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FY 1998/1999 Budget - Public Hearing - Update to Second year
Council/Agency Meeting Held: c���•�d Deferred Cont uni ed to' ®.Og 27 i_- o ❑ Approved Q Conditionally Approved ® Denied J,6E 0401 bAy Clerk's Signature Council Meeting Date: September 8, 1998 Department ID Number: AS 98-028 CITY OF HUNTINGTON BEACH REQUEST FOR ACMN SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMB RS SUBMITTED BY: RAY SILVER, City Administrator Qee>P PREPARED BY: ROBERT J. FRANZ, Deputy City Administrato SUBJECT: PUBLIC HEARING: Review of the Proposed 1 8/9 dget Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s Statement of Issue: The City Charter requires that the City conduct a Public Hearing prior to the adoption of the City's Annual Budget. Funding Source: As indicated in the Proposed Budget. Recommended Action: After conducting a Public Hearing on the update of the 1998/99 proposed budget, motion to: 1. Continue the Public Hearing open to September 21, 1998, and 2. Instruct staff to prepare a resolution for adoption of the proposed budget on September 21, 1998. Alternative Action(s): Instruct staff regarding changes to be incorporated in the 1998/99 Budget. Analysis: The City adopted its first two-year budget in September of 1997. The second year of that two-year budget covers 1998/99 and needs to be updated to reflect changes. The proposed budget with a description of all proposed changes was delivered to the City . ...: PROOF OF PUBLICATION STATE OF CALIFORNIA) -- - - )_sS. - County of Orange ) l am a Citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the below entitled matter. I am a principal clerk of (MAIN NEWS SECTION) the HUNTINGTON BEACH INDEPENDENT, a newspaper of general circulation, printed and published in the City of Huntington Beach, County of Orange, State of California, and that attached Notice is a true and complete copy as was printed and published in the Huntington Beach and Fountain Valley issues of said newspaper to wit the issue(s) of: August 27, 1998 (main news section) I declare, under penalty of perjury, that the foregoing is true and correct. Executed on August 27 199 8 at Costa Mesa, California. All Signature PUBLIC NOTICE 'NOTICE-OF .PUBLIC HEARING CITY OF . HUNTINGTON BEACH Notice of- Public Hearing on- the Proposed Update to the Second Year of the PROOF OF PUBLICATION 2ccovov-Year Budget ering FY 1997/98 and FY.1998/99 Notice is hereby given] STATE OF CALIFORNIA) that a public hearing will, be held by the City Council, of the City of Huntingtoni Beach, in the .Council) S.S• Chambers of the Civic Cen-j - — - - ter, Huntington Beach lo- cated at 2000 Main Street, County of Orange at the hour of 7:00 PM,or as soon as. possible there- after on Tuesday,the 8th of I am a Citizen of the United States and a September; for the, purpose of consinsi for the I resident of the County aforesaid; I am j 1998/99- podrtiont-of ether City's 2-Year,Budget Plan; over the age of eighteen years, and not a covering Fiscal Years 1997/' 198 and 1998/99. ' party to or interested in the below The proposed,budget for? �FY -1998/99 totals entitled matter. I am a principal clerk oY posed 9;9n including pro posed General Fund Ex- penditures of$109,793,897.I the HUNTINGTON BEACH INDEPENDENT, a The complete Update .to newspaper of general circulation, printed the 2-Year Budget proposal P ;can be obtained or re- and published in the City of Huntington viewed t the public from 8:00 AM to 5:00 PM, Mon- day through Friday in the Beach, County of Orange, State of ball,C20' Main Street and that attached Notice is a ! Huntington Beach. Copies California, I of the proposed budget are true and complete copy as was printed !also available for puCenra-1 view at the City's Central{ Library located at 7111 Tal-I and published in the Huntington Beach bert Avenue (Goldenwestl and Fountain Valley issues of said St. and Talbert Ave.) and! 1 all and libraries. Copies of.the Preliminary Bud-5 newspaper to wit the issue(s) of: get_Message and Sum-; maries may be obtained by. the public, free of charge, at the aforemen-, Au gust 27 1998 tioned locations. , J r All interested persons (es- pecially senior citizens ands handicapped individuars)i are invited to attend the" budget hearing to express; their opinions for, or against, the proposed bud- get with written or oral declare, under penalty of perjury, that comments. Written co y. munications. to the City the foregoing is true and correct. Council also -may be .mailed-to the City Clerk.! Further information may be obtained from the Office of the City Clerk, 2000 Main Street,' Huntington Beach, Executed on August 27 , 199 8 CA 92648- Phone (714) at Costa Mesa California. 53 , Thhee City -of Huntington Beach endeavors to ac- commodate persons of handicapped status in the admission or access to, or treatment or employment in, City programs or activi- ties.The City of Huntington fBeach is an equal op- portunity employer. - Dated 8/20/98 Signature Bepity ach of7 Huntington by: Connie'Brockway, City Clerk 2000 Main St. Huntington,Beach;CA 92648 Telephone: (714) 536-5227 Published Huntington Beach-Fountain Valley In- dependent August 27,1998 084-897 PUBLICNOTICE,' NOTICE OF PUBLIC HEARING CITY,OF -HUNTINGTON BEACH Notice of Public Hearing on -the Proposed Update 71 to the Second Year of the City's, PROOF OF PUBLICATION 2-Yea►Budget• covering FY 1.997/giS and FY 1998/99 STATE OF CALIFORNIA) that a public hearing will be held.by the City Council. SS. of'the City,.of Huntington Beach, in. the .Council County of Orange ) Chambers of to Civic lb ter,.Huntington -Beach: o, rated at 20001 Main Street,- at the hour of 7:00 PM,,or soon_as possible there- after am a Citizen of the United States and a after September,on Tuesday,the of '1998 for the purpose of considering the, resident of the County aforesaid; I am proposed§portio,to the hFY e � 1998/99: poriion,,of 'the over the age of eighteen years� covering�Fisc and not a City's ,FiscYear Budget Plan al-Years.1997/ 98 and 1998/99. party to or interested In the below The proposed budget for FY :1:9.98,/99; totals entitled matter. I am a principal clerk of S213;24 . 9,981 including pro- posed' General• Fund. Ex-1 the HUNTINGTON BEACH INDEPENDENT a pendrtures of$109,793,897:. The complete, Update to newspaper of general circulation printed the 2-bear•Budget . opbsal. b can be obtained. or re=•. viewed,by the public from and pu lished In the City of Huntington 8:00 AM to;5:00 PM, Mon- Beach, County of Orange, State of day through Friday at: the City Clerk's.Office at.City Hall, 2000. Main' Street, California, and that attached Notice is a Huntington Beach: Copies true and complete copy as was printed al the proposed budget are also available for public re- true view. at the City's,Central•• and published in the Huntington Beach Library Located Gold*e1 Tai, Bert Avenue (Goldenwest� and Fountain Valley Issues of said all and Talbert-Ave.)lie . and. all branch libraries. Copies newspaper to wit the issue(s) of: of ttie Preliminary Bud- get Me"ssage"and.Sum- maries 'may be obtained tiy, the public,"free'of charge,.,at the aforemen-. August 27, 1998 tionedaocations. ,All interested persons (es- pecially senior citizens mand handicapped .individuals). are invited to. attend the budget hearing to express their opinions•tor, .or against, the proposed bud- get, with written,,or'. oral I declare, under penalty of perjury, that comments. �Written<com- munications' to the City the foregoing is true and correct. `Council .also may maiied:to;_the City 'Clerk: Further.information.may,be obtained from the Office of the City:Clerk, 2000'Main Executed on August 27 , 199 8 Street,..Huntington Beach, at Costa Mesa, California. CA 92648;- Phone '(714) 536-5227.- The`City=of .Huntington Beach. endeavors',to ac- commodate,.•persons of handicapped.status in.the admission,-,or-access to, or treatment or employment in, City.programs or activi= ties.The City of Huntington C Beach .is. an' equal-op- portunity employer. Dated 8/20/98` Signature City 'of. Huntington Beach `by: Connie Brockway,. City Clerk r ?• 2000 Main St. Huntington Beach;-CA 92648 " Telephone:.-.(714) i 536,5227 l Published Huntington Beach-Fountain'Valley.In- dependent August 27,>1,998. _. 084`,89T FOLLOW-UP: BUDGET STUDY SESSION August 10, 1998 The following list of topics discussed at the August 10, 1998 City Council Budget Study Session has been prepared with comment or follow-up as indicated: 1. Revenue Related Suggestions/Comments: Attached is a summary of enhanced or increased revenue implemented by the City since 1990. Although the list may not be exhaustive, it is an attempt to document numerous actions taken by the City to improve revenues during the past 8 years. Street Cut Ordinance: Public Works is continuing to follow the statewide developments in this area. Utility companies (electric, cable, gas, etc.), are opposed to cities charging any additional amounts for damage to streets resulting from their work to repair/replace/install cable or other facilities related to their operations. The League of California Cities through the Transportation, Public Works, and Communications Policy Committees has developed a model utility street cut ordinance which will be voted on at the League's Annual Conference in October. If adopted, it will provide a reliable basis upon which our Public Works Department can develop, over the ensuing six months, a trench cut ordinance suitable for our specific needs. Parking Structure: A consultant has been hired by the City to review our entire parking structure operation. This independent report will be presented to the City Council within the next month. Bus Shelters: The City's Bus Shelter Contracts expire at the end of this calendar year (1998). (An RFP was issued with a response deadline of September 9, 1998.) A Study Session is scheduled for September 21, 1998 on this subject, following which staff will complete negotiations recommended new contract(s). Naming Rights: The City staff has been working on an aggressive naming rights program for over one year. A comprehensive proposal will be presented to the City Council within the next three to six months. Utility Audits: The City contracted with Don Maynor in 1991 who has conducted audits of the City's utility tax revenues being collected by utility companies. This has resulted in increased revenues estimated to total $5,000,000 for 1992 through 1997. Library/College Linkage: City staff has contracted the City of Santa Ana regarding their grant-funded program. The Library BDGTSS 09/04/98 8:38 AM FOLLOW-UP: BUDGET STUDY SESSION August 10, 1998 Director describing their program and review the potential for a similar Huntington Beach effort. Private Fund Raising: We will coordinate with the City's newly employed consulting firm regarding potential grant applications to private funding sources. Accounts Receivable Collections: For the past few years, there has been an increased focus by the City Treasurer's Office on collection of outstanding debts. In addition, a task force was formed to insure proper understanding of the City's existing accounts receivable system by all City departments. A revised Administrative Regulation has been developed and is currently of being finalized. Training will then be conducted with all City departments. KPMG Letter: The April 14, 1997 letter from KPMG outlined numerous Revenue Enhancement Services offered by KPMG. While the City has not contracted with KPMG for these services, several of the subject areas have been pursued by the City through assignment to the Administrative Services or City Treasurer's Departments. 2. Classification and Compensation Study: An RCA with a recommendation that the City Council approve the solicitation of proposals from classification firms is scheduled for the September 8, 1998 City Council Meeting. 3. Revenue Projections — Development Projects: A summary of the assumptions related to the timing and implementation of new retail and commercial development projects has been developed. The projected revenue from these projects has been included in the multi-year revenue projections in the proposed budget document. BDGTSS 09/04/98 8:38 AM REVENUE ENHANCEMENT REPORT Since 1990 the City has examined a variety of ways to increase our revenue base. These efforts have included insuring all revenue that is due to the City is in fact received. We have also focused on the existing accounts receivable process and collections. Fees have been reviewed a number of times, to determine if costs are being covered by fees where the intent is to charge customers for the full cost of services. Entrepreneurial efforts have been implemented to create new revenue. Following is a brief"bullet point" type of listing of these various efforts. 1. Sales Tax Audit — The firm of HDL and Companies has been working under contract with the City since 1988. They submit quarterly reports to the City and have recovered over $1,600,000 in sales tax revenue as result of their audits. 2. Property Tax Audit — The firm of HDL also audits annual property tax data received from the County. Although no misallocation of property tax revenue has been found by the consultant, the annual review provides important data for the City's use in monitoring revenue. 3. Utility Tax Audit — The firm of Don Maynor and Associates has been under contract with the City since 1991 to audit utility tax and franchise fee payments from utility companies. Mr. Maynor also assisted the City in renegotiation of the Gas Company Franchise resulting in additional revenue to the City. Primary efforts have been in the cellular phone area where revenues have increased by over $100,000 per year as a result of the consultant's work. In addition, we are currently meeting with Paragon Cable to resolve billing and collection discrepancies. 4. Transient Occupancy Tax audit — The firm of Government Financial Services conducted audits of transient occupancy tax payments in 1993/94. While various legal complications prevented collection of previous underpayments, the audit process and meetings between motel operations and city staff provided for clearer understanding towards subsequent compliance. 5. Accounts Receivables — For the past few years, there has been an increased focus by the City Treasurer's Office on collection of outstanding debts. In addition, a task force was formed to insure proper understanding of the City's existing accounts receivable system by all City departments. A revised Administrative Regulation has been developed and is currently in the process of being finalized. Training will then be conducted with all City departments. 6. Fire Med Program — This program was initiated in 1990 and currently is producing revenues of over $3 million annually. The program provides funding for nine paramedic positions and the salary differential for nine additional paramedics. This results in savings to the General Fund of approximately $900,000 per year. 7. Ambulance Service —The City is saving $180,000 per year as result of entering the ambulance service. 0032901.01 -1- 09/03/98 12:06 PM 1 Changes to the Two Year Budget: 1998/99 i i CONCLUSION r The City has adjusted its budget and services downward for several years in response to i the recession, State takeaways, and the Orange County Bankruptcy. This budget will continue the process of stabilizing City finances, restoring our depleted reserves, and i restoring some services cut during the past seven years. ACKNOWLEDGMENTS: I sincerely appreciate the hard work by the City Council, Department Heads, and other City staff members in the development of this budget. Additionally, I would like to thank the Administrative Services staff for their efforts in preparing this document. The budget was prepared under the direction of Robert J. Franz, Deputy City Administrator/Administrative Services. He was assisted principally by Shari K. Donoho, Administrative Assistant, John Roulette and Jim Lewis, Budget Analyst Seniors, and Dan Villella, Director of Finance. Additionally, I extend my thanks to all of the other dedicated City employees who have worked diligently to develop a balanced budget for fiscal year 1998/99. Respectfully submitted, RAY SILVER City Administrator i i t 1 t 16 Changes to 1998/99 Approved Budget ■ Description by Department of Recommended Changes to Expenditures: > General Fund > Other Funds Changes to 1998199 Approved Budget General Fund Summary EXPENDITURE BY CATEGORY Approved Requested Difference Personnel $73,164,796 $76,091,584 $2,926,788 Operating 23,415,420 24,597,114 1,181,694 Capital 184,300 2,189,300 2,005,000 Transfers 7,133,042 6,915,899 (217,143) $103,897,558 $109,793,897 $5,896,339 EXPENDITURE BY DEPARTMENT Approved Requested Difference City Council $258,487 $260,767 $2,280 City Attorney 1,300,920 1,608,245 307,325 City Clerk 537,590 542,249 4,659 City Treasurer 874,502 917,033 42,531 Administration 919,380 1,408,681 489,301 Administrative Services 3,049,060 2,867,106 (181,954) Community Development 3,687,749 3,876,015 188,266 Fire Department 17,167,071 17,049,439 (117,632) Police Department 34,868,738 36,137,581 1,268,844 Community Services 7,306,410 7,225,222 (81,187) Library Services 2,947,056 3,038,900 91,845 Public Works 16,234,061 19,504,306 3,270,245 Non-Departmental 14,746,534 15,358,352 611,817 $103,897,558 $109,793,897 $5,896,339 17 CITY COUNCIL Changes to 1998/99 Approved Budget General Fund Summary Approved Requested Difference Personnel $112,708 $114,988 $2,280 Operating 145,779 145,779 (0) Capital 0 0 0 Transfers 0 0 0 $258,487 $260,767 $2,280 l Personal Services - General Fund Changes Increased Cost of Salary/Benefits (no new positions) $2,280 $2,280 Total Increase/(Decrease) $2,280 Other Funds Summary t Other Fund Changes Approved Requested Difference t_ None $0 0 $0 $0 $0 l i Narrative Description of Changes to General Fund: Increase in Personnel Costs to reflect negotiated settlements. t Narrative Description of Changes to Other Funds: None. 18 I CITY ATTORNEY Changes to 1998199 Approved Budget General Fund Summary Approved Requested Difference Personnel $1,175,445 $1,182,770 $7,325 Operating 125,475 425,475 300,000 Capital 0 0 0 Transfers 0 0 0 $1,300,920 $1,608,245 $307,325 Personal Services - General Fund Changes - Increased Cost of Salary/Benefits(no new positions) 17,725 130 Reduce Deptuty Atty III to a Deputy Atty II ($10,400) 7,325 Non-Personnel- General Fund Changes 130-405 Legal Services (Outside) 300,000 $300,000 Total Increase/(Decrease) $307,325 Other Funds Summary Other Fund Changes Approved Requested Difference Self Insurance/in house Legal $72,703 $72,703 ($0) Redevelopment/Legal 200,000 200,000 0 $272,703 $272,703 ($0) Narrative Description of Changes to General Fund: Reflects savings from the cost of replacing an Attorney III with an Attorney II. $300,000 budgeted to show the anticipated true cost of outside legal services at budget adoption rather than require budget amendments during the Fiscal Year(as has been done in the past). Narrative Description of Changes to Other Funds: No changes. 19 i i CITY CLERK Changes to 1998/99 Approved Budget General Fund Summary Approved Requested Difference Personnel $427,940 $431,299 $3,359 Operating 109,650 105,950 (3,700) i Capital 0 5,000 5,000 i Transfers 0 0 0 $537,590 $542,249 $4,659 i i Personal Services - General Fund Changes ; Increased Cost of Salary/Benefits (no new positions) 3,359 l 3,359 Non-Personnel- General Fund Changes AA 142-390 Contractual Services (2,200) AA 142-461 Conferences (1,500) (3,700) i f Capital Outlay- General Fund Changes i Captial Outlay requirements for Imaging System(Furniture) 5,000 5,000 i Totallncrease/(Decrease) 4,659 i Other Funds Summary Other Fund Changes Approved Requested Difference None $0 $0 $0 $0 $0 $0 Narrative Description of Changes to General Fund: 1. Increase in Personnel Costs to reflect negotiated settlement costs for employees. 2. Cost reductions to provide funding for salary/benefit increases. 3. Capital funding for furniture needed for City's Imaging System. Narrative Description of Changes to Other Funds: No changes. 20 CITY TREASURER Changes to 1998/99 Approved Budget General Fund Summary Approved Requested Difference Personnel $828,975 $869,756 $40,781 Operating 45,527 47,277 1,750 Capital 0 0 0 Transfers 0 0 0 $874,502 $917,033 $42,531 Personal Services - General Fund Changes Increased Cost of Salary/Benefits (no new positions) 2,281 Additional Position (1) Cashier 38,500 40,781 Non-Personnel- General Fund Changes AA 120-388 Software 1,000 AA 120-434 Maintenance, Dept. Equipment 750 1,750 Total Increase/(Decrease) 42,531 Other Funds Summary Other Fund Changes Approved Requested Difference None $0 0 $0 $0 $0 Narrative Description of Changes to General Fund: Addition of one Customer Service representative added in the mid year 1997/98 budget which replaces two Temporary Customer Service Representative positions to improve service levels. Duration software and related maintenance purchases to improve service levels. Narrative Description of Changes to Other Funds: None. 21 ADMINISTRATION Changes to 1998/99 Approved Budget General Fund Summary Approved Requested Difference Personnel $795,897 $1,269,961 $474,064 Operating 108,983 114,220 5,237 Capital 14,500 24,500 10,000 Transfers 0 0 0 $919,380 $1,408,681 $489,301 r Personal Services - General Fund Changes - Increased Cost of Salary/Benefits (no new positions) 51,301 - New Position (1) Receptionist 35,000 - Upgrade Management Analyst to Sr. Dept. Analyst 10,000 - Move 3 positions from Adm. Svcs. to Admin.; (Accountant,Sr., 2 Bgt Analyst, Sr.) 231,955 - Transfer funding for Deputy City Administrator 145,808 - New Position (1)Administrative Assistant 42,433 $474,064 Non-Personnel- General Fund Changes AD 102-461 Conferences (3,000) AD 202-358 Advertising (3,400) AD 173-000 Operating costs for Office of Bdgt& Labor Negotiations 13,637 AD 202-407 Printing, Reproduction (2,000) $5,237 AD 173-000 Capital Outlay for Office of Budget& Labor Negotiations $10,000 Total Increase/(Decrease) $489,301 Other Funds Summary Other Fund Changes Approved Requested Difference ' Cable TV $420,046 $442,134 $22,088 Air Quality Fund 180,365 180,769 404 800 Mhz Fund 566,920 566,920 0 $1,167,331 $1,189,823 $22,492 Narrative Description of Changes to General Fund: The reinstatement of the receptionist position on the first floor of City Hall is recommended. The reorganization of Administration results in several budget changes: 1) Upgrade Management Analyst to Department Analyst, Sr., 2) transfer of the Budget and Labor Relations costs from Administrative Services to Administration, and 3) Additional Administrative Assistant Position for support of the reorganized responsibilities. Cost reductions are to provide funding for salary and benefit increases. Narrative Description of Changes to Other Funds: Cable TV: Operating expense increases are needed in maintenance and contractual services. 22 ADMINISTRATIVE SERVICES Changes to 1998/99 Approved Budget General Fund Summary Approved Requested Difference Personnel $2,241,331 $2,097,814 (143,517) Operating 782,729 754,292 (28,437) Capital 25,000 15,000 (10,000) Transfers 0 0 0 $3,049,060 $2,867,106 (181,954) Personal Services - General Fund Changes - Increased Cost of Salary/Benefits (no new positions) 88,438 Transfer Accountant and 2 Budget Analysts to Administration (231,955) (143,517) Non-Personnel- General Fund Changes Transfer Budget& Labor Relations costs to Admin. (13,637) Operating reductions for Salary/Benefit increases (14,800) (28,437) 173 Transfer capital outlay to Administration (10,000) Total Increase/(Decrease) (181,954) Other Funds Summary Other Fund Changes Approved Requested Difference Equipment Replacement $2,140,342 $3,480,759 $1,340,417 Self Insurance 11,196,814 11,358,010 1.61,196 $13,337,156 $14,838,770 $1,501,614 Narrative Description of Changes to Other Funds: Transfer an Accountant, 2 Budget Analysts, and related operating and capital to Administration. Cost reductions are to provide funding for salary/benefit increases. Narrative Description of Changes to Other Funds: $200,000 additional funding is needed for estimated legal costs in the Liability Self Insurance Fund. Equipment Replacement budget for 98/99 needs to be amended to include $1.15 million for replacement of Police dispatch system and$116,467 for the following other replacements that were not anticipated in the 2-year budget: Bicycle Racks-$6,200, Fire Rings-$24,000, City Treasurer office computer applications-$55,657, Security Camera -$2,000, Library voice notification system-$27,310, Pool Cleaner-$1,300. 23 i COMMUNITY DEVELOPMENT Changes to 1998/99 Approved Budget t General Fund Summary t Approved Requested Difference i Personnel $3,090,413 $3,098,479 $8,066 t Operating 597,336 777,536 180,200 Capital 0 0 0 t Transfers 0 0 0 r $3,687,749 $3,876,015 $188,266 Personal Services - General Fund Changes Increased Cost of Salary/Benefits(no new positions) $113,874 (1.00) Eliminate Director Position (145,808) 0.50 Temp. Dept.Analyst 30,000 t 0.50 Temp. College Intern 10,000 $8,066 t Non-Personnel- General Fund Changes Transfer funding from operating contract to personal services (40,000) Eliminate auto allowance for Director of Community Development (4,800) t 3 Contract Planners to assist permanent staff. (Reimbursed) 90,000 i Eliminate contract services account (100,000) Redirect existing funding for neighborhood preservation (code enforcement) 75,000 Contract- Information Systems assistance(Funding from increased revenues) 100,000 Contract inspections(Funding from increased revenues) 60,000 $180,200 Other Funds Summary c Other Fund Changes Approved Requested Difference t None 0 0 0 , $0 $0 $0 t Narrative Description of Changes to General Fund: i Eliminate Director of Community Development per reorganization. Division Heads of department will report to the Assistant City Administrator. t Personal Services: Temporary part time positions of Department Analyst and College intern were already budgeted in contract services to keep up with increased reporting and activity needs. A transfer of funding into personal services has been made. Non-Personnel- Net increase in contract services is due to the need for additional contract planners,assistance with automation and an additional contract inspector. The need for these services will be financed by three reimbursement agreements and increases in permit revenues. Narrative Description of Changes to Other Funds: 24 FIRE DEPARTMENT Changes to 1998/99 Approved Budget General Fund Summary Approved Requested Difference Personnel $14,266,420 $14,822,166 $555,746 Operating 2,789,744 2,116,366 (673,378) Capital 55,000 55,000 0 Transfers 55,907 55,907 0 $17,167,071 $17,049,439 ($117,632) Personal Services - General Fund Changes Increased Cost of Salary/Benefits (no new positions) $573,246 Transfer Ambulance Program to Fire Med Fund 17 500 $555,746 Non-Personnel- General Fund Changes Reduce training account (10,000) Transfer Ambulance Program to Fire Med Fund (703,378) Increase contractual services for Petro Chemical program 40,000 ($673,378) Other Funds Summary Other Fund Changes Approved Requested Difference Certified Unified Program Agency 136,047 151,876 $15,829 Fire Medical 3,229,345 4,277,545 1,048,200 $3,365,392 $4,429,421 $1,064,029 Narrative Description of Changes to General Fund: The training account in the Administrative division has been reduced by $10,000. Should employees receive authorization for reimbursed tuition, as is provided in the MEA and MEO MOU's, this amount may have to be re appropriated. The largest change to the Fire Department's General Fund budget is the transfer of the Ambulance program to the Fire Med Enterprise Fund. This move is expected to streamline the administrative process and expedite accounting functions. Reductions in Petro-Chem staffing require the use of private vendors for the remediation of hydrocarbon- contaminated soil. Contractual services is being increased $40,000, which is offset by new development revenues. Narrative Description of Changes to Other Funds: The Hazardous Materials Enforcement Program (CUPA) is increasing the clerical support from 1/2 position to 1 full time position due to increased workload demands. The increase shown is for salary and benefits adjustments. FireMed's budget increase is largely due to one-time capital expenditures, and increase in Personal Services and payments to the General Fund. 25 POLICE DEPARTMENT Changes to 1998/99 Approved Budget General Fund Summary Approved Requested Difference Personnel $30,292,577 $31,623,564 $1,330,987 ; Operating 4,102,041 3,922,041 (180,000) Capital 4,300 4,300 0 Transfers 469,819 587,676 117,857 ' $34,868,737 $36,137,581 $1,268,844 i Personal Services- General Fund Changes Increased Cost of Salary/Benefits(no new positions) $1,402,987 Attrition 772,000) $1,330,,987 ; Non-Personnel- General Fund Changes r. Reduce various operating accounts per Budget meetings (80,000) Reduce helicopter maintenance 10f 0,000) ($180,000) Increase transfers to grant funds $117,857 Other Funds Summary ! Other Fund Changes Approved Requested Difference Narcotic Forfeiture $429,593 $445,681 $16,088 Police Community Relations 25,000 25,000 0 - Jail Donations 15,000 15,000 0 ; Police SHO Grant 236,103 243,866 7,763 Bureau Justice-98 Grant 0 160,713 160,713 Supplemental Law Enforcement 450,000 450,000 0 c_ State Abandoned Vehicle Fund 0 200,000 200,000 ! Office Traffic Safety Grant 0 126,883 126,883 Special Training-PD 20,000 20,000 0 �. 800 Mhz Fund 566,920 566,920 0 ; Helicopter Replacement Fund 0 274,000 274,000 $1,742,616 $2,528,063 $785,447 Narrative Description of Changes to General Fund: Delivery of the new helicopter is expected early in FY98/99. Parts and warranties for this aircraft enabled the department to reduce aero maintenance by $100,000. This maintenance savings and the money received from the sale of the old helicopter will be transferred to the Helicopter Replacement Fund for debt service on the lease/purchase payments for the new helicopter. The department was awarded another Local Law Enforcement Block Grant (Bureau of Justice - 98 Grant) which required a General Fund match of$17,857. Narrative Description of Changes to Other Funds: Two new grants, the Bureau of Justice '98 for the purchase of equipment and Office of Traffic Safety Grants brought in an additional $287,596. The State Abandoned Vehicle Fund refunds agencies a portion of the costs for impounding abandoned vehicles. It is expected that this fund will bring in approximately$200,000 in revenue next year. The$274,000 received from the sale of the old helicopter was placed in the Helicopter Replacement Fund. 26 COMMUNITY SERVICES Changes to 1998/99 Approved Budget General Fund Summary Approved Requested Difference Personnel $5,237,814 $5,349,765 $111,951 Operating 1,708,606 1,850,467 141,861 Capital 0 $0 Transfers 359,990 24,990 ($335,000) $7,306,410 $7,225,222 ($81,188) Personal Services- General Fund Changes - Increased Cost of Salary/Benefits(no new positions) 17,227 342 (1)Marine Safety Officer(2/3 cost offset by reduction in O.T.) 63,918 342 Reduction in O.T. Salaries(Help Offset Marine Sfty. Off., Perm. (42,612) 340 (1)Social Worker- Project Self Sufficiency(CDBG Shortfall) 23,499 345 Temp. Salaries-Pier (40,150) 345 Temp. Salaries Benefits-Pier (582) 371 Temp. Salaries-Seniors Center 27,000 372 Temp. Salaries-Oakview(CDBG Shortfall) 25,623 374 Srs. Outreach (CDBG Shortfall) 13,375 348 Jr. Lifeguard Program.Temp.Salaries$5,131' 5,131 358 Aquatics Program Temp.Salaries$19,522' 19,522 111,951 Non-Personnel- General Fund Chanqes 343 Blufftop Fence Maintenance&Fence Rental Replacement 24,600 343 Painting Beach Restrooms 19,500 344 Parking Facility Maintenance(Main Prominade Restroom) 26,280 345 Pier-Main Promenade Steam Cleaning 26,500 345 Bldg. & Maint.-Pier (10,950) 374 Travel Costs 10,300 348 Jr. Lifeguard Program Supplies$34,869' 34,871 385 Transf to Civ Ctr-93-A(Pier) (150,000) 385 Transf to PFA(Pier) (185.000) - Sister Cities Program transfered from Library 10,760 (193,139) Offset by increased revenue Total Increase/(Decrease) (81,188) Other Funds Summary Other Fund Changes Approved Requested Difference Pier Plaza 0 583,000 583,000 Art Center 436,652 356,621 (80,031) Emerald Cove Sr. Housing 865,561 865,561 0 Fourth of July 189,150 189,150 0 1,491,363 1,994,332 502,969 Narrative Description of Changes to General Fund. The Marine Safety Operation will add funding for 1 position utilizing savings in overtime & recurrent salaries to cover 2/3 of the cost. Reductions in CDBG funding necessitate using General Funds for Project Self-Sufficiency, Oak View Center & Seniors Outreach shortfall. Ongoing recurrent salaries of$27,000 inadvertently left out of last year's Senior Center Budget is added. Junior Lifeguard & Pool Aquatics budgets were increased to meet public demand & increased costs; expenditures are offset by increases in revenues. Funds have been added for Blufftop fence rental/maint., painting beach rest rooms, maintenance of Main Promenade rest rooms, steam cleaning of pier and Main Promenade Parking Structure, and to reimburse drivers for mileage in the Seniors Outreach budget. Sister Cities Program has been transferred from Library to Community Services. Narrative Description of Chances to Other Funds: The Art Center Operation has been reduced to bring it in line with projected revenues. The Pier Plaza Fund is being created and will reflect$580,000 in revenue from restaurants,ATM, parking, etc.;revenues will offset the minimum maintenance level expenses for the plaza. 