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Home My WebLink AboutPublic Hearing to consider adoption of Resolution No 2015-47 Dept ID FN 15-010 Page 1 of 3 Meeting Date 9/8/2015 �-/40,1,ove-z �}---R ® 7-D CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 9/8/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A Wilson, City Manager PREPARED BY: Lori Ann Farrell, Director of Finance SUBJECT: Public Hearing to consider adoption of Resolution No 2015-47 adopting a Budget for the City for Fiscal Year 2015/2016 and Resolution No 2015-48 establishing the Gann Appropriation Limit, and, authorize the Professional Services included in the Fiscal Year 2015/2016 proposed budget Statement of Issue The City Charter of the City of Huntington Beach requires a Public Hearing prior to the adoption of the City's annual budget The City Charter further requires adoption of the annual budget by September 30, 2015, for FY 2015/16 ® Financiallmpact The FY 2015/16 Proposed Budget is a structurally balanced budget that addresses current financial challenges while funding core public services and enhancing public safety The All Funds Proposed Budget equals $344 6 million, including a General Fund Proposed Budget of $216 7 million Individual departmental and fund level appropriations are contained in the attachments herein Recommended Action A) Open the Public Hearing on the FY 2015/16 City Proposed Budget appropriation of $344,640,988 as outlined in the Proposed Budget document and related Exhibits, and, B) Adopt Resolution Number 2015-47, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2015/16," and, C) Authorize the Professional Services included in the FY 2015/16 Proposed Budget to be representative of the services projected to be utilized by departments in FY 2015/16, and, D) Adopt Resolution Number 2015-48, "A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for Fiscal Year 2015/2016" of$791,233,225 Alternative Action(s) Continue the Public Hearing until September 21, 2015, and instruct City staff regarding changes to be incorporated in the budget HB -321- Item 17. - 1 Dept ID FN 15-010 Page 2 of 3 Meeting Date 9/8/2015 Analysis ® As required by the City Charter, the City Manager submitted the FY 2015/16 Proposed Budget to the City Council on July 6, 2015 The FY 2015/16 Proposed Budget highlights were first publicly presented to the City Council at the July 13, 2015, Strategic Planning Retreat The Proposed Budget and the Five-Year Capital Improvement Program (CIP) were also discussed at a Study Session held on July 20, 2015 The Five-Year Long-Term Financial Plan projections were also discussed at a Study Session held on August 17, 2015 These public budget study sessions provided the City Council and City Staff additional opportunities to hear from the public regarding the Proposed Budget before proceeding with the formal Public Hearing on September 8, 2015 The theme of next year's budget, "Making it Count," underscores that every financial decision made today will have lasting impacts The Making it Count strategy contained in the budget maximizes limited resources by funding the areas needing it the most public safety, quality of life programs, long-term financial sustainability, and infrastructure The FY 2015/16 Proposed Budget is structurally balanced and totals $344 6 million in All Funds, reflecting a 0 7 percent increase from the FY 2014/15 Adopted All Funds Budget of $342 3 million The General Fund portion of the proposed FY 2015/16 budget totals $216 7 million, representing a 3 2 percent increase from the FY 2014/15 Adopted Budget of $209 9 million The overall increase to the FY 2015/16 Proposed Budget in All Funds is primarily due to new Federal grants awarded to the City for public works projects The FY 2015/16 General Fund revenue is projected at $216 7 million, a $9 7 million or 4 7 percent ® increase from the current year's adopted budget General Fund revenue consists of numerous sources such as taxes and fees Major sources of revenue include Property Tax, Sales Tax, Utility Users Tax and Transient Occupancy Tax, among others The FY 2015/16 Proposed Budget reflects additional funding for 8 5 FTEs across All Funds Of this amount, 8 95 FTEs are funded by the General Fund, with a 0 45 reduction in Other Funds for a net 8 5 FTE impact Of the 8 95 newly funded FTEs included in the General Fund Budget, the majority, or 7 0 FTEs, are for the Police Department The Proposed Budget includes a creative funding approach that adds funding for two Police Officers and three Community Services Officers The three new Community Services Officers will free up sworn Police Officers from the front desk to respond to calls for service in the community The remaining FTEs supported by the General Fund include a new Deputy Director of Community Development, a Senior Payroll Technician, and a Y4 Engineer position in Public Works, offset by a 1 5 FTE reduction in the Community Development Department, for a net 0 75 FTE impact The total FTE count in All Funds for FY 2015/16 is 983 75 Professional Services As established by Administrative Regulation Number 228, each department has submitted a list of professional services which are generally contained in their Proposed Budgets (Attachment #3) Professional services contracts are subject to compliance with Administrative Regulation Number 228 and City Ordinance Chapter 3 03 Gann Appropriation Limit In November 1979, the California voters approved Article 13B of the State of California Constitution, which allows the City's spending of tax proceeds to increase only by factors from the base year of 1978-1979 In June 1990, Proposition 111 was passed which changed the way the limit is calculated and is outlined as follows Item 17. - 2 HB -322- Dept ID FN 15-010 Page 3 of 3 Meeting Date 9/8/2015 The City may Increase Its limit annually in two ways • • By a percentage equal to the increase from the preceding year in county or city population (whichever is greater) • By an amount equal to the change in per capita personal income in California or the change in the assessment roll the preceding year due to the addition of local non-residential new construction (whichever is greater) The proposed appropriation limit for FY 2015/16 was calculated as follows FY 2014/15 Appropriation Limit $ 753,008,825 Multiplied by percentage grown in State Per Capita Personal Income 09946 Multiplied by change in City Population 1 0108 Proposed FY 2015/16 Appropriation Limit 791.233.225 Appropriations of revenues controlled by the Gann Limit are primarily in the General Fund The General Fund proposed appropriation for FY 2015/16 of $216 7 million, which is significantly below this appropriation limit Examples of proceeds of taxes governed by the Gann Appropriation limit are property taxes, sales taxes, utility taxes, state subventions, fines, forfeitures, interest revenue on regulatory licenses, user charges, and user fees to the extent that those proceeds exceed the costs reasonably borne by that entity in providing the regulation, product, or service Public Hearing OThe City Charter requires that a public hearing be conducted on the City budget prior to adoption Public Hearing notices have been published per City Charter requirements (Attachment#1) At the close of this hearing, all legal requirements for budget adoption will have been met Environmental Status Not Applicable Strategic Plan Goal Improve Quality of Life Enhance and Maintain Infrastructure Strengthen Economic and Financial Sustainability Enhance and Maintain Public Safety Enhance and Maintain City Services Delivery Attachment(s) 1 Public Hearing Notice 2 Resolution Number 2015-47, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2015/2016" 3 Professional Services included in the Fiscal Year 2015/16 Budget 4 Resolution Number 2015-48, "A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for Fiscal Year 2015/2016" • HB -31233- Item 17. - 3 TA H M N PUBLIC HEARING NOTICE ® PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on the Proposed City Budget for Fiscal Year 2015/2016 Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach, in the Council Chambers of the Civic Center, Huntington Beach, CA, located at 2000 Main Street, at the hour of 6 00 PM, or as soon as possible thereafter, on Tuesday, the 8th of September 2015, for the purpose of considering the City Budget for Fiscal Year 2015/16 The Proposed Budget for Fiscal Year 2015/2016 totals $344,800,988 including General Fund Expenditures of $216,714,367 The complete Proposed Budget for Fiscal Year 2015/2016 may be reviewed by the public from 8 00 AM to 5 00 PM, Monday through Friday in the City Clerk's Office at City Hall, 2000 Main Street, second floor, the City's Central Library located at 7111 Talbert Avenue, and all branch libraries The public may obtain copies of the Proposed Budget for Fiscal Year 2015/2016 from the City's website at http //www huntingtonbeachca qov Pursuant to Huntington Beach Municipal Code Section 14 54 070, as part of the annual budget process, the sewer service user charges will be presented for receipt and file ® All interested persons are invited to attend the budget hearing to express their opinions for, or against, the Proposed Budget with written or oral comments Written communications to the City Council should be mailed to the Office of the City Clerk at the address below Further information may be obtained from the Finance Department, 2000 Main Street, Huntington Beach, CA, 92648-2702 or by telephone (714) 536-5630 The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, city programs or activities The City of Huntington Beach is an equal opportunity employer Dated City of Huntington Beach By: Joan Flynn, City Clerk 2000 Main Street Huntington Beach, CA 92648-2702 Telephone: (714) 536-5227 http //huntingtonbeachca qov/hbpubliccomments Notice to City Clerk this copy to run in newsprint no later than 10 days prior to the ® public hearing date Run in both display format and in legal section Item 17. - 4 HB -324- ATTACHMENT #2 RESOLUTION NO. 2 015—4 7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING A BUDGET FOR THE CITY FOR FISCAL YEAR 2015/16 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget, and The City Council has received and considered the Proposed Budget for Fiscal Year 2015/16, staff reports, and public testimony and information received in a noticed public hearing on the City Budget, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows- SECTION 1: That the Proposed Budget for Fiscal Year 2015/16, a copy of which is attached hereto as Exhibit"A" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. SECTION 2: That the Estimated Revenue and Transfers In for Fiscal Year 2015/16, a copy of which is attached hereto as Exhibit"B" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. When combined with reserves, the Estimated Revenue and Transfers In for Fiscal Year 2015/16 are sufficient to fund the appropriations set forth in Proposed Budget for Fiscal Year 2015/16. SECTION 3. That the Proposed Appropriations and Transfers Out for Fiscal Year 2015/16, a copy of which is attached hereto as Exhibit"C" and incorporated by this reference as though fully set forth herein, providing appropriations summaries of details currently contained in the City's accounting system, including technical adjustments related to Transfers In and Transfers Out, and detail of estimated revenue, is hereby approved and adopted SECTION 4 That the Tables of Organization, a copy of which is attached hereto as Exhibit "D" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted The City Manager, subject to compliance with the City Charter Section 403, may revise the Tables of Organization provided that the authorized number of personnel within the same department, office or agency is not exceeded. SECTION 5• That from the effective date of the budget,the several amounts stated therein as proposed expenditures shall be and become appropriated to the several departments, offices and agencies for the respective objects and purposes therein named;provided, however,that the City Manager may transfer funds from one object or purpose to another within the same department, office or agency. The City Manager may also transfer non-departmental funds from one expenditure type to another within the same fund provided there is no increase in approval total appropriations contained in the budget. 15-4859/124438 1 1Cebul.uu- -- ..... . ---- SECTION 6• Acquisition of new capital items shall be limited to the specific items included in the approved budget Acquisition of capital items to replace existing capital equipment shall not exceed the total appropriation for the funding source The City Manager may authorize changes to the procurement of specific items as long as the total appropriation for any department, fund or agency is not exceeded. However the City Manager must obtain City Council approval for items that exceed Five Hundred Thousand Dollars ($500,000 00) SECTION 7• That the Capital Improvement Program contained in the Proposed Budget for Fiscal Year 2015/16 (Exhibit A) is hereby approved in concept, and the Director of Public Works is authorized to publicly advertise for bids on these projects in accordance with Section 503 and Section 614 of the City Charter. SECTION 8: That construction of Capital Improvement Projects requires the use of professional services such as geo-technical, water testing, engineering oversight,project management, design, survey, and other required studies. Funding for these professional services is included within each Capital Improvement Project's budget as set forth in the Proposed Budget for Fiscal Year 2015/16 (Exhibit A) Consistent with the City Council's policy regarding professional services agreements,the City Council hereby authorizes the City Manager, or designee,to enter into any necessary professional services agreements to facilitate the completion of an approved Capital Improvement Project SECTION 9. That the City Manager or Finance Director may, as necessary, appropriate donations and grants received during the fiscal year up to $100,000 per source or grantor. Donations and grant awards with matching requirements, or exceeding$100,000 from a single source or grantor, require City Council approval. Any resolutions authorizing budget amendments related to donations and grants in conflict herewith are hereby repealed. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 8`1'day of September, 2015. W...Ay®r REVIEWED AND APPROVED: APPROVED AS FORM: City a r Cit ttorney INITIATED AND APPROVED. I Finance Director 15-4859/124438 2 List of Exhibits Exhibit A. Proposed Budget for Fiscal Year 2015/16 as of July 6, 2015 Exhibit A-1 Proposed Budget for Fiscal Year 2015/16 Revisions Exhibit B Estimated Revenue and Transfers In for Fiscal Year 2015/16 Exhibit C Proposed Appropriations and Transfers Out for Fiscal Year 2015/16 Exhibit D Tables of Organization 15-4859/124438 3 FY 2015 / 2016 Adopted Budget Exhibit A i y� 1 Surf City , USA Huntington Beach , California City of Huntington Beach Adopted Budget Fiscal Year 2015/2016 FFB. 17, ISO,P Submitted by Fred A. Wilson, City Manager City of Huntington Beach Table of Contents Adopted Budget — FY 2015/2016 CityCouncil Directory .................................................................................................. City Officials Directory ................................................................................................. III City of Huntington Beach Organizational Chart .......................................................... V Distinguished Budget Award ....................................................................................... VII GoldenHub Award ...................................................................................................... IX InnovationAward ........................................................................................................ XI Transmittal Letter and Budget Message........................................................................ 1 Community Profile City of Huntington Beach Community Profile............................................................... 13 Revenue Revenue versus Expenditures All Funds ..................................................................... 19 Revenues versus Expenditures General Fund ............................................................ 21 Revenue Descriptions and Assumptions ..................................................................... 23 Revenue Summary All Funds Summary Combined by Fund....................................... 27 Revenue Summary All Funds Combined Detail by Object Account............................. 31 Revenue Summary General Fund Combined Detail by Object Account...................... 38 Expenditures Revenue versus Expenditures All Funds..................................................................... 45 Revenues versus Expenditures General Fund ............................................................ 47 Expenditure Descriptions and Assumptions................................................................. 49 Expenditures by Department........................................................................................ 53 Expenditure Summary All Funds Summary by Fund ................................................... 54 Expenditure Summary All Funds Combined Detail by Object Account........................ 57 General Fund by Object Account All Departments Combined..................................... 67 Expenditure Summary General Fund Combined Detail by Object Account................. 68 Table of Organization Authorized Full-Time Equivalent Personnel Summary................................................. 73 Authorized Full-Time Equivalent Personnel by Department ........................................ 75 Debt and Fund Balance Estimated Changes to Fund Balances......................................................................... 87 Statement of Direct and Overlapping Bonded Debt..................................................... 88 Debt Service Administration......................................................................................... 89 Debt Service and Interfund Interest Expenditures ....................................................... 91 Department Budgets CityCouncil ................................................................................................................. 95 CityAttorney ................................................................................................................101 CityClerk .....................................................................................................................115 CityTreasurer .............................................................................................................125 CityManager ...............................................................................................................133 CommunityDevelopment ............................................................................................157 City of Huntington Beach Table of Contents Adopted Budget — FY 2015/2016 Department Budgets (Continued) CommunityServices ...................................................................................................175 Finance .......................................................................................................................199 Fire ..............................................................................................................................215 Human Resources ......................................................................................................233 Information Services ...................................................................................................245 LibraryServices ..........................................................................................................259 Police ..........................................................................................................................275 PublicWorks ...............................................................................................................297 Non-Departmental .......................................................................................................333 Capital Improvement Program Capital Improvement Program Narrative .....................................................................355 NewAppropriations .....................................................................................................363 Continuing Appropriations ...........................................................................................365 Five-Year Capital Improvement Program.....................................................................367 WaterQuality ..............................................................................................................369 Drainage ......................................................................................................................370 Facilities.......................................................................................................................371 Neighborhood ..............................................................................................................380 Parksand Beaches .....................................................................................................387 Sewer ..........................................................................................................................394 Streets .........................................................................................................................396 Transportation .............................................................................................................402 Water ...........................................................................................................................420 Unfunded Liabilities City of Huntington Beach Unfunded Liabilities ............................................................427 Strategic Plan Strategic Plan Goals and Objectives ...........................................................................443 Long Term Financial Plan Long Term Financial Plan Overview ...........................................................................449 Long Term Financial Plan Presentation.......................................................................453 Financial Policies & Procedures Budget Process and Calendar ....................................................................................473 FinancialPolicies ........................................................................................................475 AB1234 Disclosure Reimbursement Expenses ..........................................................481 City Council Actions Request for City Council Action ..................................................................................487 Budget Adoption Resolution ........................................................................................493 Professional Services Listing ......................................................................................517 Gann Appropriation Limit Resolution ...........................................................................519 Glossary Glossaryof Terms........................................................................................................523 ii City of Huntington Beach City Council Directory Adopted Budget - FY 2015/2016 Jill Hardy Jim Katapodis Mayor Mayor Pro Tern Barbara Delgleize Billy O'Connell Erik Peterson Council Member Council Member Council Member Mike Posey Dave Sullivan Council Member Council Member INTENTIONALLY LEFT BLANK 01 Fl) HUNTINGTON BEACH GUINNESS WORLD RECORDS' City of Huntington Beach City Officials Directory Adopted Budget - FY 2015/2016 Elected Officials City Attorney .............................................................................Michael Gates CityClerk ..................................................................................Joan Flynn City Treasurer ...........................................................................Alisa Cutchen City Manager's Office City Manager ............................................................................Fred A. Wilson Assistant City Manager .............................................................Ken Domer Department Directors Community Development ........................................................Scott Hess Community Services .................................................................Janeen Laudenback Finance .....................................................................................Lori Ann Farrell Fire ...........................................................................................Patrick McIntosh Human Resources ....................................................................Michele Warren Information Services .................................................................Jack Marshall Library Services ........................................................................Stephanie Beverage Police ........................................................................................Robert Handy Public Works .............................................................................Travis Hopkins III INTENTIONALLY LEFT BLANK HUNTINGTON BEACH GUINNESS WORLD RECORDS' IV City of Huntington Beach Organizational Chart Adopted Budget— FY 2015/16 THE PEOPLE CITY CITY COUNCIL cITY ATTORNEY CITY CLERK TREASURER Mayor Mayor Pro-Tem Administration, City Council Members Advisory Public Support LInvestments 8 Elections Ldigation RecoMs Management CITY MANAGER ASSISTANT CITY MANAGER COMMUNITY FINANCE FIRE POLICE SERVICES each Accounting Fire Ad Pnistrative PUBLIC OFFICE OF 0 erations Services Administration 0 erations INFORMATION BUSINESS ENERGY (DEVELOPMENT Facilities, Development& Management Prevention Investigations Concessions Recreation, Cashiering 8 Emergency Humana Collections Response Uniform Cultural Service Services Fiscal Marine Services Safety � COMMUNITY PUBLIC HUMAN INFORMATION LIBRARY DEVELOPMENT WORKS RESOURCES SERVICES SERVICES Neighborhood Applications& Administration, Preservation& Engineering Benefits 8 Database Facility Rentals Code Enforcement Training Support &Maintenance Inspection General Customer Outreach& Labor Services Services SupportTrainingServices Permit& Programs& Maintenance nce Recruitment& InfrastructureSystems Plan Check Operations Retention S stems Youth Services Services Risk Public Safety Public PlanningTrans oration Management Systems Informatis Information Services Technology& Utilities Collection Mana ement V INTENTIONALLY LEFT BLANK HUNTINGTON BEACH GUINNESS WORLD RECORDS' 1o,d?LN AS PY,A.P VI City of Huntington Beach Distinguished Budget Award Adopted Budget — FY 2015/16 G GOVERNMENT FINANCE OFFICERS ASSOCIATION D is tingu ished Budget Presentation Award PRESENTED TO City of Huntington Beach California Furncc Fiscal Year Beginning October 1, 2014 199/7��tr� F�rrnne�eaM The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Huntington Beach, California for the annual Budget beginning October 1, 2014. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and the City will be submitting the adopted budget to GFOA to determine its eligibility for another award. Vil INTENTIONALLY LEFT BLANK HUNTINGTON BEACH e, F';lNl/�7^ GNNNESS WORW RECORDS' MOST GEOKE QK A SUF WQD VIII City of Huntington Beach Golden Hub of Innovation Adopted Budget - FY 2015/16 the Golden Hub of Innouation Presented to City of Huntington Beach 2014 Budgeting & Finance The City of Huntington Beach was awarded the Golden Hub of Innovation Award in the Budgeting and Finance Category from the Association of California Cities — Orange County (ACC-OC) for the City's three-pronged strategy to eliminate unfunded liabilities. This unique strategy results in the complete elimination of unfunded liabilities for the City's OPEB and Supplemental Pension Plans within 10 years; and a significant decline in the CalPERS unfunded liability. The program was incorporated into the FY 2013/2014 Adopted Budget, saving taxpayers an estimated $16.6 million over the next 15 to 25 years. Over 50 applications were submitted by Orange County cities for consideration of the Golden Hub awards. The Selection Committee chose the City's program based off the amount of taxpayer money saved. ix INTENTIONALLY LEFT BLANK ........... •��Nrr.N��• I\\ HUNTINGTON BEACH OYINNM WORLD RECORDS' VA+ SrWRFKAao MOST PEOP E RDW,A SUIWAR:l X City of Huntington Beach 2014 Innovation Award Adopted Budget — FY 2015/16 9014 vn . . AwarJ BEACHPresented to the CITY OF HUNTiNGTON r - LiabilityUnfunded The City of Huntington Beach was awarded the 2014 California Society of Municipal Finance Officers' (CSMFO) Innovation Award for the implementation of a three- pronged strategy to eliminate unfunded liabilities. Eleven cities submitted entries for the top award, and Huntington Beach was one of only two cities honored. xi INTENTIONALLY LEFT BLANK �p.ny 11 Fil) HUNTINGTON BEACH 1 OUINNESS WORLD RECORDS" Xil Al 0 CITY OF HUNTINGTON BEACH 2000 Main Street,Huntington Beach,CA 92648 '• CITY MANAGER'S OFFICE September 8, 2015 To the Honorable Mayor and Members of the City Council: It is an honor to present to you the Fiscal Year 2015/16 Adopted Budget and Capital Improvement Program for the City of Huntington Beach. As we face the coming year, we must pause to celebrate key achievements that have propelled Huntington Beach into the national spotlight: reaching the #1 spot in USA Today's "Best California Beach" readers' survey; winning Coastal Living Magazine's "10 Best American Beach Towns for Fourth of July" title; and, best of all, breaking not one -- but two, Guinness Book of World Records on June 20, 2015, International Surfing Day, for "The Most People Riding a Surfboard" with 66 riders surfing unassisted for 13 seconds on the world's "Largest Surfboard" measuring 42-feet long! Huntington Beach is on the move — reaching new heights and breaking records on multiple fronts — achieving our iconic global status as "Surf City USA"; receiving three new Golden Hub of Innovation Awards from the Association of California Cities for our Streetlight Retrofit Program, "Book Shack" Pop-Up Library, and Council on Aging; and obtaining a coveted AAA General Obligation bond rating from Fitch Ratings. These recent achievements, on the regional, state and national fronts signal that Huntington Beach is an exciting tourist and entertainment destination ready to embrace any challenges that come its way. "Making it Count" The theme for the FY 2015/16 Adopted Budget, "Making it Count", embodies the reality that every financial decision made today will have lasting impacts for generations to come. The Making it Count strategy contained in this budget maximizes limited resources by funding the areas needing it the most; public safety, quality of life programs, long-term financial sustainability, and infrastructure. Fiscal Year 2015116 Adopted Budget Summary All Funds: The Adopted FY 2015/16 Budget totals $345.1 million in All Funds. This reflects a $2.9 million, or 0.8 percent increase from the FY 2014/15 Adopted All Funds Budget. This increase is primarily due to new Federal grants awarded to the City for public works projects. General Fund: The General Fund portion of the FY 2015/16 Adopted Budget, which provides the majority of public services to the community, totals $216.7 million, reflecting a $6.8 million or 3.3 percent increase from the current year budget. In an era of continued economic uncertainty, the FY 2015/16 Adopted Budget strives to make every financial resource useful, meaningful, and of positive effect to the community. With limited discretionary funding, the City's General Fund is hard pressed to restore or enhance programs and services. Given the CaIPERS rate hikes on the horizon, the City must carefully weigh the long-term effects of funding decisions it makes to ensure that every dollar spent creates an enduring beneficial impact to the community. 1 FY 2015/16 General Fund Budget Highlights Public Safety: A major focus of the FY 2015/16 Adopted Budget is the enhancement of public safety services to the community. A strong public safety presence signals a safe community where families, businesses and tourists can come to live, work and play. Through a creative funding approach, the Police Department will be able to essentially add seven swom Police Officer positions to enhance public safety. This is accomplished through a two-step funding strategy; first, the budget restores funding for four previously defunded Police Officer positions, and, secondly, it adds funding for three new Community Services Officers to handle operational and administrative duties, thereby enabling three existing Police Officer positions to assume essential patrol services. In the Fire Department, additional funding is provided to support a permanent increase for the Junior Lifeguard Program to improve instructor-to-student ratios; increases in the Metro Cities JPA and ambulance billing contracts; and, additional emergency equipment. The Budget also contains funding for a five-year lease to purchase a new Fire Engine at a total cost of$775,000. Increased funding for Fire Station—8 Heil is also included in the CIP Budget to upgrade this 50 year-old station. Budget Set Aside: An additional amount of$3.0 million is included in the General Fund budget to support increased spending in one or more categories to be determined by the City Council. These funds are currently budgeted in the Non-Departmental budget for ease of identification. Infrastructure: The FY 2015/16 Adopted Budget exceeds the Charter mandated 15 percent spending requirement based on a five-year rolling average. It also reflects $3.2 million in capital project spending that includes: $1.0 million in street improvements; $250,000 in sidewalk repairs; $160,000 in sand replenishment and campground expansions; and $1.8 million in facilities improvements for the Library, Huntington Beach Pier, City Hall roof and HVAC systems, and other smaller projects. Pension Costs: An additional $3.0 million is included in the General Fund budget ($3.3 million in All Funds) to finance expenses associated with year one of the five-year ramp up that will increase the City's pension spending by 89 percent by 2024. FY 2015/16 Ca1PERS costs are expected to reach $32.2 million in All Funds, an 11.3 percent increase from the FY 2014/15 budget of$28.9 million due to changes in its funding methodologies. Fixed and One-Time Costs: The Adopted Budget reflects a reduction of$3.3 million from the FY 2014/15 Adopted Budget related to one-time costs associated with the construction of the new Senior Center. The removal of$3.3 million in one-time funding is offset by approximately $9.4 million in new spending next year for a net year-over-year increase of$6.1 million in the General Fund. Fixed cost increases of$381,600 are also included in the budget related to higher utility costs. Community Development: The City's economic development efforts have spurred solid financial gains as evidenced in General Fund revenue increases. To further streamline permits and the timely processing of plans, the FY 2015/16 Adopted Budget re-brands the City's planning and building functions into a new Community Development Department. This reflects more than a change in naming conventions — it reflects a shift to a more community-oriented development approach that balances the needs of all stakeholders. Also, to ensure succession planning in this critical area, the budget proposes a new Deputy Director of Community Development to help ensure business continuity over the long-term. This position is cost neutral as a vacant Inspection Manager and a 0.5 Senior Planner position have been eliminated to implement this change. 2 General Fund Expenditures Total General Fund expenditures equal $216.7 million, supported by $214.7 million in structural General Fund revenue and a $2.0 million one-time sales tax accrual from the State. This one-time accrual will support one-time expenses including: $500,000 in additional equipment replacements, a $1.0 million deposit into the Ca1PERS One Equals Five Plan to help pay down unfunded liabilities, and $500,000 in new equipment and capital projects. Below are General Fund allocations by Department: Department FY i i 1 i2015/16 Actual Actual kctual Adopted Revised* Adopted City Council 310.386 260,053 257,894 258,678 325,978 352,389 City Manager 3,041,750 1,580,149 1,852,722 2,113,675 2,218,342 2,175,938 City Attorney 2,294,044 2,220,846 2,320,928 2,378,513 2,391,144 2,450,613 City Clerk 689,121 797,360 746,788 926,561 951,845 811,023 City Treasurer 141,169 131,570 168,725 149,512 170,212 204,687 Community Development 6,118,538 6,154,992 7,090,537 6,810,846 8,152,493 7,117,570 Community Services 13,392,111 13,049,806 9,042,382 9,212,013 9,195,443 9,516,054 Finance 4,572,707 4,824,871 5,313,661 5,435,631 5,452,421 5,728,945 Fire 34,651,952 35,498,396 42,192,310 43,763,878 44,393,998 44,647,169 Human Resources 5,192,580 5,442,204 4,073,414 5,325,718 5,352,032 5,414,059 Library Services 3,933,932 3,988,977 4,091,646 4,491,214 4,575,663 4,604,986 Information Services 5,856,819 6,095,811 6,455,830 6,621,175 6,812,847 6,833,066 Non-Departmental 28,916,348 38,692,143 28,963,322 33,219,873 37,505,765 34,096,439 Police 58,992,053 59,720,612 65,361,972 67,269,505 67,713,578 70,299,627 Public Works 21,784,089 20,259,642 2Q378,795 2I,924,034 23,048,522 22,461,802 TOTAL 189,887,597 198 717 433 198 10 924 209,900,828 1 218,260,284 1 216 714 67 *The FY 2014/15 Revised Budget includes encumbrances and carry-over appropriations transferred in from FY 2013/14. Four City departments including Police, Fire, Public Works, and Non-Departmental comprise 79 percent of the total Adopted General Fund Budget. The remaining Departments comprise 3.2 percent or less of the General Fund Budget, with the exception of Community Services which comprises slightly over 4.0 percent. This clearly illustrates the complexity of balancing a City budget when many departments' budgets are only 1, 2, or 3 percent of the entire General Fund budget. Included in the Non-Departmental budget is $5.0 million for equipment replacements reflecting a one-time increase of $500,000 from the current year. The Non-Departmental Budget also contains funding for debt service payments including a $1.0 million debt payment for the new Senior Center bonds, increased utilities costs,general leave payouts, and other items that do not apply to any single department. General Fund Revenue FY 2015/16 General Fund revenue is projected at $216.7 million, a $9.5 million, or 4.6 percent increase from the current year's Adopted Budget. General Fund revenue continues to perform well and reflects the improved tax bases resulting from recent economic development efforts. Property Taxes are estimated at $84.1 million, reflecting 5.1 percent growth as increased home sales capture higher market valuations and newly constructed residential properties hit the property tax rolls. Sales Tax revenues are projected to increase by $4.4 million or 15.4 percent, due to increased consumer confidence, plus the remittance of a one-time $2.0 million accrual from the State associated with the unwinding of the Triple Flip program. Licenses and Permits, estimated at $9.6 million, continue to show an upward trend due to the rise in home remodels and new construction. Transient Occupancy Taxes are anticipated to reach an all-time high of$10.3 million, a 16.8 percent increase due in large part to the successful marketing campaigns led by Visit HB and the Chamber of Commerce. On the downside, the State Highway Users' Tax has been drastically cut, resulting in the loss of a $900,000 annual transfer to the General Fund from the Gas Tax Fund. 3 Citywide Table of Organization The Adopted Budget reflects additional funding for 11.5 FTEs across All Funds. Of this amount, 10.75 FTEs are funded by the General Fund, with a 0.75 increase in Other Funds for a net 11.50 FTE impact. Citywide Table of Organization-All Funds 1,200A0 I,ISOAO 1,143.00 1,14130 1,100.00 1.050.00 tpooso 1,000.00 972.00 97325 96 AO 969.75 950.00 900.00 830.00 FY 2008A9 FY 2009/10 FY 2010/11 FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 Public Safety Departments: Of the 10.75 newly funded FTEs included in the General Fund Budget, the majority, or 9.0 FTEs are for the Police Department. The Adopted Budget includes a creative funding approach that adds funding for seven FTEs that will essentially increase "boots on the street" by seven Police Officers. Specifically, the budget adds funding for four sworn Police Officers, and three Community Services Officer positions. The combined staffing mix of sworn with non-sworn positions, has the effect of enhancing deployment of Police sworn staff to essential patrol duties. This unique staffing approach results in additional officers on the street, at a reduced cost. This increase, along with seven Police Officers added in FY 2013/14 and FY 2014/15, results in 1 I additional Police Officer positions funded since FY 2011/12. In addition, two Communications Operator positions have been added to the Police Department's Budget. Please note the cost for these two positions is net neutral as the Police Department's Overtime budget has been reduced to fully offset the cost of these new positions. Non-Safety Departments: The remaining FTEs supported by the General Fund include a new Deputy Director of Community Development, a Community Services position, a Senior Payroll Technician, and a '/4 Associate Civil Engineer in Public Works, offset by a 1.5 FTE reduction in the Community Development Department, for a net 1.75 FTE impact. These new positions are vital to the City's commitment to financial sustainability and infrastructure by promoting economic development in a more business friendly and community-centered way; expediting the completion of capital projects; and ensuring compliance with Federal, Affordable Care Act, CalPERS, and new State-required sick leave benefits and Payroll reporting. While the budget adds funding for a total of 11.50 FTEs, the City's Table of Organization will only increase by 5.50 FTEs as the four newly funded Police Officer positions and the two newly funded Non-Communications Operators already exist on the Table of Organization, albeit with a defunded status. Even with the 5.5 FTE increase in the Citywide Table of Organization and a total headcount of 983.75 FTEs, the City is still 160 positions below its all-time high of 1,143 FTEs in FY 2008/09, reflecting a 14 percent reduction from FY 2008/09 pre-recession staffing levels. 4 Making it Count- Public Safety The main focus of the FY 2015/16 General Fund Adopted Budget is public safety. Public Safety expenses comprised of the Police and Fire Departments' budgets total 53 cents of every dollar spent in the General Fund. With over half of the General Fund Budget committed to public safety, the City has dedicated the greatest share of its resources to this critical government service. The chart below shows the Adopted FY 2015/16 General Fund Budget allocation by Department. How Each Dollar of the General Fund is Allocated City cirr City Clerk '.Nauager � 3emw Human comtil 0 4% Aneraey Resources lA% 2.1% 2 c% Fiume Ieforma6on City 2.6% Sen'ices Pollee Treasurer 32.5% OA% Community Dew elopment Community_' Sc,iccc 4.4% Public R'odo 10.4% Son-Depatmnennl Fire 15.7% 20A% Police The Adopted Budget contains 3.0 million in new funding to increase staffing, maintain positions previously funded by grants, enhance technology and replace significant equipment as follows: • Increased funding for four additional Police Officer positions and three new Community Services Officers effectively increasing police presence on the street ($1,217,600); • Two additional Communications Operators in Police dispatch to create efficiencies, offset by a commensurate reduction in the Overtime budget for a net neutral impact ($0); • New General Fund support for an existing Police Officer position and a Parking Control Officer previously funded through grants ($201,600); • Increased funding for the Animal Control Services Contract with the County ($100,000); • The exchange of a Civilian Check Investigator and a Court Liaison with two Community Services Officers to further enhance support to the community ($26,400); • Upgrades to the Police helicopters and increased funding for fuel to provide 1,000 more hours of air support throughout the City($595,900); • Replacement of 26 vehicles in the Police fleet($955,000); and, • Added funding for new servers, including a new Computer Forensics Lab Server($65,200). 5 Fire The FY 2015/16 Adopted General Fund budget includes $926,700 in funding to support Fire and Marine Safety operations as follows: • Increased funding for a permanent budget enhancement for the Junior Lifeguard Program to improve instructor-to-student ratios ($50,000); • Funding for the first year of a new five-year lease to replace Emergency Engine at a total cost of$775,000 ($165,000 for first year of lease agreement); • Increased funding for the City's share of the Metro Cities JPA's Budget ($83,900); • Increased funding for a new Fire Department Standards of Cover Evaluation ($50,000); • Additional funding for the Emergency Medical Services Billing Contract ($21,100); • Upgrades to Fire Station 8 —Heil ($158,100); • Refurbishing of two City-owned oil wells ($105,400); • Funding to replace two aged lifeguard towers on the beach ($103,000); and, • Enhanced funding for essential equipment and supplies, such as scuba dry suits, fire hoses, defibrillators and air bottles ($190,200). Ouality of Life Enhancements To make every dollar count, a concerted effort must be made to enhance the programs and services that improve the quality of life for Huntington Beach's residents. Each dollar invested in the arts, education and recreation improves the standard of living for the community. It also further solidifies our place as a safe and enjoyable tourist destination, as well as the mainland's #1 surfing destination, further increasing the City's coffers. To that end, the FY 2015/16 Adopted Budget increases funding for various Community Services, Library, Public Works and other quality-of-life programs as follows: • Provides funding for prevailing wage increases of citywide tree-trimming services ($110,000); • Increases Beach restroom maintenance during the off-season($33,000); • Increases funding for books, print materials and digital content for the Library ($25,000); • Enhances part-time staff support for Park Development and the Park Master Plan ($35,000); • Adds funding for anti-pollution permits and industrial inspections ($118,000); • Provides funds for new and improved trash can lids and restroom doors at the beach to enhance the beach-going experience for both residents and visitors ($33,800); • Increases cleaning services at the Main Promenade Parking Structure($36,000); • Enhances customer and recreational services at the Lifeguard Headquarters by adding one full time position ($64,000); and, • Replaces five aged vehicles and adds 69 automated parking meters for ease of use ($406,500). Economic and Financial Sustainabilitv The FY 2015/16 Adopted Budget maximizes every dollar, strategically injecting new funding into areas that promote long-term stability such as public safety, quality of life programs, improved infrastructure and financial sustainability. To promote sound financial controls, the Adopted Budget includes funding for a Senior Payroll Technician in the Finance Department to strengthen internal controls and the separation of duties within the Payroll Office. This position will enhance the City's efforts to improve statutory compliance, increase internal controls, and avoid costly audit findings, penalties and fines. This position will also help to reduce overtime costs and aid in complying with recent Federal legislation regarding payroll transparency, IRS payroll tax rules, Affordable Care Act requirements and new State sick leave legislation (AB 1522). The budget also includes $49,600 for technical support to correct financial software glitches that are currently threatening budget monitoring efforts. These investments are essential to maintain fiscal stability, improve financial integrity and mitigate significant challenges. 6 To help attract and retain local businesses, the Adopted Budget also includes an appropriation of $50,000 for the tax sharing agreement with Pinnacle Petroleum given projected sales tax growth. The City's contract with Visit HB is also increasing by $110,000 due to higher projections for Transient Occupancy Taxes next year. A Budget Set-Aside of approximately $3.0 million is also included in the budget to be spent per City Council direction. General Fund Reserves To maintain our solid bond ratings, including a AAA rating from Fitch Ratings, the City must demonstrate fiscal prudence and stewardship in both good times and bad. To maintain the City's safety net, it is anticipated the City will maintain General Fund Reserve levels of approximately $54.4 million that includes an Economic Uncertainties Reserve and an RDA Dissolution contingency of $26.3 million, or 12 percent of the General Fund. The City has not yet reached its goal of retaining two months of expenses in the Economic Uncertainties Reserve of $36.1 million; however, it has created a solid framework of operating, capital and equipment reserves to safeguard against unanticipated events. General Fund Reserves Overview Fund Balance Category i I . Economic Uncertainties 24,011 25,011 25,011 25,011 Equipment Replacement 8,295 8,295 8,295 8,295 Capital Improvement Reserve 7,136 7,136 7,136 7,136 Retiree Medical Unfunded Liability 698 - - - Cityview Replacement - 695 - - General Plan Maintenance 720 720 720 720 Litigation Reserve 900 900 900 900 Senior Center Debt Service Reserve 2,000 2,000 - - Ca1PERS One Equals Five Plan 500 1,500 500 500 CalPERS Rate Increase - 1,287 1,287 1,287 Triple Flip Unwind - - - 4,500 Redevelopment Dissolution 1,323 1,323 823 823 Other Fund Balance* 8,924 12,187 9,643 9,187 Total Fund Balance 54,507 61,054 54,315 58,359 *Includes Pre-paid Insurance,Encumbrances,Non-Spendable and other Restricted items. One-Time Funding Opportunities This budget also includes funding from a one-time accrual of$2.0 million associated with the State's winding down of the "Triple Flip" created in 2004 to address State budget shortfalls. In short, due to our unique October I" fiscal year, the State owes the City approximately $2.0 million in FY 2015/16 to bring all four fiscal year quarters back in sync. This one-time accrual is appropriated in the budget to fund one-time expenses such as: a one-time increase in equipment replacement funding of$500,000; the FY 2015/16 CalPERS One Equals Five payment of$1,000,000 for the Safety Plan; and, $500,000 in capital and new equipment spending. 7 In addition to this one-time accrual, the City will receive an estimated$4.5 million from the Triple Flip unwind associated with the reversion of the 0.2 percent Triple Flip portion to the full 1.0 percent local portion of Sales Tax. This additional $4.5 million in one-time revenue is not budgeted. It is shown as a separate reserve category in the chart on the prior page for ease-of-reference. This revenue offers a unique opportunity to leverage one-time funds to make lasting financial impacts through programs that reduce out-year costs, such as: the creation of an IRS Section 115 Trust to further expedite the pre- funding of pension and retiree medical obligations; and, the Citywide purchase and retrofit of 11,180 streetlights and poles to protect the City from escalating utility costs, among other projects. Retiree Medical and Retiree Supplemental Unfunded Liabilities Two years ago, in Fiscal Year 2013/14, the City first launched its plans to reduce unfunded liabilities. The FY 2015/16 Adopted Budget continues funding for the "25 to 10" Plan (Retiree Medical) and the "16 to 10" Plan (Retiree Supplemental), with the goal of completely paying off these liabilities in 10 years. These plans are expected to save taxpayers an estimated $16.6 million by shaving off 15 years and 6 years from the original amortization schedules, respectively. The Adopted Budget maintains funding for these plans at essentially current year levels. Please note updated actuarial valuations will be completed over the next fiscal year which may drive changes in these annual payments, either up or down, based on market performance, employee and retiree demographics, and other variables. For the Retiree Medical Plan, it is expected that the unfunded liability for the miscellaneous portion of the plan has been completely funded as of FY 2013/14. However, payments will still need to be made over the next eight to ten years for the Safety portion of the Retiree Medical Plan. The "Normal Cost" associated with all of these plans, which represents the amounts needed annually to deposit into the plans for benefits earned during the year, will continue to be budgeted on an annual basis into the foreseeable future. However, the plan's unfunded liabilities, which are the amounts owed for benefits previously earned by employees and retirees in previous years (which are not adequately funded), are expected to be paid off in ten years, or FY 2023/24, barring extraordinary circumstances. Pension Liabilities The City's pension costs are expected to total $32.2 million next year on an All Funds basis. This represents a significant increase of$3.3 million or 11.5 percent as FY 2015/16 represents the first year of a long anticipated five-year ramp up of CalPERS increases to cities. Moreover, an actuarial valuation provided by the City's independent actuaries, Bartel Associates, estimated that the City's pension costs will continue to grow even beyond the five years to approximately $49.3 million by Fiscal Year 2021/22. These steep cost increases are part of Ca1PERS' plans to improve the funded status of pension plans statewide, whose assets plummeted by over 35 percent during the Great Recession. The City's unfunded pension liability is currently $308.2 million, reflecting a 69.7 percent funded status. To help reduce this unfunded liability, the FY 2015/16 Adopted Budget currently includes $1.0 million to help expedite the pre-payment of the Safety Plan's unfunded liability five years ahead of schedule. If this contribution is made consistently over the next 23 years (years one and two have been funded), it is projected this will save the taxpayers a net $53.7 million. To solidify its commitment, the City Council has approved an amendment to the City's Financial Policies to include an additional $1.0 million for the"One Equals Five" Plan in each future year's budget. 8 S45.000 - - — - CalPERS Employer and Employee Contributions, in thousands SA000 ■Employee Ru Cmmbadm paid by Employees ■Employee R ib azeCmuadm paid by City $35,000 NEmpio)alt teCmmbud. S30,000 $25,000 S4• S3. S20,000 - S15,000 $10,000 1 S5,000 S- FY2006,'07 FY2007,08 FY2009109 FY200910 FY2010111 FY201112 FY2012/13 FY2013114 FY2014/15 FY2015/16 (Adopted) (Adapted) CaIPERS Portfolio Changes—Impact to Cities It is important to note that the CalPERS Board of Administration recently deliberated a proposal which may have a significant fiscal impact to cities participating in CaIPERS. The Board is considering additional changes to its funding methods. Specifically, it is re-evaluating the appropriateness of its 7.5 percent annual earnings rate assumption and the market risk associated with its investment portfolio. If changes are adopted to reduce the market volatility of the investment portfolio from the current 7.5 percent earnings rate assumption to a lower rate, it will force cities to contribute even greater amounts into the plan to make up the difference. As each 50 basis point reduction in the earnings rate costs the City approximately $4.0 million, staff will be closely monitoring Ca1PERS Plans to reduce more risk that could drive a deeper wedge into future budgets. Capital Improvements and Infrastructure Statistics show that it costs approximately $2.00 per square foot to repair a street; however, it costs over three times that amount, or $6.00 per square foot to replace it. This is precisely why every dollar spent to repair and maintain the City's aging infrastructure saves money in the future. The cost to actually replace and/or reconstruct the City's infrastructure including its residential and arterial streets, storm drain systems and drainage channels, parks, block walls, sidewalks and public facilities, is far in excess of the costs to maintain or repair these assets. As such, the Adopted Budget promotes the prudent use of resources to invest funds wisely -- into repairing and maintaining assets now before they fall into more costly disrepair and require expensive replacement. Infrastructure An essential dynamic of the FY 2015/16 Adopted Budget is also the Charter requirement that 15 percent of General Fund revenues be allocated to infrastructure spending based on a five-year rolling average. The FY 2015/16 General Fund Adopted Budget commits approximately $35.7 million in funding across departments to the maintenance and improvement of the City's infrastructure. This amount exceeds the 15 percent requirement and includes $3.2 million for new concrete, facilities, sand replenishment, campground expansion and arterial roadway projects. 9 Capita[Improvement Program The Capital Improvement Program (CIP) identifies the major public improvements to the City's infrastructure over the next five years across All Funds. In general, the CIP includes new projects and upgrades to existing facilities of$50,000 or more. The primary funding sources for capital projects are restricted revenue funds, grants, the General Fund, and Enterprise Funds such as water, sewer and street repair funds. For FY 2015/16, the CIP totals $27.5 million in new spending across multiple funds with projects distributed throughout the City. The plan addresses critical infrastructure and capital needs divided into many diverse categories including drainage and water quality, facilities, neighborhoods, parks and beaches, sewer, streets, transportation and water. Capital Improvement Program FY 2015/16 Gphal Impovammt ProV=FY 2615/16 W.Aooroor.a ,W FNMXIG Sou. 527.450.830 S ,F.Ms nF 20X mWxm w.rune MadweM WA.F.M5 II% i gprop 42 t% P d hme. aum/ Gas Tas 33Y ltu Gm AFUM 22% Neighborhood, Streets and Transportation Improvements Local neighborhood improvements total $4.1 million in sidewalk replacements, residential street and curb rehabilitation and overlays, and residential tree petitions. Arterial roadway improvements total $8.4 million for the Atlanta Avenue widening, arterial rehabilitation of Gothard and Center, Edinger widening and other arterial rehabilitation projects. These projects will help the City maintain or enhance its Pavement Condition Index (PCI) rating at 75, or "Good." In addition, $2.5 million is included for traffic signal improvements and interconnections. A budget of$839,200 is also included for improved bicycle mobility along Utica Boulevard. Parks Projects To enhance or improve open space throughout the City, the Adopted Budget includes $667,000 for the second payment of a five-year purchase agreement for the LeBard School site; a 6.6 acre site that will add significant open space to the City's park inventory. The funding for the payment is essentially a 50150 split between the General Fund and restricted park development funds. The CIP portion of the Adopted Budget also includes $1.1 million in All Funds for Bartlett Park, beach playground and Clegg-Stacey Park improvements, as well as sand replenishment at Huntington Harbour beaches and a Sunset Vista campground expansion. 10 Facilities Improvements Public safety projects, including a fire station renovation, a conceptual plan for the former gun range site, and Police Department lobby renovations (including ADA and security improvements) are also featured in this budget, among other improvements. Senior Center The Adopted Budget continues funding for the new Senior Center. It also includes a $1.0 million annual debt service payment to fund the $15 million 20-year bond that was issued to finance the bulk of the project. Enterprise and Special Revenue Funds Enterprise Funds are proprietary funds supported by user fees and charges. The rates charged to customers for these services cover the costs of operations, maintenance, and more importantly, the financing of related capital and infrastructure assets. The City maintains six Enterprise Funds: CUPA, Water, Water Master Plan, Sewer Service, Refuse Collection and Refuse Education. Expenditures for FY 2015/16 total $61.5 million for both operating and capital improvement costs. Due to the complexity and number of projects, the annual budgets in Enterprise Funds tend to fluctuate significantly between fiscal years. Projects for the Water, Water Master Plan, and Sewer Service enterprises correspond with the adopted master plans and major maintenance programs. Within the CIP, water projects include production and distribution system improvements, facilities security improvements, well treatments and water main replacements. Sewer capital projects include sewer lift station reconstruction and sewer lining projects. Actual Actual Actual Adopted Revised Adopted Fund FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Enterprise Funds 504-Refuse Collection Service 10,736,929 10,846,400 11,105,684 11,459,701 11,459,701 11,336,732 506-Water 36,446,902 37,124,758 40,504,342 46,716,313 51,991,267 37,971,63 507-Water Master Plan 989,904 1,311,524 994,470 963,424 2,515,513 868,327 511 -Sewer Service Fund 7,623,060 7,185,908 9,711,134 10,307,152 15,093,791 10,973,029 TOTAL 55,796,795 56,468,590 62,315,630 69,446,590 81,060,272 61,149,722 The City also maintains many Special Revenue Funds, which are funding sources legally restricted to a specific purpose. An example of a Special Revenue Fund is the Gas Tax or Measure M Fund, which limits expenditures to street and transportation improvements only. Special Revenue Funds total $23.6 million in the Adopted Budget for FY 2015/16; a subset of these funds totaling $11.7 million, which is used primarily for CIP projects, is highlighted below. Actual Actual Actual Adopted Revised Adopted Fund FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Special Revenue Funds 201 -Air Quality Fund 323,080 189,808 199.188 188,377 651,087 273,350 206-Traffic Impact 57,567 165,791 11.441 650,000 947,158 600,000 207-Gas Tax Fund 3,892,752 3,327,589 2,583,874 4,046,729 4,555,510 5,919,555 209-Park Acquisition&Development 332,312 226,012 1,899,761 1,371,335 2,376,896 289,050 213-Measure M Fund 2,239,768 2,731,380 3,257,328 3,413,336 4,610,647 4,633,673 TOTAL 6,845,479 6,640 580 7,951 592 9,669,777 13,141,298 11,715,628 11 Conclusion We look forward to the City Council's leadership and guidance in making every fiscal decision count to provide financially sustainable, quality services that have placed Huntington Beach among an elite group of cities in the national spotlight. The FY 2015/16 Adopted Budget's focus on public safety, with a unique and creative approach to enhance Police Officer staffing at a reduced cost, targets resources where needed most. In addition, hiring additional staff in police dispatch will further serve the community while improving efficiencies and reducing overtime costs. Funding for a new Fire Department Standards of Cover evaluation, the purchase of a new Fire Engine, improvements to Heil Fire Station 8, and increases for various public safety contracts and service providers demonstrates a continued commitment to these core public services. The creation of a new Community Development Department signals a new era in Huntington Beach development related activities and growth — one that is sensitive to the unique character and style of the City and responsive to the needs of its residents. Continued funding for business retention and attraction, as well as increased commitments to our partners; Visit HB, top sales tax producers, and the Hotel/Motel BID, reflect that many Huntington Beach businesses are also riding the wave of success— now and into the future. The FY 2015/16 Adopted Budget enhances funding for the programs that are the foundation of our quality of life -- funding for the Junior Lifeguard Program, our libraries, investments in our streets and roadways, and making our beaches cleaner and more inviting to better serve both our residents and our visitors. I would like to thank the Finance Department, particularly the Budget Team, as well as the Executive Team and their staff for their hard work and dedication in preparing the FY 2015/16 Adopted Budget. We are indeed experiencing very exciting times here in Huntington Beach, Surf City USA. Breaking world records, receiving international media coverage, and reaching new heights means we must take even greater care with how each dollar is spent. Please join me in Making it Count. Sincerely, Fred A. Wilson City Manager 12 City of Huntington Beach Community Profile Adopted Budget - FY 2015/16 Overview Founded in the late 1880's, Huntington Beach was incorporated as a Charter City in 1909. Huntington Beach has a Council/Manager form of government µ. wherein seven City Council members are elected to four-year terms, and the - Mayor is filled on a rotating basis from the incumbent Council members. The City Attorney, City Clerk and City Treasurer positions are also elected T7 and serve four-year terms. It is a full- service city with departments including Finance, Community Services, Library Services, Community Development, Information Services, Public Works, and Office of Business Development. Fire Protection and Marine Safety in Huntington Beach is provided by the Huntington Beach Fire Department. Law enforcement is provided by the Huntington Beach Police Department. Location Huntington Beach is located on the shore of the Pacific Ocean in northwestern Orange County. Huntington Beach is bordered by Westminster to the northwest, Fountain Valley to the northeast, Costa Mesa to the east, Newport Beach to the southeast, and Seal Beach to the west. The City is positioned for the global market at 18 miles southeast of the Port of Long Beach and Los Angeles Harbor, 35 miles southeast of Los Angeles, and 95 miles northwest of San Diego. On August 22, 2011, the unincorporated County oceanfront community of Sunset Beach was officially annexed by the City of > Huntington Beach. Sunset Beach is a ¢ small beachfront community with approximately 1,000 residents and 1.5 square miles of land. Sunset Beach features one of the widest and most pristine beaches in Southern California and is home to the historic Sunset Beach Arts Festival, e a 13 - ; City of Huntington Beach Community Profile Adopted Budget - FY 2015/16 Land Use The City has a mix of land uses serving residents, regional populations, and recreational visitors. The land use designations are 65 percent residential, 8 percent commercial, 9 percent industrial, 1 percent mixed use, 10 percent open space, and 7 percent of other types. How a city balances its land uses assists in the local economy by allowing for enough space for industry and other businesses to provide products and jobs. One of the primary goals of the City's land use policy is to "Achieve development that maintains or improves the City's fiscal viability and reflects economic demands while maintaining and improving the quality of life for the current and future residents of Huntington Beach." Lifestyle Huntington Beach is a picturesque community offering ideal weather, a diversified and productive economy and employment base, a wide range of high quality housing, an excellent educational system, scenic boat marinas, and 752 acres of lush parkland, all in a friendly place. The City is internationally known as "Surf City' due to its abundance of beaches, history of surf culture, and sunny and warm Mediterranean climate - all of which lends to its famous casual lifestyle. The City prides itself on being the ideal Orange County destination to live, work, and play. Featuring over 10 miles of coastline, Huntington Beach plays host to over 16 million visitors annually. Listed among the nation's safest cities for decades, Huntington Beach has often been ranked among the "Top Ten Safest Cities by City Crime Rankings' by the Federal Bureau of Investigation. The City boasts an annual median household income of$81,389, and more than half of its residents, or 65 percent, have a college education, rendering it the "Second Best City to Live In" within Orange County according to the Orange County Register. The City has a world-class Library located within the 356-acre Central Park, as well as four additional branch Libraries. The Central Library & Cultural Center hosts the largest Children's Library in the state and a delightful community theater group. Popular places for culture and sports in Huntington Beach include the Art Center, five recreation centers, the International Surfing Museum, Pier Plaza, ,fj . Equestrian Center, Shipley Nature Center, Dog Beach, sa_ d Vans Skate Park and a 45-acre Sports Complex. West Elevation Additionally, ground has been broken for a new Senior Center which is expected to be completed in the Summer of 2016. The City hosts large-scale annual events such as the Surf City Marathon, US Open of , .fir Surfing, AVP Pro Beach Volleyball tournament, and MAMMill 4th of July parade. EM E*vaftn Fine to casual dining with a variety of savory cuisine to suit everyone's palate can be found at hundreds of restaurants throughout the City. The City also hosts three different Farmer's Markets each week, allowing growers, vendors, and performers from around Southern California to present fresh produce, specialty food products, unique crafts, and lively entertainment. 14 City of Huntington Beach Community Profile Adopted Budget - FY 2015/16 p g #1 Best Strip of Seashore in the U.S. Tj/V�E Time Magazine voted Huntington Beach the Best Beach in the U.S. in its July 2015 Issue. Time Magazine reviewed the combination of good beach weather, water temperature, accessibility and good public reputation when evaluating US beaches. Epic Big Board Ride •rc #Su tv On June 20, 2015, Huntington Beach set two Guinness World Records for the most number of people riding a surfboard and the largest surfboard! Hundreds of spectators cheered on 66 people as they successfully stood on the big board for 13 seconds, breaking the world record by 3 seconds! The mega surfboard, measuring 12.83 m (42' ft, 1.5" inches) long, 3.37 m (11' ft 1" inch) wide and 0.41 m (1' ft 4.4" inches) thick, was lifted into the ocean by a forklift truck. After its appearance in the City's 111th Annual 4th of July parade, the big board will be housed at the international surfing museum in Downtown Huntington Beach. Special Olympics 2015 The 2015 Special Olympics � a s Summer Games opened on Julyly 25 25, � 2015 in Los Angeles, California. The 2015 Games featured competitions in aquatics, gymnastics, track and field, basketball, soccer and many other summer sports involving 7,000 athletes with intellectual disabilities from around the world. The City of Huntington Beach was proud to serve as the Host Town for the athletes from Belgium and Belize. Delegates from these nations spent three days and nights in our community, enjoying all that our beautiful City has to offer, before moving into the Athlete Villages for competition. The Host Town program has been an important element of Special Olympics World Games since 1995. Communities are evaluated on the availability of lodging accommodations, sports practice facilities and recreation/entertainment offerings for the athletes, among other criteria. Each Host Town committee is also responsible for planning activities for the athletes to introduce them to the community and help spread the word about the World Games. 15 City of Huntington Beach Community Profile Adopted Budget FY 2015/16 Education The Huntington Beach community is proud of its educational system that provides learning opportunities for its nearly 50,000 students of all ages. Huntington Beach offers residents a superb educational system with 35 elementary schools and five high schools located in the city. Together, more than 50 public and private schools offer elementary, middle, high school and adult education to the residents of Huntington Beach. Further educational opportunities are offered in close proximity at Golden West College, Orange Coast College, the University of California, Irvine, and California State Universities at Long Beach and Fullerton. Golden West and Coastline community colleges are located within the city limits. More than half of the City's residents, or 65 percent, have a college or graduate education. Business & Economy The City of Huntington Beach is a leading commercial, industrial, and recreational center of Orange County, with a diverse economic base and educated workforce. As the fourth largest city in Orange County, more than 120,000 people are currently employed by over 5,400 businesses and governmental entities in the City. With an unemployment rate of 3.6 percent, well below the national and state levels, the City's employment base is well positioned to maintain a stable local economy and tax base. The Huntington Beach business community is extremely diversified with no single industry or business dominating the local economy. Local businesses include aerospace and high technology, petroleum, manufacturing, computer hardware and software, financial and business services, hotel and tourism, automobile services, large-scale retailers and surf apparel, just to name a few. The diversification of the City's sales tax base is enviable, with no particular area of industry over-concentration thereby mitigating the impact of industry-specific downturns. Annual taxable sales of about $2.9 billion place Huntington Beach as one of the top retail sales communities in the County. QUMRM IM Q� BOE/AEG Industrial With a strong commitment to industrial activities, the City has 1,762 acres of land zoned for industrial use. There are three general industrial areas: the Northwest Industrial Area, the Gothard Industrial Corridor, and the Southeast Industrial Area. Major industrial development continues in the Northwest Area of 28 acres of McDonnell Center Business Park Phase II. The Gothard Industrial Corridor represents unique opportunities for "incubator" industries, or first generation businesses. Huntington Beach is home to over 650 industrial businesses, including Boeing, Quiksilver Corporate Headquarters, Dynamic Cooking Systems, Cleveland Golf Corporate Headquarters, and C & D Aerospace. Boeing is not only the largest employer in Huntington Beach; it is one of the largest employers in the state. 16 City of Huntington Beach _ Community Profile Adopted Budget - FY 2015/16 Commercial Huntington Beach has approximately 1,300 acres zoned for commercial use. The major concentrations of commercial uses in Huntington Beach are located along Beach Boulevard, Brookhurst Street, Edinger and Warner Avenues, and at many major intersections, with numerous locations scheduled and primed for development. There are many unique shopping opportunities in Huntington Beach. The City has more than 30 neighborhood and regional shopping centers, with nearly 8 million square feet of retail shopping space to satisfy every dining and shopping need. The City, Chamber of Commerce, and the Marketing and Visitors Bureau market the community to encourage visitors and residents to shop in town to support the local economy. Huntington Beach demographics bring impressive buying power to a wide variety of retail and service businesses. The City also established the Surf City Savings program to promote local shopping by encouraging local merchants to offer discounts to those choosing to shop in Huntington Beach. Beach Boulevard of Cars The Beach Boulevard of Cars has 10 new-car dealerships and serves a regional market from its central Beach Boulevard location. The Beach Boulevard of Cars was voted "Best Auto Boulevard" five years in a row in the Best of Orange County Register's Consumer Choice Survey. Auto sales are the City's largest retail category contributing to the sales tax base each year. �aa •e..a►arw.saw .- Environment Huntington Beach strives to be a leader in preserving the environment for future generations. The City embraces and invests in alternative energy sources, including a 2,127 KW citywide solar panel system that generated 4,106,080 KWh of electricity in 2014. This system not only generates short and long term energy cost savings, but the emissions reduction credits will enable and promote future growth within the City. Real-time statistics for this extensive system can be M= found online at hftp://www.waftcafe.com/surfcity/. 17 City of Huntington Beach Community Profile Adopted Budget - FY 2015/16 Water Conservation Huntington Beach is a national example for water conservation, implementing effective water-saving programs and consistently placing in the top five in the Wyland Foundation's National Mayor's Challenge for Water Conservation for cities with a population between 100,000 and 299,000. The City also proudly offers rebates for rain barrels, free water-saving devices, and free landscaping courses for Huntington Beach residents. Facts and Figures Population: 198,389 (2015 Estimate) • Fourth Largest City (by population) in Orange County • 24nd Largest in California Land Area: 28 Square Miles • Fourth Largest City(by land area) in Orange County, 78"' Largest in California Median Family Household Income: $84,915 (2014 Estimate) J 18 City of Huntington Beach Revenue vs. Expenditure Adopted Budget — FY 2015/16 ALL FUNDS FY 2014/15 FY 2015116 Annual Budget % Description Adopted Adopted Incr/ Decr Incr/ Decr Revenue 324,892,667 342,836,378 17,943,711 5.52% Fund Balance 17,798,619 6,381,634 (11,416,985) -64.15% Total Sources of Funds 342,691,286 349,218,012 6,526,726 1,90% Expense 342,253,604 345,140,988 2,887,394 0.84% Total Uses of Funds 342,253,604 345,140,988 2,887,384 0.84% Difference 437,682 4,077,024 3,639 342 831.51M FY 2015/16 All Funds Revenue & Expense P ChugeabrCunM_ servkea phwRevenue personnel FinnUoNeiWm sank" Asiaea Non-Open q Revenue Tnneh,ro Lkenaed P"b -Ibedlftney Lapbl B Roperty _F..penabr® evanuehom OMer Agencies _Cehtservke PropertyTu penm g Enpenwa phe LoulTaa ope q Ezpenan 19 INTENTIONALLY LEFT BLANK .......... HUNTINGTON BEACH I '- 1, ; GUINNESS WORLD RECORDS' acz.q SUW50AkD Mr aEORE WM n SUWBCAaD 20 City of Huntington Beach Revenue vs. Expenditure Adopted Budget — FY 2015/16 General Fund FY 2014/15 FY 2015/16 Annual Budget % Description Adopted Adopted Incr/ Decr Incr/ Decr Revenue 207,031,928 216,714,367 9,682,439 4.68%n Fund Balance/Set Asides' 2,868,900 (2,868,900) -100.00% Total Sources of Funds 209,900,828 216,714,367 6,813,539 3.25% E>pense 209,900,828 216,714,367 6,813,539 3.25% Total Uses of Funds 209,900,828 216,714,367 6,813,539 3.25% Difference 'Note: Reflects$2.9 million in spending from prior year surpluses dedicated to one-time capital improvements,and unfunded liabilities. FY 2015/16 General Fund Revenue & Expense LirenaeB Pertnib Finn&Forlenurea Ilaeol Moncy Other Local SProgedy Tax. Penonnel Revenuefrom Se'.. Tranafem Other Agenciee 1 r I CaPul _�,ndrturn Chargeafor Cunent5ervicea Mr Otter evenue n-0PeraEngPRevenue xpenaea low 21 INTENTIONALLY LEFT BLANK ........... HUNTINGTON BEACH .I OUINNESS WORLD RECORDS* LAPGEST SUASQARJ MOST PEOR,S ADNC A SUWBCARJ 22 City of Huntington Beach Revenue Descriptions and Assumptions Adopted Budget — FY 2015/16 GENERAL FUND REVENUE: $216.7 million Charges for Services Other Revenue Non-Operating Transfers Revenue from Other $25,304,478 $1,238,931 $794,156 Agencies 12% 1% 0% $2,728,148 1% PropertyTax Use of Money& $84,071,925 Property 39% $16,824,527 8% Fines&Forfeitures $4,442,688 2% License&Permits $9,697,007 4% Other Local Taxes $71,612,507 33% Property Tax: $84,071,925 Property Tax represents the largest General Fund revenue source for the City, accounting for 39% of total budgeted General Fund revenue for FY 2015/16. Property Tax for the FY 2015/16 Adopted Budget includes the assessed values of Huntington Beach and Sunset Beach properties. The Property Tax category consists of Basic Levy, Prior Year Property Taxes, Supplemental Roll Property Taxes, and Other Property Taxes. • Basic Levy, Prior Year Property Taxes, and Supplemental Roll Property Taxes: Basic Levy and Prior Year Property Taxes include secured and unsecured taxes. The total Secured, Unsecured and Supplemental Roll Property Tax for FY 2015/16 is approximately $49.4 million, which is $2.2 million or 4.7% higher than the prior fiscal year. This growth reflects continued improvements in the housing market. • Other Property Taxes: Other Property Taxes revenue for FY 2015/16 is $33.2 million. These revenues are composed of several tax sources, but the three major sources are In Lieu of Vehicle License Fee (VLF), Triple Flip Reimbursement, and the Retirement Property Tax. o In Lieu of VLF proceeds are a portion of the City's annual VLF revenue exchange with the State for property tax. The In Lieu of VLF revenue for FY 2015/16 is budgeted at$18.0 million. 23 City of Huntington Beach 9 Revenue Descriptions and Assumptions Adopted Budget — FY 2015/16 GENERAL FUND REVENUE -CONTINUED o Triple Flip Reimbursement is a swap of sales tax revenues with property tax revenues. In 2004, the California Economic Recovery Bond Act was approved, which authorized the issuance of$15 billion in bonds to close the State's budget deficit. To guarantee the bond repayment, the State issued the Revenue and Taxation Code Section 6201.5, which lowered the Bradley Burns Uniform Sales Tax rate from 1% to 0.75%. In return, the cities are reimbursed 0.25% in the form of property tax known as Triple Flip Reimbursement. The Governor's FY 2014/15 state budget includes a supplemental payment of$1.6 billion that allowed the 2004 Economic Recovery Bonds to be paid off in July 2015. Starting in March 2016 and thereafter, the Bradley Burns allocations will then revert back to the original 1%, amount. As a result, the Triple Flip Reimbursement for FY 2015/16 is estimated to drop by$654,478 or 8%from the prior fiscal year to$7.5 million. o Retirement Property Tax, levied annually since 1966, was capped by the City Council, Ordinance No. 3954, on July 16, 2012 at $0.01500 per $100 of assessed value. The Retirement Property Tax revenue for FY 2015/16 is approximately$5.1 million. Other Local Taxes: $71,612,507 Other Local Taxes category represents the second largest General Fund revenue source for the City, accounting for 33% of total budgeted General Fund revenue for FY 2015/16. Other Local Taxes consist of Sales Tax, Utility Users Tax, Transient Occupancy Tax, and Franchises, and this category is represents an 8.2% increase from last year's Adopted Budget of$66.2 million. • Sales Tax: Sales Tax revenue for FY 2015/16 is$33.2 million, a 15.4%, increase from last year's Adopted Budget of $28.8 million mainly due to increased consumer confidence. In addition, the Governor's FY 2014/15 state budget includes the early payoff of the 2004 Economic Recovery Bonds that will allow the Bradley Burns Uniform Sales tax rate to revert back from 0.75% to 1% in the second half of FY 2015/16. This payoff will result in a one-time $2.0 million accrual from the State associated with the unwinding of the Triple Flip program. See Triple Flip Reimbursement for more details. • Utility Users Tax (UUT): Utility Users Tax revenue for FY 2015/16 is at $20.7 million, which is a 3.75% decrease from the prior fiscal year primarily due to the decline in water, gas and telephone usage. California is facing one of the most severe droughts on record; therefore, on April 1, 2015, Governor Brown imposed an executive order mandating all California cities and local water supply agencies to reduce water usage by 25%. The City charges a 5% rate on water, gas, and electricity usage and a 4.9% rate (post Measure P from 2010) on cellular and land line telephone and cable/video usage. • Transient Occupancy Tax (TOT): Transient Occupancy Tax revenue for FY 2015/16 is at an all time- time high of $10.3 million due in large part to successful marketing campaigns led by Visit HB and the Chamber of Commerce. This category, which includes transient occupancy taxes received from the Sunset Beach and Huntington Beach hotels, marks the City as an exciting tourist and entertainment destination. • Franchises: Franchise revenue for FY 2015/16 is $7.4 million. These revenues are derived from franchise agreements between the City and private firms such as gas and electric utility franchises with Southern California Gas and Southern California Edison; transfer station and refuse franchises with Rainbow Disposal; pipeline and cable television franchises with various firms; and bus bench franchise. 24 City of Huntington Beach 0 Revenue Descriptions and Assumptions Adopted Budget — FY 2015/16 GENERAL FUND REVENUE -CONTINUED Charges for Current Services: $25,304,478 The Charges for Current Services category represents the third largest General Fund revenue source for the City. These revenues are from various "fees for service' activities such as plan check reviews by Public Works and Community Development Departments, fees for recreational classes and programs, FireMed membership and billing service reimbursement, and other activities. Revenues from this category include transfers from proprietary funds such as Water, Refuse, Sewer, Retiree Medical Trust, and Retirement Supplement Trust to pay for expenditures incurred by the General Fund. Use of Money and Property: $16,824,527 The Use of Money and Property revenue for FY 2015/16 is $16.8 million, a 1.99% increase from last year's Adopted Budget of$16.5 million. This category is comprised of a variety of activities including interest income, lease and concession income, oil well royalties, parking revenues, and jail booking fees. The leases and concession income, as well as parking revenues, continue to perform well due to tourism and the warm weather climate; however, oil well royalties have dropped by 39.3% due to the decline in oil prices. Licenses and Permits: $9,697,007 Licenses and Permits revenues are related to development permit and license fees from the Community Development and Public Works Departments. Licenses and Permits, estimated at $9.7 million, continue to show an upward trend due to the demand for construction of new commercial and residential properties. Fines, Forfeitures, and Penalties: $4,442,688 Fines, Forfeitures and Penalties revenue includes traffic and parking tickets, and fines levied on delinquent library materials. Revenue from Other Agencies: $2,728,148 Revenue from Other Agencies includes reimbursements and fees received from federal, state, and local agencies. Non-Operating Revenue: $794,156 The Non-Operating revenue for FY 2015/16 is $794,156, which is a $545,968 or 40.74% decrease from the prior fiscal year. This category includes the repayment of General Fund loans from various funds including the Gas Tax Fund. In Fiscal Year 2014/15, the State Highway Users' Tax has been drastically cut due to the decline in oil prices. The decline in oil prices resulted in the loss of a $900,000 annual transfer from the Gas Tax Fund into the General Fund. Other Revenue: $1,238,931 Other revenue includes records fees from the City Clerk's passport processing, sales of City owned equipment, restitution and settlement payments. 25 City of Huntington Beach 0 Revenue Descriptions and Assumptions Adopted Budget — FY 2015/16 NON-GENERAL FUND REVENUE The City of Huntington Beach's Adopted Budget FY 2015/16 Non-General Fund Revenue is $126.1 million. Enterprise Funds: $60,195,400 Enterprise Funds revenue represents the largest Non-General Fund revenue source for the City. This revenue consists of services fees received for Water, Refuse Collection, Sewer, and Water Master Plan. Water service is the largest revenue source of the four service fees comprised of the Enterprise Funds. The City's water utility operations are funded by charges to municipal users (residential and commercial) of the City's water service. Refuse Collection service is the second largest revenue source of the total Enterprise Funds budget. The City contracts with Rainbow Disposal to provide refuse service, which is supported by fees received. Special Revenue/Other/Capital Project Funds: $19,810,136 This category of funds represents the second largest Non-General Fund revenue source for the City. This category of funds includes the Self Insurance Worker's Compensation, Quimby, Measure M, Gas Tax/Highway Users Tax, Traffic Congestion Relief 42, and Fourth of July funds. Public Financing Authoritv/Debt Service/Assessment Districts Funds: $12,587,513 Huntington Beach has a Public Finance Authority (PFA), established in 1988 to issue debt for the financing of public improvements and other capital purchases. In FY 2015/16, the PFA Fund is budgeted to receive $6.6 million in non-operating revenues. This non-operating revenue derives from the repayment of debt by the General Fund and other funds related to various improvement projects over the years. The revenue is recorded as a transfer or "non-operating revenue" and is then used to pay debt service according to an amortization schedule. The City also has several community facility districts (CFDs)that receive assessment revenue to pay off debt related to developments in specific areas of the City. Trust and Agency Funds: $11,941,517 Trust and Agency funds consist of the Retirement Supplement and Retiree Insurance funds, Strand Parking Structure fund and three Business Improvement District (BID)funds. The three Business Improvement Districts that include the Auto Dealers, Hotel/Motel, and Downtown Merchants are allowed to collect assessments from their members for the use of various improvements. The City acts as an intermediary for the BIDS and records these assessments in three distinct funds. The BIDs then submit annual operating budgets, which are received and approved by City Council. Recognized Obligation Retirement Fund (RORF): $10,842,771 Pursuant to the Assembly Bill 1X 26, the Redevelopment Agency was dissolved on February 1, 2012 resulting in the creation of the Successor Agency (the City) and the Recognized Obligation Retirement Fund (RORF), which is where all of the former Redevelopment Agency's properties, contracts, and leases were transferred. Grant Funds: $10,154,889 This category consists of Federal, State and Local funded grant monies received by the Police, Fire, Public Works, Library, Community Services and Business Development Departments. Separate Legal Governing Board Fund: $589,785 The City has a Joint Powers Agreement (JPA) with local fire departments to use the City's training facility on Gothard Street. The City also administers the West Orange County Water Board (WOCWB). 26 City of Huntington Beach Revenue Summary Adopted Budget- FY 2015116 ALLFUNDS Summary Combined by Fund Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00100 General Fund 189,766,765 198,789,043 204,857,651 207,031,928 208,918,243 216,714,367 4.68% 00101 Specific Events 350,413 373,661 421,394 375,000 375,000 400,000 6.67% 00103 Donations Fund 589,925 659,886 545,149 1,054,166 00104 School Events 2,945 1,884 00106 Interest Allocation 44,375 00107 Evidence Seizure 27 (582) 331 00122 Inmate Welfare Fund 22,549 43,700 41,097 50,000 00126 Donations Historic Wintersburg 4,894 8,657 00201 Air Quality Fund 244,454 230,471 245,781 188,377 188,377 252,350 33.96% 00204 Fourth of July Parade 356,501 440,121 353,117 400,000 400,000 400,000 0.00% 00206 Traffic Impact 293,447 1,404,632 1,570,621 202,000 202,000 713,000 252.97% 00207 Gas Tax Fund 3,982,311 3,111,284 3,727,553 3,697,389 3,697,389 3,377,537 -8.65% 00209 Park Acquisition&Development 931,831 85,603 1,168,105 00210 Sewer 1,028,163 2,717,756 735,150 400,000 400,000 896,000 124.00% 00211 Drainage 98,266 317,349 255,874 227,000 100.00% 00212 Narcotics Forfeiture-Federal 5,204 82,241 160,945 00213 Measure M Fund 2,968,206 2,594,457 3,668,997 3,113,770 3,113,770 3,264,400 4.84% 00214 Narcotics Forfeiture-State 15,585 115,098 15,954 00215 Rehabilitation Loans 205,792 347,342 213,287 75,000 75,000 80,000 6.67% 00216 Property and Evidence 19,870 2,356 10.885 00217 Affordable Housing In-Lieu 118,780 204 00218 Hwy Safety Traffic Reduct I 19,153 9,725 1,525,990 00219 Traffic Congestion Relief 42 2,796,257 1,803,776 2,628,581 2,100,000 2,100,000 924,696 -55.97% 00220 Housing Authority 3,309,040 00221 Cooperation Agreement Repayment (1,489) 00223 Safe and Sane Fireworks 56,457 69,297 567 00225 Gun Range Settlement 5,760 (926) 2,334 00226 Quimby Fund 36,732 351,130 267,467 1,383,399 100.00% 00227 Police Facilities Dev Impact 16,419 215,048 00228 Park Dev Impact-Res 1,154 712,858 231,142 50,000 50,000 500,000 900.00% 00229 Library Dev Impact 118,519 120,758 50,000 100.00% 00231 Fire Facilities Dev Impact 10,477 91,478 00232 Partnership Fund 7,540 (33) 86 00233 Housing Residual Receipts 108,454 375,980 419,200 419,200 420,000 0.19% 00234 Disability Access Fund 15,859 20,022 21,000 21,000 25,000 19.05% 00235 Park Dev Impact-Non Res 59,580 208,652 50,000 50,000 200,000 300.00% 00236 Public Art in Parks 14,930 4,713 00237 Self Insurance Liability Claim 1,019,414 4,227 00305 RDA Cap Project Area 765,123 00306 Low Income Housing Inc 715,648 00308 In-Lieu Parking Downtown 48,987 39,836 25,887 2,788 40,946 100.00% 00314 Infrastructure Fund 1,855,287 1,888,295 2,058,987 3,000,000 3,000,000 -100.00% 00315 Southeast Coastal Project 474,187 00319 Senior Center Development 17,000,000 00350 RORF 31,322,066 18,619,717 8,432,376 9,983,865 13,083,865 10,022,771 0.39°% 00352 LMIHAF 11,328,436 1,036,786 22,148 400,000 400,000 400,000 0.00% 00401 Debt Svc HBPFA 4,643,004 5,555,674 5,334,817 6,541,094 6,836,094 6,625,738 1.29% 00404 Debt Svc 1993-A Cic Cops (1) 00405 Debt Svc Grand Coast CFD 2000-1 1,572,121 14,174,894 824,760 1,248,861 1,248,861 1,246,339 -0.20% 00406 Debt Svc Mello Roos 221,777 232,038 263,352 115,000 115,000 300,645 161.43% 00407 RDA HB Debt Svc Project Area 7,261,803 00408 Debt Svc McDonnell CFD 2002-1 416,193 371,833 378,164 386,526 386,526 388,028 0.39% 00409 Debt Svc Southeast Coastal (2,217) 00410 Debt Svc Bella Terra 2,864,009 23,158,403 2,217,803 2,360,957 2,360,957 2,360,957 0.000 00501 CUPA 155,751 279,231 183,604 178,000 178,000 240,000 1 83% 27 City of Huntington Beach Revenue Summary Adopted Budget - FY 2015116 ALL FUNDS Summary Combined by Fund Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00504 Refuse Collection Service 10,782,157 10,948,771 11,003,989 11.200,500 11.200,500 11,336,732 1.22% 00505 Systems Fund 757 (238) 678 00506 Water 35,988,351 45,567,429 30,098,994 37,556,193 37,556,193 37,178,668 -1.01% 00507 Water Master Plan 832,630 1,042,512 (6,791,910) 600,000 600,000 850,000 41.67% 00508 WOCWB 146,259 189,679 163,784 150,000 150,000 201,718 34.48% 00509 Refuse Education 51,938 51,377 51,348 50,664 50,664 50,097 -1.12% 00511 Sewer Service Fund 11,748,517 12,197,919 10,970,304 10,416,000 10,416,000 10,830,000 3.97% 00551 Self Insurance Workers'Comp 6,400,000 7,708,840 6,654,340 6,654,340 6,785,711 1.97% 00556 Energy Efficiency Fund 8,288 (3,011) 1,222 00650 Gen Fixed Assets Acct Group 414 (456,453) 00701 BID-Auto 183,000 172,800 172,800 189,512 112,800 101,520 -46.43% 00702 Retiree Insurance Fund 3,261,831 2,673,647 5,921,872 2,358,394 2,358,394 2,358,394 0.00% 00703 Retirement Supplement 8,068,591 10,728,670 8,378,357 4,785,164 4,785,164 4,785,164 0.00% 00704 Fire JPA Fund 416,662 355,288 345,767 346,367 347,680 388,067 12.04% 00707 Debt Svc Judgment Oblig Bonds 1,031,165 1,024,219 1,024,039 1,026,200 1,026,200 1,024,400 -0.18% 00708 Affordable Housing Reimburse 10,473 00709 BID-Hotel/Motel 1,397,402 1,509,288 1,814,805 1,734,700 2,534,700 2,946,000 69.83% 00710 BID-Downtown 102,353 101,695 106,614 90,000 90,000 110,000 22.22% 00711 Parking Structure-Bella Terra 511,573 529,718 530,181 539,389 539,389 641,406 18.91% 00712 Parking Structure-Strand 1,615,771 1,660,060 1,581,208 1,050,000 1,050,000 1,640,439 56.23% 00750 Alcohol Prevention Services 42,735 17,000 74,920 -100.00% 00764 FEMA/EOC 750 00801 Anaheim/Santa Ana UASI FY10 107,773 199,096 1,060 00802 Anaheim/Santa Ana UASI FY11 46,427 16,272 00803 Justice Assistance Grant 11/12 31,405 00807 Energy Efficiency 926,725 585.670 233,493 1,062,924 00814 HES Grant 196,872 00815 CDBG 12/13 1,066,626 53,141 63,320 00816 FEMA Grant 100 00838 Jail Training Grant 11,751 10,552 12,638 10,920 10,920 -100.00% 00843 HOME Program 13114 29,051 00848 HOME Program 08/09 16,155 00849 HOME Program 09/10 19,288 00850 HOME Program 10/11 275,000 40,240 85,949 00851 HOME Program 11/12 69,390 629,202 00852 HOME Program 12/13 52,781 48,824 00854 HOME Program 06 41,404 17,507 00857 HCD O6/07 2,007 00859 CDBG 08/09 1 58,841 00860 CDBG 09/10 27,160 133,125 00861 CDBG 10/11 75,511 306.432 00863 CDBG 13/14 713,311 433,368 00873 OCTA/Cip Grant 281,627 186,916 200,000 200,000 3,518,215 1659.11% 00875 Saav 88,239 12,482 1,017 00878 Caltrans Grants 11,152 201,769 2,373 00880 Library Equipment 316 89 227 00892 Storm Water Quality 7,122 00894 WMD-DHHS 376 228 (41) 00909 UASI/OCIAC Program 186,955 89,670 284,907 191,173 191,173 50,426 -73.62%, 00916 State Literacy Grant 08/09 55,760 591 00917 OC Waste&Recycling Grant (49) 00919 Avoid the 28 DUI 3,601 00923 Justice Assistance Grant 08/09 (529) 00926 Homeland Security MMRS 08/09 137,879 173,700 00927 Justice Assistance Grant 09/10 21,977 28 City of Huntington Beach Revenue Summary Adopted Budget - FY 2015/16 ALL FUNDS Summary Combined by Fund Percent FY 2011112 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015116 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00928 Sr Mobility Program 7/09-6110 9 00930 State Literacy Grant 09/10 2,279 00931 Traffic Safety Grant 09110 13,393 00932 SLESF Grant 09/10 68,118 00934 Fireman's Fund Heritage 09/10 (1) 00936 HPRP 132,179 (1,368) (2) 00937 Justice Assist Grant (16,891) 00939 Domestic Violence CY2010 163,190 00940 LSTA Computers to Go Grant 397 00941 Homeland Security UASITLO 0910 275 00944 State Literacy Grant 10/11 2,932 00945 Homeland Security MMRS 09/10 316,402 00947 EMPG 10/11 63,489 293 00948 Gates Broadband Grant 10/11 4,380 00949 SLESF Grant 10/11 1,544 28 70 00950 Office of Traffic Safety 10/11 18,032 00951 Used Oil 14th Cycle 08109 3,190 00952 Fireman's Fund Heritage 10111 (2) 00953 Justice Assistance Grant 10/11 19,629 8,853 00954 Assembly Bill 912 FY 10/11 30,361 00955 Prop 69 Funding 9,743 10,803 37,336 00956 Anaheim/Santa Ana UASI FY09 5,479 00957 2011 Domestic Violence Program 62,218 128,621 00958 Homeland Security UASI 09/10 45,666 00959 2002 Park Bond 876,153 193,243 00960 Used Oil OPP1 10/11 85,224 54,960 54,272 00961 Hwy Bridge Replacement 8 Rehab 174,240 247,917 00962 CDBG 11/12 912,629 622,578 37,198 00963 Sr Mobility Prgram 7111-6/12 187,063 165,416 222,943 378,666 00964 OCATT Program 135,202 100,553 00965 Master Plan of Arterial Highways 2,209,364 00967 ABC Grant 11/12 45,790 8,897 00968 SLESF Grant 11/12 322,894 1,189 (79) 00969 Calif 911 Emergency Comm Fund 37,483 00970 BPMP 80 1,862,671 1,862,671 -100.00% 00971 Asset Forfeiture 15%State Set 5,639 20,857 3,453 00972 Office of Traffic Safety 11/12 99,963 53,152 00973 Avoid the 26 DUI Grant 11/12 1,768 00974 Assistance to Firefighter Gran 5,520 1 00975 EMPG 11/12 43,199 00976 Homeland Security MMRS 10/11 313,425 268,212 00977 Domestic Violence 2012 165,566 73,071 00978 US Secret Services(USSS) 5,000 10,500 8,500 15,000 15,000 -100.00% 00979 AB109 Public Safety Realignmen 1,620 149,870 132,538 32,569 00980 Alcoholic Beverage Ctrl 12/13 49,987 (3,024) 00981 OC Real Estate Trust Fnd 12/13 25,000 00982 Ofc of Traffic 12113#SC13184 44,085 48,650 00983 Ofc of Traffic 12113#PT1368 63,988 15,323 00984 SLESF Grant 12/13 321,986 385,757 00985 State Literacy Grant 12113 37,577 00986 Avoid the 26 FY12/13 2,689 00987 Justice Assistance Grant 12/13 20,624 7,419 00988 Human Trafficking 13,371 25,097 50,000 60,000 -100.00% 00989 OCDETF 2,655 25,000 00990 EMPG 12113 37,299 29 City of Huntington Beach Revenue Summary Adopted Budget-FY 2015/16 ALL FUNDS Summary Combined by Fund Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00991 Domestic Violence CY2013 72,125 149,868 00993 Anaheim/Santa Ana UASI FY12 2,061 00994 HUD EDI Senior Center Dev 91,565 142,500 00995 Hwy Safety Improvement Program 16,333 86,400 1,521,900 2,188,000 2432.41% 00996 Homeland Security UASI 2012 11,948 00997 Ofc of Traffic 13114#PT1482 176,351 00998 Ofc of Traffic 13/14#SC14184 56,359 01200 LSTA Pitch Grant 13/14 16,650 16,650 01201 State Literacy Grant 13/14 10,000 19,943 01202 DHS Fire Prevention Grant 9,940 01205 Justice Assistance Grant 13114 28,448 01206 Domestic Violence CY2014 153,595 39,670 01207 UASI 2013 8,535 8,535 -100.00% 01208 CDBG 14/15 963,901 963,901 -100.00% 01209 HOME Program 14/15 401,677 410,677 -100.00% 01212 Alcoholic Beverage Ctri 14/15 34,189 01213 Office of Traffic Safety 14/15 435,226 01214 Justice Assistance Grant 14/15 28,952 01215 Immigration&Customs Enforce 25,000 01216 EMPG 14/15 31,959 01217 State Literacy Grant 14/15 44,156 01218 DHS Fire Equipment Grant 69,952 01219 CDBG 15/16 970,561 100.00% 01220 HOME Program 15/16 377,687 100.00% 01221 Domestic Violence CY2015 188,975 01222 HMGP 2,550,000 100.00% 01223 LSTA Pitch Grant 15/16 21,000 01224 OC Regional Narc Suppression 60,000 01225 EMPG 15/16 10,000 01227 Office of Traffic Safety 15/16 500,000 100.00% GRAND TOTAL 351,667,148 383,555,852 320,581,363 324,892 667 356,161 104 342 836,378 5.52°/ 30 City of Huntington Beach Revenue Summary Adopted Budget -FY 2015/16 ALL FUNDS Combined Revenue Detail by Object Account Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 40070 Sec Basic Levy 37.213,867 38,928,695 41,450,256 43,978,539 44,754,770 47,383,452 7.74% 40080 Unsec Basic Lev 1,354,617 1,601,576 1,765,070 1,302,749 1,302,749 1,341.831 3.00% 40060 Basic Levy 38,568,484 40,530,271 43,215,326 45,281,288 46,057,519 48,725,283 7.61% 40170 Sec Prior Year Property Taxes 826,837 651,410 537,684 561,165 483.700 411,145 -26.73% 40180 Unsec Prior Yr Property Taxes 28,412 20,817 29,861 31,350 31 350 31 350 0.00% 40160 Prior Year Property Taxes 855,249 672,227 567,545 592,515 515,050 442,495 -25.32% 40310 Sec Supp Roll 258,784 742,057 1097,784 1,358,500 1,097,784 1152673 -15.15% 40305 Supp Roll Property Taxes 258,784 742,057 1,097,784 1,358,500 1,097,784 1,152,673 -15.15% 40360 Interest Property Taxes 14,378 11,126 8,368 14,630 10,000 10,000 -31.65% 40370 Misc Property Taxes 487,531 2.375.042 2,113,364 1,727,773 2,583,774 2,108,575 22.04% 40400 Homeowner Exemption 313,308 342,208 333,483 350,075 328,819 328,819 -6.07% 40410 Utility Unitary Tax 627,044 623,919 672,036 702,278 655,361 653,408 -6.96% 40420 Triple Flip Reimbursemnt 7,233,248 7,621,927 9,924,618 8,173,780 8,164,301 7,519,302 -8.01% 40430 In-Lieu of VLF 15,079,411 15,766,091 16,602,324 16,862,394 17,153,561 17,966,137 6.55% 40440 Nuisance Abatement 6,178 69,949 50,749 63,314 3,293 -100.00% 40450 Employee Retirement Override 4,113,284 4,667,649 4,874,713 4,856,222 4,867,519 5,135,233 5.75% 40460 Structural Fire Fund Prop Tax 322,821 40470 RPTTF Revenue 3,428,586 12,888,390 7,181,533 40480 PTAF Claim Settlement 1.019.414 40350 Other Property Taxes 31,625,789 45,385,715 41,761,189 32,750,467 33,766629 33 721 474 2.96% 40500 Assessments 6,746,807 5,832,496 5,777,629 6,125,556 6,877,344 7,483,489 22.17% 40610 Main/Pier Tax Increment 4.072.003 40660 Talbert/Beach Tax Inc 302,689 40720 Oakview Tax Inc 453,734 40800 Huntington Center Tax Inc 1,604,975 40900 Yorktown/Lake Tax Inc 240,573 40950 SE Coastal Tax Increment 151 40600 Tax Increment 6,674,126 40010 PROPERTY TAXES 84,729,239 93,162,765 92,419,473 86,108,326 88,314,326 91,525,414 6.29% 41110 1%Allocation Sales Tax 24,607,422 25,172,552 25,127,105 26,590,720 27,013,377 30,781,815 15.76% 41120 Public Safety Sales Tax 1,909,896 2,026,947 2.108,906 2,184,000 2,300,000 2,415,000 10.58% 41130 Measure M Sales Tax 2,608,523 2,563,642 3,217,691 3 106 770 3 106 770 3,257,400 4.85% 41100 Sales Tax 29,125,841 29,763,141 30,453,702 31,881,490 32,420,147 36,454,215 14.34% 41210 Utility Franchises 2,218,859 2,457,667 2,485,034 2,450.000 2,591.995 2,674,667 9.17% 41220 Transfer Station Franchises 366,536 381,912 383,549 395,034 430,790 431,000 9.10% 41230 Pipeline Franchises 80,987 119,825 124,883 147,900 213,885 220,302 48.95% 41240 Refuse Franchises 685,361 738,804 795,832 821,200 832,771 850,150 3.53% 41250 Cable TV Franchises 2,175,978 3,040,716 3,007,923 3,092,232 3,065,989 3,065,989 -0.85% 41270 Bus Bench Franchise 199,200 199,200 199,200 199,200 199,200 199,200 0.00% 41200 Franchises 5,726,921 6,938,125 6,996,420 7,105,566 7,334,630 7,441,308 4.73% 41330 Beach Edinger SP 266.000 230,008 41300 In-Lieu Tax 266,000 230,008 41400 Transient Occupancy Tax 7,203,534 7,629,607 8,440,475 8,820,000 9,500,000 10,300,000 16.78% 41510 Water Utility Tax 1,648,103 1,689,807 1,691,676 1,728,900 1,606,759 1,298,262 -24.91% 41520 Gas Utility Tax 1,787,228 1,980,884 1,986,309 2,150,600 1,781,400 1,781,400 -17.17% 41530 Telephone Utility Tax 7,069,196 6,226,032 5,654,513 6,300,000 5,665,165 5,608,513 -10.98% 41540 Electric Utility Tax 7,801,179 8,365,956 8,646,438 8,600,000 9,189,380 9,465,061 11.35% 41550 Cable Utility Tax 1,846,759 2,501,638 2,642,319 2,800,000 2,521,148 2 521 148 -9.96% 41500 Utility Users Tax 20,152,465 20,764,317 20,621,256 21,479,500 20,763,852 20,674,384 -3.75% 31 City of Huntington Beach Revenue Summary Adopted Budget -FY 2015116 ALLFUNDS Combined Revenue Detail by Object Account Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015116 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 41000 OTHER LOCAL TAXES 62,208,762 65,361,191 66,741,861 69,286,556 70,018,629 74,869,907 8.06% 42103 Fire Prevention Inspection 297,366 276,408 179,847 270,000 270,000 300,000 11.11% 42105 Oil Well Taxes License 552,806 585,806 615,548 576,369 789,337 813,017 41.06% 42110 Business License 2,303,014 2,287,867 2,333,761 2,240,695 2,408,000 2,480,240 10.69% 42112 Disability Education Fee 16,081 19,938 21,000 21,000 25,000 19.06% 42115 Bicycle License 15,800 10,780 42120 Oil&Methane Inspection 22,218 56.390 60,077 47,000 47,000 57,000 21.28% 42125 Miscellaneous License 12,025 38,878 45,771 40,000 40,000 40,000 0.00% 42128 Newsrack Fee 1 400 -100.00% 42100 License General 3,203,229 3,272,210 3,254,941 3,196,465 3,575,338 3,715.257 16.23% 42152 Street and Curb 348 42155 Encroachment Permit 260,920 1,056,637 535,838 302,000 386,350 400,000 32.45% 42165 Grading Permit 16,797 12,000 14,500 12,000 12.000 12,000 0.00% 42170 Harbor&Dock Construction 8,640 9.605 7,560 10,000 7,500 7,000 -30.00% 42180 Obstruction Permit 45 370 705 215 42185 Parking Permit 22,054 8,954 7,151 15,000 10,000 6,000 -60.00% 42195 Wide/Ovemei ht/Loadin 14.456 14405 14,690 15000 15000 15000 0.00% 42150 License&Permits Public Works 322,912 1,102,319 580,444 354,000 431,065 440,000 24.29% 42305 Alarm Permits 231,804 231,389 252,094 230,000 269,120 242,000 5.22% 42310 Building Permits 1,722,521 1,933,461 1,860,861 2,500,000 1,950,000 2,700,000 8.00% 42315 Plumbing Permits 293,679 531,880 324,311 495,000 356,000 480,000 -3.03% 42320 Electrical Permits 415,432 527,280 413,974 520,000 375,000 649,500 24.90% 42325 Mechanical Permits 225,725 414,155 222,008 300,000 350,000 325,000 8.33% 42335 Swim Pool Permits 63,379 82,797 108,774 85,000 90,000 82,450 -3.00% 42355 Certificate of Occupancy 89 236 107,862 75,409 90 000 20,000 20,000 -77.78% 42300 License and Permits Buildings 3,041,775 3,825,824 3,257,432 4,220,000 3,410,120 4,498,950 6.61% 42410 Planning Commission 408,058 320,047 263,489 464,500 284,500 315,500 -32.08% 42600 Zoning Administrator 152,551 183,145 186,354 180,250 179,750 138,250 -23.30% 42700 Environ Processing 190,844 200,676 41,841 165,000 55,000 55,000 -66.67% 42750 Staff Review 148,687 159,805 134,507 129,000 169,501 139,050 7.79% 42824 Beach-Edinger Spec Plan Fees 56,369 257,719 52,771 60,000 115,065 120,000 100.00% 42825 General Plan Maint Fee 206,974 397,413 183,543 250,000 250,000 300,000 20.00% 42860 Parking In-Lieu 41,984 41.984 20,881 2,788 40,946 100.00% 42870 Affordable Housing In-Lieu Fee 118.780 42400 License and Permits Planning 1,205,466 1,679,570 883,385 1,248,750 1,056,604 1,108,746 -11.21% 42000 LICENSE AND PERMITS 7,773,382 91882,922 7,976,202 9,019,215 8,473,127 9,762,953 8.25% 42905 CourUTraffic Fines 609,895 536,994 493,844 610,000 459,350 495,000 -18.85% 42915 Main Street Library Fines 1,630 1,436 1,518 1,500 1,500 1,500 0.00% 42920 Central Library Fines 87,798 83,659 77,710 85,000 75,000 75,000 -11.76% 42925 Banning Library Fines 1,766 2,214 1,742 1,800 1,800 1,800 0.00% 42930 Oakview Library Fines 2,776 2,381 2,375 2,800 2,800 2,500 -10.71% 42935 Murphy Library Fines 955 758 621 700 700 700 0.00% 42910 Library Fines 94,926 90,447 83,965 91,800 81,800 81,500 -11.22% 42940 Parking Fines 3,425,663 3.321.212 3.697,344 3.708.000 3,736,105 3.736,188 0.76% 42940 Parking Fines 3,425,663 3,321,212 3,697,344 3,708,000 3,736,105 3,736,188 0.760' 42950 Alarm Fines 121,065 109,280 116,765 130,000 130,000 130,000 0.D0°h 42900 FINES AND FORFEITURES 4,251,550 4,057,933 4,391,918 4,539,800 4,407,255 4,442,688 -2.14%7 42965 Pooled Cash Interest 1,536,677 1,126,273 1,162,063 196,500 46,500 183,500 -6.62% 42966 Market Adjustments 3,950,984 4,173,315 4,197,070 42970 Restricted Cash Interest 581,088 801,147 679,017 1,950 100.00% 32 City of Huntington Beach Revenue Summary Adopted Budget- FY 2015/16 ALL FUNDS Combined Revenue Detail by Object Account Percent FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015116 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 42975 Late Charges 856,847 891,861 887,862 896,000 911,000 911,000 1.67% 42977 Interfund Loans Interest 567 385 198 28 42960 Interest Income 6,926,163 6,992,981 6,926,211 1,092,500 957,523 1,096,450 0.36% 42985 Interest Payments 24,089 319.373 24,010 200,000 200,000 240,000 20.00% 42990 Principal Payments 575,771 628.707 187,825 275,000 275.000 640,000 132.73% 42980 Loan Payments 599,861 948,080 211,835 475,000 475,000 880,000 85.26% 43065 Waterfront Project 599,685 571,400 940,659 10,028 43075 Land Lease Income 1,131,675 937,506 966,718 940,000 935,000 930,000 -1.06% 43085 Buildings Lease Income 271,351 274,101 233,156 6,000 6,000 6,000 0.00% 43095 Beach Concessions 1,189,038 1,216,490 1,271,957 1,428,000 1,368,626 1,415,159 -0.90% 43105 Prop/Equip Lease-Beach 243,660 177,998 125,000 116,000 119,480 -4.42% 43115 Rooms Rentals 563,992 569,582 526,819 545,000 507,900 550.000 0.92% 43145 Central Park Concessions 178,599 185,406 192,572 190,000 115,000 195,000 2.63% 43150 Sport Complex Concessions 49,358 58,975 81,905 68,000 82,000 82,000 20.59% 43155 Vending Machines 63,838 14,181 12,974 15,000 15,000 15,000 0.00% 43165 Rentals-Leases 229,048 236,435 184,534 196,000 230,000 232,000 18.37% 43166 Ocean View Estates Rents 398,163 426,689 448,660 463,500 470 300 484,409 4.51% 43055 Lease and Concession Income 4,918,406 4,668,764 4,859,954 3,976,500 3,855,854 4,029,048 1.32% 43910 City Oil Wells 823,032 477,542 501,354 604,000 336,000 366,000 -39.40% 43920 Other Royalties 74,968 201,264 142,723 136,000 88,000 83,191 -38.83% 43900 Royalties 898,000 678,806 644,077 740,000 424,000 449,191 -39.30% 44010 Parking Lots 2,709,378 2,902,102 3,177,955 3,468,000 3,479,861 3,805,924 9.74% 44015 Annual Parking Pass 777,569 725,253 744,538 650,000 650,000 650,000 0.00% 44030 Sunset Vista 481,974 512,004 608,982 600,000 620,000 731,160 21.86% 44040 Parking Structures 2,599,658 2,651,999 2,703,991 2,279,820 2,139,200 2,729,639 19.73% 44050 Meters-Business 455,372 492,224 496,325 465,000 498,625 498,625 7.23% 44060 Meters-Residential 648,053 728,838 769,257 740,000 730,375 730,375 -1.30% 44070 Meters-Recreational 1,254,014 1,327,080 1,551.495 1,530,000 1,631,000 1,712.550 11.93% 44080 Pier Plaza 1,663,248 1,416.268 1,596,237 1,630,000 1,720.232 1,771,839 8.70% 44090 Meters Beach Blvd 71,243 62.255 66,868 68,000 67,115 67,115 -1.30% 44100 Sport Complex 153,377 135,305 128,783 135,000 125,000 125.000 -7.41% 44000 Parking Revenue 10,813,886 10,953,328 11,844,431 11,565,820 11,661,408 12,822,227 10.86% 45010 City of FV Jail Bookings 171 45040 Convicted Offender Booking Fee 524,296 431,354 274.159 300,000 285,000 216,000 -28.00% 45100 Other Govt Jail Bookings 5,125 6.320 566 5,100 265 -100.00% 45000 Contract Jail Bookin s 529,421 437,674 274,725 305,100 285 436 216 000 -29.20% 45110 PCS Wireless 293,874 299 479 308,227 310,000 283,500 283,500 -8.55% 45120 Admin Cost-Bonds 11,875 11,875 11,875 42955 USE OF MONEY AND PROP 24,991,486 24,990,987 25,081,333 18,464,920 17,942,726 19,776,416 7.10% 46110 Tidelands Revenue 275,221 343,177 377,017 364,076 395,867 415,661 14.17% 46115 GEMT Reimbursement 116,265 50,000 25,000 25,000 -50.00% 46120 State Set-Aside 15% 7,784 20,378 2,524 46130 Real Property Transfer 1,0682893 1,077,743 1,249,160 1,255,422 1,073,400 1,073,400 -14.50% 46140 State Mandated Cost Reimb 644 144,081 272,678 20,000 20,000 20,000 0.00% 46160 From State of California 6752049 2,296,517 1,020,304 319,584 919,367 150,097 -53.03% 46165 HUT2103 2,773,677 1,808,637 2,610,811 2,082,000 2,082,000 921,696 -55.73% 46170 Vehicle License Fee 104,310 86,328 83,389 46180 POST Reimbursement 34,284 40,877 52,705 40,000 40,000 25,000 -37.50% 46190 Direct Library Loans 257 46100 State of California Agencies 4,940,120 5,817,738 5,784,854 4,131,082 4,555,635 2,630-854 -36.32% 33 City of Huntington Beach Revenue Summary Adopted Budget- FY 2015/16 ALL FUNDS Combined Revenue Detail by Object Account Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015116 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 46320 CDBG Allocations 1,024,507 2,111,279 791,828 963,901 1,519,430 970,561 0.69% 46330 Other Federal 3,821,921 2,355,324 4,224,556 912,785 3,414,519 9,194.328 907.28% 46300 Federal Agencies 4,846,428 4,466,603 5,016,384 1,876,686 4,933,949 10,164,889 441.64% 46410 County Payments 3,514,266 2,543,301 250,274 378,666 303,087 100.00% 46420 Abandoned Vehicles 87,075 11,831 46430 OCTA 145,687 57,975 2,209,364 8,850 100.00% 46490 Other Governmental Agencies 216.111 152,620 128,606 90.000 102.000 90 000 0.00% 46400 County Agencies 3,963,140 2,765,727 378,880 90,000 2,690,030 401,937 346.60% 46510 Gas Tax 2107 1,318.981 1,491.847 1,411,862 1,319,355 1,319,355 1,589,422 20.47% 46520 Gas Tax 2107.5 10.000 10.000 10,000 10,000 10,000 10,000 0.00% 46530 Gas Tax 2106 637,301 684,348 661,135 845,234 845,234 604,164 -28.52% 46540 Gas Tax 2105 901.953 910,189 1,375,745 1,511,400 1,511,400 1 162 551 -23.08% 46500 Gas Tax Revenues 2,868,235 3,096,383 3,458,742 3,685,989 3,685,989 3,366,137 -8.68% 46610 M&O Huntington Beach 81,040 159,990 185,611 72,000 72,000 173,164 140.51% 46620 M&O Garden Grove 6,067 45,376 6,882 8,472 100.00% 46630 M&O Seal Beach 20,657 13,490 23,432 28,846 100.00% 46640 M&O Westminster 36,692 23,962 41 620 51,236 100.00% 46600 WOCWB Revenue 144,457 242,818 257,545 72,000 72,000 261,718 263.50% 46710 AQMD 238.812 232,246 240,542 2,047,548 4,047,548 240,000 -88.28% 46740 JPA'S 2,610 4,111 5,000 1,000 1,000 -80.00% 46790 Other A encies 1.707.877 1,070467 1016430 10,753865 10625418 10,327,521 -3.96% 46700 Other Agencies 1,949,298 1,306,824 1,256,972 12,806,413 14,673,966 10,568,521 -17.47% 46000 REVENUE FROM OTHER AGENCIES 18,711,678 17,696,093 16,153,377 22,662,170 30,611,569 27,394,056 20.88% 47110 Residential Tree Replacement 5,734 5,683 2,050 5,000 5,000 5,000 0.00% 47115 Developer Fee 507.904 1,058,790 517,628 198,000 260,000 2,078,399 949.70% 47118 Underground Utilities 158,000 40,000 47120 Engineering and Inspection Fee 20,264 9,509 16,140 8,130 16,130 18,000 121.40% 47125 GIB Survey Fee 2,912 6,118 7,820 7,000 7,000 7,000 0.00% 47130 Grading Plan Check 247,276 481,069 427,842 375,000 400,419 405,000 8.00% 47135 Landscape Inspection Fee 1,988 47140 Landscape Plan Check 2,890 2,040 3,000 2,000 3,000 0.00% 47145 OC Sanitation Collection Fee 983,717 1.979,182 414,627 409,000 409,000 795,000 94.38% 47160 Public Improve Plan Check 1,805 1,950 2,500 47165 Recordation Fee 18,572 35,265 26,514 30,000 30,000 30,000 0.00% 47175 Tract Map Review 125 47180 Traffic Impact Fee 156,820 1,064,528 1,547,636 200,000 200,000 711,000 255.50% 47185 Traffic Plan Check Fees 10,830 21,660 18,050 18,050 20,000 10.80% 47190 Water Quality Inspections 33,625 62,836 22,210 10.000 50,000 30,000 200.00% 47100 Public Works 1,978,811 4,876,504 3,048,243 1,263,180 1,400,099 4,102,399 224.77% 47205 Permit Issuance 197,385 203,393 220,503 215,000 230,000 226,700 5.44% 47210 Plan Review 2,465,490 2,915,668 3,445,258 3,035,000 3,437,833 2,683.800 -11.57% 47245 Landscape Plan Check 78,060 49,985 62,573 40,000 100,000 60,000 50.00% 47255 Microfilming 60.031 74,071 70,423 75,000 75,000 75,000 0.00% 47265 Automation Fee 286,811 381,638 321,168 300,000 405,000 350,000 16.67% 47275 Administrative Citation 605,135 466,020 1,165,349 500,000 210,000 210,000 -58.00% 47280 Park Square Foot Fee 887,131 47285 Landscape Inspection 9,393 9,896 9,269 8,000 20,000 10,000 25.00% 47290 Development Impact Fee 1,148 934,072 864,389 50,000 50,000 550,000 1000.00% 47200 Building 4,590,584 5,034,743 6,158,931 4,223,000 4,527,833 4,165,500 47305 Non-Resident Library Card Fee 35,552 35,671 33.473 35.000 10,618 -100.00°h 34 City of Huntington Beach Revenue Summary Adopted Budget - FY 2015/16 ALL FUNDS Combined Revenue Detail by Object Account Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 47310 Media Library 81,105 75,589 71,928 81,000 75,000 70,000 -13.58% 47311 Video Conferencing 9,783 2,984 100 250 250 250 0.00% 47315 Library Reserve 5,972 6,739 7,792 6,500 6,500 5,000 -23.08% 47316 Banning Branch Fees 74 7 15 56 47317 Oak View Branch Fees 118 148 193 100 278 300 200.00% 47318 Main Street Branch Fees 698 509 517 500 500 500 0.00% 47319 Helen Murphy Branch Fees 61 29 47320 Community Enrichment Fee 180,953 328,383 133,278 90,000 193,945 130,000 44.44% 47325 Library Replacement Card 5,134 5,973 5,811 5,000 5,000 5,000 0.00% 47330 Library Processing Fee 2,126 1.733 1,752 2,000 2,000 2,000 0.00% 47335 Library Collection Fee 550 207 76 22 47300 Library 322,125 457,944 254,934 220,350 294,198 213,050 -3.31% 47410 Video Productions 31,730 29,420 32,030 30,000 30,000 30,000 0.00% 47415 Weed Abatement 20,853 11,162 135 12,000 14,960 15,000 25.00% 47420 Sewer Services 70,623 71,894 72,582 75,000 75,000 75,000 0.00% 47440 Impounded Vehicle Release Fee 185,951 193,745 169,345 170,000 170,000 170,000 0.00% 47445 Research Requests 61,555 46.261 48,745 46,000 48,000 48,000 4.35% 47450 Performance