HomeMy WebLinkAboutFY 2003/2004 Budget - Public Hearing On 2003-2004 City/Redev G� CITY OF HUNTINGTON BEACH
City Council Interoffice Communication
o C
To: Honorable Mayor and City Council Members o z _
From: Gil Coerper, City Council Member
Date: December 8, 2003
Subject: "H"ITEM FOR DECEMBER 15, 2003, CITY COUNCIL MEETINO�'
APPROVAL OF FUNDS TO PAY PART OF EMPLOYEES HEAL-TH
INSURANCE COSTS �w D
STATEMENT OF ISSUE:
The City is having large increases in health insurance costs. At this time there is no
money in the budget to pay for any of the increased costs for health insurance. The
City should pay for part of the increased health insurance costs to help employees have
less taken out of their paycheck. I believe that the Tier One budget cuts listed below
should be adopted by the City Council and the $474,208 be used to pay for some of the
increased health insurance costs.
TIER ONE REDUCTIONS
Department Amount Descri tion Positions Eliminated
City Administrator $ 100,000 Management review of the None
Library Services
Non-departmental 83,644 Savings from the Animal None
Care Services contract
Planning 64,992 Code Enforcement Officer Vacant
Community Services 73,355 Administrative Aide Vacant
Public Works 55,721 Maintenance Service Vacant
Worker
City Administrator 96,496 Senior Administrative Vacant
Analyst
TOTAL $ 474,208
RECOMMENDED ACTION:
I move that the City Council reduce the General Fund budget by $474,208 by
eliminating the costs listed above. This money would then be used to pay for part of the
health insurance costs increases.
xc: Ray Silver
vO
Bill Workman
Connie Brockway
Clay Martin
ATTACHMENT #2
RESOLUTION NO. 2003-69
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HUNTINGTON BEACH ADOPTING A
BUDGET FOR THE CITY FOR THE FISCAL YEAR 2003/04
WHEREAS,Article VI of the Huntington Beach City Charter requires the City Administrator
to present and the City Council to adopt an annual City budget; and
The City Council has received and considered the Preliminary Two Year Budget for Fiscal
Years 2003/04 and 2004/05, other staff reports, and public testimony and information received in a
noticed public hearing on the City budget; and
Since the City Charter requires an annual budget, the second year of the Two Year
Preliminary Budget can be adopted by the City Council only after August 2, 2004,
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve
as follows:
SECTION 1. That the budget for the City of Huntington Beach for Fiscal Year 2003/04, as
set forth in Exhibit A,attached hereto and incorporated herein by this reference, is hereby adopted.
SECTION 2. That the estimated revenue and transfers for Fiscal Year 2003/04, when
combined with reserves, including.encumbrances, are sufficient to fund the appropriations, as set
forth in Exhibit A-1,which is attached hereto and incorporated herein by this reference.
SECTION 3. That estimated prior year encumbrances, as indicated by department and fund
set forth in Exhibit A-1, are attached hereto and incorporated herein by this reference as part of the
FY 2003/04 budget.
SECTION 4. That the Proposed Budget and Work Programs for Fiscal Year 2003/04,
Exhibit B, providing appropriation summaries of details currently contained in the City's accounting
system, and detail of estimated revenue, is_hereby approved as amended in Exhibit C. Both Exhibits
B and C are attached hereto and incorporated herein by this reference.
SECTION 5. That the City Administrator may transfer funds from one expenditure type to
another within the same fund provided there is no increase in approved total appropriations contained
in the budget.
SECTION 6. That the Table of Organization, attached hereto as Exhibit D and incorporated
herein by this reference, is hereby adopted. The City Administrator, subject to compliance with the
City Charter Section 403, may revise the Table of Organization as long as the authorized number of
personnel and the appropriation within the same department,office or agency are not exceeded.
SECTION 7. That the City Council, by affirmative action of a majority of the Council, may
authorize all appropriation transfers not described in Sections 5 and 6 herein by minute action.
03reso/adopt bud.-et/8R7/03 I
Res ''ition No. 2003-69
SECTION 8. Acquisition of new capital items shall be limited to the specific items
included in the approved budget. Acquisition of capital items to replace existing capital equipment
shall not exceed the total appropriation for the Equipment Replacement Fund. The. City
Administrator may authorize changes to the procurement of specific items as long as the total
appropriation for any department, fund or agency is not exceeded.
SECTION 9. That. it is necessary to continue the levy of a 5% utility tax on cable TV
services in order to avoid budget reductions in the Police and Fire Departments, and reductions in
other City department budgets.
SECTION 10. That the Capital Improvement Projects contained in the Proposed Budget and
Work Programs for FY 2003/04, Exhibit B, are approved in concept, and in accordance with Section
503 and Section 614 of the City Charter, the Director of Public Works is authorized to publicly
advertise for bids on these projects.
SECTION 11. That construction of capital improvement projects requires the use of
professional services such as geotechnical, water testing, engineering oversight and project
management. Funding for these professional services is included within each Capital Improvement
Project's budget as set forth in the Proposed Budget and Work Programs for FY 2003/04, Exhibit B.
Consistent with the City Council's policy regarding professional service agreements, the City
Council hereby authorizes the City Administrator, or his designee, to enter into any necessary
professional service agreements to facilitate the completion of an approved Capital Improvement
Project.
SECTION 12. The City Administrator is directed to submit by August 1, 2004, the budget
for the second year (Fiscal Year 2004/05) of the two year budget for the City of Huntington Beach,
substantially as set forth in Exhibit B, along with any amendments to the Fiscal Year 2004/05 budget
that may then be required to reflect compliance with City fiscal policies and to reflect any changes in
revenue estimates and/or expenditure requirements.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular
meeting thereof held on the 15th day of September ,2003.
&*r /
/A-?r4a0L.--
Mayor
ATTEST: APPROVED AS TO FORM:
City Clerk e ty Atto ey Q�, ,CA,
REVIEWED AND AryhRO INITIATED AND APP OVED: t g
r
City Administrator Director Administrative rvices
03reso/adopt budget/8/27/03 2
City of Huntington Beach Res.No. 2003-69
Annual Budget FY 2003/04
Exhibit A Appropriations Budget Prior Year Prior Year Revised
Department/Fund &Transfers Out Revision Encumbrance Carry-Over Budget
F
General Fund (company 100)
Administration 1,586,822 41,957 1,628,779
Administrative Svcs 8,417,811 100,000 574,802 9,092,613
City Attorney 3,042,345 .30,826 385,187 3,458,358
Building 2,904,229 118,069 3,022,298
City Council 276,486 5,147 281,633
City Clerk 762,823 4,000 926 75,000 842,749
Community Services 10,369,912 29,000 409,587 10,808,499
Economic Development 948,376 199,025 1,147,401
Fire 19,511,340 253,979 66,143 19,831,462
Library 3,150,014 18,535 3,168,549
Non Departmental Info Systems 6,627,206 342,830 1,387,929 8,357,965
Non Departmental 19,718,986 3,737,396 675,464 24,131,846
Planning 2,498,921 585,226 3,084,147
Police 40,844,390 239,095 417,634 41,501,119
Public Works 16,415,467 (150,000) 1,132,574 17,398,041
City Treasurer 1,548,573 20,000 7,040 1,575,613
Sub-Total General Fund 138,623,701 4,0 00,317 5,167,982 1,629,072 149,331,072
Exhibit A Appropriations Budget Prior Year Prior Year Revised
Department/Fund &Transfers Out Revision Encumbrance Carry-Over Budget
Other Funds (company Number and Title)
00101 Special Events 140,000 0 140,000.
00102 Res Economic Uncertainty 0 0 0
00103 Donation Fund 1,000 30,080 31,080
00105 Private Project Self Suff 0 0 0
00110 Donations Rec&Human Services 0 (100) (100)
00111 Donations Nature Center 0 0 0
00112 Donations Senior Center 0 0 0
00113 Donations Oakview Center 0 0 0
00114 Donations Clubhouses 0 0 0
00115 Donations Senior Outreach 0 0 0
00116 Donations Arts&Cultural 0 0 0
00117 Donations Beach Maintenance 0 0 0
00118 Donations Dog Park 0 0 0
00119 Donations Library 0 0 0
00120 Donations Oakview 0 0 - 0
00121 Donations Literacy Program 0 0 0
00122 Donations Jail 0 0 0
00123 Donations Best Program 0 0 0
00124 Donations Human Task Force 0 0 0
00125 Donations Veterans Memorial 0 0 0
00201 Air Quality Fund 747,000 54,192 801,192
00202 Pier Plaza Fund 526,545 22,540 549,085
00204 Fourth of July Parade 262,200 13,842 276,042
00205 Library Service 1,295,852 24,788 1,320,640
00206 Traffic Impact 3,887,765 63,430 1,000,000 4,951,195
00207 Gas Tax Fund 1,985,525 381,290 3,783,200 6,150,015
00208 Public Communications 0 17,197 17,197
00209 Park Acquisition and Developme 1,140,348 368,761 1,000,000 2,509,109
BgtResolution 2003-04 9/26/2003
Appropriations 3 9:37 AM
City of Huntinaton Beach Res.No.2003-69
Annual Budget FY 2003/04
Exhibit A Appropriations Budget Prior Year Prior Year Revised
Department/Fund &Transfers Out Revision Encumbrance Carry-Over Budget
00210 Sewer 0 200,000 309,116 15,000 524,116
00211 Drainage 0 4,975 4,975
00212 Narcotics Forfeiture Fed 50,000 8,548 58,548
00213 Measure M Fund 4,583,847 .410,408 65,000 5,059,255
00214 Narcotic Forfeiture/State 0 0 0
00215 Rehab Loans 500,000 10,549 510,549
00301 Capital Improvement Fund 2,560,463 11,578,556 2,976,313 17,115,332
00302 Library Development 443,090 42,578 485,668
00303 Mello-Roos 1990-1-Cap Prj 0 0 0
00304 Pier Rebuilding Fund 590,000 0 590,000
00305 Rda Cap Project Area 1,165,374 372,576 1,537,950
00306 Low Income Housing-Inc 3,738,886 0 3,738,886
00307 Holly Seacliffe Fund 816,518 348 816,866
00309 PFA Capital Project 0 0 0
00310 Jail Program 0 14,348 14,348
00312 Grand Coast CFD 2000-1 0 0 0
00313 McDonnell Ctr CFD 2002-1 0 0 0
00315 Southeast Coastal Project 1,384,946 0 1,384,946
00401 Debt Svc Hbpfa 9,299,000 2,173,841 11,472,841
00402 Debt Svc Res Hill 148,000 0 148,000
00403 Debt Svc 1993-B Cic Cops 0 0 0
00404 Debt Svc 1993-A Cic Cops 0 1,800 1,800
00405 Dbt Svc Grand Coast CFD 2000-1 695,000 0 695,000
00406 Debt Svc Mello.Roos 230,000 1,250 231,250
00407.Rda Hb Debt Svc Project Area 12,677,792 50,625 12,728,417
00408 Debt Svc McDonnell CFD 2002-1 340,000 0 340,000
00409 Debt Svc Southeast Coastal 0 0 0
00500 Cultural Affairs Fund 350,157 20,670 9,232 380,059
00501 CUPA 216,360 13,594 20,000 249,954
00502 Fire Medical Program 6,148,517 100,000 336,651 6,585,168
00503 Emerald Cove 1,325,900 8,753 1,334,653
00504 Refuse Collection Service 9,756,159 83,700 1,563,292 11,403,151
00505 Systems Fund 0 0 0
00506 Water 33,297,019 326,191 5,106,687 2,212,449 40,942,346
00507 Water Master Plan 10,915,000 5,568,566 100,000 16,583,566
00508 Wocwb 331,000 12,949 343,949
00509 Refuse Education 83,700 (28,845) 15,214 70,069
00510 Ocean View Estates MHP 183,214 7,209 190,423
00511 Sewer Service Fund 16,116,052 843,309 1,313,184 - 18,272,545
00512 Retiree/Cobra Insurees 0 0 0
00550 Self Insurance Medical 10,013,000 163,339 10,176,339
00551 Self Insurance Wkrs Comp 4,956,000 27,200 4,983,200
00552 Self Insurance Liability 0 177,606 177,606
00553 Equipment Replacement 0 138,783 138,783
00554 Equip Rep Supplemental 0 0 0
00555 Narc Forf/Helicopter Rep 0 0 0
00650 Gen Fixed Assets Acct Grp 0 0 0
00653 Gfaag CNOA 0 0 0
00701 Business Improvement Dist 135,000 0 135,000
00702 Retiree Ins Fund 700,000 1,896 701,896
00703 Retirement Supplement 2,030,000 22,403 2,052,403
00704 Fire JpaFund 157,113 168,125 61,872 387,110
BgtResolution 2003-04 9/26/2003
Appropriations 4 9:37 AM
City of Huntinaton Beach Res.No. 2003-69
Annual Budget FY 2003104
Exhibit A Appropriations Budget Prior Year Prior Year Revised
Department/Fund &Transfers Out Revision Encumbrance Carry-Over Budget
00705 Deferred Compensation 0 0 0
00709 HB Hotel/Motel BID 0 135,885 135,885
00750 B.J.A.02/03 131,374 0 131,374
00751 State Literacy Grant 03/04 0 .50,000 0 50,000
00752 State Literacy Grant 04/05 0 0 0
00753 Children's Bureau of CA 03/04 0 34,360 0 34,360
00754 Children's Bureau of CA 04/05 0 0 0
00755 WMD 02/03 0 0 0
00801 Supp Law Enf Svcs 98/99 0 0 0
00802 Suppl Law Enforce Svc 97/98 0 0 0
00803 Sho Grant 98/99 0 0 0
00804 ABC 99/00 0 0 0
00805 Sho Grant 99/00 0 0 0
00807 SCE Traffic Rebate 0 0 0
00808 Rapid Response Grant 0 60,000 0 60,000
00809 AQMD/AES Grant 0 0 0
00810 Blufftop Park 0 9,666 9,666
00811 Bike Trails 95/96 0 0 0
00813 B.J.A.98/99 0 0 0
00814 Hes Grant 205,000 13,300 223,900 442,200
00815 Available 0 0 0
00816 Fema Grant 0 0 0
00817 Swat Training Fund 0 0 0
00818 Suppl Law Enforce Svcs 96/97 0 0 0
00819 COPS-Video Tele Conferencing 0 0 0
00820 WMD-OES 0 -2,847 2,847
00822 WMD-DOJ 157,193 24,940 182,133
00823 Cops More 96 0 0 0
00824 C.L.E.E.P. 1999/00 110,252 18,932 129,184
00825 Traffice Grant 1998/99 0 0 0
00826 Bike Trails 96/97 0 0 0
00827 97/98 Bus Stop Impr Phase 1 0 0 0
00828 Abc 98/99 Grant 0 0 0
00829 Used Oil Grant 0 0 0
00830 Cops More 98 0 0 0
00831 97/98 Bus Stop Impr Phase II 0 0 0
00832 Gates Learning Foundation 0 0 0
00833 State Family Literacy 2000/01 0 0 0
00834 State Literacy Matching 98/99 0 0 - 0
00835 State Family Literacy 02/03 0 0 17,060 17,000
00836 State Lit Matching 02/03 0 0 0
00837 Young Adult Book Grant 0 0 0
00838 Jail Training Grant 0 0 0
00839 Fhwa Grant 1999/2000 0 245,245 3,069,400 3,314,645
00840 Oil Spill Grant 0 0 0
00841 Used Oil Recycling Grant 02/03 0 72,564 72,564
00843 Home Program 95 0 0 0
00844 Home Program 96 0 0 0
00845 Home Program 97 0 0 0
00846 Home Program 98 0 0 0
00847 Home Program 2000 0 0 0
00849 Home Program 2001 0 0 0
BgtResolution 2003-04 9/26/2003
Appropriations 5 9:37 AM
City of Huntington Beach
Annual Budget FY 2003/04
Exhibit C
ADDENDUM TO PROPOSED BUDGET FY 2003/04
Revision to Funding Source
Fund/ Proposed From FY 2002/03
Department Description Budget 2003/04 (Busines Unit/Acct.#)
CDBG 2000101 Michael Storm Drain 367,484 86288007.00000
CDBG 2001102 Oakview Skate Park 64,196 86486001.00000
Water Quality Grant Administration 10,000 89285201.00000
Low Flow Diversion 25,184 89288001.00000
Master Plan 184,410 89288002.00000
Storm Drain Runoff Treatment 285,870 89288003.00000
Storm Drain Structures 1,172,800 89288004.00000
Total Carry Over of Other Fund Appropriations: 1$826,588
Total Carry Over All Funds Appropriations: 12,826,588
BgtResolution 2003-04 8/27/2003
Carry-Over 14 4:02 PM
City of Huntinaton Beach
Annual Budget FY 2003/04
Exhibit C
ADDENDUM TO PROPOSED BUDGET FY 2003/04
Revision to
Fund/Department Proposed Funding
Business Unit Description Budget 2003/04 Source
Revisions to General Fund Appropriations:
City Treasurer
10025101 Outsource coin processing 20,000 General Fund
Public Works
10085611 Reduce 1st year cost for Sports Complex maintenance (150,000)
Police Department
10070601 Detention Administrator(inadvertently ommitted) 106,391 General Fund
City Attorney
10015101 Temporary Salaries(inadvertently ommitted) 30,826 General Fund
Non Departmental
10040101 Transfer to CIP Fund for projects associated with the 2001A
Bond issue 2,000,000 General Fund
10040101 Transfer to General Fund reserve 457,783 General Fund
10040101 Fuel costs 215,000 General Fund
Various Eliminate duplicate communications expenses. (100,000)
10040101 Police CAD/RMS costs 16,000 General Fund
City Clerk
10010301 Microfilming costs' 4,000 General Fund
Total evis►ons—to—Ce—neral FundAppropriations: 2,600,000
Revisions to Other Fund Appropriations:
Refuse Education
50985103 Recycled Products' 54,855 Fund Balance/Revenues
Sewer Fund
50985103 Repair Contract' 200,000 Fund Balance/Revenues
FireMed Fund
50265403 Ambulance services contract' 100,000 Fund Balance/Revenues
Art Center Fund
50045551 Equipment,supplies,and contractual services' 20,670 Fund Balance/Revenues
Library Literacy Grant 03104
75150602 Personal Services 50,000 Grant Funding
Children's Bureau 03104
75350203 Personal Services 34,360 Grant Funding
*Add to Professional Services Listing in Preliminary Budget
Total Revisions to Other Fund Appropriations: 459,885
BgtResolution 2003-04 8/27/2003
Revisions 15 4:02 PM
City of Huntinaton Beach
Annual Budget FY 2003/04
Exhibit C
ADDENDUM TO PROPOSED BUDGET FY 2003/04
Revision to
Fund/ Proposed Funding
Revenue Category Description Budget 2003/04 Source
General Fund-Revisions to Revenues:
Fee Increases 1,400,000 New adopted fees
Property Tax 1,200,000 Property tax debt service
General Fund-Total Revisions toRevenues:
Other Funds-Revisions to Revenues:
State Family Literacy Grant 02103
83500835 Record Grant Carryover 17,000 Grant Funding
State Family Literacy Grant 03104
75100751 Record new grant funding 50,000 Grant Funding
Childrens Bureau 03104
75300753 Record new grant funding 34,360 Grant Funding
Rapid Response Grant
80800808 Adjust grant revenue (20,000)
CDBG Grant 03104
86600866 Record new grant funding 1,722,000 Grant Funding
HOME Program 03104
85100851 Record new grant funding 868,391 Grant Funding
Other Funds-Total Revisions to Revenues: 2,671,751
BgtResolution 2003-04 8/27/2003
Revisions 16 4:02 PM
City of Huntinaton Beach
Annual Budget FY 2003104
Exhibit C
RECAP OF BUDGET AMENDMENTS
GENERAL FUND GENERAL FUND EXPENSES:
PRELIMINARY BUDGET APPROPRIATIONS 138,623,701
NET APPROPRIATION REVISIONS 2,600,000
ENCUMBRANCES FROM PRIOR YEAR 5,167,982
TOTAL GENERAL FUND APPROPRIATIONS 148,391,683
GENERAL FUND REVENUES:
PRELIMINARY BUDGET REVENUE (138,623,701)
NET REVENUE REVISIONS (2,600,000)
RESERVE FOR ENCUMBRANCES (5,167,982)
CHANGE IN FUND BALANCE USAGE (Carryover) 0
TOTAL GENERAL FUND REVENUE 146,391,683
TOTAL BUDGET ALL FUNDS EXPENSES:
PRELIMINARY BUDGET APROPRIATIONS 291,969,190
NET APPROPRIATION REVISIONS 15,886,473
ENCUMBRANCES FROM PRIOR YEAR 39,579,259
TOTAL BUDGET 347,434,922
ALL FUNDS REVENUES:
PRELIMINARY BUDGET REVENUE (291,969,190)
NET REVENUE REVISIONS (5,271,751)
RESERVE FOR ENCUMBRANCES (39,579,259)
CHANGE IN FUND BALANCE USAGE (10,614,722)
TOTAL BUDGET REVENUE 347,434,922
Including use of fund balances.
BgtResolution 2003-04 8/27/2003
Revisions 17 4:02 PM
Exhibit D
CITY-WIDE
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04 Amount
Department Budgeted Budgeted Budgeted Recommended Of Chanq.e
City Council 1.00 1.00 1.00 1.00 0.00
City Attorney 16.00 16.00 14.00 14.00 0.00
City Clerk 8.00 8.00 8.00 7.50 -0.50
City Treasurer 16.00 16.00 16.00 16.00 0.00
Administration 17.00 17.00 13.00 9.00 -4.00
Administrative Services 50.50 53.50 49.00 46.00 -3.00
Building 25.50 27.50 27.50 27.50 0.00
Community Services 71.50 71.50 67.50 63.25 -4.25
Economic Development 19.00 19.00 17.00 16.00 -1.00
Fire Department 162.00 163.00 159.00 155.00 -4.00
Information Services 15.25 18.25 18.50 38.50 20.00
Library Services 45.75 45.75 40.25 36.25 -4.00
Planning 26.00 26.00 23.50 23.50 0.00
Police 388.00 388.00 385.00 371.00 -14.00
Public Works 267.00 275.00 267.00 232.00 -35.00
City-wide Total 1,128.50 1,145.50 1,106.25 1,056.50
TO for Budget Resolution 2003-04 8/27/2003
TO-Summary 18 4:00 PM
Exhibit D
CITY COUNCIL
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003104
Position Title Budgeted Budgeted Budgeted Recommended
Mayor Elected Elected Elected Elected
Councilperson Elected Elected Elected Elected
Councilperson Elected Elected Elected Elected
Councilperson Elected Elected Elected Elected
Councilperson Elected Elected Elected Elected
Councilperson Elected Elected Elected Elected
Councilperson Elected Elected Elected Elected
Administative Assistant 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
TO for Budget Resolution 2003-04 8/27/2003
Council 19 4:00 PM
Exhibit D
CITY ATTORNEY
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
City Attorney 1.00 1.00 1.00 1.00
Assistant City Attorney 2.00 2.00 2.00 2.00
Senior Deputy City Attorney 0.00 0.00 0.00 1.00
Deputy City Attorney III 4.00 4.00 4.00 3.00
Deputy City Attorney 11 1.00 1.00 1.00 1.00
Law Office Manager T 1.00 1.00 1.00 1.00
Investigator 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00 1.00
Legal Secretary 4.00 4.00 3.00 3.00
Office Assistant 11 1.00 1.00 0.00 0.00
16.00 16.00 14.00 14.00
TO for Budget Resolution 2003-04 8/27/2003
Attorney 20 4:00 PM
Exhibit D
CITY CLERK
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
City Clerk 1.00 1.00 1.00 1.00
Assistant City Clerk 1.00 1.00 1.00 1.00
Sr. Deputy City Clerk 1.00 1.00 1.00 1.00
Deputy City Clerk 4.00 4.00 4.00 3.00
Office Assistant 1 1.00 1.00 1.00 1.50
8.00 8.00 8.00 7.50
TO for Budget Resolution 2003-04 8/27/2003
Clerk 21 4:00 PM
Exhibit D
CITY TREASURER
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
City Treasurer 1.00 1.00 1.00 1.00
Deputy City Treasurer 1.00 1.00 1.00 1.00
Accounting Technician, Supvsr 1.00 1.00 1.00 1.00
Administative Assistant 1.00 1.00 1.00 1.00
Accounting Technician, Sr 3.00 3.00 3.00 3.00
Field Service Representative 1.00 1.00 1.00 1.00
Accounting Technician II 8.00 8.00 8.00 8.00
16.00 16.00 16.00 16.00
TO for Budget Resolution 2003-04 8/27/2003
Treasurer 22 4:00 PM
Exhibit D
ADMINISTRATION
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
City Administrator 1.00 1.00 1.00 1.00
Assistant City Administrator 1.00 1.00 1.00 1.00
Director,Organizational Effectiveness 1.00 1.00 0.00 0.00
Community Relations Officer 1.00 1.00 1.00 1.00
Administrative Analyst, Principal 0.00 0.00 1.00 1.00
Admin Analyst, Sr NA 2.00 2.00 2.00 2.00
Video Engineer Supervisor 1.00 1.00 0.00 0.00
Admin Analyst NA 1.00 1.00 0.00 0.00
Television Producer/Director 2.00 2.00 2.00 0.00
Executive Assistant 1.00 1.00 1.00 1.00
Public Information Specialist 2.00 2.00 1.00 0.00
Media Production Coordinator 1.00 1.00 1.00 0.00
Administative Assistant 1.00 1.00 1.00 1.00
Administrative Secretary 1.00 1.00 0.00 0.00
Customer Service Rep 1.00 1.00 0.00 0.00
Office Assistant II 0.00 0.00 1.00 1.00
17.00 17.00 13.00 9.00
TO for Budget Resolution 2003-04 8/27/2003
Administration 23 4:00 PM
Exhibit D
ADMINISTRATIVE SERVICES
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Director of Admin Services 1.00 1.00 1.00 1.00
Finance Officer 1.00 1.00 1.00 1.00
Human Resources Manager 1.00 1.00 1.00 1.00
Real Estate Services Manager 1.00 1.00 1.00 1.00
Risk Manager 1.00 1.00 1.00 1.00
Real Property Agent 1.00 1.00 1.00 1.00
Personnel Analyst, Principal NA 3.00 3.00 2.00 2.00
Admin Analyst, Principal NA 1.00 1.00 1.00 1.00
Claims Supervisor 1.00 1.00 1.00 1.00
Purchasing&Central Svcs Mgr 1.00 1.00 1.00 1.00
Accountant, Principal 2.00 2.00 2.00 2.00
Admin Analyst, Sr NA 1.00 1.00 1.00 1.00
Budget Analyst, Sr 2.00 2.00 2.00 1.00
Personnel Analyst, Sr. 0.00 0.00 1.00 1.00
Payroll Analyst 1.00 1.00 1.00 1.00
Accountant, Senior 5.00 5.00 5.00 4.00
Administrative Analyst 0.00 0.00 0.00 1.00
Claims Examner,Workrs Comp Sr 2.00 2.00 2.00 2.00
Buyer 3.00 3.00 3.00 2.00
Administative Assistant 1.00 1.00 1.00 1.00
Administrative Aide 0.00 0.00 1.00 1.00
Accounting Technician, Sr 1.00 1.00 1.00 1.00
Payroll Technician, Sr. 0.00 1.00 1.00 1.00
Printing Services Tech, Sr 1.00 1.00 1.00 1.00
Accounting Technician II 3.00 4.00 3.00 3.00
Payroll Technician 1.00 1.00 1.00 1.00
Personnel Assistant 4.00 4.00 4.00 4.00
Administrative Secretary 2.00 3.00 2.00 1.00
Printing Services Technician 1.00 1.00 1.00 1.00
Office Specialist 1.00 1.00 1.00 1.00
Claims Examiner, Medical 3.00 3.00 2.00 2.00
Distribution Services Clerk 1.00 1.00 0.00 0.00
Office Assistant, II 2.00 2.00 2.00 2.00
Mail Services Clerk 1.50 1.50 0.00 0.00
50.50 53.50 49.00 46.00
TO for Budget Resolution 2003-04 8/27/2003
Admin Services 24 4:00 PM
Exhibit D
BUILDING
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Director of Building&Safety 1.00 1.00 1.00 1.00
Permit&Plan Check Manager 1.00 1.00 1.00 1.00
Inspection Manager 1.00 1.00 1.00 1.00
Plan Check Engineer 2.00 2.00 2.00 2.00
Admin Analyst, Principal MEO 1.00 1.00 1.00 1.00
Supervisor, Comb/Strctrl Insp 2.00 2.00 2.00 2.00
Plan Check& Permit Supervisor 1.00 1.00 1.00 1.00
Admin Analyst, Sr MEO 0.50 0.50 0.50 0.50
Inspector Plb/Mech Principal 1.00 1.00 1.00 1.00
Inspector, Electrical Princ 1.00 1.00 1.00 1.00
Inspector III/II, Building 9.00 11.00 11.00 11.00
Plan Checker, Building 1.00 1.00 1.00 1.00
Permit Technician, Sr 1.00 1.00 1.00 1.00
Administative Assistant 1.00 1.00 1.00 1.00
Permit Technician 2.00 2.00 2.00 2.00
25.50 27.50 27.50 27.50
TO for Budget Resolution 2003-04 8/27/2003
Building 25 4:00 PM
Exhibit D
COMMUNITY SERVICES
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted(i) Recommended
Director of Community Services 1.00 1.00 1.00 1.00
Deputy Dir of Recr/Bch Dvlpmt 1.00 1.00 1.00 0.00
Marine Safety Division Chief 1.00 1.00 1.00 1.00
Superintendent, Rec&Hmn Svcs 1.00 1.00 1.00 1.00
Community Services Manager 1.00 1.00 0.00 0.00
Mgr., Facilities, Dev. &Consessions 0.00 0.00 1.00 1.00
Marine Safety Lieutenant 4.00 4.00 3.00 3.00
Administrative Analyst, Sr. 0.00 0.00 1.00 1.00
Supervisor, Beach Operations 1.00 1.00 1.00 1.00
Supervisor, Prkgn&Cmping Fac 1.00 1.00 1.00 1.00
Supervisor, Recreation Senior 3.00 3.00 0.00 0.00
Community Srvcs Recreation Supv 5.00 5.00 6.00 6.00
Mechanic, Marine Equip Sr 2.00 2.00 1.00 1.00
Crewleader, Parking/Camping 1.00 1.00 1.00 1.00
Crewleader, Beach Maint 2.00 2.00 2.00 2.00
Marine Safety Officer 10.00 10.00 10.00 10.00
Human Services Prog Spvsr. (2) 1.00 1.00 1.00 1.00
Park Ranger 1.00 1.00 1.00 1.00
Special Events Coordinator 1.00 1.00 1.00 1.00
Cultural Affairs Supervisor 1.00 1.00 1.00 1.00
Administrative Aide 1.00 1.00 1.00 1.00
Comm Srvcs Recreation Coord 2.00 2.00 2.00 2.00
Facilities Maintenance Tech Sr 1.00 1.00 1.00 1.00
Leadworker, Parking&Camping 3.00 3.00 2.00 2.00
Social Worker 1.00 1.00 1.00 1.00
Senior Services Assistant 1.00 1.00 1.00 0.75
Art Program Curator 1.00 1.00 1.00 1.00
Parking Meter Repair Tech 1.00 1.00 1.00 1.00
Administative Assistant 1.00 1.00 1.00 1.00
Equip Operator, Beaches 2.00 2.00 2.00 2.00
Volunteer Services Coordinator 1.00 1.00 1.00 1.00
Parking Meter Repair Worker 1.00 1.00 1.00 1.00
Accounting Technician II 1.00 1.00 1.00 1.00
Maintenance Service Worker 1.00 1.00 1.00 1.00
Maint Service Worker, Beach 1.00 1.00 1.00 0.00
Administrative Secretary MEA 4.00 4.00 4.00 3.00
Custodian 4.00 4.00 4.00 4.00
Maint Worker 1.00 1.00 1.00 1.00
Office Assistant II 4.50 4.50 4.50 3.50
Nutrition Transit Coordinator 1.00 1.00 1.00 1.00
(1) Reflects 2002 reorganization 71.50 71.50 67.50 63.25
(2)Grant funding for 3/4 time position IN 2003/04.