27 LIBRARY Changes to 1998/99 Approved Budget General Fund Summary Approved Requested Difference Personnel $2,086,648 $2,142,213 $55,565 Operating 578,408 614,688 36,280 Capital 0 0 0 Transfers 282,000 282,000 0 $2,947,056 $3,038,900 $91,844 Personal Services - General Fund Changes r Increased Cost of Salary/Benefits(no new positions) 39,004 Increase in Temporary Salaries 16,560 r 55,564 i Non-Personnel- General Fund Changes Net operating reductions (10,720) AA 394-320 Childrens Books 47,000 36,280 Total Increase/(Decrease')' 91,844 Other Funds Summary Other Fund Changes Approved Requested Difference Library Services $495,039 $496,496 $1,457 Library Cultural Facility 315,000 315,000 0 �. Library-Grants 19,650 19,650 0 $829,689 $831,146 $1,457 Narrative Description of Changes to General Fund: The adjustment in Temporary Salaries is the result of an increase in the State minimum wage to$5.75 per hour. The increase of$47,000 for purchase of books is offset by funding for Libraries from the State. Narrative Description of Changes to Other Funds: 28 PUBLIC WORKS Changes to 1998199 Approved Budget General Fund Summary Approved Requested Difference Personnel $10,533,691 $10,833,036 $299,345 Operating 5,507,544 6,478,444 970,900 Capital 62,500 2,062,500 2,000,000 Transfers 130,326 130,326 0 $16,234,061 $19,504,306 $3,270,245 Personal Services - General Fund Changes Increased Cost of Salary/Benefits(no new positions) $281,345 0.5 Office Asst. 18,000 $299,345 Non-Personnel- General Fund Changes Engineering contract services 700,000 Reinstate painting program 250,000 Upgrade City Hall janitorial services 30,000 Eliminate conference accounts in Engineering Division (9,100) $970,900 Add Capital funding for sewer line maintenance and repair 1,000,000 Add Capital funding for street maintenance 1,000,000 $2,000,000 Other Funds Summary Other Fund Changes Approved Requested Difference Water Utility $28,407,449 $33,301,311 $4.893,862 Water Master Plan 1,137,500 1,137,500 0 Water Capital Projects 271,737 278,470 6,733 Refuse Fund 8,917,015 8,780,405 13( 6.610) $38,733,701 $43,497,685 $4,763,984 Narrative Description of Changes to General Fund: An Office Assistant position is increased from 1/2 to full time to provide clerical assistance for customers and staff of the Park, Tree, and Landscape division. The contract for engineering services will be increased to provide timely development services processing, project management, and clerical assistance to engineering staff. Development demands continue, and engineering staffing levels are inadequate to meet the required response times for plan check, project review, and inspection services. Reinstating the painting program will permit some painting maintenance throughout the City for sports courts, recreation facilities and buildings. City Hall janitorial services will return to a five day per week schedule. Conference funding will be eliminated to provide funding for salary and benefit increases. Narrative Description of Changes to Other Funds: The reduction in the Refuse Fund contract services is a result of the lower rate charged by Rainbow Disposal Corresponding revenues will also be reduced. The Water Fund will carry over several major projects from 1997/98 which are: Upgrade gas tanks/pumps 10,000 Telemetry 70,000 Water main replacement 1,040,000 Reservoir Land Purchase 1,435,000 Conjunctive use wells 2,120,000 Additional Water Fund Increases include: Salary/Benefits increases 103,862 Computer and Software expenses 40,000 Net of other changes 75,000 Total Revisions 4,893,862 29 NON DEPARTMENTAL Changes to 1998/99 Approved Budget General Fund Summary Approved Requested Difference Personnel $2,074,938 $2,255,775 $180,837 Operating 6,813,596 7,244,576 430,980 Capital 23,000 23,000 0 Transfers 5,835,000 5,835,000 0 $14,746,534 $15,358,352 $611,818 Personal Services - General Fund Changes - Increased Cost of Salary/Benefits(no new positions) 5,838 - Increased Cost of Retirement&Vacation Payments 175,000 180,838 ! Non-Personnel - General Fund Changes ND 101-402 Contractual Svcs., Classification &Compensation Study 100,000 t ND 101-360 Sales Tax Audit 30,000 ND 101-394 Property Tax Collection Charges 15,000 ND 312-210 Utilities Expense, Telephones (3,500) ND 101-720 T.R.A.N. Expense (50,000) ND 101-397 Team Petroleum-contract obligations 92,380 ND 174-540 Training and Schools (4,900) ND 174-391 Contractual Services, Legal 100,000 ND 174-392 Contractual Services, Grants coordinator 72,000 ND 101-500 Dues & Memberships, Human Events Council 5,000 ND 101-390 Mainframe maintenance costs 75,000 430,980 Total Increase/(Decrease) 611,818 Other Funds Summary Other Fund Changes Approved Requested Difference Civic Improvement Corp 2,816,000 2,816,000 0 Htg Bch Pub Fin Authority 3,474,000 3,474,000 0 Mello Roos 253,500 253,500 0 Reservoir Hill 150,300 150,300 0 $6,693,800 $6,693,800 $0 Narrative Description of Changes to General Fund: The 2 year budget did not include funding for the following needs which are recommended additions to the 1998199 General Fund budget: 1.) a review by an outside consultant of over 40 employee classifications to determine whether an update of the classification or pay is recommended, 2.) costs for implementation of the agreement with Team Petroleum, 3.) Legal costs related to the PERS lawsuit, 4.) costs for the approved contract with an outside firm for Grants Coordination,5) increased 1998/99 mainframe maintenance costs which will be offset by savings in the following fiscal year(net savings=$30,000), and other costs as indicated. Cost reductions are to provide funding for salary/benefit increases. Narrative Description of Changes to Other Funds: No Changes. 30 ECONOMIC DEVELOPMENT Changes to 1998/99 Approved Budget Approved Requested Difference Personnel $584,758 $601,720 $16,962 Operating 564,322 564,322 0 Capital Projects 175,000 275,000 $100,000 Debt Repayments 4,840,243 4,240,243 ($600,000) Low Income Housing 1,066,063 2,496,063 $1,430,000 City Attorney / Legal 200,000 200,000 $0 $7,430,386 $8,377,348 $946,962 Personal Services Increased Cost of Salary/Benefits (no new positions) $16,962 Capital Projects Zeidan OPA-Carry Over from 97/98. 100,000 Debt Repayments Reduce Debt Payments per Cash Flow Plan (600,000) Low Income Housing Bowen Court 500,000 Berge DDA-Carry Over$500,000 and add $150,000. 650,000 Mercy House 250,000 First Time Buyers Grant 30,000 TOTAL REVISIONS TO APPROVED BUDGET $946,962 Narrative Descdption of Changes to Other Funds: A number of projects included in the first year of the two year budget have not progressed to where the funds allocated were needed; as such these amount are being carried over. The Agency is moving foward implementing two affordable housing projects where an allocation is needed: Bowen Count and Mercy House. Continuing participation in the County's Mortgage Credit Certificate Program requires the availability of a $30,000 deposit for City participation. Repayment to the General Fund was incorrectly budgeted at $1,100,000 for 1998/99 (vs intended amount of $800,000) and is now recommended to be reduced to$500,000 for 1998/99. 31 Capital Improvements Changes to 1998/99 Approved Budget (Does not include Carry over projects from 1997/98 which are listed on the next page) Other Funds Summary Other Fund Changes Approved Requested Difference Traffic Impact 173,501 177,602 4,101 Gas Tax 3,305,539 3,043,910 (261,629) Sewer Fund 1,929,407 1,933,444 4,037 Drainage Fund 739,730 743,019 3,289 Measure M 1,399,110 1,838,526 439,416 Federal Seismic Grant 682,701 682,891 190 Pier Reconstruction 90,000 90,000 0 Holly-Seacliff Engineering 56,951 58,362 1,411 Bluff Top Park 1,054,748 1,057,170 2,422 Growth Mgt. Area#6 780,858 781,375 517 FEMA Grant 2,542,461 2,544,752 2,291 OCTA/SIP Grant 14,966 15,337 371 Systems Enterprise Fund 134,562 136,761 2,199 Capital Projects 30,000 3,049,854 3,019,854 $12,934,534 $16,153,003 $3,218,469 Narrative Description of Changes to Other Funds: Small adjustments related to salary/benefit increases per existing and projected MOU's. Gas Tax: Reduce transfer to General Fund by $500,000; add $200,000 for pot hole repairs. Measure M: Increase road projects by $415,000. Capital Projects Fund: Add $1.7 million for mainframe computer software/hardware replacement costs, $850,000 for partial funding for Police dispatch system replacement, $400,000 for City Hall rehabilitation, and $60,000 for seal-coating of the Pier. 32 Carry Over Projects and Items from 1997/98 Changes to 1998199 Approved Budget Economic Development Amount Redevelopment: Zeidan OPA 100,000 Housing: Berge DDA 500,000 Community Services Park Acquisition & Development: Youth Sports Grants 75,000 Public Works Water Division: Upgrade gas tanks/pumps 10,000 Telemetry 70,000 Water main replacement 1,040,000 Reservoir Land Purchase 1,435,000 Conjunctive use wells 2,120,000 4,675,000 Capital Projects Fund Fire Station Relocation-design 220,000 Underground Tank Removal 220,000 Optical Disk System 167,120 Mainframe Migration Project 54,849 Fire Station Roof 16,000 677,969 Total Carry Over to 1998199 $6,027,969 33 Charts & Graphs ■ City Goals & Fiscal Policies ■ Revenue / Expenditure Data ■ Staffing History & Information ■ Statistical Information COY of Huntinaton Beach Annual Budget Charts and Graphs CITY OF HUNTINGTON BEACH GOALS Maintain a safe community. Assure long-term adequacy of the City's infrastructure facilities. Enhance and maintain the environmental quality of the community. Improve the City's long-term transportation system and integrate it into the regional system as it evolves. Establish policies and strategies to ensure a viable business environment throughout the community. Adequately address the City's human issues and recognize their importance to preserving the health and safety of the community. Provide for diverse housing stock throughout the community and maintain the quality of housing stock. Maintain and continually improve organizational effectiveness. Continue to provide diverse educational, cultural and recreational opportunities for all citizens. Pursue entrepreneurial approaches for seeking new business and tourism to expand the City's revenue base. Insure that the Huntington Beach local government is open, accessible and responsive to all citizens it serves. Establish and maintain relationships with the United States government, State of California, County of Orange, cities of Orange County, local school districts, and all elected officials as necessary to promote the interests of Huntington Beach. Recognize tourism as a prominent industry in the future of Huntington Beach and actively seek its promotion and development. CITY OF HUNTINGTON BEACH FISCAL POLICIES Ongoing expenditures should be supported by ongoing revenues. General Fund reserves should be maintained at no less than 3%with a 5% reserve being desirable. No new capital improvements should be approved until associated operating costs are funded by recurring revenues. Each enterprise fund should reflect the true cost of operation including direct and indirect costs supported by the General Fund. If the City's budget is balanced, General Fund reserves in excess of 5% should be transferred to the Capital Improvement Projects Fund on an annual basis. To implement the above fiscal policy statements, a phase-in period will be required. 34 City Qf Huntington Beach t Annual Budget Charts and Graphs i All Funds - Projected Resources r FY 1998/99 Total = $213,2495981 Redevelopment Internal Service $7,153,966 Transportation 56,519,712 Other Enterprise $16,527.750 Other Funds$4,668,162 $6,984,000 Use of Reserves Refuse Fund$8,800,000 "`"=? %• $13,327,300 Water Fund$22,553,000 Debt Service$6,847,000 Capital Projects $12,038,449 General Fund �. $107,830,642 t I All Funds - Budget by Category FY 1998/99 Total - $21332499981 General Fund l Water Fund S3 3,301.311 $109, 93,897 l Capital Projects 3,355,373 i Internal Service 15,752,392 i Redevelopment $8,377 348 Transportation $5,856,7 1 Refuse Fund $8,7 6,405 Debt Service $6,693,8 Other Enterprise $7,309, 93 Other Funds $4,028,712 0 20,000,000 40,000.000 60,000.000 80,000,000 100.000,000 120.000,000 S Millions 35 City of Huntington Beach Annual Budget Charts and Graphs General Fund - Projected Resources FY 1998/99 Total = $10798309642 Licenses/Permits $5,846,160 Use of Money/Property Other Taxes $6,320.150 $5,530,000 From Other Agencies Transfers $1,915,000 $9.976,000 Fines,Forfeitures, Penalties$3,094,000 Charges for Current Services Occupancy $1,450,000 $9,528,522 Prop 172$1.325,000 Other$1,001,810 Utility Tax $14,175,000 Property Tax $27,869,000 Sales Tax $19,800,000 General Fund - Budget by Department FY 1997/98 Total = $10997939897 Police Department $36,137, 1 I Fire Department $17,i 9,439 Public Works I$19,504,306 Non-Departmental S15,358.352 Community Services $7,i 5,222 Community Development $3,876,015 Administrative Sences $2,867.106 Library Services $3,038.900 City Attomey $1.608.245 I Administration $1,408,681 i City Treasurer $917,033 City Clerk $542,249 I City Council $260,767 $0 S10.000,000 S20.000,000 $30,000,000 $40.000,000 Is 36 City of Huntinawn Beach Annual Budget Charts and Graphs 'Total NetAssessed Value Increases and Decreases - $900,000,000 ,963,230 $800,000,000 $700,000,000 . , • $642,069 43 -nz 2 i $660,600,000 _ J _ _ = $500,000,000 $400,600,000 $300,000,000 $200 000,000 y _ - - - - - $100,000,000 $18 520,465 S28,377,565 ($11,394,535) $36,435,216 1991/92 1992/93 1993/94 1994/95 1995/96 1996/97 1997/98 1998/99 1999/00 2000/01 2001/02 :2002/03• 1 i sales Tax Revenue-Year to Year%Change �--- Projected = i Actual 6.0% 4.7% 4.7% 'kt 890 4.6% . ;�'2.5% 2.0% 0.0% LV • -2.0 -4.0% _ • o • -12.0% 199798 1998199 1999/00 2000/0 19HH/89 1989/90 199MI 1991192 1992/93 199319d 1 2001/02 2002N3 11994/95 i 1995/96 1996197 I U ML I MI. Ml. eet. est. Mt- :Increeee •1.2% 4.7% •10.1% � .0.9% •1.51. 1.3% 2.5% 4.7: 1 4.6% 1 4.6: 1 3.7% 7.OX 7.4% 6.8:5 S' ', 37 City of Huntington Beach Annual Budget Charts and Graphs History of Budgeted Positions per 1 ,000 Population Number of Full Time Budgeted Number of Budgeted Positions per Positions 1,000 Population Year General Fund Total Population* General Fund Total 1976/77 826 1,000 157,800 5.2 6.3 1977/78 836 1,059 161,300 5.2 6.6 1978/79 866 1,007 167,400 5.2 6.0 1979/80 863 955 170,505 5.1 5.6 1980/81 881 954 173,327 5.1 5.5 1981/82 888 952 175,007 5.1 5.4 1982/83 895 949 176,370 5.1 5.4 1983/84 888 946 176,329 5.0 5.4 1984/85 900 963 176,156 5.1 5.5 1985/86 912 980 177,988 5.1 5.5 1986/87 944 1,015 178,788 5.3 5.7 1987/88 975 1,035 178,260 5.5 5.8 1988/89 1,007 1,065 178,896 5.6 6.0 1989/90 995 1,079 181,519 5.5 5.9 1990/91 997 1,086 182,100 5.5 6.0 1991/92 981 1,119 183,600 5.3 6.1 1992/93 952 1,115 185,300 5.1 6.0 1993/94 946 1,111 187,200 5.1 5.9 1994/95 937 1,096 186,600 5.0 5.9 1995/96 915 1,079 187,700 4.9 5.7 1996/97 892 1,038 188,500 4.7 5.5 1997/98 897 1,039 189,500 4.7 5.5 1998/99 904 1,046 190,500 4.7 5.5 Full Time Positions per 1 ,000 Population 7.0 - - - • - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 6.6 6.5 Totol Budgeted Positions 6.1 6.0 - - • - - - - - - - - - • • - - • - • - - - • - - • - - - - • - - - - - - - - - - - - 5.6 5.5 5.5 5.5 - - - - - - - • - - - - - • - - • - - - - - - - - - - • - - - - - - - - - - 5.2 5.0 - - - - - - - • • - - - • - - - - - - - - - - - - - - - - - Genera/ Fund Budgeted Positions 4.7 4.7 4.5 - - - - - - - - - - - - - - - - - • - - - - • - - - - - - - - • - - - - - - • - - - - - - - - - - - - - - - • - • - - - - • - 4.0 77 78 79 S 81 82 83 84 86 87 88 89 90 91 92 93 94 95 96 97 98 99 ' Population estimated for 1997/98 and 1998/98 38 Qity of Huntington Beach Annual Budget Charts and Graphs Budgeted Positions (Permanent. and Temporary) 1986/87 through 1998/99 Fiscal Year 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 Permanent Positions General Fund 944 975 1007 995 997 981 952 946 937 915 892 897 904 Other Funds 71 f�0 18 84 $9 138 153 155 159 134 14& 142 142 Total Permanent Positions 1,015 1,035 1,065 1,079 1,086 1,119 1,115 1,111 1,096 1,079 1,038 1,039 11,046 Total Temporary Positions (Full Time Equivalent)' 150 159 160 154 M9 157 169 162 147 150 142 144 144 Total Permanent and Temporary Positions(FTE) 1= 1 A 1= 12M 1.255 1.306 12M j,273 I'M 1 n Lim Lim 1.190 Full Time Equivalent(FTE)positions are estimates based on the average hourly wage rate of Temporary employees and the total budget for temporary salaries. ( Budgeted Positions - 1986/87 through 1998/99 1,400 1,zss 1,243 1,273 1,243 1,165 1,191 1,225 1,229 1,180 1,183 1•190 l 1,200 it i 1,000 NM aLU t � ®Permanent eoo 0 OTemporary(FTE) m —a-Total(FTE) M 600 E z ! a0o 200 0 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 Fiscal Year 39 City of Huntington Beach Annual Budget Charts and Graphs CITY OF HUNTINGTON BEACH BUDGETED PERMANENT POSITIONS BY DEPARTMENT-:.' (All Funds) DEPARTMENT 1993/94 1994/95 1995/96 .;1996/97 1997/98; .'1998%99 City Council , x :1.00 1.00 1.00 .1.00 Lw 100 Non-Departmental. �, 2 75 2 75' 2 75 13.50 13 50 1150 15 50 2. ` 18:5015 0 Administration City Treasurer 13 00 =13 00 Y 13 00 13.00 14.00 �T '15'00 City Attorney. 16 00 ;15 00 = 15 00 14.00 15.06 4 15 00. City Clerk J 7.507.00 7.00 3 7 04=. Administrative Services 57.25 56 00 55 50 43.25 43 25; 40 25 Economic Development 14 80 '13 00 15 00 18.00 18.0( f�� 18 00 Community Development '- 49 50 °47 50- -45 00. 4300 43.00 42 00 Fire Department 179 00 178 00 175 00 158 75 156 00 `158 00 Police Department ;376 00 383 00 370 00 366 00 366 00- 366 00 Community Services z F 66.75 67 50. 67 50 62 75 62.75 64 00� Library Services 40,00 38 25 37 00 37:75 37.75; 37�15 Public Works. 268 25 258.75 259 75 247.50 249.50 250 00 Total Permanent Positions 111.0.80 .19095.75 1,079.00 1,038.00 1,039.25 1,046 00 GENERAL FUND 945.55 937.15 914.95 892.45. 897.50 904 25 OTHER FUNDS 165.25 158.60 164.05 -_ 145.55 141.75 14T.75 TOTAL BUDGETED POSITIONS 1,110.80 1,095.75 1,079.00 1,038.00 1,039.25 1;046.. BUDGETED PERMANENT POSITIONS - ALL FUNDS 1,150 1,130 y 1,110 1,079 1,090 1,046 1,070 1 039 C 1,050 a 1,030 1,010 990 970 1993/94 1994/95 1995/96 1996/97 1997/98 1998199 Fiscal Year 40 city of Huntington Beach Annual Budget Charts and Graphs r Property Tax - Distribution of Basic 1% Tax Levy - Huntington Beach ' K-12 Schools 44.3% Other ( State(for Schools) City -16.5% 15.6% Community County Colleges 10.5% 9.3% c Sales Tax - Allocation of Huntington Beach Hea'Tfh71NeelfareTax Revenue 6.5% SalPs Tax % Transportation State 5.00% 3.2% City 1.00% Public Safety 0.50% { Measure M 0.50% I Measure M Transportation 0.25% Health/Welfare 0,50 n 6.5%Public Safety Total 7.75% 6.5% State 64.5% City 12.9% 41 City of Huntington Beach Annual Budget Charts and Graphs Total Revenue Losses to the State of California Revenue Loss 1990/91 1991/92 1992/93 1993194 1994/95 1995/96 1996/97 1997/98 Total Property Tax $2,403,473 $5,090,055 $5,212,847 $5,225,911 $5,210,419 $5,495,782 S28,638,487 Redevelopment 805,000 275,000 275,000 $1,355,000 Traffic Fines $500,000 500.000 500,000 500,000 500,000 500,000 500,000 3,500,000 Parking Tickets 0 490,000 250,000 250,000 250,000 1,240,000 Cigarette Tax 150,000 265,000 265,000 265,000 265,000 265,000 265,000 1,740,000 Vehicle License Fees -944,000 -944,000 Tax Admin.Fee $290,000 260,000 250,000 245,000 236,000 236.000 238,000 215,000 1,970,000 Booking Fees 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 160,000 Annual Total $310,000 $930,000 $4,243,473 $5,451,065 $6,998,847 $6,496,911 $6,483,419 $6,745,782 Cumulative Total $310,000 $1,240,000 $5,483,473 $10,934,528 $17,933,375 $24,430,286 $30,913,705 $37,659,487 Total City Revenue Taken by the State $6,998,847 S7,000,000 $6,496,911 $6,483,419 Total Loss = $37.7 Million r x � r $6,000,000 S5,45t,O5s z r ;r r r F / $5,000,000 $4,243,473 , v4 FxS Ta}. 4 .( N $3,000,000 t , $2,000,000 F � ` $930,000 `' 41 E :i $1,000,000 $310,000 _ _ r $0 1990/91 1991/92 1992/93 1993/94 1994/95 1995/96 1996/97 1997/98 42 City of Huntington Beach Annual Budget Charts and Graphs op Property Tax Losses (ERAF) by the 10 Largest Orange County Cities 1992/93 through 1997/98 (6 Years) S30,000,000 26,082,863 ;r< S25,000,000 - $20,148,454 - S20,000,000 $15,000,000 , 9,407,093 $10,000,000 $6,718,352 $5,543,177 $5,000,000 $0 oa tiF or 1° e� �P are lea A0 yac P° °° aeo �J o o`'`t, �J Property Tax Losses (ERAF) by the Largest Orange County Cities 1997Z98 Loss per ca iota S2S $21 S2. '$19. $17 ♦ $ $15 15 ♦ S12 ♦ $11 s,- $9 $9 ♦ SS ♦ ♦ S9 ♦ Average of Santa Ana Anaheim Huntington Garden Irvine Fullerton Orange Costa Mesa Mission All Cities Beach Grove Viejo 43 i City of Huntington Beach Annual Budget Charts and Graphs Total Sales Tax Growth Less Property Tax Losses Net Gain or Loss for the Largest Orange County Cities $20,000,000 r $14,504,731AW $15,000,000 $10,000,000 0. .v $5,000,000 S $(5,000,000) , ($5,292 256) $(10,000,000) , ($10,021 587Kt $11 ) 597) $05,000,000) s , �• m.2 3,92702 $(20,000,000) $22,057,147 - x : Santa Ana Anaheim Huntington Garden Irvine Fullerton Orange Costa Mesa Mission Beach Grove Viejo 1996 Per Capita Sales Tax Revenue Largest Orange County Cities $0 $50 $100 $150 $200 $250 F Santa Ana $ 3 Anaheim $114 Huntington Beach $83 Garden Grove $73 Irvine Fullerton 96 Orange $1 1 Costa Mesa $227 Mission Viejo $80 44 \ � § 4 § ( \ \ � \ Summaries k $ { © \ - p \ § Y ¢ \ « \ ) j \ Revenues \ } \General Fund _ \ ( ) � All Other Funds \ \ \ \ Expenditures \ k General Fund By Department \ / \ Othere ` }{ ) General Fund By Category . . \ § ƒ § � \ � \ \ & |,. f j f . � Revenue Summary-All.Funds Fiscal Years 1994195 Thru 2002103 Audited Audited Audited Budget Estimate Fund/Category FY 94/95 FY 95/96 FY 96/97 --FY 97/98-- t General Fund Property Tax 25,254,894 24,599,798 24,855,895 26,189,980 26,844,000 Sales Tax 16,684,322 17,403,770 18,228,342 18,300,000 19,000,000 Proposition 172 Sales Tax 1,030,227 1,132,072 1,192,812 1,150,000 1,250,000 Utility Tax 12,916,733 13,221,979 13,989,700 13,500,000 14,075,000 Transient Occupancy Tax 1,039,045 1,100,000 1,295,120 1,250,000 1,325,000 Other Local Taxes 4,674,464 5,110,243 5,323,254 5,325,000 5,575,000 Licenses&Permits 4,922,219 3,968,010 5,633,392 4,837,445 5,769,445 ; Fines/Forfeitures/Penalties 2,134,642 2,133,502 2,707,356 2,382,000 2,685,000 Use of Money and Property 6,070,779 6,900,070 7,246,533 6,755,000 6,473,150 Revenue from Other Agencies 8,219,705 9,506,678 9,533,390 9,331,000 9,819,442 Charges for Current Services 8,246,416 8,888,164 9,925,919 10,383,025 10,579,050 Other Revenue 469,584 683,654 724,906 678,600 1,058,400 Transfers from Other Funds 2,900,000 2,959,000 2,604,497 2,390,000 2,415,000 { Sub Total General Fund 94,563,030 97,606,940 103,261,116 102,472,050 106,868,487 t. Capital Projects Holly Seacliff 803,559 173,284 176,244 400,000 4,000,000 FEMA Grant 0 0 18,574 1,121,636 194,000 Federal Seismic Grant 0 0 0 557,632 0 t Bluff Top Park Grant 0 0 40,822 2,153,876 0 Capital Imp Fund 17,906 32,890 (26,566) 50,000 130,000 Pkg Auth Cap Proj 27,649 57,506 (190,534) 0 1,363 (_ Water Facilities 0 2,610,424 5,104,381 5,700,000 5,590,000 Library Development 0 0 184,892 294,000 294,000 Pier Rebuilding 127,117 132,756 359,487 180,000 243,000 Park A&D 2,105,203 2,170.950 1,545,218 215,000 258,662 �. Sewer Fund 228,787 375,245 (302,729) 285,000 170,000 Drainage Fund 382,680 416,022 360,087 1,056,000 557,000 Sub Total Capital Projects 3,692,901 5,969,077 7,269,876 12,013,144 11,438,025 Debt Service i H.B.P.F.A. 2,256,628 2,726,681 10,292,476 3,368,000 3,368,000 HBPFC Debt Svc 424,227 411,791 9,294 0 2,000 Debt Svc Res Hill 208,409 204,703 296,011 212,000 209,000 ` Dbt Svc I I93-B CIC Cops 1,179,128 1,155,875 1,178,803 1,163,000 1,163,000 c Dbt Svc 1993-A CIC Cops 1,668,412 1,686,887 1,665,059 1,662,000 1,662,000 Mello Roos Capital Projects 8,484 8,589 13,708 6,000 6,000 Mello Roos Debt Service 437,076 286,046 294,891 282,000 288,000 Sub Total Debt Service 6,182,364 6,480,572 13,750,242 6,693,000 6,698,000 Water Fund TOTAL WATER FUND 16,391,041 17,780,008 22,611,987 24,602,500 24,541,000 Refuse Fund TOTAL REFUSE COLLECTION 7,882,480 8,410,162 8,920,402 8,600,000 8,602,000 Other Enterprise Funds Art Center 1,441,322 309,330 202,844 360,000 267,000 Certified Unified Program Agency 0 0 0 175,000 0 Pier Plaza Fund 0 0 5,395,028 100,000 935,000 Fire Med Program 2,495,094 2,823.272 2,795,000 3,270,000 3,250,000 Emerald Cove 792,098 797,067 792,912 803,000 811,000 Library Services 236,724 593,806 651,619 521,200 677,000 Cable TV Fund 420,374 382,632 414,118 422,000 482,000 45 Revenue Summary-All Funds Fiscal Years 1994195 Thru 2002103 Projected Fund/Category FY 98/99 1 1 i General Fund ! Property Tax $27,869,000 1$29,315,635 $30,635,663 $31,854,580 $33,173,456 Sales Tax 19,800,000 20,400,000 21,900,000 23,400,000 24,600,000 Proposition 172 Sales Tax 1,325,000 1,325,000 1,325,000 1,350,000 1,350,000 Utility Tax 14,175,000 14,250,000 14,300,000 14,425,000 14,425,000 Transient Occupancy Tax 1,450,000 1,500,000 1,550,000 1,600,000 1,650,000 Other Local Taxes 5,530,000 5,595,000 5,455,000 5,770,000 6,070,000 Licenses&Permits 5,846,160 5,640,960 5,497,860 5,397,860 4,807,860 Fines/Forfeitures/Penalties 3,094,000 3,112,000 3,123,000 3,135,000 3,247,000 Use of Money and Property 6,320,150 6,277,150 6,366,150 6,464,250 6,594,350 Revenue from.Other Agencies 9,976,000 10,067,000 10,237,000 10,599,340 11,133,680 Charges for Current Services 9,528,522 8,739,250 8,704,500 8,758,600 8,444,800 Other Revenue ` 11001,810 1,043,820 1,069,830 1,104,840 1,144,850 Transfers from Other Funds 1,915,000 1,915,000 1,915,000 1,915,000 1,915,000 Sub Total General Fund 107,830,642 109,180,815 112,079,003 115,774,470 118,555,996 Capital Projects Holly Seacliff 0 0 0 0 0 FEMA Grant 2,544,752 0 0 0 0 Federal Seismic Grant 682,891 0 ' 0 0 0 Bluff Top Park Grant 1,057,170 0 0 0 0 Capital Imp Fund' 60,000 60,000 60,000 60,000 60,000 Pkg Auth Cap Proj 0 0 0 0 0 Water Facilities 6,150,000 6,440,000 6,940,000 7,040,000 7,040,000 Library Development 392,000 292,000 192,000 192,000 192,000 Pier Rebuilding 295,000 300,000 310,000 320,000 330,000 Park A&D 314,636 515,000 560,000 560,000 560,000 Sewer Fund . 120,000 80,000 80,000 80,000 80,000 Drainage Fund 422,000 122,000 122,000 122,000 122,000 Sub Total Capital Projects 12,038,449 7,809,000 8,264,000 8,374,000 8,384,000 Debt Service H.B.P.F.A. 3,466,000 3,465,000 3,459,000 3,499,000 3,519,000 HBPFC Debt Svc 2,000 0 0 0 0 Debt Svc Res Hill 266,000 212,000 212,000 212,000 212,000 Dbt Svc l 193-B CIC Cops 1,163,000 1,163,000 1,163,000 1,163,000 1,163,000 Dbt Svc 1993-4 CIC Cops 1,662,000 1,662,000 1,662,000 1,662,000 1,662,000 Mello Roos Capital Projects. " 6,000 6,000 6,000 6,000 6,000 Mello Roos Debt Service 282,000 282,000 282,000 282,000 282,000 Sub Total Debt Service 6,847,000 6,790,000 6,784,000 6,824,000 6,844,000 Water Fund TOTAL WATER FUND 22,553,000 21,060,000 23,067,000 25,075,000 27,103,000 Refuse Fund TOTAL REFUSE COLLECTION 8,800,000 9,000,000 9,500,000 10,000,000 11,000,000 Other Enterprise Funds Art Center 350,000 350,000 350,000 350,000 350,000 Certified Unified Program Agency 152,000 0 0 0 0 Pier Plaza Fund 580,000 589,000 614,000 633,000 654,000 Fire Med Program 3,930,000 3,270,000 3,270,000 3,270,000 3,270,000 Emerald Cove 830,000 847,000 867,500 884,500 901,500 Library Services 637,000 523,000 486,000 448,000 448,000 Cable TV Fund 505,000 508,500 510,600 510,700 510,800 46 f 1 Revenue Summary-All Funds Fiscal Years 1994195 Thru 2002103 Audited Audited Audited Budget Estimate Fund/Category FY 94/95 FY 95/96 FY 96/97 --FY 97/98-- Systems Fund 0 0 0 110,000 5,000 Sub Total Other Enterprise Funds 5,385,612 4,906,107 10,251,521 5,761,200 6,427,000 Internal Service Funds Self Insurance Fund 9,228,694 12,216,556 12,216,557 13,142,000 13,646,000 Equipment Replacement 2,304,442 1,999,649 3,562,063 2,600,000 4,351,340 Equipment Replacement 80OMHZ 93,464 120,499 150,804 70,000 175,000 Sub Total Internal Service Funds 11,626,600 14,336,704 15,929,424 15,812,000 18,172,340 Redevelopment Fund RDA Debt Service 0 0 2,389,281 4,452,500 7,379,583 RDA Cap_Projects#1 0 0 27,411,050 1,511,000 1,535,570 Low Income Housing 1,039,497 1,022,739 705,829 1,038,000 1,045,359 Sub Total RedvOopment Fund 1,039,497 1,022,739 30,506,160 7,001,500 9,960,512 Trans /Street Projects Traffic Impact 374,062 293,464 363,818 1,313,000 1,313,000 GMA#6 Fund .,'...::, 0 0 0 1,400,672 0 Federal CRP Program 0 0 501,000 0 0 OCTA/SIP Grant 0 0 0 214,833 134,000 Federal HES Program 0 0 0 356,000 273,000 Gas Tax Fund 5,782,183 4,088,935 3,536,524 3,485,000 5,796,600 Transportation Fund 1,269,078 1,462,477 1,265,891 1,525,000 1,790,000 Sub Total Transp/Street Projects 7,425,323 5,844,876 5,667,233 8,294,505 9,306,600 Other Revenues Res Econ Uncertainty 239,792 208,333 156,371 180,000 170,000 COPS MORE'95 Grant 0 0 364,000 495,784 0 COPS MORE'96 Grant 0 0 0 271,993 0 Police SHO Grant 0 0 0 127,314 0 Bureau of Justice Grant 1996 0 0 172,000 191,550 0 Bureau of Justice Grant 1997 0 0 0 184,593 166,000 Bureau of Justice Grant 1998 0 0 0 0 0 Police Community Relations 0 0 0 25,000 25,000 Supplemental Law Enforcement F 0 0 435,000 435,605 435,000 Police Training Grant 0 0 0 20,000 1,500 State Abandoned Vehicles 0 0 0 0 0 Office of Traffic Safety 0 0 0 0 0 AQMD 212,173 216,734 210,609 212,000 222,000 Donations 43,918 67,342 132,223 50,000 150,000 Fourth Of July 141,394 175,869 201,712 183,000 181,000 Proj Self Suff 20,124 20,434 22,966 19,500 21,200 Hud Subsidy; 136,091 0 244,291 284,000 284,000 HAZMAT Services 0 0 0 0 275,000 Narc Forfeiture . 385,114 221,747 504,506 560,000 455,000 Narc Forf/State 0 0 59,304 25,000 42,500 Underground Utilities 0 0 35,189 0 2,000 Hsg& Comm Dev Block Grant 1,636,000 1,823,738 299,503 1,810,000 1,732,000 Other Grants 87,633 55,660 60,029 56,824 37,778 Use of Fund Balances 0 0 0 14,775,644 0 Sub Total Other Revenues 2,902,239 2,789,857 2,897,703 19,907,807 4,199,978 SUBTOTAL OTHER FUNDS 62,628,057 67,540,102 117,804,548 108,685,656 99,345,455 GRAND TOTAL 157,091,087 165,147,042 221,065,664 211,157,706 206,213,942 47 Revenue Summary-All Funds Fiscal Years 1994195 Thru 2002103 Projected �' Estimate Estimate' Estimate Estimate Fund/Category. FY 98/99 FY ' ' I Systems Fund 0 0 0 0 0 Sub Total Other Enterprise Funds 6,984,000 6,087,500 6,098,100 6,096,200 6,134,300 Internal Service Funds Self Insurance Fund 13,587,750 14,073,588 14,563,967 14,916,000 15,320,000 Equipment Replacement 2,880,000 3,125,000 3,630,000 3,930,000 4,335,000 Equipment Replacement 80OMHZ 60,000 0 0 0 0 Sub Total Internal Service Funds 16,527,750 17,198,588 18,193,967 18,846,000 19,655,000 Redevelopment Fund RDA Debt Service 4,636,050 4,867,858 5,111,246 5,149,558 5,235,750 RDA Cap Projects#1 1,481.875 1,369,086 1,296,416 1,217,987 1,217,500 Low Income Housing 1,036,041 1,159,122 1,214,893 1,253,903 1,278,903 Sub Total Redvelopment Fund 7,153,966 7,396,066 7,622,565 7,621,448 7,732,153 Trans /Street Projects Traffic Impact 413,000 413,000 413,000 413,000 413,000 GMA##6 Fund 781,375 0 0 0 0 Federal CRP Program 0 0 0 0 0 OCTA/SIP Grant 15,337 0 0 0 0 Federal HES Program 0 0 0 0 0 Gas Tax Fund 31485,000 3,485,000 3,485,000 3,485,000 3,485,000 Transportation Fund 1,825,000 1,800,000 1,815,019 1,820,000 1,850,000 Sub Total Transp/Street Projects 6,519,712 5,698,000 5,713,019 5,718,000 5,748,000 Other Revenues Res Econ Uncertainty. 170,000 170,000 170,000 170,000 170,000 COPS MORE'95 Grant 0 0 0 0 0 COPS MORE'96 Grant 0 0 0 0 0 Police SHO Grant 243,866 0 0 0 0 Bureau of Justice Grant 1996 0 0 0 0 0 Bureau of Justice Grant 1997 0 0 0 0 0 Bureau of Justice Grant 1998 160,713 0 0 0 0 Police Community Relations 25,000 25,000 25,000 25,000 25,000 Supplemental Law Enforcement F 450,000 450,000 450,000 450,000 450,000 Police Training Grant 20,000 20,000 20,000 20,000 20,000 State Abandoned Vehicles 200,000 0 0 0 0 ' Office of Traffic Safety 126,883 0 0 0 0 AQMD 185,000 182,000 182,000 182,000 181,000 Donations 150,000 60,000 60,000 60,000 60,000 Fourth Of July 181,000 181,000 181,000 181,000 181,000 Proj Self Suff 21,200 19,500 19,500 19,500 19,500 Hud Subsidy 284,000 284,000 284,000 284,000 284,000 HAZMAT Services . 175,000 175,000 175,000 175,000 175,000 Narc Forfeiture 465,000 395,000 397,000 397,000 450,000 Narc Forf/State 42,500 27,500 27,500 27,500 27,500 Underground Utilities _ 0 0 0 0 0 Hsg&Comm Dev Block Gran.t 1,732,000 1,732,000 1,732,000 1,732,000 1,732,000 Other Grants 36,000 36,000 36,000 36,000 36,000 Use of Fund Balances 13,327,300 0 0 0 0 Sub Total Other Revenues. 17,995,462 3,757,000 3,759,000 3,759,000 3,811,000 SUB TOTAL OTHER FUNDS 105,419,339 84,796,154 89,001,641 92,313,648 96,4111453 GRAND TOTAL 213,249,981 193,976,969 201,080,644 208,088,118 214,967,449 48 I GENERAL FUND Expenditure/Personnel History By Department < --Historical Data-------------> <----Proposed Budget--> Estimate epar men EXPENDITURE Actual Actual Budget Actual Request BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96/97 FY 1997/98 FY 1998/99 Expenditures: Administration 838,906 918,547 906,770 886,651 903,939 1,408,681 Administrative Services 2,904,351 2,890,782 2,960,006 3,212,037 2,975,439 2,867,106 City Attorney 1,877,488 1,480,248 1,272,576 1,632,295 1,272,235 1,608,245 City Council 225,146 223,917 240,620 231,934 249,735 260,767 Community Development 3,379,581 3,275,070 3,276,585 3,406,483 3,673,334 3,876,015 . City Clerk 484,797 485,876 523,976 494,220 460,591 542,249 Community Services 6,926,340 7,001,402 6,671,650 6,788,337 7,279,045 7,225,222 Fire Department 15,329,997 15.300,536 16,212,281 15,475,294 16,608,884 17,049,439 Library Services 3,099,120 3,071,242 2.865,555 2,838,903 2.982,316 3,038,900 Non-Departmental 13,428,442 14,037,661 13,652,326. 13,826,126 14,379,555 15,358,352 Police Department 32,060,962 32,138,113 32,632,448 32,619,454 34,370,717 36,137,581 Public Works 15,422,855 14,625,367 15,163,291 15,383,719 16,600,243 19,504,306 City Treasurer 713,174 774,022 786,111 779,955 875,413 917,033 TOTAL 96,691,159 96,222,783 97,164,195 97,575,408 102,631,445 109,793,897 i Personnel: Administration 11.00 11.00 9.25 9.25 9.25 15.25 Administrative Services 35.50 35.00 33.50 33.50 33.50 30.50 City Attorney 14.00 14.00 13.00 13.00 14.00 14.00 i City Council 1.00 1.00 1.00 1.00 1.00 1.00 Community Develop. 47.50 45.00 43.00 43.00 43.00 42.00 City Clerk 7.00 7.00 7.00 7.00 7.00 7.00 Community Services 63.00 61.75 59.25 59.25 59.25 60.50 Fire Department 147.75 144.75 143.75 143.75 143.25 145.25 Library Services 36.75 36.00 35.75 35.75 35.75 35.75 Non-Departmental 13.50 13.50 13.50 13.50 13.50 13.50 Police Department 373.00 361.00 358.00 358.00 358.00 358.00 Public Works 174.15 171.95 162.45 162.45 166.00 166.50 City Treasurer 13.00 13.00 13.00 13.00 14.00 15.00 ITOTAL 937.15 914. 5 892.45 -T§-2.4-511 897.5 904.25 49 GENERAL FUND Expenditure/Personnel Projection By Department PROJECTED EXPENDITURES EXPENDITURE BY PROGRAMFY 99100 Expenditures: Administration " 1,449,392 1,488,671 1,529,014 1,570,603 1,614,580 Administrative Services 2,949,966 3,029,910 3,112,021 3,196,667 3,286,174 City Attorney 1,654,723 1,699,566 1,745,624 1,793,105 1,843,312 City Council 268,303 275,574 283,042 290,741 298,881 Community Develop. 3,988,032 4,096,108 4,207,112 4,321,546 4,442,549 City Clerk 557,920 573,040 588,569 604,578 621,506 Community Services 7,434,031 7,635,494 7,842,416 8,055,729 8,281,290 Fire Department 17,542,168 18,017,561 18,505,837 19,009,196 19,541,453 Library Services 3,126,724 3,211,459 3,298,489 3,388,208 3,483,078 Non-Departmental 15,802,208 16,230,448 16,670,293 17,123,725 17,603,189 Police Department 37,181,957 38,189,589 39,224,526 40,291,433 41,419,594 Public Works 20,067,980 20,611,822 21,170,403 21,746,238 22,355,132 City Treasurer 943,536 969,105 995,368 1,022,442 1,051,070 TOTAL .. 112,966,941 116,028,345 119,172,713 122,414,211 125,841,809 Personnel. Administration 15.25 15.25 15.25 15.25 15.25 Administrative Services 30.50 30.50 30.50 30.50 30.50 City Attorney 14.00 14.00 14.00 14.00 14.00 City Council 1.00 1.00 1.00 1.00 1.00 Community Develop:, 42.00 42.00 42.00 42.00 42.00 City Clerk 7.00 7.00 7.00 7.00 7.00 Community Services 60.50 60.50 60.50 60.50 60.50 Fire Department 145.25 145.25 145.25 145.25 145.25 Library Services 35.75 35.75 35.75 35.75 35.75 Non-Departmental 13.50 13.50 13.50 13.50 13.50I Police Department 358.00 358.00 358.00 358.00 358.00I Public Works 166.50 166.50 166.50 166.50 166.50 City Treasurer 15.00 15.00 15.00 15.00 15.00 A 904.25 904.25 904.25. 50 1 I OTHER FUNDS Expenditure History By Fund < Historical Data > <----Proposed Budget-> Estimate Department EXPENDITURE Actual Actual Budget Actual Request BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96/97 FY 1997/98 FY 1998/99 1 Capital Projects Capital Projects 1,387,896 162,520 1,328,249 296,137 2,222,000 3,727,8231 Parking Structures 111,501 210,000 2,000,000 2,000,000 0 0�1 Pier Reconstruction 1,388,392 35,602 183,915 94,598 90,000 90000 FENIA Grant � 0 0 1,338,699 142,425 1,121,636 2,544:7521 Park Acquisition&Dev.:: 2,076,878 1,804,923 1,684,386 1,335,729 1,096,550 786,9431 Sewer.Fund 925,875 547,816 685,616 301,341 1,573,204 1,933,444j Drainage Fund 443,532 660,192 935,373 206,523 578,404 743,01911 SB 821 Fund 151,625 5,290 579,434 7,650 0 0`1 Holly/SeacliffEngineering 58,375 58,630 3,392,530 102,564 3,993,136 58,362 Library Construction 619,315 0 0 0 0 01 Library/Cultural Facilities 0 0 245,000 71,750 285,000 315,0001 Federal Seismic Grant 0 0 0 0 557,632 682,891 Blufftop Park 40,822 23,276 50,424 50,424 2,153,876 1,057,1701 Water Master Plan 0 0 6,014,720 761,010 4,881,660 1,137,5001 Water Capital Projects 0 0 206,636 206,636 269,313 278,470-, -,Sub Total 7,204,211 3,508,249 18,644,982 5,576,786 18,822,411 13,355,37311 Debt Service �I Civic Improvement Corp. 2,531,024 2,841,954 2,516,500 2,828,000 2,825,000 2,816,0004 HBPFC 30,375 480,511 1,351 403,000 0 Oil HBPFA 3,504,940 2,677,137 2,682,000 2,686,000 3,370,000 3,474,000 Debt Svc.-Park Bond 462,272 39,367 100,000 100,000 0 Oil Parking Authority 14,000 134,535 0 0 0 011 Reservoir Hill 170,049 164,000 164,000 156,100 150,300 150300-r Mello Roos 1,862,464 40,844 248,000 247,300 245,500 253:500I1 -Sub Total 8,575,124 6,378,348 5,711,851 6,420,400 6,590,800 6,693,8001 Water Fund �1 Water Utility 19,611,280 20,317,802 27,933,139 24,222,432 29,593,620 33,301,3111 -Sub Total 19,6119280 20,317,802 27,933,139 24,222,432 28,593,620 33,301,311 1 Other Enterprise Funds 1 Fire Medical 2,330,326 2,852,510 3,106,990 2,862,147 3,175,872 4,277,545 Pier Plaza Fund 0 0 6,357,345 2,569,869 392,941 583,0M11 Certified Unified Prog.Agency 108,000 108,000 108,000 108,000 166,798 151,8761 Systems Enterprise Fund 0 0 0 0 133,962 136,761 Emerald Cove.;. 