5,200 5,200 5,463 5,740 6,020 6,314 446 Main., Park Play Equip. 0 10,000 9,000 11,000 12,100 13,310 14,641 447 Maint., Showmobile 0 3,000 3,000 3,300 3,630 3,993 4,392 Total Operating Expenses 224,568 446,830 386,530 402,356 489,299 545,034 606,284 • Sub Total 1,073,328 1,386,676 1,320,072 1,435,651 1,598,084 1,720,081 1,847,414 Total Capital 96,029 71,744 71,744 68,000 128,470 90,000 60,540 Gross Program Cost 1,169,357 1,458,420 1,391,816 1,503,651 1,726,554 1,810,081 1,907,954 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 1,169,357 1,458,420 1,391,816 1,503,651 1,726,554 1,810,081 1,907,954 • 4376G/238B 226 CITY OF HU NTIN GTO N BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 590 Weed Abatement OBJECTIVE FY84 • To protect the public from the annoyance of noxious weeds and the potential hazards of combustible rubbish and rank growth through the provision of an effective weed control program. LONG RANGE OBJECTIVE FY85-87 Continue to provide a comprehensive weed control program. Retain temporary employees to perform program service on a • seasonal basis. Adjust service levels to match workload needs. SERVICE ACTIVITIES Eliminate weeds and rubbish on 40 City parcels totaling 150 acres. Eliminate weeds and rubbish on 500 public parcels totaling 350 acres. Process about 36 rubbish complaints annually. • SIGNIFICANT PROGRAM CHANGES FOR FY84 N one. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 This program is supervised by a Public Works inspector budgeted in program 412, Engineering Inspection. The crews in this program are all temporary • employees. • • 8108D/238B 227 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 590 Weed Abatement • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 • 120 Salaries, Temporary 26,400 32,070 31,500 33,075 34,750 36,500 38,250 130 Salaries, Overtime 1,509 2,000 1,800 2,000 2,000 2,000 2,000 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 162 Insurance Compensation 0 817 0 0 0 0 0 • 163 Insurance, Employees 0 0 0 0 0 0 0 165 Insurance, Unemployment 25 257 60 100 125 150 150 Total Personal Services 27,934 35,144 33,360 35,175 36,875 38,650 40,400 Operating Expenses • 221 Supplies, Special Dept. 502 350 350 350 375 400 425 240 Supplies, Shop 517 380 380 400 425 450 475 382 Rentals, Equip. 47,473 45,400 45,400 47,650 50,000 52,500 55,200 400 Contr. Svcs., Printing 30 120 120 120 150 150 150 • Total Operating Expenses 48,522 46,250 46,250 48,520 50,950 53,500 56,250 Sub Total 76,456 81,394 79,610 83,695 87,825 92,150 96,650 Total Capital 0 0 0 0 0 0 0 Gross Program Cost 76,456 81,394 79,610 83,695 87,825 92,150 96,650 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 76,456 81,394 79,610 83,695 87,825 92,150 96,650 • • 8108D/238B 228 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works Public Safety 591 Flood Control OBJECTIVE FY84 • To protect public health, safety and property by ensuring the adequate pumping of storm waters through a maintenance program designed to keep all storm drain pump stations in continuous operation during flooding. LONG RANGE OBJECTIVE FY85-87 Continue to retain the capability of all stormdrain pump stations to operate at full capacity during flooding. Reduce station • downtime 50% through the development of a multi-year capital outlay program for the restoration of deteriorated equipment. SERVICE ACTIVITIES Repair and maintain all pumps, motors, engines, gearheads, pipes and other appurtenances for 15 pump stations. Monitor pumps for proper operation on a 24 hour basis. Respond to 150 emergency callouts and alarms. SIGNIFICANT PROGRAM CHANGES FOR FY84 • N one. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 355 Supervisor Water Production* 1 1 1 1 1 Overhaul pumps 102,000 305 Mechanic, Heavy Duty 1 1 1 1 1 Repair cooling systems 17,000 272 Mechanic 2 2 2 2 2 ZeBron coat discharge doors 2,500 4 4 4 4 4 121,500 • *2/3 funded by water utility • • 8103D/238B 229 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works Public Safety 591 Flood Control • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 97,373 101,182 94,463 103,400 111,343 118,563 124,935 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 2,300 1,500 2,300 1,500 1,500 1,500 1,500 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 524 720 0 0 0 0 0 161 Retirement 15,951 18,749 17,093 19,244 20,721 22,066 23,251 162 Insurance Compensation 1,784 1,968 1,895 1,999 2,136 2,284 2,408 • 163 Insurance, Employees 8,016 9,234 8,700 11,547 12,848 12,786 13,434 165 Insurance, Unemployment 102 101 47 103 111 118 125 Total Personal Services 126,050 133,454 124,498 137,793 148,659 157,317 165,653 Operating Expenses • 221 Supplies, Special Dept. 1,430 1,600 1,600 1,750 1,850 1,850 1,850 240 Supplies, Shop 1,031 1,750 2,000 2,000 2,200 2,200 2,200 246 Supplies, Safety 248 500 750 1,000 1,000 1,000 1,000 253 Petrolane 0 300 0 500 500 500 500 390 Contr. Svcs. 0 2,000 2,000 2,000 2,000 2,000 2,000 • 434 Maint., Dept. Equip. 35,886 35,000 35,000 40,500 50,000 55,000 60,000 442 Uniform Allowance 577 600 600 600 700 700 700 Total Operating Expenses 39,172 41,750 41,950 47,850 58,250 63,250 68,250 Sub Total 165,222 175,204 166,448 185,643 206,909 220,567 233,903 Total Capital 6,398 0 0 121,500 183,900 147,500 124,200 • Gross Program Cost 171,620 175,204 166,448 307,143 390,809 368,067 358,103 Program Reimbursement (24,365) (26,541) (26,541) (27,938) (29,335) (30,801) (32,341) Net Program Cost 1479255 148,663 139,907 279,205 361,474 337,266 325,762 • 8103D/238B 230 • 1 • • • • • OTHER FUNDS PUBLIC WORKS - WATER DIVISION EXPENDITURE/PERSONNEL SUMMARY 82/83 82/83 82/83 81/82 Adopted Revised Revised 83/84 84/85 85/86 86/87 Expenditure by Character Actual Budget Budget Estimate ADOPTED Projected Projected Projected Personal Services: Permanent Salaries • & Benefits 1,410,449 1,525,041 1,526,142 1,506,324 1,467,600 1,554,516 1,648,252 1,729,782 Temporary Salaries 0 0 0 0 0 0 0 0 Operating Expenses 5,471,371 4,405,679 5,390,548 4,847,449 6,022,630 5,827,610 6,192,510 6,292,410 • SUB TOTAL 6,881,820 5,930,720 6,916,690 6,353,773 7,490,230 7,382,126 7,840,762 8,022,192 Capital Outlay 1,070,389 1,913,550 1,163,206 1,006,320 1,080,600 467,500 695,000 361,500 • TOTAL EXPENDITURE 7,952,209 7,844,270 8,079,896 7,360,093 8,570,830 7,849,626 8,535,762 8,383,692 • Permanent Personnel Safety 0 0 0 0 0 0 0 0 Non-Safety 48 48 48 48 42 42 42 42 TOTAL 48 48 48 48 42 42 42 42 • 0534G/187B 231 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 920 Water Administration OBJECTIVE FY84 • To meet the consumer demand for water services. LONG RANGE OBJECTIVE FY85-87 To provide acceptable water services for the City of Huntington Beach. • SERVICE ACTIVITIES Provide overall division management. Maintain billing and accounting systems. Fund bond payments and in-lieu tax. Supply divisional clerical support. SIGNIFICANT PROGRAM CHANGES FOR FY84 Eliminate position of Data Processing Clerk with acquisition of electronic recording equipment by meter section. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 420 Division Engineer 1 1 1 1 1 • 293 Leadworker, Water 1 1 1 1 1 230 Data Processing Clerk 1 0 0 0 0 225 Secretary 1 1 1 1 1 4 3 3 3 3 • • • 7929D/238B 232 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 920 Water Administration • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 95,329 115,090 121,632 127,877 135,047 147,854 150,021 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 222 444 444 444 444 161 Retirement 17,539 21,493 22,637 23,881 25,217 27,601 28,003 162 Insurance Compensation 890 960 1,010 1,067 1,126 1,219 1,248 • 163 Insurance, Employees 8,419 10,854 11,412 12,060 12,673 13,383 13,986 165 Insurance, Unemployment 95 115 121 129 135 148 150 Total Personal Services 122,272 148,512 157,034 165,458 174,642 190,649 193,852 Operating Expenses • 505 Customer Accounting 131,995 138,010 129,671 150,000 165,000 180,000 195,000 604 Office Maint. & Supplies 2,570 6,268 4,840 5,000 5,000 5,000 5,000 605 Utilities, General 3,170 2,600 2,240 2,500 3,500 4,500 5,500 612 Uniform/Shoe Allowance 7,799 9,000 7,156 7,500 8,000 8,500 9,000 616 Contractual Services 0 500 0 200 250 300 350 • 619 Copy Machine Lease 0 0 0 5,000 5,200 5,400 5,600 702 In-lieu tax 844,198 918,000 906,000 930,000 960,000 990,000 1,030,000 711 Reservoir Lease 0 10 10 10 10 10 10 719 Janitorial Service 0 5,800 5,645 6,000 7,000 8,000 9,000 720 Disposal Service 0 0 0 3,000 3,500 4,000 4,500 • 801 1963 I & R Bond Payment 75,268 210,000 210,000 210,000 0 0 0 Total Operating Expenses 1,065,000 1,290,188 1,265,562 1,319,210 1,157,460 1,205,710 1,263,960 Sub Total 1,187,272 1,438,700 1,422,596 1,484,668 1,332,102 1,396,359 1,457,812 Total Capital 40,474 0 0 0 0 0 0 Gross Program Cost 1,227,746 1,438,700 1,422,596 1,484,668 1,332,102 1,396,359 1,457,812 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 1,227,746 1,438,700 1,422,596 1,484,668 1,332,102 1,396,359 1,457,812 • 7929D/238B 233 • CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 921 Water Engineering • OBJECTIVE FY84 To provide required engineering services for the water division. LONG RANGE OBJECTIVE FY85-87 Continue to provide professional engineering services to the water utility. • SERVICE ACTIVITIES Design water systems and facilities. Update and maintain water facilities maps. Assist in the development of long range plans procedures. SIGNIFICANT PROGRAM CHANGES FOR FY84 Transfer Engineering Technician to new Design Section as recommended by Hamilton Report. Increase "plan check" account to pay • for his work on water projects. Transfer two inspectors to new Inspection Section. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 356 Civil Engineer Assist. 1 1 1 1 1 330 Inspector 2 0 0 0 0 303 Eng. Technician II 3 2 2 2 2 6 3 3 3 3 • • • 7948D/23813 234 • • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 921 Water Engineering • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 146,698 154,032 152,088 88,359 92,724 97,559 102,596 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 1,056 696 696 696 696 696 696 161 Retirement 27,164 28,668 27,892 16,574 17,386 18,286 19,224 162 Insurance Compensation 3,033 3,416 3,265 1,399 1,469 1,544 1,624 • 163 Insurance, Employees 13,372 14,782 13,986 9,528 10,006 10,507 11,036 165 Insurance, Unemployment 147 154 152 89 94 98 103 Total Personal Services 191,470 201,748 198,079 116,645 122,375 128,690 135,279 Operating Expenses • 602 Blueprinting/Printing 2,798 4,938 4,130 5,000 5,200 5,400 5,600 618 Plan Checking (Devp. Section) 26 40,700 39,651 80,000 80,000 80,000 80,000 705 Contract Engineering 7,955 31,850 14,511 25,000 25,000 25,000 25,000 Total Operating Expenses 10,779 77,488 58,292 110,000 110,200 110,400 110,600 • Sub Total 202,249 279,236 256,371 226,645 232,575 239,090 245,879 Total Capital 28,236 0 0 0 0 0 0 Gross Program Cost 230,485 279,236 256,371 226,645 232,575 239,090 245,879 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 230,485 279,236 256,371 226,645 232,575 239,090 245,879 • 7948D/238B 235 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 922 Water Production • OBJECTIVE FY84 To meet 100% of the City's water service requests. LONG RANGE OBJECTIVE FY85-87 To continue to provide potable water for the City of Huntington Beach. • SERVICE ACTIVITIES Renumber program 922 with reorganization of division. Produce water from City wells. Purchase additional water as needed from the ;Municipal Water District. Maintain wells and reservoirs. SIGNIFICANT PROGRAM CHANGES FOR FY84 Develop new water well site for well No. 11. Transfer water quality position to water maintenance program. Transfer Inspection • position to water meter program. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 355 Supervisor, Water Prod. * * * * * (906) Land Purchase 60,000 335 Cd. Water Quality 1 0 0 0 0 (930) Chlorine equipment 9,000 321 Leadworker,-Mech. H.D. 1 1 1 1 1 (973) Vehicle replacements 10,500 319 Inspector 1 0 0 0 0 (980) Telemetering Equipment 80,000 305 Mechanic, H.D. 1 1 1 1 1 (989) Controls - Peck Reservoir 50,000 272 Mechanic 2 2 2 2 2 (990) Fluoride Tank 15,000 • (997) Building, Well 6 4 4 4 4 No. 11 & 12 170,000 *Position budgeted in Public Works program 591, but 2/3 funded here. 394,500 • • 9174E/238B 236 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 922 Water Production • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 196,067 210,720 205,643 115,576 126,525 136,147 145,482 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 696 696 720 720 720 720 720 161 Retirement 36,191 39,217 38,624 21,643 23,681 25,474 27,209 • 162 Insurance Compensation 4,632 5,373 4,896 2,523 2,757 2,978 3,191 163 Insurance, Employees 14,737 16,210 15,473 11,104 11,728 12,354 13,008 165 Insurance, Unemployment 197 211 206 116 127 136 146 Total Personal Services 252,520 272,427 265,562 151,682 165,538 177,809 189,756 Operating Expenses 106 Purchased Water 1,256,075 1,200,000 877,631 1,400,000 1,400,000 1,400,000 1,500,000 206 Purchased Power 440,836 594,974 672,894 740,000 810,000 900,000 1,000,000 208 Pump Tax 843,078 540,000 628,592 700,000 750,000 750,000 750,000 707 O.C. Water Board 81,375 85,000 62,860 70,000 80,000 85,000 90,000 • 710 San Joaquin Reservoir Maint. 53,283 100,500 100,473 125,000 135,000 145,000 155,000 806 San Joaquin Reservoir Debt 19,631 61,600 61,600 64,920 65,000 65,000 65,000 915 Wells - Materials 0 5,000 0 5,000 6,000 7,000 8,000 916 Wells - Contractual 148,568 180,000 77,490 190,000 0 190,000 0 Total Operating Expenses 2,842,846 2,767,074 2,481,540 3,294,920 3,246,000 3,542,000 3,568,000 • Sub Total 3,095,366 3,039,501 2,747,102 3,446,602 3,411,538 3,719,809 3,757,756 Total Capital 596,510 697,924 580,640 394,500 98,000 288,500 26,500 Net Program Cost 3,691,876 3,737,425 3,327,742 3,841,102 3,509,538 4,008,309 3,784,256 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Gross Program Cost 3,691,876 3,737,425 3,327,742 3,841,102 3,509,538 4,008,309 3,784,256 • 9174E/238B 237 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 923 Water Maintenance OBJECTIVE FY84 • To meet all water maintenance and service requests in a timely manner. LONG RANGE OBJECTIVE FY85-87 To maintain the water system of the City of Huntington Beach on an operational basis. SERVICE ACTIVITIES • Reorganize Water Distribution program creating new Water Meter Section (924) and renaming this section.* Provide service activities: Repair breaks and malfunctions in the system. Install new services. Repair and maintain fire hydrants and valves. Maintain water quality by proper analysis. Perform general maintenance. Fund system capital construction by outside contractors. • *Transfer eleven positions to the new section. SIGNIFICANT PROGRAM CHANGES FOR FY84 Create account for "inspection services" to pay for water inspections made by the new "inspection section" created by the Hamilton Report. Add Water Quality Coordinator transferred to this section as advised in the Hamilton Report. Reduce one • Service Worker. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 • 376 Supervisor Water Maint. 1 1 1 1 1 (942) Trans/Dist. construction 240,000 335 Crew Ldr. Dist/Mtr. Ops. 1/1 1/0 1/0 1/0 1/0 (973) Vehicle Replacements 39,500 335 Water Quality Coord. 0 1 I 1 1 (973) Six Yard Dump Truck 42,000 309 Leadwkr. Water Const. 4 3 3 3 3 (976) Mobile radios 1,500 293 Equip. Operator H.D. 3 3 3 3 3 (977) Backhoe 35,000 288 Ldwkr Mtr./H & V 1/1 0/1 0/1 0/1 0/1 (977) Fork Lift 30,000 • 272 Service Skr/Storekrp 10/1 9/1 9/1 9/1 9/1 (991) Overhead Crane 42,000 272 Meter Repair Wkr 3 0 0 0 0 (992) Modify Warehouse 23,000 266 Meter Reader Sr. 1 0 0 0 0 (993) Garfield Improvements 81,000 250 Meter Reader 5 0 0 0 0 (996) Water Yard Improvements 35,000 (978) Tools 2,500 32 20 20 20 20 (979) General Equipment 4,600 • 576,100 7955D/238B 238 • CPI'Y OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 923 Water Maintenance • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 649,455 695,131 681,228 504,739 532,261 562,141 591,845 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 540 540 792 0 0 0 0 161 Retirement 119,587 127,958 125,399 93,937 98,985 104,620 110,147 162 Insurance Compensation 15,021 16,072 15,751 10,535 11,113 11,752 12,374 • 163 Insurance, Employees 58,933 63,058 61,797 55,115 57,680 58,589 61,729 165 Insurance, Unemployment 651 696 682 506 534 559 596 Total Personal Services 844,187 903,455 885,649 664,832 700,573 737;661 776,691 Operating Expenses • 411 Meter Repairs 22,378 2.2,680 23,294 0 0 0 0 414 Meter Contract 0 1,000 0 0 0 0 0 416 Safety Equipment 6,944 10,038 2,653 5,000 5,000 59000 5,000 617 Inspection Services 0 0 0 80,000 80,000 80,000 80,000 701 Depreciation 19111,020 7509000 750,000 750,000 750,000 7509000 750,000 • 703 Vehicle Maintenance 2309557 121,000 117,526 125,000 1309000 1359000 140,000 706 Radio Maintenance 1,738 1,500 998- 19500 1,750 2,000 2,250 901 Contingency Fund 20,247 1.64,669 40,840 150,000 150,000 150,000 150,000 941 Materials/Supplies 126,916 859293 67,230 909000 909000 959000 95,000 948 Shop Supplies 79 500 0 0 0 0 0 • 994 Pavement Replacement 329867 999118 39,514 70,000 789000 86,000 94,000 Total Operating_Expenses 1,5529746 192559798. 1,042,055 192-719500 1,2849750 193039000 19316,250 Sub Total 29396,933 291599253 199279704 19936,332 19985,323 2,040,661 29092,941 Total Capital 405,169- 4651282. 4259680 576,100 259,500 281,500 335,000 Gross Program Cost 2,802,102 2,624,535 293539384 2,5129432 2,2.44,823 293229161 29427,941 • Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 2,802,102 2,624,535 2,353,384 2,512,432 2,244,823 2,3229161 2,427,941 7955D/238B 239 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 924 Water Meters OBJECTIVE FY84 • To provide complete meter services for the water division. LONG RANGE OBJECTIVE FY85-87 To continue to provide a complete water metering system for the City of Huntington Beach. SERVICE ACTIVITIES • Maintain, repair and read water meters. Provide water meters for new services. Replace old, worn out meters with a meter replacement program. SIGNIFICANT PROGRAM CHANGES FOR FY84 Reduce one Meter Reader position due to receipt of new electronic reporting devices with increase productivity. Receive one • Inspector, Water Services, transferred upon recommendation of the Hamilton Report. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 339 Crew Ledr Wtr. Meter 0 1 1 1 1 Water Meters 110,000 319 Inspector Wtr. Svcs 0 1 1 1 1 293 Leadworker Water 0 1 1 1 1 110,000 288 Ldwkr. Wtr. Mtr. Rep. 0 1 1 1 1 272 Meter Repair Worker 0 3 3 3 3 266 Meter Reader Sr. 0 1 1 1 1 250 Meter Reader 0 4 4 4 4 0 12 12 12 12 • • 4232G/238B 240 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 924 Water Meters • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 278,299 295,477 312,321 328,038 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 792 792 792 792 161 Retirement 0 0 0 51,941 55,139 58,273 61,197 162 Insurance Compensation 0 0 0 7,097 7,534 7,964 8,365 163 Insurance, Employees 0 0 0 30,575 32,150 33,779 35,480 165 Insurance, Unemployment 0 0 0 279 296 314 332 Total Personal Services 0 0 0 368,983 391,388 413,443 434,204 • Operating Expenses 411 Meter Repairs 0 0 0 25,000 27,000 29,000 31,000 414 Meter Contract 0 0 0 1,000 1,000 1,000 1,000 948 Shop Supplies 0 0 0 1,000 1,200 1,400 1,600 . Total Operating Expenses 0 0 0 27,000 29,200 31,400 33,600 Sub Total 0 0 0 395,983 420,588 444,843 467,804 Total Capital 0 0 0 110,000 110,000 125,000 0 Gross Program Cost 0 0 0 505,983 530,588 569,843 467,804 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 0 0 0 505,983 530,588 569,843 467,804 • • 4232G/238B 241 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 740 Special Gas Tax • OBJECTIVE FY84 To ensure the development and maintenance of an adequate system of public streets within the City of Huntington Beach by funding street construction, reconstruction, maintenance and repair by priority as resources allow. LONG RANGE OBJECTIVE FY85-87 Continue to fund street construction and maintenance needs. Develop engineering data for the ordering of priorities in the • planning process. Assure the retention of street standards as required by law. SERVICE ACTIVITIES Combine 2106 and 2107 gas tax revenues into one fund and expend half on major street construction/reconstruction while transferring the other half to the General Fund for the support of basic street maintenance programs. Expend 2107.5 gas tax funds for street related engineering work. Work with Federal and State agencies for the acquisition of FAU and AHFP funding. • SIGNIFICANT PROGRAM CHANGES FOR FY84 Gas tax revenues begin to level off as the impact of SB 211 lessens. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 N one. • • • 0509G/251B 242 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works General Services 740 Special Gas Tax • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 162 Insurance Compensation 0 0 0 0 0 0 0 • 163 Insurance, Employees 0 0 0 0 0 0 0 165 Insurance, Unemployment 0 0 0 0 0 0 0 Total Personal Services 0 0 0 0 0 0 0 Operating Expenses Total Operating Expenses 0 0 0 0 0 0 0 • Capital Projects Transfer to General Fund 0 0 0 1,300,000 1,400,000 1,500,000 1,600,000 Street Maintenance 0 0 0 650,000 700,000 750,000 800,000 Median Improvements 0 0 0 200,000 100,000 100,000 100,000 Street Improvements 0 0 0 100,000 100,000 100,000 100,000 . Traffic Improvements 0 0 0 50,000 50,000 50,000 50,000 Construction Projects 0 0 0 0 1,693,000 1,711,000 1,880,000 342 Upgrade Edinger (FAU) 0 0 0 100,000 0 0 0 446 Widen Heil w/o Beach 0 0 0 50,000 0 0 0 502 Warner/Goldenwest (FAU) 0 0 0 8,000 0 0 0 508 R/C Bolsa Chica I 0 0 0 400,000 0 0 0 550 Adams/Brookhurst (HES) 0 0 0 100,000 0 0 0 559 Goldenwest/Warner (HES) 0 0 0 100,000 0 0 0 563 Widen West Side of Lake 0 0 0 35,000 0 0 0 606 R/C Bolsa Chica II 0 0 0 600,000 0 0 0 641 Brookhurst Rehab 0 0 0 480,000 0 0 0 642 Bushard Rehab 0 0 0 200,000 0 0 0 653 Yorktown e/o Huntington 0 0 0 15,000 0 0 0 656 TS Goldenwest/Clay 0 0 0 160,000 0 0 0 Total Capital Projects 3,329,613 4,481,222 4,481,222 4,548,000 4,043,000 4,211,000 4,530,000 Gross Program Cost 3,329,613 4,481,222 4,481,222 4,548,000 4,043,000 4,211,000 4,530,000 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 3,3299-613 4,481,222 4,481,222 41548,000 4,043,000 4,211,000 4,530,000 0509G/251B 243 CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Park Acquisition & Development Development 790 Landfill OBJECTIVE FY84 Accept solid materials into an undeveloped park area for the purpose of filling the area to a level grade to make it suitable for park development. To help offset costs by charging a fee for dumping materials. LONG RANGE OBJECTIVE FY85-87 To bring the area up to a grade in order that the property may be developed into the Central Park system within a four to five year • period. SERVICE ACTIVITIES Inspect loads and direct drivers to disposal areas. Collect fees and distribute tickets. Maintain records. Level materials daily. Water and compact materials daily. Maintain equipment per schedule. SIGNIFICANT PROGRAM CHANGES FOR FY84 • Increase in contractual services of 10,000 to deal with methane gas problem. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 293 Equip. Operator Heavy Duty 1 1/2 1/2 1/2 0 1 1/2 1/2 1/2 0 Flat Landfill Attendants Rate (recurrent) 3 3 3 3 0 • 9118E/83B 244 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Park Acquisition & Development Development 790 Landfill FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected • 110 Salaries, Permanent 19,437 22,289 22,289 14,603 15,884 189828 0 120 Salaries, Temporary 16,017 16,400 16,400 16,400 16,400 16,400 0 130 Salaries, Overtime 400 400 400 420 441 460 0 140 Salaries, Holiday 0 0 0 0 0 0 0 • 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 3,548 4,101 4,101 5,054 5,871 6,688 0 162 Insurance Compensation 496 568 568 640 686 732 0 163 Insurance, Employees 1,032 1,156 1,156 1,259 1,349 1,439 0 165 Insurance, Unemployment 19 22 22 25 27 29 0 Total Personal Services 40,949 44,936 44,936 38,401 40,658 44,576 0 Operating Expenses 201 Utilities, Water 6,000 6,000 6,000 6,000 6,000 6,000 0 210 Comm., Telephone 200 200 200 200 200 200 0 • 221 Supplies, Special Dept. 2,000 2,000 2,000 2,000 2,000 2,000 0 240 Supplies, Shop 250 250 250 250 250 250 0 252 Diesel Fuel 6,000 6,000 6,000 6,000 6,000 6,000 0 382 Rentals, Equip. 1,000 1,000 1,000 1,000 1,000 1,000 0 390 Contr. Svcs. 2,000 2,000 2,000 12,000 2,000 2,000 0 400 Contr. Svcs., Printing 1,000 500 500 500 500 500 0 434 Maint., Dept. Equip 13,784 15,000 15,000 15,000 15,000 15,000 0 442 Uniform Allowance 125 125 125 125 125 125 0 Total Operating Expenses 32,359 33,075 33,075 43,075 33,075 33,075 0 Sub Total 73,308 78,011 78,011 81,476 73,733 77,651 0 Total Capital 0 0 0 776,324 0 0 0 • Gross Program Cost 73,308 78,011 78,011 857,800 73,733 77,651 0 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 73,308 78,011 78,011 857,800 73,733 77,651 0 9118E/83B 245 CITY OF HUNTINGTON BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Park Acquisition & Development Development 791 Park Acquisition & Development • OBJECTIVE FY84 To supervise acquisition, design and development of new acreage within Huntington Central Park. Develop two of the remaining nine park sites when funds become available. LONG RANGE OBJECTIVE FY85-87 To acquire, design and develop park and recreational properties as per the adopted City General Plan at four acres per 1,000 • residents within budgetary limitations of the Park Acquisition and Development Fund. This would include Huntington Central Park, McCallen, Wieder, Manning, Bartlett, Lambert, Irby, Gibbs, Rancho View and Lamb. SERVICE ACTIVITIES To provide leadership, coordination and supervision of the park acquisition, design and development program as described in the City's General Plan within the budget approved for Fiscal Year 83/84 which is anticipated to include: development of new acreage • within Huntington Central Park (auto parking, multi-purpose sports fields), Wieder and McCallen neighborhood parks. Acquisition of thirty acres of additional land in Huntington Central Park. Development of the sports complex by private sector. SIGNIFICANT PROGRAM CHANGES FOR FY84 Functions and services to be absorbed by the Administrative Division of Community Services. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 376 Superintendent, Park Acquisition & Development 1 0 0 0 0 • 1 0 0 0 0 • • 9119E/83B 246 • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Park Acquisition & Development Development 791 Park Acquisition & Development • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent .0 0 42,762 0 0 0 0 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 7,868 0 0 0 0 162 Insurance Compensation 0 0 1,689 0 0 0 0 • 163 Insurance, Employees 0 0 2,797 0 0 0 0 165 Insurance, Unemployment 0 0 43 0 0 0 0 Total Personal Services 0 0 55,159 0 0 0 0 Operating Expenses • 220 Supplies, Office 0 0 100 0 0 0 0 221 Supplies, Special Dept. 0 0 250 0 0 0 0 224 Supplies, Film 0 0 50 0 0 0 0 251 Auto Allowance 0 0 2,100 0 0 0 0 321 Periodicals 0 0 100 0 0 0 0 380 Rentals, Land 0 0 3,400 0 0 0 0 400 Contr. Svcs., Printing 0 0 50 0 0 0 0 460 Meetings 0 0 350 0 0 0 0 461 Conferences 0 0 750 0 0 0 0 500 Dues/Mbrshps. 0 0 125 0 0 0 0 • Total Operating Expenses 0 0 7,275 0 0 0 0 Sub Total 0 0 62,434 0 0 0 0 Total Capital 0 0 0 0 0 0 0 Gross Program Cost 0 0 62,434 0 0 0 0 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 0 0 62,434 0 0 0 0 • 9119E/83B 247 CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works Public Safety 800 Sewer Fund OBJECTIVE FY84 To ensure the development of an adequate and functional sewer system for the City of Huntington Beach. LONG RANGE OBJECTIVE FY85-87 Continue to fund sewer system construction and reconstruction a needed by priority. SERVICE ACTIVITIES • Expend sewer funds for sewer construction and reconstruction projects. SIGNIFICANT PROGRAM CHANGES FOR FY84 Completion of environmental requirements will allow two major projects (CC's 574 and 608) to begin construction. Fund balance will be greatly reduced by end of year. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 N one. • • • 0510G/251B 248 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works Public Safety 800 Sewer Fund • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 162 Insurance Compensation 0 0 0 0 0 0 0 • 163 Insurance, Employees 0 0 0 0 0 0 0 165 Insurance, Unemployment 0 0 0 0 0 0 0 Total Personal Services 0 0 0 0 0 0 0 Operating Expenses Total Operating Expenses 0 0 0 0 0 0 0 Capital Projects Sewer Easement - West 0 0 0 200 200 200 200 Sunset Beach San Dist. 0 0 0 25,000 25,000 25,000 25,000 Equipment Replacement 0 0 0 15,120 20,000 20,000 20,000 Manhole restoration 0 0 0 48,000 50,000 50,000 50,000 Construction Projects (CC's) 0 0 0 0 106,800 131,800 156,800 527 Talbert Bypass Sewer 0 0 0 100,000 0 0 0 574 PCH/Warner Relief Sewer 0 0 0 450,000 0 0 0 575 Adams and Edinger Pumps- 0 0 0 10,000 0 0 0 607 Heil Sewer 0 0 0 200,000 0 0 0 608 West Boundary Trunk 0 0 0 900,000 0 0 0 652 Algonquin Force Main 0 0 0 40,000 0 0 0 655 Ellis Lift Station 0 0 0 75,000 0 0 0 658 WarrenLane Sewer 0 0 0 110,000 0 0 0 • 660 Monroe/Brush Sewer 0 0 0 150,000 0 0 0 Total Capital Projects 396,978 1,338,206 1,338,206 2,123,320 202,000 227,000 252,000 Gross Program Cost 396,978 1,338,206 1,338,206 2,123,320 202,000 227,000 252,000 Program Reimbursement (0) . (0) (0) (0) (0) (0) (0) Net Program Cost 396,978 1,338,206 1,338,206 2,123,320 202,000 227,000 252,000 0510G/251B 249 CITY OF HU NTIN GTO N BEACH PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administration Special Projects 810 Redevelopment OBJECTIVE FY84 • Adoption of Main-Pier Plan Amendment #1 and implementation of development opportunities within the downtown area. Construction of the Terry Park Senior Citizen Housing Project and completion of Talbert-Beach Project. Commencement of Koledo Lane Project - Phases I and II and construction of Warner-Beach office Project - Phase I in Oakview Project Area. Complete study and establish comprehensive programs to upgrade Beach Boulevard Corridor and Gothard Corridor. LONG RANGE OBJECTIVE FY85-87 • Completion of "early action" projects within the Main-Pier Area and commencement of Phase II developments. Commencement of Phase III projects in Oakview Area. Implement redevelopment projects in Beach Boulevard and Gothard Corridors to promote and support economic growth. SERVICE ACTIVITIES • Provide relocation assistance to persons and businesses which are displaced as a result of redevelopment activiites. Provide direction and stimulate development interest in the project areas through comprehensive planning, owner participation, and community involvement. Provide incentives to encourage and support redevelopment through tax-exempt financing, public improvements, etc. SIGNIFICANT PROGRAM CHANGES FOR FY84 Project implementation rather than planning involving acquisition, relocation and construction of public and private improvements. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 425 Redevelopment Project Coord. 1/2 1 1 1 1 Conference Room Improvements 15,000 255 Sec. Admin. 1/2 1 1 1 1 - new conference room - remodel existing 1 2 2 2 2 conference room Equipment and Furnishings for 2,000 conference rooms • Partitions for Special Projects 1,500 Coordinator's Office (2) File Cabinets 1,000 19,500 • 0528G/251B 250 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administration Special Projects 810 Redevelopment • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 35,057 31,685 30,763 69,662 73,756 77,511 81,471 • 120 Salaries, Temporary 0 0 0 1,000 0 0 0 130 Salaries, Overtime 0 0 0 500 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 6,488 5,830 5,725 12,854 13,727 14,425 15,162 162 Insurance Compensation 35 32 31 69 74 77 81 • 163 Insurance, Employees 1,449 1,408 1,562 3,346 3,513 3,706 3,892 165 Insurance, Unemployment 34 32 17 69 74 77 81 Total Personal Services 43,063 38,987 38,098 87,500 91,144 95,796 100,687 Operating Expenses • 210 Comm., Telephone 32 500 0 250 500 500 500 211 Postage 23 600 0 500 500 500 500 220 Supplies, Office _ 303 1,300 500 1,300 1,300 1,300 1,300 224 Supplies, Film 147 250 (600) 1,250 1,250 1,300 1,300 • 250 Travel Costs 0 650 150 1,000 1,000 1,000 1,000 251 Auto Allowance 1,800 2,500 2,500 2,500 2,500 2,500 2,500 320 Books 47 100 0 100 100 100 100 321 Periodicals 119 250 200 250 250 250 250 390 Contr. Svcs. 6,435 105,850 20,000 20,000 20,000 20,000 25,000 391 Contr. Svcs., Legal 6,727 5,000 20,000 46,000 50,000 55,000 60,000 395 Contr. Svcs., Audit 0 0 0 2,500 2,500 3,000 3,000 396 Contr. Svcs., Property Mgmt. 0 0 0 333,000 0 0 0 400 Contr. Svcs., Printing 49 400 0 2,000 2,000 .2,000 2,000 401 Contr. Svcs., Advertising 790 4,500 1,000 4,000 4,000 4,000 4,000 460 Meetings 23 750 100 750 750 750 750 461 Conferences 848 1,000 400 1,000 1,000 1,000 1,000 • 464 Meetings, Commission 0 1,000 0 4,000 4,000 4,000 4,000 500 Dues/Mbrshps. 0 700 700 1,000 1,000 1,000 1,000 550 Transfers From Central Svcs. 360 500 0 500 500 500 500 590 Agency Members Expenses 0 0 0 6,000 6,000 6,000 6,000 593 Contingency Reserve/Other 0 1,000 0 60,600 61,000 61,000 61,000 • (Continued) 0528G/251B 251 • CITY OF HUNTINGTON. BEACH. PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME • Administration Special Projects 810 Redevelopment FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Actual Bud et Estimate ADOPTED Projected Projected Projected Total Operating Expenses 17,703 126,850 44,950 488;500 160,150 165,700 175,700 Sub Total 60,766 165,837 83,048 5769000 251,294 261,496 276,387 Total Capital 0 19,000 19,000 19,500 0 0 0 Gross Program Cost 609766 184,83.7 102,048 5959500 251,294- 261,496 2769387 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 60,766 184,837 102,048 595,500. 251,294 261,496 276,387 • • • • • 0528G/251B 252. • CYI'Y OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works Public Safety 820 Planned Local Drainage OBJECTIVE FY84 • To assist in the continued development of an adequate storm drain system for the City of Huntington Beach. LONG RANGE OBJECTIVE FY85-87 Continue to fund storm drain system construction and reconstruction as needed by priority within districts. • SERVICE ACTIVITIES Expend storm drain funds for system construction and reconstruction projects in those drainage districts where funds are available. SIGNIFICANT PROGRAM CHANGES FOR FY84 Outside funding o 4,490,000 anticipated for the year. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 N one. • • • • 0511G/251B 253 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Public Works Public Safety 820 Planned Local Drainage • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 0 0 0 0 0 0 • 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 0 0 0 0 0 0 162 Insurance Compensation 0 0 0 0 0 0 0 • 163 Insurance, Employees 0 0 0 0 0 0 0 165 Insurance, Unemployment 0 0 0 0 0 0 0 Total Personal Services 0 0 0 0 0 0 0 Operating Expenses • Total Operating Expenses 0 0 0 0 0 0 0 Capital Projects Cross Gutter Elimination Program 0 0 0 50,000 50,000 50,000 50,000 • Construction Projects 0 0 0 0 316,000 328,000 340,000 570 Garfield Storm Drain 0 0 0 10,000 0 0 0 576 Upgrade Shields Station 0 0 0 400,000 0 0 0 613 Slater Channel Lining 0 0 0 1,800,000 0 0 0 615 Newland Storm Drain 0 0 0 100,000 0 0 0 616 Upgrade Scenario Station 0 0 0 2,000 0 0 0 • 617 Heil DPS Controls 0 0 0 1,500 0 0 0 651 Talbert/Gothard SD 0 0 0 200,000 0 0 0 654 Newland Lining 0 0 0 159000 0 0 0 657 Newland/Garfield Basin 0 0 0 10,000 0 0 0 659 F.V. Channel 0 0 0 2,420,000 0 0 0 661 Main/Walnut Drain 0 0 0 20,000 0 0 0 • Total Capital Projects 286,906 1,533,681 1,533,681 5,028,500 366,000 378,000 390,000 Gross Program Cost 286,906 1,533,681 1,533,681 5,028,500 366,000 378,000 390,000 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 286,906 1,533,681 1,533,681 5,028,500 366,000 378,000 390,000 • 0511G/251B 254 CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Self Insurance Insurance & Benefits 850 Liability Insurance • OBJECTIVE FY84 Provide City with balanced program of Risk Management, Risk Transfer and Risk identification and avoidance. The combination of self assumption of such, the filing and indexing of indemnification for such transfers and the City-wide program of risk hazard identification and elimination and continue to seek out ways to reduce costs of risk. LONG RANGE OBJECTIVE FY85-87 • Continue objective of FY 83/84. SERVICE ACTIVITIES Provide general liability excess insurance and claims management for self insured level. Provide fire, earthquake, boiler and rotating machinery coverage at replacement cost for City buildings and contents. Provide replacement value comprehensive coverage for $3,500,000 in vehicles worth in excess of $40,000 each. Provide $10,000,000 liability for police helicopter operations. • Provide $100,000 employee fidelity coverage. Receive, index, file and maintain over 3,000 indemnification policies. SIGNIFICANT PROGRAM CHANGES FOR FY84 N one. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 355 Pub. Liab. Claim Coor. 1 1 1 1 1 225 Clerk, Insurance Sr. 1 1 1 1 1 2 2 2 2 2 • • 4280G/84B 255 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Self Insurance Insurance & Benefits 850 Liability Insurance • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected. Projected Projected 110 Salaries, Permanent 43,096 49,625 49,429 5.2,853 55,468 58,277 61,347 • 120 Salaries, Temporary 0 0 0 0 0- 0 0 130 Salaries, Overtime 7 0 0 0 0 0 0 1.40 Salaries, Holiday 0 0 0 0. 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 10,131 9,130 9,199 9,837 10,323 10,846 11,417 162 Insurance Compensation 191 220 220 233 245 257 271 • 163 Insurance, Employees 4,879 5,354 5,891 7,058 7,412 7,783 8,175 165 Insurance, Unemployment 43 50 36 53 55 58 61 Total Personal Services 58,347 64,379 64,775 70,034 73,503 77,221 81,271 Operating Expenses 221 Supplies, Special Dept. 235 300 400 420 441 463 486 320 Books 96 140 140 147 154 162 170 321 Periodicals 277 250 250 262 275 289 303 390 Contr. Svcs. 27,000 31,860 31,860 331453 35,125 369881 38,726 391 Contr. Svcs., Legal 01 0 0 210,000 0 0 0 • 460 Meetings 96 150 150 157 165 1.73 182` 461 Conferences 605 700 700 735. 771 81.0 850 481 Ins., Surety Bonds 2,822 0 0 0 0 0 0 483 Ins.,.Liability 82,777" 85,000 85,000 89,250 93,712 98,398 103,318 484 Res. for Liab. Ded. Pymnts. 162,500 0 0 0 0 0 0 485 Ins., Aircraft 14,116 16,000 16,000 16,800- 17,640. 1.8,522 19,448 • 486 Ins., Fire 123,112 115,000 115,000 120,750, 126,787 133,126 139,782 487 Ins., Employee Accident 625 650 650 67Z 706 74-1 778 500 Dues/Mbrshps. 125 290 275 288 303 318 334 590 Misc.. 0 0 0 10,000 0 0 0 591 Settlements 0 0 0 580,000 0 0 0 598 Vandalism, Equip. Repairs 326 7,500 1,000 7,500 7,500 7,500 7,500 • Total Operating Expenses 414,712 257,840 251,425 1,070,434 283,579 297,383 311,877 Sub Total 473,059 322,219 316,200 1,140,468 357,082 3749604 393,148 Total Capital 1,975 0 0 0 0 0 0 Gross Program Cost 475,034 322,219 316,200 1,140,468 357,082 374,604 393,148 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 475,034 322,219 316,200 1,140,468 357,082 374,604_ 393,148 4280G/84B 256 CITY OF HU N TIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Self Insurance Insurance & Benefits 866 Administration • OBJECTIVE FY84 To administer newly developed Self Insurance fund. Reduce claims expense in the areas of Workers Comp. and Medical Insurance. Decrease liability exposure and liability losses. To maintain quality service and proper coverages for City's indemnification programs. LONG RANGE OBJECTIVE FY85-87 • Continue to provide proper insurance coverage and quality claims service with maximum efficiency and lowest possible cost. SERVICE ACTIVITIES Oversee processing of medical claims and payment of Workers Compensation claims. Provide direction and management of Risk Management activities. Develop filing system with consistent document entry and retrieval method. Maintain ongoing review of all insurance programs to insure proper mix and risk retention. • SIGNIFICANT PROGRAM CHANGES FOR FY84 First full year of combined Self Insurance fund. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 408 Ins. and Benefits Mgr. 1 1 1 1 1 1 1 1 1 1 • • • 4281G/84B 257 • • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Self Insurance Insurance & Benefits 866 Administration • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services: Actual Budget Estimate ADOPTED Projected Projected: Projected. 110 Salaries, Permanent 0 25,665 25,665 4.69572 449484 4%94-4. 529.452- • 120 Salaries, Temporary 0 0 0 0 01 0 0 130 Salaries, Overtime 0 0 0 01. 0 0: 0 140 Salaries, Holiday 0 0` 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 4,722- 4,.722 89668 8-,837' %279 %742 162 Insurance Compensation 0 26: 26. 47 47 50 52 163 Insurance, Employees 0 2,.1.77 2,1.7.7 3,964: 4,149 4,356 49574 165 Insurance, Unemployment 0 2& 26- 47 47 50 52 Total Personal Services 0 32,.616 329616 599298: 60,564 63,679 66,872 • Operating Expenses 221. Supplies; Special Dept.. 0 0 0 20.0 210 220. 230. 250 Travel Costs 0 0 0- 75' 80 90- 90 320 Books- 0 0 0 300 320 330 350 321 Periodicals 0 0 01 200 210 220 230 • 390 Contr. Svcs. 0. 0 0 69000 61300 6,600 6,950 391 Contr. Svcs., Legal. 0: 0 0 300 320 330 350. 460 Meetings 0 0: 0 300 320. 330 350 461 Conferences 0, 0 0- 29.000 2,100- 2,200 2,320 500 Dues/Mbrshps. 0 0 0 300- 320 330 350- 540 Training.and Schools 0 0= 0. 1,2.00� 1,2.60. 1,320- 1,400 • Total Operating Expenses- 0z 0. 0. 10,875 11,440, 1.1,970 12,620 Sub Total 0 32,616. 32i616 70,11:73 729004. 759649` 79,492. Total Capital 0 3,000 3,000 0 0 0. 0 Gross Program.Cost 0 35,616 35,616. 70,171 72,004 75,649, 79,492-. Program Reimbursement (0) (0) (0) (0) (0) (0). (0) • Net Program Cost 0 35;616 35,616 70,:1.73 72,004 75,.649 79,492 • 4281G./84B 258 CITY OF RUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Self Insurance Insurance & Benefits 867 Claims Processing • OBJECTIVE FY84 To provide fast and accurate claims service for self funded and self administered employee health program. Seek out ways to further improve service and reduce costs of medical coverage for employees and dependents. Explore new approaches, techniques and methods to accomplish these objectives. LONG RANGE OBJECTIVE FY85-87 • Continue to improve service and reduce costs of medical coverage. SERVICE ACTIVITIES Finalize routine of processing medical claims. Develop and polish reports from medical insurance activities and assist in identifying and reducing costs. Develop filing system for easy and consistent retrieval of documents and other materials. Process medical claims, verifying accuracy and appropriateness. • SIGNIFICANT PROGRAM CHANGES FOR FY84 First full year of in house medical claims processing. TABLE OF ORGANIZATION CAPITAL OUTLAY • Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 226 Ins. Claims Proc. 1 1 1 1 1 193 Clerk/Typist 1 1 1 1 1 2 2 2 2 2 • • • 4283G/84B 259 • • CITY OF HUNTINGTON BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Self Insurance Insurance & Benefits 867 Claims Processing • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 0 30,397 10,132 28,680 31,836 35,364 39,192 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 0 4,943 1,648 5,338 5,925 6,582 7,294 162 Insurance Compensation 0 27 9 29 32 35 39 • 163 Insurance, Employees 0 2,603 868 2,372 2,491 2,615 3,102 165 Insurance, Unemployment 0 27 9 29 32 35 39 Total Personal Services 0 37,997 12,666 36,448 40,316 44,631 49,666 • Operating Expenses 221 Supplies, Special Dept. 0 6,984 6,984 7,000 7,000 7,000 7,000 408 Blue Cross Admin. Fees 0 85,000 85,000 0 0 0 0 419 Reimbursement of Empl. Med. 0 1,100,000 1,100,000 1,073,825 1,365,000 1,433,000 1,512,000 240 Stop Loss Insurance - Med. 0 0 0 18,000 18,000 18,000 18,000 • Total Operating Expenses 0 1,191,984 1,191,984 1,098,825 1,390,000 1,458,000 1,537,000 Sub Total 0 1,229,981 1,204,650 1,135,273 1,430,316 1,502,631 1,586,666 Total Capital 0 81,900 81,900 0 0 0 0 Gross Program Cost 0 1,311,881 1,286,550 1,135,273 1,430,316 1,502,631 1,586,666 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) • Net Program Cost 0 1,311,881 1,286,550 1,135,273 1,430,316 1,502,631 1,586,666 • 4283G/84B 260 • CITY OF HU NTIN GTO N BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Self Insurance Insurance & Benefits 870 Workers' Compensation • OBJECTIVE FY84 Assume self administration of Workers' Compensation Program in accordance with the California Labor Code. LONG RANGE OBJECTIVE FY85-87 Continue objective of FY 83/84. • SERVICE ACTIVITIES Self administration of Workers' Compensation Program. Attend unemployment insurance hearing as City's representative. Process industrial disability retirements, monitor the payment of claims of the Employee Health Plan. SIGNIFICANT PROGRAM CHANGES FOR FY84 N one. • TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 354 Workers' Comp. Coor. 1 1 1 1 1 • 1 1 1 1 1 • • • 0512G/84B 261 • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Self Insurance Insurance & Benefits 870 Workers' Compensation • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 29,661 32,531 32,736 34,512 36,252 38,112 40,080 120 Salaries, Temporary 0 0 0 0 0 0 0 130 Salaries, Overtime 0 0 0 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 0 0 0 0 0 0 0 161 Retirement 5,491 5,985 6,097 6,423 6,747 7,093 7,459 162 Insurance Compensation 184 202 117 214 225 236 248 • 163 Insurance, Employees 2,566 2,666 2,895 3,402 3,573 3,752 3,941 165 Insurance, Unemployment 30 33 23 35 36 38 40 Total Personal Services 37,932 41,417 41,868 44,586 46,833 49,231 51,768 Operating Expenses • 250 Travel Costs 3,581 4,000 6,500 8,000 8,400 8,820 9,261 390 Contr. Svcs. 39,325 35,000 35,000 40,000 42,000 44,100 46,305 391 Contr. Svcs., Legal 64,774 67,500 50,000 50,000 52,500 55,125 57,881 403 Contr. Svcs., Medical 656,150 475,000 480,000 525,000 551,250 578,812 607,752 484 Insurance Excess Coverage 19,100 21,000 25,000 39,000 41,000 43,000 45,000 • 490 T/D Payments - Perm. Empl. 86,919 90,000 90,000 100,000 105,000 110,250 115,762 491 T/D Payments - Temp. Empl. 7,602 7,500 7,500 8,000 8,400 8,820 9,261 495 Permanent Disability Paym. 149,512 160,000 170,000 185,000 194,250 203,962 214,160 540 Training and Schools 439 2,000 2,000 2,500 2,625 2,756 2,891 580 Transf. for Admin. Coord. 