TO for Budget Resolution 2003-04 8/27/2003
Comm Services 26 4:00 PM
Exhibit D
ECONOMIC DEVELOPMENT
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Director of Econ Development 1.00 1.00 1.00 1.00
Housing/Redevelopment Mgr 1.00 1.00 1.00 1.00
Econ Developmnt Proj Mgr 1.00 1.00 1.00 1.00
Admin Analyst, Sr MEO 1.00 1.00 1.00 1.00
Econ Developmnt Proj Mgr,Asst 4.00 4.00 4.00 3.00
Planner,Associate 1.00 1.00 0.00 0.00
Development Specialist 2.00 2.00 2.00 2.00
Comm Srvcs Recreation Supv 1.00 1.00 1.00 1.00
Human Services Prog Suprvsr 1.00 1.00 1.00 1.00
Code Enforcement Officer II 2.00 2.00 2.00 2.00
Literary Program Specialist 1.00 1.00 1.00 1.00
Administative Assistant 1.00 1.00 1.00 1.00
Administrative Secretary MEA 1.00 1.00 1.00 1.00
Office Specialist 1.00 1.00 0.00 0.00
19.00 19.00 17.00 16.00
TO for Budget Resolution 2003-04 8/27/2003
Econ Dev 27 4:00 PM
Exhibit D
FIRE DEPARTMENT
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Fire Chief 1.00 1.00 1.00 1.00
Fire Division Chief 2.00 2.00 2.00 2.00
Info Systems Manager 1.00 1.00 1.00 0.00
Fire Battalion Chief 5.00 5.00 5.00 5.00
Deputy Fire Marshal(1) 5.00 5.00 3.00 3.00
Spvsr., Dev& Petroleum Chem 1.00 1.00 1.00 1.00
Fire Captain 30.00 30.00 30.00 30.00
Admin Analyst, Sr MEO 1.00 1.00 1.00 1.00
Fire Protection Analyst 1.00 1.00 1.00 1.00
FireMed Coordinator 1.00 1.00 1.00 1.00
Fire Protection Specialist 5.00 5.00 4.00 3.00
EMS Train/Quality Assurance Sp 1.00 1.00 1.00 1.00
Fire Engineer 30.00 30.00 30.00 30.00
Firefighter Paramedic 48.00 48.00 48.00 48.00
Haz Mat Program Specialist 1.00 1.00 1.00 1.00
Crewleader, Equip/Auto Maint 1.00 1.00 1.00 1.00
Emergency Services Coordinator 1.00 1.00 1.00 1.00
Information Systems Specialist III 1.00 1.00 1.00 0.50
Firefighter 12.00 12.00 12.00 12.00
Mechanic III 2.00 2.00 2.00 2.00
Fire Safety Program Specialist 2.00 2.00 2.00 1.00
Administative Assistant 1.00 1.00 1.00 1.00
Accounting Technician II 4.00 4.00 4.00 4.00
Administrative Secretary MEA 2.00 2.00 2.00 1.00
Office Specialist 0.00 1.00 1.00 1.00
Office Assistant II 3.00 3.00 2.00 2.00
162.00 163.00 159.00 154.50
(1) 2 positions are unfunded for FY 2003/04
TO for Budget Resolution 2003-04 8/27/2003
Fire 28 4:00 PM
Exhibit D
INFORMATION SERVICES
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Director of Information Services 0.00 1.00 1.00 1.00
Information Systems Manager 1.00 1.00 1.00 0.00
Public Safety Systems Manager 0.00 0.00 0.00 1.00
Business System Manager 0.00 0.00 0.00 1.00
Communications Manager 0.00 0.00 0.00 1.00
Public Safety Systems Supervisor 0.00 0.00 0.00 1.00
Business System Supervisor 0.00 0.00 0.00 1.00
Operations Supervisor 0.00 0.00 0.00 1.00
Office Automation Systems Adm. 0.00 0.00 0.00 1.00
Network Systems Administrator 0.00 0.00 0.00 1.00
I.S.Technician, Senior 0.00 0.00 0.00 2.00
I. S.Analyst, Senior 0.00 0.00 0.00 1.00
GIS Administrator 0.00 0.00 0.00 1.00
Administrative Analyst, Principal 0.00 0.00 0.00 1.00
Info Syst Analyst, Principal 2.00 2.00 2.00 0.00
GIS Analyst 0.00 0.00 0.00 3.00
Info Systems Analyst V 1.00 2.00 2.00 0.00
Info Systems Analyst IV 1.00 2.00 2.00 4.00
Info Systems Analyst III 3.00 3.00 3.00 1.00
Info Systems Analyst II 0.00 0.00 0.00 1.00
Info Systems Analyst 1 0.00 0.00 0.00 3.00
Computer Operations Supervisor 1.00 1.00 1.00 0.00
Telecommunications Specialist 1.00 1.00 1.00 1.00
Communications Technician 0.75 0.75 1.00 0.00
Info Systems Tech. IV 0.00 0.00 0.00 5.00
Info Systems Tech. III 0.00 0.00 0.00 1.00
Info Systems Tech. II 0.00 0.00 0.00 1.00
Info Systems Tech. 1 0.00 0.00 0.00 1.00
Info Systems Specialist 111 0.00 0.00 0.00 1.00
Info Systems Specialist 11 2.00 2.00 2.00 0.00
Info Systems Specialist 1 1.00 1.00 1.00 0.00
Administrative Secretary 0.00 0.00 0.00 1.00
Computer Operator 1.50 1.50 1.50 1.50
15.25 18.25 18.50 38.50
TO for Budget Resolution 2003-04 8/27/2003
Information Services 29 4:00 PM
Exhibit D
LIBRARY
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Director of Library Services 1.00 1.00 1.00 1.00
Library Services Manager 1.00 1.00 0.00 0.00
Info Systems Manager, Library 1.00 1.00 1.00 0.00
Librarian, Sr 3.00 3.00 3.00 3.00
Librarian 10.50 10.50 10.50 10.50
Administative Assistant 1.00 1.00 1.00 1.00
Library Specialist, Sr 1.75 1.75 1.75 1.75
Library Facilities Coordinator 1.00 1.00 1.00 1.00
Volunteer Services Coordinator 1.00 1.00 1.00 1.00
Theater/Media Technician 1.00 1.00 1.00 1.00
Library Specialist 5.00 5.00 5.00 4.00
Media Services Specialist 1.00 1.00 1.00 1.00
Information Systems Specialist 2.00 2.00 2.00 0.00
Library Services Clerk, Sr 1.00 1.00 0.00 0.00
Custodian 2.00 2.00 1.00 1.00
Library Processing Clerk 12.00 12.00 9.50 9.50
Library Clerk Specialist(T) 0.50 0.50 0.50 0.50
45.75 45.75 40.25 36.25
TO for Budget Resolution 2003-04 8/27/2003
Library 30 4:00 PM
Exhibit D
PLANNING
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Director of Planning 1.00 1.00 1.00 1.00
Planning Manager 1.00 1.00 1.00 1.00
Planner, Principal 2.00 2.00 2.00 2.00
Neighbrhd Presrvtion Prog Mgr 1.00 1.00 1.00 1.00
Planner, Senior 2.00 2.00 1.50 1.50
Administrative Analyst, Sr. 1.00 1.00 0.00 0.00
Planner,Associate 4.00 4.00 4.00 4.00
Code Enforcement Officer Sr 1.00 1.00 1.00 1.00
Planner,Assistant 4.00 4.00 3.00 3.00
Code Enforcement Officer II 5.00 5.00 5.00 5.00
Administative Assistant 1.00 1.00 1.00 1.00
Administrative Secretary 0.00 0.00 1.00 1.00
Office Assistant II 2.00 2.00 2.00 2.00
Office Assistant 1 1.00 1.00 0.00 0.00
26.00 26.00 23.50 23.50
TO for Budget Resolution 2003-04 8/27/2003
Planning 31 4:00 PM
Exhibit D
POLICE DEPARTMENT
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002103 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Police Chief 1.00 1.00 1.00 1.00
Police Captain 4.00 4.00 4.00 3.00
Police Lieutenant 11.00 11.00 11.00 10.00
Criminalist, Chief 1.00 1.00 0.00 0.00
Info Systems Manager, Police 1.00 1.00 1.00 0.00
Criminalist Supervisor 1.00 1.00 1.00 0.00
Police Sergeant(1) 29.00 29.00 29.00 29.00
Info Systems Analyst IV 2.00 2.00 2.00 0.00
Records Admin Police 1.00 1.00 1.00 1.00
Detention Facilities Manager 0.00 0.00 0.00 1.00
Police Communications Manager 1.00 1.00 1.00 1.00
Admin Analyst, Sr MEO 2.00 2.00 2.00 2.00
Criminalist, Sr 3.00 3.00 2.00 0.00
Police Officer Sr 62.00 62.00 62.00 62.00
Helicopter Maint Tech, Sr 1.00 1.00 1.00 1.00
Police Officer(2) 123.00 123.00 123.00 123.00
Crewleader, Equip/Auto Maint 1.00 1.00 1.00 1.00
Communications Supervisor 6.00 6.00 6.00 6.00
Latent Fingerprint Examiner 2.50 2.50 2.50 2.50
Detention Officer, Sr 5.00 5.00 5.00 5.00
Detention Officer, Nurse 4.00 4.00 4.00 4.00
Communications Technician 3.00 3.00 3.00 0.00
Crime Scene Investigator 6.00 6.00 6.00 6.00
Police Photo/Imaging Specialst 1.00 1.00 1.00 1.00
Helicopter Maint Tech 1.00 1.00 1.00 1.00
Communications Operator 23.50 23.50 23.50 23.50
Detention Officer 9.00 9.00 9.00 9.00
Alarm Services Coordinator 1.00 1.00 1.00 1.00
Police Systems Coordinator 1.00 1.00 1.00 1.00
Mechanic II 3.00 3.00 3.00 3.00
Administative Assistant 1.00 1.00 1.00 1.00
Community Relations Specialist 2.00 2.00 2.00 1.00
Parking/Traffic Control Coord 1.00 1.00 1.00 1.00
Crossing Guard Coordinator 1.00 1.00 1.00 1.00
Property Officer 2.00 2.00 2.00 2.00
Graphics Admin Specialist 1.00 1.00 1.00 0.00
Police Records Supervisor 3.00 3.00 3.00 2.00
Civilian Check Investigator 2.00 2.00 2.00 2.00
Police Recruit 4.00 4.00 4.00 4.00
Accounting Technician II 2.00 2.00 2.00 2.00
Forensic Systems Specialist 1.00 1.00 1.00 0.00
Police Services Specialist 13.00 13.00 13.00 14.00
Administrative Secretary MEA 3.00 3.00 3.00 2.00
Court Liaison Specialist 1.00 1.00 1.00 1.00
Police Records Specialist/Tech 27.00 27.00 26.00 22.00
Custodian 3.00 3.00 3.00 3.00
Parking/Traffic Control Officr 11.00 11.00 11.00 15.00
(1) 2 positions unfunded in FY 2003/04. 388.00 388.00 385.00 371.00
(2) 10 positions unfunded in FY 2003/04.
TO for Budget Resolution 2003-04 8/27/2003
Police 32 4:00 PM
Exhibit D
PUBLIC WORKS
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Director of Public Works 1.00 1.00 1.00 1.00
Deputy Director of Public Wrks 1.00 1.00 1.00 1.00
City Engineer 1.00 1.00 1.00 1.00
Water Operations Manager 1.00 1.00 1.00 1.00
Deputy City Engineer 1.00 1.00 1.00 1.00
Transportation Manager 1.00 1.00 1.00 1.00
Maint Operations Manager 1.00 1.00 1.00 1.00
PTL Operations Manager 1.00 1.00 1.00 0.00
Civil Engineer, Principal 4.00 4.00 4.00 4.00
Construction Manager 1.00 1.00 1.00 1.00
Admin Analyst, Principal MEO 1.00 1.00 1.00 1.00
Traffic Engineer,Associate 2.00 2.00 2.00 2.00
Civil Engineer,Associate 4.00 5.00 5.00 5.00
GIS Manager 1.00 1.00 1.00 0.00
Supervisor, Building Maint 1.00 1.00 1.00 0.00
Supervisor, St&Sewer Maint 2.00 2.00 2.00 2.00
Supervisor, Park Maintenance 1.00 1.00 1.00 1.00
Supervisor,Tr, Lnd, Pst Cntrl 1.00 1.00 1.00 1.00
Supervisor, Mechanical Maint 1.00 1.00 1.00 1.00
Supervisor,Water Production 1.00 1.00 1.00 1.00
Supervisor,Water Dist 2.00 2.00 2.00 2.00
Admin Analyst, Sr MEO 3.00 3.00 3.00 2.00
Environmental Specialist 1.00 1.00 1.00 1.00
Contract Administrator 2.00 3.00 2.00 2.00
Landscape Architect 1.00 1.00 1.00 1.00
Engineering Assistant, Civil 2.00 4.00 4.00 4.00
Plan Checker, Public Works 1.00 1.00 1.00 1.00
GIS Analyst 3.00 4.00 4.00 2.00
Inspector, Consruction Sr 2.00 3.00 3.00 3.00
Crewleader, Park Equipment 1.00 1.00 1.00 1.00
Crewleader, Equip/Auto Maint 1.00 1.00 1.00 1.00
Engineering Technician 4.00 4.00 4.00 4.00
Survey Party Chief 2.00 1.00 1.00 1.00
Engineering Technician Traffic 1.00 1.00 1.00 1.00
Crewleader, Signs&Markings 1.00 1.00 1.00 1.00
Crewleader,Traf Signal/Light 1.00 1.00 1.00 1.00
Crewleader, Electrical Maint 1.00 1.00 1.00 0.00
Crewleader, Facilities Maint 1.00 1.00 1.00 1.00
Crewleader, Painting 1.00 1.00 1.00 1.00
Crewleader, Park Maintenance 1.00 1.00 0.00 0.00
Engineering Technician,Traffic 1.00 1.00 1.00 1.00
Inspector, Water Construct Sr 2.00 2.00 2.00 2.00
Crewleader, Streets Maint 3.00 3.00 3.00 2.00
Crewleader, Landscape Maint 1.00 1.00 1.00 0.00
Crewleader, Pest Control Advis 1.00 1.00 1.00 0.00
Crewleader, Irrigation 1.00 1.00 1.00 1.00
Crewleader,Trees Maintenance 1.00 1.00 1.00 1.00
Water Quality Coordinator 1.00 1.00 1.00 1.00
Crewleader,Water Operations 1.00 1.00 1.00 1.00
Crewleader,Water Dist Maint 1.00 1.00 1.00 1.00
Crewleader,Water Dist Meters 2.00 2.00 2.00 2.00
Crewleader,Vehicl Body Repair 1.00 1.00 1.00 1.00
TO for Budget Resolution 2003-04 8/27/2003
Public Works 33 4:00 PM
Exhibit D
PUBLIC WORKS
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Crewleader, Equip Services I.00 1.00 1.00 1.00
Leadworker, Mechanic Heavy Dty 2.00 2.00 2.00 2.00
Leadworker,Water Operations 2.00 2.00 2.00 2.00
Electrician,Traffic Signal 3.00 3.00 3.00 3.00
Cross Control Connection Spcl 1.00 1.00 1.00 1.00
Electrician 3.00 3.00 3.00 1.00
Plumber 1.00 1.00 1.00 0.00
Water Utility Locator 1.00 1.00 1.00 1.00
Water Quality Technician 1.00 1.00 1.00 1.00
Leadworker,Water Dist Maint 5.00 5.00 5.00 5.00
Leadworker, Streets Maint 6.00 6.00 6.00 3.00
Leadworker, Street Services 2.00 2.00 2.00 1.00
Inspector, Constrction Trainee 2.00 3.00 3.00 3.00
Mechanic 111 3.00 3.00 3.00 3.00
Water Systems Technician III 2.00 2.00 2.00 2.00
Telemetry Instrument Tech 1.00 1.00 1.00 1.00
Survey Technician II 2.00 2.00 2.00 2.00
Leadworker, Signs 1.00 1.00 1.00 1.00
Carpenter 5.00 5.00 5.00 3.00
Masonry Worker 1.00 1.00 1.00 1.00
Painter 1.00 1.00 1.00 1.00
Leadworker,Traffic Markings 1.00 1.00 1.00 1.00
Equip Operator, Grader 1.00 1.00 1.00 1.00
Leadworker, Landscape Maint 11.00 11.00 11.00 11.00
Equip Operator,Water 4.00 4.00 4.00 4.00
Leadworker,Water Dist Meters 1.00 1.00 1.00 1.00
Vehicle Body Technician, Sr 1.00 1.00 1.00 0.00
Mechanic If 11.00 11.00 9.00 9.00
Administative Assistant 2.00 2.00 2.00 2.00
Concrete Finisher 2.00 2.00 2.00 0.00
Leadworker, Facilities Maint 2.00 2.00 2.00 2.00
Warehousekeeper 3.00 3.00 3.00 1.00
Engineering Aide 1.00 1.00 1.00 1.00
Water Systems Technician II 4.00 4.00 4.00 4.00
Equip Operator, Signs/Markings 1.00 1.00 0.00 0.00
Equipment Operator, Streets 9.00 9.00 9.00 8.00
Equip Operator, Landscape 7.00 7.00 7.00 7.00
Equip Operator,Trees 6.00 6.00 6.00 5.00
Water Meter Repair Technician 3.00 3.00 3.00 3.00
Field Service Representative 2.00 2.00 2.00 2.00
Pest Control Specialist 4.00 4.00 4.00 0.00
Irrigation Specialist 3.00 3.00 3.00 3.00
Water Meter Reader, Sr 1.00 1.00 1.00 1.00
Facilities Maintenance Tech 2.00 2.00 1.00 1.00
Equip Support Assistant 1.00 1.00 1.00 1.00
Water Systems Technician 1 2.00 2.00 2.00 2.00
Water Service Worker 3.00 5.00 5.00 5.00
Accounting Technician II 2.00 2.00 2.00 2.00
Water Meter Reader 4.00 4.00 4.00 4.00
Tire Service Worker(T) 1.00 1.00 1.00 1.00
Maint Service Worker,Traffic 8.00 8.00 8.00 8.00
Maint Service Worker 18.00 18.00 16.00 15.00
TO for Budget Resolution 2003-04 8/27/2003
Public Works 34 4:00 PM
Exhibit D
PUBLIC WORKS
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Administrative Secretary MEA 4.00 4.00 4.00 3.00
Custodian 1.00 1.00 1.00 0.00
Vehicle Body Technician 1.00 1.00 1.00 1.00
Stock Clerk 2.00 2.00 2.00 2.00
Maint Worker 8.00 8.00 8.00 7.00
Groundsworker 1.00 1.00 1.00 1.00
Office Assistant II 7.00 7.00 7.00 6.00
267.00 275.00 267.00 232.00
TO for Budget Resolution 2003-04 8/27/2003
Public Works 35 4:00 PM
s;A,
ae?' � .Svcs ,D/,
Project
SeWSutflciency
1OVOOa,IOM
` Tquurrugy Si lgle Parmb Ta Anhiean" August 25, 2003
c i
Mayor and City Council y
City of Huntington Beach
2000 Main Street
Huntington Beach CA 92648
m r
r0r"!
Re: Project Self-Sufficiency n c
n
�V °D
Dear Mayor Boardman and City Council:
The goal of the Project Self-Sufficiency Foundation has always been and will always be to directly
support the single parents and families in the Project Self-Sufficiency Program (PS-S). The City's
obligation to the PS-S Program has been to fund the staff support positions needed to continue to
administer the Program. PS-S gets much notoriety and support because of this working relationship
between the public and private sectors.
The Foundation realizes that these are extreme times for the City financially. The elimination of General
Fund support to the PS-S Program is unfortunate. Because the Program has already lost its part-time
Social Worker,we feel that the Program would be ineffectual if there were further staff reductions.
While the Foundation board stands firm behind it's charter we do realize that we must find a way to
work with the City to help fund the$11,000 shortfall. The Foundation would be willing to fund the
$11,000 shortfall for Susan Edwards'position for FY 2003-2004. This would be done with the intent of
utilizing a joint fundraiser between the City and PSSF to help replenish these funds. It is our hope that
the City will be able to reinstate its full support of this position in the future.
If this is agreeable, I hope to have a formal memo of understanding drawn up for both parties (the City
and the PSS Foundation) to review and approve.
We look forward to working with the City to continue this very valuable program tha t take single parents
off welfare and makes them and their families productive and contributing members of our community.
Sincerely,
fx �-e�gAK2-
Greg S.Arbues
Chairman
Project Self-Sufficiency Foundation
COMMUNITY SE
RVICES
[elm INTERDEPARTMENTAL COMMUNICATION
HU"NGTON BEACH
To City Council
Via City Administrator
From Jim B. Engle, Director, Community Services
RECEIVED FROM W'+c.r • r
Date August 22, 2003 AND MADE A PART OF THE RECORD AT THE
COUNCIL MEETING OF 2�—b 3
OFFICE OF THE CITY CLERK
Subject Council on Aging Funding CONNIE BROCKWAY,CITY CLERK
The Council on Aging (COA) is submitting the attached letter to
City Council to indicate its continued support of the Seniors'
Recreation and Outreach Centers. In the letter, COA President
Dale Dunn has committed the COA to funding the part-time Social
Worker position in the Seniors' Outreach Program. The COA has
provided a check for $18,000 that will fully fund this recurrent
position for FY03/04.
JBE:cr
Attachment
cc: Janeen Laudenback
ON*
Council on Aging
AUGUST 22, 2003
CITY COUNCIL
CITY OF HUNTINGTON BEACH
2000 MAIN STREET
HUNTINGTON BEACH, CA 92648
MADAM MAYOR AND COUNCIL MEMBERS:
IN OUR LETTER OF AUGUST 18, WE REPORTED THAT FUNDS WERE
AUTHORIZED BY THE HUNTINGTON BEACH COUNCIL ON AGING TO
PAY FOR A PART-TIME SOCIAL WORKER POSITION WITH THE SENIORS'
OUTREACH CENTER. THIS POSITION WAS ELIMINATED LAST YEAR
WHEN THE CDBG FUNDS FOR SENIORS' OUTREACH WERE REDUCED.
WE ARE ENCLOSING OUR CHECK IN THE AMOUNT OF $18,000 TO FUND
THIS MUCH NEEDED POSITION FOR ONE YEAR, WITH THE HOPE IT CAN
BE REINSTATED IN NEXT YEAR'S CITY BUDGET.
THESE FUNDS ARE GIVEN WITH THE PROVISO THAT THE HUNTINGTON
BEACH COUNCIL ON AGING DOES NOT INCUR ANY LIABILITY WITH
THE FUNDING OF THIS POSITION.
SINCERELY,
DALE L. DUNN, PRESIDENT
1706 Orange Avenue •Huntington Beach, CA 92648 • 714-536-9387 • Tax ID#51-0179431
lidho, -o ,P4 AW4, A
HUNTINGTON BEACH TOMORROW
P. O. BOX 865, HUNTINGTON BEACH, CA 92648
"Making a difference today for Huntington Beach tomorrow"
Phone: (714)840-4015 E-Mail: info@hbtomorrow.org
Honorable Mayor Connie Boardman Setember 2, 2003
City of Huntington Beach -
2000 Main Street
P.O. Box 190
Huntin ton Beach, CA 92648
Dear Mayor Boardman and Members of the City Council:
The City of Huntington Beach is facing one of the most extreme financial crises of its history. It is
clear the City no longer can conduct business as usual.