Bond Reduction 960 720 480 720 720 720 0.00% 47455 Maps 8 Publications 45 68 46 11 47460 Pay to Stay/Work Furlough 162,280 123,950 109,310 125,000 98,000 65,000 -48.00% 47480 Banners and Pennants 11,208 6,915 6,822 6,000 6,000 6,000 0.00% 47490 Regulatory Fee 56.322 69,542 47400 Special City Services 601,526 553,678 439,495 464,720 442,691 409,720 -11.84% 47501 Recreational Fees 3,115.957 3,038,856 2,799,862 3,000,000 3,100,000 3,193,000 6.43% 47502 Art Center Classes 91_.942 109,248 99.978 105,000 120,000 120,000 14.29% 47510 Junior Lifeguard 507.712 507,525 563,097 560.500 584.60 5584 600 4.30% 47500 Recreational Classes 3,715,611 3,655,629 3,462,936 3,665,500 3,804 600 3,897,600 6.33% 47600 Special Events 596,231 585,938 605,899 475,000 489,000 510,000 7.37% 47705 Refuse Charges 10,643,719 10,767,689 10,953,829 11.750.000 11.750,000 11,201,232 -4.67% 47710 Water Sales 30,692,979 31,670,020 31,582,732 31.582,063 31,582,063 31,479,228 -0.33% 47736 Convenience/Processing Fees 15,835,471 16,408,760 16 084,052 15,784 000 15,801,700 16.855 951 6.79% 47700 Utility Charges 57,172,169 68,846,470 58,620,613 59,116,063 59,133,763 59,536,411 0.71% 47810 Fire Med Billing Service 6,464,603 6,274,459 5,444,361 5,812,108 5,724,000 5,724,000 -1.52% 47811 Fire Med Memberships 1,266,054 1,282,370 1,236,130 1,140,000 1,190,000 1,190,000 4.39% 47815 Membership 5.618 7,765 10.125 6,000 4 000 4 000 -33.33% 47800 Fire Med Fees 7,736,275 7,564,594 6,690,616 6,958,108 6,918,000 6,918,000 -0.58% 47865 Police Emergency Response 29.625 20,656 46,956 20.000 85,000 75,000 275.00% 47870 Fire Emergency Response 30,417 22,022 8.609 35,000 65 000 60 000 71.43% 47860 Emergency Response 60,042 42,678 55,564 55,000 150,000 135,000 145.45% 47905 Fire Hazmat Response 160,835 272,855 185,927 187,000 187,000 248,000 32.62% 47910 Public Works 13,995 1,405 11,726 5,000 10,000 10,000 100.00% 47915 Hazmat Contracts 15 15 47900 Ha tmat Fees 174,830 274,275 197,653 192,000 197,015 258,000 34.38% 47930 Fire Clearance Inspection 73,948 71,935 66,325 78,000 65,000 66,000 -15.38% 47935 Fire Company Inspection 231,446 249,700 222,008 232,000 117,000 125,000 -46.12% 47940 Fire Protection Fees 330.887 478,211 550.410 500,000 470,000 470,000 -6.00% 47945 Fire Development 173,666 155,592 177,146 240,000 144,625 141,009 41.25% 47925 Fire 809,947 955,438 1,015,889 1,060,000 796,625 802,009 -23.62% 47955 Postage 1,316 223 307 76 76 76 -0.34% 47965 Photocopying 2.005 1,514 1,466 2,000 2,000 2,000 0.00% 35 City of Huntington Beach Revenue Summary Adopted Budget -FY 2015/16 ALL FUNDS Combined Revenue Detail by Object Account Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 47970 Abandoned Oil Wells 1201 1.413 1.627 2.000 2.000 2,000 0.00% 47975 Insurance Subrogation 30 47985 Pa roll Charges 6,426,447 12A66.000 16.935.352 13.79Z899 13,797.899 13.929269 0.95% 47950 Miscellaneous 6,430,998 12,469,150 16,938,751 13 801,975 13,801,975 13,933,345 0.95% 48053 Prop Fund Chr -Water 5,345,185 5,505,541 5,670,707 5,840,828 5,840,828 6,016,053 3.00% 48054 Prop Fund Chr -WMP 149,556 154,043 158,664 163,424 163,424 168,327 3.00% 48055 Prop Fund Chr -Refuse 503,361 518,462 534,016 550,036 550 036 566,538 3.00% 48057 Prop Fund Chr -Sewer 1,173,376 1,208,577 1,244,834 1,282,179 1,282,179 1,320,644 3.00% 48058 From Retiree Medical Trust 40,170 41,375 42,616 43,894 43,894 45,211 3.00% 48059 From Retirement Supplement Trust 154,809 159,453 164,237 169,164 169,164 174.239 3.00% 47000 CHARGES FOR CURRENT SERVICES 91,555,608 102,904,492 105,304,597 99,534,422 100,001,325 103,172,046 3.65% 48120 Admissions 6,700 4,360 4,200 48130 Property 513,435 827,104 1,853.431 153,500 3,261.544 103.500 -32.57% 48110 Sales , 35 831,464 1,857,631 153,500 3,261,544 103,500 -32.57% 48210 Coin Telephones 22,549 43,700 41,097 50,000 48220 Employee Phone Reimbusement 1,318 1,516 747 1,400 -100.00% 48230 Souvineer Sales 16,596 14,947 18,274 1,000 1,000 1,000 0.00% 48240 Library Sales 7,118 5,821 5,774 5,000 5,009 5,000 0.00% 48260 Bus Bench Ads 40,800 40,800 40,800 40,800 40,800 40,800 0.00% 48270 Plans and Specs 5,147 3,766 3,391 2,100 1,400 1,400 -33.33% 48285 Libraw PC Use 1,500 48200 General Sales M027 110,551 110,084 50,300 98,209 48,200 -4.17% 48300 Donations-Planning 471 (103) 48300 Donations-Police 100 48301 Donations-Community Services 241,723 321,432 229,477 729,194 48302 Donations-Library Services 348,197 237,593 292,880 295,242 48303 Donations-Police 21,657 24,665 48305 Donations-Fire 4,278 1,060 5,065 48300 Donations 18 563 109.171 8.506 400,000 400,000 400.000 0.00% 48300 Donations 608,483 673,045 553,477 400,000 1,454,166 400,000 0.00% 48350 Sponsorships 149,709 205,464 152,395 86,000 97,830 90,000 4.65% 48385 Property Damage Reimburse 199,839 252,787 125,687 166,000 125,000 125,000 -24.24% 48400 Restitution 19,477 6,044 5.399 6,000 9,500 9,500 58.33% 48410 Other Reimbursement 643 499 1.310.480 1.146 874 580,000 580,000 665,000 14.66% 48370 Reimbursables 862,815 1,569,311 1,277,960 751,000 714,500 799,500 6.46% 48500 Settlements 797,424 1 518.859 374 64.583 48500 Settlements 797,424 1,518,859 374 64,583 48511 Credit Card Processing Fee 50,515 110,166 169,154 110,200 50,000 50,000 -54.63% 48515 Passport Fee 119,550 137,680 152,405 138,000 166,200 173,679 25.85% 48530 Newsrack Impounds 6.240 3,825 4.160 4,000 4,000 4,000 0.00% 48550 Miscellaneous 1,186674 1113,964 794.982 740,584 740652 441452 0.12% 48510 Other 1,362,979 1,365,634 1,120,701 992,784 960,852 969,131 -2.38% 48100 OTHER REVENUE 4,396,572 6,274,328 5,072,622 2,433,584 6,651,684 2,410,331 -0.96% 49101 From General Fund 7,197,076 13,703,092 8,509,545 10,617,794 10,617,794 7,700,638 -27.47% 49101 From Gas Tax 900,000 900,000 900,000 900,000 900,000 -100.00% 49101 From Park Acquisition 8 Dev 127,512 49101 From Measure M Fund 238,232 49101 From Housing Authority 11,231,122 49101 From Low Income Housing 3,402,916 49101 From Infrastructure Fund 7,122 49101 From RORF 32,884 828,193 671,873 573,865 388,156 1 100.00% 36 City of Huntington Beach Revenue Summary Adopted Budget-FY 2015116 ALL FUNDS Combined Revenue Detail by Object Account Percent FY 2011112 FY 2012113 FY 2013114 FY 2014/15 FY 2014/15 FY 2015116 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Misr Grouping and Minor Total 49101 From LMIHAF 675,809 404,931 49101 From CFD 2000-1 5,406 5,422 5,532 5,708 5,708 6,000 5.12% 49101 From Mello Roos 73,007 73,364 74,828 110,000 75,000 75,000 -31.82% 49101 From CFD 2002-1 5,406 5,422 5,532 5,708 5,708 6,000 5.12% 49101 From Debt Svc Bella Terra 519,063 535,422 536.089 545,097 545,097 647,406 18.77% 49101 From CUPA 13,000 13,000 13,000 13,000 13,000 13,000 0.00% 49101 From Affordable Housing Reimburse 33,858 49101 From Parking Structure Strand 100,000 100,000 250,000 300,000 300,000 300,000 0.00% 49101 From Storm Water Quality 22,668 49101 From State Literacy Grant 55,760 49101 From Domestic Violence 09/10 222,220 49100 Operating Transfers In 24,346,848 16,624,607 11,426,850 12,497,307 13,036,172 9,1136,2 00 -26.89% 49300 Proceeds of Long Term Debt 33,880,000 16,357,924 49350 Prior Period Adjustment 7,725,233 (14,800,749) 49400 Joint Venture Income 589,733 150.833 813,897 346,367 346,367 346.367 0.00% 49450 Contributions Received 844,469 49500 Extraordinary Gain 28.112.292 49500 Extraordinary Gain 28,112,292 49000 NON-OPERATING REVENUE 53.044 638 59,225,142 2 560 001 12,843,674 29,740,463 9,48 567 -26.17% 40000 REVENUES 351,667 148 383,555,852 320,581,383 324,892,667 356,161,104 342,836,378 5.52%1 37 City of Huntington Beach Revenue Summary Adopted Budget - FY 2015/16 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 40070 Sec Basic Levy 37,213,862 38,928,684 41,450,256 43,978,539 44,754,770 47,383,452 7.74% 40080 Unsec Basic Levy 1,354,617 1,601,576 1,765,070 1,302,749 1,302,749 1,341,831 3.00% 40060 Basic Levy 38,568,479 40,530,260 43,215,326 45,281,288 46,057,519 48,725,283 7.61% 40170 Sec Prior Year Property Taxes 826,837 651,410 537,684 561,165 483,700 411,145 -26.73% 40180 Unsec Prior Yr Property Taxes 28,412 20,817 29,861 31,350 31,350 31,350 0.00% 40160 Prior Year Property Taxes 855,249 672,227 567,545 592,515 515,050 442,495 -25.32% 40310 Sec Supp Roll 258,784 742,057 1,097,784 1.358,500 1,097.784 1.152,673 -15.15% 40305 Supp Roll Property Taxes 258,784 742,057 1,097,794 1,358,500 1,097,784 1,152,673 -15.15% 40360 Interest Property Taxes 14,378 11.126 8,368 14,630 10,000 10,000 -31.65% 40370 Misc,Property Taxes 487,531 2,375,042 2,113,364 1,727,773 2,583,774 2,108,575 22.04% 40400 Homeowner Exemption 313,308 342,208 333,483 350,075 328,819 328,819 -6.07% 40410 Utility Unitary Tax 627,044 623,919 672,036 702,278 655,361 653,408 -6.96% 40420 Triple Flip Reimbursemnt 7,233,248 7,621,927 9,924,618 8,173,780 8,164,301 7,519,302 -8.01% 40430 In-Lieu of VLF 15,079,411 15,766,091 16,602,324 16,862,394 17,153,561 17,966,137 6.55% 40440 Nuisance Abatement 6,178 69,949 50,749 63,314 3,293 -100.00% 40450 Employee Retirement Override 4.113,284 4,667,649 4,874,713 4,856,222 4,867,519 5.135,233 5.75% 40460 Structural Fire Fund Prop Tax 322,821 40350 Other Property Taxes 28,197,203 31,477,911 34 579,656 32,750,467 33,766629 33 721 474 2.96% 40500 Assessments 600 28,500 30,000 100.00% 40010 PROPERTYTAXES 67,879,715 73,423,054 79,460,311 79,982,770 81,465,482 84,071,925 5.11% 41110 1%Allocation Sales Tax 24,607,422 25,172,552 25,127,105 26,590,720 27,013,377 30,781,815 15.76% 41120 Public Safety Sales Tax 1,909,896 2,026,947 2,108,906 2,184,000 2,300 000 2 415,000 10.58% 41100 Sales Tax 26,517,318 27,199,499 27,236,011 28,774,720 29,313,377 33,196,815 15.37% 41210 Utility Franchises 2,218,859 2,457,667 2,485,034 2,450,000 2,591,995 2,674,667 9.17% 41220 Transfer Station Franchises 366,536 381,912 383,549 395,034 430,790 431,000 9.10% 41230 Pipeline Franchises 80,987 119,825 124,883 147,900 213,885 220,302 48.95% 41240 Refuse Franchises 685,361 738,804 795,832 821,200 832,771 850,150 3.53% 41250 Cable TV Franchises 2,175,978 3,040,716 3,007,923 3,092,232 3,065,989 3,065,989 -0.85% 41270 Bus Bench Franchise 199,200 199,200 199,200 199.200 199,200 199,200 0.00% 41200 Franchises 5,726,921 6,938,125 6,996,420 7,105,566 7 334 630 7 441 308 4.73% 41400 Transient Occupancy Tax 7,203,534 7,629,607 8,440,475 8,820,000 9,500,000 10,300,000 16.78% 41510 Water Utility Tax 1,648,103 1,689,807 1,691.676 1,728,900 1,606,759 1,298,262 -24.91% 41520 Gas Utility Tax 1,787,228 1,980,884 1,986,309 2,150,600 1,781,400 1,781,400 -17.17% 41530 Telephone Utility Tax 7,069,196 6,226,032 5,654,513 6,300,000 5,665,165 5,608,513 -10.98% 41540 Electric Utility Tax 7,801,179 8,365,956 8,646.438 8,500,000 9,189,380 9,465,061 11.35% 41550 Cable Utility Tax 1,846.759 2.501,638 2642319 2,800,000 2.521,148 2,521,148 -9.96% 41500 Utility Users Tax 20,152,465 20,764,317 20,621,256 21,479,500 20,763,852 20,674,354 -3.75% 41000 OTHER LOCAL TAXES 59,600,238 62,531,649 63,294,162 66,179,786 66,911,869 71,612,507 8.21% 42103 Fire Prevention Inspection 297,366 276,408 179.747 270,000 270,000 300,000 11.11% 42105 Oil Well Taxes License 552,806 585,806 615,548 576,369 789,337 813,017 41.06% 42110 Business License 2,303,014 2,287,867 2,333,761 2,240,695 2,408,000 2,480.240 10.69% 42112 Disability Education Fee 216 42115 Bicycle License 15,800 10,780 42120 Oil&Methane Inspection 22,218 56.390 60,077 47,000 47,000 57,000 21.28% 42125 Miscellaneous License 12,025 38,878 45,771 40,000 40,000 40,000 0.00% 42128 Newsrack Fee 1,400 -100.00% 42100 License General 3,203,229 3,256,345 3,234,903 3,175,465 3,554,338 3,690,257 16,21% 42152 Street and Curb 348 38 City of Huntington Beach Revenue Summary Adopted Budget - FY 2015/16 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 42155 Encroachment Permit 260,920 333,229 535,838 302,000 386,350 400,000 32.45% 42165 Grading Permit 16,797 12,000 14,500 12,000 12,000 12,000 0.00% 42170 Harbor&Dock Construction 8.640 9,605 7,560 10,000 7,500 7,000 -30.00% 42180 Obstruction Permit 45 370 705 215 42185 Parking Permit 22,054 8,954 7,151 15,000 10,000 6,000 -60.00% 42195 Wide/Overweight/Loading 14,456 14,405 14.690 15,000 15,000 15.000 0.00% 42150 License&Permits Public Works 322,912 378,911 580,444 354,000 431,065 440,000 24.29% 42305 Alarm Permits 231,804 231,389 252,094 230,000 269,120 242,000 5.22% 42310 Building Permits 1,722,521 1,933,461 1,860,861 2,500,000 1,950,000 2,700,000 8.00% 42315 Plumbing Permits 293,679 531,880 324,311 495,000 356,000 480,000 -3,03% 42320 Electrical Permits 415,432 527,280 413,974 520,000 375,000 649,500 24.90% 42325 Mechanical Permits 225,725 414,155 222,008 300,000 350,000 325,000 8.33% 42335 Swim Pool Permits 63,379 82,797 108,774 85,000 90,000 82,450 -3.00% 42355 Certificate of Occupancy 89,236 107,862 75,409 90,000 20,000 20,000 -77.78% 42300 License and Permits Buildings 3,041,775 3,828,624 3,257,432 4,220,000 3,410,120 4,498,950 6.61% 42410 Planning Commission 408,058 320,047 263,489 464,500 284,500 315,500 -32.08% 42600 Zoning Administrator 152,551 183,145 186,354 180,250 179,750 138,250 -23.30% 42700 Environ Processing 190,844 200,676 41,841 165,000 55,000 55,000 -66.67% 42750 Staff Review 148,687 159,805 134,507 129,000 169,501 139,050 7.79% 42824 Beach-Edinger Spec Plan Fees 56,369 257,719 52,771 60.000 115,065 120,000 100.00% 42825 General Plan Maint Fee 206,974 397,413 183,543 250,000 250,000 300,000 20.00% 42400 License and Permits Planning 1,163,482 1,518,806 862,504 1,248,750 1,053,816 1,067,800 -14.49% 42000 LICENSE AND PERMITS 7.731.398 8,982,885 7,935,284 8,998,215 8,449,339 9,697.007 7.77% 42905 CourtfTrafc Fines 609,895 536.994 493,844 610,000 459,350 495,000 -18.85% 42915 Main Street Library Fines 1,630 1,436 1,518 1,500 1,500 1,500 0.00% 42920 Central Library Fines 87,798 83,659 77,710 85,000 75,000 75,000 -11.76% 42925 Banning Library Fines 1,766 2,214 1,742 1,800 1,800 1,800 0.00% 42930 Oakview Library Fines 2,776 2,381 2,375 2,800 2,800 2,500 -10.71% 42935 Murphy Library Fines 955 758 621 700 700 700 0.00% 42910 Library Fines 94,926 90,447 83,965 91,800 81,800 81,500 -11.22% 42940 Parkinq Fines 3,425,663 3,321.212 3,697.344 3.708,000 3.736 105 3.736 188 0.76% 42940 Parking Fines 3,425,663 3,321,212 3 697 344 3,708,000 3,736 105 3 736 188 0.76% 42950 Alarm Fines 121,065 109,280 116,765 130,000 130,000 130,000 0.00% 42900 FINES AND FORFEITURES 4,251,550 4,057,933 4,391,918 4,539,800 4,407,255 4,442,688 -2.14% 42965 Pooled Cash Interest 531,862 346,724 445,453 150,000 150,000 0.00% 42966 Market Adjustments 16,700 (447,914) 90,336 42975 Late Charges 479,680 516,743 512,606 500.000 515,000 515,000 3.00% 42977 Interfund Loans Interest 189 385 198 28 42960 Interest Income 1,028,053 415,937 1,048,593 650,000 515,028 665,000 2.31% 42985 Interest Payments 232 42980 Loan Payments 232 43065 Waterfront Project 10,028 43075 Land Lease Income 1,131,675 937,506 966,718 940,000 935,000 930,000 -1.06% 43085 Buildings Lease Income 2,010 4,760 6,000 6,000 6,000 6,000 0.00% 43095 Beach Concessions 1,189,038 1,216,490 1,271,957 1,428,000 1,368,626 1,415,159 -0.90% 43105 Prop/Equip Lease-Beach 243,660 177,998 125,000 116,000 119,480 -4.42% 43115 Rooms Rentals 563,992 569,582 526,819 545,000 507,900 550,000 0.92% 43145 Central Park Concessions 178,599 185,406 192,572 190,000 115,000 195,000 2.63% 43150 Sport Complex Concessions 49,358 58,975 81,905 68,000 82,000 82,000 20.59% 39 City of Huntington Beach Revenue Summary Adopted Budget - FY 2015/16 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015116 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 43155 Vending Machines 56.338 14,181 12,888 15,000 15,000 15,000 0.00% 43165 Rentals-Leases 229,048 236,435 184,534 196,000 230,000 232,000 18.37% 43166 Ocean View Estates Rents 398,163 426.689 448,660 463,600 470,300 484,409 4.51% 43055 Lease and Concession Income 4,041,880 3,828,023 3,692,063 3,976,500 3,855,854 4,029,048 1.32% 43910 City Oil Wells 823.032 477.542 501,354 604,000 336,000 366,000 -39.40% 43920 Other Royalties 74,968 201,264 142,723 136,000 88 000 83 191 -38.83% 43900 Royalties 898,000 678,806 644,077 740,000 424,000 449,191 -39.30% 44010 Parking Lots 2,709.378 2,902,102 3,177,955 3,468,000 3,479,861 3,805,924 9.74% 44015 Annual Parking Pass 777,569 725,253 744,538 650,000 650.000 650,000 0.00% 44030 Sunset Vista 481,974 512,004 608,982 600,000 620,000 731,160 21.86% 44040 Parking Structures 997,971 1,050,583 1,139,934 1,229,820 1,089,200 1,089,200 -11.43% 44050 Meters-Business 455,372 492,224 496,325 465,000 498,625 498,625 7.23% 44060 Meters-Residential 648,053 728,838 769,257 740,000 730,375 730,375 -1.30% 44070 Meters-Recreational 1,254,014 1,327,080 1,551,495 1,530,000 1,631,000 1,712,550 11.93% 44080 Pier Plaza 1,635,616 1,385,558 1,563,847 1,630,000 1,720,232 1,771,839 8.70% 44090 Meters Beach Blvd 71,243 62,255 66,868 68,000 67,115 67,115 -1.30% 44100 Sport Complex 153,377 135.305 128,783 135,000 125,000 125,000 -7.41% 44000 Parking Revenue 9,184,567 9,321,202 10,247,994 10,515,820 10,611,408 11,181,788 6.33% 45010 City of FV Jail Bookings 171 45040 Convicted Offender Booking Fee 524,296 431.354 274,159 300.000 285,000 216.000 -28.00% 45100 Other Govt Jail Bookings 5,125 6,320 566 5,100 265 -100.00% 45000 Contract Jail Bookings 529,421 437,674 274,725 305,100 285 436 216 000 -29.20% 45110 PCS Wireless 293,874 299.479 308,227 310.000 283,500 283,500 -8.55% 42955 USE OF MONEY AND PROP 15,975,794 14,981,353 16,215,658 16,497,420 15,975,226 16,824,527 1.98% 46110 Tidelands Revenue 275,221 343,177 377,017 364,076 395,867 415,661 14.17% 46115 GEMT Reimbursement 116,265 50,000 25,000 25,000 -50.00% 46130 Real Property Transfer 1,068,893 1,077,743 1,249,160 1,255,422 1,073,400 1,073,400 -14.50% 46140 State Mandated Cost Reimb 644 130,901 272,678 20,000 20,000 20,000 0.00% 46160 From State of California 35,854 41,194 50,918 41,000 203,435 100,000 143.90% 46170 Vehicle License Fee 104,310 86,328 83,389 46180 POST Reimbursement 34,284 40,877 52,705 40.000 40.000 25,000 -37.50% 46190 Direct Library Loans 257 46100 State of California Agencies 1,519,464 1,720,219 2,202,132 1,770,498 1,757,702 1,659,061 -6.29% 46330 Other Federal 117,461 28,409 6.392 10,000 10,000 10,000 0.00% 46300 Federal Agencies 117,461 28,409 6,392 10,000 10,000 10,000 0.00% 46410 County Payments 2,882,586 2,276,657 303,087 100.00% 46430 OCTA 23,725 46490 Other Governmental Agencies 197.201 89,629 91.198 90.000 92 00 990 000 0.00% 46400-County Agencies 3,103,511 2,366,286 91,198 90,000 92,000 393,087 336.76% 46740 JPA'S 2.610 4.111 5,000 1,000 1,000 -80.00% 46790 Other A encies 969.300 779,559 731.724 770,000 640.240 665,000 -13.64% 46700 Other Agencies 971,909 783,670 731,724 775,000 641,240 666,000 -14.06% 46000 REVENUE FROM OTHER AGENCIES 5,712,345 4,898,584 3,031,447 2,645,498 2,500,942 2,728,148 3.12% 47110 Residential Tree Replacement 5,734 5,683 2.050 5.000 5,000 5,000 0.00% 47115 Developer Fee 296,558 398,054 50,961 88,000 150,000 100,000 13.64% 47118 Underground Utilities 158,000 40,000 47120 Engineering and Inspection Fee 16,994 4,302 13,010 5,000 13,000 13,000 160.00% 47125 GIS Survey Fee 2,912 6,118 7,820 7,000 7,000 7,000 0.00% 47130 Grading Plan Check 247,276 481,069 427,842 375,000 400,419 405,000 8.00% 40 City of Huntington Beach Revenue Summary Adopted Budget - FY 2015/16 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 47135 Landscape Inspection Fee 1,988 47140 Landscape Plan Check 2,890 2,040 3,000 2,000 3,000 0.00% 47145 OC Sanitation Collection Fee 59,744 94.807 63,553 75,000 75,000 75,000 0.00% 47160 Public Improve Plan Check 1,805 1,950 2,500 47165 Recordation Fee 18,572 35,265 26,514 30,000 30,000 30,000 0.00% 47175 Tract Map Review 125 47185 Traffic Plan Check Fees 10,830 21,660 18,050 18,050 20,000 10.80% 47190 Water Quality Inspections 33,625 62,836 22,210 10,000 50,000 30,000 200,00% 47100 Public Works 683,403 1,261,659 679,735 616,050 752,969 688,000 11.68% 47205 Permit Issuance 197,385 202,393 220.503 215,000 230,000 226,700 6.44% 47210 Plan Review 2,465,490 2,915,668 3,445,258 3,035,000 3,437,833 2,683,800 -11.57% 47245 Landscape Plan Check 78,060 49,985 62,573 40,000 100,000 60,000 50.00% 47255 Microfilming 60,031 74,071 70,423 75,000 75,000 75,000 0.00% 47265 Automation Fee 286,811 381,638 321,168 300,000 405,000 350,000 16.67% 47275 Administrative Citation 605,135 466,020 1,165,349 500,000 210,000 210,000 -58.00% 47285 Landsca a Inspection 9,393 9,896 9,269 8,000 20,000 10,000 25.00% 47200 Building 3,702,305 4,099,671 5,294,542 4,173,000 4,477,833 3.615,500 -13.36% 47305 Non-Resident Library Card Fee 35,552 35,671 33,473 35,000 10,618 -100.00% 47310 Media Library 81,105 75,589 71,928 81,000 75,000 70,000 -13.58% 47311 Video Conferencing 9,783 2,984 100 250 250 250 0.00% 47315 Library Reserve 5,972 6,739 7,792 6,500 6,500 5,000 -23.08% 47316 Banning Branch Fees 74 7 15 56 47317 Oak View Branch Fees 118 148 193 100 278 300 200.00% 47318 Main Street Branch Fees 698 509 517 500 500 500 0.00% 47319 Helen Murphy Branch Fees 61 29 47320 Community Enrichment Fee 180,953 328,383 133,278 90,000 193,945 130,000 44.44% 47325 Library Replacement Card 5,134 5,973 5,811 5,000 5,000 5,000 0.00% 47330 Library Processing Fee 2,126 1,733 1,752 2,000 2,000 2,000 0.00% 47335 Library Collection Fee 550 207 76 22 47300 Library 322,125 457,944 254,934 220,350 294,198 213,050 -3.31% 47410 Video Productions 31,650 29,300 31.950 30,000 30.000 30,000 0.00% 47415 Weed Abatement 20,853 11,162 135 12,000 14,960 15,000 25.00% 47420 Sewer Services 70,623 71,894 72,582 75,000 75.000 75,000 0.00% 47440 Impounded Vehicle Release Fee 185,951 193,745 169,345 170,000 170,000 170,000 0.00% 47445 Research Requests 61,555 46,261 48,745 46,000 48,000 48,000 4.35% 47450 Performance Bond Reduction 960 720 480 720 720 720 0.00% 47455 Maps&Publications 45 68 46 11 47460 Pay to Stay/Work Furlough 162,280 123,950 109,310 125,000 98,000 65,000 -48.00% 47480 Banners and Pennants 11,208 6,915 6,822 6,000 6.000 6,000 0.00% 47400 Special City Services 545,124 484,015 439,415 464,720 442,691 409,720 -11.84% 47501 Recreational Fees 3,097,857 2,999,960 2,779,847 3,000,000 3,100,000 3,193,000 6.43% 47502 Art Center Classes 91,942 109,248 99,978 105,000 120,000 120,000 14.29% 47510 Junior Lifeguard 507,712 507,525 563,097 560,500 584 600 584,600 4.30% 47500 Recreational Classes 3,697,511 3,616,734 3,442,921 3,665,500 3,804,600 3,897,600 6.33% 47600 Special Events 120,295 110,931 75,747 100,000 110,000 110,000 10.00% 47710 Water Sales 55,669 56,352 53,701 56,000 56,000 56,560 1.00% 47736 Convenience/Processing Fees 253,760 124,225 158,186 124,000 141 700 145 951 17.70% 47700 Utility Charges 309,429 180,577 211,887 180,000 197,700 202,511 12.51% 47810 Fire Med Billing Service 6,464,603 6,274,459 5.444,361 5,812,108 5,724,000 5,724,000 -1.52% 41 City of Huntington Beach Revenue Summary Adopted Budget - FY 2015/16 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014115 FY 2015116 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 47811 Fire Mad Memberships 1,266,054 1,282,370 1,236,130 1,140,000 1,190,000 1,190,000 4.39% 47815 Membership 5,618 6,330 4,130 6,000 4,000 4,000 -33.33% 47800 Fire Med Fees 7,736,275 7,563,159 6,684,621 6,958,108 6,918,000 6,918,000 -0.58% 47865 Police Emergency Response 29,625 20,656 46,956 20,000 85,000 75,000 275.00% 47870 Fire Emergency Response 30,417 22.022 8,609 35,000 65 00 660 000 71 A3% 47860 Emergency Response 60,042 42,678 55,564 55,000 150,000 135,000 145.45% 47905 Fire Hazmat Response 32,326 9,592 2,987 9,000 9,000 8,000 -11.11% 47910 Public Works 13,995 1,405 11,726 5,000 10,000 10,000 100.00% 47915 Hazmat Contracts 15 15 47900 Hazmat Fees 46,321 11,012 14,713 14,000 19,015 18,000 28.57% 47930 Fire Clearance Inspection 73,948 71,935 66,325 78,000 65,000 66,000 -15.38% 47935 Fire Company Inspection 231,446 249,700 222,008 232,000 117,000 125,000 -46.12% 47940 Fire Protection Fees 330,887 478,211 550,410 500,000 470,000 470,000 -6.00% 47945 Fire Development 173,666 155,592 177,146 240,000 144,625 141 009 -41.25% 47925 Fire 809,947 965,438 1,015,889 1,050,000 796,625 802,009 -23.62% 47955 Postage 1,316 223 307 76 76 76 -0.34% 47965 Photocopying 2,005 1,514 1,466 2,000 2,000 2,000 0.00% 47970 Abandoned Oil Wells 1,201 1,413 1,627 2,000 2,000 2,000 0.00% 47975 Insurance Subrogation 30 47950 Miscellaneous 4,552 3,150 3,405 4,076 4 076 4 076 -0.01% 48053 Prop Fund Chr -Water 5,345,185 5,505,541 5,670,707 5,840,828 5,840,828 6,016,053 3.00% 48054 PrOD Fund Chr -WMP 149,556 154,043 158,664 163,424 163,424 168.327 3.00% 48055 Prop Fund Chr -Refuse 503,361 518,462 534,016 550,036 550,036 566 538 3.00% 48056 Prop Fund Chr -OVE 48057 Prop Fund Chr -Sewer 1,173,376 1,208,577 1,244,834 1,282,179 1,282,179 1 320 644 3.00% 48058 From Retiree Medical Trust 40,170 41,375 42,616 43,894 43 894 45,211 3.00% 48059 From Retirement Supplement Trust 154,809 159,453 164,237 169,164 169,164 174,239 3.00% 47000 CHARGES FOR CURRENT SERVICES 25,403,785 26,374,418 25,988,447 25,550,330 26,017,233 25,304,478 -0.96% 48120 Admissions 10 48130 Property 493,785 420,320 557,927 103,500 111,544 103,500 0.00% 48110 Sales 493,795 420,320 557,927 103,500 111,544 103,500 0.00% 48220 Employee Phone Reimbusement 1,318 1,516 747 1,400 -100.00% 48230 Souvineer Sales 540 746 1,023 1,000 1,000 1,000 0.00% 48240 Library Sales 7,118 5,821 5,774 5,000 5,009 5,000 0.00% 48260 Bus Bench Ads 40,800 40,800 40,800 40,800 40,800 40,800 0.00% 48270 Plans and Specs 702 741 221 700 -100.00% 48285 Library PC Use 1.500 48200 General Sales 51,977 49,624 48,566 48,900 46,809 46,800 -4.29% 48300 Donations 12.924 48300 Donations 12,924 48350 Sponsorships 102,534 85,789 97,830 86,000 97,830 90,000 4.65% 48385 Property Damage Reimburse 178,552 219,793 88,819 140,000 100,000 100,000 -28.57% 48400 Restitution 19,477 6,044 5,399 6,000 9,500 9,500 58.33% 48410 Other Reimbursement 303,941 876,853 422,141 350,000 350 000 350.000 0.00% 48370 Reimbursables 501,969 1,102,690 516,360 496,000 459,500 459,500 -7.36% 48500 Settlements 435 18,859 374 64,583 48500 Settlements 435 18,859 374 64,583 48511 Credit Card Processing Fee 50,515 110,166 169,154 110,200 50,000 50,000 -54.63% 48515 Passport Fee 119,550 137,680 152,405 138,000 166,200 173,679 25.85% 48530 Newsrack Impounds 6,240 3,825 4,160 4,000 4,000 4,000 0.00% 42 City of Huntington Beach Revenue Summary Adopted Budget - FY 2015/16 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 48550 Miscellaneous 344,681 299,050 329,478 311.384 311 452 311,452 0.02% 48510 Other 520,986 550,720 655,198 563,584 531,652 539,131 -4.34% 48100 OTHER REVENUE 1,684,621 2,228,002 1,876,254 1,297,984 1,311,918 1,238,931 4.55% 49101 From Gas Tax 900,000 900,000 900,000 900,000 900,000 -100.00% 49101 From Park Acquisition&Dev 127,512 49101 From RORF 32,884 364,534 671,873 573,865 388,156 49101 From CFD 2000-1 5,406 5,422 5,532 5,708 5,708 6,000 5.12% 49101 From Mello Roos 73,007 73,364 74,828 110,000 75,000 75,000 -31.82% 49101 From CFD 2002-1 5,406 5,422 5.532 5,708 5,708 6,000 5.12% 49101 From Debt Svc Bella Terra 5,406 5.422 5.532 5,708 5,708 6,000 5.12% 49101 From CUPA 13,000 13,000 13,000 13,000 13.000 13,000 0,00% 49101 From Parking Structure Strand 100,000 100,000 250,000 300,000 300,000 300,000 0.00% 49101 From Storm Water Quality 22,668 49101 From Domestic Violence 09/10 222.220 49100 Operating Transfers In 1,285,288 1,467,165 2,148,516 1,340,124 1,878 989 794 156 -40.74% 49400 Joint Venture Income 242,030 (155,900) 515,654 49000 NON-OPERATING REVENUE 1,527,318 1.311.265 2 664 170 1 340 124 1 878 989 794156 -40.74% 40000 REVENUES 189,766,765 198.789.043 204.857.651 207.031.928 208 918 243 216,714,367 0 43 INTENTIONALLY LEFT BLANK .......... IN HUNTINGTON BEACH GUINNESS WORLD RECORDS• LwcE$T%Q APD MOST PEOPLE PM A SURMARJ 44 City of Huntington Beach Revenue vs. Expenditure Adopted Budget — FY 2015/16 ALL FUNDS FY 2014/15 FY 2015/16 Annual Budget % Description Adopted Adopted Incr/ Decr Incr/ Decr Revenue 324,892,667 342,836,378 17,943,711 5.52% Fund Balance 17,798,619 6,381,634 (11,416,985) -64.15% Total Sources of Funds 342,691,286 349,218,012 6,526,726 1.90% E>pense 342,253,604 345,140,988 2,887,384 0.84% Total Uses of Funds 342,253,604 345,140,988 2,887,384 0.84% Difference 437,682 4,077,024 3,639,342 831.50% FY 2015/16 All Funds Revenue & Expense ch.ryem for cencrt, Servo, Other Pevenue Perwnnel fmalForf bra Services _SeFbide. Non-0penMg Revenue Tnn.kn L...e&p rmb _N.eoi Money c.pmi &prop y —EspenCRura evenuehom Other Pgencia oecrserv« PropertyTu/ _Non-0 nunp 6pen.ee _ONer LoulAvea Open _ E.pen..p 45 INTENTIONALLY LEFT BLANK PAP � HUNTINGTON BEACH GUINNESS WORLD RECORDS' ;,JJiWKA?- 46 City of Huntington Beach Revenue vs. Expenditure Adopted Budget — FY 2015/16 General Fund FY 2014/15 FY 2015/16 Annual Budget % Description Adopted Adopted Incr/ Decr Incr/ Decr Revenue 207,031,928 216,714,367 9,682,439 4.68% Fund Balance/Set Asides' 2,868,900 (2,868,900) -100.00% Total Sources of Funds 209,900,828 216,714,367 6,813,539 3.25% Expense 209,900,828 216,714,367 6,813,539 3.25% Total Uses of Funds 209,900,828 216,714,367 6,813,539 3.25% Difference 'Note: Reflects$2.9 million in spending from prior year surpluses dedicated to one-time capital improvements,and unfunded liabilities. FY 2015/16 General Fund Revenue & Expense Licen.&Nrn to Fhd BForkWrea Uuoi Money OtherL 81 ' AProPerry Tuw Personnel aevenuehom gervicea� Tnmim O -Agencl w Wa Chngearor Current5ervicea Servke Other enue nOPentlng Operatlng flevanue ��y ifopertyT. 47 1 NTE NTI ONALLY LEFT BLANK r"N HUNTINGTON BEACH GUINNESS WORLD RECORDS' 48 City of Huntington Beach Expenditure Descriptions and Assumptions Adopted Budget - FY 2015/16 GENERAL FUND EXPENSE: $216.7 million Public Works City Treasurer Planning and Building $22,461,802 $204,697 $7,117,570 10% 0% Fire Non-Departmental 3% _ $44,647,169 $34,096,439 21% 16% Information Service $6,833,066 3% Library Services $4,604,985 2% Human Resources $5,414,059 3% Finance Police $5,728,945 3% $70,299,627 City Manager 33% Community Services City Clerk City Council City Attorney $2,175,938 $9,516,054 $811,023 $352,389 $2,450,613 1% 4% 0% 0% 1% Personnel Services—$156,268,291 The FY 2015/16 Adopted Budget reflects an increase of 11.50 Full Time Equivalents (FTEs) in the All Funds Budget, thereby, bringing the total personnel count on the City's Table of Organization to 983.75. The FY 2015/16 Adopted Budget includes position increases in the Police Department including three new Community Services Officer positions, as well as new monies for four previously defunded Police Officer positions and two Communication Operator positions for a total of nine funded positions. This brings the number of Police sworn positions to 218 FTEs. This represents an increase of eleven Police sworn FTEs since FY 2012/13. Operating Expenses—$43,776,460 Included in the operating category are all General Fund operating expenses including professional and contract services. The FY 2015/16 Adopted Budget includes a $3 million budget set-aside. Capital Expenditures —$8,434,085 The budget for capital expenditures includes funding towards drainage, roof replacements of various City buildings, parks and beaches improvements and street repairs, which are in line with the City's Infrastructure Charter requirement. FY 2015/16 Adopted Budget exceeds the 15% Infrastructure requirements with $35.5 million in General Fund spending for infrastructure. The FY 2015/16 Adopted Budget also includes $3.2 million in recurring, structural General Fund support for infrastructure, LeBard School Site funding of $667,000 for year two (split funding from General Fund and Park Development Fess), and concrete, arterial roadway, sand replenishment, campground expansions and other projects. Non-Operating Expenditures -$8,235,531 This category contains transfers to other funds related to debt service and other minor transfers to other funds for operating purposes. 49 City of Huntington Beach Expenditure Descriptions and Assumptions Adopted Budget — FY 2015/16 NON-GENERAL FUND EXPENSE The City of Huntington Beach's Adopted Budget FY 2015/16 Non-General Fund Expense is $128.4 million. Water Enterprise—$37,971,634 Water user rates fund the Water Fund operations and the portion of the water capital improvement program. In addition to operations and maintenance, capital project funds are used for major maintenance and rehabilitation of water facilities such as wells, reservoirs, and water distribution lines. Refuse Fund—$11,336,732 Funding is provided for citywide residential curbside and commercial refuse collection and disposal. The City contracts with Rainbow Disposal to provide trash pick-up. Sewer Service Fund—$10,973,029 The Sewer Service Fund was established for the maintenance, rehabilitation and replacement of sewer facilities. Revenue is derived from direct sewer related charges to local residents and businesses. Sewer facilities are evaluated regularly to determine priorities to repair or replace. The capital project program includes, design engineering and all aspects of construction management. Water Master Plan—$868,327 The Water Master Plan (WMP) was adopted in 1995 and updated in 2005. It recommends new facilities that provide the City with adequate water production and storage capabilities. In the next two years, the WMP focus is on corrosion control and transmission main improvements. Transportation/Street Protects—$15,351,792 This category includes expenditures from the Gas Tax, Measure M, Air Quality, Traffic Impact Fund and other related Federal and State grant funds. As in previous years, available revenue in these funds for projects continues to fluctuate greatly as the State threatens to use these types of funds to balance the State budget. Capital Protects—$2,982,050 Included in this category are one-time revenues from developers to fund capital projects. Also included are development related impact fees for sewer, drainage and park purposes. RORF(Successor Agency) and Rehabilitation Loans Fund—$10,965,244 This category includes all the costs associated with the former Redevelopment Agency and Housing Authority, currently the Successor Agency, except for the Community Development Block Grant and HOME program money. The FY 2012/13 budget for this category decreased significantly mainly due to the elimination of the Redevelopment Agency and abolishment of the Housing Authority. Pursuant to Assembly Bill 1 x26, the Redevelopment Agency was eliminated effective February 2012. The City Council approved two resolutions designating the City as the Successor Agency to the Redevelopment Agency and the Huntington Beach Housing Authority as the Successor Agency for housing-related items. The Recognized Obligation Retirement Fund (RORF) was created, and all of the former Redevelopment Agency's properties, contracts, and leases were transferred to that fund. Debt Service—$11,946,107 General Fund revenues are the main source for inter-fund transfers to pay the City's annual debt service cost. Community Facilities Districts (CFDs) and Judgment Obligations Bonds are sources of funding for these expenses. 50 City of Huntington Beach Expenditure Descriptions and Assumptions 0 Adopted Budget — FY 2015/16 NON-GENERAL FUND EXPENSE -CONTINUED Other Grants and Funds—$8,911,882 The two major grants found in this category are expenditures for the Community Development Block Grant as well as the HOME Program. Also included within this group are several minor funds related to city activities, special projects and fiduciary and trust funds. Internal Service Funds—$13,682,466 These funds are utilized to account for retirement medical and supplemental retirement costs, which are provided directly by the City. The FY 2015/16 Adopted Budget includes Self Insurance Workers' Compensation costs amounting to $6.5 million. Business Improvement Districts—$3,157,520 There are three Business Improvement Districts (BIDs) within the City: Hotel/Motel, Auto Dealers and Downtown. The businesses in each district are assessed a charge, which is collected by the City and redistributed back to the district through City Council approved projects and maintenance appropriations. Other Enterprise Funds—$279,838 This category includes the Certified Unified Program Agency (CUPA), which supports hazardous waste inspections. 51 INTENTIONALLY LEFT BLANK ............ kh HUNTINGTON BEACH . I :. L. GUINNESS WORLD RECORDS' NCbi:{O�'.F rCNG P W2BOAlO 52 City of Huntington Beach Expenditures by Department Adopted Budget-FY 2015116 ALLFUNDS Capital Debt Special Internal Trust and General Projects Service Enterprise Revenue Service Grant Agency Other De lI Fund --fund--- _Flrnds_ Funds Funds Funds Fund Funds Funds Funds•. TOTAL City Council 352,389 352,389 City Attorney 2,450,613 2,450,613 City Clerk 811,023 811,023 City Treasurer 204,687 204,687 City Manager 2.175.938 50.000 300,000 1,348,248 3,874,186 Community Services 9,516,054 689,050 576,868 75,064 400,000 11,257,036 Finance 5,728,945 7,143,558 12,872,503 Fire 44,647,169 279,838 643,490 45,570,497 Human Resources 5,414,059 6,538,908 11,952,967 Information Services 6,833,066 6,833,066 Library Services 4,604,986 50,000 4,654,986 Planning and Building 7,117,570 7,117,570 Police 70,299,627 550,426 70,850,053 Public Works 22,461.802 2,693,000 61,149,722 11,783,578 5.756,312 194,000 104,038,414 Non-1epartmental 34,096,439 112,213 7,650,138 455,367 25,000 19,921,842 62,300,999 Grantl Total 216,714,367 2,855,213 7,650,138 61,429,560 13,227,995 6,538,908 8,306,854 28,017,954 400,000 345,140,988 The classification of funds is in accordance with all applicable Governmental Accounting Standards Board(GASB)pronouncements and is consistent with our Comprehensive Annual Financial Reports(CAFR). Other Funds include Donations 53 City of Huntington Beach Expenditure Summary Adopted Budget-FY 2015/16 ALL FUNDS Summary by Fund Percent FY 2011112 FY 2012113 FY 2013114 FY 2014/15 FY 2014/15 FY 2015116 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00100 General Fund 189,887,597 198,717,433 198,310,924 209,900,828 218,260,284 216,714,367 3.25% 00101 Specific Events 383,265 389,233 345,278 375,000 375,000 400,000 6.67% 00103 Donations Fund 488,647 610,502 660,405 1,429,134 00104 School Events 3,670 1,441 943 00122 Inmate Welfare Fund 2,894 20,690 25,922 54,995 00126 Donations Historic Wintersburg 656 750 30,750 -100.00% 00201 Air Quality Fund 323,080 189,808 199,188 188,377 651,087 273,350 45.11% 00204 Fourth of July Parade 335,553 401,154 385,313 406,965 406,965 400,000 -1.71% 00206 Traffic Impact 57,567 165,791 11,441 650,000 947,158 600,000 -7.69% 00207 Gas Tax Fund 3,892,752 3,327,589 2,583,874 4,046,729 5,955,510 5,919,555 46.28% 00209 Park Acquisition&Development 332,312 226,012 1,899.761 1,371,335 2,456,896 289,050 -78.92% 00210 Sewer 120,879 182,230 626,864 400,000 414,975 -100.00% 00212 Narcotics Forfeiture-Federal 54,340 99,500 237,659 150,000 00213 Measure M Fund 2,239,768 2,731,380 3,257,328 3,413,336 5,452,900 4,633,673 35.75% 00214 Narcotics Forfeiture-State 708 00215 Rehabilitation Loans 157,193 135,659 116,500 300,000 310,777 300,000 0.00% 00216 Property and Evidence 5,475 130,114 66,105 48,306 00218 Hwy Safety Traffic Reduct 18 996,067 99,934 1.315,384 106,442 -100.00% 00219 Traffic Congestion Relief 42 3,537,920 3,205,952 2,434,696 2,100,000 3,520,735 357,000 -83.00% 00220 Housing Authority 10,925,273 00221 Cooperation Agreement Repmt 1,753,057 00223 Safe and Sane Fireworks 30,693 20.622 75,064 100.00% 00225 Gun Range Settlement 2,825 110,379 11,492 70,000 50,000 50.000 -28.57% 00226 Quimby Fund 60,600 100.00% 00228 Park Dev Impact-Res 379 147,910 147,910 149,468 1.05% 00229 Library Dev Impact 100,000 50,000 100.00% 00232 Partnership Fund 7,500 00233 Housing Residual Receipts 405,367 405,367 455,367 12.33% 00234 Disability Access Fund 8.459 12,531 21,000 21,000 25.000 19.05% 00235 Park Dev Impact-Non Res 262,165 262,165 316,800 20.84% 00305 RDA Cap Project Area 170,123 00306 Low Income Housing Inc 4,019,924 00308 In-Lieu Parking Downtown 4,052 50,000 50,000 50,000 0.00% 00314 Infrastructure Fund 115,882 110,522 170,519 4,170,000 10,337,233 143,000 -96.57% 00319 Senior Center Development 17.000,000 00350 RORF 54,524,613 15,389,603 21,921,258 9.983,865 13,157,544 10,022,600 0.39% 00352 LMIHAF 1,442,547 5,285,465 6,539 85,000 85,000 112,213 32.02% 00401 Debt Svc HBPFA 4,649,494 5,548,431 5,548,494 6,741,094 6,213,962 6,625,738 -1.71% 00405 Debt Svc Grand Coast CFD2000-1 1,249,256 14,382,119 1,111,401 1,248,861 1,248,861 1,246,339 -0.20% 00406 Debt Svc Mello Roos 258,160 264,492 271,927 299,600 300,645 300,645 0.35% 00407 RDA HB Debt Svc Project Area 4,973,051 00408 Debt Svc McDonnell CFD 2002-1 356,644 363,781 385,363 386,526 387,026 388,028 0.39% 00409 Debt Svc Southeast Coastal 789,746 00410 Debt Svc Bella Terra 2,333,709 23,720,656 2,225,980 2,360,957 2,360,957 2,360,957 0.00% 00501 CUPA 228,444 233,525 242.933 255,551 259,187 279.838 9.50% 00504 Refuse Collection Service 10,736,929 10,846,400 11,106,684 11,469,701 11,459,701 11,336,732 -1.07% 00506 Water 36,446,902 37,124,758 40,504,342 46,716,313 51,991,267 37,971,634 -18.72% 00507 Water Master Plan 989,904 1,311,524 994,470 963,424 2,516,513 868,327 -9.87% 00508 WOCWB 120,503 224,260 151,432 174,000 179,000 194,000 11.49% 00509 Refuse Education 45,851 35,114 39.211 50,664 51,712 50,097 -1.12% 00511 Sewer Service Fund 7,623,060 7,185,908 9,711,134 10,307,152 15,093,791 10,973,029 6.46% 00551 Self Insurance Workers'Comp 16,903,863 6,409,629 6,654,340 6,654,340 6,538,908 -1.73% 00556 Energy Efficiency Fund 594,403 949,309 135,178 6,111 00650 Gen Fixed Assets Acct Group 15,544,234 14,011,530 11,817,861 00653 Gfaag CNOA 23,950 23,951 23,951 00701 BID-Auto 232,105 165,685 137,196 189,512 112,048 101,520 -46.43% 00702 Retiree Insurance Fund 963,411 887.828 809.460 2,358,394 2,360,908 2,358,394 0.00% 54 City of Huntington Beach Expenditure Summary Adopted Budget-FY 2015116 ALLFUNDS Summary by Fund Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015116 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00703 Retirement Supplement 3,332,801 3,433,875 3,840,085 4,785,164 4,786,564 4,785,164 0.00% 00704 Fire JPA Fund 563,590 467,317 445,362 501,436 603,400 643,490 28.33% 00707 Debt Svc Judgment Oblig Bonds 1,031,165 1,024,215 1,024,149 1,026,200 1,026,200 1,024,400 -0.18% 00708 Affordable Housing Reimburse 33,858 00709 BID-Hotel/Motel 1,405,862 1,518,812 1,686,221 1,734,700 2,489,899 2,946,000 69.83% 00710 BID-Downtown 94,913 90,618 115,000 90,000 98,018 110,000 22.22% 00711 Parking Structure-Bella Terra 511,175 537,970 538,529 539.389 539,389 583,930 8.26% 00712 Parking Structure-Strand 984,145 940,206 1,082,244 1,100,000 1,536,282 1,901,823 72.89% 00750 Alcohol Prevention Services 51,533 17,000 74,920 -100.00% 00801 Anaheim/Santa Ana UASI FY10 220,230 87,699 00802 Anaheim/Santa Ana UASI FY11 2,320 59,860 519 00803 Justice Assistance Grant 11/12 31,405 00807 Energy Efficiency 1,212,786 367,286 79,335 1,296,924 00814 HES Grant 4,134 00815 CDBG 12113 1,092,418 46,079 63,320 00816 FEMA Grant 3,778 00838 Jail Training Grant 10,617 11,275 13,484 10,920 10,920 -100.00% 00843 HOME Program 13/14 29,051 366,401 00848 HOME Program 08109 16,155 00849 HOME Program 09/10 19,288 00850 HOME Program 10/11 50,000 75,118 46,436 150,879 00851 HOME Program 11112 69,390 641,500 11,463 00852 HOME Program 12113 26,652 374,154 00857 HCD O6107 2,007 00859 CDBG 08/09 58,841 00860 CDBG 09/10 27,160 139,338 174.746 00861 CDBG 10/11 71,817 306,432 55,432 00863 CDBG 13/14 749,523 397,155 00873 OCTA/Cip Grant 65,011 176,731 341,683 200,000 602,765 3,518,215 1659.11°% 00875 Saav 300,928 81,127 77,975 48,281 48,281 -100,00% 00878 Caltrans Grants 28,903 196,719 153,889 292,120 00890 TEA Grant 4,000 00892 Storm Water Quality 22,761 00894 WMD-DHHS 64,067 34,386 3,991 00909 UASI/OCIAC Program 169,033 163,100 174,424 191,173 191,173 50,426 -73.62% 00916 State Literacy Grant 08109 55,760 00924 Domestic Violence 09110 222,220 00927 Justice Assistance Grant 09/10 5,086 00928 Sr Mobility Program 7/09-6/10 9 00936 HPRP 116,880 00937 Justice Assist Grant 09Regular (215) 00942 Sr Mobility Program 7/10-6/11 6 00944 State Literacy Grant 10/11 2,925 00945 Homeland Security MMRS 09/10 256,188 00947 EMPG 10111 26,435 00949 SLESF Grant 10/11 181,379 21,678 00950 Office of Traffic Safety 10/11 892 00953 Justice Assistance Grant 10/11 12,277 8,853 00954 Assembly Bill 912 FY 10/11 19,890 00955 Prop 69 Funding 27,450 00957 2011 Domestic Violence Program 59,092 00958 Homeland Security UASI 09/10 5,258 00959 2002 Park Bond 220,767 193,243 00960 Used Oil OPP1 10/11 66,934 30,758 77,099 92,203 00961 Hwy Bridge Replacement&Rehab 421,085 162,869 2,548,721 00962 CDBG 11/12 915,987 625,808 37,198 152,839 00963 Sr Mobility Pr ram 7/11-6/12 162,568 187,D26 210,027 200,903 55 City of Huntington Beach Expenditure Summary Adopted Budget-FY 2015/16 ALL FUNDS Summary by Fund Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015116 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00964 OCATT Program 184,460 62.058 (18,803) 00965 Master Plan of Arterial Hwys 785,224 1,424,140 00967 ABC Grant 11/12 42,908 00968 SLESF Grant 11/12 172,044 78,284 73,041 00969 Calif 911 Emergency Comm Fund 35,513 00970 BPMP 205,586 115,337 55,793 1,862,671 2,440,648 -100,00% 00971 Asset Forfeiture 15%State Set 157,550 44,860 00972 Office of Traffic Safety 11112 153,115 00973 Avoid the 26 DUI Grant 11/12 1,768 00974 Assistance to Firefighter Grant 5,521 00975 EMPG 11/12 43,199 00976 Homeland Security MMRS 10111 8,558 305,372 276,962 00977 Domestic Violence 2012 179,964 68,673 00978 US Secret Services(USSS) 5,000 10,251 8,500 15,000 15.000 -100.00% 00979 AB109 Public Safety Realignment 4,304 55,636 70,209 202,489 00980 Alcoholic Beverage CM 12/13 24,971 21,992 00981 OC Real Estate Trust Fnd 12/13 4,003 20.997 00982 Ofc of Traffic 12/13#SC13184 92,742 (6) 00983 Ofc of Traffic 12/13#PT1368 79,311 00984 SLESF Grant 12/13 56,051 580,677 00985 State Literacy Grant 12/13 37,577 00986 Avoid the 26 FYI 2113 2,689 00987 Justice Assistance Grant 12/13 20,624 7,419 00988 Human Trafficking 13,371 25,097 50,000 60,000 -100.00% 00989 OCDETF 2,655 25,000 00990 EMPG 12113 36,691 00991 Domestic Violence CY2013 136,629 85,364 00993 Anaheim/Santa Ana UASI FY12 2,061 00994 HUD EDI Senior Center Day 91,565 142,500 00995 Hwy Safety Improvement Program 86,400 1,521,900 2,188,000 2432.41% 00996 Homeland Security UASI 2012 3.802 8.146 00997 Ofc of Traffic 13/14#PT1482 237,717 00998 Ofc of Traffic 13114#SC 14184 94,512 01200 LSTA Pitch Grant 13/14 35,949 01201 State Literacy Grant 13/14 29,943 01202 DHS Fire Prevention Grant 9,840 01204 EMPG 13114 30,051 01205 Justice Assistance Grant 13/14 28,448 01206 Domestic Violence CY2014 153,597 39,670 01207 UASI 2013 3,898 8,535 12,130 -100.00% 01208 CDBG 14/15 963,900 935,887 -100.00% 01209 HOME Program 14115 401,677 410,677 -100.00% 01210 OCTA Beach/Edinger Grant 136,331 01212 Alcoholic Beverage Ctd 14/15 15,811 34,189 01213 Office of Traffic Safety 14115 435,226 01214 Justice Assistance Grant 14/15 28,952 01216 Immigration&Customs Enforce 25,000 01216 EMPG 14115 4,005 26,117 01217 State Literacy Grant 14/15 44,156 01218 DHS Fire Equipment Grant 69,952 01219 CDBG 15/16 970,561 100.00% 01220 HOME Program 15/16 377,687 100.00% 01221 Domestic Violence CY2015 188,975 01222 HMGP 2,550,000 100.00% 01227 Office of Traffic Safe 15/16 500,01 100.00% Grand Totals) 377,254,594 379,230,081 340,592,826 342,253,604 410,434,182 345,140,988 0.64% 56 City of Huntington Beach Expenditure Summary Adopted Budget - FY 2015116 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 51110 Base Salaries 74,211,953 72,444,528 75,108,192 82.643.990 83,026,817 53,826,140 1.43% 51111 Vacancy Attrition (1,273,967) (1,273,967) (1,630,000) 27.95% 51112 Seasonal Part Time 595,748 595,748 552,150 -7.32% 51115 Additional Pay 7,293,527 7,100,185 6,746,915 8,192,958 8,190,970 8,428.230 2.87% 51100 Salaries-Permanent 59.033 3,254.741 100.00% 51100 Salaries-Permanent 81,505,480 79 544 713 81,855,107 90,158,729 90 598 601 94 431 262 4.74% 52000 Salaries-Temporary 4,221,726 4,201,535 4,390,427 4,644,057 5,238,569 5,048,283 8.70% 53020 Regular Overtime 5,443,356 6,111,376 7,369,412 5,601,140 6,346,011 5,812,541 3.77% 53040 Minimum Staffing Overtime 4,312,890 4,836,310 4,117,421 3,402,123 3,402,123 3,402,123 0.00% 53050 Marine Silly Replacemt OT 59,198 53060 PT Overtime 831,935 53090 Other Overtime 13,850 15,172 16,064 53000 Salaries-Overtime 543,250 566,458 748.914 37.86% 53000 Salaries-Overtime 9,770,096 10,962,857 12,394,030 9,546,513 10,314,592 9,963,578 4.37% 54110 Vacation Leave Pay Out 3,280,205 3,481,627 3.529,469 2,400 3,036 -100.00% 54120 Sick Leave Pay Out 25,937 82,134 20,460 54000 Termination Pay Outs 3,800,000 3,251,600 3,500.000 -7.89% 54000 Termination Pay Outs 3,306,141 3,563,761 3,549,929 3,802,400 3,254,636 3,500,000 -7.95% 55002 Seasonal Part Time Benefits 446,796 446,996 354,346 -20.69% 55100 CalPERS Payable 23,373,895 23,561,911 27,421,608 28,915,878 28,943,334 32,240,010 11.50% 55140 PARS Employer Contribution 27,580 30,901 37,197 55150 Retirement Supplement 4,900,447 4,607,000 4,539,000 4,678,246 4,680,019 4,776,817 2.11% 55175 Workers'Compensation 5,077,079 5,614,471 7,453,880 6,656,858 6,668,955 6,789,628 1.99% 55200 Health Insurance 9,299,362 8,925,615 8,825,856 12,932,298 12,999,659 12,606,589 -2.52% 55300 Other Insurances 3,600.596 4,142,641 6,755,160 4,867,695 4,759,425 4,912,174 0.91% 56010 Deferred Compensation 42,620 41,099 39,791 57,629 57,693 58,618 1.72% 56020 FICA Medicare 1,346,540 1,368,834 1,444,083 1,544,159 1,546,476 1,606,626 4.05% 56100 Other Benefits 87,844 208,343 830 100.00% 56110 Temporary Benefits 3,511 55000 Benefits 1.000 84.033 206 021 20502.10% 55000 Benefits 47,671,629 48,380,316 56,724,918 60,100,559 60,018,523 63,551,659 5.74% 51000 PERSONNEL SERVICES 146,475,072 146,653,183 158,914,411 168,252,258 169,424,921 176,494,782 4.90% 61100 Cable TV 6,607 6,354 7,979 4,000 4,000 9,000 125.00% 61200 Electricity 4,075,349 3,998,212 4,794,595 4,496,780 4,796,780 4,976,495 10.67% 61300 Natural Gas 569,590 553,917 743,848 1,088,864 1,088,864 1,028,029 -5.59% 61450 Telephone/Communications 716,307 779,521 737.955 827,936 827,936 827,686 -0.03% 61600 Water 1,191,463 1,142,618 1,304,315 1,172.000 1,172,000 1,172,000 0.00% 61000 Utilities 32,000 32,000 74,150 131.72% 61000 Utilities 6,559,315 6,480,621 7,588,693 7,621,580 7,921,580 8,087,360 6.11% 62100 Purchased Water MWDOC 7,858,504 9.065,917 11,452,358 8.925,000 8,925,000 7,082,217 -20.65% 62200 Purchased Water OCWD 5,215,566 5,118,458 4,209,804 6,565,000 6,565,000 5,128,323 -21.88% 62000 Purchased Water 1.000 1,000 1.000 0.00% 62000 Purchased Water 13,074,071 14,164,375 15,662,162 15,491,000 15,491,000 12,211,540 -21.17% 63025 Audiovisual Supplies 29,834 21,637 15,038 5,000 5,000 3,500 -30.00% 63050 Communication Supplies 32,298 13,900 16,284 14,000 48.365 14,000 0.00% 63075 Furniture Non-Capital 13,156 34,459 31,644 7,750 39,400 38,750 400.00% 63100 General Supplies 935,440 1,134,163 1,869,350 679,273 1,784,160 696,966 2,60% 63125 Office Supplies 375,720 568,883 451,262 241,667 270,553 240,667 -0.41% 63130 Office Water 308 175 63150 Radio Supplies 185.507 382,573 76,814 20,400 22,113 20,400 63225 Computer Supplies 467,414 670,470 694,970 872,894 1,000,401 881,815 1.02% 63295 Postage Deliveries 491,148 477,991 597,836 479,650 479,650 497,650 1 3.75% 57 City of Huntington Beach Expenditure Summary Adopted Budget - FY 2015/16 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 63445 Fuel 2,040,055 1,714,314 1,793,879 1,815,750 1,805,750 1,915,750 5.51% 64000 Safety Supplies 575,738 520,963 634,738 724,189 744,827 737,869 1.89% 64100 Film 8,165 6,306 5,305 17,900 17,856 17,900 0.00% 64110 Agricultural 42,881 26,970 21,251 90,000 90.000 90,000 0.00% 64115 Microfilm/Document Imaging 231,539 96,586 155,532 91,560 91.560 91,560 0.00% 64140 Food 86,014 84,537 86,647 112,500 112,500 103,200 -8.27% 64165 Clothing/Uniforms 342,517 434,652 616,857 521,066 523,998 575,132 10.38% 64190 Vehicle Supplies 3,802 9,707 83,869 6,040 9,510 4,540 -24.83% 64230 Awards and Presentations 70,093 47,628 53,940 36,850 36,850 36,850 0.00% 64255 Shop Equipment Operating 152,611 165,218 439,529 293,200 361,767 308,300 5.15% 64280 Signs 193,289 145,502 194,903 65,000 171,813 -100.00% 64305 Chemicals 137,436 109,500 103,921 229,576 229,576 209,184 -8.88% 64330 Fencing 3,564 1,028 1,379 64355 Building Supplies 138,709 115,667 75,168 70,389 72,889 44,389 -36.94% 64380 Irrigation Supplies 28,396 14,107 28,651 45,000 45,000 45,000 0.00% 64405 Books/Subscriptions 469,702 503,850 508,158 229,079 527,178 303,580 32.52% 64485 Dues and Memberships 89,830 197,712 216,167 184,435 185,856 189,085 2.52% 64490 Stipends 437 100 64500 Certification 53,991 90,842 45,895 60,730 60,730 59,095 -2.69% 63000 E ui ment and Su lies 686 878 765.680 853.875 24.31% 63000 Equipment and Supplies 7,199,595 7,589,438 8,818,984 7,600,776 9,502,982 7,979,057 4.98% 64570 Equipment Repairs Maint 1,821,804 1,889,292 1,424,084 1,358,029 1,471,388 1,181,939 -12.97% 64620 Contracts for Repair and Maint 6,446,475 6.051,841 6,631,521 5,868,162 6,363,304 6,117,755 4.25% 64670 Traffic Signals Maint 121,957 141,992 121,718 80,000 140,853 -100.00% 64720 Vehicle Maintenance 856,461 824,049 955,012 1,138,200 1,052,543 1,103,200 -3.08% 64755 Vehicle Body Repair 58,629 110,974 95,227 70,000 70,000 70,000 0.00% 64770 Motorcycle Maintenance 27,623 25,635 38,259 40,000 40,000 40,000 0.000/n 64820 Boat Maintenance 7,483 16,347 27,030 5,133 40,133 40,133 681.860% 64870 Computer Maintenance 895,266 990.361 1,216.811 1,264,158 1,395,703 1,390,533 10.00% 64900 Repair and Demolition 4,898 10 67400 Other Maintenance 325,675 185,482 417,380 202,400 216,302 248,400 22.73% 67450 Building and Grounds Maint 640,044 569,573 625,508 277,957 285,640 575,246 106.96% 67500 Oil Well Maintenance 244,633 223,190 80,870 62,000 127,226 62,000 0.00% 67550 Pest Control 25,017 26,753 37,247 43,000 43,000 43,000 0.00% 67600 Block Wall Maintenance 10,000 10,000 10,000 0.00% 67650 Water Maintenance 2,616,405 1,576,150 1.902,413 1.966,539 2,740,619 2,077,553 5.65% 67735 Radio Maintenance 35,451 188,491 38,369 73,662 73,662 73,662 0.00% 67740 800 MHZ Maintenance 208,736 40,085 452,833 1,212,234 2,051,652 1,212,234 0.00% 64520 Repairs and Maintenance 1,421.053 1 513.577 1.173 717 -17.41% 64520 Repairs and Maintenance 14,336,559 12,860,215 14,064,291 15,092,527 17,635,603 15,419,372 2.17% 68550 Training 394,864 482,045 595,835 616,439 631,298 617,239 0.13% 68610 Conferences 199,199 214,277 216,263 242,150 238,342 238,250 -1.61% 68695 Hosted Meetings 12,362 16,114 22,585 24,600 24,100 25,600 4.07% 68500 Conferences and Training 63.915 68.703 81 844 28.05% 68500 Conferences and Training 606,426 712,435 834,683 947,104 962,443 962,933 1.67% 69305 Prof Svcs-Graphics 39 (97) 69310 Prof Svcs-Appraiser 8,592 8,592 8,592 0.00% 69315 Prof Svcs-Information Svcs 20,000 350 66,996 65,000 72,042 35,000 46.15% 69325 Prof Svcs-Economic Analysis 186,676 135,591 113,497 167,000 167,000 210,000 25.75% 69330 Prof Svcs-Labor Negotiation 23,008 39,940 81,818 22,500 28,737 22,500 1 0.00% 58 City of Huntington Beach Expenditure Summary Adopted Budget - FY 2015/16 ALLFUNDS Combined Expenditure Detail by Object Account Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 69335 Prof Svcs-Architectural Svcs 3,188 69345 Prof Svcs-Auditing 5,042 1,950 5,000 5,000 5,000 0.00% 69360 Prof Svcs-Medical 135,669 148,968 212,467 233,750 303,560 232.050 -0.73% 69365 Other Professional Services 3,541,034 3,790,920 5,881,942 3,359,200 8,593,996 4,817,994 43.43% 69370 Prof Svcs-Legal 740,224 1.663,080 678,631 1,303,695 1,427,814 801,695 -38.51% 69385 Prof Svcs-Commissions 570 570 630 69390 Prof Svcs-Personnel Hearings 4,048 69395 Prof Svcs-Recruitment 3,833 225 19,000 19,000 -100.00% 69410 Prof Svcs-Medical Case Mgmt 349,911 359,009 344,512 275,000 275,000 275,000 0.00% 69415 Prof Svcs-TPA Admin Fees 310,854 320,180 320,180 405,000 405,000 405,000 0.00% 69300 Professional Services 1,318,465 1.519 165 1.156.179 -12.31% 69300 Professional Services 5,324,094 6,458,510 7,702.849 7,182,202 12,824,905 7,969,010 10.95% 69455 Cont SvcsPrinting Reproduction 288,495 308,086 303,168 166,909 166,909 344,909 106.64% 69465 Cont Svcs-Ambulance Services 4,989 10,385 2,115 5,000 5,000 4,500 -10.00% 69470 Cont Svcs-Security 1,520 1,520 1,565 69475 Cont Svcs-Emp Assist Program 46,014 43,129 44,566 70,000 70,000 70,000 0.00% 69480 Cont Svcs-Audiovisual 21,898 8,004 8,963 15,000 15,000 15,000 0.00% 69485 Cont Svcs-Microfilm/Doc Image 17,529 24,984 19,194 17,750 17,750 17,750 0.00% 69490 Cont Cvcs-Refuse Collection 10,004,380 10,087,257 10,311,328 10,701,650 10,701,650 10,571,602 -1.22% 69500 Cont Svcs-Janitorial 220,158 254,015 263,642 297,000 297,000 331,423 11.59% 69505 Cont Svcs-Other 6,978,370 6,569,485 7,432,594 6,214,245 7,573,173 8,698,247 39.97% 69510 Cont Svcs-Animal Control 688,962 664,485 641,352 785,000 785,000 885,000 12.74% 69515 Cont Svcs-Royalty Payments 147,414 86,724 88,338 111,667 66,441 105,667 -5.37% 69520 Cont Svcs-Advertising 74,067 158,265 80,962 555.020 556,220 505,020 -9.01% 69450 Other Contract Services 2.039.489 2.102,689 1,880,825 -7.78% 69450 Other Contract Services 18,493,796 18,216,338 19,197,788 20,978,730 22,356,832 23,429,943 11.68% 70100 Building Rental 290 70200 Equipment Rental 245,973 322,661 292,456 79,034 79,034 120,284 52.19% 70300 Leases 206,200 202,100 201,200 -2.42% 70000 Rental Expense 72.400 72,900 33.150 -54.21% 70000 Rental Expense 245,973 322,951 292,456 357,634 354,034 354,634 -0.84% 72225 Workers'Compensation 3,829,994 4,200,314 5,087,939 4,753,932 4,753,932 4,753,932 0.00% 72450 Perm Disability Benefits 996,941 1,171,541 356,040 662,000 662,000 662,000 0.00% 72525 Liability 500.000 100.00% 72000 Claims Expense 4,826,936 5,371,856 5,443,979 5,415,932 5,415,932 5,915,932 9.23% 73010 General Liability Insurance 678,712 671.217 725.055 1,064,558 1,064,558 953,106 -10.47% 73020 Excess Workers'Comp Insurance 131,512 157,822 233,600 376,739 376,739 238,000 -36.83% 73030 Aircraft/Watercraft Insurance 104,430 92,078 89,636 110,000 92,436 101,000 -8.18-A 73040 Property Insurance 1,613,464 1,638,975 1.621,976 1.192,556 1,192,556 1,556,059 30.48% 73000 Insurance 43,500 43 500 -100.00% 73000 Insurance 2,528,117 2,560,091 2,670,266 2 787 353 2 769 789 2 848 165 2.18% 74000 Pension Payments 3,110,812 3,333,943 3,547,877 4,539,000 4,539,000 4,533,925 -0.11% 74020 HB Visitors Conv Bureau 644,006 762,826 843,104 870.000 845,104 1,030,000 18.39% 74040 CDBG Subgrantee#1 6,120 10,000 74050 CDBG Subgrantee#2 20,000 14,000 74060 CDBG Subgrantee#3 40,000 32,000 74070 CDBG Subgrantee#4 6,004 5,000 10,000 10,000 74080 CDBG Subgrantee#5 10,000 8,000 10,000 10,000 74090 CDBG Subgrantee#6 48,000 36,832 46,167 47,500 74100 CDBG Subgrantee#7 5,000 5,000 74010 Contribution to Private Agency 17.397 74010 contribution to Private Agency 791,527 858,658 924,271 870,000 917,604 1,030,000 18.39% 59 City of Huntington Beach Expenditure Summary Adopted Budget - FY 2015/16 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2011/12 FY 2012/13 FY 2013M4 FY 2014/15 FY 2014/15 FY 2015116 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total AtInor Grouping Total 75100 Metro Cities JPA 742,333 1,122,533 948,400 951,151 951,151 1,035,046 8.82% 75200 County of Orange 3,147,309 18,980,891 897,730 920,000 4,070,062 920,000 0.00% 75250 Department of Justice 5,058 4,000 75260 State of CA 170,944 177,435 167,951 181,300 181,300 262,014 39.00% 75300 Grants 29,053 75350 Taxes 144,854 643,969 652,905 170,500 170,500 170,500 0.00% 75400 WOCWB Ez ense 2146 1400 1800 2000 2000 2500 25.00% 75000 Payments to Other Governments 4,212,645 20,930,228 2,697,839 2,224,951 5,375,013 2,380,060 6.97% 77100 Equipment Usage 20 77200 To General Fund 7,366,457 7 587,451 7,815,074 8,049,525 8,049,525 8.274 510 2.80% 77000 Interdepartmental Charges 7,366,477 7,587,451 7,815,074 8,049,525 8,049,525 8,274,510 2.80% 78100 Expense Allowance 110,962 79,170 92.238 6.100 78200 Auto Allowance 171,242 169,580 193,933 141.352 141.352 167,252 18.32% 78300 Tool Allowance 12,000 12,000 11,200 12,800 12,800 12,800 0.00% 78400 Uniform Allowances 335,941 315,493 318,606 352,900 352,900 361,800 2.52% 78500 Cell Phone Allowance 9,315 34,285 42,575 60,000 60,000 60,000 0.00% 78900 Non Salary Benefits 249 78000 Expense Allowances 120,000 187,300 176,880 47.40% 78000 Expense Allowances 639,460 610,528 658,802 687,052 760,452 778,732 13.34% 79025 Permit Expense 709,955 705,573 870,998 619,390 624,390 775,470 25.20% 79050 Cash Over and Short 740 (29) 603 79075 Bad Debt Expense 1,313,889 582,720 745,748 947,320 947,320 947,320 0.00% 79100 Contingency 173,315 134,606 116,926 283,000 292.500 283,000 0.00% 79125 Private Grants 68,954 4,500 79150 Discounts Lost (29.286) (28,251) (25,051) 79200 Extradition/Background 9,527 17,862 9,172 9,000 9,000 9,000 0.00% 79300 Procurement Card Charges 129 79350 Sales Tax Rebate 586,157 353,645 754,045 800,000 850,000 850,000 6.25% 79500 CAL-Card-Dispute Charge 41 (745) 1,824 79510 CAL-Card-Accidental Use (1) 16 66 79600 Donation Expense 5,000 10.800 79000 Other Expenses 272,170 272,170 249,620 -8.290/° 79000 Other Expenses 2,833,419 1,769,897 2,479,332 2,930,880 3,006,180 3,114,410 6.26% 60000 OPERATING EXPENSES 60000 OPERATING EXPENSES 92,149,220 109,847,535 100,399,347 102,776,246 117,882,874 105,289,582 2.45% 81100 Purchase Amount 38,691 43,865 1,208.542 316,800 100.00% 81300 Other Costs Land Purchase 14.426 81000 Land Purchase 53,117 43,865 1,208,542 316,800 100.00% 82100 Water Improvements 2,081,485 6,820,816 2,322,271 4,650,000 8,910,399 1,870,000 -59.78% 82200 Buildings Improvement 2,219,963 2,842,939 1,561,058 3,218,000 21,297,237 405,624 -87.40% 82300 Streets Improvement 9,782,071 6,324,871 6,033,635 8,106,442 12,278,993 8,185,000 0.97% 82400 Parking Improvement 304,304 82500 Drainage Improvement 6,957 196,491 200,000 2,804,057 -100.00% 82600 Sewer Improvement 1,579,878 2,763,092 12,909,697 2,050,000 6,633,443 2,270,000 10.73% 82700 Traffic Improvement 76,761 174,677 516,244 295,800 4,735,691 4,687,555 1484.70% 82800 Other Improvement 876,776 4,613,330 3,636,246 6,931,000 14,236,729 7,673,790 10.72% 82850 Street Lights Improvement 100,515 7,830 1,638,820 82900 Park Improvements (13,905) 19.331 205,609 10,000 640,720 11,000 10.00°/ 82000 Im rovements 1,048,760 500.000 0.00% 82000 Improvements 17,014,805 23,566,885 27,381,250 25,461,242 74,224,849 25,602,969 0.56% 83100 Equip-Office 5,475 130,114 66,105 48.306 83200 E ui -Furniture 24,100 60 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2015/16 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015116 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 83400 Equip-Radio 14,787 83600 Equip-Safety 135,513 122,664 34,490 83700 Equip-General 1,709,093 1,401,778 1,660,763 996,600 2,803,710 289,520 -70.95% 83800 Equip-Pumps 517,989 83900 Equip-Communications 38,421 463,589 282,999 84000 Equip-Information Services 806,574 350,888 157,516 1,164,600 2,152,411 -100.00% 84100 Equip-Audiovisual 139,259 68,161 84200 Equip-Parking Meters 85,985 84300 Equip-Water Meters 2,576,358 2,495,983 2,504,944 2,500,000 2,500,000 -100.00% 83000 E ui ment 4,565,400 1,313,206 5,000,000 9.52% 83000 Equipment 5,449,581 5,551,164 4,672,327 9,226,600 8,938,108 5,289,520 -42.67% 85050 Automobile 98,369 149,378 651,407 943,694 806,760 100,00% 85100 Truck 499,352 765,762 1,200,160 1,576,070 459,000 -61.76% 85150 Motorcycle 32,977 25,947 85250 Aircraft 254,602 457,011 85300 Boat 14,164 85350 Other Vehicles 224,081 797,717 586,134 744,599 85000 Vehicles 330.310 200.000 100.00% 85000 Vehicles 322,450 1,479,424 2,257,906 1,200,160 4,091,795 1,465,760 22.13% 86100 Capital-Purchase Software 406.763 305,049 112,321 182,438 86000 Capital-Software 406,763 305,049 112,321 182,438 87000 Capitalized PPBE Offset (3.52T246) (7,935.127) (13.664,460) 80000 CAPITAL EXPENDITURES 19,719,469 23,011,261 21,967,885 35,888,002 87,437,190 32,675,049 -8.95% 88030 Principal 6,880,331 9,566,096 6,147,162 14,476.929 14,524,793 14,303,927 -1.20% 88050 Interfund Principal Gen Fund 140,000 660.000 830,000 840,000 27.27% 88070 Interest 7,932,094 6,674,494 7,612,454 6,034,471 6,098,726 6,056,463 0.36% 88110 Cost of Issuance 148,130 22,850 275,400 88130 Issuance Discount/Premium 176,276 (787,532) 88145 Bond Redemption 36,180,766 88150 Arbitrage 509,670 4,500 4,500 9,000 9,500 5,500 -38.89% 88160 Payment to Fiscal Agent 18,885 13.938 19,559 17,348 14,826 17,208 -0.81% 88010 Debt Service Expenses 333,500 333 500 -100.00% 88010 Debt Service Expenses 15,480,980 52,764,200 13,806,525 21,531,248 21,299,213 21,223,098 -1.43% 88190 RDA Pass Through 209 427 88185 Pass Through Payments 209,427 88205 Operating Transfers Out 24,346 848 16,624,607 11 426.850 12.902.674 12,956,187 9,162.977 -28.98% 88200 Transfers to Other Funds 24,346,848 16,624,607 11,426,850 12,902,674 12,956,187 9,162,977 -28.98% 88650 Payroll Charges (5,081,859) 88710 Normal Depreciation 19.846 376 18,784081 16 277.163 88700 Depreciation 14,764,517 18,784,081 16,277,163 89250 Loans Made 197,874 190.802 17.800.644 657,009 1,187.631 295.500 89250 Loans Made 197,874 190,802 17,800,644 657,009 1 187 631 295 500 -55.02% 89500 Extraordinary Loss 63,911,188 11,354,412 246,166 246,166 -100.00% 88000 NON-OPERATING EXPENSES 118,910,834 99,718,102 59,311,183 35,337,097 35,689197 30 681 575 -13.17% 50000 EXPENDITURES 377,254,594 379,230,081 340,592,826 342,253,604 410,434 182 345 140 988 61 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2015/16 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 51110 Base Salaries 74,211,953 72,444,528 75,108,192 82,643,990 83,026,817 83,826,140 1.43% 51111 Vacancy Attrition (1,273,967) (1,273,967) (1,630,000) 27.95% 51112 Seasonal Part Time 595,748 595,748 552,150 -7.32% 51115 Additional Pay 7,293,527 7,100,185 6,746,915 8,192,958 8,190,970 8,428,230 2.87% 51100 Salaries-Permanent 59,033 3254,741 100.00% 51100 Salaries-Permanent 81,505,480 79,544,713 81,855,107 90,158,729 90 598 601 94 431 262 4.74% 52000 Salaries-Temporary 4,221,726 4,201,535 4,390,427 4,644,057 5,238,569 5,048,283 8.70% 53020 Regular Overtime 5,443,356 6,111,376 7,369,412 5,601,140 6,346,011 5,812,541 3.77% 53040 Minimum Staffing Overtime 4,312,890 4.836.310 4,117,421 3,402,123 3,402,123 3,402,123 0.00% 53050 Marine Sity Replacemt OT 59,198 53060 PT Overtime 831,935 53090 Other Overtime 13,850 15,172 16,064 53000 Salaries-Overtime 543,250 566.458 748 914 37.86% 53000 Salaries-Overtime 9,770,096 10,962,957 12,394,030 9,546,513 10,314,592 9,963,578 4.37% 54110 Vacation Leave Pay Out 3.280,205 3,481,627 3,529,469 2,400 3,036 -100.00% 54120 Sick Leave Pay Out 25,937 82,134 20,460 54000 Termination Pay Outs 3.800 000 3,251,600 3 500 000 -7.89% 54000 Termination Pay Outs 3,306,141 3,563,761 3,549,929 3,802,400 3,254,636 3,500,000 -7.95% 55002 Seasonal Part Time Benefits 446,796 446,996 354,346 -20.69% 55100 Ca1PERS Payable 23,373,895 23,561,911 27,421,608 28,915,878 28.943.334 32,240,010 11.50% 55140 PARS Employer Contribution 27.580 30,901 37,197 55150 Retirement Supplement 4,900,447 4,607,000 4,539,000 4,678,246 4,680,019 4,776,817 2.11% 55175 Workers'Compensation 5,077,079 5,614,471 7,453,880 6,656,858 6,668,955 6,789,628 1.99% 55200 Health Insurance 9,299,362 8,925,615 8,825,856 12,932,298 12,999,659 12,606,589 -2.52% 55300 Other Insurances 3,600,596 4,142,641 6,755,160 4,867,695 4,759,425 4,912,174 0.91% 56010 Deferred Compensation 42,620 41,099 39,791 57,629 57,693 58,618 1.72% 56020 FICA Medicare 1,346,540 1,368,834 1,444,083 1,544,159 1,546,476 1,606,626 4.05% 56100 Other Benefits 87,844 208,343 830 100.00% 56110 Temporary Benefits 3,511 55000 Benefits 1,000 (84,033) 206,021 20502.10% 55000 Benefits 47,671,629 48,380,316 56,724,918 60,100,559 60,018,523 63,551,659 5.74% 51000 PERSONNEL SERVICES 146,475,072 146,653,183 158,914,411 168,252,258 169,424,921 176,494,782 4.90% 61100 Cable TV 6.607 6,354 7,979 4,000 4,000 9,000 125.00% 61200 Electricity 4,075,349 3,998,212 4,794,595 4,496,780 4,796,780 4,976,495 10.67% 61300 Natural Gas 569,590 553,917 743,848 1,088,864 1,088,864 1,028,029 -5.59% 61450 Telephone/Communications 716,307 779,521 737,955 827,936 827,936 827,686 -0.03% 61600 Water 1.191,463 1,142,618 1,304,315 1,172,000 1,172,000 1,172,000 0.000/6 61000 Utilities 32,000 32,000 74,150 131.72% 61000 Utilities 6,559,315 6,480,621 7,588,693 7,621,580 7,921,580 8,087,360 6.11% 62100 Purchased Water MWDOC T858.504 9,065,917 11.452,358 8,925,000 8.925,000 7,082,217 -20.65% 62200 Purchased Water OCWD 5.215,566 5.118,458 4,209.804 6,565.000 6,565,000 5,128,323 -21.88% 62000 Purchased Water 1,000 1 000 1.000 0.00% 62000 Purchased Water 13,074,071 14,194,375 15,662,162 15,491,000 15,491,000 12,211,540 -21.17% 63025 Audiovisual Supplies 29,834 21,637 15,038 5,000 5,000 3,500 -30.00% 63050 Communication Supplies 32,298 13,900 16,284 14,000 48,365 14,000 0.00% 63075 Furniture Non-Capital 13,156 34,459 31,644 7,750 39,400 38,750 400.00% 63100 General Supplies 935,440 1,134,163 1,869,350 679,273 1,784,160 696,966 2.60% 63125 Office Supplies 375,720 568,883 451,262 241,667 270,553 240,667 -0.41% 63130 Office Water 308 175 63150 Radio Supplies 185,507 382,573 76,814 20,400 22,113 20,400 0.00°/0 63225 Computer Supplies 467,414 670,470 694,970 872,894 1,000,401 881,815 1.02% 63295 Posta a Deliveries 491,148 477,991 597,836 479,650 479,650 497 650 3.75% 62 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2015/16 ALLFUNDS Combined Expenditure Detail by Object Account Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014/15 FY 2014115 FY 2015116 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 63445 Fuel 2,040,055 1,714,314 1,793,879 1,815,750 1,805,750 1,915,750 5.51% 64000 Safety Supplies 575,738 520,963 634,738 724,189 744,827 737,869 1.89% 64100 Film 8,165 8,306 5,305 17,900 17,856 17,900 0.00% 64110 Agricultural 42,881 26,970 21,251 90,000 90,000 90,000 0.00% 64115 Microfilm/Document Imaging 231,539 96.586 155,532 91,560 91,560 91,560 0.00% 64140 Food 86,014 84,537 86,647 112,500 112,500 103,200 -8.27% 64165 Clothing/Uniforms 342,517 434,652 616,857 521,066 523,998 575,132 10.38% 64190 Vehicle Supplies 3,802 9,707 83,869 6,040 9,510 4,540 -24.83% 64230 Awards and Presentations 70,093 47,628 53,940 36,850 36,850 36,850 0.00% 64255 Shop Equipment Operating 152,611 165,218 439,529 293,200 361,767 308,300 5.15% 64280 Signs 193,289 145.502 194,903 65,000 171,813 -100.00% 64305 Chemicals 137,436 109,500 103,921 229,576 229,576 209,184 -8.88% 64330 Fencing 3,564 1,028 1,379 64355 Building Supplies 138,709 115,667 75,168 70,389 72,889 44,389 -36.94% 64380 Irrigation Supplies 28,396 14,107 28.651 45,000 45,000 45,000 0.00% 64405 Books/Subscriptions 469,702 503,850 508,158 229,079 527,178 303,580 32.52% 64485 Dues and Memberships 89,830 197,712 218,167 184,435 185,856 189,085 2.52% 64490 Stipends 437 100 64500 Certification 53,991 90,842 45,895 60,730 60,730 59,095 -2.69% 63000 Equipment and Supplies 686,878 765,680 853.875 24.31% 63000 Equipment and Supplies 7,199,595 7,589,438 8,818,984 7,600,776 9,502,982 7,979,057 4.98% 64570 Equipment Repairs Maint 1,821,804 1,889,292 1,424,084 1,358,029 1,471,388 1,181,939 -12.97% W20 Contracts for Repair and Maint 6,446,475 6,051,841 6,631,521 5,868,162 6,363,304 6,117,755 4.25% 64670 Traffic Signals Maint 121,957 141,992 121,718 80,000 140,853 -100.00% 64720 Vehicle Maintenance 856,461 824,049 955,012 1,138,200 1,052,543 1,103,200 -3,08% 64755 Vehicle Body Repair 58,629 110,974 95,227 70,000 70,000 70,000 0.00% 64770 Motorcycle Maintenance 27,623 25,635 38,259 40,000 40,000 40,000 0.00% 64820 Boat Maintenance 7,483 16,347 27,030 5,133 40,133 40,133 681.86% 64870 Computer Maintenance 895,266 990,361 1,216,811 1,264,158 1,395,703 1,390,533 10.00% 64900 Repair and Demolition 4,898 10 67400 Other Maintenance 325,675 185,482 417,380 202,400 216,302 248,400 22.73% 67450 Building and Grounds Maint 640,044 569,573 625,508 277,957 285,640 575,246 106.96% 67500 Oil Well Maintenance 244,633 223,190 80,870 62,000 127,226 62,000 0,00% 67550 Pest Control 25,017 26,753 37,247 43,000 43,000 43,000 0.00% 67600 Block Wall Maintenance 10,000 10,000 10,000 0.00% 67650 Water Maintenance 2,616,405 1,576,150 1,902,413 1,966,539 2,740,619 2,077,553 5.65% 67735 Radio Maintenance 35,451 188,491 38,369 73,662 73,662 73,662 0.00% 67740800 MHZ Maintenance 208,736 40,085 452,833 1,212,234 2,051,652 1,212,234 0.00% 64520 Repairs and Maintenance 1.421 053 1,513.577 1.173 717 -17.41% 64520 Repairs and Maintenance 14,336,559 12,860,215 14,064,291 15,092,527 17,635,603 15,419,372 2.17% 68550 Training 394,864 482,045 595,835 616,439 631,298 617,239 0.13% 68610 Conferences 199,199 214,277 216,263 242,150 238,342 238,250 -1.61% 68695 Hosted Meetings 12,362 16,114 22,585 24,600 24,100 25,600 4.07% 68500 Conferences and Training 63.915 68.703 81 844 28.05% 500 Conferences and Training 606,426 712,435 834,683 947,104 962,443 962,933 1.67% 69305 Prof Svcs-Graphics 39 (97) 69310 Prof Svcs-Appraiser 8.592 8,592 8,592 69315 Prof Svcs-Information Svcs 20,000 350 66,996 65,000 72,042 35.000 -46.15% 69325 Prof Svcs-Economic Analysis 186,676 136,591 113,497 167,000 167,000 210,000 25.75% 69330 Prof Svcs-Labor Negotiation 23,008 39,940 81,818 22,500 28,737 22,500 1 0,00% 63 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2015/16 ALLFUNDS Combined Expenditure Detail by Object Account Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014/15 FY 2014115 FY 2015116 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 69335 Prof Svcs-Architectural Svcs 3,188 69345 Prof Svcs-Auditing 5,042 1,950 5,000 5,000 5,000 0.00°A 69360 Prof Svcs-Medical 135,669 148,968 212,467 233,750 303,560 232,050 -0.73% 69365 Other Professional Services 3,541,034 3,790,920 5,881,942 3,359,200 8,593,996 4,817,994 43.43% 69370 Prof Svcs-Legal 740,224 1,663,080 678,631 1,303,695 1,427,814 801,695 -38.51% 69385 Prof Svcs-Commissions 570 570 630 69390 Prof Svcs-Personnel Hearings 4,048 69395 Prof Svcs-Recruitment 3,833 225 19,000 19,000 -100.00% 69410 Prof Svcs-Medical Case Mgmt 349,911 359,009 344,512 275,000 275,000 275,000 0.00% 69415 Prof Svcs-TPA Admin Fees 310.854 320,180 320,180 405,000 405,000 405,000 0.00% 69300 Professional Services 1,318465 1 519 165 1,156,179 -12.31% 69300 Professional Services 5,324,094 6,458,510 7,702,849 7,182,202 12,824,905 7,969,010 10.95% 69455 Cont SvcsPrinting Reproduction 288,495 308,086 303,168 166,909 166,909 344,909 106.64% 69465 Cont Svcs-Ambulance Services 4,989 10,385 2,115 5,000 5,000 4,500 -10.00% 69470 Cont Svcs-Security 1,520 1,520 1,565 69475 Cont Svcs-Emp Assist Program 46,014 43,129 44,566 70,000 70,000 70,000 0.00% 69480 Cont Svcs-Audiovisual 21,898 8,004 8,963 15,000 15,000 15,000 0.00% 69485 Cont Svcs-Microfilm/Doc Image 17,529 24,984 19,194 17,750 17,750 17,750 0.00% 69490 Cont Cvcs-Refuse Collection 10,004,380 10,087,257 10,311,328 10,701,650 10,701,650 10,571,602 -1.22% 69500 Cont Svcs-Janitorial 220,158 254,015 263,642 297,000 297,000 331,423 11.59% 69505 Cont Svcs-Other 6,978,370 6,569,485 7,432,594 6,214,245 7,573,173 8,698,247 39.97% 69510 Cont Svcs-Animal Control 688,962 664,485 641,352 785,000 785,000 885,000 12.74% 69515 Cont Svcs-Royalty Payments 147,414 86,724 88,338 111,667 66,441 105,667 5.37% 69520 Cont Svcs-Advertising 74,067 158.265 80,962 555,020 556,220 505,020 -9.01% 69450 Other Contract Services 2,039,489 2,102,689 1.880 825 -7.78% 69450 Other Contract Services 18,493,796 18,216,338 19,197,788 20,978,730 22,356,832 23,429,943 11.68% 70100 Building Rental 290 70200 Equipment Rental 245.973 322,661 292,456 79,034 79,034 120,284 52.19% 70300 Leases 206,200 202,100 201,200 -2.42% 70000 Rental Expense 72400 72900 33150 -54.21% 70000 Rental Expense 245,973 322,951 292,456 357,634 3KO34 354,634 -0.84% 72225 Workers'Compensabon 3,829,994 4.200,314 5,087,939 4,753,932 4,753,932 4,753,932 0.00% 72450 Perm Disability Benefits 996,941 1,171,541 356,040 662,000 662,000 662,000 0.00% 72525 Liabilitv 500,000 100.00% 72000 Claims Expense 4,826,936 5,371,856 5,443,979 5,415,932 5,415,932 5,915,932 9.23% 73010 General Liability Insurance 678,712 671,217 725,055 1,064,558 1,064,558 953,106 -10.47% 73020 Excess Workers'Comp Insurance 131,512 157,822 233,600 376,739 376,739 238,000 -36.83% 73030 Aircraft/Watercraft Insurance 104,430 92,078 89,636 110,000 92,436 101,000 -8.18% 73040 Property Insurance 1,613,464 1,638.975 1,621,976 1,192,556 1,192,556 1,556,059 30.48% 73000 Insurance 43500 43500 -100.00% 73000 insurance 2,528,117 2,560,091 2,670,266 2,787,353 2,769,78F 2 848 165 2.18% 74000 Pension Payments 3,110,812 3,333,943 3,547,877 4,539,000 4,539,000 4,533,925 -0.11% 74020 HB Visitors Conv Bureau 644,006 762,826 843,104 870,000 845,104 1,030,000 18.39% 74040 CDBG Subgrantee#1 6,120 10,000 74050 CDBG Subgrantee#2 20,000 14,000 74060 CDBG Subgrantee#3 40,000 32,000 74070 CDBG Subgrantee#4 6,004 5,000 10,000 10,000 74080 CDBG Subgrantee#5 10,000 8,000 10,000 10,000 74090 CDBG Subgrantee#6 48,000 36,832 46,167 47,500 74100 CDBG Subgrantee#7 5,000 5,000 74010 Contribution to Private Agency 17,397 74010 Contribution to Private Agency 791,527 858,658 924,271 870,000 917,604 1,030 005 18.39% 64 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2015116 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2011112 FY 2012113 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 75100 Metro Cities JPA 742,333 1,122,533 948,400 951,151 951,151 1,035,046 8.82% 75200 County of Orange 3,147,309 18,980,891 897,730 920,000 4,070,062 920,000 0.00% 75250 Department of Justice 5,058 4,000 75260 State of CA 170,944 177,435 167,951 181,300 181,300 252,014 39.00% 75300 Grants 29,053 75350 Taxes 144,854 643,969 652.905 170.500 170,500 170,500 0.00% 75400 WOCWB Expense 2.146 1400 1.800 2000 2000 2.500 25.00% 75000 Payments to Other Governments 4,212,645 20,930,228 2,697,839 2,224,951 5,375,013 2,380,060 6.97% 77100 Equipment Usage 20 77200 To General Fund 7,366.457 7.587 451 7,815.074 8.049.525 8,049,525 8,274,510 2.80% 77000 Interdepartmental Charges 7,366,477 7,587,451 7,815,074 8,049,525 8,049,525 8,274,510 2.80% 78100 Expense Allowance 110,962 79,170 92,238 6,100 78200 Auto Allowance 171,242 169,580 193,933 141,352 141,352 167,252 18.32% 78300 Tool Allowance 12,000 12,000 11,200 12,800 12,800 12,800 0.00% 78400 Uniform Allowances 335,941 315,493 318,606 352,900 352,900 361,800 2.52% 78500 Cell Phone Allowance 9,315 34,285 42,575 MOW 60,000 60,000 0.00% 78900 Non Salary Benefits 249 78000 Ex ense Allowances 120,000 187.300 176.880 47.40% 78000 Expense Allowances 639,460 610,528 658,802 687,052 760,452 778,732 13.34% 79025 Permit Expense 709,955 705,573 870,998 619,390 624,390 775,470 25.20% 79050 Cash Over and Short 740 (29) 603 79075 Bad Debt Expense 1,313,889 582,720 745,748 947,320 947,320 947.320 0.00% 79100 Contingency 173,315 134,606 116,926 283,000 292,500 283,000 0.00% 79125 Private Grants 68,954 4,500 79150 Discounts Lost (29,286) (28,251) (25,051) 79200 Extradition/Background 9,527 17,862 9,172 9,000 9,000 9,000 0.00% 79300 Procurement Card Charges 129 79350 Sales Tax Rebate 586,157 353,645 754,045 800,000 850,000 850,000 6.25% 79500 CAL-Card-Dispute Charge 41 (745) 1,824 79510 CAL-Card-Accidental Use (1) 16 66 79600 Donation Expense 5.000 10.800 79000 Other Expenses 272.170 272,170 249,620 -8.29% 79000 Other Expenses 2,833,419 1,769,897 2,479,332 2,930,880 3,006,180 3,114,410 6.26% 60000 OPERATING EXPENSES 60000 OPERATING EXPENSES 92,149,220 109,847,535 100,399,347 102,776,246 117,882,874 105,289,582 2.45% 81100 Purchase Amount 38,691 43.865 1.208,542 316.800 100.00% 81300 Other Costs Land Purchase 14.426 $1000 Land Purchase 53,117 43,865 1,208,542 316,900 100.00% 82100 Water Improvements 2,081,485 6,820,816 2,322,271 4,650,000 8,910,399 1,870,000 -59.78% 82200 Buildings Improvement 2,219,963 2,842,939 1,561,058 3,218,000 21,297,237 405,624 -87.40% 82300 Streets Improvement 9,782,071 6,324,871 6,033,635 8,106,442 12,278,993 8,185,000 0.97% 82400 Parking Improvement 304,304 82500 Drainage Improvement 6,957 196,491 200,000 2,804,057 -100.00% 82600 Sewer Improvement 1,579,878 2,763,092 12,909,697 2,050,000 6,633,443 2,270,000 10.73% 82700 Traffic Improvement 76,761 174,677 516,244 295,800 4,735,691 4,687,555 1484.70% 82800 Other Improvement 876,776 4,613,330 3,636,246 6,931,000 14,236,729 7,673,790 10.72% 82850 Street Lights Improvement 100,515 7,830 1,638,820 82900 Park Improvements (13,905) 19,331 205.609 10,000 640,720 11,000 10.00°k 82000 Im rovements 1,048,760 500,000 100.00% 920001mprovements 4,805 23,566,885 27,381,250 25,461,242 74,224,849 25,602,969 0.56% 83100 Equip-Office 5,475 130.114 66,105 48,306 83200 Equip-Furniture 24,100 65 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2015116 ALLFUNDS Combined Expenditure Detail by Object Account Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015116 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 83400 Equip-Radio 14,787 83600 Equip-Safety 135,513 122,664 34,490 83700 Equip-General 1,709,093 1,401,778 1,660,763 996,600 2,803,710 289,520 -70.95% 83800 Equip-Pumps 517,989 83900 Equip-Communications 38,421 463,589 282,999 84000 Equip-Information Services 806,574 350,888 157.516 1,164,600 2,152,411 -100.00% 84100 Equip-Audiovisual 139,259 68,161 84200 Equip-Parking Meters 85,985 84300 Equip-Water Meters 2,576,358 2,495,983 2,504,944 2,500,000 2,500,000 -100.00% 83000 E ui ment 4,565,400 1 313,206 5,000,000 9.52% 83000 Equipment 5,449,581 5,551,164 4,672,327 9,226,600 8,938,108 5,289,520 -42.67% 85050 Automobile 98,369 149,378 651,407 943,694 806,760 100.00% 85100 Truck 499,352 765,762 1,200,160 1,576,070 459,000 -61.76% 85150 Motorcycle 32,977 25,947 85250 Aircraft 254,602 457,011 85300 Boat 14,164 85350 Other Vehicles 224,081 797,717 586.134 744,599 85000 Vehicles 330,310 200,000 100.00% 85000 Vehicles 322,450 1,479,424 2,257,906 1,200,160 4,091,795 1,465,760 22.13% 86100 Capital-Purchase Software 406,763 305,049 112,321 182.438 86000 Capital-Software 406,763 305,049 112,321 182,438 87000 Capitalized PP&E Offset (3,527,246) (7.935,127) (13,664,460) 80000 CAPITAL EXPENDITURES 19,719,469 23,011,261 21,967,885 35,888,002 87,437,190 32,675,049 -8.95% 88030 Principal 6,880,331 9,566,096 6,147,162 14,476,929 14,524,793 14,303,927 -1.20% 88050 Interfund Principal Gen Fund 140,000 660,000 830,000 840,000 27.27% 88070 Interest 7,932,094 6,674,494 7,612,454 6,034,471 6,D98,726 6,056,463 0.36% 88110 Cost of Issuance 148,130 22,850 275,400 88130 Issuance Discount/Premium 176,276 (787,532) 88145 Bond Redemption 36,180,766 88150 Arbitrage 509,670 4,500 4,500 9,000 9,500 5,500 -38.89% 88160 Payment to Fiscal Agent 18,885 13,938 19,559 17,348 14,826 17.208 -0.81% 88010 Debt Service Expenses 333,500 333,500 -100.00% 88010 Debt Service Expenses 15,480,980 52,764,200 13,806,525 21,531,248 21,299,213 21,223,098 -1.43% 88190 RDA Pass Through 209.427 88185 Pass Through Payments 209,427 88205 Operating Transfers Out 24346,848 16,624 607 11 426,850 12 902.674 12,956 187 9.162,977 -28.98% 88200 Transfers to Other Funds 24,346,848 16,624,607 11,426,850 12,902,674 12,956,187 9,162,977 -28.98% 88650 Payroll Charges (5..081.859) 88710 Normal Deprecation 19846,376 18 784.081 16.277.163 88700 Depreciation 14,764,517 18,784,081 16,277,163 89250 Loans Made 197.874 190,802 17 800,644 657,009 1,187,631 295,500 -55.02% 89250 Loans Made 197,874 190,802 17,800,644 657,009 1,187,631 295 500 -55.02% 89500 Extraordinary Loss 63,911,188 11,354,412 246,166 246,166 -100.00% 88000 NON-OPERATING EXPENSES 118,910,834 99,718,102 59,311,183 35,337,097 35,689,197 30,681,575 -13.17% 50000 EXPENDITURES 377,254,594 379,230,081 340,592,826 342,253,604 410,434,182 345,140,988 0.84 0 66 City of Huntington Beach General Fund Adopted Budget - FY 2015/16 Department Budget Summary by Object Account ALL DEPARTMENTS COMBINED Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014/15 FY 2015116 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 72,252.000 70,734,601 72,738,892 80,215,676 79,894,790 84,273,725 5.06% Salaries,Temporary 3,479,172 3,498,743 3,695,871 3,940,319 4,086,166 4,286,310 8.78% Salaries,Overtime 8,596,477 9,855,031 11,142,449 8,681,998 8,700,069 8,787,867 1,22% Termination Pay Outs 3,060,521 3,276,140 3,046,804 3,800,000 3.251.600 3,500,000 -7.89% Benefits 42,156,620 42,927.402 50,893,613 52,280,885 52,056,494 55,420,389 6.01% PERSONNEL SERVICES 129 544,789 130,291 918 141,517,629 148 918,878 AR,110,1119 156,268,291 4.94% OPERATING EXPENSES Utilities 5,672.858 5,505,074 6,356,023 5,963.836 6,263,836 6,354,851 6.56% Equipment and Supplies 5,650,155 5,646,836 6,588,988 5,864,805 6,138,217 6,054,712 3.24% Repairs and Maintenance 9,819,419 9,414,774 10,104,467 11,516,486 12,987,230 11,755,617 2.08% Conferences and Training 537,954 622.832 735,011 790,704 798,690 823,804 4.19% Professional Services 3,157,284 3,690,589 4,563,565 3,347,900 7,028,725 2,964,632 -11A5% Other Contract Services 5,318,415 4,830,440 4,618,037 5,626,017 5,782,713 5.699,657 1.31% Rental Expense 189,244 234,710 231,259 274,984 275,484 280,934 2.16% Claims Expense 4,823,165 1,171,541 (443,960) 662,000 662,000 1,162,000 75.53% Insurance 2,513,191 2,544,822 2,666,056 2,566,165 2,548,601 2,601,165 1.36% Contribution to Private Agency 644,006 762,826 843,104 870,000 845,104 1,030,000 18.39% Payments to Other Governments 4,160,908 4,819,766 2,491,115 2,D41,651 2,091,713 2,125,546 4.11% Interdepartmental Charges 20 Expense Allowances 613,476 587,466 614,942 664,672 738,072 744,752 12.05% Other Expenses 2,161,730 1,367,558 1,696,627 2,035,290 2,101,090 2.178,790 7.05% OPERATING EXPENSES 45,261,825 41,099,232 41,065 234 42,224,510 48,261,475 43 776,460 3.68% CAPITAL EXPENDITURES Improvements 2,345,071 4,604,967 3,791,276 3,000,000 3,987,165 3,243,925 8.13% Equipment 2,056,182 2,589,617 1,880,498 4,565,400 4,047,054 5,190,160 13.68% Vehicles 290,771 1,181,241 1,434,214 2,516,890 Software-Capital 406.763 305,049 83.873 182,438 CAPITAL EXPENDITURES 5,098,787 8,680,874 7,189,860 7,565,400 10,733,547 8,434,085 11.48% NON-OPERATING EXPENSES Debt Service Expenses 1,888,875 4,942,316 28,656 574.245 658,349 534,003 100.00% Transfers to Other Funds 7,197,076 13,703,092 8,509,545 10.617,794 10.617,794 7,701,528 -27.47% Payroll Charges (5,081,859) Extraordinary Loss 5,978,104 NON-OPERATING EXPENSES 9,982,196 18,645,409 8,538,201 11,192,039 11,276,143 8235531 -26.42% Grand Total 189,887,597 198,717,433 198,310,924 209,900,828 218,260,284 216,714,367 3.25% Personnel Summary 854.91 842.19 853.04 854.41 854.41 859.51 5.10 67 City of Huntington Beach Expenditure Summary Adopted Budget-FY 2015/16 GENERALFUND Combined Expenditure Detail by Object Account Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014115 FY 2014M5 FY 2015116 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 51110 Base Salaries 65,044,299 63,705,668 66,053,254 72,749,175 72,377,813 73,826,703 1.48% 51111 Vacancy Attrition (1,273,967) (1,273,967) (1,630,000) 27.95% 51112 Seasonal Part Time 595,748 595,748 552,150 -7.32% 51115 Additional Pay 7,207,701 7,028,933 6,685,638 8,144,719 8,144,719 8,388,399 2.99% 51100 Salaries-Permanent 50.477 3136473 100.00% 51100 Salaries-Permanent 72,252,000 70,734,601 72,738,892 80,215,676 79 894 790 S4 273 725 5.06% 52000 Salaries-Temporary 3,479,172 3,498,743 3,695,871 3,940,319 4,086,166 4,286,310 8,78% 53020 Regular Overtime 4,308,802 5,046,554 6,155,838 4,967,625 4,967,625 5,035,494 1.37% 53040 Minimum Staffing Overtime 4,273,826 4,793,305 4,096,425 3,402,123 3,402,123 3,402,123 0,00% 53050 Marine Sfty Replacemt OT 59,198 53060 PT Overtime 814,924 53090 Other Overtime 13,850 15,172 16,064 53000 Salaries-Overtime 312,250 330,321 350 250 12.17% 53000 Salaries-Overtime 8,596,477 9,855,031 11,142,449 8,681,998 8,700,069 8,787,867 122% 54110 Vacation Leave Pay Out 3,034,584 3,194,006 3,026,344 54120 Sick Leave Pay Out 25,937 82,134 20,460 54000 Termination Pay Outs 3,800,000 3.251.600 3,500.000 -7.89% 54000 Termination Pay Outs 3,060,521 3,276,140 3,046,804 3,800,000 3,251,600 3,500,000 -7.89% 55002 Seasonal Part Time Benefits 446.796 446,796 354,026 -20.76% 55100 CalPERS Payable 21,543,427 21,713,798 25,142,012 26,675,070 26,695,409 29,692,923 11,31% 55140 PARS Employer Contribution 27,538 30.838 37,113 55150 Retirement Supplement 4,390,821 4,102,697 4,065,983 4,170,147 4,170,147 4,260,976 2.18% 55175 Workers'Compensation 4,517,994 4,985,564 6,750,410 5,937,974 5,948,298 6,068,498 2.20% 55200 Health Insurance 7,362,118 7,096,794 7,179,355 9,335,219 9,318,677 9,091,502 -2.61% 55300 Other Insurances 3,139,388 3,725,820 6,279,579 4,282,421 4,171,750 4,341,347 1.38% 56010 Deferred Compensation 30,839 29,886 28,502 42,156 42,156 43,595 3.41% 56020 FICA Medicare 1,144,495 1,154,161 1,215,188 1,391,103 1,393,054 1,451,855 4.37% 56100 Other Benefits 87,844 195,473 830 100.00% 55000 Benefits (129,792) 114,836 100.00% 56000 Benefits 42,156,620 42,927,402 50,893,613 52,280,885 52,056,494 55,420,389 6.01% 51000 PERSONNEL SERVICES 129,544,789 130,291,918 141,517,629 148,918,878 147,989,119 156,268,291 4.94% 61100 Cable TV 5,446 4,843 5,622 1,500 1,500 7,500 400,00% 61200 Electricity 3,585,738 3,441,776 4,141,761 3,730,900 4,030,900 4,110,115 10.16% 61300 Natural Gas 184,141 151,002 169,955 200,000 200,000 200,400 0.20% 61450 Telephone/Communications 706,071 764,836 734,370 827,436 827,436 827,186 -0.03% 61600 Water 1.191,463 1,142,618 1,304,315 1,172,000 1,172,000 1,172,000 0.00% 61000 Utilities 32 000 32 000 37,650 17.66% 61000 Utilities 5,672,858 5,505,074 6,356,023 5,963,836 6,263,836 6,354,851 6.56% 63025 Audiovisual Supplies 18,505 8,903 15,038 2,500 2,500 3,500 40.00% 63050 Communication Supplies 10,668 11,756 13,964 14,000 14,000 14,000 0.00% 63075 Furniture Non-Capital 8,663 32,130 29,548 3,000 34,650 3,000 0.00% 63100 General Supplies 687,212 872,134 1,263,101 586,109 758,127 616,956 5.26% 63125 Office Supplies 342,201 414,564 384,239 181,836 209,250 177,736 -2.25% 63130 Office Water 308 175 63150 Radio Supplies 3.068 7,333 26,234 20,400 22,113 20,400 0.00% 63225 Computer Supplies 238,755 263,385 355,603 133,874 130,815 113,924 -14,90% 63295 Postage Deliveries 490,032 476,853 596,636 466,900 466,900 484,900 3.86% 63445 Fuel 2,039,416 1,714,262 1,793,750 1,809,750 1,799,750 1,909,750 5.53% 64000 Safety Supplies 474,823 500,290 560,869 695,139 715,777 696,139 0.14% 64100 Film 8,165 6,306 5,305 17,900 17,856 17,900 0.00% 64110 Agricultural 42,881 26,970 21,251 90,000 90,000 90,000 0.00% 64115 Microfilm/Document Imaging 231,539 96.586 155,532 91,560 91,560 91,560 1 0.00% 68 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2015/16 GENERALFUND Combined Expenditure Detail by Object Account Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 64140 Food 79,041 80,369 74,820 109,400 109,400 98,400 -10.05% 64165 Clothing/Uniforms 304,648 395,834 565,287 443,926 446,858 468,742 5.59% 64190 Vehicle Supplies 3,244 4.766 21,129 1,500 4,970 -100.00% 64230 Awards and Presentations 52,576 47,471 53,764 36,850 36,850 36,850 0.00% 64255 Shop Equipment Operating 7,206 9,117 18,503 21,000 21,000 20,000 -4.76% 64280 Signs 147,623 116,953 128,479 65,000 91,813 -100.00% 64305 Chemicals 8,992 9,884 6,878 20,000 20,000 20,000 0.00% 64330 Fencing 3,564 1,028 1,379 64355 Building Supplies 28,532 52,302 27,420 24,909 24,909 8,909 -64.23% 64380 Irrigation Supplies 26,944 14,107 28,651 45,000 45,000 45,000 0.00% 64405 Books/Subscriptions 266,657 266,096 208,054 223,649 225,477 247,150 10.51% 64485 Dues and Memberships 78,684 179,837 195,425 165,925 167,346 170,575 2.80% 64490 Stipends 437 100 64500 Certification 45,769 37,325 38,127 47,250 47,250 45,750 -3.17% 63000 Equipment and Supplies 547,428 544,045 653.571 19.39% 63000 Equipment and Supplies 5,650,155 5,646,836 6,588,988 5,864,805 6,138,217 6,0 ,712 3.24% 64570 Equipment Repairs Maintenance 971,850 912,699 1,064,980 1,019,809 1,117,768 863,719 -15.31% 64620 Contracts for Repair 8 Maintenance 5,254,274 5,091,268 4,850,281 4,938,037 5,275,732 5,152,630 4.35% 64670 Traffic Signals Maintenance 118,533 84,907 79,932 80,000 80,949 -100.00% 64720 Vehicle Maintenance 846,258 814,874 954,762 1,136,200 1,050.543 1,101,200 -3.08% 64755 Vehicle Body Repair 58,629 110,974 95,227 70,000 70,000 70,000 0.00% 64770 Motorcycle Maintenance 27,623 25,635 38,259 40,000 40,000 40,000 0.00% 64820 Boat Maintenance 7,483 16,347 27,030 5,133 40,133 40,133 681.86% 64870 Computer Maintenance 895,266 990,262 1,216,811 1,262,958 1,394,503 1,389,333 10.01% 64900 Repair and Demolition 10 67400 Other Maintenance 314,256 161,881 389,181 202,400 207,555 248,400 22.73% 67450 Building and Grounds Maintenance 600,821 522,013 588,246 229,000 231,232 479,289 109,30% 67500 Oil Well Maintenance 244,633 223,190 80,870 62,000 127,226 62,000 0.00% 67550 Pest Control 25,017 24,413 37,247 43,000 43,000 43,000 0.00% 67600 Block Wall Maintenance 10,000 10,000 10,000 0.00% 67650 Water Maintenance 211,186 208,273 224,146 2,739 186.800 100.00% 67735 Radio Maintenance 34,854 187,953 4,652 64,662 64,662 64,662 0.00% 67740 800 MHZ Maintenance 208,736 40,085 452,833 1,212,234 2,051,652 1,212,234 0.00% 64520 Repairs and Maintenance 1,141,053 1,179,535 792,217 -30.57% 64520 Repairs and Maintenance 9,819,419 9,414,774 10,104,467 11,516,486 12,987,230 11,755,617 2.08% 68550 Training 344,355 411,789 517,227 496,639 504,933 511,939 3.08% 68610 Conferences 182,185 196,705 195,962 218,550 214,742 216,750 -0.82% 68695 Hosted Meetings 11,415 14,338 21,822 23,100 22,600 22,600 -2.16% 68500 Conferences and Training 52.415 56.415 72 515 38.35% 68500 Conferences and Training 537,954 622,832 735,011 790,704 798,690 323,304 4.19% 69305 Prof Svcs-Graphics 39 (97) 69310 Prof Svcs-Appraiser 8.592 8,592 8,592 0.00% 69315 Prof Svcs-Information Services 20,000 350 66,996 65.000 72,042 35,000 -46.15% 69325 Prof Svcs-Economic Analysis 2,142 7,100 7,000 7,000 5,000 -28.57% 69330 Prof Svcs-Labor Negotiation 23,008 39,940 81,818 22,500 28,737 22,500 0.00% 69345 Prof Svcs-Auditing 1,950 69360 Prof Svcs-Medical 135,455 147,738 212,467 233,750 303,560 232,050 -0.73% 69365 Other Professional Services 1,709,467 2,096,017 3,592,722 1,317,798 4,721,415 1,438,630 9.17% 69370 Prof Svcs-Legal 597,958 1,306,071 599,657 718,695 842,814 218,695 -69.57% 69385 Prof Svcs-Commissions 570 570 630 69390 Prof Svcs-Personnel Hearings 4,048 69395 Prof Svcs-Recruitment 3,833 225 19.000 19,000 1 -100.00% 69 City of Huntington Beach Expenditure Summary Adopted Budget-FY 2015116 GENERALFUND Combined Expenditure Detail by Object Account Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014115 FY 2015116 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 69410 Prof Svcs-Medical Case Mgmt 349,911 69415 Prof Svcs-TPA Admin Fees 310,854 69300 Professional Services 955,565 1,025,565 1,004,165 5.09% 69300 Professional Services 3,157,284 3,590,589 4,563,565 3,347,900 7,028,725 2,964,632 -11.45% 69455 Cont SvcsPrinting Reproduction 262,114 274,999 275,275 109,399 109,399 286,399 161.79% 69465 Cont Svcs-Ambulance Services 4,989 10,385 2,115 5,000 51000 4,500 -10.00% 69470 Cont Svcs-Security 1,520 1,520 1,565 69475 Cont Svcs-Emp Assist Program 46,014 43,129 44,566 70,000 70,000 70,000 0.00% 69480 Cont Svcs-Audiovisual 21,898 8,004 8,963 15,000 15,000 15,000 0.00% 69485 Cont Svcs-Microfilm/Doc Image 9,914 19,304 19,194 17,750 17,750 17,750 0.00% 69490 Cont Cvcs-Refuse Collection 8,152 69500 Cont Svcs-Janitorial 193,182 227,039 263,642 263,000 263,000 297,423 13.09% 69505 Cont Svcs-Other 3,893,437 3,445,020 3,247,263 2,590,407 2,747,119 2,699,323 4.20% 69510 Cont Svcs-Animal Control 688,962 664,485 641,352 785,000 785,000 885,000 12.74% 69515 Cont Svcs-Royalty Payments 147,414 86,724 88,338 111,667 66,441 105,667 -5,37% 69520 Cont Svcs-Advertising 40,820 49,832 25,764 57,820 57,820 57,820 0.00% 69450 Other Contract Services 1,600,974 1,646,184 1.260.775 -21.25% 69450 Other Contract Services 5,318,415 4,830,440 4,618,037 5,626,017 5,782,713 5,699,657 1.31% 70100 Building Rental 290 70200 Equipment Rental 189,244 234,420 231,259 41,384 41.384 56,584 36.73% 70300 Leases 191,200 191,200 191,200 0.00% 70000 Rental Expense 42.400 42.900 33.150 -21.82% 70000 Rental Expense 189,244 234,710 231,259 274,984 275,484 280,934 2.16% 72225 Workers'Compensation 3,829,994 72450 Perm Disability Benefits 72525 Liability 993,171 1,171,541 (443,960) 662,000 662,000 662,000 0.00% 72600 Settlements 500,000 100.00% 72000 Claims Expense 4,823,165 1,171,541 (443,960) 662,000 662,000 1,162,000 75.53% 73010 General Liability Insurance 663,786 655,948 720,845 1,056,558 1,056,558 944,106 -10.64% 73020 Excess Workers'Comp Insurance 131,512 157,822 233,600 171,051 171,051 -100.00% 73030 Aircraft/Watercraft Insurance 104,430 92,078 89,636 110,000 92,436 101,000 -8.18% 73040 Property Insurance 1,613,464 1,638,975 1,621,976 1,192,556 1,192,556 1,556,059 30.48% 73000 Insurance 36.000 36,000 -100.00% 730001nsurance 2,513,191 2,544,822 2,666,056 2,566,165 2,548,601 2,601,165 1.36% 74020 HB Visitors Conv Bureau 644,006 762 826 843,104 870,000 845 104 1 030 000 18.39% 74010 Contribution to Private Agency 644,006 762,826 843,104 870,000 845,104 1,030,000 18.39% 75100 Metro Cities JPA 742,333 1,122,533 948,400 951,151 951,151 1,035,046 8.82% 75200 County of Orange 3,144,390 3,049,264 893,339 920,000 970,062 920,000 0.00% 75250 Department of Justice 5,058 4,000 75260 State of CA 124,273 862 75350 Taxes 144,854 643 969 648,514 170,500 170,500 170,500 0.00% 75000 Payments to Other Governments 4,169,908 4,819,766 2,491,115 2,041,651 2,091,713 2,125,546 4.11% 77100 E ui ment Usage 20 77000 Interdepartmental Charges 20 78100 Expense Allowance 110,962 79,170 92,238 6,100 78200 Auto Allowance 145,258 146,518 150,322 122,752 122,752 137,052 11.65% 78300 Tool Allowance 12,000 12,000 11,200 12,800 12,800 12,800 0.00% 78400 Uniform Allowances 335,941 315,493 318,606 352,900 352.900 361,800 2.52% 78500 Cell Phone Allowance 9,315 34,285 42,575 60,000 60.000 60,000 0.00% 78000 Expense Allowances 116,220 183,520 173 100 48.94% 78000 Expense Allowances 613,476 587,466 614,942 564,572 735,072 744,752 12.05% 79025 Permit Expense 309.469 248,745 253,140 12,800 17.800 128,850 906.64% 70 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2015116 GENERALFUND Combined Expenditure Detail by Object Account Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 79050 Cash Over and Short 740 (29) 603 79075 Bad Debt Expense 1,192,528 734,359 753,430 947,320 947,320 947,320 0.00% 79100 Contingency 92,427 41,955 (55,604) 79150 Discounts Lost (29,286) (28,251) (25,051) 79200 Extradition/Background 9,527 17,862 9,172 9,000 9,000 9,000 0.00% 79300 Procurement Card Charges 129 79350 Sales Tax Rebate 586,157 353,645 754,045 800,000 850,000 850,000 6.25% 79500 CAL-Card-Dispute Charge 41 (745) 1,824 79510 CAL-Card-Accidental Use (1) 16 66 79600 Donation Expense 5,000 10,800 79000 Other Expenses 266.170 266.170 243.620 -8.47% 79000 Other Expenses 2,161,730 1,367,558 1,696,627 2,035,290 2,101,090 2,178,790 7.05% 60000 OPERATING EXPENSES 60000 OPERATING EXPENSES 45,261,825 41,099,232 41,065,234 42,224,510 48,261,475 43,776,460 3.68% 82200 Buildings Improvement 260,600 355,914 1,130,822 771,526 82300 Streets Improvement 1,673,443 20,258 447,879 19,903 82500 Drainage Improvement 120,000 82600 Sewer Improvement 185,721 8,922 82800 Other Improvement 411,028 4,043,075 2,000,104 3,000,000 3,159,840 3,243,925 8.13% 82850 Street Lights Improvement (84,104) 82900 Park Improvements 203,549 82000 Improvements 2,345,071 4,604,967 3,791,276 3,000,000 3,987,165 3,243,925 8.13% 83600 Equip-Safety 135,513 122,664 34,490 83700 Equip-General 1,096,994 1.134,487 1 454,132 1,625,562 190,160 100.00% 83800 Equip-Pumps 517,989 83900 Equip-Communications 17,100 463,589 282,999 84000 Equip-Information Services 806,574 350.888 143,367 987,811 84200 Equip-Parking Meters 85,985 83000 E ui ment 4,565,400 1,313,206 5,000,000 9.52% 83000 Equipment 2,056,182 2,589,617 1,880,498 4,565,400 4,047,054 5,190,160 13.68% 85050 Automobile 66,690 149,378 401,780 923,834 85100 Truck 246,087 204,881 21,025 85150 Motorcycle 32,977 25,947 85250 Aircraft 254,602 457,011 85300 Boat 14,164 85350 Other Vehicles 224,081 752.799 572,951 744,599 85000 Vehicles 330,310 85000 Vehicles 290,771 1,181,241 1,434,214 2,516,890 86100 Capital-Purchase Software 406,763 305.049 83,873 182,438 86000 Capital-Software 406,763 305,049 83,873 182,438 80000 CAPITAL EXPENDITURES 5,098,787 8,680,874 7,189,860 7,565,400 10,733,547 8,434,085 11.48% 88030 Principal 1,632,550 4,751,096 27,162 574,245 622,109 498,677 -13.16% 88070 Interest 256 325 191,221 1,494 36 240 35 326 100.00% 88010 Debt Service Expenses 1,888,875 4,942,316 28,656 574,245 653,349 534,003 -7.01% 88205 Operating Transfers Out 7,197,076 13,703,092 8,509,545 10.617.794 10,617,794 T701.528 -27.47% 88200 Transfers to Other Funds 7,197,076 13,703,092 8,509,545 10,617,794 10,617,794 7,701,528 -27.47% 88650 Payroll Charges (5,081.859) 89500 Extraordinary Loss 5.978.104 B8000 NON•OPERATING EXPENSES 9,982,196 18,645,409 8,538,201 11 192 039 11.276.143 8 235 531 -26.42% 50000 EXPENDITURES 189,887,597 198,717,433 198,310,924 209,900 828 218,260,284 18 260 284 216 714 367 3.25% 71 INTENTIONALLY LEFT BLANK I\\ HUNTINGTON BEACH GUINNESS WORLD RECORDS' 72 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget-FY 2015/16 ALL FUNDS FY 2014/15 FY 2014/15 FY 2015116 Change From DEPARTMENT Adopted Revised Adopted* Prior year City Council 1.00 1.00 1.00 0.00 City Attorney 11.00 11.00 11.00 0.00 City Clerk 4.00 4.00 4.00 0.00 City Treasurer 1.50 1.50 1.50 0.00 City Manager 11.50 11.50 11.50 0.00 Community Development 44.00 44.00 43.50 (0.50) Community Services 43.00 43.00 44.00 1.00 Finance 31.50 31.50 32.50 1.00 Fire 198.00 198.00 198.00 0.00 Human Resources 15.00 15.00 15.00 0.00 Information Services 30.00 30.00 30.00 0.00 Library Services 28.25 28.25 28.25 0.00 Police 361.50 361.50 364.50 3.00 Public Works 198.00 198.00 199.00 1.00 Total 978.25 978.25 983.751 5.50 GENERAL FUND FY 2014115 FY 2014115 FY 2015116 Change From DEPARTMENT Adopted Revised Adopted* Prior year City Council 1.00 1.00 1.00 0.00 City Attorney 11.00 11.00 11.00 0.00 City Clerk 4.00 4.00 4.00 0.00 City Treasurer 1.50 1.50 1.50 0.00 City Manager 7.96 7.96 7.96 0.00 Community Development 44.00 44.00 43.50 (0.50) Community Services 37.75 37.75 38.75 1.00 Finance 31.50 31.50 32.50 1.00 Fire 194.00 194.00 194.00 0.00 Human Resources 11.00 11.00 11.35 0.35 Information Services 30.00 30.00 30.00 0.00 Library Services 28.25 28.25 28.25 0.00 Police 361.50 361.50 364.50 3.00 Public Works 90.95 90.95 91.20 0.25 Total 854A1 854.41 859.51 5.10 'Note: Reflects the Table of Organization for Fiscal Year 2015/16; however,24 positions are defunded. A Includes an increase of 3 FTEs for new Community Services Officer positions. In addition, the budget restores funding for 6 previously defunded positions including 4 Police Officer positions and 2 Communication Operator positions for a total of 9 FTEs funded. 73 INTENTIONALLY LEFT BLANK HUNTINGTON BEACH .1 GUINNESS WORLD RECORDS' JARCEST ROBCARD MOST GEOa.E TAP,A SUf BC. j 74 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2015/16 ALL FUNDS City Council Adopted Revised Adopted Title FY 2014/15 FY 2014115 FY 2015/16 Administrative Assistant 1.00 1.00 1.00 Council Member* 6.00 6.00 6.00 Mayor' 1.00 1.00 1.00 TOTAL 8.00 8.00 8.00 City Attorne Adopted Revised Adopted Title FY 2014115 FY 2014115 FY 2015/16 Administrative Assistant 1.00 1.00 1.00 Assistant City Attorney 2.00 2.00 2.00 Chief Assistant City Attorney 1.00 1.00 1.00 City Attorney 1.00 1.00 1.00 Deputy City Attorney III 1.00 1.00 1.00 Legal Assistant 3.00 3.00 3.00 Senior Deputy City Attorney 2.00 2.00 2.00 TOTAL 11.00 11.00 City Clerk Adopted Revised Adopted Title FY 2014/15 FY 2014/15 FY 2015/16 Assistant City Clerk 1.00 1.00 1.00 City Clerk 1.00 1.00 1.00 Senior Deputy City Clerk 2.00 2.00 2.00 TOTAL 4.00 4.00 4.00 City Treasurer Adopted Revised Adopted Title FY 2014/15 FY 2014115 FY 2015/16 Administrative Assistant 0.50 0.50 0.50 City Treasurer 1.00 1.00 1.00 TOTAL 1.50 1.50 1 1.50 Mayor and Council Members are not included in the FTE Count. 75 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2015/16 ALL FUNDS City Man a er Adopted Revised Adopted Title FY 2014/15 FY 2014115 FY 2015116 Administrative Aide - 1.00 1.00 Administrative Analyst 1.00 1.00 1.00 Administrative Secretary 0.50 0.50 0.50 Assistant City Manager 1.00 1.00 1.00 Assistant to the City Manager 1.00 1.00 1.00 City Manager 1.00 1.00 1.00 Community Relations Officer 1.00 1.00 1.00 Deputy Director of Economic Development 1.00 1.00 1.00 Economic Development Project Manager 1.00 1.00 1.00 Energy Project Manager 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 Office Assistant II 1.00 - - Real Estate&Project Manager - 1.00 1.00 Real Property Agent 1.00 - - TOTAL 11.50 11.50 11.50 76 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2015/16 ALL FUNDS Community Development (formerly Planning & Building) Adopted Revised Adopted TMe FY 2014/15 FY 2014115 FY 2015/16 Administrative Analyst Senior 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 Administrative Secretary 2.00 2.00 2.00 Assistant Planner 2.00 2.00 2.00 Associate Planner 4.00 4.00 4.00 Building Inspector 1/II/III 9.00 9.00 9.00 Building Manager 1.00 1.00 1.00 Code Enforcement Officer 11 3.50 3.50 3.50 Code Enforcement Supervisor 1.00 1.00 1.00 Deputy Director of Planning/Building(TBD)^ - - 1.00 Director of Planning/Building(TBD)^ 1.00 1.00 1.00 Inspection Manager 1.00 1.00 Inspection Supervisor 2.00 2.00 2.00 Office Assistant II 1.00 1.00 1.00 Permit&Plan Check Supervisor 1.00 1.00 1.00 Plan Check Engineer 2.00 2.00 2.00 Planning Manager 2.00 2.00 2.00 Principal Electrical Inspector 1.00 1.00 1.00 Principal Inspector Plumbing/Mechanical 1.00 1.00 1.00 Senior Code Enforcement Officer 1.00 1.00 1.00 Senior Permit Technician 3.00 3.00 3.00 Senior Planner 3.50 3.50 3.00 TOTAL 44.00 44.00 1 43.50 ^ Pending classification approval by the Personnel Commission. 77 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2015/16 ALL FUNDS Community Services Adopted Revised Adopted Title FY 2014115 FY 2014115 FY 2015/16 Administrative Analyst Senior 2.00 2.00 2.00 Administrative Assistant 1.00 1.00 1.00 Administrative Secretary 1.00 1.00 1.00 Beach Equipment Operator 3.00 3.00 3.00 Beach Maintenance Crewleader 2.00 2.00 2.00 Beach Maintenance Service Worker 1.00 1.00 1.00 Beach Operations Supervisor 1.00 1.00 1.00 Community Services Manager 1.00 1.00 1.00 Community Services(TBD) - 1.00 Community Services Recreation Coordinator 1.00 - - Community Services Recreation Supervisor 6.00 6.00 6.00 Community Services&Recreation Specialist 3.00 4.00 4.00 Director of Community Services 1.00 1.00 1.00 Facilities, Development&Concessions Manager 1.00 1.00 1.00 Maintenance Service Worker 1.00 1.00 1.00 Office Assistant II 3.00 3.00 3.00 Parking Meter Repair Technician 1.00 1.00 1.00 Parking Meter Repair Worker 2.00 2.00 2.00 Parking/Camping Assistant 1.00 1.00 1.00 Parking/Camping Crewleader 1.00 1.00 1.00 Parking/Camping Leadworker 1.00 1.00 1.00 Program Coordinator-Human Services 1.00 1.00 1.00 Senior Facilities Maintenance Technician 1.00 1.00 1.00 Senior Services Assistant 1.00 1.00 1.00 Senior Services Transportation Coordinator 1,00 1.00 1.00 Senior Supervisor Cultural Affairs 1,00 1.00 1.00 Senior Supervisor Human Services 1.00 1.00 1.00 Social Worker 1.00 1.00 1.00 Supervisor, Parking/Camping Facility 1.00 1.00 1.00 Volunteer Services Coordinator 1.00 1.00 1.00 TOTAL 43.00 43.00 44.00 78 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget- FY 2015/16 ALL FUNDS Finance Adopted Revised Adopted Title FY 2014115 FY 2014/15 FY 2015116 Accounting Manager 1.00 - - Accounting Technician II 9.00 9.00 9.00 Accounting Technician Supervisor 2.00 2.00 2.00 Administrative Analyst Senior 5.00 4.00 4.00 Administrative Assistant 1.50 1.50 1.50 Budget Manager 1.00 - - Buyer 2.00 2.00 2.00 Deputy City Treasurer 1.00 - - Director of Finance 1.00 1.00 1.00 Field Service Representative 1.00 1.00 1.00 Finance Manager-Accounting - 1.00 1.00 Finance Manager-Budget - 1.00 1.00 Finance Manager-Fiscal Services - 1.00 1.00 Finance Manager-Treasury - 1.00 1.00 Fiscal Services Manager 1.00 - - Payroll Specialist 1.00 1.00 1.00 Project Manager - 1.00 1.00 Senior Accountant 1.00 1.00 1.00 Senior Accounting Technician 3.00 3.00 3.00 Senior Payroll Technician 1.00 1.00 2.00 TOTAL 31.50 31.50 32.50 79 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2015/16 ALLFUNDS Fire Adopted Revised Adopted Title FY 2014115 FY 2014/15 FY 2015116 Accounting Technician II 3.00 3.00 3.00 Administrative Analyst Senior 1.00 1.00 1.00 Administrative Aide 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 Administrative Secretary 4.00 4.00 4.00 Ambulance Operator 30.00 30.00 30.00 Assistant Fire Marshal 1.00 1.00 1.00 Deputy Fire Marshal 3.00 3.00 3.00 Emergency Medical Services Coordinator 1.00 1.00 1.00 Emergency Services Coordinator 1.00 1.00 1.00 Fire Battalion Chief 5.00 5.00 5.00 Fire Captain 30.00 30.00 30.00 Fire Chief 1.00 1.00 1.00 Fire Division Chief 2.00 2.00 2.00 Fire Engineer 30.00 30.00 30.00 Fire Medical Coordinator 1.00 1.00 1.00 Fire Prevention Inspector 3.00 3.00 3.00 Fire Protection Analyst 2.00 2.00 2.00 Fire Training Maintenance Technician 1.00 1.00 1.00 Firefighter 12.00 12.00 12.00 Firefighter Paramedic 48.00 48.00 48.00 Hazardous Material Program Specialist 1.00 1.00 1.00 Marine Safety Division Chief 1.00 1.00 1.00 Marine Safety Lieutenant 3.00 3.00 3.00 Marine Safety Officer II 10.00 10.00 10.00 Office Assistant II 1.00 1.00 1.00 Senior Permit Technician 1.00 1.00 1.00 TOTAL 198.00 198.00 198.00 80 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2015/16 ALL FUNDS Human Resources Adopted Revised Adopted Title FY 2014115 FY 2014115 FY 2015/16 Administrative Assistant 1.00 1.00 1.00 Director of Human Resources 1.00 1.00 1.00 Liability Claims Coordinator 1.00 1.00 1.00 Personnel Analyst 2.00 2.00 2.00 Personnel Analyst Principal 3.00 3.00 3.00 Personnel Analyst Senior 1.00 1.00 1.00 Personnel Assistant 2.00 2.00 2.00 Risk Management Specialist 2.00 2.00 2.00 Risk Manager 1.00 1.00 1.00 Safety/Loss Prevention Analyst 1.00 1.00 1.00 TOTAL 15.00 15.00 15.00 Information Services Adopted Revised Adopted Title FY 2014/15 FY 2014115 FY 2015/16 Administrative Assistant 1.00 1.00 1.00 Business Systems Manager 1.00 1.00 1.00 Director of Information Services 1.00 1.00 1.00 GIS Analyst II 3.00 3.00 3.00 Information Systems Communications Manager 1.00 1.00 1.00 Information Systems Analyst 1 1.00 1.00 1.00 Information Systems Analyst II 3.00 3.00 3.00 Information Systems Analyst III 1.00 1.00 1.00 Information Systems Analyst IV 5.00 5.00 5.00 Information Systems Computer Ops Manager 1.00 1.00 1.00 Information Systems Technician 1 1.00 1.00 1.00 Information Systems Technician II 1.00 1.00 1.00 Information Systems Technician 111 1.00 1.00 1.00 Information Systems Technician IV 3.00 3.00 3.00 Information Systems Technician Senior 2.00 2.00 2.00 Network Systems Administrator 1.00 1.00 1.00 Senior Information Systems Analyst 3.00 3.00 3.00 TOTAL 30.00 30.00 30.00 81 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2015116 ALL FUNDS Library Services Adopted Revised Adopted Title FY 2014115 FY 2014115 FY 2015116 Accounting Technician II 2.00 2.00 2.00 Administrative Assistant 1.00 1.00 1.00 Director of Library Services 1.00 1.00 1.00 Librarian 4.00 4.00 4.00 Library Facilities Coordinator 1.00 1.00 1.00 Library Services Clerk 6.50 6.50 6.50 Library Specialist 3.00 3.00 3.00 Literacy Program Specialist 2.00 2.00 2.00 Media Services Specialist 1.00 1.00 1.00 Principal Librarian 1.00 1.00 1.00 Senior Librarian 4.00 4.00 4.00 Senior Library Specialist 0.75 0.75 0.75 Volunteer Services Coordinator 1.00 1.00 1.00 82 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2015/16 ALL FUNDS Police Adopted Revised Adopted Job Description FY 2014/15 FY 2014/15 FY 2015/16 Accounting Technician II 3.00 3.00 3.00 Administrative Analyst Senior 2.00 2.00 2.00 Administrative Assistant 1.00 1.00 1.00 Administrative Secretary 1.00 1.00 1.00 Civilian Check Investigator 2.00 - - Communications Operator-PD' 18.00 18.00 18.00 Communications Supervisor-PD 6.00 6.00 6.00 Community Relations Specialist 1.00 1.00 1.00 Community Services Officer' 2.00 5.00 &00 Court Liaison Specialist 1.00 - - Crime Analyst 1.00 1.00 1.00 Crime Scene Investigator 6.00 6.00 6.00 Detention Administrator 1.00 1.00 1.00 Detention Officer 9.00 9.00 9.00 Detention Officer-Nurse 4.00 4.00 4.00 Detention Shift Supervisor 4.00 4.00 4.00 Facilities Maintenance Crewleader 1.00 1.00 1.00 Forensic Systems Specialist 1.00 1.00 1.00 Helicopter Maintenance Technician 1.00 1.00 1.00 Latent Fingerprint Examiner 2.50 2.50 2.50 Parking/Traffic Control Officr 16.00 16.00 16.00 Parking/Traffic Control Supervisor 1.00 1.00 1.00 Police Administrative Services Manager 1.00 1.00 1.00 Police Captain 3.00 3.00 3.00 Police Chief 1.00 1.00 1.00 Police Communications Manager 1.00 1.00 1.00 Police Lieutenant 10.00 10.00 10.00 Police Officer' 191.00 191.00 191.00 Police Photo/Imaging Specialst 1.00 1.00 1.00 Police Records Administrator 1.00 1.00 1.00 Police Records Specialist 11.00 11.00 11.00 Police Records Supervisor 3.00 3.00 3.00 Police Records Technician 6.00 6.00 6.00 Police Recruit 4.00 4.00 4.00 Police Sergeant 27.00 27.00 27.00 Police Services Specialist 12.00 12.00 12.00 Police Systems Coordinator 1.00 1.00 1.00 Property Officer 3.00 3.00 3.00 Senior Helicopter Maintenance Technician 1.00 1.00 1.00 TOTAL 361.50 361.50 364.50 'Includes an increase of 3 FTE for a new Community Services Officer positions. In addition,the budget includes new monies for 4 previously defunded Police Officer positions and 2 Communication Operator positions that are now funded for a total of 9 FTE funded. 83 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2015116 ALL FUNDS Public Works Adopted Revised Adopted Title FY 2014115 FY 2014/15 FY 2015/16 Accounting Technician II 3.00 3.00 3.00 Administrative Analyst Senior 2.00 2.00 2.00 Administrative Environmental Specialist 2.00 2.00 2.00 Administrative Assistant 1.00 1.00 1.00 Administrative Secretary 3.00 3.00 3.00 City Engineer 1.00 1.00 1.00 Civil Engineer(Associate,Title TBD)A - - 1.00 Civil Engineering Assistant 3.00 3.00 3.00 Code Enforcement Officer 1 1.00 1.00 1.00 Construction Manager 1.00 1.00 1.00 Contract Administrator 3.00 3.00 3.00 Cross Connection Control Specialist 2.00 2.00 2.00 Director of Public Works 1.00 1.00 1.00 Electrician 1.00 1.00 1.00 Engineering Aide 1.00 1.00 1.00 Equip Services Crewleader 1.00 - - Equipment/Auto Maintenance Crewleader 1.00 2.00 2.00 Equipment/Auto Maintenance Leadworker 3.00 3.00 3.00 Equipment Support Assistant 2.00 2.00 2.00 Facilities Maintenance Crewleader 1.00 1.00 1.00 Facilities Maintenance Supervisor 1.00 1.00 1.00 Facilities Maintenance Technician 3.00 3.00 3.00 Field Service Representative 3.00 3.00 3.00 Fleet Operations Supervisor 1.00 1.00 1.00 General Services Manager 1.00 1.00 1.00 Irrigation Crewleader 1.00 1.00 1.00 Landscape Equipment Operator 2.00 2.00 2.00 Landscape Maintenance Leadworker 3.00 3.00 3.00 Landscape Maintenance Supervisor 1.00 1.00 1.00 Maintenance Service Worker 7.00 7.00 7.00 Maintenance Operations Manager 1.00 1.00 1.00 Mechanic II 4.00 4.00 4.00 Mechanic III 6.00 6.00 6.00 Office Assistant 11 4.00 4.00 4.00 Office Specialist 1.00 1.00 1.00 Painter,Leadworker 1.00 1.00 1.00 Pest Control Specialist 1.00 1.00 1.00 Plumber 1.00 1.00 1.00 Principal Civil Engineer 5.00 5.00 5.00 Project Manager 1.00 1.00 1.00 SCADA Coordinator 1.00 1.00 1.00 SCADA Technician 1.00 1.00 1.00 Senior Accounting Technician 1.00 1.00 1.00 Senior Civil Engineer 5.00 5.00 5.00 A Pending classification approval by the Personnel Commission. 