0 0 0 0 - 0 0 0 • 590 Misc. 600 2,000 2,000 3,000 3,150 31307 3,472 Total Operating Expenses 1,028,002 864,000 868,000 960,500 1,008,575 1,058,952 1,111,745 Sub Total 1,065,934 905,417 909,868 1,005,086 1,055,408 1,108,183 1,163,513 Total Capital 0 0 0 0 0 0 0 Gross Program Cost 1,065,934 905,417 909,868 1,005,086 1,055,408 1,108,183 1,163,513 • Program Reimbursement (0) (0) (0) (0) (0) (0) (0) Net Program Cost 1,065,934 905,417 909,868 1,005,086 1,055,408 1,108,183 1,163,513 0512G/84B 262 • CITY OF HUNTINGTON BEACH • PROGRAM OVERVIEW - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administration Special Projects 894 Housing and Community Development OBJECTIVE FY84 • Support community and neighborhood enhancement activities which are designed to upgrade declining neighborhoods, expand housing opportunties, promote economic growth and meet relocation obligations as delineated in the 1983-84 Community and Neighborhood Enhancement Work Program and Budget. LONG RANGE OBJECTIVE FY85-87 • Reevaluate and prioritize objectives with the adoption of an annual comprehensive work program and budget. SERVICE ACTIVITIES Provide relocation assistance, public improvements and other assistance to support redevelopment activities. Provide rehabilitation assistance to promote the upgrading of 86 residential properties within selected areas of the City, 20 of which would meet the needs of handicapped persons. • SIGNIFICANT PROGRAM CHANGES FOR FY84 1 Increased Rehabilitation assistance staffing. 2) Jobs bill funding program. TABLE OF ORGANIZATION CAPITAL OUTLAY Actual ADOPTED Projected • RANGE CLASSIFICATION 82/83 83/84 84/85 85/86 86/87 FY84 425 Redevelopment Project Coord. 1/2 0 0 0 0 Office Equipment 5,000 419 Special Projects Coord. 0 1 1 1 1 382 Senior Comm. Dev. Spec. 1 1 1 1 1 5,000 255 Sec. Admin. 1/2 0 0 0 0 • 225 Secretary, Typist 1 1 1 1 1 3 3 3 3 3 • • 0523G/251B 263 • • CITY OF HU NTIN GTO N BEACH PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administration Special Projects 894 Housing and Community Development • FY82/83 FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Personal Services Actual Budget Estimate ADOPTED Projected Projected Projected 110 Salaries, Permanent 49,207 97,952 85,218 100,118 105,820 111,269 116,955 • 120 Salaries, Temporary 0 0 800 0 0 0 0 130 Salaries; Overtime 208 0 200 0 0 0 0 140 Salaries, Holiday 0 0 0 0 0 0 0 150 Salaries, Ed. Incentive 01 0 0 0 0 0 0 161 Retirement 8,892 18,022 15,679 18,633 19,695 20,708 21,766 162 Insurance Compensation 49 98 85 100 106 ill 117 • 163 Insurance, Employees 2,449 4,271 3,287 7,153 7,519 7,898 8,295 165 Insurance, Unemployment 49 98 35 100 106 1.11 117 Total Personal Services 60,854 120-9441 105,304 126,104 133,246 140,097 147,250 • Operating Expenses 210 Comm., Telephone 63 250 175 200 250 250 250 211 Postage 42 0 150 250 250 250 250 220 Supplies, Office 9 600 200 250 300 300 300 250 Travel Costs 502 1,000 600 1,000 1,000 1,000 1,000 • 320 Books 29 200 200 200 200 200 200 321 Periodicals 312 200 500 200 500 500 500 390E Contr. Svcs., Econ. Plans 0 0 0 50,000 50,000 50,000 50,000 390R Contr. Svcs., Rehab. Assis. 0 37,500 0 59,000 61,950 65,100 71,600 390S Contr. Svcs., Hum. Res. Brd. 0 80,000 0 809000 80,000 80,000 80,000 395 Contr. Svcs. Auditing 230 0 2,500 2,500 2,500 2,500 2,500 • 400 Contr. Svcs., Printing 361 600 0 100 300 300 300 401 Contr. Svcs., Advertising 4,483 4,000 3,000 2,500 3,000 3,000 3,500 460 Meetings 580 500 300 350 350 350 400 461 Conferences 1,040 1,200 1,000 1,000 1,000 1,000 1,000 550 Transfers From Central Svcs. 192. 1,000 200 200 250 250 300, 593 Contingency/Local Option 0 150,000 0 164,500 150,000 150,000 150,000 • Total Operating Expenses 7,843 277,050 8,825 3629250 351,850 355,000 362,100 • 0523G/251B 264 CITY OF HUNTINGTON BEACH • PROGRAM DETAIL - FY 83/84 DEPARTMENT FUNCTION PROGRAM NO. PROGRAM NAME Administration Special Projects 894 Housing and Community Development FY82/83 • FY81/82 Revised Revised FY83/84 FY84/85 FY85/86 FY86/87 Capital Projects Actual Budget Estimate ADOPTED Projected Projected Projected Rehabilitation Assistance 0 0 0 528,000 400,000 400,000 400,000 Downtown Development Project 0 0 0 100,000 100,000 100,000 100,000 • (Architectural & engineering drawings for public improvements.) Downtown Public Improvements 0 0 0 3,646 * 0 0 0 (jobs bill projects) Oakview Neighborhood 0 0 0 300,000 300,000 300,000 300,000 Improvements- Phase II • Relocation Assistance 0 0 0 400,000 400,000 400,000 400,000 Total Capital Projects 747,829 3,707,500 4,295,419 1,331,646 1,200,000 900,000 900,000 Total Capital 0 0 0 5,000 0 0 0 Gross Program Cost 816,526 4,104,991 4,409,548 1,825,000 1,475,000 1,475,000 1,475,000 Program Reimbursement (0) (0) (0) (0) (0) (0) (0) • Net Program Cost 816,526 4,104,991 4,409,548 1,825,000 1,475,000 1,475,000 1,475,000 * $563,354 to be added by Council action during FY 83/84. • • • 0523G/251B 265 ------------------ REQUES FOR CITY COUNCIILr ACTION' — -� 1983 Dat APP�e —- CITY Cl,:, �ztitmitted to: Honorable Mayor and City Council _ t - — - — 19Q% Submitted by: Charles W. Thompson, City Administrator Prepared by: ' Robert J. Franz, Chief of Administrative Servi s CITY CLEN Subject: REVISIONS TO FEES, PERMITS AND FINES FOR THE FISCAL.YEAR 1983/84 25 � 5�29 Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions, Attachments: STATEMENT OF ISSUE: Fees, permits and fines are reviewed annually to ensure that they are appropriate. The attached resolution contains those revisions to fees, permits and fines which were approved for implementation by the City Council at the regular meeting of June 20, 1983. RECOMMENDATION: Adopt the attached resolution which amends the Comprehensive Fee Resolution #5159 by adding certain new fees and revisions thereto. ANALYSIS: The revisions contained in this resolution will create an estimated $220,000 of- additional revenue for the general fund during fiscal year 1983/84. Two of the fee schedules approved on June 20, 1983 have not been included due to pending ordinance changes. They are revisions to fireworks booth fees and the addition of an ice cream vendor permit. These will be brought to the Council separately so as not to delay implementation of the rest. The revision to taxi driver permits will also be a separate action with an attendant ordinance change. FUNDING SOURCE: N one. ALTERNATIVE ACTION: Do not adopt the attached resolution thereby leaving all current fees, permits and fine schedules in effect. Amend the attached resolution to revise only selected fees. ATTACHMENTS: Resolution. CWT:RJF:JR:dp PIO 4/81 f RESOLUTION NO. 5291 w A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING RESOLUTION NO. 5159 ENTITLED, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ESTABLISHING A CITY FEE SCHEDULE" (SUPPLEMENTAL FEE RESOLUTION NO. 1) WHEREAS, on October 4, 1982, the City Council adopted Resolution No. 5159 establishing a fee schedule for the city; and The Council desires to amend such fee schedule to reflect new fees and all changes in fees charged to the public for city services , facilities and activities , NOW, THEREFORE, the City Council of the City of Huntington Beach resolves that Resolution No. 5159 is hereby amended and • that the fee additions and amendments set out in this Supplemental Fee Resolution No. 1 shall be charged during fiscal year 1983-1984 . 1. Section 2 of Resolution No. 5159 is amended as follows : FEE Charge for printed page $ . 25/page City Clerk Historical Data Booklet 1.00 City Charter 2.00 Certification of official documents by City Clerk 1. 00 Police clearance letter (for immigration, pass- 10. 00 ports and visas , and job clearance Residents of Huntington Beach 62 years of age or older shall re- ceive a 50 percent discount_ on the following: Traffic accident reports 9 . 00 for first seven pages Photo contact prints of collisions . 6. 00 8" x 10" black and white photo enlargements 10. 00 8" x 10" color enlargements 15.00 4" x 5" photo contacts or enlargements 4.00 2. Section 6 of Resolution No. 5159 is amended as follows : ahb 7/15/83 1. GRADING PLAN CHECK FEES 0 - 1,000 cubic yards $60 for first 100 Plus $5 for each ad- ditional 100 or frac- tion thereof 1,001 - 10,000 cubic yards $110 for first 1,000 plus $10 for each ad- ditional 1,000 or frac- tion thereof Over 10,000 cubic yards $200 for first' 10,000 plus $20 for each ad- ditional 10 ,000 or fraction thereof GRADING PERMIT FEES 0 - 1,000 cubic yards $60 for the first 100 plus $15 for each ad- ditional 100 or frac- tion thereof 1,001 - 10,000 cubic yards $210 for the first 1,000 plus $25 for each additional 1,000 or fraction thereof Over 10 ,000 cubic yards $435 for the first 10 ,000 plus $35 for each additional 10,000 or fraction thereof 3. Section 9 of Resolution No. 5159 is amended as follows : Medical aid supplies excluded from Under $10, no charge ; hospital charges over $10, $25 minimum; over $25, actual cost including overhead Use of Net 6 Joint Powers Training Center (noncontractual) Fire Props : Group I $ 80/day Group II 100/day Group III 25/day; 2 hr. min. Additional costs all groups Product, equipment and manpower added 2. -�- FEE Tower: Group I $ 80/day Group II 100/day Group III 25/day ; 2 hr. min. Classroom up to 100 seating: Group I 50/day Group II 50/day Group III 10/hr. ; .2 hr. min. Additional costs for all group $15/hr. after -5 p.m. Classroom up to 50 seating: Group I 35/day Group II 50/day Group III. 8/hr. ; 2 hr. min. Additional costs for all groups $15/hr. after 5 p.m. Simulator room: Group I - 80/day Group II 100/day Group III 25/hr; 2 hr. min. Additional costs for all groups Cost of equipment operatc Studio: Group I . 100/day Group II 50/day Group III 100/hr. ; 2 hr. min. Additional costs for all groups Cost of tape and cur- rent authorized hourly rate of personnel Crews : Group I No charge Group II Current authorized hourly rate of personnel Group III Current authorized hourly rate of per- sonnel plus overheac Additional costs for all groups 2 hr. min; overtime afte, 5 P.M. Complete Facility: Group I 150/day Group II 200/day Group III 50/hr. ; 2 hr. min. Current authorized hourl% rate of personnel and equipment costs 3. Group Categories Defined Group I: Fire services Group II : Nonprofit agencies Group III: Commercial and nongovernmental agencies 4 . Section 16 of Resolution No. 5159 is amended as follows : A fee of twenty-two dollars ( $22) shall be charged to residents for annual permits to park in residential metered zones as identi- fied in Section 23. Permits issued hereunder shall be evidenced by a sticker affixed to the windshield of the permittee's vehicle.. 5. Section 18 of Resolution No. 5159 is amended as follows : Enrollment fee for the junior lifeguard program, person: $110. 6 . Section 19 of Resolution No. 5159 is amended as set out in Exhibit A-4, attached hereto and by this reference made a part hereof. 7. Section 21 of Resolution No. 5159 is amended as set out in Exhibits A-6, A-7 and A-8, attached hereto and by this reference made a part hereof. --� 8. Section 22 of Resolution No. 5159 is amended as follows : Off-street municipal parking facilities annual residents ' parking pass : $22. 9. Section 23(b ) of Resolution No. 5159 is amended as fol- lows : (b) Within the business zone, city parking meters shall be installed to show legal parking for a period of two ( 2) hours after deposit of one (1) twenty-five cent coin; a period of twenty-four minutes after deposit of one (1) ten cent coin; and a period of twelve minutes after deposit of one ( 1) five cent coin. 10. Section 27 of Resolution No. 5159 , with reference to the fee established for a construction permit, is amended as fol- lows : Construction permit . . . . . . . . . . . . . . . . . . . . . . . . $25 plus 8 percent of the total cost of con- struction, as deter- mined by the Department of Public Works . With the exception of the additions and amendments to fees set out herein, all fees contained in Resolution No. 5159 shall 4. remain in full force and effect . PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 1st day of August 1983. Mayor ATTEST: APPROVED AS TO FORM: City Clerk City Attorney REVIEWED AND APPROVED: INIT R City Adm nistrabor Chief o in strat e 'Se vices 5. DATE: July 21, 1983 COMMUNITY SERVICES DEPARTMENT FEE SCHEDULE Section 19 DIVISION: RECREATION Source Fees Day Camps $60/particpant per week Tennis $18.00/9 hours Approved Special Event $25.00/event Adult Sports - Slo & Fast Pitch Softball $285 per team - 5 Man Basketball $285 per team Exhibit A-4 (i019G/1 DATE: July 21, 1983 COMMUNITY SERVICES DEPARTMENT FEE SCHEDULE Section 21 DIVISION: LIBRARY - GENERAL Source Fees Fines Adults 25¢/day ($4 max) Children 10¢/day ($2 max) Exhibit A-6 61319G/2 DATE: July 21, 1983 COMMUNITY SERVICES DEPARTMENT FEE SCHEDULE Section 21 DIVISION: LIBRARY - MEDIA Source Fees Registration $8.00 Coin Operated Computer $2.00/hour Film Damage 50¢/ft BW 70¢/ft Color $5.00 Replacement of Section Dual 8mm Silent Projector Resident Projector Rental Non Resident Discontinued Super 8mm Sound Projector Resident Projector Rental Non Resident Discontinued Screens Resident $3.00/day Non Resident $6.00/day VHS Video Tape $15.00/24 hrs Playback Unit P.A. System Resident $10.00/24 hrs Non Resident $15.00/24 hrs Use of Computer Software $2.00-$20.00/hour Phono Records & Cassettes 500/3 weeks Current Records $1.75/week . Damaged Equipment Cost of Repairs Plus $10.00 Handling Fee Exhihit A-7 6019G/3 DATE: July 21, 1983 LIBRARY DIVISION Room Maximum Group I Room Size Occupancy & II *Group III Group IV TALBERT ROOM 42' x 36' 280 NC $15/hour $30/hour BALBOA ROOM 30' x 18' 16 NC $10/hour $15/hour CONFF RENCE 18' x 10' .10 NC $5/hour $10/hour ROOM LOWER LEVEL 90' x 64' 500 NC $20/hour $60/hour PATIO AREA KITCHEN --- -- NC $10/use $15/use *GROUP III FOR USE DURING PUBLIC LIBRARY HOURS. FOR USE WHEN L113RARY IS CLOSED. A SECURITY FEE OF $12 PER HOUR SHALL BE ADDED. Minimum Rental of 2.hours. SPECIAL HOLIDAY RATES: The rental will be double on the following holidays: Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Thanksgiving and Easter. For all other City observed holidays, add $10 or one-fourth of rental fee, whichever is greater. ADDITIONAL FEES: $12/hour during normally closed hours or $24/hour if the entire library is rented, $15/hour for City-observed holidays. For special seating/banquet arrangements, special equipment and other extras; clean-up deposits will vary according to usage. Special set-up fee $30.00/hour with a 1 hour minimum. GROUP I Community Services Sponsored Activities GROUP 11 Community Services Co-sponsored Activities GROUP III Local Civic & Non-profit Organizations GROUP IV Miscellaneous Groups or Individuals and Commercial, Business & Profit-making Activities Exhibit A-8 F,019C,/4 Res. No. 5291. STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ALICIA M. WENTWORTH, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of more than a majority of all the members of said City Council . at a regular meeting thereof held on the 1st day of August 19 83 by the following vote: AYES: Councilmen: Pattinson, Thomas, Kelly, MacAllister, Finley, Mandic NOES: Councilmen: None ABSENT: Councilmen: Bailey ' `�, . • 1. City Clerk and ex-officio Clerk of the City Council of -the City of Huntington Beach, California " 32, IN THE Superior Court OF THE STATE OF CALIFORNIA In and for the County of Orange PROOF OF PUBLICATION CITY OF HUNTINGTON BEACH CITY CLERK BUDGET ADOPTION State of California ) County of Orange )ss. APRIL L. ELLIOTT That I am and at all times herein mentioned was a citizen of the United States,over the age of twenty-one years,and that I am not a party to,nor interested in the above entitled matter; that I am the principal clerk of the printer of the PUBLIC NOTICE CITY OF HUNMGTON BEACH. HUNTINGTON BEACH IND. REV. B Notice of udget Adoption On June 1 1984, the City Council a newspaper of general circulation,published in the City of adopted the budget for,Fiscal Year 1984/ 85:,The budget:app'ropriates M,716_)64 HUNTINGTON BEACH for.the General Fund ,which includes 31,289,000 of,Federel Revenue Sbaiing' money. Other fund:appropriations,tow County of Orange and which newspaper is published for the $29.973,00n The combined,total..:of disem intelligence ination of local news and intelli of a general charac- appropriations for all funds~i is g g 889.112.Thehe budget was prepared in ac ac- ter, and,which newspaper at all times herein mentioned had cordance with Federal Revenue Sharing and still has a bona fide subscription list of paying subscribers, requirements. and which newspaper has been established, printed and pub- ) pion et are �bk for ain St"i- s Y 2000 Mein$t.,in lished at regular intervals in the said County of Orange for a the City Clerks office between 8 a.m.&5 eriod exceedin year; that the notice, of which the P-m.,Monday through Friday.Copies ere p g one Y i also available it the Central Library annexed is a printed copy, has been published in the regular located at 7111 Talbert Avenue. and entire issue of said newspaper,and not in any supplement ALICIA M.WENTWORTH thereof,on the following dates,to wit: CITY CLERKCITY OF HUNTINGTON BEACH Dated:7/6/84 Pub.July"12,1%4 Hunt.Beach Ind.Rev.u36m2 f JULY 127 1484 � --J I certify(or declare) under penalty of perjury that the forego- ing is true and ARDEN GROVE Dated at.............. California,this ..13tf1 JLY......day of .. ......19..84.... April L. Elliot " ................. .. ignat Form No.POP 229& 3Z Honorable Mayor and Members of the City Council City of Huntington Beach Report on Fiscal Year 1984-85 Recommended Budget INTRODUCTION This report is prepared as an analysis of the Fiscal Year 1984-85 Preliminary Budget submitted to Council on May 2, 1984. it's intent is to provide useful information in adopting a sound budget for Fiscal 1984-85. Additionally, I am presenting information on the financial status of the City, significant monetary trends, and a discussion of major issues on which Council guidance is necessary. Major points of this analysis are graphically presented at the end of this report. REVIEW OF FISCAL 1983-84 At the beginning of Fiscal Year 1983-84 the audited General Fund Balance was slightly in excess of $3.5 million. With two months remaining in Fiscal 1983-84 the General Fund Balance projects to increase to approximately $5.1 million. This is mainly due to actual revenues exceeding budgetary estimates. Major revenue surpluses (the amount by which actual revenue exceeds estimated) projected are: Sales Tax — $250,000, Permits for Building — $300,000, Fines and Forfeits — $214,000, Revenue from Use of Money and Property — $200,000, Motor Vehicle In Lieu — $220,000, Charges for Current Service — $250,000, and insurance revenue for the Rebuilding of the Pier —$425,000. On the other hand, unfavorable monetary trends still confront us. , Although not mani— fested within the context of this specific Fiscal Year, long range deficiencies in the areas of Self Insurance, Equipmemt Replacement, Capital Improvements, and the Water Utility continue to accumulate. The negative trend in these areas has put a strain on our available resources indicating the need for strong remedial action in Fiscal 1984-85. FISCAL YEAR 1984-85 — OVERVIEW The Fiscal 1984-85 Preliminary Budget is .presented with the aim of attaining a balance of our short and long range goals. On a short term basis, out goal is to maintain the high quality of service, facilities, and environment currently offered our citizens. The long range goal is to sustain and, in fact, improve these levels in future years while at the same time remaining fiscally sound. Because much of our ability to continue positive growth and development is dependent on revenue sources BEYOND THE SCOPE AND CONTROL OF THE CITY (state and federal funds, economic conditions, tax cutting initiatives, etc.), serious revenue short— falls could occur at any given time. It is, therefore, important that we maintain adequate reserves to meet sudden or dramatic movements in our fiscal position. During the next twelve months pending legislation SB1300 (which "guarantees" State subventions to the City) and "Jarvis I11" will be acted upon The impact of these two actions alone, depending on their outcomes, will either decrease our revenues by over $3 million, have no effect, or increase our revenues by over $3 million. This is potential a $6 million swing with the outcome presently unknown. The effects of the Federal deficit will greatly influence our economically sensitive revenue sources (Sales Tax, Building Permits„ and ultimately Property Tax). I have directed staff to work closely with me in bringing to Council at the earlist possible time any substantive information on these matters, along with their fiscal implications so that Council response and direction can be acted upon. FISCAL YEAR 1984-85 — GENERAL As we approach the end of Fiscal Year 1983-84, the unencumbered General Fund Balance picture