As City leaders, you will hear myriad suggestions and, no doubt, difficult choices must be made.
However, you must focus on one central guiding principle: the purpose of government is to serve the
people, not ITSELF. The decisions and choices you make should reflect that objective. It is not
rational to preserve an archaic system, if the system does not serve the people.
Huntington Beach Tomorrow offers below what our Board believes to be pragmatic positions on several
aspects of the City's budget for your consideration:
The Budeet Process
Huntington Beach Tomorrow believes the budget process is structurally flawed and, therefore, so are
the resulting assumptions on which the budget is based.
• Budget format —The format used for the budget is unreadable to most, and difficult to cross-
reference. While the City may need to comply with government accounting standards for the
formal budget, a user-friendly version should be created for both elected officials and the
public.
• Cost allocation study — It is suspected that the Cost Allocation Study, that will likely impact
water, trash and sewer fees, may be flawed. We suggest the labor hours allocated to the
enterprise funds be based on actual hours, and not a manager's possibly inflated estimate of the
number of hours they and their subordinates dedicate to those services. The City should require
labor hour accounting, much the same as is required for contractors on many government
contracts. The extra time associated with keeping time cards to track multiple cost element
hours may be a minor annoyance, but provides beneficial improvement to the budgeting
process.
Huntington Beach Tomorrow also is wary of depreciation being allocated for the assets of each
of those three enterprises (water, trash and sewer). If a depreciation formula is implemented,
then the sole purpose must be the creation of reserve funds to replace enterprise assets as they
deteriorate. Allocating depreciation expenses for the benefit of the General Fund is simply not
acceptable.
Expenditures
Huntington Beach Tomorrow believes the budget may not be reflecting all expenditures of a "real
time" operation of the City, presenting a distorted picture of our finances.
• Budgeted but unfilled positions -The long-term practice of maintaining unfilled positions and
their funding within department budgets should be reconsidered. Revenue allocated to the
budgeted but unfilled positions should roll over to City reserve funds by Council action, when
the Council adopts the annual budget. The City Council should reinstate the funding by
agendized Council action, when a given position is restored during the year. These unspent
revenues should not remain within any particular department, available for expenditures
inconsistent with the original purpose of the budgeted labor expenses.
• Additional indebtedness - "the principle of spending money to be paid by posterity, under the
name of funding, is but swindling futurity on a large scale. " (lboma+Jefkrson,1816) Huntington Beach
Tomorrow is not in favor of creating additional indebtedness. It is incumbent on the City to
restructure its practices to pay the debts of this generation. These practices include improving
the manner in which the City encourages new business to increase local revenues, as well as
cutting expenditures for non-critical services.
• Expenditure projections -The City does not project employee benefits costs (a large
expenditure) and accepts PERS projections as fact. A neutral actuary—not beholden to the
City—should review PERS projections and provide an analysis of the City's probable future
costs. Also, availability of this independent review should be beneficial in future labor
negotiations. The City Council, not City staff, should select the neutral actuary.
Revenues
Huntington Beach Tomorrow believes one of the most critical flaws in the budget process remains the
way revenue projections are calculated.
• Revenue projections - Serious review of the methodology and accuracy of revenue
projections should become a central discussion of budget preparation. Often, revenue
projections are overly optimistic and not objective. City departments are not communicating
among themselves regarding issues that affect projections (for example, delays to revenue
generating projects).
• New fees - Fee increases or new fees should be reasonable and fully justified. The public will
not accept excessive fee increases and new fees. Using fees to paper over structural budget
problems is unacceptable to Huntington Beach Tomorrow.
• Sale of Surplus Property — For over three years, the Infrastructure Advisory Committee
requested of City staff a list of surplus properties that could be sold to raise revenues. With
property values at a high, this is an excellent time to identify and sell surplus property. This
option reduces the tax fund indebtedness to the residents (apply the sale proceeds to the
reduction of the illegal tax payment refunds) and returns potentially productive property to the
tax rolls.
Time for a New Approach
In the past ten-plus years, over 140 companies have disappeared from the Fortune 500 list. The public
sector is not immune to the dramatic shift in the global and local marketplace, and the past has ceased
to be a predictor for the future. Take this current crisis as a moment of clarity to take action and create
a new approach to how City functions can be managed and operated. To fail to do so at this critical
juncture will only exacerbate the problem, rather than solve it.
• Prevailing Wage — Eliminate the policy requiring prevailing wages be paid by contractors
working on municipal projects. Allow private sector contractors to present realistic and
competitive bids. If law now prohibits this, cite the applicable law and make the document
available to the City Council and to the PUBLIC.
• Depreciation of Infrastructure — Depreciation of the City's largest municipal asset,
infrastructure, can be accomplished with strict requirements regarding the final allocation of
financial gains from this practice. The City's Charter requires all new revenues derived from
infrastructure must be allocated to infrastructure reserves, maintenance and replacement.
• Outsourcing and public-private partnerships — The purpose of local government is to provide
services, utilities and infrastructure in a manner that best serves its residents. If there are more
efficient and cost effective ways available through contracting and utilizing economies of scale,
the City should pursue this. A thorough review of all departments and operations should be
undertaken, and private sector proposals solicited for comparison. The public perception is that
this has not been happening in any significant way.
• Employee negotiations --City employee union negotiations have been carried out solely by City
staff. It is time to break that practice and include both a citizen representative and an impartial
labor negotiator into the closed-door process. While City staff undoubtedly means well, they
too benefit from the labor negotiations in that they receive "me too" pay scale increases. As a
result, there is at least an implied conflict of interest. In addition, inclusion of negotiators with
experience in labor-management negotiations outside government may be of benefit to the City.
In summary, Huntington Beach Tomorrow goals are focused on Huntington Beach's future and on
ensuring our City continues to be one of the greatest places to live in Southern California.
The Board of Directors
H n ington Beach o ow
Albright
Barbara Boskovic
rry C man
Stan Cohen
Bob Dingwa
CL, �
Dave Guido
onica Ha Ito
Matt H nt
Ed Kerins
George Masot L
Mark Porter
Mary 1frashima
cK ,
BobWinchel
From:Robert A.Polkow Fax:+1(714)962-4810 To:city clerk Fax: +1(714)374-1557 Page 1 of 1 Wednesday,September 10.2003 8:57 AM
FAXDate: Wednesday. Se tember 10 2003
Pages including cover sheet: 1
To: city clerk From : Robert A. Polkow
21772 Oceanview Lane
Huntington Beach
CA 92646-8215
Phone Phone +1(714)962-4810
Fax Phone +1(714)374-1557 Fax Phone +1(714)962-4810
wili lc a -- all -w _ �Dla_!!,!i1 - ri:iS=_Otl Ci�d=1 5
i-l .,,,_t1-, _r!L: .1 ---, l.i nci =.-!c _-1 ilia r_li�
__C I G C-Ei 9 C. lN !J2== W I
c -._i' __,7_ Il IC = L _ Le.c _L1= Ld'_=,=
6J•:L;l�, I-_c'. _ �J� . �l' Lim __!� Cvat:-.l- �.= r!=- =` si-
ra 3 r•.;ar_ =ir._,._ =a1 _r lerr::= ` ;-.- ===t D:_:r C=- -, I
�-_-- --- ..C11.=aL-11:- -1'_- -ia._I'--=�( :ril=i:_�:.-�11, dL east C1_; 1
, . .:�u l c n a_ t h_ _ --_lL: - r._ t Witl:c_i=
T� a=---c -.7 an PoihC•W, -- - ..-?a;_ ;i 25v Lane, .. -- -il-!CI%ci E•mac:1, !..,a
�J
/ 71Z) -
74_Z� -Zv 74t)
At_� h
P,
NOTICE OF PUBLIC HEARING
CITY OF HUNTINGTON BEACH
Notice of Public Hearing on the Proposed City Budgets for FY 2003104 and FY 2004105
Notice is hereby given that a public hearing will be held by the City Council of the City
of Huntington Beach, in the Council Chambers of the Civic Center, Huntington Beach
located at 2000 Main Street, at the hour of 7:00 PM, or as soon as possible thereafter on
Tuesday, the 2nd of September, 2003 for the purpose of considering the City budget for
Fiscal Years 2003/04 and 2004/05.
The proposed budget for FY 2003/04 totals $291,969,190 including General Fund
Expenditures of$138,623,701. The proposed budget for FY 2004/05 totals $290,402,525
including General Fund Expenditures of$147,184,846. The complete Preliminary, Two-
Year Budget proposal can be reviewed by the public from 8:00 AM to 5:00 PM, Monday
through Friday in the City Clerk's Office at City Hall, 2000 Main Street, Huntington
Beach. Copies of the proposed budget are also available for public review at the City's
Central Library located at 7111 Talbert Avenue (Goldenwest St. and Talbert Ave.), and
all branch libraries. Copies of the Preliminary Budget Message and Summaries may be
obtained by the public from the City's website at http://WN,�tiv.surfcity-hb.org..
All interested persons (especially senior citizens and handicapped individuals) are invited
to attend the budget hearing to express their opinions for, or against, the proposed budget
with written or oral comments. Written communications to the City Council also may be
mailed to the City Clerk. Further information may be obtained from the Office of the
City Clerk, 2000 Main Street Huntington Beach, CA. 92648 - Phone# (714) 536-5227.
The City of Huntington Beach endeavors to accommodate persons of handicapped status
in the admission or access to, or treatment or employment in, City programs or activities.
The City of Huntington Beach is an equal opportunity employer.
Dated 8/15/03 City of Huntington Beach
by: Connie Brockway, City Clerk
2000 Alain St.
Huntington Beach, CA 92648
Telephone: (714) 536-5227
** Notice to City Clerk ** this copy to run in newsprint no later than 10 days prior to
the public hearing date. Run in both display format and in
the legal section.
PROOF OF PUBLICATION
STATE OF CALIFORNIA)
) ss.
COUNTY OF ORANGE )
N.OiICEOFPUBLIC,HEARO "(especially senior;citi-`
am a Citizen of the United States and a CITY OFHUNTINGTON =ens and 'handicap'ped
individuals).are invited
BEACH' to- attend' the. budget
resident of the County aforesaid; I am Notice of. Public hearing to.express their
Hearing on the Proposed opinions:fo'r, or'against,
over the age of eighteen_ years, and not a City Budgets for FY2003/' the proposed budget
party to or interested in the below entitled 04atice i hereby = comwtha eats: or,tonal
Notice is hereby given comments: Written.
{, that a public hearing will 'communicatimis to the
matter. I am a principal clerk of the beheld 'by the City City,Council also,may be
Council. of the City of mailed to Ahe City Clerk.
HUNTINGTON BEACH INDEPENDENT, Huntington mbe `ithe 'Further information may
Council Chambers of the be obtained from the
Civic Center, Huntington Office ofAhe:City Clerk,
a newspaper of general circulation, Beach located at 2000 2000 Main Street Hun
Main Street,at the hour tington Beach, CA.'.
printed and published in the City of of 7:00 PM, or, as soon 92648 - Phone #, (714)
as possible thereafter on 536-5227.. "
Huntington Beach County of Orange Tuesday, the 2nd a The Citende endeavor
Huntington
> > September,'2003 for,the. Beach endeavor's to
State of and that attached purpose'* considering accommodate persons iof
n
California, ttie City budget for handicapped status'. in.
Fiscal Years 2003/04 the admission or access
Notice is a true and complete copy as and2004/05. to, or 'treatment or
was printed and published in the for
proposed budget _employment in, City
r FY 2003/04, totals programs or .activities. !
$29.1,969,190 including The City of Huntington
Huntington Beach issue of ° said General Fund Expendi- Beach is an equal
tunes of '$138,623,701. opportunity employer..
The proposed budget for Dated 8%15/103 i
newspaper to wit the Issue(s) of: FY 2004/05 totals City of I Huntington
$290,402,525 including Beach, by:: Connie I
General Fund'Expendi:- .Brockway,City Clerk
tures of $147,184,846. 2000 Main St.
The complete Prelimi- pHunfingtoq.Beach, CA
nary, Two-Year Budget 92648: .
proposal can be `re- Telephone:(714) 536- .
viewed_ by the public 5227
from 8:00 AM_.to' 5:00 Published. Huntington
August 21 2003 PM, Monday through .Beach Independent.Au-
g r Friday in the City Clerk's gust 21,2003 08
US 3-581
Office at,City,Hall, 2000
Main Street, Huntington„
B-eac4. .Copies of,..the.,
proposed budget are;
also available,for public
review at .the City's`
Central Library located
at 7411 Talbert Avenue{
declare, under penalty of perjury, that (Goldenwest St. andl
Talbert 'Ave.), and.all
the foregoing.is true and correct. of, th-libPreliminpiesi
ary!
of, the Preliminary`
Budget. Message, andl
Summaries may bej
j obtained by the'publicl
Executed on August 21 , 2003 from'theCity's website)
at http://www.surfEiti-
at Costa Mesa, California. hg.
rinterested'persons All J
Signature
, t
r
PROOF OF PUBLICATION Main News Section
STATE OF CALIFORNIA)
) ss.
COUNTY OF ORANGE )
I am a Citizen of the United States and a
resident of the County aforesaid; I am
over the age of eighteen years, and not a
party to or interested in the below entitled
matter. I am a principal clerk of the
HUNTINGTON BEACH INDEPENDENT,
a newspaper of general circulation,
printed and published in the City of
Huntington Beach, County of Orange,
State of California, and that attached
Notice is a true and complete copy as
was printed and published in the
Huntington Beach issue of said
newspaper to wit the Issue(s) of:
August 21 , 2003 (Main News Section)
I declare, under penalty of perjury, that
the foregoing is true and correct.
Executed on August 21 , 2003 at
Costa Mesa, California.
Signature
0
7
NOTICE OF Pa TBLIC HEARING.
CITY OF HUN A INGTON BEACH
Notice of Public Hearing on the Proposed City Budgets for FY 2003104 and FY 2004105
Notice is hereby given that a public hearing will be held by the City Council of the City of
Huntington Beach,in the Council Chambers of the Civic Center,Huntington Beach located at 2000
Main Street, at the hour of-7:00 PM; or as soon as possible thereafter on Tuesday, the'2nd of
September, 2003 for the purpose of considering the City budget for Fiscal Years 2003/04 and
2004/05.
The proposed budget for FY 2003/04 totals $291.969,190 including General Fund Expenditures of
$138,623,701. The proposed budget for FY 2004/05 totals $290,402,525 including General Fund
Expenditures of$147,184,846. The complete Preliminary, Two-Year Budget proposal can be
reviewed by the public from 8:00 AM to 5:00 PM, Monday through Friday in the City Clerk s
Office at City Hall, 2000 Main Street, Huntington Beach. Copies of the proposed budget are also
available for public review at the City s Central Library located at 7.111 Talbert Avenue
(Goldenwest St. and Talbert Ave.), and all branch libraries. Copies of the Preliminary Budget
Message.and Summaries may be obtained by the public from the City s.website at
http://www.surfcity-hb.org.
All interested persons(especially senior citizens,and handicapped individuals)are invited to attend
the budget hearing to express their opinions for,or against,the proposed budget with written or oral
comments. Written communications to the City Council also may be mailed to the City Clerk.
Further information may be obtained from the Office of the. City Clerk,2000 Main Street,
Huntington Beach,CA.'92648-Phone#(714)536-5227.
The City of Huntington Beach endeavors to accommodate persons of handicapped status in the
admission or access to, or treatment or employment in, City programs or activities. The City of
Huntington Beach is an equal opportunity.employer.
Dated 8/15/03 City of Huntington Beach
by: Connie Brockway,City Clerk .
2000 Main St.
Huntington Beach,CA 92648
Telephone:(714)536-5227'
Published Huntington Beach Independent August 21,2003 083-580
JTY OF HUNTINGTON BEAL,.'r 3PIa,,e
MEETING DATE: September 15, 2003 DEPARTMENT ID NUMBER: AS-03-039
Council/Agency Meeting Held:
Deferred/Continued to:
*pproved ❑ Conditionally Approved ❑ Denied City Clerk's Signature
Council Meeting Date: September 15, 2003 Department ID Number: AS-03-039
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION C70c
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS v:
SUBMITTED BY: RAY SILVER, CITY ADMINISTRATOR
PREPARED BY: CLAY MARTIN, DIRECTOR OF ADMINISTRATIVE SERVICES
C O1'-/h ��.
SUBJECT: CONDUCT PUBLIC HEARING REGARDING ADOPTION OF
PROPOSED 2003/2004 BUDGET lVo c- -�9
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue:
The City Charter requires the city to conduct a Public Hearing prior to adoption of the city's
budget. The City Charter requires adoption of the annual budget by September 30, 2003.
Funding Source:
As indicated in the proposed fiscal year 2003/2004 budget document.
Recommended Action:
1. Conduct the public hearing on the proposed $355,929,757 new appropriations for
the fiscal year 2003/2004 city budget as outlined in the budget document (public
hearing continued open from September 2, 2002).
2. Adopt Resolution No. aDy3 "69 a resolution of the City Council of the City of
Huntington Beach adopting a budget for the city for fiscal year 2003/2004.
3. Authorize the City Administrator to maintain a limited hiring freeze.
Alternative Action(s): \ J
Continue the public hearing and instruct staff to return with proposed City Council changes.
HARCA's\FY 2003-2004 Budget2.dot A"- 9/8/2003 4:41 PM
Q03 i
REQUEST FOR ACTION -
MEETING DATE: September 15, 2003 DEPARTMENT ID NUMBER: AS-03-039
Analysis:
As required by the City Charter and City Council Policy, the City Administrator has
submitted modifications to the fiscal year 2003/2004 proposed budget to the City Council
for consideration and adoption. The first budget workshop was conducted on August 11,
2003, followed by a second workshop on August 25, 2003. The purpose of the budget
workshops is to provide an opportunity for informal discussion between City Council
Members and staff, on various issues and questions before proceeding with the first,
formal public hearing on September 2, 2003.
Proposed budget appropriations for fiscal year 2003/2004 total $355,929,757. Any
additional changes made during the budget deliberations, prior year encumbrances, and
carryover are included in the budget resolution. To define these terms, "Encumbrances"
represent contractual commitments of current year appropriations which are still
outstanding, and "Carryover" are select, currently budgeted appropriations that are still
required but will not be expended or encumbered in fiscal year 2002/2003. Modifications
in authorized positions include the addition of (4) Parking/Traffic Control Officers, as well
as the reduction of (1.5) Computer Operators effective October 1, 2003 pursuant to the
Information Services departmental reorganization plan and (1) Audio Visual Media
Specialist effective October 1, 2003 pursuant to the Central Net Operations Authority's
Board of Directors budget action.
In order to adopt a balanced General Fund budget, the City Council adopted additional
revenue in the amount of approximately $2.6 million through additional user fees and
directed staff to place cost allocation charges to utility enterprises (Sewer and Water) into
the proposed fiscal year 2003/2004 budget. The $3.7 million in additional revenue
appropriations balances the budget but still leaves the city approximately $200,000 short
of the 7% General Fund reserve required by the city's financial policies. Additionally, the
city still needs to address the underfunding of equipment and vehicle replacement, along
with infrastructure funding.
Given that the city has developed a plan to deal with many of the budget uncertainties
currently facing the city it is recommended that the City Council authorize the City
Administrator to maintain a limited hiring freeze to begin once the current complete hiring
freeze lapses with the adoption of the fiscal year 2003/2004 budget. As of August 13,
2003 the city had 57 staffing vacancies, which are affecting departmental productivity and
efficiency.
Adoption of Fiscal Year 2003/2004 Budget
The City Charter requires a public hearing be held on the city budget prior to adoption.
Notices have been published per charter requirements. On September 2, 2003 the City
Council opened the notice public hearing and continued it open to the September 15, 2003
hearing. As of the close of the hearing, all legal requirements for budget adoption will
have been met.
H:\RCA's\FY 2003-2004 Budget2.dot -- 9/8/2003 4:41 PM
X
REQUEST FOR ACTION -
MEETING DATE: September 15, 2003 DEPARTMENT ID NUMBER: AS-03-039
Attachment(s):
City Clerk's
Page Number I No. Description
1. Presentation for Public Hearing on September 15, 2003
2. Budget Resolution and Exhibits Ale -:2 60,3 —(Jr
RCA Author: William McReynolds
H:\RCA's\FY 2003-2004 Budget2.dot � 9/8/2003 4:41 PM
3
ATTACHMENT # 1
So ity PUBLIC HEARING
11win n each, September 15, 2003
Proposed City Budget
Fiscal Years 2003/04 and 2004/05
PUBLIC HEARING
• City's Fiscal Year is October 1 to September 30
• Proposed two-year budget for fiscal years 2003/04
was distributed to City Council on August 1, 2003,
as required by City Charter
• Cost Allocation Plan and User Fee Study was
distributed to City Council during week of August
4, 2003
S ity
H. each.
1
PUBLIC HEARING
Summary of Required Costs not funded in
FY 2003/04
— $200,000 to reestablish 7% General Fund Reserve
— $2.0 million for equipment and vehicle depreciation
and amortization costs
— $1.0 million for infrastructure emergency repair
fund
su�6ty
Ncr 8 3
Chronology of Events
August 11 — City Council budget study
session to review proposed budget and staff
presentation of Cost Allocation Plan and
User Fee Study
Follow-up — Meetings with individual Council
Members to review the Cost Allocation
Plan and User Fee Study
s `ity
Hmi -&ch. 4
2
Chronology of Events (continued)
August 25 — City Council Budget Study Session
1)Reviewed Development Services Major Projects List and
Departmental Project Oriented Work Programs
2) Received direction from City Council on staff proposed
changes in user fees, developer fees and charges for
services for facility rentals as per resolutions 2003-63,
003-64, and 2003-65
S itv
VI
Chronology of Events (continued)
August 25 — City Council Budget Study Session
3) Reviewed proposed cost allocation charges to pay for
General Fund subsidies to certain enterprise funds
4) City Council approved straw votes to approve the staff
proposed changes in user fees, developer fees and charges
for services for facility rentals as per resolutions 2003-63,
2003-64, and 2003-65
5)Public Hearing on above resolutions was opened and
Sity continued open to September 2, 2003
Him ' -eedi.IJB
3
Chronology of Events (continued)
September 2, 2003 — Public Hearing
1) Continued Public Hearing regarding User Fees
2) Adopted new User Fees as per resolutions 2003-
63, 2003-64, and 2003-65 as amended
3) Public Hearing regarding FY 03/04 Budget was
opened and continued open to September 15,
2003
so City
Hwu 8 7
Chronology of Events (continued)
September 15, 2003 — Public Hearing
1. Conduct the public hearing on the proposed
$355,929,757 new appropriations for the fiscal year
2003/2004 city budget as outlined in the budget
document (public hearing continued open from
September 2, 2002).
2. Adopt Resolution No. 2003-69 a resolution of the City
Council of the City of Huntington Beach adopting a
budget for the city for fiscal year 2003/2004.
3. Authorize the City Administrator to maintain a limited
S City hiring freeze.
8
KI
City of Huntinaton Beach Res.No.2003-69
Annual Budget FY 2003104
Exhibit A Appropriations Budget Prior Year Prior Year Revised.