84 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2015/16 ALL FUNDS Public Works continued Adopted Revised Adopted Title FY 2014/15 FY 2014115 FY 2015/16 Senior Construction Inspector 3.00 3.00 3.00 Senior Engineering Technician 2.00 2.00 2.00 Senior Traffic Engineer 1.00 1.00 1.00 Senior Wastewater Pump Mechanic 1.00 1.00 1.00 Senior Water Meter Reader 1.00 1.00 1.00 Signs&Markings Crewleader 1.00 1.00 1.00 Signs Leadworker 1.00 1.00 1.00 Signs/Markings Equipment Operator 1.00 1.00 1.00 Stock Clerk 1.00 1.00 1.00 Street Equipment Operator 3.00 3.00 3.00 Street Maintenance Crewleader 1.00 1.00 1.00 Street Maintenance Leadworker 2.00 2.00 2.00 Street Maintenance Supervisor 1.00 1.00 1.00 Survey Party Chief 1.00 1.00 1.00 Survey Technician II 2.00 2.00 2.00 Traffic Engineering Technician 1.00 1.00 1.00 Traffic Maintenance Service Worker 2.00 2.00 2.00 Traffic Signal Electrician 2.00 2.00 2.00 Traffic Signal/Light Crewleader 1.00 1.00 1.00 Transportation Manager 1.00 1.00 1.00 Tree Equipment Operator 3.00 3.00 3.00 Tree Maintenance Leadworker 1.00 1.00 1.00 Tree Maintenance Supervisor 1.00 1.00 1.00 Trees Maintenance Crewleader 1.00 1.00 1.00 Utilities Manager 1.00 1.00 1.00 Warehousekeeper 1.00 1.00 1.00 Wastewater Equipment Operator 5.00 5.00 5.00 Wastewater Maintenance Service Worker 7.00 7.00 7.00 Wastewater Operations Crewleader 1.00 1.00 1.00 Wastewater Operations Leadworker 3.00 3.00 3.00 Wastewater Pump Mechanic 1.00 1.00 1.00 Wastewater Supervisor 1.00 1.00 1.00 Water Conservation Coordinator 1.00 1.00 1.00 Water Distribution Maintenance Crewleader 2.00 2.00 2.00 Water Distribution Maintenance Leadworker 6.00 6.00 6.00 Water Distribution Meters Crewleader 1.00 1.00 1.00 Water Distribution Meters Leadworker 2.00 2.00 2.00 Water Distribution Supervisor 1.00 1.00 1.00 Water Equipment Operator 4.00 4.00 4.00 Water Meter Reader 2.00 2.00 2.00 Water Meter Repair Technician 5.00 5.00 5.00 Water Operations Crewleader 1.00 1.00 1.00 Water Operations Leadworker 2.00 2.00 2.00 Water Production Supervisor 1.00 1.00 1.00 85 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget-FY 2015116 ALL FUNDS Public Works continued Adopted Revised Adopted Title FY 2014/15 FY 2014115 FY 2015116 Water Quality Supervisor 2.00 2.00 2.00 Water Quality Technician 1.00 1.00 1.00 Water Service Worker 14.00 14.00 14.00 Water Systems Technician II 5.00 5.00 5.00 Water Systems Technician III 3.00 3.00 3.00 Water Utili Locator 1.00 1.00 1.00 TOTAL 198.00 198.00 199.00 CITYWIDE TOTAL 978.25 978.25 983.75 86 City of Huntington Beach Estimated Changes to Fund Balances' Adopted Budget-FY 2015116 ALL FUNDS Percent Estimated Proposed Adopted Adopted Estimated Change to Fund Balance Use of Fund Revenue Expense Fund Balance Fund Fund Fund Description 9/30115 Balance FY 2015116 FY 2015/16 9130116 Balance 100 General Fund 61,563,512 216,714,367 216,714,367 61,563,512 0.00% 101 Specific Events 123,822 400,000 400,000 123,822 0.00% 201 Air Quality Fund(1) 311,066 21,000 252,350 273,350 290,066 -6.75% 204 Fourth of July Parade 56,256 400,000 400,000 56,256 0.00% 206 Traffic Impact 3,942,974 713,000 600,000 4,055,974 2.87% 207 Gas Tax Fund(1) 2,674,994 2,542,018 3,377,537 5,919,555 132,976 -95.03% 209 Park Acquisition&Development(n 289,091 289.091 289,050 41 -99.99% 210 Sewer 6,112,192 896,000 7,008,192 14.66% 211 Drainage 787,011 227,000 1,014,011 28.84% 213 Measure M Fund(1) 1,594,671 1,369,273 3,264,400 4,633,673 225,398 -85.87% 215 Rehabilitation Loans(1) 1,711,653 220,000 80,000 300,000 1,491,653 -12.85% 219 Traffic Congestion Relief 42 1,664,456 924,696 357,000 2,232,152 34.11% 223 Safe and Sane Fireworks(1) 75,064 75,064 75,064 - -100.00% 225 Gun Range Settlement(1) 325,699 50,000 50,000 275,699 -15.35% 226 Quimby Fund 2,797,486 1,383,399 60,600 4,120,285 47.29% 228 Park Dev Impact-Res 1,349,012 500,000 149,468 1,699,544 25.98% 229 Library Dev Impact 333,642 50,000 50,000 333,642 0.00% 233 Housing Residual Receipts(1) 958,918 35,367 420.000 455.367 923,551 -3.69% 234 Disability Access Fund 27,652 25,000 25,000 27,652 0.00% 235 Park Dev Impact-Non Res a) 186,714 116,800 200,000 316,800 69,914 -62.56% 308 In-Lieu Parking Downtown(i) 922,079 9,054 40,946 50.000 913,025 -0.98% 314 Infrastructure Fund(1) 222,411 143,000 143.000 79,411 -64.30% 350 RORF(3) (33,269,189) 10,022.771 10,022,600 (33,269,018) 0.00% 352 LMIHAF 5,715,598 400,000 112,213 6.003,385 5.04% 401 Debt Svc HBPFA 5,166,758 6,625,738 6,625,738 5,166.758 0.00% 405 Debt Svc Grand Coast CF02000-1 1,105,754 1,246,339 1,246,339 1,105,754 0.00% 406 Debt Svc Mello Roos 188,049 300,645 300,645 188,049 0.00% 408 Debt Svc McDonnell CFD 2002-1 552,000 388,028 388,028 552,000 0.00% 410 Debt Svc Bella Tena 1,695,470 2,360,957 2,360,957 1,695,470 0.00% 501 CUPA(t) 60.021 39,838 240,000 279,838 20,183 -66.37% 504 Refuse Collection Service 782,863 11,336,732 11,336,732 782,863 0,00% 506 Water(1) 19,566,876 792,966 37,178,668 37,971,634 18,773,910 4.05% 507 Water Master Plan(1) 2,616,928 18,327 850,000 868,327 2,598,601 -0.70% 508 WOCWB 71,893 201,718 194,000 79,611 10.74% 509 Refuse Education 91,284 50,097 50,097 91.284 0.00% 511 Sewer Service Fund(1) 14,967,466 143,029 10.830,000 10,973,029 14,824.437 -0.96% 551 Self Insurance Workers'Comp (4) (8,492,623) 6,785,711 6,538,908 (8,245,820) -2.91% 701 BID-Auto 2,820 101,520 101,520 2,820 0.00% 702 Retiree Insurance Fund 19,963,367 2.358,394 2.358.394 19,963,367 0.00% 703 Retirement Supplement 41,099,477 4,785,164 4.785,164 41,099,477 0.00% 704 Fire JPA Fund(1) 695,555 255,423 388,067 643,490 440,132 -36.72% 707 Debt Svc Judgment Oblig Bonds 2,908 1,024,400 1,024,400 2,908 0.00% 709 BID-Hotel/Motel 315.482 2,946,000 2,946.000 315,482 0.00% 710 BID-Downtown 40,429 110,000 110,000 40,429 0.00% 711 Parking Structure-Bella Terra 26,003 641,406 583.930 83,479 221.04% 712 Parking Structure-Strand(1) 2,182,442 261,384 1,640,439 1,901.823 1,921,058 -11.98% 873 OCTA/Cip Grant 146,547 3,518,215 3.518,215 146,547 0.00% 909 UASI/OCIAC Program 50,426 50,426 995 Hwy Safety Improvement Program(2) (130.135) 2,188,000 2,188,000 (130,135) 0.00% 1219 CDBG 15/16 970,561 970,561 1220 HOME Program 15/16 377,687 377,687 1227 Office of Traffic Safety 15/16 500,000 500,000 1222 Hazard Mitigation Grant Program 2,550,000 2,550,000 Total 163,194,418 6,381,634 342,836,378 345,140,989 160,889,807 Explanation of negative fund balance or percent change to fund balance of 10%or greater: (1)A portion of fund balances from prior years are being expended on approved projects/costs. (2)Negative fund balances are recognized in previous audits and will be corrected over time. (3)Reflects impact from the abolishment of the Redevelopment Agency on February 1,2012. (4)Reflects FY 2012/13 Workers'Compensation Fund Extraordinary Loss for Long Term Liabilities. "Includes only funds with estimated activities(Revenue and/or Expense)for FY 2015/16 87 City of Huntington Beach Statement of Direct and Overlapping Bonded Debt Adopted Budget - FY 2015116 2014/15 Assessed Valuation: $33,015,099,481 Debt Repaid with Property Taxes(Tax and Assessment Debt): Percent Debt Applicable Tax Debt: Applicable to City Metropolitan Water District 1.4230% 1,571.277 Coast Community College District 29.1940% 130,248,700 Huntington Beach Union High School District 73.0520% 144,383,624 Huntington Beach City School District 99.8830% 17,343,646 Westminster School Disrict 25.6000% 19,092,438 Los Alamitos Unified School District Facilities District No. 1 1.1390% 1,150,278 City of Huntington Beach Community Facilities Districts 1990-1, 2000-1. 2002-1, 2003-1 100.0000% 36.820,000 Tax and Assessment Debt: 350,609,963 Other Debt: Other Entities: Orange County General Fund Obligations 7.0070% 5,403,518 Orange County Pension Obligations 7.0070% 24,438,164 Orange County Board of Education Certificates of Participation 7.0070% 1,064,363 MWDOC Facilities Corporation 8.3670% 231,766 North Orange County Regional Occupation Program Certificates of Participation 0.0860% 8,763 Huntington Beach Union High School District Certificates of Participation 73.0520% 43,390,032 Los Alamitos Unified School District Certificates of Participation 1.0370% 435,575 Fountain Valley School Districts Certificates of Participation 26.6510% 1,714,992 Huntington Beach School District Certificates of Participation 99.8830% 14,911,199 Ocean View School District Certificates of Participation 93.3900% 24,837,071 Westminster School District Certificates of Participation 25.6000% 5,736,960 City of Huntington Beach Judgment Obligation Bonds 100.0000% 1,634,000 City of Huntington Beach General Fund Obligations: 100.0000% 51,437,924 Total Gross and Overlapping Bonded Debt Not Repaid by Property Taxes: 175,244,327 Less Self Supporting Debt of MWDOC (231,766 Total Net Direct and Overlapping General Fund Obligation Debt: 175,012,561 Overlapping Tax Increment Debt(Successor Agency) 100.0000% 13,555,000 Net Combined Total Debt: 539,177,524 Ratios to 2014115 Assessed Valuation: Total Overlapping Debt and Assessment Debt 1.06% Ratios to Adjusted Assessed Valuations: Combined Direct Debt($53,071,924) 0.16% Gross Combined Total Debt 1.63% Net Combined Total Debt 1.63% Ratios to Redevelopment Successor Agency Incremental Valuation ($1,790,345,551): Total Overlapping Tax Increment Debt 0.68% ,Source:California Municipal Statistics and City of Huntington Beach Finance Department 88 City of Huntington Beach Debt Service Administration Adopted Budget — FY 2015/16 The City's Debt Management Policy (included in the Financial Policies and Procedures Section) provides that the City will not use long-term debt to pay for current operations and will strive to construct capital and infrastructure improvements without incurring debt. Debt financing will be considered for capital and infrastructure improvements when one or more of the following circumstances exist: when the term of the debt does not extend beyond the useful life of the improvements, when projected revenues or specific resources are sufficient to service the long-term debt, and/or when the cost of the debt is less than the impact of the cost caused by delaying the project. Bond Ratings The City's bond ratings are strong. Fitch Rating Agency raised its ratings in September 2014 to a AAA General Tax Allocation Refunding Bonds A2 AA- Obligation credit rating. The current bond specific ratings Jud ment Obli ation Bond Aa3 AA are reflective of the City's strong and diverse tax base, as Lease Revenue Bonds Aa3 AA well as rating agency confidence in our financial management and policies. Long-Term Obligations The City of Huntington Beach is legally restricted to issuing general obligation bonds to 12 percent of its assessed valuation. Since the City has no general obligation bonds outstanding, the limit does not apply. Debt Service is the obligation to repay principal and interest on funds borrowed through the sale of various bonds (Lease Revenue, Tax Allocation, Special Tax, and Judgment Obligation bonds) and the execution of Disposition and Development Agreements(DDAs), Owner Participation Agreements (OPAs), and other loans. Currently, the City of Huntington Beach has two Lease Revenue Refunding bonds, a Judgment Obligation Bond, a Section 108 loan (repaid with Community Development Block Grant funding), and a $15.3 million 20- year bond issuance done in FY 2014/15 to help finance a new, state-of-the art Senior Center. The Successor Agency has two Tax Allocation Bonds, two Owner Participation Agreements, three Distribution and Developer Agreements, and a Section 108 loan. The City has four Community Facilities Districts (CFDs), each with a Special Tax bond. The City's bonds are for the refinancing of former debt issuances for the construction of Pier Plaza, remodeling of the Civic Center, and various other activities. The Successor Agency debt is for the repayment of various projects of the former Redevelopment Agency. Special Tax bonded debt is for the construction and improvement of each of the City's Community Facilities Districts, and is repaid through a special tax assessment on each district. The City's current debt obligations complete in Fiscal Year 2030-31. The Successor Agency's current debt obligations complete in fiscal year 2035-36. The Communities Facilities current debt obligations have maturity dates which vary by district, from fiscal year 2019-20 through Fiscal Year 2031-32. 89 City of Huntington Beach Debt Service Administration Adopted Budget - FY 2015/16 Fiscal Year Ending September 30, Long-Term Indebtedness 2011 2012 2013 2014 2015 Governmental Activities: Judgment Obligation Bonds 5,179 4,339 3,474 2,574 1,634 Public Financing Authority 49,475 46,720 43,105 39,395 50,375 Redevelopment Successor Agency Trust 52,433 48,976 46,063 59,235 55,687 Other Long-Terre Obligations 6,440 4,807 56 1,004 1,868 Total Governmental Activities: 113,527 104,842 92,932 102,208 109,564 Total Long-Term Indebtedness: 113,527 104,842 92,932 102,208 109,564 Population 190,377 192,524 193,616 195,999 195,999 Debt Per-Capita 551 522 480 521 559 Total Personal Income (In Thousands) 7,356,548 7,573,894 7,839,899 8,278,410 8,278,410 Per-Capita Personal Income 38,642 39,340 40,492 42,237 42,237 Unemployment Rate 7.40% 6.30% 5.00% 4.70% 4.70% Total Employment 110,600 115,100 118,400 117,300 117,300 * FY 10/11 population decrease primarily attributed to the US Census adjustment 90 City of Huntington Beach Debt Service & Interfund Interest Expenditures Major Funds Adopted Budget - FY 2015/16 Object Account& FY 2011/12 FY 2012/13 FY 2013/14 FY 2013/14 FY 2013114 FY 2014115 FY 2015/16 Fund/Business Unit Description Actual Actual Adopted Revised Actual Adopted Adopted Non-Departmental 10040101 88030-Principal 277,744 290,440 544,245 402,135 10040101 88070-Interest 20,782 8,473 Total Non-Departmental 298,526 298,913 544,245 402,135 Citywide Leases 10040102 88030-Principal 3,486 10040102 88070-Interest 87 Total Citywide Leases 3,572 PARS Annuity Payments 10040108 88010-Debt Service Exp 10040108 88030-Principal 1,586,777 4,643,404 57,312 28,656 30,000 Total PARS Annuity Payments 1,586,777 4,643,404 57,312 28,656 30,000 Capital Projects-Public Works 10040314 88030-Principal 96,542 10040314 88070-Interest 35,326 Total Citywide Leases 131,868 Administration 20945101 88090-Interfund Interest GF 71,335 Total Administration 71,335 Rehabilitation Loans 21580301 88070-Interest 8,422 10,172 2,792 4,500 4,500 Total Rehabilitation Loans 8,422 10,172 2,792 4,500 4,500 Housing Authority 22080301 88030-Principal 642,375 22080301 88070-Interest 1,352 Total Housing Authority 643,727 Park Development Impact 23545001 88010-Debt Service Exp 262,165 Total Park Development Impact 262,165 RDA Project Debt Payments 35080201 88030-Principal -59,594 2,750,000 3,463,948 3,535,237 5,095,250 5,095,250 35080201 88050-Interfund Principal GF 660,000 660,000 660,000 660,000 35080201 88070-Interest 1,934,565 2,088,635 588,709 1,100,000 1,100,000 Total RDA Project Debt Payments 1,874,971 2.088,635 3,410,000 4,123,948 4,123.946 6,855,250 6,855,250 RDA 1999 Tax Allocation Bond 35080202 88030-Principal 0 465,000 465,000 490,000 470,372 540,000 35080202 88070-Interest 197,048 274,801 278,289 277,789 257,364 277,780 212,620 Total RDA 1999 Tax Allocation Bond 197,048 274,801 743,289 742.789 747,364 748,152 752.620 RDA 2002 Tax Allocation Bond 35080203 88030-Principal 0 1,040,000 1,040,000 1,080,000 1,037,062 1,180,000 35080203 88070-Interest 740,894 593,788 600,938 600,438 558,038 600,438 464,750 Total RDA 2002 Tax Allocation Bond 740,894 593,788 1,640,938 1,640,438 1,638,038 1.637,500 1,644,750 HBPFA 2001A 40140103 88030-Principal 40140103 88070-Interest Total HBPFA 2001A HBPFA 2001 B 40140104 88030-Principal 40140104 88070-Interest Total HBPFA 2001 B HBPFA 2010A 40140105 88010-Debt Service Exp 2,500 40140105 88030-Principal 635,000 655,000 680,000 680,000 680,000 705,000 730,000 40140105 88070-Interest 604,000 584,950 558,750 558,750 558,750 531,500 503,350 Total HBPFA 2010A 1,239,000 1,239,950 1.238,750 1,241,250 1,238,750 1,236,5D0 1,233,350 HBPFA 2011A 40140106 88010-Debt Service Exp 3,500 40140106 88030-Principal 2,120,000 2,960,000 3,030,000 3,030,000 3,030,000 3,180,000 3,335,000 40140106 88070-Interest 1,284,357 1,346,094 1,272,094 1,272,094 1,272,094 1,120,594 961,594 91 City of Huntington Beach Debt Service & InterFund Interest Expenditures Major Funds Adopted Budget - FY 2015/16 Object Account& FY 2011112 FY 2012113 FY 2013114 FY 2013/14 FY 2013/14 FY 2014115 FY 2015116 Fund/Business Unit Description Actual Actual Adopted Revised Actual Adopted Adopted Total HBPFA 2010A 3,404,357 4,306,094 4,302,094 4,305,594 4,302,094 4,300,594 4,296,594 HBPFA Senior Center 40140107 88030-Principal 1,200,000 550,000 40140107 88070-Interest 539,794 Total HBPFA Senior Center 1,200,000 1,089.794 Debt Svc Grand Coast CFD2000-1 40540101 88030-Principal 360,000 0 405,000 405,000 475,000 430,000 40540101 88070-Interest 875,538 427,329 831,858 831,858 613,829 807,153 Total Debt Svc Grand Coast CFD2000-1 1,235,538 427,329 1,236,858 1,236,858 1,088,829 1,237,153 Debt Svc Grand Coast CFD2000-1 2013 Refund 40540105 88030-Principal 545,000 40540105 88070-Interest 685,301 Total Debt Svc Grand Coast CFD2000-1 1,230,301 Debt Svc Special Tax CFD1990-1 40640101 88030-Principal 110,000 120,000 125,000 125,000 125,000 130,000 130,000 40640101 88070-Interest 67,161 62,145 55,350 55,350 55,350 48,600 48,600 Total Debt Svc Special Tax CFD1990.1 177.161 182,145 180,350 180,350 180,350 178,600 178,600 RDA Project Debt Payments 40780101 88010-Debt Service Exp 40780101 88030-Principal 40780101 88070-Interest 40,175 Total RDA Project Debt Payments 40,175 RDA 1999 Tax Allocation Bond 40780201 88030-Principal 40780201 88070-Interest 147,422 Total RDA 1999 Tax Alloo 147,422 RDA 2002 Tax Allocation Bond 40780202 88030-Principal 40780202 88070-Interest Total RDA 2002 Tax Allocation Bond Debt Svc McDonnell CFD 2002-1 40840101 88030-Principal 55,000 65,000 80,000 80,000 80,000 90,000 100,000 40840101 88070-Interest 290,415 287,583 284,138 284,138 284,138 279,818 274,868 Total Debt Svc McDonnell CFD 2002-1 345,415 352,583 364,138 364,138 364,138 369,818 374.868 Debt Svc Bella Terra CFD2003-1 41040101 88030-Principal 545,000 0 595,000 595,000 670,000 625,000 41040101 88070-Interest 1,261,445 618,187 1,209,015 1,209,015 1,002,376 1,179,860 Total Debt Svc Bella Terra CFD2003-1 1,806,445 618,187 1,804.015 1,804.015 1,672,376 1,804,860 Debt Svc Bella Terra CFD2003-1 2013 Refund 41040105 88030-Principal 625,000 41040105 88070-Interest 1,179,860 Total Debt Svc Bella Terra CFD2003-1 1,804,860 BID-Auto 70180101 88010-Debt Service Exp 70180101 88030-Principal 19,942 19,942 70180101 88070-Interest 567 385 1,224 1,224 198 28 Total BID-Auto 567 385 21,166 21,166 198 28 2004 Judgment Obligation Bond 70740101 88010-Debt Service Exp 2,100 70740101 88030-Principal 840,000 865,000 900,000 900,000 900,000 940,000 975,000 70740101 88070-Interest 188,300 156,300 121,000 121,000 121,000 84,200 45,900 Total 2004 Judgment Obligation Bond 1,028,300 1,021,300 1,021,000 1,023,100 1,021,000 1,024,200 1,020,900 City Gym&Pool(Section 108) 81581502 88030-Principal 150,000 81581502 88070-Interest 32,905 Total City Gym&Pool(Section 108) 182,905 City Gym&Pool(Section 108) 86181502 88030-Principal 86181502 88070-Interest 92 City of Huntington Beach Debt Service & Interfund Interest Expenditures Major Funds Adopted Budget - FY 2015/16 Object Account& FY 2011/12 FY 2012/13 FY 2013114 FY 2013114 FY 2013/14 FY 2014115 FY 2015/16 Fund/Business Unit Description Actual Actual Adopted Revised Actual Adopted Adopted Total City Gym&Pool(Section 108) City Gym&Pool(Section 108) 86381502 88030-Principal 160,000 86381502 88050-Interfund Principal GF 160,000 86381502 88070-Interest 30,895 30,895 Total City Gym&Pool(Section 108) 190,895 190,895 City Gym&Pool(Section 108) 96281502 88050-Interfund Principal GF 140,000 96281502 88070-Interest 34,109 Total City Gym&Pool(Section 108) 174,109 City Gym&Pool(Section 108) 121980101 88050-Interfund Principal GF 180,000 Total Ci G m&Pool Section 108 180 000 GRAND TOT S 14,778,316 16,240,590 15,962,598 16,931,853 16.599.426 21.504.900 21 200 390 The City's Charter limits Generally Bonded debt to 12%of the total assessed value of all real and personal property within Huntington Beach. The City's total net taxable assessed property value in FY 12/13 was approximately$30 billion,resulting in a debt limit of$3.6 billion. The City currently holds no general bonded debt subject to the debt limit. 93 INTENTIONALLY LEFT BLANK I\\ HUNTINGTON BEACH GUINNM WORD)RECORDS' LARMT w�eunm MX REOPj PU4 A 41RVr,A D 94 City of Huntington Beach _ City Council Adopted Budget — FY 2015/16 Mayor Mayor Pro-Tern City Council Member(5) Administrative Assistant 95 City Council Department Descriptions The City Council is the policy setting body of the City. Council duties include: establishing goals and policies, enacting legislation, adopting the City's operating and capital budget, and appropriating the funds necessary to provide services to the City's residents, businesses, and visitors. City Council Members also participate in a wide variety of community and regional activities and spend a considerable amount of time interacting with the residents, business owners, and community stakeholders. Clerical staff provides administrative support and customer service to seven City Council Members and the public. In January of 2015,the City Council reaffirmed the following strategic goals: • Improve quality of life; • Enhance and maintain infrastructure; • Strengthen economic and financial sustainability; and, • Enhance and maintain public safety; These goals are used as a frame of reference in evaluating requests for action brought before the City Council. a. T L C.� 96 City Council Adopted Budget- FY 2015/16 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 80,964 82,280 82,552 85,627 85,627 86,308 0.80% Leave Pay Outs 5,586 4,212 4,234 Benefits 94,898 78,608 77,957 76,551 76,551 113,082 47.72% PERSONNEL SERVICES 181,447 165,100 164,743 162,178 162,178 199,389 22.94% OPERATING EXPENSES Equipment and Supplies 4,101 5,178 5,629 6,000 6,000 6,000 0.00% Conferences and Training 13,876 10,606 16,510 16,100 16,100 21,100 31.06% Expense Allowances 110,962 79,170 71,013 74,400 141,700 125,900 69.22% OPERATING EXPENSES 128,939 94,953 93,151 96,500 163,800 153,000 58.55% Grand Total(s) 310,386 260,053 257,894 258,678 325,978 352,389 36.23% General Fund 310,386 260,053 257,894 258,678 325,978 352,389 36.23% Grand Totals) 310,386 260,053 257,894 258,678 325,978 352,389 36.231/6 Personnel Summary 1.00 1.00 1.00 1.00 1.00 1.001 0.00 97 City Council Adopted Budget - FY 2015/16 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 80,964 82,280 82,552 85,627 85,627 86,308 0.80% Leave Pay Outs 5,586 4,212 4,234 Benefits 94.898 78,608 77,957 76.551 76,551 113.082 47.72% PERSONNEL SERVICES 181,447 165,100 164,743 162,178 162,178 199,389 22.94% OPERATING EXPENSES Equipment and Supplies 4,101 5,178 5,629 6,000 6,000 6,000 0.00% Conferences and Training 13,876 10,606 16,510 16,100 16,100 21,100 31.06% Expense Allowances 110,962 79,170 71,013 74,400 141,700 125,900 69.22% OPERATING EXPENSES 128,939 94,953 93,151 96,500 163,800 153,000 58.55°% Total 310,386 260,053 257,894 258,678 325,978 352,389 1 36.23% Personnel Summary 1.00 1.00 1.00 1.00 1.00 1.00 1 0.00 98 City Council Adopted Budget -FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year City Council PERSONNEL SERVICES Salaries, Permanent 80,964 82,280 82,552 85,627 85,627 86,308 0.80% Leave Payouts 5,586 4,212 4,234 Benefits 94,898 78,608 77,957 76,551 76,551 113,082 47.72% PERSONNEL SERVICES 181,447 165,100 184;m 162178 162,178 1199,389 22.94% OPERATING EXPENSES Equipment and Supplies 4,101 5,178 5,629 6,000 6,000 6,000 0.00% Conferences and Training 13,876 10,606 16,510 16,100 16,100 21,100 31.06% Expense Allowances 110,962 79.170 71,013 74A00 141.700 125,900 69.22% OPERATING EXPENSES 128,939 94,953 93,151 96,500 163,800 153,000 58.55% Total 310,386 260,053 257,894 258,678 325,978 352,3891 36.23% Significant Changes Benefits and Expense Allowances increased as a result of Ordinance No. 4044 approved by the City Council on February 2, 2015, amending Municipal Code Section 2.28.10 and 2.28.20. Additionally, in FY 2014/15,four(4)new council members were elected into office. FY 2011112 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Mayor' 1.00 1.00 1.00 1,00 1.00 1.00 0.00 Mayor Pro-Tem 1.00 1.00 1.00 1.00 1.00 1.00 0.00 City Council Member' 5.00 5.00 5.00 5.00 5.00 5.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1,00 1.00 0.00 Personnel not counted in FTE totals Total 1.00 1.00 1.00 1.00 1.00 1.00 0.00 99 City Council Adopted Budget - FY 2015/16 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change From Department/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year CC City Council CC City Council /0020101 City Council 310,386 260,053 257,894 258,678 325,978 352,389 36,23% CC City Council 310,386 260,053 257,894 258,678 325,978 352,389 36.23% General Fund 310.386 260.053 257.894 258.678 325,978 352.389 36.23% Grand Total(s) 310,386 260,053 257,894 258,678 325,978 352,3891 36.23% 100 �( City of Huntington Beach City Attorney Adopted Budget — FY 2015/16 City Attorney Chief Assistant City Attorney ADMINISTRATION Administrative Assistant C77LITIGATION ADVISORY Assistant City Attorney Assistant City Attorney Senior Deputy City Attorney(2) Deputy City Attorney III Legal Assistant(2) Legal Assistant 101 City Attorney Department Descriptions Our Mission: To provide the best representation to the City in all legal matters, to provide excellent, effective legal counsel and services to the City Council, and to provide superior representation for the City in the Courts for litigation and prosecutions on behalf of the people for violations of the City Charter and Municipal Code. The Office of the City Attorney represents and advises the City Council and all City officials in matters of law pertaining to the business of the City of Huntington Beach. Among other things, the City Attorney prepares and/or reviews all City Ordinances, Resolutions, Contracts and other legal documents, attends City Council meetings, Planning Commission meetings, and other City staff meetings. The City Attorney also prosecutes criminal cases arising from violation of the provisions of the City Charter or Huntington Beach Municipal Code, and such State misdemeanors as the City has the power to prosecute. The Office of the City Attorney also administers the Administrative Citation Program. The City Attorney's Office consists of an elected City Attorney, a Chief Assistant City Attorney,two Assistant City Attorneys, two Senior Deputy City Attorneys, a Deputy City Attorney, and four support staff. The City Attorney's Office provides both litigation and municipal advisory services. 102 I City Attorney Ongoing Activities & Projects Administration • City Attorney manages daily office operations. • City Attorney provides leadership and oversight in the handling of lawsuits. • City Attorney provides leadership and oversight in preparation of City Ordinances. • Create annual reports to Departments and City Council. • Create and manage annual budget. • Provide Citywide training on the Brown Act, public records, sexual harassment, ethics, and contract process. • Coordinate an active internship program for college and graduate students. Municipal Advisory Services • Interpret the City Charter and all City Ordinances. • Provide ongoing legal advice to 12 City Departments. • Attend, advise, and prepare for City Council meetings and Planning Commission meetings. • Coordinate Public Records Act responses. • Prosecute all criminal violations of the Municipal and Zoning Codes. • Provide for or assist in civil citation hearings. • Research, advise, and prepare all Ordinances, Resolutions, and agreements. • Review and approve all insurance forms and indemnification waivers submitted to the City. • Maintain standardized agreements and contract processing. • Review and advise regarding changes in State law impacting the City. • Assist in negotiations regarding agreements that generate revenue for the City. Litigation Services • Defend all civil matters in which the City is a party, including but not limited to police matters, land use decisions, contract disputes, personnel grievances, automobile accidents, slip and fall injuries, and constitutional challenges. • Coordinate with Risk Management on claims processing, Workers' Compensation, and liability assessment. • Actively pursue relief on behalf of the City for injunctive relief, collections, subrogation, writs, appeals, and amicus. • Supervise outside counsel on an as-needed basis. • Advise staff on opportunities to minimize liability exposure before, during, and after the filing of litigation. • Represent staff at depositions in third party litigation in which the City is not a party. • Assist staff in preparation of bankruptcy matters involving the City. • Provide assistance to staff in small claims disputes involving the City. 103 City Attorney Performance Measures The City's performance measure program is in its tenth year. The City Attorney's Office created new Performance Measure goals for FY 2015/16, see below. FY 2013/14 FY 2014/15 FY 2015/16 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal #1. Reduce the number of settlements Strengthen and settlement amounts by at least 25% each Economic and year for the next four years. Financial Sustainability Measure: % reduction of cases settled N/A In Progress 100% compared to previous FY. Goal #2. Increase the number of lawsuits we Strengthen take to trial and defended by 20% each year Economic and for the next four years. Financial Sustainability Measure: % increase of cases taken to trial N/A In Progress 100% compared to previous year. Goal #3. Reduce the response times to the Strengthen public and other departments and increase Economic and the quality of work product. Financial Sustainability Measure: % improvement of previous FY N/A 100% 100% response times. Goal #4. Respond to all (100%) incoming Strengthen electronic Request for Legal Services (RLS) Economic and with acknowledgment of receipt to initiating Financial department within 24 hours or less. Sustainability Measure: % of Request for Legal Services N/A 100% 100% received and responded to within 24 hours. Goal #5. Prepare and present at least four Strengthen annual in-house professional training Economic and seminars for all City Departments, City Financial Council, Committees, Commissions and HB- Sustainability based non-profits. Measure: #of trainings presented. N/A 6 4 Goal #6. Staff support of at least six Improve Quality of community events through volunteerism, Life donations, participation, leadership, etc. Measure: #community events supported. N/A 11 6 104 City Attorney Accomplishments & Goals FY 2014/15 Accomplishments Civil Citation Hearings Managed 108 Civil Citation Hearings for City's Hearing Officer. Criminal Hearings Prosecuted on behalf of the City 103 criminal hearings. Training Presentations AB1234 Ethics Brown Act Conflict Resolution You've Been Sued, Now What? Public Records Act Sexual Harassment Advisory Highlights • Advised Human Resources Department on complex personnel and labor issues. • Worked with Police, Code Enforcement and Finance to close illegal medical marijuana dispensaries. • Worked with Police and Code Enforcement to close illegal massage establishments. • Drafted Municipal Code amendments to building, electrical, mechanical, fire and housing code sections. • Assisted in the negotiations, drafting and development of the Pedigo agreement. • Assisted in the negotiation and drafting of the Rainbow Disposal agreement for special recycling bins and collection of material. • Assisted in the negotiations and development of Indemnity agreements with California Coastal Commission. • Drafted the Ordinance for senior overlay district for mobile home parks. • Assisted in the negotiations and development of BTDJM Phase II (Bella Terra) Edinger Avenue landscape and maintenance agreements. • Assisted in the negotiations and drafting of the SCE & Southern California Gas Company energy efficiency partnership agreement. • Drafted a reasonable accommodation Ordinance. • Negotiated and drafted the Meadowlark Golf Course lease amendment. • Assisted with negotiations related to the Purchase agreements for Central Park encyclopedia lots. • Assisted with negotiations and development of a Cooperative agreement with OCTA for Adams Avenue traffic signal coordination. • Assisted on the negotiations and drafting of a Federal construction contract for OCTA Edinger Avenue bicycle path project. • Negotiated and drafted a County agreement regarding City's right-of-way. • Drafted an Opinion regarding General Plan consistency. • Negotiated and drafted the Archstone reciprocal access easement. 105 City Attorney Accomplishments &Goals Litigation Highlights The City prevailed at a jury trial in a lawsuit brought by Sepulveda Construction. In addition to the jury trial victory, on January 15, 2015, the Orange County Superior Court awarded the City its full attorney's fees and costs for a total award of$434,000. The City received a defense verdict at a jury trial in federal court brought by Jill Randall against the City and one of its police officers. A federal jury trial was held before the United States District Court Judge Cormac Carney in Santa Ana and the jury returned with a unanimous verdict in favor of the City and its police officer. The City prevailed in a personal injury lawsuit brought by Susan Goldsmith, who was involved in a 2013 bicycle accident on Beach Blvd. On February 18, 2015, the Orange County Superior Court entered Plaintiffs request to dismiss the City from Plaintiffs lawsuit with prejudice. The City obtained a complete dismissal in a lawsuit brought by Hector Orozco. Brandon Orozco, an Edison employee, was involved in an accident in Huntington Harbor in 2013. The electricity franchise granted by the City requires that Edison indemnify and hold harmless the City and its officers from any and all liability from damages resulting from Edison's operations. As a result of aggressive negotiations by the City Attorney's Office, Plaintiff dismissed the City from the lawsuit. The United States District Court granted the City's Motion to Dismiss the City from a lawsuit brought by Teresa Jercich, who claimed that the City's Police Department failed to properly respond and protect her from domestic abuse and injuries inflicted upon her by her estranged husband. Her case alleged various violations by the City of her Federal Constitutional rights. The City received a favorable ruling from the Orange County Superior Court, which granted our request for preliminary injunctions against various marijuana facilities. These orders prohibit the businesses from operating impermissibly within the City. The Courts have determined that because the dispensaries were opened and operating without following the City's business licensing process, the businesses were operating as a nuisance per se and could no longer stay open. FY 2015/16 Goals The Office of the City Attorney has established new, more challenging goals that reflect our commitment to continually provide the best representation to the City in all legal matters. The City Attorney's Office has created several new, more appropriate, Performance Measure goals (see Performance Measures) that relate to improving and increasing our 'client-centered' work products, communications and community outreach. The key seven Performance Measure goals include: 1. Reduce settlements by at least 25% each year. 2. Increase the number of cases taken to trial and defended. 3. Reduce response times and increase quality of work product. 4. Immediate response to Requests for Legal Services (RLS's). 5. Provide timely and pertinent annual training programs. 6. Staff support of community organizations/events. 7. Update office space and create logistical efficiencies for faster/more productive workflow. 106 City Attorney Accomplishments a Goals FY 2015116 Goals (Continued) The Office of the City Attorney continues to raise the bar by reevaluating and creating new, more appropriate and challenging goals that reflect a renewed commitment to provide exceptional legal services coupled with outstanding and attentive customer service when representing the people and City departments on all legal matters. City Attorney staff is proud to be active in the community, contributing greatly to a number of local non-profit organizations by volunteering their time and talents as well. The newly created annual Performance Measure goals are regularly reviewed to ensure our department is effectively implementing and 'living' a daily client-centered culture that more easily facilitates exceeding our new goals so that providing the highest quality of customer service to our clients is the norm and not the exception. 107 INTENTIONALLY LEFT BLANK .......... HUNTINGTON BEACH GUINNESS WORLD RECORDS' 108 City Attorney Adopted Budget -FY 2015/16 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2011112 FY 2012/13 FY 2013114 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 1,352,970 1,373,476 1,395,102 1,450,939 1,450,939 1,465,774 1.02% Salaries,Temporary 25,415 2,548 43,775 61,305 61,305 61,305 0.00% Salaries, Overtime 4,916 8,100 3,634 Leave Pay Outs 71,190 87,000 97,694 Benefits 529,273 542,681 618,574 640,473 640,473 691,737 8.00% PERSONNEL SERVICES 1,983,764 2,013,805 2,158,779 2,152,716 2,152,716 2,218,816 3.07% OPERATING EXPENSES Equipment and Supplies 56,297 67,698 48,297 53,432 53,432 53,432 0.00% Conferences and Training 4,567 7,867 10,998 4,000 4,192 4,000 0.00% Professional Services 190,549 42,570 46,677 117,865 130,303 117,865 0.00% Other Contract Services 69,355 82,884 50,153 44,500 44,500 44,500 0.00% Rental Expense 1,876 Expense Allowances 6,000 6,023 6,023 6,000 6,000 12,000 100.00% OPERATING EXPENSES 328,644 207,042 162,148 225,797 238,427 231,787 2.66% Grand Total(s) 2,312,408 2,220,847 2,320,927 2,378,513 2,391,143 2,450,613=100!1/6 General Fund 2,294,044 2,220,847 2,320,927 2,378,513 2,391,143 2,450,613 Other Funds 18,364 Grand Total(s) 2,312,408 2,220,847 2,320,927 2,378,513 2,391,143 2,450,613 Personnel Summary 11.00 11.00 11.00 11.00 11.00 11.00 0.00 109 City Attorney Adopted Budget - FY 2015/16 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014/15 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 1,352,970 1,373,476 1,395,102 1,450,939 1,450,939 1,465,774 1.02% Salaries,Temporary 25,415 2,548 43,775 61,305 61,305 61,305 0.00% Salaries,Overtime 4,916 8,100 3,634 Leave Pay Outs 71,190 87,000 97,694 Benefits 529,273 542,681 618,574 640473 640,473 691,737 8.00% PERSONNEL SERVICES 1,983,764 2,013,805 2,158 779 2,152 716 2,152 716 2,218 816 3.07% OPERATING EXPENSES Equipment and Supplies 56,297 67,698 48,297 53,432 53,432 53,432 0.00% Conferences and Training 4,567 7,867 10,998 4,000 4,192 4,000 0.00% Professional Services 172,185 42,570 46,677 117,865 130,303 117,865 0.00% Other Contract Services 69,355 82,884 50,153 44,500 44,500 44,500 0.D0% Rental Expense 1,876 Ex ense Allowances 6,000 6,023 6,023 6,000 6,000 12,000 100.00% OPERATING EXPENSES 310,280 207,042 162,148 225,797 238,427 231,797 2.66% Total 2,294,044 2,220,847 2,320,927 2,378,513 2,391,143 2,450,613 3.03% Personnel Summary 11.00 11.00 11.00 11.00 11.00 11.00 0.00 110 City Attorney Adopted Budget - FY 2015116 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year City Attorney PERSONNEL SERVICES Salaries, Permanent 1,352,970 1,373,476 1,395,102 1,450,939 1,450,939 1,465,774 4.00% Salaries,Temporary 25,415 2.548 43,775 61,305 61,305 61,305 0.00% Salaries, Overtime 4,916 8,100 3.634 Leave Payout 71,190 87,000 97,694 Benefits 529,273 542,681 618,574 640,473 640,473 691,737 8.00% PERSONNEL SERVICES 1,983,764 2,013,805 2,158,779 2,152,716 2,152,716 2,218,816 3.07% OPERATING EXPENSES Equipment and Supplies 56,297 67,698 48,297 53,432 53,432 53,432 0.00% Conferences and Training 4,567 7,867 10,998 4,000 4,192 4,000 0.00% Professional Services 172,185 42,570 46,677 117,865 130,303 117,865 0.00% Other Contract Services 69,355 82,884 50,153 44,500 44,500 44,500 0.00% Rental Expense 1,876 Ex ense Allowances 6,000 6,023 6.023 &00C 6.000 12.000 100.00% OPERATING EXPENSES 310,280 207,042 162,148 225,797 238,427 231,797 2.66% Total 2,294,044 2,220,847 2,320,927 2,378,513 2,391,143 2,450,613 3.03% Significant Changes No significant changes in operating expenses from prior year other than an additional $6,000 for expense allowance per Memorandum of Understanding(MOU)contract terms. FY 2011112 FY 2012/13 FY 2013114 FY 2014115 FY 2014/15 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Assistant City Attorney 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Chief Assistant City Attorney 0.00 0.00 1.00 1.00 1.00 1.00 0.00 City Attorney 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Deputy City Attorney III 2.00 2.00 1.00 1.00 1.00 1.00 0.00 Legal Assistant 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Senior DeputyCityAttorney2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 11.00 11.00 11.00 11.00 11.00 11.00 0.00 111 City Attorney Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Redevelopment-Legal PERSONNEL SERVICES Salaries, Permanent Benefits PERSONNEL SERVICES OPERATING EXPENSES Professional Services 18,364 OPERATING EXPENSES 18,364 Total 18,364 Significant Changes The State dissolved the Redevelopment Agency as of February 1, 2012. This fund had been used for legal services related to Redevelopment projects and programs. 112 City Attorney Adopted Budget -FY 2015/16 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year ATY City Attorney ATY City Attorney 10015101 City Attorney Administration 2,294,044 2,220,847 2.320,927 2,378.513 2,391,143 2,450,613 2.48% ATY City Attorney 2,294,044 2,220,847 2.320,927 2,378,513 2,391,143 2,450,613 3.03% Other Funds 30515101 City Attorney Adminstration 18,364 Other Funds 18,364 General Fund 2,294,044 2,220,847 2,320,927 2,378,513 2,391,143 2,450,613 3.03% Other Funds 18,364 Grand Totals 2,312,408 2,220,847 2,320,927 2,378,513 2,391,143 2,450,613 3.03% 113 INTENTIONALLY LEFT BLANK JL HUNTINGTON BEACH OUINNESS WORLD RECORDS' LAPSESTSUWBOAPD MX PEOPLE WJW A SUWBOur7 114 City of Huntington Beach City Clerk Adopted Budget — FY 2015/16 City Clerk TM STRATIONSUPPOTRECORDS MANAGEMENT CTIONS Assistant City Clerk Senior Deputy City Clerk Senior Deputy City Clerk 115 City Clerk Department Description The City Clerk's Office is committed to accurately recording and preserving the actions of the City Council, Public Financing Authority, Successor Agency, Housing Authority, and Oversight Board; providing information and support to the City Council, City staff, and the public in a timely, courteous, and fiscally responsible manner; and, administering open and free elections in accordance with statutory requirements. Administration Division Located on the second floor of City Hall, the City Clerk's staff provides service to the public, City Council, and City departments, including preparation, Joan L. Flynn, City Clerk publication, and distribution of the City Council meeting agendas as well as preparation and recordation of City Council meeting minutes. Staff also executes resolutions and ordinances, facilitates the recordation of agreements, deeds, and other official documents, and codifies ordinances into the Municipal and/or Zoning Code. • Processes official documents for each City Council meeting. • Prepares agenda packets for regular, adjourned, and special City Council meetings using SIRE's AgendaPlusTm electronic agenda management system that automates the agenda process, integrating with Granicus iLegislate Mobile Agenda iPad app to produce a bookmarked agenda e-Packet that is accessed by the City Council on City-issued or personal iPads, and VoteCast,Tm a touch-screen voting system that ensures consistency and accuracy in public records. All actions captured from touch-screen displays are recorded directly into the public record as part of the meeting workflow. All legislative data is seamlessly transferred with no additional work. • Attends all City Council meetings, records and prepares meeting minutes through Granicus Media Manager,T°" a proprietary web-based software tool designed to efficiently organize and manage the City's audio/video streaming content and allows public access, keyword search capability, archive ability and capability to index and integrate rich-media such as documents and slides into web casts. • Provides general support to the City Council, departments, and the public for bid openings and liability claims. i Records Management The City Clerk is the official custodian of City Council records, and all documents certifying City Council actions are preserved and maintained in protective °'°°°" .n ManS1.1 ndP"""cooeM,'°", a custody. These records date back to the City's N.—zne C.-nc.P—,Ie In I ft incorporation on February 17, 1909. All original minutes of City Council meetings, City resolutions (policy), and City ordinances (law) adopted by the City of Huntington Beach are maintained by the City Clerk in a temperature, humidity, and light-controlled vault. Also in the City Clerk's custody are deeds, agreements, annexation records, infrastructure documentation, and many other vital records, including a vast collection of historical photographs, now available in digital format on-line. The City Clerk's Office responds to records requests from the public and staff in accordance with California law, and continues to improve efficiency and customer service through an electronic document management system (EDMS) designed to store electronic records within indexed cabinets. A recent newspaper article comparing Orange County cities with similar populations reported Huntington Beach as receiving the lowest number of requests for public records. We attribute this to providing public access to City Council records 24/7—in this year alone, there were 83,306 web views of City Council documents. 116 City Clerk Department Description Elections Voter Registration forms are available in the City Clerk's Office. General Municipal Elections are conducted in November of even-numbered years, and are consolidated with the Orange County Registrar of Voters (ROV). The City Clerk's Office oversees all municipal elections, consults with candidates for elective office, and informs the public of election matters. The City Clerk serves as the official Election Filing Officer as designated by the State of California and maintains Statement of Economic Interests (SEI)forms required of City elected officials and designated City employees and board and commission members. The City Clerk also receives and files Fair Political Practices Commission (FPPC) campaign disclosure documents, and instituted mandatory electronic filing of FPPC forms to assist in preventing errors and increase public transparency. • Subscribes to NetFile, a web-based, unlimited user, data entry and report generation system publicly accessible from the City's website for the financial and campaign management of SEI filers and FPPC campaign disclosure committees. • Responds to requests for FPPC campaign disclosure and SEI forms. • Staff is trained in election policy and prepares digital campaign instruction booklets for candidates during election years and posts them to the web community. • Provides outreach to encourage voter registration at public events. • Offers Civic Center meeting rooms for poll-worker training conducted by the ROV, and if needed, offers early voting opportunity to the community during municipal elections. Passport Acceptance Facility The U.S. Department of State, Bureau of Consular Affairs has authorized the Huntington Beach City Clerk's Office to serve as an authorized Passport Acceptance Facility for the past thirteen years. Here members of the public can obtain passport services in a courteous and family-friendly environment. Our agents have the ability to produce approved passport photos, and our facility is a convenient location to obtain and submit passport applications — no appointment necessary! Processes passport applications by exceptional in-person agents as well as offers telephone customer service and passport photograph services. • Advertises and markets passport acceptance services. • Community outreach provided to encourage the public to utilize our Passport facility in order to capture fees for City services. • Provide oversight of customers eligible to self-renew through submission of a DS-82 form and save them a $25.00 service fee. • Never turn a customer away, even if they arrive at closing time! 117 City Clerk Performance Measures The City's performance measure program is in its tenth year. Results for the past two fiscal years in addition to goals and objectives for FY 2015/16 are presented below. FY 2013/14 FY 2014/15 FY 2015116 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Attract new passport customers by advertising Strengthen passport services through online media. Each Economic and passport application fee deposits $25.00 and Financial potential$10.00 photo fee into the City's General Sustainability Fund. Measure: #of passport customers 4,598 4,736 5,000 Goal: 2. Codify 100%, of municipal, zoning and Strengthen subdivision ordinances adopted by the City Economic and Council within 14 business days of the date they Financial become effective. Sustainability Measure: % of ordinances codified within 14 business days 100% 100% 100% of effective date. Goal: 3. Host at least one internal event to promote Strengthen departmental compliance with the Council- Economic and adopted Records Retention Schedule. Financial Sustainability Measure: #of events 1 1 1 Goal: 4. Host at least one community event to educate Improve Quality citizens about public transparency/open of Life government, and opportunities to become involved through City boards and commissions. Measure: #of events 1 3 1 118 City Clerk Accomplishments & Goals FY 2014/15 Accomplishments Administration and Records Management • Administered the November 4, 2014, General Municipal Election that included eleven City Council, and two, City Attorney candidates; and, Measure T—Fireworks Sales in Huntington Beach. • Attended the Council on Aging's Senior Saturday event to provide voter outreach. • Conducted a Local Government 101 Workshop to the public. • Participated in the process of selecting 15 qualified non-profits from a pool of 84 applicants to sell fireworks during the 4'"of July holiday. • Hosted a review of the League of California Cities New Law Legislative Review Conference to Orange County Clerks at the Orange County Registrar of Voters Office in Santa Ana. • Updated the Citywide Records Retention Guidelines. • Completed a comprehensive review of the Huntington Beach Municipal and Zoning Code recently converted and republished by Quality Control Publishing (QCP). • New staff attended the CCAC-sponsored, Nuts and Bolts workshop to learn about procedures for conducting public meetings (agendas, minutes, Brown Act compliance); and, record keeping, contracts, research methods, ordinances, resolutions, and other topics. • Attended training session for SEI Filing Officials hosted by the FPPC. • One Senior Deputy City Clerk attended/graduated from the Robert P. Mayor Leadership Academy. • Scanned, indexed, labeled and filed to City Clerk vault and EDMS approximately 23,000 pages of City Council records. • Administered 203 SEI — Form 700 forms filed through NetFile's hosted application online; twenty- four(24) hard-copy forms. • Administered FPPC campaign disclosure filings for twenty-eight(28)active committees. • Received approximately 83,306 Public Records Search web page views. • Electronically recorded over 100 City documents with the County of Orange Recorder's Office. • Quality-controlled approximately 2,500 deed records, applied electronic retention, and made available to the public. • Recruited, hired, and trained one new part-time Department Services Aide position to assist with records management and passport services. • Conducted internal shredding event that received 100 percent participation by all City departments. City Council Agenda, Minute Preparation, and Municipal and Zoning Code Codification • Administered production of approximately twenty-seven (27) regular and/or special meeting agenda packets (approximately 9,700 pages) in the SIRE AgendaPlusT Workflow application; electronically distributed information to Council and staff (via iLegislate software and iPad computers)and the public (via City webpage). • Implemented the Granicus iLegislate Mobile Agenda iPad App that produces a bookmarked agenda e-Packet accessible by the City Council on City-issued iPads. • Purchased and installed the VoteCastTM voting system, an iPad touch screen app for use by members of the City Council and Planning Commission while conducting business in the Council Chambers --works in concert with existing Granicus applications such as iLegislate,® LiveManager and MediaManager. • Produced and received Council approval for approximately 315 pages of meeting minutes. 119 City Clerk Accomplishments & Goals FY 2015/16 Goals • Continue imaging of historical records for online accessibility to the public. • Continue quality control of scanned deed records. • Continue to stay apprised of new legislation that could affect our statutory duties. • Continue public outreach efforts to promote open government and transparency. • Continue expansion of advertising to increase passport revenue. • Work with the Information Services Department to compose a Request for Proposal (RFP)for new agenda management software. • Facilitate improved retention and destruction of electronic records by working with the Information Services Department to utilize WORM (write once, read many) media that adheres to State guidelines which would then allow paper destruction. 120 City Clerk Adopted Budget -FY 2015M6 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 379,084 388,000 389,146 410,120 410,120 426,248 3.93% Salaries, Temporary 65,229 59,206 80,369 79,012 79,012 79,012 0.00% Salaries, Overtime 1,450 1,876 3,432 3,000 3,000 3,000 0.00% Leave Pay Outs 9,788 19,302 Benefits 145,431 153,071 170,945 182,483 182,483 200,817 10,05% PERSONNEL SERVICES 600,982 602,154 663,194 674,615 674,615 709,077 5.11% OPERATING EXPENSES Equipment and Supplies 20,582 16,863 9,426 43,446 46,260 43,446 0.00% Repairs and Maintenance 3,700 4,212 1,414 8,000 8.000 8,000 0.00% Conferences and Training 677 900 5,093 5,000 5,000 5,000 0.00% Professional Services 20,000 150,000 167,038 -100,00% Other Contract Services 37,054 167,163 61,571 39,000 44,432 39,000 0.00% Expense Allowances 6,000 6,023 6,023 6,000 6,000 6,000 0.00% Other Expenses 125 45 66 500 500 500 0.00% OPERATING EXPENSES 88,138 195,206 83,594 251,946 277,230 101,946 -59.54% Grand Total(s) 689,121 797,360 746,788 926,561 951,845 811,023 -12.47% General Fund 689,121 797,360 746,788 926,561 951,845 811,023 -12.47% Grand Total(s) 689,121 797,360 746,788 926,561 951,845 811,023 -12.47% Personnel Summary 4.00 4.00 4.00 4.00 4.00 4.00 D.00 121 City Clerk Adopted Budget - FY 2015116 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 379,084 388,000 389,146 410,120 410,120 426,248 3.93% Salaries, Temporary 65,229 59,206 80.369 79,012 79,012 79,012 0.00% Salaries,Overtime 1,450 1,876 3,432 3,000 3,000 3,000 0.00% Leave Payouts 9,788 19,302 Benefits 145,431 153,071 170,945 182.483 182,483 200,817 10.05% PERSONNEL SERVICES 600,982 . -663194 674,615 '077 5.11% OPERATING EXPENSES Equipment and Supplies 20,582 16,863 9,426 43,446 46,260 43,446 0.00% Repairs and Maintenance 3,700 4,212 1,414 8,000 8,000 8,000 0.00% Conferences and Training 677 900 5,093 5,000 5,000 5,000 0.00% Professional Services 20,000 150,000 167,038 -100.00% Other Contract Services 37,054 167,163 61,571 39,000 44,432 39,000 0.00% Expense Allowances 6,000 6,023 6,023 6.000 6,000 6,000 0.00% Other Expenses 125 45 66 50u 500 500 0.00% OPERATING EXPENSES 88,138 195,206 83,594 251,946 277,230 101,946 -59.54% Total 689,121 797,360 746,788 926,561 951,845 811,023 1 -12.47% Personnel Summary 4.00 4.00 4.00 4.00 4.00 4.00 1 0.00 122 City Clerk Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration, Public Support, Records Management, &Elections PERSONNEL SERVICES Salaries, Permanent 379,084 388,000 389,146 410,120 410,120 426,248 3.93% Salaries,Temporary 65,230 59,206 80,369 79,012 79,012 79,012 0.00% Salaries, Overtime 1,450 1,876 3,432 3,000 3,000 3.000 0.00% Leave Pay Outs 9,788 19,302 Benefits 145,431 153,071 170,945 182,483 182483 200.817 10.05% PERSONNEL SERVICES 600,982 602,154 663,194 674,615 674,615 709,077 5.11% OPERATING EXPENSES Equipment and Supplies 20,582 16,863 9,426 43,446 46,260 43,446 0.00% Repairs and Maintenance 3,700 4,212 1,414 8,000 8,000 8,000 0.00% Conferences and Training 677 900 5,093 5,000 5,000 5,000 0.00% Professional Services 20,000 150,000 167,038 -100.00% Other Contract Services 37,054 167,163 61,571 39,000 44,432 39,000 0.00% Expense Allowances 6,000 6,023 6,023 6,000 6,000 6,000 0.00% Other Expenses 125 45 66 500 500 500 0.00% OPERATING EXPENSES 88,138 195,206 83,594 251,946 277,230 101,946 -59.54% Total 689,121 797,360 746,788 926,561 951.845 811,023 -12.47% Significant Changes Operating Expenses decreased by $150,000 in Professional Services for the 2014 General Municipal Election. Election related services only affect the budget every other year.The FY 2015/16 budget does not include any special election costs which may occur. FY 2011/12 FY 2012113 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Clerk 1.00 1.00 1,00 1.00 1.00 1.00 0.00 Assistant City Clerk 1,00 1.00 1.00 1.00 1.00 1,00 0.00 Senior Deputy City Clerk 2.00 2,00 2.00 2.00 2.00 2.00 0.00 Total 4.00 4.00 4.00 4.00 4.00 4.00 0.00 123 City Clerk Adopted Budget -FY 2015/16 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year CLK City Clerk ADM Administration 10010101 City Clerk Administration 689,121 675,258 746,788 776,561 801.845 811..023 4.44% 1001/201 Elections 122,102 150,000 150,000 -100.00% ADM Administration 689,121 797,360 746,788 926,561 951,845 811,023 -12.47% General Fund 689,121 797,360 746,788 926,561 951,845 811,023 -12.47% Grand Totals 689,121 797,360 746,788 926,561 951,845 811,023 -12.47' 124 City of Huntington Beach 4E( City Treasurer Adopted Budget — FY 2015/16 7City Treasurer Administrative Assistant(0.50) 125 City Treasurer Department Descriptions The City Treasurer is an elected official who serves a four-year term. Per the City Charter, the City Treasurer is responsible to the electorate for overseeing the receipt, collection, disbursement, custody, and safekeeping of all City funds. Through prudent fiscal investment management, the City Treasurer ensures the City's cash liquidity needs are met and principal is preserved. The City Treasurer is accountable for the investment management of all City funds, including pooled funds, bond reserve investments and trust funds, as well as the funds of Joint Powers Authorities for which the City is the administrator. Investments are consistently reviewed for compliance with the City's approved investment policy and governmental regulations. The City Treasurer is a member of the Deferred Compensation Committee and on the Board of the Supplemental Retirement Trust. To date, the City has not suffered any principal or interest losses due to credit issues, liquidity requirements or other issues. Ongoing Activities & Projects Administration and Investments Division • Performs investment management activities for funds of the City and Joint Powers Authorities where the City is the administrator. • Invests other City funds such as bond reserve investments and trust funds. • Oversees and ensures the preservation of funds through prudent investment management and analysis of current economic and capital markets conditions. • Analyzes daily, monthly and annual cash flow projections to maintain adequate operating liquidity. • Develops and maintains investment policy statements and ensures ongoing compliance for City, trust funds and Joint Powers Authorities. • Prepares quarterly investment reports and presents such reports to the City Council and Joint Powers Authorities. • Attends Investment Advisory Board, Deferred Compensation Committee, Supplemental Retirement Plan, and appropriate City Council and Joint Powers Authorities meetings. 126 City Treasurer Performance Measures The City's performance measure program is in its tenth year. Results for the past two fiscal years in addition to goals and objectives for FY 2015/16 are presented below. FY 2013114 FY 2014/15 FY 2015/16 Strategic ACTUAL ACTUAL ADOPTED Plan Goal Goal: 1. Provide investment report to City Council Strengthen within 30 days of fiscal year quarter end. Economic and Financial Measure: Sustainability # of investment reports provided to City 4 4 4 Council within 30 days of quarter end Goal: 2. Meet investment policy goals of preserve Strengthen principal, maintain adequate liquidity, and Economic and earn market rate of return through Financial economic and budgetary cycles. Sustainability Measure: Investment policy goals met Yes Yes Yes Goal: 3. Provide Investment Advisory Board (IAB) Strengthen annual report to City Council within three Economic and months of fiscal year end. Financial Sustainability Measure: IAB Annual Report provided to City Yes Yes Yes Council 127 City Treasurer Accomplishments & Goals FY 2014/15 Accomplishments • Maintained the City's approximately $180 million investment portfolio while continuing to meet core investment policy objectives of safety, liquidity and obtaining a market yield through budgetary and market cycles. • Earned Certified California Municipal Treasurer (CCMT) professional designation, a nationally recognized accreditation offered through the California Municipal Treasurers Association (CMTA) to recognize high standards of knowledge, skills and ethics in municipal treasurers. • Elected Secretary of the Board of California Municipal Treasurers Association to serve a two-year term. • Attended annual California Municipal Treasurers Association (CMTA) conference for 2015, Government Investment Officers Association (GIOA) annual conference for 2015, LAIF Conference 2014, and participated in various Cal-ICMA Coaching Series webinars. • Obtained the Certified Municipal Treasurers Association (CMTA) Investment Policy Certification for the City of Huntington Beach's Investment Policy. The CMTA developed the Investment Policy Certification Program in conjunction with the California Debt and Investment Advisory Commission (CDIAC) to ensure that investment policies comply with the current state statutes governing the investment practices of local government entities within California. • As a member of the City's Deferred Compensation Board, successfully reduced plan expenses by approximately$128,000 annually. • Maintained and updated investment policies for the City and Joint Powers Authorities where City is administrator. • Maintained Investment Advisory Board and presented Annual Report to City Council. • Participated in interview panel for Huntington Beach Fire Department Ambulance Operator program. FY 2015/16 Goals Strategic: • Strengthen economic and financial sustainability. Operational: • Meet core investment policy objectives of safety, liquidity, and obtain a market yield through budgetary and market cycles. • Successfully prepare and provide monthly and quarterly investment reporting to City Council on a timely basis. • Maintain and update investment policies for the City and Joint Powers Authorities where City is administrator. • Prepare and provide quarterly reports for Joint Powers Authorities in a timely manner. • Oversee investment process for Supplemental Pension and Deferred Compensation plans as Board member. • Direct quarterly Investment Advisory Board meetings and provide Annual Report to City Council. 128 City Treasurer Proposed Budget-FY 2015116 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Proposed Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 84,680 81,822 83,784 86,257 86,257 88,799 2.95% Salaries,Temporary 14,600 35,000 100.00% Leave Payouts 2,578 4,685 Benefits 37,932 36,569 44,083 43,848 43,848 55,080 25.62% PERSONNEL SERVICES 125,190 '118391 1 552 130105 144,705 178880 37.49% OPERATING EXPENSES Equipment and Supplies 2,806 1,900 4,093 7,057 7,057 7,057 0.00% Repairs and Maintenance 9,306 8,315 8,564 8,750 8,750 8,750 0.00% Conferences and Training 3,867 2,963 2,292 3,600 3,600 3,600 0.00% Expense Allowances 21.224 6,100 6,400 100.00% OPERATING EXPENSES 15,979 13,178 36,173 19,407 25,507 25,807 32.98% Grand Totals) 141,169 131,569 168,725 149,512 170,212 204,687 36.90% General Fund 141_169 131,569 168,725 149.512 170.212 204,687 36.90% Grand Totals) 141,169 131,569 168,725 149,512 170,212 204,6871 36.90% Personnel Summary 1.50 1.50 1.50 1.50 1.50 1.50 0.00 129 City Treasurer Proposed Budget - FY 2015/16 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Proposed Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 84,680 81,822 83,784 86,257 86,257 88,799 2.95% Salaries, Temporary 14,600 35,000 100.00% Leave Pay Outs 2,578 4,685 Benefits 37,932 36,569 44,083 43,848 43,848 55,080 25.62% PERSONNEL SERVICES 125,190 118,391 132,552 130,105 144,705 178,880 37.49% OPERATING EXPENSES Equipment and Supplies 2,806 1,900 4,093 7,057 7,057 7,057 0.00% Repairs and Maintenance 9,306 8,315 8,564 8,750 8,750 8,750 0.00% Conferences and Training 3,867 2.963 2,292 3,600 3,600 3,600 0.00% Expense Allowances 21,224 6,100 6,400 100.00% OPERATING EXPENSES 15.979 13,178 36,173 19,407 25,507 25,807 32.98% Total 141,169 131,569 168,725 149,512 170,212 204,687 36.909/6 Personnel Summary 1.50 1.50 1.50 1.50 1.50 1.50 0.00 130 City Treasurer Proposed Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Proposed Prior Year Administration & Investments PERSONNEL SERVICES Salaries, Permanent 84,680 81,822 83,784 86,257 86,257 88,799 2.95% Salaries, Temporary 14,600 35,000 100.00% Leave Payouts 2,578 4,685 Benefits 37,932 36,569 44,083 43.848 43,848 55,080 25.62% PERSONNEL SERVICES W25,190 118,391 132,552 130,105 144,705 178,880 37.49°% OPERATING EXPENSES Equipment and Supplies 2,806 1,900 4.093 7,057 7,057 7.057 0.00% Repairs and Maintenance 9,306 8,315 8.564 8,750 8,750 8,750 0.00% Conferences and Training 3,867 2,963 2,292 3,600 3,600 3,600 0.00% Expense Allowances 21,224 6,100 6.400 100.00% OPERATING EXPENSES 15,979 13,178 36,173 19,407 25,507 25,807 32.98% Total 141,169 131,569 168,725 149,512 170,212 204,687 36.901/6 Significant Changes Temporary Salaries increased by S35,000 for temporary staff to assist the City Treasurer with investments, reporting and related activities. The Expense Allowances budget increased by$6,400 to accommodate contractual obligations. FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Proposed Prior Year City Treasurer 1.00 1.00 1.00 1.00 1.00 1.X 0,00 Administrative Assistant 0.50 0.50 0 50 0.50 0.50 0.50 0,00 Total 1.50 1.50 1.50 1.50 1.50 1.50 0.00 131 City Treasurer Proposed Budget -FY 2015/16 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015116 Change From Division/ Business Unit Actual Actual Actual Adopted Revised Proposed Prior Year THE City Treasurer ADM Administration/Investments 10025101 Administration/Investments 141,169 131,569 168.725 149,512 170,212 204.687 36.90% ADM Administration/Investments 141,169 131,569 168,725 149,512 170,212 204,687 36.90% General Fund 141,169 131,569 168.725 149,512 170.212 204.687 36.900% Grand Total (s) 141,169 131,569 168,725 149,512 170,212 204,687 36.90% ,z� City of Huntington Beach City Manager Adopted Budget — FY 2015/16 City Manager ADMINISTRATION Assistant City Manager Assistant to the City Manager Executive Assistant CC PUBLIC INFORMATION (:ED OFFIC=BUSINESS DE CommunityRelations Ocer Energy Project Mana er Deputy Director of Economic 9Y J 9 Development Economic Development Project Manager Real Estate&Project Manager Administrative Analyst Administrative Secretary(.50) Administrative Aide 133 City Manager Department Descriptions City Manager's Office The City Manager's Office provides professional leadership in the management of the City and is responsible for the coordination of all municipal programs and the executive supervision of all City departments and agencies. Working in a collaborative environment with a team-based approach, the City Manager implements the vision of the City Council. The City Manager assists the members of the City Council in formulating policies and responds to City Council issues and concerns, either directly or through various City staff members, to recommend options and potential solutions. In addition to managing the administrative functions of the City, the City Manager ensures the effective coordination and implementation of public policies, programs, and initiatives by utilizing the talents of nine City departments. Divisions of the City Manager's Office consist of Administration, Public Information, Sustainability, and the Office of Business Development. Administration The Administration Division assists in planning, directing and reviewing the administrative activities and operations of the City including implementing City policies and procedures, participating in major negotiations, strategic planning, budget coordination, special projects, and coordinating assigned activities with other City departments and outside agencies. Administration is also responsible for Federal, State, and Regional legislation impacting the City. The Assistant City Manager ensures effectiveness of daily operations for assigned City departments and activities, provides management direction by expediting workflow, and ensures achievement of departmental work programs through coordination and facilitation of assigned executive management team members. Public Information The Public Information Division provides city-related information to all media outlets and implements the City's Communication Plan and various strategic plans for communication campaigns. Public Information is also responsible for the City's cable channel (HBTV-3). Sustainability The Sustainability Division develops and implements initiatives that promote local economic, environmental, and community sustainability. This Division integrates resource management, conservation, and sustainability practices with ongoing City operations. Additionally, this Division works closely with the Office of Business Development to promote economic efficiency measures to the business community through a variety of workshops and programs. Office of Business Development The Office of Business Development administers the business development, real estate, housing, and Successor Agency functions for the City. Although the Office of Business Development administers the activities of the Successor Agency and the Housing Authority, the budget, descriptions, goals, and objectives for these programs are located in the Non-Departmental portion of the City Budget. The Office of Business Development is divided into the following: 134 City Manager Department Descriptions Business Development Division This division focuses on retention, attraction, and expansion of our businesses. One of the City Council's strategic goals is "Strengthen Economic and Financial Sustainability." In 2014, the City has adopted an "Economic Development Strategy" plan. Implementation of this plan is the Office's main focus through partnerships with the Chamber of Commerce, Business Improvement Districts (BIDs), City Departments, and the general business community. Staff acts as "Business Advocates" for local businesses or those looking to expand or relocate to the City in order to facilitate their needs. The City has also created a Business Roundtable; comprised of the top businesses (sales/property/job creation) these leaders will meet quarterly to discuss relevant topics. Staff also oversees three BIDS comprised of the Auto Dealers BID, the Downtown BID, and the Hotel/ Motel BID. BID assessments financially support the City's economic development objectives by creating specialized funding for certain targeted goals for each group. Community Development Block Grant (CDBG) Division QF Through the City's Consolidated Plan, the City Council annually approves priorities for eligible activities for the CDBG and HOME programs. In the fall, the City Council will be asked to approve a new Consolidated Plan for the five-year term of 2015-2020. The i k objective of the CDBG program is to provide decent housing, a suitable living S environment, and to expand economic opportunities for persons with low and moderate $� incomes. By following and updating the Citizen Participation Plan, the Citizen Participation Advisory Board (CPAB) provides annual recommendations to the City Council on the CDBG program allocations. Staff is responsible for ensuring that sub-grantees remain in HUD compliance and to report the ongoing accomplishments of the program. Staff also provides technical assistance to government or non-profit service providers receiving grant funding. Through CDBG funding, the City contracts with Fair Housing Foundation to provide fair housing services to the community. Real Estate Services Division Real Estate Services centralizes the real estate function for the City. These services include technical support for acquisition of land and easements, relocation, property disposition, appraisals, escrow processing and title research, negotiating leases of City-owned land and facilities (including beach and park concessions, land leases, telecommunications, and pipeline franchise agreements), strategic planning for City property, and maintenance of City and Agency real property inventory. Real Estate Services staff provides assistance to the public and all City departments regarding any real property issues related to City-owned properties, as well as certain privately-owned properties. The City's real estate portfolio of land and public facilities consists of approximately 700 sites. Of this amount, over 90 leases on City-owned property yield over$3 million in revenue to the City. Additionally, staff works on acquiring the public rights-of-way for public works projects to support infrastructure needs. 135 City Manager Ongoing Activities and Projects Administration • Provide citywide leadership, management, oversight, evaluation, strategic planning, budget coordination, and financial planning. • Coordinate and manage the City Council agenda process in coordination with the City Clerk. • Provide administrative support, customer service, and reception to more than 20,000 public contacts and visitors each year. • Coordinate the City's involvement in regional and state agencies including assisting Council Member participation in regional and state policy bodies. • Provide analysis of, and response to, proposed and enacted federal and state legislation impacting the City. Provide staff assistance to the Intergovernmental Relations Committee. • Receive and coordinate responses to citizen inquiries to the City Council and City Manager. • Coordinate grant writing efforts and facilitate collaboration amongst Departments for grant writing and management best practices. Public Information • Manage and administer operations of public information and cable television functions. • Establish and maintain relationships with, as well as respond to, inquiries from members of broadcast and print media, including four different newspapers. • Coordinate City information with respect to social media, publications, press releases, media responses, and website content. Sustainability • Create partnerships with the business community to foster sustainable changes aimed at increasing economic efficiency. • Develop and seek approval to administer a Recycling Market Development Zone. • Oversee the City's Green Team. • Develop, promote, and implement a comprehensive, long-range energy management program and maintain energy savings achieved to date. o Liaison to the Coalition for Affordable Street Lights (CASL) intervening in SCE's street light rate case to specifically keep street light rates reasonable. o Support outreach programs like Sustainable Surf City and CHERP-HB to encourage and simplify upgrading homes and businesses to clean energy sources. • Restructure and upgrade Street Lighting Services (a $2M annual cost) to modern, energy efficient and long-life light sources. • Liaison to California Energy Commission on AES re-permitting. • Staff Liaison for Environmental Board. • Monitor Energy/Climate grants from State/Federal/Utilities. • Support the Orange County Energy Efficiency partnerships with SCE and SCG and maintain HB's Platinum status. Office of Business Development Business Development Division • Actively solicit retail/industrial/office tenants for the City. • Market Huntington Beach for commercial and industrial attraction, retention, and expansion. • Work with property owners and developers regarding potential redevelopment of properties. 136 City Manager Ongoing Activities and Projects Business Development Division (continued) • Provide technical assistance (Business Advocate) for existing and start-up businesses. • Manage the City's sales tax sharing agreements. • Administer the City's Business Improvement Districts (BIDs). • Provide technical support for the "Surf City Nights'weekly street fair, managed by the Downtown Business Improvement District(BID). • Partner with the Chamber of Commerce to enhance business opportunities. • Implement the City's Economic Development Strategic Plan. • Partner with Visit HB to facilitate increased tourism and marketing opportunities. • Manage a program that connects the OCTA transit routes with a new free shuttle service on July 4th and during the US Open weekends to Downtown Huntington Beach, named the Surf City Downtown Shuttle Program. • Assists Visit HB on a pilot shuttle program during the peak summer season. • Work with Visit HB on a multi-year Wayfinding system which will include the downtown area. CDBG/HOME • Manage and direct the City's Consolidated Plan for the Community Development Block Grant (CDBG)and HOME funds, including Annual Action Plans. • Monitor sub-grantees for compliance and performance. • Work with non-profit housing organizations to retain and create affordable housing. • Develop programs to utilize CDBG to develop job creation, training, and business retention. Real Estate Services • Provide assistance to all City departments on any property issues related to City-owned properties. • Coordinate the acquisition of land and easements, along with relocation for various right-of- way projects. • Manage leases and license agreements for City land and facilities, including beach and park concessions, land leases, and telecommunications agreements. • Maintain City and Agency property inventory logs. • Perform property research and coordinate property appraisals, escrow activities, and title research for real estate matters with all City departments. • Determine the value, market and sell surplus City/Agency-awned properties. • Provide assistance to Risk Management in the valuation and documentation of City facilities for insurance purposes. • Monitor all City leases and track appropriate revenue to the City's General Fund. Legislative and Advisory Bodies • Successor Agency Oversight Board. • Economic Development Committee (Council Subcommittee). • Downtown Economic Development Committee (Council Subcommittee). • Citizen Participation Advisory Board (CPAB). • Mobile Home Advisory Board (MHAB). • Homeless Taskforce. 137 City Manager Performance Measures The City's performance measure program is in its tenth year. Results for the past two fiscal years in addition to goals and objectives for FY 2015/16 are presented below. FY 2013/14 FY 2014115 FY 2015/16 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Manage City resources to ensure expenditures Strengthen do not exceed resources by presenting a Economic and balanced budget to the City Council, including Financial required reserves. Sustainability Measure: Balanced budget presented to City Council Yes Yes Yes Goal: 2. Review legislation for potential impact on the Strengthen City; assist the City Council in participating in Economic and regional, state, and federal policy bodies, and Financial assist City departments in identifying potential Sustainability funding opportunities. Measure: Maintain regional appointments and identify Yes Yes Yes state and/or federal funding Goal: 3. Increase visits to the City's website by fifteen Strengthen percent and explore social media options for Economic and outreach to the community. Financial Sustainability Measure: % increase in visits to the City's website 15% 10% 20% 4. Goal: Upgrade street lights to long-life energy Enhance and efficient light sources. Maintain Infrastructure Measure: #of City-owned street lights upgraded to LED 580 2,300 Complete #of Utility-owned street lights to purchase from N/A N/A 11,181 SCE Goal: 5. Conduct ongoing relationship with existing local Strengthen businesses as outlined in the Economic Economic and Development Strategic Plan. Financial Sustainability Measure: #of Shopping Center Meetings 6 8 8 #of conducted or co-hosted business seminars 2 4 4 with the Chamber of Commerce or other resource groups Goal: 6. Provide Real Estate services to all City Strengthen departments by monitoring leases and Economic and conducting audits. Financial Sustainability Measure: #of audits conducted N/A 4 5 138 City Manager Accomplishments and Goals FY 2014115 Accomplishments • Developed financing strategy and began construction of the Senior Center. • Implemented the Economic Development Strategic Plan. • Finalized the permit processing and groundbreaking for the retail and hotel sites at Pacific City. • Developed a Mills Act Program to assist residents in preserving their historic properties. • Created the Homeless Task Force to address the homeless population in the City. • Finalized and obtained approval of the Long Term Property Management Plan. • Finalized the transaction with the Huntington Beach Unified School District regarding development and open space at the LeBard school site. • Worked with State and Federal Lobbyists to identify legislation and possible funding for projects and programs. • Launched a series of Green Business workshops aimed at educating the business community about economic efficiency measures. • Applied to become a Recycling Market Development Zone through the State of California Department of Resources, Recycling, and Recovery(Cal Recycle). • Finalized the evaluation of the SCE owned streetlights and proceeded with the acquisition of these assets. • Finalized the 800 MHz amendment with the County of Orange. • Implemented www.surfcitylocator.com, a free comprehensive property listing and search website for commercial properties in Huntington Beach. • Developed a computer based Real Estate Module for management of city real estate assets. • Established a Business Roundtable. • Issued a Notice of Funding Availability (NOFA)for HOME and inclusionary funds. • Submitted the new Five Year Consolidated Plan for CDBG/HOME. • Implemented a successful HB Open for Business Expo at City Hall in cooperation with the Chamber of Commerce. • Created and implemented a Commercial Fagade Rehabilitation Program. • Managed and administered operation of public information for HBTV Channel 3 government access television. • Increased visitors to the City's social media sites by more than 1,000 percent and expanded use of Facebook and Twitter to engage the local and regional community. • Worked with and responded to local, regional, and national media to promote the City in a positive light. • Planned and/or supported a number of special events including 100 Years of the Pier, 100 Years of Surfing, Surfboards on Parade, US Open Media Day, and Special Olympics Host Town Announcement. • Worked to secure deal with KABC-TV Channel 7 to promote the City's 110th Annual 41h of JUly Parade. This resulted in more 13 million people from San Diego to Santa Barbara viewing the parade and it was ranked as the number one show for its time slot. This amounted to $1 million in free advertising for the City. • Supported the Chamber of Commerce and Marketing & Visitors Bureau sustainability branding of Huntington Beach. • Wrote and provided timely City information to local publications, distributed press releases, conducted ongoing media relations and managed and updated website content. 139 City Manager Accomplishments and Goals FY 2015/16 Goals • Provide administrative support to operating departments to ensure an attractive physical environment is maintained throughout the community. • Provide administrative support to ensure the City maintains and enhances a sound fiscal base. • Oversee the development of the City's annual budget and financial forecasting. • Develop a comprehensive approach to capital planning efforts within the City. • Expand the Green Business Workshop series to include a Green Business Certification program. Finalize the streetlight acquisition from Southern California Edison and begin the LED conversion. • Create and seek approval for a Recycling Market Development Zone and secure five loans within the first year. Implement Real Estate Module to management city real estate assets. • Expand communication about the role of the Office of Business Development as a business advocate. Review options and reuse for the Rodgers Senior Center. • Continue promotion of the City's Mills Act program. • Continue to work with State and Federal Lobbyists on legislation that impacts the City. • Continue collaboration with City departments on creating successful grant applications that meet the meet the City Council's Strategic Goals. • Support the newly created Homeless Task Force to ensure that homeless issues are effectively addressed. • Update the City's website to improve the overall look and functionality. • Secure a long-term broadcast contract with KABC-TV. • Promote transparency in government by increasing citizen access through the City's website. 140 City Manager Adopted Budget - FY 2015/16 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 1,241,748 994,795 963,932 1,260,182 1,281,663 1,284,501 1.93% Salaries,Temporary 100,325 69,467 72,460 63,500 63,500 63,500 0.00% Salaries,Overtime 1,762 421 Leave Payouts 32,365 25,733 23,676 Benefits 465,006 373,112 401,033 568,005 578.987 586,150 3.19% PERSONNEL SERVICES 1,841,206 1,463,528 1,461,101 1,891,686 1,924,150 1,934,150 2.24% OPERATING EXPENSES Equipment and Supplies 30,438 158,976 163,150 69,163 120,502 68,413 -1.08% Repairs and Maintenance 9,619 5,490 3,956 11,050 21,050 11,050 0.00% Conferences and Training 20,311 29,582 28,744 27,300 27,300 27,300 0.00% Professional Services 573,672 432,227 251,906 839,847 488,924 307,545 -63.38% Other Contract Services 135,145 77,101 95,486 96,547 172,810 747,404 674.13% Rental Expenses 1,147 567 6,000 6,000 6,000 0.00% Contribution to Private Agency 147,521 95,832 81,167 72,500 Payments to Other Governments 109,529 123,333 140,516 131,000 131,000 131,000 0.00% Expense Allowances 16,234 11,948 12,940 20,900 20,900 27,000 29.19% Other Expenses 20,478 OPERATING EXPENSES 1,064,095 934,488 778,432 1,201,807 1,060,986 1,325,712 10.31% CAPITAL EXPENDITURES Improvements 246,565 1,414,114 62,846 75,000 1,317,865 134,324 79.10% Equipment 11,103 CAPITAL EXPENDITURES 246565 1425217 62,846 75,000 1,317,865 134,324 79.10% NON-OPERATING EXPENSES Debt Service Expenses 182,531 193,077 193,687 4,500 202,515 184,500 4000.00% Transfers to Other Funds 33,858 Loans Made 198,771 190,802 800,644 657,009 1,187,631 295,500 -55.02% NON-OPERATING EXPENSES 415,159 383,878 994,331 661,509 1,390,146 480,000 -27.44% Grand Totals 3,567,025 4,207,111 3,296,710 3,830,002 48 3,874,186 1.15% General Fund 1,811,586 1,780,803 1,852.722 2,113,675 2,218,342 2,175,938 2.95% Other Funds 1,755,439 2,426,308 1,443,988 1,716,327 3,474,805 1,698,248 -1.05% Grand Total(s) 3,567,025 4,207,111 3,296,710 3,830,002 5,693,148 3,874,1861 1.15% Personnel Summary 12.50 11.50 11.50 11.50 11.50 11.501 0.00 141 City Manager Adopted Budget - FY 2015/16 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2011112 FY 2012/13 FY 2013114 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 886,547 868,531 884,696 997,835 997,835 1,026,618 2.88% Salaries,Temporary 49,552 29,173 72,460 63,500 63,500 63,500 0.00% Salaries,Overtime 335 421 Leave Pay Outs 30,857 25,733 23,676 Benefits 335,569 330.470 375.721 437,632 437,632 465,012 6.26% PERSONNEL SERVICES 1,302,860 1,254,328 1,356,553 1,488,967 1,498,967 1,555,130 3.75% OPERATING EXPENSES Equipment and Supplies 28,406 158,408 162,215 68,413 72,682 68,413 0.00% Repairs and Maintenance 9,619 5,490 3,956 11,050 21,050 11,050 0.00% Conferences and Training 20,311 29,582 28,744 27,300 27,300 27,300 0.00% Professional Services 265,207 148,656 117,428 257,545 309,079 257,545 0.00% Other Contract Services 58,273 49,058 58,986 92,500 131,364 92,500 0.00% Rental Expenses 1,147 567 6,000 6,000 6,000 0.00% Payments to Other Governments 109,529 123,333 111,463 131,000 131,000 131,000 0.00% Ex ense Allowances 16,234 11,948 12,810 20,900 20,900 27,000 29.19% OPERATING EXPENSES 508,726 526,475 496,169 614,708 719,375 620,808 0.99% Total 1,811,586 1,780,803 1,852,722 2,113,675 2,218,342 2,175,938 1 2.95% Personnel Summary 10.17 8.92 10.57 10.57 10.57 10.77 0.02 142 City Manager Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 810,162 720,302 734,253 810,739 810,739 762,635 -5.93% Salaries,Temporary 49,552 23,859 26,379 16,000 16,000 16,000 0.00% Salaries,Overtime 335 421 Leave Payouts 30,857 25,733 23,676 Benefits 302,758 274,068 308,309 354,597 354,597 351,163 -0.97% PERSONNEL SERVICES 1,19 665 1 1,092,617 1,181,436 1,181,336 -t 798 -4.36% OPERATING EXPENSES Equipment and Supplies 19,185 150,464 151,384 61,763 64,453 61,763 0.00% Repairs and Maintenance 1,000 1,000 1,000 0.00% Conferences and Training 19,399 27,199 25,696 22,000 22,000 22,000 0.00% Professional Services 218,626 92,861 81,284 157,000 160,750 157,000 0.00% Other Contract Services 23,218 15,390 17,647 21,000 21,000 21,000 0.00% Expense Allowances 16,234 10,880 11,374 19,700 19,700 19,700 0.00% OPERATING EXPENSES 296, ,794 `... _ 282463 0.00% Total 1,490,328 1,341,176 1,380,001 1,463,799 1,470,239 1,412,261 -3.52% Significant Changes Permanent Salaries and Benefits decreased due to a position exchanged in FY 2014115 of Office Assistant II position to an Administrative Aide position and transferred to Office of Business Development to meet the administrative needs on projects for Successor Agency, budget, housing and business development. FY 2011/12 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Percent Actual Actual Actual Adopted Revised Adopted Change From Permanent Personnel Prior Year City Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Deputy City Manager 2.00 1.50 0.00 0.00 0.00 0.00 0.00 Assistant City Manager' 0.00 0.00 0.77 0.77 0.77 0.77 0.00 Assistant to the City Manager 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Community Relations Officer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Energy Project Manager 0.50 0.50 1.00 1.00 1.00 1.00 0.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant I I 1.00 1.00 1.00 1.00 0.00 0.00 0.00 '0.27 FTE funded by Non-Departmental RORF Administration,but reflected here. Total 6.50 6.00 6.77 6.77 5.77 5.77 0.00 143 City Manager Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Business Development PERSONNEL SERVICES Salaries.. Permanent 55,684 85,989 113,053 128,836 128,836 205,724 59.68% Salaries, Temporary 332 0 Benefits 21,736 30,597 47,580 53,375 53,375 86,954 62.91% PERSONNEL SERVICES 77,420 116,918 160633 182,211 182,211 292,679 60.63% OPERATING EXPENSES Equipment and Supplies 7,127 6,276 8,339 3,900 3,900 3,900 0.00% Repairs and Maintenance 1,335 38 Conferences and Training 150 2,328 2,116 4,300 4,300 4,300 0.00% Professional Services 39 7,504 13,354 66,328 70,208 66,328 0.00% Other Contract Services 6,346 5,381 16,509 41,320 79,320 41,320 0.00% Rental Expenses 1,147 Payments to Other Governments 10,488 3,903 Expense Allowances 1.068 1,437 1.200 1.200 7,300 508.33% OPERATING EXPENSES 26,632 26,498 41,754 117,048 158,928 123,148 5.21% Total 104,052 143,416 202,387 299,259 341,139 415,827 38.96% Significant Changes In FY 2014/15, an Office Assistant II was exchanged for an Administrative Aide and transferred from the Administration Division to meet the administrative needs on projects for the Successor Agency, budget, housing and business development. Additionally, this position will assist Real Estate in timely review of all leases, licenses and other City related payments such as parking in lieu payments as well as entry and verification of all sales tax for City's concessionaries. Expense Allowances increased by $6,100 per the MOU contract terms. Business Development operating includes appropriation for advertising, web site maintenance, conference attendance for ISCS and funding for other strategic business improvement strategies. Effective October 1, 2013, the Economic Development Department merged with the City Manager's Office to become the Office of Business Development Division. Appropriations for Contribution to Private Agency and Payments to Other Expenses for the contract with Visit HB and Sales Tax Sharing Agreements transferred to Non-Departmental. FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Director' 0.50 0.50 0.64 0.84 0.84 0.84 0.00 Assistant City Manager 0.00 0.00 0.23 0.23 0.23 0.23 0.00 Econ Development Project Manager' 0.89 0.64 0.71 0.71 0.71 0.71 0.00 Administrative Aide 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Administrative Secretary" 0.50 0.50 0.50 0.50 0.50 0.50 0.00 '0.52 FTE funded by Non-Departmental RORF Adminishation,but reflected here. "0.35 FTE funded by Non-Departmental RORF Administration,but reflected here. A0.50 FTE funtled by Non-Departmental RORF Administration.but reflected here. Total 1.89 1.64 2.28 2.28 3.28 3.28 0.00 144 r City Manager Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Real Estate Services PERSONNEL SERVICES Salaries, Permanent 13,252 40,469 26,508 36,199 36,199 36,199 0.00% Salaries,Temporary 4,983 46,081 47,500 47,500 47,500 0.00% Benefits 7,884 14,329 13,918 16,715 16,715 16,298 -2.49% PERSONNEL SERVICES 21,135 59,781 86,507 100,4 7 -0.41% OPERATING EXPENSES Equipment and Supplies 2,093 1,554 2,427 2,700 4,279 2,700 0.00% Conferences and Training 762 55 932 1,000 1,000 1,000 0.00% Professional Services 46,542 48,291 22,790 34,217 78,121 34,217 0.00% Other Contract Services 110 387 1,745 6,000 6,864 6,000 0.00% Rental Expenses 567 6,000 6,000 6,000 0.00% Payments to Other Governments 99.041 119,430 111,463 125,000 125,000 125,000 0.00% OPERATING EXPENSES 148,548 169,717 139,924 174,917 221,264 174,917 0.00% Total 169,683 229,497 226,431 275,331 321,678 274,914 -0.150/6 Significant Changes The Real Properly Agent has been retitled to Real Estate and Project Manager,which is more appropriate relative to its duties. FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015/16 Percent Actual Actual Actual Adopted Revised Adopted Change From Permanent Personnel Prior Year Deputy Director 0.21 0.21 0.00 0.00 0.00 0.00 0.00 Real Property Agent 1.00 0.50 1.00 1.00 0.00 0.00 0.00 Real Estate&Project Manager' 0.00 0.00 0.00 0.00 1.00 1.00 0.00 '0.19 FTE funded by Non-Departmental RORF Administration and.50 FTE funded by Public Works Sewer Service Fund,but reflected here. Total 1.21 0.71 1.00 1.00 1.00 1.00 0.00 145 City Manager Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Ocean View Estates PERSONNEL SERVICES Salaries. Permanent 7.450 21.771 10,881 22,061 22,061 22,060 -0.01% Benefits 3.190 11,476 5,915 12,946 12,946 10,596 -18.15% PERSONNEL SERVICES 10,640 33,247 16,796 35,007 35,007 32,656 -6.72% OPERATING EXPENSES Equipment and Supplies 115 65 50 50 50 0.00% Repairs and Maintenance 8,284 5,452 3,956 10,050 20,050 10,050 0.00% Other Contract Services 28,599 27,900 23,086 24,180 24,180 24.180 0.00% Payments to Other Governments 6,000 6,000 6.000 0.00% OPERATING EXPENSES 36,883 33,467 27,106 40,280 50,280 40,280 0.00% Total 47,523 66,714 43,903 75,287 85,287 72,936 -3.12% Significant Changes No significant changes from prior year. FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Administrative Aide 0.57 0.57 0.52 0.00 0.00 0.00 0.00 Administrative Analyst* 0.00 0.00 0.00 0.521 0.52 0.72 0.20 '0.28 FTE funded by Non-Departmental RORF Administration and 0.20 FTE funded by Non-Departmental LMIHAF,but re//eded here. Total 0.57 0.57 0.52 0.52 0.52 0.72 0.20 146 City Manager Adopted Budget-FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations(103,126), Energy(607) PERSONNEL SERVICES Salaries, Permanent 17,109 10,265 2.511 Benefits 4,902 2.729 307 OPERATING EXPENSES 22,011 12,994 3.418 OPERATING EXPENSES Equipment and Supplies 656 750 34,320 -100.00% Professional Services 246.194 219,989 63,411 OPERATING EXPENSES 246,194 219 989 64,067 750 34,320 -100.00% CAPITAL EXPENDITURES Equipment 11,103 CAPITAL EXPENDITURES 11,103 Total 268,205 244,086 67,486 750 34,320 1 -100.00% Significant Changes There is no energy efficiency grant funding budget in FY 2015/16. The revised budget amount for FY 2014/15 reflects donation amounts carried forward and appropriated under Equipment and Supplies. FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy City Manager 0,25 CSO C_OC C n- O.OG OAO 0.00 Energy Project Manager 0.50 OSO 0_00 0.00 0.00 0.00 0.00 Total 0.75 1.00 0.00 0.00 0.00 0.00 0.00 147 City Manager Adopted Budget -FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Rehabilitation Loans(215)a Affordable Housing(708) NON-OPERATING EXPENSES Debt Service Expenses 8.422 10,172 2,792 4,500 4.500 4,500 0.00% Transfers to Other Funds 33,858 Loans Made 148.771 125,487 112,708 295,500 306,277 295,500 0.0000 NON-OPERATING EXPENSES 191,051 135,659 115,500 300,000 310,777 300,000 0.00% Total 191,051 135,659 115,500 300,000 310,777 300,000 0.00% Significant Changes Community Development Block Grant(CDBG)Revolving Loan Funds have been allocated. Therefore,the City will be using fund balance. FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015116 i Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0.00 0.00 0,00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015116 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00215 Rehab Loans 205,792 347,342 213,287 75,000 75,000 80,000 5,000 00708 Affordable Housing Reimburse 10,473 Total 216,265 347,342 213,287 75,000 75,000 80,000 5,000 FY 2015/16 Actual Actual Actual Estimated Use of Fund Estimated Change from Fund Balance 9/30/2012 9/3012013 9/30/2014 9/30/2015 Balance 913012016 Prior Year 00215 Rehab Loans 1,230,234 1,441,917 1,539,704 1,363,879 220,000 1,143,879 (220,000) Total 1,230,234 1,441,917 1,539,704 1,363,879 220,000 1,143,879 (220,000) 148 City Manager Adopted Budget - FY 2015116 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Community Development Block Grant(815,855-863,962, 1208,1219) PERSONNEL SERVICES Salaries, Permanent 229,537 87,782 59,587 239,145 258,029 234,681 -1.87% Salaries,Temporary 50,772 40,294 Salaries, Overtime 791 Leave Pay Outs 687 Benefits 86,153 31,675 19,064 117,454 127,038 110,606 -5.83% PERSONNEL SERVICES 367,940 159,751 78,651 356,W 385,067 345,286 -3.17% OPERATING EXPENSES Equipment and Supplies 2,033 567 279 13,500 Repairs and Maintenance Professional Services 62,271 63,581 67,014 532,302 91,410 -100.00% Other Contract Services 33,929 28,043 30,000 30,000 310,951 100.00% Contribution to Private Agency 130,124 95,832 81,167 72,500 Payments to Other Governments 29,053 Expense Allowances 59 OPERATING EXPENSES 228,357 188,023 207,572 532,302 207,410 310,951 -41.58% CAPITAL EXPENDITURES Improvements 246,565 1.414,114 62,846 75,000 975.642 134,324 79.10% CAPITAL EXPENDITURES 246,565 1,414,114 62,846 75,000 975,642 134,324 79.10% NON-OPERATING EXPENSES Debt Service Expenses 174,109 182,905 190,895 198,015 180,000 100.00% NON-OPERATING EXPENSES 174,109 182,905 190,895 198,015 180,000 100.00% Total 1,016,970 1,944,792 539,964 963,900 1,766,134 970,561 0.69°/u Significant Changes The FY 2015/16 Community Development Block Grant(CDBG) allocation from the Federal Department of Housing and Urban Development (HUD) is $970,561 a slight increase (1%) from FY 2014115. The total expenses are inclusive of City personnel costs associated with managing the program. A program of services allocating these funds will be presented to the City Council in July 2015. 149 City Manager Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Community Development Block Grant (815,855-863,962,1208,1219) (continued) FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopt Adopt#d Raliallildii6iii Prior Year Deputy Director 0.10 0.10 0.07 0.07 0.07 0.07 0.00 Econ Development Project Manager 0.36 0.36 0.29 0.29 0.29 0.29 0.00 Administrative Aide 0.40 0.40 0.37 0.00 0.00 0.00 0.00 Administrative Analyst 0.00 0.00 0.00 0.37 0.37 0.17 (0.20) Administrative Secretary 0.33 0.33 0.00 0.00 0.00 0.00 0.00 Code Enforcement Officer 11(2.0 FTE funded by the CDBG program;see the Community Development Department budget for details.) 0.00 Total 1.19 1.19 0.73 0.73 0.73 0.53 0.20 FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014/15 FY 20151116 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00815 CDBG 12/13 1,066,626 53,141 00857 HCD 06/07 2,007 00859 CDBG 08/09 1 00860 CDBG 09/10 27,160 133,125 00861 CDBG 10/11 75,511 306,432 00863 CDBG 13/14 713,311 00962 CDBG 11/12 912,629 622,578 37,198 01208 CDBG 14/15 963.901 963.901 (963,901) 01219 CDBG 15/16 970,561 970,561 Total 1,017,307 2,128,761 803,651 963,901 963,901 970,561 6,660 150 City Manager Adopted Budget - FY 2015/16 Department Budget Summary ! Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year HOME Program (843-854, 1209.1220) PERSONNEL SERVICES Salaries, Permanent 50,261 28,217 17,038 23.202 25,799 23,202 0.00% Benefits 19,130 8,238 5,441 12,919 14,317 14.317 10.82% PERSONNEL SERVICES 09,390 36,455 22,479 36,121 40,116 37,519 3.87% OPERATING EXPENSES Professional Services 38,435 Other Contract Services 35.443 6,500 4,047 11,446 343,953 8398.96% Expense Allowances 71 OPERATING EXPENSES 35,443 6,571 4,047 49,881 343,953 8398.96% CAPITAL EXPENDITURES Improvements 342223 CAPITAL EXPENDITURES 342,223 NON-OPERATING EXPENSES Loans Made 50,000 65.315 687,936 361,509 881,354 -100.00% NON-OPERATING EXPENSES 50,000 65,315 687,936 361,509 881,354 -100.00% Total 154,833 101,770 716,987 401,677 1,313,574 381,472 -5.03% Significant Changes Allocation from the Federal Department of Housing and Urban Development(HUD) decreased by $23,990. Total expenses are inclusive of City personnel costs associated with managing the program. Projects will be funded through separate City Council consideration, after review of projects. FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Director 0,19 0.19 0.09 0,09 0.09 0.09 0.00 Administrative Aide 0,03 0.03 0.11 0,00 0.00 0.00 0.00 Administrative Analyst 0.00 0,00 D.00 0.11 0.11 0.11 0.00 Administrative Secretary 0.17 0.17 0.00 0.00 0.00 0.00 0,00 Total 0.39 0.39 0.20 0.20 0.20 0.20 0.00 FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015116 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00843 HOME Program 13/14 4,545 29,051 00848 HOME Program 08/09 16,155 00849 HOME Program 09/10 19,288 00850 HOME Program 10/11 275,000 40,240 85,949 00851 HOME Program 11/12 69,390 629,202 00852 HOME Program 12/13 52,781 48,824 00854 HOME Program 06 41,404 17,507 01209 HOME Program 14/15 401,677 401.677 (401,677) 01220 HOME Program 15/16 377.687 377,687 Total 390,339 145,971 793,026 401,677 401,677 377,687 (23,990) 151 City Manager Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Homeless Prevention Grant (936) PERSONNEL SERVICES Salaries, Permanent 58,296 Salaries, Temporary Salaries, Overtime 635 Leave Pay Outs 821 Benefits 19,253 PERSONNEL SERVICES 79,005 OPERATING EXPENSES Contribution to Private Agency 17.397 Other Expenses 20,478 OPERATING EXPENSES 37,875 Total 116,880 Significant Changes This grant program ended September 30, 2012. FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year CAC 0.00 0.00 0.00 0.00 0,00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Change rom Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00936 HPRP 132,179 (1,3681 Total 132,179 (1,368) 152 City Manager Adopted Budget - FY 2015116 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Parking In-Lieu (308) OPERATING EXPENSES Professional Services 4,052 50,000 50,000 50,000 0.00% OPERATING EXPENSES 4,052 50,000 50000 50,000 0.00% Total 4,052 50,000 50,000 50,000 0.00% Significant Changes Parking in lieu fees are collected as development occurs in the downtown area. Fees are used to create additional parking opportunities in the downtown area. The budget is for studies, potential shuttle funding and other related parking programs, approved by the City Council. FY 2011112 FY 2012/13 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 Q00 0-00 0.00 0,00 Total 0.00 0.00 0.00 0.00 0.00 0.00 FY 2011112 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015116 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00308 In-Lieu Parking Downtown 48,987 39.836 25.887 40.946 40,946 Total 48,987 39,836 25,887 40,946 40,946 FY 2015116 Actual Actual Actual Estimated Use of Fund Estimated Change from Fund Balance 9/3012012 9/30/2013 9/30/2014 9/30/2015 Balance 9/30/2016 Prior Year 00308 In-Lieu Parking Downtown 871.865 911.702 933.53E 922.079 9.054 913.025 (9,054) Total 871,865 911,702 933,536 922.079 9,054 913,025 (9,054) 153 City Manager Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account .E OTHER FUNDS Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Partnership Fund 123z1 OPERATING EXPENSES Other Contract Services 7.500 OPERATING EXPENSES 7,500 Total 7,500 Significant Changes This is a partnership enterprise fund which includes previous beverage payments and revenues associated with the sponsorship programs. FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0,00 0,00 0,00 0.00 0.00 0.00 0,00 Total 0.00 0.00 0.00 0.00 0.00 0.00 FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00232 Partnership Fund 7.540 33 E6 Total 7,540 33 86 City Manager Adopted Budget - FY 2015116 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015116 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year City Manager ADM Administration 10030101 City Manager's Office 1,133,995 975,697 1,034,503 1,257,413 1,257,413 1,200,048 -4.56% 10030201 Intergovernmental Relations 149,776 163,674 167,230 4,611 10030301 Public Information 206,557 201,806 178,269 206,386 208,215 212,213 2.82% ADM Administration 1,490,328 1,341,176 1,380,001 1,463,799 1,470,239 1,412,261 -3.52% OBD Office of Business Development 10080101 Business Development Admin 104,052 143,416 202.387 299,259 341,139 415,827 38.95% OBD Office of Business Development 104,052 143,416 202,387 299,259 341,139 415,827 38.95% OBD Ocean View Estates 10080510 Ocean View Estates MHP 47,523 66.714 43,903 75,287 85,287 72,936 -3.12% OBD Ocean View Estates 47,523 66,714 43,903 75,287 85,287 72,936 -3.12% OBD Real Estate Services 10080501 Real Estate Services 169,683 229.497 226,431 275.331 321,678 274.914 -0.15% OBD Real Estate Services 169,683 229,497 226,431 275,331 321,678 274,914 -0.15% Donations and Energy 10330103 Donations Centennial Celebration 3,570 12630101 Donations Historic Wintersburg 656 750 30.750 -100.00% 80787006 Local Govt Fac Energy Policies 375 80787007 EEMIS 78,678 55,790 64,389 80787008 LGEMSP 189,152 188,296 2,440 Donations and Energy 268,205 244,086 67,486 750 34,320 -100.00% Rehab Loans and Affordable Housing 21580301 Rehabilitation Loans 157,193 135,659 115,500 300.000 310,777 300,000 0.00% 70880999 Affordable Housing Transfer 33,858 Rehab Loans and Affordable Housing 191,051 135,659 115,500 300,000 310,777 ^ 300,000 0.00% CDBG 81545102 Proj Self Sufficiency 12/13 4,795 81545502 Senior Outreach 12113 34,021 81550601 Oakview Family Literacy 12/13 7,204 81580101 CDBG Administration 12113 130,064 13,600 81581001 Fair Hag Counseling Svcs 12/13 27,014 81581015 Hsg Rehab Loan Prgm 12/13 41,046 81581501 Keelson Lane Reconstruction 350,333 32,479 81581502 Section 108 Loan Pmt 12113 182,905 81582002 CDBG Subgrantees 12/13 95,832 81582003 Unprogrammed CDBG 63,320 84380402 Proj Self Suff Afford Hsg Proj 342,223 85781001 HB Youth Shelter Renovation 2,007 85982003 Unprogrammed CDBG 58,841 86081501 ADA Renov Central Park Restroom 17,460 60,830 86082003 Unprogrammed CDBG 174,746 86082005 ADA Oakview Community Center 6,790 30,448 86082026 ADA Renv Banning Library 09/10 2,910 48,061 86181501 ADA Compliance-Civic Center 71,817 306,432 86182003 Unprogrammed CDBG 55,432 86380101 CDBG Admin 13/14 87,301 1,410 86381001 Fair Housing Foundation 30,000 86381015 Hsg Rehab Loan Prgm 13114 44,824 86381501 Main St Library ADA Improvement 22,500 126,730 86381502 Section 108 Loan Payment 190,895 86381503 Citywide ADA Improvements 150,000 86382002 CDBG Subgrantees 13/14 81,167 86382003 Unprogrammed CDBG 119,015 155 City Manager Adopted Budget - FY 2015/16 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014115 FY 2015116 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 96245102 Proj Self Sufficiency 11/12 5,954 96245502 Senior Outreach 11112 40,000 96250601 Oakview Family Literacy 11112 9,000 96260301 Code Enforcement 11/12 206,910 3,089 96280101 CDBG Administration 11112 148,358 96281001 Fair Hsg Counseling Svcs 11112 31,850 96281015 Hsg Rehab Loan Prgm 11/12 22,094 96281501 ADA Renovations-City Hall 80,402 620,119 37,198 96281502 Section 108 Loan Pmt 11112 174,109 96282002 CDBG Subgrantees 11112 130,124 96282003 Unprogrammed CDBG 152.839 96282005 ADA Ramps and Curb Cuts 67,186 2,600 120860301 Special Code Enforcement 14115 225,787 120880101 CDBG Admin 14/15 963,900 192,780 -100.00% 120881015 Housing Rehab Loan Admin 100,000 120881501 HBPD Limited ADA Improvements 74,720 120881502 Section 108 Loan 198,015 120882002 CDBG Subgrantees 14/16 72,500 121980101 CDBG Admin 15/16 970,561 100,00% CDBG 1,016,971 1,944,793 539,964 963,900 2,108,357 970,561 0.69% HOME 84880401 HOME Program 08/09 16,156 84980401 HOME Program 09/10 19,288 85080401 HOME Program 10/11 50,000 75,118 46,436 150,879 85180401 HOME Program 11/12 69,390 641,500 11,463 85280401 HOME Program 12/13 26,652 374,154 84380401 HOME Program 13114 29,051 24,178 120980401 HOME Program 14115 401,677 410,677 -100.00% 122080401 HOME Program 15/16 377,687 100.00% HOME 154,834 101,770 716,987 401,677 971,351 377687. -5.97% Homeless Prevention 93680101 Homeless Prevention PST 79,004 93680102 Homeless Assistance PSS 20,480 93680201 Homeless Prevention IH 12 93680202 Homeless Assistance IH 16,745 93680203 Administration IH 639 Homeless Prevention 116,880 Parking In Lieu 30880101 Parkin In-Lieu 4,052 50,000 50,000 50.000 0.00% Parking In Lieu 4,052 50,000 50.000 50,000 0.00% Partnership 23280101 Partnership Fund 7,500 Partnership 7,500 Other Funds 1,755,439 2,426,308 1,443,988 1,716,327 3,474,805 1,698,248 -1.05% General Fund 1,811,586 1,780,803 1,852,722 2.113,675 2,218,342 2,175,938 2.95% Other Funds 1,755,439 2,426,308 1,443,988 1,716,327 3,474,805 1,698,248 -1.05% Grand Totals) 3,567,025 4,207,111 3,296,710 3,830,002 5,693,148 3,874,186 1.15% 156 ECity of Huntington Beach Community Development Adopted Budget — FY 2015/16 Director of Planning And Building (TBD) GEED �PutY Director of Planning and Building(TBD) ADMINISTRATION Administrative Analyst Senior Administrative Assistant Administrative Secretary(2) Office Assistant II ccNEIGHBORHOOD PERMIT 8 PLAN CHECK PLANNING (F PRESERVATION 8 INSPECTION SERVICES SERVICES CODE ENFORCEMENT CURRENT PLANNING Code Enforcement Supervisor Inspection Supervisor(2) Building Manager Planning Manager Senior Code Enforcement Officer Principal Electrical Inspector plan Check Engineer(2) Senior Planner(1) Code Enforcement Officer 1/11(3.5) Principal Plumbing&Mechanical Permit Plan or Check Supervisis Associate Planner(3) Inspector Senior Permit heck Seen Assistant Planner Building Inspector 1/11/111(9) ADVANCE PLANNING Planning Manager Senior Planner(2) Associate Planner(1) Assistant Planner 157 Community Development Department Descriptions The Department is responsible for administering land use and development in the City. Planning implements California State law for the development and maintenance of a comprehensive General Plan and the corresponding Zoning Code, as well as reviewing and processing applications for various development projects based upon those documents. Neighborhood Preservation and Code Enforcement seeks to preserve and maintain the quality and livability of our community. Building's mission is to administer and enforce state and local construction regulations in order to protect the safety of all occupants in or near buildings while they work, recreate, and live in our community. The Department is comprised of six Divisions to deliver services to the community: Administration, Planning, Code Enforcement, Planning Commission, Permit and Plan Check Services, and Inspection Services. Administration Division The Administration Division provides for the overall coordination of the City's development activities, provides administrative support to the other divisions, assists in the preparation of analyses, scheduling of development — — - projects, and developing policy recommendations. Administration prepares progress reports, monitors special _ studies, prepares the budget and ensures spending does not exceed approved limits, tracks revenues, maintains the department website, and attends and represents the Department at committee meetings. Administration also ensures the maximization of personnel and material resources _ for the Department. Planning Division The Planning Division is comprised of two sections, Current Planning and Advance Planning. Current Planning reviews and processes development applications according to the General Plan, Zoning Code and subdivision ordinance, staffs the zoning counter, provides plan checking services, provides zoning administrator staff and acts as liaison to Planning Commission and Design Review Board. Advance Planning maintains the General Plan, provides environmental review (CEQA), processes amendments to the General Plan and Zoning Code, staffs the zoning counter, assists in the review and coordination of long-term projects, overseas and implements the City's Local Coastal Program and drafts policy documents. Neighborhood Preservation and Code Enforcement Division The Neighborhood Preservation/Code Enforcement division goals are to eliminate blight within the city's neighborhoods; educate citizens on property maintenance, code violations, and neighborhood preservation issues; respond to complaints regarding property maintenance issues and code violations in a timely manner; and maintain compliance with the Zoning Code. Planning Commission The Planning Commission is a quasi-judicial decision making " body with authority over a variety of land use and legislative matters. Each City Council Member makes a personal appointment to the Planning Commission. The Planning Commission meets twice a month on the second and fourth _ Tuesday at 7:00 p.m. in the City Council Chambers. This division was created to account for meeting expenses as well as to provide educational opportunities and conference/workshop opportunities for Planning Commissioners. Staff time (e.g., staff support)for these meetings is indicated under other divisions. 158 Community Development Department Descriptions Permit and Plan Check Services Division The Permit and Plan Check Division's primary function is to perform permit processing and plan review of proposed buildings and miscellaneous structures to be built in the city. The Permit section of the Division is charged with processing and issuing building, combination, swimming pool, mechanical, electrical, plumbing, and solar permits, as well as certificates of occupancy to developers, designers, and the general public. The permit section also provides coordination and information services to internal and external customers and manages and archives permit records and construction documents. The Plan Check section enforces all applicable federal, state, and local building codes pertaining to structures. The purpose of plan check review is to produce construction documents for use in the field, which meet minimum life safety provisions. The application of these regulations can be particularly challenging to the average owner-builder. To facilitate permit issuance and meet the customer's design needs, plan check staff offer code-compliant alternatives during the review process. This Division also assists in coordinating inspection activities between builders and inspection staff for issued permits and on-going projects. Staff engineers sometimes accompany inspection staff on larger projects and for those having challenging structural or life safety elements. Construction activity in Huntington Beach dramatically influences the basic service activities and projects of this division. The Building Division anticipates construction activity exceeding $250 million in permit valuation in the 2015/2016 fiscal year. Inspection Services Division The Inspection Services Division performs construction inspections at specified progress benchmarks on a wide variety of commercial, industrial, and residential structures. These inspections focus on structural components, life safety elements, energy conservation, handicapped accessibility, and electrical, plumbing, and mechanical systems. The purpose of these inspections is to ensure that contractors and owner-builders construct their projects in a manner consistent with the approved construction plans and adopted codes and standards. The Division staff provides information on adopted code requirements and helps our customers through the inspection process without violating or compromising important safety laws and regulations. Future occupants of the building are provided with a safe environment in which to live, work, or recreate, and the building owner is assured that minimum construction standards have been followed. Division staff also inspects existing commercial and industrial buildings when there is a change in occupancy to ensure that the proposed use is compatible with the construction type of the building. In addition to conducting inspections, the Division also provides plan review services for the more complicated plumbing, mechanical, and electrical systems when required. 159 Community Development Ongoing Activities& Projects Administration Division • Provide overall leadership and management for the Department. !K' • Direct large planning projects related to planning and zoning. • Coordinate 22 Planning Commission meetings and 20 Zoning Administrator meetings. • Provide financial forecasting for development -- departments and department revenue. • Provide statistical tracking information to various state and local agencies. • Prepare and organize department records, files, and public meeting agenda materials per S690. • Process 29,300 required mailings and public notices annually. • Annually respond to 450 citizens inquires regarding flood plain concerns and process individual inquiries within one business day. • Provide customer service for daily walk-in traffic and phone inquiries for the Planning and Building Department. Planning Division • Process approximately 110 entitlements annually to meet state-mandated Streamlining Act and approximately 105 temporary sign permits and temporary activity permits. • Respond to 7,200 phone requests, 9,900 walk-in inquiries, and 570 e-mail requests. • Plan check 1,250 plans for zoning ; , ' ;z�i*• compliance annually; process 720 over the — counter plan checks; and process 50 address assignments. • Provide staffing to: Planning Commission, Zoning Administrator, Design Review Board, Historic Resources Board, and the Development Assistance Team. • Complete processing for major projects including Airport Circle Residential, Hilton Hotel Expansion, Pacific City Residential, Parkside Estates, Springhill Suites Hotel, Monogram Residential, AMCAL Delaware Residential and Urban Art Lofts. • Continue efforts to enhance customer service and participate in the City's award winning 10-Point Plan for Businesses. Neighborhood Preservation and Code Enforcement Division • Respond to 13,500 phone calls, 1,100 walk-in inquiries, 900 e-mails, and 100 Pipeline requests. • Initiate 2,400 proactive cases per year to address code violations. • Conduct over 7,000 field inspections annually. • Resolve over 2,200 code enforcement cases annually. • Conduct 16 on-site visits with property owner groups, explaining code requirements and providing resource referrals to assist them in their effort to maintain their properties to the City's standards. • Coordinate efforts with the Public Nuisance Task Force to address 30 nuisance properties with the cooperation of Police, Fire, Building, Public Works, and the City Attorney's Office. • Improved efforts on news racks installation, abandoned shopping carts, vacation rentals (less than 30 days)and illegal signs. 160 Community Development Ongoing Activities& Projects Planning Commission • Attend conferences and training seminars (one to two per Commissioner, per year). Permit and Plan Check Services Division • Provide customer service to 21,300 counter customers (80/day). • Answer over 52,500 phone contacts. • Review and approve 9,400 permits with a construction valuation of$225,000,000. 4 • Perform 750 over-the-counter building plan reviews. • Perform 700 large or complicated building _ plan reviews. • Process 490 certificates of occupancy for new and change of business. • Schedule and conduct 120 counter meetings/appointments. • Mail approximately 9,300 permit notification letters and 3,600 inspection reminder letters. • Mail 150 Notice of Non-Compliance letters. • Receive and respond to 52 citizen inquiries via Surf City Pipeline. • Prepare all public records, except plans,to be available via the kiosk. • 3,000 Customers access SIRE documents using department kiosk system. • Provide Project Coordination to 20 Large Mixed Use Projects. • OR reader: 2,050 customers schedule inspections, using their Smart Phone. Inspection Services Division • Perform over 36,500 building, mechanical, plumbing, and certificate of occupancy inspections annually; an average of 170 daily. • Perform over 1,700 plumbing, mechanical, and electrical plan checks annually. • Perform over 770 inspections and plan checks on structures for code compliance. • Issue 85 actions on a property either 30 Day Notice or Administrative Citation. • Conduct 52 inspection meetings/training sessions reviewing 150 issues/topics. • Conduct 350 Field Meetings with developers and contractors. • Conduct 475 Counter meetings/appointments with Customers. 