is as follows: Audited General Fund Balance 6-30-83 $3,542,000 Projected General Fund Balance 6-30-84 5,100,000 Fiscal Year 1984-85 Estimated General Fund Revenue 59,535,000 Recommended 1984-85 General Fund Budget 59,535,000 Recommended General Fund Transfers to Self Insurance and Equipment Replacement Funds 1,600,000 Projected General Fund Balance 6-30-85 3,542,000 Significant from the above table is our ability to maintain a balanced budget for the two years shown, while at the same time establishing an Equipment Replacement Fund of $1 million for the purpose of working toward self sufficiency in this area, and reinforcing our Self Insurance Fund with $.6 million which will reverse the deficit budgeting in this fund. These measures are part of a multi point program to put the City's Internal Service Funds on a business like basis approaching them as a private enterprise would. Although no refuse fee is recommended in Fiscal Year 1984-85, these costs continue to escalate allowing the magnitude of this potential problem to increase. However, in our Water Utility, because of several years of costs exceeding revenues, the drain on the Water Fund Balance requires a rate increase. We currently offer the lowest water rate in Orange County. The increase required to operate on a balanced basis would still enable Huntington Beach to remain among the least expensive in the County. FISCAL YEAR 1984-85 SPECIFIC Personnel changes City—wide are as follows: Safety — Increase 3 Non—Safety — Increase 2 1/2 Total 5 1/4 positions On a departmental basis the most significant changes from the Fiscal Year 1983-84 budget are as follows: ADMINISTRATION — The four Productivity Technicians under a new division, Produc— tivity and Research, has been budgeted. Previously they were budgeted in the areas in which they were working. A Sister Cities. division has been created for greater ease and clarity. The Public Information Office will assume responsibility for the Public Communications Fund which will incorporate two Information Specialists to maintain this operation. Funds for these positions will come from the 2% P.C.T.A. revenues. CITY ATTORNEY — Reflects a $46,000 increase in temporary salaries to intensify it's work in the City's Liability area. In recent years most cities, including ours, have experi— enced a significant increase in the number and amount of law suits. The additional labor here is part of a total program to develop the optimum blend of liability insurance and internal and external legal response, to keep the City's liability loss exposure a low as possible. CITY CLERK — $40,000 has been budgeted for the City's November election. ADMINISTRATIVE SERVICES — Adds a Real Estate Analyst to assist in the City's anticipated land transactions and street widenings. Establishes an Employee Assistance Program in an effort to reduce time lost for reasons other than vacation or illness. This part of our over—all Personnel Division program to increase it's service orientation, the City's ability to recruit and maintain high quality employees, and bring about a reduction in personnel problems. Budget & Research will become automated in many of it's activities thus alloting more time to the RESEARCH function. Included in their effort is the new Management Information System (MIS) which is intended to provide improved understanding and communications between the Council and City operations. Accounting will engage in operations audits of cash management systems in various City operations and a systematic auditing of City leases. Data Processing will provide on-line major systems to departments along with the necessary technical assistance for it's implementation. DEVELOPMENT SERVICES — The department is continuing with cross—training and reorganization of employees to provide more efficiency and to allow for a further staff reduction of one position for FY 1984/85. An inspection pool of contract employees will be established to assist in peak load times. When necessary, outside .firms or individuals will be utilized on plan checks to mininize turn around time. POLICE — Five new positions are being recommended for the Department in FY 1984/85. The Patrol program will be increased by three officers in an effort to meet the growing demands placed on this division. The highly successful Neighborhood Watch program will be expanded by the addition of one crime prevention specialist. This position will establish an ongoing crime prevention program that will respond to all aspects of the community. Also recommended is the addition of one clerk in the Records program. This position will provide additional teletype services to improve support functions to the uniform and investigative divisions. The California State Gffice of Traffic Safety is offering a grant program which is directed at reducing the effects of alcohol-related traffic collisions on the roadways. If approved, the grant funds and the corresponding program expense will be shown in the final budget. FIRE — A new program, HAZMAT, will be implemented for FY 1984-85. This program will provide a centralized, coordinated effort for controlling hazardous materials. It is intended to provide for emergency containment and not major clean up activities. Approximately 60% of the program cost will be reimbursed by the State. Augmentation of the fire reserve program will continue for FY 1984/85 with the complement increasing from 30 to 60. This continues to be an extremely cost—effective way to bolster fire combat forces. COMMUNITY SERVICES — Eliminates the Deputy Director position, distributing those responsibilities to existing personnel. Offer expanded programs, increased services without any increase in personnel. PUBLIC WORKS — Overall, the departments' table of organization is decreasing by two full time positions. The changes involved are as follows: 1) the former supervisor of surveying in now working in the Personnel division of the Administrative Services Department; 2) the productivity technicians have been transferred to Administration; 3) the new positions of heavy duty mechanic, for the vehicle shop, maintenance, worker for street cleaning, and chemical applicator for trees/landscape have been added for FY 1984/85. Public Works budgets for major contracts which provide for systems maintenance, street repairs, landscape services and most significantly, refuse collection. It is estimated that refuse collectton costs will increase by over. $200,000 in FY 1984/85. Other major operational expenditures include City facility maintenance and repairs which are performed by City personnel. Operating expense increases .have been recommended for selective accounts which provide the materials for these needs. SUMMARY — In concluding this report, the following points should be emphasized: I. Revenues project to be higher than budgetary estimates by $1.6 million in Fiscal Year . 1983/84. 2. 1. Tax cutting initiatives and economic conditions could significantly effect our fiscal position in Fiscal Year 1984/85. 3. Fund balance projects to be at $3.5 million at the end of Fiscal Year 1984-85. 4. An increase in the City's water rate will be required to operate the Water Fund on a balanced basis. Overall rates will remain among the least expensive in the County. . 5. The Fiscal Year 1984/85 Preliminary Budget shows a City—wide net increase of 5 1/4 positions, 2 1/4 in the General Fund, 2 in the Public Communications Fund, and I in the H.C.D. Fund. Respec bmitted , f . L LVn ; es W. Thompson City Administrator CWT:ps 0007b UNENCUMBERED GENERAL FUND BALANCE AUDITED GENERAL FUND BALANCE $3,500,000 6/30/83 FY 1983-84 Estimated General Fund Revenue $56,700,000 FY 1983-84 Estimated General Fund Expenditure $55,100,000 PROJECTED GENERAL FUND BALANCE $5,100,000 6/30/84 FY 1984-85 Estimated General Fund Revenue $59,535,000 FY 1984-85 Recommended General Fund Budget $59,535,000 FY 1984-85 Recommended Transfer From General Fund Unencumbered Balance TO: Equipment Replacement Fund $ 1,000,000 Self Insurance Fund $ 600,000 PROJECTED GENERAL FUND BALANCE $3,500,000 6/30/85 PERSONNEL BY DEPARTMENT AUTHORIZED AUTHORIZED RECOMMENDED ----- PROJECTED ---- DEPARTMENT FY 82/83 FY 83/84 FY 84/85 FY 85/86 FY 86/87 FY 87/88 City Council 8 8 8 8 8 8 Administration 9 9 13* 13 13 13 City Treasurer 6 6 6 6 6 6 City Attorney 12 13 13 13 13 13 City Clerk 5 5 5 5 5 5 Administrative Services 51.5 51.5 50.5 50.5 50.5 50.5 Development Services 49 43.5 42.5 41 41 41 Fire (Reserves) 153(15) 153(30) 153(60) 153(90) 153(90) 162(90) Police 311 316 321 326 330 334 Community Services 86.75 86.75 84 84 84 84 Public Works 200 199 197 203 202 202 Total General Fund 891.25 890.75 893 902.5 905.5. 918.5 Public Works Water Division 48 42 . 42 42 42 42 Public Communications 0 0 2 2 2 2 Park Acq. & Development 1 1 1 1 1 0 Self Insurance 6 6 6 6 6 6 Housing and Community 3 4 5 5 5 5 Development Redevelopment 1 2 2 2 2 2 TOTAL CITY 950.25 945.75 951 960.5 963.5 975.5 * Increase due to transfer of Productivity Technicians FIN FOR %59l535,000 �TURES OTHER REVENUE & PENALTIES 1% 0%) 3% (3%) Total Estimated Revenue CHGS. FOR CURRENT SVCS. 3% (3%) REV. FROM OTHER-ADCYS. PROPERTY TY TAX 30/. (2%) 31% (31%) OTj��R CO (690 REVENUE FROM USE OF MONEY& PROPERTY 6% (6%) SALES TAX 04 IQ A, A�� O��o UTILITY TAX 13% (14%) 00 Estimated Revenue By Category General Fund CITY OF HUNTINGTON BEACH PRELIMINARY BUDGET FY 1984/85 PERCENT IN PARENTHESIS REPRESENTS ADOPTED REVENUES FOR FY 83/84 159,535,000 CAPITAL OUTLAY Total Appropriations :.; 20 �....... r rf•.L l I+li?;l •+�: •:f: ++•:•f•+' : ...: t .?r+r OPERATING .. r;•r PERSONNEL COSTS 69% (69%) General Fund Appropriations By Category CITY OF HUNTINGTON BEACH PRELIMINARY BUDGET FY 1984/85 PERCENT IN PARENTHESIS REPRESENTS ADOPTED APPROPRIATIONS FOR FY 83/84 I $59,535,000 Total Appropriations POLICE CIO, 29% (29%) 70% /11- OS�RV7 3CECTED CFS (2%J FF/CES DEVELOPMENT SERVICES FIRE 3% (3%) 16% (16%) - ABM\N\S�6 P�5%1 PUBLIC WORKS NON- 25% (25%) DEPARTMENTAL 8% (9%) General Fund Appropriations By Department CITY OF HUNT INGTON BEACH RECOMMENDED FY 1984/85 PERCENT IN PARENTHESIS REPRESENTS ADOPTED APPROPRIATIONS FOR FY 83/84 f4l300v000 Increase Over Prior Year FY 1985 EMPLOYEE SETTLEMENTS GENERAL OPERATING 33% 19% EQUIPMENT REPLACEMENT MERIT INCREASES PROGRAM 9% 100/0 T �Cco P BENEFIT RATE INCREASE 15% QPp� Components Of Budget Increase GENERAL FUND PRELIMINARY BUDGET FY 84-85 COMPARED TO FY 83-84 History Of Adopted . Budgets 3.0 2.5 2.0 1,5 1.0 .5 SURPLUS 0 DEFICIT -.5 -2.0 -2.5 -3.0 79-80 80-81 81-82 82-83 83-84 84-85 ® SURPLUS ® DEFICIT i 75 70 City Of Hun ington Beach General Fund Revenue & Expendilures 65 60 Z O 55 - J J i 50 45 1 5 OWN GENERAL FUND BALANCE 0 80/81 81/82 82/83 83/84 84/85 85/86 86/87 87/88 Actual Actual Actual Estimated Recomm'd. Projected Projected Projected —� EXPENDITURE ® FAVORABLE �--� .REVENUE ® UNFAVORABLE 60 59.5M 55 General Fund Balance 54.2M As A Percent Of. General Fund Budget 51M 50 47.2M 45 42M 40 35 30 25 20 15 10 5.1 M -9.4% 5 3.5M =6.8% 3.5M= 5.90/ 1M == 2.3% 1.5M = 3.1% N 80/81 81/82 82/83 83/84 84/85 Z J GENERAL FUND BUDGET GENERAL FUND BALANCE J 37 CITY OF HUNTINGTON BEACH E1 INTER-DEPARTMENT COMMUNICATION HUNTINCTON BEACH To Charles W. Thompson From Robert J. Franz City Administrator Chief of Administr4eW Subject FOLLOW—UP INFORMATION Date June 1, 1983 BUDGET STUDY SESSION During the course of the Budget Study Session of May 29, 1984, several requests for additional Information were made by the City Council. The attachments contain a listing of those requests along with the information that hopefully provides an adequate response. RJF/sr `l �1 A . V' I. Public Works Water Division A. Water Rate Study 4 B. Purchased Water II. Public Information A. New Position of Information Specialist I — description of duties B: Sister City Program III. Community Services ` A. Boards and Commissions — detail of activities and expenses B. Video Tapes —summary of media program C.. Library Materials — appropriations for books D. Library Expenses — utilities and maintenance IV. Refuse-Fee — prior staff recommendations on fees V. Non—Departmental —.description of expenditures 001 5b PUBLIC WORKS-WATER DIVISION A. Water fate Study A separate report analyzing the City's water rate is being prepared for distribution to the City Council. B. Purchased Water Account Approximately $1,000,000 was spent for purchased water in 1982-83, $1,400,000 was budgeted for 1983-84. Currently we estimate 1983-84 expenditures to be $860,000 and 1984-85 expenditures to be.$2,000,000. 1983-84 expenditures are lower than estimated at the beginning of the year because MWD lowered their charge for purchased water from $225 per acre foot to $115 per acre foot for about 5 months of the current fiscal year. This resulted in substantial 1983--84 savings to the City which is reflected in the. budget estimates. The MWD discount has now. expired and we are paying $225 per acre now and will pay $229 per acre foot staring July I, 1984. Another increase of an unknown amount is expected January I, 1985. The $2,000,000 appropriation recommended for 1984-85 is based on these higher rates and our estimated need for purchased water. We do not expect MWD to have any further discount programs in 1 984--85. 001 7b P.I.O. INFORMATION SPECIALIST POSITION The budget for the Public Information Office proposed the addition :of an Information Specialist I whose duties would be mainly: - To provide press with information on all departments 'with special. emphasis..on the Police -Department. where sworn officers now are handling-the day to day inquiries of the press. - To-act as the city photographer, taking pictures at city functions and of city operations, process-film and,photographs in the city darkroom and make pictures available to the press. A - To write for various city publications such-as the SANDS and employee newsletter and to aid other departments in writing for publication. - To assist production of informational pamphlets; fliers and other printed materials. - To'assist in other functions of the Public Information Office. This position is mainly aimed.at relieving the police officers from having to devote so much time to press relations and to pick up the functions that have been performed by the city photographer who will be devoting his time full time to video production after July 1. Since.two,positions in the Public Information Office.- Photographer and Illustrator . - will be eliminated by moving the incumbents to the Public Communications fund (the 2% Cable Television Fund) this position of Information Specialist does'not result in increasing the number of employees funded by the'General Fund. Salary for the new position is budgeted at salary rage'275 which starts at $17,868 per year. 1 SISTER CITIES PROGRAM In fiscal year 1983-184, the City projects to spend about $7,OOO for our Sister Cities Program. $10,000 is being requested for fiscal year 19.84-185 to continue this ,very successful program between;Anjo, Japan and.Waitemata, New Zealand. COMMUNITY SERVICES DEPARTMENT BUDGET FY 1984/85 . RESPONSE TO COUNCIL QUERIES REGARDING BOARDS AND COMMISSIONS HUMAN RESOURCES ,BOARD Objective: t,Act as an ad:vi-sory_body, to .City. Council .on:.matters relating to social services within our community. Service Activities: ' Advise City 'Council of recommended action after extensive research and evaluation in matters .related to human services. Seek to enhance communication,. cooperation and coordination among agencies:, organilat•ions and individuals providing human services to Huntington Beach residents. Actual; . ...:.Revised Recomm'd FY 82/83 FY 83/84 FY 84/85 Personal Services: $ 0 $ 0 $ 0 Operating. Expenses;: Meetings 0 0 450 Total : $.. ,0 : :;.: :: .: _::;_ .$ 0 $ 450 COMMUNITY SERVICES COMMISSION Objective: Act as an advisory group for the Community Services Department and City Council on matters relating to park acquisition and development,- recreation and beaches. Service Activities: Advise Council and Department of recommended action after extensive analysis of pertinent verbal and written information. Evaluate park acquisition and development priorities, play equipment and park maintenance needs, special interest group interest requests and suggests names for parks and special memorials. Provide input into matters relating to recreation, beaches and harbors. Actual Revised Recomm'd FY 82/83 FY 83/84 FY 84/85 Personal Services: $ 0 $ 0 $ 0 Operating Expenses: Supplies, Special Dept. 0 120 120 Meetings 397 675 600 Conferences 908 1 ,255 1 ,350 *Meetings Commission 1,000 1 ,230 1 ,230 Dues/Memberships 15 125 250 Total $2 $3,40T $3,550 * $15 _per person per meeting for 11 members 0665e/l RESPONSE TO COUNCIL .QUERIES . REGARDING BOARDS AND COMMISSIONS Page Two YOUTH BOARD Objective: Act' as an: advisory body for the City Council on- youth affairs. Service Activities: To provide a vehicle: tor communication of youth to City Council and staff. Promote youth. participation in community affairs. Develop .and .prioritize solutions to youth problems with -the.-.community., -Provide planning and coordination for "Youth' In Government Day" - Actual Revised Recomm'd FY 82/83 FY 83/84 FY 84/85 Personal Services: $ . 0 $ 432 $ 432 Operating Expenses: Supplies, Special. Dept. 0 250 250 Meetings 0 650 650 Total $ 0 $1,332 $1 ,332 ALLIED ARTS BOARD Objective: To create a. more significantly encouraging cultural - atmospheee by: pinpointing the Huntington Beach Library .. Information and Cultural Resource Center as the. nucleus for cultural events by guiding the City in the acquisition of art in public places and by focusing on the urban renewal transition. Service Activities: To .initiate twenty-four large scale .exhibits; to .house five musical performances; to introduce -a juried fine arts .competit.ion to raise funds; to assist the Arts Associates in the development of an . Arts- Faire where the = . Arts Associates receive a percentage from entering artists; ,to assist in the development of a minimum of six sculptures initially; to encourage six exhibits in City buildings by offering to extend exhibits at Civic Center; and, to encourage at -least one cultural exchange of art between Anjo, Japan and .Guadalajara, Mexico. Personal Services: Arts Coordinator' s salary @ .00 hr. ,-. 5 hr. week $ 9, 100 -Includes (extra 5 hrs. week) for receptions,- exhibit arrangements for large shows, city- pegged projects with .adjustable hours to be arranged._ 0665e/2 KESPONSE TO COUNCIL QUERIES REGARDING BOARDS AND COMMISSIONS Page Three Recurrent Maintenance To be utilized for painting of display panels, extra cleaning for exhibits and receptions, moving of furniture and panels @ 100 hours yearly @ $4.51 /hr. _ $ 451 Recurrent Security 2 security persons for three events for 3 hours per month @7.50/hr = $ 1 ,620 Employee Insurances 28 Total Personal Services $11 , 199 It should be stressed that the Arts Coordinator is an employee of. the City and does .not work directly for the Allied Arts Board. The primary purpose of the Board is to make recommendations to the City Council . Actual Revised Recomm'd FY 82/83 FY 83/84 FY 84/85 Operating Expenses: Postage $ 300 $ 300 $ 300 Supplies, Special Dept. 149 300 14,.150 (six sculptur, , Contr. Svcs. , Printing 21 100 200 Meetings 117 150 150 Conferences 0 100 100 Dues/Mbrshps. 25 25 25 Misc. 97 250 300 Total Operating Expenses: $ 709 $1 ,225 $15,225 Gross Program Cost: $5, 173 $6,582 $27,174 LIBRARY BOARD Objective: Recommend policy to the City Council . Service Activities: Will be represented at one conference during the year. Will attend twelve monthly Board meetings. To assist in the activities of the Library, the Friends of the Library, Friends of the Children' s Library, the Library Patron Foundation, the Allied Arts Board and the Allied Arts Associates. To review the role of the annexes in the community and to determine future additions, expansions or reductions. To form recommendations to improve Children's Extensions and Audiovisual services. To continue to consider alternative funding sources for City Council evaluation. To provide guidance for the overall and general policies and procedures for the library. 0665e/3 RESPONSE' TO .COUNCII: QUERIES REGARDING BOARDS AND COMMISSIONS Page Four Actual Revised Recomm'd FY..82/83 FY 83/84 FY 84/85 Personal Services: _ $ 0 $ 0 $ 0 Operating Expenses: Postage 200 200 200 Suppl.ies, Special Dept. 27 50' 50 Contr. Svcs. , Printing 0 200. 200 Meetings 278 475 475 Conferences 436 550 550 * Meetings, Commission .900. 900 1 ,260 Dues/Mbrshps. 15 50 50 Total : $1,856 $2,425. $3,235 * $15 per .person per meeting for-7 members...; MEDIA Computer Software 125 programs resulting in $3,000 revenue (Games - Budget- Accounting) : Video Tapes Video tapes - Total 1,178' titles` General Categories Education/Information 570 48% *. Feature length/entertainment 498 42% Children 110 10% 1,178 :100X *Though not a non-fiction category, many of these are classics, films based on true incidents, award winners, -and can be -interpreted, or utilized on an informational basis. Video prices per title: Educational - Average $400 Feature length = Average $ 50 Media Revenue - Esti.mated $77,500 'for FY 83/84. - this represents, 90% of the FY 83/84 revised budget. Further statistics (Home Video &'Cable Report) United .States has largest- population of VCR owners in the world. VCR's are the fastest growing segment of home market. 1.1 million units - 12% penetration in homes. . _ It is estimated that by 19901 50% of households will own VCR units. ' 066Se/4 RESPONSE TO COUNCIL QUERIES REGARDING BOARDS AND COMMISSIONS Page Five In Orange County, seven of the nine city libraries have video materials for public loan and all of the twenty-five Orange County branches also have access to video materials. COMPUTER SERVICE An interest was expressed in the amount of, computer service available in the library. The following is a summarization of the library activities relating to public .access to computers other than media program. 