558,068 739,889 852,288 861,414 864,561 865,5611 Meadowlark Golf 503,702 4,016,724 0 0 0 01 Library Service Fund 790,004 572,426 460,764 467,925 463,971 496,496 Cable TV Fund 534,027 434,505 402,672 410,060 389,628 442,1341 Art Center 376,349 399,979 369,135 369,171 399,418 356,621 1 -Sub Total 5,200,476 9,124,032 119657,194 79648,586 5,987,151 7,309,9931 Refuse Fund 1 -Sub Total 9,004,555 8,918,923 8,746,857 8,678,132 8,730,859 8,780,405 51 OTHER FUNDS Expenditure Projection By Fund PROJECTED EXPENDITURES EXPENDITURE BY PROGRAIi1FY '' 01102 i Capital Projects Capital Projects 3,835,557 3,939,501 4,046,261 4,156,319 4,272,696 Parking Structures 0 0 0 0 0 Pier Reconstruction 92,601 95,110 97,688 100,345 103,155 FEMA Grant 0 0 0 0 0 Park Acquisition&Dev. - 809,685 831,628 854,165 877,398 901,965 Sewer Fund 1,989,320 2,043,231 2,098,602 2,155,684 2,216,043 Drainage,Fund 764,492 785,210 806,489 828,425 851,621 SB 821 Fund 0 0 0 0 0 Holly/Seacliff Engineering 60,049 61,676 63,347 65,071 66,892 Library Construction 0 0 0 0 0 Library/Cultural Facilities 324,104 332,887 341,908 351,208 361,042 Federal Seismic Grant 0 0 0 0 0 Blufftop Park 0 0 0 0 0 Water Master Plan 1,170,374 1,202,091 1,234,668 1,268,250 1,303,762 Water Capital Projects 286,517 294,282 302,257 310,478 319,172 -Sub Total 9,332,699 9,585,615 9,845,385 10,113,180 10,396,349 Debt Service Civic Improvement Corp. 2,897,382 2,975,901 3,056,548 3,139,687 3,227,598 HBPFC 0 0 0 0 0 HBPFA 3,574,399 3,671,265 3,770,756 3,873,321 3,981,774 Debt Svc.-Park Bond 0 0 0 0 0 Parking Authority 0 0 0 0 0 Reservoir Hill 154,644 158,835 163,139 167,576 172,268 Aiello Roos 260,826 267,895 275,154 282,639 290,553 -Sub Total 6,887,251 7,073,895 7,265,598 7,463,222 7,672,192 Water Fund Water Utility 34,263,719 35,192,266 36,145,976 37,129,147 38,168,763 -Sub Total 34,263,719 35,192,266 36,145,976 37,129,147 38,168,763 Otlter Enterprise Funds Fire Medical, 4,401,166 4,520,437 4,642,941 4,769,229 4,902,768 Pier Plaza Fund 0 0 0 0 0 Certified Unified Prog..Agency 156,265 160,500 164,849 169,333 174,075 Systems Enterprise Fund 140,713 144,526 148,443 152,481 156,750 Emerald Cove 890,576 914,710 939,499 965,053 992,075 Meadowlark Golf 0 0 0 0 0 Library Service Fund 510,845 524,688 538,907 553,566 569,066 Cable TV Fund 454,911 467,239 479,902 492,955 506,758 Art Center 366,927 376,871 387,084 397,613 408,746 -Sub Total 6,921,403 7,108,973 7,301,626 7,500,230 7,710,237 Refuse Fund -Sub Total 9,034,158 9,278,984 9,530,444 9,789,673 10,063,783 52 r OTHER FUNDS Expenditure History By Fund < Historical Data > <-Proposed Budget-> Estimated Department EXPENDITURE Actual Actual Budget Actual Request BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96/97 FY 1 7 F1 1 / Internal Service Funds Self Insurance Fund 10,721,922 13,408,931 10,234,184 10,491,949 11,181,821 11,358,010� Self Insurance/Legal Fund 67,738 70,178 69,611 69,611 69,489 72,7031 Equipment Replacement 3,488,330 3,432,206 2,267,334 1,669,386 2,572,811 3,480,759 800 Mhz Fund 0 0 1,730,000 3,045,271 2,337,712 566,920I Helicopter Replacement 179,953 123,773 0 0 0 274,000 -Sub Total:: 14,457,943 17,035,088 14,301,129 15,276,217 16,161,833 15,752,392 Redevelopment Fund [ Tax Increment 4,990,257 8,120,956 4,840,243 4,840,243 4,840,243 4,240,243 Projects 9,072,615 4,679,096 6,327,297 2,950,798 3,571,876 3,937,1051 Legal Services 25,990 113,030 200,000 200,000 200,000 200,0001 -Sub Total 14,036,882 12,913,082 11,367,540 7,991,041 8,612,119 8,377,348[. Transportation/Street Projects [ Gas Tax Fund 4,529,764 3,797,040 3,711,397 2,846,672 3,303,576 3.043,910 Measure M Fund 2,506,760 1,959,571 2,916,498 282,880 3,389,172 11838,526 1 Petroleum Escrow Acct. 168,719 24,432 0. 0 0 01 Traffic Impact Fund 192,968 227,228 332,890 183,390 314,284 177602 OCTA-GbIA#6 0 30,000 1,691,110 8,300 1,405,880 781:375[ Federal CRP Grant 180,370 250,672 0 -250,672 0 01 CALTRANS-TSM 9,511 0 30,887 30,887 0 0 OCTA/SIP FUND 0 0 200,000 0 214,833 15,337 ,11 Hazard Elimination Fund 0 0 356,000 0 356,000 01 -Sub Total 7,588,092 6,288,943 9,238,782 3,101,457 8,983,745 5,856,751 j Other Funds i Library Grants 10,000 35,500 95,715 21,645 49,650 19,650 Narcotic Forfeiture 952,753 411,828 420,174 346,900 425,929 445,681. Police Community Relations 11,537 2,397 25,000 0 25,000 25,0001 Jail Donations 2,234 12,910 15,000 15,000 15,000 15,000 Air Quality 95,747 220,508 94,035 58,060 98,260 180,769, COPS More Grant 211,711 176,301 231,972 226,389 767,777 0 Police SHO Grant 0 0 0 0 127,314 243,866.1 Bureau Justice-96 Grant 0 0 191,550 0 191,550 0 Bureau Justice-97 Grant 0 0 0 0 184,593 0 Bureau Justice-98 Grant 0 0 0 0 0 160713 Supplemental Law Enforcement 0 0 435,605 0 435,605 450:000 State Abandoned Vehicle Fund 0 0 0 0 0 200,0001 Office Traffic Safety Grant 0 0 0 0 0 126,883 Special Training-PD;,: 0 0 20,000 Q 20,000 20,000 Fourth of July 181,601 193,366 181,850 194,150 189,150 189,150 CDBG Fund 1,584,433 2,086,147 1,869,912 952,978 3,513,773 1,952,000 -Sub Total 3,050,016 3,138,957 3,580,813 1,815,122 6,043,601 4,028,712 Grand Total 185,419,738 183,846,207 208,346,481 178,305,581 211,157,584 213,249,981 53 OTHER FUNDS Expenditure Projection By Fund PROJECTED EXPENDITURES EXPENDITURE BY PROGRAM FY '' Internal Service Funds Self Insurance Fund 11,686,257 12,002,954 12,328,235 12,663,562 13,018,142 Self Insurance/Legal Fund 74,804 76,831 78,913 81,059 83,329 Equipment Replacement 3,581,353 3,678,408 3,778,093 3,880,857 3,989,521 800 hihz Fund 583,304 0 0 0 0 Helicopter Replacement 274,000 274,000 274,000 137,000 0 -Sub Total 16,199,718 16,032,193 16,459,241 16,762,479 17,090,992 Redevelopment Fund Tax Increment 4,362,786 4,481,018 4,602,453 4,727,640 4,860,014 Projects 4,050,887 4,160,666 4,273,420 4,389,657 4,512,567 Legal Services 205,780 211,357 217,084 222,989 229,233 -Sub Total.:. 8,619,453 8,853,040 9,092,958 9,340,286 9,601,814 Transportation/Street Projects Gas Tax Fund 3,131,879 3,216,753 3,303,927 3,393,794 3,488,820 Measure M Fund 1,891,660 1,942,924 1,995,577 2,049,857 2,107,253 Petroleum Escrow Acct. 0 0. 0 0 0 Traffic Impact Fund 182,735 187,687 192,773 198,016 203,561 OCTA-GNIAM 0 0 0 0 0 Federal CRP Grant - 0 0 0 0 0 CALTRANS-TSNi 0 0 0 0 0 OCTA/SIP FUND 15,781 16,208 16,647 17,100 17,579 Hazard Elimination Fund 0 0 0 0 0 -Sub Total 5,222,054 5,363,572 5,508,925 5,658,767 5,817,213 Other Funds Library Grants 20,218 20,766 21,329 21,909 22,522 Narcotic Forfeiture 458,561 470,988 483,751 496,909 510,823 Police Community Relations 25,723 26,420 27,136 27,874 28,654 Jail Donations 15,434 15,852 16,281 16,724 17,192 Air Quality 185,993 191,034 196,211 201,548 207,191 COPS More Grant <` 0 0 0 0 0 Police SHO Grant 250,914 257,714 264,698 271,898 279,511 Bureau Justice 96 Grant 0 0 0 0 0 Bureau Justice 97 Grant 0 0 0 0 0 Bureau Justice- 98 Grant 0 0 0 0 0 Supplemental Law Enforcement 463,005 475,552 488,440 501,725 515,774 State Abandoned Vehicle Fund . , , 125,000 275,000 205,000 70,000 0 Office Traffic Safety Grant 0 0 0 0 0 Special Training PD 20,578 21,136 21,708 22,299 22,923 Fourth of July.: 194,616 199,891 205,308 210,892 216,797 CDBG Fund 2,008,413 2,062,841 2,118,744 2,176,374 2,237,313 -Sub Total 3,768,454 4,017,192 4,048,605 4,018,152 4,058,700 Grand Total 213,215,850 218,534,075 224,371,471 230,189,346 236,421,852 54 CITY WIDE SUMMARY EXPENDITURE/PERSONNEL SUMMARY GENERAL FUND I r <------—------- Historical Data------------------> 2 - YEAR BUDGET Estimated Adopted Modified Actual Actual Budget Actual Budget Requests Personal Services FY 94/95 FY 95/96 FY 96/97 FY 96/97 FY 1997/98 FY 1998/99 Personal Services 69,913,606 68,931,120 69,577,239 69,410,407 72,084,046 76,091,584 i Operating Expenses 26,260,594 26,843,419 21,791,172 22,142,797 23,382,401 24,597,114 r Capital Outlay 435,959 367,244 273,925 250,346 334,685 2,189,300 Transfers to Other Funds 81,000 81,000 5,521,858 5,771,858 6,830,313 6,915,899 TOTAL General Fund 96,691,159 96,222,783 97,164,195 97,575,408 102,631,4 475 109,793,897 Program Reimbursement 1,727,884 2,059,074 2,287,526 2,211,084 3,584,765 2,038,358 Permanent Salaries 42,906,445 43,145,981 43,869,651 42,879,343 43,978,049 46,044,261 Temporary Salaries 2,839,046 2,814,289 2,741,510 2,734,456 3,060,336 3,109,674 Overtime Salaries 4,888,525 2,903,999 2,895,373 3,166,799 3,085,376 3,217,475 Permanent Benefits 17,700,744 17,462,781 17,868,107 17,750,912 19,343,764 21,020,236 Temporary Benefits 42,063 40,721 40,031 39,652 42,454 44,166 Replacement Salaries 0 1,757,752 1,462,568 1,641,653 1,470,146 1,537,773 New Positions 0 4 0 0 178,921 18,000 Retirement Payments 812,989 90,114 200,000 200,000 200,000 400,000 Vacation Payments 723,794 715,479 500,000 700,000 725,000 700,000 Transfers to Other Funds 0 0 0 0 0 0 Permanent Personnel Safety 373.75 362.75 361.75 361.75 360.75 363.75 Non-Safety 563.40 552.20 530.70 530.70 536.75 IL 540.50 TOTAL 937.15 914.95 892.45 892.451 897.5011 904.25 City Council(Elected) 7.00 7.00 7.00 7.00 7.00 7.00 55 Department Budgets ■ City Council ■ Fire ■ Non-Departmental ■ Police ■ Administration ■ Community ■ City Treasurer Services ■ City Attorney ■ Library Services ■ City Clerk ■ Public Works ■ Administrative ■ Economic Services Development ■ Community ■ Capital Development Improvements i CITY COUNCIL Budget Projection by Program PROJECTEB EXPENDITURES EXPENDITURE BY PROGRAM i i Tr CITY COUNCIL City Council 198,080 203,448 208,962 214,645 220,656 Intergovernmental 70,222 72,125 74,080 76,095 78,226 Sub-Total S268,303 S275,574 S283,042 S290,741 S298,881 TOTAL ALL FUNDS S268,303 S275,57.3 S283,042 S290,741 S298,881- TOTAL PERSONNEL1.00 1.00 1.00 1.00 1.00 Mected 7.00 7.00 7.00 7.00 7.00 57 CITY ATTORNEY Budget History by Program < Historical Data------> <-__Proposed Budget—> Estimated Department ` EXPENDITURE Actual Actual Budget Actual Request j BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96/97 ` CITY ATTORNEY City Attorney 1,877,488 1,480,248 1,272,576 1,632,295 1,272,235 1,308,245 Contract Legal Services 0 0 0 0 0 300,000 Sub-Total S1,877,488 S1,480,248 S1,272,576 S1,632,295 S1,272,235 S1,608,245 Self Insurance-Legal S67,738 S70,178 S69,611 S69,611 S69,489 S72,703 51,945,226 SI,55U,426 , TOTALOi NEL 15.00 I5.00 1 .00 14.UU 1 .00 15.0 58 CITY ATTORNEY Budget Projection by Program PROJECTEDN S EJTENDITURE BY PROGRAM i CITY ATTORNEY City Attorney 1,346,053 1,382,531 1,419,998 1,458,622 1,499463 Contract Legal Services 300,000 300,000 300,000 300,000 300:000 Sub-Total S1,646,053 S1,682,531 1,719,998 S1,758,622 S1,799,463 Sub-Total S71,497 S73,435 S75,425 S77,476 $79,646 S1,717,550 S1,755,966 , TOTALSOc 15.00 15.00 15.00 15.00 15.00 59 CITY CLERK Budget History by Program <---------Historical Data -> <--Proposed Budget—> Estimated Department EXPENDITURE Actual Actual Budget Actual I Request BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96/97 CITY CLERK Publ.&Depart.Support 276,619 271,816 254,762 265,409 270,559 274,465 Elections 47,117 72,513 86,972 73,500 13,495 87,695 Support/Records Mgmt. 161,061 141,547 182,242 155,311 176,537 180,089 Sub-Total 5484,797 5485,876 S523,976 S494,220 S460,591 S542,249 S485,876 7532n, ,5S:542,249 TOTAL S i .00 7.00 7.00 7.0n 7.00 7.0 60 CITY CLERK Budget Projection by Program PROJECTEDS EXTEN'DITURE BY PROGRAM CITY CLERK Publ.&Depart.Support 282,397 290,050 297,910 306,013 314,581 Elections 90,229 92,675 95,186 97,775 100,513 Support/Records Mgmt. 185,294 190,315 195,473 200,790 206,412 Sub-Total S557,920 5573,040 S588,569 560.3,578 5621,506 55 ,5 ,5S621,506 TOTALSO i .00 7.00 7.00 7.00 7.00 61 CITY TREASURER Budget History by Program <----Historical Data- > <----Proposed Budget—> Estimated Departments E�TEIv'DITURE Actual Actual Budget Actual Request BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96/97 FY 199719h Y IM199 CITY TREASURER Centrl.Cashiering&Mgmt. 593,732 640,015 640,556 644,041 732,638 770,825 Business License 119,442 134,007 145,555 135,914 142,775 146r08 Sub-Total 5713,174 S774,022 S786,111 5779,955 5875,413 5917,033 ,111 M375,. i i15.OU 62 REQUEST FOR COUNCIL ACTION MEETING DATE: September 8, 1998 DEPARTMENT ID NUMBER: Council in early August. A study session was conducted on budget related issues on August 10, 1998. The total proposed budget for 1998/99 is $213,249,981, which is a 1.0% increase above the 1997/98 budget. The $213.2 million total recommended budget does not include some carryover items and additional changes that will be presented to the City Council on September 21, 1998. These additional carryover projects such as the developer funded Fire Station construction project of$3.3 million were budgeted in 1997/98, but the budgeted funds will not be expended until 1998/99. Budget Changes for 1998/99 The recommended total budget of $213,174,981 for 1998/99 includes changes to the second year (1998/99) of the two-year budget summarized as follows (See Budget Message for details): New Capital Expenses — For the following projects: $ 6,300,000 Police Dispatch System $2,000,000 Emergency Street Maintenance Repairs: 1,200,000 Emergency Sewer System Maintenance Repairs 1,000,000 Information Systems Replacement Costs 1,700,000 City Hall Roof Replacement/Rehabilitation Project 400,000 Salary/Benefit Increases— Implementation of agreements. 2,739,177 Outside Legal Costs—Correction to budget for 1998/99. 600,000 FireMed Enterprise Fund Capital Expenses —One-time costs. 734,250 Helicopter Replacement Costs — Replacement approved in 274,000 1997/98. Revenue Related New Costs—see summary in Budget Message. 2,067,880 Other Changes (net) — see details in section following Budget 823,743 Message. Total Recommended New Appropriations $13,539,050 Public Hearing - for 1998/99 Budget The City Charter requires a public hearing to be held on the overall city budget prior to adoption. Notices have been published per charter requirements and the hearing has been scheduled for the City Council meeting of September 8, 1998. Although not required by the RCABUDUP -3- 08/26/98 5:38 PM REQUEST FOR COUNCIL ACTION MEETING DATE: September 8, 1998 DEPARTMENT ID NUMBER: charter, city staff recommends continuing the hearing open to September 21, when the adoption of the budget is scheduled. The study session on August 10, 1998 resulted in requests from the City Council for review of several budget-related issues. Those requests will be summarized separately and forwarded to the City Council. Environmental Status: Not applicable Attachment(s): City Clerk's Page Number No. Description RCA Author: RJFranz RCABUDUP.DOC -4- 09/08/98 8:29 PM NOTICE OF PUBLIC HEARING 64mli,!!t 9/819P CITY OF HUNTINGTON BEACH Notice of Public Hearing on the Proposed Update to the Second Year of the City's 2-Year Budget covering FY 1997198 and FY 1998199 Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach, in the Council Chambers of the Civic Center, Huntington Beach located at 2000 Main Street, at the hour of 7:00 PM, or as soon as possible thereafter on Tuesday,the 8th of September, 1998 for the purpose of considering the proposed update to the FY 1998/99 portion of the City's 2-Year Budget Plan covering Fiscal Years 1997/98 and 1998/99. The proposed budget for FY 1998/99 totals $213,249,981 including proposed General Fund Expenditures of $109,793,897. The complete Update to the 2-Year Budget proposal can be obtained or reviewed by the public from 8:00 AM to 5:00 PM, Monday through Friday in the City Clerk's Office at City Hall, 2000 Main Street, Huntington Beach. Copies of the proposed budget are also available for public review at the City's Central Library located at 7111 Talbert Avenue (Goldenwest St. and Talbert Ave.), and all branch libraries. Copies of the Preliminary Budget Message and Summaries may be obtained by the public, free of charge, at the aforementioned locations. All interested persons (especially senior citizens and handicapped individuals) are invited to attend the budget hearing to express their opinions for, or against, the proposed budget with written or oral comments. Written communications to the City Council also may be mailed to the City Clerk. Further information may be obtained from the Office of the City Clerk, 2000 Main Street Huntington Beach, CA. 92648 - Phone# (714) 536-5227 The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, City programs or activities. The City of Huntington Beach is an equal opportunity employer. Dated 8/20/98 City of Huntington Beach by: Connie Brockway, City Clerk 2000 Main St. Huntington Beach,CA 92648 Telephone: (714) 536-5227 ** Notice to City Clerk ** This copy to run in news print on 8/27/98 in both display format and in the legal section. CC, D UPIMFINGTON BEACH s C ,+,, D T MOBILE DEALERS ILI\\\",\\\ �� c PATION, INC. ' tgg8 SEP —8 P 3: 23 September 9,1998 Dear Mayor and Council Members, The Huntington Beach Auto Dealers along with the other businesses on Beach Boulevard are requesting the city to allocate in your upcoming budget discussions , $75,000.00 to fund the cost of construction plans for the Beach Boulevard median beautification project. This project is estimated to cost approximately one million dollars. We have been told that to apply for various grants, having a completed construction plan greatly enhances the chance of approval. Every body agrees that the priority to beatify the Beach Boulevard median should be near the top of the city's agenda rather that at the bottom. The city has applied without success , for a financial grant for this project for 4 years. Beach Boulevard in Huntington Beach suffers in looks compared to Beach Boulevard in Westminster. Therefore , we ask the city to put the $75,000.00 in the 1998-1999 budget to assist in the approval of the city's 1998-1999 grant requests. Cordially, 0 v- Coscoll ela President Ir- Huntington Beach Auto Dealers P.O. Box 2700 9 Huntington Beach,Califomia 92647 City of Huntington Beach [OLD ADMINISTRATIVE COMMMUNICATION HUNTINGTON BEACH TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: RAY SILVER, City AdministratorGt� SUBJECT: AUGUST 10TH BUDGET STUDY SESSION - FOLLOW UP DATE: September 4, 1998 Attached are the following three documents providing follow-up information related to comments or questions from the City Council's Budget Study Session of August 10, 1998: 1. Follow-up report. 2. Revenue Enhancement Report 3. Addendum to the Proposed Budget identifying additional carryover items and other changes to the 1998/99 budget (Total: $5,714,985). If there are any questions on the information in these summaries, please let me know. RS:RF:sd V M x x � Ic)m wL)>-x co CJ� ti-O I cl- �C�U CLJ (— pD � o- � v' 8/10 Budget Study Session 09/04/98 1:37 PM NOTICE OF PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on the Proposed Update to the Second Year of the Chy's 2-Year Budget covering FY 1997198 and FY 1998199 Notice is hereby given that,a public hearing will be held by the City.Council of the City of Huntington Beach;in .the Council Chambers of the Civic Center, Huntington Beach located at 2000 Main Street, at the hour of 7:00 PM, or as soon as possible thereafter on Tuesday, the 8th of September, 1998 for the purpose of considering the proposed update to the FY 1998/99 portion of the City's 2-Year Budget Plan covering Fiscal Years 1997/98 and 1998/99.. The proposed. budget for FY 1998/99 totals $213,249,981 including proposed General Fund Expenditures_of $109,795,8974 The complete Update to the 2-Year Budget proposal.can be obtained or reviewed by the public from 8:00 AM to 5:00 PM, Monday through'Friday in the City Clerk's.Office at City Hall, 2000 Main Street, Huntington Beach. Copies of the proposed budget are also available for public review at the City's Central Library located at.7111 Talbert Avenue (Goldenwest St. and Talbert Ave:),'and all branch libraries. Copies of the Preli_ mina4v Budget Message and Summaries may be obtained by the public, free- 'or- charge,. at the - aforementioned locations. 'All interested persons (especially-senior citizens and.handicapped individuals) are invited<to attend the budget hearing.to express their opinions for, or against, the proposed budget with written or oral comments. Written communications to the City Council also may be mailed to' the.City-Clerk.-Further information may be obtained from the Office.of the-City Clerk, 2000 Main Street, Huntington Beach,-CA: 92648-Phone#(714)536-5227. The City of Huntington Beach endeavors to accommodate persons:of handicapped status.in the admission or access.to, or treatment or employment in,.City programs or activities. The City of Huntington Beach is an*equal opportunity employer. _ Dated 8_/20/98 City of Huntington.Bpach by:Connie Brockway,City Clerk 2000 Main St. Huntington Beach, CA 92648 Telephone: (714) 536-5227 Published Huntington Beach-Fountain Valley Independent _ -August 27, i998 -- 'r PROOF OF PUBLICATION STATE OF CALIFORNIA) ss. County of Orange ) I am a Citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the below entitled matter. I am a principal clerk of (MAIN NEWS SECTION) the HUNTINGTON BEACH INDEPENDENT, a newspaper of general circulation, printed and published in the City of Huntington Beach, County of Orange, State of California, and that attached Notice is a true and complete copy as was printed and published in the Huntington Beach and Fountain Valley issues of said newspaper to wit the issue(s) of: August 27, 1998 (main news section) I declare, under penalty of perjury, that the foregoing is true and correct. Executed on August 27 , 199 8 at Costa Mesa, California. Signature c ;- ' NOTICE OF PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing-on the Proposed Update to the Second Year of the City's 2-Year Budget-covering FY1997198 and FY1998/99 Notice is hereby given'that a public hearing will be held by the City Council of the City of �. Huntington Beach,in the Council Chambers_of the-Civic Center, Huntington Beach located at 2000 Main Street, at the hour of 7:00 PM, or as.soon as possible thereafter on Tuesday, the 8th.of September, 1998 for the purpose of considering the proposed update"ro the FY.1998/99 portion of the Ciry's 2-Year Budget Plan covering Fiscal Years 1997/98 and 1998/99. The proposed budget for FY 1998/99 totals $213,249,981 including proposed General Fund -Expenditures.of $109,793,897. The complete Update to the 2-Year,Budget proposal can be .obtained or reviewed by the public from.8:00 AM to-5:00 PM, Monday through Friday•in the City Clerk's Office at City Hall, 2000 Main Street, Huntington Beach.Copies.of the proposed budget are also-available for public review at the City's Central Library located at 7111 Talbert -Avenue (Goldenwest St. and Talbert Ave.); and all branch"libraries. Copies of the Prelimi� Budget Message and Summaries may be obtained by the public, free or charge, at the aforementioned locations. . All interested persons (especially senior citizens and handicapped individuals)- are invited to attend the budget hearing to express their opinions for, or-against, the proposed budget with . written or oral comments.-Written communications to the City Council also may be mailed to the City Clerk. Further information may be obtained from the Office of the City Clerk, 2000 Main Street, Huntington Beach, CA. 92648-Phone.#(714) 536-5227. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or.treatment or employment in; City programs or activities. The City.of Huntington Beach is an equal opportunity employer. - Dated_ 8/20/98 City of Huntington Beach hy:Connie Brockway,City Clerk. 2000 Main St. Huntington Beach,CA 92648 Telephone: (714) 536-5227 Published Huntington.Beach-Fountain Valley Independent August 27, 1998 084-893 REVENUE ENHANCEMENT REPORT 8. Fire Dispatch — The City joined the Metro-Cities Joint Powers Authority for fire dispatch communications in 1996. This resulted in annual savings to the City of approximately $175,000. 9. Ruby's Surf City Diner —Lease revenue to the City is approximately $220,000 per year. 10. Duke's and Chiamayo's Restaurants — Lease revenue for these two restaurants is anticipated to generate $400,000 to $600,000 per year. 11. Film Permits —An additional $20,000 per year is being received from this program. 12. Specific Event Property Fees - $80,000 per year is being generated. 13. Meadowlark Golf Course Agreement — The renegotiated agreement with American Golf results in $250,000 per year to the City. 14. Beach Concession Agreements — Renegotiations of these agreements is generating an estimated $20,000 per year. 15. Huntington Central Park Agreements — Renegotiated agreements have resulted in an additional $20,000 per year (estimated). 16. Disk Golf Fee —An additional $18,000 per year is estimated from this program. 17. New Park and Recreation Classes — An estimated $100,000 per year is being generated from new classes. 18. Surf City Store — An estimated $2,000 per year is being generated from this new program. 19. Library Facility Rentals — Room rentals revenue increased from $60,000 per year to $210,000 per year. 20. Library Media Program — This revenue source has increased from $50,000 to $140,000 per year. 21. Non Resident Library Card Fee —An additional $60,000 per year is being generated from this new program. 22. Downtown Parkinq Structure — Various fee increases and operational changes have been implemented since 1992/93 when annual revenue was approximately $55,000 to result in the current annual revenue of roughly $500,000. 0032901.01 -2- 09/03/98 12:06 PM REVENUE ENHANCEMENT REPORT 23. GIS — Fees being charged for Geographic Information System services are estimated to generate $25,000 per year. 24. Vehicle Body Repair Work - $8,000 per year is estimated from this program. 25. Hazardous Materials Clean-Up — $10,000 per year is estimated from charges to recover costs of clean-up. 26. Contract Booking (Jail) — Additional revenue of $75,000 to $247,000 has been received for booking prisoners for other cities. 27. Motorcycle Maintenance — City maintenance of other agencies motorcycles generates an estimated $12,000 per year. 28. DUI Cost Recovery — Recovery of costs related to DUI arrests generates about $180,000 per year. 29. Impound Fees — Recovery of costs related to the impound and abandoned vehicle removal generates about $180,000 per year. 30. Radio Maintenance Operation — An estimated $50,000 per year is being received from other cities for maintaining their radios. 31. False Alarm Fees — This revenue source has increased from less than $100,000 per year to current year estimated total of over $900,000. 32. MSI Fee Program — In addition to the above, the City has conducted three major fee reviews using the 1990 Management Services Institute Study as the basis for a fee recovery program. Following is a summary of the estimated additional revenue to the City resulting from these three major reviews. Note that some of the revenue included in this summary is a duplication of revenue identified in the above bulleted summary or in the more detailed summary of fees that follows: Implementation Estimateii Annual Revenue.. 1992/93 $3,700,000 1993/94 1,030,000 1994 to 1997 915,000 1997/98 921,000 33. Development Related Fees — The City is currently recovering between 95% and 100% of the costs of processing development applications, building inspections, permit review, etc. The Community Development Department has estimated that this results in increased annual revenue at current rates of development of 0032901.01 -3- 09/03/98 12:06 PM REVENUE ENHANCEMENT REPORT approximately $1.5 million. The Public Works Department has estimated over $1 million for their development related revenues. Also, Fire Department, Community Services and other departments are involved in the development review process. 34. Recreation Programs — Adult sports fees and instructional class fees have been increased to cover 100% of costs. 35. Fire Department Related Fees — In addition to development processing fees, the Fire Department currently charges 100% of the costs to for services such as hazardous material inspections, oil well inspections, etc. Following is a list of a few of the cost avoidance programs that have been initiated: 1. Lifeguard Vehicle Replacements — A contract with General Motors results in $160,000 per year savings to the City. 2. Adopt-A-Beach Program — This program with Simple Green saves an estimated $20,000 per year of City expenses 3. Beach Refuse Receptacle Sponsorship — This sponsorship program reduces City expenses by an estimated $23,000. 0032901.01 -4- 09/03/98 12:06 PM City of Huntington Beach Annual Budget FY 1998/99 Exhibit C ADDENDUM TO PROPOSED BUDGET FY 1998/99 Appropriation Fund / Revision Funding Department Description 1998/99 Source Revisions to General Fund Appropriations: Community Services 1.5 Maintenance Worker positions $65,000 General Fund Reduce temp salaries in favor of 1.5 permanent (40,000) City Treasurer Operating software (Carry-over) 4,500 General Fund Community Development Operating expense (Carry-over) 57,000 Total Revisions to General Fund Appropriations: $86,500 Revisions to Other Fund Appropriations: Park Acquisition and Cost of updating Park Acquisition&Dev. Fees 50,000 P. A. &D. Fund Development Fund FireMed Fire Med office remodel 75,000 Carry-Over Holly Seacliff Engr. Fire Station Construction 3,283,925 Carry-Over Measure M Yorktown Widening Project 400,000 Carry-Over Warner Median Landscape Project 292,660 Carry-Over Traffic Impact Fund Nexus Study 100,000 Carry-Over Bus Stop Imprv. ADA Improvements 222,000 Carry-Over 0CTA/SIP Fund Traffic Master System Grant 63,400 Carry-Over Equipment Repl. Replace vehicle due to accident 28,000 Equip. Repl. Fund Water Master Plan Peck Reservoir Expansion Phase I 420,000 Carry-Over Adams Reservoir/Old Talbert Valley Reservoir Phase I 720,000 Carry-Over Overmyer Reservoir Structural Improvements 60,000 Carry-Over Total Revisions to Other Fund Appropriations: 5,714,985 Bgtres99.xls 9/3/98 9:54 AM RECEIVED FROM fA City Council Meeting AND MADE A PART OF TH14RECORDAT THE COUNCIL MEETING OFc3- OFFICE OF THE CITY CLERK CONNIE BROCKWAY,CITY CLERK 199Preliminary Budget /99 Update to Second Year of Two-Year Budget Background o The City adopted its first Two-Year Budget in September of 1997 - 1997/98 Adopted Budget $211,157,706 - 1998/99 Revised Budget $213,249,981 o Changes to previously submitted 1998/99 Budget are described in Preliminary Budget document. INV Update of Two-Year Budget Slide 2 September 8, 1998 City Council Meeting • • • • • • • $230 $210 $204.4 $190 $10 -o-Total Budget $150 --6-General Fund $130 $110 $109.8 96.1 $96 1 97 3 I $90 $70 $50 $in Millions 93 94 95 96 97 98 99 Rec. Update of Two-Year Budget Slide 3 • ge Million' General Fund Water Fund -- $3 .30 $10 71 Capital Projects — $1_.36 Internal Service $ 5.75 Refuse Fund $8.7 $in Millions Redevelopment $8.3 Transportation $5.86 Debt Service $6.69 Other Enterprise $7.31 - - Other Funds $4.03 - $0 $20 $40 $60 $80 $100 September 8, 1998 City Council Meeting . . ; • . - - e • I spin Police Department — — 1$36.14 Fire Department — $17.-C 5 Public Works 9.50 Non-Departmental $15.36 Community Services $7. 3 Community Development 3.88 Administrative Services $ .87 Library Services so $3. 4 $in Milli nS City Attorney �' 1.61 Administration �' $1.41 City Treasurer +'$0.92 City Clerk �'$0.54 City Council $0.26 $0 $5 $10 $15 $20 $25 $30 $35 $40 Update of Two-Year Budget Sride 5 Werview - Revenues . . o Economy has improved - Sales Tax and other ongoing revenues have stabilized and improved in past 2 years. - Ongoing Revenues and Ongoing Costs are balanced as required by City Fiscal Policies o One-Time revenue has improved reserves - Oil spill litigation recovery - Police/Fire dispatch system litigation - Orange County bankruptcy returns - One-Time revenue is not used for ongoing costs in Recommended Budget for 1998/99 September 8, 1998 City Council Meeting loom From Other Gov's Misc. Property Tax 9°/, 3% 26% Fees, Fines& � Charges 23% ,$ i ActualUpdate of Two-Year Budget Slide 7 and: • • • • • . 1980 to $35 Achnal Pmiected $30 $29.4 $25 $20 :$19. I $15 $10 - Property Tax • - $5 �t Sales Tax x $o . 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 '00'01'02'03 Update of'TWo-YezfrBudqet September 8, 1998 City Council Meeting s o City has downsized since 1991/92 o Workload and demands for Service have increased o Quality of service has declined ■PiYMnNaON_HE�tH�U,9. Update of Two-Year Budget Slide Budgeted Positions Temporary • • • • 1,400 1 1,273 ------- -- ,194 1,225 1,243 1,255 1,243 1,229 ' 1,165 1,180 1,183 1,190 i 1,200 f 1,000� soo ]Permanent soot '} I OTemporary(FTE) iiv -+-Total(FTE) aao 200 0 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 Rec. i September 8, 1998 City Council Meeting Recommended Changes • • • : • • • • Summary One-Time Capital Expenses $6,300,000 Salary/Benefit increases 217399177 Outside Legal Costs 600,000 FireMed Capital Expenses 7349250 Helicopter Replacement 274,000 Revenue related new costs 29067,880 Other Changes 8239743 Carry-Over Projects* 6,0279969 *Additional Carry-Over Projects will be recommended Update of Two-Year Budget Slid. 171 Recommended Changes - 1998/99 Budget • Capital Police dispatch system $2,000,000 Emergency Street Repairs - Pothole Repairs 200,000 - Matching Funds/resurfacing 110009000 Emergency Sewer Repairs 190009000 City Hall - roof & rehabilitation 4009000 Information Systems Replacement 1,700,000 Total $6,300,000 Update of Two-Year Budget Slide 12 September 8, 1998 City Council Meeting Recommended Changes - 1998/99 Budget Salary • BenefitCosts 0 86% of the City's permanent employees are covered by new agreements extending beyond the 1998/99 Fiscal Year o Salary and benefit cost increases are estimated to total $2.7 million in 1998/99 o These cost increases were not included in the previously approved Two-Year budget 8 01, Update of Two-Year Budget Slide 13 Recommended Changes - 1998/99 Budget Revenue Related New Costs Development processing costs $9909000 Painting Program 2509000 Fee Processing Cost Increases 389500 Library Books 479000 Team Petroleum 92,380 Pier Plaza Costs 2509000 Police Department Grant Programs 500,000 Total $2,0679880 Update of Two-Year Budget Slide 14 September 8, 1998 City Council Meeting et 40 $fi Actual Projected $5 $in millionsn $4 - $3 $2 `. $l $o 93 94 95 96 97 98 99 '00 101 •02 •03 Update:of Two-Year Budget Slide 15, ,Recommende.d.Changes - 1998/99Budtlet,,,,,,--- %• • • • Outside Legal Costs: $600,000 is needed for adequate budgeting for anticipated outside legal costs - prior budgets underestimated these costs. FireMed Capital: $734,250 is needed for upgrading radios to 800 MHz, Opticom devices, Advanced Life Support equipment and other capital costs paid by this Enterprise Fund. updateof Two-Year Budget Slide 16 September 8, 1998 City Council Meeting Recommended Changes - 1998/99 Budget Other Proposed Changes Class and Pay Study $100,000 Neighborhood Preservation 75,000 Grants Coordinator (contract) 72,000 Computer Maintenance 75,000 New Positions 108,739 Shift of CDBG costs 89,497 Parking/Pier Maintenance costs 80,680 Update of Two-Year Budget Slide 17 Budget Uncertainties o Economic growth may be slowing o State Budget may impact City o Infrastructure failures may occur o Development fee revenues are dependent on continuation of current high level of development activity o Insurance Fund reserves are low o Redevelopment cash may be inadequate 01 Update of Two-Year Budget Slide 18 September 8, 1998 City Council Meeting Unfunded Needs - a Sample Capital Projects Maintenance Needs) -South Beach Prolect$5,000 -Civic Center Air Cond. $500 -Youth Sports Fields 3,200 -Library Roof 180 -Pier Buildings 1,000 -Edison Field 100 -City Nall Sprinkler Sys. 750 -Beach Svc. Road 35 Insurance Reserves 9,000 Infrastructure Rehab-20 Yr. Equipment Replacement -Sewers 140,000 -20 Year Estimate 7,000 -Residential Streets 26,000 Information Systems -Sidewalks/Curbs 20,000 -Business Systems 1,800 -Block Walls 10,000 -Internet Access 200 -Alleys 7,000 -Street Trees 7,000 Update of Two-Year Budget Slide 19 State Budget State Budget for 1998/99 reduces City VLF revenue by 25% ($1.95 million/year City revenue), replaced by State General Fund revenue (subject to annual determination by State) - Prior State taking of City revenues (not replaced) totals $37.7 million since 1991 - Estimated 1997198 Take-Away = $6.7 Million $In MiUlons State Take-Aways S7 Totel Loss.