Department/Fund &Transfers Out Revision Encumbrance Carry-Over Budget
00850 Home Program 2002 964,570 0 964,570
00856 Available 0 0 0
00857 Available 0 0 0
00858 HCD 95/96 0 0 0
00859 HCD 96/97 0 0 0
00860 HCD 97/98 0 0 0
00861 HCD 98/99 0 18,610 18,610
00862 HCD 2000/2001 0 256,273 307,525 563,798
00863 HCD 1999/2000 0 0 0
00864 HCD 2001/2002 0 12,189 64,196 76,385
00865 HCD 2002/2003 1,982,261 93,625 426,162 2,502,048
00866 HCD 2003/2004 1,738,064 (19,905) 0 1,718,159
00869 Traffic Safety Grant 02/03 62,500 0 62,500
00870 Supplemental Law Enfrc 02/03 534,779 38,150 572.929
00871 Children's Bureau of So Calif 0 0 0
00872 Senior Mobility Program 116,040 11,082 127,122
00873 Octa/Cip Grant 1,000,000 1,415,573 75,000 2,490,573
00874 Domestic Violence 98/99 0 758 758
00875 Saav - 0 19,569 19,569
00876 Universal Hiring Grant 0 0 0
00877 Supp Law Enf Svcs 99/00 0 0 0
00878 Caltrans Grants 0 0 11,000 11,000
00880 Library equipment 0 0 0
00881 Gates Learning Foundation Trng 0 0 0
00883 OCSD Grant 0 890 890
00885 Speed Enforcement Grant 99/00 0 0 0
00886 DNA Consortium Grant 00/01 0 0 0
00887 Supplemental Law Enfrc 01/02 0 0 0
00888 Supplemental Law Enfrc 00/01 0 34,186 34,186
00889 Tech Program Grant 0 0 0
00890 T.E.A. Grant 0 0 0
00891 Used Oil Recycing Grant 00/01 79,295 2,196 81,491
00892 Storm Water Quality 0 1,396,434 1,678,264 3,074,698
00893 Medical Response System 0 0 0
00894 WMD-DHHS 340,819 19,852 360,671
00895 2000 State Park Bond 0 0 0
00896 B.J.A. 99/00 0 0 0
00897 B.J.A.00/01 0 59,794 59,794
00898 B.J.A.01/02 0 0 _ 0
00899 Family Resource Center 0 4,749 .4,749
0
Sub-Total Other Funds 153,345,489 1,837,605 34,411,277 17,044,409 206,6!L,780JI
Total City Appropriations 291,969,190 6,847,922 39,579,269 18,573,481 355,969,852
BgtResolution 2003-04 9/26/2003
Appropriations 6 9:37 AM
City of Huntinaton Beach Res.No.2003-69
Annual Budget FY 2003/04
Exhibit A-1 Revenue and Amount of Reserve for Reserve for Revised Revenues
Fund Title Transfers In Revision Encumbrance Carryover and Transfers In
00100 General Fund (138,623,701) (4,010,317) (5,167,982) (1,529,072) (149,331,072)
00101 Special Events (102,900) (102,900)
00102 Res Economic Uncertainty 0
00103 Donation Fund 0
00105 Private Project Self Suff (5,000) (5,000)
00106 Interest Allocation 0
06107 Evidence Seizure 0
00108 Underground Utilities (800) (800)
00110 Donations Rec&Human Services 0
00111 Donations Nature Center 0
00112 Donations Senior Center 0
00113 Donations Oakview Center 0
00114 Donations Clubhouses 0
00115 Donations Senior Outreach 0
00116 Donations Arts&Cultural 0
00117 Donations Beach Maintenance 0
00118 Donations Dog Park 0
00119 Donations Library 0
00120 Donations Oakview (22,000) (22,000)
00121 Donations Literacy Program (30,000) (30,000)
00122 Donations Jail (10,000) (10,000)
00123 Donations Best Program 0
00124 Donations Human Task Force 0
00125 Donations Veterans Memorial 0
00201 Air Quality Fund (226,700) (226,700)
00202 Pier Plaza Fund (387,000) (387,000)
00203 Community Relations (700) (700)
00204 Fourth of July Parade (150,900) (150,900)
00205 Library Service (1,003,756) (1,003,756)
00206 Traffic Impact (522,100) (522,100)
00207 Gas Tax Fund (3,439,800) (3,439,800)
00208 Public Communications 0
00209 Park Acquisition and Developme (1,850,800) (1,850,800)
00210 Sewer (200,000) (200,000)
00211 Drainage (354,900) (354,900)
00212 Narcotics Forfeiture Fed (10,000) (10,000)
00213 Measure M Fund (2,279,200) (2,279,200)
00214 Narcotic Forfeiture/State (153,100) (153,100)
00215 Rehab Loans (326,000) (326,000)
00301 Capital Improvement Fund (2,160,000) (2,000,000) (4,160,000)
00302 Library Development (375,700) (375,700)
00303 Mello-Roos 1990-1-Cap Prj (1,200) - (1,200)
00304 Pier Rebuilding Fund (2,800) (2,800)
00305.Rda Cap Project Area (1,841,700) (1,841,700)
00306 Low Income Housing-Inc (1,925,300) (1,925,300)
00307 Holly Seacliffe Fund (20,400) (20,400)
00308 In Lieu Parking Downtown (8,600) (8,600)
00309 PFA Capital Project 0
00310 Jail Program (75,000) (75,000)
00311 American Trader Oil Spill Fund 0
00312 Grand Coast CFD 2000-1 0
00313 McDonnell Ctr CFD 2002-1 0
00314 Infrastructure Fund 0
00315 Southeast Coastal Project (2,000,000) (2,000,000)
00401 Debt Svc Hbpfa 0
BgtResolution 2003-04 9/26/2003
Revenues 7 9:37 AM
City of Huntington Beach Res.No.2003-69
Annual Budget FY 2003/04
Exhibit A-1 Revenue and Amount of Reserve for Reserve for Revised Revenues
Fund Title Transfers In Revision Encumbrance Carryover and Transfers In
00402 Debt Svc Res Hill (2,200) (2,200)
00403 Debt Svc 1993-B Cic Cops 0
00404 Debt Svc 1993-A Cic Cops 0
00405 Dbt Svc Grand Coast CFD 2000-1 (300) (300)
00406 Debt Svc Mello Roos (14,100) (14,100)
00407 Rda Hb Debt Svc Project Area (7,612,612) (7,612,612)
00408 Debt Svc McDonnell CFD 2002-1 (800) (800)
00409 Debt Svc Southeast Coastal 0
00500 Cultural Affairs Fund (350,800) (350,800)
00501 CUPA (182,523) (182,523)
00502 Fire Medical Program (4,772,593) (4,772,593)
00503 Emerald Cove (769,100) (769,100)
00504 Refuse Collection Service (8,950,500) (8,950,500)
00505 Systems Fund (3,100) (3,100)
00506 Water (30,103,836) (30,103,836)
00507 Water Master Plan (7,397,500) (7,397,500)
00508 Wocwb (259,527) (259,527)
00509 Refuse Education (86,000) (86,000)
00510 Ocean View Estates MHP (256,700) (256,700)
00511 Sewer Service Fund (6,135,700) (6,135,700)
00512 Retiree/Cobra Insurees (13,000) (13,000)
00550 Self Insurance Medical (10,013,000) (10,013,000)
00551 Self Insurance Wkrs Comp (4,956,000) (4,956,000)
00552 Self Insurance Liability 0
00553 Equipment Replacement 0
00554 Equip Rep Supplemental (16,200) (16,200)
.00555 Narc Forf/Helicopter Rep (7,100) (7,100)
00650 Gen Fixed Assets Acct Grp 0
00701 Business Improvement Dist (300) (300)
00702 Retiree Ins Fund (86,900) (86,900)
00703 Retirement Supplement (3,218,000) (3,218,000)
00704 Fire Jpa Fund (443,678) (443,678)
00705 Deferred Compensation (3,500) (3,500)
00707 Employee's Rate Contingency (40,700) (40,700)
00708 Affordable Housing Reimb (1,200) (1,200)
00709 HB HoteVMotel BID 0
00750 B.J.A.02/03 (400) (400)
00751 State Literacy Grant 03/04 (*) (50,000) (50,000)
00752 State Literacy Grant 04/05 0
00753 Children's Bureau of CA 03/04 (*) (34,360) (34,360)
00754 Children's Bureau of CA 04/05 0
00755 WMD 02/03 0
00801 Supp Law Enf Svcs 98/99 0
00802 Suppl Law Enforce Svc 97/98 0
00803 Sho Grant 98/99 0
00804 ABC 99/00 0
00805 Sho Grant 99/00 0
00806 Ccap 94/95 0
00807 SCE Traffic Rebate 0
00808 Rapid Response Grant (*) (80,000) 20,000 (60,000)
00809 AQMD/AES Grant 0
00810 Blufftop Park 0
00811 Bike Trails 95/96 0
00812 Growth Management Grant#6 0
00813 B.J.A.98/99 0
BgtResolution 2003-04 9/26/2003
Revenues 8 9:37 AM
City of Huntinaton Beach Res.No. 2003-69
Annual Budget FY 2003/04
Exhibit A-1 Revenue and Amount of Reserve for Reserve for Revised Revenues
Fund Title Transfers In Revision Encumbrance Carryover and Transfers In
00814 Hes Grant (184,500) (184,500)
00815 Available 0
00816 Fema Grant 0
00817 Swat Training Fund 0
00818 Suppl Law Enforce Svcs 96/97 0
00819 COPS-Video Tele Conferencing 0
00820 WMD-OES 0
00821 F.E.T.S.I.M.Grant 0
00822 WMD-DOJ (42,480) (42,480)
00823 Cops More 96 0
00824 C.L.E.E.P. 1999/00 (30,000) (30,000)
00825 Traffice Grant 1998/99 0
00826 Bike Trails 96/97 0
00827 97/98 Bus Stop Impr Phase 1 0
00828 Abc 98/99 Grant 0
00829 Used Oil Grant 0
00830 Cops More 98 0
00831 97/98 Bus Stop Impr Phase II 0
00832 Gates Learning Foundation 0
00833 State Family Literacy 2000/01 0
00834 State Literacy Matching 98/99 0
00835 State Family Literacy 02/03 (67,000) (67,000)
00836 State Lit Matching 02/03 0
00837 Young Adult Book Grant 0
00838 Jail Training Grant (10,570) (10,570)
00839 Fhwa Grant 1999/2000 0
00840 Oil Spill Grant 0
00841 Used Oil Recycling Grant 02/03 0
00842 Federal Seizmic Grant 0
00843 Home Program 95 0
00844 Home Program 96 0
00845 Home Program 97 0
00846 Home Program 98 0
00847 Home Program 2000 0
00848 Home Program 1999 0
00849 Home Program 2001 0
00850 Home Program 2002 0
00851 Home Program 2003 (') (868,391) (868,391)
00852 Home Program 2004 0
00853 Home Program 2005 0
00854 Home Program 2006 0
00856 Available 0
00857 Available 0
00858 HCD 95/96 0
00859 HCD 96/97 0
00860 HCD 97/98 0
00861 HCD 98/99 0
00862 HCD 2000/2001 0
00863 HCD 1999/2000 0
00864 HCD 2001/2002 0
00865 HCD 2002/2003 0
00866 HCD 2003/2004 (") (1,722,000) (1,722,000)
00867 HCD 2004/2005 0
00868 HCD 2005/2006 0
00869 Traffic Safety Grant 02/03 (125,000) (125,000)
BgtResolution 2003-04 9/26/2003
Revenues 9 9:37 AM
City of Huntinaton Beach Res.No.2003-69
Annual Budget FY 2003/04
Exhibit A-1 Revenue and Amount of Reserve for Reserve for Revised Revenues
Fund Title Transfers In Revision Encumbrance Carryover and Transfers In
00870 Supplemental Law Enfrc 02103 (4,300) (4,300)
00871 Children's Bureau of So Calif (34,360) (34,360)
00872 Senior Mobility Program (116,000) (116,000)
00873 Octa/Cip Grant (450,000) (450,000)
00874 Domestic Violence 98/99 0.
00875 Saav (180,000) (180,000)
00876 Universal Hiring Grant 0
00877 Supp Law Enf Svcs 99/00 0
00878 Caltrans Grants 0
00880 Library equipment 0
00881 Gates Learning Foundation Tmg 0
00883 OCSD Grant 0
00884 Section 108 Loans 0
00885 Speed Enforcement Grant 99/00 0
00886 DNA Consortium Grant 00/01 0
00887 Supplemental Law Enfrc 01/02 (7,200) (7,200)
00888 Supplemental Law Enfrc 00/01 0
00889 Tech Program Grant 0
00890 T.E.A.Grant 0
00891 Used Oil Recycing Grant 00101 (800) (800)
00892 Storm Water Quality - 0
00893 Medical Response System 0
00894 WMD-DHHS (200,000) (200,000)
00895 2000 State Park Bond 0
00896 B.J.A.99/00 0
.00897 B.J.A.00/01 (2,300) (2,300)
00898 B.J.A.01/02 (3,000) (3,000)
00899 Family Resource Center (100) (100)
Reductions to Original Projected Use of Fund Balance(*) 2,625,656 2,625,656
Encumbrance Reserve(All Other Funds Exclusive of General Fund) (34,411,277) (34,411,277)
Additional(Use)/Credit to Fund Balances(AII Funds) (46,623'654)1 191,490 17,044,409 63,476,573
Total City Resources (291,969.190) 5,847,922 39,579,259 18,573,481 355,969,852
BgtResolution 2003-04 9/26/2003
Revenues 10 9:37 AM
City of Huntington Beach Res.No. 2003-69
Annual Budget FY 2003/04
Exhibit C
ADDENDUM TO PROPOSED BUDGET FY 2003/04
Revision to Funding Source
Fund/Department Proposed From FY 2002/03
Business Unit Description Budget 2003/04 (Busines UnKJAcct#)
Carry Over of General Fund Appropriations: (Unspent 2002103 funds approved for re-appropriation)
City Clerk
10010301.69450 Records scanning using contract services 50,000 10010301.51100
10010301.63000 Materials,equipment,&software for records scanning 25,000 10010301.51100
Information Services
10042101.83700 Physical modifications to address safety/environment 500,000 10042154.51100
10042154.84000 Breakwater Security Monitoring 150,000 10042154.84000
10042154.84000 Emergency Event Setup 350,000 10042154.84000
10042154.84000 Disaster Recovery 347,929 10042154.84000
10042154.84000 VPN Additional HW,SW 40,000 10042154.84000
Fire Department
10065201.69365 Christine Drive Methane Gas Anomaly Project 23,835 10065201.69365
10065201.69365 Edison Park Methane Gas Anomaly Project 37,272 10065201.69365
10065301.83700 Cargo Container for Civic Center 5,036 10065301.83700
17—otal Carry Over of GeneralFund ppropnations: ,529,072
BgtResolution 2003-04 9/26/2003
Carry-Over 1 9:37 AM
City of Huntington Beach Res.No. 2003-69
Annual Budget FY 2003/04
Exhibit C
ADDENDUM TO PROPOSED BUDGET FY 2003/04
Revision to Funding Source
Fund/ Proposed From FY 2002103
Department Description Budget 2003/04 (Busines Unit/Acct.p)
Carry Over of Other Fund Appropriations: (Unspent 2002/03 funds approved for re-appropriation)
Capital Projects Fund
City Treasurer Cash Receipts System software 53,800 30126001.86000
Building&Safety City Wide Permit System 328,344 30156001.Various
Public Works South Beach Phase 1 100,000 30187003.82200
Public Works South Beach Phase II 445,000 30187004.82200
Public Works Sports Complex 650,000 30187027.82800
Public Works City Hall Fire Sprinkler Rehab 200,000 30187012.82200
Public Works Fire Station 2 Settling Repairs 40,000 30187013.82200
Information Services B.E.A.C.H. Project 1,159,169 30143002.69365
Library Literacy Grant 02103
Temporary Salaries 12,000 83550602.52000
Supplies 5,000 83550602.63125
Park Acq. &Development Mundy Park Reconfiguration 1,000,000 20987028.82800
Sewer Fund Rebuild 2 Lift Stations 15,000 21089005.82600
Water Fund Water Main Replacement 105,000 50691006.82100
Chlorine Containment 150,000 50691015.83700
Water Production 80,000 50685803.83700
Utiligy Project 1,877,449 50643002.86100
OCTA/SIP Grant Warner/Newland Rehabilitation 75,000 87390001.82300
Gas Tax Fund Arterial Rehabilitation 3,783,200 20790008.82300
Measure M Brookhurst/Garfield Signal Modification 65,000 21390007.82700
Water Master Plan Overmyer Reservoir 100,000 50791007.82100
Ca/trans Grant Safe Routes to School 11,000 87890001.82300
Hazard Elimination Fund Protected Left Turn Signals 223,900 81490007.82700
F.W.H.A. Grant Fund ITS Expansion 3,069,400 83991022.82700
BgtResolution 2003-04 9/26/2003
Carry-Over 12 9:37 AM
City of Huntington Beach Res.No. 2003-69
Annual Budget FY 2003/04
Exhibit C
ADDENDUM TO PROPOSED BUDGET FY 2003/04
Revision to Funding Source
Fund I Proposed From FY 2002/03
Department Description Budget 2003104 (Busines Unit/Acct.#)
CDBG 2000101 Michael Storm Drain 307,525 86288007.82500
CDBG 2001102 Oakview Skate Park 64,196 86486001.82800.
CDBG 2002103 Alabama Storm Drain 426,162 86588008.82500
Water Quality Grant Administration 10,000 89285201.64620
Low Flow Diversion 25,184 89288001.82500
Master Plan 184,410 89288002.69365
Storm Drain Runoff Treatment 285,870 89288003.82500
Storm Drain Structures 1,172,800 89288004.82500
CUPA Fund Purchase Software for CUPA Program 20,000 50165501.83000
Traffic Impact Fund PLC Payment for Ellis Ave.Completion 1,000,000 20685201.79000
Total Carry Over of Other Fund Appropriations: 17,044,409
Total Carry Over All Funds Appropriations: 18,573,481
BgtResolution 2003-04 9/26/2003
Carry-Over 13 9:37 AM
City of Huntinaton Beach Res.No.2003-69
Annual Budget FY 2003/04
Exhibit C
ADDENDUM TO PROPOSED BUDGET FY 2003/04
Revision to
Fund/Department Proposed Funding
Business Unit Description Budget 2003/04 Source
Revisions to General Fund Appropriations:
City Treasurer
10025101.69365 Outsource coin processing' 20,000 General Fund
Public Works
10085611.64620 Reduce 1 st year cost for Sports Complex maintenance (150,000)
Police Department
10070601.50000 Detention Administrator(inadvertently ommitted) 106,391 General Fund
10070203.50000 Fund Frozen Police Officer for OCATT program 134704 OCATT Funding
Administrative Services
10035101.69365 User Fee Study and Cost Allocation Plan Update' 100,000 General Fund
City Attorney
10015101.52000 Temporary Salaries(inadvertently ommitted) 30,826 General Fund
Non Departmental
10040101.88200 Transfer to CIP Fund for projects associated with the 2001A
Bond issue 2,000,000 General Fund
10040101.88502 Transfer to General Fund reserve 1,606,396 General Fund
10040101.63445 Fuel costs 215,000 General Fund
10040101.61450 Eliminate duplicate communications expenses. (100,000)
10040213.83900 Police CAD/RMS costs 16,000 General Fund
City Clerk
10010301.63125 Microfilming costs' 4,000 General Fund
Community Services
10045503.50000.Reinstate portion of Social Worker for Senior Services 18,000 Council on Aging Donation
10045504.50000 Reinstate Human Services Supervisor(1/4) 11,000 PSS Foundation Donation
'Add to Professional Services Listing. _
tTotal Revisions to General FundAppropriations: 4,010,317
Revisions to Other Fund Appropriations:
Refuse Education
50985103.63100 Recycled Products' 54,855 Fund Balance/Revenues
50985103.60000 Adjust budget to Refuse Fund (83,700)
Refuse Fund
50485101.60000 Adjust budget to Refuse Education Fund 83,700
Sewer Fund
21085201,64620 Repair Contract' 200,000 Fund Balance/Revenues
FireMed Fund
50265403.69465 Ambulance services contract' 100,000 Fund Balance/Revenues
Art Center Fund
50045551.60000 Equipment,supplies,and contractual services' 20,670 Fund Balance/Revenues
Library Literacy Grant 03104
75150602.50000 Personal Services 50,000 Grant Funding
CDBG
86680301.51100 Adjust salaries for deletion of Recreation Position (19,905)
Children's Bureau 03104
75350203.51100 Personal Services 34,360 Grant Funding
CNOA(Joint Powers Training Facility)
70465101.50000 Revise to include recent CNOA Board approved budget 168,125 Enterprise Fund
Water Fund
50685801.77200 Include Cost Allocation Increase for 2003/04 326,191 Fund Balance/Revenues
Sewer Service Fund
51185201.77200 Include Cost Allocation Increase for 2003/04 843,309 Fund Balance/Revenues
Rapid Response Grant
80880101.51100 Include Grant Expenditures 50,000 Grant Funding
80880101.63125 Include Grant Expenditures 10,000 Grant Funding
*Add to Professional Services Listing.
Total Revisions to Other Fund Appropriations: 1,837,605
BgtResolution 2003-04 9/26/2003
Revisions 14 9:37 AM
City of Huntington Beach Res.No.2003-69
Annual Budget FY 2003/04
Exhibit C
ADDENDUM TO PROPOSED BUDGET FY 2003/04
Fund/ Revision to
Revenue Category/ Proposed Funding
Object Acct. Description Budget 2003104 Source
General Fund-Revisions to Revenues:
10000100.47980 Fee Increases 1,400,000 New adopted fees
10000100.40370 Property Tax 1,279,113 Property tax debt service
10000100.48050 Water Fund Cost Allocation Charges 326,191 Cost Allocation Study
10000100.48050 Sewer Service Fund Cost Allocation Charges 843,309 Cost Allocation Study
10000100.48300 Record donation funding for Senior Services Program 18,000 Council on Aging Donation
10000100.46410 Record funding for OCATT Police Officer 132,704 OCATT Program
10000100.48300 Record new donation funding 11,000 PSS Foundation Donation
General Fund-Total Revisions toRevenues: 4,010,317
Other Funds-Revisions to Revenues:
Capital Projects Fund
30100301.49100 Record Transfer from General Fund for 2001A projects 2,000.000 General Fund
State Family Literacy Grant 02103
83600836.46160 Record Grant Carryover 17,000 Grant Funding
State Family Literacy Grant.03104
75100751.46160 Record new grant funding .50,000 Grant Funding
Childrens Bureau 03104
75300753.46160 Record new grant funding 34,360 Grant Funding
Rapid Response Grant
80800808.46160 Adjust grant revenue (20,000)
CDBG Grant 03104
86600866.46320 Record 2003/04 grant funding 1,722,000 CDBG Annual Grant Funding
HOME Program 03104
85100851.46330 Record new grant funding 868,391 HOME Annual Grant Funding
Other Funds-Total Revisions to Revenues: 4,671,751
BgtResolution 2003-04 9/26/2003
Revisions 15 9:37 AM
Citv of Huntinaton Beach Res.No. 2003-69
Annual Budget FY 2003/04
Exhibit C
RECAP OF BUDGET AMENDMENTS
GENERAL FUND GENERAL FUND EXPENSES:
PRELIMINARY BUDGET APPROPRIATIONS 138,623,701
NET.APPROPRIATION REVISIONS 5,539,389
ENCUMBRANCES FROM PRIOR YEAR 5,167,982
TOTAL GENERAL FUND APPROPRIATIONS 149,331,07Y
GENERAL FUND REVENUES:
PRELIMINARY BUDGET REVENUE (138,623,701)
NET REVENUE REVISIONS (4,010,317)
RESERVE FOR ENCUMBRANCES (5,167,982)
CHANGE IN FUND BALANCE USAGE (Carryover) (1,529,072)
TOTAL GENERAL FUND REVENUE 149,331,072
TOTAL BUDGET ALL FUNDS EXPENSES:
PRELIMINARY BUDGET APROPRIATIONS 291,969,190
NET APPROPRIATION REVISIONS 24,421,403
ENCUMBRANCES FROM PRIOR YEAR 39,579,259
TOTAL BUDGET 355,969,852 ji
ALL FUNDS REVENUES:
PRELIMINARY BUDGET REVENUE (291,969,190)
NET REVENUE REVISIONS (8,682,068)
RESERVE FOR ENCUMBRANCES (39,579,259)
CHANGE IN FUND BALANCE USAGE (15,739,335)
TOTAL BUDGET REVENUE 355,969,852
Including use of fund balances.
BgtResolution 2003-04 9/26/2003
Revisions 16 9:37 AM
Exhibit D
Res.No.2003-69
CITY-WIDE
PERSONNEL BY CLASSIFICATION
FY 2000101 FY 2001/02 FY 2002/03 FY 2003/04 Amount
Department Budgeted Budgeted Budgeted Recommended Of Change
--------------
City Council 1.00 1.00 1.00 1.00 0.00
City Attorney 16.00 16.00 14.00 14.00 0.00
City Clerk 8.00 8.00 8.00 7.50 -0.50
City Treasurer 16.00 16.00 16.00 16.00 0.00
Administration 17.00 17.00 13.00 9.00 -4.00
Administrative Services 50.50 53.50 49.00 46.00 -3.00
Building 25.50 27.50 27.50 27.50 0.00
Community Services 71.50 71.50 67.50 63.50 -4.00
Economic Development 19.00 19.00 16.00 15.00 -1.00
Fire Department 165.00 166.00 162.60 155.00 -7.00
Information Services 15.25 18.25 18.50 37.00 18.50
Library Services 45.75 45.75 40.25 36.25 -4.00
Planning 26.00 26.00 23.50 23.00 -0.50
Police 388.00 388.00 385.00 370.00 -15.00
Public Works 264.00 271.00 264.00 230.00 -34.00
City-wide Total 1,128.50 1,144.50 1,105.25 1,050.75
TO for Budget Resolution 2003-04 9/26/2003
TO-Summary 17 9:55 AM
Exhibit D Res.No.2003-69
CITY COUNCIL
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002103 FY 2003104
Position Title Budgeted Budgeted Budgeted Recommended
Mayor Elected Elected Elected Elected
Councilperson Elected Elected Elected Elected
Councilperson Elected Elected Elected Elected
Councilperson Elected Elected Elected Elected
Councilperson Elected Elected Elected Elected
Councilperson Elected Elected Elected Elected
Councilperson Elected Elected Elected Elected
Administative Assistant 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
TO for Budget Resolution 2003-04 9/26/2003
Council 18 9:55 AM
Exhibit D
Res.No.2003-69
CITY ATTORNEY
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001102 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
City Attorney 1.00 1.00 .1.00 1.00
Assistant City Attorney 2.00 2:00 2.00 2.00
Senior Deputy City Attorney 0.00 0.00 0.00 1.00
Deputy City Attorney III 4.00 4.00 4.00 3.00
Deputy City Attorney II 1.00 1.00 1.00 1.00
Law Office Manager T 1.00 1.00 1.00 1.00
Investigator 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00 1.00
Legal Secretary 4.00 4.00 3.00 3.00
Office Assistant II 1.00 1.00 0.00 0.00
16.00 16.00 14.00 14.00
TO for Budget Resolution 2003-04 9/26/2003
Attorney 19 9:55 AM
Exhibit D Res.No. 2003-69
CITY CLERK
PERSONNEL BY CLASSIFICATION
FY 2000101 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
City Clerk 1.00 1.00 1.00 1.00
Assistant City Clerk 1.00 1.00 1.00 1.00
Sr. Deputy City Clerk 1.00 1.00 1.00 1.00
Deputy City Clerk 4.00 4.00 4.00 3.00
Office Assistant 1 1.00 1.00 1.00 1.50
8.00 8.00 8.00 7.50
TO for Budget Resolution 2003-04 9/26/2003
Clerk 20 9:55 AM
Exhibit D
Res.No. 2003-69
CITY TREASURER
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
City Treasurer 1.00 1.00 1.00 1.00
Deputy City Treasurer 1.00 1.00 1.00 1.00
Accounting Technician, Supvsr 1.00 1.00 1.00 1.00
Administative Assistant 1.00 1.00 1.00 1.00
Accounting Technician, Sr 3.00 3.00 3.00 3.00
Field Service Representative 1.00 1.00 1.00 1.00
Accounting Technician II 8.00 8_00 8.00 8.00
16.00 16.00 16.00 16.00
TO for Budget Resolution 2003-04 9/26/2003
Treasurer 21 9:55 AM
Exhibit D Res.No. 2003-69
ADMINISTRATION
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
City Administrator 1.00 1.00 1.00 1.00
Assistant City Administrator 1.00 1.00 1.00 1.00
Director,Organizational Effectiveness 1.00 1.00 0.00 0.00
Community Relations Officer 1.00 1.00 1.00 1.00
Administrative Analyst,Principal 0.00 0.00 1.00 1.00
Admin Analyst, Sr NA 2.00 2.00 2.00 2.00
Video Engineer Supervisor 1.00 1.00 0.00 0.00
Admin Analyst NA 1.00 1.00 0.00 0.00
Television Producer/Director 2.00 2.00 2.00 0.00
Executive Assistant 1.00 1.00 1.00 1.00
Public Information Specialist 2.00 2.00 1.00 0.00
Media Production Coordinator 1.00 1.00 1.00 0.00
Administative Assistant 1.00 1.00 1.00 1.00
Administrative Secretary 1.00 1.00 0.00 0.00
Customer Service Rep 1.00 1.00 0.00 0.00
Office Assistant II 0.00 0.00 1.00 1_00
17.00 17.00 13.00 9.00
TO for Budget Resolution 2003-04 9/26/2003
Administration 22 9:55 AM
Exhibit D Res.No. 2003-69
ADMINISTRATIVE SERVICES
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Director of Admin Services 1.00 1.00 1.00 1.00
Finance Officer 1.00 1.00 1.00 1.00
Human Resources Manager 1.00 1.00 1.00 1.00
Real Estate Services Manager 1.00 1.00 1.00 1.00
Risk Manager 1.00 1.00 1.00 1.00
Real Property Agent 1.00 1.00 1.00 1.00
Personnel Analyst, Principal NA 3.00 3.00 2.00 2.00
Admin Analyst, Principal NA 1.00 1.00 1.00 1.00
Claims Supervisor 1.00 1.00 1.00 1.00
Purchasing&Central Svcs Mgr 1.00 1.00 1.00 1.00
Accountant, Principal 2.00 2.00 2.00 2.00
Admin Analyst, Sr NA 1.00 1.00 1.00 1.00
Budget Analyst, Sr 2.00 2.00 2.00 1.00
Personnel Analyst,Sr. 0.00 0.00 1.00 1.00
Payroll Analyst 1.00 1.00 1.00 1.00
Accountant, Senior 5.00 5.00 5.00 4.00
Administrative Analyst 0.00 0.00 0.00 1.00
Claims Examner,Workrs Comp Sr 2.00 2.00 2.00 2.00
Buyer 3.00 3.00 3.00 2.00
Administative Assistant 1.00 1.00 1.00 1.00
Administrative Aide 0.00 0.00 1.00 1.00
Accounting Technician, Sr 1.00 1.00 1.00 1.00
Payroll Technician, Sr. 0.00. 1.00 1.00 1.00
Printing Services Tech, Sr 1:00 1.00 1.00 1.00
Accounting Technician II 3.00 4.00 3.00 3.00
Payroll Technician 1.00 1.00 1.00 1.00
Personnel Assistant 4.00 4.00 4.00 4.00
Administrative Secretary 2.00 3.00 2.00 1.00
Printing Services Technician 1.00 1.00 1.00 1.00
Office Specialist 1.00 1.00 1.00 1.00
Claims Examiner, Medical 3.00 3.00 2.00 2.00
Distribution Services Clerk 1.00 1.00 0.00 0.00
Office Assistant, II 2.00 2.00 2.00 2.00
Mail Services Clerk 1.50 1.50 0.00 0.00
50.50 53.50 49.00 46.00
TO for Budget Resolution 2003-04 9/26/2003
Admin Services 23 9:55 AM
Exhibit D Res.No.2003-69
BUILDING
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Director of Building&Safety 1.00 1.00 1.00 1.00
Permit&Plan Check.Manager 1.00 1.00 1.00 1.00
Inspection Manager 1.00 1.00 1.00 1.00
Plan Check Engineer 2.00 2.00 2.00 2.00
Admin Analyst, Principal MEO 1.00 1.00 1.00 1.00
Supervisor, Comb/Strctrl Insp 2.00 2.00 2.00 2.00
Plan Check&Permit Supervisor 1.00 1.00 1.00 1.00
Admin Analyst, Sr MEO 0.50 0.50 0.50 0.50
Inspector Plb/Mech Principal 1.00 1.00 1.00 1.00
Inspector, Electrical Princ 1.00 1.00 1.00 1.00
Inspector III/II, Building 9.00 11.00 11.00 11.00
Plan Checker, Building 1.00 1.00 1.00 1.00
Permit Technician, Sr 1.00 1.00 1.00 1.00
Administative Assistant 1.00 1.00 1.00 1.00
Permit Technician 2.00 2.00 2.00 2.00
25.50 27.50 27.50 27.50
TO for Budget Resolution 2003-04 9/26/2003
Building 24 9:55 AM
Exhibit D Res.No.2003-69
COMMUNITY SERVICES
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted(1) Recommended
Director of Community Services 1.00 1.00 1.00 1.00
Deputy Dir of Recr/Bch Dvlpmt 1.00 1.00 1.00 0.00
Marine Safety Division Chief 1.00 1.00 1.00 1.00
Superintendent, Rec&Hmn Svcs 1.00 1.00 1.00 1.00
Community Services Manager 1.00 1.00 0.00 0.00
Mgr., Facilities,Dev.&Consessions 0.00 0.00 1.00 1.00
Marine Safety Lieutenant 4.00 4.00 3.00 3.00
Administrative Analyst,Sr. 0.00 0.00 1.00 1.00
Supervisor, Beach Operations 1.00 1.00 1.00 1.00
Supervisor, Prkgn&Cmping Fac 1.00 1.00 1.00 1.00
Supervisor, Recreation Senior 3.00 3.00 0.00 0.00
Community Srvcs Recreation Supv 5.00 5.00 6.00 6.00
Mechanic, Marine Equip Sr 2.00 2.00 1.00 1.00
Crewleader, Parking/Camping 1.00 1.00 1.00 1.00
Crewleader, Beach Maint 2.00 2.00 2.00 2.00
Marine Safety Officer 10.00 10.00 10.00 10.00
Human Services Prog Spvsr.(2) 1.00 1.00 1.00 1.00
Park Ranger 1.00 1.00 1.00 1.00
Special Events Coordinator 1.00 1.00 1.00 1.00
Cultural Affairs Supervisor 1.00 . 1..00 1.00 1.00
Administrative Aide 1.00 1.00 1.00 1.00
Comm Srvcs Recreation Coord 2.00 2.00 2.00 2.00
Facilities Maintenance Tech Sr 1.00 1.00 1.00 1.00
Leadworker, Parking&Camping 3.00 3.00 2.00 2.00
Social Worker 1.00 1.00 1.00 1.00
Senior Services Assistant 1.00 1.00 1.00 1.00
Art Program Curator 1.00 1.00 1.00 1.00
Parking Meter Repair Tech 1.00 1.00 1.00 1.00
Administative Assistant 1.00 1.00 1.00 1.00
Equip Operator, Beaches 2.00 2.00 2.00 2.00
Volunteer Services Coordinator 1.00 1.00 1.00 1.00
Parking Meter Repair Worker 1.00 1.00 1.00 1.00
Accounting Technician II 1.00 1.00 1.00 1.00
Maintenance Service Worker 1.00 1.00 1.00 1.00
Maint Service Worker, Beach 1.00 1.00 1.00 0.00
Administrative Secretary MEA 4.00 4.00 4.00 3.00
Custodian 4.00 4.00 4.00 4.00
Maint Worker 1.00 1.00 1.00 1.00
Office Assistant II 4.50 4.50 4.50 3.50
Nutrition Transit Coordinator 1.00 1.00 1.00 1.00
(1)Reflects 2002 reorganization 71.50 71.50 67.50 63.50
(2)Grant funding for 3/4 time position IN 2003/04.