161 Community Development Performance Measures The City's performance measure program is in its tenth year. Results for the past two fiscal years in addition to goals and objectives for FY 2015/16 are presented below. FY 2013114 FY 2014/15 FY 2015116 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Perform 95% of construction inspections on the Enhance& same day scheduled. Maintain Public Safety Measure: % of construction inspections performed on 90% 93% 95% same day scheduled Goal: 2. Complete 85% of projects submitted (first Strengthen submittal) for initial plan check within 20 Economic& business days. Financial Sustainability Measure: % of first submittal plan checks completed 90% 95% 95% within 20 business days Goal: 3. Process 85% of building, electrical, plumbing, Strengthen and mechanical permits in less than 45 Economic& minutes. Financial Sustainability Measure: % of building, electrical, plumbing, and 90% 95% 90% mechanical permits processed in less than 45 minutes Goal: 4. Perform enforcement actions and close 75% of Enhance& cases within 30 days. Maintain Public Safety Measure: %of enforcement action cases closed within 30 75% 78% 75% days Goal: 5. Receive and respond to 95% of citizen phone Strengthen inquiries within two business days. Economic& Financial Sustainability Measure: % of citizen inquiries responded to within two 90% 93% 95% business days Goal: 6. Process 100% of entitlement applications and Strengthen environmental reviews within State of California Economic& recommended guidelines. Financial Sustainability Measure: % of entitlement applications processed within 100% 100% 100% recommended guidelines 162 Community Development Accomplishments&Goals FY 2014/15 Accomplishments • City Council approved the Local Coastal Program Amendment to prohibit off-site alcohol sales in District 1 of the Downtown Specific Plan. • City Council approved Brookhurst and Adams Intersection Improvements Environmental Impact Report. • City Council approved the last phase of the Brightwater and Sandover Residential Developments • City Council adopted the Mills Act Program. • Commenced work on the General Plan, consisting of: project kickoff, three community workshops, four GPAC meetings, six task force meetings, on Planning Commission study session, release of the 2040 Vision Book and eight technical reports. • Entitlements approved: Pacific City Hotel Amendment, Marriott Springhill Suites Hotel, US Taco Restaurant, Surf City Nights Expansion, Brightwater Amendments, Sandover Amendments, MacArthur Group Commercial Buildings, Oceanside Properties Mixed Use, Senior Residential Mobilehome Parks Overlay, and Downtown Alcohol Zoning Text Amendment. • City Council approved the amendment to Boardwalk Development Agreement and Affordable Housing Agreement. • Maintained established plan check service levels through the use of outside contract services. • Commence inspection work on Sprouts Farmers Market, Living Spaces, Harbor Distribution, Mitsubishi Electric, Encore Aerospace, Pacific Shores Townhomes, and Boeing. • Completed Building, Mechanical, Electrical, and Plumbing Plan Checks for the major projects: Airport Circle Residential, Pacific City-Commercial, Monogram, HB Lofts, Springhill Suites, and in process of multiple submissions for HB Senior Center, Pasea Hotel, and hotel tenant improvements. • Provided project specific Inspection Services to facilitate a timely construction process at: Pacific City-Commercial, Pasea Hotel, Boardwalk Apartments, Beach & Ocean Apartments, Elan Apartments and Oceana Apartments. • Streamlined the Certificate of Occupancy program to be more business friendly. FY 2015/16 Goals • Complete an amendment to the General Plan Historic and Cultural Resources Element. • Complete the overall General Plan Update, Coastal Resiliency Plan and Sustainability Action Plan. • Complete the Sunset Beach Specific Plan through the Coastal Commission. • Continue processing zoning entitlements in a timely manner. • Complete processing major projects through construction including Pacific City Retail and Hotel components, the Senior Center, Marriott Springhill Suites Hotel, LeBard School Acquisition and Residential project and various residential projects in the pipeline. Adopt and Implement AB2188—Expedited Permitting for Small Photovoltaic Systems. • Implement Granicus system for live-streaming of Planning Commission agendas, staff reports, and meetings. • Complete the transfer of Sunset Beach building and land use records and processing of minor building permits and land use entitlements from the County of Orange to the City of Huntington Beach. • Integrate and improve upon entitlement processing and permit issuance procedures from the County of Orange for Sunset Beach residents and property owners. • Continue staff development through Certified Access Specialist (CASp)certification program. • Begin to implement an online permitting system, in conjunction with electronic plan checking and online inspection requests. • Continue processing plan checks, building permits, and photovoltaic permits in a timely manner. • Complete Planning Division Digital Imaging Management System and continue efforts to scan all entitlements and planning documents. • Continue efforts on update and maintenance of the Huntington Beach Zoning and Subdivision Ordinance and the Beach and Edinger Corridors Specific Plan. • Continue enhancing customer service and improving the efficiency of the development review process. 163 Community Development Adopted Budget - FY 2015116 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries,Permanent 3,468,472 3,566,085 3,603,043 4,090,219 3,832,949 4,128,685 0.94% Salaries,Temporary 52,848 60,647 55,648 151,735 151,735 151,735 0.00% Salaries,Overtime 32,326 31,409 31,958 32,250 32,250 32,250 0.00% Leave Payouts 109,508 107,568 73,762 Benefits 1,496,005 1,589,472 1,694,865 1,886,785 1,785,993 2,024,943 7.32% PERSONNEL SERVICES 5,159,160 5,355,181 5,459,277 6,160,989 5,802,927 6,337,613 2.87% OPERATING EXPENSES Equipment and Supplies 269,353 165,988 202,711 162,160 165,834 162,160 0.00% Repairs and Maintenance 1,200 1,200 2,000 2,000 2,000 0.00% Conferences and Training 17,599 30,088 22,888 48,000 48,000 48,000 0.00% Professional Services 643,710 794,030 1,595,949 397,697 2,096,975 527,697 32.69% Other Contract Services 16,115 18,141 24,490 28,000 28,000 28,000 0.00% Expense Allowances 11,400 11,444 11..444 12.000 12,000 12,100 0.83% OPERATING EXPENSES 959,378 1,020,891 1.857,481 649,857 2,352,810 779,957 20.02% CAPITAL EXPENDITURES Improvements 3.778 CAPITAL EXPENDITURES 3,778 Grand Total 6,122,317 6,376,072 7,316,753 6,810,846 8,155,737 7,117,570 4.50'/0 4 General Fund 6,118,538 6.154,992 7,090,537 6.810,846 8,152,493 7.117.570 .50°!0 Other Funds 3,778 221,080 226,221 3,244 Grand Total 6,122 6,376,072 7,316,758 6.810,846 8,155,737 7,117,570 4.50% Personnel Summary 42.75 42.75 43.00 44.00 44.00 43.50 (0.50) 1h4 Community Development Adopted Budget - FY 2015/16 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 3,468,472 3,414,019 3,447,594 4,090,219 3,832,949 4,128,685 0.94% Salaries,Temporary 52,848 57,763 53,744 151,735 151,735 151,735 0.00% Salaries,Overtime 32,326 30,080 30,144 32,250 32,250 32,250 0.00% Leave Pay Outs 109,508 106,881 73,762 Benefits 1,496,005 1,527,233 1,629,531 1.886,785 1,785,993 2,024,943 7.32% PERSONNEL SERVICES 5,159,160 5,135,977 5,234,775 6,160,989 5,802,927 6,337,613 2.87% OPERATING EXPENSES Equipment and Supplies 269,353 164,113 200,992 162,160 162,591 162,160 0.00% Repairs and Maintenance 1,200 1,200 2,000 2,000 2,000 0.00% Conferences and Training 17,599 30,088 22,888 48,000 48,000 48,000 0.00% Professional Services 643,710 794,030 1,595,949 397,697 2,096,975 527,697 32.69% Other Contract Services 16,115 18,141 24,490 28,000 28,000 28,000 0.00% Expense Allowances 11,400 11,444 11,444 12,000 12,000 12,100 0.83% OPERATING EXPENSES 959,378 1,019,015 1,855,762 649,857 2,349,566 779,957 20.02% Total 6,118,538 6,154,992 7,090,537 6,810,846 8,152,493 7,117,570 4,50% Personnel Summary 42.75 42.75 43.00 44.00 44.00 43.50 165 Community Development Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 419,636 449,297 462,692 534,898 520,198 705,075 31.81% Salaries, Temporary 18,586 23,748 26,109 28,000 28,000 28,000 0.00% Salaries, Overtime 2,393 3,265 2,113 3,250 3,250 3,250 0.00% Leave Payouts 2,625 Benefits 177,317 205,051 214,541 248,865 245,365 339,533 36.43% PERSONNEL SERVICES 620,557 681,361 705,455 815,013 796,813 1,075,857 32.00% OPERATING EXPENSES Equipment and Supplies 221,523 81,838 102,556 100,060 100,060 100,060 0.00% Repairs and Maintenance 1,200 1,200 2,000 2,000 2,000 0.00% Conferences and Training 2,221 5,922 3,438 8,000 8,000 8,000 0.00% Professional Services 6,810 25,628 17 58,200 Other Contract Services 27 261 2,000 2,000 2,000 0.00% Expense Allowances 6,000 6.023 6,023 6,000 6,000 12,100 101.67% OPERATING EXPENSES 237,780 120,611 112,295 118,060 176,260 124,160 5,17% Total 858,337 801,972 817,750 933,073 973,073 1,200,0171 28.61% Significant Changes Permanent Salaries and Benefits increased due to the addition of a new Deputy Director position, however, this was funded by the elimination of an Inspection Manager in the Inspection Services Division and 0.50 Senior Planner in the Planning Division to offset this increase.Additionally,the Expense Allowance budget of$6,100 transferred in from Inspection Services. FY 2011112 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Dir of Planning/Bldg(Title TBD) 1 00 1.00 1.00 1.00 1.00 1.00 0.00 Dep.Dir of Plan/Bldg(Title TBD) 0.00 0.00 0.00 0.00 1 0.00 1.00 1.00 Administrative Analyst Senior 0.75 0.75 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 2.00 1.00 2.00 2.00 2.00 2.00 0.00 Office Assistant II 1.00 2.00 1.00 1.00 1.00 1.00 0.00 Total 5.75 5.75 &00 6.00 6A0 7.001 1.00 166 Community Development Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Planning PERSONNEL SERVICES Salaries, Permanent 1,158,771 1,047,232 1,100,426 1,214,504 1,214,504 1,182,604 -2.63% Salaries,Temporary 7,650 5,831 60,000 60,000 60,000 0.00% Salaries, Overtime 1,822 265 860 3,000 3,000 3,000 0.00% Leave Payouts 46,791 38,011 22,913 Benefits 450,454 409,459 453,710 508,672 508,672 538,033 5.77% PERSONNEL SERVICES 1,665,487 1,500,798 1,577,909 1,786,176 1,786,176 1,783,636 -0.14% OPERATING EXPENSES Equipment and Supplies 1,591 1,540 2,183 4,750 4,999 4,750 0.00% Conferences and Training 3,042 2,267 3,312 13,000 13,000 13,000 0.00% Professional Services 343,651 202,385 152.994 147,697 434,113 147,697 0.00% Other Contract Services 16,088 18.141 24.228 26,000 26,000 26.000 0.00% OPERATING EXPENSES 364,372 224,333 182,717 191,447 478,112 191,447 0.00% Total 2,029,859 1,725,131 1,760,626 1,977,623 2,264,288 1,975,083 Significant Changes The reduction in Permanent Salaries and Benefits relates to the removal of the 0.5 FTE Senior Planner position. These funds will be used to offset the cost of the new Deputy Director position in the Administration Division. FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Planning Manager 2.00 2.00 2.00 2.00 2.00 2,00 0.00 Senior Planner 3.50 3.50 3.50 3.501 3.50 3.00 (0.50) Associate Planner 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Assistant Planner 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 11..50 11.50 11.50 11.50 11.50 11.00 (0.50) 167 Community Development Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Code Enforcement& Neighborhood Preservation PERSONNEL SERVICES Salaries, Permanent 277,146 275,228 207,120 286,409 286,409 301,463 5.26% Salaries,Temporary 12,662 12,000 12,000 12,000 0.00% Salaries, Overtime 2,124 2,471 4,058 2,000 2,000 2,000 0.00% Leave Payouts 7,499 11,201 8,276 Benefits 134.611 140.603 119.660 145.067 145,067 151,868 4.69% PERSONNEL SERVICES 421,380 429,502 351,777 445,475 445,475 467,331 4.91% OPERATING EXPENSES Equipment and Supplies 958 2.766 2.909 4,500 4,650 4,500 0.00% Conferences and Training 264 1.865 779 2,000 2000. 2,000 OPERATING EXPENSES 1,222 4,631 3,688 6,500 6,650 6,500 11 0.00% Total 422,602 434,133 355,464 451,975 452,125 473,8311 4.84% Significant Changes No significant changes from prior year. FY 2011/12 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Code Enforcement Supervisor 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Senior Code Enforcement Officer 2.00 2.00 2.00 1.00 1.00 1.00 0.00 Code Enforcement Officer I/II' 3.50 3.50 3.50 3.50 3.50 3.50 0.00 '2.00 FTEs are funded by the CD8G program Total 5.50 5.50 5.50 5.50 5.50 5.50 0.00 168 Community Development Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Permit and Plan Check Services PERSONNEL SERVICES Salaries, Permanent 340,659 344,565 429,516 677,503 434,933 692,875 2.27% Salaries,Temporary 11,344 19,861 8,005 41,735 41,735 41,735 0.00% Salaries, Overtime 3,866 1,673 1,379 5,000 5,000 5,000 0.00% Leave Payouts 5,908 1,694 5,604 Benefits 154,267 164,947 203,442 298.605 201,313 330,983 10.84% PERSONNEL SERVICES 516,044 532,740 647,946 1,022,843 682,981 1,070,593 4.67% OPERATING EXPENSES Equipment and Supplies 34,412 62,798 78,239 33,100 33,131 33,100 0.00% Conferences and Training 2,665 5,364 3,122 8,000 8,000 7,000 -12.50% Professional Services 220,142 413,671 1,218,191 100,000 1,310,550 230,000 130.00% Expense Allowances 3,157 OPERATING EXPENSES 257,219 481,833 1,302,709 141,100 1,351,681 270,100 91.42% Total 773,263 1,014,573 1,950,655 1,163,943 2,034,662 1,340,693 15.19% Significant Changes The increase in Professional Services of$130,000 is associated with outsourcing the plan review and inspection of Small Roof Photovoltai (solar)panels as adopted by the City Council at the August 3,2015 meeting and is fully offset by new permit fee for a net neutral effect. FY 2011/12 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Building Manager 0.00 0,00 1.00 1.00 1,00 1.00 0.00 Permit and Plan Check Manager 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Permit and Plan Check Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Plan Check Engineer 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Senior Permit Technician 2.00 2.00 2.00 3.00 3.00 3.00 0.00 Building Inspector I/II/III 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 7.00 7.00 7.00 8.00 8.00 8.00 1 0.00 169 Community Development Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Inspection Services PERSONNEL SERVICES Salaries, Permanent 1,272,260 1,297,697 1,247,840 1,376,905 1,376,905 1,246,669 -9.46% Salaries,Temporary 15,269 8,323 6,968 10,000 10,000 10,000 0.00% Salaries,Overtime 22,121 22,406 21,734 19,000 19,000 19,000 0.00% Leave Payouts 46,686 55,976 36,969 Benefits 579,357 607.173 638,178 685,577 685.577 664,527 -3.07% PERSONNEL SERVICES 1,935,693 1,991,575 1,951,689 2,091,482 2,091,482 1,940,196 -7.23% OPERATING EXPENSES Equipment and Supplies 7,330 11,711 13,969 10,750 10,750 11,750 9.30% Conferences and Training 1,725 6,891 5,102 7,000 7,000 7.000 0.00% Professional Services 73,108 152,345 224,748 150,000 294.113 150.000 0.00% Expense Allowances 5,400 5,421 2,264 6,000 6,000 -100.00% OPERATING EXPENSES 87,563 176,367 246,082 173,750 317,863 168,750 -2.88% Total 2,023,256 2,167,942 2,197,771 2,265,232 2,409,345 2,108,946 -6.90°/u Significant Changes The reduction in Permanent Salaries and Benefits and Expense Allowances relates to the removal of the Inspection Manager position. These funds will be used to offset the cost of the new Deputy Director position in the Administration Division. FY 2011112 FY 2012113 FY 2013/14 FY 2014/15 FY 2014115 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Inspection Manager 1.00 1.00 1.00 1.00 1 1.00 0.00 (1 001 Inspection Supervisor 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Principal Mech/Plumbing Inspector 1.00 1.00 1.00 1.00 1.00 1,00 0.00 Principal Electrical Inspector 1.00 1.00 1.00 1.00 1.00 1,00 0.00 Building Inspector I/II/111 8.00 8.00 8.00 8.00 8,00 8,00 0.00 Total 13.00 13.00 13.00 13.00 13.00 12.00 (1.00) 170 Community Development Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Planning Commission OPERATING EXPENSES Equipment and Supplies 3.539 3.460 1,137 9,000 9.000 8,000 -11.11% Conferences and IT 7.682 7,780 7.135 10,000 10,000 11.000 10.00% OPERATING EXPENSES 11,221 11,240 8,271 19,000 19,000 19,000 0.00% Total 11,221 11,240 8,271 19,000 19,000 19,000 129.71% Significant Changes No significant changes from prior year. FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014115 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0.00 0,00 0.00 a 0o 0,00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.0o 171 Community Development Adopted Budget-FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations (103), Seismic Retrofit 816 OPERATING EXPENSES Equipment and Supplies 1.876 1.719 3.244 OPERATING EXPENSES 1,876 1,719 3,244 CAPITAL EXPENDITURES Improvements 3.778 CAPITAL EXPENDITURES 3,778 Total 3,778 1,876 1,719 3,244 Significant Changes No significant changes from prior year. The revised budget amount for FY 2014/15 reflects donation amounts carried forward and appropriated under Equipment and Supplies for the Historic Resources Board (HRB). FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0.00 0.00 0.00 0.00 mo 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.001 0.00 FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00816 FEMA Grant 100 Total 100 172 Community Development Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014/15 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year CDBG Code Enforcement (815,859,860,861,863,962,1208, 1219) PERSONNEL SERVICES Salaries, Permanent 152,066 155,449 Salaries, Temporary 2,883 1,905 Salaries, Overtime 1,329 1,814 Leave Payouts 687 Benefits 62.239 65,334 PERSONNEL SERVICES 219.204 224,502 Total 219,204 224,502 Significant Changes The CDBG program is administered by the Office of Business Development in the City Manager's Office. In keeping with past budgetary practice,salaries are loaded once the Community Development Block Grant from Housing and Urban Development(HUD)is awarded and approved by the City Council. FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0,00 0.00 0.00 0.00 a 00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 173 Community Development Adopted Budget- FY 2015116 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year PLN Planning ADM Administration 10060101 Planning Administration 858,337 801,972 817,750 933,073 973.073 1.200,017 28.61% ADM Administration 868,337 801,972 817,750 933,073 973,073 1,200,017 28.61% PLN Planning 10060201 Planning 2,029,859 1.725,131 1,760,626 1,977,623 2,264,288 1.975,083 -0.13% PLN Planning 2,029,859 1,725,131 1,760,626 1,977,623 2,264,288 1,975,083 -0.13% CE Code Enforcement&Neighborhood Prevention 10060301 Code Enforcement 422,602 434,133 355,464 451,975 452,125 473,831 4.84% CE Code Enforcement 422,602 434,133 355,464 451,975 452,125 473,831 4.84% IS Inspection Services 10060401 Inspection Services 2,023,256 2,167,942 2,197,771 2,265,232 2,409,345 2,108,946 -6.90% IS Inspection Services 2,023,256 2,167,942 2,197,771 2,265,232 2,409,345 2,108,946 -6.90% PPS Permit&Plan Check Svcs 10055301 Permit&Plan Check Services 5 10060501 Permit&Plan Check Services 773,263 1,014,573 1,144,506 1,163,943 1,361,057 1,340,693 15.19% 10060601 General Plan Update 806,145 673,605 PPS Permit&Plan Check Svcs 773,263 1,014,573 1,950,655 1,163,943 2,034,662 1,340,693 15.19% PC Planning Commission 10061001 Planning Commission 11.221 11,240 8,271 19,000 19,000 19,000 0.00% PC Planning Commission 11,221 11,240 8,271 19,000 19,000 19,000 0.00% Other Funds 10361002 Donations HRB 1,876 1,719 3,244 81655101 Seismic Rehab City Hall 05fO6 3,778 Other Funds 3,778 1,876 1,719 3,244 CDBG-Code Enforcement 81560301 Code Enforcement 12/13 219,204 86360301 Code Enforcement 13/14 224.502 CDBG-Code Enforcement 219,204 224,502 Other Funds 3,778 221,080 226,221 3,244 General Fund 6.118,538 6.154,992 7,090,537 6,810,846 8,152,493 7,117,570 4.50% Other Funds 3.778 221,080 226,221 3,244 Grand Total(s) 6,122,317 6,376,072 7,316,758 6,810,846 8,155,M 7,117,570 4.50% 174 Ed City of Huntington Beach Community Services Adopted Budget — FY 2015/16 Director of Community Services ADMINISTRATION Administrative Analyst Senior Administrative Assistant Office Assistant II FACILITIES,DEVELOPMENT& RECREATION,HUMAN 8 CULTURAL BEACH OPERATIONS CONCESSIONS SERVICES FACILITIES AND DEVELOPMENT BEACH ADMINISTRATION RECREATION,HUMAN,AND CULTURAL Facilities,Development,&Concession SERVICES BEACH MAINTENANCE Manager Beach Operations Supervisor Administrative Secretary(.50) Community Services Manager Beach Maintenance Crewleader(2) Administrative Secretary(.50) Senior Facilities Maintenance PARK ACQUISITION AND Technician DEVELOPMENT ADULT SPORTS Beach Equipment Operator(3) Administrative Analyst Senior Community Services Recreation Beach Maintenance Service Worker Supervisor SPECIFIC EVENTS Maintenance Service Worker PARKING METERS Community Services Recreation Parking Meter Repair Technician Supervisor PROJECT SELF-SUFFICIENCY Parking Meter Repair Worker(2) Human Services Program Coordinator PARKING&CAMPING SENIOR SERVICES Supervisor Parking&Camping Senior Supervisor Human Services Facilities Office Assistant II Parking&Camping Crewleader Volunteer Services Coordinator Parking&Camping Leadworker Social Worker Parking&Camping Assistant Senior Services Transportation Coordinator Community Services(TBD) Senior Services Assistant Senior Recreation Community Services Recreation Supervisor CULTURAL SERVICES Senior Supervisor Cultural Affairs Office Assistant II CITY GYM&POOL (Youth Sports&Aquaticsl Community Services Recreation Supervisor Community Services Recreation Specialist EDISON CENTER Community Services Recreation Supervisor Community Services Recreation Specialist MURDY CENTER Community Services Recreation Supervisor Community Services Recreation Specialist 175 Community Services Department Descriptions The mission statement of the Community Services Department is to "provide outstanding programs, services and facilities that enhance and enrich the lives of our residents and visitors." The Community Services Department carries out this mission by providing a full spectrum of year-round and seasonal recreational, cultural, and human service programs, in addition to special events at the City's parks, beaches, and community facilities, including major annual citywide events, such as the U.S. Open of Surfing and Surf City Marathon. Maintenance of the City's beaches, pier, and harbor, as well as revenue collection for all beach parking lots and parking meters is performed by the Community Services Department. The department also actively interfaces with the community it serves by participating on twenty-one boards, commissions, task forces, and local citizens groups. Administration Division Administration oversees and supports the functions of the department's operating Par S divisions. This includes strategic planning, supervision, budget preparation, accounts payable, and clerical services. Administration responds to community concerns and inquiries, serves as the primary liaison to a wide variety of citizens groups, le implements City Council policies, and ensures quality control department-wide for ' programs and services to the public. Administration creates public/private �. partnerships with corporations and agencies Adopt-A-Highway, Abercrombie & Fitch, B� �' and Children's Bureau that allow the City to provide a higher level of service and a greater number of programs. Support staff process registrations and reservations for the department's rental facilities, recreation events, special permits, beach passes, and adult sports programs. Support staff also process instructor payments, issue program refunds, and prepares parking meter credit card collection reports. Facilities, Development, & Concessions Division This division manages concessionaire-operated facilities at the beach, pier, Huntington Central Park, and Meadowlark Golf Course. It supervises the planning of multi-departmental specific event activities at Pier Plaza and other locations, such as the Smooth Jazz Festival and the U.S. Open of Surfing, and the implementation of partnership agreements. This division also coordinates rehabilitation and construction of new development projects at parks and beaches, and authors and manages grants to fund them. Beach Operations Division This division is comprised of three sections: Parking and Camping, Parking Meters, and Beach Maintenance. Parking and Camping is responsible for the Sunset Vista RV campground and parking operations at the Main Promenade Parking Structure and the City beach lots. Responsibilities include revenue collection, traffic management, staffing, and facility maintenance. Parking Meter staff service all aspects of the City's parking meters and pay stations, including revenue collection, maintenance, and repairs. Beach Maintenance is responsible for cleaning the pier, beach, fire rings, bike paths, parking lots, Main Promenade Parking Structure, and Pier Plaza. Staff also maintains the Huntington Harbor and Sunset Beach beaches and oversees the Huntington Harbour maintenance service contract and pier concessions. 176 Community Services Department Descriptions Recreation, Human, & Cultural Services Division This division is responsible for planning, coordinating, and staffing the City's recreation, human and cultural services programs. The Recreation Division manages and operates the Murdy and Edison Community Centers, the City Gym and Pool, and the Huntington Central Park Sports Complex, and coordinates City facility and clubhouse rentals. r Recreation programs are available through the SANDS Community Services Guide and can be found on-line at www.hbsands.orq. It includes year-round activities such as instructional classes; adult, youth, peewee, and "shooting stars" sports; special events and programs such as "Friday Night Funtime Dances," the Family Camp Out, "Ole Fishing Hole" fishing derby, or the Summer Surf Contest; and seasonal programs such as aquatics, summer sports programs, and Adventure Playground. Human Services includes the operation of the Michael E. Rodgers Seniors' Center and the Senior Outreach Center, the management and development of senior service and senior outreach programs, including senior recreation, transportation, meals, and case management; and liaises with the Huntington Beach Council on Aging. Human Services also manages the City's Project Self-Sufficiency program, which assists highly motivated, low-income, single parents achieve independence through case management community support; provides contract management for the Oak View Family and Community Center; and liaises with the City's Children's Needs Task Force. Cultural Services coordinates art programming, including exhibits, instructional classes, and day camps. Additionally, staff liaises with the Art Center Foundation and the City's Allied Arts Board. Ongoing Activities & Projects Administration Division • Provide support to City Council and City Manager's Office including implementing City Council policies and responding to citizen inquiries and other public follow up as needed. • Manage the department, providing oversight, planning, budget preparation, and clerical support. • Implement the Strategic Planning Goals & Objectives of the City and the Departmen. • Liaise with 21 City boards, commissions, task forces, committees, foundations, and citizens' groups, including the Community Services Commission and Human Relations Task Force. • Process facility and program reservations, recreational class instructor payments, refunds, parking passes; prepare credit card parking meter - - --- -- collection reports. Snow in Huntington Beach • Develop partnerships/sponsorships with private and March 2, 2015 non-profit organizations. 177 Community Services Ongoing Activities & Projects Facilities, Development, & Concessions Division • Manage park use issues and coordinate clubhouse rentals _ and maintenance. _ • Responsible for park and beach development projects Yr including Capital Improvement Program submission and = — budget. I -_ a 7 • Serve as Secretary to the Community Services y Commission. • Prepare grant applications and monitor funds. m =_ • Manage concessions and partnership contracts. • Oversee citywide events and Specific Events. • Liaisons with Friends of Shipley Nature Center and the _ Huntington Beach Comunity Garden non-profit organization. _ = Beach Operations Division • Operate and manage the beach parking lots, Pier Plaza, Main Promenade Parking Structure (MPPS), and Sunset Vista RV Campground. • Collect revenue from the south beach lots, Pier Plaza MPPS, Sports Complex, Dog Beach, Warner Fire Station and all metered spaces. • Clean and maintain the Pier and Pier Plaza. • Maintain all beaches, including Huntington Harbour and Sunset Beach. • Sweep and clean the beach parking lots and multi- use paths. 6W • Remove debris from 120 fire pits. Recreation, Human, & Cultural Services Division • Provide coordinated recreation classes, workshops, summer camps, tennis, aquatics, and special events for all ages. • Operate Murdy and Edison Community Centers, Huntington Central Park Sports Complex, City Gym and Pool; oversee Oak View Center contractor. City OVidOn lhuh • Coordinate clubhouse rentals and maintenance. sty Spytwmf • Produce and distribute the SANDS Community Services Guide Pa both on-line and in print to nearly 80,000 households. to • Provide youth, adult, and special needs sports programs. _ %i ! • Provide senior programs, including volunteer coordination, s}[fN recreation, transportation, case management and nutrition. • Provide case management and enlist community support to assist highly motivated, single parents become independent. • Operate the Huntington Beach Art Center, providing cultural and educational programs in all media. 178 Community Services Performance Measures The City's performance measure program is in its tenth year. Results for the past two fiscal years in addition to goals and objectives for FY 2015/16 are presented below. FY 2013/14 FY 2014/15 FY 2015116 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Conduct a minimum of 30 audits of parking lot Strengthen ticket sales and cash collected by gate Economic and attendants. Financial Sustainability Measure: #of audits conducted 30 30 30 Goal: 2. Market instructional class registration and Improve Quality program information on a quarterly basis using a of Life minimum of three different medium. Measure: # of communication media used to market 3 3 3 registration Goal: 3. Market each of the City's Clubhouse facilities on a Improve Quality quarterly basis using a minimum of three different of Life media. Measure: # of communication media used to market 3 3 3 registration 179 Community Services Accomplishments & Goals FY 2014/15 Accomplishments Administration • Held the Department's second Strategic Planning Retreat in February 2015, which included the development of a Department core values and twelve-month strategic objectives. • Processed over $190,000 in Clubhouse reservations, over $350,000 in 41h of July revenues, and over $500,000 in Specific Event fees and reimbursement revenues. • Processed almost $1.4 million in contractor payments for recreational programs, including tennis lessons, art classes, and instructional classes. • Sold over$120,000 in annual beach parking passes. • Updated the Department website pages by adding pages for the City's Parks and Public Art. Beach Operations • Provided pre-event support and clean up for 30 major beach events. • Removed 3.36 million pounds of trash from the beach. • Installed new drainage system at 6ch Street shower to alleviate pooling of water around shower. • Continued the replacement of existing beach fire pits with a new longer lasting square design. • Completed installation of 19 new pay stations in north and south Pier Plaza parking lots. • Completed security upgrade and camera installation in the parking meter shop. • Removed unsightly plant material from Davenport and Humboldt Island beaches. • Provided over 9,000 nights of beach camping at the Sunset Vista RV Campground. • Installed monitoring system in Parking & Camping supervisory office. • Installed faster credit card acceptance equipment at Beach Blvd. gates. p Facilities, Development & Concessions M• a rS • Processed almost 60 permits for Specific Events held either at Pier Plaza, on the M� le beach, downtown, or Huntington Central Park. - 7`- • Started construction of the new Senior Center in Central Park. ' • Initiated development of construction documents for Worthy Park per the approved Be fir! Master Plan Revision. • Completed a City-wide Parks and Recreation Master Plan. • Completed Master Plan for reconfiguration of Worthy Community Park. • Negotiated a new agreement with Abercrombie & Fitch which pays the City $116,000 annually for five years. Recreation, Human, & Cultural Services • Marketed class registration and program information using the SANDS Community Services Guide and social media on a quarterly basis generating over 30,000 enrollments. • Redesigned the SANDS Community Services Guide to include color and an easier-to-read format • Enrolled over 1,200 participants in youth sports programs. • Enrolled over 5,500 participants in year round swimming aquatics, including summer outdoor • Provided day camp programs for over 3,100 participants during summer 2015. • Presented Camp HB for the first time during the summer of 2015, including games, crafts, field trips and more at Murdy Community Center. • Increased Art Council membership from 60 to 126 members. • Raised over $16,000 from members and founders for the 201h Anniversary Exhibition of California Impressionism (May 2015). • Established partnerships with The Irvine Museum and the Laguna Plein Air Painters Association. • Received$10,000 in grant support for art educational programs. • Raised $7,500 in donation funds through the Surfboards on Parade project. • Volunteered over 56,000 hours in support of Senior Services programs valued at over$1.5 million. • Logged 28,000 senior transportation trips travelling over 151,000 miles. • Delivered almost 97,000 meals to seniors through the Meals on Wheels program. • Served over 50 single parent families through Project Self Sufficiency. 180 Community Services Accomplishments & Goals FY 2015/16 Goals Administration • Complete the successful transition of new class registration software allowing easier registration access and a streamlined production of the SANDS Community Services Guide. • Implement the objectives associated with Department's three-year goals of creating a user-friendly environment for internal and external customers; attracting, developing and retaining quality part and full-time staff; increasing visibility of and participation in our events and programs; developing and implementing a park and beach safety and enforcement program; and maintaining and increasing funding. • Continue to revise and maintain the Community Services Department web pages to provide accurate information for our residents and visitors. • Work with the Huntington Beach Council on Aging, Senior Services and Management staff to cultivate interest and sponsorship for the new Senior Center in the Park. Beach Operations Pa r�CS • Increase security at the Beach Operations Yard. �� Q G • Continue installation of improved drainage at beach showers. 1er" • Install showers adjacent to beach restrooms located north of the pier. ! • Install lids on 550 trash cans on the beaches north &south of pier. 6 • Install smart meters on Walnut/First/Atlanta Streets in anticipation of the • opening of Pacific City and associated increased parking demands. • Complete installation of new parking equipment at the Main Promenade Parking Structure. • Improve customer service by addressing staffing levels at Marine Safety Headquarters. Facilities, Development, & Concessions • Complete construction of the Senior Center in the Park as described in the FY 2015/16 Capital Improvement Plan. • Complete design of the permanent parking lot in Huntington Central Park as described in the FY 2015- 16 Capital Improvement Plan. • Complete entitlements and begin construction for the beach playground as described in the FY 2015- 16 Capital Improvement Plan. • Complete rehabilitation of asphalt surfacing of the beach service road from 6th Street to Seapoint Street as described in the FY 2015-16 Capital Improvement Plan. • Develop a relationship with Pacific City and Pasea Hotel and explore special event ideas that are mutually beneficial. • Continue researching and attracting new special events that bolster business in the City. Recreation, Human, &Cultural Services • Complete the successful transition of new class registration software. • Implement a program to decrease unpermitted activities, while providing safe, high quality recreational opportunities throughout our beaches and parks. • Revitalize the city-wide recreational tennis program with a newly initiated recreational tennis class instructor agreement. • Utilize the Community Services Department Marketing Plan and Social Media Guidelines to increase accessibility to programs, services, and events that enhance quality of life. 181 Community Services Adopted - FY 2015/16 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 4,717,605 4,516,130 2,920,221 3,014,912 3,643,832 3,062,271 1.57% Salaries, Temporary 2,262,355 2,404,458 1,526,056 1,524,796 1,824,868 1,557,295 2.13% Salaries, Overtime 713,783 835,629 383,870 449,912 451,454 457,646 1.72% Leave Payouts 180,400 214,232 241,886 636 Benefits 2,905,279 2,844,620 1,616,935 1,640,108 1,690,759 1,753,107 6.89% PERSONNEL SERVICES 10,779,422 10 815,070 6,688,968 6,629,728 7,611 549 6,830,3119 3.03% OPERATING EXPENSES Utilities 36,018 33,181 35,038 30,000 30,000 36,400 21.33% Equipment and Supplies 556,707 554,636 542,083 403,619 509,520 423,279 4.87% Repairs and Maintenance 674,153 563,919 707,282 725,293 792,816 761,412 4.98% Conferences and Training 51,336 42,061 9,298 6,350 6,350 11,350 78.74% Professional Services 56,775 243,847 325,994 120,000 396,639 171,000 42.50% Other Contract Services 2,289,089 2,200,517 2,029,208 2,074,278 2,094,200 2,084,287 0.48% Rental Expense 72,825 104,471 80,294 87,400 83,800 84,350 -3.49% Insurance 42,418 35,153 41,675 43,500 43,500 36,000 -17.24% Payments to Other Governments 2,919 842 Expense Allowances 28,479 25,543 22,883 27,600 27,600 28,680 3.91% Other Expenses 52,149 8,353 2,437 4,120 4,120 3,620 -12.14% OPERATING EXPENSES 3,862,868 3,811,679 3,797,034 3,522,160 3,988,546 3,640,378 3.36% CAPITAL EXPENDITURES Land Purchase 38.691 43,865 1,208,542 316,800 100.00% Improvements 236,897 70,651 723,679 1,530,000 6,457,421 394,475 -74.22% Vehicles 60,135 30,874 CAPITAL EXPENDITURES 275,588 174,651 1,963,095 1,530,000 6,457,421 711,275 -53.51% NON-OPERATING EXPENSES Debt Service Expenses 333,500 333,500 -100.00% Transfers to Other Funds 127,512 75.064 100.00% NON-OPERATING EXPENSES 127,512 333,500 333,500 75,064 -77.49% Gland Totals 15,045,389 14,801,400 12,449,097 12,015,388 18,391,016 11,257,036 -6.31% General Fund 13,392,111 13,049,805 9,042,382 9,212,013 9,195,443 9,516,054 3.30°k Other Funds 1..653,278 1,751,594 3,406,715 2,803,375 9,195,573 1,740,982 -37.90% Grand Total(s) 15,045,389 14,801,400 12,449,097 12,015,388 18,391,016 11,257,036 -6.31% Personnel Summary 61.00 56.00 43.00 43.00 43.00 44.00 1.00 182 Community Services Adopted - FY 2015/16 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 4,507,893 4,250,234 2,654,397 2,953,841 2,953,841 3,001,202 1.60% Salaries,Temporary 2,068,240 2,214,743 1,320,554 1,489,558 1,489,558 1,540,757 3.44% Salaries,Overtime 356,818 459,663 33,854 47,700 47,700 46,694 -2.11% Leave Pay Outs 176,874 206,932 236,110 Benefits 2,781,942 2,702,312 1,493,947 1,612,049 1,612,049 1,723,988 6.94% PERSONNEL SERVICES 9,891,767 9,833,883 5,738862 6,103,148 6,103,148 6,312,641 3.43% OPERATING EXPENSES Utilities 27,886 28,178 31,926 30,000 30,000 36,400 21.33% Equipment and Supplies 516,588 490,535 434,718 362,619 344,196 383,769 5.83% Repairs and Maintenance 651,093 542,079 690,827 707,293 708,645 744,412 5.25% Conferences and Training 50,493 37,891 5,131 4,850 4,850 8,350 72.16% Professional Services 600 5,089 Other Contract Services 2,093,017 1,976,446 1,827,462 1,897,763 1,897,763 1,883,787 -0.74% Rental Expense 56,032 53,439 44,677 42,400 42,900 48,350 14.03% Insurance 35,598 28,533 41,675 36,000 36,000 36,000 0.00% Payments to Other Governments 842 Expense Allowances 25,881 22,677 20,276 23,820 23,820 24,900 4.53% Other Expenses 5,141 3,853 2,437 4,120 4.120 3,620 -12.14% OPERATING EXPENSES 3,462,329 3,188,720 3,099,971 3,108,865 3,092,294 3,169,588 1.95% CAPITAL EXPENDITURES Improvements 38.016 11.985 203.549 33.825 100.00% Vehicles 15,217 CAPITAL EXPENDITURES 38,016 27,202 203,549 33,825 100.00% Total 13,392,111 13,049,805 9,042,382 9,212,013 9,195,443 9,516,054 3.30% Personnel Summary 56.75 51.75 37.75 37.75 37.75 38.75 1 1.00 183 Community Services Adopted - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 353,640 381,081 430,541 428,588 428,588 406,603 -5.13% Salaries,Temporary 3,258 11,361 21,897 24,000 24,000 24,000 0.00% Salaries, Overtime 793 120 301 Leave Payouts 13,480 16.344 25,292 Benefits 159,577 165,254 199,583 194,788 194,788 196,718 0.99% PERSONNEL SERVICES 530,749 574,159 677,615 647,376 647,376 627,322 -3.10% OPERATING EXPENSES Equipment and Supplies 11,536 12.039 14,474 13,750 12,367 13,750 0.00% Repairs and Maintenance 5,275 4,203 4,487 4,500 4,500 4,500 0.00% Conferences and Training 100 40 2,500 2,500 5,000 100.00% Other Contract Services 150 Expense Allowances 1,465 4.145 5,956 6.000 6,000 6,000 0.00% OPERATING EXPENSES 18,276 20,486 25,107 26,750 25,367 29,250 9.35% Total 549,025 594,645 702,722 674,126 672,743 656,572 -2.60% Significant Changes The reduction in Personnel Services relates to the realignment of permanent positions to the appropriate divisions. The increase in operating relates to intra-department transfers in order to fund the annual strategic plan for the department. FY 2011/12 FY 2012/13 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Ado Prior Year Director of Community Services 1,00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 2.00 2.00 0.00 0.00 0.00 0.00 0.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Community Services&Rec Specialist 0.00 0.00 1.00 0,00 0.00 0,00 0.00 Total 6.00 6.00 5.00 4.00 4.00 4.001 0.00 184 Community Services Adopted - FY 2015116 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Beach Operations PERSONNEL SERVICES Salaries, Permanent 1,142,224 1,161,733 1,160,987 1,165,046 1,165,046 1,210,419 3.89% Salaries,Temporary 597,546 606,722 588,864 710,774 705,774 705,774 -0.70% Salaries,Overtime 40,452 7,369 21,346 33,900 33,900 33,900 0.00% Leave Payouts 79,238 124,683 138,264 Benefits 624,647 675,177 712,354 698,881 698,881 753,171 7.77% PERSONNEL SERVICES 2,484,107 2,575,684 2,621,815 2,608,601 2,603,601 2,703,265 3.63% OPERATING EXPENSES Utilities 23,637 23,825 30,587 30,000 30,000 32,500 8.33% Equipment and Supplies 63,302 70,607 94,729 58,000 64,981 78,000 34.48% Repairs and Maintenance 481,645 391,314 514,911 538,313 537,369 576,912 7.17% Conferences and Training 2,204 8 350 350 850 142.86% Other Contract Services 223,587 220,435 243,727 249,499 249,499 250,000 0.20% Rental Expense 10,579 2,475 6,169 5,100 5,100 12,000 135.29% Payments to Other Governments 842 Expense Allowances 10,800 10,841 10,841 10,800 10,800 10,800 0.00% Other Expenses 789 (175) 735 OPERATING EXPENSES 814,339 721,525 902,549 892,062 898,100 961,062 7.73% CAPITAL EXPENDITURES Improvements 38,016 11 985 33.825 100.00% CAPITAL EXPENDITURES 38,016 11,985 33,825 100.00% Total 3,336,462 3,309,194 3,524,364 3,500,663 3,501,700 3,698,152 5.64% Significant Changes The increase in Personnel Services relates to a new 1.0 FTE Community Services(TBD)position in the Parking/Camping operations approved by the City Council at the August 3, 2015 City Council meeting and is fully offset by an increase in the Sunset Vista RV Campground facility daily rates for a net neutral effect. The bottom line recommended increase in Operating Expenses of $69,000 relates to one additional cleaning of beach restrooms during the off-peak season of$33,000 and quarterly steam cleaning services at the Main Promenade Parking Structure of$36,000.The Improvements budget of$33.825 is for the purchase of trash can lids for the receptacles on the beach. FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Beach Operations Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Supervisor Prkng&Camping Fac 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Beach Maint Crewleader 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Parking/Camping Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking&Camping Leadworker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Facilities Maint Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking Meter Repair Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking Meter Repair Worker 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Beach Equip Operator 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Beach Maint Service Worker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking&Camping Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Community Services(TBD) 0.00 0.00 0.00 0.00 0.00 1.00 1.00 Total 16.00 16.00 16.00 15.00 15.00 16.00 1.00 185 Community Services Adopted -FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Facilities, Development, and Concessions PERSONNEL SERVICES Salaries, Permanent 132,310 131,418 139,850 171,349 171,349 175,760 2.57% Salaries,Temporary 56,839 56,213 62,593 72,448 72,448 106,448 46.93% Salaries,Overtime 5,032 3,475 5,708 6,000 6,000 6,000 0.00% Leave Payouts 15,698 16,285 25,074 Benefits 67,191 67,584 77,539 88,238 88,238 99,476 12.74% PERSONNEL SERVICES 277,071 274,976 310,766 338,035 338,035 387,684 14.69% OPERATING EXPENSES Utilities 41 Equipment and Supplies 16,397 7,932 16,742 14,800 14,800 14,800 0.00% Repairs and Maintenance 40,499 35,529 36,039 50,480 48,480 50,200 -0.55% Conferences and Training 575 Professional Services 5,089 Other Contract Services 196 90 798 1,000 1,000 200 -80.00% Expense Allowances 2,804 2,555 2,814 1,620 1,620 2,700 66.67% OPERATING EXPENSES 60,471 51,236 56.393 67,900 65,900 67,900 0.00% Total 337,541 326,212 367,159 405,935 403,935 455,5841 12.23% Significant Changes Temporary Salaries reflects an additional requested amount of $34,000 for increased staffing services to assist the Manager of Facilities. Development and Concessions. FY 2011112 FY 2012/13 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Facilities, Development&Concession Mgr 0.50 0.50 0.50 0.50 0.50 a 50 0.00 Administrative Analyst Senior' 0.50 0.50 0.50 0.50 0.50 0,50 0.00 Community Svcs Rec Coordinator 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Community Svcs Rec Supervisor 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 0.00 0.00 0.50 0.50 0.50 0.50 0.00 '0 5 FTE Defunded TOfel 2.00 2.00 2.50 2.50 2.50 2.50 0.00 186 Community Services Adopted - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Marine Safety PERSONNEL SERVICES Salaries, Permanent 1,682,437 1,695,797 (32) Salaries,Temporary 777,140 845,322 103 Salaries,Overtime 303,593 441,717 31 Leave Payouts 17,610 2,389 Benefits 1,318,867 1,315,208 29 PERSONNEL SERVICES 4,099,647 4,3111 OPERATING EXPENSES Utilities 3,091 3,092 Equipment and Supplies 165,498 157,405 (717) Repairs and Maintenance 22,547 17,147 Conferences and Training 47,915 33,546 Professional Services 600 Other Contract Services 250,000 250,000 Rental Expense 19,782 23,312 Expense Allowances 5,400 3,744 Other Expenses 530 543 OPERATING EXPENSES 515,363 488,789 717 CAPITAL EXPENDITURES Vehicles 15.217 CAPITAL EXPENDITURES 15,217 Total 4,615,010 4,804,439 (587) Significant Changes In FY 2013/14, based upon the recommendation of the Ralph Anderson & Associates study dated May 7, 2013 entitled, "Final Report Organizational Options, Marine Safety Division, Community Services Department, City of Huntington Beach,"the Marine Safety Division was transferred from the Community Services Department to the Fire Department. FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Marine Safety Division Chief 1.00 1,00 0.00 0,00 0.00 0.00 0.00 Marine Safety Lieutenant 3.00 3.00 0,00 0,00 0.00 0.00 0.00 Marine Safety Officer II 10.00 10.00 0.00 0.00 0,00 0.00 0.00 Total 14.00 14.00 0.00 0.00 0.00 0.00 0.00 187 Community Services Adopted - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Recreation, Human, and Cultural Services PERSONNEL SERVICES Salaries, Permanent 1,197,282 880,205 923,051 1,188,858 1,188,858 1,208,419 1.65% Salaries, Temporary 633,457 695,125 647,096 682,336 687,336 704,535 3.25% Salaries,Overtime 6,948 6,983 6,467 7,800 7,800 6,794 -12.90% Leave Payouts 50,848 47,231 47,480 Benefits 611,659 479,089 504,442 630,143 630,143 674,623 7.06% PERSONNEL SERVICES 2,500,194 2,108,632 2,128,536 2509,137 2,514137 2,594,371 3.40% OPERATING EXPENSES Utilities 1,158 1,220 1,338 3,900 100.00% Equipment and Supplies 259,855 242,553 309,491 276,069 248,665 277,219 0.42% Repairs and Maintenance 101,126 93,885 135,390 114,000 121,679 112,800 -1.05% Conferences and Training 2,003 2,042 5,083 2,000 2,000 2,500 25.00°% Other Contract Services 1,619,234 1,505,921 1,582,787 1,647,264 1,647,264 1,633,587 -0.83% Rental Expense 25,671 27,653 38,509 37,300 37,800 36,350 -2.55% Insurance 35,598 28,533 41,675 36,000 36,000 36,000 0.00% Expense Allowances 5,411 1,392 665 5,400 5,400 5,400 0.00% Other Expenses 3,822 3,485 1,701 4,120 4,120 3.620 -12.14% OPERATING EXPENSES 2,053,879 1,906,683 2,116,639 2,122,153 2,102,928 2,1111 -0.510/, CAPITAL EXPENDITURES Improvements 203,549 Total 4,554,073 4,015,315 4,448,724 4,631,290 4,617,065 4,705,747 Significant Changes The increase in Personnel Services is associated with the realignment of Permanent and Temporary Salaries within the department to reflect existing staffing levels. FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Rec&Human Svcs Superintendent 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Community Services Manager 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Community Svcs Rec Supervisor 5.00 5.00 5.00 5.00 5.00 5.00 0.00 Community Svcs Rec Coord 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Community Services&Rec Specialist 0.00 0.00 0.00 2.00 3.00 3.00 0.00 Senior Supervisor, Human Services 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Volunteer Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Social Worker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Supervisor Cultural Affairs 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Art Programs Curator 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Maintenance Service Worker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Custodian 4.00 0.00 0.00 0.00 0.00 0.00 0.00 Office Assistant II 1.75 1.75 1.75 1.75 1.75 1.75 0.00 Administrative Secretary 0.00 0.00 0.50 0.50 0.50 0.50 0.00 Totai 18.75 13.75 14.25 16.25 16.25 16.25 0.00 188 Community Services Adopted - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Park Acquisition and Development(209,228,235) PERSONNEL SERVICES Salaries, Permanent 62,147 62,371 60,756 61,071 61,071 61,069 0.00% Salaries, Temporary 7,900 13,000 100.00% Benefits 25,611 23.685 26,266 27,059 27,059 29,119 7.61% PERSONNEL SERVICES 87,758 86,056 87,022 88,130 96,030 103,188 17.09% OPERATING EXPENSES Equipment and Supplies 4,097 500 100.00% Repairs and Maintenance 4,898 Professional Services 26,820 4,500 265,032 30,000 298,139 20,000 -33.33% Other Contract Services 74 535 1.000 1,000 1,000 0.00% Rental Expense 3,919 25,486 9,516 15,000 10,900 10,000 -33.33% Payments to Other Governments 2,919 Expense Allowances 2,596 2,866 2,606 3,780 3,780 3,780 0.00% Other Expenses 47,008 4,500 OPERATING EXPENSES 92,257 37,426 277,689 49,780 313,819` 7W2W -29.13% CAPITAL EXPENDITURES Land Purchase 38,691 43,865 1,208,542 316,800 100.00% Improvements 13,905 58,666 326,887 1,310,000 2,123,421 300.050 -77.10% CAPITAL EXPENDITURES 24,786 102,531 1,535,429 1,310,000 2.123,421 616,850 -52.91% NON-OPERATING EXPENSES Debt Service Expenses 333.500 333,500 -100.00% Transfers to Other Funds 127.512 NON-OPERATING EXPENSES 127,512 333,500 333,500 -100.00% Total 332,313 226,013 1,900,140 1,781,410 2,866,770 755,318 1 -57.60% Significant Changes The Personnel Services budget includes $13,000 for temporary staff to assist the Manager of Facilities, Development and Concessions. The Capital Expenditure budget includes $316,800 for Debt Service Expense related to the LeBard Park property acquisition. The requested $300,050 includes $228,550 which is a portion of the full project cost for a new playground on the beach ($369,050), as well as $60500 for new playground equipment at Clegg-Stacey Park, both of which are on the FY 2015-16 Capital Improvement Program(CIP)project list. FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Facilities, Develop&Concession Mgr 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Administrative Analyst Senior' 0.50 0.50 0.50 0.50 0.50 0,50 0.00 -0.50 FTE Derunded Total 1.00 1.00 1.00 1.00 1.00 1.00 0.00 189 Community Services Adopted -FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Park Acquisition and Development(209,223,235) FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change from Revenue Sumnywy Actual Actual Actual Adopted Revised Adopted Prior Year 00209 Park Acquisition and Develop 931,831 85,603 1,168,105 55,733 00228 Park Devlmpact-Res 1,154 712,858 231,142 50,000 535,869 500,000 450,000 00235 Park Devlmpact-Non-Res 59,580 208,652 50,000 180,648 200,000 150,000 Total 932,985 858,041 1,607,899 100,000 772,250 700,000 600,000 Estimated Proposed Estimated Actual as of Actual as of Actual as of Year-End Use of Fund Year-End Change from Fund Balance 9/30/2012 9/30/2013 9/30/2014 9130/2015 Balance 913012016 Prior Year 00209 Park Acquisition and Develop 3,482,319 3,341,910 2,610,254 289,091 289,050 41 (289,091) 00228 Park Devlmpact-Res 1,154 714,012 944,775 1,349,012 1,699,583 350,571 00235 Park Devlmpact-Non-Res 59,580 268,232 186,714 116,800 69,914 116,800) Total 3,483,473 4,115,502 3,823,261 1,824,817 405,850 1,769,538 (2,290,685) 190 Community Services Adopted - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012/13 FY 2013114 FY 2014115 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year 4th of July(204),Safe and Sane Fireworks(223) PERSONNEL SERVICES Salaries,Permanent 6765 Salaries, Temporary 31,149 39,095 26,787 35,238 35,238 3,538 -89.96% Salaries,Overtime 51,952 52,299 52,446 52,212 52.212 51.952 -0.50% Benefits 1,667 1,035 2,261 1,000 1,000 -100.00% PERSONNEL SERVICES 84,768 92,429 d 59 88,450 88,450 55,490 -37.26% OPERATING EXPENSES Equipment and Supplies 14,347 30,350 45,726 35,000 35,000 36,510 4.31% Conferences and Training 843 1,270 630 1,500 1,500 3,000 100.00% Professional Services 26,529 32,394 49,470 70,000 70,000 101,000 4429% Other Contract Services 189,462 213,074 175,653 174,515 174,515 178,000 2.00% Rental Expense 12,785 25,019 25,576 30.000 30,000 26,000 -13.33% Insurance 6,820 6.620 7,500 7,500 -100.00% OPERATING EXPENSES 250,786 308,727 297,055 318,515 318,515 344,510 8.16% Transfer to Other Funds 75.064 100.00% NON-OPERATING EXPENSES 75,064 t00.00% Total 335,554 401.156 385,314 406.965 406,965 475,064 16.73% Significant Changes All 4th of July Fund revenues from parade entry fees, merchandise sales, event admissions, sponsorships, parking, donations and fireworks sales are used to offset the cost of the annual 4th of July celebration.The additional $75,064 included in the proposed budget is a transfer to the General Fund to cover prior year Fire and Police Department expenses resulting from increased inspection and enforcement associated with fireworks booth sales during the two-year pilot program. FY 2011/12 FY 2012113 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0,00 0.00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00204 Fourth of July Parade 356,501 440.121 353.117 400,000 400,000 400.000 00223 Safe and Sane Fireworks 56,457 69.297 567 58 Total 412,958 509,418 353,684 400,000 400,058 400,000 Estimated Proposed Estimated Actual as of Actual as of Actual as of Year-End Use of Fund Year-End Change from Fund Balance 9/30/2012 9/30/2013 9/30/2014 9/30/2015 Balance 9/30/2016 Prior Year 00204 Fourth of July Parade 56,451 95.418 63,222 56,256 56,256 00223 Safe and Sane Fireworks 25.764 74,439 75,006 75,064 75,064 (75,064) Total 82,215 169,857 138,228 131,320 75,064 56,256 (75,064) 191 Community Services Adopted - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014M5 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Specific Events l+ol> PERSONNEL SERVICES Salaries, Permanent 25,931 20,455 11,804 Salaries, Temporary 1,415 1,744 2,381 Salaries, Overtime 304,502 319,679 296,363 3%000 350.000 359,000 2.57% Benefits 42.238 40A78 11.028 PERSONNEL SERVICES 374,086 382,356 321,576 350,000 350,000 359,000 2.57% OPERATING EXPENSES Equipment and Supplies 189 661 487 6,000 6,000 2,500 -58.33% Repairs and Maintenance 8.440 5.688 5,909 18.000 18,000 17,000 -5.56% Other Contract Services 551 17.307 1.000 1,000 21,500 2050.00% Rental Expense 527 OPERATING EXPENSES 9,180 6,876 23,703 25,000 25,000 41,000 64.00% Total 383,266 389,232 345,279 375,000 375,000 400,000 6.67°/ Significant Changes The Specific Events Fund is used for all major reimbursable events held in the City, such as the Surf City Marathon, U.S. Open of Surfing, Smooth Jazz Festival, etc. Personnel Services expenses, including Overtime charges, are reimbursed by the event promoter. The increase in Operating Expenses relates to additional contracted services. FY 2011/12 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Ado ted Prior Year 0.00 0 OC 0.00 0,00 0.00 0-00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2011112 FY 2012113 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00101 Specific Events 350.413 373.661 421.394 375.000 375.000 400,000 25,000 Total 350,413 373,661 421,394 375,000 375,000 400,000 25,000 192 Community Services Adopted - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations and Grants (various). Gun Range (225), Quimby(226) PERSONNEL SERVICES Salaries, Permanent 121,635 183,070 186,499 628,920 Salaries,Temporary 161,552 148,877 176,335 292,172 Salaries,Overtime 511 3,987 1,207 1,542 Termination Pay Outs 3,527 7,301 5,776 636 Benefits 53,821 77,111 83,432 50,451 PERSONNEL SERVICES 341,046 420,346 453,249 973,721 OPERATING EXPENSES Utilities 8,132 5,003 3,113 Equipment and Supplies 21,487 33,090 61,153 127,707 Repairs and Maintenance 9,722 16,152 10,546 62,788 Conferences and Training 2,900 3,537 Professional Services 2,825 201,864 11,492 20,000 28,500 50,000 150.00% Other Contract Services 6,058 10,923 8,252 19,922 Rental Expense 90 525 Expense Allowances OPERATING EXPENSES 48,317 269,932 98,618 20,000 238,918 50,000 150.00% CAPITAL EXPENDITURES Improvements 212J56 193,243 220,000 4,334.000 60,600 -72.45% Vehicles 44.918 30.874 CAPITAL EXPENDITURES 212,786 44,918 224,117 220,000 4,334,000 60,600 -72.45% Total 602,149 735,196 775,983 240.000 5,546,638 110,600 Significant Changes The Community Services Department receives various grants and donations associated with senior services, as well as other programs. Grants and donations up to the$100,000 threshold are appropriated as received throughout the year. Operating Expenditures include$50,000 for the preparation of a project scope and conceptual plan for the former Gun Range site, as well as$60,600 for Bartlett Park improvements. The Improvements budget amount of$60,600 is contingent upon notice of a grant award in the amount of $406,000 for the balance of the project cost from Housing-Related Parks Program. 193 Community Services Adopted - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Donations and Grants(various), Gun Range (225) FY 2011/12 FY 2012/13 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Program Coordinator, Human Services 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Services Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Services Transport Coord 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Community Services&Rec Specialist 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Total 3.25 3.25 4.25 4.25 4.25 4.25 0.00 FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00225 Gun Range Settlement 5,760 2,334 00226 Quimby Fund 36,732 351,130 267,467 1,523,107 1,383,399 1.383,399 00228 Park Dev Impact-Res 1,154 231,142 50,000 50,000 500,000 450,000 00963 Sr Mobility Program 7/11-6/12 187,063 222,943 153,962 Total 230,709 351,130 723,886 50,000 1,727,069 1,883,399 1,833,399 194 Community Services Adopted -FY 2015/16 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent Change FY 2011/12 FY 2012113 FY 2013114 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 From Prior Division/Business Unit Actual Actual Actual Revised Adopted Revised Adopted Year CMS Community Services ADM Administration 10045101 Community Services Admin 549,025 594,646 702,722 918,241 674,126 672,743 656,572 -2.60% ADM Administration 549,025 594,646 702,722 918,241 674,126 572,743 656,572 -2.60% BO Beach Operations 10045202 Parking/Camping 986,335 1,023,251 1,114,395 1,081,175 1,126,411 1,121,413 1,223,715 8.64% 10045203 Parking Meters 504,975 478,791 573,887 523,465 521,766 519,642 527,560 1.11% 10045205 Beach Administration 82,300 86,523 87,134 101,144 10045206 Beach Maintenance 1,711.463 1,632,716 1,669,443 1,640,978 1,788,068 1,792,664 1,787,376 -0.04% 10045208 Pier Plaza North Beach 51.389 87,913 79,505 79,121 64,417 67,981 159,500 147.61% BO Beach Operations 3,336,462 3,309,194 3,524,364 3X5,883 3 :-3,501,700 3,698,152 5.64% FDC Facilities Dev,&Concessions 10045201 Nature Center 30,000 30,000 30,000 30,000 40,000 40,000 40,000 0.00% 10045210 Specific Events 123,540 128,774 151,953 137,585 136,490 138,690 146.075 7.02% 10045401 Facilities and Development 105,621 98,339 103,987 97,939 146,494 144,294 187,558 28.03% 10045505 Clubhouses 78,380 69,098 81,219 86,871 82,951 80,951 81,951 -1.21% FDC Facilities,Dev,&Concessions 337,541 326,212 367,159 352,395 405,935 403,935 455,584 12.23% MS Marine Safety 10045204 Junior Lifeguards 537.231 560,688 (93) 10045207 Marine Safety 4,039,203 4,221,672 (493) 10045601 Beach Special Events 38,576 22,079 MS Marine Safety 4,615,010 4,804 439 587 RHC Rec Human &Cultural Svcs 10045301 Adult Soccer 7,301 8,370 5,720 13,225 12,200 12,200 12,200 0.00% 10045402 Youth Sports 76,461 79,658 57,170 72,902 72,902 72,902 72,706 -0.27% 10045403 Adult Sports 516,735 518,345 715,814 616,945 627,933 626.933 529,751 -15.64% 10045404 Tennis 191,924 145,737 196,282 173,364 173,364 147,960 5,000 -97.12% 10045405 Aquatics 155,535 174,712 190,747 172,193 176,193 176,193 186,840 6.04% 10045406 Instructional Classes 1,407,991 1,287,482 1,417,513 1,485,475 1,384,000 1,384,000 1,529,664 10.52% 10045407 Day Camps 35,628 35,628 35,628 0.00% 10045408 Recreation Events 25,267 28,005 28,812 24,215 31,314 31,314 32,814 4.79% 10045409 Adventure Playground 20,155 20,001 24,019 21,754 22,297 27,680 24,190 8.49% 10045410 City Gym&Pool 297,177 260,155 281,994 250,597 420,569 421,419 335,229 -20.29% 1OD45411 Community Centers 510,243 442.279 525,300 465,400 445,478 447,423 600,105 34.71% 10045501 Rec,Human&Cultural Svcs 189,200 58,801 39,632 10,300 148,258 146,258 226,964 53.09% 10045502 Senior Recreation 205,479 100.00% 10045503 Senior Services 664,859 614,255 560,956 636,011 629,860 629,860 438,823 -30.33% 10045504 Project Self Sufficiency 36,233 36233 36,712 1.32% 10045551 Art Center Camps-Classes 71.683 74,097 74,584 69,494 72,433 72,433 72,433 0.00% 10045552 Art Center 418.603 303419 330,181 314.177 342.629 347,629 361,209 5.42% 10045554 Community Band 940 1,000 RHC Rec,Human,&Cultural Svcs 4,554,073 4,015,315 4,448,724 4,326,052 4,631,290 4,617,065 4,704747 1.61% Park Acquisition and Development 20945001 Sports Complex Team Room 162,740 162,740 20945002 Sports Complex Eighth Field 239 20945003 Shipley Permanent Parking Lot 6,283 12,373 5,921 370,213 364,292 20945004 Worthy Park Reconfiguration 19,331 2,060 138,170 1,300,000 1,436,110 -100.00% 20945005 Central Park Senior Center 22,813 237,528 358.187 120,659 20945006 Murdy Patio Reconfiguration 81,378 115,000 33,622 20945007 Beach Playground 228,550 100.00% 20945008 Clegg-Stacey Park Playground 60,500 100.00% 20945101 Administration 198,279 171,495 1,572,874 649,500 71,335 339,474 -100.00% 20945999 Park Acq Dev-Comm Svcs Trfs 127,512 22845001 Park Dev Impact-Res 379 147,910 147,910 149,468 1.05% 23545001 Park Dev Impact-Non Res 262,165 262,165 316,800 1 20.84% 195 Community Services Adopted - FY 2015/16 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent Change FY 2011112 FY 2012/13 FY 2013114 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 From Prior Division/Business Unit Actual Actual Actual Revised Adopted Revised Adopted Year CMS Community Services Park Acquisition and Development 332,312 226,012 1,900,140 1,793,810 1,781,410 2,866,970 755,318 -57.60% 4th of Jul 204458034th of July Celebration 335,553 401154 385,313 400,000 406.965 406.965 400,000 -1.71% 22345101 Safe and Sane Fireworks 75,064 100.00% 4th of July 335,553 401,154 385,313 400,000 406,965 406,965 475,064 16.73% Specific Events 10145101 Specific Events Administration 383,265 65,457 16,822 24,000 14,000 14,000 19,000 35.71% 10145102 Specific Events Beach/Parking 527 5,909 21,000 21,000 21,000 15,000 -28.57% 10145103 Specific Events Lifeguards 25,437 35,078 45,000 45.000 45,000 35,000 -22.22% 10145104 Specific Events Fire 30,955 31,970 42,000 42,000 42,000 35,000 -16.67% 10145105 Specific Events Police 238,193 238,000 223,000 223,000 223,000 275,000 23.32% 10145106 Specific Events Public Works 28,665 17,500 20,000 30,000 30,000 21,000 -30.00% Specific Events 383,265 389.233 345.278 375,000 375,000 375,000 6.67% Donations and Grants 10345101 Donations Community Services 22 22 10345102 Donations PSS Misc 11,729 97,402 62,817 61,578 4,193 10345103 Donations Disabled Park 40,500 40,500 10345124 Human Relations-Misc 250 1,682 3,555 1.873 10345202 Donations PSS Case Mgmt 20,135 14,926 27,680 29,872 22,193 10345206 Donations Beach Maintenance 7,977 28,012 36,006 7,995 10345209 Skateboard Park 2,500 2,500 10345210 Youth Board 583 823 5,290 4,466 10345401 Funtime Dance 6,650 4,523 3,508 4,051 10345402 Youth Sports 1,111 57 57 10345407 Fishing Derby 2,187 993 3,027 2,034 10345408 Family Camp-out 1 1 10345411 Community Centers 500 500 650 1,690 10345501 Children's Needs 354 2,710 2,726 1,620 10345502 Donations Sr Transportation 87,230 99,722 87,332 86,496 124,164 10345503 Donations Senior Services 2,441 93 3,160 60,640 57,479 10345505 Clubhouses 8,292 8,292 10345506 Donations Senior Outreach 36,686 45,588 26,690 48,697 44,453 10345507 HOAG Sr Center Fitness Center 500,000 10345551 Donations Art Center 21,611 4,388 2,269 8,568 8,621 10345552 Donations Family Arts 4,291 4,666 3,231 6,816 6,585 10345553 Donations Summer Art Camp 576 446 331 250 619 10345554-Art Center Partners in Art 6,310 3,481 5,794 11,274 15,480 10345555 Allied Arts Board 846 279 1,284 10345556 HB Community Band 843 1,278 829 10345557 Donations Art Center Exhibitio 22,748 6,515 9,281 4,075 10345604 Donations Meals to the Home 24,964 31,464 28,257 40,954 65,196 22545001 Gun Range Settlement 2,825 110,379 11,492 103,180 70,000 50,000 50,000 -28.57% 22645001 Bartlett Park Phase 1 60,600 100.00% 31445001 Arena Soccer Turf Field 170,000 170,000 -100.00% 31445002 Worthy Park Phase 1 500,000 31445003 Main Prom P.S.Improvements 1,500,000 31945302 Senior Center Development 2,000,000 86345102 Project Self Sufficiency 18,167 18,167 86345502 Senior Outreach 40,167 40,168 92845502 Sr Mobility Program 7/09-6/10 9 94245502 Sr Mobility Program 7/10-6/11 6 95945101 Edison Yth Sports Reconfiguration 220,767 95945102 Playground Equip 02 Park Bond 193,243 208,575 96345502 Sr Mobility Program 7/11-6112 121,576 19,315 1,305 196 Community Services Adopted -FY 2015/16 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent Change FY 2011112 FY 2012/13 FY 2013114 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 From Prior Division/Business Unit Actual Actual Actual Revised Adopted Revised Adopted Year CMS Community Services 96345503 Sr Mobility Program 7/12-6/13 40.992 152,180 96345504 Sr Mobility Program 7/13-6/14 15,530 188,457 164.983 96345505 Sr Mobility Program 7/14-6/15 21,570 222,473 200,903 99445101 HUD EDI#90-Sr.Center Dev 91,565 99445102 HUD EDI#130-Sr.Center Dev 142,500 142,500 120845102 Project Self Sufficiency 22,085 120845502 Senior Outreach 40,000 Donations and Grants 602,147 735,195 775,983 1,373,019 240,000 5,546,638 110,600 -53.92% Other Funds 1,653,278 1,751,594 3,406,715 3,941,829 2,803,375 9,195,573 1,740,982 -37.90"/u General Fund 13,392,111 13,049,805 9,042,382 9,022,571 9,212,013 9,195,443 9,516,054 3.30% Other Funds 1,653278 1,751,594 3,406,715 3.941.829 2,803,375 9,195,573 1,740,982 -37.90% Grand Totalis) 15,045,389 14,801,400 12,449,097 12,964,400 12,015,388 18,391,016 11,257,036 -6.31% `97 INTENTIONALLY LEFT BLANK ........... HUNTINGTON BEACH GUINNESS WORLD RECORDS' LARMT SUWBQn;O 198 City of Huntington Beach Finance Adopted Budget — FY 2015/16 Director of Finance ADMINISTRATION Administrative Analyst Senior Administrative Assistant(1.5) ACCOUNTING SERVICES BUDGET MANAGEMENT CASHIERING& FISCAL SERVICES COLLECTIONS SERVICES Finance Manger-Accounting Finance Manger- Budget Finance Manger—Treasury Finance Manger—Fiscal Services GENERAL ACCOUNTING Administrative Analyst Senior Administrative Analyst Senior MUNICIPAL SERVICES Project Manager (2) Senior Accounting Technician Senior Accountant Accounting Technician Accounting Technician 11(2) Supervisor ACCOUNTS PAYABLE& BUSINESS LICENSE RECEIVABLE CASHIERING Accounting Technician Supervisor Senior Accounting Technician Accounting Technician II(2) Senior Accounting Technician Amounting Technician II(2) Accounting Technician II(2) ACCOUNTS RECEIVABLE/ Field Service Representative PAYROLL COLLECTIONS Payroll Specialist Accounting Technician II PROCUREMENT Senior Payroll Technician(2) Buyer(2) REPROGRAPHICS MAIL 199 Finance Department Descriptions The Finance Department, through its five Divisions, provides financial management, oversight, monitoring and reporting functions for the City's complex financial resources. The department accomplishes this objective by providing budgetary oversight, monitoring and preparation; purchasing and procurement expertise; accounting and financial reporting services; cashiering, accounts receivable and collections services; payroll and accounts payable services; and, utility billing and business license customer service. M a Administration Division Finance Administration is responsible for the day-to-day operations of the Finance Department. The Director of Finance reviews operations to ensure compliance with federal, state, and local laws, as well as, City regulations and financial policies. Administration manages the annual operating and capital budgets, long-term financial plan, business enterprise system, citywide cost allocation study, fixed asset inventory, financial reporting, and annual audits. s i''pi i V ////// iiiiii the Golden Hub of Innoudtion Presented to City of Huntington Beach 200 Finance Department Descriptions Accounting Services Division CM OFHurmvcroNBFece The Accounting Services Division consists of General Accounting, Payroll, c,,,a.,,, Accounts Payable and Financial Reporting. General Accounting is responsible � for maintaining a system of internal controls that preserves and safeguards the '' � City's assets. Accounts Payable is responsible for the processing of all City obligations for purchased materials and services. Financial Reporting prepares the Comprehensive Annual Financial Report (CAFR), annual bond disclosures, and other financial reports. Payroll is responsible for the processing of employee 7 paychecks, tax reporting, retirement plan payments, and maintenance of all relevant records related to payroll. 4 drY—YWdSe;;;; 30.]O14 Budget Management Division The Budget Management Division is responsible for assisting the City Council and Executive Management team in managing the Citys resources, developing and maintaining the City's long-range financial projections, and evaluating the fiscal •- ' nr ,. impact of legislative initiatives and judicial decisions effecting municipalities. 'IOWA Budget Management coordinates the development and preparation of the annual budget. Routine revenue and expenditure reports are prepared and provided to City management and the City Council to assist with budget monitoring. Budget management also assists in the labor negotiations process by providing cost projections and related analyses to the City's negotiations team. Fiscal Services Division Comprised of Procurement, Municipal Services, and Business License Units, the Fiscal Services Division provides and/or coordinates the purchase of goods and services, coordinates the competitive bidding process, maintains the list of qualified vendors and processes all municipal services start-ups and disconnections (e.g., water, sewer, etc.). In addition, the Division handles most billing questions on the municipal services statements that include water, refuse, sewer, and utility tax billed amounts. The Division also licenses all individuals or companies doing business in the City in accordance with the Huntington Beach Municipal Code, and may issue permits on behalf of other City departments. In addition, the Division administers office supply orders, administers the procurement card, leasing, equipment replacement, professional services, fuel management and copy machine programs. Reprographics provides printing services to all City departments, and mail operations provides for the daily collection, sorting, metering, and delivery of City interoffice, U.S. Postal Service mail and special deliveries for all City departments. 201 Finance Department Descriptions Cashiering & Collections Services Division The Cashiering & Collections Services Division is responsible for receiving, depositing, and collecting on behalf of the City, all taxes, assessments, fees, and other revenues. Due to the significant technological improvements in how payments can be received and made, this Division is continually offering new services to customers and vendors. In addition, this Division processes and records all revenue received at City Hall, as well as, all City off-site locations. This Division also ensures revenue is deposited in a timely manner into the City's financial depository accounts. Another important function of this Division is to ensure proper controls over cash deposits, as well as, collection of delinquent taxes and fees. This Division is responsible for helping ensure revenues owed to the City are received and may use a variety of methods to collect these funds, including sending delinquent notices, making collections calls, placing a lien on property, filing a claim in Small Claims Court or sending delinquent receivables to an outside collection agency. Finally, the Division is responsible for disbursing all approved funds and processes all checks and electronic payments for the payment of goods and services approved in the budget and the City's financial system. Ongoing Activities & Projects Administration Division • Provide policy direction, vision, and leadership enabling the department to achieve its goals while complying with federal, state, local, and other requirements. • Oversee and coordinate long-term financial plan. • Promote sound fiscal policies and protect local revenues. • Ensure competent use of financial, human, and material resources. • Prepare and distribute quarterly financial reports to City Council and City Manager. • Prepare updates to the Cost Allocation Plan and Fee Study as needed. • Support the Meet and Confer and negotiations processes with the employee associations. Accounting Services Division • Prepare the Comprehensive Annual Financial Report and Popular Annual Financial Report. • Prepare the Annual Schedule of Financial Accounting (SEFA) for compliance with Federal Single Audit guidelines. • Prepare State Controller reports for City and component units. • Maintain the general ledger and various reconciliations. • Process 45,000 accounts payable invoices within thirty days of receipt and achieve less than one percent of voided checks. • Maintain accounts payable records and respond to departmental and vendor inquiries. • Understand and implement Memoranda of Understanding changes to the payroll system. • Process over 34,000 payroll advices and checks annually. • Produce and distribute approximately 1,600 W-2s annually. • Provide updates and training to departmental timekeepers. • Maintain and troubleshoot database calculations for time, attendance, and payroll. • Process supplemental retirement payments to over 600 retirees. • Process retiree medical payments and subsidies according to required timelines. • Process 1099s on an annual basis. • Maintain records for and distribute 42,000 accounts receivable invoices within 30 days of rendering service. 202 Finance Ongoing Activities & Projects Budget Management Division • Manage and coordinate the annual budget development process. • Maintain the budget manual and coordinate the budget development process with departments by preparing consolidated budget requests for review by the City Manager. • Prepare revenue and expenditure reports and projections. • Conduct budgetary analysis as needed. • Assist departments with budget monitoring and control. • Maintain the long-term financial plan. • Identify federal, state and local legislation that impacts the City's finances. • Provide labor cost projections and related analyses for various labor negotiation scenarios and proposals. • Review and analyze citywide fees and propose changes accordingly. Fiscal Services Division • Provide billing services for 55,000 accounts for water, sewer, and trash/recycling services. • Manage the delivery of the Municipal Services billing statement. • Provide quality customer service to both internal and external customers. • Maintain approximately 21,000 business license records. • Annually issue over 3,200 new business licenses. • Annually issue and process over 18,000 renewal notices and 8,900 second and final notices. • Annually respond to over 33,000 business license customer inquiries. • Continue data matching with City and other governmental agencies to accurately discover businesses requiring a business license. • Oversee and provide guidance to departments in the procurement of goods and services to ensure compliance with City Municipal Codes and Administrative Regulations. • Process over 8,000 purchase requisitions within a nine-day turnaround period. • Manage on-going procurement programs including the procurement card and lease programs. • Process over 1,000,000 pieces of mail (annually). • Automate the receipt of over 315,000 payments by customers for City utility charges representing approximately 50 percent of total utility transactions. • Open mail and process almost 600,000 payments annually by customers within 24 hours. • Process payments on business licenses of$2.3 million annually within 24 hours. Cashiering and Collections Division • Process over$12 million of revenue annually at City Hall from permits and fees. • Process over $15 million of revenue annually for off-site locations including parking meter revenue and recreation fees, and deposit funds daily in the bank. • Process and collect miscellaneous receivables of over $29 million from over 72,000 invoices, follow up on delinquent accounts, and answering payment questions. • Collect and process payments of over $9 million annually for Transient Occupancy Taxes and over $1.5 million for Business Improvement District assessments from three assessment areas. • Collect and process payments for oil taxes in the amount of approximately$565,000. • Process over 525,000 transactions at the City Hall counter's cashiering stations annually. • Print, sign, and release over 55,000 accounts payable, and payroll checks or electronic payments annually. • Monitor and process monthly banking fees and negotiate banking contracts and services. • Monitor daily cash flow amounts and support cash forecasting for efficient investment of funds. • Prepare delinquent accounts for collection and place liens on property tax rolls. • Maintain cash and surety bonds to secure construction projects within the City. • Provide front counter customer service in City Hall to the public daily Monday through Friday. • Assist in identifying permitting and other software programs that better track City revenues and deposits. 203 Finance Performance Measures The City's performance measure program is in its tenth year. Results for the past two fiscal years in addition to goals and objectives for FY 2015/16 are presented below. FY 2013/14 FY 2014115 FY 2015/16 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Prepare the Comprehensive Annual Financial Strengthen Report (CAFR) and complete the Federal Economic and Schedule of Financial Expenditures (SEFA) for Financial the Federal Single Audit within six months and Sustainability nine months of fiscal year-end, respectively. Measure: CAFR prepared within six months of fiscal Yes Yes Yes year-end SEFA prepared within nine months of fiscal Yes Yes Yes year-end Goal: 2. Achieve CAFR Certificate of Excellence in Strengthen Financial Reporting. Economic and Financial Sustainability Measure: Certificate of Excellence awarded Yes Yes Yes Goal: 3. Achieve Government Finance Officers Strengthen Association (GFOA) Excellence in Budgeting Economic and Award. Financial Sustainability Measure: GFOA Excellence in Budgeting Award Yes Yes Yes achieved Goal: 4. Receive unmodified (clean) audit opinion on Strengthen the CAFR. Economic and Financial Sustainability Measure: Unmodified(clean)audit opinion received Yes Yes Yes 204 Finance Accomplishments & Goals FY 2014115 Accomplishments • Achieved a "AAA" Implied General Obligation credit rating from Fitch Ratings, one of the few cities in California to achieve this prestigious recognition. • The Department was once again an honored recipient of the "Certificate of Achievement for Excellence in Financial Reporting" award bestowed by the Government Finance Officers Association (GFOA) for the City's Comprehensive Annual Financial Report (CAFR) for Fiscal Year 2012/13. This was the 28th consecutive year the City has received this prestigious award. • The Department also received the GFOA award for Outstanding Achievement in Popular Financial Reporting for the City's Popular Annual Financial Report (PAFR) for Fiscal Year 2012/13. This was the 8`h consecutive year the City has received this prestigious award. • The Department also earned the Government Finance Officers Association's Distinguished Budget Award for Fiscal Year 2013/14. To receive the award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. • The City received an unmodified (clean) audit opinion for the Fiscal Year 2013/14 CAFR by the independent accounting firm Vavrinek, Trine, Day and Co., LLP. • The City received an unmodified (clean)audit opinion for the Fiscal Year 2013/14 Federal Single Audit. • The Department successfully implemented a new massage establishment ordinance to help reduce the number of illicit massage parlors in the City. • Eliminated the unfunded liability for the miscellaneous employees' portion of the City's Retiree Medical Plan. • Successfully issued the 2014A Lease Revenue Bonds to finance a new state-of-the-art Senior Center. • Continued implementation of the City's award-winning, three-pronged approach to reduce the unfunded liabilities within the City's CalPERS, Retiree Medical and Retiree Supplemental Plans. • Created a new "PERS Rate Increase" Reserve to help the City address the future impact of CalPERS Employer Rate increases and increased volatility in Employer Rates. • Increased the City's Economic Uncertainties Reserve by an additional $1 million. • Successfully recommended the addition of$1.0 million to the Workers' Compensation Fund to help reduce its long term unfunded liabilities. • Worked closely with the City's negotiating team by providing labor cost projections and related analyses to facilitate the development of labor contracts. FY 2015/16 Goals • Work with the City's external auditors to perform transient occupancy tax, lease revenue, concession and utility user tax audits to ensure the timely and accurate remittance of taxes and lease payments to the City. • Complete a new Cost Allocation Plan pursuant to guidelines in OMB Circular A-87. • Submit an updated Citywide Master Fee and Charges Schedule for City Council approval. • Pursue additional revenue opportunities to increase General Fund resources for core services. • Work with departments to control costs and ensure a balanced Fiscal Year 2015/16 Budget. • Implement a new Utility Billing software system that improves staff and customer efficiencies while allowing for improved tracking of water utility charges and fees. • Create strategic alliances intemally to eliminate unnecessary and duplicative work processes to increase productivity and reduce costs. • Pursue innovative technology for efficiency and customer convenience to replace and enhance antiquated systems and processes. • Assist the City's negotiating team during the labor negotiations process to facilitate finalization of labor contracts. 205 Finance Adopted Budget-FY 2015116 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 2,043,501 2,124,854 2,230,067 2.635,105 2,526,012 2,714,869 3.03% Salaries,Temporary 52,353 56,574 70,249 94,530 116,026 79,530 -15.87% Salaries,Overtime 20 207 1,963 Leave Payouts 77,889 72,758 90,174 Benefits 1.803,672 1,839,604 1,791,734 3,511,777 3,493,814 3,671,896 4.56% PERSONNEL SERVICES 3,977,434 4,093,996 4,%4,187 6,241,412 6,135,852 6,466,295 3.60% OPERATING EXPENSES Equipment and Supplies 594,722 579,967 736,901 568,620 595,728 586,620 3.17% Repairs and Maintenance 117,635 90,990 88,962 101,959 98,992 101,959 0.00% Conferences and Training 6,882 7,418 16,422 14,365 18,365 19,365 34.81% Professional Services 127,034 111,714 342,807 229,500 303,414 291,614 27.06% Other Contract Services 728,085 716.085 827,866 659,575 683,785 641.575 -2.73% Pension Payments 3,110,812 3,333,943 3,547,877 4,539,000 4,539,000 4,533,925 -0.11% Payments to Other Governments 20 Interdepartmental Charges 194,979 200,828 206,853 213,058 213,058 219,450 3.00% Expense Allowances 11,400 11,444 11.446 11,700 11,700 11,700 0.00% Other Expenses 65 188 135 OPERATING EXPENSES 4,891,485 5,052,577 5,779,019 6,337,777 6.464,041 6,406,208 1.08% Grand Total(s) 8,868,919 9,146,574 9,963,206 12,579,189 12,599,893 12,872,503 2.33% General Fund 4,572,707 4,824,871 5,313,661 5,435,631 5,452,421 5,728.945 5.40% Other Funds 4,296,212 4,321,703 4,649,545 7,143,558 7.147,472 7,143,558 0.00% Grand Total(s) 8,868,919 9,146,574 9,963,206 12,579,189 12,599,893 12,87T503 2.33% Personnel Summary 29.50 29.50 30.00 31.50 31.50 32.50 1.00 206 Finance Adopted Budget - FY 2015/16 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 2,043,501 2,124,854 2,230,067 2,635,105 2,526,012 2,714,869 3.03% Salaries,Temporary 52,353 56,574 70,249 94,530 116,026 79,530 -15.87% Salaries,Overtime 20 207 1,963 Leave Pay Outs 77,889 72,758 90,174 Benefits 915,700 1,012.371 1,066,992 1,249,777 1,231,814 1,413,727 13.12% PERSONNEL SERVICES 3,089,463 3,266,763 3,459,445 3,979,412 3,873,852 4,208,126 5.75% OPERATING EXPENSES Equipment and Supplies 594,722 579,967 736,901 568,620 595,728 586,620 3.17% Repairs and Maintenance 117,635 90,990 88,962 101,959 98,992 101,959 0.00% Conferences and Training 6,882 7,418 16,422 14,365 18,365 19,365 34.81% Professional Services 92,764 110,279 307,221 180,000 250,000 239,600 33.11% Other Contract Services 659,906 757,821 693,379 579,575 603,785 561,575 -3.11% Payments to Other Governments 20 Expense Allowances 11,400 11,444 11,446 11,700 11,700 11,700 0.00% Other Expenses 65 188 135 OPERATING EXPENSES 1,483,244 1,558,108 1,854,215 1,456,219 1,578,569 1,520,819 4.44% Total 4,572,707 4,824,871 5,313,661 5,435,631 5,452,421 5,728,945 5.40% Personnel Summary 29.50 29.50 30.00 31.50 31.50 32.50 1.00 407 Finance Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 250,839 226,574 283,962 390,737 338,736 394,441 0.95% Salaries, Temporary 45,706 9,630 100.00% Salaries, Overtime (147) Leave Payouts 5,276 177 Benefits 98,610 96,305 124,506 169,086 164,031 185,757 9.86% PERSONNEL SERVICES - __-354, "=,731 408,645 559,823 548,473 589,828 5.36% OPERATING EXPENSES Equipment and Supplies 18,069 19,588 29,767 21,300 29,126 16,300 -23.47% Repairs and Maintenance 1,848 4,000 4,000 0.00% Conferences and Training 4,800 3,125 3,420 5,865 5,865 5,865 0.00% Professional Services 225 50,000 100.00% Other Contract Services 64 71,731 11,424 Ex ense Allowances 6.000 6,023 6,025 6,000 6.000 6.000 1 0.00% OPERATING EXPENSES 31,006 100,467 50,636 37,165 40,991 82,165 121.08% Total 385,731 423,198 459,281 596,988 589,464 671,993 12.56% Significant Changes Finance Administration received a transfer in of$40,000 related to sales tax and property tax auditing with funds transferred out from the Budget Management Division. An additional $10,000 is added to Professional Services from another division for increased actuarial services related to plans to reduce unfunded liabilities. This Division's budget also includes funding for Temporary Salaries transferred from the Fiscal Services Division. FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Finance 1.00 1.00 1.00 1.00 1.00 1,00 0.00 Administrative Analyst Senior 0,00 0.00 0.00 1,00 1 00 1.00 0.00 Administrative Assistant 1.00 1.00 1,00 1.50 150 150 0.00 ^.05 FTE funded by Workers'Compensation Fund but reflected here. Total 2.00 2.00 2.00 3.50 3.50 3.50 0.00 208 Finance Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014M5 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Accounting Services PERSONNEL SERVICES Salaries, Permanent 496,243 503,136 457,654 715,215 658,123 743,080 3.90% Salaries,Temporary 3,380 753 Leave Payouts 24,899 20,333 12,737 Benefits 222,248 218,190 216,871 349,363 336.455 376,357 7.73% PERSONNEL SERVICES 743,391 745,038 688,015 1,064,578 994,578 1,119,438 5.15% OPERATING EXPENSES Equipment and Supplies 2,706 27,645 31,073 4,650 4,650 4,650 0.00% Repairs and Maintenance 33,628 2,849 Conferences and Training 1,972 2,420 9,185 5,000 5,000 5,000 0.00% Professional Services 77,510 110,279 183,650 140,000 182,500 189.600 35.43% Other Contract Services 23,547 29,722 42,436 Payments to Other Governments 20 Other Expenses 110 OPERATING EXPENSES 139,363 170,175 269,212 149,650 192,150 199,250 33.14% Total 882,754 915,214 957,227 1,214,228 1,186,728 1,318,688 8.60% Significant Changes Personnel Services reflects the addition of one (1) full-time Senior Payroll Technician, which will bring the total number o permanent staff in the Payroll Unit to three(3)full-time positions.The addition of this position will allow the Payroll Unit to function at full capacity and gain the training and expertise needed to ensure compliance with Federal, IRS and State payroll tax laws, the Affordable Care Act and the new State paid sick leave law, AB 1522. The Accounting Division's budget also includes new funding of$49,600 for JDEdwards consulting services to correct ongoing technical glitches in the financial software system since the new upgrade took effect in February 2014 that threaten the integrity of the City's financial software system. FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Accounting Manager 1.00 1,00 1.00 1.00 0.00 0.00 0.00 Finance Manager-Accounting" 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Accounting Technician II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Accounting Technician Supvsr 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Administrative Analyst SeniorAA 1.00 1.00 1.50 1.00 0.00 0.00 0.00 Payroll Specialist' 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Project Manager 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Senior Accountant 1.00 1.00 1.00 1.00 1.00 1,00 0.00 Senior Accounting Technician 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Senior Payroll Technician' 1.00 0.00 0.00 1.00 1.00 2.00 1.00 A 0.10 FTE funded by Workers'Compensation Fund but reflected here. -0.05 FTE funded by Workers'Compensation Fund but reflected here. Payroll FTE transterred from Budget Management in FY 14115 Total 7.00 6.00 6.50 9.00 8.00 9.00 1.00 209 Finance Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Budget Management PERSONNEL SERVICES Salaries, Permanent 207,521 272,693 370,101 337,119 337,119 306,582 -9.06% Salaries,Temporary 35,993 32,768 Salaries, Overtime 339 1,715 Leave Payouts 9,798 10,736 33,276 Benefits 88,121 121,012 167,806 132,347 132,347 154,268 16.56% PERSONNEL SERVICES 305,440 440,773 605,665 469,466 469,466 460,849 -1.84% OPERATING EXPENSES Equipment and Supplies 425 1,081 12,339 5.000 100.00% Conferences and Training 2,116 4,000 5,000 100.00% Professional Services 123,571 40,000 67,500 -100.00% Other Contract Services 57,460 36.622 OPERATING EXPENSES 57,885 163,390 40,000 83,839 10,000 -75.00% Total 305,440 498,658 769,055 509,466 553,305 470,849 Significant Changes The Budget Management Division's budget includes the transfer of$40,000 to Finance Administration to cover the City's sales tax and property tax auditing and consulting services. FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual l . Adopted Revi AdopW Prior Year Budget Manager 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Finance Manager-Budget^ 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Administrative Analyst Senior" 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Payroll Specialist* 0.00 0.00 1.00 0.00 0.00 0.00 0.00 Senior Accounting Technician' 0.00 1.00 1.00 0.00 0.00 0.00 0.00 Senior Payroll Technician' 0.00 1.00 1.00 0.00 0.00 0.00 0.00 A 0.05 FTE funded by Workers'Compensation Fund but reflected here. AA 0.15 FTE funded by Workers'Compensation Fund but reflected here. `Payroll FTEs transferred to Accounting Services in FY 14115 Total 3.00 5.00 6.00 3.00 3.00 3.00 0.00 210 Finance Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fiscal Services PERSONNEL SERVICES Salaries, Permanent 700,625 714,478 723,351 755,346 755,346 827,099 9.50% Salaries,Temporary 10,079 35,000 35,000 17,550 -49.86% Leave Payouts 20,588 24,426 23,773 Benefits 324,820 351.281 378,501 397,714 397.714 461.390 16.01% PERSONNEL SERVICES 1,046,033 1,090,185 1,135,705 1,188,060 1,188,060 1,306,038 9.93% OPERATING EXPENSES Equipment and Supplies 567,210 520,209 654,200 532,670 537,895 550,670 3.38% Repairs and Maintenance 75,123 79,018 76,240 82,959 82,959 82,959 0.00% Conferences and Training 110 196 761 1,000 1,000 1,000 0.00% Other Contract Services 263,273 263,427 250,068 285,000 285,000 267.000 -6.32% Other Expenses 124 39 135 OPERATING EXPENSES 905,593 862,811 981,135 901,629 906,854 901,629 0,00% Total 1,951,626 1,952,996 2,116,839 2,089,689 2,094,914 2.207,667 5.65% Significant Changes The Fiscal Services Division's budget contains funding for Citywide paper supplies and reprographics, utility billing processing, printing, and mailing services. The Temporary Salaries budget will fund one part-time position. The reduction in funding from two part-time positions to one position will assist the Administration Division hire temporary support during high peak work periods. FY 2011112 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual_ Actual.. Actual Adopted Revised Adopted Prior Year Fiscal Services Manager 1.00 1.00 1.00 1.00 0,00 0,00 0.00 Finance Manager-Fiscal Services 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Senior Accounting Technician 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Field Service Representative 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Accounting Technician Supervisor 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Buyer 2.00 2.00 2.00 2-00 2.00 2.00 0.00 Total 10.00 10.00 10.00 10.00 11.00 11.00 0.00 211 Finance Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Cashiering & Collections Services PERSONNEL SERVICES Salaries, Permanent 388,272 407,973 394,998 436,688 436,688 443,667 1.60% Salaries,Temporary 52,353 17,202 26,649 59,530 35,320 52,350 -12.06% Salaries, Overtime 20 15 248 Leave Payouts 17,327 17,263 20,210 Benefits 181,901 225,583 179,310 201,267 201,267 235.956 17.23% PERSONNEL SERVICES 639,873 668,036 621,416 697,485 673,275 731,973 4.94% OPERATING EXPENSES Equipment and Supplies 6,737 12,100 20,780 10,000 11,717 10,000 0.00% Repairs and Maintenance 7,036 11,971 9,874 15,000 16,033 15,000 0.00% Conferences and Training 1,678 941 2,500 2,500 2,500 0.00% Professional Services 15,029 Other Contract Services 373,022 335,481 352,828 294,575 318,785 294,575 0.00% Expense Allowances 5,400 5,421 5,420 5.700 5,700 5,700 0.00% Other Expenses 59 117 OPERATING EXPENSES 407,282 366,769 389,843 327,775 354,735 327,775 0.00% Total 1,047,155 1,034,805 1,011,258 1,025,260 1,028,010 1,059,7481 3.36% Significant Changes The Cashiering and Collections Services Division's budget contains funding for contract services related to parking citation processing fees and credit card fees. Temporary Salaries reflects full support for three(3)recurrent positions. FY 2011112 FY 2012113 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change from rmanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy City Treasurer 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Fin r Finance Manage Treasury 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Administrative Analyst Senior 1.00 1.00 0.00 1.00 1.00 1.00 0.00 Administrative Assistant 0.50 0.50 0.50 0.00 0.00 0.00 0.00 Accounting Technician Supervisor 2.00 2.00 2.00 1.00 1.00 1.00 0.00 Senior Accounting Technician 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Accounting Technician II` 2.00 2.00 2.00 3.00 3.00 3.00 0.00 '0.75 FTE funded by the Public Works Department but reflected here Total 7.50 6.50 5.50 6.00 6.00 6.00 0.00 212 Finance Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Retiree Insurance Fund (702), Retirement Supplement(703) PERSONNEL SERVICES Benefits 887,972 827,233 724,742 2,262,000 2,262,000 2,258,169 -0.17% PERSONNEL SERVICES 887,972 827,233 724,742 2,262,000 2,262,000 2,258,169 -0.17% OPERATING EXPENSES Professional Services 34,270 1,435 35,586 49,500 53,414 52,014 5.08% Other Contract Services 68,179 (41,736) 134,487 80,000 80,000 80,000 0.00% Pension Payments 3,110,812 3,333,943 3,547,877 4,539,000 4,539,000 4,533,925 -0.11% Interdepartmental Charges 194,979 200,828 206,853 213.058 213,058 219,450 3.00% OPERATING EXPENSES 3,408,240 3,494,470 3,924,804 4,881,558 4,885,472 4,885,389 0.08% Total 4,296,212 4,321,703 4,649,545 7,143,558 7,147,472 7,143,5581 0.01 Significant Changes The budget reflects retiree medical and retiree supplemental pension costs in accordance with employee contracts. Pension payments represent the City's contribution toward the Retiree Supplemental Pension Plan and the City's prepayment plans for unfunded liabilities. The Benefits budget reflects the Clty's contributions towards the Retiree Medical Plan benefits. The FY 2015116 Proposed Budget continues funding for the City's award-winning "25 to 10" and "16 to 10" Plans for Retiree Medical and Supplemental benefits respectively. FY 2011112 FY 2012/13 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00702 Retiree Insurance Fund 3,251,831 2,673,647 5,921,872 2.358.394 2,358,394 2,358,394 00703 Retirement Supplement 8,068,591 10,728,670 8,378,357 4,785,164 4,785,164 4,785,164 Total 11,320,422 13,402,317 14,300,229 7,143,558 7,143,558 7,143,558 213 Finance Adopted Budget - FY 2015116 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year FIN Finance ADM Administration 10035201 Finance Administration 385,731 423,198 459,281 596.988 589,464 671,993 12.56% ADM Administration 385,731 423,198 459,281 596,988 589,464 671,993 12.56% ATG Accounting Services 10035205 Accounting Services 882,754 915.214 957.227 1,214,228 1,186,728 1.318,688 8.60% ATG Accounting Services 882,754 915,214 957,227 1,214,228 1,186,728 1,318,688 8.60% BGT Budget Management 10035204 Budget Management 305,440 498,658 769,055 509,466 553,305 470,849 -7.58% BGT Budget, Payroll,&Analysis 305,440 498,658 769,055 509,466 553,305 470,849 -7.58% CSC Cashiering&Collections 10035209 Cash ierin /Collections 1.047A55 1,034,804 1,011,258 1,025,260 1,028,010 1,059,748 3.36% FMT Financial Management 1,047,155 1,034,804 1,011 256 1,025,260 1,028,010 1,059,748 3.36% FS Fiscal Services 10035206 Fiscal Services 1,951,626 1,952,996 2,116,839 2,089,689 2,094,914 2,207,667 5.65% FS Fiscal Services 1,951,626 1,952,996 2,116,839 2,089,689 2,094,914 2,207,667 5.65% Other Funds 70235202 Retirement Med Supplement 963.411 887,828 809,460 2.358,394 2,360,908 2.358,394 0.00% 70335203 Retirement Supplement 3,332,801 3,433,875 3,840,085 4,785,164 4,786,564 4,785,164 0.00% Other Funds 4,296,212 4,321,703 4,649,545 7,143,558 7,147,472 7,143,558 0.00°� General Fund 4,572,707 4,824,871 5,313,661 5,435,631 5,452,421 5,728,945 5.40% Other Funds 4,296,212 4,321,703 4,649,545 7,143,558 7,147.472 7,143,558 0.00% Grand Total(s) 8,868,919 9,146,574 9,963,206 12,579,189 12,599,893 12,872,503 2.331/6 214 City of Huntington Beach Fire Adopted Budget — FY 2015/16 --jj Fire Chief FIRE PREVENTION ADMINISTRATION EMERGENCY RESPONSE MARINE SAFETY Fire Division Chief Marine Safety Division Chief Administrative Secretary ADMINISTRATION Fire Division Chief Marine Safety Lieutenant(3) Administrative Analyst Senior Marine Safety Officer II(10) PROGRAMS Administrative Aide FIRE SUPPRESSION Administrative Secretary Assistant Fire Marshal Administrative Assistant Fire Battalion Chief(3) Fire Protection Analyst(2) Accounting Technician II Deputy Fire Marshal(2) Fire Prevention Inspector (3) Fire Captain(30) Senior Permit Technician FIREMED Fire Engineer(30) Fire Medical Coordinator Firefighter Paramedic(48) CERTIFIED UNIFIED Accounting Technician II(2) Firefighter(12) PROGRAM AGENCY Office Assistant II Ambulance Operator(30) Haz Mat Program Specialist EMERGENCY MANAGEMENT TRAINING Administrative Secretary g HOMELAND SECURITY Fire Battalion Chief Fire Battalion Chief Deputy Fire Marshal Emergency Services Coordinator EMERGENCY MEDICAL SERVICES CENTRAL NET OPERATIONS Emergency Medical Services AUTHORITY Coordinator Fire Training Maintenance Technician Administrative Secretary 215 Fire Department Descriptions The Huntington Beach Fire Department is dedicated to providing the highest quality fire, marine safety and emergency medical services to protect our community. Providing a balanced approach to life and property protection supports this mission. The department provides "all-risk" services and response for fire suppression, fire prevention, technical rescue, hazardous materials and weapons of mass destruction, disaster preparedness, marine safety, emergency medical and ambulance transport. Fire training is provided through the regional Central Net Training Center located in the center of the City. FireMed, a membership-based program, continues to provide significant financial support to the 6. level of emergency medical services provided for the City, while offsetting delivery costs. Fire Administration The purpose of the Fire Administration Division is to provide management, research, clerical, financial, and records support for all Fire Department programs. Fire Administration establishes and modifies Fire Department strategies, tactics, and policies; administers the Central Net Operations Joint Powers Authority Training Center and FireMed Membership Program; and is a member of MetroNet, an eight-city Joint Powers Authority for fire and medical emergency communications. The Fire Department is also a member of the Orange County-City Hazardous Materials Emergency Response Authority. Fire Prevention The Fire Prevention Division has responsibility for enforcing local, state, and federal codes in order to reduce the loss of life and property from preventable fires and other emergencies. This is accomplished through the efforts of personnel in the Fire Code Enforcement, Development, Oil Field Inspection, Hazardous Materials, and Fire Investigations sections. Fire Prevention Inspectors conduct various inspections of buildings and facilities to ensure that the construction and use is compliant with the Fire Code. The Fire Protection Analysts review and approve development plans, as well as various fire protection and life safety system plans to maintain compliance with the Fire Code and other regulations. Oil field inspections are conducted to enforce regulations in environmental and oil industry safety, including the Huntington Beach Oil Code. The Hazardous Materials section operates the Certified Unified Program Agency, which is responsible for identifying, inspecting, and monitoring businesses that use and store hazardous materials. Fire Investigators determine the origin and cause of fires and conduct criminal investigations in cooperation with the Police Department. Finally, this Division oversees a volunteer Senior Home Inspection Program (SHIP), coordination of special events and city-specific events. Emergency Response The Emergency Response Division provides a professionally trained and well-equipped emergency force for fire, medical, rescue, and hazardous materials response. This Division conducts annual life safety inspections; education programs; fire service training; and apparatus, equipment and fire station maintenance. Emergency response is delivered from eight stations that are strategically located to provide for timely emergency responses. A paramedic engine company, staffed by four personnel, responds and provides a uniform level of life safety protection for medical aid calls. Additionally, two truck companies, a State OES engine, a hazardous materials response vehicle, a mobile decontamination unit, an urban search and rescue/light and air vehicle, five City-operated emergency transport units and a Battalion Chief/shift commander complete the 24-hour emergency response capabilities. Hazmat personnel provide emergency response and train Fire Department employees in hazmat response protocols and procedures. The Fire Department is able to provide this broad scope of emergency service delivery through cross training of personnel in various disciplines. The Division includes the Training Center staff who provide mandated training for Fire Department personnel. The Division also coordinates with the Fleet Services Division of the Public Works Department for apparatus procurement, repairs, and maintenance. The Division includes the Emergency Management and Homeland Security Office, which develops and coordinates disaster plans and programs for businesses, schools, civic groups, and the public. This office provides City disaster preparedness and weapons of mass destruction programs and coordinates the Community Emergency Response Team (CERT) and Radio Amateur Civil Emergency Services (RACES)volunteers. 216 Fire Department Descriptions Marine Safety The primary goal and purpose of Marine Safety is to provide quality open water and beach safety through education, prevention, and emergency response. Marine Safety provides year-round lifeguard services on the City's beach, including medical aid and code enforcement services, manages the summer Junior Lifeguard program and provides staffing as required. This Division also provides oversight of lifeguard services in Sunset Beach. The Division is comprised of 14 permanent Marine Safety Officers and management staff, and is supported by more than 150 recurrent ocean lifeguards. Ongoing Activities & Projects Fire Administration • Provide overall administration, leadership, management and support for the Fire Department. • Maintain auto aid agreements with surrounding fire suppression and medical response agencies. • Administer Homeland Security Grants, purchase designated equipment, and coordinate City weapons of mass destruction training. • Continue strategic planning and accomplish all goals identified in the three year plan. • Represent the City of Huntington Beach on Metro Net Joint Powers Authority Board, Central Net Training Authority Board and Orange County-City Hazardous Materials Emergency Response Authority. Fire Prevention • Enforce the 2013 California Fire Code, Huntington Beach Municipal , 1 Code and City specifications. t • Conduct developmenticonstruction related inspections, permit a i inspections and mandated City and State fire prevention/life safety inspections. • Conduct fire investigations. • Provide review and planning for emergency responses to major events and activities in the City. • Maintain records retention system for occupancies, fire protection systems and Hazardous Materials Certified Unified Program Agency (CUPA) Program. • Complete plan reviews for development projects and permit issuance. • Respond to records requests for occupancy files, fire protection systems, HazMat CUPA Program and emergency responses. • Complete fire protection system plan reviews with field inspections. • Complete development reviews for entitlements and zoning administrator approvals and provide fire department requirements to the Planning Department. • Perform methane barrier and oil well plan reviews and inspections. • Conduct hazardous materials disclosure inspections and maintain hazardous materials disclosure records and emergency plans. • Respond to citizen inquiries regarding fire prevention, inspection, and education. • Provide fire prevention support and training to emergency response personnel. 217 Fire Ongoing Activities & Projects Emergency Response • Provide rapid emergency response for medical, fire, urban search and rescue, wildland fire and hazardous materials incidents. • Continue Emergency Medical Service, electronic patient care documentation and emergency medical service skills review for all Emergency Medical Technicians (EMT) and Firefighter Paramedics. • Update department Organization and Operations Manuals, policies and plans to reflect current procedures and regulations. • Update Training Manual to reflect current standards and procedures. • Coordinate inspections, repairs and/or preventive maintenance on emergency response apparatus and facilities. • Complete the purchase of a fire truck, initiate the purchase of a fire engine and emergency transport ambulance, continue ongoing purchasing of firefighter turnouts, hose, air cylinders, exercise equipment and other essential firefighting and safety equipment. • Continue to train firefighters on emergency response skills and techniques necessary for safe and effective operations during "all-risk' incidents and events. • Identify, purchase, store and maintain personal protective equipment, pharmaceuticals and response equipment used for incidents involving hazardous materials and weapons of mass destruction. • As part of the Urban Search and Rescue Program (US&R), continue to maintain a state of operational readiness to respond to complex rescue incidents, such as collapsed buildings, trench rescues, confined space rescues and other related emergencies. • Coordinate major remodel of the living quarters at Fire Station 8-Heil to meet current needs, gender accommodation and ADA compliance. • Coordinate a Standards of Cover study to assess the overall distribution and effectiveness of fire department services to meet community risks. Marine Safety • Provide year-round lifeguard, medical and enforcement services to three and half mile City beach area and Sunset Beach. • Manage and coordinate the City's Junior Lifeguard Program, including beach safety education, medical and lifesaving training, competitions and field trips for 1,000 participants. 94 1 • Continue to provide training of Marine Safety Division personnel in order to maintain operational readiness for responses in the marine environment, medical aids and enforcement incidents. • Meet all training and other requirements in order to maintain Advance Lifeguard Agency Certification through the United States Lifesaving Association. 218 Fire Performance Measures The City's performance measure program is in its tenth year. Results for the past two fiscal years in addition to goals and objectives for FY 2015/16 are presented below. FY 2013/14 FY 2014/15 FY 2015/16 Strategic ACTUAL ACTUAL ADOPTED Plan Goal Goal: 1. Provide at least 10,000 emergency medical transports Enhance and annually. Maintain Public Safety Measure: #of emergency medical transports provided 9,800 9,900 10,000 Goal: 2. Provide emergency response to fires and medical aid Enhance and calls in five minutes or less 80%of the time and in ten Maintain minutes or less 100% of the time. Public Safety Measure: •of responses to fire calls in five minutes or less 61% 62% 63% • of response to medical aid calls in five minutes or 61% 62% 63% less % of responses to fires and medical aid calls in ten 100% 100% 100% minutes or less Goal: 3. Complete 90% of life safety inspections and 100% of Enhance and fire code permit inspections assigned. Maintain Public Safety Measure: •of life safety inspection completed 94% 94% 100% •of fire code permit inspections completed 100% 100% 100% Goal: 4. Maintain 250 Community Emergency Response Enhance and Team (CERT,) 75 Radio Amateur Civil Emergency Maintain Services (RACES,) and 10 Senior Home Inspection Public Safety Program(SHIP)volunteers. Measure: #CERT volunteers 250 250 250 #of RACES volunteers 75 75 75 #of SHIP volunteers 10 10 10 Goal: 5. Ensure 100% of Lifeguards and Marine Safety Enhance and Officers complete United States Lifesaving Maintain Association (USLA) requirements to maintain Public Safety Advanced Certified Lifeguard Agency status. Measure: % of Lifeguards and Marine Safety Officers 100% 100% 100% completing USLA Advanced Certified Lifeguard Agency status 219 Fire Accomplishments &Goals FY 2014/15 Accomplishments • Provided 17,300 medical, fire, hazardous materials and other emergency responses in 2014. • Provided 9,900 emergency medical transports, as part of a program generating $6 million in revenue. • Received a 99.2% customer service satisfaction rating for fiscal year 2013/14. • Increased use of technology for emergency response, mapping and personnel training. • Continued to refine use of an Electronic Pre-Hospital Care (e-PCR) reporting system. • Performed 7,500 fire inspections and 2,000 development and fire protection/life safety plan checks, yielding over$1.3 million in general fund revenue. • Completed 220 hazardous materials inspections. • Conducted Fire Department Open House with over 800 attendees. • Received several federal, state, and private grants/reimbursements for equipment, training, fire prevention, disaster preparedness, homeland security, and emergency incident responses. • Implemented automated vehicle locator dispatching system to deploy emergency response apparatus. • Added State Office of Emergency Services fire engine for state-wide wildland fire responses. • Received State recognition of Urban Search and Rescue (US&R) Unit as a Type 1 Heavy Rescue. • The Marine Safety Division was recognized by the United States Lifesaving Association for maintaining its Advanced Lifeguard Agency Certification. • Performed over 200,000 Lifeguard preventative actions and conducted over 6,000 water rescues. • Conducted a Junior Lifeguard Program with over 900 participants. FY 2015/16 Goals • Maintain a state of operational readiness to meet the increasing demand for response to fire, medical, hazardous materials, urban search and rescue, and other all-risk emergency incidents. • Complete purchase and place into service firefighter safety equipment and secure funding, complete design and planning for placing new fire engine and emergency transport into service in FY 2015/16. • Continue quality assurance for Emergency Medical Service technology upgrades. • Complete remodel of Fire Station 8-Heil, including living quarters, gender and ADA accommodations. • Adopt 2016 California Fire Code with local amendments. • Complete implementation of using tablets for fire inspections. • Begin process to revise the Marine Safety Policies and Procedures manual. • Complete installation of two 800 Megahertz Marine Safety dispatch consoles. • Maintain Advance Lifeguard Agency Certification. 