$37.7 Yllllon S6 $6 64 63 82 51 SO 91 92 93 94 95 96 97 98 a Update of Two-Year Budget Slide t September 8, 1998 ..�4 R"'�.WP�.e'�' 4T'r.`P��• R i �^� A 4- f,.•�^�4� 4 P { Mayor Reavenues are less than tPubl3c SafetyaCosts . �s,.<.d..�.+��-'�w♦.m."�,s... .. me�r_._ ...R; _.�.,.$-._ .,.t a. �`,.�.u=-�.�.=?�a".�n..�a..,mm.. `a� i I i • PI 1 1 i 1 1 1 1 1 1 1 ®u7, Update of Two-Year Budget Slide 21 C1,ty ,Share of_ Property Tax :y X and: Salet Tax `F 6 D: a Property Tax u` Saies Taxi . County County Zoo/ State 11/ �• Schools ' 65%L ` sx [®off w y a Update of Two-Year Budget c Slide City Share of Gas :Taxes w 5 `� andv VLF :F ., F ,U ees ..� ._..... .._.,.. _,. s ..- d.., ...._.�. .�v.!.f'r. .fa.m�R s E4v..• Gas Tax VLF Fees j r . State Federal.,, State 42 0 { County 40 Count / y' ®o r Update of Two-Year Budget Slide 23.' Cit Share.vf State and Federal."Income, Taxes =3 State Income Tax Federal Income Tax Other, Interest �i 31% State '. "Defense 99.5/ 34 r' Update of Two-Yea_,BUdget`4 City Council Meeting Overview - Infrastructure Update of Two-Year Budget Slide 25 Infrastructure O Sewer System o Street System O Water System - Arterial .�_O Drainage System Highways ` - Medians O Beach Facilities 'J=�_ - Residential O Parks "_ Streets O Buildings - - Traffic Signals O Bridges _" - Street Lights - Alleys O VehIC1eS _ - Sidewalks O Equipment �. R; �- - Curbs/Gutters - Trees Update of Two-Year Budget Slide_26 September 8, 1998 r City Council Meeting NeedsCity Approach - Addressing Unfunded Infrastructure o Unfunded Infrastructure needs cannot be addressed adequately from existing revenue sources o Community Support is needed to Implement any new revenue o Citizen's Committee to review needs and make recommendations has been appointed and has been meeting regularly o Public Information effort is Planned Update of Two-Year Budget Slide 27 Summary - Changes • the 1998/99 Budget o The two year budget is balanced o No new taxes or fees recommended for '98/99 o Net increase of 6.75 positions (3 approved In prior year) 0 16 additional new positions recommended for Police Department upon approval of Federal Grants o $2.2 million included for Emergency Street & Sewer repairs o Carry-over of $6.0 million of prior year projects o Continues the process of stabilizing City finances :191 Update of Two-Year Budget Slide�28 September 8, 1998 City Council Meeting Budget Calendar COP Stud►y Session August 10 Public Hearing September 8 Study Session (if needed) September 13 00 Update of Two-Year Budget Slide 29 Adoption September 21 Stud►y Session (if needed) September 28 September 8, 1998 Council/Agency Meeting Held: 30?0•o'�D Deferred/Continued to: !k pro ed Condi ion ly Approved ❑ Denied 4Qe11 Clerk's Signature 2 19 _4612k-L ?y Council Meeting Date: September 21, 1998 Department ID Number: AS 98-028 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, City Administrator PREPARED BY: ROBERT J. FRANZ, Deputy City Administrator SUBJECT: ADOPTION OF 1998/99 BUDGET Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) 2 _o C _= z c.3 Statement of Issue: The Charter requires adoption of a budget by September 30. �r-r=' M Qrn �,�z,a Funding Source: As indicated in the Preliminary Budget, with revisions described irghi?� RCA and attachments. a c-) \) D Recommended Action: 1. Complete the public hearing on the 1998/99 budget (continued open from September 8, 1998), and 2. Adopt Resolution No. q,?-7,5 approving the City budget for 1998/99 including the "Addendum" to the proposed budget. Analysis: As required by the City Charter, a public hearing was conducted on September 8, 1998 to receive public input on the proposed budget. The proposed budget has been available for review since the first week of August. A City Council Study Session on budget issues was held on August 10, 1998. The budget message outlines the basic changes recommended in the budget. The Addendum to the Budget describes additional changes, mostly carry-over of 1997/98 approved items (Attachment "C" to the budget resolution). Including the additional carry-over items, the recommended 1998/99 total budget is $219,051,466 and the recommended General Fund budget is $109,880,397. e oe5 MEETING DATE: September 21, 1998 DEPARTMENT ID NUMBER: AS 98-028 The primary change to the budget from the Preliminary budget is to include carry-over funding for the Fire Station construction and design of Water Capital Projects. These budgeted current year 1997/98 projects were not completed during 1997/98. This budget represents the second year of the City's first two-year budget. Since the Charter requires the annual adoption of a one-year budget, the attached budget resolution is the official adoption of the second year of the two-year budget. Alternatives: As determined by City Council. Environmental Status: Not applicable. Attachment(s): DescriptionCity Clerk's Page Number No.• Resolution No. V-73 Approving 1998/99 Budget RCA Author: Robert J. Franz 0032939.01 -2- 09/11/98 12:43 PM Resolution No. 98-73 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING A BUDGET FOR THE CITY FOR FISCAL YEAR 1998/99 RrfIEREAS Article VI of the Huntington Beach City Charter requires the City Administrator to present and the City Council to adopt an annual City Budget; and The City Council has received and considered the update to the second year of the Two- Year Preliminary Budget for Fiscal Years 1997/98 and 1998/99, other staff reports, and public testimony and information received in a noticed public hearing on the City Budget. NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: Section 1. That the budget for the City of Huntington Beach for Fiscal Year 1998/99, as set forth in Exhibit A, attached hereto and incorporated herein by this reference, is hereby adopted. Section 2. That the estimated revenue and transfers for Fiscal Year 1998/99, which when combined with reserves is sufficient to fund the above appropriations, as set forth in Exhibit A-1, attached hereto and incorporated herein by this reference. Section 3. That the Accounting Detail of the Preliminary Budget for Fiscal Year 1998/99, attached hereto as Exhibit B and incorporated herein by this reference, providing detail for appropriations and estimated revenue, is hereby adopted as amended by: 1. Exhibit B-1, "Update: Second Year of Two-Year Budget Fiscal Year 1998/99," attached hereto and incorporated herein by this reference; and 2. Exhibit C, Addendum to "Update: Second Year of Two-Year Budget Fiscal Year 1998/99," attached hereto and incorporated herein by this reference. Section 4. That the City Administrator may transfer funds from one object to another within the same department, fund, office or agency without increasing approved total appropriations contained in the budget. Section 5. That the Tables of Organization, attached hereto as Exhibit D and incorporated herein by this reference, are hereby adopted. The City Administrator, subject to compliance with City Charter Section 403 may revise the Table of Organization so long as the authorized number of personnel and the appropriations within the same department, office or agency are not exceeded. reso/1998.budgetH 1 09/08'98 Section 6. That the City Council, by affirmative action of a majority of the Council, may authorize all appropriation transfers not described in Sections 4 and 5 herein by minute action. Section 7. Acquisition of new capital items shall be limited to the specific items included in the approved budget. Acquisition of capital items to replace existing capital equipment shall not exceed the total appropriation for the Equipment Replacement Fund. Changes to the procurement of specific items may be authorized by the City Administrator so long as the total appropriation for any department, fund or agency is not exceeded. Section 8. That it is necessary to continue the levy of a 5% utility tax on cable television services in order to avoid additional budget reductions in the Police and Fire Departments, and further reductions in other city department budgets. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting held thereof on the 21st day of September 1998. �/ Mayor ztn�— ATTEST: APPROVED AS TO FORM: City Clerk /' ity Attorney _ REVIEWED AND APPROVED: nn i C� IMT D j PROVED: Cit Administrator eputy City 4drmnistrat r/ Chief of Ad nistrative ervice reso%1998:budgzt98 2 09/08,198 �evi5 eat City of Huntington Beach Annual Budget FY 1998/99 Exhibit A Appropriations and Amount of Revised Department/Fund Transfers Out Revision Budget General Fund Administration $1,408,681 $1,408,681 Administrative Services 2,867,106 2,867,106 City Attorney 1,608,245 1,608,245 City Council 260,767 260,767 Community Development 3,876,015 57,000 3,933,015 City Clerk 542,249 542,249 Community Services 7,225,222 25,000 7,250,222 Fire 17,049,439 17,049,439 Library Services 3,038,900 70,000 3,108,900 Non-Departmental 15,358,352 15,358,352 Police 36,137,581 (70,000) 36,067,581 Public Works 19,504,306 19,504,306 City Treasurer 917,033 41500 921,533 Sub-Total General Fund S109,793,897 $86,500 S109,880,397 er un s Capital Projects Fund $3,727,823 $3,727,823 Pier Reconstruction 90,000 90,000 FEMA Grant 2,544,752 2,544,752 Park Acquisition&Dev. 786,943 50,000 836,943 Sewer Fund 1,933,444 1,933,444 Drainage Fund 743,019 743,019 Holly/Seacliff Engineering 58,362 3,283,925 3,342,287 Library/Cultural Facilities 315,000 315,000 Federal Seismic Grant 682,891 682,891 Blufftop Park 1,057,170 1,057,170 Water Master Plan 1,137,500 1,200,000 2,337,500 Water Capital Projects 278,470 278,470 Civic Improvement Corp. 2,816,000 2,816,000 HBPFA 3,474,000 3,474,000 Reservoir Hill 150,300 150,300 Mello Roos 253,500 253,500 Water Utility 33,301,311 33,301,311 Fire-Medical Fund 4,277,545 75,000 4,352,545 Pier Plaza Fund 583,000 583,000 Certified Unified Program Agency 151,876 151,876 Systems Enterprise Fund 136,761 136,761 Emerald Cove Housing 865,561 865,561 Library Service Fund 496,496 496,496 Cable TV Fund 442,134 442,134 Art Center Fund 356,621 356,621 Refuse Fund 8,780,405 8,780,405 Self Insurance Fund 11,358,010 11,358,010 Self Insurance/Legal Fund 72,703 72,703 Bus Stop Imprv. Fund 0 222,000 222,000 Bgtres99.xls 9/17/98 9:56 AM �Piv /g e City of Huntington Beach Annual Budget FY 1998/99 x hi bit `on ppropriations and ount oJ Revised Department/Fund Transfers Out Revision Budget Other.Funds Equip. Replacement Fund 3,480,759 28,000 3,508,759 800 Mhz Fund 566,920 566,920 Helicopter Replacement Fund 274,000 274,000 Redevelopment Tax Increment 4,240,243 4,240,243 Redevelopment-Projects 3,937,105 3,937,105 Redevelopment-Legal 200,000 200,000 Gas Tax Fund 3,043,910 3,043,910 Measure M 1,838,526 692,660 2,531,186 Traffic Impact Fund 177,602 177,602 GMA#6 Fund 781,375 100,000 881,375 OCTA/SIP Fund 15,337 63,400 78,737 Library Grants 19,650 19,650 Narcotic Forfeiture Fund 445,681 445,681 Police Community Relations 25,000 25,000 Jail Donations Fund 15,000 15,000 Air Quality 180,769 180,769 Police SHO Grant 243,866 243,866 Bureau of Justice'98 Grant 160,713 17,857 178,570 Supplemental Law Enforcement Grant 450,000 450,000 State Abandoned Vehicle Fund 200,000 200,000 Office of Traffic Safety Grant 126,883 126,883 Police Special Training 20,000 20,000 Fourth of July 189,150 189,150 CDBG Fund 1,952,000 1,952,000 Sub-Total Other Funds $103,456,084 F $5,732,842 $109,188,926 Total City Appropriations S213,249,981 $5,819,342 $219,069,323 x t - evenue an mount o evise Fund Title Transfers In Revision Rev./Tran. General Fund $107,830,642 27,800 $107,858,442 Holly Seacliff 0 0 FEMA Grant 2,544,752 2,544,752 Federal Seismic Grant 682,891 682,891 Blufftop Park Grant 1,057,170 1,057,170 Capital Projects Fund 60,000 60,000 Water Facilities 6,150,000 6,150,000 Library Development 392,000 392,000 Pier Rebuilding 295,000 295,000 Park Acquisition&Dev. 314,636 314,636 Sewer Fund 120,000 120,000 Drainage Fund 422,000 422,000 HBPFA 3,466,000 31466,000 HBPFC 2,000 2,000 Bgtres99.xls 9/17/98 9:56 AM )e 5-e O� City of Huntington Beach Annual Budget FY 1998/99 x - (Can't.) Revenue and AmountoRevised Fund Title Transfers.In Revision Rev./Tran. Debt Service Reservoir Hill 266,000 266,000 Civic Improvement Corp. 93B 1,163,000 1,163,000 Civic Improvement Corp. 93A 1,662,000 1,662,000 Mello Roos Capital Projects 6,000 6,000 Mello Roos Debt Service 282,000 282,000 Water Fund 22,553,000 22,553,000 Refuse Fund 8,800,000 8,800,000 Art Center Fund 350,000 350,000 Certified Unified Program Agency 152,000 152,000 Pier Plaza Fund 580,000 580,000 Fire-Medical Fund 3,930,000 3,930,000 Emerald Cove Housing 830,000 830,000 Library Services 637,000 637,000 Cable TV Fund 505,000 505,000 Systems Enterprise Fund 0 0 Self Insurance Fund 13,587,750 13,587,750 Equip. Replacement Fund 2,880,000 2,880,000 Equip. Replacement 800 Mhz 60,000 60,000 Redevelopment-Debt Service 4,636,050 4,636,050 Redevelopment-Capital Projects 1,481,875 1,481,875 Low Income Housing 1,036,041 1,036,041 Traffic Impact Fund 413,000 413,000 GMA#6 Fund 781,375 781,375 OCTA/SIP Fund 15,337 15,337 Gas Tax Fund 3,485,000 3,485,000 Transportation Fund 1,825,000 1,825,000 Reserve-Economic Uncertainty 170,000 170,000 Police SHO Grant 243,866 243,866 Bureau of Justice Grant 1998 160,713 160,713 Police Community Relations 25,000 25,000 Supplemental Law Enforcement Grant 450,000 450,000 Police Special Training 20,000 20,000 State Abandoned Vehicle Fund 200,000 200,000 Office of Traffic Safety Grant 126,883 126,883 Air Quality 185,000 185,000 Donations Fund 150,000 150,000 Fourth of July 181,000 181,000 Project Self-Sufficiency 21,200 21,200 Housing Subsidy 284,000 284,000 HAZMAT Services 175,000 175,000 Narcotic Forfeiture Fund 465,000 465,000 Narcotic Forfeiture State 42,500 42,500 CDBG Fund 1,732,000 1,732,000 Other Grants 36,000 36,000 Use of Fund Balances 13,327,300 1 5,791,542 19,118,842 Total City Revenues 213,249,981 5,819,342 219,069,323 Bgtres99.xls 9/17/98 9:56 AM /2�v�seao City of Huntington Beach Annual Budget FY 1998/99 Exhibit C ADDENDUM TO PROPOSED BUDGET FY 1998/99 Appropriation Fund / Revision Funding Department Description 1998/99 Source Revisions to General Fund Appropriations: Community Services 1.5 Maintenance Worker positions $65,000 General Fund Reduce temp salaries in favor of 1.5 permanent (40,000) City Treasurer Operating software (Carry-over) 4,500 General Fund Community Development Operating expense (Carry-over) 57,000 General Fund Library Services Correct oversite of omitting Sunday Hours program 70,000 General Fund Police Reduce salaries and benefits per anticipated attrition (70,000) Total Revisions to General Fund Appropriations: S86,500 Revisions to Other Fund Appropriations.- Park Acquisition and Cost of updating Park Acquisition&Dev. Fees 50,000 P. A. &D. Fund Development Fund FireMed Fire Med office remodel 75,000 Carry-Over Holly Seacliff Engr. Fire Station Construction 3,283,925 Carry-Over Measure M Yorktown Widening Project 400,000 Carry-Over Warner Median Landscape Project 292,660 Carry-Over Traffic Impact Fund Nexus Study 100,000 Carry-Over Bus Stop Imprv. ADA Improvements 222,000 Carry-Over OCTAISIP Fund Traffic Master System Grant 63,400 Carry-Over Equipment Repl. Replace vehicle due to accident 28,000 Equip.Repl. Fund Water Master Plan Peck Reservoir Expansion Phase I 420,000 Carry-Over Adams Reservoir/Old Talbert Valley Reservoir Phase I 720,000 Carry-Over Overmyer Reservoir Structural Improvements 60,000 Carry-Over Police BJA '98 Grant Correct total to actual grant amount 17,857 Grant Funding Total Revisions to Other Fund Appropriations: 5,732,842 Bgtres99.xls 9/17/98 9:56 AM 1. City of Huntington Beach Annual Budget FY 1998/99 Exhibit C ADDENDUM TO PROPOSED BUDGET FY 1998/99 Revenue Fund / Revision Department Description 1998/99 General Fund- Revisions to Revenues: Community Services Increase in Softball Fees 27,800 General Fund- Total Revisions to Revenues: 27,800 Other Funds-Revisions to Revenues: Other Funds- Total Revisions to Revenues: 0 Bgtres99.xls 9/17/98 9:56 AM City of Huntington Beach Annual Budget FY 1998/99 Exhibit C RECAP OF BUDGET AMENDMENTS GENERAL FUND GENERAL FUND EXPENSES. PRELIMINARY BUDGET APPROPRIATIONS 109,793,897 NET APPROPRIATION REVISIONS 86,500 TOTAL GENERAL FUNDAPPROPRIATIONS 109,880,39711 GENERAL . PRELIMINARY BUDGET REVENUE 107,830,642 NET REVENUE REVISIONS 27,800 CHANGE IN FUND BALANCE USAGE 58,700 TOTAL GENERAL FUND REVENUE 107,917,142 TOTAL BUDGET PRELIMINARY BUDGETAPROPRIA TIONS 213,249,981 NET APPROPRIATION REVISIONS 5,819,342 TOTAL BUDGET 219,069,323 PRELIMINA R Y B UD GE T REVENUE* 213,249,981 NET REVENUE REVISIONS 27,800 CHANGE IN FUND BALANCE USAGE 5,791,542 TOTAL BUDGETREVENUE 219,069,323 * Including use of fund balances. Bgtres99.xls 9/17/98 9:56 AM City of Huntington Beach Annual Budget-Exhibit D CITY OF HUNTINGTON BEACH PERMANENT PERSONNEL BY DEPARTMENT BUDGET BUDGET BUDGET11 DEPARTMENT FY 96/97 FY 97/98 FY 98/99 City Council 1.00 1.00 1.00 Non-Departmental 13.50 13.50 13.50 Administration 12.50 12.50 18.50 City Treasurer 13.00 14.00 15.00 City Attorney 14.00 15.00 15.00 City Clerk 7.00 7.00 7.00 Administrative Services 43.25 43.50 40.50 Economic Development 18.00 18.00 18.00 Community Development 43.00 43.00 42.00 Fire Department 158.75 156.00 158.00 Police Department 366.00 366.00 366.00 Community Services 62.75 62.75 65.50 Library Services 37.75 37.75 37.75 Public Works 247.50 249.50 250.00 TOTAL 1,038.00 1,039.50 1,047.75 .f Classifications on the following pages shown with pay ranges as of 10/01/97. All classifications are subject to revision by subsequent labor agreements. Please refer to current Memorandums of Understanding for current classification ranges. b z .alb E Z d3S M1 149 `H3V.3 �019NliNnH ilo M319 kilo 0A1393H Fnito-99.xls 9/23/98 10:28 AM City of Huntington Beach Annual Budget-Exhibit D CITY COUNCIL PERSONNEL BY CLASSIFICATION BUDGET BUDGET BUDGET ORGANIZATION RANGE CLASSIFICATION FY 96/97 FY 97/98 FY 98/99 ELECTED --- Councilmembers 7.00 7.00 7.00 NREP 394 Administrative Assistant 1.00 1.00 1.00 TOTAL AUTHORIZED PERSONNEL 1.00 1.00 1.00 ADMINISTRATION PERSONNEL BY CLASSIFICATION BUDGET BUDGET BUDGET ORGANIZATION RANGE CLASSIFICATION FY 96/97 FY 97/98 FY 98/99 --- 638 City Administrator 1.00 1.00 1.00 NREP 613 Assistant City Admin. 1.00 1.00 1.00 NREP 585 Dep. City Administrator/Bgt.Labor Rel. 0.00 0.00 1.00 NREP 531 Deputy City Administrator 1.00 1.00 1.00 NREP 481 Budget Analyst Sr. 0.00 0.00 2.00 MEA 455 Video Enger.,Supervisor 1.00 1.00 1.00 MEA 457 Accountant 0.00 0.00 1.00 NREP 439 Management Assistant 2.00 2.00 2.00 MEA 428 Information Specialist II 3.50 3.50 3.50 NREP 426 Executive Assistant 1.00 1.00 1.00 NREP 394 Administrative Assistant 1.00 1.00 2.00 MEA 381 Information Specialist II 0.00 0.00 0.00 MEA 361 Office Specialist,Typist 1.00 1.00 1.00 MEA Receptionist 0.00 0.00 1.00 TOTAL AUTHORIZED PERSONNEL 12.50 12.50 18.50 CITY TREASURER PERSONNEL BY CLASSIFICATION BUDGET BUDGET BUDGET ORGANIZATION RANGE CLASSIFICATION FY 96/97 FY 97/98 FY 98/99 ELECTED/NREP 531 City Treasurer(Elected) 1.00 1.00 1.00 MEO 522 Sr. Deputy Treasurer 1.00 1.00 1.00 MEA 434 Code Enforcement Officer 0.00 1.00 1.00 NREP 394 Administrative Assistant 1.00 1.00 1.00 MEA 386 Customer Svc. Supervisor 2.00 2.00 2.00 MEA 366 Customer Svc. Rep., Sr. 2.00 2.00 2.00 MEA 346 Customer Svc.Rep 6.00 6.00 7.00 TOTAL AUTHORIZED PERSONNEL 13.00 14.00 15.00 Fn1to-99.xls 8/25/98 9:52 AM City of Huntington Beach Annual Budget- Exhibit D CITY ATTORNEY PERSONNEL BY CLASSIFICATION BUDGET BUDGET BUDGET ORGANIZATION RANGE CLASSIFICATION FY 96/97 FY 97/98 FY 98/99 ELECTED/NREP 599 City Attorney 1.00 1.00 1.00 MEO 549 Deputy Attorney III 5.00 5.00 6.00 MEO 484 Deputy Attorney I 2.00 2.00 1.00 MEO 467 Law Office Manager 1.00 1.00 1.00 MEO 428 Investigator 1.00 1.00 1.00 MEA 385 Secretary Legal, Sr. 1.00 2.00 2.00 MEA 376 Secretary Legal 2.00 2.00 2.00 MEA 339 Office Assistant II-Typing 1.00 1.00 1.00 TOTAL AUTHORIZED PERSONNEL 14.00 15.00 15.00 CITY CLERK PERSONNEL BY CLASSIFICATION BUDGET BUDGET BUDGET ORGANIZATION RANGE CLASSIFICATION FY 96/97 FY 97/98 FY 98/99 ELECTED/NREP 519 City Clerk 1.00 1.00 1.00 MEA 408 Deputy City Clerk II 1.00 1.00 1.00 MEA 361 Office Specialist-Typing 1.00 1.00 1.00 MEA 359 Deputy City Clerk I 1.00 1.00 1.00 MEA 408 Deputy City Clerk II 1.00 1.00 1.00 MEA 361 Office Specialist-Typing 1.00 1.00 1.00 MEA 359 Deputy City Clerk I 1.00 1.00 1.00 MEA 339 Office Assistant I 0.00 0.00 0.00 TOTAL AUTHORIZED PERSONNEL 7.00 7.00 7.00 NON DEPARTMENTAL PERSONNEL BY CLASSIFICATION BUDGET BUDGET BUDGET ORGANIZATION RANGE CLASSIFICATION FY 96/97 FY 97/98 FY 98/99 NREP 531 Information Systems Manager 1.00 1.00 1.00 MEO 502 Supr./Sys.&Programming 1.00 1.00 1.00 MEO 472 Micro&Data Base Coordinator 1.00 1.00 1.00 MEA 472 Systems Analyst, Sr. 1.00 1.00 1.00 MEA 464 Telecomm. Asst. 1.00 1.00 1.00 MEA 455 Computer Operations, Suprv. 1.00 1.00 1.00 MEA 455 Programmer, Senior 2.00 2.00 2.00 MEA 435 Micro Tech.Aide 1.00 1.00 1.00 MEA 423 Comm. Tech. 0.75 0.75 0.75 MEA 412 Word Processing Coordinator 1.00 1.00 1.00 MEA 381 Word Process. Syst.Asstistant 1.00 1.00 1.00 MEA 369 Comu ter Operator, Senior 1.75 1.75 1.75 TOTAL AUTHORIZED PERSONNEL 13.50 13.50 13.50 Fnito-99.xls 8/25/98 9:52 AM City of Huntington Beach Annual Budget- Exhibit D FIRE DEPARTMENT PERSONNEL BY CLASSIFICATION BUDGET BUDGET BUDGET ORGANIZATION RANGE CLASSIFICATION FY 96/97 FY 97/98 FY 98/99 NREP 593 Fire Chief 1.00 1.00 1.00 MEO 552 Fire Chief Division 2.00 2.00 2.00 FA 531 Fire Battalion Chief 5.00 5.00 5.00 MEO 495 Fire Marshal Deputy 5.00 5.00 4.00 FA 495 Fire Captain Paramedic 9.00 9.00 9.00 MEO 481 Fire Protection Analyst 1.00 1.00 1.00 FA 473 Fire Captain 21.00 21.00 21.00 MEO 467 Department Analyst Sr. 1.00 1.00 1.00 MEA 464 FireMed Coordinator 1.00 1.00 1.00 MEA 455 Crewldr. Mech. Maint. 1.00 1.00 1.00 FA 449 Fire Protection Specialist 6.00 5.00 5.00 FA 449 Paramedic 33.00 33.00 39.00 FA 441 Fire Engineer 33.00 33.00 33.00 MEA 420 Mechanic,Heavy Duty 1.00 2.00 2.00 FA 418 Firefighter 24.00 24.00 21.00 MEA 418 Emergency Services Coord. 1.00 1.00 1.00 MEA Marketing Coordinator 1.00 0.00 0.00 MEA 416 Fire Education Specialist 2.00 2.00 2.00 MEA 408 Mechanic, Sr. 1.00 0.00 0.00 NREP 394 Administrative Assistant 1.00 1.00 1.00 MEA 372 Administrative Secretary 1.00 1.00 1.00 MEA 361 Office Specialist,Typing 1.50 1.50 1.50 MEA 346 Customer Service Representative 1.00 1.00 1.00 MEA 346 Accounting Tech. II 3.25 2.50 2.50 MEA 345 Word Processor Sr. 1.00 1.00 1.00 MEA 339 Office Assistant II,Typing 1.00 1.00 1.00 11 TOTAL AUTHORIZED PERSONNEL 158.75 156.00 158.00 ECONOMIC DEVELOPMENT PERSONNEL BY CLASSIFICATION BUDGET BUDGET BUDGET ORGANIZATION RANGE CLASSIFICATION FY 96/97 FY 97/98 FY 98/99 NREP 585 Director,Economic Development 1.00 1.00 1.00 MEO Redevelopment/Housing Mgr. 0.00 1.00 1.00 MEO 514 Project Manager 2.00 2.00 2.00 MEO 473 Assistant Project Manager 3.00 2.00 2.00 MEA 460 Housing Rehab. Manager 1.00 1.00 1.00 MEA 445 Development Specialist 2.00 2.00 2.00 MEA 435 Housing Rehab.Finance Spec. 1.00 1.00 1.00 MEA 434 Code Enforcement Officer 2.00 2.00 2.00 MEA 413 Recreation Leader, Sr. 1.00 1.00 1.00 MEA 413 Human Services Coordinator 1.00 1.00 1.00 NREP 394 Administrative Assistant 1.00 1.00 1.00 MEA 361 Office Specialist,Typing 2.00 2.00 2.00 MEA 276 Outreach Assistant 1.00 1.00 1.00 TOTAL AUTHORIZED PERSONNEL 18.00 18.00 18.00 Fnito-99.xis 8/25/98 9:51 AM City of Huntington Beach Annual Budget-Exhibit D COMMUNITY DEVELOPMENT PERSONNEL BY CLASSIFICATION BUDGET BUDGET BUDGET ORGANIZATION RANGE CLASSIFICATION FY 96/97 FY 97/98 FY 98/99 NREP 585 Director,Community Development 1.00 1.00 0.00 MEO 555 Planning Director 1.00 1.00 1.00 MEO 542 Building& Safety Director 1.00 1.00 1.00 MEO 521 Asst. Bldg.Official/Struc. Eng. 1.00 1.00 1.00 MEO 514 Principal Planner 1.00 1.00 2.00 MEO 499 Planner Senior 3.00 3.00 2.00 MEO 499 Inspection Manager 1.00 1.00 1.00 MEO 493 Plan Check Bldg. Sr. 2.00 2.00 2.00 MEO 478 Inspector, Supr. Comb/Strc 1.00 2.00 2.00 MEO 473 Planner Associate 5.00 5.00 5.00 MEA 468 Inspector,Prin. Plmb/Mech 1.00 1.00 1.00 MEA 468 Inspector,Principal Elect. 1.00 1.00 1.00 MEA 468 Inspector II1 7.00 7.00 7.00 MEA 455 Plan Checker Sr. 1.00 1.00 1.00 MEA 445 Planner Assistant 4.00 4.00 4.00 MEA 434 Code Enforcement Officer 4.00 3.00 3.00 MEA 412 Permit Supervisor 1.00 1.00 1.00 NREP 394 Administrative Assistant 1.00 1.00 2.00 MEA 372 Administrative Secy. 1.00 1.00 0.00 MEA 355 Construction Permit Aide 3.00 3.00 3.00 MEA 339 Office Assistant II 2.00 2.00 2.00 TOTAL AUTHORIZED PERSONNEL 43.00 43.00 42.00 LIBRARY SERVICES PERSONNEL BY CLASSIFICATION BUDGET BUDGET BUDGET ORGANIZATION RANGE CLASSIFICATION FY 96/97 FY 97/98 FY 98/99 NREP 556 Library Director 1.00 1.00 1.00 MEO 497 Library Services Manager 1.00 1.00 1.00 MEO 434 Librarian, Senior 3.00 3.00 3.00 MEA 411 Computer Oper.Coord. 1.00 1.00 1.00 MEA 402 Librarian 5.50 5.50 5.50 MEA 395 Principal Library Clerk 2.00 2.00 2.00 NREP 394 Administrative Assistant 1.00 1.00 1.00 MEA 381 Audio Visual Coordinator 1.00 1.00 1.00 MEA 381 Library Assistant 4.75 4.75 4.75 MEA 381 Facilities Maintence Worker 1.00 1.00 1.00 MEA 378 Computer Oper.Asst. 1.00 2.00 2.00 MEA 361 Volunteer Coordinator 1.00 1.00 1.00 MEA 346 Library Clerk,Senior 11.00 10.00 10.00 MEA 340 Custodian 1.00 1.00 1.00 MEA 337 Literacy Projects Coodinator 1.00 1.00 1.00 MEA 328 Library Clerk 1.00 1.00 1.00 MEA 308 Library Clerk, Special 0.50 0.50 0.50 TOTAL AUTHORIZED PERSONNEL 37.75 37.75 37.75 Fnito-99.xls 9/16/98 10:43 AM City of Huntington Beach Annual Budget- Exhibit D POLICE DEPARTMENT PERSONNEL BY CLASSIFICATION BUDGET BUDGET BUDGET ORGANIZATION RANGE CLASSIFICATION FY 96/97 FY 97/98 FY 98/99 NREP 601 Police Chief 1.00 1.00 1.00 PMA 561 Police Captain 4.00 4.00 4.00 MEO 530 Criminalist, Chief 1.00 1.00 1.00 PMA 529 Police Lieutenant 10.00 10.00 10.00 MEO 522 Com.Adm./Info Sys Mgr. 1.00 1.00 1.00 MEO 496 Criminalist, Supervisor 1.00 1.00 1.00 MEO 488 Records Admininistrator 1.00 1.00 1.00 MEO Communications Administrator 0.00 1.00 1.00 POA 484 Police Sergeant* 30.00 30.00 30.00 MEO 481 Criminalist,Sr. 3.00 3.00 3.00 MEO 472 CAD Specialist 2.00 2.00 2.00 MEA 471 Helicopter Technician 1.00 1.00 1.00 MEO 467 Department Analyst Sr. 1.00 1.00 1.00 MEO 467 Senior Crime Analyst 1.00 1.00 1.00 MEA 455 Crewleader,Mech. Maint. 1.00 1.00 1.00 POA 449 Police Officer Sr./Reg. * 179.00 178.00 178.00 MEA 433 Forensic Specialist 2.50 2.50 2.50 POA 426 Communications Supvsr. 6.00 6.00 6.00 POA 426 Detention Officer, Sr. 5.00 5.00 5.00 MEA 423 Communication Tech. 2.00 2.00 2.00 MEA 420 Helicopter Mechanic 1.00 1.00 1.00 MEA 418 Police Photographer 1.00 1.00 1.00 POA 415 Detention Officer/Nurse 3.00 3.00 3.00 MEA 412 Word Processing Coord. 1.00 1.00 1.00 MEA 408 Mechanic Sr. 3.00 3.00 3.00 POA 407 Detention Officer 10.00 10.00 10.00 MEA 402 Service Officer* 9.00 9.00 9.00 MEA 402 Property Officer, Sr. 1.00 1.00 1.00 POA 399 Communications Operator 16.00 16.00 16.00 NREP 394 Admininistrative Assistant 1.00 1.00 1.00 MEA 392 Administrative Aide I 1.00 1.00 1.00 MEA 387 Property Officer 1.00 1.00 1.00 MEA 386 Education Specialist 2.00 2.00 2.00 MEA 381 Crime Analyst 2.00 2.00 2.00 MEA 378 Shift Supervisor 3.00 3.00 3.00 MEA 372 Admin. Secretary 3.00 3.00 3.00 MEA 368 Court Liaison 1.00 1.00 1.00 MEA 368 Civilian Check Invest. 2.00 2.00 2.00 MEA 366 Accounting Tech.III 2.00 2.00 2.00 MEA 365 Service Officer/Lab 1.00 1.00 1.00 MEA 362 Police Alarm Specialist 1.00 1.00 1.00 MEA 362 Police Specialist 12.00 12.00 12.00 MEA 356 Asst.Comm.Tech. 1.00 1.00 1.00 MEA 355 Parking Control Officer 7.00 7.00 7.00 MEA 351 Police Clerk Sr. 3.50 3.50 3.50 MEA 340 Custodian 3.00 3.00 3.00 MEA 339 Office Asst. II,Typist 1.00 1.00 1.00 MEA 329 Police Records Tech * 21.00 21.00 21.00 TOTAL AUTHORIZED PERSONNEL 366.00 366.00 366.00 Fnito-99.xis 8/25/98 9:51 AM City of Huntington Beach Annual Budget- Exhibit D PUBLIC WORKS PERSONNEL BY CLASSIFICATION BUDGET BUDGET BUDGET ORGANIZATION RANGE CLASSIFICATION FY 96/97 FY 97/98 FY 98/99 NREP 593 Director Public Works 1.00 1.00 1.00 MEO 570 City Engineer 1.00 1.00 1.00 MEO Deputy City Engineer 0.00 0.50 1.00 MEO 556 Water Operations Mgr 1.00 1.00 1.00 MEO 537 Maint. Operations Mgr. 1.00 1.00 1.00 MEO 531 Traffic Engineer 1.00 1.00 1.00 MEO 515 Superintendent PTL. 1.00 1.00 1.00 MEO 515 Principal Civil Engineer 2.00 3.00 3.00 MEO 504 Traffic Engineer Assoc. 2.00 2.00 2.00 MEO 502 Supervisor,Systems&Programming 0.00 0.50 1.00 MEO 500 Civil Engineer Associate 3.00 2.50 2.00 MEO 493 Supervisor,Tree/Landsc.Maint. 1.00 1.00 1.00 MEO 493 Supervisor,Building Maint 1.00 1.00 1.00 MEO 493 Supervisor Water Production 1.00 1.00 1.00 MEO 493 Supervisor Water Distribution 1.00 1.00 1.00 MEO 493 Supervisor Street/Sewer Maint. 1.00 1.00 1.00 MEO 493 Supervisor Park Maint. 1.00 1.00 1.00 MEO 493 Supervisor Mech. Maint. 1.00 1.00 1.00 MEO 476 Landscape Architect 1.00 1.00 1.00 MEO 476 Contract Administrator 1.00 1.00 1.00 MEA 471 Civil Engineer Assistant 2.00 2.00 2.00 MEA 467 Department Analyst Sr. 3.00 3.00 3.00 MEA 466 Plan Checker P.W. Sr. 1.00 1.00 1.00 MEA 455 Traffic Technician 3.00 3.00 3.00 MEA 455 Survey Party Chief 2.00 2.00 2.00 MEA 455 Inspector Public Works, Sr. 4.00 4.00 4.00 MEA 455 G.I.S.Technician 1.00 0.50 0.00 MEA 455 Engineering Technician 7.00 5.00 5.00 MEA 455 Crewleader Electrical Maintenance 2.00 2.00 2.00 MEA 455 Crewleader Mechancial Maintenance 1.00 1.00 1.00 MEA 455 Crewleader Building Maintenance 1.00 1.00 1.00 MEA 455 Crew Leader,Traffic 1.00 1.00 1.00 MEA 455 CADD Technician 1.00 1.00 1.00 MEA 450 Water Quality Coordinator 1.00 1.00 1.00 MEA 450 Crewleader,Street Maintenance 2.00 2.00 2.00 MEA 450 Crewleader, Street Landscape 1.00 1.00 1.00 MEA 450 Crewleader, Sewer Maintenance 1.00 1.00 1.00 MEA 450 Crewleader Water Production 1.00 1.00 1.00 MEA 450 Crewleader Water Operations 1.00 1.00 1.00 MEA 450 Crewleader Water Distribution 1.00 1.00 1.00 MEA 450 Crewleader Street Trees 1.00 1.00 1.00 MEA 450 Crewleader Pesticide Advisor 1.00 1.00 1.00 MEA 450 Crewleader Park Maintenance 1.00 1.00 1.00 MEA 450 Crewleader Irrigation 1.00 1.00 1.00 MEA 445 Building Maintenance Technician 1.00 1.00 1.00 MEA 436 Vehicle Body Shop Coordinator 1.00 1.00 1.00 MEA 436 Leadworker Water Production 2.00 2.00 2.00 MEA 436 Leadwkr. Mech. Hvy. Duty 1.00 1.00 1.00 MEA 436 Equipment Support Coordinator 1.00 1.00 1.00 Fnito-99.xls 8/26/98 10:01 AM City of Huntington Beach Annual Budget-Exhibit D PUBLIC WORKS PERSONNEL BY CLASSIFICATION BUDGET BUDGET BUDGET ORGANIZATION RANGE CLASSIFICATION FY 96/97 FY 97/98 FY 98/99 MEA 434 Inspector Water Service,Sr. 2.00 2.00 2.00 MEA 434 Cross Connection Control Spec 1.00 1.00 1.00 MEA 424 Water Quality Tech I 1.00 1.00 1.00 MEA 424 Leadworker Streets 4.00 4.00 4.00 MEA 424 Leadworker Water Services Rep. 1.00 0.00 0.00 MEA 424 Leadworker Water Construction 3.00 4.00 4.00 MEA 424 Leadworker Painter 1.00 1.00 1.00 MEA 424 Leadworker Mechanic 1.00 1.00 1.00 MEA 423 Electrician,Traffic Signals 3.00 3.00 3.00 MEA 423 Electrician 3.00 3.00 3.00 MEA 420 Water System Tech III 3.00 3.00 3.00 MEA 420 Telemetry Technician 1.00 1.00 1.00 MEA 420 Mechanic Heavy Duty 3.00 3.00 3.00 MEA 418 Surveyor 2.00 2.00 2.00 MEA 418 Plumber 1.00 1.00 1.00 MEA 412 Sign Shop Technician 1.00 1.00 1.00 MEA 408 Vehicle Body Repair Worker 1.00 1.00 1.00 MEA 408 Mechanic Sr. 10.00 10.00 10.00 MEA 408 Leadworker, Sewer Maint. 2.00 2.00 2.00 MEA 408 Leadworker, Landscape 11.00 11.00 11.00 MEA 408 Leadworker Water Meters 1.00 1.00 1.00 MEA 408 Equipment.Operator H.D. 4.00 5.00 5.00 MEA 408 Carpenter 5.00 5.00 5.00 MEA 408 Leadworker Water Meters 1.00 1.00 1.00 MEA 403 Leadworker Hydrant/Valve 1.00 1.00 1.00 MEA 402 Warehousekeeper 3.00 3.00 3.00 MEA 402 Engineering Aide 1.00 1.00 1.00 MEA 402 Concrete Finisher 2.00 2.00 2.00 MEA 400 - Water System Tech II 4.00 4.00 4.00 MEA 397 Bldg Maint. Leadworker 1.00 1.00 1.00 MEA 396 Leadworker,Traffic Striping 1.00 1.00 1.00 NREP 394 Administrative Assistant 1.00 1.00 1.00 MEA 392 Tree Trimmer Aerial 3.00 3.00 3.00 MEA 392 Mechanic, Sewer Pump Sr. 1.00 1.00 1.00 MEA 392 Equipment Operator 23.00 23.00 23.00 MEA 392 Electrical Repair Worker 1.00 1.00 1.00 MEA 392 Chemical Applicator 4.00 4.00 4.00 MEA 392 Auto. Irrigation Worker 3.00 3.00 3.00 MEA 387 Storekeeper 2.00 2.00 2.00 MEA 387 Service Worker 8.00 9.00 9.00 MEA 387 Meter Repair Worker 4.00 4.00 4.00 MEA 387 Mechanic Sewer Pump 1.00 1.00 1.00 MEA 387 Equipment Support Assistant 1.00 1.00 1.00 MEA 381 Traffic Maintenance Worker 4.00 4.00 4.00 MEA 381 Tire Service Worker 1.00 1.00 1.00 MEA 381 Meter Reader Sr 1.00 1.00 1.00 MEA 381 Maint. Service Worker 19.00 19.00 19.00 MEA 381 Building Maintenance Service Worker 2.00 2.00 2.00 MEA 372 Administrative Secretary 4.00 4.00 4.00 Fnito-99.xls 8/26/98 10:01 AM City of Huntington Beach Annual Budget- Exhibit D PUBLIC WORKS PERSONNEL BY CLASSIFICATION BUDGET BUDGET BUDGET ORGANIZATION RANGE CLASSIFICATION FY 96/97 FY 97/98 FY 98/99 MEA 365 Customer Service Rep./Field 2.00 2.00 2.00 MEA 365 Meter Reader 2.00 2.00 2.00 MEA 361 Office Specialist Typing 1.00 2.00 2.00 MEA 354 Maintenance Worker 5.00 5.00 5.00 MEA 346 Accounting Tech. II 0.00 1.00 1.00 MEA 340 Custodian 1.00 1.00 1.00 MEA 338 Office Assistant I1,Typing 5.50 4.50 5.00 TOTAL AUTHORIZED PERSONNEL 247.50 249.50 250.0011 ADMINISTRATIVE SERVICES PERSONNEL BY CLASSIFICATION BUDGET BUDGET BUDGET ORGANIZATION RANGE CLASSIFICATION FY 96/97 FY 97/98 FY 98/99 11 NREP 585 Chief of Admin. Services 1.00 1.00 1.00 MEO 552 Director of Finance 1.00 1.00 1.00 MEO 531 Personnel Director 1.00 1.00 1.00 MEO 525 Risk Manager 1.00 1.00 1.00 NREP 504 Personnel Manager 1.00 1.00 1.00 MEO 494 Purch./Cntrl. Svcs. Mgr. 1.00 1.00 1.00 NREP 489 Personl Analyst,Prin. 2.00 2.00 2.00 MEO 487 Accountant, Principal 2.00 2.00 2.00 NREP 481 Budget Analyst Sr. 2.00 2.00 0.00 MEA 460 Real Estate Agent 1.00 1.00 1.00 MEA 457 Accountant 5.75 5.75 4.75 MEA 434 Buyer 2.00 2.00 2.00 MEA 402 Printing/Forms Coord. 1.00 1.00 1.00 NREP 394 Administrative Asst. 1.00 1.00 1.00 MEA 386 Accounting Tech IV 1.75 1.75 1.75 MEA 382 Claims Supervisor 1.00 1.00 1.00 MEA 381 Real Property Assistant 0.50 0.50 0.50 MEA 366 Accounting Tech III 3.00 3.00 3.00 NREP 365 Personnel Asst. II 2.50 2.50 2.50 MEA 365 Duplicate Equipment Operator 1.00 1.00 1.00 MEA 361 Med. Claims Processor 4.75 4.00 4.00 MEA 361 Claims Examiner 1.00 1.00 1.00 MEA 355 Stock Clerk 1.00 1.00 1.00 MEA 346 Accounting Tech II 1.00 1.00 1.00 MEA 346 Secretary/Typist 1.00 1.00 1.00 MEA 339 Office Asst. II-Typ. 1.00 2.00 2.00 MEA 326 Inventory Clerk 1.00 1.00 1.00 TOTAL AUTHORIZED PERSONNEL 43.25 43.50 40.50 Fnito-99.x1s 8/26/98 10:01 AM City of Huntington Beach Annual Budget- Exhibit D COMMUNITY SERVICES PERSONNEL BY CLASSIFICATION BUDGET BUDGET BUDGET ORGANIZATION RANGE CLASSIFICATION FY 96/97 FY 97/98 FY 98/99 NREP 585 Director,Comm. Svcs. 1.00 1.00 1.00 MEO 545 Deputy Director 1.00 1.00 1.00 MEO 515 Marine Safety Captain 1.00 1.00 1.00 MEO 515 Supt.,Rec&Human Svcs. 1.00 1.00 1.00 MEO 493 Supervisor,Bsch. Operations 1.00 1.00 1.00 MEO 490 Art/Cult. Affairs Mgr. 1.00 1.00 1.00 MEO 480 Rec. Superv., Sr. 2.00 2.00 2.00 MSO 477 Marine Safety Lieutenant 4.00 4.00 4.00 MSO 455 Marine Safety Officer, Boat Oper 4.00 4.00 4.00 MEA 450 Crew Leader, Bch. Maint. 2.00 2.00 2.00 MEA 450 Superv., Pkg.,/Camping Facil. 