TO for Budget Resolution 2003-04 9/26/2003
Comm Services 25 9:55 AM
Exhibit D Res.No. 2003-69
ECONOMIC DEVELOPMENT
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Director of Econ Development_ ... 1.00 1.00 1.00 1.00
Housing/Redevelopment Mgr 1.00 1.00 1.00 1.00
Econ Developmnt Proj Mgr 1.00 1.00 1.00 1.00
Admin Analyst, Sr MEO 1.00 1.00 1.00 1.00
Econ Developmnt Proj Mgr,Asst 4.00 4.00 4.00 3.00
Planner,Associate 1.00 1.00 0.00 0.00
Development Specialist 2.00 2.00 2.00 2.00
Comm Srvcs Recreation Supv 1.00 1.00 0.00 0.00
Human Services Prog Suprvsr 1.00 1.00 1.00 1.00
Code Enforcement Officer II 2.00 2.00 2.00 2.00
Literary Program Specialist 1.00 1.00 1.00 1.00
Administative Assistant 1.00 1.00 1.00 1.00
Administrative Secretary MEA 1.00 1.00 1.00 1.00
Office Specialist 1.00 1.00 0.00 0.00
19.00 19.00 16.00 15.00
TO for Budget Resolution 2003-04 9/26/2003
Econ Dev 26 9:55 AM
Exhibit D
Res.No. 2003-69
FIRE DEPARTMENT
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001102 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Fire Chief 1.00 1.00 1.00 1.00
Fire Division Chief 2.00 2.00 2.00 2.00
Info Systems Manager 1.00 1.00 1.00 0.00
Fire Battalion Chief 5.00 5.00 5.00 5.00
Deputy Fire Marshal(1) 5.00 5.00 3.00 3.00
Spvsr., Dev&Petroleum Chem 1.00 1.00 1.00 1.00
Fire Captain 30L0 30.00 30.00 30.00
Admin Analyst, Sr MEO 1.00 1.00 1.00 1.00
Fire Protection Analyst 1.00 1.00 1.00 1.00
FireMed Coordinator 1.00 1.00 1.00 1.00
Fire Protection Specialist(2) 5.00 5.00 4.00 4.00
EMS Train/Quality Assurance Sp 1.00 1.00 1.00 1.00
Fire Engineer 30.00 30.00 30.00 30.00
Firefighter Paramedic 48.00 48.00 48.00 48.00
Haz Mat Program Specialist 1.00 1.00 1.00 1.00
Crewleader, Equip/Auto Maint 1.00 1.00 1.00 1.00
Emergency Services Coordinator 1.00 1.00 1.00 1.00
Information Systems Specialist III 1.00 1.00 1.00 0.50
Firefighter 12.00 12.00 12.00 12.00
Fire Training Maintenance Tech 1.00 1.00 1.00 1.00
Fire Training Media Specialist 1.00 1.00 1.00 0.00
Mechanic III 2.00 2.00 2.00 2.00
Fire Safety Program Specialist 2.00 .2.00 2.00 1.00
Administative Assistant 1.00 1.00 1.00 1.00
Accounting Technician II 4.00 4.00 4.00 4.00
Administrative Secretary MEA 3.00 3.00 3.00 2.00
Office Specialist 0.00 1.00 1.00 1.00
Office Assistant II 3.00 3_00 2.00 2.00
165.00 166.00 162.00 157.50
(1) 2 positions unfunded in FY 2003/04
(2) 1 position unfunded in FY 2003104.
TO for Budget Resolution 2003-04 9/26/2003
Fire 27 9:55 AM
Exhibit D
Res.No.2003-69
INFORMATION SERVICES
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001102 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Director of Information Services 0.00 1.00 1.00 1.00
Information Systems Manager 1.00 1.00 1.00 0.00
Public Safety Systems Manager 0.00 0.00 0.00 1.00
Business System Manager 0.00 0.00 0.00 1.00
Communications Manager 0.00 0.00 0.00 1.00
Public Safety Systems Supervisor 0.00 0.00 0.00 1.00
Business System Supervisor 0.00 0.00 0.00 1.00
Operations Supervisor 0.00 0.00 0.00 1.00
Office Automation Systems Adm. 0.00 0.00 0.00 1.00
Network Systems Administrator 0.00 0.00 0.00 1.00
I.S.Technician,Senior 0.00 0.00 0.00 2.00
I.S.Analyst, Senior 0.00 0.00 0.00 1.00
GIS Administrator 0.00 0.00 0.00 1.00
Administrative Analyst, Principal 0.00 0.00 0.00 1.00
Info Syst Analyst, Principal 2.00 2.00 2.00 0.00
GIS Analyst 0.00 0.00 0.00 3.00
Info Systems Analyst V 1.00 2.00 2.00 0.00
Info Systems Analyst IV 1.00 2.00 2.00 4.00
Info Systems Analyst III 3.00 3.00 3.00 1.00
Info Systems Analyst II 0.00 0.00 0.00 1.00
Info Systems Analyst 1 0.00 0.00 0.00 3.00
Computer Operations Supervisor 1.00 1.00 1.00 0.00
Telecommunications Specialist 1.00 1.00 1.00 1.00
Communications Technician 0.75 0.75 1.00 0.00
Info Systems Tech. IV 0.00 0.00 0.00 5.00
Info Systems Tech. III 0.00 0.00 0.00 1.00
Info Systems Tech. II 0.00 0.00 0.00 1.00
Info Systems Tech. 1 0.00 0.00 0.00 1.00
Info Systems Specialist III 0.00 0.00 0.00 1.00
Info Systems Specialist II 2.00 2.00 2.00 0.00
Info Systems Specialist 1 1.00 1.00 1.00 0.00
Administrative Secretary 0.00 0.00 0.00 1.00
Computer Operator(1) 1.50 1.50 1.50 0.00
15.25 18.25 18.50 37.00
TO for Budget Resolution 2003-04 9/26/2003
Information Services 28 9:55 AM
Exhibit D Res.No.2003-69
LIBRARY
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Director of Library Services 1.00 1.00 1.00 1.00
Library Services Manager 1.00 1.00 0.00 0.00
Info Systems Manager, Library 1.00 1.00 1.00 0.00
Librarian, Sr 3.00 3.00 3.00 3.00
Librarian 10.50 10.50 10.50 10.50
Administative Assistant 1.00 1.00 1.00 1.00
Library Specialist, Sr 1.75 1.75 1.75 1.75
Library Facilities Coordinator 1.00 1.00 1.00 1.00
Volunteer Services Coordinator 1.00 1.00 1.00 1.00
Theater/Media Technician 1.00 1.00 1.00 1.00
Library Specialist 5.00 5.00 5.00 4.00
Media Services Specialist 1.00 1.00 1.00 1.00
Information Systems Specialist 2.00 2.00 2.00 0.00
Library Services Clerk, Sr 1.00 1.00 0.00 0.00
Custodian 2.00 2.00 1.00 1.00
Library Processing Clerk 12.00 12.00 9.50 9.50
Library Clerk Specialist m 0.50 0.50 0.50 0.50
45.75 45.75 40.25 36.25
TO for Budget Resolution 2003-04 9/26/2003
Library 29 9:55 AM
Exhibit D
Res.No.2003-69
PLANNING
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Director of Planning 1.00 1.00 1.00 1.00
Planning Manager 1.00 . 1.00 1.00 1.00
Planner, Principal 2.00 2.00 2.00 2.00
Neighbrhd Presrvtion Prog Mgr 1.00 1.00 1.00 1.00
Planner,Senior 2.00 2.00 1.50 1.50
Administrative Analyst,Sr. 1.00 1.00 0.00 0.00
Planner,Associate 4.00 4.00 4.00 3.50
Code Enforcement Officer Sr 1.00 1.00 1.00 1.00
Planner,Assistant 4.00 4.00 3.00 3.00
Code Enforcement Officer II 5.00 5.00 5.00 5.00
Administative Assistant 1.00 1.00 1.00 1.00
Administrative Secretary 0.00 0.00 1.00 1.00
Office Assistant II 2.00 2.00 2.00 2.00
Office Assistant 1 1.00 1.00 0.00 0.00
26.00 26.00 23.50 23.00
TO for Budget Resolution 2003-04 9/26/2003
Planning 30 9:55 AM
Exhibit D
Res.No.2003-69
POLICE DEPARTMENT
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Police Chief 1.00 1.00 1.00 1.00
Police Captain 4.00 4.00 4.00 3.00
Police Lieutenant 11.00 11.00 12.00 11.00
Criminalist, Chief 1.00 1.00 0.00 0.00
Info Systems Manager, Police 1.00 1.00 1.00 0.00
Criminalist Supervisor 1.00 1.00 1.00 0.00
Police Sergeant(1) 29.00 29.00 28.00 27.00
Info Systems Analyst IV 2.00 2.00 2.00 0.00
Records Admin Police 1.00 1.00 1.00 1.00
Detention Facilities Manager 0.00 0.00 0.00 1.00
Police Communications Manager 1.00 1.00 1.00 1.00
Admin Analyst, Sr MEO 2.00 2.00 2.00 2.00
Criminalist, Sr 3.00 3.00 2.00 0.00
Police Officer Sr 62.00 62.00 62.00 62.00
Helicopter Maint Tech, Sr 1.00 1.00 1.00 1.00
Police Officer(2) 123.00 123.00 122.00 122.00
Police Officer(OCATT) 0.00 0.00 1.00 1.00
Crewleader, Equip/Auto Maint 1.00 1.00 1.00 1.00
Communications Supervisor 6.00 6.00 6.00 6.00
Latent Fingerprint Examiner 2.50 2.50 2.50 2.50
Detention Officer, Sr 5.00 5.00 5.00 5.00
Detention Officer, Nurse 4.00 4.00 4.00 4.00
Communications Technician 3.00 3.00 3.00 0.00
Crime Scene Investigator. .6.00 6.00 6.00 6.00
Police Photo/Imaging Specialst 1.00 1.00 1.00 1.00
Helicopter Maint Tech 1.00 1.00 1.00 1.00
Communications Operator 23.50 23.50 23.50 23.50
Detention Officer 9.00 9.00 9.00 9.00
Alarm Services Coordinator 1.00 1.00 1.00 1.00
Police Systems Coordinator 1.00 1.00 1.00 1.00
Mechanic II 3.00 3.00 3.00 3.00
Administative Assistant 1.00 1.00 1.00 1.00
Community Relations Specialist 2.00 2.00 2.00 1.00
ParkingfTraffic Control Coord 1.00 1.00 1.00 1.00
Crossing Guard Coordinator 1.00 1.00 1.00 1.00
Property Officer 2.00 2.00 2.00 2.00
Graphics Admin Specialist 1.00 1.00 1.00 0.00
Police Records Supervisor 3.00 3.00 3.00 2.00
Civilian Check Investigator 2.00 2.00 2.00 2.00
Police Recruit 4.00 4.00 4.00 4.00
Accounting Technician II 2.00 2.00 : 2.00 2.00
Forensic Systems Specialist 1.00 1.00 1.00 0.00
Police Services Specialist 13.00 13.00 13.00 14.00
Administrative Secretary MEA 3.00 3.00 3.00 2.00
Court Liaison Specialist 1.00 1.00 1.00 1.00
Police Records Specialist/Tech 27.00 27.00 26.00 22.00
Custodian 3.00 3.00 3.00 3.00
Parking/Traffic Control Officr 11.00 11.00 11.00 15.00
(1) 2 positions unfunded in FY 2003/04. 388.00 388.00 385.00 370.00
(2) 9 positions unfunded in FY 2003/04.
TO for Budget Resolution 2003-04 9/26/2003
Police 31 9:55 AM
Exhibit D Res.No.2003-69
PUBLIC WORKS
PERSONNEL BY CLASSIFICATION
FY 2000101 FY 2001102 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Director of Public Works 1.00 1.00 1.00 1.00
Deputy Director of Public Wrks 1.00 1.00 1.00 1.00
City Engineer 1.00 1.00 1.00 1.00
Utilities Manager 0.00 0.00 0.00 1.00
Water Operations Manager 1.00 1.00 1.00 0.00
Deputy City Engineer 1.00 1.00 1.00 0.00
Transportation Manager 1.00 1.00 1.00 1.00
Maint Operations Manager 1.00 1.00 1.00 1.00
PTL Operations Manager 1.00 1.00 1.00 0.00
Civil Engineer, Principal 4.00 4.00 4.00 5.00
Construction Manager 1.00 1.00 1.00 1.00
Admin Analyst,Principal IVIED 1.00 1.00 1.00 1.00
Traffic Engineer,Associate 2.00 2.00 2.00 1.00
Civil Engineer,Associate 4.00 5.00 5.00 6.00
GIS Manager 1.00 1.00 1.00 0.00
Supervisor, Building Maint 1.00 1.00 1.00 0.00
Supervisor, St&Sewer Maint 2.00 2.00 1.00 0.00
Supervisor,Wastewater 0.00 0.00 0.00 1.00
Supervisor, Streets and Faciliites 0.00 0.00 0.00 1.00
Supervisor, Park Maintenance 1.00 1.00 1.00 1.00
Supervisor,Tr,Lnd, Pst Cntrl 1.00 1.00 1.00 1.00
Supervisor, Mechanical Maint 1.00 1.00 1.00 1.00
Supervisor,Water Production 1.00 1.00 1.00 1.00
Supervisor,Water Dist 1.00 1.0.0 1.00 1.00
Admin Analyst,Sr IVIED 3.00 3.00 3.00 2.00
Environmental Specialist 1.00 1.00 1.00 1.00
Contract Administrator 2.00 3.00 2.00 2.00
Landscape Architect 1.00 1.00 1.00 1.00
Engineering Assistant,Civil 2.00 4.00 4.00 4.00
Plan Checker, Public Works 1.00 1.00 1.00 1.00
GIS Analyst 3.00 4.00 4.00 0.00
Inspector,Construction Sr 3.00 3.00 3.00 3.00
Crewleader, Park Equipment 1.00 1.00 1.00 0.00
Crewleader, Equip/Auto Maint 1.00 1.00 1.00 1.00
Engineering Technician 4.00 4.00 4.00 4.00
Survey Party Chief 2.00 1.00 1.00 1.00
Engineering Technician Traffic 2.00 2.00 2.00 2.00
Crewleader,Signs&Markings 1.00 1.00 1.00 1.00
Crewleader,Traf Signal/Light 1.00 1.00 1.00 1.00
Crewleader, Electrical Maint 1.00 1.00 1.00 0.00
Crewleader, Facilities Maint 1.00 1.00 1.00 1.00
Crewleader, Painting 1.00 1.00 1.00 0.00
Crewleader, Park Maintenance 1.00 1.00 2.00 2.00
Engineering Technician,Traffic 1.00 1.00 1.00 1.00
Inspector, Water Construct Sr 2.00 2.00 2.00 2.00
Crewleader,Streets Maint 3.00 3.00 3.00 1.00
Crewleader, Landscape Maint 1.00 1.00 1.00 0.00
Crewleader, Pest Control Advis 1.00 1.00 1.00 0.00
Crewleader, Irrigation 1.00 1.00 1.00 1.00
Crewleader,Trees Maintenance 1.00 1.00 1.00 1.00
Water Quality Coordinator 1.00 1.00 1.00 1.00
Crewleader,Water Operations 1.00 1.00 1.00 1.00
TO for Budget Resolution 2003-04 9/26/2003
Public Works 32 9:55 AM
Exhibit D Res.No.2003-69
PUBLIC WORKS
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Crewleader,Water Dist Maint 1.00 1.00 1.00 1.00
Crewleader,Water Dist Meters 1.00 1.00 1.00 1.00
Crewleader;Vehicle Body Repair 1.00 1.00 1.00 1.00
Crewleader, Equip Services 1.00 1.00 1.00 1.00
Leadworker,Mechanic Heavy Dty 2.00 2.00 2.00 2.00
Leadworker,Water Operations 2.00 2.00 2.00 2.00
Electrician,Traffic Signal 3.00 3.00 3.00 3.00
Cross Control Connection Spcl 1.00 . 1.00 1.00 1.00
Electrician 3.00 3.00 3.00 1.00
Plumber 1.00 1.00 1.00 0.00
Water Utility Locator 0.00 0.00 1.00 1.00
Water Quality Technician 1.00 1.00 1.00 1.00
Leadworker,Water Dist Maint 5.00 5.00 5.00 5.00
Leadworker, Streets Maint 6.00 6.00 5.00 2.00
Leadworker, Street Services 2.00 2.00 2.00 2.00
Inspector,Construction Trainee 2.00 3.00 3.00 3.00
Mechanic III 3.00 3.00 4.00 4.00
Water Systems Technician III 2.00 2.00 2.00 2.00
Telemetry Instrument Tech 1.00 1.00 1.00 1.00
Survey Technician II 2.00 2.00 2.00 2.00
Leadworker, Signs 1.00 1.00 1.00 1.00
Carpenter 5.00 5.00 5.00 3.00
Masonry Worker 1.00 1.00 1.00 1.00
Painter 1.00 1.00 1.00 2.00
Leadworker,Traffic Markings 1.00 1.00 1.00 1.00
Equip Operator, Grader 1.00 1.00 1.00 1.00
Leadworker, Landscape Maint 11.00 11.00 11.00 11.00
Equip Operator,Water 4.00 4.00 4.00 4.00
Leadworker,Water Dist Meters 1.00 1.00 1.00 1.00
Vehicle Body Technician, Sr 1.00 1.00 1.00 0.00
Mechanic II 11.00 11.00 8.00 8.00
Administative Assistant 1.00 1.00 1.00 1.00
Concrete Finisher 2.00 2.00 2.00 0.00
Leadworker, Facilities Maint 2.00 2.00 2.00 2.00
Warehousekeeper 3.00 3.00 3.00 1.00
Engineering Aide 1.00 1.00 1.00 1.00
Water Systems Technician II 4.00 4.00 4.00 4.00
Equip Operator, Signs/Markings 1.00 1.00 0.00 0.80
Equipment Operator, Streets 9.00 9.00 9.00 8.00
Equip Operator, Landscape 7.00 7.00 7.00 7.00
Equip Operator,Trees 6.00 6.00 6.00 5.00
Water Meter Repair Technician 3.00 3.00 3.00 4.00
Field Service Representative 2.00 2.00 2.00 2.00
Pest Control Specialist 4.00 4.00 4.00 0.00
Irrigation Specialist 3.00 3.00 3.00 3.00
Water Meter Reader,Sr 1.00 1.00 1.00 1.00
Facilities Maintenance Tech 2.00 2.00 1.00 1.00
Equip Support Assistant 1.00 1.00 1.00 1.00
Water Systems Technician 1 2.00 2.00 2.00 2.00
Water Service Worker 3.00 5.00 6.00 10.00
Accounting Technician II 1.00 1.00 2.00 2.00
Water Meter Reader 4.00 4.00 4.00 4.00
TO for Budget Resolution 2003-04 9/26/2003
Public Works 33 9:55 AM
Exhibit D Res.No. 2003-69
PUBLIC WORKS
PERSONNEL BY CLASSIFICATION
FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04
Position Title Budgeted Budgeted Budgeted Recommended
Tire Service Worker(T) 1.00 1.00 1.00 1.00
Maint Service Worker,Traffic 8.00 - 8.00 5.00 5.00
Maiint Service Worker 18.00 18.00 21.00 20.00
Administrative Secretary MEA 4.00 4.00 4.00 3.00
Custodian 1.00 1.00 1.00 0.00
Vehicle Body Technician 1.00 1.00 1.00 1.00
Stock Clerk 2.00 2.00 2.00 2.00
Maint Worker 8.00 8.00 5.00 2.00
Groundsworker 1.00 1.00 1.00 1.00
Office Assistant II 7.00 7.00 6.00 5.00
264.00 271.00 264.00 230.00
TO for Budget Resolution 2003-04 9/26/2003
Public Works 34 9:55 AM
Res. No. 2003-69
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, CONNIE BROCKWAY, the duly elected, qualified City Clerk
of the City of Huntington Beach, and ex-officio Clerk of the City Council of
said City, do hereby certify that the whole number of members of the City
Council of the City of Huntington Beach is seven; that the foregoing resolution
was passed and adopted by the affirmative vote of at least a majority of all the
members of said City Council at an regular meeting thereof held on the 15th
day of September, 2003 by the following vote:
AYES: Sullivan, Coerper, Green Boardman, Cook Houchen, Hardy
NOES: None
ABSENT: None
ABSTAIN: None
City Clerk and ex-officio Clerk of the
City Council of the City of -
Huntington Beach, California
I
CITY OF HUNTINGTON BEACH
F
B
INTERDEPARTMENTAL COMMUNICATION
N
TO: Honorable Mayor and City Councillmp�embers
FROM: Connie Brockway, City Clerk
DATE: September 10, 2003
SUBJECT: Request for Approval to Utilize Portion of Budget "Carry Over" Funds
to Establish City Clerk's Records Document Management Work Station
Project
The Addendum to the City Budget includes a request from the City Clerk's Office to
utilize part of last year's salary savings to establish a City Clerk's Records Document
Management Program.
For the past several years a City-Wide Document Management Program had been
planned, with the City Clerk's Office to be the "pilot project", however due to problems
including budget restraints for such a large program, each year the project went
unfunded.
The use of$75,000 of the more than $150,000 in the "carry over" salaries and personal
services accounts will provide the opportunity to establish an in-house Document
Management Work Station, including the cost of equipment; a one year professional
service contract which will include preparation of documentation and training for staff.
The small-vacated HBTV-3 work area on the second floor previously occupied by the
Media Production Coordinator will provide an ideal location for the Document
Management Work Station. This is because the workstation will require an
environmentally safe area away from sunlight and dust. This area previously
accommodated the television equipment, which also required the same specifications.
cc: Ray Silver, City Administrator
RCA kOUTING SHEET
INITIATING DEPARTMENT: Administrative Services
SUBJECT: CONDUCT PUBLIC HEARING REGARDING ADOPTION
OF PROPOSED 2003/2004 BUDGET
COUNCIL MEETING DATE: September 15, 2003
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorne ) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over $5,000) Not Applicable
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED
Administrative Staff ( )
Assistant City Administrator Initial
City Administrator (Initial)
City Clerk ( )
EXPLANATION FOR RETURN OF ITEM:
Only)(Below Space For City Clerk's Use
RCA Author: William McReynolds
CITY OF HUNTINGTON BEACH
InterOffice Communication
Economic Development Department moo
Z�<m
o 98vm
ZOMMO
TO: Honorable Mayor and City Council Members m m
-,
VIA: Ray Silver, City Administrator -ono 0
FROM: David C. Biggs, Director of Economic Development z{ m
40 o
DATE: September 15, 2003 o
�. -4
SUBJECT: Late Communication -Item D-1 _
Z -
\'i
We ask the following modifications be incorporated into the 2003/2004 Budget for the
Economic Development Department.