220 Fire Adopted Budget - FY 2015/16 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2011112 FY 2012/13 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 17,590,866 17,025,600 18,905,265 21,703,416 21,853,845 21,670,946 -0.15% Salaries, Temporary 90,176 88,850 1,074,213 909,401 1,026,727 1,162,070 27.78% Salaries, Overtime 4,586,953 5,197,333 5,663,770 4,287,160 4,308,826 4,443,231 3.64% Leave Pay Outs 365,824 339,211 412,100 Benefits 10,365,028 10,533,651 13,206.912 14,321,950 14,358,738 14,546,575 1.57% PERSONNEL SERVICES 32,998,847 33,184,645 39,262,261 41,221,927 41,548,136 41,822,822 1.46% OPERATING EXPENSES Utilities 36,214 48,638 46,971 41,400 41,400 39,400 -4.83% Purchased Water 212 438 411 1,000 1,000 1,000 0.00% Equipment and Supplies 904,957 1,019,799 1,351,087 957,582 1,158,639 938,632 -1.98% Repairs and Maintenance 202,578 225,321 293,226 271,928 340,155 270,628 -0.48% Conferences and Training 40,426 58,411 108,102 111,284 111,734 115,534 3.82% Professional Services 398,396 448,879 853,075 475,490 771,233 570,372 19.95% Other Contract Services 236,355 203,300 174,592 180,052 205,104 178.552 -0.83% Rental Expense 47,616 49,337 67,113 82,200 82,200 82,200 0.00% Payments to Other Governments 789,005 1,122,533 948,444 951,151 951,151 1,035,046 8.82% Expense Allowances 23,156 22,066 21,487 27,552 27,552 27,552 0.00% Other Expenses 16,284 9,410 10,750 13,300 13,300 14,300 7.52% OPERATING EXPENSES 2,695,200 3,208,132 3,875,259 3,112,939 3,703,468 3,273 216 5.15% CAPITAL EXPENDITURES Improvements 230.906 213,970 139.453 143,000 218,000 271,300 89.72% Equipment 30,000 30,000 190,160 533.87% CAPITAL EXPENDITURES 230,906 213,970 139,453 173,000 248,000 461,460 166.74% NON-OPERATING EXPENSES Transfers to Other Funds 13,000 14,817 13,000 13,000 13,000 13,000 0.00% NON-OPERATING EXPENSES 13,000 14,817 13,000 13,000 13,000 13,000 0.00% Grand Totals 35,937,952 36,621,564 43,289,973 44,520,866 45,512,604 45,570,498 2.36% General Fund 34,651,952 35,498,396 42,192,310 43,763,878 44,441,331 44,647,169 2,02°% Other Funds 1,286,000 1,123,168 1,097,663 756,987 1,071,273 923,328 21.97% Grand Total(s) 35,937,952 36,621,564 43,289,973 44,520,866 45,512,604 45,570,498 2.36% Personnel Summary 176.50 176.50 196.50 198.00 198.00 198.00 10.00 221 Fire Adopted Budget - FY 2015/16 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 17,315,906 16,841,072 18,651,639 21,432,981 21,576,617 21,388,748 -0.21% Salaries, Temporary 60,145 57,784 1,036,841 881,901 989,232 1,134,570 28.65% Salaries,Overtime 4,555,609 5,174,557 5,644,395 4,281,660 4,299,731 4,436,731 3.62% Leave Pay Outs 357,709 334,084 399,892 Benefits 10,236,435 10,438.646 13,090.477 14,172,865 14,209,653 14,382.663 1.48% PERSONNEL SERVICES 32,525,804 32,846,142 38,823,245 40,769,407 41,075,233 41,342,711 1.41% OPERATING EXPENSES Utilities 2,324 1,986 5,906 4,900 4,900 2,900 -40,82% Equipment and Supplies 498,826 592,588 949,842 894,151 944,509 879,001 -1.69% Repairs and Maintenance 187,430 192,560 278,042 244,601 312,828 243,301 -0.53% Conferences and Training 27,947 56,996 106,745 109,284 109,734 111,034 1.60% Professional Services 385,744 448,029 851,575 475,490 771,233 557,622 17.27% Other Contract Services 198,003 155,100 129,204 171,842 128,691 171,342 -0.29% Rental Expense 47,616 49,337 67,113 75,700 75,700 75,700 0.00% Payments to Other Governments 742,333 1,122,533 948,400 951,151 951,151 1,035,046 8,82% Expense Allowances 23,146 22,066 21,487 27,552 27,552 27,552 0.00% Other Expenses 12,780 9,243 10,750 9.800 9,800 10,800 10.20% OPERATING EXPENSES 2,126,148 2,650,437 3,369,065 2.964.471 3,336,098 3,114,298 5.05% CAPITAL EXPENDITURES Equipment 30.000 30,000 190,160 533.87% CAPITAL EXPENDITURES 30,000 30,000 190,160 533.87% NOW OPERATING EXPENSES Transfers to Other Funds '.817 NON -OPERATING EXPENSES 1,817 Total 34,651,952 35,498,396 42,192,310 43,763,878 44,441,331 44,647,169 1 2.02% Personnel Summary 172.50 172.50 192.63 194.00 194.00 194.00 0.00 222 Fire Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 636,421 682,976 646,675 634,132 634,132 654,382 3.19% Salaries,Temporary 5,500 Salaries, Overtime 2,639 3,350 7,527 10,500 10,500 10.500 0.00% Leave Payouts 24,189 21,690 27,747 Benefits 328,656 352,861 369,417 354,523 354,523 378,569 6.78% PERSONNEL SERVICES 997,405 1,060,876 1,051,365 999,155 999,155 1,043,451 4.43% OPERATING EXPENSES Utilities 327 170 665 Equipment and Supplies 9,896 11,134 16,831 16,340 16,340 16,090 -1.53% Repairs and Maintenance 2,921 266 75 2,750 2,750 2,750 0.00% Conferences and Training 533 1,933 3,298 2,250 2,250 2,500 11.11% Professional Services 2,936 425 Other Contract Services 4,610 243 274 6,250 6,250 6,250 0.00% Rental Expense 828 2,549 2,562 3,000 3,000 3.000 0.00% Other Expenses 47 123 OPERATING EXPENSES 22,098 16,843 23,705 30,590 30,590 0.00% CAPITAL EXPENDITURES Equipment 10,000 10,000 -100.00% CAPITAL EXPENDITURES 10,000 10,000 -100.00% NOW OPERATING EXPENSES Transfer to Other Funds 1.8`.7 NON-OPERATING EXPENSES 1,817 Total 1,019,503 1,079,536 1,075,070 1,039,745 1,039,745 1,074,041 3.307 Significant Changes A minor adjustment transferred from Equipment and Supplies to the Conferences and Training budget. FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fire Chief 1.00 1.00 1,00 1.00 1.00 1.00 0.00 Fire Battalion Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Emergency Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 0.50 0.50 0.50 0.00 0.00 0.00 0.00 Administrative Aide 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accountin Technician II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 7.50 7.50 7.50 7.00 7.00 7.00 0.00 223 Fire Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Emergency Response PERSONNEL SERVICES Salaries, Permanent 13,679,056 13,155,308 13,314,043 15,246,905 15,246,905 15,221,051 -0.17% Salaries,Temporary 9,978 23.088 3,453 10,000 10,000 10,000 0.00% Salaries, Overtime 3,884,768 4,300,937 4,085,217 3,332,936 3,332,936 3,332,936 0.00% Leave Pay Outs 296,829 261,556 298,824 Benefits 8,154,206 8,320,500 9,427,174 10,107,801 10,107,801 10,216,412 1.07% PERSONNEL SERVICES 26,024,837 26,061,389 27,128,712 28,697,642 28,697,642 28,780,399 0,29% OPERATING EXPENSES Utilities 440 290 3,764 Equipment and Supplies 214,895 259,495 349,232 312,088 315,870 312,088 0.00% Repairs and Maintenance 79,278 93,843 145,512 129,118 128,555 130,318 0.93% Conferences and Training 20,662 41,081 45.358 22,334 22,784 22,334 0.00% Professional Services 39,516 30,001 107,788 42,250 58,200 91,050 115.50% Other Contract Services 7,678 9,052 9,064 6,000 8,075 6,000 0.00% Payments to Other Governments 742,333 1,122,533 948,400 951,151 951,151 1,035,046 8.82% Expense Allowances 15,756 15,788 15,276 15,950 15,950 15,950 0.00% Other Expenses 3,694 4,418 3.385 3,300 3,300 3,300 0.00% OPERATING EXPENSES 1,124,252 1,576,502 1,627,779 1,482,191 1,503,884 1,616,086 9.03% CAPITAL EXPENDITURES Equipment 10,000 10,000 110,160 1001.60% CAPITAL EXPENDITURES 10,000 10,000 110,160 1001.60% Total 27,149,090 27,637,891 28,756,491 30,189,833 30,211,526 30,506,645 4.98% Significant Changes Repairs and Maintenance slightly increased to reflect the cost of maintaining and repairing various hazardous materials equipment. Professional Services increased by $50,000 for the preparation of a Standards of Cover evaluation of community fire and non-fire risks. Payments to Other Governments increased due to the increased cost of emergency dispatching services provided by Metro Cities Joint Powers Authority by $83,895. Equipment funding in the amount of $110,160 was included for the purchase of air bottles and fire hose replacement. FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fire Division Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Fire Battalion Chief' 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Deputy Fire Marshal" 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Fire Captain 30.00 30.00 30.00 30.00 30.00 30.00 0.00 Fire Engineer 30.00 30.00 30.00 30.00 30.00 30.00 0.00 Firefighter Paramedic 36.00 36.00 36.00 36.00 36.00 36.00 0.00 Firefighter 12.00 12.00 12.00 12.00 12.00 12.00 0.00 'f.0 FTE Defunded "2.0 FTES Defunded Total 115.00 115.00 115.00 115.00 115.00 115.00 0.00 224 Fire Adopted Budget -FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fire Prevention PERSONNEL SERVICES Salaries, Permanent 779,528 779,605 768,791 943,907 943,907 940,601 -0.35% Salaries,Temporary 33,297 250 7,610 37,669 37,669 0.00% Salaries, Overtime 57,014 54,138 57,247 75,901 75,901 75,901 0.00% Leave Payouts 29,727 35,598 37,492 Benefits 466,628 406,535 424,712 463,417 463,417 510,319 10.12% PERSONNEL SERVICES 1,366,193 1,276,126 1, Q W 1 1,520,894 1,483,225 1,564,490 2.87% OPERATING EXPENSES Utilities 1,514 1,394 474 2,900 2,900 900 -68.97% Equipment and Supplies 3,892 19,884 13,322 18,423 18,423 18,423 0.00% Repairs and Maintenance 85,708 97,736 84,093 67,100 132,326 64,600 -3.73% Conferences and Training 1,279 1,828 8,706 14,200 14,200 16,700 17,61% Professional Services 53,650 137,027 385,599 100,600 380,393 101,600 0.99% Other Contract Services 147,832 93,507 93,085 111,167 65,941 111,167 0.00% Rental Expense 46,788 46,788 46,788 51,200 51,200 51,200 0.00% Expense Allowances 5,589 4,478 4,390 4,402 4,402 4,402 0.00% Other Expenses 9,040 4,701 6,726 6.000 6,000 7,000 16.67% OPERATING EXPENSES 355,291 407,344 643,183 375,992 675,785 375,992 0.00% Total 1,721,484 1,683,470 1,939,035 1,896,886 2,159,011 1,940,482 Significant Changes The reduction in Utilities more appropriately reflects actual oil production unit electricity usage. Other Expenses increased due to an increased cost of the Air Quality Management District and Orange County Sanitation District permits for City oil wells and the tank farm. FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fire Division Chief 1.00 1.00 1.00 1'00 1.50 1.00 0.00 Deputy Fire Marshal (Safety) 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Assistant Fire Marshal(Non-Safety) 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Haz Mat Program Specialist 0.00 0.00 0.13 0.00 0.00 0.00 0.00 Fire Protection Analyst 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Fire Prevention Inspector 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Permit Technician 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Total 8.00 8.00 8.13 9.00 9.00 9.00 0.00 225 Fire Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division By Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fire Medical Program PERSONNEL SERVICES Salaries, Permanent 2,220,901 2,218,446 2,254,457 2,499,990 2,499,990 2,527,722 1.11% Salaries,Temporary 11,369 33,634 17,676 67,761 67,761 72,961 7,67% Salaries,Overtime 611,188 814,762 917,111 550,000 550,000 550,000 0.00% Leave Payouts 6,964 15,241 20,644 Benefits 1,286,946 1,355,643 1,525,851 1,665,403 1,665,403 1,748,640 5.00% PERSONNEL SERVICES 4,137,368 4,437,725 4,735,738 4,783,154 4,783,154 4,899,323 2.43% OPERATING EXPENSES Utilities 42 471 Equipment and Supplies 270,143 301,589 357,095 366,300 386,938 351,400 -4.07% Repairs and Maintenance 19,522 714 17,776 9,500 9,500 9,500 0.00% Conferences and Training 5,473 12,154 6,214 12,500 12,500 11,500 -8.00% Professional Services 289,642 280,576 356,067 332,640 332,640 364,972 9.72% Other Contract Services 37,883 52,297 25,446 48,425 48,425 47,925 -1.03% Expense Allowances 1,800 1.800 1.650 1.800 1,800 1,800 0.000. Other Expenses 86 OPERATING EXPENSES 624,507 649,131 764,804 771,165 791,803 787,097 2.07% Total 4,761,875 5,086,857 5,500,543 5,554,319 5,574,957 5,686,4201 2.387. Significant Changes Professional Services increased by$21,132 due to an increase in Emergency Medical Services billing costs. FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Fire Marshal 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Firefighter Paramedic 12.00 12.00 12.00 12.00 12.00 12.00 0.00 Emergency Medical Srvs Coord 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Fire Medical Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Ambulance Operator 24.00 24.00 30.00 30.00 30.00 30.00 0.00 Accounting Technician II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 TOtel 42.00 42.00 48.00 48.00 48.00 48.00 0.00 226 Fire Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division By Object Account DIVISION Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Marine Safety PERSONNEL SERVICES Salaries, Permanent 4,738 1,667,673 2,108,047 2,251,683 2,044,992 -2.99% Salaries, Temporary 812 1,008,102 766,471 911,471 1,013,940 32.29% Salaries, Overtime 1,370 577,293 312,323 330,394 467,394 49.65% Leave Payouts 15,187 Benefits 3.107 1,343,323 1,581,722 1,618,510 1,528,723 -3.35% PERSONNEL SERVICES 10,027 4,611,578 4,768,563 5,112,058 5,055,048 6.01% OPERATING EXPENSES Utilities 132 533 2,000 2,000 2,000 0.00% Equipment and Supplies 484 213,363 181,000 206,938 181,000 0.00% Repairs and Maintenance 30.587 36,133 39,697 36,133 0.00% Conferences and Training 43,169 58,000 58,000 58,000 0.00% Professional Services 2,120 Other Contract Services 1,336 Rental Expense 17,763 21,500 21,500 21,500 0.00% Expense Allowances 171 5,400 5,400 5,400 0.00% Other Expenses 554 500 500 500 0.00% OPERATING EXPENSES 616 309,594 304,533 334,035 304,533 0.00% CAPITAL EXPENDITURES Equipment 10,000 10,000 80.000 700.00% ,ANPITAL EXPENDITURES 10,000 10,000 80,000 700.00% Total 10,643 4,921,172 5,083,096 5,456,093 5,439,581 7.01% Significant Changes Personnel Services expenditures by object category were adjusted to better reflect and align staffing needs more appropriately, specifically related to seasonal part-time salaries. Overtime increased to reflect Memorandum of Understanding (MOU) impacts and to better align staffing needs. Temporary Salaries also increased by $50,000 for the Junior Lifeguard Program. Equipment funding was included for the replacement of SCUBA dry suits and Automated External Defibrillators. FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Marine Safety Division Chief 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Marine Safety Lieutenant 0.00 0.00 3.00 3.00 3.00 3.00 0,00 Marine Safety Officer II' 0.00 0.00 10.00 10.00 10.00 10.00 0.00 Administrative Secretary 0.00 0.00 0.00 1.00 1.00 1.00 0.00 '1.0 FTE Defunded Total 0.00 0.00 14.00 15.00 15.00 15.00 0.00 227 Fire Adopted Budget- FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014/15 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year HAZMAT CUPA(sot,)Training Center (704), Grants(various) PERSONNEL SERVICES Salaries, Permanent 274,960 184,528 253,626 270,435 277,228 282,198 4.35% Salaries,Temporary 30,031 31,065 37,373 27,500 37,495 27,500 0.00% Salaries, Overtime 31,345 22,777 19,375 5,500 9,095 6,500 18.18% Leave Payouts 8,114 5,127 12,208 Benefits 128,593 95,005 116,435 149,085 149,085 163,912 9.95% PERSONNEL SERVICES 473,043 338,503 439,017 4SU19 47 903 480110 6.10% OPERATING EXPENSES Utilities 33,890 46,652 41,064 36,500 36,500 36,500 0.00% Purchased Water 212 438 411 1,000 1,000 1,000 0.00% Equipment and Supplies 406,131 427,212 401,245 63,431 214,130 59,631 -5.99% Repairs and Maintenance 15,149 32,761 15,184 27,327 27,327 27,327 0.00% Conferences and Training 12,479 1,416 1,358 2,000 2,000 4,500 125.00% Professional Services 12,653 850 1,500 12,750 100.00% Other Contract Services 38,352 48,201 45,388 8,210 76,413 7,210 -12.18% Payments to Other Governments 46,672 44 Expense Allowances 10 Rental Expense 6,500 6,500 6,500 0.00% Other Expenses 3,504 167 3,500 3,500 3.500 0.00% OPERATING EXPENSES 569,052 557,695 506,194 148,468 367,370 158,918 7.04% CAPITAL EXPENDITURES Improvements 230,906 213,970 139,453 143,000 218,000 271,300 89.72% CAPITAL EXPENDITURES 230,906 213,970 139,453 143000 218,000 271,300 89.72% NON-OPERATING EXPENSES Transfers to Other Funds 13,000 13,000 13,000 13,000 13,000 13,000 0.00% NON-OPERATING EXPENSES 13,000 13,000 13,000 13,000 13,000 13,000 0.00% Total 1,286,000 1,123,168 1,097,663 756,987 1,071,273 923,328 21.97% Significant Changes Professional Services increased for contract inspection of approximately 150 additional businesses utilizing hazardous materials. Capital expenditures increased due to Central Net Operations Authority(CNOA) repair and replacement of concrete and asphalt, training props, and other facility improvements. FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Haz Mat Program Specialist 1.00 1.00 0,87 1.00 1.00 1.00 0.00 Fire Training Maintenance Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 2.00 2.00 2,00 2.00 2.00 2.00 0.00 Total 4.00 4.00 3.87 4.00 4.00 4.00 0.00 228 Fire Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS HAZMAT CUPA(so1,1 Training Center (704,)Grants(various)(continued) FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014115 FY 2015116 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00231 Fire Facilities Dev Impact 10,477 00501 CUPA 155,751 279,231 183,604 178,000 178,000 240,000 62,000 00704 Fire JPA Fund 416,662 355,288 345,767 346,367 347,680 388,067 41,700 00764 EMPG Grants 750 00894 W MD-DHHS 376 228 00926 Homeland Security MMRS 08/09 137,879 173,700 00934 Fireman's Fund Heritage 09/10 1 00941 Homeland Security UASITLO 0910 275 00945 Homeland Security MMRS 09/10 316,402 00947 EMPG 10/11 63,489 293 00951 Used Oil 14th Cycle 08/09 3,190 00952 Fireman's Fund Heritage 10/11 2 00958 Homeland Security UASI 09110 45,666 00960 Used Oil OPP1 85,224 00974 Assistance to Firefighters Grant 5,520 1 00975 EMPG 11/12 43,199 00976 Homeland Security MMRS 10/11 313,425 Total 828,535 1,578,492 529,371 524,367 525,680 628,067 103,700 Estimated Proposed Estimated Actual as of Actual as of Actual as of Year-End Use of Fund Year-End Change from Fund Balance Summary 913012012 9/30/2013 9/30/2014 9/3012015 Balance 9/30/2016 Prior Year 00501 CUPA 154.831 200,537 141,208 60,021 39,838 20,183 (39,838) 00704 Fire JPA Fund 1,162,899 1,050,870 951,275 777,085 255,423 521,662 (255,423) Total 1,317,730 1,251,407 1,092,483 837,106 295,261 541,845 (295,261) 229 Fire Adopted Budget - FY 2015116 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014115 FY 2015116 Change From Department I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year FIR Fire ADM Administration 10065101 Fire Administration 891,006 937,783 912,725 860,566 860,566 895,669 4.08% 10065301 Emergency Operations Center 128,497 141,752 162,345 179,178 179,178 178,372 -0.45% ADM Administration 1,019,503 1,079,536 1,075,070 1,039,745 1,039,745 1,074,041 3.30% ER Emergency Response 10065203 Fire Suppression 24,361,477 24,816,502 25,916,379 26,834.930 26,856,623 27,286,690 1.68% 10065303 Hazmat Response 2,786,618 2,820,496 2,839,437 3,352,353 3,352,353 3,216,805 -4.04% 10065304 Search/Rescue 953 893 674 2,550 2,550 3,150 23.53% 10065702 Support Services 41 ER Emergency Response 27,149,090 27,637,891 28,756,491 30,189,833 30JOINN 30,506,645 1.05% FM FireMed 10065401 FireMed Administration 704,440 740,276 814,763 784,067 784,067 819,911 4.57% 10065402 FireMed Program 2,766,290 3,034,075 3,072,238 3,273,506 3,288,468 3,292,824 0.59% 10065403 Emergency Transport Program 1,291,146 1,312,506 1,613,542 1,496,746 1,502,422 1.573,685 5.14% FM FireMed 4,761,875 5,086,857 5,500,543 5,554,319 5,574,957 5,686,420 2.38% FP Fire Prevention 10065201 Fire Prevention 1,428,141 1,454,574 1,718,949 1,633,950 1,896.075 1,677,546 2.67% 10065204 Oil Production 293,343 228,896 220,086 262,936 262,936 262,936 0.00% FP Fire Prevention 1,721,484 1,683,470 1,939,035 1,896,886 2,159,011 1,940,482 2.30% FP Marine Safety 10065205 Junior Lifeguards 476 553,757 532,412 599,762 605,471 13.72% 10065207 Marine Safety 9.640 4,052,138 4,124,238 4,393,248 4,324,558 4.86% 10065208 Sunset Beach Lifeguards 527 315,277 426,446 463,083 509,552 19.49% FP Marine Safety 10,643 4,921,172 5,083,096 5,456,093 5,439,581 7.01% UASI 95865302 UASI 2009 TLO 2,148 120765101 UASI 2013 2,518 3,595 UASI 2,148 2,518 3,595 CUPA 50165501 Hazmat CUPA 215,444 220.525 229,933 242,551 246,187 266,838 10.01% 50165999 CUPA-Fire Trfs 13,000 13.000 13,000 13,000 13,000 13,000 0.00% UASI 228,444 233,525 242,933 255,551 259,187 279,838 9.50% Used Oil 96066002 Used Oil OPP1 10/11 58,341 96066003 Used Oil OPP2 12/13 8,593 21,100 (2,532) 96066004 Used Oil OPP3 12113 9,658 44,764 17,839 96066040 Used Oil OPP4 13114 34.868 20,092 96066041 Used Oil OPP5 14/15 54,272 Used Oil 66,934 30,758 77.100 92,203 Homeland Security 95865301 Homeland Security UASI 09/10 3,111 94565301 Homeland Security MMRS 09110 256,188 97665301 Homeland Security MMRS 10/11 8,558 304.867 97665302 Homeland Security MMRS 2011 505 276,962 99665301 Homeland Security UASI 2012 3,802 8,146 Homeland Security 267,857 309,174 285,108 230 Fire Adopted Budget - FY 2015/16 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change From Department I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year FIR Fire EMPG 94765001 EMPG 10/11 97565001 EMPG 11/12 4.',.1-9 99065001 EMPG 12113 36.691 120465001 EMPG 13/14 30,051 121665001 EMPG 14/15 4,005 27,954 EMPG 43,336 36,691 34,056 27,954 Donations and Other Grants 10365101 Donations Fire 34 747 10,990 22365101 Safe and Sane Fireworks 17,807 11,283 70465101 CNOA Administration 555.236 462,502 443,585 501,436 583,995 643,490 28.33% 70465102 FV Member Specific Account 8,354 4,815 1,776 19,405 89465301 WMD-DHHS 64,067 34,386 3.991 94765301 Hazard Mitigation 10111 26,297 97465001 Assistance to Firefighters Grant 5,521 120266001 DHS Fire Prevention Grant 9,840 121866001 DHS Fire Equipment Grant 69,952 Donations and Other Grants 677,282 513,021 455,949 501,436 688,334 643,490 28.33% Other Funds 1,286,000 1,123,168 1,097,663 756,987 1,071,273 923,328 21.97% General Fund 34,651,952 35,498,396 42,192,310 43.763,878 44,441,331 44,647.169 2.02% Other Funds 1,286,000 1,123,168 1,097,663 756,987 1,071,273 923,328 21.97% Grand Total(s) 35,937,952 36,621,564 43,289,973 44,520,866 45,512,604 45,570,498 231 INTENTIONALLY LEFT BLANK HU"NGTON BEACH I II' GUINNESS WORD)RECORDS' OX,tST%RFWnao MOST PEOPLE PMw n SUP BOAR; 232 City of Huntington Beach Human Resources Adopted Budget — FY 2015/16 Director of Human Resources ADMINISTRATION Administrative Assistant RISK MANAGEMENT LABOR BENEFITS&TRAINING RECRUITMENT& SELECTION LIABILITY Personnel Analyst Principal Personnel Analyst Principal Risk Manager Personnel Analyst Principal Personnel Analyst Senior p g 1rs Personnel Analyst nalyst Personnel Analyst Liability Claims Coordinator Personnel Assistant(2) Risk Management Specialist (2) SAFETY/WORKERS COMPENSATION Safety&Loss Prevention Analyst 233 Human Resources Department Descriptions The Human Resources Department's primary role is to provide responsive professional human resource management assistance to City departments and to attract and develop quality employees. The department is operationally comprised of five divisions: Administration, Benefits and Training, Employee Relations, Recruitment and Selection, and Risk Management. Human Resources supports City departments in all aspects of recruitment, selection, training, and professional development of skilled employees providing the highest quality service to internal and external stakeholders. Human Resources oversees a variety of functions including: employee training and development via Surf City University classes and workshops, labor negotiations and contract administration, employee relations, benefits administration, and classification and compensation. The Risk Management Division is responsible for managing the City's risk and employee safety programs. This division develops, administers, and coordinates citywide liability insurance and risk management programs including workers' compensation, public claims liability, loss prevention, and safety. The division also coordinates loss control training and directs safety activities at all levels to avoid or reduce loss exposure. This division manages the City's liability insurance claims process including the investigation and settling of claims against the City. Ongoing Activities & Projects Human Resources • Manage the recruitment, testing, and selection processes, including administration of the NEOGOV online recruitment system. • Plan and implement citywide training programs and courses offered through Surf City University. • Coordinate labor relations meetings, process follow-up items, and handle contract interpretation issues. • Administer the City's health and retirement plans. • Administer the classification and compensation plan. • Oversee labor and employee relations administration. Risk Management Division • Prepare annual risk management report including claims statistics, evaluation, insurance coverage, and renewals. • Investigate, evaluate, process, and settle or deny all liability claims. • Process property, liability, and benefit insurance renewals and file claims for reimbursement. • Process insurance certificates annually and monitor compliance. • Oversee the workers' compensation program. • Maintain a comprehensive occupational health and safety program. 234 Human Resources Performance Measures The City's performance measure program is in its tenth year. Results for the past two fiscal years in addition to goals and objectives for FY 2015/16 are presented below. FY 2013114 FY 2014/15 FY 2015/16 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Provide professional guidance to departments on Strengthen HR related issues. Economic and Financial Sustainability Measure: #of departments assisted 4 2 2 Goal: 2. Continue open communication with employees Strengthen and labor groups through Labor Management Economic and Relations Committee (LMRC) meetings, meet & Financial confer,and department newsletters. Sustainability Measure: #of annual meetings conducted and newsletters 16 20 20 published Goal: 3. Provide at least four safety training workshops to Strengthen employees to reduce accidents and injuries. Economic and Financial Sustainability Measure: #of safety workshops conducted 30 30 10 Goal: 4. Provide at least four training workshops to Strengthen Department Directors and Managers to enhance Economic and understanding of Human Resources processes Financial and procedures. Sustainability Measure: #of workshops conducted N/A 2 4 235 Human Resources Accomplishments & Goals FY 2014/15 Accomplishments • Reached successor Memorandum of Understanding agreements with the following Associations: Fire Management Association (FMA), Marine Safety Management Association (MSMA), Municipal Employees Association (MEA), Police Officers Association (POA) and Police Management Association (PMA). • Class plan changes — updated three job specifications, created two new classifications, and re- title of five classifications. • Partnered with CPS on study of Information Services classifications. • Revised Workplace Violence policy. • Facilitated 55 recruitment examinations. • Conducted and completed recruitments (from posting date to creation of eligible list) in an average of 46 days. • Filled over 150 requisitions (regular, promotional, and PT/Temp) resulting in over 225 hires/promotions. • Received and processed over 12,000 online job applications. • BICEP, JPA group was expanded to include six member cities with the addition of Ventura in July 2014. • BICEP accredited "With Excellence' by the California Association of Joint Powers Association (CAJPA). • Successfully recovered approximately$100,000 in property damage claims. • Worked with Finance to facilitate the implementation of a cost-allocation system. • Revised, updated and re-launched Surf City University — providing a comprehensive menu of training and staff development options for all levels of City staff. • Continued to partner with ACCOC and Cal-ICMA to facilitate workplace learning, coaching and mentoring opportunities for staff. FY 2015/16 Goals • Successfully conclude negotiations with the Surf City Lifeguards Employees' Association (SCLEA). • Schedule interview training for new supervisors and/or managers who are tasked with conducting interviews to select New Hires. • Conduct and complete recruitments (from posting date to creation of eligible list) within 45 days on average. • Continue to provide training to Managers/Supervisors on Workers' Compensation matters, including Disability Management. • Provide training on Insurance Coverage to various departments. • Develop a program for ACA reporting to IRS of medical insurance provided to full time employees. • Expand training to include all new hires (non-supervisory) regarding Sexual Harassment (AB 1825) and Anti-Bullying (AB 2053)within six months of appointment. • Continue to offer low or no-cost employee development opportunities through the City's Employee Assistance Program provider, and webinars through consortium resources, external training partners, and co-sponsorship with neighboring jurisdictions. 236 Human Resources Accomplishments&Goals FY 2015/16 Goals (Continued) • Expand employee health and wellness programming through coordination with health care providers. • Complete assigned internal investigations within 30 to 45 days. • Develop and implement training on grievance processing for first-line supervisors. • Enter into negotiations with Associations for successor MOUs. • Update the City's Classification Plan by creating new job classes to accommodate department's needs, deleting obsolete job classes, and revising current class specifications to reflect changes in job duties, requirements or other components. • Continue to provide employee relations counsel to department heads, managers, and supervisors to enable proactive resolution to work-related issues and problems. • Continue to oversee the administration and application of MOUs, personnel rules, and administrative regulations necessary to properly manage the City's workforce. • Develop and implement policies and procedures related to new legislation —AB 1522- Paid Sick Leave. 237 Human Resources Adopted Budget - FY 2015/16 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 1,276,752 1,271,725 1,267,031 1,461,832 1,461,832 1,483,243 1.46% Salaries,Temporary 10,000 14,000 10,000 0.00% Salaries,Overtime 535 1,242 699 Leave Payouts 22,514 21,978 69,528 2,400 2,400 -100.00% Benefits 530,127 550,711 596,556 679,900 679,900 745,938 9.71% PERSONNEL SERVICES 1,829,928 1,845656 1,933,814 2,154,132 2,158,132 2,239,181 3.95% OPERATING EXPENSES Utilities 304 Equipment and Supplies 42,974 44,328 28,485 55,275 55,275 55,275 0.00% Repairs and Maintenance 10,958 10,958 10,958 20,000 20,000 20,000 0.00% Conferences and Training 90,544 95,082 64,702 135,200 131,200 135,200 0.00% Professional Services 826,069 849,492 932,064 956,500 1,000,378 956,500 0.00% Other Contract Services 77,535 80,842 77,573 80,000 80,000 80,000 0.00% Claims Expense 4,823,165 5,371,856 4,643,979 5,415,932 5,415,932 5,415,932 0.00% Insurance 2,477,593 2,514,437 2,624,382 2,735,853 2,718,289 2,803,165 2.46% Payments to Other Govts 109,242 172,676 161,064 175,000 175,000 241,714 38.12% Expense Allowances 6,000 6,023 6,023 6,000 6,000 6,000 0.00% OPERATING EXPENSES 8,464,078 9,145,999 8,549,229 9,579,760 9,602,074 9,713,786 1.40% NON-OPERATING EXPENSES Payroll Charges (5,081,859) Extraordinary Loss 11,354,412 246.166 246.166 -100.00% NON-OPERATING EXPENSES 5,081,859 11,354,412 246,166 246,166 -100.00% Grand Total(s) 5,212,147 22,346,067 10,483,043 11,980,058 12,006,372 11,952,967 -0.23% General Fund 5,192,580 5,442,204 4,073,414 5,325,718 5,352,032 5,414,059 1.66% Other Funds 19,567 16,903,863 6,409,629 6,654,340 6,654,340 6,538,908 -1.73% Grand Totals 5,212,147 22,346,067 10,483,043 11,980,058 12,006,372 11,952,967 -0.23% Personnel Summary 15.00 15.00 15.00 15.00 15.00 15.00 1 0.00 238 Human Resources Adopted Budget - FY 2015/16 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 1,276,752 938,608 969,238 1,077,889 1,077,889 1,083,081 0.48% Salaries,Temporary 10,000 14,000 10,000 0.00% Salaries,Overtime 535 1,170 699 Leave Pay Outs 22,514 19,765 24,082 Benefits 528,077 403,025 449.195 492.689 492,689 540,838 9.77% PERSONNEL SERVICES 1,827,877 1,362,568 1,443,213 1,580,578 1,584,578 1,633,919 3.37% OPERATING EXPENSES Utilities 304 Equipment and Supplies 25,456 42,219 25,846 52,275 52,275 52,275 0.00% Repairs and Maintenance 10,958 10,958 10,958 20,000 20,000 20,000 0.00% Conferences and Training 90,544 93,488 62,457 128,200 124,200 128,200 0.00% Professional Services 826,069 159,824 266,922 266,500 310,378 266,500 0.00% Other Contract Services 77,535 80,842 77,573 80,000 80,000 80,000 0.00% Claims Expense 4,823,165 1,171,541 (443,960) 662,000 662,000 662,000 0.00% Insurance 2,477,593 2,514,437 2,624,382 2,530,165 2,512,601 2,565,165 1.38% Payments to Other Govts 109,242 Expense Allowances 6,000 6.023 6.023 6,000 6,000 6.000 0.00% OPERATING EXPENSES 8,446,561 4,079,636 2,630,201 3,745,140 3,767,454 3,780,140 0.93% NON-OPERATING EXPENSES Payroll Charges 5.081.859) NON-OPERATING EXPENSES 5,081,859 Total 5,192,580 5,442,204 4,073,414 5,325,718 5.352,032 5,414,059 1.66% Personnel Summary 14.50 14.50 11.00 11.00 11.00 11.35 0.35 2 39 Human Resources Adopted Budget - FY 2015116 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Human Resources PERSONNEL SERVICES Salaries, Permanent 1,276,752 938,608 969,238 1,077,889 1,077,889 1,083,081 0.48% Salaries, Temporary 10,000 14,000 10,000 0.00% Salaries, Overtime 535 1,170 699 Leave Payouts 22,514 19,765 24,082 Benefits 528,077 403,025 449,195 492,689 492,689 540,838 9.77% PERSONNEL SERVICES 1,827,877 1,362,568 1,443,213 1,580,578 1,584,578 1,633,919 3.37% OPERATING EXPENSES Utilities 304 Equipment and Supplies 25,456 42,219 25,846 52,275 52,275 52,275 0.00% Repairs and Maintenance 10,958 10,958 10,958 20,000 20,000 20,000 0.00% Conferences and Training 90,544 93,488 62,457 128,200 124,200 128,200 0.00% Professional Services 826,069 159,824 266,922 266,500 310,378 266,500 0.00% Other Contract Services 77,535 80,842 77,573 80,000 80,000 80,000 0.00% Claims Expense 4,823,165 1,171,541 (443,960) 662,000 662,000 662,000 0.00% Insurance 2,477,593 2,514,437 2,624,382 2,530,165 2,512,601 2,565,165 1.38% Payments to Other Governments 109,242 Expense Allowances 6,000 6.023 6.023 6,000 6.000 6,000 0.00% OPERATING EXPENSES 8,446,561 4,079,636 2,630,201 3,745,140 3,767,454 3,780,140 0.93% NON-OPERATING EXPENSES Payroll Charges 5,081,859 NON-OPERATING EXPENSES 5,081,859 Total 5,192,580 5,442,204 4,073,414 5,325,718 5,352,032 5,414,059 1.660/6 Significant Changes Effective FY 2015/16, personnel allocation was updated to appropriately reflect the Workers' Compensation Program cost. Insurance premium increased by$35,000 due to new insurance policies related to cyber liability and fiduciary liability insurance coverage. Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Human Resources 1.00 1.00 1.00 1.00 1.00 0.85 (0.15) Risk Manager" 1.00 1.00 0.00 0.00 0.00 0.10 0.10 Personnel Analyst Principal 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Personnel Analyst Senior 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Personnel Analyst 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Safety&Loss Prevention Analyst' 1.00 1.00 0.00 0.00 1 0.00 0.10 0.10 Liability Claims Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Personnel Assistant 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Risk Management Specialist 0.00 0.00 0.00 0.00 0.00 0.30 0.30 Administrative Assistant 0.50 0.50 1.00 1.00 1.00 1.00 0.00 Administrative Secretary' 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Office Assistant II' 1.00 1.00 0.00 0.00 0.00 0.00 0.00 FY 2015116 FTE reflects reallocation of personnel costs fmm the General Fund to the Workers'Compensation Fund to appropriately reflect program cost. 'Positions transferred from General Fund,Business Unit 10030503,in FY 2013114. otal 14.50 14.50 11.00 11.00 11.00 11.351 0.35 240 Human Resources Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Self Insurance Workers' Comp (551) PERSONNEL SERVICES Salaries, Permanent 333,117 297,793 383,943 383,943 400,162 4.22% Salaries, Overtime 72 Termination Payouts 2,213 45,446 2,400 2,400 -100.00% Benefits 147.686 147,361 187,211 187,211 205,100 9.56% PERSONNEL SERVICES 483,088 490,601 573,554 573,554 605,262 5.53% OPERATING EXPENSES Equipment and Supplies 2,110 2,638 3,000 3,000 3,000 0.00% Conferences and Training 1,594 2,245 7,000 7,000 7,000 0.00% Professional Services 689,668 665,142 690,000 690,000 690,000 0.00% Claims Expenses 4,200,314 5,087,939 4,753,932 4,753,932 4,753,932 0.00% Insurance 205,688 205,688 238,000 15.71% Payments to Other Governments 172,676 161,064 175,000 175,000 241,714 38.12% OPERATING EXPENSES 5,066,363 5,919,029 5,834,620 5,834,620 5,933,646 1.70% NON-OPERATING EXPENSES Extraordinary Loss 11,354,412 246,166 246,166 -100.00% NON-OPERATING EXPENSES 11,354,412 246,166 246,166 -100.00% Total 16,903,863 6,409,629 6,654,340 6,654,340 6,538,908 -1.73% Significant Changes Effective FY 2015/16, personnel allocation was updated to appropriately reflect the Workers' Compensation Program cost. Insurance increased by $32,312 due to Excess Workers' Compensation insurance premium increase and Payments to Other Governments increased by$66,714 to reflect the State of California,Department of Insurance, assessment fee's expected growth of 8%. FY 2011/12 FY 2012/13 FY 2013114 FY Z014/15 FY 2014/15 FY 2015/16 Change trom Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Human Resources 0.00 0.00 0.00 0.00 0.00 0.15 0.15 Risk Manager' 0.00 0.00 1.00 1.00 1 1.00 0.90 (aio) Safety&Loss Prevention Analyst* 0.00 0.00 1.00 1.00 1 1.00 0.90 (0,10) Risk Management Specialist 0.00 0.00 2.00 2.001 2.00 170 (0.30) Director of Finance 0.05 FTE funded here but accounted for in the Finance Department Finance Manager-Budget 0.06 FTE funded here but accounted for in the Finance Department Administrative Analyst Senior 0.05 FTE funded here but accounted for in the Finance Department Budget Analyst Senior 0.15 FTE funded here but accounted for in the Finance Department Senior Accounting Technician 0.05 FTE funded here but accounted for in the Finance Department Finance Manager-Accounting 0.10 FTE funded here but accounted for in the Finance Department FY 2015116 FTE refiects reallocation of personnel costs from the General Fund to the Workers'Compensation Fund to appropriately reflect program cast. 'Positions transferred Imm General Fund,Business Unit 10030503,in FY 2013114. Total 0.00 0.00 4.00 4.00 4.00 3.65 FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015116 Change from Revenue Summary Actual Actual Actual Adopted Revised Ado ted Prior Year 00551 Self Insurance Workers' Como 6,400.000 7.708,840 6,654,340 6.654,340 6.785,711 131,371 Total 6,400,000 7,708,840 6,654,340 6,654,340 6,785,711 131,371 241 Human Resources Adopted Budget-FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Rideshare Program (201) PERSONNEL SERVICES Salaries, Permanent Benefits 2,051 PERSONNEL SERVICES 2,051 OPERATING EXPENSES Equipment and Supplies 17,517 Conferences and Training Other Expenses OPERATING EXPENSES 17,517 Total 19,567 Significant Changes The Rideshare Program was transferred to the Public Works Department beginning FY 2012/13. The Rideshare Coordinator position has been eliminated. FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Rideshare Coordinator 0.50 0.50 0.00 0,00 0.00 0.00 0.00 Total 0.50 0.50 0.00 0.00 0.00 0.00 0.00 242 Human Resources Adopted Budget - FY 2015116 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change From Division 1 Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year HR Human Resources HR Human Resources 10030402 Human Resources Administration 415,297 389,016 320,645 389,067 392,067 421,165 8.25% 10030403 Recruitment&Retention 270,860 288,710 359,040 347,869 346,369 443,422 27.47% 10030404 Employee Relations 276,033 296,065 352,981 348,463 353,200 354,218 1.65% 10030405 Employee Training&Development 227,436 240,559 213,104 365,972 365,972 259,495 -29.09% 10030501 Employee Benefits 306,733 310,971 339,822 332,174 332,174 336,940 1.43% 10030502 Liability Insurance 3,692,036 3,916,884 2,487,821 3,542,174 3,562,250 3,598,818 1.60% 10030503 Employee Safety 4,186 HR Human Resources 5,192,580 5,442,204 4,073,414 5,325,718 5,352,032 5,414,059 1.66% Other Funds 20130101 Rideshare Administration 19.567 55131001 Self Insurance Workers'Comp 16,903,863 6,409,629 6,654,340 6,654,340 6,538,908 -1.73% Other Funds 19,567 16,903,863 6,409,629 6,654,340 6.654,340 6,538,908 -1.73% General Fund 5,192,580 5,442,204 4,073,414 5,325,718 5,352,032 5,414,059 1.66% Other Funds 19,567 16,903,863 6,409,629 6,654,340 6,654,340 6,538,908 -1.73% Grand Total(s) 5,212,147 22,346,067 10,483,043 11,980,058 12,006,372 11,952,967 -0.23% 243 INTENTIONALLY LEFT BLANK HUNTINGTON BEACH '. GUINNESS WORLD RECORDS' -A+,EST9.r>< ;,P:. NOa+Epci T Wi_1S :K. 11_ 244 City of Huntington Beach Information Services Adopted Budget — FY 2015/16 Director of Information Services ADMINISTRATION Administrative Assistant INFRASTRUCTURE CUSTOMER APPLICATIONS AND PUBLIC SAFETV SYSTEMS SVSTEMS SUPPORT DATABASE SUPPORT IS Communmbons Manager IS Computer Operations Business System](2) Business Systems Manager Manager (0.50) (0.50) Network Systems Adminstratur IS Analyst Senior IS Analyst I 15 Analyst Se IS Analyst IV(3) IS Technician Senior IS Technician Senior IS Analyst IS Analyst II IS Technician IV(2) IS Technician III IS Analys IS Technician IV I$Technician II IS Analyst IS Technician I GIS Analyst II(31 245 information Services Department and Division Descriptions Information Services is an internal service department supporting all aspects of the City's technology infrastructure including computers, software, networks, telephones, and radios. The department is comprised of technical support personnel including business analysts, hardware technicians, and targeted technology area specialists. The Information Services divisions are Administration, Infrastructure Systems, Customer Support, Applications and Database Support, and Public Safety Systems. Administration Division The Administration Division is responsible for overall leadership of the department, including strategic technology planning, project management, budget development and implementation, goal setting, and implementation of Citywide technology planning, standards, policies, and procedures. Infrastructure Systems Division The Infrastructure Systems Division maintains and secures the data, voice, and wireless network infrastructure. The division also coordinates, procures, and processes billing for all phones, cellular phones, and broadband wireless. Maintaining the City's shared server hardware, coordinating data backup, and offsite storage are essential functions of the division. Customer Support Division The Customer Support Division provides hardware, software, and systems technical support for all City employees. The Help Desk processes over 2,500 calls for service every year. Analysts in this division also maintain the City's mapping data layers supporting spatial analysis, 3-D modeling, and map atlas production, as well as supporting desktop and mobile users. Applications and Database Support Division The Applications and Database Support Division analysts are responsible for the support of the City's enterprise software applications including Oracle (Financial and Human Resources/ Payroll), Kronos (Scheduling,) Utiligy (Municipal Billing,)Cityview (Permits & Licenses,) E-mail, the City's website and mobile device applications. Public Safety Systems Division The Public Safety Systems Division support the specialized applications used by the City's police and fire departments. Systems supported include Police Computer Aided Dispatch, Police and Fire Records Management systems, Emergency Medical systems for FireMed, Fire Scheduling, Jail Booking, Traffic Accident Investigation, Internal Affairs and surveillance camera systems. Technicians in this division maintain the City's mobile data computers. 246 Information Services Ongoing Activities and Projects Administration Division • Provide overall management and leadership of the department. • Develop and update City technology standards, policies, and procedures. • Implement recommendations of the City's technology master plan. • Provide project management for citywide technology projects, currently including: • Land management system replacement • Utility billing and cashiering system replacement Infrastructure Systems Division • Provide technical security support for City's voice and data networks. • Manage acquisition and billing for the City's land lines, phones, and pagers. • Manage wired and wireless Internet access at all City facilities. • Provide support for servers, virtual infrastructure, storage devices, uninterrupted power supplies, and LANIWAN network. • Provide backup of all City data files and manage offsite data storage. • Maintain the 4.9 GHz wireless point-to-point network. Customer SupportlGIS Division • Provide support for all City desktop, laptop and mobile data computers. • Perform replacement of City desktop and laptop computers. • Provide Help Desk for technology application support citywide. • Support computer operations for library branches. • Maintain geographic data, products and services. • Support desktop and mobile users of GIS application. • Develop and support City intranet, and Internet web sites, applications, and reports. • Coordinate quarterly Orange County GIS User Group. Applications and Database Support Division • Streamline business processes through automation and process reengineering. • Support of City Microsoft Outlook, e-mail systems, and employee directory. • Support, and maintain City's business applications and databases including: Payroll/Human Resources, Timekeeping, Utility Billing, Permit, Document Imaging, and Library Systems. • Develop and conduct computer application training classes for City employees. • Manage and support Citrix thin client computing. • Support City's Internet and intranet and mobile web applications. Public Safety Systems Division • Provide technical support for law enforcement, suppression, and emergency medical response systems. PQ 247 Information Services Performance Measures The City's performance measure program is in its tenth year. Results for the past two fiscal years in addition to goals and objectives for FY 2015/16 are presented below. FY 2013/14 FY 2014/15 FY 2015/16 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Increase City website usage by increasing the Enhance and number of total visits five percent, the number of Maintain first-time visits two percent, and the number of Infrastructure page views/documents downloaded two percent annually. Measure: %increase in total number of visits 8% 10% 10% %increase in number of first-time visits 3% 3% 4% % increase in number of page views/documents 15% 12% 5% downloaded Goal: 2. Resolve 95% of computer support calls to Improve Quality Information Services Help Desk within caller time of Life requirement. Measure: % of calls to Help Desk resolved within caller time 95% 91% 95% requirement Goal: 3. Maintain reliability of city network by having less Enhance and than 0.02%of unscheduled downtime. Maintain Infrastructure Measure: %of unscheduled network downtime 0.04% 0.03% 0.02% 248 Information Services Accomplishments & Goals FY 2014/15 Accomplishments • Completed upgrade of all City PCs to Windows 7 operating system. • Replaced obsolete City PCs. • Replaced all field inspector and code enforcement officer laptop computers. • Replaced all desktop and laptop computers in the City Hall Emergency Operations Center. • Developed mobile map application for Fire Department vehicles. • Developed web-based replacements for outdated GIS applications. • Explored the use of LIDAR (laser)data for development of 3D GIS capabilities. • Complete the selection of replacement for the City's permit system. • Replaced desktop anti-virus. • Integrated GIS on the City's website. • Continued GIS support for the General Plan update. • Selected replacement utility billing system. • Selected replacement cashiering system. • Selected replacement of Police mobile data computers. • Implemented a business intelligence system for Police Department. • Upgraded wireless capacity for Central Library. • Upgraded firewall for Central Library. • Implemented sections of the IT Strategic Technology Plan. • Replaced 800 MHz radio consoled as required by the County-mandated 800 MHz system upgrade project. • Implemented the Real Estate module of the City Financial System for the Office of Business Development. • Redesigned the City website. • Replaced Building Inspector field laptop computers. • Partnered with a Huntington Beach company to process IT Help Desk calls and requests. • Piloted a Help Desk Call Center partnership with a Huntington Beach company to augment IS Technician staff. • Implemented enterprise mobility device management system. • Replaced City Data Center uninterruptible power system. • Replaced City network firewall. • Updated and posted updated 2014 digital orthophotography. • Created maps and exhibits for City General Plan Updates. FY 2015/16 Goals • Complete the replacement of the City's permit system. • Continue GIS support for the General Plan update. • Replace utility billing system. • Replace cashiering system. • Replace Police and Fire mobile data computers. • Implement the "Red Hot' radio program for Public Safety as required by the County-mandated 800 MHz system upgrade project. • Continue to implement sections of the IT Strategic Technology Plan. • Replace older Library computers. • Begin PC operating system replacement with Microsoft Windows 10. • Integrate a common City address database with permitting, utility billing and other applications. • Continue deployment of internally developed business intelligence system. • Replace City intranet. 249 Information Services Adopted Budget - FY 2015/16 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 2,683,891 2,782,753 2,835,634 2,955,079 2,950,079 2,999,924 1.52% Salaries, Temporary 38,874 77,928 15,462 45,500 45,500 78,716 73.00% Salaries, Overtime 18,643 27,917 34,258 33,000 33,000 33,000 0.00% Leave Payouts 106,946 99,692 116,757 Benefits 1,123.994 1,197,205 1,346.582 1,369.950 1,365.950 1,467,405 7.11% PERSONNEL SERVICES 3,972,348 4,185,495 4,348693 4403529 4,394,529 4,579,045 3.99% OPERATING EXPENSES Utilities 679,960 731,323 691,869 816,686 816,686 816,686 0.00% Equipment and Supplies 122,571 100,832 117,381 78,774 92,089 78,774 0.00% Repairs and Maintenance 980,952 901,113 1,147,865 1,117,036 1,248,581 1,183,411 5.94% Conferences and Training 51,702 58,810 71,366 58,650 66,664 58,650 0.00% Professional Services 1,500 350 65,000 79,909 35,000 -46.15% Other Contract Services 18,064 21,776 22,137 15,000 36,000 15,000 0.00% Expense Allowances 15,315 40,308 48,598 66,000 66,000 66,000 0.00% Other Expenses 20 500 500 500 0.00% OPERATING EXPENSES 1,770,084 1,854,511 2,099,217 2,217,646 2,406,430 2,254,021 1.64% CAPITAL EXPENDITURES Capital-Software 114.386 55,804 7.920 11.888 CAPITAL EXPENDITURES 114,386 55,804 7,920 11,888 Grand Total(s) 5,856,819 6,095,811 6,455,830 6,621,175 6,812,847 6,833,066 3.20% General Fund 5,856,819 6,095,811 6,455,830 6,621,175 6.812,847 6.833,066 3.200/0 Grand Total(s) 5,856,819 6,095,811 6,455,830 6,621,175 6,812,847 6,833,066 3.20% Personnel Summary 29.50 29.50 30.00 30.00 30.00 30.00 0.00 250 Information Services Adopted Budget - FY 2015/16 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 2,683,891 2,782,753 2,835,634 2,955,079 2,955,079 2,999,924 1.52% Salaries,Temporary 38,874 77,928 15,462 45,500 45,500 78,716 73.00% Salaries, Overtime 18,643 27,917 34,258 33,000 33,000 33,000 0.00% Leave Pay Outs 106,946 99,692 116,757 Benefits 1,123,994 1,197.205 1.346,582 1_369,950 1,369.950 1.46Z405 7.11% PERSONNEL SERVICES 3,972,348 4,185,495 4,348,693 4,403,529 4,403,529 4,579,045 3.99% OPERATING EXPENSES Utilities 679,960 731,323 691,869 816,686 816,686 816,686 0.00% Equipment and Supplies 122,571 100,832 117,381 78,774 92,089 78,774 0.00% Repairs and Maintenance 880,952 901,113 1,147,866 1,117,036 1,248,581 1,183,411 5.94% Conferences and Training 51,702 58,810 71,366 58,650 68,664 58,650 0.00% Professional Services 1,500 350 65,000 89,909 35,000 -46.15% Other Contract Services 18,064 21,776 22,137 15,000 15,000 15,000 0.00% Expense Allowances 15,315 40,308 48,598 66,000 66,000 66,000 0.00% Other Expenses 20 500 500 500 0.00% OPERATING EXPENSES 1,770,084 1,854,511 2,099,217 2,217,646 2,397,430 2,254,021 1.64% CAPITAL EXPENDITURES Software-Capita; 114.386 55,804 7.920 11 888 CAPITAL EXPENDITURES 114,386 55,804 7,920 11,888 Total 5,856,819 6,095,811 6,455,830 6,621,175 6,812.847 6,833,066 3.207/ Personnel Summary 29.50 29.50 30.00 30.00 30.00 30.00 10.00 251 Information Services Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 210,433 231,828 247,174 259,473 259,473 292,308 12.65% Salaries, Temporary 36,329 37,906 338 Salaries,Overtime 193 500 500 500 0.00% Leave Pay Outs 10,279 10,279 12,455 Benefits 78,045 87,370 99,982 102,575 102,575 111,828 9.02% PERSONNEL SERVICES 335,279 367,383 359,948 362,548 362,548 404,637 11.61% OPERATING EXPENSES Equipment and Supplies 6,702 4,284 8,917 9,400 12,889 9,400 0.00% Repairs and Maintenance 407 312 Conferences and Training 3,865 5,808 7,785 7,050 7,050 7,050 0.00% Expense Allowances 6,000 6,023 6,023 6,000 6,000 6,000 0,00% Other Expenses 20 OPERATING EXPENSES 16,587 16,522 23,036 22,450 25,939 22,450 0.00% Total 351,866 383,905 382,985 384,998 388,487 427,0871 10.93% Significant Changes The Information Services Department is in the process of undergoing a classification study for its Department personnel and the estimated increases of approximately$30,000 are reflected in the Permanent Salaries of the Administration Division until the findings and recommendations of the study are complete, FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Information Services 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 0.50 0.50 1.00 1 00 1 00 1,00 0.00 Total 1.50 1.50 2.00 2.00 2.00 2.00 0.00 252 Information Services Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013114 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Applications & Database Support PERSONNEL SERVICES Salaries, Permanent 779,951 787,085 803,616 831,246 831,246 868,178 4.44% Salaries,Overtime 1,786 1,000 1,842 5,000 5,000 5,000 0.00% Leave Payouts 28,890 20,047 28,224 Benefits 311,712 319,747 361,746 374,279 374,279 404,081 7.96% PERSONNEL SERVICES 1,122,338 1,127,878 1,195,429 1,210,525 1,210,525 1,277,259 5.51% OPERATING EXPENSES Utilities 623 Equipment and Supplies 27,031 1,744 14,087 3,075 3,075 3,075 0.00% Repairs and Maintenance 398,338 423,860 542,546 585,293 702,493 597,793 2.14% Conferences and Training 9,907 15,252 13,905 5,500 10,500 5,500 0.00% Professional Services 350 25,000 23,000 12.500 100.00% Other Contract Services 5.000 2.000 OPERATING EXPENSES 435,898 446,206 572,537 618,868 739,068 618,868 0.00% CAPITAL EXPENDITURES Software-Capital 114,386 55.804 7.920 11.888 CAPITAL EXPENDITURES 114,386 55,804 7,920 11,888 Total 1,672,622 1,629,888 1,775,886 1,829,393 1,961,480 1,896,127 3.65% Significant Changes Repairs and Maintenance increased to cover increased software maintenance costs. FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Business Systems Manager 0.50 0.50 0.50 0.50 0.50 0.50 0,00 Info Systems Analyst Senior 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Info Systems Analyst IV 1.00 1.00 1.00 2.00 2.00 2.00 0.00 Info Systems Analyst III 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Analyst II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Info Systems Analyst 1 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Total 7.50 7.50 7.50 7.50 7.50 7.50 00O 253 Information Services Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013114 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Infrastructure Systems PERSONNEL SERVICES Salaries, Permanent 609,977 591,177 601,430 624,909 624,909 624,936 0.00% Salaries,Temporary 2,546 Salaries, Overtime 7,290 6,947 9,366 7,500 7,500 7,500 0.00% Leave Payouts 21,900 12,543 5,558 Benefits 251,108 247,160 291,265 281,215 281,215 299,571 6.53% PERSONNEL SERVICES 892,821 857,827 907,619 913,625 913,625 932,007 2.01% OPERATING EXPENSES Utilities 679,337 731,323 682,237 816,686 816,686 816,686 0.00% Equipment and Supplies 29,489 13,111 30,639 15,400 15,400 15,400 0.00% Repairs and Maintenance 219,708 220,524 283,846 170,534 179,280 175,534 2.93% Conferences and Training 25,222 16,443 21,407 11,000 11,014 11,000 0.00% Professional Services 15,000 12,000 10,000 -33.33% Other Contract Services 16,776 20,137 15,000 15,000 15,000 0.00% Expense Allowances 9,315 34.285 42,575 60.000 60,000 60.000 0.00% OPERATING EXPENSES 963,070 1,032,463 1,080,842 1,103,620 1,109,380 1,103,620 0.00% Total 1,855,891 1,890,289 1,988,461 2,017,245 2,023,004 2,035,627 0.91% Significant Changes Professional Services transferred funds to Repairs and Maintenance to cover increased cost of software maintenance citywide. FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Info System Communications Mgr 1,00 1.00 1.00 1.00 1.00 1 00 0.00 Network Systems Administrator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Analyst Senior 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Telecommunications Specialist 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Info Systems Technician Senior 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician IV 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 7.00 &00 6.00 6.00 6.00 6.00 0.00 25A Information Services Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013114 FY 2014115 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Customer Support PERSONNEL SERVICES Salaries, Permanent 592,379 598,546 606,866 634,220 629,220 609,232 -3.94% Salaries,Temporary 22,400 10,471 12,000 23,000 45,216 276.80% Salaries,Overtime 921 2,532 2,553 10,000 10,000 10,000 0.00% Leave Payouts 9,859 9,859 15,274 Benefits 269,299 279,449 311,883 315,778 311,778 339,781 7.60% PERSONNEL SERVICES 872,457 912,787 947,047 971,999 973,999 1,004,229 3.32% OPERATING EXPENSES Equipment and Supplies 58,908 57,352 47,198 37,399 44,228 37,399 0.00% Repairs and Maintenance 53,751 62,391 70,719 81,572 81,572 81,572 0.00% Conferences and Training 7,434 10,455 13,450 18,600 16,600 18,600 0.00% Other Contract Services 18,064 10,000 Other Expenses 500 500 500 0.00% OPERATING EXPENSES 138,156 130,197 131,367 138,071 152,900 138,071 0.00% Total 1,010,613 1,042,984 1,078,414 1,110,070 1,126,899 1,142,300 Significant Changes Funds were transferred from Operating Expenses to Personnel Services to cover Temporary Salaries for "in-house" Help Desk su ort services. FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Info Systems Computer Ops Mgr 1.00 1,00 1,00 1,00 1.00 1.00 0.00 GIS Analyst 11* 2.00 3.00 3.00 3.00 3.00 3.00 0.00 Info Systems Analyst IV 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Info Systems Analyst II 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Info Systems Analyst 1 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Info Systems Technician Senior 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician III 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician 1 1.00 1.00 1.00 1.00 1.00 1.00 0.00 `2.00 F!E funded by the Public Works Department but reflected here Total 9.00 9.00 9.00 9.00 9.00 9.00 0.00 255 Information Services Adopted Budget - FY 2015116 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Public Safety Systems PERSONNEL SERVICES Salaries, Permanent 491,151 574,116 576,548 605,231 605,231 605,270 0.01% Salaries,Temporary 17,623 4,653 33,500 33,500 33,500 0.00% Salaries,Overtime 8,453 17,438 20,497 10,000 10,000 10,000 0.00% Leave Payouts 36,018 46,964 55,246 Benefits 213,830 263,479 281,705 296,102 296,102 312,144 5.42% PERSONNEL SERVICES 749,453 919,621 938,649 944,833 944,833 960,914 1.70% OPERATING EXPENSES Utilities 9,632 Equipment and Supplies 443 24,340 16,541 13,500 16,497 13,500 0.00% Repairs and Maintenance 209,156 193,930 250,441 279,637 285,237 328,512 17.480/6 Conferences and Training 5,274 10,852 14,820 16,500 21,500 16,500 0.00% Professional Services 1.500 25,000 44,909 12,500 -50.00% OPERATING EXPENSES 216,373 229,123 291,434 334,637 368,143 371,012 10.87% Total 965,826 1,148,744 1,230,084 1,279,470 1,312,976 1,331,926 4.10% Significant Changes Temporary Salaries of $33,500 is allocated to address increased workload demands to update Police mobile data command computers. Transfer of $12,500 from Professional Services plus an additional $36,375 in Repairs and Maintenance covers additional annual maintenance fees associated with workflow management software for the Police Department. FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Business Systems Manager 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Info Systems Analyst IV 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Info Systems Analyst II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician IV 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Thal 4.50 5.50 5.50 5.50 5.50 5.50 0.00 256 Information Services Adopted Budget - FY 2015/16 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011112 FY 2012/13 FY 2013114 FY 2014/15 FY 2014115 FY 2015116 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year NIS Information Services ADM Administration 10042101 IS Administration 351,866 383,905 382,985 384,998 388,487 427,087 10.93% ADM Administration 351,866 383,905 382,985 384,998 388,487 427,087 10.93% ADS App&Database Support 10042102 IS Technology Contracts 228,653 195,242 146,358 136,438 148,326 136,438 0.00% 10042154 IS Application Database Supp 1,443,969 1,434,647 1,629,528 1,692,955 1,813,154 1,759,689 3.94% ADS App&Database Support 11672,622 1,629,889 1,775,886 1,829,393 1,961,480 1,896,127 3.65% INF Infrastructure Systems 10042201 IS Infrastructure Systems 1,855,891 1,890,289 1,988,461 2,017.245 2,023,004 2,035,627 0.91% COM Infrastructures stems 1,855,891 1,890,289 1,988,461 2,017,245 2,023,004 2,035,627 0.91% CUS Customer Support 10042156 IS Customer Support 1,010,613 1,042,984 1,078,414 1,110,070 1,126,899 1,142,300 2.90% OPS Customer Support 1,010,613 1,042,984 1,078,414 1,110,070 1,126,899 1,142,300 2.90% SAF Public Safety Systems 10042155 IS Safety 965,826 1,148,744 1,230,084 1,279A70 1,312.976 1,331,926 4.10% SAF Public Safety Systems 965,826 1,148,744 1,230,084 1,279,470 1,312,976 1,331,926 4.10% General Fund 5,856,819 6,095.811 6,455.830 6.621.175 6,812.847 6.833,066 3.20% Grand Total(s) 5,856,819 6,095.811 6,455,830 6,621,175 6,812,847 6,833,066 3.20% 2-57 INTENTIONALLY LEFT BLANK Ae.....� I\\ - =- HUNTINGTON BEACH i GUINNESS WORLD RECORDS' :_>�acgCnaJ +r:�EOaF IZONC n WtF30Nt7 258 City of Huntington Beach Library Services Adopted Budget — FY 2015/16 Director of Library Services Principal Librarian TECHNOLOGY 8 FACILITY WNTEEN�TAESB OUTIi SERV CTES�INING PRO SERVSCES UTH PUBLI SERVICES ATION MANAGEMIENT Senior Librarian ADULT LITERACY Senior Librarian Senior Librarian Senior Librarian Literacy Program Specialist PUBLIC SERVICES TECHNICAL SERVICES ADMINISTRATION (2) CHILDREN'S LISRARV Librarian Librarian be an AtlVolunte r S Assistant Library Services Clerk(2) Library Serdces Clerk Specialist Library Services Clerk Volunteer Services BRANCHES Senior Library Specialist Coordinator (0.75) ACQUISITIONS BANNING Media Services Specialist Accounting Technician II(2) FACILITY RENTALS Library Services Clerk Library Facilities Coortlinator HELEN MURPHV Librarian FACILITIES MAINTENANCE MAIN STREET Libery Specialist Library Specialist OAKVIEW Library Specialist 259 Library Services Department Descriptions The Huntington Beach Public Library and Cultural Center welcomes, empowers, and enriches our community by providing innovative and traditional library services that inspire and encourage transformation and growth. Our traditional services continue to provide seniors, children, and students with a book and information rich environment, while our literacy programs and online presence use evolving tools to help users change their(and our)future. The Central Library and Cultural Center, designed by architects Richard & Dion Neutra, is set in Huntington Beach Central Park surrounded by trees and water. The building and location is a natural draw for all kinds of meetings and events at the facility, providing seven rooms of varying sizes, a 300+- seat theater, and a 100 seat Children's Tabby Theater. The Library includes a 3,500 sq. ft. art gallery with permanent panels and a private Corner Gallery, overlooking fountains and the Central Park. The exhibits rotate monthly and provide works in a variety of mediums. The Central Library is open six days (60 f hours) per week, annually serving 585,113 visitors, housing 257,031 volumes, and circulating 807,969 items. Collectively the other four Library branches are open 148 hours per week, serving 124,678 visitors, circulating 129,564 items and housing 70,897 volumes. Administration Division This division provides the leadership and vision needed to bring users the best possible library services. This involves a strong knowledge of library principles and values, a trained and engaged staff, and a dynamic dialogue with Huntington Beach residents. Over the past year, Administration has coordinated the replacement of a book sorting system, the renovation of the Library's Teen Zone and the Children's Wing Early Learning area and launched the 40'"Anniversary celebration of the Central Library. Administration is responsible for the operation of the entire library system and serves as the liaison to the City Council-appointed library board, various library affiliated groups, and to residents. This division also manages the collection of revenues and monitors expenditures from the General Fund and donations. Administration is responsible for all building maintenance and repairs, including painting, carpeting, plumbing, and electrical systems. This division initiates, organizes and coordinates rentals and events in the meeting rooms and Theater at the Central Library. Youth Services Division The Children's Library provides access to useful information and resources for children. Besides j a wide selection of children's literature, the department also has computers, which students can use to access the Internet, educational databases such as EBSCOHost, Credo Reference and Mango Languages, and software applications for their schoolwork. To help children reach their educational goals, the Central Library and Oak View Library offer a homework club throughout the school year. Committed to the goal of fostering a love of reading and creating lifelong readers, the Programs and Youth Services Division offers a variety of storytimes six days of the week. 260 Library Services Department Descriptions They also have special monthly programs and fall, spring and summer reading programs for children. To re-enforce the Library's importance in the community, and to involve the community with the library, the division offers teens and adults various volunteer opportunities. Monthly and quarterly workshops are held to teach teens and adults about library resources and offer them a chance to become a part of the library family. There are also programs to encourage and foster library use, such as teen and adult summer reading programs,teen book talk clubs, and adult programs and computer classes. Public Services and Community Outreach Division Public and Information Services is responsible for all customer service functions of the Huntington Beach Public Library, as well as providing inventory control and security. Professional librarians and trained support staff work with all library patrons, introducing them to the wide variety of resources available in a modern library. Public Service desks are strategically located throughout Central Library. The Circulation Desk guides inquiries, answers telephone calls, issues library cards, collects fines, maintains borrower accounts, and processes reserve requests. The Children's Desk offers a welcoming environment for families, guiding children and parents to homework, computing and reading resources. The Information Desk ❑ links users with the information and services they need via reference and computer - assistance, sharing employment resources, offering interactive resources and tools, and marketing the Library's resources to the community. Community Outreach Services is focused on extending library service out into the community and providing support for Library staff to ensure quality customer service at all locations. The Library branches provide access to all library materials, Internet, and children's storytimes. All branch locations rely heavily on volunteer support and are geographically located in outlying areas of the city to better serve the entire community. Adult and Family Literacy Services train community volunteers to help adults transform their lives by learning to read, to write, and to speak English more effectively Technology and Support Services Division This division includes Acquisitions, Technical Services, and Technology Support. Acquisitions orders and pays for books, periodicals, films, and recordings added to the collection as well as other operating supplies and items. Accounting Technicians prepare and analyze budget reports, handle cash deposits, monitor fund balances, and enter requisitions. They also work with the Finance and Treasury departments to process collection accounts, donations, grants, and other payments. Technical Services manages the library's print and electronic collection by selecting, cataloging, processing, and weeding materials. They make collection materials publicly accessible by labeling and categorizing items, and creating useful computer records that connect users and materials. Technology staff supports the library's computers by working with the Information Services department, managing the ILS automation system, and maintaining the library's online presence on internal and external websites. 261 Library Services Ongoing Activities & Projects Administration Division Ongoing Activities • Recruit, train and coordinate volunteers who donate many hours of service. • Promote meeting room and theater rentals. • Provide support for all building maintenance activities in all library locations, in coordination with the City's Public Works Department. • Coordinate all safety and security programs for the Library system. • Provide guidance and direction for policy, procedure and service development for the Library. Proiects • Increase the number of events in the Library meeting rooms and theater to maximize revenue and provide expanded cultural programming for the community. • Implement new automated sorting system and develop procedures to improve overall service for basic library checkout functions Youth Services Division Ongoing Activities • Collaborate with the various library support groups and charitable organizations in their fundraising activities and programs for the Library. • Provide a variety of storytimes throughout the community. Proiects • Recruit teen and adult volunteers to assist with homework programs and fundraising activities. • Review programming for Teens and Adults. • Review Story Time schedule and add at least one new session per week. Public Services and Community Outreach Division Ongoing Activities • Guide inquiries, answer telephone calls, issue library cards, collect fines, maintain borrower accounts, and process reserve requests. • Circulate library materials and staff five public service desks. • Host computer and eBook training for the community. Recruit and train volunteer tutors and assign tutors to literacy students. • Work with the Literacy Board to support Literacy Services in the Community. • Manage neighborhood branch locations. Proiects • Enhance customer service through standardizing public desk employee training and increasing cross training. • Implement new models for delivery of reference and information services. • Study and develop a plan for implementing new Adult programming and Technology training programs for the public Continue review of branch library collections for currency and activity. Technology and Support Services Division Ongoing Activities • Manage print and electronic collection by ordering, cataloging, processing, and weeding materials. • Support public computing via computer labs, Internet access, websites, and databases. • Support library functions utilizing technology. Proiects • Expand the Library's digital collections to meet increasing demand for eBooks and digital media. • Implement new mobile circulation module of Horizon Library system. • Integrate new technological solutions in support of collection analysis and management, to improve the quality of the collection. 262 Library Services Performance Measures The City's performance measure program is in its tenth year. Results for the past two fiscal years in addition to goals and objectives for FY 2015/16 are presented below. FY 2013114 FY 2014/15 FY 2015/16 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Foster early literacy skills by providing Improve Quality children's storytime programs and events. of Life Measure: # of participants in children's programs and 69,916 70,000 70,000 events Goal: 2. Provide homework help resources to students Improve Quality through in-person and remote programs. of Life Measure: #of Homework Support Program attendees 9,214 6,000 6,000 #of Brainfuse online homework help sessions 2,233 2,100 2,100 Goal: 3. Provide public access to the online world via Improve Quality Internet computer lab. of Life Measure: #of public computer lab sessions 90,404 100,000 100,000 Goal: 4. Provide reading materials to enrich the Improve Quality community by circulating books, CDs, videos, of Life audiobooks, downloadable audiobooks, and eBooks. Measure: #of items circulated 937,533 950,000 975,000 Goal: 5. Promote support of the library by managing a Improve Quality volunteer program that fosters community of Life engagement. Measure: #of annual volunteer hours 57,731 58,000 60,000 Goal: 6. Promote the use of meeting rooms, video Strengthen conferences, and theater rentals and generate Economic and revenue to the City. Financial Sustainability Measure: Amount of annual room rental revenue $388,878 $375,000 $375,000 263 Library Services Accomplishments & Goals FY 2014/15 Accomplishments Circulated over 937,000 Books, DVDs, eBooks, digital magazines, and other Library collection materials • 45%of Central Library circulation being handled via self service kiosks. • Awarded the 2014 OC Parenting Best Library Award. • Awarded the 2014 OC Parenting Best Story Time Award. Over 2,400 events, programs and cultural activities in the Library Theater and meeting rooms. • Celebrated 30`h Anniversary of the Library Literacy Program in Huntington Beach. • Launched the Book Shack service to improve outreach into the community, and to bring the library to the Beach. • Launched new Digital Magazine service with Zinio. Added another Story Time hour to meet increasing demand. • Awarded a variety of grants to support library services and programs—grants included 3rd year of eRate, as well as Disney iPads, CDBG, State Literacy, the Library Book Shack, and more. • Added new seating and study furniture throughout the Central Library and developed plans for enhancing the interior of 3 Library branch locations. Replaced Library's outdated automated book sorting system. Renovated the Teen Zone, adding new furniture and expanding the space for the Teen collection. • Renovated the Children's Wing Early Learning area, adding new early literacy interactive furniture for our youngest visitors. • Published our second Library Annual Report. • Celebrated the 401h Anniversary of the Central Library starting in April, 2015. • Held 3rd Wine&Words and 3rd Literacy Walk fundraisers. • Continued to actively recruit and expand the use of volunteers at all library locations, with over 58,000 hours of volunteer time given in 2014. FY 2015/16 Goals • Explore and implement at least one mobile technology to enhance customer service. • Expand the Library's digital collections. • Continue to actively fundraise, and work with Library support groups to enhance fundraising activities and opportunities. • Continue to pursue grants in support of all Library programs and services. • Enhance adult age programming at all library locations. • Enhance Digital Literacy learning opportunities at all library locations. 264 Library Services Adopted Budget- FY 2015/16 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 1,693,453 1,716,459 1,728,332 1,969,476 1,969,476 1,971,857 0.12% Salaries,Temporary 562,017 564,570 611,933 580,830 677.122 580,830 0.00% Salaries, Overtime 244 109 Termination Pay Outs 6,551 12,202 10,211 Benefits 839,285 899,343 937.610 1,052.180 1.051,638 1,138.569 8.21% PERSONNEL SERVICES 3,101,305 3,192,817 3,288,195 3,602,486 3,698,236 3,691,257 2.46% OPERATING EXPENSES Equipment and Supplies 473,237 420,045 558,528 217,997 791,025 292,898 34.36% Repairs and Maintenance 58,250 84,519 64,956 61,200 74,251 61,200 0.00% Conferences and Training 1,118 105 1,082 1,400 1,400 1,000 -28.57% Professional Services 10,000 10,000 10,000 0.00% Other Contract Services 124,006 146,417 160,304 149,250 159,250 149,750 0.34% Expense Allowances 6,000 6,023 6,023 6,000 6,000 6,000 0.00% Other Expenses 17 66 1 OPERATING EXPENSES 662,629 657,175 790,892 445,847 1,041,925 5 848 16.82% NON-OPERATING EXPENSES Transfers to Other Funds 442,204 497.614 428.848 442.881 442.881 442,881 0.00% NON-OPERATING EXPENSES 442,204 497,614 428,848 442,881 442,881 442,881 0.00% Grand ota s 4,206,138 4,347,606 4,507,935 4,491,214 5,183,042 4,654,98E General Fund 3,933.932 3.988,977 4,091,646 4,491,214 4,575,663 4,604,986 253% Other Funds 272.20E 358.628 416,289 601,379 50,000 100,00% Grand Total(s) 4,206,138 4,347,606 4,507,935 4,491,214 5,177,042 4,654,98E 3.65% Personnel Summary 27.75 27.75 27.75 28.25 28.25 28.251 0.00 265 Library Services Adopted Budget - FY 2015/16 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 1,692,476 1,716,435 1,728,332 1,969,476 1,969,476 1,971,857 0.12% Salaries,Temporary 514,400 517,614 548,572 580,830 584,350 580,830 0.00% Salaries, Overtime 244 109 Leave Payouts 6,551 12,202 10,211 Benefits 835.808 895,237 936,053 1,052,180 1,052,180 1,138,569 8.21% PERSONNEL SERVICES 3,049,235 3,141,732 3,223,277 3,602,486 3,606,006 3,691,257 2.46% OPERATING EXPENSES Equipment and Supplies 253,058 177,139 220,421 217,997 288,926 242,898 11 A2% Repairs and Maintenance 58,294 75,641 51,692 61,200 61,200 61,200 0.00% Conferences and Training 1,118 105 1,082 1,400 1,400 1,000 -28.57% Professional Services 10,000 10,000 10,000 0.00% Other Contract Services 124,006 146,417 160,304 149,250 159,250 149,750 0.34% Expense Allowances 6,000 6,023 6,023 6,000 6,000 6.000 0.00% Other Expenses 17 66 -1 OPERATING EXPENSES 442,494 405,392 439,521 445,847 526,776 470,848 5.61% NON-OPERATING EXPENSES Transfers to Other Funds 442,204 441,854 428,848 442,881 442,881 442,881 0.00% NON-OPERATING EXPENSES 442,204 441,854 428,848 442,881 442,881 442,881 0.00% Total 3,933,932 3,988,977 4,091,646 4,491,214 4,575,663 4,604,986 2.53% Personnel Summary 27.75 27.75 27.75 28.25 28.25 28.251 0.00 266 Library Services Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration, Facility Rentals, & Maintenance PERSONNEL SERVICES Salaries, Permanent 329,834 331,467 617,218 612,489 612,489 627.691 2.48% Salaries,Temporary 80,020 99,065 102,171 100,660 104,180 117,660 16.89% Salaries,Overtime 244 109 Leave Payouts 1,480 7,680 Benefits 144,668 149,827 294,742 294,786 294,786 328.233 11.35% PERSONNEL SERVICES 556,002 5803603 13021,920 1,007,935 1,011,455 1,073,583 6.51% OPERATING EXPENSES Equipment and Supplies 56,122 43,598 69,383 49,850 76,597 49,750 -0.20% Repairs and Maintenance 58,294 61,871 51,692 61,200 61,200 61,200 0.00% Conferences and Training 1,118 105 1,082 1,400 1,400 1,000 -28,57% Professional Services 10,000 10,000 10,000 0.00% Other Contract Services 106,006 115,497 126,187 115,000 125,000 115,000 0.00% Expense Allowances 6,000 6,023 6,023 6,000 6,000 6,000 0.00% Other Expenses 17 66 1 OPERATING EXPENSES 227,558 227,161 254,367 243,450 280,197 242,950 -0.21% NON-OPERATING EXPENSES Transfers to Other Funds 442.204 441,854 428,848 442,881 442,881 442,881 0.00% NON-OPERATING EXPENSES 442,204 441,854 428,848 442,881 442,881 442,881 0.00% Total 1,225,763 1,249,618 1,705,135 1,694,266 1,734,534 1,759,414 3.85% Significant Changes The Library has been looking at the overall organizational structure and some changes have been made to improve full time staffing levels without increasing expenses. FY 2011112 FY 2012/13 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Library Services 1.00 1.00 1.00 1.00 1.00 1,00 0.00 Principal Librarian 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Senior Librarian 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Library Facilities Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Volunteer Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Library Specialist 0.00 0.00 1,00 1.00 1.00 1.00 0.00 Total 4.00 4.00 7.00 7.00 7.00 7.00 0.00 267 Library Services Adopted Budget-FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Outreach &Training Services PERSONNEL SERVICES Salaries, Permanent 230,528 238,364 316,033 349,105 349,105 343,129 -1.71% Salaries, Temporary 45,509 45,003 60,278 61,760 61,760 88,000 42.49% Termintation Pay Outs 90 Benefits 129,905 139,898 186,961 206,442 206,442 214,236 3.78% PERSONNEL SERVICES 405,942 423,265 563,362 617,306 617,306 645,364 4.55% OPERATING EXPENSES Equipment and Supplies 795 610 705 800 800 800 0.00% OPERATING EXPENSES 795 610 705 800 800 $00 0.00% Total 406,737 423,875 564,067 618,106 618,106 646,164 Significant Changes No significant changes. FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Literacy Program Specialist 2.00 2,00 2,00 2.00 2.00 2.00 0.00 Library Specialist 2.u0 2.00 2.00 2.00 2.00 2.00 0.00 Library Services Clerk 0.00 0.00 0.00 U0 1.00 1.00 0.00 Librarian 0.00 0.00 1.50 1.00 1.00 1.00 0,00 Total 4.00 4.00 5.50 6.00 6.00 6.00 0.00 268 Library Services Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Public& Information Services PERSONNEL SERVICES Salaries, Permanent 456,300 449,440 355,939 420,553 420,553 443,755 5.52% Salaries,Temporary 363,304 345,403 346,296 374,410 374,410 328,570 -12.24% Leave Payouts 830 1,062 2,441 Benefits 250,985 260,422 214,196 243,247 243,247 281,635 15.78% PERSONNEL SERVICES 1,071,419 1,056,328 918,872 1,038,210 1,038,210 1,053,960 1.52% OPERATING EXPENSES Equipment and Supplies 12,048 7,523 4.770 11,150 11,150 15.150 35.87% Other Contract Services 1,320 OPERATING EXPENSES 12,048 8,843 4,770 11,150 11,150 15,150 35.87% Total 1,083,467 1,065,171 923,642 1,049,360 1,049,360 1,069,110 1.88% Significant Changes Equipment and Supplies increased by$4,000 to cover the purchase of additional library collection materials. FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Principal Librarian 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Senior Libraran 1.00 1.00 1.00 1.00 1.00 1 00 0.00 Librarian 2.50 2.50 1.00 1.00 1.00 1,00 0.00 Library Services Clerk 2.50 2.50 2.50 2.50 2.50 2.50 0.00 Senior Library Specialist 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Media Services Specialist 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Total 7.75 7.75 6.25 6.25 6.25 6.25 0.00 269 Library Services Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013114 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Programs&Youth Services PERSONNEL SERVICES Salaries, Permanent 310,947 307,321 124,645 259,642 259,642 161,298 -37.88% Salaries, Temporary 25,551 27,106 25,558 30,000 30,000 30,000 0.00% Leave Payouts 4,241 5,592 Benefits 137,074 151,949 81,054 133,421 133,421 95,896 -28.12% PERSONNEL SERVICES 477,812 491,968 231,258 423,063 423,063 287,194 -32.12% OPERATING EXPENSES Equipment and Supplies 33.110 30,929 29,334 29,900 29,900 29,900 0.00% OPERATING EXPENSES 33,110 30,929 29,334 29,900 29,900 29,900 0.00% Total 510,922 522,897 260,592 452,963 452,963 317,094 -30.00% Significant Changes Recent retirement and resignations have led to some staff turnover and a review of the organization is underway. FY 2011112 FY 2012/13 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Senior Librarian 1.00 1,00 1.00 1.00 1.00 1.00 0.00 Librarian 2.00 2.00 1.00 1.00 1.00 1.00 0.00 Library Services Clerk 2.00 2.00 2.00 2.00 2.00 2.00 0,00 Total 5.00 5.00 4.00 4.00 4.00 4.00 0.00 270 Library Services Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012113 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Technology & Collection Management PERSONNEL SERVICES Salaries, Permanent 364,868 389,842 314,497 327,687 327,687 395,986 20.84% Salaries,Temporary 16 1,037 14,269 14,000 14,000 16,600 18.57% Leave Payouts 5,548 Benefits 173,176 193,140 159,100 174,285 174,285 218,569 25.41% PERSONNEL SERVICES 538,059 589,568 487,866 515,972 515,972 631,155 22.32% OPERATING EXPENSES Equipment and Supplies 150,984 94,479 116,229 126,297 170,478 147,298 16.63% Repairs and Maintenance 13,770 Other Contract Services 18.000 29,600 34,116 34,250 34,250 34.750 1.46% OPERATING EXPENSES 168,984 137,849 150,345 160,547 204,728 182,048 13.390/6 Total 707,043 727,416 638,211 676,519 720,700 813,203 1 20.20% Significant Changes Equipment and Supplies increased by$21,000 towards the Library's collection. Additional support for Ebooks and other digital content as well as traditional materials will help maintain the Library's collection. FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015116 Change from Permanent Personnel Actual Actual ActuaiL, Adopted Revised Adopted Prior Year Senior Librarian 2,00 2.00 1.00 1.00 1.00 1.00 0.00 Library Specialist 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Librarian 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Media Services Specialist 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Library Services Clerk 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 7.00 7.00 5.00 5.00 5.00 5.00 1 0.00 271 Library Services Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations, Grants, and Equipment Replacement PERSONNEL SERVICES Salaries, Permanent 977 24 Salaries,Temporary 47,617 46.955 63.361 87,772 Benefits 3.477 4,106 1.557 543 PERSONNEL SERVICES 52,071 51,085 64,918 87,230 OPERATING EXPENSES Equipment and Supplies 220,179 242,905 338,107 501,099 50,000 100% Repairs and Maintenance 44 8,878 13,264 13,051 OPERATING EXPENSES 220,135 251,783 351,371 514,149 50,000 NON-OPERATING EXPENSES Transfers to Other Funds 55,760 NON-OPERATING EXPENSES 55,760 Total 272,206 358,628 416,289 601,379 5U'0001 100.00% Significant Changes The Library continues to pursue donations and grants in support of all Library Services. Donations and grant opportunities and awards vary from year to year. Grant funds from the California State Library improved slightly from last year, so the City's literacy programs may see slight increases. Actual grant award amount may not be known until after July 2015. FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014115 FY 1115116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0,00 0.00 0.00 0. 0 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014/15 FY 2015116 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00103 Donations Fund 348,197 237,593 447,582 00229 Library Dev Impact 100,000 50,000 100% 00880 Library Equipment 316 89 227 00916 State Literacy Grant 08/09 55,760 591 00930 State Literacy Grant 09/10 2,279 00940 LSTA Computers to Go Grant 397 00944 State Literacy Grant 10/11 2,932 00948 Gates Broadband Grant 10/11 4,380 00985 State Literacy Grant 12/13 37,577 01200 LSTA Pitch Grant 13/14 16,650 16,650 01201 State Literacy Grant 13/14 10,000 19,943 01217 State Literacy Grant 14/15 44156 otal 404,273 312,488 36,820 591,738 50,000 100°70 272 Library Services Adopted Budget - FY 2015/16 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015/16 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year LIB Library Services ADM Administration 10050101 Library Services Administration 506,570 504,897 782,528 738,741 765,488 800,120 8.31% 10050206 Facility Rentals 118,219 147,569 251,656 245,554 259,074 247,460 0.78% 10050501 Facilities Maintenance 158,770 161,497 242.102 267,090 267,090 268.953 0.70% 10050999 General Fund Library Svcs Trfs 442,204 435,655 428,848 442,881 442,881 442,881 0.00% ADM Administration 1,225,763 1,249,618 1,705,135 1694,266 1,734,534 1,759,414 3.86% OTS Outreach and Training Services 10050401 Main Street Branch 102.934 104,909 111,284 115,124 115,124 119,450 3.76% 10050402 Banning Branch 7,786 7,118 19,536 54.t54 54,154 39,200 -27.61% 10050403 Helen Murphy Branch 2,847 5,963 111,863 112,598 112,598 126,128 12.02% 10050404 Oakview Branch 119,332 119,117 121,930 129,283 129,283 128,635 -0.50% 10050601 Adult Literacy 173,838 186,767 199,453 206,947 206,947 232,751 12.47% OTS Outreach and Training Services 406,737 423,875 564,067 618,106 618,106 4.54% PIO Public and Information Services 10050201 Security 250,940 254,122 60,748 64,650 64,650 64,650 0.00% 10050202 Public Service 597,457 599,164 729,884 854,010 854,010 881,960 3.27% 10050204 Circulation 235,070 211,885 133,010 130,700 130,700 122,500 -6.27% PIO Public and Information Services 1,083,467 1,065,171 923,642 1,049,360 1,049,360 1,069,110 1.88% PYS Programs and Youth Services 10050203 Children's Library 510,922 522,897 260,592 452,963 452,963 317,094 -30.00% PYS Programs and Youth Services 510,922 522,897 260,592 452,963 452,963 317,094 -30.00% TCM Technology and Collection M mt 10050152 Technical Services 399,583 407,745 312,591 315,356 359,537 451,626 43.21% 10050205 Media 85,481 91,917 1,816 10050301 Acquisitions 221.979 227,755 323,804 361,163 361,163 361,577 0.11% TCM Technology and Collection M mt 707,043 727,416 638,211 676,519 720,700 813,203 20.20% Other Funds 10350101 Donations Library 4.874 12,840 13,264 149,916 10350102 Donations Adult Books 163,379 185,170 208,664 120,153 10350103 Donations Children's Books 46,725 50,094 88,147 105,630 10350104 Donations Oakview Library 10,555 5,568 8,342 45,223 10350105 Donations Literacy 39,730 5,621 17,317 15,435 10350201 Donations HB Reads 3,250 1,036 10350401 Donations Main Street Branch 2,706 1,705 3,599 5,781 10350402 Donations Banning Branch 598 323 169 4,646 10350403 Donations Murphy Branch 389 11 894 438 22950001 Library Dev Impact 100,000 50,000 100,00% 86350601 Oakview Family Literacy 10,000 91650602 State Literacy Grant 08/09 55,760 94450602 State Literacy Grant 10111 2,925 98550602 State Literacy Grant 12113 37,577 120050101 LSTA Pitch Grant 13/14 35,949 120150602 State Literacy Grant 13/14 29,943 120850601 Oakview Family Literacy 10,000 121750602 State Literacy Grant 13/14 44,156 Other Funds 272,206 358,628 416,289 601,379 50,000, 100.00% General Fund 3.933,932 3,988,977 4,091,646 4,491,214 4,575,663 4,604,986 2.53% Other Funds 272,206 358,628 416,289 601.379 50.000 10 1.00% Grand Total(s) 4,206,138 4,347,606 4,507,935 4,491,214 5,177,042 4,654,986 3.65% 273 INTENTIONALLY LEFT BLANK HUNTINGTON BEACH I GUINNESS WORLD RECORDS" -1krsrwxacn D M'KT PEC S A 9JP;91- : 274 E� iCity of Huntington Beach [, Police Adopted Budget — FY 2015/16 Police Chief Administrative Assistant UNIFORM INVESTIGATIONS ADMINISTRATIVE OPERATIONS Police Captain Police Captain Police Captain Administrative Secretary INVESTIGATIONS PROFESSIONAL STANDARDS PATROL Police Lieutenant Police Lieutenant Police Lieutenant(6) Police Sergeant(3) Police Sergeant(2) Police Sergeant(13) Police Officer(22) Police Officer(2) Police Officer(120) Forensic Systems Specialist Police Recruit(4) Crime Analyst SUPPORT SERVICES Community Services Officer(3) Police Services Specialist Police Administrative Services Manager Community Services Officer(4) Facilities Maintenance Crewleader TRAFFIC Community Relations Specialist Police Lieutenant NARCOTICSNICE/INTEL/CTF Police Sergeant(3) Police Lieutenant RECORDS Police Officer(19) Police Sergeant(2) Police Records Administrator Police Records Specialist Police Officer(12) Police Records Supervisor(3) Police Services Specialist Police Records Specialist(10) AIR SUPPORT Community Services Officer Police Records Technician(6) Police Sergeant Police Services Specialist(5) Police Officer(6) OCIAC TASK FORCE Police Systems Coordinator Senior Helicopter Maintenance Police Officer Technician TRAINING Helicopter Maintenance Technician JAL Police Sergeant Detention Administrator Police Officer PARKING ENFORCEMENT Detention Shift Supervisor(4) Police Services Specialist Parking/Traffic Control Supervisor Detention Officer,Nurse(4) Parking/Traffic Control Officer(16) Detention Officer(9) ALARMS Police Services Specialist SPECIAL ENFORCEMENT Police Sergeant(2) PERSONNEL Police Officer(8) Administrative Analyst Senior Police Services Specialist BUDGET/PAYROLL Administrative Analyst Senior Accounting Technician II(3) COMMUNICATIONS Police Communications Manager Communications Supervisor(6) Communications Operator(18) GENERAL SERVICES/PROPERTY EVIDENCE Police Services Specialist Property Officer(3) CRIME LAB Police Photo/Imaging Specialist Latent Fingerprint Examiner(2.50) Police Services Specialist Crime Scene Investigator(6) 275 Police Department Descriptions The Police Department is responsible for responding to and investigating all aspects of criminal activity occurring within the City of Huntington Beach. The department responds to residential, commercial, industrial and recreational locations and spaces in order to document and stop criminal activity. The department performs these public safety efforts through community education efforts and aggressive enforcement of all applicable laws. The department performs initial and follow-up investigation on suspected crimes occurring in the City and conducts forensic examinations of many types of evidence. The department also monitors and facilitates orderly ingress/egress throughout the City through aggressive enforcement of both vehicular and pedestrian traffic within the City's boundaries. Chief of Police The Chief of Police is responsible for the overall leadership and coordination of department operations. The department is divided into three divisions, Uniform, Investigation, and Administrative Operations. Uniform Division The Uniform Division is the most visible aspect of police work and is often called the "backbone" of the Department. This division performs core law enforcement functions and is comprised of both sworn and civilian employees. Some of the functions fulfilled include uniform _ - patrol, traffic enforcement, DUI enforcement, airborne patrol, parking =� enforcement, investigations of traffic collisions, special events planning and coordination, the special enforcement team and the resolution of critical incidents through the use of teams like S.W.A.T. (Special Weapons and Tactics)and C.N.T. (Crisis Negotiation Team). Investigation Division The Investigation Division performs four primary duties: providing investigative follow-up for all non-traffic related crimes; identifying, apprehending, and prosecuting criminal suspects; and assisting crime victims and the department in suppression of crime and the recovery of property. The division enforces laws related to the sale, manufacture, transportation, and use of illegal drugs; reviews and issues permits for a wide variety of regulated businesses; enforces Alcohol Beverage Control laws; attempts to identify and prevent organized crime and terrorism; maintains criminal intelligence files; investigates vice related activity within the city, works collectively with the Orange County Human Trafficking Task Force to identify, investigate and prevent human trafficking and maintains the City Jail. The Jail Bureau is responsible for processing, housing and transporting inmates of the department, as well as other contract law enforcement agencies. The Investigation Division has responsibility for processing and examining computer forensic evidence as well as coordinating similar efforts with other law enforcement computer forensics labs. Administrative Operations Division The Administrative Operations Division provides the people, equipment, training and budget oversight that supports all the programs in the Police Department. The Division includes the following bureaus and units: Professional Standards, Budget/Payroll, Personnel, Communications, Records, Training, Support Services, General Services, Community Relations, Property/Evidence and Alarms. Primary duties include: managing the use of budgeted funds, keeping accurate payroll records, recruiting/conducting background checks on new employees, receiving 9-1-1 calls and routine business requests for police services, providing a state of the art records keeping function, conducting training of all sworn officers, performing maintenance of the police facility and three substations, purchasing and issuing all equipment, promoting y police/community partnerships, maintaining the inventory of all seized property/evidence, tracking and billing for services related to alarm permits. The Professional Standards Bureau is responsible for receiving and managing citizen complaints regarding allegations of employee misconduct, internal affairs investigations and auditing of police services. 276 Police Ongoing Activities & Projects Uniform Division • Respond to and handle 53,000 calls for service. • Investigate 2,100 traffic accident investigations. • Conduct 1,200 follow-up investigations involving injury/fatal collisions. • Issue 13,000 hazardous/non-hazardous traffic citations. • Identify, interdict, and arrest 800 DUI offenders. • Issue 80,000 parking citations. • Conduct 5,500 citation reviews. i Investigation Division • Investigate 2,300 crimes against persons. • Investigate 1,500 property crimes. • Investigate 800 economic crimes. • Investigate 20 internet crimes against children. • Receive 1,450 CopLogic online crime reports. • Perform 14,000 crime analyses to identify trends and assist in detecting suspects. • Assist 400 Domestic Violence victims through the Victim Assistance program. • Investigate 150 narcotic related citizen complaints. • Book,fingerprint, photograph, and house over 4,400 arrestees. • Document, fingerprint, and update photos of over 650 drug and sex registrants. • Copy over 500 hours of video for investigation and prosecution. • Collect DNA from over 400 felony arrestees for State Data Base. • Collect over 650 blood,breath,and urine samples as evidence. • Secure feed and care for an average daily population of 14 inmates. • Book, house, and GPS track over 50 sentenced Pay-to-StayMork Release Inmates. • Compile 26 data reports on jail detainees as required by Federal/State agencies. • Transported over 1,650 in-custody inmates to the county jail. Administrative Operations Division • Conducted 17 recruitments, process 5,000 applications. • 270,000 incoming/outgoing calls received/initiated in the 9-1-1 center. Officers dispatched to 95,000 calls for service. • 140,000 calls created in the CAD system documenting officer initiated activity and calls for service. Process, disseminate and enter into RMS 23,000 crime, incident and traffic reports. Respond to 600 media contacts and daily engagement with the community through social media. • Investigate 70 complaints/internal affairs issues. Process over 4,800 bookings, including want/warrant checks, RMS entry, logging/copying. • Process and file 3,300 court packages electronically and 1,500 physical court packages. • Answer 70,000 incoming/outgoing calls received/initiated in the Records Bureau. • Process 12,000 subpoenas. • Arrange over 2,000 training classes and records of completion. • Arrange 150 on-site training sessions. • Conduct 350 contacts with citizens/groups and organizations. • Process, secure and track 14,200 pieces of evidence and property. • Process and dispose of 2,200 pieces of evidence and property. • Process approximately 6,500 alarm permits a year. • Receives and assists with 5,000 alarm related calls a year. 277 Police Performance Measures The City's performance measure program is in its tenth year. Results for the past two fiscal years in addition to goals and objectives for FY 2015/16 are presented below. FY 2013/14 FY 2014/15 FY 2015/16 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Expand our community engagement by at Enhance and least 50% through events such as Coffee with Maintain Public a Cop, Open House, Know Your Limit, Tip a Safety Cop,Citizen Academy and similar programs. Measure: Number of events 0 15 22 Goal: 2. Through a combination of public education, Enhance and Driving Under the Influence (DUI)checkpoints, Maintain Public DUI Saturation Patrols, and the assignment of Safety an officer specifically to identify and arrest impaired drivers, our goal is to reduce DUI involved collisions by another five percent. Measure: % reduction in DUI involved collisions 5% 5% 5% Goal:. 3. Develop more proactive crime analysis and Enhance and investigative methods for monitoring and Maintain Public policing the increased criminal activity Safety resulting from Prop 47 and AB 109. Increase the number of targeted compliance checks by 50%. Measure: Number of probationary compliance checks. 20 30 45 278 Police Accomplishments & Goals FY 2014/15 Accomplishments • Used the Electronic Direction for Complaint database, continue to increase the number of felony court packages submitted to the District Attorney's Office electronically for fling by Investigations staff. All felony and misdemeanor filings are being submitted through the Electronic Direction for Complaint(EDC)database. • The Department established the Mounted Patrol Unit to enhance and maintain public safety in the downtown and beach areas. The officers assigned, completed the required training within this fiscal year. The unit also became a member of the County Regional Mounted Team. • Purged, cleaned-up and reorganized the Property/Evidence rooms. • Conducted monthly training for all sworn officers to include firearms training, arrest and control/defensive tactics training, and training in the use and deployment of less lethal devices. • Recruited candidates for the retired Senior Volunteer Program (RSVP). • Used the department's social media and Neighborhood Watch meetings to educate the public about proper use of 9-1-1. • Restarted our Citizen's Academy and successfully held two sessions. • Started our Coffee with a Cop program with a series of monthly meetings across the City. FY 2015/16 Goals • Upon approval of the updated Massage Ordinance, work collectively with the other departments to implement, monitor and enforce the provisions of the ordinance. • Replace obsolete "Gold Elite" law enforcement radio consoles in preparation for the countywide upgrade of the 800 MHz system to P25 compliance. • Test, evaluate and implement a body worn camera system for the police officers. • Finish construction and remodeling of the police department front desk to enhance security and improve customer service. 279 INTENTIONALLY LEFT BLANK HUNTINGTON BEACH GUINNESS YfORID RECORDS' .=si SUr BOnao EpapreDW,ASU 80APD 280 Police Adopted Budget - FY 2015/16 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 30,575,821 29,428,317 31,111,664 34,223,654 34,329,054 35,392,978 3.42% Salaries,Temporary 393,898 387,919 453,830 310,398 349,616 310,398 0.00% Salaries, Overtime 3,630,543 4,186,488 5,463,359 4,065,293 4,732,446 4,021,916 -1.07% Leave Payouts 1,298,584 1,280,294 1,146,195 Benefits 19,967,270 20,195,146 22,316,289 23,706,674 23,787,938 25,676,117 8.31% PERSONNEL SERVICES 55,866,116 55,478,164 60,491,337 62,306,019 63,199,054 65,401,409 4.97% OPERATING EXPENSES Utilities 2,847 9,142 10,766 8,500 8,500 13,500 58.82% Equipment and Supplies 828,238 1,469,165 1,669,764 975,261 1,572,339 1,033,671 5.99% Repairs and Maintenance 828,609 621,369 1,008,153 1,055,500 1,073,051 1.010,744 -4.24% Conferences and Training 211,447 230,355 358,766 303,855 298,323 321,934 5.95% Professional Services 288,062 423,866 517,517 333,408 551,238 333,408 0.00% Other Contract Services 1,036,632 1,129,917 1,395,888 1,329,587 1,677,602 1,428,203 7.42% Rental Expense 11,979 12,159 13,289 10,884 10,884 10,884 0.00% Insurance 1,852 Payments to Other Governments 841,488 775,454 874,365 920,000 970,062 920,000 0.00% Interdepartmental Charges 20 Expense Allowances 335,890 317,219 324,618 359,400 359,400 368,300 2.48% Other Expenses 4,896 13,707 7,130 8,000 8,000 8,000 0.00% OPERATING EXPENSES 4,390,106 5,004,205 6.180,254 5,304,395 6,529,399 5,448,644 2.72% CAPITAL EXPENDITURES Equipment 365,000 198274 191.457 60,839 Vehicles 31,679 218.754 31,802 Capital-Software 28,448 CAPITAL EXPENDITURES 396,679 198,274 438,659 92,641 NON-OPERATING EXPENSES Transfers to Other Funds 59,659 446.727 222220 NON-OPERATING EXPENSES 59,659 446,727 222,220 Grand Totals 60,712,560 61,127,371 67,332,470 67,610,414 69,821,094 70,850,053 4.79% General Fund 58,992,053 59,720,612 65,361,972 67,269,505 67,713,578 70,299,627 4.50% Other Funds 1,720,507 1,406,759 1,970,498 340,909 2,107,516 550,426 61.46% Grand Total(s) 60,712,560 61,127,371 67,332,470 67,610,414 69,821,094 70,850,053 4.79% Personnel Summary 363.00 358.50 360.50 361.50 361.50 364.50 3.00 281 Police Adopted Budget - FY 2015116 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 29,995,310 29,240,806 30,917,120 34,091,301 34,091,301 35,247,008 3.39% Salaries,Temporary 341,872 324,355 381,518 310,398 310,398 310,398 0.00% Salaries, Overtime 3,322,027 3,845,210 5,075,639 3,982,838 3,982,838 3,765,002 -5.47% Leave Payouts 1,284,788 1,271,898 1,139,016 Benefits 19,788,997 20,077,422 22,146,349 23,599,573 23,599,573 25,562,208 8.32% PERSONNEL SERVICES 54,732,995 54,759,691 59,659,644 61,984,110 61,984,110 64,884,616 4.68% OPERATING EXPENSES Utilities 2,847 9,142 10,766 8,500 8,500 13,500 58.82% Equipment and Supplies 744,957 1,101,860 1,402,618 960,261 1,036,380 1,002,867 4.44% Repairs and Maintenance 845,697 621,369 1,003,088 1,055,500 1,073,051 1,010,744 -4.24% Conferences and Training 198,640 223,714 347,426 299,855 287,970 319,105 6.42% Professional Services 195,131 310,918 398,163 333,408 523,351 333,408 0.00% Other Contract Services 1,017,854 1,129,825 1,320,866 1,329,587 1,439,928 1,428,203 7,42% Rental Expense 11,979 9,881 13,289 10,884 10,884 10,884 0.00% Insurance 1,852 Payments to Other Governments 841,488 775,454 874,365 920,000 970,062 920,000 0.00% Expense Allowances 335,890 317,219 324,618 359,400 359,400 368,300 2.48% Other Expenses 4,896 12,961 7,130 8,000 8,000 8,000 0.00% OPERATING EXPENSES 4,199,399 4,514,194 5,702,328 5,285,395 5,717,526 5,415,011 2.45% CAPITAL EXPENDITURES Vehicles 11 942 CAPITAL EXPENDITURES 11,942 NON-OPERATING EXPENSES Transfers to Other Funds 59,659 446.727 NON-OPERATING EXPENSES 59,659 446,727 Total 58,992,053 59,720,612 65,361,972 67,269,505 67,713,578 70,299,627 4.50% Personnel Summary 363.00 358.50 360.50 361.50 361.50 364.50 3.00 282 Police Adopted Budget - FY 2015116 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administrative Operations PERSONNEL SERVICES Salaries. Permanent 4,939,360 4,736,167 4,628,905 5,171,483 5,171,483 6,601,867 27.66% Salaries, Temporary 159,608 90,229 107,286 172,258 172,258 172,258 0.00% Salaries, Overtime 609,856 665,042 912,357 724,000 724,000 616,164 -14.89% Leave Payouts 189,291 201,215 134,282 Benefits 2,591,508 2,688,691 2,789,266 2,940.808 2.940,808 3,886.613 32.16% PERSONNEL SERVICES 8,489,623 8,381,344 8,572,096 9,008,549 9,008,549 11,276,902 25.18% OPERATING EXPENSES Utilities 2,537 4,915 5,173 3,000 3,000 7,000 133.33% Equipment and Supplies 411,965 734,445 1,030,173 557,961 625,323 594,605 6.57% Repairs and Maintenance 384,248 322,002 377,854 451,370 469,322 467,214 3.51% Conferences and Training 153,800 190,615 289,988 232,455 232,111 231,705 -0.32% Professional Services 28,674 90,044 79,715 60,000 175,785 62,000 3.33% Other Contract Services 694,761 787,286 924,964 892,OD0 999,036 990,616 11.06% Rental Expense 7,884 8,970 10,022 10,884 10,884 10,884 0.00% Insurance 1,852 Payments to Other Governments 5 4,000 18,945 Interdepartmental Charges 20 Expense Allowances 328,890 307,656 316,322 352,100 352,100 359,700 2.16% Other Expenses 1,706 4,829 2,263 3,000 3,000 3,000 0.00% OPERATING EXPENSES 2,014,490 2,456,614 3,036,476 2,562,770 2,889,506 2,726,724 6.40% NON-OPERATING EXPENSES Transfers to Other Funds 296.970 NON-OPERATING EXPENSES 296,970 Total 10,504,113 11,134,927 11,608,573 11,571,319 11,898,055 14,003,6261 21.02% Significant Changes Permanent Salaries, Overtime and Benefits increased mainly due to the Department's reorganization which resulted in the transfer of FTEs from various divisions to Administrative Operations. A detailed reorganization of positions can be found in the Permanent Personnel table. Funds are transferred from Overtime to Permanent Salaries and Benefits to fund two (2) previously defunded Communications Operator positions. Operating Expenses also increased as a result of the Department's reorganization. Finally, Other Contract Services increased by$100,000 due to rising Animal Control contract costs. 283 Police Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Administrative Operations (continued) FY 2011/12 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Captain 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Lieutenant' 1.00 1.00 0.00 0.00 0.00 1.00 1.00 Police Administrative Services Mgr 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Police Sergeant" 1.00 1.00 1.00 1.00 1.00 3.00 2.00 Police Officer 4.00 4.00 3.00 3.00 3.00 3.00 0.00 Police Communications Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Records Administrator 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Police Records Supervisor 0.00 0.00 3.00 3.00 3.00 3.00 0.00 Police Records Specialist 0.00 0.00 10.00 10.00 10.00 10.00 0.00 Police Records Technician 0.00 0.00 6.00 6.00 6.00 6.00 0.00 Court Liaison Specialist 0.00 0.00 1.00 1.00 0.00 0.00 0.00 Police Systems Coordinator 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Police Services Specialist" 4.00 4.00 9.00 9.00 r 9.00 10.00 1.00 Community Relations Specialist 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Communications Supervisor-PD 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Communications Operator-PD" 18.00 18.00 18.00 18.00 18.00 18.00 0.00 Crime Scene Investigator 0.00 0.00 0.00 0.00 0.00 6.00 6.00 Latent Fingerprint Examiner AA 0.00 0.00 0.00 0.00 0.00 2.50 2.50 Police Photo/Imaging Specialist" 0.00 0.00 0.00 0.00 0.00 1.00 1.00 Property Officer 2.00 2.00 2.00 3.00 3.00 3.00 0.00 Administrative Analyst Senior 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Accounting Technician II 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Info Systems Technician IV 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Facilities Maintenance Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Custodian 3.00 0.00 0.00 0.00 0.00 0.00 0.00 '1.0 FTE Defunded "Transferred from Executive Division ^Transferred from Uniform Division ^^Transferred from Investigations Division Total 48.00 44.00 71.00 72.00 71.00 84.50 13.50 284 Police Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Executive PERSONNEL SERVICES Salaries, Permanent 641,674 679,035 819,855 748,143 748,143 305,093 -59.22% Salaries, Temporary 763 Salaries,Overtime 34,784 26,148 40,248 30,000 30,000 -100.00% Leave Payouts 36,693 44,391 37,172 Benefits 405,551 460,205 570,895 514,602 514.602 199,326 -61.27% PERSONNEL SERVICES 1,119,464 1,209,779 1,468,170 1,292,745 1,292,745 504,419 -60.98% OPERATING EXPENSES Utilities 492 609 2,500 2,500 2,500 0.00% Equipment and Supplies 8,812 15,849 11,078 14,000 14,000 12,500 -10.71% Repairs and Maintenance 3,128 128 287 Conferences and Training 2,085 75 5,198 Professional Services 292 171 882 2,000 4,118 -100.00% Other Contract Services 44 Expense Allowances 450 1,275 Other Expenses 4 OPERATING EXPENSES 14,316 17,208 19,333 18,500 20,618 15,000 -18.92% Total 1,133,780 1,226,987 1,487,503 1,311,245 1,313,363 519,419 -60.39% Significant Changes Permanent Salaries and Benefits transferred to the Administrative Operations Division. The reorganization of positions is detailed in the Permanent Personnel Table. There are no significant changes in the Operating Expenses. FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Chief 1.00 1.00 1.00 1,00 1.00 1.00 0.00 Police Lieutenant* 1.00 1.00 1.00 1.00 1.00 0.00 t1.00) Police Sergeant' 2.00 2.00 2.00 2.00 2.00 0.00 (2.00) Community Relations Specialist 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 -Transfeved to Administrative Opennions Division otel 6.00 6.00 5.00 5.00 5.00 2.00 (3.00) 285 Police Adopted Budget- FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account FY 2011/12 Actual Actual Actual Adopted Revised Adopted Prior Year Investigations PERSONNEL SERVICES Salaries,Permanent 5,647,160 5,630,644 6,033.365 7,327,071 7,327,071 7,372,508 0.62% Salaries,Temporary 71,630 76,570 81,518 72,374 72,374 72,374 0.00% Salaries,Overtime 440,313 531,820 741,734 510,000 510,000 687,390 34.78% Leave Payouts 236,594 245,035 216,232 Benefits 3.619,103 3,748,590 4,247,563 5,045,953 5,045,953 5,406.518 7.15% PERSONNEL SERVICES 1001 799 10232 '11,320,411 12,955,398 12,955,398 13,538789 4.50% OPERATING EXPENSES Utilities 936 3,735 4,008 3,000 3,000 3,000 0.00% Equipment and Supplies 163,309 223,868 153,856 197,950 197,690 166,D40 -16.12% Repairs and Maintenance 49,663 23,776 105,151 39,680 39,681 26,680 -32.76% Conferences and Training 1,491 630 3,922 300 300 300 0.00% Professional Services 109,170 160,026 165,800 184,006 219,087 262,488 42.65% Other Contract Services 11,405 11,762 35,630 34,320 34,320 34.320 0.00% Rental Expense 149 621 2.596 Payments to Other Governments 5,058 Expense Allowances 5,400 5,421 5,421 5,700 5,700 5,700 0.00% Other Expenses 3,190 8,131 4,863 4,000 4,000 4,000 0.00% OPERATING EXPENSES 349,771 437,969 481,248 468,956 503,777 502,528 7.16% NON-OPERATING EXPENSES General Transfer Out 59.659 NON-OPERATING EXPENSES 59,659 Total 10,42,V30 10,670,627 11,801,659 13A24,354 13,459,174 14,041,317 Significant Changes Overtime funds were transferred in from the Uniform Division as a result of the Department's reorganization. Appropriation savings associated with Equipment and Supplies and Repairs and Maintenance due to the implementation of Proposition 47, which decreases inmate related expenses, were transferred to the uniform Division. Professional Services funding for Gang Prevention Services transferred in from the uniform Division. 286 Police Adopted Budget- FY 2015116 Department Budget Summary General Fund Division by Object Account DIVISION Investigations (continued) FY 2012113 FY 2013114 FY 2014115 FY 2014115 FY 2015116 Change from Permanent Personnel FY 2011112 Actual Actual Actual Adopted Revised Adopted Prior Year Police Captain 1,00 1.00 1.00 1.00 1.00 1.00 0.00 Police Lieutenant^ 1.00 1.00 1_00 1.00 1 1.00 2.00 1.00 Police Sergeant" 4.00 4.00 5.00 5.00 Soo 5.00 0.00 Police Officer*" 32.00 32.00 32.00 32.00 1 32.00 35.00 3.00 Police Records Administrator 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Police Records Supervisor 3.00 3.00 0.00 0.00 0.00 0.00 0.00 Police Records Specialist 10.50 10.00 0.00 0.00 0.00 0.00 0.00 Police Records Technician 6.00 6.00 0.00 0.00 0.00 0.00 0.00 Community Services Officer 0.00 0.00 2.00 2.00 5.00 5.00 0.00 Court Liaison Specialist 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Crime Analyst 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Systems Coordinator 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Civilian Check Investigator 2.00 2.00 2.00 2.00 0.00 0.00 0.00 Forensic Systems Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Latent Fingerprint Examiner' 2.50 2.50 2.50 2.50 2.50 0.00 (2.50) Police Photo/Imaging Specialist' 1.00 1.00 1.00 1.00 1.00 0.00 (1.00) Police Services Specialist" 8.00 8.00 3.00 3.D0 1 3.00 2.00 (1.00) Detention Administrator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Detention Shift Supervisor 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Detention Officer 9.00 9.00 9.00 9.00 9.00 9.00 0.00 Detention Officer,Nurse 4.00 4.00 4.00 4.00 4.00 4.00 0.00 1,0 FTE Defurded '•Transferred to the Administrative Operations Division ^ fanned from the Unilmm Division Otel 94.00 93.50 89.50 6850 70.50 70.00 (0.50 287 Police Adopted Budget- FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Uniform PERSONNEL SERVICES Salaries,Permanent 18,767,117 18,194,961 19,434,995 20,844,605 20,844,605 20,967,540 0.59% Salaries,Temporary 109.873 157,556 192,714 65,766 65,766 65,766 0.00% Salaries,Overtime 2,237,074 2,622,200 3,381,301 2,718,838 2,718,838 2,461,448 -9.47% Leave Payout 822,209 781,258 751,330 Benefits 13,172,836 13,179.935 14,538,627 15,098,210 15,098,210 16,069,751 6.43% PERSONNEL SERVICES 35,109,108 34,935,910 38,298,966 38,727.418 38,727,418 39,564,505 2.16°% OPERATING EXPENSES Utilities (625) 975 1,000 100.00% Equipment and Supplies 160,871 127,698 207,511 190,350 199,367 229,722 20.68% Repairs and Maintenance 408,658 275,463 519,796 564,450 564,049 516,850 -8.43% Conferences and Training 41.264 32.394 48,318 67,100 55,559 87,100 29.81% Professional Services 56,995 60,678 151,765 87,402 124,362 8,920 -89.79% Other Contract Services 311,688 330,734 360,272 403,267 406,572 403,267 0,00% Rental Expense 3.945 290 670 Payments to Other Governments 836,425 771,454 874,365 920,000 951,117 920,000 0.00% Expense Allowances 1,600 3,692 1,600 1,600 1,600 2,900 81.25% Other Expenses 1 1.000 1,000 1,000 0.00% OPERATING EXPENSES 1,820,822 1,602,403 2,165,271 2.235,169 2,303,626 2,170,759 -2.88% CAPITAL EXPENDITURES Vehicles 11,942 CAPITAL EXPENDITURES 11,942 NON-OPERATING EXPENSES Transfers to Other Funds 149.757 NON-OPERATING EXPENSES 149,757 Total 36,929,930 36,688,071 40,464,237 40,962,587 41,042,987 41,735,264 1.89X Significant Changes The Police Department underwent a significant reorganization of its internal operations,reflected in the FY 2015/16 Adopted Budget. As a result,seven(7)Full Time Employees (FTE) transferred out of the Uniform Division into the Administrative Operations Division. Detailed position movements are located in the Permanent Personnel Table. Four fAJ previously defunded Police Officer positions are now funded in FY 2015/16,bringing the total amount of mom positions to 218 FTEs department-wide. The City Council approved at the September 8, 2015 City Council meeting funding for two(2)previously defunded Police Officer positions by reallocating funding previously identified to finance fire equipment, and one (1) Police Officer funded by the Office of Traffic Safety(Fund 1227) Grant. Additional funds were allocated as a result of the additional positions;$3,900 to cover ongoing uniform allowances and$25,716 for a one-time purchase of uniforms and equipment. During FY 2014/15,the Department requested two position exchanges,converting one(1)Civilian Check Investigator and one(1) Court Liaison Specialist to two (2)Community Services Officers for an additional $26,437. Furthermore, 0.75 Police Officer and 0.50 Parking Control Officer positions previously funded by SAAV Grant(Fund 875)and UASI/OCIAC Grant(Fund 909)transferred to the General Fund. Three(3)new Community Services Officers in the Patrol Bureau were added.Overtime funds transferred to the Investigations Division.Repairs and Maintenance appropriations were reallocated to Equipment and Supplies for road flares and latitude GPS and to Conferences and Training for new pilot training. Professional Services for Gang Prevention Services transferred to the Investigation Division. Finally,Operating Expenses appropriation transferred within divisions. 