1.00 1.00 1.00 MEA 434 Equip. Maint. Specialist 1.00 1.00 1.00 MSO 430 Marine Safety Officer 3.00 3.00 4.00 MEA 428 Park Naturalist 1.00 1.00 1.00 MEA 418 Cultural Affairs Supervisor 1.00 1.00 1.00 MEA 413 Construction&Maint. Wkr. 1.00 1.00 1.00 MEA 413 Rec, Leader, Sr. 5.00 5.00 5.00 MEA 413 Human Services Coordinator 1.00 1.00 1.00 MEA 410 Leadworker, Pkg.Facility 3.00 3.00 3.00 MEA 408 Mechanic 1.00 1.00 1.00 MEA 403 Pkg. Meter Repair Tech. 1.00 1.00 1.00 NREP 394 Admin.Asst. 1.00 1.00 1.00 MEA 392 Equipment Operator 1.00 1.00 1.00 MEA 387 Pkg. Repair Worker 1.00 1.00 1.00 MEA 386 Cultural Services Aide 1.00 1.00 1.00 MEA 386 Education Coordinator 1.00 1.00 1.00 MEA 386 Preparator 1.00 1.00 1.00 MEA 381 Maintenance Service Worker 1.00 1.00 2.50 MEA 380 Social Worker 1.00 1.00 1.00 MEA 372 Administrative Secretary 3.00 3.00 3.00 MEA 366 Acctg.Tech. III 1.00 1.00 1.00 MEA 361 Volunteer Svcs. Coordinator 1.00 1.00 1.00 MEA 355 Maintenance Worker 1.00 1.00 1.00 MEA 350 Office Specialist-NT 2.50 2.50 2.50 MEA 345 Word Processor, Sr. 1.00 1.00 1.00 MEA 340 Custodian 4.00 4.00 4.00 MEA 339 Office Assistant II-T 2.75 2.75 3.00 MEA 276 Outreach Assistant 1.50 1.50 1.50 TOTAL AUTHORIZED PERSONNEL 62.75 62.75 65.50 Fnito-99.xis 8/26/98 9:17 AM Res. No. 98-73 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I. CONNIE BROCKWAY, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City. do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regular meeting thereof held on the 21st day of September, 1998 by the following vote: AYES: Julien, Harman, Green, Dettloff, Bauer, Sullivan NOES: None ABSENT: Garofalo City Clerk and ex-offici Jerk of the City Council of the City of Huntington Beach, California G/resol uti/resbkpg/98-70 RCA ROUTING SHEET INITIATING DEPARTMENT: Administrative Services SUBJECT: Adoption of 1998/99 Budget COUNCIL MEETING DATE: September 21 , 1998 -RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS :REVIEWED RETURNED FORWARDED_= Administrative Staff ( ) ( ) Assistant City Administrator (Initial) ( ) ( ) City Administrator (Initial) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM. Only)(Below Space For City Clerk's Use RCA Author: Robert J. Franz MINUTES CITY COUNCIUREDEVELOPMENT AGENCY CITY OF HUNTINGTON BEACH Friday, June 19, 1998 12:00 Noon - Rooms C & D Huntington Central Library 7111 Talbert Avenue CALL TO ORDER Mayor Dettloff called the regular meetings of the City Council and the Redevelopment Agency of the City of Huntington Beach to order at 12:00 noon in Rooms C & D. CITY COUNCIL/REDEVELOPMENT AGENCY ROLL CALL Present: Harman, Green, Dettloff, Bauer, Sullivan, Garofalo Absent: Julien CITY STAFF IN ATTENDANCE: Deputy City Attorney Scott Fields, Economic Development Director David Biggs, Fire Chief-Acting Assistant City Administrator Mike Dolder, Acting Public Works Director Daryl Smith, Police Captain Chuck Poe, Community Services Director Ron Hagan, Library Director Ron Hayden, Deputy City Administrator-Administrative Services Director Robert Franz, Community Development Director Melanie Fallon, Management Assistant Pat Dapkus, newly appointed Public Works Director Bob Beardsley. PUBLIC COMMENTS There were no persons present to address Council regarding the items scheduled on the agenda. CITY CLERK ANNOUNCES LATE COMMUNICATIONS WHICH PERTAIN TO ITEMS ON THE AGENDA Pursuant to the Brown (Open Meetings) Act, City Clerk Brockway announced the following late communications regarding Agenda Items which had been received following distribution of the agenda: Fire Department Slide titled Causes For Low Morale (not dated) Slide report from Library Department titled Technologies Update (not dated) Communication from Councilmember Bauer dated June 19, 1998 titled Items Having Budget Impact 725 Page 2 - Council/Agency Minutes—06/19/98 Public Works Department titled Pothole Report(not dated) Public Works Department document titled Integrated Infrastructure Management Program (Status Report dated June 19, 1998) (CITY COUNCIL) (CONTINUED FROM 6/15/98) REVIEW AND APPROVAL OF MID-YEAR BUDGET REPORT AND BUDGET AMENDMENTS FOR FISCAL YEAR 1997/98— APPROVED RECOMMENDED ACTION AS AMENDED (320.20) The City Council considered a communication from the Deputy City Administrator- Administrative Services Director presenting several amendments to the 1997/98 Budget based on a mid-year review of departmental needs. Training For The Safe Streets Now Program -Approved A motion was made by Bauer, second Green, to approve Item No. 1 on Page No. 2 of the Request for Council Action dated June 15, 1998 as follows: $10,000 is needed as described in the attached memorandum from Police Chief Ron Lowenberg, (Attachment 3). This will provide two days of instruction from the founder of the Safe Streets Now Program. This training program will enable the City's Team COP and the Nuisance Task Force to educate the public on their civil options in regards to nuisance properties in their neighborhoods. The motion carried by the following roll call vote: AYES: Harman, Green, Dettloff, Bauer, Sullivan NOES: Garofalo ABSENT: Julien Discussion was held between Council and staff regarding the listed items on the Request for Council Action dated June 15, 1998. Police Captain Poe reported on the need for the funding for the training for the Safe Streets Now program. Information Systems Needs -Approved Mayor Dettloff requested additional information on the need from outside contract assistance relating to information systems operations. Fire Chief Dolder reported on the reasons for the need for an outside contractor rather than hiring a city employee at this time. A motion was made by Sullivan, second Green, to approve Information Systems Needs on Page No. 3 of the Request for Council Action dated June 15, 1998 as follows: 726 06/19/98 - Council/Agency Minutes - Page 3 $80,000 is needed for outside contract assistance relating to Information Systems operations. This will allow the implementation of the new Water Application Fee of$25 which will involve programming changes to existing Information Systems computer programs at a cost of approximately $20,000. In addition, the Information Systems Division has requested outside contract assistance of$60,000 for assistance through the remainder of the year. The motion carried by the following roll call vote: AYES: Harman, Green, Dettloff, Bauer, Sullivan NOES: Garofalo ABSENT: Julien Blufftop Bike Path Relocation — Motion To Approve $20,000 - Failed Community Services Director Hagan displayed a large photograph showing the area of Blufftop erosions. Discussion was held regarding the proposed expenditure. Following a discussion, a motion was made by Harman, second Green, to approve the following: Blufftop Bike Path Relocation -$20,000 — Due to erosion in the area, a portion of the bike path along the blufftop needs to be relocated. The motion FAILED by the following roll call vote: AYES: Harman, Green NOES: Dettloff, Bauer, Sullivan, Garofalo ABSENT: Julien Urban Forest Analysis - (Park Acquisition And Development Fund) $10,000 -Approved Councilmember Garofalo stated reasons by he believes this item should be reprioritized until a future time, perhaps when funds are received by the bankruptcy settlement. Following a discussion, a motion was made by Harman, second Green, to approve the following: Urban Forest Analysis —(Park Acquisition and Development Fund) $10,000—Originally there was a cost estimate of$15,000 to conduct this preliminary study which has been reduced to $10,000 because an oil remediation consultant is willing to perform this portion of the task at no cost to the City. The $10,000 cost is for soils testing and lab analysis. Attachment 5 includes the proposals from two firms and prior staff and City Council communications on this project. Staff recommends this cost be funded out of the Park Acquisition and Development Fund. 727 Page 4 - Council/Agency Minutes— 06/19/98 The motion carried by the following roll call vote: AYES: Harman, Green, Dettloff, Sullivan NOES: Bauer, Garofalo ABSENT: Julien City Treasurer Staffing -$8,500 -Approved A motion was made by Garofalo, second Green, to approve the following, with the stipulation that the funds be returned to the excess revenue fund: City Treasurer Staffing - $8,500— Due to the additional collection efforts required by the Treasurer's Office related to the new $25 Water Application Fee recently approved by the City Council, the City Treasurer has requested that a permanent Customer Service Representative position be added to the budget to replace one '/2 time temporary position. This would involve an additional annual cost of$25,000. The current year additional cost is $85,000 for approximately 4 months. These costs are offset by new fee revenue. As amended to include the requirement that these funds be returned to the budget-excess revenue fund. The motion carried by the following roll call vote: AYES: Harman, Green, Dettloff, Bauer, Sullivan, Garofalo NOES: None ABSENT: Julien Oil Well Maintenance - $39,000 -Approved Following a discussion, a motion was made by Garofalo, second Green, to approve the following: Oil Well Maintenance -$39,000—A serious oil leak occurred and emergency repairs were required on the oil flow line from City Hall to the Miley-Keck Tank Farm. The petro-chemical budget of the Fire Department does not have a contingency fund for emergency repairs of city wells and cannot absorb the $39,000 additional costs for the emergency repairs. (Attachment 6) As amended to require that repayment be made to the budget-excess revenue fund. The motion carried by the following roll call vote: AYES: Harman, Green, Dettloff, Bauer, Sullivan, Garofalo NOES: None ABSENT: Julien Legal Costs —(Liability Fund) -$300,000 -Approved Deputy City Administrator-Administrative Services Director Franz presented a report. 728 06/19/98 -Council/Agency Minutes - Page 5 Councilmember Harman spoke regarding how insurance reserves work. He stated that he does not believe the city does a good enough job in this regard. He recommended that the city take a stronger stand in lawsuits. Discussion was held. Councilmember Garofalo stated reasons why he believes more litigators for the city should be used. Councilmember Garofalo stated that it would be nice to have the liability fund funded by wins and losses. He stated that the liability fund is underestimated and should be re-estimated in future years. Councilmember Sullivan stated reasons why he believes the City should take a stronger stand in liability issues. A motion was made by Sullivan, second Harman, to approve the following, with the condition that funds be returned to the excess revenue fund.: Legal Costs—(Liability Fund) - $300,000 - $525,000 was budgeted for the current year in the Liability Self Insurance Fund for outside legal costs. That budget has been completely expended through seven months of the fiscal year and we anticipate needing an additional $300,000 to complete the current fiscal year obligations for outside legal costs. This cost is funded by the Liability Self Insurance fund. Attachment No. 7 summarizes the status of our self insurance fund reserves. The motion carried by the following roll call vote: AYES: Harman, Green, Dettloff, Bauer, Sullivan NOES: Garofalo ABSENT: Julien Pier Plaza (Pier Fund) -$450,000 -Approved Community Services Director Hagan presented a staff report regarding his recommendation that that the City Council authorize the use of a $450,000 loan from the Pier Fund to the Pier Plaza Project to be repaid from the oil spill litigation proceeds. A motion was made by Sullivan, second Green, to authorize the use of the $450,000 loan from the Pier Fund to the Pier Plaza Project to be repaid from the oil spill litigation proceeds with the amendment that the excess revenue be reimbursed. Councilmember Bauer requested a response from staff at a later date as to clarification of where the water rate fee was originally to go to the Capital Improvement Program. He also stressed that the water fund must be paid back. The repayment to the water fund in relation to the outcome of the appeal to the oil spill litigation was discussed. Further discussion was held between Council and staff regarding the water fund. 729 Page 6 - Council/Agency Minutes—06/19/98 The motion FAILED by the following roll call tie vote: AYES: Green, Sullivan, Garofalo NOES: Harman, Dettloff, Bauer ABSENT: Julien A motion was made by Harman, second Bauer, to authorize the use of a $450,000 loan from the Pier Fund to the Pier Plaza Project to be repaid from the oil spill litigation proceeds. The motion carried by the following roll call vote: AYES: Harman, Green, Dettloff, Bauer, Garofalo NOES: Sullivan ABSENT: Julien False Alarm Billing Costs -$5,300 -Approved A motion was made by Garofalo, second Harman, to approve the following item with the stipulation that the money is to be reimbursed to the excess revenue fund: False Alarm Billing Costs -$5,300 —The increased billing activity for false alarms has created more workload in the Police and Treasurer's Department to process billings. A 20 hour per week temporary employee is needed for this workload increase at an annual costs of$16,600. The current fiscal year budget amendment for the remaining four months is $5,300. This cost is offset by new related new revenue. See Attachment 8. The motion carried by the following roll call vote: AYES: Harman, Green, Dettloff, Bauer, Sullivan, Garofalo NOES: None ABSENT: Julien (CITY COUNCIL) CITY COUNCIL-CITY DEPARTMENT HEAD WORKSHOP (City Council) Discussion Of City Council-Department Head Relations The City Council and staff discussed the communication titled Fundamental Priorities that had been distributed in the City Council packet. Deputy City Administrator-Administrative Services Director Franz reported on the communication titled Fundamental Priorities. He reviewed the status of the current Meet and Confer process. He stated that staff expects to have the Memorandum of Understanding by July 6, 1998. Mr. Franz reported on the Managed Competition Model; developing a plan for future labor relations; and a retype of the personnel rules to incorporate Memorandum of Understanding language. Fire Chief Dolder reviewed the document titled Cause for Low Morale (no date) which had been announced earlier in the meeting by the City Clerk. 730 06/19/98 - Council/Agency Minutes - Page 7 Discussion was held between Council and Staff regarding the problems of the business portion of the Council meeting not beginning until oftentimes at 10:00 p.m. It was determined that it would be further studied. Further discussion was held regarding Council/Staff relations, Council meetings and placement of public comments on the Council agenda. Methods of placing public comments on the agenda were reported on by the City Clerk at the request of Councilmember Sullivan. Councilmember Bauer stated that the employee associations have a right to speak on labor relations at the beginning of the meeting because it is an agenda item under closed session. Councilmember Harman requested that Department Heads invite individual Councilmembers, perhaps in groups of two and three, to visit their departments and meet employees of each department. Technologies Update Library Director Hayden presented a report on Technologies Update (no date). He displayed a slide report announced earlier in the meeting by the City Clerk. Major Development Project Priority List Economic Development Director Biggs reported on the Major Development Project Priority List dated May 18, 1998. He reported on the busy summer ahead with many projects scheduled. Councilmember Sullivan questioned why Bolsa Chica Planning is listed as Priority No. 1 and the Community Development Director reported. Discussion was held regarding the mechanism of Council reviewing major proposed developments prior to the formal public hearing process. City Administrator Silver reported that staff is going to try to hold study sessions on major projects before the public hearing. Councilmember Garofalo stated that he did not agree with the Priority List. Councilmember Harman stated that he believes there is a formal process and informal process and that he believes that Councilmembers need to see developments in the early process. Mayor Dettloff requested a response to the memorandum she distributed at City Hall this morning. Community Development Director Fallon reported on the role of the Planning Commission and City Council on development projects and the need for Council not to appear that they have made up their mind prior to the City Council public hearing. Community Development Director Fallon reported at length regarding the process. Deputy City Attorney Field reported on due process issues as they pertain to planning projects. 731 Page 8 -Council/Agency Minutes—06/19/98 City Administrator Silver stated that he would return to Council on this issue. Performance Based Program Budget City Administrator Silver reported on Performance Based Program Budget including the subject of developing a model and training for writing performance standards: the need for organizational commitment, and the development of the plan for implementation. Team Building Between Departments Community Development Director Fallon reported on the subject of Team Building Between Departments. She stated that Boeing Company has an internal training team that will come to the city and make presentations. Councilmember Sullivan stated that he appreciates the ability to see difference of opinions between departments and did not like the previous process when different department opinions were not presented to Council. Proposed Change Of City Area Code Mayor Dettloff asked Councilmember Garofalo to be a member of the team that will attend a meeting that is planned to discuss the city's area code being changed from area code 714. Infrastructure Implementation Acting Public Works Director Daryl Smith presented a review of the Infrastructure Advisory Committee slide report titled Integrated Infrastructure Management Program Status Report dated June 19, 1998. The report covered the mission statement summary, process, work plan, current status, next phase, infrastructure grant process and infrastructure grant applications. Councilmember Garofalo recommended that the infrastructure meetings be televised on Cable TV Channel 3 and the City Administrator concurred. Councilmember Harman stated that he would like an update and minutes of the meetings as the committee's work is so critical. Help Council/Staff To Be More Effective And Responsive Discussion was held on the Fundamental Priorities item entitled Help Council/Staff To Be More Effective And Responsive. City Administrator Silver requested that Council call him on the day of the Council meetings to discuss questions. City Administrator Silver stated that if an item is not going well at a meeting he would ask that Council continue the item. 732 06/19/98 -Council/Agency Minutes - Page 9 City Administrator Silver referred Council to the City Council Goals and Objectives packet. Councilmember Harman reviewed his memorandum of June 10, 1998, submitting five items for discussion: 1. Business Improvement District (BID) 2. Allowing alcohol to be Served on Sidewalks at Downtown Restaurants 3. Complete the Beach Boulevard Strategy 4. Amend the Existing Redevelopment Project Area for Downtown 5. Elimination of Unnecessary Conditional Use Permits Councilmember Harman stated that he would like to bring these items before Council as "H" Items. Community Services Director Hagan reported on the difficulties that are being encountered as a result of drinking in the downtown area. Police Captain Poe stated that he believed the alcohol consumption is ruining the quality of life in the downtown area. In response to Councilmember Bauer, he stated that there has been no cooperation in the downtown area for businesses policing themselves. He stated that PERQ'S, Studio Cafe and the Shore House are problems. Captain Poe spoke regarding the Police Department's efforts to work with the Alcoholic Beverage Control Board. Considerable discussion was held regarding issues pertaining to serving alcohol in the downtown area. Beach Boulevard Strategy Councilmember Harman spoke regarding his item on Beach Boulevard Strategy. He stated that if Council agrees with establishing a Redevelopment Project Area for select sites along Beach Boulevard that it must be recognized that it will be a long hard process. PROPOSED CHANGES TO THE 1997-99 CITY COUNCIL ADOPTED GOALS AND OBJECTIVES Economic Development Director Biggs responded to Councilmember Sullivan's questions regarding the Fair Housing ordinance. He stated that there is a legal requirement that a Fair Housing Ordinance be adopted. A motion was made by Harman, second Green to approve the following changes to the 1997-99 City Council Adopted Goals and Objectives. 733 Page 10 - Council/Agency Minutes— 06/19/98 GOAL 1 Maintain a Safe Community Task 1: Develop and implement a second five-year plan further facilitating a working partnership between the Police Department and the community to work together in addressing crime and safety-related issues through Community Oriented policing (COP) and Directed Enforcement Projects (DE). 12e1i61219-(PGR) Objective 2 Strengthen code enforcement and other related activities where necessary to maintain and improve the quality of life. Task 4: Assess the eligibility of certain target areas for possible special code enforcement efforts to be funded through the Community development Block Grant Program. GOAL 2 Assure Long-Term Adequacy of the City's Infrastructure Facilities Objective 7 Update the City's Growth Management element of the general plan. GOAL 3 ENHANCE AND MAINTAIN THE ENVIRONMENTAL QUALITY OF THE COMMUNITY Objective 5 Complete update of the City's Local Coastal Program (Coastal element of the General Plan and Implementing Ordinances.) Task 5: Participate in the review of the draft 98 Regional Transportation Plan, Prepared by the Southern California Association of Governments and issued in December 1997. GOAL 5 ESTABLISH POLICIES AND STRATEGIES TO ENSURE A VIABLE BUSINESS ENVIRONMENT THROUGHOUT THE COMMUNITY. Objective 1 Task 3: Undertake the development of an Economic Development Action Plan for the Edinger Corridor to ensure the long-term economic vitality of the area using the Mall's repositioning as a catalyst. Objective 3 Task 3: Evaluate the best approach to ensure the preservation and ultimate development of the industrial area along Garfield between Main and Goldenwest. Objective 5 Gemplete Continue revitalization of the downtown. Task 2: Process the Waterfront development application and environmental documents. Task 3: Process development applications for the 31 acre site (between PCH and Atlanta Avenue) upon submittal. Ensure the appropriate level of hospitality, retail, restaurant, and entertainment uses are incorporated into the 31-acre site. 734 06/19/98 -Council/Agency Minutes - Page 11 GOAL 6 ADEQUATELY ADDRESS THE CITY'S HUMAN ISSUES AND RECOGNIZE THEIR IMPORTANCE TO PRESERVINT THE HEALTH AND SAFETY OF THE COMMUNITY Objective 1 Task 2: Continue the Americans with Disabilities Act improvements at the Civic Center and the Police Department Facility. Task 3: Encourage non-profit community based organizations to participate in the Huntington Beach Collaborative and coordinate efforts to serve these populations. GOAL 7 PROVIDE FOR DIVERSE HOUSING STOCK THROUGHOUT THE COMMUNITY AND MAINTAIN THE QUALITY OF HOUSING STOCK. Objective 2 Task 1: Finalize and adopt the City's Housing Element, including the adoption of a Fair Housing Ordinance. Task 4: Develop an appropriate program to implement and monitor affordable housing developed by the private and public sectors. Task 5: Develop more affordable housing for special needs groups such as large, low- income families, senior citizens, and disabled persons; as well as Project Self- Sufficiency recipients, homeless persons and families; and other underserved categories. GOAL 8 MAINTAIN AND CONTINUALLY IMPROVE ORGANIZATION EFFECTIVENESS Objective 2 Task 3: Design and implement a city wide Volunteer Recognition program to assure consistency between programs and heighten the importance of community volunteerism. Objective 4 Task la: Increase communications between boards/commissions by transmitting their respective agendas to each other. Objective 7 Task la: Fully implement a Quality Service Program and recognize employees for quality customer service. GOAL 9 CONTINUE TO PROVIDE DIVERSE EDUCATIONAL, CULTURAL AND RECREATIONAL OPPORTUNITIES FOR ALL CITIZENS. Objective 2 Task 1: Prepare Urban Design Guidelines. 735 Page 12 - Council/Agency Minutes—06/19/98 GOAL 11 ENSURE THAT THE HUNTINGTON BEACH LOCAL GOVERNMENT IS OPEN, ACCESSIBLE AND RESPONSIVE TO ALL CITIZENS IT SERVES. Objective 1 Task 2: Review the Citizen Participation Plan to assess its effectiveness in meeting the community citizen participation requirements of the CDBG and HOME Programs. Task 3: Provide reasonable accommodations for persons with disabilities at all public meetings. Objective 4 Task 3: Annually celebrate Community Development Block Grant week held in April by acknowledging the accomplishments of the CDBG program and the work of the citizens participating in neighborhood improvement projects GOAL 12 ESTABLISH AND MAINTAIN RELATIONSHIPS WITH THE UNITED STATES GOVERNMENT, STATE OF CALIFORNIA, COUNTY OF ORANGE, CITIES OF ORANGE COUNTY, LOCAL SCHOOL DISTRICTS, AND ALL ELECTED OFFICIALS, AS NECESSARY, TO PROMOTE THE INTERESTS OF HUNTINGTON BEACH. Objective 2 Actively participate in Census 2000. GOAL 13 RECOGNIZE TOURISM AS A PROMINENT INDUSTRY IN THE FUTURE OF HUNTINGTON BEACH AND ACTIVELY SEEK ITS PROMOTION AND DEVELOPMENT. Objective 1 Task 3: Foster development which enhances the tourism infrastructure such as hotels, timeshare, meeting facilities, and entertainment/retail. ADJOURNMENT- CITY COUNCIL/REDEVELOPMENT AGENCY The adjourned regular meeting of the City Council and the Redevelopment Agency of the City of Huntington Beach adjourned to Monday, July 6, 1998, at 5:00 p.m., in Room B-8, Civic Center, 2000 Main Street, Huntington Beach, California. City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach and Clerk of the Redevelopment Agency of the City of Huntington Beach, California ATTEST: City Clerk/Clerk Mayor/Chairman 736 COVER PAGE REQUEST FOR LATE SUBMITTAL (To accompany RCA) Department:01*�- Subject %'g `t'9 Cq Council Meeting Date: ! �l Date of This Re �t << REASON (Why is this RCA being submitted late?): tech EXPLANATION (Why is this RCA necessary to this agenda?): CONSEQUENCES How shall delay of this RCA adversely impact the City?): i l7 Approved O Denied 3-Approved O Denied Initials Required De pa ni He id Asst. City Administrator City dministrator 0003982.01 07/14/94 Request for Late Submittal Requests for Council Action (RCA's) are due and considered late after the City Administrator's deadline which is 5:00 P.M. Wednesday ten days prior to the Council meeting at which the item is to be heard. This deadline reflects the time needed prior to Agenda Review for Administration staff and the City Administrator to review all RCA's and their support material prior to forwarding them to the City Clerk for placement on the preliminary agenda. It also provides time for the City Clerk's office to review the item and add proper wording for the item to the preliminary agenda for discussion at Agenda Review the following Monday. The Request for Late Submittal form must accompany RCA's submitted after the Wednesday deadline. Late RCA's will be agendized only with signed authorization on the Request for Late Submittal form by the Assistant City Administrator or the City Administrator and provided there are extenuating circumstances which caused the item to be delayed, and it is necessary that action be taken on the item at the upcoming Council meeting. 7/14/94 /007 P NOTICE OF BUDGET ADOPTION CITY OF HUNTINGTON BEACH On September 21, 1998, the City Council completed a public hearing on the second year (FY 1998\99) of the Two-Year Budget for Fiscal Years 1997/98 and 1998/99. The City Council adopted a resolution approving the City budget for Fiscal Year 1998/99. The budget for FY 1998/99 appropriates $219,069,323 for all City funds. Of this amount, $109,880,397 has been appropriated to the General Fund, and $109,188,926 to all other funds. Budget documents are available for public inspection at City Hall, 2000 Main Street in the City Clerks Office between the hours of 8:00 AM & 5:00 PM Monday through Friday. Copies are also available for review at the Central Library located at 7111 Talbert Avenue (Talbert & Goldenwest), and at all branch libraries. Dated 9/25/98 City of Huntington Beach by: Connie Brockway,City Clerk 2000 Main St. Huntington Beach,CA 92648 Telephone: (714)536-5227 **Notice to City Clerk ** This copy to run in news print legal section on October 1, 1998. PROOF OF PUBLICATION STATE OF CALIFORNIA) ) SS. County of Orange ) PUBLIC NOTICE I am a Citizen of-the United States and a NOTICE oF resident of the County aforesaid; I am BUDGE ADOPTION over the age of eighteen ears, and not a 'HUNTINGTON BEACH g Y On September 21, .1998, party to or interested in the below the city Council-completed a pubic hear in on the entitled matter. I am a principal clerk of second year crB,996/f of the Two-Year Budget-for Fiscal Years 1997/98:and. the HUNTINGTON BEACH INDEPENDENT, a 1998/99.'Thee City"Council adopted A:resolution ap= newspa er of general circulation, printed proving the City=budget for Fiscal.Year-1998/99— -..t and pu lished in the City of Huntington The-bud9et-for-M-1998/ 99 app-roprlates Beach County -of--..-.Orange, . State of $219;069,323. for. all :City funds. Of this-eamount, California and that attached Notice is a $to9,8ted to-the been General; � propriated'to-the General Fund; and $109,188.926 to true and complete copy as was printed ali other funds. Budget documents are..availablei and published in the Huntington Beach for public inspection at City; Hall, 2000_ Main Street in- and Fountain Valley issues of said the City Clerks Office tween the hours of 8:00'AM newspaper to wit the issue(s) of: &5:00 PM Monday-through: Friday. Copies are-.also' available for review at the' Central Ubrary located at: 7111 Talbert Avenue (Tal- bert.8 Goldenwest),and at: all branch libraries. Dated 9/28/98 October 1, 1998 City of Huntington Beach by:Connie-Brockway, City-Clerk, 2000 Main St.; Huntington'beach, CA,92848'1 Telephone:- 1 (T141 338.5227 i declare, under penalty of perjury, that Published Huntngton the fore oin is true and correct. Beach-Fountain Valley l8 g g dependent October 1,199 101.061 Executed on October 1, 199 R _ at Costa Mesa, California. Signature PROOF OF PUBLICATION STATE OF CALIFORNIA) SS. County of Orange ) I am a Citizen of-the United States and a PUBLIC NoTiCE ._ NOTICE;OF resident of the County aforesaid; I am BUDGET ADOPTION -over the age of eighteen years r and not a �HUNTIN T GTON ON BEACH On_September-21,1998, party to or interested in the below the-City Council completed entitled matter. I am a principal clerk of a- publlyear:ring on the second yea►-(FY>1998/89) the HUNTINGTON BEACH INDEPENDENT, a of the Two-year Budget for Fiscal-Yearn 1997/98 and 1998)99: The'City<Council news a er of general circulation printed adopted-a resolution u budget ap- p P O / prowngg the Gty:budget for and published in the City of Huntington FThea b dget_f8/99. �The budget for FY:1998! Beach County of Orange State of I9.9 ..,6,323 for r l a es � , 9i219,069;323 for_all _City, ,funds.-.Of..-this- -amount, California, and that attached Notice is a 810900,397 has.been ap- true and complete copy as was printed proprlated•$1 .1. General Fund,her, funds.' to 'alh:other= funds.' Budget and published in the Huntington Beach ;documents are. available ,for public inspection at City and Fountain Valle issues of said He. City. .Clerk00 Offire.be.- y the. City_Clerks .Office.ber newspaper to wit the issue(s) of: tween the hours ay through gh �&5:00 PM=Monday through Friday. .Copies are also available:for review at the ;Central ;Library located'at j7111 Talbert. Avenue (Tal- bert&Goldenwest),.and at fall branch libraries. October 1, 1998 :Cityeof HgnUngton Beach by: Connie__ Brockway, City-Clerk, 2000:Main St., Huntington Beach; I declare, under penalty of perjury, that (7 g28ae, Telephone: »a)s364227 on the foregoing is true and correct. Published Hunlley In- Beach- Fountain Valley In- dependent October 1,1998' 101-061 Executed on October 1, 199 R— at Costa Mesa, California. . � u 1 J Signature t f BUDGET FOLLOW-UP September 8, 1998 Public Hearing - Budget Following is the follow-up information or comment regarding items discussed at the Public Hearing on the 1998/99 Budget: 1. Format of City Attorney Budget -- One speaker under Public Comments discussed page 58 of the Preliminary Budget regarding the format of presentation for City Attorney budgeted costs and historical expenses. Attached is a copy of a revised page 58 that we intend to use in the final budget to address the questions raised. We believe that the revised format more completely summarizes the budgeted costs for legal fees and services in the budget. 2. Estimated Future City Revenue from New Projects -- Attached is a revised and updated summary addressing comments made at the Council Meeting. In addition, staff will, within the next year, review the potential of extending this projection out an additional five years to see the longer term impact of projects being worked on in the current year. 3. Beach Boulevard Medians -- Two comments or requests were made during the discussion about the budget. One was a request from the auto dealers for $75,000 for design of Beach Boulevard Medians. See the attached memorandum from the Public Works Director regarding this request. The second was a request for staff input on strategy for Beach Boulevard, both for median installation and for overall Beach Boulevard strategy. Staff will follow-up with a report on this item within the next few months. 4. Funding for Helicopter Replacement -- Attached to this memorandum is a summary of the plan to fund the lease payments for the replacement helicopter (which should be delivered this month). 5. Capital Project Priorities -- Staff will return to the Council in the next few months with a recommended list of priorities for unfunded capital projects. 6. Unfunded Liabilities - Insurance -- following is the September 30, 1996 audited total of unfunded liabilities by insurance category: .. __ Insurance Category Unfunded Amount Workers Compensation $ 2,353,000 Liability 5,951,000 Employee Medical Program 595,000 Total $ 8,899,000 0032965.01 09/18/98 8:08 AM CITY ATTORNEY Budget History by Program <-----------Historical Data-------------> Budget Actual Actual Budget Actual Est.Actual Request FY 94/95 FY 95/96 FY 96/97 FY 1997/98 FY 1998/99 EXPENDITURE BY FUND _, ,-<• GENERAL FUND Personnel 1,139,833 1,092,906 1,153,266 1,109,315 1 M 585- 1,182,770 Operating 453,869 91,342 92,310 92,919 10365� 125;475 Outside Legal(1) 308,507 332,194 27,000 368,788 P304,866, : 300000 Sub-Total General fund 1,902,209 1,516,442 1,272,576 1,571,022 ',577;101,% 196089245. (1)Reimbursement of$250,000 of Oil Spill legal fees received in 97198 SELF INSURANCE FUND Personnel 67,738 70,178 68,611 69,611 �69489- 72,70T Outside Legal(2) 426,450 488,634 4009000 531,420 7�4.9,719ri 5301000. to Sub-Tot.Sit Ins.Legal 494,188 558,812 468,611 601,031 819 2084 602,703 (2) City policy is to provide aggressive legal defense in order to reduce Settlements/Court awards to plaintiffs. HOLLY SEACLIFF FUND Outside Legal(3) 21,501 49,230 11,399 159622 24 3271 - Sub-Tot.Holly SeaCliff 21,501 49,230 11,399 159622 24327` - (3)All outside legal fees paid by Developer EQUIPMENT REPLACEMENT FUND Outside Legal(4) 248,568 9,840 - 103,746 - - Sub-Tot.Equip.Rplmt. 248,568 9,840 - 103,746 - (4) City initiated lawsuit resulted in$1.35 million payment to City REDEVELOPMENT Outside Legal(5) (18,330) 74,534 200,000 157,240 7,78 23& 200,000 Sub-Tot.Redevelopmnt (18,330) 74,534 2009000 157,240 . 