1 . There is a coin-operated Apple II Micro Computer available to, .the public. Six month revenue Dec-May, 1984 - $1,400 - operating cost $1 ,300 2. There are two computers available in the Chi.ldren's area: an Apple II and a Franklin that were donated by the Friends of the Children's Library. There are about'.twenty different programs available. The computer rental fee is $1 for adults and $.50 for children. Revenue Computer Rental $2,100 '3. Additionally, there is a computer in the Reference area used for . research through which patrons may request bibliographic searches, the prices varying on the time involved. Revenue for FY .83/84 is $2,800. LIBRARY MATERIALS (9,000 units) _. There were inquiries regarding the budget allocations for library materials, including books and periodicals. Books for Circulation $124,550 Books for Reference 81,650 Books for Children' s 24,600 Subtotal $230,800 Periodicals - Circulation ` . $ 22,850 Periodicals - Reference 21,700 Subtotal $ 44,550 TOTAL $275,350 0665e/5 A RESPONSE TO COUNCIL QUERIES REGARDING BOARDS AND COMMISSIONS Page Six LIBRARY EXPENSES Utility Costs Utility costs for the Library are paid from the utility appropriation accounts in Division 101 , Non-departmental . This is es.sentially. the same payment method used for all General Fund Departments. However, $20,000 is appropriated for telephones in the Library to accommodate its inter-library computer lines and some. phone lines for the public that- are outside the ROLM. system. Maintenance Costs Maintenance costs for the Library are budgeted in the Public Works Department;= however, some money is appropriated in the Library Division for maintenance of automatic. doors and security alarm maintenance. 0665e/6 ` b REFUSE COLLECTION RATES In October of 1982, a proposal for the implementation of a residential unit refuse collection fee was submitted to the City Council. The recommended amount was $4.35 per residential unit per m.onth and was based on the total city cost of $6.35 per unit per month. The City would continue to pay the $2.00 difference. At the time, the County . was proposing the implementation and increase of several refuse, related changes to users, some of which were ultimately not imposed at the originally stated amounts. Currently,. the city's cost per residential unit per month is $6.09. This •will be in effect until September 30, 1984. 001 4b DIVISIGN 101 — NON DEPARTMENTAL This division contains appropriation to meet expenses that 'are City—wide in nature and benefit. The bulk of the. monies budgeted are for utility costs and the Civic Center lease payment ($4.3 million out of $4.6 million budgeted). Expenditures from the Non—Depart— mental Division are by authorization of the City Administrator.- At one time utility costs were budgeted directly in the user division or respective cost center.- The-current.method of budgeting all utility costs in the 101 division evolved for two reasons; (1) The total cost and expense pattern for'any utility would be readily available for analysis and response on a City—wide basis, and (2) Our ability to relate utility costs to any particular division (in addition to all indirect costs) became possible with the completion of the Ernst, Whinney Cost Allocation Program in 1981. i CITY OF HUNT INGTON BEACH REQUEST FOR BUDGET APPROPRIATION REVISION MAINTENANCE YARD DEPARTMENT REQUESTING TRANSFER PUBLIC WORKS DATE October 24, 1983 DIVISION Maintenance Administration y FUNDS TRANSFER FUNDS TRANSFER FROM INTO ACCOUNT ACCOUNT ACCT. NO. DESCRIPTION AMOUNT ACCT. NO. DESCRIPTION AMOUNT 101593 Misc. Contengency $5000 480454 Maint.Council Equip. .$5000 Y COUNCIL . a1�ROVE Vlt9•. , TOTAL $5000 TOTAL $5000 JUSTIFICATION: These funds are requested to fund maintenance of audio-visual equipment in the Council Chamber and l-ts related equipment room, which is actually used by several Departments-'and Boards. The equipment is now--in need of repairs-and due to being nine years old an annual maintenance contract 'is being considered to try and alleviate breakdowns or at least reduce down time. *APPROVALS/DATES: 1 .1 DEPARTMENT HEAD W,, DATE �,� 2. DIRECTOR OF FINA A E y �3 3. CITY ADMINISTRATOR DATE J�z 2 4. MAYOII =-DATE .� *If between departments, requires Approval l-4. If within department, requires Approval 1-3. 2 D n L' ^ L I . f CITY OF HUNTINGTON BEACH REQUEST FOR BUDGET APPROPRIATION REVISION DEPARTMENT REQUESTING TRANSFER CITY ATTORNEY E 1/83 A4 DIVISION 130 CITY ATTORNEY ITY CL, FUNDS TRANSFER FUD.S NJ FROM Account Account Account No. Description Amount Account No. Description Amount General Fund A301 11nappropriatpd 2,200.00 130251 Auto Allowance 2,200.00 Balance Total 2,200.001 Total 2,200.00 Justification: Transfer is needed to fund auto allowance for Assistant City Attorney. /c *Approvals/Dates: 1. Department Head - Date J0—/l-43 2. Director of Financ 01,eo / Date /� 3. City A i istrator Date /Q - it ' 4. May Date * If between departments, requires Approval 1-4. If within department, requires Approval 1-3. /` C awl CITY OF HUNTINGTON BEACH REQUEST FOR BUDGET APPROPRIATION REVISION DEPARTMENT REQUESTING TRANSFER Administrative Services DATE 11/22/83 DIVISION Personnel FUNDS TRANSFER FUNDS TRANSFER FROM INTO Account # Account Account Description Amount Account Descri tion Amount Contractual Svc Contractual Svcs 101401 t' 1 00 640 A&ertising $10,000 i I APPROVED BY CITY COUN IL CITY. CJ TOTAL $ 10,000 TOTAL $ 10,000 Justification: This appropriation revision is requested to cover anticipated advertising costs for the remainder of fiscal year '83- 84, as well as to provide j monies for classified advertising already placed. i */lpprova is/Dates : 1 . Department Head ►� to // y 2 . Director of Fina 1 Date 3 . City Ad in' strato Date % z, j 4 . Mayor Date `i /..00,(/) 1 I *.ff between departments , redui.res Approval .1 -4 03i1 )/80 i ( ivi t.h i.n c;enartment . recui.i.i i,es anuroval. 1 - 3 POSSI$LE rDVPZ;Ic.A'I CITY OF HUNTINGTON BEACH REQUEST FOR BUDGET APPROPRIATION REVISION / DEPARTMENT REQUESTING TRANSFER Administrative Services DATE 11/22/83 DIVISION personnel FUNDS TRANSFER FUNDS TRANSFER FROM INTO Account Account # Description Amount Account # Desc�intion Amount Miscellaneous Gontractual Svcs. i 101593 ContipZengy 12,000.00 176403 1 Medical $12,000.00 l*k> VED BY CITY I Ste' 1 TOTAL $ 12,000.00 TOTAL $ 12,000.00 Justification: This appropriation revision is requested to cover anticipated medical costs for the remainder of fiscal year '83-'84, as well as to provide adequate funding1 to cover physical examinations to be given to NM & Non-Associated employees as approved in the Memrandum of Understanding, Article XV. *Approvals/Dates : 1 . Depar. tment Head Date-J//oz�/T 3 2 . Director of Financ9,0 Date 3 . City Adm ni trator Date 4 . Mayor _ Date * 1 f' between departments , rcclu.i.res Approval 1. -1 I F wi.th:in deuartment . recn.ii.res Ai)nroval. 1. - 3 ��'�} CITY OF HUNTINGTON BEACH REQUEST FOR BUDGET APPROPRIATION REVISION ,d DEPARTMENT REQUESTING TRANSFER CITY COUNCIL DATE 7/21/83 DIVISION CITY COUNCIL- FUNDS TRANSFER FUNDS ANSFE TR FROM INTO Account Account Account No. Description Amount Account No. Description Amount Dues/ 102593 Misc. Contin encf .1 ,875 100so I Memb.- League 1 ,875 2�1 PROV ^By ITY"- I�fGIL Total 1 ,875 1 Total 1 ,875 Justification: To appropriate sufficient funds for Calif. League of Cities membership dues. Actual cost for 83/84 was not known at the time of budget preparation. The estimated amount of $6,872 was $1 ,875 short of the $8,747 needed. *Approvals/Dates: 1. Department Head OU Date a I 2. Director of Finan Date 3. City Adm' is ator Date -//� _ 4. Mayor _ Date__ 7':f- * If between departments, requires Approval 1-4. If within department, requires Approvai 1- CITY OF HUNTINGTON BEACH REQUEST FOR BUDGET APPROPRIATION REVISION DEPARTMENT REQUESTING TRANSFER ADMINISTRATIVE SERVICES DATE 11/4/83 DIVISION PERSONNEL FUNDS TRANSFER FUNDS TRANSFER FROM INTO Account Account Account No. Description Amount Account No. Description Amount 101593 Non Dept. Misc. $ 4,100 176225 Supplies, Awards $4,100 V000011-0 AY g Total $4,100 Total $4,100 Justification: To cover the cost of the semi-annual Employee Awards Program. When this function was transferred from P.I.O. to Personnel, there was insufficient funding to cover such program. *Approvals/Dates: 1. Department Head Date ' S15 2. Director of Fi nanc Date 3. City inistrator Date f 4. Mayor Date * If between departments, requires Approval 1-4. \ If within department, requires Approval 1-3. CITY OF HUNTINGTON BEACH REQUEST FOR BUDGET APPROPRIATION REVISION DEPARTMENT REQUESTING TRANSFER HOUSING & COMMUNITY DEVELOPMENT DATE 9/26/83 DIVISION 894 FUNDS TRANSFER FUNDS TRANSFER FROM INTO Account Account Account No. Description Amount Account No. Descri tion Amount un R301 Balance 567,000.00 894830 Downtown 567,000.00 Gn% . R CITY Total 567,000.00 Total567,000.0 Justification: This revision installs City Council. approved (Res . 5280) appropriations for the jobs bill - downtown program which is part of the H.C.D. 9th year budget. The revenue .source is from an extension of the H.C.D. 9th. year letter of credit. Original H.C.D. funding - $1,475,000; extension funding - $567,000; total funds to be available for 83/84 - $2,042,000. *Approvals/Dates: 1. Department He Date 2T93 2. Director of Finan Dategig L O 3. City Administrator �. �� , Date 4. Mayor Date ZO/z 3 * If between departments, requires Approval 1-4. If within department, requires Approval 1-3. CITY OF HUNTINGTON BEACH REQUEST FOR BUDGET APPROPRIATION REVISION DEPARTMENT REQUESTING TRANSFER HOUSING & COMMUNITY DEVELOPMENT DATE 9/26/83 DIVISION 894 FUNDS TRANSFER FUNDS TRANSFER FROM INTO Account Account Account No. Description Amount Account No. Description Amount Contr. Svcs . cblva. 894424 Econ. Plan 50,000.00 894834 Gothard Corridor 50,000.00 Plans - Contr. Svcs. Neighborhood 894425 Rehab. Assist. 59,000.00 894835 Community Svcs. 80,000.00 ontr. vcs . Or. Co. Fdir 894426 Hum. Res . 80,000.00 894836 Housing Council 20,000.00 Rehabilitation 894828 Assistance 248,000.00 R301 Fund Balance 350,000.00 Relocation 894832 Assistance 20,000.00 894833 Local Option 39,354.00 Downtown Public 894830 lImprov. r 3,646.00 Total 500,000.00 Total 500,00010 Justification: The funds being removed are to be held in the H.C.D. fund balance and will be available for future appropriation . The revisions are being made to more correctly align appropriations with anticipated expenditures . *Approvals/Dat 1. Department Date Ail j 3 2. Director of Financ e l/ Date -/10 �rTi 3. City Admini ator Date 4. Mayor . Date * If between departments, requires Approval 1-4. If within department, requires Approval 1-3. Y • ��r�'r;. �atl J^� a.i+0- ��'tLl�i u.�i'��3�� .a�'.�:6iE�"I� INTER-DEPARTMEN F COMMUNICATION A, HUNTINGION UACH - - To Stephen V. Kohler From Dan T. Villella Sr. Comm. Development Specialist' Director of Finance Subject Revisions to FY84 H.C.D. Date September 20, 1983 Appropriations This is to inform you that the revisions to the FY84 adopted H.C.D. appropriations requested in your r,emo of August 9; 1983 will be implemented.. It is my understanding that the two deviations from your requested. revisions are the following: 1 ) Local option contingency will be reduced from $144,500 to $125, 146. 2) Administration costs as shorn in your memo ,;ill be $139,854 ' instead of $120,500. Actual , assigned account numbers may vary some,�hat from your request. If .you have ans questions, please contact me. Dan T. Villelia Director of Finance DTV JR/cg cc : Sob Franz Tom Tincher Jerry aramlett . tfark Ambrozich Attach: Memo of 8/9/83 M�Jr& CITY OF HUB+17 INGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH - - - To Bob Franz.,: Chiof From eni or iCo unity e"�"e• Administrati;ve- Services Devel pm t Specialist Subject PROPOSED ACCOUNTS FOR HCD 9TH Date August 9, 1983 YEAR PROGRAM On May 2; 1983 the City. Council adopted the 9th Year Housing and Community Develop- Block Grant Program. Included as part of this program was the Statement of Projected Use of Funds. With this memo I would like to request your assistance in revising the current Statement of Expenditures and Encumbrances from Data Processing and the accounts necessary for the monthly financial report from your office to' reflect the Council authorized budget. In addition to the 9th year funds, the City has received an increase in the Letter of Credit from the State reflecting the Jobs Bill allocation in the amount of $567,000: This amount should be added to the' City' s previous 9th year allocation of $1,475,000 for a total amount of funds available from the 9th year of $2,042,000. The funds should be allocated as follows: 894830 Oakview Phase 'Il $ 300,000 894831 Housing Rehabilitation 280,000 894832 Beach Boulevard and Gothard .Corridor Plans 50,000 -894833 Downtown Development Program 100,000 894834 Relocation Assistance 380,000 . 894835 Neighborhood/Community Services 80,000 89483E Orange _County Fair Housing Council 20,000 894837 Local Optio.n/Contingency 1.2SIIV{, 144—,5GO 894838 Jobs Bill. Allocation 567,000 894839 Administration ��q�gs6fl- 2,042,000 The only funds which ,have been expended is the $20,000 for the Orange County Fair . Housing Council (894836) ; the funds were originally drawn from 894833. This account should show a zero balance. Before we process any future payments, it is necessary to correct the sitaation `that exists. If you have any questions, please contact me at extension 5542. SVK:jb cc: Jerry Bramlett Mark Ambrozich ;; "`'; , Page 1 CITY OF HUNTINGTON BEACHGiy REQUEST FOR BUDGET APPROPRIATION REVISION 4 CIO DEPARTMENT REQUESTING TRANSFER ADMINISTRATIVE SERVICES_ $Y9/1/83 0 li A DIVISION BUDGET GIT FUNDS TRANSF T FROM NT0 Account Account Account No. Descri tion Amount Account No. Description Amount General Fund n- A301 appropriated 22,500.00 120251 Auto Allowance 825.00 Balance 130251 Auto Allowance 825.00 140251 Auto Allowance 825.00 170251 Auto Allowance 825.00 230251 Auto Allowance 825.00 231251 Auto Allowance 29200.00 234251 Auto Allowance 2,200.00 320251 Auto Allowance 3,650.00 Total 22,500.00 Continued to Pg. 2 Total - Justification: Transfer is to fund Council approved revision to auto allowance policy. *Approvals/Dates: 1. Department Head a e 2. Director of Finan Date 3. City Administ or to 4. Mayor Date * If between departments, requires Approval 1-4. If within department, requires Approval 1-3. f Page 2 of 2 CITY OF HUNTINGTON BEACH REQUEST FOR BUDGET APPROPRIATION REVISION DEPARTMENT REQUESTING TRANSFER DATE DIVISION FUNDS TRANSFEff FUNDS TRANSFER FROM INTO Account Account Account No. Description Amount Account No. Description Amount 324251 Auto Allowance 1 ,400.00 329251 Auto Allowance 2,200.00 332251 Auto Allowance 2,200.00 350251 Auto Allowance 2,000.00 391251 Auto Allowance 275.00 410251 Auto Allowance 2,250.00 Total Total22 500.00 Justification: *Approvals/Dates: 1. Department Head Date 2. Director of Finance Date 3. City Administrator Date 4. Mayor Date * If between departments, requires Approval 1-4. If within department, requires Approval 1-3. v- 'CITY OF HUNTIN�TON BEACH �,, REG ,T FOR BUDGET APPROPRIATION RE IUN III PARTMENT REQUESTING TRANSFER Community 2ervices DATE 8-23-83 !VISION Parking FUNDSANFUNDS AN FROM INTO Account Account ccount No. Description Amount Account No. Description Amount Maint Parking y, Meters 00.00 VIV C Total $3500.00 Total $3500.0 justification: At the City Council Meeting on June 6, 198'1, the Council A.11prnved increasing the.business parking meter rates. See attached R.C.A. & Minute action. *Approvals/Dates: 1 . Department Head Date /�5 7 . Director of Fi - Date 3. City Administr. for _ Date i/Z 4. Mayor - ' Date /0 * If between departments, requires Approval 1-4. If within department, requires Approval 1-3. J ` CiiY OF HUNTINGTON BEACHA'. +I REQUEST FOR BUDGET APPROPRIATION REVISION ` :PARTMENT REQUESTING TRANSFER Community Services DATE 8-23-83 DIVISION Parking I I jFUNDS TRANSFERN1WANSrER I FROM INTO j Account Account Account No. Description Amount Account No.. Description AnxMt Maint Parking Meters 00.00 I . Total $3500.00 Total3500.0 f i Justification: At the City Council Meeting. on June 6. 1981- the Cminri l a4)proyPd increasing the business parking meter .rates. Seeattached R.C.A. & I Minute action. i *Approvals/Dates: f 1 . Department Head Date I. . Director of Fi - Date 3. City, Administrator Date I 4. Mayor Date I * If between departments, requires Approval 1-4. ' If within department, requires. Approval 1-3. - --- M C4, APFROVF,D By CITY co[I': CITY OF HUNTINGTON SEA - 6 1? INTER-DEPARTMENT COMMUNICATION , 111INIINGION 91A01 --_ CITY t' BRk 1 To C. W. Thompson From Paul 'E. Cook . P� City Administrator Director of Public Works Subject Downtown Parking Meter Date June 1,' . 1983 Program I .• I j The following is supplemental information to the R.C.A. dated May 5, 1983 on the subject matter. 1. The proper City Council action for Recommendation No. 2 l'l regarding the reduction of fines for overtime parking would i be to "recommend to the Municipal Court that the fines be reduced to $13.00 with an .escalation for late payment as es- tablished by the court. " i i 2. The implementation of Recommendation No. 3 regarding the removal of meters for six months will result in a loss of approximately $13',000 in meter revenues and $3,000 in meter i I advertising if that project is implemented. It is anticipate I that the cost of enforcing time limit parking signs rather than meters will be offset by the revenue. produced by citations . Attached is the Parking Meter Study prepared by staff which was the basis of our recommendations on this matter. I PEC: jy i .• I Attach. f I O AT"1oN S k �e Lm��P ►n I01- ►1-0 j 4 I 4� I I L. Page M5 - Council Agenda - 6/6/83 i F. DEFERRED ITEMS F-1 . DOWNTOWN PARKING METER PROGRAM - (DEFERRED FROM 5/16/83) Communication from t e DPW regarding the City's existing parking meter program. RA: 1 . Increase the meter rates in the business district from 10t to 25Q per hour and increase the time limits for these meters to two (2) hours. 2. Recommend to the Municipal Court that the fines for meter violations in the business district be reduced to $13.00 with an escalation for late payments as established by the courts. 3. Remove meter on the fir t thre locks of n treet on Novembe 83 and instal o hour restri ve parking progr or a six month 1 period. der is plan, these ter will be reinstalled around May 1 , 1984. A/0 I- 4 n d NO d2. APFVO✓A�b 6 - / Meal;i Ald NOTICE TO PUBLIC All matters listed under consent calendar are ,P, considered by the Council to be routine and will be enacted by one motion in the form listed below. The Mayor has requested that any Councilperson with a question on Consent Calendar .items or any other agenda item please contact the appropriate Department Head or the City Administrator prior to the meeting. G. CONSENT CALENDAR G-1 . MINUTES - Approve and adopt minutes of the adjourned regular meeting of 5/16/83 and the regular meeting of 5/16/83 as written and on file in the Office of the City Clerk. Af P(-7R o v a 6 -o-/ Finley a 6s'4*14- G-2. XTRA ENERGY CORPORATION SUBSURFACE OIL 6 GAS LEASE - Approve and authorizr execution of a subsurface oil and gas lease between the City and Xt-a Energy Corporation for 1 .799 acres of city-owned mineral rights in the xtra project area. ApP^0✓0Z) 7 _ o G-3. RENTAL OF REAR WING OF MAIN STREET LIBRARY - E FANDEY - Approve and authorize execution of a lease agreement between the City and Edith Fandey renewing the lease of the rear wing of the Main Street Library for use as an art studio. G-4. LIBRARY BOARD RESIGNATION - SCOTT - Accept, with regret, the resionation of Ellen Scott from the Library Board. I i - REQUEST FOR CITY COUNCIL ACTION I i ! Date May 5, 19 8 3 Submitted to: Honorable Mayor and City Council Charles Thompson, City Administrator Submitted by: P Y Prepared by: Paul E. Cook, Director of Public works Subject: Downtown Parking Meter Program Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions, Attachments: Statement of Issue: The Public works staff has been directed by the City Adminstrator to investigate, review and analyze the City's- existing parking meter program. The directive also requested j that the elimination of downtown meters be investigated. Recommendation: It is recc miended that the City Council adopt the following: 1. Increase the meter rates in the business districts from 10C to 25C per hour and increase the time limits for these meters to two (2) hours. 2. Reduce the fine for meter violations in the business district from $17.00 to $13.LV, if violation is paid within 15 days; and escalate the fine to $18.00 if paid, there- after. 3. Remove the -meters on the first three blocks of Main Street on November 1, 1983 and install a two hour restrictive parking program for a six month trial period. Under this plan, these meters will be reinstalled around.May 1, 1984. i i i Analysis: ji Recently, concerns have been expressed by the City Administrator,-City Councilpersons and the public concerning the City's existing parking meter program. The staff has therefore been directed to investigate, review and compare this program with similar programs aril i to submit appropriate recormndations. In an effort to determine a basis for comparison of the City's program, information was obtained and analyzed from 12. eoastal areas in Southern Californa. Staff concentrate'. on items which were relevant and important to the City of Huntington Beach. Such itars were fines, number of meters, meter rates, policy making, enforcenpant and maintenance. The results of the. study provided staff with some interesting findings. Same of those j findings were: 1. Most cities charged $13.00 for fines as crnpared to the City's $18.00 rate. i 2. Most cities utilize an escalating fine procedure. j 3. Most cities have implemented parking meter programs to regulate turnover and to direct motorist off the streets for parking opportunities. i 4. Most cities are including plans for considerable expansion of their parking_ meter programs in, their next fiscal year budget. 