288 Police Adopted Budget-FY 2015116 Department Budget Summary General Fund Division by Object Account DIVISION Uniform (continued) FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Captain 1.00 1.00 1,00 1.00 1.00 1.06 0.00 Police Lieutenant* 8.00 8.00 8.00 8.00 1 8.00 7.00 (1.00) Police Sergeant 20.00 20.00 20.00 19.00 19.00 19.00 0.00 Police Officer" 155.00 155.00 155.00 156.00 156.00 153.00 (3.00) Police Recruit" 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Community Services Officer 0.00 0.00 0.00 0.00 0.00 3.00 3.00 Crime Scene InvesflgatorAA 6.00 6.00 6.00 6.00 6.00 0.00 (6.00) Senior Helicopter Maint Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Helicopter Maintenance Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking/Traffic Control Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 ParkingirTraffic Control Officer 16.00 16.00 16.00 16.00 16.00 16.00 0.00 Police Records Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 1.0 FTE Defunded.1.0 FTE transferred to the Investigations Division "1 LO FTEs Defunded;3.0 FTE transferred to the Investigations Division:LO FTE transferred to OTS Grant ^4.0 FTEs Defunded a^ATransferwd to the Administrative Operations Division Total 215.00 215.00 215.00 215.00 215.00 208.00 (7:0) 289 Police Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Jail Pay Phone(122,) Narcotic Forfeiture State and Federal (212 a 214,) Property and Evidence(216) OPERATING EXPENSES Equipment and Supplies 8,314 120,190 154,612 192.462 Conferences and Training 3,163 3,405 OPERATING EXPENSES 11,477 120,190 158,017 192,462 CAPITAL EXPENDITURES Equipment 20,262 130,114 171,670 60,839 Vehicles 31,679 CAPITAL EXPENDITURES 51,940 130,114 171,670 60,839 Total 63,418 250,303 329,686 253,301 Significant Changes There is no activity reported for FY 2015/16. FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0,00 0.00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 1 0.00 FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015116 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00122 Donations Jail 22,549 43,700 41,097 50.000 00212 Narcotics Forfeiture Fed 5,204 82,241 160,945 00214 Narcotic Forfeiture/State 15,585 115,098 15,954 00216 Property and Evidence 19,870 2,356 10,885 Total 63,208 243,396 228,881 50,000 290 Police Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Service Authority for Abandoned Vehicles (SAAV) (875)and Grants (various) PERSONNEL SERVICES Salaries,Permanent 580,511 187,510 194,544 132,353 237,753 145,970 10.29% Salaries,Temporary 52,026 63,564 72,312 39,218 Salaries,Overtime 308,516 341,278 387,720 82,455 749,608 256,914 211.58% Leave Payouts 13,796 8,396 7,178 Benefits 178,272 117,725 169,940 107,102 188,366 113,909 6.36% PERSONNEL SERVICES 1,133,121 718,473 $31,693 321,909 1,214,944 516,793 60.54% OPERATING EXPENSES Equipment and Supplies 74,967 247,116 112,534 15,000 343,497 30,804 105.36% Repairs and Maintenance (17,088) 5,065 Conferences and Training 9.644 6,641 7,935 4,000 10,353 2,829 -29.28% Professional Services 92,930 112,948 119,354 27,887 Other Contracted Services 18,777 92 75,022 237,674 Rental Expense 2,279 Other Expenses 746 OPERATING EXPENSES 179,230 369,822 319,910 19,000 619,410 33,633 77.02% CAPITAL EXPENDITURES Equipment 344,738 68,161 19,788 Vehicles 218,754 19.860 Capital -Software 28,448 CAPITAL EXPENDITURES 344,738 68,161 266,989 19,860 NON-OPERATING EXPENSES Transfers to Other Funds 222.220 NON-OPERATING EXPENSES 222,220 Total 1,657,089 1,156,456 1,640,812 340,909 1,854,214 550,426 61.46% Significant Changes The change in Personnel Services is due to the UASI/OCIAC Grant(Fund 909)ending in March 2016;resulting in the 0.75 FTE Police Officer position previously funded by this grant transferring to the General Fund. In addition, a 0.50 FTE Parking Control Officer also transferred to the General Fund as a result of SAAV Grant(Fund 875)ending in September 2015. The FY 2015/16 Adopted Budget also includes funding for 1.00 FTE Police Officer position funded by Office of Traffic Safety Grant(Fund 1227). These grant funds are restricted to support specific programs. FY 2011112 FY 2012113 FY 2013114 FY 2014/15 FY 2014/15 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.75 FTE Police Officer transferred to the General Fund/Uniform Division 0.25 FTE Parking Control Officer transferred to the General Fundl Uniform Division 1.00 FTE Police Officer transferred from the General Funtl/Uniform Division-Funded by OTS grant Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 291 Police Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Service Authority for Abandoned Vehicles (SAAV)(875)and Grants (various)(continued) FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00104 School Events 2,845 1,884 00107 Evidence Seizure 27 (582) 331 00227 Police Facilities Dev Impact 16,419 215,048 00750 Alcohol Prevention Services 42,735 17,000 74,920 (17.000) 00801 Anaheim/Santa Ana UASI FYI 107,773 199,096 1,060 00802 Anaheim/Santa Ana UASI FYI 46,427 16,272 00838 Jail Training Grant 11,751 10,552 12,638 10,920 10,920 (10,920) 00875 Saav 88,239 12,482 1,017 00909 UASI/OCIAC Program 186,955 89,670 284,907 191,173 191,173 50,426 (140,747) 00919 Avoid the 28 DUI 3,601 00923 Justice Assistance Grant 08/09 (529) 00927 Justice Assistance Grant 09/10 21,977 00931 Traffic Safety Grant 09/10 13,393 00932 SLESF Grant 09/10 68,118 00937 Justice Assist Grant 09Regular (16,891) 00939 Domestic Violence CY2010 163,190 00949 SLESF Grant 10/11 1,544 28 70 00950 Office of Traffic Safety 10/11 18,032 00953 Justice Assistance Grant 10/11 19,629 8,853 00954 Assembly Bill 912 FY 10111 30,361 00955 Prop 69 Funding 9,743 10,803 37,336 00956 Anaheim/Santa Ana UASI FY09 5,479 00957 2011 Domestic Violence Program 62,218 128,621 00964 OCATT Program 135,202 100,553 00967 ABC Grant 11/12 45,790 8,897 00968 SLESF Grant 11112 322,894 1,189 (79) 00969 Calif 911 Emergency Comm Fund 37,483 00971 Asset Forfeiture 15%State Set 5,639 20,857 3,453 00972 Office of Traffic Safety 11/12 99.963 53,152 00973 Avoid the 26 DUI Grant 11/12 1,768 00977 Domestic Violence 2012 165,566 73,071 00978 US Secret Services(USSS) 5,000 10,500 8,500 15,000 15,000 (15.000) 00979 AB109 Public Safety Realignment 1,620 149,870 132,538 32,569 00980 Alcoholic Beverage Ctrl 12/13 49,987 (3,024) 00981 OC Real Estate Trust Fund 12/13 25,000 00982 Ofc of Traffic 12/13#SC 13184 44,085 48,650 00983 Ofc of Traffic 12113#PT1368 63,988 15,323 00984 SLESF Grant 12/13 321,986 385,757 00986 Avoid the 26 FY12/13 2,689 00988 Human Trafficking 13,371 25,097 50,000 60,000 (50,000) 00989 OCDETF 2,655 00991 Domestic Violence CY2013 72,125 149,868 00993 Anaheim/Santa Ana UASI FY12 2,061 00997 Ofc of Traffic 13114#PT1482 176,351 00998 Ofc of Traffic 13/14#SC14184 56,359 01206 Domestic Violence CY2014 153,595 39,670 01212 Alcoholic Beverage Ctrl 14/15 34,189 01213 Office of Traffic Safety 14/15 435,226 01215 Immigration&Customs Enforce 25,000 01227 Office of Traffic Safety 15/16 500.000 500.000 Total 1,277,877 1,875,608 1,768,986 284,093 918,666 550.426 1 266,333 292 Police Adopted Budget- FY 2015116 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year POL Police ADM Administrative Operations 10070102 Administrative Operations 1,619,166 2,299,102 2,306.884 2,233,302 2,373,269 2,098,063 -6.06% 10070103 Budget 668,799 232,886 251,980 258,475 258,475 274,488 6.20% 10070108 Payroll 203,674 188,603 199,456 221,007 221,007 221,553 0.25% 10070109 Personnel 554,586 724,501 714,103 752,079 839,965 334,357 -55.54% 10070111 Community Support 104,793 108,839 118,472 116,656 116,656 118,690 1.74% 10070112 Professional Standards-Adm 1,263,298 100.00% 10070151 Information Systems 93,211 94,887 100,165 99,734 99,734 101.505 1.78% 10070211 General Support 589,353 319,963 295,412 341,640 341,640 344,164 0.74% 10070301 Property/Evidence 190,865 257,096 247,131 372,003 393,000 647,936 74.17% 10070302 Records 2,315,331 2,435,028 2,420,720 2,669,630 2,669,630 2,592,561 -2.89% 10070303 Training 961,904 1,316,535 1,736,501 1,164,707 1,242,593 1,178,799 1.21% 10070402 Crime Lab-Adm 1,325,444 100.00% 10070501 Communications 3,202,424 3,157,488 3.217,747 3,342,087 3,342.087 3,502,766 4.81% 10070701 Fleet Management 8 ADM Administrative Operations 10,504,113 11,134,927 11,608,573 11,571,319 11,898,055 14,003,626 21.02% EXE Executive 10070101 Police Admin-Executive 696,538 741,814 947,339 773.838 773,838 519.419 -32.88% 10070110 Professional Standards 437,242 485,173 540,163 537,407 539,525 -100.00% EXE Executive 1133790 1.226987 7 Tw= 1311245 1.313,363 519,419 -60.39% INV Investigations 10070203 Investigations 5.776,657 6,068,466 6.402,554 7,304,355 7,319,616 7,169.909 -1.84% 10070204 Narcotics 1,051,617 1,034,294 1,327,706 1,533,373 1,533,373 1,841,006 20.06% 10070206 Vice/Intelligence 456,559 472,056 677.831 1,209,968 1,209,968 2,198,377 81.69% 10070304 Fingerprinting 14,694 3,265 10070401 Scientific Investigation 551,250 557,335 575,703 576,293 576,033 -100.00% 10070601 Jail 2,573,453 2,535,212 2,817,865 2,800,364 2,820,184 2,832,024 1.13% INV Investigations 10,424230 10,670,627 11,801659 13424354 13459,174 r 4.60% UNI Uniform 10070106 Special Enforcement Bureau 4,572,585 3,960,212 4,040,809 4,042,067 4,047,027 4,003 -99.90% 10070201 Patrol 22,857,603 23,901,437 26,352,267 25,271,572 25,271,572 28,277,269 11.89% 10070202 Traffic 4,983,691 4,268,980 4,679,320 5,507,562 5,507,562 7,708,081 39.95% 10070207 SWAT 96,352 62,300 79,680 99,020 127,964 99,020 0.00% 10070208 Aeronautics 2,200,051 1,928,234 2,524,084 3,034,808 3,034.808 2,567,415 -15.40% 10070209 Parking Enforcement 1,863,219 2,183,591 2,334,902 2,517,942 2,561,132 2,589,858 2.86% 10070210 Crossing Guard 303,315 329,417 326.687 382,118 385,423 382,118 0.00% 10071002 Special Events OT 53,114 53,898 126487 107,500 107,500 107,500 0,00% UNI Uniform 36929930 36,686071 40A64,237 40,962,587 41042987 41735264 1.89% Jail Pay Phone,Narcotic Forfeiture State& Federal Property&Evidence 12270101 Inmate Welfare Fund 2,894 20,690 25,922 54,995 21270101 Narcotics Forfeiture-Federal 54,340 99,500 237.659 150,000 21470101 Narcotics Forfeiture-State 708 21670101 Property&Evidence 5,475 130,114 66,105 48.306 Jail Pay Phone,Narcotic Forfeiture State & Federal,Property&Evidence 63,419 250,304 329,686 Service Authority for Abandoned Vehicles SAA 875 and Grants various 10370101 Donations Police 14.212 30,453 10370102 Donations Police Admin 469 442 12,503 10470101 School Events 3,670 1,441 943 22370101 Safe and Sane Fireworks 12,886 9,339 75070101 Alcohol Prevention Services 51,533 17,000 31,202 -100.00% 80165101 Anaheim/Santa Ana UASI FY10 50,221 4,500 80170101 Anaheim/Santa Ana UASI FYI 170,008 83,199 80265111 Anaheim/Santa Ana UASI FYI 2,320 32,283 519 293 Police Adopted Budget-FY 2015116 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015116 Change From Division/Business Unit Actual Actual AchW Adopted Revised Adopted Prior Year 80270101 Anaheim/Santa Ana UASI FY11 27,577 80370101 Justice Assistance Grant 11/12 31,405 83870601 Jail Training Grant 10,617 11,275 13,494 10,920 10,920 -100.00% 87570209 State Abandoned Vehicle Funds 300,928 81,127 77,975 48,281 48,281 -100.00% 90970101 UASI-OCIAC Program 2007 169,033 163,100 174,424 191,173 191,173 50,426 -73.62% 92470101 Domestic Violence 09/10 222,220 92770101 Justice Assistance Grant 09110 5,086 93770101 Justice Assist Grant 09 Regular (215) 94970101 SLESF Grant 10/11 181,379 21,678 95070204 FY10-11 OTS CHKPT 01/15/11 349 95070311 FY10-11 OTS SATUR 05/12/11 543 95370101 Justice Assistance Grant 10111 12,277 8,853 95470101 Assembly Bill 912 10111 19,890 95570101 Prop 69 Funding 27,450 95770101 2011 Domestic Violence Program 59,092 96470101 OCATT Program 184,460 62,058 (18,803) 96770101 ABC Grant 11/12 42,908 96870101 SLESF Grant 11/12 172,044 78,284 73,041 96970101 Calif 911 Emergency Comm Fund 35,513 97170101 Asset Forfeiture 15%State Set 157,550 44,860 97270201 FY11-12 OTS CHKPT 12/03/11 13,743 97270202 FYI 1-12 OTS CHKPT 12/30/11 9.360 97270203 FYI1-12 OTS CHKPT 01/28/12 11,347 97270204 FYI1-12 OTS CHKPT 02/18/12 11,987 97270205 FYI1-12 OTS CHKPT 03/17/12 10,161 97270206 FYI 1-12 OTS CHKPT 05/05/12 11,576 97270207 FYI 1-12 OTS CHKPT O6/23112 9,816 97270208 FYI 1-12 OTS CHKPT 07/21/12 9,551 97270301 FYI 1-12 OTS DUI SAT 12/16/11 2.556 97270302 FYI 1-12 OTS DUI SAT 12/20/11 2,768 97270303 FYI 1-12 OTS DUI SAT 01/06/12 3,046 97270304 FYI 1-12 OTS DUI SAT 01/30/12 3,036 97270305 FYI 1-12 OTS DUI SAT 02/10/12 3,053 97270306 FYI 1-12 OTS DUI SAT 03/09/12 3,039 97270307 FYI 1-12 OTS DUI SAT 03/20/12 2,929 97270308 FYI 1-12 OTS DUI SAT 04/12/12 3,040 97270309 FYI 1-12 OTS DUI SAT 05/11/12 1,998 97270310 FYI1-12 OTS DUI SAT O5/26112 3,360 97270311 FYI1-12 OTS DUI SAT O6/10/12 2,360 97270312 FYI 1-12 OTS DUI SAT 06/25/12 2,471 97270313 FYI 1-12 OTS DUI SAT 07/09/12 1,538 97270314 FY11-12 OTS DUI SAT 08/17/12 2,064 97270315 FY11-12 OTS DUI SAT O8/23112 2,941 97270316 FYI 1-12 OTS DUI SAT 09/01/12 3,016 97270401 FYI 1-12 OTS INT SAT 01/20/12 2,189 97270402 FYI1-12 OTS INT SAT 04/16/12 2,055 97270403 FYI 1-12 OTS INT SAT O6/08112 1,108 97270405 FYI 1-12 OTS INT SAT 06/28/12 1,058 97270501 FYI 1-12 OTS RED SAT 02/24/12 1,509 97270502 FYI 1-12 OTS RED SAT 05/07/12 2,077 97270503 FY11-12 OTS RED SAT O6/01/12 2,151 97270504 FYI 1-12 OTS RED SAT 07/13/12 2,217 97270601 FYI1-12 OTS SPD SAT 03/12/12 2,103 97270602 FYI1-12 OTS SPD SAT 04/20/12 2,243 97270603 FYI 1-12 OTS SPD SAT 06/20/12 2,098 97270604 FY11-12 OTS SPD SAT 09/09/12 1,548 97370101 Avoid the 26 DUI Grant 11112 1,768 97770101 Domestic Violence 2012 179,964 58,673 97870101 US Secret Services USSS 5,000 10,251 8,500 15,000 15,000 1 -100.00 294 Police Adopted Budget-FY 2015116 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014115 FY 2014/15 FY 2015116 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 97970101 AB109 Public Safety Realignment 4,304 55,636 70,209 202.489 98070101 Alcoholic Beverage Ctd 12/13 24,971 21,992 98170101 OC Real Estate Trust Find 12/13 4,003 20,997 98270101 Ofc of Traffic 12/13#SC13184 92,742 (6) 98370101 Ofc of Traffic 12113#PT1368 79,311 98470101 SLESF Grant 12/13 56.051 580,677 98670101 Avoid the 26 FY12113 2,689 98770101 Justice Assistance Grant 12/13 20,624 7,419 98870101 Human Trafficking 13,371 25,097 50,000 50,000 -100.00% 98970101 OCDETF 2,665 99170100 Domestic Violence CY2013 136,629 85,364 99370101 Anaheim/Santa Ana UASI FY12 2,061 99770101 Ofc of Traffic 13/14#PT1482 237,717 99870101 Ofc of Traffic 13/14#SC14184 94,512 120570101 Justice Assistance Grant 13114 28,448 120670100 Domestic Violence CY2014 153.597 39,670 120770101 UASI 2013 1,381 8,535 8,535 -100.00% 121270101 Alcoholic Beverage Chi 14/15 15,811 34,189 121370101 Office of Traffic Safety 14/15 435,226 121470101 Justice Assistance Grant 14/15 28,952 121570101 Immigration&Customs Enforce 25,000 122770101 Office of Traffic Safet 1 S116 500.000 100.00% Service Authority r n n e c es SAA 875 and Grants various 1,657,089 1,156 455 1,640,812 340,909 1,854,214 550,426 61.46% Other Funds 1,720 507 1,406,759 1,970,498 340,909 2,107,516 550,426 61.46Ya General Fund 58,992,053 59,720,612 65,361,972 67,269,505 67,713,578 70,299,627 4.50% Other Funds 1,720,507 1,406,759 1,970498 340,909 2,107,516 550,426 61.46% Grand Totals 60,712,560 61,127,371 67,332,470 67,610,414 69,821,094 70,850,053 4.79% 295 INTENTIONALLY LEFT BLANK ............ HUNTINGTON BEACH GUINNESS WORLD RECORDS' tMGEST SU0.WAP0 VO5l PEOPLE ROM A SUPROA D 296 City of Huntington Beach Public Works Adopted Budget — FY 2015/16 V' Director of Public Works ADMINISTRATION Project Manager Administrative Assistant Senior Accounting Technician Accounting Technician II Administrative Secretary Office Specialist 1 ENGINEERING TRANSPORTATION UTILITIES MAINTENANCE OPERATIONS GENERAL SERVICES City Engineer Transportation Manager Utilities Manager Maintenance Operations Manager General Services Manager CONSTRUCTION ENGINEERING ENGINEERINGI CIP WATER B SEWER ADMINISTRATION MAINTENANCE ADMINISTRATION GENERAL SERVICES Construction Manager Principal Civil Engineer Administrative Analyst Senior Administrative Analyst Senior ADMINISTRATION Senior Construction Inspector(3) Senior Traffic Engineer Water Conservation Coordinator Administrative Secretary See Maintenance Admin Survey Party Chief Traffic Engineering Technician Field Service Representative Accounting Technician II Code Enforcement Officer I Survey Technician It(2) SCADA Coordinator Office Assistant It Field Service Representative Contract Administrator(3) SIGNAL B LIGHTS MAINTENANCE SCADA Technician Office Assistant ll Traffic SignallLight Crewleader Warehousekeeper LANDSCAPE MAINTENANCE DESIGN ENGINEERING Landscape Maintenance Supervisor FLEET MAINTENANCE -- - ------- Traffic Signal Electrician(2) Equipment Support Assistant IRlgation Crewleader Fleet Operations Supervisor Senior Civil Engineer(2) Traffic Maint Service Worker(2) Stock Clark Equip Services CreMeader Senior Engineering Technician Administrative Secretary Landscape Equipmentnt Operator ( Equlp/Aum Malnt.Crewleader SIGNS B MARIONGS Office Assistant 11(2) Landscape Equipment Operator(2) DEVELOPMENT ENGINEERING MAINTENANCE Pest Control Specialist E Equiputo ment Support Leetlwistantcluer ) PerilCivil Engineer Signs B Marki Cervical WATER PRODUCTION/QUALITY Equipment pWrt Assistant Senior Civil Engineer g TREE Mechanic III(4) 9 ( Signs eLeadworternt Operator Water Production Supervisor Tree Maintenance Supervisor Mechanic II(4) Senior Engineering Technician Equipment Operator Water Operationswdeader Tree Maintenance der eed Leadwo CIWI Engineering Assistant Water Operations Lworker(2) Tree Maintenance Leetlworkor FACILITY MAINTENANCE Water Systems Technician 111(3) Tree Equipment Operator(3) Fachful Maintenance Supervisor WATER AND SEWER Water Systems Technician 11(5) Maintenance Service Worker(2) Facilities Malnt.Chewleader ENGINEERING Water Quality Supervisor Painter Lea evorker Principal Civil Engineer(2) Water Quality Coordinator STREET MAINTENANCE Facilities Maintenance Technician(3) Senior Civil Engineer Cross Connection Control Specialist(2) Street Maintenance Supervisor Electrician Civil Engineering Assistant(2) Water Quality Technician Street Maintenance Crewleader PWmler Civil Engineer(Associate.Ttl1e Street Maintenance Leadworker(2) TBD) WATER DISTRIBUTION/METERS Street Equipment Operator(3) Water Distribution Supervisor Maintenance Service Worker(5) STORM WATER QUALITY Water Dist.Maint.Crewleader(2) Principal Civil Engineer Water Dist.Meters Crewleader Admin.Environmental Specialist(2) Engineenng Aide Water Dist,Mainl.Leadworker(6) Water Dist Meters Leatlworker(2) Water Equipment Operator(4) Water Service Worker(14) Water Meer Repair Technician(5) Senior Water Meter Reader Field Service Representative Water Meter Reader(2) Accounting Tecmnncian II Water Utility Locator WASTEWATER Wastewater Supervisor Wastewater Ops Crewleader Wastewater Ops Leadworker(3) Wastewater Equipment Operator(5) Senior Wastewater Pump Machank Wastewater Pump Mechanic Wastewater Maine.Service Worker fT) 297 Public Works Department Descriptions The Public Works Department delivers a wide range of services to the public as well as other City departments. The department is responsible for the planning, construction, and maintenance of the city- owned infrastructure. The infrastructure includes buildings, streets, parks, landscaping, flood control, and utilities. Essential services such as water, sewer, drainage, and traffic control systems are operated and maintained 24 hours a day. Public Works manages over 30 percent of the City's total budget, including three enterprise funds and seven designated funds, as well as the citywide Capital Improvement Program. The six Public Works divisions are committed to providing the highest quality of service to the community. Administration Division Administration provides general planning and management for five divisions, including policy direction and program evaluation. Administrative staff coordinates interdepartmental and regional program efforts; develops and monitors the budget; assist divisions on specific tasks and projects; and prepares special reports for the City Manager, City Council, Public Works Commission, and the public. Other functions include personnel matters, clerical coordination, record keeping, accounting, and front office customer service. Specialists maintain the City's infrastructure record-drawings and project information. Engineering Division Engineering processes and coordinates conditions of approval, plan checks, and permits required for the entitlement of private developments. Engineering oversees right-of-way permits, dock modifications, and road use. The Water Quality Section inspects, monitors, and administers the / storm water program for compliance with various regulations and permits governing urban runoff and storm water. Inspection reviews developer- installed infrastructure, landscaping, utility work, and capital improvement projects. The Capital Project Section plans and designs City-funded public improvement projects such as street, sewer, water, and drainage facilities. This program also provides construction management services a for new public facilities such as parks, recreation centers, fire stations, `! and beach improvements. General Services Division General Services is responsible for facility and fleet maintenance and administers the city's solid waste and recycling contract. Skilled craft personnel perform a variety of maintenance activities to preserve the value of facilities and equipment and provide a safe and comfortable environment in City buildings including the Civic Center, libraries, fire stations, recreation centers, and Pier. ASE-certified mechanics provide a full range of maintenance and repair services for City vehicles and large equipment. General Services' staff manages commercial and residential trash collection programs, recycling and public education programs, and the residential trash billing. Maintenance Operations Division Maintenance Operations includes Streets, Trees, and Landscape maintenance programs. The Street Maintenance section maintains, cleans, and repairs City streets, sidewalks, and parking lots. The Tree Maintenance section provides routine and emergency trimming, lifting, removal, and planting at City parks, facilities, and in the City's right of way. The Landscape section keeps City parks and play areas, City facilities, and landscaped medians and roadside areas in a safe and attractive condition. Most Landscape maintenance, scheduled tree trimming, and street sweeping functions are provided through contracted forces. Staff members respond to requests for service from the public, supervise contract services, and provide support to other departments at special events and activities. 298 Public Works Department Descriptions Transportation Division The purpose of the Transportation Division is to provide a safe and efficient transportation system supporting vehicular, pedestrian, transit, and bicycle activity while servicing the needs of the community. BICYCLE MASTER PLAN Transportation oversees the design and maintenance of all traffic control devices and pole lighting on City property. Staff reviews development projects, provides advance transportation planning for both local and regional activities, and responds to public requests on traffic concerns. The Signal and Lighting Maintenance Section provides service to all traffic signals, city streetlights, and parks and sports field lighting. The Signs and Markings Section maintains all required traffic delineation, signage, and pavement and curb markings. Staff supplies traffic control o�e,�_ �o • �� , planning for City-sponsored special events. Utilities Division Utilities staff operate and maintain the City's water, wastewater, and storm drain systems. Water services include groundwater production, reservoir operations, water quality testing, backflow device test program, distribution line maintenance, and water meter reading and repair services. Wastewater crews ensure City sewer lines and sewer lift stations are always operational. The drainage system directs the flow of storm water and runoff into local channels and outlets by the use of large pump stations. Sewer lift stations, drainage pump stations, and water wells are monitored constantly by sophisticated remote data acquisition and control systems. Water conservation education and practices are an important function of the division. Ongoing Activities & Projects • Plan, develop, and construct over$44 million in infrastructure public improvement projects. • Respond to thousands of customer phone calls and direct the public to appropriate departments. • Process development project entitlements and plan checks within specified time period. • Issue encroachment permits and grading permits. • Perform over 250 water quality inspections of industrial and commercial facilities. • Inspect new development infrastructure, capital projects, and utility installation and repairs. • Install and maintain traffic signs and markings for 1,120 lane miles of public streets and facilities. • Maintain and operate 143 signalized intersections, all city-owned street lights and outdoor lighting at City Slater Avenue- Before parks, parking lots and facilities. • Complete 12,000 service work orders for facilities maintenance and in response, to respond and remove over 250 hazardous materials incidents annually. • Sweep debris from 29,000 curb miles of public streets and parking lots. • Operate, service, and maintain 15 pump stations for both storm water and urban runoff diversion. • Maintain 3.4 million square feet of landscaping. • Mow, edge, remove trash, and clean play areas for 760 acres in 70 park sites each week. • Inspect and repair over 200 pieces of play equipment, benches, tables, and picnic facilities. • Trim street trees as needed. • Perform over 9,000 preventative maintenance and mechanical repairs for the City's fleet. • Maintain 2.4 million square feet of facilities. 299 Public Works Ongoing Activities & Projects • Clean 2,000 catch basins, drain inlets, and 12 miles of channels to comply with state and federal water quality regulations. *+^ • Operate and maintain 8 water wells, four reservoirs, four booster pump stations, three imported water connections, and over 500 miles of distribution mains in order to provide 30,000 acre-feet of high quality drinking water. • Read 52,500 customer water meters on a monthly basis. • Perform over 30,000 water system water quality tests Slater Avenue-After each year. • Manage the City's sewer lateral repair program. • Maintain 360 miles of sewer lines and 27 lift stations that pump 9.5 million gallons of sewage daily; clean and inspect entire sanitary sewer system on an 18-month cycle. • Coordinate traffic operations and construction work with Caltrans on Beach Boulevard and Pacific Coast Highway. • Participate in regional transportation issues and activities with adjacent jurisdictions, the Orange County Transportation Authority and Caltrans. • Maintain 146 traffic signal and over 2,000 street, park and sports lights throughout the City. • Provide 24/7 emergency response for traffic signal operational issues (malfunctions, accidents, natural disasters, etc.). 300 Public Works Performance Measures The City's performance measure program is in its tenth year. Results for the past two fiscal years in addition to goals and objectives for FY 2015/16 are presented below. FY 2013/14 FY 2014/15 FY 2015/16 Strategic ACTUAL ACTUAL ADOPTED Plan Goal Goal: 1. Process 85% of first development plan Strengthen checks within 20 business days of receipt. Economic and Financial Measure: Sustainability % of first development plan checks 85% 90% 85% processed Goal: 2. Award 80%of Capital Improvement Program Enhance and (CIP)projects indicated in the annual CIP. Maintain the City's Measure: Infrastructure %of CIP projects awarded as indicated 80% 85% 80% Goal: 3. Abate 100% of graffiti on City property within Enhance and three business days of report. Maintain the City's Measure: Infrastructure/ % of graffiti abated within three business 100% 100% 100% Enhance and days Maintain Public Safety Goal: 4. Complete 90% of work orders and service Enhance and requests within requested schedule. Maintain the City's Measure: Infrastructure % of work orders completed within 90% 88% 90% requested schedule Goal: 5. Manage Central Warehouse operations with Strengthen a variance of less than one percent of Economic and inventory value. Financial Sustainability Measure: %variance of inventory value <1% <t% <1% Goal: 6. Respond to and address 95% of Water Enhance and Quality, NPDES, and Fats, Oils, and Maintain Greases (FOG)complaints within 24 hours. Public Safety Measure: % of water quality complaints responded to 95% 95% 95% and addressed within 24 hours 301 Public Works Accomplishments & Goals FY 2014/15 Accomplishments • Maintained over 300 structures totaling more than 2.5 million square feet. • Replaced over 2,000 pleated air filters on AC units. • Replaced over 100 motor belts on AC units. • Cleaned over 50 AC condenser coils. • Replaced and recycled over 2,000 fluorescent lamps. • Replaced and recycled over 200 ballasts. • Serviced and repaired over 200 toilets and urinal flush valves. • Serviced over 50 waterless urinals quarterly. • Serviced and treat for uratic salts over 100 urinal drains monthly. • Snaked and water jetted over 3,000 ft of sewer lines per month in City parks and facilities. • Serviced and tested 35 back flow devices. • Responded to over 5,000 service requests for building repairs, graffiti removal and pipeline requests. • Provided setup and breakdown for over 30 events. • Completed over 6,300 preventive maintenance and services requests on fleet equipment. • Maintained over 850 pieces of rolling stock,totaling more than 5,280,000 miles annually. • Designed and implemented new public service advertising campaign promoting beverage container recycling, which was installed on recycling containers located on the Pier, along the Beach path, and in Blufftop Park. • Held first ever compost 'give-back' event — providing free compost to Huntington Beach households to thank residents for their curbside recycling effort. • Completed Zone 8 slurry seal and pavement project. • Reconstructed nine Tree Petition streets in Maintenance Zone 8. • Trimmed all parkway trees in Zone 8. • Performed annual trimming of City palm trees. • Continued to work towards achieving a six-year tree trimming cycle. • Continued to convert median island irrigation systems to a network controlled weather based system (Calsense), incorporating wireless controls and solar power whenever practical. • Reconstructed Trinidad Island Park seawall. • Began Central Park Landscape and Tree rehabilitation. • Bid out new Street Sweeping Contract. • Bid out New Tree Trimming Contract. • Constructed Central park Drive Median Island. • Performed weekly water distribution sample collections on time while maintaining distribution system quality of zero California Department of Public Health (CDPH) violations. • Prepared the Consumer Confidence Report and mail to residents before the mandated deadline; the comprehensive water quality data table must be included within the report. • Converted 10,000 water meters to AMI. • Replaced 1,000 linear feet of 6" Cast Iron Pipe in the downtown area. • Purchased 4 replacement engines for Slater Flood Control Pump Station units. • Replaced pump assembly and rehabilitate well structure at Water Well No. 7. • Replaced Peck Reservoir booster pump assemblies. • Continued with web based enhancements and customer/citizen accessibility regarding compliance with the Cross Connection Control Program functions and requirements. • Began design on two new water well facility projects to replace existing facilities that are nearing or have met the end of their useful life. • Began construction of Trinidad Lift Station. • Completed $250,000 Sewer Lining Project. • Continued and expanded Sewer Line CCTV Program to include more operators. • Installed 31 new Sample Stations on OC9 and OC35. • Installed Backflows to"Reclaim"/Domestic interconnections. • Installed check valves at three locations between Zone 1 and Zone 2 interconnection. • Performed a comprehensive analysis of the City's Sewer System Management Plan. 302 Public Works Accomplishments & Goals FY 2014/15 Accomplishments (Continued) • City Water Quality personnel now performing all weekly drinking water quality sample collections on distribution system instead of contract laboratory personnel. • Continued CCTV inspection of sewer lines to identify trouble spots and segment for sewer lining. • Developed CCTV standard operating procedure. • Continued the Sewer Lateral Program. • Awarded and began construction of the Senior Center. • Received $2.5M in arterial highway improvement grants. • Planned and developed over $2 million in infrastructure improvement projects related to traffic operations. • Completed Warner Avenue Gravity Sewer. • Responded to hundreds of customer phone calls, e-mail and inquiries regarding traffic and transportation issues. • Processed development project entitlements and plan checks in conjunction with other development services sections within the department. • Revised City's residential permit parking program including revising the ordinance and enacting new requirements for all new permit parking requests. • Conducted a variety of transportation-related investigations including: high accident locations; speed surveys; new stop signs; red curb requests; traffic signal operation/timing; and, traffic signal installations/modifications. • Reviewed construction traffic control plans for all construction projects (public, private and utility) within the City. • Completed annual maintenance plans for street and curb markings and street signs throughout the City in compliance with State and Federal laws, and industry standards. • Provided traffic control services and oversight to many special events in the City including: Surf City Nights, 4th of July Parade, Fireworks and 5k run, Marathon; Light a Light of Love; Distance Derby; and U.S. Open of Surfing. • Continued to work through the potential acquisition of streetlights from Southern California Edison as part of an overall reduction in utility expenditures and improved energy efficiency. • Implemented improvements on Garfield Avenue to improve overall traffic safety and access for Seacliff Elementary School. • Provided technical support and input for the update of the Citywide Fee Schedule. • Completed 50% of the retrofit of more than 2,000 City-owned outdoor lighting fixtures to energy efficient, low maintenance LED fixtures. FY 2015/16 Goals • Continue work with IS and Finance to implement a new utility billing system. • Improve Facilities Service Request System to better track service requests. • Develop preventive maintenance programs to keep facilities and equipment functioning optimally. • Implement fleet information reporting practices to inform stakeholders of fleet services, status, current and future conditions, impacts, etc.. • Review and update Fleet Operations policies and procedures. • With the city's franchised solid waste hauler, implement commercial organics recycling programs to ensure compliance with new state mandated organics recycling legislation. • Start a paper recycling program at City Hall, the Utilities Yard, and the Central Library. • Complete Zone 12 slurry seal and pavement project. • Reconstruct nine Tree Petition streets in Maintenance Zone 12. • Trim all parkway trees in Zone 12. • Annually trim palms. • Continue to work towards achieving a six-year tree trimming cycle. • Continue to convert median island irrigation systems to a network controlled weather based system (Calsense), incorporating wireless controls and solar power whenever practical. • Implement new Street Sweeping contract. 303 Public Works Accomplishments & Goals FY 2015/16 Goals (Continued) • Implement new Tree Trimming contract. • Dedicate Central Park Drive Median Island. • Update Tree Management Plan. • Landscape rehabilitation of"Z" Park. • Obtain grant funding for transportation projects through identification of various grant programs, project development, grant application submittal and grant administration efforts. • Take the streetlight acquisition process to completion in purchase of lights or decision to remain with SCE for full service. • Complete construction of 9 miles of grant funded, fiber optic communication systems as part of the traffic signal operating system. • Provide staff and equipment for major special events in the City throughout the year. • Provide technical support to Planning and Building for the General Plan Update for all Public Works related items. • Complete the remainder of the conversion of more than 2,000 City-owned outdoor lighting fixtures to energy efficient, low maintenance LED fixtures. • Complete second stage of rebuilding the main isolation valves at WOCWB OC9 Dale and Katella pressure reducing station. • Install check valves at three locations between Zone 1 and Zone 2 interconnection. • Install Backfiows to"Reclaim"/Domestic interconnections. • Relocated OC-9 Pressure Control connection vault on Bolsa& Newland. • Convert 8,000 service connections to AMI system. • Perform needs analysis and evaluation of Maintenance Management Software Programs for implementation at the Utilities Yard. • Test a flushing filter system that keeps water contained inside the distribution system. • Replace the 3 pump drivers at Meredith Flood Control Pump Station. • Begin facility security enhancements at Wells 3 and 10. • Start up the new Utilities Division Water Quality Micro Lab. • Overhaul 3 used engines to be used as pump drivers for Slater Flood Control Pump Station. Engine overhaul and installation to be performed by Production Section staff. • Completed remodel of office space into 120 sq ft microbiology water quality lab room, including new analytical equipment. • Revise the City's Drinking Water Bacteriological Monitoring Plan with State Division of Drinking Water(revision due once every 10 years). • Construct/Deliver on at least 85% of the projects identified in the CIP. • Develop proper staffing levels to compensate for increased development in the City. • Process development project entitlements and plan checks in conjunction with other development services sections within the department. • Begin design on two new water well facility projects to replace existing facilities that are nearing or have met the end of their useful life. • Begin security enhancements at Water Well No. 5; begin design on water Well No. 9. • Develop proper staffing levels to compensate for increased development in the City. • Complete$250,000 Sewer Lining Project. • Obtain grant funding for transportation projects through identification of various grant programs, project development, grant application submittal and grant administration efforts. • Begin security enhancements at Water Well No. 5; begin design on water Well No. 9. • Bid and award Peck Reservoir Facility Upgrade project. 304 Public Works Adopted Budget - FY 2015/16 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 13,918,372 13,918,303 14,104,985 15,846,938 15.796,938 16,053,488 1.30% Salaries,Temporary 575,493 426,980 386,274 813,050 742,950 878,892 8.10% Salaries, Overtime 779,100 671,873 806,508 675,898 675,898 798,895 18.20% Termination Pay Outs 462,424 499,419 680,898 Benefits 7,193,214 7,430,450 8,044,480 8,801,635 8,776,635 9,326,503 5.96% PERSONNEL SERVICES 22,928,603 22,947,025 24,023,144 26,137,521 25,992,421 27,057,778' 3.52% OPERATING EXPENSES Utilities 844,434 924,032 1,188,961 1,624,994 1,624,994 1,699,759 4.60% Purchased Water 13,073,858 14,183,937 15,661,751 15,490,000 15,490,000 12,210,540 -21.17% Equipment and Supplies 3,032,737 2.801,632 3,168,560 3,700,390 3,996,632 3,827,300 3.43% Repairs and Maintenance 10,840,584 9,485,328 10,554,808 10,697,811 12,096,539 10,908,718 1.97% Conferences and Training 89,851 129,372 108,546 193,300 204,515 172,200 -10.92% Professional Services 1,373,385 1,554,087 1,914,175 2,255,200 4,936,149 3,867,200 71.48% Other Contract Services 10,449,666 10,626,799 10,898,954 11,894,368 11,931,353 11,591,199 -2.55% Rental Expense 38,106 83,605 23,150 25,150 25,150 25,200 0.20% Claims Expense 3,771 800,000 Insurance 8,106 8,649 4,210 8,000 8,000 9,000 12.50% Payments to Other Governments 37,471 35,591 33,724 41,500 41,500 42,000 1.20% Interdepartmental Charges 7,171,478 7,386,623 7,608,221 7,836,467 7,836,467 8,055,060 2.79% Expense Allowances 59,598 65,674 86,844 62,300 62,300 73,900 18.62% Other Expenses 779,821 796,655 1,033,478 1,157,140 1,171,640 1,290,170 11.50% OPERATING EXPENSES 47,802,866 48081985 53,085,383 54,986,620 59,425,239 53,772,2 -2.21% CAPITAL EXPENDITURES Land Purchase 14,426 Improvements 13,989,603 17,275,168 22,867,546 20,713,242 61,924,397 21,592,770 4.25% Equipment 3,028,399 2,752,170 2,600,372 4,661,200 4,830,216 99,360 -97.87% Vehicles 253,265 574,064 1,200,160 1,580,992 1,465,760 22.13% Software-Capital 215,528 62,543 Capitalized PP&E Offset 1,457,516 7,506,280 13,267,550 CAPITAL EXPENDITURES 15,790,440 12,836,865 12,774,431 26,574,602 68,335,605 23,157,890 -12.86% NON-OPERATING EXPENSES Debt Service Expenses 15,000 Transfers to Other Funds 2,022,090 950,500 1,217,785 950.500 950,500 50.500 -94.69% Depreciation 4,278,192 4,748,600 4,435,352 NON-OPERATING EXPENSES 6,300,282 5,699,100 5,653,138 950,500 965,500 50,500 -94.69% Grand Totals 92,822,191 89,564,975 95,536,095 108,649,243 154,718,765 104,038,414 -4.24% General Fund 21,784,089 20,259,642 20,378,795 21,924,034 23,048,522 22,461,8021 2.45% Other Funds 71,038,101 69,305,334 75,157,300 86,725,209 131.670,243 81,576,612 -5.94% Grand Total(s) 92,822,191 89,564,975 95,536,095 108,649,243 154,718,765 104,038,414 1 -4.24% Personnel Summary 197.00 196.00 196.00 198.00 198.00 199.001 1.00 305 Public Works Adopted Budget - FY 2015116 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2011l12 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 6,482,301 6,594,831 6,436,001 7,252,974 7,202,974 7,305,688 0.73% Salaries,Temporary 207,955 98,665 72,170 172,050 156,950 160,957 -6.45% Salaries,Overtime 303,800 305,563 313,853 301,550 301,550 297,550 -1.33% Leave Pay Outs 269,436 249,653 263,864 Benefits 3,288,668 3,500,092 3,666,441 3,950,262 3,925,262 4,206,318 6.48% PERSONNEL SERVICES 10,552,160 10,748,804 10,752,330 11,676,837 11,586,737 11,970,512 2.52% OPERATING EXPENSES Utilities 140 469 3,750 3,750 3,750 0.00% Equipment and Supplies 2,255,015 1,968,745 2,060,068 2,089,600 2,107,825 2,088,000 -0.08% Repairs and Maintenance 6,855,695 6,584,928 6,644,952 7,179,097 7,581,332 7,300,790 1.70% Conferences and Training 49,731 62,405 37,858 70,100 81,315 69,100 -1.43% Professional Services 98,580 221,529 330,704 300,700 1,062,666 325,700 8.31% Other Contract Services 286,126 179,106 147,441 204,000 204,000 211,000 3.43% Rental Expense 2,569 52,905 2,840 Payments to Other Governments 35,324 34,191 31,924 39,500 39,500 39,500 0.00% Expense Allowances 39,108 46.670 47,564 44,900 44,900 44,900 0.00% Other Expenses 301,951 247.177 243,091 265,050 270,050 358,050 35.09% OPERATING EXPENSES 9,924,100 9,397,795 9,546,912 10,196,697 11,385,339 10,440,790 2.39% CAPITAL EXPENDITURES Vehicles 25,947 Capital-Software 215.528 62,543 OPERATING EXPENSES 215,528 62,543 25,947 NON-OPERATING EXPENSES Transfers to Other Funds 1,092.300 50,500 79,553 50.500 50,500 50.500 0.00% NON-OPERATING EXPENSES 1,092,300 50,500 79,553 50,500 50,500 50,500 0.000/1 Total 21,784,089 20,259,642 20,378,795 21,924,034 23,048,522 22,461,802 2.45% Personnel Summary 92.95 90.95 90.95 90.95 90.95 91.201 0.25 306 Public Works Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 429,517 444,220 430,263 429,248 429,248 422,156 -1.65% Salaries, Temporary 1,633 9,853 15,627 17,000 17,000 17,000 0.00% Salaries, Overtime 43 64 200 200 200 0.00% Leave Payouts 14,658 18,310 21,787 Benefits 184,512 192,661 204,032 207,924 207,924 212,568 2.23% PERSONNEL SERVICES 630,363 665,044 671,773 654,371 654,371 651,924 -0.37% OPERATING EXPENSES Equipment and Supplies 21,795 22,473 15,061 20,000 20,280 18,000 -10.00% Repairs and Maintenance 2,450 2,727 3,312 6,000 6,000 8,000 33.33% Conferences and Training 2,840 9,048 7,930 1,000 1,000 1,000 0.00% Other Contract Services 1,484 Expense Allowances 3,796 3,946 3,809 3,800 3,800 3,800 0.00% Other Expenses 5.129 1,003 423 OPERATING EXPENSES 37,495 39,197 30,534 30,800 31,080 30,800 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 1,092,300 50,500 50,500 50,500 50,500 50,500 0.00% NON-OPERATING EXPENSES 1,092,300 50,500 50,500 50,500 50,500 50,500 0.00% Total 1,760,158 754,741 752,807 735,671 735,951 733,224 -0.33% Significant Changes Equipment and Supplies funds transferred to Repairs and Maintenance to cover office equipment maintenance costs. FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Public Works 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Project Manager 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Administrative Assistant 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Office Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 5.95 4.95 4.95 4.95 4.95 4.95 0.00 307 Public Works Adopted Budget • FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Engineering PERSONNEL SERVICES Salaries, Permanent 1,261,500 1,296,331 1,231,711 1,450,636 1,400,636 1,394,826 -3.85% Salaries,Temporary 14,089 8,938 9,249 30,000 30,000 30,000 0.00% Salaries,Overtime 4,733 2,712 2,888 6,200 6,200 6,200 0.00% Leave Payouts 49,759 48,833 36,489 Benefits 537,316 576,866 604,490 704,132 679.132 707,748 0.51% PERSONNEL SERVICES 1,867,397 1,933,681 1,884,826 2,190,968 2,115,969 2,138,773 -2.38% OPERATING EXPENSES Utilities 192 Equipment and Supplies 17,801 19,933 22,708 8,000 8.383 8,000 0.00% Repairs and Maintenance 72 Conferences and Training 5,209 4,444 9,125 8,500 8,500 8,500 0.00% Professional Services 81,623 207,649 328,197 255,700 385,009 280,700 9.78% Other Contract Services 1.088 346 1,176 60,000 60,000 60,000 0.00% Expense Allowances 6,367 8,331 6,632 2,000 2,000 2,000 0.00% Other Expenses 272,651 232.288 233,739 240,000 245,000 333.000 38.75% OPERATING EXPENSES 384,811 472,990 601,770 574,200 708,892 692,200 20.55% Total 2,252,208 2,406,671 2,486,596 2,765,168 2,824,860 2,830,973 2.38% Significant Changes Additional funds of $93,000 are included in the Other Expenses budget to cover increased permit costs and mandated industrial NPDES inspections. Professional Services increased by$25,000 to cover new inspection and reporting requirements by the Regional Water Quality Control Board. A Civil Engineer position (Associate, title TBD) was added with 25% of the salary charged to the General Fund and the remaining 75%charged to the Water and Sewer Funds. FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Engineer 0.75 075 0.75 075 0,75 0,75 0.00 Principal Civil Engineer 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Senior Civil Engineer 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Civil Engineering Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Construction Manager 025 0.25 0.25 0.25 0.25 0.25 0.00 Admin Environmental Specialist 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Survey Party Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Civil Engineer(Associate, Title TBD) 0.00 0.00 0.00 0.00 1 0.00 0.25 0.25 Senior Construction Inspector 1.25 1.25 1.25 1.25 1.25 1.25 0.00 Senior Engineering Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Survey Technician II 2.00 2.00 2.00 2,00 2.00 2.00 0.00 Total 13.25 13.25 13.25 13.25 13.25 13.50 0.25 308 Public Works Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Services PERSONNEL SERVICES Salaries, Permanent 1,875,230 1,856,431 1,795,994 2,059,762 2,059,762 2,133,248 3.57% Salaries, Temporary 71,430 24,191 17,674 45,750 45,750 45,750 0.00% Salaries,Overtime 16,016 9,596 13,651 22,500 22,500 22,500 0.00% Leave Payouts 72,790 72,901 68,894 Benefits 984,962 1,036,040 1,070,357 1,156,092 1,156,092 1,281,007 10.80% PERSONNEL SERVICES 3,020,427 2,999,159 2,966,569 3,284,103 3,284,103 3,482,505 6.04% OPERATING EXPENSES Utilities 106 Equipment and Supplies 1,822,423 1,596,205 1,669,417 1,629,500 1,619,500 1,629,500 0.00% Repairs and Maintenance 2,483,500 2,428,279 2,237,297 2,754,830 2,952,087 2,693,830 -2.21% Conferences and Training 1,772 4,342 1,819 26,000 26,000 25,000 -3.85% Professional Services 2,000 2,000 20,000 20,000 20,000 0.00% Other Contract Services 247,148 176,145 145,416 139,000 139,000 146,000 5.04% Rental Expense 528 Payment to Other Governments 35,324 34,191 31,924 35,000 35,000 35,000 0.00% Expense Allowances 15,800 16,621 18,635 22,200 22,200 22,200 0.00% Other Expenses 243 OPERATING EXPENSES 4,605,968 4,258,310 4,106,857 4,626,530 4,813,787 4,571,530 -1.19% CAPITAL EXPENDITURES Vehicles 25.947 Capital Software 215,528 62,543 CAPITAL EXPENDITURES 215,528 62,543 25,947 Transfer to Other Funds 29,053 Total 7,841,924 7,320,012 7,102,479 7,910,633 8,123,837 8,054,035 Significant Changes Re airs and Maintenance in the amount of$61 000 for block wall maintenance transferred to the Maintenance Services Division. 309 Public Works Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION General Services (continued) FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014115 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year General Services Manager 0.85 0.85 0.85 0.85 0.85 0.85 0.00 Administrative Analyst Senior 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Equip Services Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Equip/Auto Maint Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Facilities Maint Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Painter, Leadworker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Equip/Auto Maint Leadworker 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Electrician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Mechanic III 5.00 6.00 6.00 6.00 6.00 6.00 0.00 Mechanic II 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Marine Equipment Mechanic 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Plumber 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Facilities Maintenance Technician 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Facilities Maintenance Supervisor 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Equipment Support Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Fleet Operations Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Maintenance Service Worker 0.00 1.00 1.00 0.00 0.00 0.00 0.00 Accounting Technician II 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 27.10 28.10 28.10 28.10 28.10 28.10 0.00 310 Public Works Adopted Budget- FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Maintenance Operations PERSONNEL SERVICES Salaries, Permanent 2,083,717 2,130,293 2,094,278 2,313,653 2,313,653 2,363,978 2.18% Salaries,Temporary 110,955 38,812 16,704 60,300 45,200 45,207 -25.03% Salaries,Overtime 194,706 197,845 209,999 166,600 166,600 166,600 0.00% Leave Payouts 119,481 102,651 108,991 Benefits 1,150,809 1,218,350 1,275,001 1,337,670 1,337,670 1,430,646 6.95% PERSONNEL SERVICES 3659,668 3,687951 3,704,973 3,878,223 3,863,123 4006,431 3.31% OPERATING EXPENSES Utilities (79) Equipment and Supplies 212,299 184,382 183,912 329,400 329,400 329,400 0.00% Repairs and Maintenance 3,679,328 3,528,604 3,859,968 3,739,907 3,839,300 3,921,000 4.84% Conferences and Training 38,370 43,836 18,519 28,000 39,215 28,000 0.00% Professional Services 16,958 5,880 508 15,000 19,513 15,000 0.00% Other Contract Services 36,406 2,615 849 5,000 5,000 5,000 0.00% Rental Expense 2,569 52,377 2,840 Payments to Other Governments 4,500 4,500 4,500 0.00% Expense Allowances 6,438 10,841 10,841 11,500 11,500 11.500 0.00% Other Expenses 2,671 5,870 6,291 3,000 3,000 3,000 0.00% OPERATING EXPENSES 3,995,038 3,834,404 4,083,650 4,136,307 4,251,427 4,317,400 4.38% Total 7,654,706 7,522,355 7,788,622 8,014,531 8,114,551 8,323,831 3.86% Significant Changes Repairs and Maintenance in the amount of$61,000 for block wall maintenance transferred from the General Services Division. Additional funds of$111,000 are included in the FY 2015/16 Repairs and Maintenance budget to cover increases in tree trimming prevailing wages. FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Maintenance Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Landscape Maint Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Street Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Tree Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Park Maintenance Crewleader 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Irrigation Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Street Maintenance Crewleader 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Trees Maintenance Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Trees Maintenance Leadworker 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Street Maintenance Leadworker 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Landscape Maint Leadworker 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Landscape Equipment Operator 3.00 2.00 2.00 2.00 2.00 2.00 0.00 Street Equipment Operator 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Tree Equipment Operator 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Pest Control Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Maintenance Service Worker 9.00 8.00 8.00 7.00 7.00 7.00 0.00 Administrative Secretary 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Accounting Technician II 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Stock Clerk 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 34.50 32.50 32.50 32.50 32.50 32.50 0.00 311 Public Works Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Transportation PERSONNEL SERVICES Salaries, Permanent 739,475 751,440 758,702 807,697 807,697 807,734 0.00% Salaries,Temporary 9,847 16,793 12,917 19,000 19,000 23,000 21,05% Salaries, Overtime 53,518 52,146 49,531 60,500 60,500 56,500 -6.61% Leave Payouts 12,749 6,957 27,703 Benefits 368,996 399.814 430,120 427,927 427,927 461.378 T82% PERSONNEL SERVICES 1,184,585 1,227,149 1,278,974 1,315,124 1,315,124 1,348,612 2,55% OPERATING EXPENSES Utilities 140 250 3,750 3,750 3,750 0.00% Equipment and Supplies 180,172 145,753 165,233 102,500 130,063 102,500 0.00% Repairs and Maintenance 221,232 175,669 176,158 270,900 275,971 270,900 0.00% Conferences and Training 1,541 735 464 6,600 6,600 6.600 0.00% Professional Services 6,000 10,000 628,145 10,000 0.00% Expense Allowances 5,400 5,421 5,421 5,400 5,400 5,400 0.00% Other Expenses 3,172 OPERATING EXPENSES 408,344 336,890 347,525 399,150 1,049,929 399,150 0,00% Total 1,592,929 1,564,039 1,626,499 1,714,274 2,365,052 1,747,762 1.95% Significant Changes Overtime funds transferred to temporary salaries. No significant charges to operating expenses from prior year. FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Transportation Manager 0,50 0.50 0.50 0.50 0.50 0,50 0.00 Principal Civil Engineer 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Senior Traffic Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Engineering Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Signs&Markings Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Signal/Light Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Signs Leadworker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Signals Electrician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Maint Service Worker 2.00 2.00 2.00 2.00 2.00 2.00 0.00 To[al 9.00 9.00 9.00 9.00 9.00 9.00 0.00 312 Public Works Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Utilities PERSONNEL SERVICES Salaries, Permanent 92,862 116,115 125,054 191,979 191,979 183,747 -4.29% Salaries,Temporary 78 Salaries, Overtime 34,784 43,264 37,720 45,550 45,550 45,550 0.00% Benefits 62,074 76,361 82,442 116.518 116,518 112,970 -3.04% PERSONNEL SERVICES 189,720 235,819 245,215 354,047 354,047 342,267 -3.33% OPERATING EXPENSES Equipment and Supplies 526 3,738 200 200 600 2D0.00% Repairs and Maintenance 469,113 449,649 368,218 407,460 507,974 407,060 -0.10% Expense Allowances 1,306 1,510 2,226 Other Expenses 21,500 4,844 2,395 22.050 22,050 22,050 0.00% OPERATING EXPENSES 492,444 456,004 376.577 429,710 530,224 429,710 0.00% Total 682,165 691,823 621,792 783.757 884,271 771,977 -1.50°/a Significant Changes Permanent Salaries change based on work assignments for Storm Drain and Flood Control Station maintenance and can vary greatly depending on storm activity during the fiscal year. FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014115 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Wastewater Supervisor 0.10 0.10 0.10 0.10 0.10 0.10 0.00 Water Production Supervisor 0.20 0.20 0.20 0.20 0.20 0.20 0.00 SCADA Technician 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Water Operations Crewleader 0.20 0.20 0.20 0.20 0.20 0.20 0.00 Water Operations Leadworker 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Wastewater Operations Leadworker 0.10 0.10 0.10 0.10 0.10 0.10 0.00 Water Systems Technician III 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Water Systems Technician II 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Wastewater Equipment Operator 0.20 0.20 0.20 0.20 0.20 0.20 0.00 Wastewater Maint Service Worker 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Total 3.15 3.15 3.15 3.15 3.15 3.15 0.00 313 Public Works Adopted Budget -FY 2015116 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Traffic Impact(206) PERSONNEL SERVICES Salaries, Permanent 23,420 37,288 6,202 Salaries, Temporary 322 809 Benefits 17,343 14,366 3,058 PERSONNEL SERVICES 41,086 SZ463 9,260 OPERATING EXPENSES Professional Services 16,327 113,325 2,181 218,231 100,000 100.0% Expense Allowances 16 3 OPERATING EXPENSES 16,343 113,328 2,181 218,231 100,000 100.0% CAPITAL EXPENDITURES Land Purchase 14,426 Improvements 14,288 650,000 728,927 500,000 -23.1% CAPITAL EXPENDITURES 138 650,000 728,927 500,000 -23.1% Total 57,567 165,791 11,441 650,000 947,158 600,000 -7.7% Significant Changes Expenditures in the FY 2015116 Proposed Budget funds the Edinger Avenue Widening Project included in the FY 2015/16 Capital Improvement Program (CIP) project list. FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0,00 0.00 0.00 0.0C 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015116 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00206 Traffic Impact 293.447 1,404,632 1,570,621 202,000 833,685 713,000 511,050 Total 293,447 1,404,632 1,570,621 202,000 833,685 713,000 511,000 314 Public Works Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012113 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Gas Tax Fund (207) PERSONNEL SERVICES Salaries, Permanent 318,495 112,149 101,349 Salaries,Temporary 7,453 962 2,898 Salaries, Overtime 4,825 500 Benefits 13T673 44,808 46,896 PERSONNEL SERVICES 468,446 158,419 151,143 OPERATING EXPENSES Repairs and Maintenance 54,317 668,758 250,000 262,785 250,000 0.00% Professional Services 109,973 13,400 54,380 235,000 1653.73% Expense Allowances 849 254 81 OPERATING EXPENSES 849 54,570 778,812 263,400 317,165 485.000 84.13% CAPITAL EXPENDITURES Improvements 2,523,457 2,214,600 753,919 2,883,329 4,100,345 5,434,555 88.48% CAPITAL EXPENDITURES 2,523,457 2,214,600 753,919 2,883,329 4,100,345 5,434,555 88.48% NON-OPERATING EXPENSES Transfers to Other Funds 900.000 900.000 900,000 900.000 900,000 -100.00% NON-OPERATING EXPENSES 900,000 900,000 900,000 900,000 900,000 -100.00% Total 3,892,752 3,327,589 2,583.874 4,046,729 5,317,510 5,919,555 46.28% Significant Changes The Gas Tax Fund receives revenue from the statewide sales tax on gasoline purchases. These funds are dedicated to street improvements and rehabilitation. FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015116 i Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0.00 0.00 0,00 0,00 000 1 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 1 0.00 FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015116 Change from Revenue Summary Actual Actual Actual Adopted Revised Ado ted Prior Year 00207 Gas Tax Fund 3,982,311 3.111.284 3.72T553 3,697,389 3.697.389 3,377,537 (319,852) Total 3,982,311 3,111,284 3,727,553 3,697,389 3,697,389 3,377,537 1 (319,852) FY 2015/16 Actual Actual Actual Estimated Use of Fund Estimated Change from Fund Balance 913012012 9/30/2013 9/30/2014 9/3012015 Balance 9130/2016 Prior Year 00207 Gas Tax Fund 2,360,741 2.144,436 3,288,115 2,674,994 2,542,018 132,976 (2,542,018) Total 2,360,741 2,144,436 3,288,115 2,674,994 2,542,018 132,976 (2,542,018) 315 Public Works Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Measure M Fund(213) PERSONNEL SERVICES Salaries,Permanent 433,087 371,329 467,791 798,614 798,614 801,049 0.30% Salaries,Temporary 172 6,455 66 Salaries,Overtime 15,650 14,447 15,995 10,000 10,000 10,000 0.00% Leave Payouts 17,460 13,401 13,245 Benefits 201,937 190,816 249.445 384,722 384,722 402,624 4.65% PERSONNEL SERVICES 668,306 596,448 746,542 1,193,336 1,193,336 1,213 673 1.70% OPERATING EXPENSES Equipment and Supplies 2,695 3,114 3,461 20,000 20,000 20,000 0.00% Conferences and Training 286 Professional Services 43,151 350,000 100.00% Expense Allowances 15 87 306 OPERATING EXPENSES 45,861 3,487 3,767 20,000 20,000 370,000 1750.00% CAPITAL EXPENDITURES Improvements 1.525,600 2,131,445 2,268,787 2.200,000 4.239,564 3.050,000 38.64% CAPITAL EXPENDITURES 1.525,600 2,131,445 2,268,787 2,200,000 4,239,564 3,050,000 38.64% NON-OPERATING EXPENSES Transfer to Other Funds 238.232 NON-OPERATING EXPENSES 238,232 Total 2,239,767 2,731,380 3,257.328 3,413,336 5,452,900 4,633,673 35.75% Significant Changes The Measure M Fund receives revenue from a one-half cent sales tax levied in the County of Orange dedicated to street and traffic improvement projects. FY 2011112 FY 2012113 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Transportation Manager 0.50 0 50 0.50 0.50 0.50 0.50 0.00 Principal Civil Engineer 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Senior Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Civil Engineering Assistant 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Contract Administrator 0.75 0.75 0.75 1.75 1.75 1.75 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Senior Engineering Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Signals Electrician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Signs/Markings Equipment Operator 1,00 1.00 1,00 1.00 1.00 1.00 0.00 Total 7.25 7.25 7.25 7.25 7.25 7.25 0.00 FY 2011112 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change from Revenue SummaryActual Actual Actual Adopted Revised Ado ted Prior Year 00213 Measure M Fund 2.968,206 2,594,457 3,668,997 3.113,770 3.113,770 3,264,400 150,630 Total 2,968,206 2,594,457 3,668,997 3,113,770 3,113,770 3,264,400 150,6301 FY 2015116 Actual Actual Actual Estimated Use of Fund Estimated Change from Fund Balance 9/30/2012 9/302013 9/30/2014 9/30/2015 Balance 9/30/2016 Prior Year 00213 Measure M Fund 2,817,055 2,680,132 3,091.800 1,594,671 1,369,273 225,398 (1,369,273) Total 2,817,055 2,680,132 3,091,800 1,594,671 1,369,273 225,398 (1,369,273) 316 Public Works Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Infrastructure Fund (314) PERSONNEL SERVICES Salaries, Permanent 1,007 Benefits 473 PERSONNEL SERVICES 1,480 OPERATING EXPENSES Professional Services 92,000 13,000 100.00% OPERATING EXPENSES 92,000 13,000 CAPITAL EXPENDITURES Improvements 108,760 110,522 169,039 4,170.000 8,075.233 130,000 -96.88% CAPITAL EXPENDITURES 108,760 110,522 169,039 4,170,000 8,075,233 130,000 -96.88% NON-OPERATING EXPENSES Transfers to Other Funds 7,122 NON-OPERATING EXPENSES 7,122 Total 115,882 110,522 170,519 4,170,000 8,167,233 143,000 -96.571 One new project,Walnut and 1st Street, is included in the Infrastructure Fund budget for FY 2015/16. It is anticipated that funds budgeted fo the relocation of the Heil Pump Station in FY 2014115 will be carried over into the new fiscal year. FY 2011112 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0.00 0.00 0.00 0.00 0.00 0,00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2011/12 FY 2012/13 FY 2013/14 FY 2014115 FY 2014/15 FY 2015116 Change from Revenue SummaryActual Actual Actual Adopted Revised Adopted Prior Year 00314 Infrastructure Fund 1,855,287 1,888,295 2,058,987 3,000,000 3,000,000 (3,000,000) Total 1,855,287 1,888,295 2,058,987 3,000,000 3,000,000 (3,000,000) FY 2015/16 Actual Actual Actual Estimated Use of Fund Estimated Change from Fund Balance 9/30/2012 9/30/2013 9/30/2014 9/30/2015 Balance 9130/2016 Prior Year 00314 Infrastructure Fund 3,893,402 5,671,176 7,559,644 222.411 143,000 79 411 (143,000) Total 3,893,402 5,671,176 7,559,644 222,411 143,000 79,411 (143,000) 317 Public Works Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Refuse Collection Service (504,509) PERSONNEL SERVICES Salaries, Permanent 168,113 160,350 160,564 177,689 177,689 177,689 0.00% Salaries,Temporary 508 1,000 1,000 1,000 0.00% Salaries Overtime 357 379 Termination Payouts 6,604 4,874 Benefits 77,639 76,569 86,905 91,976 91,976 97,084 5.55% PERSONNEL SERVICES 246,260 243,879 252,722 270,665 270,665 275,773 1.89% OPERATING EXPENSES Equipment and Supplies 27,675 18,721 27,056 50,664 51,712 27,371 -45.98% Repairs and Maintenance 82,474 30,003 25,667 Conferences and Training 21 2,000 2,000 2,000 0.00% Other Contract Services 9,923,010 10,070,448 10,305,413 10,637,000 10,637,000 10,531,649 -0.99% Interdepartmental Char es 503,361 518,462 534,016 550,036 550,036 550,036 0.00% OPERATING EXPENSES 10,536,520 10,637,634 10,892,173 11,239,700 11,240,748 11,111,056 -1,14% Total 10,782,780 10,881,513 11,144,895 11,510,365 11,511,413 11,386,829 -1.07% Significant Changes The Refuse Fund is one of the four primary enterprise funds in the City. This fund accounts for the residential refuse contract with Rainbow Environmental Services and receives funding from customer service fees. This fund also provides funding for recycling education and scavenger enforcement activities. Funds formerly budgeted in Equipment and Supplies were shifted to Other Contract Services which decreased overall due to a decrease in the residential service fee. FY 2011112 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year General Services Manager 0.15 0,15 0.15 0.15 0.15 0.15 0.00 Administrative Analyst Senior 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Field Service Representative 1.00 1.00 1.00 1,00 1.00 1.00 0.00 Code Enforcement Officer I 1.00 1.00 1.00 1,00 1.00 1.00 0.00 Total 2.40 2.40 2.40 2.40 2.40 2.40 0.00 FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00504 Refuse Collection Service 10,782,157 10,948,771 11,003,989 11,200,500 11,105,628 11,336,732 136,232 00509 Refuse Education 51,938 51,377 51,348 50,664 50,664 50,097 (567) Total 10,834,095 11,000,148 11,055,337 11,251,164 11,156,292 11,386,829 135,665 318 Public Works Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Water(506) PERSONNEL SERVICES Salaries, Permanent 4,702,181 4,580,894 4,757,451 5,649,504 5,649,504 5,741,356 1.63% Salaries, Temporary 215,475 174,620 210,187 521,000 521,000 654,435 25.61% Salaries, Overtime 285,735 247,022 333,744 283,348 283,348 408,845 44.29% Leave Pay Outs 111,145 138,264 288,022 Benefits 2,504,789 2,549,754 2,824,240 3,267,111 3,267,111 3.426,719 4.89% PERSONNEL SERVICES 7,819,326 7,690,554 8,413,645 9,720,963 9,720,963 1 231. 55 5.25% OPERATING EXPENSES Utilities 730,925 763,456 1,047,356 1,506,744 1,506,744 1,581,509 4.96% Purchased Water 13,073,858 14,183,937 15,661,751 15,490,000 15,490,000 12,210,540 -21.17% Equipment and Supplies 645,127 648,979 740,204 1,145,576 1,341,536 1,223,579 6.81% Repairs and Maintenance 2,114,099 1,550,282 1,718,713 1,653,214 2,457,017 1,634,928 -1.11% Conferences and Training 37,882 65,441 68,813 117,700 117,700 96,600 -17.93% Professional Services 570,196 560,700 694,364 955,500 1,639,986 1,690,500 76.92% Other Contract Services 198,871 320,874 419,334 973,368 1,010,353 831,550 -14.57% Rental Expense 35,537 28,218 20,310 21,650 21,650 21,700 0.23% Interdepartmental Charges 5,345,185 5,505,541 5,670,707 5,840,828 5,840,828 6,016,053 3.00% Expense Allowances 12,107 12,160 25,636 17,400 17,400 23,200 33.33% Other Expenses 425,819 525,768 763,367 811,090 820,590 851,120 4.94% OPERATING EXPENSES 23,189,606 24,165,357 26830,553 28,533,070 30,263,805 26,181,279 -8.24% CAPITAL EXPENDITURES Improvements 1,557,758 4,852,170 1,965,503 3,850,000 7,210,327 1,100,000 -71.43% Equipment 2,769,542 2,601,031 2,519,093 4,000,720 4,114,736 -100.00% Vehicles 42,121 496,543 611,560 681,436 459.000 -24.95% Capitalized PP8E Offset 4,085,083 1,561,578 CAPITAL EXPENDITURES 4327 3.410.238 3,41%561 8,462,280 12,006,499 1,559,000 -81.58% NON-OPERATING EXPENSES Depreciation 2,055,969 2,430,432 2,245,174 NON-OPERATING EXPENSES 2,055,969 2,430,432 2,245,174 Total 37,392,200 37.696,581 40,908,934 46,716,313 51,991,267 37,971,634 -18.72% Significant Changes The Water Fund is one the City's four primary enterprise funds and provides funding to maintain the City's water distribution system. Funding is received from customer service charges. Beginning in FY 2011/12, depreciation expenditures were recognized in the Citys fixed assets accounts. 319 Public Works Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Water(506) (continued) FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Public Works 0.25 0.25 0.25 0.25 0.25 0.25 0.00 City Engineer 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Utilities Manager 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Principal Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Civil Engineer 2.00 2.00 2.00 1.00 1.00 1.00 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Project Manager 0.15 0.15 0.15 0.15 0.15 0.15 0.00 Water Distribution Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Production Supervisor 0.80 0.80 0.80 0.80 0.80 0.80 0.00 Administrative Analyst Senior 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Water Conservation Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Civil Engineer(Associate,Title TBD) 0.00 0.00 0.00 0.00 0.00 0.25 0.25 Civil Engineering Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Contract Administrator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Sr Construction Inspector 0.75 0.75 0.75 0.75 0.75 0.75 0.00 SCADA Coordinator 0.70 0.70 0.70 0.70 0.70 0.70 0.00 SCADA Technician 0.40 0.40 0.40 0.40 0.40 0.40 0.00 Water Dist Maint Crewleader 1.00 1.00 1.00 2.00 2.00 2.00 0.00 Water Dist Meters Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Operations Crewleader 0.80 0.80 0.80 0.80 0.80 0.80 0.00 Water Quality Supervisor 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Water Operations Leadworker 1.70 1.70 1.70 1.70 1.70 1.70 0.00 Cross Conn.Control Spec 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Water Dist Maint Leadworker 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Water Quality Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Utility Locator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Systems Technician III 2.25 2.25 2.25 2.25 2.25 2.25 0.00 Engineering Aide 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Dist Meters Leadworker 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Water Equipment Operator 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Administrative Assistant 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Warehousekeeper 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Systems Technician II 4.30 4.30 4.30 4.30 4.30 4.30 0.00 Water Meter Repair Technician 4.00 4.00 4.00 5.00 5.00 5.00 0.00 Field Service Representative 1.00 1.00 1.00 2.00 2.00 2.00 0.00 Senior Water Meter Reader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Equipment Support Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Service Worker 14.00 14.00 14.00 14.00 14.00 14.00 0.00 Accounting Technician II 1.25 1.25 1.25 1.25 1.25 125 0.00 Senior Accounting Technician 0.00 0.00 0.00 0.50 0.50 0.50 0.00 Administrative Secretary 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Water Meter Reader 4.00 4.00 4.00 2.00 2.00 2.00 0.00 Office Assistant II 1.50 1.50 1.50 1.50 1.50 1.50 0.00 Water Quality Supervisor 0.00 0.00 0.00 2.00 2.00 2.00 0.00 Accounting Technician 11 0.75 FTE funded here but accounted for in the Finance Department GIS Analyst 1.00 FTE funded here but accounted for in the information Services Department Total 70.70 70.70 70.70 72.20 72.20 72.45 0.25 320 Public Works Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Water(sm) (continued) FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00506 Water 35.988.351 45,567,429 30.098.994 37,556,193 37,556,193 37,178,668 (377,525) Total 35,988,351 45,567,429 30,098,994 37,556,193 37,556,193 37,178,668 (377,525) FY 2015/16 Actual Actual Actual Estimated Use of Fund Estimated Change from Fund Balance 9/30/2012 9/30/2013 9/30/2014 9/30/2015 Balance 9/30/2016 Prior Year 00506 Water 39.471.065 38,610.650 33,131.950 19,566,876 792,966 18.773,910 (792,966) Total 39,471,065 38,610,650 33,131,950 19,566,876 792,966 18,773,910 (792,966) 321 Public Works Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Water Master Plan (507) PERSONNEL SERVICES Salaries, Permanent 49,120 88,043 24,615 Salaries, Temporary 15,987 349 Salaries, Overtime 1,622 6,598 Benefits 20,751 3Z674 11,552 PERSONNEL SERVICES 87,480 132,664 36,167 OPERATING EXPENSES Professional Services 635,000 Interdepartmental Charges 149,556 154,043 158,664 163,424 163.424 168,327 3.00% Expense Allowances 139 95 OPERATING EXPENSES 149,695 154,138 158,664 163.424 798,424 168,327 3.00% CAPITAL EXPENDITURES Improvements 753,204 721,287 56,950 800,000 1,717.089 700,000 -12.50% Capitalized PP&E Offset 692,325 114,436 CAPITAL EXPENDITURES 753,204 28,962 57,486 800,000 1,717,089 70F000 -12.50% NON-OPERATING EXPENSES Depreciation 1,005A66 1,005,720 857.126 NON-OPERATING EXPENSES 1,005,466 1,005,720 857,126 Total 1,995,845 1,321,484 994,471 963,424 2,515,513 868,327 -3.12% Significant Changes Projects undertaken in this fund are in accordance with the adopted Water Master Plan updated in FY 2011/12. Staff assignments are adjusted annually according to project activity. FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014115 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Senior Construction Inspector 0.25 C.25 0.25 0.25 0.25 0.25 0.00 Total 0.25 0.25 0.25 0.25 0.25 0.25 1 0.00 FY 2011/12 FY 2012113 FY 2013/14 FY 2014115 FY 2014115 FY 2015116 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 011507 Water Master Plan 832.630 1.042.512 790,015 600,000 600,000 850,000 250.000 Total 832,630 1,042,512 790,015 600,000 600,000 850,000 250,000 FY 2015116 Actual Actual Actual Estimated Use of Fund Estimated Change from Fund Balance 9/30/2012 9/30/2013 9/30/2014 9/30/2015 Balance 9/30/2016 Prior Year 00507 Water Master Plan 27,803,937 27.901,176 28.085,897 2.616.928 18,327 2,598,601 (18,327 Total 27,803,937 27,901,176 28,085,897 2,616,928 18,327 2,598,601 (18,327) 322 Public Works Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Sewer Service Fund (511) PERSONNEL SERVICES Salaries, Permanent 1,578,928 1,733,702 1,859,051 1,962,113 1,962,113 2,021,662 3.03% Salaries,Temporary 71,695 82,080 55,523 65,000 65,000 62,500 -3.85% Salaries,Overtime 159,520 96,846 141,819 80,000 MOW 82,500 3.13% Termination Pay Outs 64,382 91,498 110,892 Benefits 855,253 920,181 1,032,714 1,103,930 1,103,930 1,189,954 7.79% PERSONNEL SERVICES 2,729,778 2,924,307 3,199,998 3,211,043 3,211,043 . 3,356,615 4.53% OPERATING EXPENSES Utilities 109,110 156,406 136,751 110,000 110,000 110,000 0.00% Equipment and Supplies 60,656 106,261 227,872 355,350 355,358 348,350 -1.97% Repairs and Maintenance 1,703,858 975,212 1,264,352 1,543,000 1,543,000 1,543,000 0.00% Conferences and Training 2,237 1,241 1,853 3,000 3,000 4,000 33.33% Professional Services 369,533 370,553 576,124 500,000 538,665 1,030,000 106.00% Other Contract Services 10,000 Rental Expense 2,482 3,500 3,500 3,500 0.00% Claims Expense 3,771 800,000 Interdepartmental Charges 1,173,376 1,208,577 1,244,834 1,282,179 1,282,179 1,320,644 3.00% Expense Allowances 6,645 6,228 12,923 5,800 100.00% Other Expenses 50,895 23,194 25,451 75,000 75,000 75,000 0.00% OPERATING EXPENSES 3,480,081 2,850,153 4,300,159 3,872,029 3,910,702 4,440,294 14.68% CAPITAL EXPENDITURES Improvements 1,560,442 2,566,809 12,310,661 2,050,000 6,632,958 2,270,000 10.73% Equipment 93,518 49,919 81,278 585,480 585,480 99,360 -83.03% Vehicles 211,144 77,521 588,600 753,609 806,760 37.06% Capitalized PP&E Offset (1,457,516) (2,728,872 (11,591.537) CAPITAL EXPENDITURES 196 000 877,924 3,224,080 7,972,046 3,176,120 -1.49% NON-OPERATING EXPENSES Depreciation 1,216,757 1,312,449 1,333,053 NON-OPERATING EXPENSES 1,216,757 1,312,449 1,333,053 Total 7,623,060 7,185,908 9,711,134 10,307,152 15,093,791 10,973,029 16A6% Significant Changes The Sewer Service Fund is one of the City's four primary enterprise funds and provides funding to maintain the City's water distribution system. Funding is received from customer service charges.The Real Estate and Project Manager is funded 50%by Public Works, but reflected in the City Managers Department,Office of Business Development. 323 Public Works Adopted Budget - FY 2015116 Department Budget Summary Other Funds by Object Account OTHER FUNDS Sewer Service Fund (511) (continued) FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014115 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Utilities Manager 0.30 0.30 0.30 0.30 0,30 0.30 0.00 Principal Civil Engineer 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0,25 0.00 Project Manager 0.15 0.15 0.15 0.15 0.15 0 15 0.00 Senior Civil Engineer 1.00 1.00 1.00 1.00 1,00 1.00 0.00 Civil Engineer(Associate,Title TBD) 0.00 0.00 0.00 0.00 1 0.00 0.50 0.50 Senior Accounting Technician 0.00 0.00 0.00 0.50 0.50 0.50 0.00 Administrative Analyst Senior 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Wastewater Supervisor 0.90 0.90 0.90 0.90 0.90 0.90 0.00 Contract Administrator 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Civil Engineering Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 SCADA Coordinator 0.30 0.30 0.30 0.30 0.30 0.30 0.00 SCADA Technician 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Senior Construction Inspector 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Wastewater Operations Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Wastewater Operations Leadworker 1.90 2.90 2.90 2.90 2.90 2.90 0.00 Senior Wastewater Pump Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Wastewater Equip Operator 4.80 4.80 4.80 4.80 4.80 4.80 0.00 Wastewater Pump Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Wastewater Maint Service Worker 6.70 6.70 6.70 6.70 6.70 6.70 0.00 Administrative Secretary 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Office Assistant II 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Real Estate and Project Manager 0.50 FTE funded hen;but accounted form the Economic Development Department G I S Analyst 1,00 FTE funded here but accounted for in the information Services Department Total 23.45 24.45 24.45 24.95 24.95 25.45 0.50 FY 2011112 FY 2012/13 FY 2013114 FY 2014115 FY 2014/15 FY 2015116 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00511 Sewer Service Fund 11,748,517 12,197,919 10,970,304 10,416,000 10,416,000 10,830,000 414,000 Total 11,748,517 12,197,919 10,970,304 10,416,000 10,416,000 10,830,000 414,000 FY 2015/16 Actual Actual Actual Estimated Use of Fund Estimated Change from Fund Balance 9/30/2012 9/30/2013 9/30/2014 9/30/2015 Balance 9/30/2016 Prior Year 00511 Sewer Service Fund 9,253,447 13,495,438 18,386,087 14,967,466 143,029 14,824,437 143,029 Total 9,253,447 13,495,438 18,386,087 14,967,466 143,029 14,824,437 (143,029) 324 Public Works Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Air Quality(201) PERSONNEL SERVICES Salaries, Permanent 7.639 318 6,044 6.044 6,044 0.01% Salaries,Temporary 54,820 57,572 37,286 55,000 -100.00% Benefits 3,918 2,061 1,810 3,633 3,633 3,805 4.74% PERSONNEL SERVICES 66,377 59,952 39,096 64,677 9,677 9,850 -84.77% OPERATING EXPENSES Equipment and Supplies 25,492 36,516 39,200 40,200 40,000 2.04% Repairs and Maintenance 150 4,752 3,813 Conferences and Training 500 500 500 0.00% Professional Services 41,648 40,246 6,061 Other Contract Services 39,292 53,404 14,948 78,000 78,000 17,000 -78.21% Other Expenses 1,156 516 1,570 6,000 6,000 6,000 0.00% OPERATING EXPENSES 82,246 124,409 62,908 123,700 124,700 63,50A -48.67% CAPITAL EXPENDITURES Improvements 69,726 5.448 97,185 341,710 Equipment 85,163 55,000 Vehicles 120,000 200,000 100.00% CAPITAL EXPENDITURES 154,889 5,448 97,185 516,710 200,000 100.00% Total 303,512 189,808 199,188 188,377 651,087 273,350 45.11% Significant Changes The Air Quality Fund receives quarterly subventions from the State to fund air quality improvement efforts. FY 2011/12 FY 2012/13 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.001 0.00 FY 2011112 FY 2012/13 FY 2013114 FY 2014115 FY 2014/15 FY 2015/16 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00201 Air Quality Fund 244.454 230,471 245,781 188,377 188,377 252.350 63.973 Total 244,454 230,471 245,781 188,377 188,377 252,350 63,973 FY 2015/16 Actual Actual Actual Estimated Use of Fund Estimated ChaL�21,000) rom Fund Balance 9/3012012 9/30/2013 9/30/2014 9/3012015 Balance 9/30/2016 Priar 00201 Air Quality Fund 686,080 726,743 773.336 311,066 21,000 290,066 Total 686,080 726,743 773,336 311,066 21,000 290,066 000) 325 Public Works Adopted Budget - FY 2015116 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Grants and Restricted Funds PERSONNEL SERVICES Salaries, Permanent 155,089 239,400 293,565 Salaries,Temporary 1,614 5,467 8,144 Salaries,Overtime 7,439 541 718 Benefits 85,242 94,127 121,753 PERSONNEL SERVICES 249,383 339,535 424,180 OPERATING EXPENSES Utilities 4,401 4,030 4,386 4,500 4,500 4,500 0.00% Equipment and Supplies 41,569 30,322 73,384 80,000 80,000 100.00% Repairs and Maintenance 84,309 285,835 228,554 72,500 252,404 180,000 148.28% Professional Services 233,949 247,734 258,180 485,600 705,222 123,000 -74.67% Other Contract Services 2,366 2,966 1,818 2,000 2,000 -100.00% Insurance 8,106 8,649 4,210 8,000 8,000 9,000 12.50% Payments to Other Governments 2,146 1,400 1,800 2,000 2,000 2,500 25.00% Expense Allowances 721 178 334 OPERATING EXPENSES 377,567 581,113 572,666 574,600 1,054,126 399,000 -30.56% CAPITAL EXPENDITURES Improvements 5,904,944 4,672,889 5,245,501 4,279,913 13,240,245 8,408,215 96.46% Equipment 80,176 101,220 75,000 75,000 -100.00% CAPITALEXPEINDITURES 5,985,120 4,774,109 5,245,501 4,354,913 13,315,245 8408,215 93.07% NON-OPERATING EXPENSES Debt Service Expenses 15,000 Transfers to Other Funds 22,668 NON-OPERATING EXPENSES 22,668 15,000 Total 6,634,738 5,694,757 6,242,347 4,929,513 14,384,370 $807,215 78.66% Significant Changes Grants and Restricted Funds include appropriations related to traffic improvement projects. FY 2011/12 FY 2012113 FY 2013/14 FY 2014115 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0.00 0,00 0,00 0.00 0,00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 326 Public Works Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Grants and Restricted Funds (continued) FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00210 Sewer 1,028,163 2,717,756 735,150 400,000 400,000 896,000 496,000 00211 Drainage 98,266 317,349 255,874 227,000 227,000 00218 Hwy Safety Traffic Reduct 1 B 19,153 9,725 1,525,990 00219 Traffic Congestion Relief42 2,796,257 1,803,776 2,628,581 2,100,000 2,100,000 924,696 (1,175,304) 00505 Systems Fund 757 (238) 678 00508 WOCWB 146,259 189,679 163,784 150,000 150,000 201,718 51,718 00556 Energy Efficiency Fund 8,288 (3,011) 1,222 00807 Energy Efficiency 926,725 585,670 233,493 1,062,924 00814 HES Grant 196,872 00873 OCTA/Cip Grant 281,627 186,916 200,000 200,000 3,518,215 3,318,215 00878 Caltrans Grants 11,152 201,769 2,373 00892 Storm Water Quality 7,122 00917 OC Waste&Recycling Grant (49) 00961 Highway Bridge Replacement&Rehab 174,240 247,917 00965 Master Plan of Arterial Highways 2,209,364 00970 Bridge Preventative Maintenance Program 80 1,862,671 1,862,671 (1,862,671) 00995 Highway Safety Improvement Program 16,333 86,400 1,521,900 2,188,000 2,101,600 001222 Hazard Mitigation Grant Progran 2,550,000 2,550,000 Total 5,520,592 5,996,715 5,998,391 4,799,071 9,506,859 10,505,629 5,706,558 327 Public Works Adopted Budget -FY 2015/16 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015116 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year PWK Public Works ADM Administration 10085101 Public Works Administration 667.858 704,241 702,307 685,171 685,451 682,724 -0.36% 10085999 Gen Fund-Public Works Transfers 1,092,300 50,500 50,500 50,500 50,500 50.500 0.00% ADM Administration 1,760,158 754,741 752,807 735,671 735,951 733,224 -0.33% ENG Engineering 10085102 Urban Runoff Management 717,762 677,530 698,854 779.935 808,234 920,465 18.02% 10085201 Engineering Design/Construction 651,102 870,916 880,290 1.044.334 1,055,557 958,161 -8.25% 10085251 Development Services 883,344 858,226 907,451 940,899 961,069 952,347 1.22% ENG Engineering 2,252,208 2,406,671 486,596 2,765168 2,824,660 2,830,973 2.38% GS General Services 10085402 Building/Grounds Maintenance 1,568,748 1,363,944 1,215,064 1,748,688 1,906,890 1,729,061 -1.12% 10085403 Civic Center Maintenance 427,839 491,999 427,974 547,773 601,049 549,615 0.34% 10085404 Central Library Maintenance 163,601 150,720 178,219 194,000 194,000 194,000 0.00% 10085416 Weed Abatement 19,414 20.212 17,982 22,500 22,500 22.500 0.00% 10085601 General Services Administration 390,534 392,299 410,419 408,241 408,241 417,882 2.36% 10085701 Fleet Management 2,498,952 2,202,090 2,139,331 1,980,937 2,244,979 2,228,895 12.52% 10085703 Equipment Maintenance 1,641,071 1,466,438 1,232,365 1,291,135 1,223,167 1,408,962 9.13% 10085704 Police Fleet Maintenance 358,870 502,669 595,977 636,710 636.927 643,329 1.04% 10085705 Fire Fleet Maintenance 530,044 500,551 614,323 851,661 661.096 628,488 -26.20% 10085706 Beach Dos Fleet Maintenance 242,852 229,089 270,825 228,989 224,989 231,303 1.01% GS General Services 7,841,924 7 320 012 7,102,479 7,910,633 8,123,837 8,054,035 1.81% MTN Maintenance Operations 10085401 Maintenance Administration 444,174 489,571 501,296 521,353 532,568 618,486 18.63% 10085412 Street Maintenance 1,414,667 1,384,210 1,548,423 1,602,184 1,640,184 1,569,588 -2.03% 10085414 Hazardous Materials 171,918 171,572 156,556 156,000 168,008 156,000 0.00% 10085415 Street Sweeping 887,367 849,467 869.894 884,000 918,284 884,000 0.00% 10085602 Landscape Maintenance 3,284,049 3,178,774 3,138,874 3,166,545 3,166,545 3,199,235 1.03% 10085611 Park Maintenance 13,862 12 10085621 Street Tree Maintenance 1,438,679 1,448,750 1,573,581 1,684,449 1,688,961 1,896,523 12.59% MTN Maintenance Operations 7 706 7,522,355 7,788,622 8,014,531 B 114 3.86% TSP Transportation 10085301 Transportation Management 483,749 468,185 497,427 531,320 1,150,214 540,236 1,68% 10085302 Sign&Marking Maintenance 431,937 436,642 433,916 464,905 491,718 469,551 1.00% 10085304 Signal&Lighting Maintenance 622,316 625,522 660,164 682,549 684,412 702,476 2.92% 10085305 Parks and Sports Lighting 54,927 33,691 34,992 35.500 38,708 35,500 0.00% TSP Transportation 1,592,929 1,564 039 1,626 499 1,714,274 2,365,052 1,747,762 1.95% UT Utilities 10085501 Storm Drain Maintenance 257,186 287,817 209,534 316,561 391,606 302,903 -4.31% 10085502 Pump Station Maintenance 424,979 404.006 412,259 467,196 492,665 469,074 0.40% UT Utilities 682,165 691,823 621,792 783757 884271 771,977 -1.50% Traffic Impact 20685201 TI Design Construction 16,327 113,325 2,181 50,000 268,231 -100.00% 20690001 Street Widening 600,000 20690002 Atlanta Avenue Widening 23,193 52,388 9,259 600,000 600,000 -100.00% 20690003 Newland Avenue Widening 18,047 78 20690012 Brookhurst Adams IIP 78,927 Traffic Impact 57,567 165,791 11,441 650,000 947,158 600,000 -7.69% Gas Tax 20785201 PW GT Eng/Const 34 20785412 Street Maintenance 54,317 668,758 263,400 445,522 250,000 -5.09% 20785417 Residential Pavement 580,998 6,112 649,488 2,100,000 100.00% 20785999 Gas Tax-Public Works Trfs 900,000 900,000 900,000 900,000 900,000 -100.00% 20790001 Sidewalk Improvements 8,830 328 Public Works Adopted Budget -FY 2015/16 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014115 FY 2015/16 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 20790003 Arterial Rehab Design 2013114 149 225,301 40,980 20790006 Minor Street Improvements 16,353 20790008 Arterial Rehabilitation 2,398,341 1,153,824 18,770 1,400,000 100.00% 20790010 Bridge Rehabilitation 2,152 194 10,944 473,329 709,129 -100.00% 20790013 Intersection Pavement Replacement 1,419,555 100,00% 20790016 Garfield Ave Rehabilitation (19,155) 20790017 Tree Petition 36,585 535,797 4,500 1,692 750,000 100.00% 20790021 Beach/Wamer lip 35,000 20790022 Seventh Street Lighting 2,628 9,387 212,782 20,074 20790023 Beach and Edinger 111,520 130,843 20790025 Tree Petition 2012/13 633,067 20,042 20790027 10th Street Lighting 706 20790029 Yorktown-Huntington Modification 2,465 1,702 60,288 20790032 Bushard/Adams Water Quality 150,000 20790033 Tree Petition 2013/14 69 35,832 416,458 20790035 Tree Petition 2014/15 650,000 650,000 -100.00% 20790036 Gothard/Center Rehabilitation 1,400,000 1,400,000 -100.00% 20790037 Main/Florida Signal Equip Replacement 285,000 285,000 -100.00% 20790038 Utica Bicycle Blvd 75,000 75.000 -100.00% 20791006 Water Main Replacements 21,262 367,612 13,964 Gas Tax 3,892,752 3,327,589 2,583,874 4,046,729 5,955,510 5,919,556 46.28% Measure M 21385201 Engineering Design/Construction 645,599 559,718 726,688 1,213,336 1,213,336 1,433,673 18.16% 21390002 Residential Pavement 349,723 21390004 Pedestrian Improvements 915 69 21390008 Arterial Highway Rehabilitation 101,384 1,367,197 445,691 2,200,000 2,200,000 3,200,000 45.45% 21390010 Bridge Prevention Maintenance 106,343 45,000 21390018 Concrete Replacement 526,388 21390019 Arterial Rehab 2011112 509,416 328 21390020 Arterial Rehab Const 2012/13 523,415 1,187,498 21390022 Edinger Parkway 280,722 111,863 84 21390023 Arterial Rehab 2013/14 785,620 1,314,480 21390024 Atlanta Avenue Widening 680,000 MeasureM 2,239,768 2,731,380 3257328 3413,336 5452900 4633673 35.75% Infrastructure 31485201 Infrastructure Engineer Design 108,925 110,522 60,522 1,000,000 2,089,478 143,000 -85.70% 31485304 LED Lighting Retrofit 305,000 31487002 City Yard Improvements 34,701 11,864 31487003 Senior Center 31,805 3,000,000 3.163,195 -100.00% 31488001 Heil Pump Station 6,957 7,130 2,334,057 31490001 Bella Terra Pedestrian Crossing 36,361 263,639 Infrastructure 115,882 110,522 170,519 4,000,000 8,167,233 143,000 96.43% Senior Center 31987001 Senior Center Development 15,000,000 Senior Center 15,000A00 Refuse 50485103 Refuse 10,163,921 10,258,027 10,515,791 10,824,665 10,824,665 10,701,696 -1.14% 50485104 Public Education Program 69,647 69,911 55,878 85,000 85,000 85,000 0.00% 50485999 Refuse-Public Works Transfer 503,361 518,462 534,016 550,036 550,036 550,036 0.00% 50985103 Refuse 45.851 35,114 39,211 50,664 51,712 50,097 -1.12% Refuse 10,782,780 10,881,514 11,144,896 11,510,365 11 511,413 11,386,829 -1.07% Water 50685028 Water Production System 450,000 450,000 -100.00% 50685201 Water Engineer Design/Construction 754,104 677,833 684,897 1,288,056 1,479,413 1,401,181 8.78% 329 Public Works Adopted Budget -FY 2015116 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 50685801 Water Administration 4,562,577 4,721,269 4,941,377 4,382,591 4,716,140 3,114,205 -28.94% 50685802 Water Quality 638,913 704,032 656,458 1,145,423 1,288,465 1,112,830 -2.85% 50685803 Water Production 16,065,156 16,910,261 19,045,365 19,677,594 20,751,946 15,840,939 -19.50% 50685804 Water Distribution 3,719,634 3,997,851 4,261,137 4,662,556 4,825,661 4,956,296 6.30% 50685805 Water Meters 4,474,995 4,315,797 4,656,297 4,715,611 4,717,148 2,288.010 -51.48% 50685806 Water Use Efficiency 580,354 558,858 607,584 1,353,653 1,430,822 1,592,120 17.62% 50685999 Water Fund-Public Works Transfer 5,345,185 5,505,541 5,670,707 5,840,828 5,840,828 6,016,053 3,00% 50687001 Water Operations Remodel 237,439 50690001 Peck Reservoir Dual Drive 1,500,000 50691001 Well 5 Building 1,401 50691005 Water Security Improvements 4,025 47,403 174,550 750,000 873,912 500,000 -33.33% 50691006 Water Main Replacement 257,249 7,000 5,999 1,000,000 1,492,141 200,000 -80.00% 50691008 Talbert Valley Res Booster St 394 50691016 Corrosion Control 253,912 740 69,321 100,000 108,570 100,000 0.00% 50691024 Well 8 GAP 137,202 21,072 100,000 302,310 -100.00% 50691025 Distribution Improvements 130,006 211,921 127,285 100,000 212,854 200,000 100.00% 50691026 Well 10 95,629 8,056 2,047 50691028 Water Production Improvements 5,517 851,058 200,000 100.00% 50691029 Well 9 Treatment 1,000,000 1,000,000 350,000 -65.00% 50691040 Water Master Planning Studies 80.382 50691041 Water System Feasibility Study 55,439 7,547 50691042 Water Engineering Studies 150,000 150.000 100,000 -33.33% Water 37,392,200 37,696,581 40,908,934 46,716 313 51,991,267 37,971,634 -18.72% Water Master Plan 50785101 PLC Reimbursement Agreement 1,005,466 1,005,720 857,126 50785201 WIMP Eng Design/Construction 3,867 1,513 2,316 50785999 Water Master Plan-PW Transfer 149,556 154,043 158,664 163,424 163,424 168.327 3.00% 50791006 Water Main Replacements 7,666 272 392 100,000 1,014,076 -100.00% 50791016 Corrosion Control 308.889 8,925 (68,899) 50791017 Master Plan System Implement 1 50791025 Distribution Improvements 520,339 151,010 44,873 700,000 703,013 700,000 0.00% 50791028 Water Production Improvements 635,000 50791040 Southeast Reservoir/Main 60 Water Master Plan 1,995,844 1,321,483 994,471 963,424 2.515,513 868,327 -9.87% Sewer 51185101 PW Sewer Administration 661,409 847,269 1,002,040 1,005,789 1,090,869 1,084,787 7.85% 51185201 Waste Water 4,131,443 2,418,636 (4,895,631) 5,919,184 6,120,786 5,717,598 -3.41% 51185999 Sewer Fund-Public Works Transfer 1,173,376 1,208,577 2,044,834 1,282,179 1,282,179 1,320,644 3.00% 51189001 Sewer Lift Station CIP (344,932) 530 51189002 Sewer Line CIP 205,881 204,052 14,247 350,000 546,012 350,000 0.00% 51189003 Telemetry 38,266 37,109 51189007 Warner Avenue Gravity Sewer 433,704 186,986 8,515,141 2,585,463 51189008 LS#10 Algonquin/Boardwalk 263,834 2,171,546 714,780 104,946 51189009 LS#29 Trinidad/Aquarius 1,018 18,998 23,126 1,700,000 3,023,000 -100.00% 51189010 LS#6 Edgwater/Davenport 2,500,000 100.00% 51189013 LS#15&16 Oceanhill and Adams 1,096,353 32,216 (21,209) 51189014 Sewer Replacement Project 974 97,630 2,275,008 253,428 51191042 Water Enqineering Studies 50.000 50,000 -100.00% Sewer 7,623,060 7,185,908 9,711,134 10,307,152 15,093791 10,973,029 6.46% Air Quality 20185101 Administration 25,463 31,064 40,700 41,700 41,500 1.97% 20185201 AQMD Design Construction 303,512 164,345 158,125 147,677 427,892 231,850 57.00% 20190010 Goldenwest Signal Synchronization 10,000 20190011 Adams Synchronization 181,495 Air Quality 303,512 189,808 199,188 188,377 651,087 273,350 45.110!0 330 Public Works Adopted Budget - FY 2015/16 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011112 FY 2012/13 FY 2013114 FY 2014115 FY 2014/15 FY 2015116 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year Grants 21085201 Sewer Engineering/Construction 69 400,000 400,000 -100.00% 21089007 Lift Station Vs 15&16 78,132 113,431 10,723 21089010 Warner Avenue Gravity Sewer 42,491 67,696 592,322 21089012 Trinidad Lift Station 254 1,103 10,097 4,975 21089013 Lift Station Design 13,653 10,000 21890008 Arterial Rehabilitation 989,908 106,442 -100.00% 21890010 Arterial Rehab Const 2012/13 6,159 99,934 1,315,394 21985201 Design/Construction 248,772 188,443 163,175 259,904 357,000 100.00% 21990002 Atlanta Avenue Widening 80,928 46,825 89,614 324,222 21990008 Arterial Rehabilitation 1,012,756 1,372,566 198,192 5,250 21990410 Concrete Maintenance 563,696 7,800 21990417 Residential Pavement 1,631,768 42,816 21990418 Residential Overlay 1,547,602 1,955,160 2,100,000 2,552,055 -100.00% 21990419 CC1464 Traffic Signal Mod 16,584 68,150 21990420 CC1465 Traffic Signal Mod 9,472 63,648 21990421 Main/Florida Signal Replacemen 50,000 21990422 Bolsa Chica/Bolsa Signal Rplcm 2,500 197,506 50885101 WOCWB Administration 120,503 224,260 151,432 174,000 179,000 194,000 11.49% 55685001 Energy Efficiency Fund 584,403 949,309 135,178 6,111 80785412 Solar Project Tree Planting 21,915 24,946 80787002 EE Retrofits 662,901 80787004 LED Streetlights 101,702 80787005 Solar PPA Staff Time 25,834 80787009 EE RetrofitsUtility Incentive 132,229 98,253 12,505 80787010 City Installed LEDs 234,000 80787012 LED Streetlight&Parking 1,062,924 81490007 Traffic Signal Modifications 4,134 87390002 Brookhurst/Adams Intersection 57,753 151,973 37,218 306,424 87390005 PCH Transit Center - 635,955 100.00% 87390006 Traffic Studies 6,678 15,210 33,699 6,652 682,260 100.00% 87390007 Goldenwest IC 163 507 87390008 Talbert IC 83 492 87390009 OCTA/SIP Grant 1,000,000 100.00% 87390010 Warner IC 497 7,590 87 87390011 Beach/Wamer IIP 1,304 21,940 92,080 87390013 NW Catch Basin Phase 1 190,841 87390014 NW Catch Basin Phase II 200,000 200,000 -100.00% 87390015 Urban Runoff SCADA 1st St 57,391 (2,391) 87390017 Atlanta Avenue Widening 1,200.000 100.00% 87890006 Safe Rtes 2 Sch 6Golden View 28,903 178,181 87890007 SR2S7 StaceyClegg 18,538 153,889 292,120 89090005 Edinger Parkway Improvements 4,000 89288005 Talbert Lake Diversion Phase 1 22,751 96185001 Hwy Bridge Replacement&Rehab 421.085 162,869 2,548,721 96585001 Master Plan of Arterial Hwys 785,224 1,424,140 97085001 Bridge Preventative Maint Program 205,586 115,337 55,793 1,862,671 2,440,648 -100.00% 99585001 CC 1464 Hwy Safety Improvement 762,300 2,188,000 100.00% 99585002 CC 1465 Hwy Safety Improvement 673,200 99590001 Bolsa Chica/Pierce Traffic Signal 21,600 21,600 -100.00 0 99590002 GoldenwesUHeil Signal Modification 10,800 10,800 -100.00% 99590003 Gothard/Center Signal Modification 10,800 10,800 -100.00% 99590004 Gothard/Slater Signal Modification 10,800 10,800 1 -100.00% 331 Public Works Adopted Budget-FY 2015116 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 99590005 Newland/Ellis Signal Modification 10,800 10,800 -100.00% 99590006 Signal Interconnect Newland 10,800 10,800 -100.00% 99590007 Newland/Slater Signal Modification 10,800 10,800 -100.00% 121090001 OCTA Beach/Edinger Grant 136,331 122285001 Heil Pump Station 2,550,000 100.00% Grants 6,634,737 5,694,756 6,175,517 4,929,513 14,384,370 8,807,215 78.66% Other Funds 71,038,101 69,305,334 75,157,300 86,725,209 131,670,243 81,576,612 -5.94% General Fund 21,784,089 20,259,642 20,378.795 21,924,034 23,048,522 22,461,802 2.45% Other Funds 71,038,101 69,305,334 75,157,300 86,725,209 131.670,243 81,576.612 -5.94% Grand Total(s) 92,822,191 89,564,975 95,536,095 108,649,243 154,718,765 104,038,414 -4.24% 332 Won-Departmental Department Description The Non-Departmental series of accounts are used to account for citywide expenditures including debt service payments, equipment leases and purchases, utility costs, unemployment insurance, termination leave payouts as well as Capital Improvement Projects that do not have a correlation to any one particular department. The Finance Department manages this set of Non-Departmental accounts. In FY 2013/2014, the Economic Development Department integrated with the City Manager's Office and Non-Departmental as a result of the State's dissolution of the City's Redevelopment Agency. The Office of Business Development, formerly part of the Economic Development Department, oversees the Business Development Division, Successor Agency to the former Redevelopment Agency, and Housing Authority Funds contained within Non-Departmental. Equipment Replacement Over the past few years, Non-Departmental has supported the funding of the City's Equipment Replacement Program. This program supports the replacement of the city's equipment and rolling stock so that the City's vehicle fleet, equipment and technology remain up-to-date and in good working condition. The FY 2015/2016 Adopted Equipment Replacement budget includes $5.0 million, an increase of$500,000 over the prior fiscal year. Infrastructure Improvements Non-Departmental also helps to support the City's General Fund share of infrastructure spending. Per the City's Charter, Section 617, General Fund expenditures for infrastructure improvements and maintenance shall not be reduced below 15% of General Fund revenues based on a five-year rolling average. The Capital Improvement Program Section provides detailed information regarding the infrastructure projects funded by the General Fund and other Funds including grants. Debt Service Non-Departmental includes annual debt service payments for the City's bonded debt. The City's Charter limits General Obligation debt to 12 percent of the total assessed value of all real and personal property within Huntington Beach. The City's total net taxable assessed property value in Fiscal Year 2013/14 was approximately $29.2 billion, resulting in a debt limit of $3.5 billion. The City currently holds no General Obligation bonds subject to the debt limit. In addition, it is not anticipated that the City's outstanding debt will have an appreciable impact on the operating budget. Progressively Financing the Future The City has long practiced a commitment to prudent financial management. As a result, these accounts support the lease payment for a new Fire Engine, debt service for the new Senior Center, and the LED Phase I project to upgrade the City-owned street, area and pole lighting to long life, energy efficient LED light sources. This project is estimated to save the City approximately $4.6 million over the useful life of the project, or 20 years, as well as reduce energy consumption and green house gas emissions. Norm 33 Non-Departmental Department Description OFFICE OF BUSINESS DEVELOPMENT Successor Agency The Successor Agency is responsible for overseeing the 'winding down' of the City's former Redevelopment Agency. Under Assembly BiII1X 26, AB 1484 and the California Supreme Court's decision on December 29, 2011, all redevelopment agencies were SPRINGHILL dissolved as of February 1, 2012. The State Legislature created Successor Agencies that became effective on February 1, 2012. All SUITES assets, properties, contracts, and leases of the former Redevelopment Agency were transferred to the Successor Agency Aarnoll in conformance with State law. The Successor Agency continues to oversee the development of certain properties under contractual obligation until the project or obligation is completed, can be transferred to other parties, or sold. The Successor Agency prepares a Recognized Obligation Payment Schedule (ROPS) every six (6) months for the enforceable obligations of the former Redevelopment Agency. During the previous year, the Successor Agency obtained an approved Long Range Property Management Plan (LRPMP) from the Department of Finance. With the approval of the LRPMP, the Successor agency was able to close escrow on the Edinger Property for construction of a Marriott Spring Hill Suites Hotel. In addition, the Successor Agency approved the sale of The Strand to Cypress Equities and DiamondRock. The Shorebreak Hotel is now operated by Kimpton Hotels. In addition, the Successor Agency approved the sale of a portion of the Bella Terra Shopping Center to Prudential. Four parcels were transferred from the Successor Agency to the City — Vans Skate Park, International Surf Museum, McFadden Property and a downtown alleyway. The Successor Agency is continuing to work with the existing redevelopment project obligations to ensure quality projects occur, such as Pacific City, the Waterfront third hotel, Pierside Pavilion expansion, Village at Bella Terra, and The Strand. Housing Authority The City's Housing Authority assumed the housing functions and assets of the former Redevelopment Agency. It also II received related rights, powers, liabilities, duties, and II� obligations, thereby becoming a "Successor Housing I� Agency." The Housing Authority administers the housing assets of the former Redevelopment Agency; manages the Inclusionary Housing Program; implements the Housing Rehabilitation Program; and manages the Oceanview Mobile Home Park. Staff monitors over 47 multifamily projects that have ceana Attorclame mousing Project on Seacm affordability covenants/affordable restrictions associated with Blvd the development and over 450 residential restricted units. Housing focuses on the implementation of the adopted City Housing Element. Housing will continue working with developers to seek out sites and potential funding such as HUD's HOME program to develop affordable rental units. Last fiscal year, the Housing Authority assisted the Oceana Affordable Housing Project—a 78 unit very-low and low-income housing project. To help preserve the housing stock, Housing oversees the Housing Rehabilitation Loan Program. This program is funded through HUD's CDBG program for eligible households. This program provides technical assistance, grants, and loans to very low and low-income residents who need to make repairs, address health and safety issues, and correct code violations. 334 Non-Departmental Adopted Budget - FY 2015116 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 397,301 274,114 234,349 (1,035,025) (1,035,025) 1,601,372 254.72% Salaries,Temporary 2,741 2,389 158 Salaries,Overtime 68 119 468 173,640 100.00% Termination Payouts 553,995 799,462 558,828 3,800,000 3,251,600 3,500,000 -7.89% Benefits 175,215 116,073 3,860,362 1,618,240 1,508,990 1,553,740 -3.99% PERSONNEL SERVICES 1,129,320 1,192157 4,654166 4,383,215 3,725,565 6,828752 55.79% OPERATING EXPENSES Utilities 4,959,840 4,734,001 5,615,088 5,100,000 5,400,000 5,481,615 7.48% Equipment and Supplies 259,876 182,428 212,891 302,000 333,650 402,100 33.15% Repairs and Maintenance 699,014 857,481 174,148 1,012,000 1,851,418 1,071,500 5.88% Conferences and Training 2,223 8,815 9,874 18,700 18,700 18,700 0.00% Professional Services 824,942 1,557,449 922,685 1,231,695 1,770,338 780,809 -36.61% Other Contract Services 3,276,695 2,745,398 3,379,565 4,388,573 5,209,795 6,402,473 45.89% Rental Expense 72,423 73,379 108,042 146,000 146,000 146,000 0.00% Claims Expense 500,000 100.00% Contributions to Private Agency 762,826 843,104 870,000 845,104 1,030,000 18.39% Payments to Other Governments 2,322,991 18,700,642 538,866 6,300 3,106,300 10,300 63.49% Expense Allowances 3,025 1,621 2,213 1,200 1,200 1,200 0.00% Other Expenses 1,959,694 941,481 1,425,606 1,747,320 1,808,120 1,797,320 2.86% OPERATING EXPENSES 14,380,723 30,565,521 13,232,081 14,823,788 20,490625 17642,017. 19.01% CAPITAL EXPENDITURES Land Purchase Improvements 2,307,055 4,592,982 3,587,727 3,000,000 4,307,165 3,210,100 7.00% Equipment 2,056,182 2,589,617 1,880,498 4,535,400 4,017,054 5,000,000 10.24% Vehicles 290,771 1,166,024 1,434,214 2,479,001 Software-Capital 76,848 186,702 75,953 170,550 Capitalized PP&E Offset 2,069,730 428,846 396.910 CAPITAL EXPENDITURES 2661126 8106479 6,581,482 7,535,400 10,973,770 8,210,100 8.95% NON-OPERATING EXPENSES Debt Service Expenses 15,298,449 52,571,123 13,612,839 21,193,248 20,748,198 21,038,598 -0.73% Pass Through Payments 209,427 Transfers to Other Funds 21,648,526 14,714,950 9,544,997 11,496,293 11,549,806 8,581,532 -25.35% Depreciation 15,568,184 14,035,481 11,841,811 Loans Made (897) 17,000,000 Extraordinary Loss 63,911,188 NON-OPERATING EXPENSES 116,634,877 81,321,553 51,999,647 32,689,541 32,298,003 29,620,130 -9.39% Grand Total(s) 134,806,048 121,185,710 76,467,376 59,431,945 67,487,963 62,300,999 4.83% General Fund 29,502,505 38,491,498 28,963,322 33,219,874 37,505,765 34,096,439 2.64% Other Funds 105,303,543 82,694,212 47,504,054 26,212,071 29,982,197 28,204,560 7.60% Grand Total(s) 134,806,048 121,185,710 76,467,376 59,431,945 67,487,963 62,300,999 4.83% Personnel Summary 0.00 0.00 0.00 0.00 0.00 0.00 0.00 335 Non-Departmental Adopted Budget - FY 2015116 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 1,252 36,880 33,590 (1,273,967) (1,273,967) 1,338,916 205.10% Salaries,Temporary 2,287 2,389 158 Salaries, Overtime 23 468 173,640 100.DO% Leave Payouts 528,307 785,330 543,344 3,800,000 3,551,600 3,500,000 -7.89% Benefits 17,891 32.461 3,780,763 1,513,767 1.446,467 1,434,003 -5.27% PERSONNEL SERVICES 549,737 857,083 4,358,323 4,039,800 3,724,100 6,446,559 59.58% OPERATING EXPENSES Utilities 4,959,840 4,734,001 5,615,088 5,100,000 5,100,000 5,481,615 7.48% Equipment and Supplies 257,417 178,790 210,541 300,000 300,000 400,000 33.33% Repairs and Maintenance 187,840 375,919 174,148 1,000,000 1,839,418 1,060,000 6.00% Professional Services 455,793 1,349,315 648,926 793,695 1,327,791 293,695 -63.00% Other Contract Services 663,107 65,861 44,470 995,000 995,000 995,000 0.00% Rental Expense 68,025 69,147 102,772 140,000 140,000 140,000 O.DO% Claims Expense 500,000 1DO.00% Contributions to Other Agencies 762,826 843,104 870,000 845,104 1,030,000 18.39% Payments to Other Governments 2,322,991 2,764,255 524,102 Expense Allowances 140 430 369 Other Expenses 1,836,866 1.094,033 1,433,288 1,747,320 1,808,120 1,797,320 2.86% OPERATING EXPENSES 10,752,019 11,394,579 9,596,808 10 946,015 12,355,433 11,697,630 6.87% CAPITAL EXPENDITURES Improvements 2,307,055 4,592,982 3,587,727 3,000,000 3,976,865 3,210,100 7.00% Equipment 2,056,182 2,589,617 1,880,498 4,535,400 4,187,779 5,000,000 10.24% Vehicles 290,771 1,166,024 1,434,214 2,308,276 Software-Capital 76,848 186,702 75,953 170,550 CAPITAL EXPENDITURES 4,730,857 8,535,325 6,978,391 7,535,400 10,643,470 8,210,100 8.95% NON-OPERATING EXPENSES Debt Service Expenses 1,888,875 4,942,316 28,656 574,245 658,349 534,003 -7.01% Transfers to Other Funds 5,602,914 12.762,195 8,001,144 10,124,413 10,124,413 7.208,147 -28.80% Extraordinary Loss 5,978,104 NON-OPERATING EXPENSES 13,469,892 17,704,511 8,029,799 10,698,658 10,782,762 7,742,150 -27.63% Total 29,502,505 38,491,498 28,963,322 33,219,874 37,505,765 34,096,439 2.64% Personnel Summary 0.00 0.00 0.00 0.00 0.00 0.00 0.00 336 Non-Departmental Adopted Budget - 1 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Capital Improvement Projects PERSONNEL SERVICES Salaries, Permanent 1,169 36,836 33,564 Salaries,Temporary 2,287 2,389 158 Salaries, Overtime 23 468 Benefits 420 16,224 14,000 PERSONNEL SERVICES 3,876 55,472 48,190 OPERATING EXPENSES Expense Allowances 128 184 OPERATING EXPENSES 128 184 CAPITAL EXPENDITURES Improvements 2.046.455 4.390.382 3,587,727 3,000,000 3.842,112 3.210.100 7.00% Equipment 173,851 CAPITAL EXPENDITURES 2,046,455 4,564,233 3,587,727 3,000,000 3,842,112 3,210,100 7.00% NON-OPERATING EXPENSES Debt Service Expense 84,104 131.868 100.00% Transfers to Other Funds 640.000 NON-OPERATING EXPENSES 640,000 94104 131,868 100.00% Total 2,050,331 5,259,833 3,636,101 3,000,000 3,926,216 3,341,968 111.40% Significant Changes The FY 2015/16 budget includes appropriations for improvements in various City facilities, parks, beaches, and arterial rehabilitation. These expenditures comply with the City's Infrastructure Charter requirements. Detailed capital improvement projects are located in the Capital Improvement Projects(CIP) Section of the budget. Debt Service Expenses are related to the annual debt service cost associated with Phase One of the City's overall planned LED energy efficient upgrades. This first phase consists of City-owned street and parking lot upgrades and improvements and the replacement of antiquated street lights downtown with long-lasting LED lights and existing high pressure sodium fixtures(HPS)with energy efficient and long life LED fixtures. 337 Non-Departmental Adopted Budget - FY 2015116 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Citywide Expenses PERSONNEL SERVICES Salaries, Permanent 83 44 26 (1,273,967) (1,273,967) 1,338,916 205.10% Salaries,Overtime 173,640 100.00% Leave Payouts 528,307 785.330 543,344 3,800,000 3,551,600 3,500,000 -7.89% Benefits 17,472 16,237 3,766,763 1,513,767 1.446A67 1.434,003 -5.27% PERSONNEL SERVICES 545,861 801611 4,310133 4039 00 3,724,100 6,446,559 59.58% OPERATING EXPENSES Utilities 4,959,840 4,734,001 5,615,088 5,100,000 5,100,000 5,481,615 7.48% Equipment and Supplies 252,587 175,636 201,558 300,000 300,000 400,000 33.33% Repairs and Maintenance 174,148 1,000,000 1,839,418 1,060,000 6.00% Professional Services 455,793 1,349,315 581,930 793,695 1,002,787 293,695 -63.00% Other Contract Services 663,107 62,111 44,470 995,000 995,000 995,000 0.00% Claims Expense 500,000 100.00% Payments to Other Governments 2,322,991 2,764,255 524,102 Expense Allowances 140 302 185 Other Expenses 1,250,709 740,379 674,243 947,320 947,320 947,320 0.00% OPERATING EXPENSES 9,905,168 9,826,001 7,815,724 9,136,015 10,184,525 9,677,630 5.93% CAPITAL EXPENDITURES Equipment 573.355 6,593 2.961,539 Capital -Software 140,000 CAPITAL EXPENDITURES 573,355 6,593 3,101,539 NON-OPERATING EXPENSES Debt Service Expenses 1,885,302 4,942,316 28,656 574,245 574,245 402,135 -29.97% Transfers to Other Funds 5,602.914 12,122,195 8.001..144 10.124.413 10,124,413 7,208.147 -28.80% NON-OPERATING EXPENSES 7,488,216 17,064,511 8,029,799 10,698,658 10,698,658 7,610,282 1 -28.87% Total 18,512,600 27,698,717 20,155,657 23,874,473 27,708,822 23,734,471 1 Significant Changes The Citywide Expenses Division tracks Citywide expenditures that cannot be accounted for in individual departments. The increase in Permanent Salaries and Benefits of an estimated$3.0 million is to account for the City's Budget Set Aside. The CaIPERS One Equals Five payment of$1 million for the Safety Plan, to expedite paying down unfunded liabilities is included in Benefits, along with Unemployment Insurance. Electric utilities continue trending higher, reflecting a 3.5% projected rate increase. However, a $100,000 estimated savings is expected and applied due to the street light(LS-2) program for a net increase of$381,615. Equipment and Supplies increased by$100,000 for additional helicopter fuel for 1,000 increased flight hours. Repair and Maintenance increased by $60,000 for an expected technology systems contract adjustments. Professional Services appropriation related to legal settlements of$500,000 transferred to Claims Expense. The City Council approved at the September 8, 2015 City Council meeting reallocation of annual lease payment budgeted for the 5-yea lease of the Fire Ladder Truck amounting to $228,265 to fund one (1) previously defunded Police Officer position. Finally, FY ZU14115 included a one-time transfer of$3.0 million to the Infrastructure Fund related to the Senior Center resulting in a reduction in the Transfers to Other Funds. 338 Non-Departmental Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Equipment Replacement OPERATING EXPENSES Equipment and Supplies 4,830 3,154 8,983 Repairs and Maintenance 187,840 375,919 Professional Services 66,996 325 004 Other Contract Services 3,750 OPERATING EXPENSES 192,670 382,823 75,979 325,004 CAPITAL EXPENDITURES Improvements 260,600 202,600 134,753 Equipment 1,482,827 2,409,173 1,880,498 4,535,400 1,226,240 5,000,000 10.24% Vehicles 290,771 1,166,024 1,434,214 2,308,276 Software-Capital 76,848 186,702 75,953 30,550 CAPITAL EXPENDITURES 2,111,046 3,964,498 3,390,665 4,535,400 3,699,819 5,000,000 10.24% Total 2,303,716 4,347,321 3,466,643 4,535,400 4,024,823 5,000,000 10.24% Significant Changes All Citywide General Fund equipment replacement purchases are budgeted and tracked by department within this Division. The FY 2015/16 budget includes an increase of$500,000 for additional equipment replacement purchases. 339 Non-Departmental Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Leases OPERATING EXPENSES Rental Expense 68,025 69.147 102,772 140,000 140,000 140.000 0.00% OPERATING EXPENSES 68,025 69,147 102,772 140,000 140,000 140,000 0.00% NON-OPERATING EXPENSES Debt Service Expenses 3.572 NON-OPERATING EXPENSES 3,572 Total 71,597 69,147 102,772 140,000 140,000 140,000 1 0.00% Significant Changes The Leases Division within Non-Departmental manages the Citywide copier lease program. Historically, the City's print shop was also budgeted in this Division, however, in FY 2010/11,the print shop was outsourced. 340 Non-Departmental Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Business Development OPERATING EXPENSES Contribution to Private Agency 644,006 762,826 843.104 870,000 845,104 1.030,000 18.39% Other Expenses 586,157 353.654 759.045 800,000 810,800 850,000 6.25% OPERATING EXPENSES 1,230,163 1,116,480 1,602,149 1,670,000 1,655,904 1,880,000 12.57% Total 1,230,163 1,116,480 1,602,149 1,670,000 1,655,904 1,880,000 1 12.57% Significant Changes Contribution to Private Agency increased by$160,000 due to higher Transient Occupancy Tax(TOT)projections and resulting adjustments to the 10% contract with 'Visit HB". Other Expenses increased by $50,000 due to expected growth in the sales tax sharing agreement with Pinnacle Petroleum. 