Fund Description Revision to Proposed Funding
2003/2004 Budget Source
Rapid Response Reflect expenditures for 80880101.51000 80800808
Grant $60,000 2003/2004 Rapid $50,000
Response Grant 80880101.63125
$10,000
CDBG 2003/2004 $11,000 donation from Project 10045504.51000 86645102
Self Sufficiency Foundation $11,000
shown in CDBG budget;
should be redirected to
Community services General
Fund
Remove "Community Services none none
Recreation Supervisor" from
Economic Development Table
of Organization
General Fund Impact- None
If you have any questions, please contact me at x5909.
f f
j
it
Cost Allocation PlanTi
Sewer Fund Calculation
r,
L
------------------------------------------
- -- .. . ---- --
,I Determination of the
Allocation Basis
Distributes indirect costs of support
departments
• Based on expenditures in FY 01-02
■ Administration
■ Administrative Services-Administration
■ Finance/Real Property
�!j ■ City Clerk 4.
j ■ City Council
■ City Treasurer
■ Non-Departmental
1
w
Determination of the
Allocation Basis
• Personnel-related costs based on full-
time equivalents
j ■ Employee Benefits
i ,
■ Human Resources
• Support department costs are 100%
distributed to line departments
i! • Costs allocated in successive tiers
IN
Allocation Tiers
• First Tier — allocates all support indirect
i
costs to line department cost centers
• Second Tier — allocates overhead costs
within the support departments
!� • Third Tier — allocates line department
M administration overhead costs
`i
-------------
2
I
I_
I
Allocation to Sewer Fund
Total expenditures 21990,263
Ini
jii
Tier #1 (indirect costs) 506,261
Tier #2 (support overhead) 195,398
Tier #3 (dept admin costs) 1411649
�I Total allocated costs 843,308
------- ------ -- - _ . ----------
CITE' OF HUNTINGTON BEACH
Cost Allocation Plan
July 2003 (Continued)
Task S—Determination of the Basis ofAllocation
The basis of allocation for each support department was determined in order to allocate costs in a fair
and equitable manner. CBIZ of Orange County in conjunction with the and Administrative Services
Department discussed with the support departments the best method to allocate the costs of the services
they provide to the line departments. If the department or division kept track of who their internal
customers were, including type of service provided, amount of service provided or number of units
provided, we used this existing information as the basis to allocate the costs of the department or
division. If there was no method currently in place to allocate the costs, we established the allocation
basis as either total expenditures or full-time equivalents, depending upon the type of services provided
by the department or division. Total expenditures are defined as the total cost of the department or
division being allocated after all costing adjustments have been made as described above. A full-time
equivalent is a full-time position equal to 2,080 hours per year. For example — two part-time employees
working 1,040 per year would be considered one full-time equivalent. The basis of allocation for the
support departments and divisions was established as follows.
Department/Division Basis of Allocation
a\eiil :irri�I;rc�hin/Ilt� it xhenrlilures
il1dstrativo Services" A_tlli`l111lstroi'1011 ("pgllCI`iWFOS
I:nri ;l,�ve�`L;�n�lil, I sill :I itt� c(p,ii�rtl�ni,
i i17r11» ' cliclitures
Procurement Number of requisitions
Reprographics Number of impressions
1°Iiiiu ill Rc'wurcd: Frill 1i1M: ci0I;t:ri\;i10111,
;Lk),011tl i to i'cs
City Attorney Transactional support — time spent
supporting using departments
Percent of expenditures on contracts
'iCy CI0i-k r:,,xhecleliturC'
City COL1110il il;�j�t ntlil:ul;r s
City :l"I.c_atlrer �G�tSlii1'i11� Lxl� i�tjitiilc�s! rvcriuC�
Non-Departmental: Expenditures .
Depreciation Value of assets
Worker's CompenscaLioii Losses �Vt51'k( CS' coiillSCII.S<1t1oll oxl?pllj litil'l'cs
K"IeClio-oi lyosseti Mcclic'll cXI)cilihtLIMS
Infrastructure`Depreciation Expenditures
Information Systems Number of personal computers
Telecommunications Number of telephones .
CBIZAccounting, Tax and Advisory of Orange County,Inc. 5
4 \
CITY OF HUNTINGTON BEACH
Cost Allocation Plan
July 2003 (Continued)
payments, debt service, utility costs, transfers out, cost of issuance, principal and interest payments, and
depreciation expenses. In an effort to better allocate the costs, we identified those costs that were either
offset by revenues or pass-through payments and removed them from the allocation. We then identified
those items that could be allocated based on adjusted actuals Exhibit B-9 documents the costs and the
allocation basis for each line item in Non-Departmental.
Depreciation charges were identified in non-departmental and allocated on the value of the assets held
by each department and division. Exhibit B- 10 documents the allocation of depreciation based on the
value of the assets owned.
Equipment Replacement charges were identified as a lump sum in the City's audited trial balance.
These expenditures were further definedlby actual purchases of equipment by department and division
therefore, actual purchases was the basis of allocation. Exhibit B-11 documents the allocation by
equipment purchased.
In addition, the City's workers compensation and medical funds had losses in fiscal year 2001-02.
These losses were added to the cost allocation plan and allocated based on the expenditures in the
workers' compensation account or medical account. Exhibit B-12 documents the allocation on the basis
of expenditures in the workers' compensation account. Exhibit B-13 documents the allocation on the
basis of expenditures in the medical account.
Task 6— Cost Allocation Methodology
The cost allocation plan was prepared as a four-tier allocation. The allocations are described as follows.
a All internal service funds were excluded from the cost pool. These internal service funds
account for internal services accounted through user charges to the departments. These charges
include equipment replacement costs, and self-insurance funds for medical, workers'
compensation and general liability. These user charges have been included in the cost pool. To
include these funds in the allocation would result in a duplication of expenditures.
o I It i"FIR, 1 t i 1 U'11 1G lll�(t1��101]�61�ill'l Slll)I)01�,�1l�.l�i f1�7i;11 Cll rl6 Mliylicl i C (5 is
t� .aFl _olherseil5h �t �u� llii�� ;ti�haitlillui�t� �li�risit�i�� using the various bases of allocation as
described in Task 5: This allocation is shown in Exhibit B.
e I11� ffnINtr1&a`CGii►71ul lion of'llic'ii c1i�l,G l t 'Ll�iil r, 11t5ceUtCrl o
in the first tier. The remaining pool of costs to be allocated is
shown in the Total Overhead Support column of Exhibit B. From this column a new cost pool of
support overhead was created. This second tier allocation of support overhead was allocated on
the basis of total expenditures to all line departments/divisions. This allocation is shown in
Exhibit A.
CBMAccounting, Tax and Advisory of Orange County,Inc. 8
CITY OF HUNTINGTON BEACH
Cost Allocation Plan
July 2003 (Continued)
'01)M8011tS t11C �dl='16011 0r,'1CCL1111L11,1 O�ti V?i0lit'l dl Ll rinty tm,"-d tia,-4B, C, C Adnlitlistr, tive
Division of each Department to all other Divisions witliki t1lat OQpiLil-Linclit. In general, the
Administrative Division of any line department is considered support to the other divisions
within the department, except in cases where the department does not have an Administrative
Division. For example, the Planning Department has three divisions: Administration-, Planning;
and Code Enforcement. The third tier allocation accumulates the total expenditures of the
Administrative Division, including the indirect cost allocation and the support overhead
allocation received in the tier I and tier 2 allocations as shown on Exhibit A. These accumulated
expenditures are allocated to both the Planning Division and the Code Enforcement Division
based upon each Division's percentage of expenditures to the total expenditures of both
Divisions. This results in the allocation shown in the column titled "Administrative Costs
Allocated to Divisions" on Exhibit A. These costs were allocated to the divisions on the basis of
total expenditures. This allocation is shown in Exhibit A.
o The fourth tier represents the allocation of the three prior tiers to the fund level. Each line
department has accumulated indirect costs from the first three tiers. This allocation, allocates all
indirect costs to the fund level within each line department/division. The allocation is based on
the funds percentage of the total expenditures within each of the divisions. The total allocated to
the funds equals the column titled "Administrative Costs Allocated to Divisions" in Exhibit A
This allocation is shown by fund in Exhibits B-I I through B-25.
The result of this four-tier step down allocation methodology is that 100% of the support
departments'/divisions' costs have been allocated to the line departments/divisions and funds in a fair
and equitable manner.
Conclusion
The enclosed full cost allocation plan and OMB A-87 plan results in a fair and equitable allocation of
costs of the support departments to the line departments. These plans provide for the flexibility to be
updated or modified with minimal effort.
9
CBMAccounting, Tax and Advisoiy of Orange County,Inc. 9
CITY OF HUNTINGTON BEACH Exhibit B
Full Cost Allocation Plan
Allocation Details
Based on September 30,2002 Expenditures
01/02 Percent
Budget of Total Total Costing Total Dept Allowable
Support Departments/Divisions FTE FTE Expenditures Adjustments(1) Expenditures Expenditures
l'ourl Expen.hnarx
PCICeaI of'Total F.y+ea,hnaes
Total Full-time equivaienu
PenYnt of total fill-time equicedents
Administration-CAO
A,lamnistration-CAA 9.00 0.86% S 1,730,712 S $ 1,730,712 1.7tn,71'
Administrative Services
Adminiatnttion 3.00 0.29% 327,863 - 327,963 3�7,8ni
Human Re>ottre—lEmployee&ttetits 24.00 2.29% 967,536 967,536 967,536
Firwarc 15.00 1,43°% 3,305,665 (1,046,706) 2,258,959
Procurement 6.00 0.57°% 902,160 902,160 902,160
Reprographics 2.50 0.24% 284,756 (47,028) 237,728 237,728
Real Prol,ett)' 3.00 0.29°% 363,993 363,993 }n3 rvt
City Atrorney
Transactional Support 8.00 0.76°% 672,608 6.2,608 672,609
Litigation Support 8.00 0.76% 2,914,201 2,914,201 2,914,201
City Clerk
Adnnni.;uutiun 4,00 0.38% 292,905 292,905 -N—HIS
Me tiots 0.50 0.05% 222,202 222,202 _
Itevrxk\Imutgctnent 3.00 0_29% 136,039 - t36,039 l}n,031)
Cig•f,'uamril 4.50 0.43% 237,377 237,377 237,377
City Treasurer
Cenunl Cashiering 6.00 0.57^% 618,427 (73,822) 544,605 54d,td15
Vutdcipal Cachieting 7.00 0.67% 523,300 523,300 .23,3t141
Information Systems
InformationSystems 16.50 1.57°% 4,171,154 (903,921) 3,267,333 3,267,333
Telecommunications 1.75 0.17% 760,699 (308,227) 452,471 452,471
Nan-Departmental
Non•Delmitmentnl - 0.00% 156,439,990 (139,361,811) 17,078,179 17,078,I7v
Emphtcre Itclawvi O'osrs 0.001% 2,559,777 2,559,777 _,5511 77
Inliasnucnut:Depretiiation _ 0.00% 5,362,060 - 5,362,060 5,3n2,0b0
Depreciation 0.00°% 7,188,589 7,188,589 7,188,589
Equipment Replacement Fund 0.00% 3,824,286 3,824,286 3,924,286
Workers Comp Losses 0.00% 1,044,000 1,044,000 1,044,000
\ledieal Nan I,,xses 0.00% 2,524,000 2,524,000
Totals 121.75 11.59% S 197374,299 S (141,741,416) S 5.5,632,883 55,632,883
13
CITY OF HUNTINGTON BEACH Exhibit B
Full Cost Allocation Plan
Allocation Details
Based on September 30,2002 Expenditures
Admin- Admin Svs Human
Support Departments/Divisions Basis CAD Admin Resources Finance Procurement Reprographics
Total Expenditures S 1,730,7t2 S 327,863 S 967,536 S 2,258,959 S 902,160 S 237,728
Percent of Total Expenditures 0.82% 0.16% 0.46% 1.07°% 0.43% 0.11%
Total Full-time equivalents 9.00 3.00 24.00 15.00 6.00 2.50
Percent of total frill-time equivalents 0.77% 0.26% 2.05% 1.28% 0.51°% 0.21%
Administration-CAO
Administration-CAD Expenditures 14,163 2,693 7,919 18,486 7,383 1,945
Administrative Services
Administration Expenditures 2,683 508 1,500 3,502 1,399 369
Haman Resources/Employee Benefits FTE 7,427 2,476 19,805 12,378 4,951 2,063
Finance Expenditures 18,486 3,502 10,335 24,129 9,636 2,539
Procurement Requisitions 18,043 108,259 - - - -
Reprogmphics Impressions 2,663 15,761 - - - -
Real Property Expenditures 2,979 564 1,665 3,888 1,553 409
City Attorney
Transactional Support Percent of Transactional Support - - - - -
Litigation Support Percent of Litigation Support - - - - -
City Clerk
Administration Expenditures 2,397 454 1,340 3,129 1,249 329
Elections Expenditures 1,818 344 1,017 2,373 948 250
Records Management Expenditures 1,113 211 622 1,453 580 153
City Council Expenditures 1,943 368 1,096 2,536 1,013 267
City Treasurer
Central Cashiering Expenditures 4,457 844 2,492 5,817 2,323 612
Municipal Services Cashiering Customers - - - - - -
lnjorntation Systems
Information Systems 9 of PC's n/a n/a
Telecommunications k of Phones 16,396 24,450 - - - -
Non-Deparrntental
Non-Departmental Expenditures 139,761 26,476 78,132 182,419 72,853 19,197
Employee Related Costs FTE's 19,649 6,550 52,396 32,748 13,099 5,458
Infiastructure Depreciation Expenditures 43,881 8,313 24,531 57,274 22,874 6,027
Depreciation Value of Assets - - - - 5,537 4,014
Equipment Replacement Fund Equipment Purchased - - - - 45,039
Workers Comp Losses Expense in account 2,180 563 858 643 396 226
Medical Plan Losses Expense in account 27.217 10,636 33,898 34,412 15,756 4,971
Totals S 327,256 S 212,963 S 237,594 S 385,187 S 161,550 S 93,868
14
CITY OF HUNTINGTON BEACH Exhfbn B
Full Cost Allocation Plan
Allocation Details
Based on September 30,2002 Expenditures
Attorney City City City Treasurer
Real Tranactional Litigation Clerk Clerk Clerk City Treasurer Municipal Svs.
Support Departments/Divisions Property Support Support Admin Elections Records Council Cashiering Cashiering
Total Expenditures S 363,993 $ 672,608 $ 2,914,201 $ 292,905 S 222,202 S 136,039 S 237,377 $ 544,605 S 523,300
Percent of Total Expenditures 0.17°% 0.32% 1.38°% 0.14°% 0.11°% 0.06°% 0.11% 0.26°% 0.25%
Total Full-time equivalents 3.00 8.00 8.00 4.00 0.50 3.00 4.50 6.00 7.00
Percent of totalfitll-time equivalents 0.26°% 0.69% 0.69% 0.34°% 0.04% 0.26% 0.39% 0.SI% 0.600%
Administration-CAO
Administration-CAD 2,979 5,504 23,849 2,397 1,918 1,113 1,943 4,457 4,282
Administrative Services
Administration 564 1,043 4,518 454 344 211 368 844 811
Human Resources/Employee Benefits 2,476 6,602 6,602 3,301 413 2,476 3,713 4,951 5,776
Finance 3,888 7,184 31,128 3,129 2,373 1,453 2,536 5,817 5,590
Procurement - 18,043 - 9,022 - - - 9,022
Reprographics - 119 - 31,261 - - 951 5,254
Real Property 626 1,158 5,016 504 382 234 409 937 901
City Atrorney
Transactional Support - - - - - - - - -
Litigation Support - - - - - -
City Clerk
Administration 504 932 4,036 406 308 188 329 754 725
Elections 382 707 3,062 308 233 143 249 572 550
Records Management 234 433 1,875 188 143 88 153 350 337
City Council 409 755 3,271 329 249 153 266 611 587
City Treasurer
Central Cashiering 937 1,732 7,504 754 572 350 611 1,402 1,348
Municipal Services Cashiering - - - - - - - - -
/njormadotr Systems
Information Systems n/a n/a n/a n/a
Telecommunications - 7,191 - 4,890 - - 3,739 - -
Non-Departmental
Non-Departmental 29,394 54,316 235,332 23,653 17,944 10,986 19,169 43,979 42,258
Employee Related Costs 6,550 17,465 17,465 8,733 1,092 6,550 9,824 13,099 15,282
Infrastructure Depreciation 9,229 17,054 73,888 7,426 5,634 3,449 6,019 13,808 13,268
Depreciation - 3,885 - - - 4,237 - 18,802 -
Equipment Replacement Fund - - - - - -
Workers Comp Losses 512 1,488 475 10 63 43 863
Medical Plan Losses 6,475 50,459 7,746 1,483 5,545 21,390 20,008
Totals $ 65,159 $ 196,069 S 417,545 S 104,976 S 32,998 S 37,238 $ 71,712 $ 145,531 S 91,715
15
CITY OF HUNTINGTON BEACH Exhibit B
Full Cost Allocation PLan
Allocation Details
Based on September 30,2002 Expenditures
IS Employee Infrastructure Equipment Workers
Support DepartmentsiDivisions Network Telcomm Non-Dept Related Costs Depreciation Depreciation Rep]Fund Comp Loss
Total Expenditures S 3,267,333 S 452,471 S 17,078,179 S 2,559,777 S 5,362,060 S 7,188,589 S 3,824,286 S 1,044,000
Percent of Total Expenditures 1.54°i 0.21% 8.08% 1.21% 2.54% 3.40% 1 81% 0 49%
Total Full-time equivalents 16.50 1.75 - - - - - -
Percent of total full-time equivalents 1.41% 0.15% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%
Administration-CAO
Administration-CAO 26,739 3,703 139,761 20,948 43,981 58,829 31,296 8,544
Administrative Services
Administration 5,065 701 26,476 3,968 8,313 11,144 5,929 1,619
Human Resources/Employee Benefits 13,616 1,444 -
Finance 34,900 4,833 182,419 27,342 57,274 76,784 40,849 11,151
Procurement - - -
Reprographics - - -
Real Property 5,623 779 29,394 4,406 9,229 12,372 6,582 1,797
City Artorney
Transactional Support - - - - - - - -
Litigation Support - - - - - - - -
Ci.v Clerk
Administration 4,525 627 23,653 3,545 7,426 9,956 5,297 1,446
Elections 3,433 475 17,944 2,689 5,634 7,553 4,018 1,097
Records Management 2,102 291 10,986 1,647 3,449 4,624 2,460 672
City Council 3,667 508 19,169 2,873 6,019 8,069 4,292 1,172
City Treasurer
Central Cashiering 8,414 1,165 43,979 6,592 13,808 18,512 9,848 2,688
Municipal Services Cashiering - - - - - - - -
Information Systems
Information Systems n/a n/a
Telecommunications 15,533 3,739 - - - - - -
Non-Departmental
Non-Departmental 263,849 36,539 1,379,124 206,711 433,006 580,504 308,825 84,307
Employee Related Costs 36,022 3,821 - - - - - -
Infastructure Depreciation 82,841 11,472 433,006 64,901 135,951 182,262 96,962 26,470
Depreciation 913,570 30,560 805,340 - - - - -
Equuipment Replacement Fund 501,004 374,973
Workers Comp Losses 337 222
Medical Plan Losses 14,359 5,885 17,327
Totals S 1,935,599 S 481,737 S 3,128,577 S 345,623 S 723,990 S 970,609 S 516,358 S 140,962
16
CITY OF HUNTINGTON BEACH Exhibit B
Full Cost Allocation Plan
Allocation Details
Based on September 30,2002 Expenditures
Building Building Building
Total and and and City Treasurer Comm
Medical Support Safety Safety Safety Clerk Business Public Svs
Support DepartmentsiDivisions Plan Loss Overhead Admin Permits Inspection Passport License Information Admin
Total Expenditures S 2,524,000 S 462,281 S 1,059,451 $ 1,088,302 S 24,749 S 216,392 S 456,271 S 2,207,229
Percent of Total Expenditures 1.19% 0.22% 0.50% 0.51°1. 0.01% 0.10% 0.22% 1.04%
Total Full-time equivalents - 3.50 8.00 16.00 0.50 4.00 8.00 9.00
Percent of total fill-time equivalents 0.00°% 0.30% 0.68% 1.36% 0.04% 0.34% 0.68% 0.77%
Administration-CAO
Administration-CAO 20,655 455,278 3,783 8,670 8,906 203 1,771 3,734 18,063
Administrative Services
Administration 3,913 86,247 717 1,642 1,687 38 335 707 3,422
Human Resources/Employee Benefits 100,467 2,888 6,602 13,203 413 3,301 6,602 7,427
Finance 26,960 594,238 4,938 11,316 11,625 264 2,311 4,874 23,576
Procurement 162,389 18,043 - - - - - 171,410
Reprographics 56,009 3,257 - - - - - 44,931
Real Property 4,344 95,751 796 1,823 1,873 43 372 785 3,799
City Attorney
Transactional Support - - 13,198 - - - - - 131,884
Litigation Support - - - - - - - - 436,892
City Clerk
Administration 3,496 77,051 640 1,467 1,507 34 300 632 3,057
Elections 2,652 58,452 486 1,113 1,143 26 227 479 2,319
Records Management 1,624 35,786 297 681 700 16 139 293 1,420
CiryyCouncil 2,833 62,444 519 1,189 1,222 28 243 512 2,477
Chy Treasurer
Central Cashiering 6,500 143,263 1,190 2,728 2,803 64 557 1,175 5,694
Municipal Services Cashiering - - - - - - - -
Injormation Systems
Information Systems - 175,970 347,184
Telecommunications - 75,939 20,998 90,034
Non-Departmental
Non-Departmental 203,822 4,492,555 37,331 85,555 87,994 1,999 17,474 36,845 178,242
Employee Related Costs - 265,802 7,641 17,465 34,931 1,092 8,733 17,465 19,649
Infrastructure Depreciation 63,994 1,410,534 11,721 26,862 27,593 628 5,486 11,568 55,963
Depreciation - 1,785,945 3,307 - 35,526 - - 63,420 5,039
Equipment Replacement Fund 921,015 - - 48,926 - - - -
Workers Comp Losses 8,879 629 303 7,422 17 899 473 929
Medical Plan Losses 277,567 18,455 9,956 25,252 6,941 18,453 18,851
Totals S 340,793 S 11,165,610 S 326,794 S 177,374 S 312.203 S 4,862 S 49,091 S 168,019 S 1,572,251
SUPPORT DEPTS LINE DEPTS
17
CITY OF HUNTINGTON BEACH Exhibit B
Full Cost Allocation PLan
Allocation Details
Based on September 30,2002 Expenditures
Comm Comm Comm Comm Comm Econo Econo Econo
Svs Svs Svs Svs Svs Dev Dev Dev
Support Departments/Divisions Beaches Cultural Recreation Human Svs Dev Bus Dev RDA/Housing CDBG/HOME
Total Expenditures S 5,041,578 S 552,184 S 2,722,187 S 1,273,954 S 385,837 S 706,413 S 1,083,921 S 2,316,284
Pei-cent ofTotal Expenditures 2.38% 0.26% 1.29% 0.60% 0.18% 0.33% 0.51% 1.10°%
Total Full-time equivalents 35.00 4.00 10.50 5.00 3.00 3.50 4.25 3.75
Percent of total fiull-time equivalents 2.99°% 0.34°% 0.90% 0.43% 0.26% 0.30°% 0.36% 0.32%
Administration-CAO
Administration-CAD 41,258 4,519 22,277 10,426 3,158 5,781 8,870 18,956
Administrative Services
Administration 7,816 856 4,220 1,975 598 1,095 1,680 3,591
Human Resources/Employee Benefits 28,882 3,301 8,664 4,126 2,476 2,888 3,507 3,094
Finance 53,851 5,898 29,077 13,608 4,121 7,545 11,578 24,741
Procurement - - - - - 3,104 4,762 10,177
Reprographics - - - - - 609 935 1,998
Real Property 8,677 950 4,685 2,193 664 1,216 1,866 3,987
City Attorney
Transactional Support - - - - - 15,880 50,744 52,071
Litigation Support - - - - - 3,693 5,666 12,108
City Clerk
Administration 6,983 765 3,770 1,764 534 978 1,501 3,208
Elections 5,297 580 2,860 1,339 405 742 1,139 2,434
Records Management 3,243 355 1,751 819 248 454 697 1,490
City Council 5,659 620 3,055 1,430 433 793 1,217 2,600
City Treasurer
Central Cashiering 12,983 1,422 7,010 3,281 994 1,819 2,791 5,965
Municipal Services Cashiering - - - - - - -
Information Systems
Information Systems 12,272 18,830 40,238
Telecommunications - - - - 841 1,291 2,758
Non-Departmental
Non-Departmental 407,126 44,591 219,826 102,876 31,158 57,045 87,531 187,048
Employee Related Costs 76,411 8,733 22,923 10,916 6,550 7,641 9,279 8,187
Infrastructure Depreciation 127,826 14,000 69,019 32,300 9,783 17,911 27,482 58,728
Depreciation 524,440 34,850 43,293 61,818 9,219 - - 4,303
Equipment Replacement Fund 248,381 70,209 29,297 - - - -
Workers Comp Losses 52,738 483 4,441 2,746 1,070 1,187 727 794
Medical Plan Losses 92,076 7,086 42,331 23,108 9,455 7,155 20,788
Totals S 1,703,647 S 129,009 S 559,413 S 304,021 S 70,410 S 152,951 S 249,247 S 469.262
18
CITY OF HUNTINGTON BEACH Exhibit B
Full Cost Allocation Plan
Allocation Details
Based on September 30,2002 Expenditures
Library
Fire Fire Fire Fire Library Library Library Library Tech
Support Departments(Divisions Admin Prevention Operations Med Admin Ops Refetence Childrens Svs
Total Expenditures S 1,366,553 S 1,379,898 S 14,880,870 S 5,399,527 S 540,608 S 2,170,659 S 595,976 S 480,379 S 654,627
Percent ofToral Expenditures 0.65% 0.65% 7.04% 2.55% 0.26% 1.03% 0.28% 0.23% 0.31%
Total Full-time equivalents 10.00 9.00 108.50 32.50 3.50 46.00 13.50 10.50 14.50
Percent of total full-time equivalents 0.85% 0.77% 9.25% 2.77% 0.30% 3.92% 1.15% 0.90% 1.24%
Administration-CA
Administration-CAD 11,183 11,293 121,779 44,188 4,424 17,764 4,877 3,931 5,357
Administrative Services
Administration 2,119 2,139 23,070 8,371 838 3,365 924 745 1,015
Human Resources/Employee Benefits 8,252 7,427 89,533 26,819 2,888 37,959 11,140 8,664 11,965
Finance 14,597 14,739 158,949 57,675 5,774 23,186 6,366 5,131 6,992
Procurement 99,238 - - - 45,108 - - - -
Reprographics 49,780 - - 15,167 - - -
Real Property 2,352 2,375 25,6t2 9,293 930 3,736 1,026 927 1,127
Ciry Attorney
Transactional Support 26,377 - - 13,188 - - -
Litigation Support 3,578 - - - 3,578 - - - -
Ciry Clerk
Administration 1,993 1,911 20,610 7,478 749 3,006 825 665 907
Elections 1,436 1,450 15,635 5,673 568 2,281 626 505 688
Records Management 879 888 9,572 3,473 348 1,396 383 309 421
City Council 1,534 1,549 16,703 6,061 607 2,436 669 539 735
Ciry Treasurer
Central Cashiering 3,519 3,553 38,320 13,905 1,392 5,590 1,535 1,237 1,686
Municipal Services Cashiering - - - 16,319 - - - - -
Information Systerts
Information Systems 661,076 - 80,851
Telecommunications 71,337 - - - 37,394 - - - -
Non-Departmental
Non-Departmental 110,354 111,432 1,201,684 436,031 43,656 175,288 48,127 38,792 52,863
Employee Related Costs 21,832 19,649 236,875 70,953 7,641 100,426 29,473 22,923 31,656
Infrastructure Depreciation 34,648 34,986 377,294 136,901 13,707 55,036 15,111 12,180 16,598
Depreciation 30,229 59,883 496,962 1,596 353,444 6,971 - - -
Equipment Replacement Fund - 52,163 420,916 19,833 46,720 96,781 - - -
Workers Comp Losses 6,090 18,853 220,329 52,313 721 2,405 319 314 396
Medical Plan Losses 18,368 31,265 257,879 49,189 16,934 30,338 11,574 18,625
Totals S 1,180,670 S 375,555 S 3,731,722 S 966,071 S 696,628 S 557,965 S 121,401 S 108,337 S 151,031
19
CITY OF HUNTINGTON BEACH Exhibit B
Full Cost Allocation PLan
Allocation Details
Based on September 30,2002 Expenditures
Planning Public
Planning Code Police Investigation Uniform Special Works
Support Departments/Divisions Admin Planning En£ Admin Div Div Ops Admin
Total Expenditures S 382,224 S 1,511,812 S 675,797 S 4,418,701 S 6,143,397 S 21,236,569 S 8,624,736 734,182.55
Percent of Total Expenditures 0.19% 0.71% 0.32% 2.09°% 2.90% 10.04% 4.09% 0.35%
Total Full-time equivalents 5.00 14.00 7.00 19.00 66.50 195.00 103.50 5.75
Percent of total fill-time equivalents 0.43% 1.19% 0.60% 1.62% 5.67% 16.63% 8.83% 0.49%
Administration-CAO
Administration-CAD 3,128 12,372 5,530 36,161 50,275 173,792 70,582 6,008
Administrative Services
Administration 593 2,344 1,048 6,850 9,524 32,923 13,371 1,138
Human Resources/Employee Benefits 4,126 11,553 5,776 15,679 54,875 160,912 85,407 4,745
Finance 4,083 16,148 7,218 47,198 65,620 226,837 92,124 7,842
Procurement - - - 144,346 - - - 243,593
Reprographics 13,907 - - 41,650 - - - 9,485
Real Property 658 2,602 1,163 7,605 10,574 36,551 14,844 1,264
City Attorney
Transactional Support 131,884 - - 105,507 - - - 131,884
Litigation Support 356,910 - - 1,229,226 - - - 862,550
Ciry Clerk
Administration 529 2,094 936 6,120 8,509 29,412 11,945 1,017
Elections 402 1,588 710 4,643 6,455 22,313 9,062 771
Records Management 246 972 435 2,842 3,952 13,661 5,548 472
City Council 429 1,697 759 4,960 6,896 23,837 9,681 824
Ciry Treasurer
Central Cashiering 984 3,893 1,740 11,379 15,820 54,687 22,210 1,891
Municipal Services Cashiering - - - - - - - -
Information Systems
Information Systems 175,970 974,968 779,975
Telecommunications 12,369 - - 73,063 - - - 66,447
Non-Departmental
Non-Departmental 30,866 122,084 54,573 356,826 496,101 1,714,929 696,478 59,288
Employee Related Costs 10,916 30,565 15,282 41,480 145,181 425,720 225,959 12,553
Infmsmuctrre Depreciation 9,691 38,331 17,134 112,033 155,762 538,439 218,674 18,615
Depreciation - 1,221 9,826 22,302 48,927 357,695 2,284,651 33,879
Equipment Replacement Fund - - 16,356 - 18,516 49,399 659,535 -
Workers Comp Losses 638 810 1,460 34,762 324,490 64,822 44,713 1,722
Medical Plan Losses 12,146 28,418 11.191 87,173 128,941 444,683 183,648 12,800
Totals S 770,475 S 276,691 S 151,138 S 3,366,772 S 1,550,417 S 4,369,610 S 4,648,433 S 2,258,753
20
CITY OF HUNTINGTON BEACH Exhibit B
Full Cost Allocation PLan
Allocation Details
Based on September 30,2002 Expenditures
Parks,
Trees&
Support Departments/Divisions Refuse Landscaping Trans Water
Total Expenditures 9,132,737.95 2,990 263.08 2,502,587.28 1,328,138.64 30,926,400.23
Percent of Total Expenditures 4.32% 1.41% 1.18% 0.63% 14.58%
f�cil.a uIlur ;ytliiii it ium:� 2.50 I 56.00 15.00 57.00
P,:rct:nt l`toial full-timr cqu'r,.ilcnts 0.21% I tSU"�_ 4.78% 1.28% 4.86%
Administration-CAO
Administration-CAO 74,739 24,471 20,480 10,869 252,271
Administrative Services
Administration 14,158 4,636 3,880 2,059 47,790
Human Resources/Employee Benefits 2,063 15,472 46,211 12,378 47,036
I-innnce 97,551 31S40 26,731 14,186 329,269
Procurement - - - -
Reprographics - - - -
Real Property 15,719 S,147 4,307 2,286 53,056
City Attorney
Transactional Support - - - -
Litigation Support - - - - -
City Clerk
Administration 12,649 41,1411 3,466 1,939 42,694
Elections 9,596 3,142 2,629 1,395 32,389
Records M11 lingo] enl 5,875 1,9241 1,610 854 19,829
Cio?counrll 10,251 313S6 2,809 1,491 34,600
City Treasurer
Cenh7d Cashiering 23,518 7.700 6,445 3,420 79,382
M till icihnlSolvicesCnshicring 42,304 21,170 - - 435,736
Information Systems
Information Systems - - -
Teleconmmunications - - - - -
Non-Departmental
Non-Deporhnental 737,501 2411;1741 202,093 107,252 2,499,343
Rnipleyee Related Costs 5,458 40,935 122,258 32,748 124,441
Iarntstrncluro Doprocitslion 231,554 75,816 63,451 33,674 781,582
Depreciation - - 128,089 49,722 -
Equipment Replacement Fund - 451,509 108,437 -
Workers Comp Losses 959 - 45,906 13,454 45,514
Modical plan Drosses 8,034 24,937 125,247 37,375 156,038
Totals $ 1,291,927 SOfi,dfil $ 1,257,121 $ 433,440 $ 4,970,972
21
i CITY OF HUNTINGTON BEACH Exhibit B
Full Cost Allocation Plan
Allocation Details
Based on September 30,2002 Expenditures
Support Departments/Divisions Total
Total Expenditures $ 21 1485,064
Percent of Total Expenditures 100.00°o
Total Full-time equivalents 1,172.50
Percent of total full-time equivalents 100.00%
Administration-CA
Administration-CAO 1,730,712
Administrative Services
Administration 327,863
Human Resources/Employee Benefits 967,536
Finance 2,258,959
Procurement 902,160
Reprographics 237,728
Real Property 363,993
City Attorney
Transactional Support 672,608
Litigation Support 2,914,200
City Clerk
Administration 292,905
Elections 222,202
Records Management 136,039
City Council 237,377
City Treasurer
Central Cashiering 544,605
Municipal Services Cashiering 523,300
Information Systents
Information Systems 3,267,333
Telecommunications 452,471
Nan-Departmental
Non-Departmental 17,078,179
Employee Related Costs 2,559,777
Infrastructue Depreciation 5,362,060
Depreciation 7,188,589
Equipment Replacement Fund 3,824,286
Workers Comp Losses 1,044,000
Medical Plan Losses 2,524,000
Totals S 55,632,882
22
CITY OF HUNTINGTON BEACH EhbitA
Full Cost Allocation Plan
Allocation Summary
Based on September 30,2002 Expenditures
TIER I TIER 2 Jr�;_TWIER�3 'w Aim
i ;R..