5. None of the cities contacted had any plans for the removal of any existing_ parkin., I meters. i 6. . Most cities implement a hinher business/cxmnr'rci.il rnrridor parkincr meter rate t`,x, 1 Request for City Council Action Downtown Parking Meter Program May 5, 1983 Page 2 J The .recomTendations which have been developed were discussed.armng all the depart-' meet heads and the Transportation Commission for .the City and certain modifications were discussed. These changes were presented to the merchants for their input and concurrence. These changes are reflected in the above mentioned reoocvL-ndations: j Funding Source: Funding for parking meter program inplementations would cane from unappropriated reserves. Alternatives: I NSA. Attac vents: None. CT:PDC:KH:lw i i i I I i i 4 . i+ I s- - G- r7' APPROVED BY CITY COUNC--- ,;j0y - CITY OF HUNTINGTOW BEACH �%'�' 19L' REQUEST FOR BUDGET APPROPRIATION REVIS ON DEPARTMENT REQUESTING TRANSFER ADMINISTRATION DATF TY cLERx r DIVISION P. I .O. FUNDS TRANSFER FUNDS TRANSFER FROM INTO Account Account Account No. ' Description. Amount Account No. Description Amount 176225 Supplies, Awards 1 600 105225 Supplies, Awards 1 ,600 Spec. 176225 Supplies, Awards 2,000 105221 Supplies, Dept. 2,000 176225 Supplies, Awards 1 ,000 105590 Miscellaneous 1 ,000 Total 4,600 Total 4,600 Justification: To rectify •:overtransfer of funds at 1983/84 budget adoption June 21 , 1983• d The original transfer (treated as an adjustment to the 1983/84 budget) was made to i { accommodate moving of the �Employee Service Awards Program from P. I .O. to Personnel _ and was for $10,000. It has been determined that the amount should have been $5,400. *Approvals/Dates G 1. Department Head UDate 2. Director of Fina Date 3. City Adminis at Date 7 76 4. Mayor Date - 3 * If between departments, requires Approval 1-4. If within department, requires Approval 1-3. 1 l� I—F-11 t , /eA-14A-11•Q APPROVED BY CITY Ci0UNC1•_ C I Ty OF HUN T i 11GTON BEACH REQUEST FOR BUDGET APPROPRIATION REVIS ON DEPARTMENT REQUESTING TRANSFER ADMINISTRATION Ty cLFtte ' DIVISION -_P. 1 .0. FUNDS TRANSFER FUNDS TRANSFER _ FROM _ _ INTO Account Account Account No. Description Amount Account No. Descri tion Amount 176225 Supplies, Awards 1 ,600 105225 Supplies, Awards 1 600 Spec. 176225 -Supplies , Awards 2,000 105221 Supplies , Dept. 2,000 176225 Supplies, Awards 1 ,000 105590 Miscellaneous 1 ,000 Total 4,600 Total 4,600 I Justification: To rectify overtransfer of funds at 1983/84 budget adoption June 21 , 1983. I The original transfer (treated as an adjustment to the 1983/84 budget) was made to i accommodate moving of the Employee Service Awards Program from P. I .O. to Personnel and was for $10,000. It has been determined that the amount should have been $5,400. *Approvals/Dates: 1 . Department Head �_ � �. Date L'-C C% _ 2. Director of Fina Iry Date 3. City Administrat f /�!�,,�- Date 7 26 4. Mayor —o�_�_ �_ Date— -3 - * If het::een departments, requires Approval 1-+. If rri `.hin depari.ment, reaui-os Ar^ro—; ' - REQUEST FOR CITY COUNCIL ACTION Date August 10, 1983 Submitted to: Honorable Mayor and City Council Submitted by: Charles W. Thompson, City Administrator Prepared by: Robert J. Franz, Chief of Administrative Servi y Y CITY COUNC,116 Subject: Budget Appropriation Revision -- A- Employee Relations Coordinator czTY c Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions, Attachments: STATEMENT OF ISSUE: To accommodate the transfer of an employee from the Engineering Division of the Public Works Department to the Personnel Division of the Administrative Services Department, it is necessary to transfer the required funding. RECOMMENDATION: Approve the attached request for budget appropriation revision and authori the creation of the new position of Employee Relations Coordinator, Range 376. ANALYSIS: As part of our effort to strengthen the Personnel operation within the City, the new classification of Employee Relations Coordinator has been developed. The intent of this new position is to provide the ability to improve communications with employees and develop some positive programs to address personnel issues before they, become problems. Listed below are major responsibilities and project assignments that have been developed already for assignment to this new position. Major Responsibilities : Employee suggestion program Employee assistance program (new) Community/public relations role Identification of training needs Employee communication programs (new and expanded) Project Assignments : Develop orientation program for new employees Develop employee assistance program Expand use of employee newsletter Develop quality circle/tailgate system Develop interdepartmental employee exchange program Rather than add a new position to the table of organization to provide for this new function in the Personnel operation, it is proposed that an existing budgeted position in the Public Works Department be transferred to the Personnel Division. The budgeted position in Public Works was scheduled for deletion in July of 1984 as a part of Phase II of the personnel reorganization resulting from the productivity studies con- ducted in the past two years. Therefore, the effect of the current proposal is to accelerate the deletion of one position in the Public Works Department by approximately ``~: one year. The individual currently filling the deleted position in the Public Works ;,F Department (Richard Boucher) has many years of experience, plus tremendous knowledge &r.; of City operations and employees that the City would not want to lose. This employee is being transferred to the Employee Relations Coordinator position (same salary level ''s`-0, as a part of this proposed action. FUNDING SOURCE: General Fund' PIO 4/81 ALTERNATIVE ACTION: N t to approve transfer of General Fund monies. } / ATTACHMENT: Budget Appropriation Revision <�\ <�\ ��\ z��\ CITY OF HUNTINGTON BEACH REQUEST FOR BUDGET APPROPRIATION REVISION DEPARTMENT REQUESTING TRANSFER ADMINISTRATIVE SERVICES DATE 8/1/83 DIVISION PERSONNEL FUNDS TRANSFER FUNDS TRANSFER FROM INTO Account # Account Amount Account # Account Amount Descri tion Descri tion 413110 SALARIES,PERM 38,508.00 176110 SALARIES,PERM 38,508.00 413161 RETIRIIMENT 7,167.00 176161 RETIREMENT 7,167.00 413162 INS. , COMP 239.00 176162 INS. , COMP 239.00 413163 INS. , EMP 3,889.00 176163 INS. , EMP 3,889.00 413165 INS. , UNEZIIPL 39.00 176165 INS. , UNEWL 39.00 TOTAL $ 49,842.00 TOTAL $ 49,842.00 Justification: Transfer of an existing budgeted position from Public Works Engi neeri jZ Desi= sect-inn to the PPrsonnPl Di vi n of than AdMi 'c-r gyp Services Department. *Approvals/Dates : 1 . Department Head Date g "A 2 . Director of Financ Date -fze S 3 . City Administrato L Date 4 . Mayor Date *If between departments , requires Approval 1-4 03/19/80 Tf within dnnnrtment _ reonires A-)nroval 1-3 Skd 4 REQUEST FOR CITY COUNCIL ACTION Date August 9, 1983 Submitted to: Honorable Mayor and City Council U�Gi1, 4 G� Submitted by: Charles W. Thompson, City Administrator Prepared by: Robert J. Franz, Chief of Administrative Se W Subject: Carryover of FY1982-83 Budgeted Projects to Yl Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions, Attachments: STATEMENT OF ISSUE: Various projects were planned and budgeted in Fiscal Year 1982-83. As of June 30, 1983, some of these projects were in the early stages of development. The 1982-83 appropriations for these items were not encumbered and, therefore, are not available for use in the 1983-84 Fiscal Year. RECOMMENDATION: Appropriate $447,348 of unexpended 1982-83 funds as shown on the attached schedule as an amendment to the 1983-84 budget. ANALYSIS: City departments sometimes experience unanticipated delays of planned projects. Architect designs may take longer than thought necessary. Additional research is often required. Additional work is sometimes discovered only after a project is started. An acceptable bidder may be difficult to find. For these and other reasons, departments are not in a position to encumber funds for projects which were planned to be completed prior to the end of a..fiscal year. Funds can be encumbered only when a specific contractor or vendor is selected. These projects were budgeted and planned for Fiscal Year 1982-83 and, therefore, not requested in their 1983-84 budgets. These projects have not been completed nor are they budgeted in the current year's budget. Approval of the recommended action will not change the City's overall financial con- dition since our prior budget projections had assumed that these funds would be expended in 1982-83. This change would simply mean that the funds would be expended in 1983-84 instead of 1982-83. FUNDING SOURCE: General Fund Unappropriated Fund Balance. ALTERNATIVES: 1 . Do�-.not increase the budget and have the various departments prioritize these projects with those of the current year. Direct departments to use their unrevised budgets to fund the projects with the highest priorities. If later in the fiscal year additional appropriations are needed, a mid-year budget adjustment can be requested. 2. Direct departments to bring specific items to Council to be evaluated on their individual merits. ATTACHMENTS: Schedule .of .dollar amounts and line item accounts of last fiscal year. `.J f PIO 4/81 '.'Re-Appropriations" Requested by Departments Acct. Operating Capital Total No. Re-Appropriations Community Services: 343620 Restroom Under Pier $ 100,000 $ 100,000 "F i-re: 302635 Improvements/Parking Lot $ 53,285 304590 Miscellaneous 8,713 $ 61 ,998 Police: 334434 Jail Maintenance $ 1 ,800 $ 1 ,800 Public Works: 541311 Irrigation Material $ 4,225 510390 Contract Services 125,907 420639 Maintenance Management Progs. $ 15,357 420659 Computer Furn. - Software 45,304 560639 Manhole Coatings 19,654 560659 Pumps & Lift Station Equipment 73,103 130, 132 153,418 283,550 Total $ 131 ,932 $ 315,416 $ 447,348 ' dovlf sav rtem ref �9 -f„ �g�d�� r bulge- oh Ag.,,,d„4, May 13, 1983 Honorable Mayor and Members of the City Council Huntington Beach, California Re: 1983-84 Budget Analysis Dear Mayor and Council Members: INTRODUCTION This report is prepared as an analysis of the City's overall fiscal position. Its intent is to provide Council with useful information in adopting a sound budget for Fiscal 1983-84. In addition, I am presenting information on significant monetary trends, financial status, changes in the internal structure of the City, and a discussion of major issues on which Council guidance is necessary. Major points of this analysis are graphically presented at the end of this report. THE LAST FIVE YEARS Since the Jarvis/Gann Initiatives of five years ago (Props. 13 and 4), there has been serious concern as to the City's ability to fund budgets that would insure the level and quality of service expected by the citizens of Huntington Beach. Each year a budget was . presented to Council in which appropriation requests exceeded the estimated revenues for that year. Each year a budget was adopted in which the City's reserve (fund balance) was projected to diminish in order to meet approved expenditures. During this period various budgeting methods were employed: Zero Based Budgeting, Multi Service Level Budgeting, and Traditional (Incremental) Budgeting. The results were the some. The costs of personnel, operating expenses, and capital outlay were always more than the estimated revenues. Last year (1982), as preparatory work was begun on the 1983-84 budget, a firm decision was made that we WILL LIVE WITHIN OUR MEANS. The 1983-84 budget being submitted for your consideration contains revenues which are estimated to exceed requested appropriations by more than $200,000. It is further expected that current levels of service will be continued and, in fact, slightly improved. FISCAL POLICY Last year, several aspects of a comprehensive fiscal policy were outlined for the coming years. Included were: 1) the recognition of our current and future financial situation; 2) setting forth of service priorities, pro rata allocation of our resources, and growth/expansion criteria; 3) the outlining of fiscal requirements and various aspects of general policy determinations (such as the impact of land use decisions on service needs and costs, private/semi private use of public services versus investment/replacement costs); 4) establishment of a policy for tax supported services and user fee supported activities; and, 5) development of a revenue support program, independent of State control, realistically addressing capital and operating needs. The enactment of this policy has begun with the utilization of a multi-year budget. It has enabled us to recognize, far enough in advance, imbalances in the fiscal equation and make the necessary alignments. This year, for example, the hiring restrictions implemented along with the close monitoring of all expenditures helped us to.meet and overcome the projected deficit of $967,000 anticipated at the beginning of Fiscal 1982-83. Next year,.with the continuation of these policies, it is expected that a much needed surplus can evolve for Capital Improvement Funds and an Equipment Replacement Program. Other measures of our Fiscal Policy that have begun and will continue are the efforts of our Productivity Studies: With several hundred thousand dollars of savings already realized in Development Services and Public Works, these studies will be expanded to Community Services in Fiscal 1983-84 and eventually to all departments. Reorgonizational efforts were started this year and will be expanded in Fiscal 1983-84 with a constant view to economizing, consolidating where feasible, and increasing productivity and efficiency. This work is complex and often requires compromise. It is not easy and may, at times, involve 'one step back and two steps forward" techniques. Whenever structural and organizational changes of this nature are .implemented,there may be a need for "seed" money or "start up" costs. However, these initial costs wil I be utilized to show significant long range savings. Another factor in our emerging fiscal policy has been a comprehensive review of various activities to determine their costs and to see.whether or not these costs should be recovered by user fees. These revenues and the subsequent fee changes have had a noticable impact on our revenue picture. Other manifestations of our Fiscal Policy appear in the 1983-84 Preliminary Budget as well as in other components of this report. THE 1983-84 BUDGET As we complete Fiscal Year 1982-83, the total available funds (the accumulation of revenues in excess of all expenses to this point) are as follows: Projected Fund Balances: Unappropriated General Fund $1,800,000 6/30/83 Appropriated General Fund 2,282,000 6/30/83 (Vacation and Sick Leave) Capital Outlay Fund 500,000 6/30/83 Total Projected Available Funds $4,582,000 6/30/83 The proposed budget for Fiscal 1983-84 is as follows: Estimated Revenue and Transfers FY 84 $54,441,000 Recommended.Appropriations FY 84: General Fund 54,236,000 Contingency Acct. (Gen. Fund) 45,000 Contingency Fund 160,000 $54,441,000 The projected balanced budget for Fiscal 1983-84 was developed for several reasons: 1) major reductions were performed on the original department requests which were in excess of $6,000,OOO over estimated revenues; 2) Capital Outlay requests were trimmed to the point where they approximated the amount we will receive from Federal Revenue Sharing ($1,875,000); 3) hiring restrictions were continued, additional personnel were limited to only those that were cost.effective; 4) the results of our reorganizational efforts, and 5) the increased revenue effects of Council's adoption of a comprehensive fee resolution. City-wide personnel changes are as follows: Safety -Decrease Non-Safety - Decrease 9-3/4 Total 10-3/4 positions On a departmental basis, significant changes included in the proposed budget are as follows: CITY ATTORNEY - Add one analyst and increase temporary salaries.. The purpose of these increases .is to participate more fully in the expansion of our self-insurance program and pursue an intensified effort in reducing our liability exposure. ADMINISTRATIVE SERVICES - Increase of one position to engage in a new salvage operation that will be City-wide in scope with a two-fold purpose. First, increase revenues by disposing of surplus property in the most timely and profitable manner possible; secondly, make the most efficient use of our fixed assets (i.e., with the use of computerized inventory control, compatible shortages and overages of surplus equipment will be matched, thus reducing equipment replacement costs) and, finally, to reduce storage space and costs. Also, as of January I, 1984, two of the Productivity Technicians will be assigned to Administrative Services. They will work closely with Budget and Research and Personnel in the development of PERFORMANCE MEASURING TECHNIQUES. Standards will be established for our supervisory and management people with quantifiable, measurable, and verifiable criteria. Performance wil I be carefully monitored with a view towards increased performance, efficiency and productivity in all areas. It should be pointed out that we are studying some restructuring in this Department which may require some. additional funds for implementation. Further, reports will be made as final decisions are developed. DEVELOPMENT SERVICES - Reduction of 5-1/2 positions. Primarily as a result of the productivity studies, we have recognized a reduced personnel need in this area and coupled it with a restructuring of the existing personnel. This has been accomplished via attrition and without the need of layoffs. FIRE DEPARTMENT - As of January I, 15 additional reserve firefighters will be added to augment the Reserve Firefighter Program already 15 strong. This process greatly reduces the cost of meeting increased manning levels using permanent personnel. Due to this program, the Department will be able to eliminate 2 firefighter positions which are currently authorized. POLICE DEPARTMENT - Net increase of 3 positions. These are of a non-sworn nature and they will enable us to place 3 additional officers on the street. COMMUNITY SERVICES - Net reduction of 2 positions. This is due to the near completion of our park system design and the anticipated installation of computer equipment at the Library. When the installation of the computerized book processing system is complete and operational (anticipated 2nd half of Fiscal Year 1983-84), another 2 to 3 positions will be deleted. PUBLIC WORKS - Reduction of 8 positions. Due to productivity work, reorganization, and also throuqh attrition. REVENUES Excluding the one time PERS reimbursement of $1,047,000, overall revenues are expected to be up by 6.9% next year. This includes 1.3 million in property taxes, primarily due to housing turnover (has the effect of raising total assessed valuation for the City,on which our Property Tax revenues are determined). Sales Tax increase of 1.2 million from a recovering economy. Utility Tax up by .8 million based on Utility Company projections. Charqes for current service up by .4 million from a combination anticipated increased participation in Community Services activities and fee resolution impact. Public Cable T.V. is expected to provide $183,000 next year, of which $1 10,000, three-fifths, will go to the General Fund. and the remainder to the Communications Fund. Revenues projected to decrease are Interest Income, due to a lower prime rate and Revenue from other Agencies, a continuing trend of lower State subventions. Over the next four years, revenues are projected to grow by approximately 33%, or 8% per year. This increase in about equal to the 33% increase forecast in the long-range expenditure projections for this period. This relationship, while not.gloomy, still deserves careful attention. Numerous unknown factors could rapidly effect our projected solvency. Consider the impact of more flooding, adverse economic conditions, the arising need to deal with infrastructure problems sooner than anticipated, the impact of transportation and other needs that will be attendant with our redevelopment program, the lessening of Property Tax revenue from a lower than anticipated assessed valuation growth pattern and additional legislation adversely impacting our revenue sources. Huntington Beach remains the only full service city in Orange County to provide refuse service without any direct cost reimbursement by its citizens. In light of total cost for refuse collection and disposal projected to be 3.1 million dollars for 1983-84, it would seem prudent to review this matter. EXPENDITURES Our City, along with most other cities in California, has incurred many cost increases over the last five years without commensurate revenue increases. Through Council direction and the innovation of many of our employees, much has been accomplished by way of softening the impact of rapid cost escalations. The ROLM telephone system, conversion of our street lights-to less expensive elements, the conversion to gas on many of our pump stations, and the acquisition of more fuel efficient replacement vehicles have done much to keep utility and energy costs down. However, there are many costs over which the City has little control. PERS has notified the City of an approximate 10% increase in retirement costs for Fiscal Year 1983-84. Refuse costs have risen about 20% in the last two years. Employee benefit costs continue to rise more rapidly than inflation (Rlue Cross up 48% in one year). Library patronage has increased over 20% in the last year. Twenty additional acres of City area have been developed in the last year, placing additional strain on our trees and landscape maintenance program. All employee groups will be negotiating their contracts for FY 1983-84 and careful consideration must be given to the fiscal impact of any settlements. PARKING AUTHORITY When the Parking Authority was formed, it was designed to provide a sound method of financing the parking facilities for our beach. In order to insure fiscal integrity,-a reserve . is required in excess of annual debt service costs. Since interest rates on investments have been higher than the interest rates on our debt, this fund has continued to grow. It is therefore recommended that the Council forgive the Parking Authority lease payment of $170,050 for Fiscal Year 1983-84. A one time expense reduction of.this nature will go a long way towards improving our fiscal position. Should the Council elect to provide the one time savings for FY 1983-84 there would still remain funds for in excess of the reserve requirements. THE FUTURE Progress continues to be the central theme in the future of Huntington Beach. This is evidenced by the extraordinary works accomplished by Council and staff in launching a redevelopment plan that wil I enable our City to modernize our downtown, become economically viable, and be a beautiful place to work and live. With land use and business development properly blended with a concern.for people, our environment, and transportation needs, we can continue to be a leader in the quality of life for all our citizens. OUR FUTURE LIES IN REDEVELOPMENT. It is from this area that we can build the labor pool and tax base necessary to meet our needs and remain economically sound and develop a consistent ability to fund a high level of public services upon which a really good community must depend. SUMMARY In concluding this report, the following points should be emphasized: I. This is a balanced budget and was made possible by reorganizational methods and careful expenditure monitoring. Structural changes have been made and could require supplementary funding on a short term basis. 