341 Non-Departmental Adopted Budget - FY 2015/16 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2011112 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Business Development Transfers NON-OPERATING EXPENSES Extraordinary Loss 5.978,104 OPERATING EXPENSES 5,978,104 Total 5,978,104 Significant Changes Effective October 1, 2013, the Economic Development Department merged with the City Manager's Office and Non-Departmental. Economic Development Department transfers are shown for historical purposes only. 342 Non-Departmental Adopted Budget -FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Debt Service&Transfers OPERATING EXPENSES Professional Services 15,405 16,253 35,823 23,000 26.567 26,114 13.54% Other Expenses 118,492 152,936 7.681 OPERATING EXPENSES 133,897 136,683 28,142 23,000 26,567 26,114 13.54% CAPITAL EXPENDITURES Capitalized PP&E Offset 2,069,730 428,846 (396,910) CAPITAL EXPENDITURES 2,069,730 , 28, 396,910 NON-OPERATING EXPENSES Debt Service Expenses 9,260,140 44,667,811 9,909,511 11,373,725 10,844,571 11,251,975 -1.07% Transfers to Other Funds 602,882 619,631 621,981 666,513 666,513 668,018 0.23% Depreciation 15,568,194 14,035,481 11,841,811 NON-OPERATING EXPENSES 25,431,206 59,322,923 22,373,303 12,040,238 11,511,084 11,919,993 -1.00% Total 23,495,373 58,757,394 22,004,535 12,063,238 11,537,650 11,946,107 Significant Changes The Division funds City and Community Facilities District debt service payments and auditing fees related to these debt obligations. FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014115 FY 2015/16 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00401 Debt Svc HBPFA 4,643,004 5,555,674 5,334,817 6,541,094 6,836,094 6,625,738 84,644 00405 Debt Svc Grand Coast CFD2000-1 1,572,121 14,174,894 824,760 1,248,861 1,248,861 1,246,339 (2,522) 00406 Debt Svc Mello Roos 221,777 232,038 263,352 115,000 115,000 300,645 185,645 00408 Debt Svc McDonnell CFD 2002-1 416,193 371,833 378,164 386,526 386,526 388,028 1,502 00410 Debt Svc Bella Terra 2,864,009 23,158,403 2,217,803 2,360,957 2,360,957 2.360,957 00707 Debt Svc Judgment Oblig Bonds 1,031,165 1,024,219 1,024,039 1,026,200 1,026,200 1,024,400 1,800) Total 10,748,269 44,517,061 10,042,935 11,678,638 11,973,638 11,946,107 1 267,469 343 Non-Departmental Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Disability Access (234) OPERATING EXPENSES Equipment and Supplies 500 Conferences and Training 3.700 6,050 14,700 14,700 14,700 0.00% Payments to Other Governments 4,759 5,981 6,300 6,300 10,300 63.49% OPERATING EXPENSES 8,459 12,531 21,000 21,000 25,000 19.05% Total 8,459 12,531 21,000 21,000 25.000 1 19.057. Significant Changes Senate Bill 1186, effective January 1, 2013, requires the City to charge and collect a$1.00 fee on any new or renewed business license issued between 2013 and 2018; to submit a 30 percent of the fees collected to the State; and to use the remainder "to facilitate compliance with construction-related accessibility requirements" FY 2011112 FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2015116 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0-00 0.00 0-00 0.00 0-00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2011112 FY 2012/13 FY 2013114 FY 2014115 FY 2014115 FY 2015116 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00234 Disability Access 15.859 20.022 21.000 21,000 25.000 4,000 Total 15,859 20,022 21,000 21,000 25,000 4,000 344 Non-Departmental Adopted Budget - FY 2015116 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012113 FY 2013114 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Redevelopment Agency(221,305 s 407) PERSONNEL SERVICES Salaries, Permanent 94.902 Salaries,Temporary 455 Termination Payouts 4.278 Benefits 35.453 PERSONNEL SERVICES 135,088 OPERATING EXPENSES Equipment and Supplies 841 Conferences and Training 395 Professional Services 29,175 Rental Expense 2,125 Expense Allowances 994 Other Expenses 1.143 OPERATING EXPENSES 34,672 NON-OPERATING EXPENSES Debt Service Expenses 187,597 Pass Through Payments 209,427 Extraordinary Loss 6.31L083 NON-OPERATING EXPENSES 6,708,108 Total 6,877,867 Significant Changes Redevelopment was eliminated on February 1, 2012 pursuant to Assembly Bill 1x26 and the California State Supreme Court ruling. A separate Successor Agency was formed to "wind down" former Redevelopment activities and projects. The budget for enforceable obligations is now contained in the RORF Fund(Fund 350). FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014/15 FY 2015116 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00221 Cooperation Agreement Repmt (1,489) 00305 RDA Cap Project Area 765,123 00407 RDA HB Debt Svc Project Area 7,261,803 Total 8,025,437 345 Non-Departmental Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Southeast Coastal Project Area (315&409) NON-OPERATING EXPENSES Extraordinary Loss 789,746 NON-OPERATING EXPENSES 789,746 Total 789,746 Significant Changes Redevelopment was eliminated on February 1, 2012, pursuant to Assembly Bill 1x26 and the California State Supreme Court ruling. A separate Successor Agency was formed to"wind down'former Redevelopment activities and projects. FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0,00 0-00 0,00 0.00 0,00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2011112 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015/16 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00315 Southeast Coastal Project 474,187 00409 Debt Svc Southeast Coastal (2,217) Total 471,970 34C Non-Departmental Adopted Budget-FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year RORF Administration (350) PERSONNEL SERVICES Salaries, Permanent 144,739 237,234 200,759 238,942 238,942 244,073 2.15% Salaries,Temporary 96 Termination Pay Outs 17,074 14,131 15,484 Benefits 61,942 83,612 79,600 104,473 104,473 110,907 6.16% PERSONNEL SERVICES 223,755 335,073 295,842 343,415 343,415 3 980 3.37% OPERATING EXPENSES Equipment and Supplies 861 3,639 1,850 2,000 2,000 2,100 5.00% Repairs and Maintenance 12,000 12,000 11,500 -4.17% Conferences and Training 1,676 5,115 3,824 4,000 4,000 4,000 0.00% Professional Services 112,442 171,931 231,396 330,000 330,980 331,000 0.30% Other Contract Services 8,528 26,103 40,000 59,188 59,200 48.00% Rental Expense 2,274 4,232 5,270 6,000 6,000 6,000 0.00% Payments to Other Governments 11,071,092 8,783 3,100,000 Expense Allowances 599 1,191 1,844 1,200 1,200 1,200 0.00% Other Expenses 325 OPERATING EXPENSES 118,177 11,265,726 279,070 395,200 3,51rh367 41 ylr W 5.01% NON-OPERATING EXPENSES Debt Service Expenses 3,317,542 2,960,611 3,674,474 9,245,250 9,245,250 9,252,620 0.08% Transfers to Other Funds 32,884 828,193 671,873 53,513 Loans Made 17,000,000 Extraordinary Loss 50,832,255 NON-OPERATING EXPENSES 54,182,681 3,788,804 21,346,346 9,245,250 9,298,763 9,252,620 0.08% Total 54,524,613 15,389,603 21,921,258 9,983,865 13,157,544 10,022,600 0.39% Significant Changes Pursuant to AB x1 26, the Successor Agency receives RPTTF funding from the County Auditor-Controller to pay Enforceable Obligations. The Successor Agency also receives a 3% or minimum of$250,000 for administration of the winding down of the former Redevelopment Agency. This budget includes Debt Service payments for the 1999 and 2002 Tax Allocation Bonds, and property tax sharing agreements, among other legally enforceable obligations. The budget has slightly increased due to the ability for the RORF to begin repayment of the SERAF loans, and to fully support payments related to the Bella Terra Phase 2 development project. FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Administrative Analyst 0.26 FTE ru,rded here but accounted for in City Manager Ocean View Estates 0.00 Total 1 0.00 FY 2011112 FY 2012113 FY 2013/14 FY 2014115 FY 2014115 FY 2015116 Change from Revenue Summary Actual Actual Actual Adopted Revised Ado ted Prior Year 00350 RORF Administration 31,322,066 18,619,717 8432,376 9,983,865 13,083,865 10,022,771 38,906 Total 31,322,066 18,619,717 8,432,376 9,983,865 13,083,865 10,022,771 1 38,906 347 Non-Departmental Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012/13 FY 2013114 FY 2014115 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Housing Set Aside 1306i PERSONNEL SERVICES Salaries, Permanent 60,258 Overtime 68 Leave Payouts 4,337 Benefits 20,761 q'ERSONNEL SERVICES 95,423 OPERATING EXPENSES Equipment and Supplies 36 Professional Services 50,121 Expense Allowances 877 OPERATING EXPENSES 51,034 NON-OPERATING EXPENSES Debt Service Expenses 643,727 Transfers to Other Funds 3,304,306 Loans Made 64,565 NON-OPERATING EXPENSES 3,883,468 Total 4,019,924 Significant Changes Redevelopment, including the 20%Housing Set Aside,was eliminated on February 1,2012, pursuant to Assembly Bill 1x26 and the California State Supreme Court ruling. A separate Successor Agency was formed to"wind down"former Redevelopment activities and projects. The Housing Authority is performing many of these functions going forward. FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 1 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0,00 0.00 0.00 0.00 0001 0.00 Total 0.00 0.00 0.00 0.00 0.00 0001 0.00 FY 2011/12 FY 2012113 FY 2013114 FY 2014115 FY 2014115 FY 2015116 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00306 Low Income Housing 715.61-8 Total 715,648 348 Non-Departmental Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Housing Authority(220,233,352) PERSONNEL SERVICES Salaries, Permanent 96,149 18,383 100.00% Benefits 39,169 8,830 100.00% PERSONNEL SERVICES 135,318 27,213 100.00% OPERATING EXPENSES Equipment and Supplies 721 Conferences and Training 152 Professional Services 162,005 19,950 6.539 85,000 85.000 130,000 52.94% Other Contract Services 49 5.000 100.00% Payments to Other Governments 4,860,535 Expense Allowances 415 OPERATING EXPENSES 163,293 4,880,534 6,539 85,000 85,000 13500U 58.82% NON-OPERATING EXPENSES Transfers to Other Funds 12,005,541 404,931 405,367 405,367 405.367 0.00% Loans Made 63.668 NON-OPERATING EXPENSES 12,069,209 404,931 405,367 405,367 405,367 0.00% Total 12,367,820 5,285,465 6,539 490,367 490,367 567,580 15.75% Significant Changes The City's Housing Authority manages the City's Housing Assets. FY 2011112 FY 2012113 FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Adopted Revised Adopted Revised Adopted Prior Year Assistant City Manager 0.27 FTE funded here but accounted for in City Manager Administration 0.00 Deputy Director 0.52 FTE funded here.but accounted for in City Manager Business Development 0.00 Econ Development Project Manager 0.35 FTE funded here,but accounted for in City Manager Business Development 0.00 Administrative Secretary 0.50 FTE funded here,but accounted for in City Manager Ocean View Estates 0.00 Real Property Agent 0.19 FTE funded here,but accounted for in City Manager Real Estate Services 0.00 Administrative Analyst 0,20 FTE funded here,but accounted for in City Manager Ocean View Estates 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 1 0.00 FY 2011/12 FY 2012/13 FY 2013114 FY 2014/15 FY 2014/15 FY 2015116 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00220 Housing Authority 3,309,040 00233 Jamboree 108,454 375,980 419,200 419,200 420.000 800 00352 LMIHAF 11,328,436 1,036,736 22,148 400,000 400,000 400,000 Total 14,637,476 1,145,240 398,128 819,200 819,200 820,000 800 349 Non-Departmental Adopted Budget-FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year BID-Auto(701,) BID-Hotel/ Motel (7os,) BID-Downtown(710) OPERATING EXPENSES Other Contract Services 1,729,444 1,774,346 1,938,219 2,014,184 2,699,937 3,157,520 56.76% Other Expenses 2,869 384 OPERATING EXPENSES 1,732,313 1,774,730 1,938,219 2,014,184 2,699,937 3,157,520 56.76% NON-OPERATING EXPENSES Debt Service Expenses 567 385 198 28 28 -100.00% NON-OPERATING EXPENSES 567 385 198 28 28 -100.00% Total 1,732,880 1,775,115 1,938,417 2,014,212 2,699,965 3,157,520 56.76% Significant Changes There are three Business Improvement Districts (BIDs) within the City: Auto Dealers, Downtown and Hotel/Motel. The businesses in each district are assessed a fee, which is collected by the City and redistributed back to the districts. Annually, as required by the State o California, the operating budgets for each BID is reviewed and approved by the City Council. The budget for FY 2015/16 is based on the BID's self-imposed assessments.The BID's budget was Adopted at the September 8, 2015 City Council meeting.The Hotel/Motel BID budget reflects a technical correction related to the increase in its annual self assessment from 2 to 3 percent. FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 0.00 0,00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2011/12 FY 2012113 FY 2013/14 FY 2014115 FY 2014/15 FY 2015116 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00701 BID-Auto 183,000 172,800 172,800 189,512 112,800 101,520 (87,992) 00709 BID-Hotel/Motel 1,397,402 1,509,288 1,814,805 1,734,700 2,534,700 2,946,000 1,211,300 00710 BID-Downtown 102,353 101,695 106,614 90,000 90,000 110,000 20,000 Total 1,682,755 1,783,783 2,094,219 2,014,212 2,737,500 3,157,520 1,143,308 350 Non-Departmental Adopted Budget -FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011112 FY 2012/13 FY 2013114 FY 2014115 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Bella Terra Parking Structure (711) OPERATING EXPENSES Repairs and Maintenance 511,175 481,562 Other Contract Services 56,408 538,529 539,389 539,389 583,930 8.26% OPERATING EXPENSES 511,175 537,970 536529 539,389 539,389 583,930 8.26% Total 511,175 537,970 538,529 539,389 539,389 583,9301 8.26% Significant Changes Maintenance and operation expenditures for the Bella Terra retail center public parking structure is funded through a special maintenance fee paid by the owner of the center. The budget is based on the annually approved budget. FY 2011/12 FY 2012113 FY 2013114 FY 2014/15 FY 2014115 FY 2015116 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00711 Parking Structure-Bella Terra 511,573 529,718 530,181 539.389 539.389 641,406 102,017 Total 511,573 529,718 530,181 539,389 539,389 641,406 102,017 351 Non-Departmental Adopted Budget - FY 2015/16 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014115 FY 2014115 FY 2015116 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Strand Parkin Structure(712) OPERATING EXPENSES Other Contract Services 884,145 840,206 832,244 800,000 916,282 1,601,823 100.23% OPERATING EXPENSES 884,145 840,206 832,244 800,000 916,282 1,601,823 100.23% CAPITAL EXPENDITURES Improvements 320.000 CAPITAL EXPENDITURES 320,000 NON-OPERATING EXPENSES Transfers to Other Funds 100.000 100,000 250,000 300,000 300,000 300,000 0.00% NON-OPERATING EXPENSES 100,000 100,000 250,000 300,000 300,000 300,000 0.00% Total 984,145 940,206 1,082,244 1,100,000 1,536,282 1,901,823 72.89% Significant Changes The Strand mixed use project includes a public parking structure. The City owns the parking structure; however it is operated by CIM Development according to the terms of the Parking Operating Agreement. Annually, the City Council approves the budget for The Strand Parking structure, including parking rates. The Budget pays for the contract services and maintenance. The FY 2015116 Proposed Budget increases spendign for common area maintenance as required by the various agreements. The revenue received offsets this expenditure and allows the City to share revenues. The S261,384 difference will be covered from available fund balance. There is a$300,000 transfer of parking revenue to the General Fund. FY 2011112 FY 2012113 FY 2013114 FY 2014/15 FY 2014/15 FY 2015/16 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00712 Parking Structure-Strand 1.615,771 1,660,060 1.581208 1.050.000 1,050,000 1,640.439 590.439 Total 1,615,771 1,660,060 1,581,208 1,050,000 1,050,000 1,640,439 1 590,439 FY 2015/16 Actual Actual Actual Estimated Use of Fund Estimated Change from Fund Balance 9/30/2012 9/30/2013 9/30/2014 9/3012015 Balance 9/30/2016 Prior Year 00712 Parking Structure-Strand 1,449,906 2.169.760 2.668.724 2,924.145 261,384 2,662.761 (261,384) Total 1,449,906 2,169,760 2,668,724 2,924,145 261,384 2,662,761 (261,384) 352 Non-Departmental Adopted Budget - FY 2015116 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014115 FY 2014/15 FY 2015/16 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year NON Non-Departmental CIP Capital Improvement Projects 10040314 Cap. Purch.-Public Works 2,050,331 5,259,833 3,636,101 3,000,000 3,936,516 3,341.968 11.40% CIP Capital Im rovement Projects 2,050,331 5,259,833 3,636,101 3,000,000 3,936,516 3,341,968 11.40% CW Citywide Expenses 10040101 Non-Departmental 11,322,910 10,933,118 8,377,457 18,055,460 15,666,773 21,326,324 18.12% 10040108 PARS Annuity Payments 1.586,777 4,643,404 28,656 30,000 30,000 -100.00% 10040110 Commercial Revolving Loan Fund 200,000 200,000 200,000 0.00% 10040999 General Fund-Non Dept Trfs 5.602,914 12,122,195 11,749,544 10,124413 10,124,413 7,208.147 -28.80% CW Citywide Expenses 18,512 600 27,698 717 20155 657 28,409,873 26,021,186 28,734,471 1.14% EQ Equipment Replacement 10040207 Equip Replace-Comm Svcs 282,890 72,516 191,252 502,790 10040209 Equip Replace-Fire 547,434 1,117,461 544,541 665,315 10040211 Equip Replace-Info Svcs 331,997 405,616 539,314 1,034,366 10040213 Equip Replace-Police 669,749 744,607 1,283,903 10040214 Equip Replace-Public Works 1,141,395 2,081,979 1,439,660 2,215,786 10040216 Equip Replace-HR 7,268 EQ Equipment Replacement 2,303,716 4,347,321 3,466,643 5,702,159 LS Leases 10040102 Citywide Leases 71.597 69,147 102,772 140,000 140,000 140,000 0.00% LS Leases 71,597 69,147 102,772 140,000 140,000 140,000 0.00% BD Office of Business Development 10080103 Office of Business Development 586,157 1,116,480 1,602,149 1,670,000 1,705,904 1,880,000 12.57% 10080999 Econ Dev Trfs 5,978,104 LS Leases 6,564,261 1,116,480 1,602,149 1,670,000 1,705,904 1,880,000' 12.57% Debt Service&Transfers 40140103 HBPFA 2001A 500 40140104 HBPFA 2001B 3,700 40140105 HBPFA 2010A 1,240,288 1,241,238 1,242,800 1,238,500 1,238,500 1,235,350 -0.25% 40140106 HBPFA 2011A 3,405,007 4,307,194 4,305,694 4,302,594 4,302,594 4,298,594 -0.09% 40140107 Senior Center 1,200,000 672,868 1,091,794 -9.02% 40540101 Debt Svc Grand Coast CFD2000-1 1,249,256 14,195,815 1,248,861 -100.00% 40540105 Debt Svc CFD2000-12013 Refund 186.304 1,111,401 1,248,861 1,246,339 100.00% 40635201 Finance Mello Roos 5,000 5,000 -100.00% 40640101 Debt Svc Special Tax CFD1990-1 209,732 196,550 197,099 184.600 185,645 190,645 3.27% 40680999 Mello Roos-Econ Dev Trills 48,428 67,942 74,828 110,000 110,000 110,000 0.00% 40840101 Debt Svc McDonnell CFD 2002-1 356,644 363,781 385,363 386,526 387,026 388,028 0.39% 41040101 Debt Svc Bella Tema CFD2003-1 2,333,709 23.582,732 546,736 2,360,957 -100.00% 41040105 Debt Svc CFD2003-1 2013 Refund 137,924 1,679,244 2,360,957 2,360,957 100.00% 50640101 Non-Departmental (945,298) (571,823) (404,591) 50740101 Non-Departmental (1,005,940) (9,959) 65040101 Non-Departmental 15,544,234 14,011,530 11,817,861 65340101 Non-Departmental 23,950 23,951 23,951 70740101 2004 Judgment Obligation Bond 1.031,165 1,024,215 1.024,149 1,026,200 1,026,200 1,024,400 -0.18% Debt Service&Transfers 23,495,374 58,757,393 22,004,535 12,063,238 11,537.650 11,946,107 -0.97% Disability Access Fund 23440101 Disability Access Fund-City 3.700 6,550 14,700 14,700 14,700 0.000/1. 23440102 Disability Access Fund-State 4,759 5,981 6,300 6,300 10,300 63.49% Disability Access Fund 8,459 12,531 21,000 21,000 25,000 19.055 353 Non-Departmental Adopted Budget - FY 2015116 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011/12 FY 2012113 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015116 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year Merged Project Area 22180301 Coop Agreement Rpmt Merged 1,753,057 30580101 Admin RDA 151,759 40780101 RDA Proj-Debt Payments 40,175 40780201 RDA 1999 Tax Allocation Bond 147,422 40780202 RDA 2002 Tax Allocation Bond 18,000 40780401 Pass Through Payments 209,427 40780999 RDA-Merged Project Area Trfs 4,558,026 Merged Project Area 6,877,867 Housing Authority 22080999 Housing Authority Tsfs 10,925,273 23380101 Jamboree 405,367 405,367 455,367 12.33% 35280301 LMIHAF 362,279 5,285,465 6,539 85,000 85,000 112,213 32.02% 35280999 LMIHAF Transfers 1,080,267 Housing Authority 12 367,820 5,285,465 6,539 490,367 490,367 567,580 15.75% Southeast Coastal Project Area 40980101 Dbt Svc Southeast Coastal 789,746 Southeast Coastal Project Area 789,746 RORF Administration 35080101 RORF Administration 340,432 11,598,075 17,574,712 738,615 3,858,782 769,980 4.25% 35080201 Project Debt Payments 1,874,971 2,088,635 2,865,544 6,855,250 6,855,250 6,855,250 0.00% 35080202 1999 Tax Allocation Bond 199,896 278,174 256,505 750,000 750,000 752,620 0.35% 35080203 2002 Tax Allocation Bond 1,244,175 596,526 552,625 1,640,000 1,640,000 1,644,750 0.29% 35080999 RORF Tds 50,865,139 828,193 671,873 53,513 RORF Administration 54,524,613 15,389,603 21.921,258 9,983,865 13,157,544 10,022,600 0.39% Housing Set Aside 30680301 Housing Set Aside 715,618 30680999 Low Income Hsng Transfer 3,304,306 Housing Set Aside 4,019,924 Business Improvement Districts BIDS 70180101 BID-Auto 232,105 165,685 137,196 189,512 112,048 101,520 -46.43% 70980101 BID-Hotel/Motel 1,405,862 1,518,812 1,686,221 1,734,700 2,489,899 2,946,000 69.83% 71080101 BID-Downtown 94,913 90,618 115,000 90,000 98.018 110,000 22.22% Business Improvement Districts BIDS 1,732 880 1,775,115 1,938 417 2,014,212 2,699,965 3,157,520 56.76% Bella Terra 71180101 Parkfng Structure-Bella Terra 511,175 537,970 538.529 539,389 539,389 583,930 8.26% Bella Terra 511,175 $37 970 538 529 539 389 539,389 583,930 8.26% Parking Structure-Strand 71280101 Parking Structure-Strand 984,145 940,206 1,082.244 1,100,000 1,536,282 1,901,823 72.89% Parking Structure-Strand 984,145 940,206 1,082,244 1,100,000 1,536,282 1,901,823 72.89% Other Funds 105,303,543 82,694,212 47,504,054 26,212,071 29,982,197 28,204,560 7.60% General Fund 29.502,505 38,491,498 28.963,322 33,219,874 37,505,765 34,096,439 2.64% Other Funds 105,303,543 82,694,212 47,504,054 26,212,071 29,982,197 28,204,560 7.60% Grand Total(s) 134,806,043 121,185,710 76,467,376 59,431,945 67,487,963 62,300,999 1 4.830/6 354 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2015116 through 2019120 Introduction The Capital Improvement Program (CIP) identifies major public improvements to the city': infrastructure over the next five years and includes new projects and upgrades to existing facilities of $50,000 or more. Funding will be authorized for the first year of the program upon adoption of the Fiscal Year 2015/16 budget. Future years include planned programs and are described more generally. The CIP is a comprehensive document r that includes projects with unexpended funds from y j the previous year. Organization of the CIP The CIP is arranged in sections. The narrative identifies funding sources and categories of projects. The second section summarizes the projects by year showing total costs for each project. The final section contains individual project sheets for each category, organized alphabetically by type of improvement. The project sheets identify the estimated cost of the project design and construction. Staff hours for design, project management, and inspection are included within the individual project budgets. CIP Goals The CIP is developed to address elements in the City's General Plan, as well as City Council adopted planning documents and master plans. Projects correspond to the Strategic Plan Goals adopted by the City Council. Specific Goals identified in the CIP include Improving Infrastructure, long-term Financial Sustainability, and Economic Development. CIP Preparation Process The CIP is prepared with the annual budget. Proposed projects are submitted to the Public Works Department and staff compiles the document and prepares the draft program in conjunction with City Administration. The CIP is presented to the Public Works Commission (PWC) for review. During the year, individual projects are taken to the PWC prior to advertising for bids. The Planning Commission reviews the CIP to ensure conformance with the General Plan. The final CIP is adopted by the City Council with the budget. 355 CIP FUNDING SOURCES Funds for capital improvement projects are provided through a variety of sources. Two major sources for the CIP are Special Revenue Funds and Enterprise Funds. Both categories are restricted, with expenditures limited to certain types of projects. a A Special Revenue Fund is used to account for the proceeds of revenue sources that are restricted to expenditure for specific purposes. Special Revenue Funds include entitlement or subvention funds and developer fee funds. Examples of entitlement funds are Gas Tax or Measure M whereby funds are distributed based on population. Developer }` funds, such as Traffic Impact Fee or Drainage Fee, must be used to mitigate demands on the infrastructure from new development in accordance with an adopted plan. i Enterprise Funds are proprietary funds used to account for activities with an associated user r► y a .r� ��,, charge. Enterprise Funds are maintained by adopted rates and are not subsidized by the General Fund. User rates support the full cost of operations, maintenance, capital, and reserve requirements. Water and Sewer Service are the two enterprise funds most often used for CIP. 356 SPECIAL REVENUE FUNDS Air Quality Fund 201 The Air Quality Fund revenue is from AB 2766 that apportions a percentage of the air quality fee from motor vehicle registrations to local jurisdictions. Eligible expenditures must show a quantifiable reduction in exhaust emissions. An annual report on qualifying expenditures is submitted to the Southern California Air Quality Management District (SCAQMD). Capital project expenditures must meet minimum requirements for emission reductions. The Air Quality Program partially funds the replacement of certain vehicles within the City's Fleet with alternate fuel vehicles. Traffic Impact Fund 206 The Fair Share Traffic Impact Fee (TIF) program was established to implement the goals and objectives of the Circulation Element of the R General Plan. Revenues ensure that the adopted Level of Service standards for arterial roadways and signalized intersections are maintained when new development occurs. Fees are calculated on a per trip generated basis. Projects eligible for TIF funding include roadway widening, certain new traffic signals, and signal modifications that improve traffic circulation. Gas Tax Fund 207 Gas Tax funds support the overall planning, maintenance, and operation of the City's transportation system. Funds may be used for development review, transportation modeling, traffic signal operation and coordination, and streetlight system maintenance. Gas Tax use complies with state regulations and is directly related to street construction or maintenance. Revenue is distributed by the State according to established percentages and based on population. Park Acquisition and Development Fund 209 The Park Acquisition and Development (PAD) Fund is comprised of developer fees to be used for acquisition, development, and renovation of parks, beaches, recreation facilities, and amenities. The goal is to improve the quality of life in Huntington Beach by creating facilities that meet the needs and _ desires of the community. Fees are collected for parkland and open space acquisition with the intent of providing a variety of recreational opportunities for all age groups. Funds cannot be used for maintenance activities. State law requires annual and special financial reports of fund expenditures. 357 Measure M2 Fund 213 Measure M2 expenditures are programmed for street and transportation system enhancements. Costs include engineering and construction for projects such as street rehabilitation; pedestrian concrete maintenance, and street tree replacements. The use of Measure M2 funds must comply with County regulations and directly relate to street improvements. Measure M2 revenues are from the 'h cent sales tax approved by voters and levied by the County of Orange. Funds are dispersed to cities on a per capita basis. Annually, the city presents a seven year proposed project plan to the Orange County Transportation Authority (OCTA) to maintain eligibility for Measure M2 funds. In addition to funds distributed directly to the city, the OCTA administers competitive grant programs known as the Combined Transportation Funding Program (CTFP) that has resulted in several million dollars for street improvement funds to Huntington Beach. Traffic Congestion Relief(Proposition 42) Fund 219 Assembly Bill 2928 established the Traffic Congestion Relief Fund to allocate funds to cities and counties for roadway maintenance purposes. Allocations are calculated per capita, in the proportion that the total population of a city bears to the total population of all cities in the state. ENTERPRISE FUNDS Water Fund CIP Fund 506 Water user rates fund the Water Fund Capital Improvement Program. In addition to operations and maintenance, water rates are committed for major maintenance and rehabilitation of water facilities such as wells, reservoirs, water distribution lines, and water meters. The water system operation is assisted by a sophisticated data transmission program. System upgrades, water facility security improvements, and water main replacement are anticipated capital expenditures. Water Master Plan Fund 507 The Water Master Plan (WMP), adopted in 1990 and updated in 2000 and 2005, recommends new facilities to provide the city with adequate water production and storage capabilities. The majority of projects included in the WMP are complete, including three storage reservoirs, three water wells, and various pipeline improvements. In the next two years, the WMP focus is on corrosion control and transmission main improvements. Design and construction of the Southeast Reservoir, booster station and transmission lines is planned during the next ten years. The WMP 358 was updated during Fiscal Year 12-13. Sewer Service Fund Fund 511 The Sewer Service Fund was established to maintain, rehabilitate, and replace sewer facilities. Revenue is � .. derived from user charges to residents and businesses with connections to the city sewer lines. Capital projects include i rebuilding sewer lift stations and lining or s replacement of sewer lines, as designated in the 2003 Sewer Master Plan. Facilities are evaluated regularly to determine priorities to repair or replace facilities. The capital project program 02232015 ,: includes design, engineering, and all aspects of construction management. General Fund Capital Project Funding The General Fund Capital Improvement Reserve (CIR) is calculated after the final audit for each fiscal year and allocated the following year. Funds in excess of required reserves are distributed to the CIR and the Infrastructure Fund in accordance with the City Council adopted financial policies. The use of CIR funds is discretionary as to the type of activity; however proposed projects qualify as capital improvements. Typical CIR projects are substantial facility improvements and studies. Infrastructure Funds are used for capital projects that improve the various city systems and facilities. GRANTS AND MINOR CIP FUNDS Each year, City staff apply for and receive various grant awards. The CIP document includes only grant funds that assist in developing or improving the infrastructure. By pursuing grant opportunities, the City is able to maximize local project funds. The following grants are providing funding for the 2015/16 CIP. • Community Development Block Grant (CDBG) Sidewalk, curb, and gutter construction in enhancement areas; community center renovations and citywide Americans with Disabilities Act (ADA) improvements • Safe Neighborhood, Parks, Clean Water, and Coastal Protection Bond Acts Urban runoff diversion and water quality projects; park improvements • OCTA Competitive Measure M2 Grants Capacity improvement projects of major intersections • Federal Hazard Mitigation Grant to mitigate flooding potential by reconstruction of a storm drain pump station • Federal Highway Bridge Replacement Rehabilitation (HBRR) and Bridge 359 Preventative Maintenance Program (BPMP) Grants used to extend useful life of the City's bridges. • Federal Highway Safety Improvement Program (HSIP) to help fund traffic signal modifications to include left turn arrows at intersections and other operational improvements to improve traffic safety. CIP CATEGORIES Drainage and Water Quality: Drainage projects include storm drain line construction or rehabilitation, drainage pump station construction, and drainage system facilities. The water quality component addresses urban runoff, retention basins, and other facilities that may improve the quality of water discharged to local water bodies as well as comply with the Citywide Urban Runoff Management Plan (CURMP). Facilities: Capital improvements to facilities can be modifications to existing buildings or new construction. Typical projects are those that exceed the normal maintenance budgets such as the replacements of roofs, elevators, and climate control systems. Upgrades include energy efficiency conversions and improvements to meet technological needs. Neighborhood: Localized improvements to limited residential or other specific areas are included in this category. Annual projects include residential pavement overlays, concrete, and street tree replacement. Neighborhood projects may be in the Enhancement Areas and eligible for CDBG funding. Parks and Beaches: Parks and beaches projects include new park construction and renovation, including improvements to city beach facilities. Funding may be Park Acquisition and Development, state bond allocations, grants, or Capital Improvement Reserve. The park system is developed in accordance with the Park Strategy Fee and Nexus Study (2001), as well as the City General Plan, Community Services and Recreation component. Parks and beaches contribute to the quality of living in Huntington Beach by preserving open space and providing recreational opportunities for residents and visitors. Sewer: Improvements to the city sewer system consist of sewer line and sewer lift station rehabilitation, as well as routine maintenance. Improvement projects are based upon the 2003 Sewer Master Plan, as well as maintenance demands. The program to replace sewer lift stations is on a two-year cycle, with design the first year and construction the second year. Eleven stations have been rebuilt since 2000. 360 Streets and Transportation: This category highlights improvements to the City's arterial t streets and traffic control systems. Projects 1 may include street widening, pavement rehabilitation, and traffic signal installation. Funding sources are primarily Gas Tax, Measure M, Federal grants and Traffic Impact a Fees. The Pavement Management Plan, General Plan Circulation Element, and Traffic Signal Priority List are source documents for these projects. Typical street improvements are pavement and concrete replacement, road widening, and grade adjustments. Improvements to the citywide transportation system include new traffic signals, signal modifications, and signal communications upgrades. Projects are intended to improve traffic flow throughout the city. Water: Water projects include the rehabilitation of existing components, as well as, the construction of new storage and production facilities. Water main replacements and well rehabilitations are funded through the water rates as Water Fund CIP. Water Master Plan Funds provide capacity upgrades and new facilities as recommended in the Water Master Plan. The replacement, corrosion protection, and upgrade of steel water distribution mains, and large water transmission lines throughout the city are ongoing projects. 361 Capital Improvement Program Fiscal Year 2015116 In Fiscal Year 2015/16, new improvements totaling approximately $29 million are proposed. It is anticipated that approximately $10 million in continuing appropriations for projects approved last year will be brought forward into the new fiscal year. The primary funding sources for capital projects remain restricted revenue funds and enterprise funds such as water, sewer and street funds. The General Fund will provide $3 million for infrastructure improvements in FY 2015/16. Projects for the Water, Water Master Plan, and Sewer Service enterprises correspond with the adopted master plans and major maintenance programs. Planned sewer improvements include design of one lift station, reconstruction of another and the annual sewer lining, replacement and rehabilitation. Water line replacements, corrosion control, distribution and production system improvements, booster station improvements and facility security improvements are included in the water capital improvement program. Measure M, Gas Tax and CIR funds will be used to rehabilitate four arterial highway segments consistent with the City's Pavement Management Plan. Gas Tax will provide funding for arterial street design work, median improvements and local street rehabilitation. Other transportation improvements, funded in part by grants, include intersection improvements, bridge rehabilitation and preventive maintenance, and traffic signal modifications. Local neighborhood improvements will include replacement of sidewalks, including ADA ramps where warranted, and residential street overlays. In addition, two streets will be reconstructed, including sidewalk, curb and gutter, and roadway. Park projects include construction of playgrounds at the beach and at Clegg Stacey Park, rehabilitation of the a portion of the beach service road, LeBard Park acquisition, conceptual plan for development of the former gun range site and sand replenishment of the Huntington Harbour beaches. The CIP contains many projects that will further Huntington Beach as an inviting tourist destination, as well as, serve the local community. Residents and visitors will benefit from the infrastructure improvements that enhance our daily lives. 362 City of Huntington Beach Capital Improvement Program New Appropriations Fiscal Year 2015116 Fiscal Year Infrastructure Gmnls/Other 2015/16 Park Funds Gas Tea General Fund Measure M Prop 42 Sewer Funds Water Funds Fund TIF Funds DRAINAGE B STORM WATER Bushard Street-Adams Avenue BioSwale Project $1,021,910 __ $385,955 __ _ $635,955 Heil Pump Station Relocation $2,550,000 $2,550,000 $3,571,9101 1 $385,9551 153,185,955 FACILITIES City Attorneys Office Remodel $59,000 $59,000 City Hall HVAC Improvements $500,000 $500.000 Fire Station 8-Heil Renovation $158,100 $158,100 Central Library Entry Doors $60,000 $60,000 Central Library Interior Renovation $170,000 $170,000 Police Department Lobby Security Project $250,000 _ _ $250,000 Pier Piling Inspection Cleaning and Maintenance $200,000 $200,000 Roof Replacement City Hall $353.000 $353,000 $1,750,100 $1,750,100 NEIGHBORHOOD Concrete Replacement $250.000 $250,000 Nichols Street Rehabilitation _ _ _ _ $735,000 $735.000 Residential Curb Ramp Project $211,810 $211.810 W Residential Overlay Zone 12 $2,100,000 $2,100,000 W Residential Tree Petition $750,000 $750,000 IVIAL $4,046,810 $3,585,000 $250,0001 $211,810 PARKS AND BEACHES Bartlett Park Improvomams _ _ $466,600 $60.600 $406,000 Beach Playground $369,050 $228,550 $140,500 Clegg-Stacey Park Playground $60,500 $60.500 Fortner Gun Range Development Conceptual Plan $50,000 $50,000 Sand Replenishment-Huntington Harbour Beaches $60,000_ $60,000 Sunset Vista RV Campground Expansion $100,000 $104000 $1,106,150 $349,650 $1 001000 $596,500 SEWER Sewer Lifl Station Reconstruction $2,500,000 _ $2,500,000 Sewer Lining $3.000 $350,000 $2,850,0001 1 $2,850,000 City of Huntington Beach Capital Improvement Program New Appropriations Fiscal Year 2015116 Fiscal Year Infrastructure Grants/Other 2015/18 Park Funds Gas Tax General Fund Measure M Prop 42 Sewer Funds Water Funds Fund TIF Funds STREETS B TRANSPORTATION Arterial Rehabilitation _ $5,200,000 _ $1,000,000 $3,200,000 _ $1,000,000 Arterial Rehabilitation Gothard and Center _ $1,400,000 _ $1,400,000 Atlanta Avenue Widening $1,200,000 $1.200,000 Edinger Widening _ $600,000 $600,0001 _ Traffic Signal at Boise Chica and Pearce $724.400 $72,500 $651,900 TS Equipment Rplcmt at Brookhurst and Indianapolis $5,000 $5,000 TS Equipment Replcmnt Main and Florida $20.000 $20,000 Traffic Signal Modification at Goldenwest and Heil $304,100 $30,500 $273,600 Traffic Signal Modification at Gothard and Center $397,300 $39,800 $357,500 Traffic Signal Modification at Gothard and Slater $309,300 $31.000 $278,300 Traffic Signal Modification at Newland&Ellis $398.400 $39.900 $358,500 Install Interconnect Fiber Backbone Southeast Area _ $30,000 $30,000 Install Traffic Signal Interconnect on Newland $298,100 $29.9001 i _ _ _ $268.200 Utica Bicycle Boulevard $839,260 $157,000 $882,280 Walnut&list Pedestrian Corridor $50,000 $50,000 TOTAL $11,775,860 1 $1,698,6001 $1,050,0001 $3,200,000 $157,0001 i $5,070,260 WATER Water System Corrosion Control $100,000_ _ $100,000 W Water Distribution System Improvements_ _ $900,000 _ _ _ $900,000 A Water Production System Improvements $200,000 $200.000 Water Engineering Studies $100.000 _ _ 1100,000 Water Facilities Security Improvements $600,000 _ _ _ $500,000 Water Main Replacements __ $200,000 _ _ _ �i_ $200,000 Well No.9 Treatment $350,000 $350.000, TOTAL $2,350,000 $2,350,000 $27,450,8301 $349,6501 $5,669,5551 $3,210,1001 $3,200,0001 $157,0001 $2,850,0001 $2,350,0001 1 $600,000 59,064,525 City of Huntington Beach Capital Improvement Program Continuing Appropriations Fiscal Year 2015116 Fiscal Year Sewer Infrastructure Grants/Other 2015/16 Park Funds Gas Tax General Fund Measure M Prop 42 Funds Water Funds Fund TIF Funds DRAINAGE&STORM WATER Heil Pump Station Relocation $2.334,000 $2,334,000 TZ5 $2,334,0001 $2,334,000 FACILITIES Mainro Pmenade Parking Structure Renovation $1,500,000 1,500,000 $1,500,0001 1 $1,500,000 NEIGHBORHOOD Pedestrian Crossing at Bella Terra/Boardwalk _ $100,000 _ $100,000 Sunset Beach Improvements $100.000 $100,000 $200,0001 1 1 $100,000 $100,000 PARKS AND BEACHES Huntington Harbour Study $40.0001 $40,000 $40,0001 1 1 $40,000 STREETS& TRANSPORTATION Bridge Preventive Maintenance $2,196.585 $353,029 1 $1,543,556 w Bridge Rehabilitation $100,000 $100,000 _ Traffic Channelization Modifications Ellis/Main $234.000 $234,000 Traffic Channelization Modifications $61.000 _ $61,000 Traffic Signal Modification at Gothard and Slater $12,000 $1,200 _ $10,800 Signal Modifications at 3locations $738,858 $74,156 _ $664,700 TS Equipment Replcmnt Main and Florida $286,000 $285,000 _ Traffic Signal Modification at Newland&Ellis $12,000 $1,200 $10,800 Traffic Signal Modification at Newland and Slater $351,000 $35,100 r$315,900 Synchronization and Communication Upgrades $37,608 $37,608 Synchronization&Communication Upgrades $58.511 _ _ $58.511 Install Traffic Signal Interconnect on Newland $12.000 $1 $10,800 Synchronization and Communication Upgrades $75.454 .200 $75.454 Utica Bicycle Boulevard $65,000 $65.000 $4,239,014 $811,8851 $165,000 $23470 00 $3,028,129 WATER Peck Reservoir Dual Drive $500,000 $500.000 Well No.9 Treatment $100,000 $100,000 TOM- 1 $600,0001 1 $600,000 $8,913,0141 1 $811,8851 $305,0001 $600,000 $1,500,0001 $234,0001 $5,462,129 Capital Improvement Program FY 2015/16 New Appropriations by Funding Source 527.450,830 Sewer TIF Funds Infrastructure 2°% 10% Fund Water Measure M 0% 12% Funds �9% Prop 42 1% Park Funds 0% W rn Gas Tax Grants/Other 21°% 33% General Fund 12% CITY OF HUNTINGTON BEACH Capital Improvement Program FY 2 01 512 01 6 through 201912020 By Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Total 5 Year Cl 2015/18 2015117 2018/19 2019/20 DRAINAGE&STORM WATER R,herrl Street-Adams Avenue BloSwale project $1.021.910 $1,021,910 Heil Pump Station Relocation $2,550,0001 $2,550,000 TOTAL $3,571,9101 $3.571,910 FACILITIES City Attorneys Office Remodel S59.000 $59,000 City Hall HVAC Improvements $500.000 _ - _ $500,000 Fire Station 8-Heil Renovator, $158.100 I $158,100 Central Library Entry Doors $60.000 $60,000 Central Library Interior Renovation $170.000 $170,000 Police Department Lobby Security Project $250,000 $250,000 Pier Piling Inspection Cleaning and Maintenance $200,000 $200.000 $200,000 $600,000 Root Replacement City Hall $353,000 $353,000 TOTAL $1,750,100 $200,000 $200,0001 1 $2,150,100 NEIGHBORHOOD Concrete Replacement $250.000 $250,000 $250.000 $250.000 $250,000 $1.250,000 Nichols Street Rehabilitation $735.000 $735,000 W Pedestrian Crossing at Bella Terra/Boardwalk $300.000 $30),001) to Residential Curb Ramp Project $211.810 $275,000 $275,000 $275.000 $275,000 $1,311,810 V Residential Overlay Zone 12 $2,100.000 $2,100,000 $2,100,000 $2.100,000 $2,100,000 $10.500.000 Residential Tree Petition $750,000 $450.000 $450,000 $450.000 $450,000 $2,550,000 TOTAL $4,046,810 $3,375,000 $3,075.000 $3,075,000 $3.075,000 $16,646,810 PARKS &BEACHES Bartell Park Improvements $466.600 $966,600 Beach Playground $369,050 $369.050 Clegg-Stacey Park Playground $60,500 $60,500 Farmer Gun Range Development Conceptual Plan $50,000 $50,000 Serb Replenishment-HuntingIn Harbour_Beaches $60.000 $400,000 $460,000 Sunset Vista RV Campground Expansion $100,000 $150.000 $750.000 $1,000,000 TOTAL $1.106,150 $550,000 $750.000 $2,4101 150 SEWER Sewer Lill Station Recensiruclbn $2,500,000 $2500.000 $2,50D,000 $2,500,000 $2,500.000 $12:500,000 Sewer Lining $350,000 5350.00a $350,000 $35Q000 $350.000 $t,750,000 TOTAL $2,850,0001 $2.850,0001 $2,850,000 $2,11150.11,1101 $2,850,0001 $14,250,000 CITY OF HUNTINGTON BEACH Capital Improvement Program FY 2 01 512 01 6 through 2019/2020 By Fiscal Year Fiscal Year Fiscal Year Fisca Year Fiscal Year Fiscal Year Total 5 Year CIP 2015/18 2016/17 2017/18 2018/19 2019120 STREETS&TRANSPORTATION Arterial Rehabilitation $5,200.000, $2,300.000 $2,300,000, $2.300.000 $2,300,000 $14.400.000 Arterial Rehabilaation Gothard and Center $1,400.000 $1.400.000 Atlanta Avenue Widening $1,200.000 $1.200.000 Bridge Rehabilitation $3,664,000 $3,280,000 $2,403.000 $9,347.000 Edinger Widening $600.IXI0 $600.000 Traffic Signal at Balsa Chico and Pearce $724,400 $724.400 TS Equipment Rplcmt at Brookhurst and Indianapolis $5,000 $55,000 $60,000 TS Equipment Replcmnt Main and Florida $20,000 $20.000 Traffic Signal Modification at Goldemwest and Heil $304,100 $304,100 Traffic Signal Modification at Gothard and Center $397.300 $397.300 Traffic Signal Modification at Gothard and Slater $309.300 $309,300 Traffic Signal Modification at Nevband 8 Ellis $398,400 $398,400 Install Interconnect Fiber Backbone Southeast Area $30.000 S460,000 1 $460,000 $430,000 $1.380,000 Install Traffic Signal Interconnect on Ne%dand $298,100 1 1 $298.100 Utica Bicycle Boulevard $839,260 t $839.260 Walnut 8 1st Pedeshian Corridor $50,000 $50,000 TOTAL $11,775.860 $6,479,0001 S6,0400001 $5,1133.0001 $2,300,0001 $31,727,860 WA TER W Water System Corrosion Control $100.000 $100,000 $100.000 $100,000 $100,000 $500.000 0) Water Distribution System Improvements $900,000 $250,t100 $200.000 $200.000 $200,000 $1,750,000 Water production System Improvements $200,000 $2,425,000 $6.000.000 $200,000 $200,000 $9,025.000 Water Engineering Studies $100,000 $100,000 $100.000 $100.000 $100.000 $500.000 Water Facilities Security Improvements $5U0,000 $750,000 $750,000 $750,000 $750,000 $3,51 Water Main Replacements _ $200.000 __ $_3,300_,000 $500.000 $500,000 S500,000 $5.000,000 Well No.9 Treatment $350.000 $350,000 TOTAL $2.350,000 $6,925.000 $7,650,000 $1.850,0001 $1,850,000 $20,625,000 TOTAL 1 $27,450,8301 $20,379,0001 $20,565,0001 S12,908,0001 $10,075,0001 $91,377,830 CITY OF HUNTINGTON BEACH ,. ...,..,:., . .. , .., . .. 4 . . . ENT PRQ �� J PROJECT TITLE: Bushard Street-Adams PROJECT DESCRIPTION: Retrofit asphalt frontage medians on Bushard Street and Adams Avenue with Avenue BioSwale Projec bio-retention swales. PROJECT NEED: Protect water quality of Talbert Channel FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Citywide Urban Runoff Management Plan (2005) Terri Elliott STRATEGIC PLAN GOAL: Enhance and maintain infrastructure SCHEDULE: PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19120 Design Complete: FY 2014/15 Design/Environmental Construction Complete: FY 2015/16 Construction $ 901,910 Project Management $ 60,000 Supplementals $ 60,000 w Right of Way rn � PROJECT LOCATION Other TOTAL $ 1,021,910 FUNDING 50UK(.;t:s FY 15/16 FY 16117 FY 17/18 FY 16119 FY 19120 Gas Tax 7 3 5, 555 OCTA Tier 11(873) $ 635,955 TOTAL $ 1,021,910 9 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 1,021,910 Additional annual cost: 12,000 PROJECT TYPE: New & Rehabilitation M.a Avenue CATEGORY: Water Quality COMMENTS ON GRANTS / OTHER FUNDS: 50% Match CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (Continuing Project PROJECT TITLE: Heil Pump Station PROJECT DESCRIPTION: Construct Heil Pump Station at new location Relocation 11 PROJECT NEED: The old pump station is in need of replacement due to age and lack of sufficient FUNDING DEPARTMENT: capacity. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: City-wide Urban Runoff Management Plan (2005) Jim Wagner STRATEGIC PLAN GOAL: Enhance and maintain infrastructure Approved Requested SCHEDULE: PROJECT COSTS Prior FY 15116 FY 16117 FY 17/18 FY 18/19 Design Complete: FY 2014/15 Design/Environmental $ 344.300 Construction Complete: FY 2016/17 Construction $ 1,334,000 $ 2,550,000 Project Management Supplementals Right of Way $ 1.000,000 o PROJECT LOCATION Other TOTAL 2,678,300 2,550,000 FUNDING SOURCES Prior FY 15116 FY 16117 FY 17118 FY 18119 Infr Fund(314) $ 2,678,300 Haz Mit(1222) $ 2,550,000 0 o, n c TOTAL $ 2,678,300 $ 2,550,000 a New Station ■ MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 5,228,300 N Additional annual cost., None w Hell Containted in the Public Works Operating Budget PROJECT TYPE: New Construction CATEGORY: Drainage COMMENTS ON GRANTS /OTHER FUNDS: CITY OF HUNTINGTON BEACH LM IMPROVEMENT PROJECT INFORMATIO PROJECT TITLE: City Attorney's Office PROJECT DESCRIPTION: City Attorney's interior offices and cubicles remodel. Remodel PROJECT NEED: Existing offices are dated and need to be reconfigured to accommodate existing FUNDING DEPARTMENT: staffing. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Jerry Thompson STRATEGIC PLAN GOAL: Improve quality of life SCHEDULE: PROJECT COSTS FY 15116 FY 16/17 FY 17118 FY 18119 FY 19/20 Design Complete: Design/Environmental Construction Complete: FY 2015/16 Construction $ 59,000 Project Management Supplementals w Right of Way V - PROJECT LOCATION Other TOTAL $ 59,000 FUNDING SOURCES FY 15/16 FY 16/17 FY 17118 FY 18/19 FY 19120 General Fund(100) $ 59,000 Y.,Mt A— n 1I7, TOTAL $ 59,000 „C2 Ave MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 59,000 Additional annual costa None Containted in the Public Works Operating Budget PROJECT TYPE: Rehabilitation CATEGORY: Facilities COMMENTS ON GRANTS/OTHER FUNDS: CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: City Hall HVAC PROJECT DESCRIPTION: Reinsulate ductwork in City Hall for all areas from Basement to 5th Floor and Improvements install humidity control systems on all air handler units. PROJECT NEED: Current system has no humidity controls and excess moisture is damaging the FUNDING DEPARTMENT: equipment. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Jerry Thompson STRATEGIC PLAN GOAL: Enhance and maintain infrastructure SCHEDULE: PROJECT COSTS FY 15116 FY 16117 FY 17118 FY 18119 FY 19120 Design Complete: N/A Design/Environmental Construction Complete: FY 2015/16 Construction $ 500,000 Project Management Supplementals w Right of Way V PROJECT LOCATION Other TOTAL $ 500,000 FUNDING SOURCES FY 15/16 FY 16/17 FY 17118 FY 18/19 FY 19/20 General Fund(100) $ 500,000 Yorktown Ave d TOTAL $ 500,000 1� MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 500,000 Additional annual cost: TBD 29 There may be additional costs to maintain PROJECT TYPE: Rehabilitation Utica Ave humidity controls stems. CATEGORY: Facilities COMMENTS ON GRANTS/OTHER FUNDS: CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (Continuing Project PROJECT TITLE: Fire Station 8-Heil PROJECT DESCRIPTION: Reconfiguration of Fire Station 8-Heil dorm rooms, library, restroom, office and Renovation kitchen area. PROJECT NEED: Needed for gender accommodation and ADA compliance, in addition to better FUNDING DEPARTMENT: use of space and upgrade of the interior of this 50 year old fire station. Fire DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A STRATEGIC PLAN GOAL: Enhance and maintain public safety Approved Re uested SCHEDULE: PROJECT COSTS Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Design Complete: FY 2014/15 Design/Environmental $ 15,000 Construction Complete: FY 2015/16 Construction $ 175,900 $ 158,100 Project Management Supplementals w Right of Way w PROJECT LOCATION Other TOTAL $ 190,900 $ 158,100 FUNDING SOURCES Prior FY 15116 FY 16117 FY 17118 FY 18119 Edinger Ave. 11111General Fund(100) $ 190,900 $ 158,100 Lill St. #81 - TOTAL $ 190,900 $ 158,100 Heil_ N — e v — rn - MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 349,000 Additional annual cost. None Containted in the Public Works Operating Budget PROJECT TYPE: Rehabilitation u< CATEGORY: Facilities Warne ve. COMMENTS ON GRANTS/OTHER FUNDS: � I CAPITAL IMPROVEMENT PROJECT INFORMATION New) PROJECT TITLE: Central Library Entry Doors PROJECT DESCRIPTION: Replace entry doors and storefronts at main entrance, theater, and staff entrance. PROJECT NEED: Doors are original to the facility and require modernization to improve function FUNDING DEPARTMENT: and appearance. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Jerry Thompson STRATEGIC PLAN GOAL: Enhance and maintain infrastructure SCHEDULE: PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design Complete: N/A Design/Environmental Construction Complete: FY 2015/16 Construction $ 60,000 Project Management Supp/ementals J Right of Way J' PROJECT LOCATION Other TOTAL $ 60,000 FUNDING SOURCES FY 15116 FY 16117 FY 17118 FY 18119 FY 19120 General Fund(100) $ 60,000 �gg$ nTOTAL $ 60,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 60,000 Additional annual cost: None Containted in the Public Works Operating Budget PROJECT TYPE: Rehabilitation CATEGORY: Facilities COMMENTS ON GRANTS/OTHER FUNDS: CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (Continuing Project PROJECT TITLE: Central Library Interio PROJECT DESCRIPTION: Replace the public furniture at the Central Library. The Central Library has over Renovation 750,000 visitors annually. All public furniture is at least 5 years old and is wearing out. This is both a safety and service issue. PROJECT NEED: New tables and seating are needed to meet public demand for study and reading FUNDING DEPARTMENT: space. Flooring in the lower reading areas is worn out and is a safety hazard. Library Services This is a continuation of the project started in 2014/15. DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Stephanie Beverage STRATEGIC PLAN GOAL: Enhance and maintain infrastructure Approved Requested SCHEDULE: PROJECT COSTS Prior FY 15116 FY 16117 FY 17118 FY 18/19 Design Complete: FY 2014/15 Design/Environmental Construction Complete: FY 2015/16 Construction $ 75,000 $ 170,000 Project Management Supplementals Right of Way � PROJECT LOCATION Other TOTAL $ 75,000 $ 170,000 ]=--7711 FUNDING SOURCES Prior FY 15/16 FY 16117 FY 17/18 FY 18/19 I General Fund(100) $ 75,000 $ 170,000 jc.n,"tub!� 2 TOTAL $ 75,000 $ 170,000 9 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 245,000 TBlber{Suecl Additional annual cost. None Containted in the library's Operating Budget PROJECT TYPE: Rehabilitation CATEGORY: Facilities COMMENTS ON GRANTS/OTHER FUNDS: CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (Continuing Project PROJECT TITLE: Main Promenade Parking PROJECT DESCRIPTION: With a total of 830 spaces, the Main Promenade Parking Structure (MPPS) is Structure Renovation the largest parking structure serving the Downtown. Built over 25 years ago, the 11 MPPS is in need of major renovation. PROJECT NEED: With over 625,000 autos parking in the MPPS annually, completion of this FUNDING DEPARTMENT: project is necessary in order to improve public safety. Community Services DEPT. PROJECT MGR: SOURCE DOCUMENT: Walker Parking Consultant Study, completed 2015. David Dominguez STRATEGIC PLAN GOAL: Enhance and maintain infrastructure Approved Requested SCHEDULE: PROJECT COSTS Prior FY 15116 FY 16117 FY 17118 FY 18/19 Design Complete: FY 2015/16 Design/Environmental Construction Complete: FY 2015/16 Construction $ 1,500,000 Project Management Supplementals Right of Way rn PROJECT LOCATION Other TOTAL $ 1,500,000 y - FUNDING SOURCES Prior FY 15116 FY 16117 FY 17118 FY 18119 7 q Infrastructure Fund(314) $ 1,500.000 '.` ;n inememu nye - e � TOTAL $ 1,500,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 1,500,000 ¢ Additional annual cost. TBD PROJECT TYPE: Rehabilitation CATEGORY: Facilities COMMENTS ON GRANTS/OTHER FUNDS: Infrastructure funds were appropriated as part of FY 13-14 year-end budget adjustments. 11 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (Continuing Project PROJECT TITLE: Police Department Lobby PROJECT DESCRIPTION: This project will secure the front desk area and provide restricted access to the Security Project inside area of the Police Department. The Second phase will be integrating the existing office space into the new secure lobby area for functional use. PROJECT NEED: There is a need to secure the front desk and lobby of the Police Department to FUNDING DEPARTMENT: assist in providing a safer working environment for the department employees Police and others who use the building on a regular basis. DEPT. PROJECT MGR: SOURCE DOCUMENT: January 2014 Strategic Plan Goal Russell Reinhart/Jerry Thompson STRATEGIC PLAN GOAL: Enhance and maintain public safety Approved Requested SCHEDULE: PROJECT COSTS Prior FY 15116 FY 16117 FY 17/18 FY 18119 Design Complete: FY 2014/15 Design/Environmental Construction Complete: FY 2015/16 Construction $ 250,000 $ 250,000 Project Management Supplementals Right of Way PROJECT LOCATION Other Police Department ITOTAL $ 250,000 $ 250,000 FUNDING SOURCES Prior FY 15116 FY 16117 FY 17118 FY 18119 General Fund(100) $ 250,000 $ 250,000 Yorktown Ave TOTAL $ 250,000 $ 250,000 y MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 500,000 Additional annual cost: None uuce Ave Containted in the Public Works Operating Budget PROJECT TYPE: New & Rehabilitation CATEGORY: Facilities COMMENTS ON GRANTS/OTHER FUNDS: CITY OF HUNTINGTON BEACH CAPITAL IMPRQV9WNT PROJECT INFORMATION eW PROJECT TITLE: Pier Piling Inspection PROJECT DESCRIPTION: Provide underwater visual and video inspection of the Pier's concrete pilings, Cleaning and Maintenance clean marine growth, repair cracks or spalling, and document any anomalies found in the concrete pilings. PROJECT NEED: This is a specialized, periodic major maintenance activity necessary to preserve FUNDING DEPARTMENT: and extend the life of the pier structure. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A Jerry Thompson STRATEGIC PLAN GOAL: Enhance and maintain infrastructure SCHEDULE: PROJECT COSTS FY 15116 FY 16/17 FY 17118 FY 18119 FY 19120 Design Complete: N/A Design/Environmental Construction Complete: FY 2015/16 Construction $ 200.000 $ 200,000 $ 200,000 Project Management Supplementals Right of Way co PROJECT LOCATION Other TOTAL $ 200,000 $ 200,000 $ 200,000 FUNDING SOURCES FY 15116 FY 16117 FY 17118 FY 18119 FY 19/20 General Fund(100) $ 200,000 $ 200,000 $ 200,000 cy °4 TOTAL $ 200,000 $ 200,000 $ 200,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 600,000 Additional annual cost: None Containted in the Public Works Operating Budget PROJECT TYPE: Rehabilitation CATEGORY: Facilities COMMENTS ON GRANTS /OTHER FUNDS: CITY OF HUNTINGTON BEACH PROJECT TITLE: Roof Replacement City Hall PROJECT DESCRIPTION: Replace the existing roof at City Hall 1st Floor Public Works Wing. PROJECT NEED: The roof is aged beyond useful life. Major maintenance is necessary to FUNDING DEPARTMENT: repair/prevent leaks and damage to facility structural components and contents. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Roof Asset Management Program Jerry Thompson STRATEGIC PLAN GOAL: Enhance and maintain infrastructure SCHEDULE: PROJECT COSTS FY 15/16 FY 1607 FY 17/18 FY 18119 FY 19/20 Design Complete: N/A Design/Environmental Construction Complete: FY 2015/16 Construction $ 353,000 Project Management Supplementals w Right of Way J w PROJECT LOCATION Other TOTAL $ 353,000 FUNDING SOURCES FY 15116 FY 16117 FY 17118 FY 18119 FY 19120 General Fund(100) $ 353,000 Yortto Ave 1C TOTAL $ 353,000 f MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 353,000 once Ave Additional annual cost: None Containted in the Public Works Operating Budget PROJECT TYPE: Rehabilitation CATEGORY: Facilities COMMENTS ON GRANTS I OTHER FUNDS: CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION New PROJECT TITLE: Concrete Replacement PROJECT DESCRIPTION: Replace worn, damaged, lifted and broken sections of concrete sidewalk, curb and gutter, and ADA compliant curb ramps at various locations, in support of the zone maintenance program. PROJECT NEED: Identified concrete areas need replacement in order to provide safe pedestrian FUNDING DEPARTMENT: walkways and facilitate drainage. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Public Works Service Management System Database Denny Bacon STRATEGIC PLAN GOAL: Enhance and maintain infrastructure SCHEDULE: PROJECT COSTS FY 15116 FY 16117 FY 17118 FY 18119 FY 19I20 Design Complete: N/A Design/Environmental Construction Complete: FY 2015/16 Construction $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 Project Management Supplementals �w Right of Way PROJECT LOCATION Other t-L TOTAL $ 250,000 $ 250,000 $ 25D,000 $ 250,000 $ 250,000 FUNDING SOURCES FY 15116 FY 16117 FY 17118 FY 18119 FY 19/20 1 General Fund(100) $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 ,.� TOTAL $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 -- MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 1,250,000 Additional annual cost.- None Containtedin the Public Works Operating Budget PROJECT TYPE: Rehabilitation CATEGORY: Neighborhood COMMENTS ON GRANTS /OTHER FUNDS: CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Nichols Street Rehabilitation FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Joseph Fuentes SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2015/16 PROJECT LOCATION Warner Avenue d in � 9 ry N O U Z Rehabilitation of asphalt paving and miscellaneous sidewalk and cu gutter. ROJECT NEED: Nichols Street has reached its design life and is in need of rehabilitation RCE DOCUMENT: 2014 Pavement Management Plan TEGIC PLAN GOAL: Enhance and maintain infrastructure PROJECT COSTS FY 15/16 FY 16117 FY 17/18 FY 18/19 FY 19/20 Design/Environmental Construction $ 685,000 Project Management $ 25,000 Supplementals $ 25,000 Right of Way Other TOTAL $ 735,000 FUNDI FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Gas Tax (207) $ 735,000 TOTAL 1 $ 735,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: 1i1TOTAL PROJECT COST: $ 735,000 PROJECT TYPE: CATEGORY: Neighborhood w w N CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project PROJECT TITLE: Pedestrian Crossing at Bella Terra / Boardwalk FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Todd Broussard SCHEDULE: Design Complete: FY 2014/15 Construction Complete: FY 2015/16 PROJ comer Ave B�aiJw,��x Bella Tan EdlnoW Ave. ROJECT DESCRIPTION: This project would provide a pedestrian crossing between the Bella Terra and Boardwalk projects to promote pedestrian mobility. The crossing would provide safe access across an existing railroad and flood control channel ROJECT NEED: To promote pedestrian mobility, between the Bella Terra and Boardwalk projects The project is funded equally by each Developer. RCE DOCUMENT: N/A Enhance and maintain infrastructure Approved Requested PROJECT COSTS Prior FY 15/16 FY 16117 FY 17/18 FY 18119 Design/Environmental $ 200,000 Construction $ 250,000 Project Management $ 25,000 Supplementals $ 25,000 Right of Way Other TOTAL $ 200,000 $ 300,000 FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Infrastructure Fund (314) $ 200,000 $ 300,000 TOTAL $ 200,00011 11 $ 300,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: Funds from the developer were deposited into the Infrastructure Fund. Future developer contributions will also be deposited into the fund. TOTAL PROJECT COST: $ 500,000 PROJECT TYPE: New Construction CATEGORY: Neighborhood CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Residential Curb Ramp Project FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Joseph Fuentes SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2115116 PROJECT LOCATION I McFedda� Ave. fY6ger Ave. T Meil Ave. m E e V p ROJECT DESCRIPTION ROJECT NEED: URCE DOCUMENT: TEGIC PLAN GOAL Installation of curb access ramps in conjunction with maintenance improvements within Zone 12. Federal requirements mandate that curb access ramps be installed when adjacent streets are being overlaid or reconstructed 2014 Pavement Management Plan Enhance and maintain i PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design/Environmental $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 Construction $ 201,810 $ 265,000 $ 265,000 $ 265,000 $ 265,000 Project Management $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 Supplementals Right of Way Other TOTAL $ 211,810 $ 275,000 $ 275,000 $ 275,00-01 $ 20—Oil FUNDING SOURCES FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 CDBG (1219) CDBG (1209) $ 134,324 $ 77,486 $ 275,000 $ 275,000 $ 275,000 $ 275,000 TOTAL $ 211,810 $ 275,000 $ 275,000 $ 275,000 $ 275,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 1,311,810 PROJECT TYPE: Rehabilitation CATEGORY: Neighborhood CITY OF HUNTINGTON BEACH 1, CAPITAL IMPROVEMENT PROJECT INFORMATION (New) "°'"' -`-- W'`�4" PROJECT TITLE: Residential Overlay Zone 12 FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Joseph Fuentes SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2015/16 PROJECT LOCATION I Boka Av- MCFnddcn Av Edinpe, Ava. Han avc. m 3 U PROJECT DESCRIPTION: Rehabilitation of residential streets with asphalt overlay in maintenance Zone 12. PROJECT NEED: Extend the useful life and improve the appearance and function of residential streets. SOURCE DOCUMENT: 2014 Pavement Management Plan STRATEGIC PLAN GOAL: Enhance and maintain infrastructure PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design/Environmental $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Construction $ 1,980,000 $ 1,980,000 $ 1,980,000 $ 1,980,000 $ 1,980,000 Project Management $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Supplementals $ 90,000 $ 90,000 $ 90,000 $ 90,000 $ 90,000 Right of Way Other TOTAL $ 2,100,000:],$ 2,100,000:],$ 2,100,000 $ 2,100,000 $ 2,100,000 FUNDING SOURCES FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Gas Tax (207) $ 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 TOTAL $ 2,100,000 $ 2,100,000 $ 2,100,000 11 $ 2,100,0071 $ 2,100,000 MAINTENANCE COST IMPACT: Additional annual cost. None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 10,500,000 PROJECT TYPE: Rehabilitation CATEGORY: Neighborhood CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Residential Tree Petition FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Joseph Fuentes SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2015/16 PROJECT LOCATION rN� M i Karn ela Dr. z 0 0 to Yorktown Ave. ROJECT DESCRIPTION: Rehabilitation of sidewalk, curb, gutter and roadway in conjunction with street tree removal and replacement. Streets are selected according to their rank on the Tree Petition List. This project will rehabilitate Kamuela Drive and the Brookhurst Frontage Road. ROJECT NEED: This project is necessary to provide safe, flat pedestrian walkways and eliminate standing water in residential neighborhoods. URCE DOCUMENT: Tree Petition List TEGIC PLAN GOAL: Enhance re PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design/Environmental $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 Construction $ 675,000 $ 375,000 $ 375,000 $ 375,000 $ 375,000 Project Management $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 Supplementals $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 Right of Way Other TOTAL $ 750,000 $ 450,000 $ 450,000 $ 450,000 $ 450,000 FUNDING SOURCES FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Gas Tax (207) $ 750,000 $ 450,000 $ 450,000 $ 450,000 $ 450,000 TOTAL $ 750,000 $ 450,00 1 $ 450,000 $ 450,00L1 $ 450,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 2,550,000 PROJECT TYPE: Rehabilitation CATEGORY: Neighborhood CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project PROJECT TITLE: Sunset Beach Improvements FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Todd Broussard SCHEDULE: Design Complete: FY 2014/15 Construction Complete: FY 2015/16 PROJECT LOCATION E ginger Aw ECT DESCRIPTION: This project will provide improvements to the Sunset Beach Community, including entry sign and landscape improvements to the Warner Turnaround median. ECT NEED: Improvements as part of the Sunset Beach annexation. RCE DOCUMENT: N/A Enhance and maintain infrastructure Approved Requested PROJECT COSTS Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Design/Environmental $ 100,000 Construction Project Management Supplementals Right of Way Other TOTAL $ 100,000 FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 General Fund (100) $ 100,000 TOTAL $ 100,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 100,000 PROJECT TYPE: New Construction CATEGORY: Neighborhood CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project) PROJECT TITLE: Bartlett Park Improvements FUNDING DEPARTMENT: Community Services DEPT. PROJECT MGR: Dave Dominguez SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2015/16 cN ROJECT DESCRIPTION: The proposed improvements include installation of interpretive signage, monument signage, a split rail fence to replace existing chain link along the existing trail, parking lot improvements, trash enclosure, and tot lot. ROJECT NEED: Bartlett Park is an existing passive park in need of improvements in order to enhance usage and public safety. OURCE DOCUMENT: 2000 Nexus Study; Community Services Commission Recommendation May 2008: Master Facilities Plan 2012 TRATEGIC PLAN GOAL: Improve quality of life Approved Requested PROJECT COSTS Prior FY 15/16 FY 16/17 FY 17/18 FY 18119 Design/Environmental $ 471,000 Construction $ 446,600 Project Management Supplementals $ 20,000 Right of Way Other TOTAL $ 471,000 $ 466,600 FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Park Acq. & Dev. (209) $ 471,000 Quimby Fees (226) $ 60,600 Other (pending grant award) $ 406,000 TOTAL 1 $ 471,000 $ 466,600 MAINTENANCE COST IMPACT: Additional annual cost: 16,000 Weed Abatement/Tree Lifting COMMENTS ON GRANTS I OTHER FUNDS: Notice of Housing -Related Parks Program Grant Award anticipated by July 1, 2015. TOTAL PROJECT COST: $ 937,600 PROJECT TYPE: New & Rehabilitation CATEGORY: Parks & Beaches CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Beach Playground FUNDING DEPARTMENT: Community Services DEPT. PROJECT MGR: David Dominguez SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2015/16 PROJECT LOCATION PROJECT DESCRIPTION: Construction of an approximate 4,700 sq. ft. public tot playground on the beach in the vicinity of 9th St. and PCH, adjacent to Bluff Top Park. Playground will include play units for the 2 - 5 and 5 - 12 year old age range. The entire playground will meet all ADA accessibility requirements. PROJECT NEED: In 2007, the concept of a beach playground was approved by the Community Services Commission and City Council. In 2014, Council approved moving forward with funding options for the project. SOURCE DOCUMENT: City Council action and the Master Facilities Plan for the City of Huntington Beach, dated October 2011 and amended April, 27, 2012 STRATEGIC PLAN GOAL: Improve quality of life PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design/Environmental Construction $ 369,050 Project Management Supplementals Right of Way Other TOTAL $ 369,050 FUNDING SOURCES FY 15/16 FY 16117 FY 17/18 FY 18/19 FY 19/20 Park Acq. & Dev. (209) Donations $ 228,550 $ 140,500 TOTAL 1 $ 369,050 MAINTENANCE COST IMPACT: Additional annual cost. 12,000 Blowing/Edging/Repairs COMMENTS ON GRANTS / OTHER FUNDS: The CA Dept of Resources Recycling & Recovery is offering Tire Derived Product Grants. An application will be submitted in Dec. 2015. TOTAL PROJECT COST: $ 369,050 PROJECT TYPE: New Construction CATEGORY: Parks & Beaches CITY OF HUNTINGTON BEACH El CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Clegg -Stacey Park Playground FUNDING DEPARTMENT: Community Services DEPT. PROJECT MGR: David Dominguez SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2015/16 PROJECT LOCATION L - N iegg Stacey Park $ G� 40 Hall& Ave w I ROJECT DESCRIPTION: Installation of a new ADA compliant play unit, a single bay arch swing, rubberized safety surfacing and landscape modifications to the existing playground area. ROJECT NEED: The playground equipment at Clegg -Stacey Park is nearly 25 years old and in need of replacing to meet current ADA requirements. URCE DOCUMENT: General Plan - Goal RCS 4 and Objective RCS4.1. TRATEGIC PLAN GOAL: Improve quality of li PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design/Environmental Construction $55,000 Project Management Supplementals $ 5,500 Right of Way Other TOTAL $ 60,500 FUNDING SOURCES FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Park Acq. & Dev. (209) $ 60,500 TOTAL $ 60,500 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 60,500 PROJECT TYPE: Rehabilitation CATEGORY: Parks & Beaches CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project) PROJECT TITLE: Huntington Harbour Study FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Duncan Lee SCHEDULE: Design Complete: FY 2015/16 Construction Complete: N/A w 0 DESCRIPTION: Based on 2013/14 bathymetric harbour water depth data, prepare a Preliminary Design Report (PDR) to evaluate the necessity and cost to dredge various areas within the Huntington Harbour. ECT NEED: Huntington Harbour was built in the 1960's and City channels have never been dredged. OURCE DOCUMENT: N/A Enhance and maintain infrastructure Approved Requested PROJECT COSTS Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Design/Environmental $ 40,000 Construction Project Management Supplementals Right of Way Other TOTAL $ 40,000 FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 General Fund (100) $ 40,000 TOTAL $ 40,007011 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 40,000 PROJECT TYPE: Studies CATEGORY: Parks & Beaches w co CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Former Gun Range Development Conceptual Plan FUNDING DEPARTMENT: Community Services DEPT. PROJECT MGR: Dave Dominguez SCHEDULE: Design Complete: FY 2015/16 Construction Complete: TBD PROJECT LOCATION 11 I i I m Talbert Ave .IL DESCRIPTION: Preparation of a project scope and conceptual plan for the former Gun Range site based upon development concepts included in the 2013 Environmental Impact Report for Remediation and Reuse of the Former Gun Range. ROJECT NEED: The EIR for remediation and re -use of the former gun range has been completed and there is a need to develop conceptual project plans in order to identify costs. OURCE DOCUMENT: Master Facilities Plan, April 2012 TEGIC PLAN GOAL: Improve quality of life PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design/Environmental $ 50,000 Construction Project Management Supplementals Right of Way Other TOTAL $ 50,000 FUNDING SOURCES FY 15116 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Gun Range Fund 225 $ 50,000 TOTAL $ 50,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 50,000 PROJECT TYPE: Studies CATEGORY: Parks & Beaches w N CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Sand Replenishment - Huntington Harbour Beaches FUNDING DEPARTMENT: Community Services DEPT. PROJECT MGR: David Dominguez SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2016/17 PROJECT LOCATION Edinger Avenue `s 4� r - 4 .—, A -- PROJECT DESCRIPTION: Design and CEQA processing for a sand replenishing project for beaches within Huntington Harbour. Locations include, Trinidad, Humbolt, Davenport, and Seabridge Beach/Parks. The 11th Street Beach in Sunset Beach will also be included. PROJECT NEED: The Harbour beaches were designed with ample sand areas. Over the years, the amount of sand has diminished - reducing the overall beach areas. Sand replenishment is needed to restore the beaches and their recreational value. SOURCE DOCUMENT: General Plan Goal RCS 6 - provide a beach environment that enhances enjoyment of natural resources by the community. STRATEGIC PLAN GOAL: Improve quality of life PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design/Environmental $ 60,000 Construction $ 400,000 Project Management Supplementals Right of Way Other TOTAL $ 60,000 $ 400,000 FUNDING SOURCES FY 15/16 FY 16/17 FY 17/18 FY 18119 FY 19/20 General Fund (100) $ 60,000 $ 400,000 TOTAL 1 $ 60,000 $ 400,000 MAINTENANCE COST IMPACT: Additional annual costa Not applicable COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 460,000 PROJECT TYPE: TEGORY New & Rehabilitation Parks & Beachesl w Q0 w CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Sunset Vista RV Campground Expansion FUNDING DEPARTMENT: Community Services DEPT. PROJECT MGR: Dave Dominguez SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2016/17 PROJECT LOCATION Allyn,» A— PROJECT DESCRIPTION: Expansion of the existing Sunset Vista RV Campground from 46 spaces to 60 spaces. Phase 1 will include electrical and water service for the new spaces. Phase 2 will include sewer, pavement rehabilitation, and restriping. Estimated additional revenues total $170,000 annually. PROJECT NEED: Currently the Campground operates at capacity. Staff receives approximately 15-20 calls per day for reservations that cannot be accommodated. RCE DOCUMENT: City General Plan - Recreation Element: Goal RCS4 TEGIC PLAN GOAL: Enhance and maintain inf PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design/Environmental $ 100,000 Construction $ 150,000 $ 750,000 Project Management Supplementals Right of Way Other TOTAL $ 100,00E $ 150,00E $ 750,000 FUNDING SOURCES FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 General Fund (100) $ 100,000 $ 150,000 $ 750,000 TOTAL $ 100,00E is 1150,0071 $ 750,00E MAINTENANCE COST IMPACT: Additional annual cost: 1,000 COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 1,000,00E PROJECT TYPE: New & Rehabilitation CATEGORY: Parks & Beaches w CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Sewer Lift Station Reconstruction FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Todd Broussard SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2016/17 PROJECT LOCATION J 8 $ Heil A- w in Edgewater L5Qx 0 Damien pert Dr. War —A". ROJECT DESCRIPTION: This program will design and construct the City's Sewer Lift Stations (LS). Edgewater LS will be constructed in FY 15/16. Construction slated for outlying years are Slater LS (FY 16/17) and Saybrook LS (FY17/18). ECT NEED: This program will increase capacity and rebuild or replace the City's sewer lift stations, which are reaching their design life. (SOURCE DOCUMENT: Sewer Master Plan Enhance and maintain infrastructure PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design/Environmental $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 Construction $ 1,900,000 $ 1,900,000 $ 1,900,000 $ 1,900,000 $ 1,900,000 Project Management $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 Supplementals $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Right of Way Other TOTAL $ 2,500,000:],$ 2,500,000:].$ 2,500,000 $ 2,500,000:].$ 2,500,000 FUNDING SOURCES FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Sewer Service Fund (511) $ 2,500,000 $ 2,500,000 $ 2,500,000 $ 2,500,000 $ 2,500,000 TOTAL $ 2,500,000 $ 2,500,000 $ 2,500,000 $ 2,500,00F1 $ 2,500,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 12,500 0000 PROJECT TYPE: Rehabilitation CATEGORY: Sewer PROJECT TITLE: Sewer Lining FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Joseph Fuentes SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2015/16 PROJECT LOCATION CITY OF HUNTINGTON BEACH lMPROVEM R ON (New) DESCRIPTION: Program to line various sewer mains as identified throug Television (CCTV) inspection. ROJECT NEED: Project will extend the life of existing sewer main lines. OURCE DOCUMENT: 2003 Sewer Master Plan Enhance and maintain infrastructure Circuit PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design/Environmental $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Construction $ 310,000 $ 310,000 $ 310,000 $ 310,000 $ 310,000 Project Management $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Supplementals $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Right of Way Other TOTAL $ 350,000 $ 350,000 $ 350,000:1 $ 350,000 $ 350,000 FUNDING SOURCES FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Sewer Service Fund (511) $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 TOTAL $ 350,000-11 $ 350,000 $ 350,00-011 $ 350,000 $ 350,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 1,750,000 PROJECT TYPE: Rehabilitation CATEGORY: Sewer w rn CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Arterial Rehabilitation Gothard and Center FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Jim Wagner SCHEDULE: Design Complete: FY 2014/15 Construction Complete: FY 2015/16 PROJECT LOCATION YC Fad"n ve i. Center Ave Edinger Ave , ROJECT DESCRIPTION: This project will rehabilitate Gothard Street (Edinger to McFadden) and Center Avenue (Gothard to RR -Tracks). Rehabilitation along the south and east sides will be funded by the adjacentd evelopments. ROJECT NEED: Required to meet the goals of the Pavement Management Plan E DOCUMENT: 2014 Pavement Management Plan Enhance and maintain infrastru PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design/Environmental Construction $ 1,300,000 Project Management $ 60,000 Supplementals $ 40,000 Right of Way Other TOTAL $ 1,400,000 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Gas Tax (207) $ 1,400,000 TOTAL $ 1,400,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS l OTHER FUNDS: $400,000 from Developer Contribution TOTAL PROJECT COST: $ 1,400,000 PROJECT TYPE: Rehabilitation CATEGORY: Streets CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Arterial Rehabilitation FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Jim Wagner SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2016/17 w V PROJECT DESCRIPTION: Arterials identified for FY 15/16 are Atlanta (Beach to Newland), Adams (Beach to Newland), Warner (Beach to Newland), Edinger (Graham to Springdale), Main (Garfield to Beach), Talbert (Gothard to Newland), and Heil (Goldenwest to Edwards). PROJECT NEED: Required to meet the goals of the Pavement Management Plan SOURCE DOCUMENT: 2014 Pavement Management Plan STRATEGIC PLAN GOAL: Enhance and maintain infrastructure PROJECT COSTS FY 15/16 FY 16117 FY 17118 FY 18119 FY 19/20 Design/Environmental $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Construction $ 5,000,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 Project Management $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Supplementals $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Right of Way Other TOTAL $ 5,200,000 $ 2,300,000 $ 2,300,000 $ 2,300,000 $ 2,300,000 FUNDING SOURCES FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 General Fund (100) $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 Measure M (213) $ 3,200,000 $ 1,300,000 $ 1,300,000 $ 1,300,000 $ 1,300,000 OCTA (873) $ 1,000,000 TOTAL $ 5,200,000:11 $ 2,300,000:11 $ 2,300,000:11 $ 2,300,000711 $ 2,300,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: Competitive Grant from OCTA TOTAL PROJECT COST: $ 14,400,000 PROJECT TYPE: Rehabilitation CATEGORY: Streets CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project PROJECT TITLE: Atlanta Avenue Widening FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Jo Claudio SCHEDULE: Design Complete: FY 2014/15 Construction Complete: FY 2015/16 11 PROJECT LOCATION r1,ii Atlanta Avenue Ilil?l c o � C c c = v �4 t BFirilil7 ' i j 17 78, r o ; -r- [7 A �� uITT CT DESCRIPTION: ROJECT NEED: RCE DOCUMENT RATEGIC PLAN GOAL e south side of Atlanta Avenue from Huntington Street to Delaware Street. This project is required to meet the goals of the General Plan General Plan Circulation Element; Master Plan of Arterial Highways Enhance and maintain infrastructure Annrnved Reauestpd PROJECT COSTS Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Design/Environmental $ 396,000 Construction $ 1,600,000 $ 1,200,000 Project Management Supplementals Right of Way $ 4,759,364 Other Continuing TOTAL $ 6,755,364 $ 1,200,000 FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Measure M (213) $ 600,000 Prop 42 (219) $ 1,450,000 Infr Fund (314) $ 1,600,000 Traffic Impact Fee (206) $ 896,000 OCTA (873) $ 2,209,364. $ 1,200,000 TOTAL $ 6,755,364 $ 1,200,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 7,955,364 PROJECT TYPE: New Construction CATEGORY: Streets CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project PROJECT TITLE: Bridge Preventive Maintenance FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Jo Claudio SCHEDULE: Design Complete: FY 2014/15 Construction Complete: FY 2015/16 PROJECT LOCATION �-r t1-;• . r i 7 ROJECT DESCRIPTION: Design and construction to provide preventative maintenance for City bridges. Warner Bridge was completed in FY 14/15. Design for Magnolia and Brookhurst Bridges was completed in FY 14/15, with construction slated for FY 15/16. ROJECT NEED: Many of the City's bridges are aged and need maintenance and minor rehabilitation to extend their design life. RCE DOCUMENT: City-wide Bridge Study (2007) ,TEGIC PLAN GOAL: Enhance and maintain i Approved Requested PROJECT COSTS Prior FY 15116 FY 16117 FY 17/18 FY 18/19 Design/Environmental $ 924,533 Construction $ 2,556,000 Project Management $ 300,000 Supplementals $ 400,000 Right of Way Other TOTAL $ 4,180,533 FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Gas Tax (207) $ 708,329 Measure M (213) $ 45,000 Prop 42 (219) $ 386,273 Water Fund (506) $ 3,040,931 TOTAL 1 $ 4,180,533 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 4,180,533 PROJECT TYPE: Rehabilitation CATEGORY: Streets 0 0 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project PROJECT TITLE: Bridge Rehabilitation FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Jo Claudio SCHEDULE: Design Complete: FY 2014/15 Construction Complete: FY 2018/19 PROJECT LOCATION ROJECT DESCRIPTION: Design and rehabilitation of City Bridges, including Humboldt (FY Admiralty (FY17/18), Davenport (FY18/19) and Gilbert (FY19/20). ROJECT NEED: Many of the City's bridges are aged and need rehabilitation or reconstruction to extend their design life. RCE DOCUMENT: City-wide Bridge Study (2007) TEGIC PLAN GOAL: Enhance and maintain infrastructure Approved Requested PROJECT COSTS Prior FY 15/16 FY 16117 FY 17/18 FY 18/19 Design/Environmental $ 780,000 $ 850,000 Construction $ 2,814,000 $ 3,280,000 $ 2,403,000 Project Management Supplementals Right of Way Other TOTAL $ 780,000 $ 3,664,000 $ 3,280,000 $ 2,403,000 FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 HBRR` (961) $ 780,000 $ 3,664,000 $ 3,280,000 $ 2,403,000 TOTAL 00 $ 780,0 $ 3,664,000 $ 3,280,000 $ 2,403,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: 'Highway Bridge Rehabilitation and Replacement TOTAL PROJECT COST: $ 10,127,000 PROJECT TYPE: Rehabilitation CATEGORY: Streets CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Edinger Widening FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Todd Broussard SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2015/16 PROJECT LOCATION Edinger Ave. c J N m Y V A a PROJECT DESCRIPTION: Extend the right turn lane on the south side of Edinger Avenue from Beach Boulevard to Parkside Lane. PROJECT NEED: To improve operations by extending the existing right turn lane. E DOCUMENT: Beach Edinger Corridor Specific Plan Enhance and maintain public PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design/Environmental $ 100,000 Construction $ 300,000 Project Management $ 50,000 Supplementals $ 25,000 Right of Way $ 125,000 Other TOTAL $ 600,000 FUNDING SOURCES FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Traffic Impact Fee (206) $ 600,000 TOTAL $ 600,000 MAINTENANCE COST IMPACT: Additional annual cost: N/A COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 6007000 PROJECT TYPE: New Construction CATEGORY: Streets 0 N CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project PROJECT TITLE: Traffic Signal at Bolsa Chica and Pearce FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: William Janusz SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2016/17 PROJECT LOCATION OJECT DESCRIPTION: Install new traffic signal at Bolsa Chica Street and Pearce Drive. Modify existin traffic signal at Main/Utica/17th to provide north -south left turn arrows. Project includes curb ramp and median island modifications to provide for improved pedestrian access and safety. OJECT NEED: Improve traffic safety by installing a new traffic signal at Bolsa Chica Street and Pearce Drive and by installing left turn arrows and pedestrian improvements at Main Street/Utica Avenue/17th Street. URCE DOCUMENT: 2011 Traffic Signal Priority List RATEGIC PLAN GOAL: Enhance and maintain infrastructure Approved Requested PROJECT COSTS Prior FY 15/16 FY 16/17 FY 17/18 FY 18119 Design/Environmental $ 24,000 Construction Project Management $ 724,400 Supplementals Right of Way Other TOTAL $ 24,000 $ 724,400 FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Gas Tax (207) HSIP (995) $ 2,400 $ 21,600 $ 72,500 $ 651,900 TOTAL I $ 24,000 $ 724,400 MAINTENANCE COST IMPACT: Additional annual cost: $2,000 COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 748,400 PROJECT TYPE: New Construction CATEGORY: Transportation CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: TS Equipment Rplcmt at Brookhurst and Indianapolis FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: William Janusz SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2016/17 A O w ROJECT DESCRIPTION: Replace conduit, wiring and signal heads at the intersection of Brookhurst Stree and Indianapolis Avenue. The conduit and wiring have been experiencing service issues over the last several years and this project will provide for a more reliable operation. ROJECT NEED: The existing conduit and circuitry are deteriorated and experience a high frequency of maintenance issues. URCE DOCUMENT: N/A Enhance and maintain infrastructure PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design/Environmental $ 5,000 Construction $ 50,000 Project Management $ 5,000 Supplementals Right of Way Other TOTAL $ 5,000 $ 55,000 FUNDING SOURCES FY 15/16 FY 16/17 FY 17/18 FY 18119 FY 19/20 Gas Tax (207) $ 5,000 $ 55,000 TOTAL $ 5,000 $ 55,000:]l d MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 60,000 PROJECT TYPE: New CATEGORY: Transportation 0 .c, CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project PROJECT TITLE: Traffic Channelization Modifications Ellis/Main FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Darren Sam SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2015/16 PROJECT LOCATION Ellie Avenue b m �k ROJECT DESCRIPTION: A study was performed which recommended the reconstruction of the median island on Main to prohibit left turns to and from Ellis in order to improve traffic flow and reduce congestion. This project will include the construction of the median island modification along with the removal of the traffic signal. ROJECT NEED: Improve traffic flow and reduce congestion. RCE DOCUMENT: Beach -Edinger Corridor Specific Plan RATEGIC PLAN GOAL: Enhance and maintain infrastructure Approved Requested PROJECT COSTS Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Design/Environmental $ 60,000 Construction $ 150,000 Project Management $ 30,000 Supplementals Right of Way Other TOTAL $ 240,000 FUNDING SOURCES Prior FY 15116 FY 16/17 FY 17/18 FY 18/19 Traffic Impact Fee (206) $ 240,000 TOTAL $ 240,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 240,000 PROJECT TYPE: New Construction CATEGORY: Transportation CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project) PROJECT TITLE: Traffic Channelization Modifications FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: William Janusz SCHEDULE: Design Complete: FY 2014/15 Construction Complete: FY 2015/16 PROJECT LOCATION Y ROJECT DESCRIPTION: A study was performed in FY 2012/13 which recommended the construction of a median island on Yorktown Ave. to prohibit through and left turn movements from Huntington St. across Yorktown Ave. This project will include the construction of the median island with signing and striping modifications. ROJECT NEED: Identified collision pattern/frequency during the development of the 2011 Traffic Signal Priority List. OURCE DOCUMENT: N/A TRATEGIC PLAN GOAL: Enhance Approved Requested re PROJECT COSTS Prior FY 15/16 FY 16117 FY 17118 FY 18/19 Design/Environmental $ 20,000 Construction $ 37,000 Project Management $ 3,000 Supplementals $ 5,000 Right of Way Other TOTAL $ 65,000 FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Gas Tax (207) $ 65,000 TOTAL $ 65,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 65,000 PROJECT TYPE: New Construction CATEGORY: Transportation 0 M CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project PROJECT TITLE: Traffic Signal Modification at Goldenwest and Heil FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: William Janusz SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2016117 PROJECT LOCATION ROJECT DESCRIPTION: Install left turn arrows at the intersection of Goldenwest Street and Heil Avenue. Project will also include the installation of interconnect conduit and cable on Goldenwest Street from Heil Avenue to Warner Avenue. ROJECT NEED: Improve safety by installing left turn arrows at the intersection of Goldenwest Street and Heil Avenue. URCE DOCUMENT: 2011 Left Turn Phasing Study and Traffic Signal System Master Plan TEGIC PLAN GOAL: Enhance and maintain infrastructure Approved Requested PROJECT COSTS Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Design/Environmental $ 12,000 Construction $ 304,100 Project Management Supplementals Right of Way Other TOTAL $ 12,000 $ 304,100 FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Gas Tax (207) HSIP (995) $ 1,200 $ 10,800 $ 30,500 $ 273,600 TOTAL $ 12,007011$ 304,100 MAINTENANCE COST IMPACT: Additional annual cost: $500 COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 316,100 PROJECT TYPE: New Construction CATEGORY: Transportation CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project) PROJECT TITLE: Traffic Signal Modification at Gothard and Center FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: William Janusz SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2016/17 PROJECT LOCATION ROJECT DESCRIPTION: Install north -south left turn arrows at the intersection of Gothard Street and Center Avenue. Project will also include the installation of interconnect conduit and cable along Gothard Street from McFadden Avenue to Edinger Avenue and along Center Avenue from Gothard St. to Huntington Village Lane. ROJECT NEED: Improve safety by installing north -south left turn arrows on Gothard Street at Center Avenue. OURCE DOCUMENT: N/A TEGIC PLAN GOAL: Enhance and maintain i Approved Requested PROJECT COSTS Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Design/Environmental $ 12,000 Construction $ 397,300 Project Management Supplementals Right of Way Other TOTAL $ 12,000 $ 397,300 FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18119 Gas Tax (207) HSIP (995) $ 1,200 $ 10,800 $ 39,800 $ 357,500 TOTAL 1 $ 12,00011$ 397,300 MAINTENANCE COST IMPACT: Additional annual cost: $500 COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 409,300 PROJECT TYPE: New Construction CATEGORY: Transportation 0 w CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project PROJECT TITLE: Traffic Signal Modification at Gothard and Slater FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: William Janusz SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2016/17 t PROJECT LOCATION ROJECT DESCRIPTION: Install east -west left turn arrows at the intersection of Gothard Street and Slater Avenue. Project will also include the installation of interconnect conduit and cable along Slater Avenue from Goldenwest Street to Gothard Street. ROJECT NEED: Improve safety by installing east -west left turn arrows on Slater Avenue at Gothard Street. RCE DOCUMENT: 2011 Left Turn Phasing Study and Traffic Signal System Master Plan TEGIC PLAN GOAL: Enhance and maintain infrastructure Approved Requested PROJECT COSTS Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Design/Environmental $ 12,000 Construction $ 309,300 Project Management Supplementals Right of Way Other TOTAL $ 12,000 $ 309,300 FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Gas Tax (207) HSIP (995) $ 1,200 $ 10,800 $ 31,000 $ 278,300 TOTAL $ 12,000 $ 309,300 MAINTENANCE COST IMPACT: Additional annual cost: $500 COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 321,300 PROJECT TYPE: New Construction CATEGORY: Transportation CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project) PROJECT TITLE: Signal Modifications at 3 locations FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: William Janusz SCHEDULE: Design Complete: FY 2014/15 Construction Complete: FY 2015116 11 coo PROJECT LOCATION PROJECT DESCRIPTION: Modify traffic signals to provide left turn arrows and other operational improvements. Includes installation of interconnect conduit and cable. Traffic signal modifications will be at the intersections of Gothard/Talbert, Gothard/Heil and Springdale/McFadden. PROJECT NEED: Improve traffic safety by addressing left turn collision patterns at each intersection. SOURCE DOCUMENT: 2011 Left Turn Phasing Study PLAN GOAL: Enhance and maintain infrastructure PROJECT COSTS Prior FY 15/16 FY 16/17 FY 17118 FY 18/19 Design/Environmental $ 36,000 Construction $ 652,300 Project Management $ 60,000 Supplementals Right of Way Other TOTAL $ 748,300 FUNDING SOURCES Prior FY 15/16 FY 16117 FY 17/18 FY 18/19 Gas Tax (207) HSIP (995) $ 75,100 $ 673,200 TOTAL $ 748,300 1 L 11 J��i MAINTENANCE COST IMPACT: Additional annual cost: $500 COMMENTS ON GRANTS I OTHER FUNDS: TOTAL PROJECT COST: $ 748,300 PROJECT TYPE: New Construction CATEGORY: Transportation 0 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Install Interconnect Fiber Backbone Southeast Area FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: William Janusz SCHEDULE: Design Complete: FY 2017/18 Construction Complete: FY 2018/19 PROJECT LOCATION PROJECT DESCRIPTION: Install conduit with fiber optic cable to complete Southeast Area fiber backbone for traffic signal communications and interconnect. Construction is distributed over three fiscal years. While a portion of the existing conduit is currently in place, this project will complete approximately five additional miles. PROJECT NEED: The Traffic Signal System Master Plan identified the need for fiber optic cable to be installed across the southeast area of the city in order to facilitate communications with the traffic signals. SOURCE DOCUMENT: Traffic Signal System Master Plan TEGIC PLAN GOAL: Enhance and maintain infrastructure PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18119 FY 19/20 Design/Environmental $ 30,000 $ 30,000 $ 30,000 Construction $ 400,000 $ 400,000 $ 400,000 Project Management $ 30,000 $ 30,000 $ 30,000 Supplementals Right of Way Other TOTAL $ 30,000 $ 460,000 $ 460,000 $ 430,000 FUNDING SOURCES FY 15/16 FY 16117 FY 17/18 FY 18/19 FY 19/20 Gas Tax (207) 7 30,000 $ 460,000 460,000 $ 430,000 di TOTAL $ 30,00011$ 460,000 $ 460,000 $ 430,000:]l MAINTENANCE COST IMPACT: Additional annual cost: $1,000 COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 1,380,000 PROJECT TYPE: New CATEGORY: Transportation CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project PROJECT TITLE: TS Equipment Replcmnt Main and Florida FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: William Janusz SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2015/16 PROJECT LOCATION PROJECT DESCRIPTION: Replace poles, conduit, wiring and signal heads at the intersection of Main Street and Florida Street. The poles, conduit and wiring have been experiencing service issues over the last several years and this project will provide for a more reliable operation. A median modification is also proposed. The existing conduit and circuitry are deteriorated and experience a high PROJECT NEED: frequency of maintenance issues. The existing conduit and wiring will not accommodate emergency vehicle preemption. SOURCE DOCUMENT: N/A STRATEGIC PLAN GOAL: Enhance and maintain infrastructure Annrnvar/ Ranua.starl PROJECT COSTS Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Design/Environmental $ 20,000 Construction $ 255,000 $ 20,000 Project Management $ 10,000 Supplementals Right of Way Other TOTAL $ 285,000 $ 20,000 FUNDING SOURCES Prior FY 15116 FY 16/17 FY 17/18 FY 18/19 Gas Tax (207) $ 285,000 $ 20,000 TOTAL $ 285,000 1 $ 20,000 MAINTENANCE COST IMPACT: Additional annual cost: -500 COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 305,000li PROJECT TYPE: New Construction CATEGORY: Transportation i CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project) PROJECT TITLE: Traffic Signal Modification at Newland & Ellis FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: William Janusz SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2016/17 PROJECT LOCATION i W ECT DESCRIPTION: Install left turn arrows at the intersection of Newland Street and Ellis Avenue. Project will also include the installation of interconnect conduit and cable along Newland Street from Ellis Avenue to Garfield Avenue. PROJECT NEED: Improve safety by installing east -west left turn arrows on Slater Avenue at Gothard Street. SOURCE DOCUMENT: 2011 Left Turn Phasing Study and traffic Signal System Master Plan STRATEGIC PLAN GOAL: Enhance and maintain infrastructure Approved Requested PROJECT COSTS Prior FY 15/16 FY 16t17 FY 17/18 FY 18/19 Design/Environmental $ 12,000 Construction $ 398,400 Project Management Supplementals Right of Way Other TOTAL $ 12,000 $ 398,400 FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Gas Tax (207) HSIP (995) $ 1,200 $ 10,800 $ 39,900 $ 358,500 TOTAL $ 12,000 $ 398,400 MAINTENANCE COST IMPACT: Additional annual cost: $500 COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 410,400 PROJECT TYPE: New Construction CATEGORY: Transportation CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project PROJECT TITLE: Traffic Signal Modification at Newland and Slater FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: William Janusz SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2015/16 PROJECT LOCATION i I stave raa i ■ ECT DESCRIPTION: Install left turn arrows at the intersection of Newland Street and Slater Avenue. Project will also include the installation of a separate traffic signal controller and service cabinet for the pedestrian signal on Slater Avenue near Geraldine Lane. PROJECT NEED: Identified collision pattern/frequency during the development of the 2011 Traffic Signal Priority List. OURCE DOCUMENT: NA TRATEGIC PLAN GOAL: Enhance and maintain infrastructure Approved Requested PROJECT COSTS Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Design/Environmental $ 12,000 Construction $ 327,000 Project Management $ 12,000 Supplementals Right of Way Other TOTAL $ 351,000 FUNDING SOURCES Prior FY 15116 FY 16/17 FY 17/18 FY 18/19 Gas Tax (207) HSIP (995) $ 35,100 $ 315,900 TOTAL $ 351,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 351,000 PROJECT TYPE: New Construction CATEGORY: Transportation CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project PROJECT TITLE: Synchronization and Communication Upgrades FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: William Janusz SCHEDULE: Design Complete: FY 2014/15 Construction Complete: FY 2016/17 A A ROJECT DESCRIPTION: Provide operational and infrastructure improvements along Edinger Ave. from Bolsa Chica St. to SR 55. This is a multijurisdictional project including the Cities of Fountain Valley, Westminster and Santa Ana and is managed by OCTA. Work within HB includes signal timing and new interconnect conduit. ROJECT NEED: Upgrading communication will provide for greater system reliability. Signal timing will improve traffic flow and minimize stops and delays. OURCE DOCUMENT: Signal System Master Plan RATEGIC PLAN GOAL: Enhance and maintain infrastructure Approved Requested PROJECT COSTS Prior FY 15116 FY 16/17 FY 17/18 FY 18/19 Design/Environmental $ 33,225 Construction Project Management $ 11,000 Supplementals Right of Way Other TOTAL $ 44,225 FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 AQMD (201) $ 44,225 TOTAL $ 44,225 MAINTENANCE COST IMPACT: Additional annual cost: $5,000 COMMENTS ON GRANTS / OTHER FUNDS: OCTA is managing the project and the schedule and is contributing $176,900. 11 TOTAL PROJECT COST: $ 44,225 PROJECT TYPE: New Construction CATEGORY: Transportation CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project PROJECT TITLE: Synchronization & Communication Upgrades FUNDING DEPARTMENT: Public Works DEPT, PROJECT MGR: William Janusz SCHEDULE: Design Complete: FY 2014/15 Construction Complete: FY 2016/17 cn PROJECT DESCRIPTION: Provide operational and infrastructure improvements along Goldenwest Street from SR 22 to PCH. This is a multijurisdictional project including the City of Westminster and is managed by OCTA. Work within Huntington Beach includes signal timing and the installation of fiber optic cable. PROJECT NEED: Upgrading communication will provide for greater system reliability. Signal timing will improve traffic flow and minimize stops and delays. SOURCE DOCUMENT: Signal System Master Plan TEGIC PLAN GOAL: Enhance and maintain infrastructure Approved Requested PROJECT COSTS Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Design/Environmental $ 77,083 Construction Project Management $ 21.912 Supplementals Right of Way Other TOTAL $ 98,995 FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 AQMD (201) $ 98,995 TOTAL $ 98,995 MAINTENANCE COST IMPACT: Additional annual costa $5,000 COMMENTS ON GRANTS / OTHER FUNDS: OCTA is managing the project and the schedule and is contributing $236,335. TOTAL PROJECT COST: $ 98,995 PROJECT TYPE: New Construction CATEGORY: Transportation A rn CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project PROJECT TITLE: Install Traffic Signal Interconnect on Newland FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: William Janusz SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2016/17 PROJECT LOCATION Wafaer Ave C [IU Are CT DESCRIPTION: Install interconnect conduit and cable on Newland Street between Warner Avenue and Ellis Avenue. ROJECT NEED: Improve traffic flow and safety by installing interconnect conduit and cable and enabling communications between the City's Traffic Management Center and the traffic signals along Newland Street. OURCE DOCUMENT: Traffic Signal System Master Plan GIC PLAN GOAL: Enhance and maintain infrastructure Approved Requested PROJECT COSTS Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Design/Environmental $ 12,000 Construction $ 298,100 Project Management Supplementals Right of Way Other TOTAL $ 12,000 $ 298,100 FUNDING SOURCES Prior FY 15/16 FY 16117 FY 17/18 FY 18/19 Gas Tax (207) HSIP (995) $ 1,200 $ 10,800 $ 29,900 $ 268,200 TOTAL $ 12,000 $ 298,100 MAINTENANCE COST IMPACT: Additional annual cost: $500 COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 310,100 PROJECT TYPE: New Construction CATEGORY: Transportation CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project PROJECT TITLE: Synchronization and Communication Upgrades FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: William Janusz SCHEDULE: Design Complete: FY 2014/15 Construction Complete. FY 2016/17 PROJECT DESCRIPTION: Provide operational and infrastructure improvements along Warner Avenue from PCH to Red Hill Avenue. This is a multijurisdictional project including the Cities of Fountain Valley, Westminster, Santa Ana and Tustin and is manager by OCTA. Work in HB includes signal timing and fiber optic cable. PROJECT NEED: Upgrading communication will provide for greater system reliability. Signal timing will improve traffic flow and minimize stops and delays. SOURCE DOCUMENT: Signal System Master Plan STRATEGIC PLAN GOAL: Enhance and maintain infrastructure Approved Requested PROJECT COSTS Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Design/Environmental $ 95,422 Construction Project Management $ 24,552 Supplementals Right of Way Other TOTAL $ 119,974 FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 AQMD (201) $ 119,974 TOTAL 11 $ 119,974 MAINTENANCE COST IMPACT: Additional annual cost: $5,000 COMMENTS ON GRANTS / OTHER FUNDS: OCTA is managing the project and the schedule and is contributing $248,085. TOTAL PROJECT COST: $ 119,974 PROJECT TYPE: New Construction CATEGORY: Transportation Co CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project PROJECT TITLE: Utica Bicycle Boulevard FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Jim Wagner SCHEDULE: Design Complete: FY 2014/15 Construction Complete: FY 2015/16 PROJECT LOCATION i u fim AVG PROJECT DESCRIPTION: Construct improvements on Utica Avenue (Main to Beach) to create a "Bicycle Boulevard". Improvements include a new traffic signal at Lake St., curb bulb - outs, bioswales at intersection of Utica and Delaware St., curb ramps and signing and striping. The recently completed Bicycle Master Plan identified candidate streets for the PROJECT NEED: implementation of "Bicycle Boulevard" improvements, that creates street system elements where bicycling is emphasized over motor vehicle traffic. SOURCE DOCUMENT: Bicycle Master Plan STRATEGIC PLAN GOAL: Enhance and maintain infrastructure Approved Requested PROJECT COSTS Prior FY 15116 FY 16/17 FY 17/18 FY 18/19 Design/Environmental $ 75,000 Construction $ 684,260 Project Management $ 75,000 Supplementals Right of Way Other $ 80,000 TOTAL $ 75,000 $ 839,260 FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Gas Tax (207) $ 75,000 Prop 42 (219) $ 157,000 OCTA (873) $ 682,260 TOTAL $ 75,000 $ 839,260 MAINTENANCE COST IMPACT: Additional annual cost: $1,000 COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 914,260 PROJECT TYPE: New Construction CATEGORY: Transportation PROJECT TITLE: Walnut & 1st Pedestrian Corridor FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: William Janusz SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2015/16 DESCRIPTION: Study improvements that will promote pedestrian access between Pacific City development and Downtown. ROJECT NEED: It is desirable to encourage pedestrian access between Pacific City development and Downtown. RCE DOCUMENT: NA Enhance and maintain infrastructure PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design/Environmental $ 50,000 Construction Project Management Supplementals Right of Way Other TOTAL $ 50,00E FUNDING SOURCES FY 15/16 FY 16117 FY 17/18 FY 18/19 FY 19/20 General Fund (100) $ 50,000 TOTAL 1 $ 50,00011 MAINTENANCE COST IMPACT: Additional annual cost: $1,000 COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 50,000 ROJECT TYPE: TEGORY: 41 N 0 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Water Distribution System Improvements FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Duncan Lee SCHEDULE: Design Complete: Varies/On-Going Construction Complete: Varies/On-Going PROJECT LOCATION ROJECT DESCRIPTION: Extensions of new mains at various locations throughout the City, such as Beach Blvd - Holt, Beach Blvd - Baylock, Beach Blvd - Baylock to channel north of Warner, and Bolsa Chica extensions by Graham. ROJECT NEED: Install new distribution mains or distribution infrastructure to optimize system redundancy, efficiency, reliability, and to extend infrastructure longevity. URCE DOCUMENT: Consistent with the 2012 Water Master Plan and routine water maintenance program :ZATEGIC PLAN GOAL: Enhance and maintain infrastructure PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design/Environmental $ 75,000 $ 50,000 $ 30,000 $ 30,000 $ 30,000 Construction $ 675,000 $ 160,000 $ 150,000 $ 150,000 $ 150,000 Project Management $ 75,000 $ 20,000 $ 10,000 $ 10,000 $ 10,000 Supplementals $ 75,000 $ 20,000 $ 10,000 $ 10,000 $ 10,000 Right of Way Other TOTAL $ 900,000 $ 250,000 $ 200,000 $ 200,000 $ 200,000 FUNDING SOURCES FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Water Fund (506) Water Master Plan (507) $ 200,000 $ 700,000 $ 150,000 $ 100,000 $ 200,000 $ 200,000 $ 200,000 TOTAL $ 900,000 $ 250,000 $ 200,0no:11 $ 200.nno'l $ 200,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget 11 COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 1,750,000 ROJECT TYPE: TEGORY: A N CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Water System Corrosion Control FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Duncan Lee SCHEDULE: Design Complete: Varies/On-Going Construction Complete: Varies/On-Going PROJECT LOCATION x PROJECT DESCRIPTION: ROJECT NEED RCE DOCUMENT: TEGIC PLAN GOAL: transmission mains, distribution mains, and other appurtenances that are buried or above ground throughout the City. Projects include feasibility/design to applying Cathodic Protection on existing jointly owned transmission mains (OC-44) outside of City limits. Corrosion control protects facilities by transferring corrosion to a non valuable metal placed in the ground. Consistent with the 2012 Water Master Plan and routine water maintenance program Enhance and maintain infrastructure PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design/Environmental $ 100,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Construction $ 60,000 $ 60,000 $ 60,000 $ 60,000 Project Management $ 10,000 $ 10,000 $ 10,000 $ 10,000 Supplementals $ 10,000 $ 10,000 $ 10,000 $ 10,000 Right of Way Other TOTAL $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 FUNDING SOURCES FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Water Fund (506) $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 TOTAL Is 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 500,000 PROJECT TYPE: Rehabilitation CATEGORY: Water ry N CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project PROJECT TITLE: Peck Reservoir Dual Drive FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Duncan Lee SCHEDULE: Design Complete: FY 2014/15 Construction Complete: FY 2015/16 ATION ROJECT DESCRIPTION: Design and install dual drive capabilities at Peck Reservoir Booster station, along with other adjacent facility modification to improve functionality. JECT NEED: This booster station currently uses natural gas. Ever increasing mandates from the South Coast Air Quality Management District requires more option to reduce emissions dual capabilities to use the most economical power available. RCE DOCUMENT: N/A 11STRATEGIC PLAN GOAL: Enhance and maintain infrastructure dnnrnuorl Ronuactcri PROJECT COSTS Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Design/Environmental $ 300,000 Construction $ 1,350,000 Project Management $ 50,000 Supplementals $ 50,000 Right of Way Other TOTAL $ 1,750,000 FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18/19 Water Fund (506) $ 1,750,000 TOTAL $ 1,750,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 1,750,000 ECT TYPE: New & Rehabilitation TEGORY: CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Water Production System Improvements FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Duncan Lee SCHEDULE: Design Complete: Varies/On-Going Construction Complete: Varies/On-Going PROJECT LOCATION x ROJECT DESCRIPTION: Improvements at various water production facilities located throughout the City. Projects include acquiring new sites to drill wells, Well 6 treatment, and other system improvements at reservoirs, booster stations, and wells. ROJECT NEED: Install new or rehabilitate production infrastructure to optimize system redundancy, efficiency, reliability, and to extend infrastructure longevity. RCE DOCUMENT: Consistent with the 2012 Water Master Plan and routine water maintenance program 4TEGIC PLAN GOAL: Enhance and maintain infrastructure PROJECT COSTS FY 15/16 FY 16117 FY 17/18 FY 18/19 FY 19/20 Design/Environmental $ 150,000 $ 425,000 $ 200,000 $ 30,000 $ 30,000 Construction $ 1,600,000 $ 4,600,000 $ 150,000 $ 150,000 Project Management $ 200,000 $ 600,000 $ 10,000 $ 10,000 Supplementals $ 200,000 $ 600,000 $ 10,000 $ 10,000 Right of Way $ 50,000 Other TOTAL $ 200,00071 $ 2,425,000-1 $ 6,000,000 $ 200,000 $ 200,000 FUNDING SOURCES FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Water Fund (506) Water Master Plan (507) $ 200,000 $ 1,425,000 $ 1,000,000 $ 3,500,000 $ 2,500,000 $ 200,000 $ 200,000 TOTAL $ 200,000 $ 2,425,000 $ 6,000,000 1 $ 200,000 11 $ 200,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 9,025,000 PROJECT TYPE: New & Rehabilitation CATEGORY: Water CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Water Engineering Studies FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Duncan Lee SCHEDULE: Design Complete: Varies/On-Going Construction Complete: N/A PROJECT LOCATION E< � PROJECT DESCRIPTION: Perform modeling and various engineering studies to optimize system redundancy, efficiency, reliability, and to extend infrastructure longevity. Studies include Peck Reservoir roof assessment, and the Urban Water Management Plan. PROJECT NEED: Identify potential projects to optimize system redundancy, efficiency, reliability, and to extend infrastructure longevity. OURCE DOCUMENT: Consistent with the 2012 Water Master Plan and routine water maintenance program TRATEGIC PLAN GOAL: Enhance and maintain infrastructure PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design/Environmental $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Construction Project Management Supplementals Right of Way Other TOTAL $ 100,000:].$ 100,000:].$ 100,000 $ 100,000:].