7789236 200.000 (5)Includes legal costs related to negotiating new Waterfront agreeme it, merger of project areas at d settlement of $4.8 million(+/)jury award for$2.1 million ORANGE COUNTY BANKRUPTCY " Outside Legal(6) 386,749 - - - - - Sub-Tot.OC Bankrptcy 3863749 - (6)Recovery of invested funds to date is over$35 million WATER FUND Outside Legal(7) - 189,845 - 306,342 57,271 - Sub-Tot.Water Fund - 189,845 - 306,342 57,271' - (7)Litigation settled in 1997198 with Contractor agreeing to repair City reservoir and provide 10 yeiW guarantee TOTAL ALL FUNDS 3,034,885 > EXPENDITURE BY CATEGORY e PERSONNEL 1,2073571 1,163,084 1,221,877 1,178,926 1,238;074- 19255,473 OPERATING 453,869 91,342 92,310 92,919 103,650 125,475 tee, �-, OUTSIDE LEGAL 1,373,445 191449277 638,399 1,483,158 E 9149419� 19030,000 TUTAL--EXP. BY CATEGORY 390349885 f f 19952,586 2,7559003 3,2569143 f" 1 2,41099491 Estimated Future City Revenue from New Projects - Revised 9/98 Sales Tax Complete 1998/99 1999/00 2000/01 2001/022002/03 Waterfront* Home Depot Expansion Oct-98 50,000 50,000 50,000 100,000 100,000 Rancho View ? - - - - - Daewoo Auto Dealership Oct-98 50,000 100,000 100,000 100,000 100,000 Crest View ? - - - - - Seacliff Oct-00 - - 200,000 300,000 300,000 HB Mall Oct-00 - - - 300,000 400,000 Block 104/105 Oct-01 - - - 50,000 75,000 3rd Block West Oct-99 - - 30,000 60,000 60,000 Expo Design Center unknown - 150,000 300,000 300,000 300,000 Garfield/Goldenwest Oct-00 - - - 50,000 80,000 31 Acres unknown - - - - - Goldenwest College unknown - - - - - Total 100,000 300,000 680,000 1,260,000 1,415,000 Sales Tax-Annual Increase 100,000 200,000 380,000 580,000 155,000 (Transient Occupancy Tax mm 99/00 00/01 01/02 02/03 Block 104/105 - - 100,000 New Hotel (M/D) 100,000 100,000 100,000 100,000 100,000 Waterfront* - - - - - Total 100,000 100,000 100,000 100,000 200,000 TOT-Annual Increase 100,000 - - - 100,000 Property Tax Notes 98/99 99/00 00/01 01/02 Qa/ Waterfront* Redev - - - - - Home Depot Oct-98 - 9,600 9,600 9,600 9,600 Rancho View None - - - - - New Car Dealers None - - - - - Crest View None - - - - - Seacliff Oct-99 - - 25,200 25,200 25,200 HB Mall Redev - - - - - Block 104/105 Redev - - - - - 3rd Block West Redev - - - - - Old Home Depot site None - - - - - Garfield/Goldenwest Oct-00 - - - - 10,000 31 Acres Redev - - - - - Goldenwest College unknown - - - - - Total - 9,600 34,800 34,800 44,800 Property Tax-Annual Increase - 9,600 25,200 - 10,000 *Waterfront net increase in City revenue from sales tax and TOT revenue 98/99 99/00 00/01 01/02 OZ/03 Total - - - 426,000 852,000 Waterfront-Annual Increase - - - 426,000 426,000 Annual Increase-Summary 9 99/00 00/01 01/02 02/03 Sales Tax 100,000 200,000 380,000 580,000 155,000 Transient Occupancy Tax 100,000 - - - 100,000 Property Tax - 9,600 25,200 . - 10,000 Waterfront project-total - - - 426,000 426,000 Total Annual Increase $ 200,000 $ 209,600 $ 405,200 $ 1,006,000 $ 691,000 M&c7-98 Revenues 9/14/98 Annual Sales Tax Revenue 1987/88 to 2002/03 (Historical and Projected) $26,000,000 Projected $24,800,00 rrr rrr $24,000,000 , $23,600,000- rrr .- r:�f " rf, $21,900,000 $22,000,000 rr' " rrr a " rrr $20,600,000 r" rr; ,-- -- I - ♦ r,r $20,000,000 Actu a $19,800,000 :;ff • ;rrr . rrr $18,279,131 rrr $ 7,672,367 $18,219,123 rrr $18,000,000 rrr $17,457,896 $17,423,710 "r`J frr $16,436,381 $16,648,844 $16,280,580 $16,248,892 r {, $16,033,807 $16,000,000 O rrr $14,000,000 - rrr' $12,000,000 rr. // $10,000,000 rrr • 87/88 88/89 89/90 90/91 91/92 92/93 93/94 94/95 95/96 96/97 97/98 98/99 99/00 00/01 01/02 02/03 Staxqtr Annual-BW Print Date: 9/14/98 J� tyt4 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION TO: Robert Franz, Deputy City Administrator FROM: Robert F. Beardsley, Director of Public Works r SUBJECT: Potential Funding Sources for Beach Boulevard Median Island Landscaping Improvements DATE: September 16, 1998 This information is provided subsequent to the City Council's request during the budget public hearing on September 8, 1998. At that meeting, a representative of the Huntington Beach Auto Dealers Association asked the City Council to consider an appropriation of$75,000, to prepare the construction plans, specifications and cost estimate for the eventual improvement of the remaining, unlandscaped medians along Beach Boulevard. The potential sources from which funds for the requested landscaping design services could be appropriated are the General Fund, the State Gasoline Tax account and the County Measure M sales taxes. The Public Works budget proposal attributable to street improvements for Fiscal Year 1998/99 is comprised of these funds and totals approximately $9 million. If the amount requested by the Auto Dealers Association is diverted to median island landscaping design, the Public Works Department would need to decrease its residential street slurry seal program, its arterial street pavement rehabilitation program or its concrete sidewalk and curb repair program funded from the sources identified above. The impact on the Department's work program next year is exemplified by the following items, each of which is approximately equivalent to $75,000: ✓ 150,000 square feet of residential street slurry seal (approximately 5 residential street segments or 3/4 mile) ✓ 37,000 square feet of arterial street pavement removal and replacement preparatory to pavement overlay ✓ Two residential blocks of sidewalk and curb and gutter replacement. cc: Linda Daily / David Biggs Pat Dapkus Documentl 1 11"ie CITY OF HUNTINGTON BEACH 7 INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH - TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS VIA: CITY ADMINISTRAT FROM; C. POE, Captain Acting Chief of Police SUBJECT: UPDATE ON STATUS OF PAYMENTS FOR NEW HELICOPTER PURCHASE DATE: 9-15-98 Attached is a source of payments chart which shows how and from what source the payments will be made for the purchase of the new helicopter. The chart shows a slight change from the original payment plan, which was submitted when the helicopter purchase was approved. SAAV funds are slightly lower than anticipated, however maintenance savings will be slightly higher than anticipated, which compensates for the loss in SAAV funds. CP/grs Encl HELICOPTER PAYMENT SCHEDULE and RECOMMENDED FUNDING SOURCE SOURCE OF PAYMENTS REVENUE EXPENDITURE EXPENDITURE EXPENDITURE MAINTENANCE OF ESTIMATED SAAV FROM SALE OF FROM SALE OF SAVINGS MAINTENANCE REVENUE OF SAAV YEAR PAYMENT HELICOPTER HELICOPTER SAVINGS REVENUE 97/98 137,033 276,000_ 137,033 100,000 139,000 98/99 274,066 138,967 150,000 135,099 140,000 99/00 274,066 10,000 124,901 140,000 149,165 00/01 274,066 140,000 274,066 01/02 274,066 _ _ _ 140,000 274,066 02/03 137,033 140,000 137,033 Total: 1,370,330 276,000 276,000 260,000 260,000 839,000 834,330 Total expenditures: 1,370,330 EX/7 .... ...... J�c�� a o � ZED (of, J \J V V VgflJJ 00 9 9)7/9 co �JJ °/r' v'v' 4-1 Ova A WIZ rr. .4A V Pfro' IT V, All tow, Ia- �,,Wm Preliminary Budget - Update: Second Year of 2-Year Budget Fiscal Year 1998/99 City Council Shirley Dettloff, Mayor Peter Green, Mayor Pro Tern Council Members Pam Julien David Garofalo Tom Harman Dave Sullivan Ralph Bauer Submitted By: Ray Silver, City Administrator Table of Contents ■ City Administrator's Budget Message 1 ■ Changes to Approved 1998/99 Budget 17 ■ Budget Charts & Graphs 34 ■ Revenue & Expenditure Summaries 45 ■ Department Budgets 56 ■ Capital Improvement Program 90 ■ Interfund Transfers 92' . J! City of Huntington Beach * 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY ADMINISTRATOR PRELIMINARY BUDGET MESSAGE CHANGES TO THE SECOND YEAR OF TWO YEAR BUDGET- 1998/99 FISCAL YEAR Honorable Mayor and Members of the City Council: The City adopted its first two-year budget in September of 1997, covering fiscal years 1997/98 and 1998/99. Last year, the first year of the two-year budget was approved (for 1997/98) in the amount of $211,157,706. Approximately $6 million from this previously approved 1997/98 budget will be carried over to the second year of the budget (1998/99). Also included in the revised Budget History recommended budget for 1998/99 are changes $225 $204.4 s, s 2 totaling $13.5 million for 1) implementation of $200 agreements with City employee associations, 2) $175 —6—Total Budget new expenses for emergency infrastructure $150 --0—General Fund repairs, and 3) other needs as described in this $125 7.2 7.3 budget message. Therefore, the total proposed $100 City budget (all funds) for fiscal year 1998/99 is $75 in Millions $213,249,981, which is a 1.0% increase above $50 the $211.2 million that was approved last year for 93 94 95 96 97 98 99 fiscal year 1997/98. Rec EXECUTIVE SUMMARY Fiscal Problems Have Dominated in the 1990's -- During the 1990's, City finances have been dominated by a number of factors: 1) the recession, 2) the State taking of City revenue, 3) the Orange County bankruptcy, and 4) the City's historical use of one-time revenue to pay ongoing costs. The impact of these factors on the City budget has been significant. The City has about 10%fewer permanent employees in the General Fund than prior to these three events. Programs such as painting, curb/sidewalk repair, street sweeping, building maintenance and park maintenance have been eliminated or reduced. Cash reserves for lawsuits that have been filed against the City are lower than recommended by outside auditors. Major City infrastructure repair and maintenance has been deferred for basic needs such as streets, sewers, building repairs, and computer systems. A separate report was prepared in May of 1998 analyzing the impact of the recession and the State actions to take Huntington Beach revenues compared to the ten largest cities in Orange County. That study documented that Huntington Beach lost more revenue to the State than any other Orange County city. Huntington Beach has also experienced comparatively less revenue growth than other cities during the economic recovery. In short, the City will continue to have a difficult time balancing revenues and expenses unless 1) the State starts returning City revenue, and/or 2) major new economic growth occurs in Huntington Beach. If current State proposals to take City vehicle license fee revenue are implemented, the City's fiscal problems could be compounded. Telephone (714) 536-5202 Changes to the Two Year Budget: 1998/99 For the past 18 months, the regional economy has been growing faster than at any time since the 1980's. Residential development activity is booming locally. The City's revenue growth reflects the economic growth, even though our lovier-than-average sales tax base is limiting our revenue growth. Sales tax and property tax revenues are projected to grow about 4% in 1998/99. Planning and building fees are projected to remain at a relatively high level in 1998/99. As described below, to a certain extent, these revenues are one-time and should not be counted on to pay for ongoing costs. Development Revenue -- General Fund revenue Development Related Revenue of about $2.5 million in 1998/99 is considered one- General Fund time revenue related to development. On the $7 expense side of the budget, we have included, in $s �'��9�9ss.o the recommended 1998/99 budget, one time costs o $5 tas of processing developers' applications for building $4 s permits, inspections, and other processing $3 $2.7 activities. The residential building boom will add w $2 permanent, ongoing property tax revenues 18 to 24 $1 t months after construction starts. As indicated in $0 the chart, the current high level of residential 93 94 95 96 97 98 99 '00 '01 '02 '03 t building permit revenue in the General Fund is t projected to decline by over $2 million in future years. Correspondingly, expenses for development processing will decrease. It is important that the City not become dependent on one- time development related fees. c Economic Development activity in the City is also at a high level, with 9 sites identified for potential new commerciaVretail development. One site received approval for development in fiscal year ` 1997/98 (the Waterfront project will probably also be considered for approval in fiscal year 1997/98). Some sites are being developed now, such as Home Depot and Plaza Almeria. Potential new sales tax revenue of $3-5 million per year could be generated from these 9 sites I within 5 years, if they are approved and developed as commerciaVretail sites. In addition, new transient occupancy tax (TOT) revenue of more than $1 million (net) could result from planned new hotel rooms at the Waterfront project. This new TOT revenue is already committed to anticipated increased salary and benefit costs resulting from approved agreements. Changes to the 1998/99 Budget -- Summary-General Fund Budget: 1998/99 The revenue growth from the Estimated Beginning Fund Balance-09130198 $ 5,300,000 economic recovery is used in the t recommended changes to the second Estimated 1998J99 General Fund Revenue S 107,830,642 year of the two-year General Fund Total Resources $113,130,642 Budget to finance the increased salary and benefit costs resulting Recommended 1998/99 General Fund Expenses: from agreements and potential General Fund Operations $107,793,897 agreements with employee groups. Emergency Street Repairs 1,000,000 This increased cost totals $2.7 million Emergency Sewer Repairs 1,000.000 in the General Fund for 1998/99. Revenue growth is also used to Total Use of Funds S 109,793.897 finance some restorations of prior Estimated Ending Fund Balance-09/30/99 $ 3,336,745 service cuts such as the reinstatement of a portion of the painting program, some expansion of services such as Code Enforcement, and some expenses that were not anticipated for 1998/99 such as outside legal costs. All of these new costs are detailed in this budget message. 2 Changes to the Two Year Budget: 1998/99 This budget recommends the use of one-time revenue for changes in the 1998/99 fiscal year to address some of the highest priority infrastructure needs as follows: Police Dispatch System: $2 million is recommended for replacement of $2,000,000 our Police emergency dispatch system. $1.15 million of this total is from the proceeds related to the litigation against the vendor for our current computer system used for dispatching police calls. The remainder ($850,000) is recommended to be budgeted from Capital Projects Fund reserves. Emergency Street Maintenance Repairs: 1,200,000 • $200,000 additional use of Gas Tax funds for emergency repairs of potholes in City streets. $1,000,000 from General Fund reserves for emergency repairs to both local and arterial streets. Up to half of this amount is planned for use as "matching funds" for applications for OCTA funding, thereby leveraging our local funds to qualify for regional transportation funding. The remaining amount would be used for the prioritized list of needed arterial street repairs. Emergency Sewer System Maintenance Repairs: $1,000,000 from 1,000,000 General Fund reserves to repair or replace the most critical sewer system problems in the downtown area. Information Systems Replacement Costs: $1.7 million is recommended 1,700,000 to be budgeted in the Capital Projects Fund for year 1 of a 2 year program (total cost: $3.5 million) to replace existing computer software and hardware for water billing, accounting, building permit, payroll and other computer systems currently on the City's mainframe computer. City Hall Roof Replacement and Rehabilitation Project: $400,000 is 400,000 recommended to be budgeted in the Capital Projects Fund to replace the roof, repair damaged interior walls, repaint the City Hall facility, and finance other needed repair/rehabilitation of this 26 year old facility. Total $6,300,000 The City has a number of significant long-term financial issues that need to be addressed. We have prepared a sample listing of unfunded needs later in this budget message. The need for infrastructure funding is a major financial issue. The City's sewer system is the highest priority unfunded infrastructure need. The estimated unfunded cost to repair and replace sewer facilities over the next 20 years is$140 million. New Positions for Police Department -- 10 new police officer positions are planned for the 1998/99 Police Department budget although funding has not yet been approved from the Federal Grant that we anticipate using to finance the first year cost for these positions. Approval of the grant is expected prior to October 1, 1998. An amendment to this recommended 1998/99 budget will be required once approval is received. In order to meet grant application requirements, it is important that the City not add the Police Officer positions to the budget until the grant is approved. The same process is required for six new Police Department positions needed for dispatching police calls. The 10 new police officer positions and 6 new dispatch positions were recommended by the recent outside consultant review of Police Department operations. City staff recommends adding these positions to the 1998/99 Police Department Budget once the Federal grants are approved. These grants will finance the first year costs of $788,000 for the 16 3 Changes to the Two Year Budget: 1998/99 positions. Future annual costs for the 16 positions will be funded by a reduction in overtime costs as indicated in the outside consultant study. BUDGET OVERVIEW Budget Changes - The recommended total budget of $213,174,981 for 1998/99 includes changes to the second year(1998/99) of the two-year budget summarized as follows: New Capital Expenses—These projects were listed previously: $6,300,000 Salary/Benefit Increases — Several employee groups have approved two 2,739,177 or three year agreements with the City. The increased costs to implement these agreements and potential similar increases for other employees is included in the recommended changes to the 1998/99 budget. Outside Legal Costs - The City has not budgeted outside legal costs 600,000 accurately in the past few years. The recommended changes for 1998/99 adds $400,000 to the General Fund budget to reflect actual anticipated ' outside legal costs and $200,000 in the Liability Self-Insurance Fund. FireMed Enterprise Fund Capital Expenses — One-time costs for 734,250 upgrading radios and other equipment required for the 800 MHz system ($425,000), Opticom signal devices ($98,000) and other capital costs including Advanced Life Support equipment. All funded from the FireMed Enterprise Program revenues. Helicopter Replacement Costs— Replacement approved in 1997/98 274,000 ' Revenue Related New Costs—see summary below 2,067,880 i Other Changes (net)—see details in section following Budget Message 823,743 Total Recommended New Appropriations $13,539,050 i Revenue Related New Costs — Development processing costs in the Public Works and i Community Development departments will be higher in 1998/99 than anticipated in the two-year budget. A total of $990,000 additional funding in 1998/99 is recommended to cover these outside contract costs. Development related revenue estimates have been increased to reflect the continued higher level of development activity occurring in the City. Other recommended expenditure increases that are offset by related new revenue are the reinstatement of a portion of the painting program (funded by the new Naming Rights program), new Library books, Pier Plaza costs, and new costs related to collection of new fees. Also, new expenditures related to anticipated Federal and State grants total over$500,000 for 1998/99. Carry-Over Projects — Several approved capital improvement projects in the Water Fund, Redevelopment Fund, and Capital Improvement Projects Fund will not be completed in 1997/98. Therefore, it is necessary to re-budget, or carry-over, these projects to the 1998/99 fiscal year. A list of the carry-over projects is included in the "1998/99 Recommended Changes" section of this budget. 4 Changes to the Two Year Budget: 1998/99 General Fund Reserve -- Consistent with our fiscal policies, the amount of the General Fund reserve that exceeded 5% in 1997/98 was transferred to the Capital Improvement Fund. The Fund Balance is projected to be 3% at the end of 1998/99, with the reduction from 5% to 3% recommended to address emergency infrastructure repairs to our street and sewer systems as described previously. The 3% fund balance is also consistent with the City Fiscal Policies that require a 3%to 5% fund balance. Redevelopment -- The Agency's projected Redevelopment Cash Reserves future year's cash resources will be improved if $8 6.5 $in Millions the Waterfront Development is approved and S6 constructed as scheduled with an opening in S4 2 5 the year 2000. The Agency was also $2 negatively affected by the recession, the State $o An A taking of redevelopment revenues, and the -$2 —*—With Waterfront . Orange County bankruptcy. The $800,000 -S4 -Without Waterfront 12 annual payment to the City is recommended to -$6 be reduced to $500,000 starting in 1998/99. 97 98 99 100 101 '02 Insurance Reserves Insurance Reserves — No significant changes $11 4 are needed for the second year of the $9 $in Millions insurance budgets. The two year budget $7 $7.2 increased General Fund payments to the s o Insurance Funds by $900,000 in 1997/98 and $5 { an additional $350,000 in 1998/99, $s implementing the first two years of a multi year $1 so.o 50,3 program to restore these reserves. ($1) 90 91 92 93 94 95 96 97 99 99 '00 '01 '02 Equipment Replacement -- No significant changes are . needed for the 1998/99 Equipment Replacement Reserves Equipment Replacement budget. The equipment-leasing program adopted in $5 .2 $in Millions February of 1997, along with an 11% per year $4 E increase in transfers from the General Fund, 4 will result in rebuilding these cash reserves as s shown in the chart. After a reserve of $2 $2 _ f million or more is established, the City will be in 51 s ;-'• a better position to fund the cyclical needs of equipment replacement. 50 92 93 94 95 96 e7 9e 99 'oo 'o, '02 Development Processing -- The Public Works and Community Development budgets include over $1 million of costs related to Total Building Permit Valuation handling the peak workload of processing new in $Millions development applications including $700,000 $3oo $2 7 for the Public Works budget that was not $250 originally anticipated for the 1998/99 fiscal $200 year. Most of these costs are outside $150 contracts for plan review, building inspections $100 $90 $93 510 and related services. These costs are expected to continue for another two years or $50 more. By using contract services, the costs so can be decreased and/or eliminated when the 90 91 92 93 94 9S 96 97 development processing activity starts to 5 Changes to the Two Year Budget: 1998/99 decline. The $247 million in new development permits issued in 1997 will result in increased City property tax revenue of about$500,000 in Fiscal Year 1999/2000, the year after this two- year budget. Economic Development Activities - The City is placing continued emphasis on business Residential Units-Building 900 or 'ts- attraction, retention, and expansion. Numerous _ �.y� - Projected new programs have been initiated in this priority 700 ptual i area. Successful efforts in the past led to 600 Unisource and Sharp Electronics deciding to 500 move their headquarters to Huntington Beach, 400 adding jobs and tax dollars to the local economy. 300 r, nrsOsr Other new/expanded businesses in the industrial 1� s2Yr areas of the City include Dynamic Cooking 0 F .: Systems, Airtech International, and Quicksilver. 91 92 93 94 95 96 97 98 99 '00 '01 '02 I Pier Plaza was opened June 1998, and Plaza Almeria is under construction in downtown Huntington Beach. Also, a unique �. private/city/school district resulted in the new Home Depot that is scheduled to open in August at the former Wintersburg School site. Plans have been approved for an approximately 32-acre new commercial/retail center at Goldenwest and Yorktown replacing the existing Seacliff Village. The Waterfront Hilton owners are proposing a Potential Commercial Sites X major expansion of their resort facilities With the first Site `'Aaprox.•Acres phase being a 500-room resort hotel and conference FORMER HOME DEPOT SITE 5 center. The Huntington Beach Mall owners are planning a SEACLIFF 32 20-screen theater complex, rebuilding of major portions of GOLDEN WEST COLLEGE 8-15 the existing mall and a pedestrian/entertainment theme to CREST VIEW 13 attract new customers. McDonnell Douglas is planning a RANCHO VIEW 13 major expansion. An exciting mixed-use proposal to DOWNTOWN 15 t develop 31 acres of vacant land between downtown and CPH PROPERTY 10-15 the Waterfront Hilton is anticipated. Closed school sites at HB MALL 57 Crest View and Rancho View are being reviewed for WATERFRONT EXPANSION 18 potential retail development. City Organization Structure - The City plans to continue to improve the quality of life for members of the community. In order to achieve this goal, the City will need to help the private sector complete a number of quality projects. The City will, therefore, continue to work to improve coordination of development projects, improve communication with the community, and work to reduce costs through improving the City's systems and processes. The City needs to maximize its use of technology to improve customer service and increase efficiency. There is also a need to transition to a performance and results based budget and implement activity based costing. The City's labor force/employees account for approximately 70%of the General Fund Budget. In this budget, therefore, I am proposing to relocate the budget and labor relations functions to the City Administrator's Office. This will be accomplished with one additional position in the Fiscal Year 1998/99 budget. New responsibilities will be placed on certain staff in the Fire, Community Development, Administrative Services Departments, and the City Administrator's Office in order to achieve the above described goals and objectives which will be detailed at a later time. 6 Changes to the Two Year Budget: 1998199 California State Budget Impact on City Finances 1998/99 State Budget - As of July 28, 1998 the State has not adopted a budget for its State General Fund Budget has fiscal year that began July 1, 1998. The Increased 36%Since 1993/94 State Budget being debated as of this writing $53 0 includes consideration of cutting or $55 eliminating City Vehicle License Fee revenue. $50 This is about$7.8 million of our General Fund o $45 revenue assumed to be available to the City = $40 in 1998/99. The latest State budget reports O° $35 are that a State budget may be adopted with $30 some VLF reduction to cities that would be $25 93/94 94/95 95/96 96/97 97/98 98/99 replaced (backfilled) in 1998/99 by State Rec. General Fund revenue. Total Revenue Loss to State - In 1990/91, State Budget Impact on City the State of California started taking revenue from cities to balance the State budget. The $7 5 in Millions cumulative effect of these losses to the City $s revenue base is that $6.7 million is going to $5 the State in 1997/98 instead of the City. The $4 total City loss to the State over 8 years $3 ALoss to State equals $37.7 million. As shown in the chart, $2 0Increase from Prop.172 the revenue to the City from new Proposition $1 172 sales tax is $1.25 million in 1997/98 SU compared to the $6.7 million the State is 92/93 93/94 94/95 95/96 96/97 97/98 taking from the City in the same year. 7 Changes to the Two Year Budget: 1998/99 c t i BUDGET DETAILS Overview - Recommended Total Budget - All Funds - The following chart shows a comparison of the total City budgets for 1996/97 and the two year budget for 1997/98 and 1998/99. Although the General Fund budget necessarily receives most of the attention during budget review, it is obvious from reviewing the summaries that there are significant City expenditures other than those in the General Fund. Some of these other funds, such as the Water, Refuse and FireMed funds, are enterprise operations that are operated on a "business-within-a-business" basis whereby expenditures are limited to the amount of revenue received. Expenditures of other types of funds are restricted to specific purposes, such as the Park Acquisition and Development Fund, �. Grant Funds, Debt Service Funds, Redevelopment Funds, and Transportation Funds. The revenue sources for these funds are typically restricted by State or Federal laws which authorize spending the revenues only for specified programs or capital projects. i Recommended Total City Expenditures - All Funds i 7L.�-j �k.,z _ ; ,FUND '"M K ADOPTED: ADOPTED4 rc PROPOSED,§ _ 1998/99 i gip.? - a.�.i f ,-..`'- •E .. - - .t ! r �`e' ti 2 c:,{.' y + BUDGET BUDGET _ 4BUDGET tti v%CHANGE' � t r {' 1.996/97 1997/98 1998/99 , General Fund $97,278,915 $102,631,445 $109,793,897 7.0% i Water Enterprise Funds 28,159,179 28,593,620 33,301,311 16.46% i Refuse Collection Svc. Fund 8,746,857 8,730,859 8,780,405 0.6% Other Enterprise Funds 5,168,270 5,594,210 7,309,993 30.7% Transportation/Street Projects 9,002,864 8,983,745 5,856,751 34.8% Redevelopment Funds 11,158,040 8,612,119 8,377,348 2.7% Debt Service Funds 5,943,000 6,590,800 6,693,800 1.6% Internal Service Funds 14,092,045 16,161,955 15,752,392 2.5% Other Capital Projects Funds 15,793,978 19,215,352 13,355,373 30.5% Other Funds 3,656,177 6,043,601 4,028,712 33.3% Total City Expenditures- $198999,325 $211,157,706 $213,249,981 - - - - Ambulance Program —This has been a General Fund Program financed by a payment from the FireMed Fund since its implementation in 1993. This budget proposes shifting the ambulance program costs from the General Fund to the FireMed Fund along with corresponding reduction in General Fund revenue, thereby having no impact on the overall General Fund Budget. This change will reduce interfund budget transfers and simplify overall budgeting. Pier Plaza — The Pier Plaza Fund is recommended to be operated as an enterprise fund, capturing the new revenues resulting from the construction of the Plaza, the 2 new restaurants, and new the parking and beach concession revenue. These revenues will then be used to pay the debt service and maintenance costs for the new Pier Plaza. As with the Ambulance Program described above, there will be no impact on the overall General Fund Budget by the recommended shift of Pier Plaza revenues and expenses out of the General Fund. 8 Changes to the Two Year Budget: 199.8/99 The Pier Plaza Fund will finance a "minimum" level of maintenance for the public areas of Pier Plaza, costing about$250,000 per year. The City Council is expected to be reviewing a corporate "Naming Rights"program in August or September of this year which could finance a higher level of Pier Plaza maintenance as well as finance $250,000 per year to reinstate a portion of the City's discontinued painting program. Neiahborhood Preservation Program — Approximately 40% of the City's housing stock is mufti- family. There are also a number of cases in single family neighborhoods that have come to light that could negatively affect the quality of life in specific areas. The City presently has a Nuisance Task Force and is training its personnel on the Safe Streets Program. The budget for fiscal year 1998/99 recommends the development of a Neighborhood Preservation Program to further increase the City's effort and focus to maintain the quality of life for residents in both single family and mufti-family neighborhoods. CDBG Costs —The recommended General Fund budget for 1998/99 includes $89,497 for costs previously paid from the City's Community Development Block Grant budget. These costs were unanticipated one year ago when it was assumed that the CDBG budget would continue to pay for the cost to support programs such as Project Self-Sufficiency and the Senior Outreach Program. Unfunded Needs -- Following is a sample listing of documented needs that are not addressed in this two-year budget: Sewer Repair/Replacement $ 140,000,000 Maintenance Needs Equipment Replacement Beach Service Road 35,000 20 Year Unfunded Estimate 20,000,000 Civic Center Air Cond. 500,000 Capital Projects Library Roof 180,000 South Beach Improvements 5,000,000 Library Heating System 40,000 Youth Sports Fields 3,200,000 Edison Field Repairs 100,000 City Hall Sprinkler System 750,000 Sidewalk/Curbs 20,000,000 Pier Buildings 1,000,000 Residential Streets 26,000,000 Internet Access 200,000 Insurance Reserves 9,000,000 Arts Center Fund -This fund was created in 1993/94 to collect the revenue from fund raising, donations, fees, admission charges and sale of materials in support of the new Center that opened in 1995/96. Starting in 1996/97, a portion of the Community Enrichment Library Fee (CELF) is being provided to the Arts Center Fund on an annual basis instead of the General Fund support for this program which was provided in prior years. This budget is recommended to be reduced in 1998/99 due to less revenue being available. Water Fund - The additional increased cost of purchased water will continue to make it difficult to balance revenues and expenses. Carryover projects include $1.0 million for Water Main replacements, $1.4 million for reservoir land purchase, and $2.12 million for conjunctive use wells. Equipment Replacement - The recommended Equipment Replacement budget for 1998/99 is $3,408,898, including the $1,150,000 recommended addition for 1998/99 to finance a portion of the $2 million cost to replace the Police dispatch computer system. The revenue for the Equipment Replacement Fund consists of interfund transfers from the General Fund. The Police dispatch system amount ($1,150,000) is funded from litigation recovery. 9 Changes to the Two Year Budget: 1998/99 Number of General Fund Employees - A decrease in General Fund full-time employees from 1,007 to 891 occurred from 1988/89 to 1996/97. This budget recommends a net increase of 6.75 positions in 1998/99 (all funds), including three positions approved previously, summarized as follows: Fire Department-- The Fire Department budget includes 3 new positions already approved in the two-year budget to staff the new Holly/Seacliff fire station. One Deputy Fire Marshall position was deleted in 1997/98; therefore the net increase in the Fire Department budget in 1998/99 will be 2 positions. Administration — It is recommended that the public information position on the first floor of City Hall be reinstated. The City has staffed this function with volunteers for two years and this experiment in an alternate method of serving the public has not provided the needed coverage for this service. Also, one full time position is being added for support functions related to the reorganization described previously. City Treasurer's Department — Funding for a full year for the additional Customer Services Representative approved during 1997/98. Community Services— One additional Marine Safety Officer is recommended, funded (2/3rds) by overtime savings. Also, the Senior Outreach position that dispatches bus transportation will increase from a 3/4 time permanent position to a full-time position, funded.by the CDBG program. Public Works - An Office Assistant position is recommended to be increased from a half-time position to full-time. 10 Changes Budget:_ - - _ - - 1998/99 Recommended General Fund Bud-get: Changes — Following is a list of 1998/98 increased General Fund costs that are included in this recommended budget. 