Percent of Department Administrative
Indirect Total Total Support Expenditures Percent of Costs
Total Cost Accumulated Accumulated Overhead Excluding Department Allocated Grand Total
Line Department/Divisions Expenditures Allocation Expenditures Ex enditures Allocation Subtotal Administration Expenditures to Divisions Expenditures
Building and Safety
Administration S 462,281 326,794 789,076 0.39% 43,546 832,622
Permit&Plan Check 1,059,451 177,374 1,236,825 0.62% 69,227 1,306,052 1,306,052 46.90% 390,506 1,696,558
Inspection 1,088,302 312,203 1,400,505 0.70% 78,159 1,478,664 1.478,664 53.10% 442,116 1,920,780
Total Building&Safety 2,610,035 816,371 3,426,406 1.71% 190,932 3,617,338 2,784,717 Ol 0.00% 932,622 3,617,338
City Treasurer
Business License 216,392 49,091 265,483 0.13% 14,515 279,998 279,998 0.00% 279,998
Total City Treasurer 216,392 49,091 265,483 0.13% 14,515 279,998 279,998 9. n% 279,998
City Clerk
Passport Services 24.749 4,862 29,612 O.O-I°/ 1,117 30,729 30,729 100.00% 30,729
Total City Clerk 24,749 4,862 29,612 0.0106 1,117 30,729 30,729 1f10.00% 30,729
Public Information/VBTV3
Public Infofmatlon/HBTV3 456,271 168,019 624,290 0.31°/s 34,613 658,903 658,903 0.00% 658,903
Total Public Information/TV3 456,271 168,019 624,290 L % 34,613 658,903 658,903 658,903
Community Services
Administration 2,207,229 1,572,251 3,779,480 1.89% 211,030 3,990,510
Beaches 5,041,578 1,703,647 6,745,224 3.37% 376,281 7,121,505 7,121,505 52.93% 2,112,347 9,233,852
Cultural 552,184 129,009 681,193 0.34% 37,963 719,156 719,156 5.35% 213,313 932,469
Recreation 2,722,187 559,413 3,281,600 1.64% 183,116 3,464,716 3,464,716 25.75% 1,027,687 4,492,403
Human Services 1,273,954 304,021 1,577,975 0.79% 88,208 1,666,183 1,666,183 12.38% 494,215 2,160,399
Development 385,837 70,410 456,247 0.23% 25,681 481,928 481,928 3.58% 142,947 624,876
Total Community Services 12,182,969 4,338,750 16,521,719 8.2E°% 922,279 17,443,998 13,453,489 Ott f10° 3,990,510 17,443,998
Economic Development
Business Development 706,413 152,951 859,364 0.43% 48,012 907,376 907,376 0.00% - 907,376
Redevelopment&Housing 1,083,921 249,247 1,333,168 0.67% 74,810 1,407,978 1,407,978 0.00% 1,407,978
CDBG&HOME 2,316,284 469,262 2,785.546 1.39% 155,202 2,940,748 2.940,748 0.00% 2,940,748
Total Economic Development 4,106,618 871,460 4.978,078 2,49°% 278,024 5,256,102 5,256,102 I ° 5,256,102
Fire
Administration 1,366.553 1,180,670 2,547,223 1.27% 141,803 2,689,026
Fire Prevention 1,379,898 375,555 1,755,453 0.88% 98,257 1,853,710 1,853,710 6.57% 176,610 2,030,320
Operations 14,880,870 3,731,722 18,612,592 9.29% 1,037,285 19,649,877 19,649,877 69.62% 1,872,114 21,521,991
Fire Med 5,399,527 966,071 6,365,598 3.18% 355,066 6,720,664 6,720,664 23.81% 640,302 7,360,966
Total Fire 23,026,849 6,254,017 29,280,865 14.62°% 1,632,411 30,913,276 28,224,251 Oi n.no°i 2,689,026 30,913,276
Library Services
Administration 540,608 696,628 1,237,236 0.62% 69,227 1,306,463
Operations 2,170,659 557,965 2,728,623 1.36% 151,852 2,880,475 2,880,475 56.38% 736,522 3,616,998
Reference 595,976 121,401 717,377 0.36% 40,196 757,573 757,573 14.83% 193,707 951,281
Children's Library 480,379 108,337 588,716 0.29% 32,380 621,096 621,096 12.16% 158,811 779,907
Technical Services 654,627 151,031 805,658 0.40% 44,662 850,320 850,320 16.64% 217,422 1,067,742 A
Total Library Services 4,442,248 1,635,362 6,077,610 3.03°% 338,317 6,415,927 5,109,464 u.Mi 1,306,463 6,415,927 A-1
CITY OF HUNTINGTON BEACH E hibitA
Full Cost Allocation Plan _
Allocation Summary
Based on September 30,2002 Expenditures
TIER I TIER 2 ;r,�-t�„
Percent of Department Administrative
Indirect Total Total Support Expenditures Percent of Costs
Total Cost Accumulated Accumulated Overhead Excluding Department Allocated Grand Total
Line Deoartment/Divisions Expenditures Allocation Expenditures Ex enditures Allocation Subtotal Administration Expenditures to Divisions Expenditures
Planning
Administration 382,224 770,475 1,152,698 0.58% 64,761 1,217,459
Planning 1,511,812 276,691 1,788,503 0.89% 99,374 1,887,877 1,887,877 68.39% 832,580 2,720,457
Code Enforcement 675,797 151,138 826,935 0.41% 45,779 872,714 872,714 31.61% 384,879 1,257,593
Total Planning 2,569,833 1,198,304 3,768,136 1.88% 209,914 3,978,050 2,760,591 011 1.00% 1,217,459 3,978,050
Police
Administration 4,418,701 3,366,772 7,785,474 3.89% 434,342 8,219,816
Investigation Division 6,143,397 1,550,417 7,693,815 3.84% 428,759 8,122,574 8,122,574 16.52% 1,357,885 9,480,458
Uniform Division 21,236,569 4,369,610 25,606,179 12.78% 1,426,965 27,033,144 27,033,144 54.98% 4,519,244 31,552,388
Special Operations 8,624,736 47648,433 13,273,168 6.63% 740,280 14,013,448 14,013,448 28.50% 2,342,687 16,356,135
Total Police 40,423,403 13,935,232 54,358,635 27.14% 3,030,346 57,388,981 49,169,165 IDLM% 8,219,816 57,388,981
Public Works
Administration 734,183 2,258,753 2,992,936 1.49% 166,368 3,159,304
Engineering 7,561,761 1,393,604 8,955,365 4.47% 499,103 9,454,468 9,454,468 11.48% 362,743 9,817,210
Maintenance 10,716,744 3,083,724 13,800,468 6.89% 769,311 14,569,779 14,569,779 17.69% 559,004 15,128,783
Refuse 9,132,738 1,291,927 10,424,665 5.20% 580,612 11,005,277 11,005,277 13.37% 422,243 11,427,521
Seurr 2,990,263 506.261 3,496,525 1.75% 195.398 3,691,923 3,691,923 4.48% 141.649 3,833,572 843,309
Park Tree&Landscape 2,502,587 1,257,121 3,759,708 1.88% 2092913 3,969,621 3,969,621 4.82% 152,304 4,121,925
Transportation 1,328,139 433,440 1,761,579 0.88% 98,257 1,859,836 1,859,836 2.26% 71,357 1,931,193
Water 30,826,400 4,970,972 35,797,372 17.87% 1,995,295 37,792,667 37,792,667 45.90% 1,450,004 39,242,671
Total Public Works 65,792,815 15,195,803 80,988,618 04 .43% 4,514,257 85,502,875 82,343,571 01 0.00% 3,159,304 85,502,875
TOTAL LINEDEPARTMENTS S 155,852,181 44,467,272 200,319,453 01I 0 u 11,165,610 211,486,178 190,070,979 21,415,199 211.480,178
CITY OVERHEAD RATE 26.3Io/
TIER I=Allocates support-indirect costs
TIER 2 =Allocates support overhead costs
T�IIIr =allocates in ' "dual depa ment:adminis`tration overhead costs r- A-2
.�.
JTY OF HUNTINGTON BEAD.
MEETING DATE: September 2, 2003 DEPARTMENT ID NUMBER: AS-03-038
Council/Agency Meeting Held:
Deferred/Continued to:
❑Approved ❑ Conditionally Approved ❑ Denied City Clerk's Signat e
Council Meeting Date: September 2, 2003 Department ID Number: AS-03-038
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, CITY ADMINISTRATORa-t& C9��
PREPARED BY: CLAY MARTIN, DIRECTOR OF ADMINISTRATIVE SERVICES
SUBJECT: CONDUCT PUBLIC HEARING REGARDING ADOPTION OF
PROPOSED 2003/2004 BUDGET
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue:
The City Charter requires the city to conduct a Public Hearing prior to adoption of the city's
budget. The City Charter requires adoption of the annual budget by September 30, 2003.
Funding Source:
As indicated in the proposed fiscal year 2003/2004 budget document.
Recommended Action:
Open public hearing on the proposed $347,434,922 new appropriations for the fiscal year
2003/2004 city budget as outlined in the budget document and continue opera until
September 15, 2003. o
o
W
Alternative Action(s):
Instruct staff regarding changes to be incorporated in the budget. po
9 9 9 p 9 M-71
�.
N n
N D
H:\RCA's\FY 2003-2004 Budget.dot - 8/27/2003 3:12 PM
r
REQUEST FOR ACTION
MEETING DATE: September 2, 2003 DEPARTMENT ID NUMBER: AS-03-038
Analysis:
As required by the City Charter and City Council Policy, the City Administrator has
submitted modifications to the fiscal year 2003/2004 proposed budget to the City Council
for consideration and adoption. The first budget workshop was conducted on August 11,
2003, followed by a second workshop on August 25, 2003. The purpose of the budget
workshops is to provide an opportunity for informal discussion between City Council
Members and staff, on various issues and questions before proceeding with the first,
formal public hearing on September 2, 2003.
Proposed budget appropriations for fiscal year 2003/2004 total $347,434,922. Any
additional changes made during the budget deliberations, prior year encumbrances, and
carryover will be included in the September 15, 2003 budget resolution. To define these
terms, "Encumbrances" represent contractual commitments of current year
appropriations which are still outstanding, and "Carryover"are select, currently budgeted
appropriations that are still required but will not be expended or encumbered in fiscal year
2002/2003.
In order to adopt a balanced General Fund budget, additional revenue or reductions of
approximately $3.2 million is required. For the city to achieve a 7% General Fund reserve
consistent with the city's financial policies, an additional $1.8 million in new revenue or
reductions are required. The total required for these issues is $5 million. Additionally, the
city will need to address the underfunding of equipment and vehicle replacement, along
with infrastructure funding.
The City Charter requires a public hearing be held on the city budget prior to adoption.
Notices have been published per charter requirements. As of the close of the hearing, all
legal requirements for budget adoption will have been met.
Attachment(s):
City Clerk's
Page Number No. Description
1. Presentation for Public Hearing on September 2, 2003
2. Presentation from August 25, 2003 Budget Study Session for
informational purposes
3. Draft Budget Resolution and Exhibits
RCA Author: William McReynolds
H:\RCA's\FY 2003-2004 Budget.dot 4- 8/27/2003 3:12 PM
ATTACHMENT # 1
S city PUBLIC HEARING
Hunan Ikuha 8 September 2, 2003
Proposed City Budget
Fiscal Years 2003/04 and 2004/05
PUBLIC HEARING
• City's Fiscal Year is October 1 to September 30
• Proposed two-year budget for fiscal years 2003/04
was distributed to City Council on August 1, 2003,
as required by City Charter
• Cost Allocation Plan and User Fee Study was
distributed to City Council during week of August
4, 2003
s �:;ty
PUBLIC HEARING
Summary of Required Costs to be funded in FY 2003/04
— $1.2 million to balance General Fund
— $1.8 million to reestablish 7% General Fund Reserve
— $2.0 million to finance maximum debt service required for
Retirement Tax Rate Refunds
— $2.0 million for equipment and vehicle depreciation and
amortization costs
— $1.0 million for infrastructure emergency repair fund
Hs 'City
li-w.'y ate:.
Chronology of Events
August 11 — City Council budget study
session to review proposed budget and staff
presentation of Cost Allocation Plan and
User Fee Study
Follow-up — Meetings with individual Council
Members to review the Cost Allocation
Plan and User Fee Study
S46ty
HS
flan Prxi.
4
2
Chronology of Events (continued)
August 25 — City Council Budget Study Session
1) Reviewed Development Services Major Projects List and
Departmental Project Oriented Work Programs
2) Received direction from City Council on staff proposed
changes in user fees, developer fees and charges for
services for facility rentals as per resolutions 2003-63,
003-64, and 2003-65
S City
Chronology of Events (continued)
August 25 — City Council Budget Study Session
3) Reviewed proposed cost allocation charges to pay for
General Fund subsidies to certain enterprise funds
4) City Council approved straw votes to approve the staff
proposed changes in user fees, developer fees and charges
for services for facility rentals as per resolutions 2003-63,
2003-64, and 2003-65
5) Public Hearing on above resolutions was opened and
S 4(ity continued open to September 2, 2003
Fiume . .i4 h. 6
3
Chronology of Events (continued)
September 8 — Budget Study Session as necessary to
address cost allocation to utility enterprises
September 15 — 2nd public hearing and recommended
adoption of fiscal year 2003/2004 Budget
September 22 —Budget Study Session if needed
September 29 — Budget Study Session if needed
s itV
H 8
Iic-a �rui. 7
4
ATTACHMENT #2
s �lry Fiscal Year 2003/2004
HwU n Budget Presentation
Ray Silver,City Administrator
William P.Workman,Assistant City Administrator
Clay Martin,Director of Administrative Services
Budget Study Session#2
August 25,2003
Overview Summary
• Fiscal Year 2003/2004 Balanced Budget
• Fiscal Year 2002/2003 Reductions
• Fiscal Year 2003/2004 General Fund
Overview
• Fiscal Year 2003/2004 All Funds Review
• Conclusion
S ,City
H8
Fiscal Year 2003/2004
Balanced Budget
SU City
HB
Humi� f4ai'. 3
FY 03/04 Balanced Budget
• The budget as presented is balanced
• Does not take into effect two State actions
made after the printing of the budget:
— Adoption of the State of California budget
which includes takeaways
— State Appeals Court ruling regarding Howard
Jarvis Taxpayers Association v. County of
Orange et al.
• Staff is still assessing the implications
S '14 of both actions on the proposed budget
Hwtir� Qexh 4
2
FY 03/04 Balanced Budget
• Two key features of balancing the FY 03/04
budget are:
— Deferral of$2.0 million in Vehicle and
Equipment Replacement in FY 03/04
(and FY 04/05)
— Deferral in addressing the 7% General Fund
Reserve requirement by $1.8 million
Su' itv
H
�kiB B 5
Fiscal Year 2002/2003
Reductions
S '�ity
HBb
3
FY 02/03 Reductions
• Total citywide reductions $11.10 million.
• Total positions affected by reductions 108.45, a total reduction
of$7.29 million.
Filled Positions Eliminated 38.00
Filled Frozen Unfunded Sworn Positions 8.00
Vacant Positions Eliminated 32.00
Vacant Frozen Unfunded Sworn Positions 7.00
Positions Added,Transferred,or Revised 23.45
TOTAL 108.45
• Total Temporary Part-Time funds reduced $0.53 million
otal proposed operating and capital reductions $3.33 million.
su City
Hun
Fiscal Year 2003/2004
General Fund Overview
s , c"ity
Hmmi B«n• 8
4
General Fund FY 03/04 Revenue
FY2003/2004 General Fund Revenue
Charges for Service $138,623,701
6.6°h Uscellaneous
Other Agencies 0.2/o° Transfers
0.8% 5.6% Property Tax
Vehicle License Fee \\ 22.3%
7.9% "
Use of Nbney and `
Property -
5.9%
Fines and
Forfeitures—
ales Tax
19.2%
Licenses and Utilily Users Tax Transient
Permits Franchises (LIU-0 Occupancy Tax
4.7% 7.5% 13.8% (TOT)
stl. 71V 1.5%
14B
euru� Joni:
9
General Fund Revenue Changes
• Property Tax projected to increased 6.22%
• Sales Tax projected to increase 5%
• Utility Users Tax (UUT) no growth projected
• Transient Occupancy Tax (TOT) projected to
increase 20%
• Vehicle License Fee (VLF) remains at
current levels
s '�ity
HB
H�nir� �orh. 10
5
General Fund Revenue Changes
• Redevelopment Agency Debt Repayment
increased by $3 million
• Requires $1.2 million in Fee Study and Cost
Allocation revenue
Su" lity
HB
II
General Fund FY 03/04 Expenditures
FY 2003/2004 General Fund Expenditures
$138,623,701
City At Comet- .
Administrative Serrices 2 2 Building _
6.M try Cit,Council
City Treasurer - /^ 0.2
Admimst ration
City Ckrk
Public Works 0.6%
Il8%
unity S—ices
7sv.
`err- Economic D—lop-1
0.7%
Police Fire
14.1%
I
tib ra
Planning `,i 2.3%
I8% — Non Departntemal
14 2% Info Ser.ices
4.8%
ccq—t
�
12
6
General Fund Expenditure Changes
• Equipment Replacement reduced $2.0
million
• All MOU fully implemented
• 8.997% safety employee rate offset by
2.25% safety employee pick-up
• Increased fixed cost in areas such as
insurance (property and stop loss), workers'
compensation, utilities, fuel and postage.
sOclry • 4 Parking Control Officer positions
added offset by revenue
Hw �Irrh. 13
Work Programs
• Included in the budget document are the
departmental Work Programs
• The Work Programs give an overview of
each departmental business units:
— Staff
— Ongoing Activities
— Special Projects
— Revenue and Expenditures
S City
HB
Fiscal Year 2003/2004
All Funds Review
Su City
Nmtm�f }lraii, 15
FY 03/04 All Funds Revenue
FY 2003/2004 All Funds Revenue
$245,345,636
Transfers
6. Property Tax
Msceuaneous 3% I
15.7% Sales Tax
0.8% � � 11.7%
Charges for Service ° Transient Occupancy
33.3% Tax(TOT)
...._` ._ 1.3%
kg�t
Utility Users Tax(UUf)
Franchises — 7 8%
Other Agencies / 4.3%
I / Use of Nbney and I
Vehicle License Fee Licenses and Perrrits
Property Fines and Forfeitures — 2.6%
S 4.4% 5.2% 2.3%
an 16
8
FY 03/04 All Funds Expenditures
FY 2003/2004 All Fund Expenditures
$291,969,190 City Attorney B,-,I,lr,g
Adrtlinistratlon�nistrative services1I% City Council
0.5% 9.i% �J 0.1%
City Treasurer City Clerk
0.5% \\ / 0.3%
Pudic Works Convrunity Services;
33.8% 4.9%
Economic Devebpmerrt.
3.9%
Fire
\ 9.1%
Library
Police
1.6%
14.6% Planning J Non Departmental tnfo Services
0.9% 18.3% 2.3%
i
SO I
Hw�v (4aii. 17
Conclusion
sug by
I1vnc �rarh� IB
Tj
Conclusion
• Provides a prudent and effective plan to
meet the needs of the city
— The budget is balanced
— Maintains all mission critical functions
Su q!ity
HB
Hj 19
Next Steps
• September 2, 2003 —Public Hearing #1
• September 8, 2003 —Budget Study Session #3 (if needed)
• September 15, 2003 —Public Hearing #2
(recommended adoption)
• September 22, 2003 —Budget Study Session#4 (if needed)
• September 29, 2003 —Budget Study Session#5 (if needed)
Sid bty
A8
Hun �och. 20
10
ATTACHMENT #3
City of Huntington Beach
Annual Budget FY 2003/04
DRAFT
Resolution No.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HUNTINGTON BEACH
ADOPTING A BUDGET FOR THE CITY
FOR FISCAL YEAR 2003/04
WHEREAS Article VI of the Huntington Beach City Charter requires the City
Administrator to present and the City Council to adopt an annual City Budget; and
The City Council has received and considered the Preliminary Two Year Budget for
Fiscal Years 2003104 and 2004105, other staff reports, and public testimony and information
received in a noticed public hearing on the City Budget; and
Since the City Charter requires an annual budget, the second year of the Two Year Preliminary
Budget can be adopted by the City Council only after August 2, 2004; and
The City Administrator is directed to submit by August 1, 2004, the budget for the second year
(Fiscal Year 2004105) of the two year Budget for the City of Huntington Beach, substantially as
set forth in Exhibit B, along with any amendments to the Fiscal Year 2004105 Budget that may
then be required to reflect compliance with City Fiscal Policies and to reflect any changes in
revenue estimates and/or expenditure requirements.
NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as
follows:
Section 1. That the budget for the City of Huntington Beach for Fiscal Year 2003/04,
as set forth in Exhibit A, attached hereto and incorporated herein by this reference, is hereby
adopted.
Section 2. That the estimated revenue and transfers for Fiscal Year 2003/04, when
combined with reserves including encumbrances are sufficient to fund the appropriations, is set
forth in Exhibit A-1, which is attached hereto and incorporated herein by this reference.
BgtResolution 02-03.doc 1 8/16/03
City of Huntington Beach
Annual Budget FY 2003/04
DRAFT
Section 3. That estimated prior year encumbrances, as indicated by department and
fund set forth in Exhibit A-1, are attached hereto and incorporated herein by this reference as part
of the FY 2003/04 budget.
Section 4. That the Proposed Budget and Work Programs for Fiscal Year 2003104,
Exhibit B, providing appropriation summaries of details currently contained in the City's
accounting system, and detail of estimated revenue, is hereby approved as amended in Exhibit C.