2. The basis for fiscal solvency for 1983-84 and the future is a sound fiscal policy. A policy that, with Council guidance and direction, will enable quality service to be maintained. 3. We have a balanced budget at $54,236.335. This budget reflects a reduction of 10-3/4 authorized positions. 4. The relationship of revenues to expenditures projects to be fairly even over the next four years. However, any significant shift in the revenue/expenditure components could rapidly alter this ratio. 5. A large portion of the projected surplus for Fiscal 1983-84 depends on the parking lease payment being waived. 6. Redevelopment will provide the major thrust for the City's continued growth and development. It will be the determining factor in our future fiscal position. Respectful _ ubmitted Charles W..Thompson City Administrator C1NT:dp FUNDING SOURCES GENERAL FUND Estimated Revenue and Transfers FY 84 $54,441,000 Recommended Appropriations FY 84: General Fund $54,236,000 Contingency Acct. (Gen. Fund) $ 45,000 Contingency Fund $ 160,000 $54,441,000 Projected Fund Balances: Unappropriated General Fund $1,800,000 6/30/83 Appropriated General Fund $2,282,000 6/30/83 (Vacation & Sick Leave) Capital Outlay Fund $ 500,000 6/30/83 Total.Projected Available Funds $4,582,000 6/30/83 PERSONNEL BY DEPARTMENT Authorized Authorized Recommended ----- Projected ----- Department FY81/82 FY82/83 FY83/84 FY84/85 FY85/86 FY86/87 City Council 8 8 8 8 8 8 Administration 9 9 9 10 10 10 City Treasurer 10 6 6 7 7 7 City Attorney 12 12 13 13 13 13 City Clerk . 5.5 5 5 5 5 5 Administrative Services . 54 51.5 . 52.5 52.5 52.5 52.5 Development Services 58 49 43.5 43 41 41 Fire(reserves) 153(0) 153(15). 153(30) 153(60) 153(90) 153(90) Police 307.5 311 314 317 320 323 Community Services 87.25 87.75 85.75 82.75 81.75 81.75 Public Works 243 248 240 241 239 237 Total 947.25 940.25 929.75 932.25 930.25 931.25 Reserve Firefighters 0 15 30 60 90 90 70 CITY OF HUNTINGTON BEACH GENERAL FUND 65 — FUNDING SOURCES - REVENUE - EXPENDITURES (ACTUAL & PROJECTED) AS INDICATED BY PRELIMINARY BUDGET FY 1984 60 op 55. 00, 44joll 0, 000 . 0 0000 50 _J .01 45 lov 000, 40 35 1980 1981 1982 1983 1984 1985 . 1986 1987 NET FUNDS AVAILABLE ® AVAILABLE FUNDS — — — — EXPENDITURE .DEFICIENCY REVENUE 2.0 M 1 L 1.5 MIL 1.0 MIL .5 MIL - FY 84 0 V/ FY 82 -.5 MIL - -1.0 MIL FY 83 -1.5 MIL -2:0 MIL- FY 80 -2.5 M I L -3.0MIL FY81 Use , Of Fund Balance FINES, OTHER REVENUE ' �ORFEI. .,RES& PENALTIES 1% (1%) 3% (3%) $541441 ,000 FY 82-83 CHGS. FOR CURRENT SVCS. 3% (3%) REV. FROM OTHER_AGCYS. PROPERTY TAX 2% (4%) 31% (30%) OThFR`Oc ft. q TgX�s REVENUE FROM USE OF MONEY& PROPERTY 6% (6%) S SALES TAX SlSSt 00 22% (21%) cN qO 5 � �O^oko UTILITY TAX 14% (13%) 00 Estimated Revenue By Category - General Fund HUNTIN(TON BEACH CITY OF HUNTINGTON BEACH PRELIMINARY BUDGET FY 1984 . $541236,000 N FY 82-83 POLICE CO,M 29% (29%) Uti�T E�EC FS 2% �2 E�OFFICES DEVELOPMENT SERVICES 30/c (40/1 FIRE vE SERv`G�S. 16% (16%) ZRP�� PUBLIC WORKS NON- 25% (24%) DEPARTMENTAL 9% (9%1 General Fund - By Department CITY OF HUNTINGTON BEACH' PRELIMINARY BUDGET M INIIN(JON IllM 11 - FY 1984 - $541236j000 CAPITAL OUTLAY FY 1984 GENERAL FUND- RECOMMENDED 3% OPERATING COSTS 28% PERSONNEL COSTS 69% General Fund Expenditures V.- HUNTINGTON BEACH- PERSONNEL, OPERATING & CAPITAL OUTLAY FY 1984 - RECOMMENDED /tOmiaistr�fn�t- REQUEST FOR CITY COUNCIL ACTION Date June 10, 1983 Submitted to: Honorable Mayor and City Council AppR0 V Submitted by: Charles W. Thompson, City Administra o y CjTy c Robert J. Franz, Chief of Administrative Ser i NQL Prepared by: _ Subject: Adoption of FY83-84 Budget 1gr1a crrY-�7 � CLER Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions, Attachments: DR STATEMENT OF ISSUE: The City Charter requires adoption of the fiscal year budget prior to /30. Preliminary budget study sessions and the. re.quired public hearing have been held and the budget is now ready for formal adoption by the City Council . RECOMMENDATION: Adopt the resolution approving the budget for FY1983-84• ANALYSIS: During the public hearing on the budget, a number of- items were discussed relating to the 1983-84 budget. Staff has been requested to prepare a summary of the revisions relating to fee increases that have been approved by'. the Council in the past year. A separate report and summary of those revisions has been prepared for Council review. Similarly a separate report and summary of City legal costs has been prepared for Council review. Lastly, a report to the City Council requesting formal approval of the elimination of the rent to the Parking Authority has been forwarded for Council action at the regular meeting of 6/20. To summarize, for the FY1983-84 budget, the total recommended appropriations for the General Fund are $54,281 ,000. Appropriations for Other Funds_ a.re $30,424,663. For the first time in five years, the budget proposed for Council adoption is a balanced budget. This is no-t to say' that there are not fiscal uncertainties facing the City. In fact, the economy and actions pending in the State legislature at the present time could have a significant impact on revenue estimates included in the 1983-84 budget. Contingency funds are included in the City's budget which should provide sufficient safeguards for minor changes in revenue estimates. Staff will maintain a close monitoring of the revenue picture to ensure sound fiscal management. Subsequent to the forwarding of the preliminary budget to Council , a number of minor appropriation changes were requested by City departments, The net effect of these changes is an additional $1 ,426 increase to the General Fund budget. The attached list provides the details on those requested changes. In Other Funds, the appropriations for the liability self insurance funds were inadvertently left out of the preliminary budget. This omission was caused in part by the transfer of the 1982-83 appropriations of the liability program from one division of Administrative Services to another. The resulting confusion in preparing the budget documents led to the omission of the $800,000 for this program. The budget resolution that is attached corrects this omission and includes the necessary appropriations for the self insurance fund. FUNDING SOURCE:. As indicated in the budget resolution. s PIO 4/81 ALTERNATIVE ACTIONS: Establish additional study sessions prior to 6/30 for budget review. ATTACHMENTS: Budget Resolution Proposed Changes to FY83-84 Preliminary Budget PROPOSED CHANGES TO FISCAL 1983-84 PRELIMINARY BUDGET Net Increase (Decrease) General Fund: I . Administrative Services The Employee Service Awards program has been shiftedfrom3.the Public Information Office to Personnel and the $10,000 appro- priation for the program should be transferred to Personnel . $ -0- 2. Fire Department An additional appropriation of $6,500 is needed to fund com- pletion of the Training Audio Visual System to be used by the Net 6 .Cities (Joint Powers) . 6,500 3• Community Services The list of proposed capital outlay purchases submitted with the preliminary budget should be changed to add $108,886 worth of computer equipment for the Library and delete $117,335 worth of capital outlay previously requested (see attached) . This change is due to modification of. priorities after submission of the preliminary budget. (8,449) 4. Administration The League of California Cities dues are $1 ,875 more than requested in the budget. 1 ,875 5• Administrative Services An additional appropriation of $1 ,000 for Training and Schools (real estate) and $500 for miscellaneous (related to property management function) is needed for this new departmental function 1 ,500 Net Total for General Fund $ 1 ,426 Other Funds : Self Insurance- Fund - Liability: For settlement of claims that may occur in Fiscal 1984 Settlements - $ 580,000 $ 800,000 Legal - 210,000 Misc. - 10,000 $ 800,000 This amount inadvertently left out of Preliminary Budget. COMMUNITY SERVICES DEPARTMENT (Library) Proposed Changes to Capital Outlay Budget 1983/84 Capital Outlay items to be added: ITEM COST Local Keyboard Computer Terminals (8) $15,920 Remote Touch-Computers (3) 23, 116 Local Touch-Computers (6) 24,000 Public Access Catalogue Computer 40,850 Checkout Computer 5,000 Total to be added $108,886 Capital Outlay items to be deleted: ITEM COST Tennant Sweeper 32,000 Air Compressor 11,000 Dump Truck 22,000 Paving Lot V 9,500 Compact Pickup 8,500 Overhead Reel Dispenser 8,000 Printer Attach - OCLC Term. 1,690 Shelves (150) 3,500 Book Truck (14) 1,250 Microfilm/Fiche Reader, etc. & lens 6,190 Typewriter (2) 2,000 Typewriter 1,000 Typewriter 1,000 Stack Study Carrels (1 1) 1,430 Chairs - Padded @ $270 ea. (8) 4,800 Chairs - Lounge (2) 600 Tables - Patio (3) 960 Opaque Projector 900 Record Bin 290 Screens (3) 725 Total to be deleted $1 17,335 5579G e REQUEST' FOR CITY COUNCIL ACTION Date May 31 , 1983 Submitted to: Honorable Mayor and City Council Submitted by: Charles W. Thompson, City Administrato Prepared by: Robert J. Franz, Chief of Administrative Services,, Subject: FY 1983/84 Budget ��0 4 XXXC. Statement of Issue, Recommendation,Analysis, Funding Source, Alternative Actions, Attachments: STATEMENT OF ISSUE: The City Council holds a public hearing annually for the purpose of receiving public comments on the recommended annual City budget. This is done in accordance with the City Charter. The City receives General Revenue Sharing funds and is also required by federal regulations to7hofd a public hearing on the proposed use of these funds. The City Council has the option of conducting both of these hearings at the same meeting. RECOMMENDATION: Request the City Administrator to provide a brief presentation of the FY 1983/84 budget. Open the public hearing for the purpose of soliciting public input on the City budget for Fiscal Year 1983/84 and on the use of General Revenue Sharing funds as a part of that budget. Following the public hearing, the City Council may approve the FY 1983/84 budget as submitted and direct staff to prepare a formal resolution to be adopted at the next regular meeting of June 20, 1983. ANALYSIS: After the public hearing is conducted, the City Council has fulfilled all legal requirements necessary to adopt the budget. A budget must be. adopted by midnight, June 30, 1983 to fulfill the requirements of the City Charter. FUNDING SOURCE: Projected revenues to fund the FY 1983/84 budget are included in the preliminary budget document. ALTERNATIVE ACTIONS: The City Council may continue the public hearing to the next regular meeting of June 20, 1983. The City Council may direct staff to- schedule another budget study session' to* be'-hel'.d at the Council 's discretion. IVY PIO 4/81 Authorized to Publish Advertisements of all kinds including public notices by Decree of the Superior Court of Orange County, California, Number A-6214, dated 29 September, 1961, and A-24831, dated 11 June, 1963. STATE OF CALIFORNIA R County of Orange Public Notice Advertising covered by this affidavit Is set In 7 point with 10 pica column width. I am a Citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the below entitled matter. I am a principal clerk of the Orange Coast DAILY PILOT, with which is combined the NEWS-PRESS, a newspaper of general circulation, printed and published in the City of Costa Mesa, County of Orange, State of California, and that a Notice of Public Hearing GENERAL REVENUE SHARING FUNDS 1983-84 3UDGET CITY OF HUNTINGTON BEACH of which copy attached hereto is a true.and complete copy, was printed and published in the Costa Mesa, y __ ,Newport Beach, Huntington Beach, Fountain Valley, Irvine, the South Coast communities and Laguna Beach issues of said newspaper for one NOTICE OF PUBLIC HEARING issued of USE OF'GENERAL REVENUE SHARING FUNDS AS PART OF May 26 3 FISCAL YEAR 1983/84 BUDGET 198 NOTICE IS HEREBY GIVEN that a public hearing will be 198 .held by the City Council of the City of Huntington Beach,in the Council Chamber of the Civic Center, Huntington Beach, at the hour of 7:30 P.M., or as soon thereafter as 198 possible on Monday the 6th day of June, 1983, for the purpose of soliciting public input on the use of General Revenue Sharing Funds as part of the City Budget for the Fiscal Year 1983/84. 198 i .Synopses of said Preliminary Budget may be obtained at no 198 charge to the public at the City Clerk's Office and at the l Public Library. The Proposed General Revenue Sharing,,,Fun{d Budget appropriation.of$1,875,000 is to be used 0t4cquisition of Capital Equipment.. I declare, under penalty of perjury, that the foregoing is true and correct. All interested persons are invited to attend said hearing, provide written and oral comments and ask questions i regarding use of General Revenue Sharing'Funds'. Executed on May 26 198 3 Further information may be obtained from the Office of the osta Mesa, ornia. City Clerk,2000 Main Street, Huntington Beach,California. 92648 -(714)536-5227. DATED May.18, 1982 CITY OF HUNTINGTON BEACH Signatur J By: Alicia M."Wentworth City Clerk PROOF OF PUBLICATION Authorized to Publish Advertisements of all kinds including public notices by Decree of the Superior Court of Orange County, California, Number A-6214, dated 29 September, 1961, and A-24831, dated 11 June, 1963. STATE OF CALIFORNIA County of Orange Public Notice Advertising covered by this affidavit Is set In 7 point with 10 pica column width. I am a Citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the below entitled matter. I am a principal clerk of the Orange Coast DAILY PILOT, with which is combined the NEWS-PRESS, a newspaper of general circulation, printed and published in the City of Costa Mesa, County of Orange, State of California, and that a Notice of P.ulblic Hearing FISCHL YEAR 1983-84 .XUNICIPAL BUDGET CITY OF HUNTINGTON BEACH of which copy attached hereto is a true and complete copy, was printed and published in the Costa Mesa, ,Newport Beach, Huntington Beach, Fountain Valley, Irvine, the South Coast communities and Laguna NOTICE. OF PUBLIC HEARING Beach issues of said newspaper for one FISCAL YEAR 1983/84 issued of MUNICIPAL BUDGET } I May 26 3 198 NOTICE IS HEREBY GIVEN that a public;hearing will be held by the City Council of the'City of j Huntington Beach, in the Council Chamber of the 198 Civic Center, Huntington Beach, at the hour of I 7:30 P.M., or as soon thereafter as possible on I Monday the 6th day of June, 1983 for the purpose 198 of soliciting public input on the City Budget for Fiscal Year 1983/84 and on the use of General, �r Revenue Sharing funds as part of that budget. 198 Copies of,the preliminary budget are available at the City Clerk's Office, 2000 Main Street, and the Public Library, 7.1.11 Talbert Avenue, for public inspection. Synopses of the Preliminary Budget 198 will be available at no charge to the public at the City Clerk's Office and at the Public'Library. The proposed General Fund Budget is declare, under penalty of perjury, that the $54,236,336. foregoing is true and correct. All interested persons are invited to attend said i hearing, provide written and oral comments, and ask questions regarding the entire Fiscal Year Executed on May 26 198 3 1983/84 Budget. at sta Mes nia. j i Signat - 2� PROOF OF PUBLICATION IN THE Superior Court OF THE STATE OF CALIFORNIA In and for the County of Orange PROOF OF PUBLICATION CITY OF HUNTINGTON BEACH, CITY CLERK NOTICE OF PUBLIC HEARING N01TCE'OFPUBLIC BEARING-7a.Ir '3 FISCAL YEAR 1983/84 MUNICIPAL BUDGET s '*NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council State of California ) ° 4of the City of Huntington Beach, in the Council Chamber of the Civic Center, County of Orange )ss' "Huntington Beach,at the hour of 7:30 P.M.,or as soon thereafter as possible on Monday the 6th day of June,1983,for the purpose of soliciting public input on the J E AN N I E L. TH O MAS City Budget for Fiscal Year 1983/84 and on the use of General Revenue Sharing funds 4 as part of that budget. i Copies of the preliminary budget are available at the City Clerk's Office,28(lO Main " Street,and the Public Library,7111 Talbert Avenue,for public inspection.Synop That I am and at all times herein mentioned was a citizen of " of the Preliminary Budget will be available at no charge to the.public at the City the United States,over the age of twenty-one years,and that I ti Clerk's Office and at the Public library. am not a art to,nor interested in the above entitled matter; The proposed General Fund Budget is$54,236,335. party "I , All interested persona are invited to'attend said hearing,provide written and oral that I am the principal clerk of the printer of the t +'comments,and ask questions regardiz the entire Fiscal Year 1983/84 Budget. € +Further information may be obtained from the Office of the City Clerk,2DOO.Main Street,Huntington Beach,California 92643-(714)6M-5227. I DATED May 18,1983 HUNTINGTON BEACH IND. REVIEW CITY OF HUNTINGTON BEACH ,,, a newspaper of general circulation,published in the City of By:Alicia.M.:Wentworth NOTICE OF PUBLIC HEARING City Clerk USE OF GENERAL REVENUE SHARING FUNDS HUNTINGTON BEACH NOTICE IS HEREBY GWEN PART Fthattaa pubb�c hear g/ll BUDGET by the City Ciwn'cil County of Orange and which newspaper is published for the of the City of Huntington'Beach, in the Council Chamber of the Civic.Center, disemination of local news and intelligence of a general charac- Huntington Beach,at the hour of 7:30 p.m.,or as soon„thereafter as possible on (; g Monday the 6th day of June,1983,for the purpose of solicit. ImbW inputXoa the use ter, and which newspaper at all times herein mentioned had of.General Revenue Sharing Funds as part of the City Bu et for the-Fiscal,Year and still has a bona fide subscription list of paying subscribers, 1983/84' Copies of the Preliminary Budget for the use of Revenue Sharing Funds are available and which newspaper has been established, printed and pub- for review at the City Clerk's Office,2000 Main Street,and the Public Llbracy;7111 lished at regular intervals in the said County of Orange for a Talbert Avenue. Synopses of said Preliminary budget may be obtained at no charge to the public at the period exceeding one year; that the notice, of which the C City Clerk's Office and at the Public Library. annexed is a printed copy, has been published in the regular 6, The Proposed General Revenue Sharing Fund Budget appropriation of$1,875,000 is and entire issue of said newspaper,and not in any supplement o to be used for acquisition of Capital Equipment. All interested persons are invited to attend said hearing,provide written and oral thereof,on the following dates,to wit: $ comments,and ask'questions re�sadin g use of General Revenue Sharing Funds. j Further information may be obtained from the Office of the City Clerk,20M Main t Street,Huntington Beach,California.92648-(714)536-5227. MAY 26 f 1983 y DATED May 18,1983 j CITY OF IHUNTINGTON BEACH By.Alicia M.Wentworth City Clerk Pub.-My 26,1983 t Hunt.Beach Ind.Rev.#33877, , I certify(or declare) under penalty of perjury that the forego- ing is true and correct. Dated at...Garden.G.r.ome............................ C ifor - ,this .27th.day of .: .............. ...... Signature Form No.POP 92082 HUNTINdTON CH IND ENDENT/THURSDAY.MAY 26,1983 S7 - ti NOTICE OF PUBLIC HEARING NOTICE OF PUBLIC HEARING I iFISCAL YEAR 1983/84 MUNICIPAL BUDGET USE OF GENERAL REVENUE SHARI NOTICE IS HEREBY GIVEN that a.public hearing will FUNDS AS PART OF FISCAL YE be held by the City Council of the City of Huntington 1983/84 BUDGET Beach,in the Council Chamber of the Civic Center,Hun- NOTICE 1S HEREBY GIVEN chat a public hear' ill be held by tington Beach, at the hour of 7:30-P.M., 'or as soon the City Council of the City of Huntington in the Council thereafter as possible on Monday, the 6th day of June, Chamber of the Civic Center,Huntington at the hour of 7:30 P.M.,or as soon thereafter as possible o onda ,the 6th day of 1983, for the purpose of solicitingpublic input on the Po Y Y , i bli li h f June,1983, or the purpose of socitin c input on.the use of City Budget for Fiscal Year 1983 84 and on the use of h u Genial Revenue Sharin d General Revenue Sharing Funds as pa of the City Budget for the g funds as Part of that bu get. FiKal Year 1983/84. + Copies of the preliminary budget are available at the City ` f Clerk's Office,2600 Main Street,and the Public Library, Copies of the.Preliminary Budget for the use'of Revenue Sharing 7111 Talbert Avenue, forpublic' inspection. Synopses of Funds are available for review at the City Clerk's Office,2000 Main — Pe Street,and the Public Library,7111 Talbert Avenue. h the Preliminary Budget will be available at no charge to the public at the City Clerk's Office and at the Public Synopses said Preliminary Budget maybe obtained at b charge P ty to the public at the City Clerk's Office and at the Public Library. 1 Library. The Proposed General Revenue Sharing Fund Budget appropriation t. The proposed General Fund Budget is$54,236,335. of$1,875,000 is to be used for acquisition of Capital Equipment. i. All interested persons are invited to attend said hearing, All interested persons are invited to attend said hearing, provide provide written and oral comments, and ask questions written and oral comments and ask questions regarding use of regarding the entire Fiscal Year 1983/84 Budget. General Revenue Sharing Funds. Further information may be obtained from the Office of Further information may be obtained from the Office of the City the City Clerk, 2000 Main Street, Huntington -Beach, Clerk,2000 Main Street,Huntington Beach,California 92648-(714) California,92648-(714)536-5227. 