9989 ap Increased Salary/Benefit Costs $2,739,177 Emergency Street and Sewer Projects 2,000,000 Development Processing Costs: 850,000 Development Fees Contract Legal Costs 400,000 Reinstate a portion of Painting Program 250,000 Naming Rights Pier/Parking Maintenance Costs 80,680 Shift of CDBG Costs to General Fund 89,497 Implementation of Team Petroleum agreement 92,380 Sales Tax Maintenance Costs—Mainframe Computer 75,000 Outside Contract—Grants Coordination 72,000 Library Books 47,000 State Grant Administration:Two New Positions&One Upgrade 87,433 Classification Study 100,000 Community Services: Marine Safety Officer(net cost) 21,306 Treasurer: Cashier(new position approved in 1997/98) 38,500 Fee Increases Information Systems Assistance: Community Development 100,000 Development Fees Neighborhood Preservation Program (outside contract) 75,000 Fire: Petro Chemical costs 40,000 Development Fees Other Net Cost Reductions (79,736) Total General Fund changes before Transfers $7,078,237 Pier Plaza Expenses(Moved to Pier Plaza Fund) (461,000) Ambulance Program Expenses (Moved to FireMed Fund) (720,878) Funding Summary: General Fund Changes Development Fees $990.000 State Grants 47.000 Naming Rights Program 260.000 Sales Tax 92.380 Costs Related to Fee Increases: 38.500 General Fund Reserve 2'000'000 General Fund Revenue Increases: For Salary/Benefit Cost Increases 2.739.177 Other Net Cost Increases 921.260 Transfers to Other Funds Total $5.896.339 11 Changes to the Two Year Budget: 1998/99 Recommended General Fund Expenditures ~ By Department Bevis ,am � � � �% � ` City Attorney— As described previously, outside legal costs were not budgeted accurately in past ' years. The 1998/99 recommended budget includes the additional funds needed to defend litigation without amending the budget when outside legal counsel is retained. Administration —The changes recommended for 1998/99 include the transfer of Budget/Research , costs to Adnn)nistraUon, addition of an Administrative Assistant position to support the reoqgmnizoUon, and the reinstatement ofthe receptionist position on the first floor nfCity Hall. ' Public Works — The recommended use of Genera) Fund rmoen/ea in the amount of $1 million for Sewer Maintenance projects and $1 million for Street Maintenance projects are one-time expenses included in the budget for 1QQ8/QS. 12 Changes to the Two Year Budget: 1998/99 Estimated ongoing General Fund revenues are up $866,902 from the 1997/98 revised revenue estimates. Following is a chart of detailing estimated 1997/98 and 1998/99 General Fund revenues by major categories. General Fund Revenue Summary s y' rfcr nrd � e i ' EVISED�`3i ar�%"CHANGEi �,� REVENUE SOURCE ; I AESTIMATE 2* ESTIM 'ED c `�9 /98 TO Property Taxes $26,844,000 $27,869,000 3.8% Sales Tax 19,000,000 19,800,000 4.2% Proposition 172 Sales Tax 1,250,000 1,325,000 6.0% Utility Tax 14,075,000 14,175,000 0.7% Transient Occupancy Tax 1,325,000 1,450,000 9.4% Other Local Taxes 5,575,000 5,530,000 0.8% Licenses& Permits 5,749,445 5,846,160 1.7% Fines/Forfeitures/Penalties 2,800,000 3,094,000 5.0% Use of Money& Property 6,511,150 6,320,150 2.9% Revenue from Other Agencies 9,683,000 9,976,000 3.0% Char es for Current Service 10,491,745 9,528,522 9.2% Other Revenue 1,244,400 1,001,810 19.5% Transfer from Other Funds 2,415,000 1,915,000 20.7% I.ryy_•` N£ _ ayr.� _ -3 - y --y 't 1 t - L'pw.,.• ';+ i'.• y,'C=ti..�1: `5 � s ; �`Total �$106,863,740_ t$107,830,642 UR u • Revenue Assumptions - Total General Fund revenues are projected to grow Major Revenue Sources 0.8%in 1998/99 compared to the revised �0 p s3s $in Millions .a revenue estimates for 1997/98. Since $29.4 the revised revenue estimates for s30 9 1997/98 include over $3 million of one- see time revenue (federal grants, oil spill $20 recoveries, bankruptcy returns, etc.), the $15 actual 1998/99 increase in basic slo ��J :o:property Tax +Sales Tax revenues is in the 2% to 3% range. ss Without State TakeAway Conservative assumptions are being so used based on a projection that low 80 8' 92 W W M 88 87 N 89 90 W W B7 N N N V N 89 inflation will continue. Although the City is experiencing solid growth related to the economic recovery, the growth has shown some"cooling"trends in mid 1998. • Property Tax - Total Property Tax revenue is expected to grow 3.8% to $27.9 million in 1998/99. Property tax revenue decreased 16%from 1991/92 to 1995/96 due to the State Government actions to take City revenue. It will still be a year or two before Property Tax revenue will reach the level we attained in 1991/92 ($29.4 million), the year before the 13 t i Changes to the Two Year Budget: 1998/99 State began to take our property tax. There is an 18 to 24 month delay from increased building activity until the City receives increased property tax revenue due to the building f activity. Therefore, the development activity that began rapid growth in Huntington Beach in early 1997 will result in increased property tax revenue (paid by new homeowners) starting in 1999/2000, the year after this two year budget. By the end of August the County will provide the assessed Major Revenues-Major Expenses valuation data that the City can use to $so 8 update our property tax estimates. `i55 Preliminary data received in July $50 indicates that the revenue projections $45 included in this budget will not need to be goo changed. $35 --0—Property Tax+Sales Tax Rev. $30 "mD"Police-Fire-Marine Safety Costs • Sales Tax- The City's sales tax revenue g25 is estimated to total $19.8 million in 1998/99. The $19.8 million estimate 87 e8 89 90 91 92 93 94 95 96 97 98 99 represents a projected 4.2% increase in sales tax revenue for fiscal year 1998/99. The increase is projected due to the continued strong sales in the auto and building industries. Continued growth in these sectors is projected for 1998/99 although a "cooling" trend has been noted in mid-1998. The remodeling of the Huntington Beach Mall may offset some of the sales tax gains. • Utility Tax Revenue — Only a small overall increase is projected (from $14.1 million to $14.2 million) in 1998/99 due to electric utility deregulation. The California Public Utilities Commission mandated a 10% rate reduction for residential customers effective January ` 1, 1998, and, in a separate action, required a 7% reduction in natural gas rates. These reductions will result in decreases and/or slower growth in the City's General Fund utility tax revenue for fiscal year 1998/99, partially offset by projected increases in utility tax I revenue from telephone and Cable-TV companies. l • Vehicle License Fee Revenue — This budget assumes that the estimated $7.8 million revenue from Vehicle License Fees (VLF) will continue to be received from the State. Although the California State Constitution guarantees that all revenue collected from Vehicle License fees will be provided to cities and counties, the State is considering legislation to eliminate or significantly reduce this local revenue. The current debate I includes a discussion of promises by the legislature to replace the lost city revenue from the State General Fund for at least one year. So far, no final votes have been taken on various proposals relating to VLF revenue. Most cities, including Huntington Beach, oppose the proposals to replace our constitutionally guaranteed revenue source with a State General Fund revenue source that, a) should be used to return our property taxes, b) is not constitutionally guaranteed, and c) is subject to future legislative changes. • Charges to Other Funds - Included in the General Fund revenues are allocations from the Water Fund ($2,700,000), Gas Tax Fund ($1,700,000), Redevelopment Fund ($500,000), and the Refuse Collection Service Fund ($250,000) to reimburse the General Fund for services provided to these operations by General Fund departments. Also, transfers from the FireMed Fund, Sewer Fund, Drainage Fund, and HBTV-3 Fund cover a portion of the General Fund costs of these programs and services. The transfers from these funds have not been increased. • Use of Money and Property - The 3.7% decrease in this category is due to reduction in the transfer from Redevelopment (reduced from $800,000 to $450,000). Other revenues 14 Changes to the Two Year Budget: 1998/99 in this category are projected to remain stable, with small increases or decreases in interest earnings, beach/parking meter revenue and rental income. • Charges for Current Services — The reduction is due to ambulance program revenues being removed from the General Fund (along with expenses) and transferred to the FireMed Fund. • Other Revenue — The reduction in 1998/99 is due to one-time revenue received in the prior year from oil spill litigation recovery. • Transfer from Other Funds —The transfer from the Gas Tax Fund to the General Fund has been reduced from $2.2 million to $1.7 million. This will provide increased resources in the Gas Tax Fund for arterial street repairs. RECOMMENDED CAPITAL IMPROVEMENT PROGRAM 1998/99 .rtn•Y S JfY r _N'7 t} f 'E ..dam ..YfrS „yaf -Rai 998/ E 99 r L s kO�,-i"��3�V ��� '�' W '*mac.fl ~ - FUr�DING SOr UR S '5 ��-PROJECT CATEGORY�x � �--�° Buo�ET"� y :: Capital Improvement Projects Fund $3,727,823 General Fund Transportation Projects 5,856,751 State Gas Tax, Measure M, Traffic Impact Fees Sewer Projects 1,933,444 Development Fees Drainage Projects 743,019 Development Fees Water Utility Projects 10,438,470 Water Fund Water Master Plan Projects 1,137,500 Water Master Plan Housing Projects 2,430,000 Redevelopment Housing Revenue Redevelopment Projects 275,000 Cash reserves Park Acquisition & Development 786,943 State Grants, Development Fees CDBG Projects 499,363 Federal Entitlement Funds Fire Station 58,362 Developer Grants 4,284,813 Federal and State Grants Miscellaneous 226,759 Donations, Grants Recommended Total $32,398,247 - = r`� ; - - - - As indicated above, major capital improvement projects in the City are funded by the Federal Government, Water Rates, Developers and Transportation Funds. 15 CITY TREASURER Budget Projection by Program PROJECTEDS EXPENDITURE BY PROGRAM CITY TREASURER i Centrl.Cashierins R M-rnt. 793,102 814,595 836,671 859,428 883492! Business License 150,433 154,510 158,697 163,014 167:578 11 Sub-Total S943,536 5969,105 5995,368 51,022,442 51,051,070I. FUNDSa . S995,36h S1,022,442 SI,0.51,1 i .,).Ou 1:5.00 15.003. 1:).Ou 63 ADMINISTRATION Budget History by Program < - Historical Data -> I <----Proposed Budget-> Estimated Department^ EXPEININTURE Actual Actual Budget Actual I Request BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96/97 FY 1997/98 / GENERAL FUND Office of the C.A. 583,836 607,160 677,035 670,744 690,289 742,409 Records Retention 124 121 1,210 1,210 1,210 1,210 Public Information 254,946 311,266 228,525 214,697 212,440 221,229 Budget&Research 0 0 0 0 0 443,833 Sub-Total S838,906 S918,547 S906,770 S886,651 S903,939 S1,408,681 CABLE TV Video Unit 534,027 434,505 402,672 410,060 389,628 442,134 A1R QUALITY FUND Altemate Commute 95,747 220,508 94,035 58,060 98,260 180,769 i 1 ,� ,:) I TOTALPERSONNEL 15.00 1 . 0 12.50 12.55 12.50 18.50 64 ADMINISTRATION Budget Projection by Program EXPENDITURESF- PROJECTED EXPENDITURE BY PROGRAM GENERAL FUND Office of the C.A. 763,865 784,566 805,827 827,746 850,923 Records Retention 1,245 1,279 1,313 1,349 1,387 Public Information 227,622 233,791 240,127 246,658 253,565 Budget and Research 456,660 469,035 481,746 494,850 508,705 Sub-Total S1,449,392 S1,488,671 $1,529,014 S1,570,603 S1,614,580 CABLE TV Video Unit 454,911 467,239 479,902 492,955 506,758 AIR QUALITY FUND Alternate Commute 185,993 191,034 196,211 201,548 207,191 S2,146,944 S2,205,1265 TOTALPERSONNEL 18.50 10 10 10 1 I 65 ADMINISTRATIVE SERVICES Budget History by Program <- Historical Data > <-Proposed Budget---> Estimated Department EXPENDITURE Actual Actual Budget Actual Request BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96/97 GENERAL FUND Administration 315,035 284,429 316,079 602,636 308,499 305,528 Accountina and Records 833,429 846,769 812,279 802,436 812,083 836,755 Budget and Research 164,760 163,274 167,866 166,023 161,611 0 Central Services/Putchasina 737,087 742,956 782,224 755,060 790,483 800,254 Personnel r 510,095 463,622 475,800 501,829 496,133 517,235 Central Services/Printing 179,231 226,701 270,964 262,120 278,514 281,659 Real Estate Services 164,714 163,031 134,794 121,933 128,117 125,676 Sub-Total 52,904,351 52,890,782 S2,960,006 53,212,037 S2,975,439 52,867,106 SELF INSURANCE Liability 3,114,094 3,027,800 2,463,178 2,534,680 3,069,525 3,160,475 Retirement Supplement 563,169 645,000 680,000 680,000 725,000 750,000 Risk Administration 139,273 174,385 154,050 149,409 145,103 150,117 Claims Processing 3,962,378 3,785,531 4,197,270 4,321,170 4,257,493 4,281,192 Workers Compensation 2,477,847 4,269,132 2,254,686 2,324,305 2,479,700 2,476,226 Retiree Medical 465,161 1,507,083 485,000 485,000 505,000 540,000 Sub-Total 510,721,922 513,408,931 510,234,184 510,494,564 511,181,821 511,358,010 EQUIPMENT REPLACEMENT Equipment Replacement 3,488,330 3,432,206 2,267,334 1,669,386 2,572,811 3,480,759 , ,731,919 3, .;i, , • 5, 876 56.00 55.50J J 66 ADMINISTRATIVE SERVICES Budget Projection by Program PROJECTEDS EXPENDITURE BY PROGR4,b1 owwU09AU, GENERAL FUND Administration 314,358 322,877 331,627 340,647 350,185 Accounting and Records 860,937 884,269 908,233 932,936 959,059 Budset and Research 0 0 0 0 0 Central Smices/Purchasing 823,381 845,695 868,613 892,240 917,222 Personnel 532,183 546,606 561,419 576,689 592,836 Central ServiceV?rinting 289,798 297,651 305,718 314,033 322,826 Real Estate Services 129,308 132,812 136,412 140,122 144,045 Sub-Total 52,949,966 53,029,910 53,112,021 53,196,667 53,286,174 SELF INSURANCE Liability 3,406,992 3,676,144 3,970,236 4,291,825 4,635,171 Retirement Supplement 808,500 830,410 852,914 876,114 900,645 Risk Administration 161,826 166,211 170,716 175,359 180,269 Claims Processing 4,615,125 4,740,195 4,868,654 5,OO1,081 5,141,112 Workers Compensation 2,669,372 2,741,712 2,816,013 2,892,608 2,973,601 Retiree Medical - 582.120 642,078 708,212 781,158 861,618 Sub-Total 512,243,935 512,796,751 S13,386,745 514,018,146 514,692,416 EQUIPMENT REPLACEMENT Equipment Replacement 2,82 3,916 3,101,791 3,405,767 3,739,532 4,106,006 0 0 0 0 0 520,954,345 , 596 a 40.25 67 COMMUNITY DEVELOPMENT Budget History by Program <---------Historical Data > I <—Pro osed Bud et-- Mfimated bepartment EXPENDITURE Actual Actual Budget Actual I Request BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96/97 FY 1997/98 FY 199 /99 GENERAL FUND Administration 382,647 398,287 408,503 385,499 425,346 291,986 ' Planning Division 1,258,137 1,319,106 1,362,683 1,436,450 1,372,380 1,489,409 General Plan Amendments 79,771 0 0 0 0 0 Bolsa Chica 98,091 40,806 500 500 500 500 Building Division 1,538,934 1,495,240 1,478,999 1,558,134 1,848,208 2,063,820 ; Planning Commission 22,001 21,631 25,900 25,900 26,900 30,300 Sub-Total 3,379,581 3,275,070 3,276,585 3,406,483 3,673,334 3,876,015 ; i i TOTAL ALL FUNDS 3,379,581 3,275,070 3,276,585 3,406,48731 3,673,3T411 3,876,015 TOTAL PERSONNEL 47.50 45.00 43.00 43.00 43.00 42.00 . 68 COMMUNITY DEVELOPMENT Budget Projection by Program i EXPENDITURE BY PROGRAI•I i 03104 GENERAL FUND Administration 300,425 308,566 316,928 325,549 334,664 Planning Division 1,532,453 1,573,982 1,616,637 1,660,609 1,707,106 General Plan Amendments 0 0 0 0 0 Bolsa Chica 514 528 543 557 573 Building Division 2,123,464 2,181,010 2,240,116 2,301,047 2,365,476 Planning Commission 31,176 32,021 32,888 33,783 34,729 Sub-Total 3,988,032 4,096,108 4,207,112 4,321,546 4,442,549 TOTAL ALL FUNDS 3,988,032 .` 4,096,108 4,207,112 4,321,546 4,442,549 TOTAL PERSONNEL 42.00 42.00 42.00 42.00 42.00 69 i i ( FIRE DEPARTMENT Budget History by Program <-------Historical Data-- > <----Proposed Budget--> Estimated Department EXPENDITURE Actual Actual Budget Actual Request BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96/97 FY 1997/98 FY 1998/99 GENERAL FUND Administration 526,791 503,081 529,721 536,205 559,585 587,162 Fire Prevention 821,800 910,810 950,448 923,976 1,019,408 1,067,130 Fire Suppression 10,328,814 10,250,874 10,566,043 10,254,004 10,688,064 11,757,340 Support Services 306,843 313,689 328,471 329,279 351,707 346,957 Paramedics 1,330,695 1,323,737 1,729,976 1,457,443 1,750,086 1,849,370 Emergency Services 162,540 220,185 207,800 193,884 214,621 218,779 Hazmat Response 1,008,792 956,631 946,897 926,154 996,738 903,635 Hazmat Control 297,373 242,043 354,250 230,587 0 0 Search&Rescue 5,680 6,693 7,550 2,804 7,550 7,660 Emergency Ambulance 540,669 572,793 591,125 620,958 686,048 0 Petro-Chemical 0 0 0 0 335,077 311,407 ` Sub-Total 15,329,997 15,300,536 16,212,281 15,475,294 16,608,884 17,049,439 CERTIFIED UNIFIED PROGRAM AGENCY C.U.P.A.Program 108,000 108,000 108,000 108,000 166,798 151,876 i Sub-Total 108,000 108,000 108,000 108,000 166,798 1519876 { FIREMED FUND Fire Med 1,783,524 2,253,016 2,153,194 1,955,487 2,273,327 2,136,344 Administration 546,802 599,494 953,796 906,660 902,545 945,993 Emergency Ambulance 0 0 0 0 0 1,195,208 Sub-Total 2,330,326 2,852,510 3,106,990 2,862,147 3,175,872 4,277,545 i TOTAL ALL FUNDS .17,768,323. :.. 18,261,046 19,427,271 ` 18,445,4421 19,951,554 21,478,860 TOTAL PERSONNEL 161.00 158.00 158.75 158.75 156.00 158.50 70 FIRE DEPARTMENT Budget Projection by Program i EXPENDITURE BY PROGRAM GENERAL FUND Administration 604,131 620,502 637,318 654,653 672,983 Fire Prevention 1,097,970 1,127,725 1,158,286 1,189,791 1,223,105 Fire Suppression 12,097,128 12,424,960 12,761,676 13,108,794 13,475,840 Support Services 356,984 366,658 376,594 386,838 397,669 Paramedics 1,902,816 1,954,383 2,007,346 2,061,946 2,119,681 Emergency Services 225,102 231,202 237,468 243,927 250,757 Hazmat Response 929,750 954,946 980,825 1,007,504 1,035,714 Hazmat Control 0 0 0 0 0 Search&Rescue 7,882 8,095 8,315 8,541 8,780 Emergency Ambulance 0 0 0 0 0 Petro-Chemical 320,407 329,090 338,008 347,202 356,923 Sub-Total 17,542,168 18,017,561 18,505,837 19,009,196 19,541,453 MRTIFIED UNIFIED PROGRAM AGENCY C.U.P.A. Program 156,265 160,500 164,849 169,333 174,075 Sub-Total 156,265 160,500 164,849 169,333 174,075 FIREMED FUND Fire Med 2,198,084 2,257,652 2,318,835 2,381,907 2,448,600 Administration 973,332 999,709 1,026,802 1,054,731 1,084,263 Emergency Ambulance 1,229,750 1,263,076 1,297,305 1,332,592 1,369,904 Sub-Total 4,401,166 4,520,437 4,642,941 4,769,229 4,902,768 TOTAL ALL FUNDS 22,099,599 22,698,498. 23,313,627 23,947,758 24,618,295 TOTAL PERSONNEL 158.50 158.50 158.50 158.50 158.50 71 POLICE DEPARTMENT Budget History by Program <- -Historical Data------> <----Proposed Budget----> Estimated Department EXPENDITURE Actual Actual Budget Actual Request BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96/97 FY 1997/98 F1 1 98/99 GENERALFUND Executive 217,736 215,603 220,440 201,782 227,469 238,810 General Services 252,296 321,349 294,155 298,812 277,714 305,614 Administrative Support 816,440 858,379 857,270 863,630 766,080 823,578 Community Liaison 678,808 270,655 358,807 370,936 369,063 392,099 Records 1,608,394 1,610,271 1,585,333 1,580,106 1,606,808 1,696,083 Training 469,805 457,217 393,245 339,552 384,073 395,574 ` Budget&Research 494,722 400,419 441,685 407,608 436,391 455,871 Aero 1,405,634 1,575,168 1,313,556 1,413,346 1,431,191 1,390,723 Vice&Intelligence 593,234 578,158 618,964 621,218 640,900 678,889 ' Investigation 3,145,683 3,196,947 3,244,602 3,196,988 3,294,867 3,478,775 Narcotics 534,948 1,168,314 1,158,867 1,191,791 1,213,217 1,284,906 Scientific Investigation 1,252,859 1,334,653 1,320,907 926,621 969,728 1,022,394 Patrol 11,478,253 11,335,272 11,749,762 12,069,685 12,750,826 13,461,608 Communications 1,707,674 1,765,707 1,661,084 1,665,438 1,858,252 1,938,960 Jail 1,545,022 1,494,529 1,425,314 1,513,342 1,455,828 1,528,876 Traffic 2,944,232 2,898,367 2,809,785 2,815,529 3,019,836 3,181,788 Gang Enforcement 181,468 172,484 180,547 161,848 184,558 194,856 Crossing Guards 235,527 243,372 236,012 236,454 235,748 248,116 ` Parking Enforcement 537,628 505,354 514,667 519,185 537,324 555,855 . Systems Group 845,010 756,309 874,146 873,971 869,648 898,698 Special Events Overtime 101,361 105,977 322,530 322,530 322,530 334,952 Fleet Management 850,750 755,485 867,754 853,363 872,222 873,650 . Property Evidence 133,805 99,393 140,197 132,892 140,164 145,524 Specialized Training 6,574 5,897 0 0 0 0 ` SWAT 23,099 13,834 23,674 23,674 18,691 23,707 Transfers to Other Funds 0 0 19,155 19,155 487,591 587,676 Sub-Total 32,060,962 32,138,113 32,632,448 32,619,454 34,370,717 36,137,581 OTHER FUNDS 800 Mhz Fund 0 0 1,730,000 3,045,271 2,337,712 566.920 Narcotic Forfeiture 952,753 411,828 420,174 346,900 425,929 445,681 Community Relations 11,537 2,397 25,000 0 25,000 25,000 Jail Donations 2,234 12,910 15,000 15,000 15,000 15,000 COPS MORE Grant 211,711 176,301 231,972 226,389 767,777 0 SHO Grant 0 0 0 0 127,314 243,866 Bureau of Justice 96 Grant 0 0 191,550 0 191,550 0 Bureau of Justice 97 Grant 0 0 0 0 184,593 0 . Bureau of Justice 98 Grant 0 0 0 0 0 160,713 Supplemental Law Enforcement 0 0 435,605 0 435,605 450.000 State Abandoned Vehicle 0 0 0 0 0 200,000 Office Traffic Safety Grant 0 0 0 0 0 126,883 Specialized Training 0 0 20,000 0 20,000 20,000 Helicopter Replacement 179,953 123,773 0 0 0 274,000 TOTAL ALL FUNDS 33,419;150 32,865,322 35,701,749 36,253,01411 38,901,197 38,665,644 TOTAL PERSONNEL 383.00 370.00 366.00 366.001 366.00 366.00 72 POLICE DEPARTMENT Budget Projection by Program PROJECTED EXPENDITURES EXPENDITURE BY PROGRAM GENERAL FUND Executive 245,712 252,370 259,210 266,260 273,715 General Services 314,446 322,968 331,720 340,743 350,284 Administrative Support 847,379 870,343 893,930 918,245 943,955 Community Liaison 403,430 414,363 425,593 437,169 449,409 Records 1,745,100 1,792,392 1,840,966 1,891,040 1,943,989 Training 407,006 418,036 429,365 441,044 453,393 Budget&Research 469,045 481,757 494,812 508,271 522,503 Aero 1,430,915 1,469,693 1,509,522 1,550,581 1,593,997 Vice&Intelligence 698.509 717,439 736,881 756,924 778,118 Investigation 3,579,311 3,676,310 3,775,938 3,878,644 3,987,246 Narcotics 1,322,040 1,357,867 1,394,666 1,432,600 1,472,713 Scientific Investigation 1,051.942 1,080,449 1,109,729 1,139,914 1,171,832 Patrol 13,850,648 14,226,001 14,611,525 15,008,959 15,429,210 Communications 1,994.996 2,049,060 2,104,590 2,161,834 2,222,366 Jail 1,573.060 1,615,690 1,659,475 1,704,613 1,752,342 Traffic 3,273.742 3,362,460 3,453,583 3,547,520 3,646,851 Gang Enforcement 200:487 205,920- 211,501 217,253 223,336 Crossing Guards 255,287 262,205 269,311 276,636 284,382 Parking Enforcement 571.919 587,418 603,337 619,748 637,101 Systems Group 924.670 949,728 975,466 1,001,999 1,030,055 Special Events Overtime 344,633 353,972 363,565 373,454 383,910 Fleet Management 898.899 923,259 948,279 974,072 1,001,347 Propem•Evidence 149.729 153,787 157,955 162,251 166,794 Specialized Training 0 0 0 0 0 SWAT 24.392 25,053 25,732 26,432 27,172 Transfers to Other Funds 604.660 621,046 637,876 655,227 673,573 Sub-Total 37,181,957 38,189,589 39,224,526 40,291,433 41,419,594 OTHER FUNDS 800 Mhz Fund 583.304 599,112 615,347 632,085 649,783 Narcotic Forfeiture 458.561 470,988 483,751 496,909 510,823 Community Relations 25,723 26,420 27,136 27,874 28,654 Jail Donations 15,434 15,852 16,281 16,724 17,192 COPS MORE Grant 0 0 0 0 0 SHO Grant 250,914 257,714 264,698 271,898 279,511 Bureau of Justice 96 Grant 0 0 0 0 0 Bureau of Justice 97 Grant 0 0 0 0 0 Bureau of Justice 98 Grant 0 0 0 0 0 Supplemental Law Enforcement 4631005 475,552 488,440 501,725 515,774 State Abandoned Vehicle 125,000 275,000 205,000 70,000 0 Office Traffic Safety Grant 0 0 0 0 0 Specialized Training 20,578 21,136 21,708 22,299 22,923 Helicopter Replacement 274,000 274,000 274,000 137,000 0 TOTAL ALL FUNDS 39,398,475 40,605,361 41,620,888 42,467,948 43,444,254 TOTAL PERSONNEL 366.00 366.00 366.00 366.00 366.00 73 COMMUNITY SERVICES Budget History by Program < Historical Data-------> <----Proposed Budget-> Estimated Department EXPENDITURE Actual Actual Budget Actual Request BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96/97 /9 GENERAL FUND t Administration 499,679 575,809 445,750 441,302 433,206 464,375 Beach Division Supervision 51,830 50,298 60,568 58,599 67,669 63,116 Marine Safety 1,578,837 1,632,305 1,566,979 1,633,745 1,633,991 1,676,839 Beach Maintenance 754,915 692,967 694,844 675,658 712,327 768,693 Parking Facility 607,745 635,003 669,884 656,836 700,123 732,980 Pier 3,213 3,882 8,044 8,044 33,334 34,544 Parking Meters 157,302 132,790 136,265 145,791 168,408 164,751 Mechanical Maintenance 222,951 222,357 231,656 229,001 232,657 236,602 Junior Lifeguard 226,256 233,961 249,536 247,888 247,888 287,888 Pk Surveillance/Nature Center 93,948 81,989 94,610 79,841 82,626 94,397 Rec,Humn Svs,Pk Dev Supv 751,611 758,829 327,815 324,072. 233,313 238091 Community Centers 268,283 270,800 337,968 333,969 342,101 345:440 City Gym&Pool 135,295 138,372 176,022 169,238 175,129 176,821 Tennis 60,998 45,185 96,216 54,300 59,300 59,300 Adult Sports 230,596 219,381 237,098 234,703 235,415 236,175 Youth sports 18,548 18,197 46,132 44,079 46,132 47,132 Adventure Playground 3,326 1,968 18,685 18,685 18,685 18,685 i Instructional Classes 341,872 355,739 426,472 445,972 462,045 462,045 l Aquatics 119,291 120,003 122,761 118,703 122,761 142,283 Special Events/Excursions 22,537 22,521 24,780 24,780 24,780 24,780 Day Camps 14,375 18,126 36,276 36,276 36,276 36,276 Seniors'Center 132,964 151,096 178,498 178,366 155,864 159,367 Oakview Center 93,377 111,100 80,478 103,618 103,640 124,343 Clubhouses 13,577 2,032 29,722 51,534 51,534 51,534 Seniors Outreach 284,710 267,327 226,115 307,063 263,031 292,253 Arts&Cultural Affairs Spv 145,810 139,928 144,028 140,200 146,119 144,658 Arts&Culture Special Events 1,546 0 0 0 0 0 Community Band 1,042 3,335 3,245 3,245 3,245 3,245 Museum Services 9,906 15,203 6,000 19,127 5,999 5,999 Human Services-Supervsion 0 0 0 0 104,604 106,902 Transfers 81,000 81,000 4,703 4,703 376,843 24,990 Sister Cities 0 0 0 0 0 10,720 Sub-Total S6,926,340 S7,001,402 S6,671,650 S6,788,337 S7,279,045 I S7,225,222 74 COMMUNITY SERVICES Budget Projection by Program PROJECTED S EXPENDITURE BY PROGRAM GENERAL FUND Administration 477,796 490,744 504,043 517,753 532,250 Beach Division Supervision 64,940 66,700 68,507 70,371 72,341 Marine Safety 1,725,299 1,772,055 1,820,078 1,869,584 1,921,932 Beach Maintenance 790,908 812,342 834,356 857,051 881,048 Parking Facility 754,163 774,601 795,593 817,233 840,115 Pier 35,542 36,505 37,494 38,514 39,593 Parking Meters 169,512 174,106 178,824 183,688 188,832 Mechanical Maintenance 243,440 250,037 256,813 263,799 271,185 Junior Lifeguard 296,208 304,235 312,480 320,979 329,967 Pk Surveil lance/Nature Center 86,836 89,189 91,606 94,098 96,733 Rec,Humn Svs,Pk Dev Supv 244,972 251,611 258,429 265,459 272,891 Community Centers 355,423 365,055 374,948 385,147 395,931 . City Gym&Pool 181,931 186,861 191,925 197,146 202,666 Tennis 61,014 62,667 64,366 66,116 67,968 Adult Sports 243,000 249,586 256,350 263,322 270,695 Youth sports 48,494 49,808 51,158 52,550 54,021 Adventure Playground 19,225 19,746 20,281 20,833 21,416 Instructional Classes 475,398 488,281 501,513 515,154 529,579 Aquatics 146,395 150,362 154,437 158,638 163,080 Special Events/Excursions 25,496 26,187 26,897 27,628 28,402 Day Camps 37,324 38,336 39,375 40,446 41,578 Seniors'Center 163,973 168,416 172,980 177,686 182,661 Oak--view Center 127,936 131,403 134,964 138,635 142,517 Clubhouses 53,023 54,460 55,936 57,458 59,066 Seniors Outreach 300,699 308,848 317,217 325,846 334,969 Arts&Cultural Affairs Spv 148,839 152,872 157,015 161,286 165,802 Arts&Culture Special Events 0 0 0 0 0 Community Band 3,339 3,429 3,522 3,618 3,719 Museum Services 6,172 6,340 6,511 6,689 6,876 Public Art Collection 109,991 112,972 116,034 119,190 122,527 Art Center Transfer 25,712 26,409 27,125 27,862 28,643 Sister Cities 11,030 11,329 11,636 11,952 12,287 Sub-Total S7,434,031 S7,635,494 S7,842,416 S8,055,729 S8,281,290 75 COMMUNITY SERVICES Budget History by Program <- ---Historical Data---------> <----Proposed Budget--> Estimated Department EXPENDITURE Actual Actual Budget Actual Request ; BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96/97 ART CENTER FUND Art Center Administration 118,459 157,128 136,308 143,071 135,363 162,474 Art Center Program 12,744 221,440 203,140 202,023 238,555 175,648 Art Center Bookstore 12,744 6,254 26,500 19,000 24,500 17,500 Art Center Membership 15,474 15,157 3,187 5,077 1,000 1,000 Sub-Total S159,421 S399,979 S369,135 S369,171 S399,418 S356,621 EMERALD COVE HOUSING Emerald Cove Housing 558,068 739,888 852,288 861,414 864,561 865,561 MEADOWLARK GOLF Meadowlark Golf Course 503,702 4,016,724 0 0 0 0 PARK ACQUISITION&DEVELOPMENT Projects 0 1,955,150 1,800,981 1,380,048 1,186,550 786,943 Landfill 0 0 0 0 0 0 Sub-Total So S1,955,150 S1,800,981 S1,380,048 S1,186,550 S786,943 PARKLtiG AUTHORITY Parking Authority 14,000 134,535 0 0 0 0 FOURTH OF JULY PARADE Fourth of July Parade 181,601 193,366 181,850 194,150 189,150 189,150 PIER PLAZA FUND Pier Plaza-Community Services 0 0 0 0 0 425,000 Pier Plaza- Public Works 0 0 6,3572345 2,569,869 392,941 158,000 Sub-Total SO SO $6,357,345 S2,569,869 S392,941 S583,000 10 1 XL ALL FUNDS , TOTAL S 0 37.50 62.75 62.732. .UU 76 COMMUNITY SERVICES Budget Projection by Program PROJECTEDS EXPENDITURE BY PROGRAM ART CENTER FUND Art Center Administration 167,169 171,699 176,352 181,149 186,221 Art Center Program 180,724 185,621 190,652 195,837 201,321 Art Center Bookstore 18,006 19,494 18,995 19,512 20,058 Art Center Membership 1,029 1,057 1,085 1,115 1,146 Sub-Total $366,927 S376,871 S387,084 S397,613 S408,746 EMERALD COVE HOUSING Emerald Cove Housin.. 873,207 881,939 890,758 899,666 908,662 MEADOWLARK GOLF Meadowlark Golf Course 0 0 0 0 0 PARK ACQUISITION&DEVELOPMENT Projects 1,220,841 1,253,926 1,287,907 1,322,939 1,359,981 Landfill 0 0 0 0 0 Sub-Total S1,220,841 S1,253,926 S1,287,907 S1,322,939 S1,359,981 PARKING AUTHORITY Parkin.-Authority 0 0 0 0 0 FOURTH OF JULY PARADE Fourth of July Parade 194,616 199,891 205,308 210,892 216,797 PIER PLAZA FUND Pier Plaza-Community Services 433,500 442,170 451,013 460,034 469,234 Pier Plaza- Public Works 161,160 164,383 167,671 171,024 174,445 Sub-Total S594,660 S606,553 S618,684 S631,058 S643,679 , TOTALPERSONNEE 64.004.00 64.00 64.00 77 1 LIBRARY Budget History by Program <------Historical Data > <__Proposed Budget-> Estimated Department EXPENDITURE Actual Actual Budget Actual Request BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96/97 , GENERAL FUND �I Administration 799,978 765,859 351,150 347,984 473,169 374,159 Reception-Information 448,412 411,688 417,757 419,545 442,712 463,019 Reference Services 411,913 427,092 421,590 415,548 423,836 433,110 Childreds Services 221,098 219,797 240,373 237,547 255,180 311,447 Circulation 211,878 216,979 193,280 179,129 172,951 183,551 Media Services 111,835 110,831 119,006 104,186 108,520 110,948 Acquisitions 228,967 215,083 214,710 204,919 210,841 221,103 Facilities Maintenance 143,222 140,383 65,280 84,888 65,736 66,782 Main Street Branch 55,079 54,146 55,953 55,960 57,656 58,957 Banning Branch 56,803 58,121 54,339 57,332 50,298 51,788 Graham Branch 59,751 58185 54,226 55,912 54,197 55,542 Technical Services 350,184 355,326 343,000 341,948 308,165 346,039 Oakview Branch 0 0 0 0 35,257 37,507 Tranfsers 0 0 282,000 282,000 282,000 282,000 Adult Literacy 0 38.662 52,891 52.005 41,7981 42,948 Sub-Total S3,099,120 S3,071,242 S2,865,555 S2,838,903 S2,982,316 S3,038,900 LIBRARY SERVICE FUND Library Service 790,004 572,426 460,764 467,925 463,971 496,496 Sub-Total S790,004 S572,426 S460,764 S467,925 S463,971 S496,496 LIBRARY DEVELOPOMENT Library Development 0 0 245,000 71,750 285,000 315,000 Sub-Total SO SO S245,000 S71,750 S285,000 S315,000 LIBRARY GRANTS Oak-view Grant-Federal 10,000 35,500 45,500 0 14,150 14,150 State Grants 0 0 21,500 7,215 15,000 5,500 Sub-Total S10,000 S35,500 S67,000 S7,215 S29,150 S19,650 TOTALALLFUNDS 3,899,124 3,679,168 3,638,319 3,385,793 3,760,4371 3,870,046 11 J J7.75 J J 78 LIBRARY Budget Projection by Program PROJECTED S EXPENDITURE BY PROGRAM '' 11 1+ 1 1 1 1 1 i GENERAL FUND Administration 384,973 395,405 406,121 417,127 428,431 Reception-Information 476,400 489,311 502,571 516,191 530,179 Reference Services 445,626 457,703 470,107 482,847 495,932 Children's Services 320,447 329,132 338,051 347,212 356,622 Circulation 188,856 193,974 199,230 204,630 210,175 Media Services 114,155 117,248 120,426 123,689 127,041 Acquisitions 227,493 233,658 239,990 246,494 253,174 Facilities Maintenance 68,712 70,574 72,486 74,451 76,468 Main Street Branch 60,661 62,305 63,994 65,728 67,509 Banning Branch 53,285 54,729 56,212 57,736 59,300 Graham Branch 57,147 58,696 60,287 61,920 63,599 Technical Services 356,039 365,688 375,598 385,777 396,231 Oakview Branch 38,591 39,637 40,711 41,815 42,948 Tranfsers 290,150 298,013 306,089 314,384 322,904 Adult Literacy 44,189 45,387 46,617 47,880 49,178 Sub-Total S3,126,724 S3,211,459 S3,298,489 S3,387,878 S3,479,690 LIBRARY SERVICE FUND Library Service 469,539 480,808 486,577 493,389 500,297 Sub-Total 790,004 572,426 560,764 567,925 463,971 LIBRARY SERVICE FUND Library Service 288,420 295,342 298,886 303,071 307,314 Sub-Total 288,420 295,342 298,886 303,071 307,314 LIBRARY& OTHER GRANTS Oakview Grant-Federal 14,433 14,722 15,016 15,316 15,623 State Grants 15,300 15,606 15,918 16,236 16,561 Sub-Total 29,733 30,328 30,934 31,553 32,184 TOTAL ALL FUNDS 4,234,881 . 4,109,554. 4,189,074 4,290,427 4,283,158 11 J J J 37.75 79 i PUBLIC WORKS ' Budget History by Program <------Historical Data-- - > <----Proposed Budget--> Estimated Department EXPENDITURE Actual Actual Budget Actual Request BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96/97 FY 1997/98 FY 1998/99 t f r GENERAL FUND Administration 0 78,801 64,129 64,129 0 0 System G.I.S. 226,794 166,337 138,611 137,901 127,835 131,495 Engineering Subdivision 502,023 542,424 781,749 953,371 1,820,473 1,848,595 1.I.M.P./N.P.D.E.S. 183,565 135,013 90,319 136,844 161,600 159,600 Engineering Construction 95,553 113,847 12,950 162,686 0 0 Engineering Design 65,601 49,611 14,850 129,100 0 0 Traffic Engineering 57,563 28,249 21,100 148,720 0 0 1 Traffic Maintenance 520,107 523,063 558,672 544,993 609,435 587,597 l Traffic Signal Maintenance 427,243 418,692 411,135 389,398 429,572 448,570 Street Lighting Maintenance 0 0 15,000 15,000 15,000 15,000 1. Park Lighting Maintenance 0 0 18,000 18,000 18,000 18,000 Maintenance Admin. 504,795 449,862 463,002 481,994 495,553 506,497 Vandalism 6,941 12,230 10,000 7,500 10,000 10,000 Tares&Permits 72,542 52,741 101,500 76,865 46,750 50,350 ; Fleet Management 483,236 438,127 564,405 533,314 572,923 598,976 Equipment Maintenance 1,140,120 1,132,909 1,101,174 1,098,052 1,108,809 1,145,801 Vehicle Body Maintenance 154,029 173,590 179,292 179,205 183,068 189,334 ; Regional Vehicle Services 0 0 .0 0 13,000 13,480 Building Maintenance. 920,071 539,838 545,436 522,547 577,838 598,002 Central Warehouse 124,708 126,068 122,316 121,274 133,064 136,782 Building Materials 14,539 61,231 48,000 45,008 47,500 47,500 Painting Maintenance 411,228 262,766 67,187 73,608 68,468 320,972 Electrical Maintenance 359,538 327,361 307,365 302,433 331,329 344,872 City Facility Maintenance 610,043 591,620 612,871 591,074 648,323 688,916 Street Maintenance. 1,599,924 1,470,456 1,616,663 1,521,736 1,623,925 2,703,605 Concrete Maintenance 330,237 350,617 371,041 389,953 371,236 380,043 Bridge&Channel Maint. 10,914 5,243 41,750 32,300 26,750 26,750 Street Cleaning 523,123 443,565 516,225 507,811 561,220 584,773 ` Regional Hazmat Services 0 0 0 0 20,000 20,640 Sewer Line Maintenance 840,747 618,585 682,484 628,617 703,796 1,734,910 Sewer Lift Station Maint. 254,993 _ 366,400 390,129 441,575 407,339 421,845 Park,Tree,&Landscape Adm. 266,227 277,900 265,980 270,074 273,236 301,147 . Landscape Maintenance 508,212 610,981 600,163 594,322 626,354 649,576 Tree Maintenance 1,012,588 1,000,278 1,012,234 1,010,256 1,034,980 1,095,119 Pesticide Maintenance 369,517 364,444 362,244 361,271 373,895 390,385 Park Maintenance 1,628,561 1,671,907 1,732,912 1,608,142 1,774,726 1,854,898 Park Mechanics 286,041 284,975 286,527 281,798 295,202 307,089 Park Irrigation 330,808 324,878 328,444 314,952 302,641 324,892 Weed Abatement 70,560 45,050 67,536 48,000 52,536 52,638 Flood Control 511,164 565,708 639,896 639,896 640,382 665,330 Transfers to Other Funds 0 0 0 0 103,486 130,326 FEET , , , , , , , , , 80 PUBLIC WORKS Budget Projection by Program EXPENDITURE BY PROGRAM '' 3 1 1 1 GENERAL FUND Administration 0 0 0 0 0 System G.I.S. 135,295 138,962 142,728 146,610 150,715 Engineering Subdivision 1,902,020 1,953,564 2,006,506 2,061,083 2,118,793 I.I.M.P./N.P.D.E.S. 164,212 168,663 173,233 177,945 182,928 Engineering Construction 0 0 0 0 0 Engineering Design 0 0 0 0 0 Traffic Engineering 0 0 0 0 0 Traffic Maintenance 604,579 620,963 637,791 655,139 673,483 Traffic Signal Maintenance 461,534 474,042 486,888 500,132 514,135 Street Lighting Maintenance 15,434 15,852 16,281 16,724 17,192 Park Lighting Maintenance 18,520 19,022 19,538 20,069 20,631 Maintenance Admin. 521,135 535,258 549,763 564,717 580,529 Vandalism 10,289 10,568 10,854 11,149 11,462 Taxes&Permits 51,805 53,209 54,651 56,138 57,709 Fleet Management 616,287 632,988• 650,142 667,826 686,525 r Equipment Maintenance 1,178,914 1,210,863 1,243,677 1,277,505 1,313,275 Vehicle Body Maintenance 194,806 200,085 205,508 211,098 217,008 Regional Vehicle Services 13,870 14,245 14,631 15,029 15,450 Building Maintenance 615,284 631,958 649,084 666,739 685,408 Central Warehouse 140,735 144,549 148,466 152,504 156,774 Building Materials 48,873 50,197 51,558 52,960 54,443 Painting Maintenance 330,248 339,197 348,390 357,866 367,886 Electrical Maintenance 354,839 364,455 374,331 384,513 395,280 City Facility Maintenance 708,826 728,035 747,765 768,104 789,611 Street Maintenance. 