Both Exhibits B and C are attached hereto and incorporated herein by this reference.
Section 5. That the City Administrator may transfer funds from one expenditure type
to another within the same fund provided there is no increase in approved total appropriations
contained in the budget.
Section 6. That the Tables of Organization, attached hereto as Exhibit D and
incorporated herein by this reference is hereby adopted. The City Administrator, subject to
compliance with the City Charter Section 403 may revise the Table of Organization as long as
the authorized number of personnel and the appropriation within the same department, office or
agency are not exceeded.
Section 7. That the City Council, by affirmative action of a majority of the Council,
may authorize all appropriation transfers not described in Sections 5 and 6 herein by minute
action.
Section 8. Acquisition of new capital items shall be limited to the specific items
included in the approved budget. Acquisition of capital items to replace existing capital
equipment shall not exceed the total appropriation for the Equipment Replacement Fund. The
City Administrator may authorize changes to the procurement of specific items as long as the
total appropriation for any department, fund or agency is not exceeded.
Section 9. That it is necessary to continue the levy of a 5% utility tax on cable TV
services in order to avoid budget reductions in the Police and Fire Departments, and reductions in
other city department budgets.
Section 10. That the Capital Improvement Program contained in the Proposed Budget
and Work Programs for FY 2003/04, Exhibit B, are approved in concept, and in accordance with
Section 503 and Section 614 of the City Charter, The Director of Public Works is authorized to
publicly advertise for bids on these projects.
BgtResolution 02-03.doc 2 8/16/03
City of Huntington Beach
Annual Budget FY 2003/04
DRAFT
Section 11. That construction of capital improvement projects requires the use of
professional services such as geo-technical, water testing, engineering oversight and project
management. Funding for these professional services is included within each Capital
Improvement Project's budget as set forth in the Proposed Budget and Work Programs for FY
2003/04, Exhibit B. Consistent with the City Council's policy regarding professional service
agreements, the City Council hereby authorized the City Administrator, or his designee, to enter
into any necessary professional service agreements to facilitate the completion of an approved
Capital Improvement Project.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting held thereof on the 15th day of September 2003.
Mayor
ATTEST:
APPROVED AS TO FORM:
City Clerk
City Attorney
REVIEWED AND APPROVED:
INITIATED AND APPROVED:
City Administrator
Director, Administrative Services
BgtResolution 02-03.doc 3 8/16/03
City of Huntington Beach
Annual Budget FY 2003/04
Exhibit A Appropriations Budget Prior Year Prior Year Revised
Department/Fund &Transfers Out Revision Encumbrance Carry-Over Budget
General Fund (Company 100)
Administration 1,586,822 41,957 1,628,779
Administrative Svcs 8,417,811 574,802 8,992,613
City Attorney 3,042,345 30,826 385,187 3,458,358
Building 2,904,229 118,069 3,022,298
City Council 276,486 5,147 281,633
City Clerk 762,823 4,000 926 767,749
Community Services 10,369,912 409,587 10,779,499
Economic Development 948,376 199,025 1,147,401
Fire 19,511,340 253,979 19,765,319
Library 3,150,014 18,535 3,168,549
Non Departmental Info Systems 6,627,206 342,830 6,970,036
Non Departmental 19,718,986 2,588,783 675,464 22,983,233
Planning 2,498,921 585,226 3,084,147
Police 40,844,390 106,391 417,634 41,368,415
Public Works 16,415,467 (150,000) 1,132,574 17,398,041
City Treasurer 1,548,573 20,000 7,040 1,575,613
Sub-Total General Fund 138,623,701 F 2,600,000 5,167,982 0 146,391,683
Exhibit A Appropriations Budget Prior Year Prior Year Revised
Department/Fund &Transfers Out Revision Encumbrance Carry-Over Budget
Other Funds (company Number and Title)
00101 Special Events 140,000 0 140,000
00102 Res Economic Uncertainty 0 0 0
00103 Donation Fund 1,000 30,080 31,080
00105 Private Project Self Suff 0 0 0
00110 Donations Rec&Human Services 0 (100) (100)
00111 Donations Nature Center 0 0 0
00112 Donations Senior Center 0 0 0
00113 Donations Oakview Center 0 0 0
00114 Donations Clubhouses 0 0 0
00115 Donations Senior Outreach 0 0 0
00116 Donations Arts&Cultural 0 0 0
00117 Donations Beach Maintenance 0 0 0
00118 Donations Dog Park 0 0 0
00119 Donations Library 0 0 0
00120 Donations Oakview 0 0 0
00121 Donations Literacy Program 0 0 0
00122 Donations Jail 0 0 0
00123 Donations Best Program 0 0 0
00124 Donations Human Task Force 0 0 0
00125 Donations Veterans Memorial 0 0 0
00201 Air Quality Fund 747,000 54,192 801,192
00202 Pier Plaza Fund 526,545 22,540 549,085
00204 Fourth of July Parade 262,200 13,842 276,042
00205 Library Service 1,295,852 24,788 1,320,640
00206 Traffic Impact 3,887,765 63,430 3,951,195
00207 Gas Tax Fund 1,985,525 381,290 3,783,200 6,150,015
00208 Public Communications 0 17,197 17,197
00209 Park Acquisition and Developme 1,140,348 368,761 1,000,000 2,509,109
BgtResolution 2003-04 8/27/2003
Appropriations 4 4:02 PM
City of Huntington Beach
Annual Budget FY 2003/04
Exhibit A Appropriations Budget Prior Year Prior Year Revised
Department/Fund &Transfers Out Revision Encumbrance Carry-Over Budget
1
00210 Sewer 0 200,000 309,116 15,000 524,116
00211 Drainage 0 4,975 4,975
00212 Narcotics Forfeiture Fed 50,000 8,548 58,548
00213 Measure M Fund 4,583,847 410,408 65,000 5,059,255
00214 Narcotic Forfeiture/State 0 0 0
00215 Rehab Loans 500,000 10,549 510,549
00301 Capital Improvement Fund 2,560,463 11,578,556 2,252,144 16,391,163
00302 Library Development 443,090 42,578 485,668
00303 Mello-Roos 1990-1-Cap Prj 0 0 0
00304 Pier Rebuilding Fund 590,000 0 590,000
00305 Rda Cap Project Area 1,165,374 372,576 1,537,950
00306 Low Income Housing-Inc 3,738,886 0 3,738,886
00307 Holly Seacliffe Fund 816,518 348 816,866
00309 PFA Capital Project 0 0 0
00310 Jail Program 0 14,348 14,348
00312 Grand Coast CFD 2000-1 0 0 0
00313 McDonnell Ctr CFD 2002-1 0 0 0
00315 Southeast Coastal Project 1,384,946 0 1,384,946
00401 Debt Svc Hbpfa 9,299,000 2,173,841 11,472,841
00402 Debt Svc Res Hill 148,000 0 148,000
00403 Debt Svc 1993-B Cic Cops 0 0 0
00404 Debt Svc 1993-A Cic Cops 0 1,800 1,800
00405 Dbt Svc Grand Coast CFD 2000-1 695,000 0 695,000
00406 Debt Svc Mello Roos 230,000 1,250 231,250
00407 Rda Hb Debt Svc Project Area 12,677,792 50,625 12,728,417
00408 Debt Svc McDonnell CFD 2002-1 340,000 0 340,000
00409 Debt Svc Southeast Coastal 0 0 0
00500 Cultural Affairs Fund 350,157 20,670 9,232 380,059
00501 CUPA 216,360 13,594 229,954
00502 Fire Medical Program 6,148,517 100,000 336,651 6,585,168
00503 Emerald Cove 1,325,900 8,753 1,334,653
00504 Refuse Collection Service 9,756,159 1,563,292 11,319,451
00505 Systems Fund 0 0 0
00506 Water 33,297,019 5,106,687 105,000 38,508,706
00507 Water Master Plan 10,915,000 5,568,566 100,000 16,583,566
00508 Wocwb 331,000 12,949 343,949
00509 Refuse Education 83,700 54,855 15,214 153,769
00510 Ocean View Estates MHP 183,214 7,209 190,423
00511 Sewer Service Fund 16,116,052 1,313,184 17,429,236
00512 Retiree/Cobra Insurees 0 0 0
00550 Self Insurance Medical 10,013,000 163,339 10,176,339
00551 Self Insurance Wkrs Comp 4,956,000 27,200 4,983,200
00552 Self Insurance Liability 0 177,606 177,606
00553 Equipment Replacement 0 138,783 138,783
00554 Equip Rep Supplemental 0 0 0
00555 Narc Forf/Helicopter Rep 0 0 0
00650 Gen Fixed Assets Acct Grp 0 0 0
00653 Gfaag CNOA 0 0 0
00701 Business Improvement Dist 135,000 0 135,000
00702 Retiree Ins Fund 700,000 1,896 701,896
00703 Retirement Supplement 2,030,000 22,403 2,052,403
00704 Fire Jpa Fund 157,113 61,872 218,985
BgtResolution 2003-04 8/27/2003
Appropriations 5 4:02 PM
City of Huntington Beach
Annual Budget FY 2003/04
Exhibit A Appropriations Budget Prior Year Prior Year Revised
Department/Fund &Transfers Out Revision Encumbrance Carry-Over Budget
1
00705 Deferred Compensation 0 0 0
00709 HB Hotel/Motel BID 0 135,885 135,885
00750 B.J.A. 02/03 131,374 0 131,374
00751 State Literacy Grant 03/04 0 50,000 0 50,000
00752 State Literacy Grant 04/05 0 0 0
00753 Children's Bureau of CA 03/04 0 34,360 0 34,360
00754 Children's Bureau of CA 04/05 0 0 0
00755 WMD 02/03 0 0 0
00801 Supp Law Enf Svcs 98/99 0 0 0
00802 Suppl Law Enforce Svc 97/98 0 0 0
00803 Sho Grant 98/99 0 0 0
00804 ABC 99/00 0 0 0
00805 Sho Grant 99/00 0 0 0
00807 SCE Traffic Rebate 0 0 0
00808 Rapid Response Grant 0 0 0
00809 AQMD/AES Grant 0 0 0
00810 Blufftop Park 0 9,666 9,666
00811 Bike Trails 95/96 0 0 0
00813 B.J.A. 98/99 0 0 0
00814 Hes Grant 205,000 13,300 223,900 442,200
00815 Available 0 0 0
00816 Fema Grant 0 0 0
00817 Swat Training Fund 0 0 0
00818 Suppl Law Enforce Svcs 96/97 0 0 0
00819 COPS-Video Tele Conferencing 0 0 0
00820 WMD-OES 0 2,847 2,847
00822 WMD-DOJ 157,193 24,940 182,133
00823 Cops More 96 0 0 0
00824 C.L.E.E.P. 1999/00 110,252 18,932 129,184
00825 Traffice Grant 1998/99 0 0 0
00826 Bike Trails 96/97 0 0 0
00827 97/98 Bus Stop Impr Phase 1 0 0 0
00828 Abc 98/99 Grant 0 0 0
00829 Used Oil Grant 0 0 0
00830 Cops More 98 0 0 0
00831 97/98 Bus Stop Impr Phase 11 0 0 0
00832 Gates Learning Foundation 0 0 0
00833 State Family Literacy 2000/01 0 0 0
00834 State Literacy Matching 98/99 0 0 0
00835 State Family Literacy 02/03 0 0 17,000 17,000
00836 State Lit Matching 02/03 0 0 0
00837 Young Adult Book Grant 0 0 0
00838 Jail Training Grant 0 0 0
00839 Fhwa Grant 1999/2000 0 245,245 3,069,400 3,314,645
00840 Oil Spill Grant 0 0 0
00841 Used Oil Recycling Grant 02/03 0 72,564 72,564
00843 Home Program 95 0 0 0
00844 Home Program 96 0 0 0
00845 Home Program 97 0 0 0
00846 Home Program 98 0 0 0
00847 Home Program 2000 0 0 0
00849 Home Program 2001 0 0 0
BgtResolution 2003-04 8/27/2003
Appropriations 6 4:02 PM
City of Huntington Beacli
Annual Budget FY 2003/04
Exhibit A Appropriations Budget Prior Year Prior Year Revised
Department/Fund &Transfers Out Revision Encumbrance Carry-Over Budget
00850 Home Program 2002 964,570 0 964,570
00856 Available 0 0 0
00857 Available 0 0 0
00858 HCD 95/96 0 0 0
00859 HCD 96/97 0 0 0
00860 HCD 97/98 0 0 0
00861 HCD 98/99 0 18,610 18,610
00862 HCD 2000/2001 0 256,273 367,484 623,757
00863 HCD 1999/2000 0 0 0
00864 HCD 2001/2002 0 12,189 64,196 76,385
00865 HCD 2002/2003 1,982,261 93,625 2,075,886
00866 HCD 2003/2004 1,738,064 0 1,738,064
00869 Traffic Safety Grant 02/03 62,500 0 62,500
00870 Supplemental Law Enfrc 02/03 534,779 38,150 572,929
00871 Children's Bureau of So Calif 0 0 0
00872 Senior Mobility Program 116,040 11,082 127,122
00873 Octa/Cip Grant 1,000,000 1,415,573 75,000 2,490,573
00874 Domestic Violence 98/99 0 758 758
00875 Saav 0 19,569 19,569
00876 Universal Hiring Grant 0 0 0
00877 Supp Law Enf Svcs 99/00 0 0 0
00878 Caltrans Grants 0 0 11,000 11,000
00880 Library equipment 0 0 0
00881 Gates Learning Foundation Trng 0 0 0
00883 OCSD Grant 0 890 890
00885 Speed Enforcement Grant 99/00 0 0 0
00886 DNA Consortium Grant 00/01 0 0 0
00887 Supplemental Law Enfrc 01/02 0 0 0
00888 Supplemental Law Enfrc 00/01 0 34,186 34,186
00889 Tech Program Grant 0 0 0
00890 T.E.A. Grant 0 0 0
00891 Used Oil Recycing Grant 00/01 79,295 2,196 81,491
00892 Storm Water Quality 0 1,396,434 1,678,264 3,074,698
00893 Medical Response System 0 0 0
00894 WMD-DHHS 340,819 19,852 360,671
00895 2000 State Park Bond 0 0 0
00896 B.J.A. 99/00 0 0 0
00897 B.J.A.00/01 0 59,794 59,794
00898 B.J.A.01/02 0 0 0
00899 Family Resource Center 0 4,749 4,749
0
Sub-Total Other Funds 153,345,489 459,885 34,411,277 12,826,588 201,043,239JI
Total City Appropriations 291,969,19011 3,059,885 39,579,259 12,826,688 347,434,922
BgtResolution 2003-04 8/27/2003
Appropriations 7 4:02 PM
City of Huntinaton Beach
Annual Budget FY 2003/04
Exhibit A-1 Revenue and Amount of Reserve for Revised Revenues
Fund Title Transfers In Revision Encumb/Carryover and Transfers In
00100 General Fund (138,623,701) (2,600,000) (5,167,982) (146,391,683)
00101 Special Events (102,900) (102,900)
00102 Res Economic Uncertainty 0
00103 Donation Fund 0
00105 Private Project Self Suff (5,000) (5,000)
00106 Interest Allocation 0
00107 Evidence Seizure 0
00108 Underground Utilities (800) (800)
00110 Donations Rec&Human Services 0
00111 Donations Nature Center 0
00112 Donations Senior Center 0
00113 Donations Oakview Center 0
00114 Donations Clubhouses 0
00115 Donations Senior Outreach 0
00116 Donations Arts&Cultural 0
00117 Donations Beach Maintenance 0
00118 Donations Dog Park 0
00119 Donations Library 0
00120 Donations Oakview (22,000) (22,000)
00121 Donations Literacy Program (30,000) (30,000)
00122 Donations Jail (10,000) (10,000)
00123 Donations Best Program 0
00124 Donations Human Task Force 0
00125 Donations Veterans Memorial 0
00201 Air Quality Fund (226,700) (226,700)
00202 Pier Plaza Fund (387,000) (387,000)
00203 Community Relations (700) (700)
00204 Fourth of July Parade (150,900) (150,900)
00205 Library Service (1,003,756) (1,003,756)
00206 Traffic Impact (522,100) (522,100)
00207 Gas Tax Fund (3,439,800) (3,439,800)
00208 Public Communications 0
00209 Park Acquisition and Developme (1,850,800) (1,850,800)
00210 Sewer (200,000) (200,000)
00211 Drainage (354,900) (354,900)
00212 Narcotics Forfeiture Fed (10,000) (10,000)
00213 Measure M Fund (2,279,200) (2,279,200)
00214 Narcotic Forfeiture/State (153,100) (153,100)
00215 Rehab Loans (326,000) (326,000)
00301 Capital Improvement Fund (2,160,000) (2,160,000)
00302 Library Development (375,700) (375,700)
00303 Mello-Roos 1990-1-Cap Prj (1,200) (1,200)
00304 Pier Rebuilding Fund (2,800) (2,800)
00305 Rda Cap Project Area (1,841,700) (1,841,700)
00306 Low Income Housing-Inc (1,925,300) (1,925,300)
00307 Holly Seacliffe Fund (20,400) (20,400)
00308 In Lieu Parking Downtown (8,600) (8,600)
00309 PFA Capital Project 0
00310 Jail Program (75,000) (75,000)
00311 American Trader Oil Spill Fund 0
00312 Grand Coast CFD 2000-1 0
00313 McDonnell Ctr CFD 2002-1 0
BgtResolution 2003-04 8/27/2003
Revenues 8 4:02 PM
City of Huntington Beach
Annual Budget FY 2003/04
Exhibit A-1 Revenue and Amount of Reserve for Revised Revenues
Fund Title Transfers In Revision Encumb/Carryover and Transfers In
00314 Infrastructure Fund 0
00315 Southeast Coastal Project (2,000,000) (2,000,000)
00401 Debt Svc Hbpfa 0
00402 Debt Svc Res Hill (2,200) (2,200)
00403 Debt Svc 1993-B Cic Cops 0
00404 Debt Svc 1993-A Cic Cops 0
00405 Dbt Svc Grand Coast CFD 2000-1 (300) (300)
00406 Debt Svc Mello Roos (14,100) (14,100)
00407 Rda Hb Debt Svc Project Area (7,612,612) (7,612,612)
00408 Debt Svc McDonnell CFD 2002-1 (800) (800)
00409 Debt Svc Southeast Coastal 0
00500 Cultural Affairs Fund (350,800) (350,800)
00501 CUPA (182,523) (182,523)
00502 Fire Medical Program (4,772,593) (4,772,593)
00503 Emerald Cove (769,100) (769,100)
00504 Refuse Collection Service (8,950,500) (8,950,500)
00505 Systems Fund (3,100) (3,100)
00506 Water (30,103,836) (30,103,836)
00507 Water Master Plan (7,397,500) (7,397,500)
00508 Wocwb (259,527) (259,527)
00509 Refuse Education (86,000) (86,000)
00510 Ocean View Estates MHP (256,700) (256,700)
00511 Sewer Service Fund (6,135,700) (6,135,700)
00512 Retiree/Cobra Insurees (13,000) (13,000)
00550 Self Insurance Medical (10,013,000) (10,013,000)
00551 Self Insurance Wkrs Comp (4,956,000) (4,956,000)
00552 Self Insurance Liability 0
00553 Equipment Replacement 0
00554 Equip Rep Supplemental (16,200) (16,200)
00555 Narc Forf/Helicopter Rep (7,100) (7,100)
00650 Gen Fixed Assets Acct Grp 0
00701 Business Improvement Dist (300) (300)
00702 Retiree Ins Fund (86,900) (86,900)
00703 Retirement Supplement (3,218,000) (3,218,000)
00704 Fire Jpa Fund (443,678) (443,678)
00705 Deferred Compensation (3,500) (3,500)
00707 Employee's Rate Contingency (40,700) (40,700)
00708 Affordable Housing Reimb (1,200) (1,200)
00709 HB Hotel/Motel BID 0
00750 B.J.A. 02/03 (400) (400)
00751 State Literacy Grant 03/04 (50,000) (50,000)
00752 State Literacy Grant 04/05 0
00753 Children's Bureau of CA 03/04 (34,360) (34,360)
00754 Children's Bureau of CA 04/05 0
00755 WMD 02/03 0
00801 Supp Law Enf Svcs 98/99 0
00802 Suppl Law Enforce Svc 97/98 0
00803 Sho Grant 98/99 0
00804 ABC 99/00 0
00805 Sho Grant 99/00 0
00806 Ccap 94/95 0
00807 SCE Traffic Rebate 0
BgtResolution 2003-04 8/27/2003
Revenues 9 4:02 PM
City of Huntington Beach
Annual Budget FY 2003/04
Exhibit A-1 Revenue and Amount of Reserve for Revised Revenues
Fund Title Transfers In Revision Encumb/Carryover and Transfers In
00808 Rapid Response Grant (`) (80,000) 20,000 (60,000)
00809 AQMD/AES Grant 0
00810 Blufftop Park 0
00811 Bike Trails 95/96 0
00812 Growth Management Grant#6 0
00813 B.J.A. 98/99 0
00814 Hes Grant (184,500) (184,500)
00815 Available 0
00816 Fema Grant 0
00817 Swat Training Fund 0
00818 Suppl Law Enforce Svcs 96197 0
00819 COPS-Video Tele Conferencing 0
00820 WMD-OES 0
00821 F.E.T.S.I.M. Grant 0
00822 WMD-DOJ (42,480) (42,480)
00823 Cops More 96 0
00824 C.L.E.E.P. 1999/00 (30,000) (30,000)
00825 Traffice Grant 1998/99 0
00826 Bike Trails 96/97 0
00827 97/98 Bus Stop Impr Phase 1 0
00828 Abc 98/99 Grant 0
00829 Used Oil Grant 0
00830 Cops More 98 0
00831 97/98 Bus Stop Impr Phase 11 0
00832 Gates Learning Foundation 0
00833 State Family Literacy 2000/01 0
00834 State Literacy Matching 98/99 0
00835 State Family Literacy 02/03 (67,000) (67,000)
00836 State Lit Matching 02/03 0
00837 Young Adult Book Grant 0
00838 Jail Training Grant (10,570) (10,570)
00839 Fhwa Grant 1999/2000 0
00840 Oil Spill Grant 0
00841 Used Oil Recycling Grant 02/03 0
00842 Federal Seizmic Grant 0
00843 Home Program 95 0
00844 Home Program 96 0
00845 Home Program 97 0
00846 Home Program 98 0
00847 Home Program 2000 0
00848 Home Program 1999 0
00849 Home Program 2001 0
00850 Home Program 2002 0
00851 Home Program 2003 (") (868,391) (868,391)
00852 Home Program 2004 0
00853 Home Program 2005 0
00854 Home Program 2006 0
00856 Available 0
00857 Available 0
00858 HCD 95/96 0
00859 HCD 96/97 0
00860 HCD 97/98 0
BgtResolution 2003-04 8/27/2003
Revenues 10 4:02 PM
City of Huntington Beach
Annual Budget FY 2003/04
Exhibit A-1 Revenue and Amount of Reserve for Revised Revenues
Fund Title Transfers In Revision Encumb/Carryover and Transfers In
00861 HCD 98/99 0
00862 HCD 2000/2001 0
00863 HCD 1999/2000 0
00864 HCD 2001/2002 0
00865 HCD 2002/2003 0
00866 HCD 2003/2004 (") (1,722,000) (1,722,000)
00867 HCD 2004/2005 0
00868 HCD 2005/2006 0
00869 Traffic Safety Grant 02/03 (125,000) (125,000)
00870 Supplemental Law Enfrc 02/03 (4,300) (4,300)
00871 Children's Bureau of So Calif (34,360) (34,360)
00872 Senior Mobility Program (116,000) (116,000)
00873 Octa/Cip Grant (450,000) (450,000)
00874 Domestic Violence 98/99 0
00875 Saav (180,000) (180,000)
00876 Universal Hiring Grant 0
00877 Supp Law Enf Svcs 99/00 0
00878 Caltrans Grants 0
00880 Library equipment 0
00881 Gates Learning Foundation Trng 0
00883 OCSD Grant 0
00884 Section 108 Loans 0
00885 Speed Enforcement Grant 99/00 0
00886 DNA Consortium Grant 00/01 0
00887 Supplemental Law Enfrc 01/02 (7,200) (7,200)
00888 Supplemental Law Enfrc 00/01 0
00889 Tech Program Grant 0
00890 T.E.A. Grant 0
00891 Used Oil Recycing Grant 00/01 (800) (800)
00892 Storm Water Quality 0
00893 Medical Response System 0
00894 WMD-DHHS (200,000) (200,000)
00895 2000 State Park Bond 0
00896 B.J.A. 99/00 0
00897 B.J.A. 00/01 (2,300) (2,300)
00898 B.J.A. 01/02 (3,000) (3,000)
00899 Family Resource Center (100) (100)
Reductions to Use of Fund Balance(') 2,570,391 2,570,391
Encumbrance Reserve(All Other Funds) (34,411,277) (34,411,277)
Additional Use of Fund Balance(All Funds) (46.623,654) (375,525) (12,826,588) (59,825,767)
Total City Resources (291,969,190) (3,059,885) (39,579,259) (347,434,922)
BgtResolution 2003-04 8/27/2003
Revenues 11 4:02 PM
1060, 111
4 r'e
PC R A lF
i
�oUNTX
�H �H GH Qac
raH � G.ti�H a =l GrHla
$ g
$a, s ago, $Afff"farlosif amd work programs
iscae Y¢ars 20031200ft amd 2004/2005
.r-.
City of Huntington Beach
Annual Budget FY 2003/04
Exhibit C
ADDENDUM TO PROPOSED BUDGET FY 2003104
Revision to Funding Source
Fund/Department Proposed From FY 2002/03
Business Unit Description Budget 2003/04 (Busines Unit/Acct.#)
Carry Over of General Fund Appropriations: (unspent 2002/03 funds approved for re-appropriation)
17—otal Carry Over of GeneralFund Appropriations: 0
BgtResolution 2003-04 8/27/2003
Carry-Over 12 4:02 PM
City of Huntinaton Beach
Annual Budget FY 2003/04
Exhibit C
ADDENDUM TO PROPOSED BUDGET FY 2003/04
Revision to Funding Source
Fund/ Proposed From FY 2002/03
Department Description Budget 2003/04 (Busines Unit/Acct.#)
Carry Over of Other Fund Appropriations: (Unspent 2002/03 funds approved for re-appropriation)
Capital Projects Fund
City Treasurer Cash Receipts System software 53,800 30126001.86000
Building&Safety City Wide Permit System 328,344 30156001.Various
Public Works South Beach Phase 1 100,000 30187003.00000
Public Works South Beach Phase 11 445,000 30187004.00000
Public Works Sports Complex 1,100,000 30187027.00000
Public Works City Hall Fire Sprinkler Rehab 200,000 30187012.00000
Public Works Fire Station 2 Settling Repairs 25,000 30187013.00000
Library Literacy Grant 02103
Temporary Salaries 12,000 83550602.53000
Supplies 5,000 83550602.63000
Park Acq. &Development Murdy Park Reconfiguration 1,000,000 20987028.00000
Sewer Fund Rebuild 2 Lift Stations 15,000 21089005.00000
Water Fund Water Main Replacement 105,000 50691006.00000
OCTA/SIP Grant Warner/Newland Rehabilitation 75,000 87390001.00000
Gas Tax Fund Arterial Rehabilitation 3,783,200 20790008.00000
Measure M Brookhurst/Garfield Signal Modification 65,000 21390007.00000
Water Master Plan Overmyer Reservoir 100,000 50791007.00000
Caltrans Grant Safe Routes to School 11,000 87890001.00000
Hazard Elimination Fund Protected Left Turn Signals 223,900 81490007.00000
F.W.H.A. Grant Fund ITS Expansion 3,069,400 83991022.00000
BgtResolution 2003-04 8/27/2003
Carry-Over 13 4:02 PM