516-5227. DATED MAY 18,1983 -DATED:MAY 18,1983 CITY OF HUNTINGTON BEACH CITY OF HUNTINGTON BEACH BY:Alicia M.Wentworth By:Alicia M.Wentworth City Clerk City Clerk i May 13, 1983 Honorable Mayor and Members of the City Council Huntington Beach, California Re: 1983-84 Budget Analysis Dear Mayor and.Council Members: INTRODUCTION This report is prepared as an analysis of the City's overall fiscal position. Its intent is to provide Council with useful information in adopting a sound budget for Fiscal 1983-84. In addition, I am presenting information on significant monetary trends, financial status, changes in the internal structure of the City, and a discussion of major issues on which Council guidance is necessary. Major points of this analysis are graphically presented at the end of this report. THE LAST FIVE YEARS Since the Jarvis/Gann Initiatives of five years ago (Props. 13 and 4), there has been serious concern as to the City's ability to fund budgets that would insure the level and quality of service expected by the citizens of Huntington Beach. Each year a budget was . presented to Council in which appropriation requests exceeded the estimated revenues for that year. Each year a budget was adopted in which the City's reserve (fund balance) was projected to diminish in order to meet approved expenditures. During this period various budgeting methods were employed: Zero Based Budgeting, Multi Service Level Budgeting, and Traditional (Incremental) Budgeting. The results were the same. The costs of personnel, operating expenses, and capital outlay were always more than the estimated revenues. Last year (1982), as preparatory work was begun on the 1983-84 budget, a firm decision was made that we WILL LIVE WITHIN OUR MEANS. The 1983-84 budget being submitted for your consideration contains revenues which.are estimated to exceed requested appropriations by more than $200,000. It is further expected that current levels of service will be continued and, in fact, slightly improved. FISCAL POLICY Last year, several aspects of a comprehensive fiscal policy were outlined for the coming years. Included were: 1) the recognition of our current and future financial situation; 2) setting forth of service priorities, pro rats allocation of our resources, and growth/expansion criteria; 3) the outlining of fiscal requirements and various aspects of general policy determinations (such as the impact of land use decisions on service needs and costs, private/semi private use of public services versus investment/replacement costs); 4) establishment of a policy for tax supported services and user fee supported. activities; and, 5) development of a revenue support program, independent of State control, realistically addressing capital and operating needs. The enactment of this policy has begun with the utilization of a multi-year budget. It has enabled us to recognize, for enough in advance, imbalances in the fiscal equation and make the necessary alignments. This year, for example, the hiring restrictions implemented along with the close monitoring of all expenditures helped us to meet and overcome the projected deficit of $967,000 anticipated at the beginning of Fiscal 1982-83. Next year, with the continuation of these policies, it is expected that a much needed surplus can evolve for Capital Improvement Funds and an Equipment Replacement Program. Other measures of our Fiscal Policy that have begun and will continue are the efforts of our Productivity Studies. With several hundred thousand dollars of savings already realized in Development Services and Public Works, these studies will be expanded to Community Services in Fiscal 1983-84 and eventually to all departments. Reorganizational efforts were started this year and will be expanded in Fiscal 1983-84 with a constant view to economizing, consolidating where feasible, and increasing productivity and efficiency. This work is complex and often requires compromise. It is not easy and may, at times, involve 'one step back and two steps forward" techniques. Whenever structural and organizational changes of this nature are implemented, there may be a need for "seed" money or "start up" costs. However, these initial costs will be utilized to show significant long range savings. Another factor in our emerging fiscal policy has been a comprehensive review of various activities to determine their costs and to see whether or not these costs should be recovered by user fees. These revenues and the subsequent fee changes have had a noticable impact on our revenue picture. Other manifestations of our Fiscal Policy appear in the 1983-84 Preliminary Budget as well as in other components of this report. THE 1983-84 BUDGET As we complete Fiscal Year 1982-83, the total available funds (the accumulation of revenues in excess of all expenses to this point) are as follows: Projected Fund Balances: Unappropriated General Fund $1,800,000 6/30/83 Appropriated General Fund 2,282,000 6/30/83 (Vacation and Sick Leave) Capital Outlay Fund 5002000 6/30/83 Total Projected Available Funds $4,582,000 6/30/83 The proposed budget for Fiscal 1983-84 is as follows: Estimated Revenue and Transfers FY 84 $54,441,000 Recommended.Appropriations FY 84: General Fund 54,236,000 Contingency Acct. (Gen. Fund) 45,000 Contingency Fund 160,000 $54,441,000 The projected balanced budget for Fiscal 1983-84 was developed for several reasons: 1) major reductions were performed on the original department requests which were in excess of $6,000,OOO over estimated revenues; 2) Capital Outlay requests were trimmed to the point where they approximated the amount we will receive from Federal Revenue Sharing ($1,875,000); 3) hiring restrictions were continued, additional personnel were limited to only those that were cost effective; 4) the results of.our reorganizational efforts, and 5) the increased revenue effects of Council's adoption of a comprehensive fee resolution. City-wide personnel changes are as follows: Safety - Decrease Non-Safety - Decrease 9-3/4 Total 10-3/4 positions On a departmental basis, significant changes included in the proposed budget are as follows: CITY ATTORNEY - Add one analyst and increase temporary salaries. The purpose of these increases .is to participate more fully in the expansion of our self-insurance program and pursue an intensified effort in reducing our liability exposure. ADMINISTRATIVE SERVICES - Increase of one position to engage in a new salvage operation that will be City-wide in scope with a two-fold purpose. First, increase revenues by disposing of surplus property in the most timely and profitable manner possible; secondly, make the most efficient use of our fixed assets (i.e., with the use of computerized inventory control, compatible shortages and overages of surplus equipment will be matched, thus reducing equipment replacement costs) and, finally, to reduce storage space and costs. Also, as of January I, 1984, two of the Productivity Technicians will be assigned to Administrative Services. They will work closely with Budget and Research and Personnel in the development of PERFORMANCE MEASURING TECHNIQUES. Standards will be established for our supervisory and management people with quantifiable, measurable, and verifiable.criteria. Performance will be carefully monitored with a view towards increased performance, efficiency and productivity in all areas. It should be pointed out that we are studying some restructuring in this Department which may require some additional funds for implementation. Further, reports will be made as final decisions are developed. DEVELOPMENT SERVICES - Reduction of 5-1/2 positions. Primarily as a result of the productivity studies, we have recognized a reduced personnel need in this area and coupled it with a restructuring of the existing personnel. This has been accomplished via attrition and without the need of layoffs. FIRE DEPARTMENT - As of January I, 15 additional reserve firefighters will be added to augment the Reserve Firefighter Program already 15 strong. This process greatly reduces the cost of meeting increased manning levels using permanent personnel. Due to this program, the Department will be able to eliminate 2 firefighter positions which are currently authorized. POLICE DEPARTMENT - Net increase of 3 positions. These are of a non-sworn nature and they will enable us to place 3 additional officers on the street. COMMUNITY SERVICES - Net reduction of 2 positions. This is due to the near completion of our park system design and the anticipated installation of computer equipment at the Library. When the installation of the computerized book processing system is complete and operational (anticipated 2nd half of Fiscal Year 1983-84), another 2 to 3 positions will be deleted. PUBLIC WORKS - Reduction of 8 positions. Due to productivity work, reorganization, and also through attrition. REVENUES Excluding the one time PERS reimbursement of $1,047,000, overall revenues are expected to be up by 6.9% next year. This includes 1.3 million in property taxes, primarily due to housing turnover (has the effect of raising total assessed valuation for the City, on which our Property Tax revenues are determined). Sales Tax increase of 1.2 million from a recovering economy. Utility Tax up by .8 million based on Utility Company projections. Charqes for current service up by .4 million from a combination anticipated increased participation in Community Services activities and fee resolution impact. Public Cable T.V. is expected to provide $183,000 next year, of which $1 10,000, three-fifths, will go to the General Fund. and the remainder to the Communications Fund. Revenues projected to decrease are Interest Income, due to a lower prime rate and Revenue from other Agencies, a continuing trend of lower State subventions. Over the next four years, revenues.are projected to grow by approximately 33%, or 8% per year. This increase in about equal to the 33% increase forecast in the long-range expenditure projections for this period. This relationship, while not.gloomy, still deserves careful attention. Numerous unknown factors could rapidly effect our projected solvency. Consider the impact of more flooding, adverse economic conditions, the arising need to deal with infrastructure problems sooner than anticipated, the impact of transportation and other needs that will be attendant with our redevelopment program, the lessening of Property Tax revenue from a lower than anticipated assessed valuation growth pattern and additional legislation adversely impacting our revenue sources. Huntington Beach remains the only full service city in Orange County to provide refuse service without any direct cost reimbursement by its citizens. In light of total cost for refuse collection and disposal projected to be 3.1 million dollars for 1983-84, it would seem prudent to review this matter. EXPENDITURES Our City, along with most other cities in California, has incurred many cost increases over the last five years without commensurate revenue increases. Through Council direction and the innovation of many of our employees, much has been accomplished by way of softening the impact of rapid cost escalations. The ROLM telephone system, conversion of our street lights to less expensive elements, the conversion to gas on many of our pump stations, and the acquisition of more fuel efficient replacement vehicles have done much to keep utility and energy costs down. However, there are many costs over which the City has little control. PERS has notified the City of an approximate 10% increase in retirement costs for Fiscal Year 1983-84. Refuse costs have risen about 20% in the last two years. Employee benefit costs continue to rise more rapidly than inflation (Rlue Cross up 48% in one year). Library patronage has increased over 20% in the last year. Twenty additional acres of City area have been developed in the last year, placing additional strain on our trees and landscape maintenance program. All employee groups will be negotiating their contracts for FY 1983-84 and careful consideration must be given to the fiscal impact of any settlements. PARKING AUTHORITY When the Parking Authority was formed, it was designed to provide a sound method of financing the parking facilities for our beach. In order to insure fiscal integrity,-a reserve is required in excess of annual debt service costs. Since interest rates on investments have been higher than the interest rates on our debt, this fund has continued to grow. It is therefore.recommended that the Council forgive the Parking Authority lease payment of $170,050 for Fiscal Year 1983-84. A one time expense reduction of this nature will go a long way towards improving our fiscal position. Should the Council elect to provide the one time savings for FY 1983-84 there would still remain funds far in excess of the reserve requirements. THE FUTURE Progress continues to be the central theme in the future of Huntington Beach. This is evidenced by the extraordinary works accomplished by Council and staff in launching a redevelopment plan that wil I enable our City to modernize our downtown, become economically viable, and be a beautiful place to work and live. With land use and business development properly blended with a concern.for people, our environment, and transportation needs, we can continue to be a leader in the quality of life for all our citizens. OUR FUTURE LIES IN REDEVELOPMENT. It"is from this area that we can build the labor pool and tax base necessary to meet our needs and remain economically sound and develop a consistent ability to fund a high level of public services upon which a really good community must depend. SUMMARY In concluding this report, the following points should be emphasized: I. This is a balanced budget and was made possible by reorganizational methods and careful expenditure monitoring. Structural.changes have been made and could require supplementary funding on a short term basis. 2. The basis for fiscal solvency for 1983-84 and the future.is a sound fiscal policy. A policy that, with Council guidance and direction, will enable quality service to be maintained. 3. We have a balanced budget at $54,236.335. This budget reflects a reduction of 10-3/4 authorized positions. 4. The relationship of revenues to expenditures projects to be fairly even over the next four years. However, any significant shift in the revenue/expenditure components could rapidly alter this ratio. 5. A large portion of the projected surplus for Fiscal 1983-84 depends on the parking lease payment being waived. 6. Redevelopment wil I provide the major thrust for the City's continued growth and development. It will be the determining factor in our future fiscal position. Respectful ubmitted Charles IN. Thompson City Administrator CWT:dp FUNDING SOURCES GENERAL FUND Estimated Revenue and Transfers FY 84 $54,441,000 Recommended Appropriations FY 84: General Fund $54,236,000 Contingency Acct. (Gen. Fund) $ 45,000 Contingency Fund $ 160,000 $54,441,000 Projected Fund Balances: Unappropriated General Fund $1,800,000 6/30/83 Appropriated General Fund $2,282,000 6/30/83 (Vacation & Sick Leave) Capital Outlay Fund $ .500,000 6/30/83 Total Projected Available Funds $4,582,000 6/30/83 PERSONNEL BY DEPARTMENT Authorized Authorized Recommended ----- Projected ----- Department FY81/82 FY82/83 FY83/84 FY84/85 FY85/86 FY86/87 City Council 8 8 8 8 8 8 Administration 9 9 9 10 10 10 City Treasurer 10 6 6 7 7 7 City Attorney 12 12 13 13 13 13 City Clerk 5.5 5 5 5 5 5 Administrative Services 54 51.5 52.5 52.5 52.5 52.5 Development Services .58 49 43.5 43 41 41 Fire(reserves) 153(0) 153(15). 153(30) 153(60) 153(90) 153(90) Police 307.5 311 314 317 320 323 Community Services 87.25 87.75 85.75 , 82.75 81.75 81.75 Public Works 243 24.8 240 241 239 237 Total 947.25 940.25 929.75 932.25 930.25 931.25 Reserve Firefighters 0 15 30 60 90 90 70 CITY OF HUNTINGTON BEACH GENERAL FUND 65 — FUNDING SOURCES- REVENUE - EXPENDITURES (ACTUAL&PROJECTED) AS INDICATED BY PRELIMINARY BUDGET FY 1984 11-10, 60 "04014 --1, 11000, op 55. 000 Z 10 O 50 000 joo; 45 oo- oe 40 35 1980 1981 1982 1983 1984 1985 198.6 1987 NET FUNDS AVAILABLE ® AVAILABLE FUNDS — -- — — — EXPENDITURE _DEFICIENCY REVENUE 2.0 M I L 1.5 MIL 1.0 MIL .5MIL . FY 84 0 FY 82 . -.5 MIL -1.0 MIL FY 83 -1.5 MIL —2s0 MIL FY 80 -2.5 M I L -3.0MIL FY81 Use . Of- Fund Balance FINE; FORFEo i"URES OTHER REVENUE & PENALTIES 1% (1 3% (3%) $54j441 1000 (%) FY 82-83 CHGS. FOR CURRENT SVCS. 3% (3%) REV. FROM OTHER_AGCYS. PROPERTY TAX 2% (4%) 31% (3(r ) OT yFR LOC4 e 4 TAkFS REVENUE FROM USE OF MONEY & PROPERTY 6% (6%) SALES TAX NS�S& 00 22% (21%) �O 5 � J v��o UTILITY TAX 14% (13%) Estimated Revenue By "AINCategory - General Fund HUNTINGTON REACH CITY OF HUNTINGTON BEACH PRELIMINARY BUDGET FY 1984 . 1 $54,236,000 (%) FY 82-83 POLICE 0 1 29% (29%) E� 41, ECT EQ O % �L'4 2% (2%) FFICES DEVELOPMENT SERVICES FIR_ E P, vEs��VAces 16% 06%) PUBLIC WORKS NON- 25% (24%) DEPARTMENTAL 9%(9%) General Fund - By Department CITY OF HUNTINGTON BEACH` PRELIMINARY BUDGET m ryn ,rN Riot 11 FY 1984 $54,236j000 CAPITAL OUTLAY FY 1984 GENERAL FUND - RECOMMENDED 3% OPERATING COSTS 28% PERSONNEL COSTS 69% General Fund Expenditures HUNTINGTON REACH PERSONNEL, OPERATING & CAPITAL OUTLAY - FY 1984 - RECOMMENDED Sect�ary .s. S'ecfioN S,G a Publ i sh 5/26/83 SccfydN NOTICE OF PUBLIC HEARING FISCAL YEAR 1983/84 MUNICIPAL BUDGET NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council of the City of Huntington Beach, in the Council Chamber of the Civic Center, Huntington Beach, at the hour of 7:30 P.M. , or as soon thereafter as possible on Monday the 6th. day of June 1983 . for the purpose of soliciting: public input on the City Budget for Fiscal Year 1983/84 and on the use of General Revenue Sharing funds.-as part of that budget. Copies of the preliminary budget are available at the City Clerk's Office, 2000 Main Street, and the _Public Library, 7111 . Talbert Avenue, for public inspection. Synopses of the Preliminary Budget will be available at no charge to the public at .the. City Clerk's Office and at the Public Library. The proposed General. Fund Budget is $54,236,335. All interested persons are invited to attend said hearing, provide written and oral comments,. and ask questions regarding the entire Fiscal Year 1983/84 Budget. Further information may be obtained from the Office of the City Clerk, 2000 Main Street, Huntington Beach, California. 92648 - (714) 536-5227 DATED May 18, 1983 CITY OF HUNTINGTON BEACH By: Alicia M. Wentworth City Clerk f S�G 'P�bl�Sh2r - =xDf?Wberur L�4L SecftbA, S�d(o �• � �� v/�1p Secfirw Publish 5/26/83 NOTICE OF PUBLIC HEARING USE OF GENERAL REVENUE SHARING FUNDS AS- PART OF -FISCAL YEAR 19 8,3/84 BUDGET NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council of the City of Huntington .Beach,- in the Council Chamber of the Civic Center, Huntington Beach, at the hour of 7:30 P.M. , or as soon thereafter as possible on Monday the 6th day of June 19 83 for the purpose of soliciting public input on the use of General Revenue Sharing Funds as part of the City Budget for the Fiscal Year 1983/84. Copies of the Preliminary Budget for the .use of Revenue Sharing Funds are available for review at the City .Clerk's Office, 2000 Main Street, andthei)Public Library, 7111 Talbert Avenue. Synopses of said Preliminary Budget may be obtained at no charge to the public at the City Clerk's Office and at the Public Library. The Proposed General Revenue Sharing Fund Budget appropriation .of $1 ,875,000 is to be used for acquisition of Capital Equipment. All interested persons are invited to attend -said hearing, provide written and oral comments and ask questions regarding use of General Revenue Sharing Funds. i Further information may be obtained from the Office of the City Clerk, 2000 Main Street, Huntington Beach, California. 92648 - (714) 536-5227 DATED May 18, 1983 CITY OF HUNTINGTON BEACH + By: Alicia M. Wentworth City Clerk i No defect or irregularity in proceedings taken under this'seetion shall invalidate any publication where it is otherwise in con- formity with this Charter or law or ordinance. i ART12LB VI PISC TION Section 600. PISCAL YEAR. The fiscal year of the City shall be from July 1 to June 30 unless otherwise established by ordinance. Section 601. ANNUAL BUDGET, PREPARATION BY THE CITY ADMINISTRATOR. At such date as the City Administrator shall de- termine, each board or commission and each department head shall furnish to the City Administrator, personally, or through the Director of Pinance, estimates of the department's, board's or commission's revenue and expenditures for the ensuing fiscal year, detailed in such manner as may be prescribed by the City Administrator. In preparing the proposed budget, the City Administrator shall review the estimates, hold conferences thereon with the respective department heads, boards or commissions as necessary, and may revise the estimates as may be deemed advisable. Section 602. ANNUAL BUDGET. SUBMISSION TO THE CITY COUNCIL. The City Administrator Shall submit the proposed budget to the City Council at least sixty days prior to the beginning of each fiscal year. After reviewing the proposed budget and making,such�re- visions as lt.,may,deem.,adviseble therCltyifWMll shall;hold'A g V, UBlT >e F' -akiJ'the'reon�at-least tteen days - - - to the $eilE ping'of:'eaeh'-f lie al yearr.andneK91l caudi-to be pub r1`1h@-d ' `notfee''= thereof�not-aeas 'than ten deye prior to'saia-'tieirlNar Copies of the pcopdeed budget shall be available for inspection by the pub- lie in the office of the City Clerk at least ten days prior to said hearing. Section 603• ANNUAL BUDGET. PUBLIC HEARING. At the time so advertised or at any timp to which such public hearing shall from time to time be adjourned, the City Council shall hold a public hearing on the proposed budget, at which interested per- sons desiring to be heard shall be given such opportunity. 1 Section 604. ANNUAL BUDGET. FURTHER CONSIDERATION AND j ADOPTION. At the conclusion of the public hearing the City Council shall further consider the proposed budget and make any ' revisions thereof that it may deem advisable and on or before the last day of the fiscal year it shall adopt the budget with re- visions, if any, by the affirmative vote of at least a majority of the total members of the Council. Upon final adoption, the I - budget shall be in effect for the ensuing fiscal year. Copies thereof, certified by the City Clerk, shall be filed with the City j c-17