2,781,739 2,857,124 2,934,552 3,014,372 3,098,774 Concrete Maintenance 391,026 401,623 412,507 423,727 435,591 Bridge&Channel Maint. 27,523 28,269 29,035 29,825 30,660 Street Cleaning 601,673 617,978 634,726 651,990 670,246 Regional Hazmat Services 21,236 21,812 22,403 23,012 23,657 Sewer Line Maintenance 1,785,049 1,833,423 1,883,109 1,934,330 1,988,491 Sewer Lift Station Maint. 434,037 445,799 457,880 470,334 483,504 Park,Tree,&Landscape Adm. 309,850 318,247 326,872 335,763 345,164 Landscape Maintenance 668,349 686,461 705,064 724,242 744,521 Tree Maintenance 1,126,768 1,157,304 1,188,667 1,220,998 1,255,186 Pesticide Maintenance 401,667 412,552 423,732 435,258 447,445 Park Maintenance 1,908,505 1,960,225 2,013,348 2,068,111 2,126,019 Park Mechanics 315,964 324,527 333,321 342,388 351,975 Park Irrigation 334,281 343,340 352,644 362,236 372,379 Weed Abatement 54,159 55,627 57,134 58,689 60,332 Flood Control 684,558 703,109 722,164 741,806 762,577 Transfers to Other Funds 134,092 137,726 141,459 145,306 149,375 ISub-7 otal 2U,U67,RU--- > > 21,746,238 > 5,, 81 PUBLIC WORKS Budget History by Program <---Historical Data > I <-Proposed Budget-> Estimated Department EXPENDITURE Actual Actual Budget Actual Request BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96/97 FY 1 97/98 FY 1998/99 WATER FUND Administration 6,844,250 7,423,307 8,338,858 8,044,699 8,285,555 8,890,159 Water Engineering 2,635,409 1,617,322 7,022,848 4,402,894 7,834,973 11,118,053 Water Production 7,872,856 8,260,394 9,069,289 8,723,410 8,702,280 9,451,544 Water Maintenance 1,198,161 1,080,104 1,423,438 1,354,407 1,314,887 1,332,954 . Water Meters 679,595 805,810 938,103 860,894 1,126,665 1,128,209 Water Quality 380,069 255,379 326,029 282,983 296,946 303,630 Water Safety Program 940 2,997 6,550 6,450 7,450 7,450 Defered Maintenance 0 437,377 185,310 210,371 401,120 406,839 Deferred Meter Maint. 0 435,112 622,714 336,324 623,744 662,473 Sub-Total 19,611,280 20,317,802 27,933,139 24,222,432 28,593,620 33,301,311 WATER/OTHER FUNDS Water Master Plan 0 0 6,014,720 761,010 4,881,660 1,137,500 Water Utility Capital Proj. 0 0 206,636 206,636 269,313 278,470 Sub-Total 0 0 6,221,356 967,646 5,150,973 1,415,970 FEDERAL COMBINED ROADS PROGRAM C.R.P.Projects 180,370 250,672 0 250,672 0 0 SB 821 FUND Bike/Handicapped Imprvts 151,625 5,290 579,434 7,650 0 0 LIBRARY CONSTRUCTION FUND Library Expansion 619,315 0 0 0 0 0 TRAFFIC IMPACT FUND Traffic Improvements 192,968 227,228 332,890 183,390 314,284 177,602 GAS TAX FUND Street Projects 4,529,764 3,797,040 3,711,397 2,846,672 3,303,576 3,043,910 SEWER FUND Sewer Projects 925,875 547,816 685,616 301,341 1,573,204 1,933,444 DRAINAGE FUND Drainage Projects 443,532 660,192 935,373 206,523 578,404 743,019 SYSTEMS ENTERPRISE System Projects 0 0 0 0 133,962 136,761 MEASURE NI FUND Street Projects 2,506,760 1,959,571 2,916,498 282,880 3,389,172 1,838,526 82 PUBLIC WORKS Budget Projection by Program EXPENDITURE BY PROGRAIN1 WATER FUND Administration 9,147,085 9,394,971 9,649,574 9,912,043 10,189,580 Water Planning 11,439,365 11,749,372 12,067,780 12,396,023 12,743,112 Water Production 9,724,694 9,988,233 10,258,914 10,537,957 10,833,020 Water Maintenance 1,371,476 1,408,643 1,446,817 1,486,171 1,527,784 Water Meters 1,160,814 1,192,272 1,224,583 1,257,892 1,293,113 Water Quality 312,404 320,871 329,566 338,530 348,009 Water Safety Program 7,665 7,873 8,086 8,306 8,539 Defered Maintenance 418,596 429,940 441,592 453,603 466,304 Deferred Meter Maint. 681,618 700,090 719,063 738,621 759,303 Sub-Total 34,263,719 35,192,266 36,145,976 37,129,147 38,168,763 WATER/OTHER FUNDS Water Master Plan 1,170,374 1,202,091 1,234,668 1,268,250 1.303,762 Water Utility Capital Proj. 286,517 294,282 302,257 310,478 319,172 Sub-Tots I 1,456,891 1,496,373 1,536,925 1,578,729 1,622,933 FEDERAL COMBINED ROADS PROGRAM C.R.P.Projects 0 0 0 0 0 SB 821 FUND Bike/Handicapped Imprvts 0 0 0 0 0 LIBRARY CONSTRUCTION FUND Library Expansion 0 0 0 0 0 TRAFFIC IMPACT FUND Traffic Improvements 182,735 187,687 192,773 198,016 203,561 GAS TAX FUND Street Projects 3,131,879 3,216,753 3,303,927 3,393,794 3,488,820 SEWER FUND Sewer Projects 1,989,320 2,043,231 2,098,602 2,155,684 2.216,043 DRAINAGE FUND Drainage Projects 764,492 785,210 806,489 828,425 851,621 SYSTEMS ENTERPRISE System Projects 140,713 144,526 148,443 152,481 156,750 MEASURE NI FUND Street Projects 1,891,660 1,942,924 1,995,577 2,049,857 2,107,253 83 PUBLIC WORKS Budget History by Program < --Historical Data -> <-Pro osed Budget--> Estimated Department j EXPENDITURE Actual Actual Budget Actual Request BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96197 FY 1997198 FY 1998/99 CALTRANS TSM GRANT Traffic Projects 9,511 0 30,887 30,887 0 0 PETROLEUM ESCROW Traffic Projects 168,719 24,432 0 0 0 0 PIER RECONSTRUCTION FUND Pier Project 1,388,392 35,602 183,915 94,598 90,000 90,000 FEDERAL SEISMIC GRANT Seismic Improvements 0 0 0 0 557,632 682,891 CAPITAL PROJECTS FUND General Facility Projects 1.387,896 162,520 1,328,249 296,137 2,222,000 3,727,823 HOLLY/SEACLIFF ENGINEERING District Projects 58,375 58,630 3,392,530 102,564 3,993,136 58,362 BLUFFTOP PARK FUND Blufftop Park Projects 40,822 23,276 50,424 50,424 2,153,876 1,057,170 GROWTH NIGT.AREA#!6 Street Projects 0 30,000 1,686,110 8.300 1,405.880 781,375 HAZARD ELIMINATION GRANT Street Projects 0 0 356,000 0 356,000 0 REFUSE FUND Refuse Collection&Disposal 9,004,555 8,918,923 8,746,857 8,678,132 8,730,859 8,780,405 FEh1A GRANT FEMA Grant 0 0 1,338,699 142,425 1,121,636 2,544,752 OCTA/SIP GRANT OCTA/SIP Grant 0 0 200,000 0 214,833 15,337 79,832,96 ,614 e361 75,792,665 , 80,483,29 TOTAL PERSONNEL 258.75 259.75 247.50 247.50 249.50 250.00 84 PUBLIC WORKS Budget Projection by Program t EXPENDITURE BY PROGRAi•1 FY ' ' t i FY 03/04 CALTRANS TSM GRANT Traffic Projects 0 0 0 0 0 PETROLEUM ESCROW Traffic Projects 0 0 0 0 0 PIER RECONSTRUCTION FUND Pier Project 92,601 95,110 97,688 100,345 103,155 FEDERAL SEISMIC GRANT Seismic Improvements 702,627 721,668 741,225 761,387 782,706 CAPITAL PROJECTS FUND General Facility Projects 3,835,557 3,939,501 4,046,261 4,156,319 41272,696 HOLLY/SEACLIFF ENGINEERING District Projects 60,049 61,676 63,347 65,071 66,892 BLUFFTOP PARK FUND Blufftop Park Projects 1,087,722 1,117,199 11147,475 1,178,687 1,211,690 GROWTH�IGT.AREA 96 Street Projects 803,957 825,744 848,121 871,190 895,584 HAZARD ELIMINATION GRANT Street Projects 0 0 0 0 0 REFUSE FUND Refuse Collection&Disposal 9,034,158 9,278.984 9,530,444 9,789,673 10,063,783 FEMA GRANT FEMA Grant 2,618,295 2,689,251 2,762,129 2,837,259 2,916,703 OCTA/SIP GRANT OCTA/SIP Grant 15,781 16,208 16,647 17,100 17,579 665> > , , , TOTAL PERSONNEL 250.00 250.00 250.00 250.00 250.00 85 NON- DEPARTMENTAL Budget History by Program <--Historical Data > <---Proposed Budget----> Estimated Department EXPENDITURE Actual Actual Budget Actual Request BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96/97 GENERAL FUND Non Departmental 11,401,730 12,182,052 6,433,774 6,464,500 6,589,000 7,2537380 Information Systems-Bus.Sys. 1,034,041 959,046 972,488 953,216 1,045,188 1,057,718 Information Systems-Net Supprt.. 384,521 421,277 468,965 479,493 434,514 459,603 Telecommunications 608,150 475,286 561,099 462,917 619,853 592,650 Transfers 0 0 5,216,000 5,466,000 5,536,000 5,835,000 Specific Events 0 0 0 0 155,000 160,000 Sub-Total S13,428,442 S14,037,661 S13,652,326 S13,826,126 S14,379,555 S15,358,352 DEBT SERVICE FUND Park Bond 462,272 39,367 100,000 100,000 0 0 CIVIC IMPROVEMENT CORP COP's Principle&Int. 2,531,024 2,841,954 2,516,500 2,828,000 2,825,000 2,816,000 PARKING STRUCTURES Tranf.of Funds 111,501 210,000 2,000,600 2,000,000 0 0 HTG BCH PUB FIN AUTH Public Financing Auth. 3,504,940 2,677,137 2,682,000 2,686,000 3,370,000 3,474,000 MELLO ROOS Assessments 1,862,464 40,844 248,000 247,300 245,500 253,500 RESERVOIR HILL Assessments 170,049 164,000 164,000 156,100 150,300 150,300 HB PUB FINANCING CORP HB Pub Financing Corp 30,375 480,511 1,351 403,000 0 0 , a 3 TOTALPERSONNEL 27T 2. 13. 1 . 0 13.501F13. 0 86 NON- DEPARTMENTAL Budget Projection by Program PROJECTEDS EXPENDITURE BY PROGRAM GENERAL FUND Non Departmental 7,463,003 7,665,250 7,872,978 8,087,123 8,313,563 Information Systems-Bus.Sys. 1,088,286 1,117,779 1,148,071 1,179,298 1,212,319 Information Systems-Net Supprt.. 472,885 485,701 498,863 512,432 526,780 Telecommunications 609,778 626,303 643,276 660,773 679,275 Transfers 6,003,632 6,166,330 6,333,437 6,505,707 6,687,867 Specific Events 164,624 169,085 173,668 178,391 183,386 i Sub-Total S15,802,208 S16,230,448 S16,670,293 S17,123,725 S17,603,189 DEBT SERVICE FUND i Part:Bond 0 0 0 0 0 CMC IMPROVEMENT CORP COP's Principle&:Int. 2,825,000 2,825,000 2,825,000 2,825,000 2,825,'00' PARKING STRUCTURES Tranf.of Funds 0 0 0 0 0: HTG BCH PUB FIN AUTH Public Financing Auth. 3,370,000 3,370,000 3,370,000 3,370,000 3,370,000, INTELLO ROOS Assessments 245,500 245,500 245,500 245,500 245,500 RESERVOIR HILL Assessments 150,300 150,300 150,300 150,300 150,300 HB PUB FINANCING CORP HB Pub Financing Corp 0 0 0 0 0 TOTAL PERSONNEL 13.50 13.50 13.50 13.50 13.55 87 ECONOMIC DEVELOPMENT Budget history by Program <-----Historical Data-- > 11 <--Proposed Bud Estimated Department EXPENDITURE Actual Actual Budget Actual Request BY PROGRAM FY 94/95 FY 95196 FY 96197 FY 96197 FY 1997/98 FY 1998/99 REDEVELOPMENT AGENCY Administration (204,463) (274,988) 672,983 655,092 631,384 644,394 Business Development 275,138 298,014 346,702 290,987 347,507 344,725 r Huntington Center Proj.Area 5,663,132 1,415,356 182,300 82,300 48,800 48,800 Main-Pier Project Area 2,043,801 2,357,273 2,324,393 1,365,000 1,205,000 380,600 " Oakview Project Area 235,761 169,128 13,816 7,816 10,316 10,316 r Talbert-Beach Project Area 125,147 47,488 9,306 5,806 6,306 6,306 Yorktown-Lake Project Area 199,638 6,935 12,734 5,734 6,500 6,500 Debt Repayments 4,990,257 8,120,956 4,840,243 4,840,243 4,840,243 4,240,243 Low Income Housing 734,461 659,890 2,765,063 539,063 1,316,063 2,496,063 Legal Costs (25,990) 1.13,030 200,000 200,000 200,000 200,000 i Sub-Total 14,036,882 12,913,082 11,367,540 7,991,041 8,612,119 8,377,348 HOUSING&COMMUNITY BLOCK GRANT CDBG Program 1,584,433 2,086,147 1,869,912 952,978 3,513,773 1,952,000 '0 1 AL ALL FUNDS 15,621,315 e + + e , 12,125,89211 r r TOTAL PERSONNEL 13.00 15.00 18.00 18.00 18.00 18.00 88 ECONOMIC DEVELOPMENT Budget Projection by Program EXPENDITURE BY PROGRAM REDEVELOPMENT AGENCY Administration 663,017 680,985 699,440 718,465 738,582 Business Development 354,688 364,300 374,172 384,350 395,112 Huntington Center Proj.Area 50,210 51,571 52,969 54,409 55,933 Main-Pier Project Area 390,982 401,578 412,460 423,679 435,542 Oak-view Project Area 10,614 10,902 11,197 11,502 11,824 Talbert-Beach Project Area 6,488 6,664 6,845 7,031 7,228 Yorktown-Lake Project Area 6,688 6,869 7,055 7,247 7,450 Debt Repayments 4,362,786 4,481,018 4,602,453 4,727,640 4,860,014 Low Income Housing 2,568,199 2,637,797 2,709,282 2,782,974 2,860,897 Legal Costs 205,790 211,357 217,084 222,989 229,233 Sub-Total 8,619,453 8,853,040 9,092,958 9,340,286 9,601,814 CDBG Program 2,008,413 2,062,841 2,118,744 2,176,374 2,237,313 >921 20,304,659 2T,856,946 2 , TOTAL PERSONNEL 18.00 18.00 18.00 18.00 18.00 89 CAPITAL IMPROVEMENT PROGRAM Expenditure Summary By Fund < --Historical Data--------> <----Proposed Budget----> Estimated Department ` EXPENDITURE Actual Actual Budget Actual Request BY PROGRAM FY 94/95 FY 95/96 FY 96/97 FY 96/97 FY 19 7/9 FY 1998/99� Public Works Federal Combined Roads 180,370 250,672 0 -250,672 0 0 SB 821 Projects 151,625 5,290 579,434 7,650 0 0 Library Construction 619,315 0 0 0 0 0 Traffic Impact 192,968 227,228 332,890 183,390 314,284 177,602 Gas Tax 4,529,764 3,797,040 3,711,397 2,846,672 3,303,576 3,043,910 Sewer Fund 925,875 547,816 685,616 301,341 1,573,204 1,933,444 Drainage Fund 443,532 660,192 935,373 206,523 578,404 743,019 Measure 2,506,760 1,959,571 2,916,498 282,880 3,389,172 1,838,526� CALTRANS/TSM 9,511 0 30,887 30,887 0 01 Petroleum Escrow 168,719 24,432 0 0 0 0 Pier Plaza 0 0 0 0 0 01 Federal Seismic Grant 0 0 0 0 557,632 682,891 Pier Reconstruction 1,388,392 35,602 183,915 94,598 90,000 90,000 Holly-Seacliff Engineering Fund 58,375 58,630 3,392,530 1021564 3,993,136 58,362 Bluff Top Park 40,822 23,276 50,424 50,424 2,153,876 1,057,1701 Growth Mgt.Area#6 0 30,000 1,691,110 8,300 1,405,880 781,375 Hazard Elimination 0 0 356,000 0 356,000 01 FEMA Grant 0 0. 1,338,699 142,425 1,121,636 2,544,7521 CDBG Projects 0 0 940,346 165,346 1,264,740 499,363 OCTA/SIP Grant 0 0 200,000 0 214,833 15,337 Water Master Plan 0 0 6,014,720 761,010 4,881,660 1,137,5001 Water Utility Projects 2,376.814 1,185,972 6,568,636 3,975,312 7,115,487 10,438,470 Systems Enterprise Fund 0 0 0 0 133,962 136,761 Capital Projects Fund 1,387,896 162,520 1,328,249 296,137 2,222,000 3,727,8231 Subtotal 14,980,738 8,968,241 31,256,724 9,204,787 34,669,482 28,906,304 Economic Development Huntington Center 9,921 0 0 0 0 0 Main/Pier 1,678,423 1,531,218 2,180,000 1,265,000 1,100,000 275,000� Low Income Housing 128,345 406,650 2,650,000 485,000 1,250,000 2,430,0001 Subtotall 1,816,689 1,937,868 4,830,000 1,750,000 2,350,000 2,705,0001 Community Services Park Acq.&Dev. 2,076,878 1,804,923 1,684,386 1,335,729 -1,096,550 786,943 TOTAL 18,874,305 12,711,032 37,771,110 12,290,515 38,116,0321 32,398,247 90 CAPITAL IMPROVEMENT PROGRAM Expenditure Projection By Fund EXPENDITURE BY PROGRAM ►► ►► ► ► ► ► ► ► i Public Works Federal Combined Roads 0 0 0 0 C SB 821 Projects 0 0 0 0 C Library Construction 0 0 0 0 C Traffic Impact 182,735 187,687 192,773 198,016 203,561 Gas Tax 3,131,879 3,216,753 3,303,927 3,393,794 3,488,82C Sewer Fund 1,989,320 2,043,231 2,098,602 2,155,684 2,216,04, Drainage Fund 764,492 785,210 806,489 828,425 851,621 Measure 1,891,660 1,942,924 1,995,577 2,049,857 2,107,253 CALTRANS/TSM 0 0 0 0 C Petroleum Escrow 0 0 0 0 0 Pier Plaza 0 0 0 0 C. Federal Seismic Grant 0 0 0 0 C Pier Reconstruction 92,601 95,110 97,688 100,345 103.15: Holly-Seacliff Engineering Fund 60,049 61,676 63,347 65,071 66,89- Bluff Top Park 0 .0 0 0 C. Growth Mgt.Area#6 0 0 0 0 C. Hazard Elimination 0 0 0 0 C FEMA Grant 0 0 0 0 C. CDBG Projects 513,795 527,718 542,020 556,762 572.35- OCTA/SIP Grant 15,781 16,208 16,647 17,100 17,575 Water Master Plan 1,170,374 1,202,091 1,234,668 1,268,250 1,303.76- Water Utility Projects 10,740,141 11,031,199 11,330,145 11,638,325 11,964.19S Systems Enterprise Fund 140,713 144,526 148,443 152,481 156,75C Capital Projects Fund 3,835,557 3,939,501 4,046,261 4,156,319 4,272,696 Subtotall 24,529,096 25,193,834 25,876,587 26,580,430 27,324,683 Economic Development Huntington Center 0 0 0 0 0 Main/Pier 282,948 290,615 298,491 306,610 315,19; Low Income Housing 2,500,227 2,567,983 2,637,575 2,709,318 2,785,17S Sub-totall 2,783,175 2,858,599 2,936,067 3,015,928 3,100,374 Community Services Park Acq.&Dev. 809,685 831,628 854,165 877,398 901,965 TOTAL 28,121,956 28,884,061 29,666,819 30,473,756 31,327,021' 91 INTERFUND TRANSFERS 2 Year Budget- 1997198 & 1998198 G:%BUOG ETIPRELINt99\I I NTRF•99.XLSISheet t GENERAL FUND FY 97/98 FY 98/99 Paid From: Paid To: Amount Amount Purpose General Fund Civic Improvement Corp. $2,086,000 $2,085,000 Debt Service (Civic Center/Parking) t General Fund Civic Improvement Corp. 282,000 282,000 Debt Service (Library) t General Fund HBPFA(800 MHz) 485,166 611,000 Debt Service- (Communications Sys.) t General Fund Self Insurance Fund 3,450,000 3,750,000 Liability Insurance t General Fund Self Insurance Fund 4,246,428 4,671,071 Employee medical plan costs General Fund Self Insurance Fund 2,411,364 21-507,819 Workers Compensation costs General Fund Self Insurance Fund 451,682 469,749 Retirre Medical Program r General Fund Self Insurance Fund 1,355,046 1,409,248 Retirement supplement costs General Fund Equipment Replacement 2,590,000 2,750,000 Capital asset replacement General Fund SHO Grant 13,483 70,042 Police Grant Participation I General Fund Capital Improvement Pgr 1,800,000 0 Capital Improvements c General Fund BJA 97 Grant 18,455 0 Police Grant Participation General Fund BJA 98 Grant 0 17,857 Police Grant Participation General Fund Helicopter Replacement 0 100,000 Partial Funding from Maint. Savings -Sub Total General Fund $19,189,624 $18,723,785 OTHER FUNDS Paid From: Paid To: Purpose Gas Tax General Fund $2,200,000 $1,700,000 Street maintenance Mello Roos General Fund 40,000 40,000 Administrative Costs ' Water Fund General Fund 2.700,000 2.700,000 Service provided to Water Department Refuse Collection General Fund 250,000 250,000 Billing/collection/recycling Fire Medical Fund General Fund 150,938 150,938 Services provided to Fire Med Fund Fire Medical Fund General Fund 940,000 0 Ambulance Service Program Fire Medical Fund General Fund 0 274,453 Paramedic Offset/Debt Payment Pier Plaza CIC-93A(Pier Plaza) 150,000 150,000 Debt Service (Pier Plaza) Pier Plaza HBPFA(Pier Plaza) 207,000 185,000 Debt Service (Pier Plaza) Emerald Cove Hsg. General Fund 25,000 25,000 Admin. costs Cable TV Fund General Fund 89,000 89,000 Facility Lease Payment Redevelopment General Fund 800,000 500,000 Loan Repayment Redevelopment HB Public Financing Auth 2,681,178 2,681,178 Debt service Low Income Housing Emerald Cove Housing 35,000 35,000 Rent subsidy Enterprise Funds Self Insurance Fund 600,000 600,000 Non-General Fund benefit costs Redevelopment Housing Set Aside Fund 915,000 940,000 State Required Housing Set-Aside Library Service Fund Art Center Fund 88,771 119,839 CELF Revenue Provided to Art Center Library Service Fund Civic Improvement Corp. 220,000 220,000 Debt Service(Library) Pier Fund Civic Improvement Corp. 90,000 90,000 Debt Service(Pier Buildings) -Sub Total Other Funds $12,181,887 $10,750,408 Grand Total $31,371,511 $29,474,193 92 City of Huntington Beach Annual Budget FY 1998/99 Exhibit A Appropriations and Amount of Revised Departmen. and Transfers Out Revision Budget General Fund Administration $1,408,681 $1,408,681 Administrative Services 2,867,106 2,867,106 City Attorney 1,608,245 1,608,245 City Council 260,767 260,767 Community Development 3,876,015s 57,000 3,933,015 City Clerk 542,249 542,249 Community Services 7,225,222 25,000 7,250,222 Fire 17;049,439 17,049,439 Library Services 1038,900 3,038,900 Non-Departmental ,;; 15,358,352 15,358,352 Police 36,137,581 36,137,581 Public Works Y'. 19,504,306 19,504,306 City Treasurer 917,033 4,500 921,533 0 Sub-Total General Fund $109,793,897 $86,500 $109,880,397 Other.Funds Capital Projects Fund �� $3,727,823 $3,727,823 Pier Reconstruction J 90,000 90,000 FEMA Grant �� 2,544,752 2,544,752 Park Acquisition&Dev. �, 786,943 50,000 836,943 Sewer Fund y 1,933,444 1,933,444 Drainage Fund 743,019 743,019 Holly/Seacliff Engineering 58,362 3,283,925 3,342,287 Library/Cultural Facilities 315,000 315,000 Federal Seismic Grant 682,891 682,891 Blufftop Park 1,057,170 1,057,170 Water Master Plan r 1,137,500 1,200,000 2,337,500 Water Capital Projects �'ir 278,470 278,470 Civic Improvement Corp. J" 2,816,000 2,816,000 HBPFA ;_f 3,474,000 3,474,000 Reservoir Hill ��' 150,300 150,300 Mello Roos 253,500 253,500 Water Utility r 33,301,311 33,301,311 Fire-Medical Fund 4,277,545 75,000 4,352,545 Pier Plaza Fund 5833000 583,000 Certified Unified Program Agency 151,876 151,876 Systems Enterprise Fund 136,761 136,761 Emerald Cove Housing 865,561 865,561 Library Service.,Fund 496,496 496,496 Cable TV Found 442,134 442,134 Art Cent,� and 356,621 356,621 Refuse Fund 8,780,405 8,780,405 Self Insurance Fund 11,358,010 11,358,010 Self Insurance/Legal Fund 72,703 72,703 Bus Stop Imprv. Fund 0 222,000 222,000 Bgtres99.x1s 9/9/98 3:54 PM City of Huntington Beach Annual Budget FY 1998/99 Exhibit C RECAP OF BUDGET AMENDMENTS GENERAL FUND GENERAL FUND EXPENSES: / PRELIMINARY BUDGET APPROPRIATIONS 109,793,897 NET APPROPRIATION REVISIONS 86,500 TOTAL GENERAL FUND APPROPRIA TIONS 109,880,397 GENERAL D REVENUES. PRELIMINARY BUDGET REVENUE 107,830,642 NET REVENUE REVISIONS 27,800 CHANGE IN FUND BALANCE U AGE 58,700 TOTAL GENERAL FUN REVENUE 107,917,142 TOTAL BUDGET PRELIMINARYBUD7ETAPROPRL9TIONS 213,249,981 NET APPROPRIATION REVISIONS 5,801,485 TOTAL BUDGET 219,051,466 PRELIMINARY BUDGET REVENUE * 213,249,981 NET REtINFUND REVISIONS 27,800 CHANG BALANCE USAGE 5,773,685 TOTA4 BUDGET REVENUE 219,051,466 * Inclding use of fund balances. Bgtres99.xls 9/9/98 3:54 PM City of Huntington Beach Annual Budget FY 1998/99 Exhibit C ADDENDUM TO PROPOSED BUDGET FY 1998/ 9 Revenue Fund / Revision Department Description 1998/99 General Fund-Revisions to Revenues: Community Services Increase in Softball Fees 27,800 General Fund- Total Revisions to Revenues: 27,800 Other Funds-Revisions to Revenues: Other Funds- Total Revisions to Revenues: 0 Bgtres99.xls 9/9/98 3:54 PM City of Huntington Beach Annual Budget FY 1998/99 Exhibit C ADDENDUM TO PROPOSED BUDGET FY 1998/99 Approp iation Fund / Re ision Funding Department Description 1 98/99 Source Revisions to General Fund Appropriations: Community Services 1.5 Maintenance Worker positions $65,000 General Fund Reduce temp salaries in favor of 1.5 permanent (40,000) City Treasurer Operating software (Carry-over) 4,500 General Fund Community Development Operating expense (Carry-over) 57,000 Total Revisions to General Fund Appropriations: S86,500 Revisions to Other Fund Appropriations: Park Acquisition and Cost of updating Park Acquisition&Dev. Fees 50,000 P. A. &D. Fund Development Fund FireMed Fire Med office remodel 75,000 Carry-Over Holly Seacliff Engr. Fire Station Construction 3,283,925 Carry-Over Measure Yorktown Widening Project 400,000 Carry-Over Warner Median Landscape roject 292,660 Carry-Over Traffic Impact Fund Nexus Study 100,000 Carry-Over Bus Stop Imprv. ADA Improvements 222,000 Carry-Over 0CTAISIP Fund Traffic Master Syste Grant 63,400 Carry-Over Equipment Repl. Replace vehicle du to accident 28,000 Equip. Repl. Fund Water Master Plan Peck Reservoir Ex I ansion Phase I 420,000 Carry-Over Adams Reservoir/Old Talbert Valley Reservoir Phase I 720,000 Carry-Over Overmyer Reservoir Structural Improvements 60,000 Carry-Over Total Revisions to Other Fund Appropriations: 5,714,985 Bgtres99.xls 9/9/98 3:54 PM City of Huntington Beach Annual Budget FY 1998/99 Exhibit - -on Revenue an mo t 0J ReviseU Fund Title Transfers In evision Rev./Trap. Debt Service Reservoir Hill 266,000 266,000 Civic Improvement Corp. 93B 1,163,000 1,163,000 Civic Improvement Corp. 93A 1,662,000 1,662,000 Mello Roos Capital Projects 6,00 6,000 Mello Roos Debt Service 282 0 282,000 Water Fund 22,5 ,000 22,553,000 Refuse Fund 8 00,000 8,800,000 Art Center Fund 350,000 350,000 Certified Unified Program Agency 152,000 152,000 Pier Plaza Fund 580,000 580,000 Fire-Medical Fund 3,930,000 3,930,000 Emerald Cove Housing 830,000 830,000 Library Services 637,000 637,000 Cable TV Fund 505,000 505,000 Systems Enterprise Fund 0 0 Self Insurance Fund 13,587,750 13,587,750 Equip. Replacement Fund 2,880,000 2,880,000 Equip. Replacement 800 Mhz 60,000 60,000 Redevelopment-Debt Service 4,636,050 4,636,050 Redevelopment-Capital Projects 1,481,875 1,481,875 Low Income Housing 1,036,041 1,036,041 Traffic Impact Fund 413,000 413,000 GMA#6 Fund 781,375 781,375 OCTA/SIP Fund 15,337 15,337 Gas Tax Fund 3,485,000 3,485,000 Transportation Fund 1,825,000 1,825,000 Reserve-Economic Uncertainty 170,000 170,000 Police SHO Grant 243,866 243,866 Bureau of Justice Grant 1998 160,713 160,713 Police Community Relations 25,000 25,000 Supplemental Law Enforceme Grant 450,000 450,000 Police Special Training 20,000 20,000 State Abandoned Vehicle F d 200,000 200,000 Office of Traffic Safety t 126,883 126,883 Air Quality 185,000 185,000 Donations Fund 150,000 150,000 Fourth of July 181,000 181,000 Project Self-Sufi iency 21,200 21,200 Housing Subsidd 284,000 284,000 HAZMAT Services 175,000 175,000 Narcotic Forfeiture Fund 465,000 465,000 Narcotic Forfeiture State 42,500 42,500 CDBG Fund 1,732,000 1,732,000 Other Grants 36,000 36,000 Use of Fund Balances 13,327,300 5,773,685 19,100,985 Total City Revenues 213,249,981 5,801,485 219,051,466 Bgtres99.xls 9/9/98 3:54 PM City of Huntington Beach Annual Budget FY 1998/99 x hi bit (Con ppropriatons an mount o evise Department/Fund Transfers Out Revision Budget OtherFunds Equip. Replacement Fund 3,480,759 28,000 3,508,759 800 Mhz Fund 566,920 566,920 Helicopter Replacement Fund 274,000 274,000 Redevelopment Tax Increment 4,240,243 4,240,243 Redevelopment-Projects 3,937,105 3,937,105 Redevelopment-Legal 200,000 200,000 Gas Tax Fund 3,043,910 3,043,910 Measure M 1,838;526 692,660 2,531,186 Traffic Impact Fund 177,602 177,602 GMA#6 Fund 781,375 100,000 881,375 OCTA/SIP Fund 15,337 63,400 78,737 Library Grants 19,650 19,650 Narcotic Forfeiture Fund 445,681 445,681 Police Community Relations 25,000 25,000 Jail Donations Fund 15,000 15,000 Air Quality 180,769 180,769 Police SHO Grant 243,866 243,866 Bureau of Justice'98 Grant 160,713 160,713 Supplemental Law Enforcement Grant 450,000 450,000 State Abandoned Vehicle Fund 200,000 200,000 Office of Traffic Safety Grant 126,883 126,883 Police Special Training 20,000 20,000 Fourth of July 189,150 189,150 CDBG Fund 1,952,000 1,952,000 Sub-Total Other Ft(nds S103,456,084 $5,714,985 $109,171,069 Total City Appfopriations $213,249,981 $5,801,485 $219,051,466 x i evenue an mount of Revised Fund Title 11 Transfers In Revision Rev./Trap. General Fund $107,830,642 27,800 $107,858,442 Holly Seacliff 0 0 FEMA Grant 2,544,752 2,544,752 Federal Seismic Grant 682,891 682,891 Blufftop Park Grant 1,057,170 1,057,170 Capital Projects Fund 60,000 60,000 Water Facilities 6,150,000 6,150,000 Library Development 392,000 392,000 Pier Rebuilding 295,000 295,000 Park Acquisition& . v. 314,636 314,636 Sewer Fund 120,000 120,000 Drainage Fund 422,000 422,000 HBPFA 3,466,000 3,466,000 HBPFC 2,000 2,000 Bgtres99.xls 9/9/98 3:54 PM City of Huntington Beach Annual Budget- Exhibit D COMMUNITY DEVELOPMENT PERSONNEL BY CLASSIFICATION BUDGET BUDGET BUDGET ORGANIZATION RANGE CLASSIFICATION FY 96/97 FY 97/98 F*98/99 NREP 585 Director,Community Development 1.00 1.00 l 0.00 MEO 555 Planning Director 1.00 1.00 1.00 MEO 542 Building& Safety Director 1.00 1.00 1.00 MEO 521 Asst. Bldg. Official/Struc.Eng. 1.00 1.00 1.00 MEO 514 Principal Planner 1.00 1.00 2.00 MEO 499 Planner Senior 3.00 3.00 2.00 MEO 499 Inspection Manager 1.00 f 1.00 1.00 MEO 493 Plan Check Bldg. Sr. 2.00 2.00 2.00 MEO 478 Inspector, Supr.Comb/Strc 1.00 2.00 2.00 MEO 473 Planner Associate 5.p 5.00 5.00 MEA 468 Inspector,Prin.Plmb/Mech V.00 1.00 1.00 MEA 468 Inspector,Principal Elect. /7.00 .00 1.00 1.00 MEA 468 Inspector III 7.00 7.00 MEA 455 Plan Checker Sr. 1.00 1.00 1.00 MEA 445 Planner Assistant 4.00 4.00 4.00 MEA 434 Code Enforcement Officer 4.00 3.00 3.00 MEA 412 Permit Supervisor f 1.00 1.00 1.00 NREP 394 Administrative Assistant 1.00 1.00 1.00 MEA 372 Administrative Secy. 1.00 1.00 1.00 MEA 355 Construction Permit Aide 3.00 3.00 3.00 MEA 339 Office Assistant II 2.00 2.00 2.00 11 TOTAL AUTHORIZED PERSONNEY, 43.00 43.00 42.00 LIBRARY SERVICES PERSONNELAY CLASSIFICATION BUDGET BUDGET BUDGET ORGANIZATION RANGE CLASSIFICATfION FY 96/97 FY 97/98 FY 98/99 NREP 556 Library Director 1.00 1.00 - 1.00 MEO 497 Library Services Manager 1.00 1.00 1.00 MEO 434 Librariany!enior 3.00 3.00 3.00 MEA 411 Computer Oper.Coord. 1.00 1.00 1.00 MEA 402 Librarian 5.50 5.50 5.50 MEA 395 Principal Library Clerk 2.00 2.00 2.00 NREP 394 Administrative Assistant 1.00 1.00 1.00 MEA 381 Audio Visual Coordinator 1.00 1.00 1.00 MEA 381 Library Assistant 4.75 4.75 4.75 MEA 381 Facilities Maintence Worker 1.00 1.00 1.00 MEA //8 Computer Oper.Asst. 1.00 1.00 1.00 MEA 361 Volunteer Coordinator 1.00 1.00 1.00 MEA 346 Library Clerk,Senior 11.00 11.00 11.00 MEA 340 Custodian 1.00 1.00 1.00 MEA 337 Literacy Projects Coodinator 1.00 1.00 1.00 MEA 328 Library Clerk 1.00 1.00 1.00 MEA 308 Libra Clerk, Special 0.50 0.50 0.50 TOTAL AUTHORIZED PERSONNEL 37.75 37.75 37.75 Fnito-99.xis 8/25/98 9:51 AM CityCouncil Meeting RECEIVED FROM (T g AND MADE A PART OF THE D AT E COUNCIL MEETING OF OFFICE OF THE CITY CLERK CONNIE BROCKWAY,CITY CLERK Preliminary Budget 1998/99 Update to Second Year of Two-Year Budget Background o The City adopted its first Two-Year Budget in September of 1997 - 1997/98 Adopted Budget $211,157,706 - 1998/99 Revised Budget $213,249,981 o Changes to previously submitted 1998/99 Budget are described in Preliminary Budget document. Update of Two-Year Budget Slide 2 September 8, 1998 t a"" si, �g ��.r:a � .aa• Y s,., i�" � 9 t'd5.+�� f" �'#. �.J g3�S ,,,p,�. wad > ^�� Two Year Pra..pased Budget � .4 low,No I 1XA 1 i� 1 , VIRM IIIIIIIIIE, ' . I 1 I _ _- {®ol ;•.Update of Two-Year.Budget. Slide 3 Recommended 1998/99'-tlTo#al 4 ti. Budget.'- '$2132F Miili4on .a_... ..a...ism.".-.... o.. '• '� _ ''� '. .,'... " ._..... .,a. E..,, .m. w. .,,,,�F>�m..,. ,�:r�,,Q•.�e„� u.^,-i.K:,�, .,,�'Sk§�•i�^:rm.z.x^;".;:x,s..q� .�.-;:r,C A,,....:.-,».->"""i, &r<'?�2;i as.w+>..; r,Qs-�%Q,u�.-w . of Two-Year Budget, � 'Rec*ornm:endled 1998/99 Ge'nelit raI � - _ +•,. � �, ��' z �"� "Jess-^ -�i "«ru. 4*w '�"` P ` FundBidget $1i09�8Mili�onl I ' Update of Two-Year Budget; , ` Slide 5'.` +`,�'v r,",m .tea� .� .: ;.�. �• �. '�. x:; ."� a �� �° Updaee ofrTwo Year=Budget 9 ,General Fund Revenues Other Taxes 8%, Utility Tax Sales Tax 13% 18% {®o� Update of Two-Year Budget Slide 7 Actual and Projected Property Tax/Sales Tax - 1980 to 2003 O ®ol Update of Two-Year Budget Slide 8 City Council Meeting Overview - City Services o City has downsized since 1991/92 o Workload and demands for Service have increased o Quality of service has declined Update of Two-Year Budget Slide 9 Budgeted Positions (Permanent & • 9 • i • ithru • • • • 1,400 ,185 1 194 1 225 ,243 25' 1 2. 3 22.9 180 1 180 1 190 1,200 1,000 800 ®permanent 600 ! E f OTemporary(FTE) ` ( f 400 200 0 1967 1988 1989 1090 1991 1992 1998 1994 1998 1996 1997 1990 1099 Rec. Update of Two-Year Budget Slide 10 September 8, 1998 City Council Meeting Recommended • • • • • • • • Summary One-Time Capital Expenses $%3009000 Salary/Benefit Increases 2,739,177 Outside Legal Costs 600,000 FireMed Capital Expenses 734,250 Helicopter Replacement 274,000 Revenue related new costs 29067,880 Other Changes 823,743 Carry-Over Projects* 690279969 *Additional Carry-Over Projects will be recommended Update of Two-Year Budget Slide I I Recommended Changes - . . ; . . Budget • ne-Time Capital Expenses Police dispatch system $2,0009000 Emergency Street Repairs - Pothole Repairs 200,000 - Matching Funds/resurfacing 110009000 Emergency Sewer Repairs 110009000 City Hall - roof & rehabilitation 400,000 Information Systems Replacement 1,700,000 Total $6,300,000 Update of Two-Year Budget Slide 12 September 8, 1998 City Council Meeting Recommended Changes - 1998/99 Budget Salary • Benefit Costs 0 86% of the City's permanent employees are covered by new agreements extending beyond the 1998/99 Fiscal Year o Salary and benefit cost increases are estimated to total $2.7 million in 1998/99 o These cost increases were not included in the previously approved Two-Year budget Update of Two-Year Budget Slide 13 Recommended Changes - 1998/99 Budget Revenue Related New Costs Development processing costs $9909000 Painting Program 2509000 Fee Processing Cost Increases 38,500 Library Books 479000 Team Petroleum 929380 Pier Plaza Costs 250,000 Police Department Grant Programs 500,000 Total $290679880 Update of Two-Year Budget Slide 14 September 8, 1998 ` opment Related Revenues° � Devel Fund ; ` $� Mr B bY. ,�!,,�^'4.t'" x5'+'.^.=:^'6"R.!+^.RYA 1G'�¢k'+4. 'Sg.1.., ::u..- .Y.-'r "C': 3,'w^ xsa.'yfi -✓.err F,FJ.-�.".� �11 amp•- . .. :y `Update-of Two-Year Budget - ' r'-�^ Slide�15�' a Recommended Changes -..998/99 Budget � .qr Outsid'6. Legal" &FiYre!Vle& :, Update of Two-Yeai Budget;;- 's a` '� * Slide 16 City Council Meeting Recommended Changes - . . ; . . Budget Other Proposed Changes Class and Pay Study $1009000 Neighborhood Preservation 75,000 Grants Coordinator (contract) 729000 Computer Maintenance 759000 New Positions 1080739 Shift of CDBG costs 899497 Parking/Pier Maintenance costs 80,680 Update of Two-Year Budget Slide 17 Budget Unce , o Economic growth may be slowing o State Budget may impact City o Infrastructure failures may occur o Development fee revenues are dependent on continuation of current high level of development activity o Insurance Fund reserves are low o Redevelopment cash may be inadequate Update of Two-Year Budget Slide 18 September 8, 1998 City Council Meeting Unfunded Needs Capital Projects Maintenance Needs) -South Beach Project$5,000 -Civic Center Air Cond. $500 -Youth Sports Fields 3,200 -Library Roof 180 -Pier Buildings 1,000 -Edison Field 100 -City Hall Sprinkler Sys. 750 -Beach Svc. Road 35 Insurance Reserves 9,000 Infrastructure Rehab-20 Yr. Equipment Replacement -Sewers 140,000 -20 Year Estimate 7,000 -Residential Streets 26,000 Information Systems -Sidewalks/Curbs 20,000 -Business Systems 1,800 -Block Walls 10,000 -Internet Access 200 -Alleys 7,000 -Street Trees 7,000 Update of Two-Year Budget slide 19 State Budget State Budget for 1998/99 reduces City VLF revenue by 25% ($1.95 million/year City revenue), replaced by State General Fund revenue (subject to annual determination by State) - Prior State taking of City revenues (not replaced) totals $37.7 million since 1991 - Estimated 1997/98 Take-Away = $6.7 Million $in Minions State Take-Awe 8 SR 7 $7 Total Loss.$37.7 Y Illlon i8 i6 $4 S9 $2 tt t0 91 92 93 94 96 99 97 99 Update of Two-Year Budget Slide 20 September 8, 1998 a Ma�,or,� Revenues are�less1�, � � than Public .S`a 4et yosts� in Millions I • . • • • ._� • • • • �- • 90 i4 95 96 97 i• 99 Update of Two-Year Budget " °`Slide 21' Share of:Property Tax fib, y and Sales; . Z,.�r.g�`r "� ^''�•1��Ei i"ai'�"+s"7 .S� �. ��r.�� s , Hr�='� i 1 3,�-k."., Property Tax Sales Tax fig' 3: 7 3, County' County State Schools � 65 z Update of Two Year,BudgetG4I Slide 22g•. t, je -wk ®C�ty Shared of rGtras °Taxes � � a , GasTax ,.�State Federal State 42% I 1 County / f < 40% ' Count u, Update"of Two-Year Budget Slide'23 b Cit ;Share of.State and qc z ip ? e$ l k4'Federal Income ::Taxes;V fab.✓ae:� _...v, z.,.���-..�o-�.,m�ta Ncr..,u.w �. ..�__v....a._�.....-._,........�_- .t... .1..s....w.. �..o o.�.a«c°.-as Stateancome Tax « = Federal,In come,-Tax b r Other 32% I Interest r31% r - State Defense 34%' A®01 a' a" Update of Two Year.Bridget: , a 'sSlfde,24' City Council Meeting • Infrastructure Update of Two-Year Budget Slide 25 Infrastructure o Sewer System o Street System o Water System - - Arterial o Drainage System = - - Highways - Medians o Beach Facilities � -� �": Y=t�. - Residential o Parks _ Streets o Buildings - Traffic Signals o Bridges r.. l - Street Lights - Alleys o Vehicles - - Sidewalks o Equipment _ r - Curbs/Gutters r i - Trees Ou Update of Two-Year Budget Slide 26 September 8, 1998 City Council Meeting ApproachCity Addressing Unfunded Infrastructure Needs o Unfunded Infrastructure needs cannot be addressed adequately from existing revenue sources o Community Support Is needed to Implement any new revenue o Citizen's Committee to review needs and make recommendations has been appointed and has been meeting regularly o Public Information effort is Planned L__1 V Update of Two-Year Budget Slide 27 Summary - Changes to the 1998/99 Budget o The two year budget is balanced o No new taxes or fees recommended for '98/99 o Net increase of 6.75 positions (3 approved in prior year) 0 16 additional new positions recommended for Police Department upon approval of Federal Grants o $2.2 million Included for Emergency Street & Sewer repairs o Carry-over of $6.0 million of prior year projects o Continues the process of stabilizing City finances 1:02! Update of Two-Year Budget Slide 28 September 8, 1998 City Council Meeting Budget Calendar i Stud►y Session August 10 Public Hearing September 8 Stud►y Session (if needed) September 13 Adoption September 21 Stud►y Session logo September 28 01. Update of Two-Year Budget sl September 8, 1998