$ 100,000 FUNDING SOURCES FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19120 Water Fund (506) $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 TOTAL $ 100,000-Is 100,000 $ 100,000 11 $ 100,000 $ 100,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 500,000 ROJECT TYPE: TEGORY: CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Water Facilities Security Improvements FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Duncan Lee SCHEDULE: Design Complete: Varies/On-Going Construction Complete: Varies/On-Going PROJECT LOCATION 1-% ... � x 1, PROJECT DESCRIPTION: Security upgrades at water production and storage facilities. Projects include security improvement at Well 5, Well 13, OC-35 Import Connection, Peck Reservoir and Springdale Reservoir site. PROJECT NEED: Based on a mandated Water System Vulnerability Assessment performed in 2002-2003, the City's production and storage facilities are in need of security improvements/enhancements. SOURCE DOCUMENT: Water System Vulnerability Assessment (2003) PLAN GOAL: Enhance and maintain public PROJECT COSTS FY 15/16 FY 16/17 FY 17118 FY 18/19 FY 19/20 Design/Environmental $ 300,000 $ 50,000 $ 150,000 $ 150,000 $ 150,000 Construction $ 150,000 $ 600,000 $ 500,000 $ 500,000 $ 500,000 Project Management $ 25,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Supplementals $ 25,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Right of Way Other TOTAL $ 500,0001 $ 750,000 $ 750,000 $ 750,000 $ 750,000 FUNDING SOURCES FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Water Fund (506) $ 500,000 $ 750,000 $ 750,000 $ 750,000 $ 750,000 TOTAL 1 $ 500,000 $ 750,00F1 $ 750,000 $ 750_00F1 $ 750,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 3,500,000 PROJECT TYPE: New CATEGORY: Water N rn CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (New) PROJECT TITLE: Water Main Replacements FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Duncan Lee SCHEDULE: Design Complete: Varies/On-Going Construction Complete: Varies/On-Going PROJECT LOCATION DESCRIPTION: Water main replacements in various locations in the Sunset Beach area, 44 replacement reimbursement to Mesa Water District. ROJECT NEED: To replace existing transmission and distribution mains due to corrosion, excessive repair requirements, undersized, or other age related issue. CE DOCUMENT: Consistent with routine water maintenance program. RATEGIC PLAN GOAL: Enhance and maintain infrastructure PROJECT COSTS FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Design/Environmental $ 50,000 $ 350,000 $ 100,000 $ 100,000 $ 100,000 Construction $ 150,000 $ 2,450,000 $ 300,000 $ 300,000 $ 300,000 Project Management $ 250,000 $ 50,000 $ 50,000 $ 50,000 Supplementals $ 250,000 $ 50,000 $ 50,000 $ 50,000 Right of Way Other TOTAL $ 200,000 $ 3,300,000 $ 500,000 $ 500,000 $ 500,000 FUNDIRG SOURCES FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Water Fund (506) $ 200,000 $ 3,300,000 $ 500,000 $ 500,000 $ 500,000 TOTAL 11 $ 200,000:jl $ 3,300,000 $ 500,000jj $ 500,000 $ 500,000 MAINTENANCE COST IMPACT: Additional annual cost: None Containted in the Public Works Operating Budget COMMENTS ON GRANTS / OTHER FUNDS: TOTAL PROJECT COST: $ 5,000,000 PROJECT TYPE: New & Rehabilitation ICATEGORY: r� CUNT CITY'S UNFUNDED LIABILITIES City of Huntington Beach Adopted Budget — FY 2015/16 Unfunded Liabilities Overview To help meet the goal to "Improve Long -Term Financial Sustainability," the City developed an innovative, multi -pronged approach to significantly reduce the City's retirement and Other Post Employment Benefit (OPEB) unfunded liabilities over the next 10 years. Fiscal Year 2013/14 marked the inaugural year of the City's award -winning three -pronged approach to reduce its unfunded liabilities. The FY 2015/16 Adopted Budget continues funding for the "25 to 10" and "16 to 10" Plans for the Retiree Medical and Retiree Supplemental Plans, respectively, so that the unfunded liabilities for these plans will be completely paid off in 10 years. On September 2, 2014, the City Council approved an amendment to the City's Financial Policies to include an additional $1 million annual payment to reduce the CaIPERS Safety Plan's unfunded liability. These plans result in an estimated taxpayers' savings of $71.4 million by shaving off up to 15 years of payments. Estimated Taxpayers' Actions Taken to Reduce Unfunded Liabilities Savings* PARS Pre -Payment $ 59,606 7.75% Discount Rate Change - Year 1 Implementation 1,027,000 Retiree Supplemental "16 to 10" Plan 7,400,000 Retiree Medical "25 to 10" Plan 9,200,000 PIERS "1= 5" Safety Plan 53,680,116 Total $ 71,366,722 'Based on actuarial valuations completed by Bartel Associates. The value of the City's unfunded liabilities as of September 30, 2013 totals $335.6 million. To address this challenge, staff developed a unique plan for the pre -payment of the City's unfunded liabilities several years ahead of schedule. The City plans to completely eliminate the unfunded liabilities for two out of three of the City's retiree benefit plans by 2024. The City's unique three -pronged approach addresses the unfunded liabilities for the City's: 1) California Public Employees' Retirement (CaIPERS) Pension Plan; 2) Retiree Medical Plan; and, 3) Supplemental Pension Plan. The "One Equals Five Plan," the "25 to 10 Plan," and the "16 to 10 Plan," respectively, will reduce the unfunded liabilities for each of the City's retiree benefit plans over the next several years. At the center of each plan is the expedited pre -payment of unfunded liabilities through significant reductions in each plan's amortization period. This strategy results in the complete elimination of the unfunded liabilities for the City's OPEB and Supplemental Pension Plans in 10 years; and, a $53.7 million decline in the CaIPERS unfunded liability as well. 427 City of Huntington Beach Adopted Budget — FY 2015/16 Unfunded Liabilities Overview CalPERS' RETIREMENT PLAN — NORMAL Plan Description The City contributes to the Miscellaneous Plan and the Safety Plan of the City of Huntington Beach, which are agent multiple -employer defined benefit plans administered by the California Public Employees' Retirement System (CalPERS). These retirement plans provide retirement and disability benefits, annual cost -of -living adjustments, and death benefits to plan members and beneficiaries. CalPERS acts as a common investment and administrative agent for participating public entities within California. Benefit provisions and all other requirements are established by state statute and City ordinance. Copies of CalPERS' annual financial report may be obtained from their executive office: 400 P Street, Sacramento, CA, 95814 or on their website: www.calpers.ca.gov. Employer and Employee Contribution Obligations The City makes two types of contributions for covered employees. The first contribution represents the amount the City is required to make (the employer rate). The second represents an amount, which is made by the employee. The member rate is set by contract and state law. The employer and employee contributions made for the last 10 years is included below: S45,000 S40,000 — S35,000 S30,000 $25,000 S20,000 — 3 S15,000 06 $10.000 S5,000 S- CaIPERS Employer and Employee Contributions, in thousands ■Employee Rate Contribution paid by Employees ■ Employee Rate Contribution paid by City ■ Employer Rate Contribution FY 2006,'07 FY 200708 FY 2008 09 FY 2009.10 T FY 201011 FY 201112 FY 2012,13 T FY 2013%14 FY 2014A 5 FY 2015!16 (Adopted) (Adopted) "The estimate for 2015-16 assumes no future contract amendments and no liability gains or losses The employer rate is an actuarially established rate, set by CalPERS, and changes from year to year. The employer rate for Fiscal Year 2015/16 is as follows: 10/1/2015 - 6/30/2016 7/1/2016 - 9/30/2016* Miscellaneous 24.843% 26.700% Safety 42.969% 46.100% "Cased on Annual Valuation Keport as of June JU, 1U13 428 The member rates are as follows: City of Huntington Beach Adopted Budget — FY 2015/16 Unfunded Liabilities Overview Rate Miscellaneous 8.000% Safety 9.000% Annual Pension Cost The City's Fiscal Year 2013/14 annual pension cost of $27,107,000 was equal the City's required and actual contributions. The required contributions for the October 2013 - June 2014 and July 2014 - September 2014 periods are determined by the June 30, 2011 and 2012 actuarial valuations, respectively, using the entry age normal actuarial cost method. CalPERS conducted an actuarial valuation using the entry -age actuarial cost method using a level percent of payroll to determine the City's funded status as of June 30, 2013. On April 17, 2013, the CAPERS Board of Administration approved a recommendation to change the CalPERS amortization and smoothing policies. Effective with the June 30, 2013 valuations, CalPERS will no longer use an actuarial value of assets but instead a market value of assets and will employ an amortization and smoothing policy that will spread rate increases or decreases over a 5-year period, and will amortize all experience gains and losses over a fixed 30-year period. The new amortization and smoothing policy is used in the June 30, 2013 valuation. Trend Information Miscellaneous Fiscal Year Annual Pension Cost (in thousands) Percentage of APC Funded Net Pension Obligation 6/30/2012 $ 8,542 100% $ - 6/30/2013 $ 9,381 160% $ - 6/30/20141 $ 10,362 100% $ - Safety Fiscal Year Annual Pension Cost (in thousands) Percentage of APC Funded Net Pension Obligation 6/30/2012 $ 15,806 100% $ - 6/30/2013 $ 16,154 100% $ - 6/30/2014t $ 16,745 100% $ - 429 City of Huntington Beach Adopted Budget — FY 2015/16 Unfunded Liabilities Overview Funded Status and Funding Progress Below is the funding progress based on the June 30, 2013 actuarial valuations for the miscellaneous and the safety plans (in thousands): Entry Age Normal Acturial UL as a Accrued Actuarial Unfunded Percentage Liability Value of Liability Funded Covered of Covered Plan (AAL) Assets (UL)* Ratio Payroll Payroll Safety $ 572,118 $ 384,322 $ (187,796) 67.2% $ 37,376 -502.5% Miscellaneous 446,477 326,046 (120,431) 73.0% 41,165 -292.6% Tota 1 $ 1,018,595 $ 710,368 $ (308, 227) 69.7% $ 78,541 -392.4% 'Beginning with the June 30, 2013 valuation, the Actuarial Value of Assets equals the Market Value of Assets per the CalPERS Direct Rate Smoothing Policy. The schedule of funding progress presents multi -year trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liability for benefits. 430 F CFpGUNTV Cp��F "One Equals Five Plan" City of Huntington Beach Adopted Budget — FY 2015/16 Unfunded Liabilities Overview The City implemented a unique "One Equals Five Plan" for reducing the $308.2 million unfunded liability for the City's CalPERS pension plans. Based on an analysis conducted by the City's independent actuary, each additional $1 million contributed to the City's pension plans will reduce the amortization period by 5 years, saving taxpayer $53.7 million. "One Equals Five — Safety Plan" As part of the Fiscal Year 2014/15 Adopted Budget, staff proposed and the City Council approved a revision to the City's Financial Policies allowing for additional General Fund revenue of $1 million to significantly reduce the City's unfunded CalPERS liabilities. This unique proposal will yield millions of tax dollar savings annually and improve the funded status of the plans, thereby promoting their financial sustainability. These contributions will be in addition to the existing employer contributions deposited into the plans on a bi-weekly basis. The additional $1 million towards the City's "One Equals Five — Safety Plan" is included in the Fiscal Year 2015/16 Adopted Budget. 250,000 200,000 150,000 $54M* 100,000 J � 50'00o Year Year 10 Year 15 Year 20 Year 2 Year 30 c w 0 t.r) i` 0) M N N Ln r` N N 0 N M U) M M Q r— M 0) M M �t '� Ln '� CO N O N N N -�t r0 N N 00 N O N R co M M (O cM 00 O N M V d' } } } } } } } } } } } } } } } } LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL Years to Eliminate Unfunded Liability Current Amort +$1 Million/Yr "Estimate only, final results will be based on actual market conditions and actuarial changes. 431 City of Huntington Beach Adopted Budget — FY 2015/16 Unfunded Liabilities Overview RETIREMENT PLAN — SUPPLEMENTAL Plan Description The City administers a supplemental single -employer defined benefit retirement plan for all employees hired prior to 1997 (exact dates are different for various associations). The supplemental plan will pay the retiree an additional amount to his or her CalPERS retirement benefit for life. The amount will cease upon the employee's death. Benefit provisions are established and may be amended through negotiations between the City and employee bargaining associations during each bargaining period, which are then approved through resolutions of the City Council. The amount that is computed as a factor of an employee's normal retirement allowance is computed at retirement and remains constant for his or her life. Of the 943 active employees reported on the September 30, 2013 data, only 267 were eligible for plan benefits. No separately prepared financial statements are prepared for this plan and it is not included in the financial report of any other pension plan. Prior to FY 2008/09, the City had prefunded these benefits and recorded the amounts in a fiduciary fund. In FY 2008/09, the City established the Supplemental Employee Retirement Plan and Trust, and transferred funds to an irrevocable trust from the prefunded amounts. The plan and trust are reported as a pension trust fund in the City's financial statements. Below is the plan participants' data as of September 30, 2013*: Retirees and beneficiaries receiving benefits 676 Active Plan Members 267 Total Plan Participants 943 'Actuarial valuation as of September 30, 2013 provides the most recent information available. Effective in 1998 (exact dates are different for various associations), new City employees are ineligible to participate in the Supplemental Employee Retirement Plan. Employer Obligations and Funding Status and Progress The City annually transfers amounts from the various City funds to the pension trust fund. The City is required to contribute the actuarially determined rate of 5.1 % of total payroll for all permanent employees for the year ended September 30, 2014. Administrative costs of this plan are financed through investment earnings. Annual Pension Cost and Net Pension Obligation The City's estimated annual pension cost and net pension obligation for the Fiscal Year 2013/14 were (in thousands): Annual required contribution $ 4,534 Interest on net pension obligation 233 contribution (486) Annual pension cost 4,281 Contributions made (4,539) Decrease in net pension obligation (258) Net Pension Obligation - Beginning of Yea 3,441 Net Pension Obligation - End of Year $ 3,183 The annual required contribution was determined as part of an independent actuarial valuation as of September 30, 2013 using the Entry Age Normal Actuarial Cost Method, which is a projected benefit full - cost method which takes into account those benefits that are expected to be earned in the future as well as those already accrued. The actuarial assumptions used were: 432 City of Huntington Beach Adopted Budget — FY 2015/16 Unfunded Liabilities Overview Rate of return on present and future assets 6.75% per annum Projected salary increases for covered employees due to inflation aggregate increases of 3.25% per annum Projected salary increases due to merit 0% Inflation rate 3.00% Postemployment benefit increases 0% Amortization of unfunded liability lievel percentage of payending in 2023 (closed) The annual required contribution was determined as part of an independent actuarial valuation as of September 30, 2013 using the Entry Age Normal Actuarial Cost Method, which is a projected benefit full - cost method which takes into account those benefits that are expected to be earned in the future as well as those already accrued. The actuarial assumptions used were: Rate of return on present and future assets 6.75% per annum Projected salary increases for covered employees due to inflation aggregate increases of 3.25% per annum Projected salary increases due to merit 0% Inflation rate 3.00% Postemployment benefit increases 0% Amortization of unfunded liability level percentage ofpayending in 2023 (closed) Trend Information Below is the required three-year trend information (dollar amounts in thousands): Fiscal Year Annual Pension Cost Percentage of APC Funded Net Pension Obligation 9/30/2012 $ 4,482 109% $ 3,613 9/30/2013 $ 4,435 104% $ 3,441 9/30/20141 $ 4,281 1 1069/6 $ 3,183 Funded Status and Funding Progress Below is the funding progress as of September 30, 2013, the most recent actuarial valuation date (dollar amounts in thousands): Entry Age UAAL as a Normal Actuarial Percentage Acrued Value of Unfunded Funded Covered of Covered Liability Assets Liability Ratio Payroll Payroll $ 57,865 $ 36,302 $ (21, 563) 62.7% $ 27,173 -79.4% The schedule of funding progress presented as Required Supplementary Information presents multiyear trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liability for benefits. Accounting for the Plan Since the City is required to adopt GASB Statement Nos. 27 and 67 for the supplemental pension plan, the difference between the ARC and the amount of pension cost funded for the years must be recorded as a liability in the government -wide financial statements. The amount of this liability is estimated at $3,183,000. Contributions are recognized when due and payable. Benefits are recognized when due and payable under plan provisions. 433 City of Huntington Beach Adopted Budget — FY 2015/16 Unfunded Liabilities Overview "16 to 10 Plan" (Supplemental Pension) As part of the Fiscal Year 2015/16 Adopted Budget, the City continues to contribute an additional $1.1 million to eliminate this liability in 10 years, versus the original amortization of 16 years. The "16 to 10 Plan" is projected to save taxpayers $7.4 million in the long term. 40,000,000 37,000,000 35,000,000 30,000,000 ��S.��<600,000 25,000,000 22,200,000 _ 20,000,000 15,000,000 14,800,000 d c 10,000,000 7,400,000 D 5,000,000 M. 0 FY 2011-12 FY 2014-15 FY 2017-18 FY 2020-21 FY 2023-24 FY 2026-27 Year 10 Year 16 Years to Eliminate Unfunded Liability 16-Year Amortization Expedited "16 to 10" Plan 434 City of Huntington Beach Adopted Budget — FY 2015/16 Unfunded Liabilities Overview POSTEMPLOYMENT MEDICAL INSURANCE Postemployment Medical Insurance — Plan Description The City agreed, via contract, with each employee association to provide postemployment medical insurance to retirees. These Other Postemployment Benefits (OPEB) are based on years of service and are available to all retirees who meet all three of the following criteria: • At the time of retirement, the employee is employed by the City. • At the time of retirement, the employee has a minimum of ten years of service credit or is granted a service connected disability retirement. • Following official separation from the City, CalPERS grants a retirement allowance. The City's obligation to provide the benefits to a retiree ceases when either of the following occurs: During any period the retiree is eligible to receive health insurance at the expense of another employer; and/or The retiree becomes eligible to enroll automatically or voluntarily in Medicare. The subsidy a retiree is entitled to receive is based on the retiree's years of service credit and is limited to $344 per month after 25 years of service. If a retiree dies, the benefits that would be payable for his or her insurance, are provided to the spouse or family for 12 months. The retiree may use the subsidy for any of the medical insurance plans that the City's active employees may enroll in. PEMHCA — Plan Description The City provides an agent multiple -employer defined benefit healthcare plan to retirees through CalPERS under the California Public Employees Medical and Hospital Care Act (PEMHCA), commonly referred to as PERS Health. PEMHCA provides health insurance through a variety of Health Maintenance Organization (HMO) and Preferred Provider Organization (PPO) options. The PEMHCA benefits are applied to all safety employee groups, based on retirement plan election. The benefits continue to the surviving spouse for one year. Safety employees are eligible for PEMHCA benefits if they retire from the City on or after age 50 with at least five years of service or disability, and are eligible for a PERS pension. Below is the plan participants' data as of June 30, 2013*: Retirees and beneficiaries receiving benefits Active Plan Members Total Plan Participants Postemployment Medical Insurance PEMHCA 272 164 851 358 1,123 'Actuarial valuation as of June 30, 2013 provides the most recent information available. 522 435 City of Huntington Beach Adopted Budget — FY 2015/16 Unfunded Liabilities Overview Accounting and Funding The City utilizes the California Employers' Retiree Benefit Trust (CERBT), an agent multiple -employer plan, for the postemployment medical insurance benefit. Benefits paid from the CERBT were $725,000 for Fiscal Year 2013/14. The assets of the CERBT are excluded from the accompanying financial statements since they are in an irrevocable trust administered by CalPERS. Copies of CalPERS' annual financial report may be obtained from their executive office: 400 P Street, Sacramento, CA, 95814 or on their website: www.calpers.ca.gov. The City's policy is to make 100% of each year's ARC, with an additional amount to prefund benefits as determined annually by City Council in order to improve the funded status of the plan. For PEMHCA, the City selected the "unequal" method for the contribution. Under this method, the City offered a lesser contribution for retirees than for active employees. The City paid the PEMHCA minimum for actives ($115 in 2013, $119 in 2014). Beginning in 2008, Assembly Bill 2544 changed the computation for annual increases to annuitant health care under the unequal method. Under the new provisions, the City increases annuitant health care contributions equal to an amount not less than five percent of the active employee contributions, multiplied by the number of years in PEMHCA. The City's contribution for retirees is $11.50 per employee for HBFA and $51.75 for all other Safety groups in 2013. The annual increase in minimum PEMHCA contribution to CAPERS will continue until the time that the City contribution for retirees equals the City contribution paid for active employees. Actuarial assumptions for the June 30, 2013 valuation were: • Amortization of unfunded liability — 8 year amortization of initial unfunded liabilities from September 30, 2014 with assumption changes and gains/losses amortized over 15 years • Discount rate — 6.25% • Projected salary increases for covered employees due to inflation — aggregate increases of 3.25% per annum • All other retirement assumptions equivalent to CalPERS' assumptions used for the City's normal retirement plans (refer to Note 5c) • PEMCHA minimum increases for actives - $119 in 2014, $122 in 2015, with 4.5% annual increases beginning in 2016 • The medical trend rate represents the long-term expected growth of medical benefits paid by the plan, due to non -age -related factors such as general medical inflation, utilization, new technology, and the like. The following table sets for the inflation trend assumption used for the valuation: Annual Rate Annual Rate Year Non -Medicare Medicare Year Non -Medicare Medicare 2014/15 8.0% 8.3% 2015/16 7.5% 7.8% 2018/19 6.0% 6.1% 2016/17 7.0% 7.2% 2019/20 5.5% 5.6% 2017/18 6.5% 6.7% 2020/21+ 5.0% 5.0% W. City of Huntington Beach Adopted Budget — FY 2015/16 Unfunded Liabilities Overview The City's actual contributions for Fiscal Year 2013/14, annually required contribution (ARC), Net OPEB asset (NOA), and Annual OPEB Cost (AOC) were computed as follows (in thousands): Employer Contribution Direct Contributions - City health plan contributions $ 4,939 Implicit subsidy 263 Total Employer Contributions $ 5,202 Development of Annual OPEB Cost (AOC) Amortization of Actuarially Accrued Liability $ 1,405 Normal Cost 927 Total Annual Required Contribution (ARC) 2,332 Interest on Net OPEB Assets (NCA) (599) Adjustment to the Annual Required Contribution (ARC) 1,266 Total Annual OPEB Cost (ACC) $ 2,999 Development of Net OPEB Asset (NOA) Net OPEB Asset (NOA), beginning of year $ (10,558) Annual OPEB Cost (AOC) 2,999 Employer Contribution (5,202) Net OPEB Asset (NOA), end of year $ JIL761) *Actuarial valuation as of June 30, 2013 provides the most recent information available. The City's estimated contributions of $5,202,000 are greater than the annual required contribution. The Annual OPEB Cost is reported as expenses in the non -departmental governmental activities program. Other Disclosures Three-year trend information is disclosed below (in thousands): Fiscal year Annual OPEB Cost AOC Actual Contribution Percentage of AOC Contributed Net OPEB Asset NOA 9/30/2012 $ 1,438 $ 2,005 139.4% $ 9,359 9/30/2013 $ 1,484 $ 2,683 180.8% $ 10,558 9/30/20141 $ 2,999 1 $ 5,202 173.5% $ 12,761 Funded Status and Funding Progress As of June 30, 2013, the most recent actuarial valuation date, the plan was 66.3% funded. The actuarial accrued liability for benefits was $17.4 million, and the actuarial value of assets was $11.5 million, resulting in an unfunded accrued liability (UAAL) of $5.9 million. The covered payroll (annual payroll of active employees covered by the plan) was $81.7 million, and the ratio of the UAAL to the covered payroll was 7.2%. The annual required contribution was determined as part of an independent actuarial valuation as of June 30, 2013. 437 AML City of Huntington Beach Adopted Budget — FY 2015/16 Unfunded Liabilities Overview Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the City are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress presents multiyear trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liability for benefits. Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the City and plan members) and include the types of benefits provided at the time of each valuation. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. l9a1:3 City of Huntington Beach Adopted Budget — FY 2015/16 Unfunded Liabilities Overview "25 to 10 Plan" (Retiree Medical) For the last four years, the City exceeded each Annually Required Contribution (ARC) payment to expedite paying down this unfunded liability. Although the City's policy has generally been to make 100 percent of each year's ARC, the City has paid above amounts required into the Plan over the last four years. In addition, to further expedite the prepayment of this unfunded liability, additional funds will be deposited into the plan annually to reduce the amortization period of the unfunded liability from the current 25-year schedule to a 10-year schedule. The City Council unanimously approved this plan, and the Fiscal Year 2015/16 Adopted Budget reflects an estimated $1.0 million in additional contributions to the plan annually. 12,000,000 10,000,000 0,553,000 864,520 y 8,000,000 753,920 R 6,000,000 J � 4,643,320 4,000,000 w 2, 532, 720 C 2,000,000 D 0 FY 2011-12 FY 2015-16 FY 2020-21 FY 2025-26 FY 2030-31 FY 2035-36 Year 10 Year 25 Years to Eliminate Unfunded Liability 25-Year Amortization Expedited "25 to 10" Plan The "25 to 10 Plan" was implemented to reduce the amortization of the unfunded liability from 25 years to 10 years, immediately shaving off 15 years of payments and saving the taxpayers an estimated $9.2 million over the long term. However, the City's efforts yielded very positive results, and on February 17, 2015, City Council authorized the transfer of $2,698,000 from General Fund year-end fund balances coupled with an existing Retiree Medical Unfunded Liability Reserve to eliminate the miscellaneous employees' portion of the plan. Consequently, the City continues the 10-year paydown of the Safety employees' unfunded liability portion. 439 A _P C) City of Huntington Beach CaIPERS Retirement Contribution Rates Miscellaneous Employee Group Classic Members CaIPERS Retirement Formula CalPERS Fiscal Year 2014/15 CalPERS Fiscal Year 2015/16 Employer Rate 21.938% Employee Rate 8.00% Total Rate 29.938% Employer Rate 24.843% Employee Rate 8.00% 1 Total Rate 32.843% Paid by City Paid by Employee Paid by City Paid by Employee Paid by City Paid by Employee Paid by City Paid by Employee Paid by City Paid by Employee Paid by City Paid by Employee General (MEA) 2.5% @ 55 21.938% 0.000% 0.000% 8.000% 21.938% 8.0009/. 24.843% 0.000% 0.000% 8.000% 24.843% 8.000% Management (MEO) 2.5% @ 55 21.938% 0.000%u 0.000% 8.000% 21.938% 8.000% 24.843% 0.000% 0.000% 8.000% 24.843% 8.000% Non -Sworn (POA) 2.5% @ 55 21.938% 0.000% 0.000% 8.000% 21.938% 8.000% 24.843% 0.000% 0.000% 8.000% 24.843% 8.000% Executive (NA) 2.5% @ 55 21.938% 0.000% 0.000% 8.000% 21.938% 8.000% 24.843% 0.000% 0.000% 8.000% 24.843% 8.000% Safety Employee Group Classic Members CaIPERS Retirement Formula CalPERS Fiscal Year 2014/15 CAPERS Fiscal Year 2015/16 Employer Rate 39.051% Employee Rate 9.00% Total Rate 48.051% Employer Rate 42.969% Employee Rate 9.00% Total Rate 51.969% Paid by City Paid by Employee Paid by City Paid by Employee Paid by City Paid by Employee Paid by City Paid by Employee Paid by City Paid by Employee Paid by City Paid by Employee Police Officers (POA) 3% @ 50 39.051% 0.000% 0.000% 9.000% 39.051% 9.000% 42.969% 0.000% 0.000% 9.000% 42.969% 9.000% Police Management (PMA) 3% @ 50 39,051%1 0.000% 0.000% 9.000%1 39.051% 9.000% 42.969% 0.000%1 0.000% 9.000% 42.969% 9.000% Firefighters (HBFA) 3% @ 50 39.051% 0.000% 0.000% 9.000% 39.051% 9.000% 42.969% 0.000% 0.000% 9.000% 42.969% 9.000% Fire Management (FMA) 3% @ 50 39.051% 0.000% 0.000% 9.000% 39.051%1 9.000% 42.969% 0.000% 0.000% 9.000% 42.969% 9.000% Marine Safety (MSMA) 3% @ 50 39.051% 0.000% 0.000% 9.000% 39.051% 9.000% 42.969% 0.000% 0.000%1 9.000%1 42.969% 9.000% Miscellaneous CAPERS Fiscal Year 2014/15 CalPERS Fiscal Year 2015/16 Employee Group CalPERS Employer Rate 21.938% Employee Rate 6.250% Total Rate 28.188% Employer Rate 24.843% Employee Rate 6.250% Total Rate 31.093% Retirement New Members Hired After Formula Paid by Paid by Paid by Paid by Paid by Paid by Paid by Paid by Paid by Paid by Paid by Paid by 1/1/13 City Employee City Employee City Employee City Employee City Employee City Employee All Misc. New Members 2% @ 62 21.938% 0.000% 0.000% 6.250% 21.938% 6.150"; 24.843% 0.000% 0.000% 6.250% 24.843% 6.250% Safety CalPERS Fiscal Year 2014/15 CalPERS Fiscal Year 2015/16 Employee Group Car ERS Employer Rate 39.051% Employee Rate 11.750% Total Rate 50.801% Employer Rate 42.969% Employee Rate 11.750% Total Rate 54.719% Retir emmeent New Members Hired After Paid by Paid by Paid by Paid by Paid by Paid by Paid by Paid by Paid by Paid by Paid by Paid by 1/1/13 Formula City I Employee City Employee City Employee City Employee City Employee City Employee All Safety New Members 2.7% @ 57 39.051% 0.000% 0.000% 11.750% 39.051% 11.750% 42.969% 0.000% 0.000% 11.750% 42.969% 11.750% Notes: 1) CaIPERS Fiscal Year is July 1 - June 30 2) The Public Employees' Pension Reform Act (PEPRA) implemented new benefit formulas and a 3 year final compensation period, as well as new contribution requirements for employees hired on or after 1/1/13 who meet the definition of a new member under PEPRA. ��NTiNcro ti 9 Ca S ysF14VUAIT`( %i-E a City of Huntington Beach Adopted Budget - FY 2015/16 CaIPERS Rates CaIPERS' RETIREMENT RATES - CLASSIC MEMBERS CalPERS Contribution Rates Paid by the City Classic Members Projected Future Employer Contribution Rates 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 Miscellaneous 24.8% 26.5% 28.6% 30.7% 32.8% 33.2% Safety 42.9% 45.1 % 48.1 % 51.0% 54.0% 54.8% CalPERS Contribution Rates Paid by Employees Classic Members o.' F e E�m to ee Contribution Rates Miscellaneous 2015/16 2016/17 8.0% 2017/18 8.0% 2018/19 8.0% 2019/20 8.0% 2020/21 8.0% 8.0% Safety 9.0% 9.0% 9.0% 9.0% 9.0% 9.0% Classic Members Total CalPERS Contribution Rates 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 Miscellaneous 32.8% 34.5% 36.6% 38.7% 40.8% 41.2% Safety 51.9% 54.1 % 57.1 % 60.0% 63.0% 63.8% (l) Based on .Annual Valuation Report as o/June 30, 2014 (2) CaIPERS Fiscal Yem• is Juh I - June 30 441 INTENTIONALLY LEFT BLANK HUNTINGTON BEACH GUINNESS WORLD RECORDS' LARGEST $URFBCATr, MOST PEOPLE W41r, A SURFBOARD 442 C I T Y O F H U N T I N G T O N B E A C H STRATEGIC PLANNING RETREAT 13 July 2015 * Huntington Beach Public Library Marilyn Snider, Facilitator — Snider and Associates (510) 531-2904 Gail Tsuboi, Recorder— Tsuboi Design (925) 376-9151 MISSION STATEMENT The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community. CORE VALUES not in priority order The City of Huntington Beach values ... • Responsiveness • Accountability • Quality customer service • Honesty and Integrity • Teamwork • Fiscal sustainability • Community involvement • Openness THREE-YEAR GOALS 2015-2018 - not in priority order ► Improve quality of life ► Enhance and maintain infrastructure ► Strengthen economic and financial sustainability ► Enhance and maintain public safety ► Enhance and maintain city service delivery 443 C I T Y O F H U N T I N G T O N B E A C H SIX-MONTH STRATEGIC OBJECTIVES 13 July 2015 through 15 January 2016 THREE-YEAR GOAL: IMPROVE QUALITY OF LIFE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. October 1, 2015 Community Services Dir., Develop and implement a Bartlett Park improvement project. working with the Public Works Dir. and in collaboration with community partners 2. October 1, 2015 Library Director Research and recommend to the City Council for consideration participation as a pilot location for the new statewide online high school program for adults to receive their high school diploma and enhance educational opportunities for the community. 3. December 1, 2015 Library Director Complete an initial wayfinding study for the library system. 4. January 1, 2016 Library Director and IS Director Improve the overall Internet speed at all library locations to 1G through connection to the CaIREN Network. 5. January 15, 2016 Community Services Dir. Present to the City Council for review and action on the Park and Recreation Master Plan. 6. January 15, 2016 Asst. City Mgr. (lead), working Research methods of citywide wayfinding and present recommendation(s) to the with the Mgr. of Business City Manager for action. Development and VHB 7. January 15, 2016 Community Services Dir. and Research opportunities for implementation of an Adopt -A -Park program and the Public Works Dir. present recommendations to the City Manager for action. -91 .A cn THREE-YEAR GOAL: ENHANCE AND MAINTAIN INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. August 15, 2015 Public Works Director and Implement an internet-based map to inform the public on city construction projects and the Information Services maintenance schedules. Director 2. August 15, 2015 Public Works Director Present to the City Manager the results of a needs assessment of the City's storm drain infrastructure. 3. October 1, 2015 Public Works Director Provide to the City Council the results of a needs assessment of the City's streets, sidewalks and right-of-way infrastructure. 4. October 1, 2015 Public Works Director Prioritize the city's paving projects to increase PCI to 80 and present to the City Council for action. 5. At the Oct. 5 2015 Public Works Dir. and Present to the City Council a purchase and sale agreement for Edison -owned street City Council meeting Asst. City Manager lights to convert to LED street lights. 6. November 1, 2015 Community Services Dir. Present to the City Manager the Main Promenade Parking Structure Rehab Plan. (lead) and Public Works Dir., working with the Econ. Dev. Committee 7. December 15, 2015 Public Works Director Perform a City Facilities needs assessment and present the results to the City Mgr. 8. December 15, 2015 Public Works Dir. Evaluate and identify the need for maintenance and cleanliness of downtown streets and sidewalks and the bluff top area. 9. January 1, 2016 Public Works Dir. Present to the City Manager for action a plan to address the infrastructure, landscaping and maintenance needs in Central Park. THREE-YEAR GOAL: STRENGTHEN ECONOMIC AND FINANCIAL SUSTAINABILITY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. At the July 20, Finance Director Recommend to the City Council for action options for using the $3 million budget set- 2015 City aside. Council meeting 2. Sept. 1, 2015 Finance Director Present to the City Council for action options to expedite the prepayment of unfunded liabilities. 3. Sept. 1, 2015 Finance Director Present to the City Council for action options for the use of proposed one-time funding from the Triple Flip and unfunded mandates. 4. Nov. 1, 2015 Asst. City Manager Present to the City Council for action a plan to use the city's portion of successor agency proceeds for economic development. 5. Dec. 1, 2015 Planning and Building Evaluate legalizing and regulating vacation rentals and make a recommendation to the Director, Finance City Council for direction. Director and the City Attorney (lead) 6. Dec. 1, 2015 Asst. City Mgr. and the Assess our current Wi-Fi, broadband and fiber optic opportunities to attract additional Information Services Dir., businesses and report the results to the City Council. working with a consultant 7. Dec. 1, 2015 City Manager and Present to the City Council for action a plan to help maintain the city's AAA credit rating. Finance Director 8. Jan. 1, 2016 Finance Director Develop and present to the City Council for action, plans to accelerate improving the funded status of the City's Retirement and Workers' Compensation Plans. 9. Jan. 1, 2016 Dep. Dir. of the Office of Recommend options to the City Council for action for enhancing revenue from tourism. Business Dev., working with VHB A n THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. October 1, 2015 Asst. City Manager, working Present a plan to the City Manager for consideration to complete critical Police with the Police Chief, Fire and Fire technology needs. Chief and IS Director 2. October 1, 2015 Mayor Pro Tern Jim Identify potential new funding sources for new police officer positions and make Katapodis (lead) Finance recommendation to the City Council for action. Dir., Police Chief, City Mgr. 3. January 1, 2016 Police Chief Present to the City Manager for consideration alternative plans for Police firearms training facilities. 4. January 15, 2016 Fire Chief Complete and submit to the City Manager for review and action a Standards of Cover Report. 5. January 15, 2016 Asst. City Manager (lead) Submit to the City Manager for action in the 2016-2017 budget a review of critica and the Fire Chief Fire and Marine Safety positions. .A 00 THREE-YEAR GOAL: ENHANCE AND MAINTAIN CITY SERVICE DELIVERY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. October 1, 2015 Community Relations Officer Identify and present to the City Council for action a methodology to improve (lead), working with the City community outreach and education and advance notice on city projects and Manager, Planning and events. Building Dir., IS Dir. and Police and Fire representatives 2. October 15, 2015 City Attorney (lead), City Clerk, Recommend to the City Manager for action a records management process and IS Director staffing needed to integrate the records of all departments and respond more quickly to the needs of the community. 3. Nov. 1, 2015 HR Director (lead) and Collaborate and submit to the City Manager and the City Council for review and Department Heads direction a list of viable unfunded projects and staffing to be considered for funding. City of Huntington Beach Long Term Financial Plan Adopted Budget — FY 2015/16 Long Term Financial Plan Overview The Long Term Financial Plan (the "LTPF") is a five year plan for the City of Huntington Beach that forecasts the City's financial resources and projected expenditures based on planned levels of service and the strategic goals of the City. The LTFP focuses primarily on the forecast of future revenues and expenditures of the City's General Fund. The LTFP analyzes future expenditure trends with particular emphasis on negotiated labor contracts, pension costs, infrastructure needs and the current priorities of the City Council. The City utilizes the information in the LTFP as part of its annual budget development and updates the LTFP projections each year. The City's Strategic Plan, as adopted by the City Council each year, identifies the City's priorities for goals and projects for the next three years. The LTFP was developed using the City's adopted strategic goals as a guideline including: Improve the City's Infrastructure; Improve Quality of Life; Enhance and Maintain Infrastructure; Strengthen Economic and Financial Sustainability; Enhance and Maintain Public Safety; and Enhance and Maintain City Service Delivery. Economic indicators are mostly favorable in Huntington Beach, as illustrated by increased planning and building revenue, property, sales and transient occupancy taxes, and parking receipts. New mixed -use projects such as the Residences at Bella Terra and Pacific City will generate even greater revenue going forward. Retail projects such as the recent addition of Costco, Nordstrom Rack and Dick's Sporting Goods also contribute to the City's coffers. Based on the assumed growth in General Fund revenues, and the expected level and cost of City personnel and other expenditures, the LTFP reflects the following key findings: • City revenues are projected to continue to perform modestly and reflect the improved tax bases resulting from recent economic development activity; • Personnel costs, which represent by far the greatest component of General Fund costs, are expected to increase primarily due to higher pension costs; • Increases in future pension and benefit costs are a result of significant investment losses to the retirement plan assets during the Great Recession, the adoption of a 30-year fixed amortization versus a rolling amortization, the recognition that retirees will live longer and require more payouts, and the potential implementation of a new CalPERS Volatility Reduction Plan; • There continue to be risks due to inherent variability in the projected revenues and expenditures — the greatest risks relate to additional growth in pension costs, decreased revenue as a result of fluctuating business cycles, and employee contracts that are expiring and must be renegotiated; • Other factors remain on the horizon, such as the unfunded equipment needs of the City, unfunded emergency interoperability equipment, and the inevitability of a cyclical economic cycles which must be factored in. 449 City of Huntington Beach Long Term Financial Plan Adopted Budget — FY 2015/16 Projected Revenues and Expenditures The LTFP is comprised of a baseline five-year projection of revenues and expenditures used to evaluate the City's future financial condition and capacity to fund existing and future commitments. The growth assumptions in the baseline projection are based primarily on historical growth, projected inflation, and existing City contractual obligations (e.g. negotiated employee benefits, fixed term contracts, debt service, utilities and other fixed costs). The LTFP forecast for the next five years shows modest growth in General Fund revenue over the five- year period. However, these modest revenue increases will be almost entirely consumed by projected increases in CalPERS pension costs and other fixed costs the City is facing. The forecast is based on an annual average operating revenue growth of 2.77% over the five-year forecast period. In reality, revenue fluctuates over a period of time coinciding with economic cycles. Five -Year Long Term Financial Plan Summary: Base Case Scenario (Dollars in Millions) FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 Revenue Expense $ 216.7 216.7 $ 222.5 $ 228.6 $ 235.0 $ 241.5 234.4 240.9 222.1 228.1 Surplus/(Deficit)$ - $ 0.4 $ 0.5 $ 0.6 $ 0.6 Projected General Fund expenses include a slight increase in non -personnel services costs of about 1 % based on the Los Angeles/Riverside Consumer price Index for operating categories (i.e., supplies, maintenance, etc.); the projected impact of the CalPERS Volatility Reduction Plan ($7M full annual after a multi -year phase in), annual funding of $1 M annually for the new 800 MHz interoperable countywide radio system, and $.5M in annual funding for Equipment Replacement until $7M is reached. Projected CaIPERS Employer Rate Increases Personnel Services (including salaries, overtime, termination pay outs and benefits) comprise approximately 72% of total General Fund expenditures. The five-year projected expenditures reflect labor costs for step increases and skill pay eligibility. Due to rising employee benefit costs such as CalPERS, labor related costs increase each year. The data below shows increases in CalPERS costs over the next five years. Projected CalPERS Cost (Employer Share) (Dollars in Millions) FY 2015-16 FY 2016-17 1 FY 2017-18 FY 2018-19 ! FY 2019-20 CalPERS Cost $ 28.7 $ 31.6 $ 35.6 $ 38.8 $ 41.7 Annual % Change 11.7% 10.1 % 12.7% 9.0%1 7.5% 450 City of Huntington Beach Long Term Financial Plan Adopted Budget — FY 2015116 Unfunded Liabilities The City is facing $353.8 million in unfunded liabilities including pension, retiree medical and retiree supplemental plan, and workers' compensation liabilities. The "Unfunded Liability" is the difference between the value assigned to the benefits already earned by the City's employees and the projected assets the City's plan will have on hand to meet these obligations. Challenges on the Horizon Despite encouraging signs of economic growth, financial stability is still fragile. In addition to rising pension costs, the City also faces a number of challenges over the next five years such as: Unfunded Liabilities Overview (Dollars in Millions) Total Liability Funded Ratio CalPERS .............. Safety $ 187.8 67.2% Miscellaneous 1 120.41 73.0% Total CalPERS Liability 1 308.21 69.7% Retiree Medical Plan (Misc) Retiree Medical Plan (Safety) 5.9 8.9 100.0% TBD Retiree Supplemental Plan 21.6 62.7% Workers' Compensation 9.2 46.3% Total Unfunded Liability $ 353.8 'As of 9/30/14 CAFR • Deteriorating Infrastructure (streets, roads, storm drains, etc.) • 800 MHz Countywide Emergency Communication System Upgrade • Affordable Health Care Act Costs • Increasing Workers' Compensation Costs The City expects General Fund revenues to modestly increase over the next several years. The recovery of General Fund revenue has provided an opportunity to realign its balance sheet and adequately fund commitments already made. In an effort to address some of the challenges on the horizon, the City has allocated additional resources to accelerate payments on unfunded liabilities. This will help save the Huntington Beach tax payers and the City millions of dollars. Risk Analysis The projected revenues and expenditures in the LTFP are based on the following: • Local and National Economic Indicators • Orange County Assessor's Office • Property Tax and Sales Tax Consultants (HDL) • Economic Forecasts (i.e., Chapman, Fullerton, and UCLA) • CaIPERS' Actuarial Valuations • Bartel Associates Analyses and Recommendations 451 City of Huntington Beach Long Term Financial Plan Adopted Budget — FY 2015/16 Risk Analysis (Continued) Inevitably, actual revenues and expenditures will differ from the LTFP projections, as there are inherent risks in local government financial projections. The State and the rest of the nation experienced a retraction in housing values during the Great Recession that resulted in reduced tax revenues to the City. Although many of the City's revenue streams are back to or greater than pre -recession level, we must not forget the past. The potential of other risk factors, including stagnation in the economy or a subsequent downturn in 2 — 3 years, could restrict the City's ability to fund its ongoing services and plan for financial sustainability. Conclusion The FY 2015-16 Adopted Budget theme, "Making it Count" embodies the reality that every financial decision made today will have lasting impacts for future generations. It embraces a new economic reality with renewed commitments to high priority services and community needs such as public safety. Increased police staffing, continued funding for the City's 3-pronged approach to reduce unfunded liabilities, and funding essential equipment symbolize the intention to focus resources on the greatest needs. The LTFP includes modest increases in revenue, including scenarios reflecting a slight to modest downturn. Future expenditures, particularly labor costs, however, will continue to grow. As such, continued fiscal restraint, while focusing resources on core public services will prove to be the most prudent path forward. 452 city of ti gton Beach oftwow'. 1. " M�!" I'TqG�TER F19 k' PLA� UPDATE AUGUST 17, 2015 Summary General Fund Five -Year Projections Revenue Assumptions Expenditure Assumptions A Five -Year Budget Performance Scenarios A Annual Pension Cost Review Unfunded Liabilities Review Recommendations for One -Time Funds 0 .P:. Cn Cn Benefits of a Five -Year Plan Builds a financially resilient government through long-term financial planning Improves long-term financial sustainability as required through the Strategic Plan Provides time to effect change and adapt to changing conditions Adds transparency and encourages involvement Creates methods to determine the costs/benefits of decisions over the long-term Implements a tool to help leaders balance competing demands for enhanced or new services, additional staff, infrastructure needs and financial reserves 5-Year Plan Highlights The City's personnel costs comprise approximately 72% of the General Fund Budget As such, fixed cost increases related to the existing payroll base will largely consume projected revenue increases The most significant cost increases projected over the next 5 to 10 years are the City's pension costs New CalPERS Volatility Reduction Plans will increase costs Hence, projected revenue increases will primarily assist in funding increased pension costs Please note these are estimates for discussion purposes only and are subject to change LONG-TERM FINANCIAL PLAN EXPENDITURE ANALYSIS Expenditure Assumptions The projections do not reflect any staffing increases ❑ Except for the addition of 5 Police Officers over three fiscal years Equipment Replacement increases by $500K annually until $7M is reached Infrastructure spending increases by $1 M in FY 15/ 16, and thereafter, to help meet the 15% infrastructure Charter requirement co Funding of $ 1 M is included for financing of 800 MHz project each year LeBard School site acquisition funding of $333K per year through FY 18/19 Reflects projected CalPERS cost increases based on PERS rates Includes projected impact of CAPERS Volatility Reduction Plans ($7M full annual after multi -year phasing if discount rate goes to 6.5%) Does NOT include an annual ongoing plan to reduce the Workers' Compensation liability of $9.4 million REVENUE ASSUMPTIONS In depth review of the City's General Fund revenue over the past 10 years was conducted (2004 through 2014) One-time revenues were removed to isolate growth patterns for recurring revenue streams The smoothed, average annual rate of return for recurring revenue for the past 10 years is approximately 2.77% The 2.77% historical annual rate of growth is included in the "Base Case" assumptions for out -year growth Other assumptions are also included such as a Stress Testing scenario 4�1 5-YEAR PROJECTION m CD SCENARIOS Base Case thousands Salaries* 97,711 98,465 99,446 99,846 100,296 CaIPERS 28,693 31,551 34,174 36,011 37,460 CaIPERS Volatility 1,400 2,800 4,200 Other Benefits 26,613 25,054 24,757 25,040 24,719 Operating 43,601 44,429 44,977 45,841 46,143 Infrastructure 3,244 4,000 5,000 6,000 7,000 Equipment 5,190 5,500 6,000 6,500 7,000 Debt Service 8,464 7,070 6,386 6,382 4,963 Budget Set Aside** 2,969 3,013 - - 3,149 Other Recurring Expenses - 2,969 5,982 5,982 5,982 Total Expenditures 216,485 222,051 228,122 234,402 240,912 Total Revenues 216,485 222,481 228,644 234,977 241,486 (Challenge)/Surplus 0 430 522 575 574 *Amounts shown above for Salaries do not reflect the potential impacts, if any, of yet to be negotiated labor contracts. **Budget Set Aside amounts reflect the only projected funding estimated to be available to support increased spending in any category listed above. Base Case Great Recession Modified Total Expenditures 2169485 2229051 2289122 2349402 NJTotal Revenues 2169485 2289326 2399948 2309878 240,912 2269999 (Challenge)/Surplus $61,275 $11,826 ($39524) ($139913) rn UNFUND D LIABILITIES r'�• E Unfunded Liabilities Overview Ca1PERS (Safety) CalPERS (Misc) as of CAFR for 9/30/2014 Subtotal Retiree Medical (Misc) Retiree Medical (Safety)" Retiree Supplemental Workers' Compensation TOTAL 1871796 120,431 3089227 5,900 89924 21,563 9,205 3539819 67.2% 73.0% 69.7% "1=5" Plan 25 years Standard PERS Plan 30 years 100.0% Payoff as of 9/30/14 TBD "25 to 10" Plan 62.7% 46.3% "16 to 10" Plan "10 in 10" Plan Based on 2013 Data* 10IA 10 years 10 years 10 years *Total unfunded liability amounts are not constant and are subject to change for market conditions, demographics and actuarial changes. **Retiree Medical PEHMCA unfunded liability will be recognized in FY 2014/15 CAFR as per new requirement of ASOP No. 6. CaIPERS Increases evised Ca1PERS costs will increase from $25.1 million in FY 2013/14 to $47.5 million by FY 2021/22 (eight years), a 73.4% increase Safety rate increases from 3 8.8% to 50.9% in eight years Misc rate increases from 21.4% to 30.6% in eight years These estimates DO NOT include the cost of recently negotiated or yet to be negotiated contracts Recent CalPERS discussions regarding portfolio "Volatility" will increase employer costs If the assumed earnings rate changes from 7.5% to 7.0%, that 50 bps change will cost an additional 3.5 million per year, and double that amount, or $7.0 million, if down to 6.5% $50.0 $45.0 $40.0 $35.0 rn rn $30.0 $ 25.0 $ 20.0 $15.0 $10.0 $5.0 8-Year CalPERS Employer Rate Increases* (All Funds) with Volatility Reduction Plan (In Millions) 73.4% ;s.s So. r$3.0 $4.3 $3.4 $2.8 $4.2 $5.6 $7.0 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 *Projections have been updated to reflect most recent Ca1PERS actuarial valuation as of 6/30/13. Volatility Cost ra PERS Cost 0 from Prior Year c J0 0 u y W ti H O LL u V1 GC W a Funded FTE vs. YOY PERS Costs (Without Volatility) 4,600.00 --*—PERS Costs 4,100.00 -41—Funded FTEs $ $40.8M $37.2M 3,600.00 $31.2M 3,100.00 $27.4M 2,600.00 — -- $20.8M 2,100.00 $19.2M $19.9M —�- 1,600.00 1,100.00-- 1,143.00 1,141.30 �`11��11 1,000.50 972.00 923.00 937.75 948.25 956.75 958.75 961.75 961.75 961.75 _�11��11—�11�11�11�11 11�11 600.00 - ---— — — -- o, N 0o O� O O O LL LL LL LL LL LL LL LL LL LL LL LL Plan to Expedite Paydown of Liabilities The City will be facing additional significant increases in PERS Employer contribution rates starting in FY 15/ 16 The Five -Year Plan reflects the $1.0 million annual payment to the "One Equals Five" Safety Plan to pay off the unfunded liability five years ahead of schedule saving taxpayers $54 million co The Ca1PERS Volatility Reduction Plans, while very expensive, will likely improve the funded status of the plans over the long term The City should consider funding a new Section 115 Trust to further expedite the pre -payment of unfunded liabilities, with one-time funds A Section 115 Trust offers an alternative to CalPERS to pre -fund liabilities with more conservative plan options I Use of One�nTime Funds FY 2014/15 Funds $1.6 million Perform outright purchase of Fire Ladder Truck and equipment This will free up $295,000 in annual debt service over the next 4 years Plan was to originally finance the truck over a 5-year period (including the current year) FY 2015/16 Funds $4.5 million* Utilize up to $3.0 million for the $9.0 million Citywide Streetlight Retrofit project (as a result, only $6 million would need to be financed) Perform an outright purchase of the Fire Engine for Emergency One ($775k) and reduce annual debt service by $165,000 Use the remainder of $725k for a Section 115 Trust to further expedite the pre -payment of unfunded liabilities, or Workers' Compensation liabilities Final amounts remitted to the City for the Triple Flip are subject to change. Funding will be appropriated after receipt from the State. Recap The City will be facing significant increases in PERS Employer contribution rates starting in FY 15/ 16 The Five -Year Plan is a tool to determine how current and future decisions will impact the City's General Fund budget 0 111C k,d1rEA,3 VU1d.1MLy IS CUUCL1011 r1U115 w111 11KC1y 1111PI-OVC UIC funded status of the plans but will be very costly If the City uses one-time funds to make certain purchases, it can reduce annual debt service costs providing greater flexibility at a time when PERS rates are rising The economy is cyclical; hence, it is prudent to examine the impacts of a potential future economic downturn and remain vigilant All of these scenarios are estimates only and are subject to change for factors completely beyond the City's control Budget Calendar July 6, 2015 FY 2015/16 Proposed Budget Delivered to City Council July 13, 2015 July 20, 2015 August 17, 2015 September 8, 2015 September 21, 2015 October 15 2015 FY 2015/16 Strategic Planning Retreat Budget Update FY 2015/16 Proposed Budget Presentation Long Term Financial Plan FY 2015/16 Budget Adoption City Council Public Hearing FY 2015/16 Budget Adoption (Alternate) Fiscal Year 2015/16 Begins O�\ ...... ..... 19 too-* City of Huntington Beach Budget Process and Calendar Adopted Budget — FY 2015/16 Date Budget Procedure 03/18/15 A Budget Kick -Off meeting is held to review the directive for preparation of the FY 2015/16 budget. Action By Director of Finance Budget Manager 03/18/15 Departments begin preparing their respective budgets including Departments Through entering proposed budgets into the accounting system. 04/15/15 04/03/15 Individual Capital Improvement Project (CIP) requests are completed Departments and submitted to the Public Works Department. 04/15/15 Budgets are submitted to the Budget Management Division. Departments 04/15/15 Revenue projections are completed and submitted to the Budget Director of Finance Management Division. Budget Manager 05/05/15 The City Manager's Office conducts meetings with all departments to City Manager Through review budget development forms and supplemental budget Departments 0617/15 requests. Director of Finance Budget Manager 06/05/15 Departments and Budget Management are advised regarding final City Manager budget adjustments prior to preparation of the Proposed FY 2015/16 Director of Finance Budget Document. Budget Management prepares the document for Budget Manager submission to the City Council. 06/17/15 Capital Improvement Program is submitted to the Public Works Public Works Commission. 07/06/15 The Proposed Budget for FY 2015/16 is submitted to the City City Manager Council per the City Charter. 07/13/15 The City Manager conducts a Strategic Planning Retreat with the City Manager City Council and Executive Directors to present an overview of the City Council Proposed FY 2015/16 Budget. 07/20/15 The City Manager conducts a budget study session and presentation City Manager of the Proposed FY 2015/16 Budget for the public and City Council City Council at their regular meeting. Direction is requested from the City Council regarding preparation of the Budget Resolution. 07/20/15 The City Manager conducts a budget study session and presentation City Manager of the Proposed FY 2015/16 CIP and Infrastructure Budget for the City Council public and City Council at their regular meeting. Direction is requested from the City Council regarding preparation of the CIP Resolution. 473 City of Huntington Beach Budget Process and Calendar M' Adopted Budget — FY 2015/16 Date Budget Procedure Action By 08/17/15 The City Manager conducts a Five Year Long Term Financial Plan City Council study session for the public and City Council at their regular meeting. City Manager Departments 08/25/15 Accounting and Purchasing staff begin working with departments Accounting Staff regarding encumbrance carry-overs and the pending closure of "Open Purchasing Staff Purchase Orders" prior to the new fiscal year. Departments 09/08/15 A City Council public hearing is conducted for the City Manager's City Council Proposed Budget/CIP for FY 2015/16. Following completion of the City Manager public hearing, the City Council adopts the budget by Resolution. Departments 10/01/15 Fiscal Year 2015/16 is activated and departments begin operating with Accounting Staff the new budget. Departments 474 City of Huntington Beach Financial Policies Adopted Budget — FY 2015/16 The City of Huntington Beach was incorporated as a Charter City in 1909. Huntington Beach has a Council/Manager form of government, wherein seven City Council members are elected to four-year terms, and the Mayor is filled on a rotating basis from the incumbent Council members. The Council sets and approves the City's Financial Policies through the adoption of a resolution. The purpose of these policies is to help frame resource allocation decisions and establish objectives, standards, and internal control for the City's funds. The following policies provide the basic legal requirements and timeliness of policies. In FY 2014/15, new policies were adopted and implemented into the General Fund Balance and Fund Balance Classifications sections in accordance with Government Accounting Standards Board Statement No. 54 to segregate and identify different categories of the City's Fund Balances in order to easily compare with other cities and local jurisdictions nationally. FINANCIAL REPORTING AND ACCOUNTING STANDARDS The City's accounting system will be maintained in accordance with generally accepted accounting practices and the standards of the Government Accounting Standards Board (GASB) and the Government Finance Officers Association (GFOA). ❑ The annual financial report will be prepared within six months of the close of the previous fiscal year. The City will use generally accepted accounting principles in preparing the annual financial statements and will attempt to qualify for the Government Finance Officers Association's Excellence in Financial Reporting Program. ❑ The City will strive for an unqualified audit opinion. An unqualified opinion is rendered without reservation by the independent auditor that financial statements are fairly presented. ❑ The City will contract for an annual audit by a qualified independent certified public accounting firm. The independent audit firm will be selected through a competitive process at least once every five years. The contract period will be for an initial period of three years, with two one-year options. FINANCIAL POLICIES ❑ The budget will be prepared consistent with the standards developed by the Government Finance Officers Association and California Society of Municipal Finance Officers (CSMFO). In addition, a summary version will be provided to the public in a user-friendly format. ❑ The City will maintain a balanced operating budget for all funds with estimated revenues being equal to, or greater than, estimated expenditures, and with periodic City Council reviews and necessary adjustments to maintain balance. ❑ On -going revenues will support on -going expenditures. Revenues from one-time or limited duration sources will not be used to balance the annual operating budget. LJ Support function appropriations will be placed in the department in which they are managed. ❑ The annual budget will include an additional appropriation of $1 million each year to reduce the CalPERS unfunded liability for the Safety CalPERS pension plan. 475 City of Huntington Beach Financial Policies Adopted Budget — FY 2015/16 GENERAL FUND BALANCE ❑ There is an established Economic Uncertainties Reserve commitment in the General Fund. The monetary goal of this commitment is equal to the value of two months of the General Fund expenditure adopted budget amount. ❑ Appropriations from the Economic Uncertainties Reserve commitment can only be made by formal City Council action. Generally, appropriations and access to these funds will be reserved for emergency situations. Examples of such emergencies include, but are not limited to: ■ An unplanned, major event such as a catastrophic disaster requiring expenditures over 5% of the General Fund adopted budget ■ Budgeted revenue in excess of $1 million taken by another government entity ■ Drop in projected/actual revenue of more than 5% of the General Fund adopted revenue budget ❑ Should the Economic Uncertainties Reserve commitment be used and its level falls below the minimum amount of two months of General Fund expenditures adopted budget, the goal is to replenish the fund within three fiscal years. ❑ In addition to the Economic Uncertainties Reserve, there are three permanent reserves established generally for the purposes described below. Appropriations from these reserves can only be made by formal City Council action. These permanent reserves are: ■ Equipment Replacement Reserve for the acquisition of rolling stock, other movable assets, pumps, engines, and any equipment needed to sustain city infrastructure. Planned appropriations from this fund are identified during the annual budget process. The replenishment of this Reserve is outlined below. ■ Capital Improvement Reserve for the construction or improvement of city infrastructure. Planned appropriations from this fund are identified during the annual budget process in concert with the Capital Improvement Plan or during the fiscal year as needed. The replenishment of this Reserve is outlined below. ■ Litigation Reserve for unforeseen litigation losses exceeding the amount budgeted in the current year. The monetary goal for this Reserve is generally set at the city's self -insured limit. This fund will be replenished each year through the annual budget process or during the fiscal year as needed. ❑ The initial allocation of audited available unassigned fund balance will go towards reducing the City's unfunded liabilities and long-term debt obligations and improving City infrastructure. The allocation of the remaining audited General Fund unassigned fund balance, if any, (or increases in the Economic Uncertainties Reserve) will be done as follows if, and until, the Economic Uncertainties Reserve commitment is fully funded (i.e., two months of General Fund expenditures): • 50% to Economic Uncertainties Reserve commitment ■ 25% for Infrastructure Fund ■ 25% to Capital Improvement Reserve (CIR) commitment ❑ Once the Economic Uncertainties Reserve commitment attains full funding, unassigned fund balance will be divided as follows: • 50% for Infrastructure Fund • 25% to Capital Improvement Reserve (CIR) commitment ■ 25% to Equipment Replacement commitment ❑ Any unassigned revenues received during the fiscal year will be added to the fund balance of the General Fund. 476 City of Huntington Beach Financial Policies Adopted Budget — FY 2015/16 FUND BALANCE CLASSIFICATION ❑ The City's fund balance is made up of the following components: • Nonspendable fund balance includes amounts that are not in spendable form and typically includes inventories, prepaid items, and other items that, by definition cannot be appropriated. • The restricted fund balance category includes amounts that can be spent only for the specific purposes stipulated by constitution, external resource providers, or through enabling legislation. • The committed fund balance classification includes amounts that can be used only for the specific purposes determined by a formal action of the City Council. The City Council has authority to establish, modify, or rescind a fund balance commitment by formal action. • Amounts in the assigned fund balance classification are intended to be used by the City for specific purposes but do not meet the criteria to be classified as restricted or committed. The City Manager or designee has the authority to establish, modify, or rescind a fund balance assignment. ■ Unassigned fund balance is the residual classification for the City's funds and includes all spendable amounts not contained in the other classifications. ❑ When expenditures are incurred for purposes for which both restricted and unrestricted (committed, assigned or unassigned) fund balances are available, the City's policy is to first apply restricted fund balance. When expenditures are incurred for purposes for which committed, assigned, or unassigned fund balances are available, the City's policy is to first apply committed fund balance, then assigned fund balance, and finally unassigned fund balance. APPROPRIATION AUTHORITY The City Council is the appropriation authority for the City Budget. As required by state law, appropriations expire at the end of each fiscal year. NON -DEPARTMENTAL BUDGET ❑ The City shall maintain a non -departmental budget that is used for expenditures that do not apply to a specific department, are Citywide in nature, or shared by several departments. The Director of Finance and City Manager shall be responsible for administration of this budget. OPERATION OF THE CAPITAL IMPROVEMENT RESERVE (CIR) COMMITMENT ❑ The Capital Improvement Reserve (CIR) will only be used to budget for, and construct, capital improvement projects identified in the City's five-year Capital Improvement Plan (CIP). ❑ Savings from completed capital improvement projects will be retained for use on other infrastructure projects. 477 City of Huntington Beach Financial Policies Adopted Budget — FY 2015/16 ENTERPRISE FUNDS ❑ An Enterprise Fund is a type of proprietary fund used to report an activity for which a fee is charged to external users for goods or services. The City will set users fees for each enterprise fund at a rate that fully recovers the direct and indirect costs of providing service. ❑ The City will adjust user fees as necessary to ensure that enterprise funds do not collect revenues at a rate in excess of the fund's operating, capital, and reserve requirements. ❑ Enterprise funds will be supported by their own rates and not subsidized by the General Fund. ❑ Enterprise funds will pay their share of overhead services provided by the General Fund. ❑ The City will maintain a reserve in the Water Fund equal to the sum of the following: • Operations and Maintenance: Thirty-three percent (33%) of the adopted annual budget to ensure adequate working capital for operating expenses. • Capital Improvement Program (CIP): One -hundred -fifty percent (150%) of the average annual planned Capital Improvement Program for the following five years. • Emergency: an amount equal to the estimated cost, as determined by the City Engineer, to replace one groundwater well plus the additional cost of thirty (30) months of imported water needed to replace the production from the average City well. ❑ The City will maintain a reserve in the Sewer Service Fund equal to the sum of the following: • Operations and Maintenance: Thirty-three percent (33%) of the adopted annual budget to ensure adequate working capital for operating expenses. ■ Capital Improvement Program (CIP): One -hundred percent (100%) of the average annual planned Capital Improvement Program for the following five years. • Emergency: an amount equal to the estimated cost, as determined by the City Engineer, to replace one sewer lift station. SPECIAL REVENUE FUNDS ❑ A Special Revenue Fund is used to account for the proceeds of specific revenue sources that are restricted to expenditure for specified purposes. ❑ The City Council will establish which revenues require placement into a special revenue fund. ❑ The City Council will establish which expenditures will be expensed to each special revenue fund. 478 City of Huntington Beach Financial Policies Adopted Budget — FY 2015/16 DEBT ISSUANCE & MANAGEMENT ❑ The City will not use long-term debt to pay for current operations. ❑ The City will strive to construct capital and infrastructure improvements without incurring debt. Debt financing will be considered for capital and infrastructure improvements when one or more of the following circumstances exist: ■ When the term of the debt does not extend beyond the useful life of the improvements. • When project revenues or specific resources will be sufficient to service the long-term debt. ■ When the cost of debt is less than the impact of the cost caused by delaying the project. CHARGES & USER FEES ❑ "User Fees" are fees for services that are exclusively provided by the City and cannot legally exceed the cost of the service provided nor the statutory limit (if lower). User Fees will be reviewed and/or revised periodically by the City Council. User Fees that do not recover all direct and indirect costs of service will be clearly identified and must be approved by the City Council. ❑ "Charges" are fees that have no statutory limit and typically are set at "market rates" since the public can choose to obtain these services from other sources. Charges will be reviewed and/or revised periodically by the City Council. Charges that do not recover all direct and indirect costs of service will be clearly identified and must be approved by the City Council. ❑ The City Council will be presented annually with a list of all User Fees and Charges indicating when they were last changed. ❑ Fees for infrastructure improvements required by new development will be reviewed annually to ensure that the fees recover development related expenditures. CAPITAL MANAGEMENT ❑ The City will prepare a five-year Capital Improvement Plan (CIP). The plan will be developed biannually and updated annually. The Capital Improvement Plan will include current operating maintenance expenditures, funding to support repair and rehabilitation of deteriorating infrastructure, and the construction of new infrastructure projects. ❑ Prior to planning the construction of new infrastructure, the improvement's future operating, maintenance, and replacement costs will be forecast and matched to available revenue sources in the operating budget. BASIS OF BUDGETING Governmental, agency and expendable trust fund types, and pension trust funds use a modified accrual basis of accounting. These funds recognize revenue when it is susceptible to accrual. 479 City of Huntington Beach Financial Policies Adopted Budget — FY 2015/16 BASIS OF BUDGETING (Continued) It must be measurable and available to finance current period expenditures. Examples include property taxes, sales tax, governmental grants and subventions, interest and charges for current service. Revenues not susceptible to accrual include certain licenses, permits, fines and forfeitures, and miscellaneous revenue. The City of Huntington Beach recognizes expenditures when it incurs a measurable liability, with the exception of interest on long-term debt, which is recognized when it is due. ❑ The City accounts for proprietary fund types and pension trust funds on the accrual basis, similar to private businesses, recognizing revenue when earned, regardless of the date of receipt, and recognizing expenses when they are incurred. The City selected under GASB Statement 20 (Governmental Accounting Standards Board), to apply all GASB pronouncements as well as an official statement of opinions of the Financial Accounting Board. ❑ The budget includes estimates for revenue that, along with the appropriations, comprise the budgetary fund balance. The appropriated budget covers substantially all fund type expenditures. The City Council adopts governmental fund budgets consistent with generally accepted accounting principles as legally required. There are no significant unbudgeted financial activities. Revenues for special revenue funds are budgeted by entitlements, grants, and estimates of future development and growth. Expenditures and transfers are budgeted based upon available financial resources. The City uses an encumbrance system as an aid in controlling expenditures. When the City issues a purchase order for goods or services, it records an encumbrance until the vendor delivers the goods or performs the service. At year-end, the City reports all outstanding encumbrances as reservations of fund balance in governmental fund types. The City then re -appropriates these encumbrances into the new fiscal year. FUND BALANCE DEFINITIONS AND PROJECTIONS ❑ The City is reporting estimated changes in fund balances for all funds with adopted budgets for the current fiscal year. The City has chosen to report certain major funds individually and the others combined within the annual audit. Major funds used in the City's Comprehensive Annual Financial Report (CAFR), plus selected other funds are described. Within the budget document, all funds operated by the City are individually presented. ❑ For governmental funds, the fund balances represent the estimated effort of the adopted budget on the unassigned fund balance that will be reported in the CAFR for prior fiscal year completed. This amount represents the amount available for appropriation by the City Council. ❑ For fiduciary and enterprise funds, the fund balances reported represent the net working capital (current assets minus current liabilities) shown in these funds. This amount closely parallels the unrestricted net assets shown on the CAFR. ❑ The estimated capitalized proprietary fund expenditures represent the estimated amount of expenditures that will be used for fixed assets. In enterprise funds, fixed assets are not recorded as expenditure in the year incurred, but are depreciated over their useful lives. H:l City of Huntington Beach AB1234 Disclosure Reimbursement Expenses Adopted Budget — FY 2015/16 City Council The following are activities on which the Mayor and City Council Members could expend City funds: • League of California Cities, Orange County Division monthly general membership meetings. • Quarterly League of California Cities Policy Committee meetings. • League of California Cities, Orange County Division Board of Directors or Executive Committee meetings. • League of California Cities Annual Conference. • Various League of California Cities training workshops and/or subcommittee meetings. • Meetings of the Orange County City Selection Committee. • Meetings of the Orange County Mayors' Round Table. • Orange County Council of Governments Board meetings and General Assembly. • Southern California Association of Governments meetings and General Assembly. • Various Huntington Beach Chamber of Commerce functions. • Various community organizations' events and fundraising activities. • Various state organizations' events and fundraising activities. • Various national organizations' (such as the National League of Cities, the United States Conference of Mayors, and others) events and workshops. • Various educational workshops put on by the above organizations and others. • Possible trip to one of our two sister cities, Anjo, Japan and Waitekere, New Zealand. • Trips to Washington, D. C. to meet with federal legislators or federal agencies on issues of interest to the City. • Trips to Sacramento, California to meet with state legislators and/or state agencies on issues of interest to the City. • Hosted meetings with representatives from other governmental agencies such as our state or federal legislators, agency representatives, or City Council Members from other cities. • Association of California Cities —Orange County Monthly Meetings. • Association of California Cities —Orange County Board of Directors or Executive Committee Meetings. • Association of California Cities —Orange County training workshops and/or subcommittee meetings. • Orange County Local Agency Formation Commission (LAFCO). • Meetings and events for Appointed Committees of various organizations. 481 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses Adopted Budget — FY 2015/16 City Manager The following are activities on which the City Manager could expend City funds: • Various business meetings with Chamber President and Board Members. • Various business meetings with Conference and Visitors Bureau President and Board Members. • Various business meetings with business leaders and owners. • Occasional meetings with developers regarding project issues or status. • Community meetings on general or City -specific issues. • Consultant meetings on specific City projects. • Attendance at annual professional conferences and meetings such as International City Management Association, American Society of Public Administrators, League of California Cities, Municipal Management Assistants of Southern California, Alliance for Innovation Government, including specialized conferences for work -specific topics; reimbursement may include parking, transit, airfare, mileage, and other incidental expenses. • Occasional trips for lobbying on specific city issues to Sacramento, California or Washington, D.C. • Books and publications relevant to the work environment. • City events and city -supported functions such as 4th of July, Association of Volleyball Professionals (AVP), Art Center features, activities, and expenses related to the events. 482 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses Adopted Budget — FY 2015/16 City Attorney The following are activities on which the City Attorney could expend city funds: • Various business meetings/events with business leaders, owners, consultants, or vendors. • Community meetings or events on general or city -specific issues. • Attendance at annual professional conferences, board meetings, and other meetings such as the League of California Cities, including specialized conferences for work - specific topics; reimbursement may include parking, transit, airfare, mileage, hotel, meals, and other incidental expenses. • Books, training, certifications, and publications relevant to the work environment. • City events and city -supported functions such as 4th of July, Association of Volleyball Professionals (AVP), Art Center features, activities, and expenses related to the events. • Litigation expenses. =83 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses Adopted Budget — FY 2015/16 City Treasurer The following are activities on which the City Treasurer could expend City funds: • Various business meetings/events with business leaders, owners, consultants, or vendors. • Community meetings or events on general or City -specific issues. • Attendance at annual professional conferences, board meetings, and other meetings such as the California Municipal Treasurers Association, the Association of Public Treasurers of the United States and Canada, the League of California Cities, the Government Finance Officers Association, the California Society of Municipal Finance Officers, including specialized conferences for work -specific topics; reimbursement may include parking, transit, airfare, mileage, hotel, meals, and other incidental expenses. • Occasional trips to testify/lobby on specific City issues to Sacramento or to Board of Equalization meetings. • Books, training, certifications, and publications relevant to the work environment. • City events and city -supported functions such as 4th of July, Association of Volleyball Professionals (AVP), Art Center events, and other similar activities. 484 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses Adopted Budget — FY 2015/16 City Clerk The following are activities on which the City Clerk could expend City funds: • Various business meetings/events with business leaders, consultants, vendors, and media. • Community meetings or events on general, City, and/or department -specific issues. Attendance at professional conferences, board meetings and other meetings and events such as the Southern California City Clerks Association (SCCCA), the Orange County City Clerks Association (OCCCA), the Beach Cities Clerks Association, the City Clerks Association of California (CCAC), the International Institute of Municipal Clerks (IIMC), the League of California Cities (LOCC), the Association of California Cities Orange County (ACCOC), the California Association of Clerks and Election Officials (CACEO), the Orange County Association of Records Managers and Administrators (ARMA), the Huntington Beach Chamber of Commerce membership meetings, the Huntington Beach Chamber of Commerce Planning Conference, the Huntington Beach Chamber of Commerce Economic Conference, California City Clerks Association New Law and Election Seminar, SIRE Conference, SIRE Roundtable meetings, the Granicus Annual Conference, Nuts & Bolts for Clerks, Senior Saturday, Surf City Nights, Technical Track for Clerks (TTC), Orange County Registrar of Voters (OCROV), National Notary Association (NNA), Easter Hunt, ICMA Conference Meetings, Women Leading Government (WLG), Leadership Committee, Youth in Government Day, Fair Political Practices Commission Seminars (FPPC), including specialized conferences for work - specific topics and economic conferences; reimbursement may include parking, transit, airfare, mileage, hotel, meals, and other incidental expenses. City Clerk related books, training, certifications, and publications relevant to the work environment. City events and city -supported functions such as 41h of July, Art Center features, public safety awards, and activities and expenses related to public outreach events. 485 INTENTIONALLY LEFT BLANK HUNTINGTON BEACH .I GUINNESS WORLD RECORDS' a,RGEST SURFBOARD MOST PEOPLE RIDW, A SURFBOARD Dept ID FN 15-010 Page 1 of 3 Meeting Date 918/2015 0 �/0/�ovvA *5�'�'+dEl� 7-0 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 9/8/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A Wilson, City Manager PREPARED BY: Lori Ann Farrell, Director of Finance SUBJECT: Public Hearing to consider adoption of Resolution No 2015-47 adopting a Budget for the City for Fiscal Year 2015/2016 and Resolution No 2015-48 establishing the Gann Appropriation Limit, and, authorize the Professional Services included in the Fiscal Year 2015/2016 proposed budget Statement of Issue The City Charter of the City of Huntington Beach requires a Public Hearing prior to the adoption of the City's annual budget The City Charter further requires adoption of the annual budget by September 30, 2015, for FY 2015/16 • Financial Impact The FY 2015/16 Proposed Budget is a structurally balanced budget that addresses current financial challenges while funding core public services and enhancing public safety The All Funds Proposed Budget equals $344 6 million, including a General Fund Proposed Budget of $216 7 million Individual departmental and fund level appropriations are contained in the attachments herein • Recommended Action A) Open the Public Hearing on the FY 2015/16 City Proposed Budget appropriation of $344,640,988 as outlined in the Proposed Budget document and related Exhibits, and, B) Adopt Resolution Number 2015-47, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2015/16," and, C) Authorize the Professional Services included in the FY 2015/16 Proposed Budget to be representative of the services projected to be utilized by departments in FY 2015/16, and, D) Adopt Resolution Number 2015-48, "A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for Fiscal Year 2015/2016" of $791,233,225 Alternative Action(s) Continue the Public Hearing until September 21, 2015, and instruct City staff regarding changes to be incorporated in the budget H B _ 121- Item 17. - 1 487 Dept ID FN 15-010 Page 2 of 3 Meeting Date 9/8/2015 Analysis As required by the City Charter, the City Manager submitted the FY 2015/16 Proposed Budget to the City Council on July 6, 2015 The FY 2015116 Proposed Budget highlights were first publicly presented to the City Council at the July 13, 2015, Strategic Planning Retreat The Proposed Budget and the Five -Year Capital Improvement Program (CIP) were also discussed at a Study Session held on July 20, 2015 The Five -Year Long -Term Financial Plan projections were also discussed at a Study Session held on August 17, 2015 These public budget study sessions provided the City Council and City Staff additional opportunities to hear from the public regarding the Proposed Budget before proceeding with the formal Public Hearing on September 8, 2015 The theme of next year's budget, "Making it Count," underscores that every financial decision made today will have lasting impacts The Making it Count strategy contained in the budget maximizes limited resources by funding the areas needing it the most public safety, quality of life programs, long-term financial sustainability, and infrastructure The FY 2015/16 Proposed Budget is structurally balanced and totals $344 6 million in All Funds, reflecting a 0 7 percent increase from the FY 2014/15 Adopted All Funds Budget of $342 3 million The General Fund portion of the proposed FY 2015/16 budget totals $216 7 million, representing a 3 2 percent increase from the FY 2014/15 Adopted Budget of $209 9 million The overall increase to the FY 2015/16 Proposed Budget in All Funds is primarily due to new Federal grants awarded to the City for public works projects The FY 2015/16 General Fund revenue is projected at $216 7 million, a $9 7 million or 4 7 percent • increase from the current year's adopted budget General Fund revenue consists of numerous sources such as taxes and fees Major sources of revenue include Property Tax, Sales Tax, Utility Users Tax and Transient Occupancy Tax, among others The FY 2015/16 Proposed Budget reflects additional funding for 8 5 FTEs across All Funds Of this amount, 8 95 FTEs are funded by the General Fund, with a 0 45 reduction in Other Funds for a net 8 5 FTE impact Of the 8 95 newly funded FTEs included in the General Fund Budget, the majority, or 7 0 FTEs, are for the Police Department The Proposed Budget includes a creative funding approach that adds funding for two Police Officers and three Community Services Officers The three new Community Services Officers will free up sworn Police Officers from the front desk to respond to calls for service in the community The remaining FTEs supported by the General Fund include a new Deputy Director of Community Development, a Senior Payroll Technician, and a Y4 Engineer position in Public Works, offset by a 1 5 FTE reduction in the Community Development Department, for a net 0 75 FTE impact The total FTE count in All Funds for FY 2015/16 is 983 75 Professional Services As established by Administrative Regulation Number 228, each department has submitted a list of professional services which are generally contained in their Proposed Budgets (Attachment #3) Professional services contracts are subject to compliance with Administrative Regulation Number 228 and City Ordinance Chapter 3 03 Gann Appropriation Limit • In November 1979, the California voters approved Article 13B of the State of California Constitution, which allows the City's spending of tax proceeds to increase only by factors from the base year of 1978-1979 In June 1990, Proposition 111 was passed which changed the way the limit is calculated and is outlined as follows Item 17. - 2 HB -322- 488 Dept ID FN 15-010 Page 3 of 3 Meeting Date 9/8/2015 The City may Increase Its limit annually in two ways • • By a percentage equal to the increase from the preceding year in county or city population (whichever is greater) • By an amount equal to the change in per capita personal income in California or the change in the assessment roll the preceding year due to the addition of local non-residential new construction (whichever is greater) The proposed appropriation limit for FY 2015/16 was calculated as follows FY 2014/15 Appropriation Limit $ 753,008,825 Multiplied by percentage grown in State Per Capita Personal Income 09946 Multiplied by change in City Population 1 0108 Proposed FY 2015/16 Appropriation Limit $ 791,233,225 Appropriations of revenues controlled by the Gann Limit are primarily in the General Fund The General Fund proposed appropriation for FY 2015116 of $216 7 million, which is significantly below this appropriation limit Examples of proceeds of taxes governed by the Gann Appropriation limit are property taxes, sales taxes, utility taxes, state subventions, fines, forfeitures, interest revenue on regulatory licenses, user charges, and user fees to the extent that those proceeds exceed the costs reasonably borne by that entity in providing the regulation, product, or service Public Hearing • The City Charter requires that a public hearing be conducted on the City budget prior to adoption Public Hearing notices have been published per City Charter requirements (Attachment #1) At the close of this hearing, all legal requirements for budget adoption will have been met L' Environmental Status Not Applicable Strategic Plan Goal Improve Quality of Life Enhance and Maintain Infrastructure Strengthen Economic and Financial Sustainability Enhance and Maintain Public Safety Enhance and Maintain City Services Delivery Attachment(s) Public Hearing Notice 2 Resolution Number 2015-47, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2015/2016" 3 Professional Services included in the Fiscal Year 2015/16 Budget 4 Resolution Number 2015-48, "A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for Fiscal Year 2015/2016" HB -32 3- Item 17. - 3 489 Au N M*m�15 N ii PUBLIC HEARING NOTICE is PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on the Proposed City Budget for Fiscal Year 2015/2016 Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach, in the Council Chambers of the Civic Center, Huntington Beach, CA, located at 2000 Main Street, at the hour of 6 00 PM, or as soon as possible thereafter, on Tuesday, the 8th of September 2015, for the purpose of considering the City Budget for Fiscal Year 2015/16 The Proposed Budget for Fiscal Year 2015/2016 totals $344,800,988 including General Fund Expenditures of $216,714,367 The complete Proposed Budget for Fiscal Year 2015/2016 may be reviewed by the public from 8 00 AM to 5 00 PM, Monday through Friday in the City Clerk's Office at City Hall, 2000 Main Street, second floor, the City's Central Library located at 7111 Talbert Avenue, and all branch libraries The public may obtain copies of the Proposed Budget for Fiscal Year 2015/2016 from the City's website at http //www huntingtonbeachca qov Pursuant to Huntington Beach Municipal Code Section 14 54 070, as part of the annual budget process, the sewer service user charges will be presented for receipt and file • All interested persons are invited to attend the budget hearing to express their opinions for, or against, the Proposed Budget with written or oral comments Written communications to the City Council should be mailed to the Office of the City Clerk at the address below Further information may be obtained from the Finance Department, 2000 Main Street, Huntington Beach, CA, 92648-2702 or by telephone (714) 536-5630 The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, city programs or activities The City of Huntington Beach is an equal opportunity employer Dated City of Huntington Beach By: Joan Flynn, City Clerk 2000 Main Street Huntington Beach, CA 92648-2702 Telephone: (714) 536-5227 http //huntingtonbeachca qov/hbpubliccomments ** Notice to City Clerk ** this copy to run in newsprint no later than 10 days prior to the • public hearing date Run in both display format and in legal section Item 17. - 4 HB -324- 491 "92 RESOLUTION NO. 2 015 — 4 7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING A BUDGET FOR THE CITY FOR FISCAL YEAR 2015/16 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget, and The City Council has received and considered the Proposed Budget for Fiscal Year 2015/16, staff reports, and public testimony and information received in a noticed public hearing on the City Budget, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows - SECTION 1: That the Proposed Budget for Fiscal Year 2015/16, a copy of which is attached hereto as Exhibit "A" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. SECTION 2: That the Estimated Revenue and Transfers In for Fiscal Year 2015/16, a copy of which is attached hereto as Exhibit "B" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. When combined with reserves, the Estimated Revenue and Transfers In for Fiscal Year 2015/16 are sufficient to fund the appropriations set forth in Proposed Budget for Fiscal Year 2015/16. SECTION 3. That the Proposed Appropriations and Transfers Out for Fiscal Year 2015/16, a copy of which is attached hereto as Exhibit "C" and incorporated by this reference as though fully set forth herein, providing appropriations summaries of details currently contained in the City's accounting system, including technical adjustments related to Transfers In and Transfers Out, and detail of estimated revenue, is hereby approved and adopted SECTION 4 That the Tables of Organization, a copy of which is attached hereto as Exhibit "D" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted The City Manager, subject to compliance with the City Charter Section 403, may revise the Tables of Organization provided that the authorized number of personnel within the same department, office or agency is not exceeded. SECTION 5• That from the effective date of the budget, the several amounts stated therein as proposed expenditures shall be and become appropriated to the several departments, offices and agencies for the respective objects and purposes therein named; provided, however, that the City Manager may transfer funds from one object or purpose to another within the same department, office or agency. The City Manager may also transfer non -departmental funds from one expenditure type to another within the same fund provided there is no increase in approval total appropriations contained in the budget. 15-4859/ 12443 8 493 SECTION 6: Acquisition of new capital items shall be limited to the specific items included in the approved budget. Acquisition of capital items to replace existing capital equipment shall not exceed the total appropriation for the funding source. The City Manager may authorize changes to the procurement of specific items as long as the total appropriation for any department, fund or agency is not exceeded. However the City Manager must obtain City Council approval for items that exceed Five Hundred Thousand Dollars ($500,000.00). SECTION 7: That the Capital Improvement Program contained in the Proposed Budget for Fiscal Year 2015/16 (Exhibit A) is hereby approved in concept, and the Director of Public Works is authorized to publicly advertise for bids on these projects in accordance with Section 503 and Section 614 of the City Charter. SECTION 8• That construction of Capital Improvement Projects requires the use of professional services such as geo-technical, water testing, engineering oversight, project management, design, survey, and other required studies. Funding for these professional services is included within each Capital Improvement Project's budget as set forth in the Proposed Budget for Fiscal Year 2015/16 (Exhibit A). Consistent with the City Council's policy regarding professional services agreements, the City Council hereby authorizes the City Manager, or designee, to enter into any necessary professional services agreements to facilitate the completion of an approved Capital Improvement Project. SECTION 9: That the City Manager or Finance Director may, as necessary, appropriate donations and grants received during the fiscal year up to $100,000 per source or grantor. Donations and grant awards with matching requirements, or exceeding $100,000 from a single source or grantor, require City Council approval. Any resolutions authorizing budget amendments related to donations and grants in conflict herewith are hereby repealed. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 81h day of September, 2015. F APPROVED AS T-, FORM. "I— ��;iL-- ttorney D� q� 5 INITIATED AND APPROVED. Lo", a,,, 4" Finance Director 15-4859/124438 2 494 List of Exhibits Exhibit A. Proposed Budget for Fiscal Year 2015/16 as of July 6, 2015 Exhibit A-1 Proposed Budget for Fiscal Year 2015/16 Revisions Exhibit B Estimated Revenue and Transfers In for Fiscal Year 2015/16 Exhibit C Proposed Appropriations and Transfers Out for Fiscal Year 2015/16 Exhibit D Tables of Organization 15-4859/124438 3 495 EXHIBIT A FY 2015/2016 Proposed Budget Surf City USA Huntington Beach, California "COMPLETE COPY ON FILE IN THE CITY CLERKS OFFICE*" Exhibit A-1 City of Huntington Beach FY 2015/2016 Proposed Budget Appropriation Revisions General Fund Amount Department FY 2015/2016 Proposed Budget submitted on July 6, 2015 216,484,367 Citywide Quarterly steam cleaning services at the Main Promenade Parking Structure 36,000 * Comm Services 1 FTE - Community Services position (TBD) 64,000 * Comm Services Outsource plan review and inspection of Small Rooftop Photovotaic (solar) panels 130,000 * Comm Dev Subtotal 230,000 Total FY 2015/2016 General Fund Revised Proposed Budget 216,714,367 All Funds FY 2015/2016 Proposed Budget presented on July 6, 2015 344,401,488 Citywide General Fund Revisions approved August 3, 2015 230,000 * Noted above Fund 701 - Auto Dealers BID Budget Amendment approved on August 3, 2015 (10,500) Non-Dept/ECD Fund 710 - HB Downtown BID Budget Amendment approved on September 8, 2015 20,000 Non-Dept/ECD Total FY 2015/2016 All Funds Revised Proposed Budget 344,640,988 *These items were approved by the City Council at the August 3, 2015 City Council meeting and are fully offset by revenue increases for a net neutral effect. 497 Exhibit B City of Huntington Beach Estimated Revenue and Transfers In Fiscal Year 2015/16 Budget Fund Title Revenue & Transfers In 100 General Fund 216,714,367 101 Specific Events 400,000 201 Air Quality Fund 252,350 204 Fourth of July Parade 400,000 206 Traffic Impact 713,000 207 Gas Tax Fund 3,377,537 210 Sewer 896,000 211 Drainage 227,000 213 Measure M Fund 3,264,400 215 Rehabilitation Loans 80,000 219 Traffic Congestion Relief 42 924,696 226 Quimby Fund 1,383,399 228 Park Development Impact - Res 500,000 229 Library Dev Impact 50,000 233 Housing Residual Receipts 420,000 234 Disability Access Fund 25,000 235 Park Dev Impact - Non Res 200,000 308 In -Lieu Parking Downtown 40,946 350 RORF 10,022,771 352 LMIHAF 400,000 401 Debt Svc HBPFA 6,625,738 405 Debt Svc Grand Coast CFD2000-1 1,246,339 406 Debt Svc Mello Roos 300,645 408 Debt Svc McDonnell CFD 2002-1 388,028 410 Debt Svc Bella Terra 2,360,957 501 CUPA 240,000 504 Refuse Collection Service 11,336,732 506 Water 37,178,668 507 Water Master Plan 850,000 508 WOCWB 201,718 509 Refuse Education 50,097 511 Sewer Service Fund 10,830,000 551 Self Insurance Workers' Comp 6,785,711 701 BID - Auto 101,520 702 Retiree Insurance Fund 2,358,394 703 Retirement Supplement 4,785,164 704 Fire JPA Fund 388,067 707 Debt Svc Judgment Oblig Bonds 1,024,400 709 BID - Hotel/Motel 2,946,000 710 BID - Downtown 290,000 711 Parking Structure -Bella Terra 641,406 712 Parking Structure -Strand 1,640,439 873 OCTA/CIP Grant 3,518,215 909 UASI/OCIAC Program 50,426 995 Hwy Safety Improvement Program 2,188,000 1219 CDBG 15/16 970,561 1220 HOME Program 15/16 377,687 1222 Hazard Mitigation Grant Program 2,550,000 Total Revenue 342,516,378 MV Exhibit C City of Huntington Beach Proposed Appropriations & Transfers Out Fiscal Year 2015/16 Budget Department/Fund Title Appropriations & Transfers Out General Fund (Company 100) City Council 352,389 City Attorney 2,450,613 City Clerk 811,023 City Manager 2,175,938 City Treasurer 204,687 Community Development 7,117,570 Community Services 9,516,054 Finance 5,728,945 Fire 44,647,169 Human Resources 5,414,059 Information Services 6,833,066 Library Services 4,604,986 Non -Departmental 34,324,704 Police 70,071,362 Public Works 22,461,802 Sub -Total General Fund 216,714,367 Other Funds (Company Number and Title) 101 Specific Events 400,000 201 Air Quality Fund 273,350 204 Fourth of July Parade 400,000 206 Traffic Impact 600,000 207 Gas Tax Fund 5,919,555 209 Park Acquisition & Development 289,050 213 Measure M Fund 4,633,673 215 Rehabilitation Loans 300,000 219 Traffic Congestion Relief 42 357,000 223 Safe and Sane Fireworks 75,064 225 Gun Range Settlement 50,000 226 Quimby Fund 60,600 228 Park Development Impact - Res 149,468 229 Library Development Impact 50,000 233 Housing Residual Receipts 455,367 234 Disability Access Fund 25,000 235 Park Dev Impact - Non Res 316,800 308 In -Lieu Parking Downtown 50,000 314 Infrastructure Fund 143,000 350 RORF 10,022,600 352 LMIHAF 112,213 401 Debt Svc HBPFA 6,625,738 405 Debt Svc Grand Coast CFD2000-1 1,246,339 Other Funds (Company Number and Title - Continued) 406 Debt Svc Mello Roos 300,645 408 Debt Svc McDonnell CFD 2002-1 388,028 499 Exhibit C City of Huntington Beach Proposed Appropriations & Transfers Out Fiscal Year 2015/16 Budget Department/Fund Title Appropriations & Transfers Out 410 Debt Svc Bella Terra 2,360,957 501 CUPA 279,838 504 Refuse Collection Service 11,336,732 506 Water 37,971,634 507 Water Master Plan 868,327 508 WOCWB 194,000 509 Refuse Education 50,097 511 Sewer Service Fund 10,973,029 551 Self Insurance Workers' Comp 6,538,908 701 BID - Auto 101,520 702 Retiree Insurance Fund 2,358,394 703 Retirement Supplement 4,785,164 704 Fire JPA Fund 643,490 707 Debt Svc Judgment Oblig Bonds 1,024,400 709 BID - Hotel/Motel 2,946,000 710 BID - Downtown 290,000 711 Parking Structure Bella Terra 583,930 712 Parking Structure Strand 1,901,823 873 OCTA/CIP Grant 3,518,215 909 UASI/OCIAC Program 50,426 995 Hwy Safety Improvement Program 2,188,000 1219 CDBG 15/16 970,561 1220 HOME Program 15/16 377,687 1222 Hazard Mitigation Grant Program 2,550,000 Sub -Total Other Funds 128,106,622 Total City Appropriations 344 820,988 500 EXHIBIT D City of Huntington Beach City • uncil ��LrvTv CProposed Mayor Mayor Pro-Tem City Council Member (5) Administrative Assistant 501 EXHIBIT D "LCity of Huntington Beach !�City Attorney City Attorney Chief Assistant City Attorney ADMINISTRATION Administrative Assistant LITIGATION Assistant City Attorney Senior Deputy City Attorney (2) Legal Assistant (2) ADVISORY Assistant City Attorney Deputy City Attorney III Legal Assistant EXHIBIT D City of Huntington Beach City Clerk Q` Proposed ADMINISTRATION, PUBLIC SUPPORT & ELECTIONS Assistant City Clerk Senior Deputy City Clerk City Clerk RECORDS MANAGEMENT Senior Deputy City Clerk 503 EXHIBIT D City of Huntington Beach City Treasurer Proposed Budget - FY 2015/16 City Treasurer Administrative Assistant (0.50) 504 EXHIBIT D TienCity ofHuntingtonBeach City 3` Manager City Manager ADMINISTRATION Assistant City Manager Assistant to the City Manager Executive Assistant PUBLIC E:) (:]HED Community Relations Officer Energy Project Manager OFFICE OF BUSINESS DEVELOPMENT Deputy Director of Economic Development Economic Development Project Manager Real Estate & Project Manager Administrative Analyst Administrative Secretary (.50) Administrative Aide 505 EXHIBIT D -' City of Huntington Beach t Community Development Proposed Budget — FY 2015116 Director of Planning And Building (TBD) Deputy Director of Planning and Building (TBD) ADMINISTRATION Administrative Analyst Senior Administrative Assistant Administrative Secretary (2) Office Assistant II CA9 OOD CED ON &INSPECTION SERVICESEMENT cc----)) SERVICES CURRENT PLANNING Planning Manager Senior Planner (1) Associate Planner (3) Assistant Planner ADVANCE PLANNING Planning Manager Senior Planner (2) Associate Planner (1) Assistant Planner Code Enforcement Supervisor Senior Code Enforcement Officer Code Enforcement Officer 1/II (3.5) Inspection Supervisor (2) Principal Electrical Inspector Principal Plumbing & Mechanical Inspector Building Inspector 1111/III (8) Building Manager Plan Check Engineer (2) Permit & Plan Check Supervisor Senior Permit Technician (3) Building Inspector 610101 EXHIBIT D City of Huntington Beach Community Services Proposed Budget — FY 2015116 Director of Community Services ADMINISTRATION Administrative Analyst Senior Administrative Assistant Office Assistant II C�� RECREATION, HUMAN & CULTURAL SERVICES FACILITIES AND DEVELOPMENT Facilities, Development, & Concession Manager Administrative Secretary (.50) PARK ACQUISITION AND DEVELOPMENT Administrative Analyst Senior SPECIFIC EVENTS Community Services Recreation Supervisor RECREATION, HUMAN, AND CULTURAL SERVICES Community Services Manager Administrative Secretary (.50) ADULT SPORTS Community Services Recreation Supervisor Maintenance Service Worker PROJECT SELF-SUFFICIENCY Human Services Program Coordinator SENIOR SERVICES Senior Supervisor Human Services Office Assistant II Volunteer Services Coordinator Social Worker Senior Services Transportation Coordinator Senior Services Assistant Senior Recreation Community Services Recreation Supervisor CULTURAL SERVICES Senior Supervisor Cultural Affairs Office Assistant II CITY GYM & POOL (Youth Sports & Acuatics) Community Services Recreation Supervisor Community Services Recreation Specialist EDISON CENTER Community Services Recreation Supervisor Community Services Recreation Specialist MURDY CENTER Community Services Recreation Supervisor Community Services Recreation Specialist BEACH OPERATIONS BEACH ADMINISTRATION BEACH MAINTENANCE Beach Operations Supervisor Beach Maintenance Crewleader (2) Senior Facilities Maintenance Technician Beach Equipment Operator (3) Beach Maintenance Service Worker PARKING METERS Parking Meter Repair Technician Parking Meter Repair Worker (2) PARKING & CAMPING Supervisor Parking & Camping Facilities Parking & Camping Crewleader Parking & Camping Leadworker Parking & Camping Assistant New Position (TBD) 507 EXHIBIT D City of Huntington Beach Finance Proposed Budget — FY 2015116 Director of Finance ADMINISTRATION Administrative Analyst Senior Administrative Assistant (1.5) ACCOUNTING SERVICES BUDGET MANAGEMENT CASHIERING & FISCAL SERVICES COLLECTIONS SERVICES Finance Manager - Accounting GENERAL ACCOUNTING Project Manager Senior Accountant ACCOUNTS PAYABLE & RECEIVABLE Senior Accounting Technician Accounting Technician II (2) PAYROLL Payroll Specialist Senior Payroll Technician (2) Finance Manager - Budget Administrative Analyst Senior (2) Finance Manager — Treasury Administrative Analyst Senior Accounting Technician Supervisor CASHIERING Accounting Technician II (2) ACCOUNTS RECEIVABLE/ COLLECTIONS Accounting Technician II Finance Manager — Fiscal Services MUNICIPAL SERVICES Senior Accounting Technician Accounting Technician II (2) BUSINESS LICENSE Accounting Technician Supervisor Senior Accounting Technician Accounting Technician II (2) Field Service Representative PROCUREMENT Buyer (2) REPROGRAPHICS MAIL 508 EXHIBIT D City of Huntington Beach Fire Proposed Budget — FY 2015116 Fire Chief -- - � C - - -- - -) FIRE PREVENTION ADMINISTRATION EMERGENCY RESPONSE MARINE SAFETY Fire Division Chief Administrative Secretary PROGRAMS Assistant Fire Marshal Fire Protection Analyst (2) Fire Prevention Inspector (3) Senior Permit Technician CERTIFIED UNIFIED PROGRAM AGENCY Haz Mat Program Specialist Administrative Secretary ADMINISTRATION Administrative Analyst Senior Administrative Aide Administrative Assistant Accounting Technician II FIREMED Fire Medical Coordinator Accounting Technician II (2) Office Assistant II EMERGENCY MANAGEMENT & HOMELAND SECURITY Fire Battalion Chief Emergency Services Coordinator CENTRAL NET OPERATIONS AUTHORITY Fire Training Maintenance Technician Administrative Secretary Fire Division Chief FIRE SUPPRESSION Fire Battalion Chief (3) Deputy Fire Marshal (2) Fire Captain (30) Fire Engineer (30) Firefighter Paramedic (48) Firefighter (12) Ambulance Operator (30) TRAINING Fire Battalion Chief Deputy Fire Marshal EMERGENCY MEDICAL SERVICES Emergency Medical Services Coordinator Marine Safety Division Chief Marine Safety Lieutenant (3) Marine Safety Officer II (10) Administrative Secretary 509 EXHIBIT D JAMiL City of Huntington Beach Human Resources Proposed Budget — FY 2015116 Director of Human Resources ADMINISTRATION Administrative Assistant RISK MANAGEMENT C: LABOR BENEFITE E i D ((,:! ECRUITMENT & ::) SELECTION LIABILITY Risk Manager Liability Claims Coordinator Risk Management Specialist (2) SAFETY / WORKERS COMPENSATION Safety & Loss Prevention Analyst Personnel Analyst Principal Personnel Analyst Principal Personnel Analyst Principal Personnel Analyst Personnel Analyst Senior Personnel Analyst Personnel Assistant (2) 510 EXHIBIT D City of Huntington Beach Information Services Proposed Budget — FY 2015116 Director of Information Services ADMINISTRATION Administrative Assistant Iif) SUPPORT DATABASE SUPPORT PUBLIC SAFETY SYSTEMS IS Communications Manager Network Systems Administrator IS Analyst Senior IS Technician Senior IS Technician IV (2) IS Computer Operations Manager IS Analyst IS Technician Senior IS Technician III IS Technician II IS Technician I GIS Analyst II (3) Business Systems Manager (0.50) IS Analyst Senior (2) IS Analyst IV (2) IS Analyst III IS Analyst II (2) Business Systems Manager (0.50) IS Analyst IV (3) IS Analyst II IS Technician IV 511 EXHIBIT D City of Huntington Beach Library Services Proposed Budget — FY 2015116 Director of Library Services Principal Librarian ADMINISTRATION, (.TE OUTREACH 8 TRAINING PROGRAMS &YOUTH PUBLIC 8 INFORMATIONFACILITY RENTALS & NMAINTENANCE SERVICES SERVICES SERVICES NT Senior Librarian ADMINISTRATION Administrative Assistant Volunteer Services Coordinator FACILITY RENTALS Library Facilities Coordinator FACILITIES MAINTENANCE Library Specialist ADULT LITERACY Literacy Program Specialist (2) BRANCHES BANNING Library Services Clerk HELEN MURPHY Librarian MAIN STREET Library Specialist OAKVIEW Library Specialist Senior Librarian CHILDREN'S LIBRARY Librarian Library Services Clerk (2) Senior Librarian PUBLIC SERVICES Librarian Library Services Clerk (2.50) Senior Library Specialist (0.75) Media Services Specialist Senior Librarian TECHNICAL SERVICES Librarian Library Services Clerk ACQUISITIONS Accounting Technician II (2) 512 EXHIBIT D City of Huntington Beach Police Proposed Budget — FY 2015116 UNIFORM Police Captain Administrative Secretary PATROL Police Lieutenant (6) Police Sergeant (13) Police Officer (120) Police Recruit (4) Community Services Officer (3) TRAFFIC Police Lieutenant Police Sergeant (3) Police Officer (19) Police Records Specialist AIR SUPPORT Police Sergeant Police Officer (6) Senior Helicopter Maintenance Technician Helicopter Maintenance Technician PARKING ENFORCEMENT Parking/Traffic Control Supervisor Parking/Traffic Control Officer (16) SPECIAL ENFORCEMENT Police Sergeant (2) Police Officer (8) Police Chief Administrative Assistant CCINVESTIGATIONS Police Captain INVESTIGATIONS Police Lieutenant Police Sergeant (3) Police Officer (22) Forensic Systems Specialist Crime Analyst Police Services Specialist Community Services Officer (4) NARCOTICS/VICE/INTEL/CTF Police Lieutenant Police Sergeant (2) Police Officer (12) Police Services Specialist Community Services Officer OCIAC TASK FORCE Police Officer JAIL Detention Administrator Detention Shift Supervisor (4) Detention Officer, Nurse (4) Detention Officer (9) ADMINISTRATIVE OPERATIONS Police Captain PROFESSIONAL STANDARDS Police Lieutenant Police Sergeant (2) Police Officer (2) SUPPORT SERVICES Police Administrative Services Manager Facilities Maintenance Crewleader Community Relations Specialist RECORDS Police Records Administrator Police Records Supervisor (3) Police Records Specialist (10) Police Records Technician (6) Police Services Specialist (5) Police Systems Coordinator TRAINING Police Sergeant Police Officer Police Services Specialist ALARMS Police Services Specialist PERSONNEL Administrative Analyst Senior Police Services Specialist BUDGET/PAYROLL Administrative Analyst Senior Accounting Technician II (3) COMMUNICATIONS Police Communications Manager Communications Supervisor (6) Communications Operator (18) GENERAL SERVICES/PROPERTY EVIDENCE Police Services Specialist Property Officer (3) CRIME LAB Police Photo/Imaging Specialist Latent Fingerprint Examiner (2.50) Police Services Specialist Crime Scene Investigator (6) 513 EXHIBIT D JON City of Huntington Beach Public Works Proposed Budget — FY 2015116 Director of Public Works V ADMINISTRATION Project Manager Administrative Assistant Senior Accounting Technician Accounting Technician II Administrative Secretary Office Specialist ENGINEERING TRANSPORTATION UTILITIES MAINTENANCE OPERATIONS GENERAL SERVICES CONSTRUCTION ENGINEERING Construction Manager Senior Construction Inspector (3) Survey Party Chief Survey Technician II (2) Contract Administrator (3) DESIGN ENGINEERING Senior Civil Engineer (2) Senior Engineering Technician DEVELOPMENT ENGINEERING Principal Civil Engineer Senior Civil Engineer (2) Senior Engineering Technician Civil Engineering Assistant WATER AND SEWER ENGINEERING Principal Civil Engineer (2) Senior Civil Engineer Civil Engineering Assistant (2) Civil Engineer (Associate, Title TBD) STORM WATER OUALITY Principal Civil Engineer iin. Environmental Specialist (2) Transportation Manager ENGINEERING/ CIP Principal Civil Engineer Senior Traffic Engineer Traffic Engineering Technician Traffic Signal/Light Crewleader Traffic Signal Electrician (2) Traffic Maint Service Worker (2) SIGNS & MARKINGS MAINTENANCE Signs & Markings Crewleader Signs Leadworker Equipment Operator Utilities Manager WATER &SEWER ADMINISTRATION Administrative Analyst Senior Water Conservation Coordinator Field Service Representative SCADA Coordinator SCADA Technician Warehousekeeper Equipment Support Assistant Stock Clerk Administrative Secretary Office Assistant II (2) WATER PRODUCTION/ QUALITY Water Production Supervisor Water Operations Crewleader Water Operations Leadworker (2) Water Systems Technician III (3) Water Systems Technician 11 (5) Water Quality Supervisor Water Quality Coordinator Cross Connection Control Specialist (2) Water Quality Technician WATER DISTRIBUTION/ METERS Water Distribution Supervisor Water Dist. Maint. Crewleader (2) Water Dist. Meters Crewleader Engineering Aide Water Dist. Maint. Leadworker (6) Water Dist. Meters Leadworker (2) Water Equipment Operator (4) Water Service Worker (14) Water Meter Repair Technician (5) Senior Water Meter Reader Field Service Representative Water Meter Reader (2) Accounting Technician II Water Utility Locator WASTEWATER Wastewater Supervisor Wastewater Ops Crewleader Wastewater Ops Leadworker (3) Wastewater Equipment Operator (5) Senior Wastewater Pump Mechanic Wastewater Pump Mechanic Wastewater Maint. Service Worker (7) MAINTENANCE ADMINISTRATION Administrative Analyst Senior Administrative Secretary Accounting Technician II Office Assistant II LANDSCAPE MAINTENANCE Landscape Maintenance Supervisor Irrigation Crewleader Landscape Maim. Leadworker(3) Landscape Equipment Operator (2) Pest Control Specialist TREE MAINTENANCE Tree Maintenance Supervisor Tree Maintenance Crewleader Tree Maintenance Leadworker Tree Equipment Operator (3) Maintenance Service Worker (2) STREET MAINTENANCE Street Maintenance Supervisor Street Maintenance Crewleader Street Maintenance Leadworker (2) Street Equipment Operator (3) Maintenance Service Worker (5) GENERAL SERVICES ADMINISTRATION See Maintenance Admin Code Enforcement Officer I Field Service Representative Office Assistant II FLEET MAINTENANCE Fleet Operations Supervisor Equip Services Crewleader Equip/Auto Maint. Crewleader Equip/Auto Maint. Leadwoker (3) Equipment Support Assistant Mechanic III (6) Mechanic II (4) FACILITY MAINTENANCE Facilities Maintenance Supervisor Facilities Maint. Crewleader Painter Leadworker Facilities Maintenance Technician (; Electrician Plumber 514 Res. No. 2015-47 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven, that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on September 8, 2015 by the following vote AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, Peterson NOES: None ABSENT: None ABSTAIN: None City rk and ex-officio Merk of the City Council of the City of Huntington Beach, California 515 ga f0 Erg` 4 a 516 CITY OF HUNTINGTON BEACH PROFESSIONAL SERVICES FISCAL YEAR 2015/16 Citywide (All Funds) Department Description Amount City Attorney Le al related professional services $117,865 Professional services including governmental membership, state and federal consulting/lobbying services, financial City Manager consulting, graphic services, legal services and other consulting and professional services related to business development, real estate services, public information, marketing and other administrative professional services. $157,000 Financial consulting/economic analysis, legal services, real estate services (including but not limited to appraisals, right -of - Office of Business way services, acquisitions, title), parking consulting, engineering services, CDBG/HOME consulting, and inspection Development services. $150,545 Community Professional services including planning and technical services, inspection services, plan check services and other Development professional services. $527,697 Community Service Design/Environmental/Architectural/Engineering, 4th of July Celebration Coordination/Run/Parade/Public Relations and other consulting and professional services. $171,000 Finance Audit Professional Services, Sales Tax Auditing, Property Tax Auditing, and other consulting and professional services. $291,614 Fire and development plan check and inspection services; environmental and soils consulting; employment background and other investigative services; oil production inspections, testing and document preparation; medical insurance billing; Fire physical examinations and pulmonary consulting for personnel; hazardous materials inspections of City businesses as part of the CUPA Program and other consulting and professional services. $570,372 Professional services including legal, recruitment, medical professional, labor consulting and other consulting and Human Resources professional services. $956, 500 Information Services Consulting and other professional services related to Audit Security Services, Phone Support, Workshops for Business Intelligence, Infrastructure Systems, Public Safety Systems and Application and Database Support Divisions. $35,000 Library Services Library Professional and Consulting Services $10,000 Psychological exams, polygraph, legal consultations, rape and medical exams, crime prevention, hazmat physical Police exams, flight crew physicals, blood withdraws, transcription, juvenile diversion, gang prevention and other related consulting and professional services. $333,408 Engineering/Design, Inspection,/Construction Management, Development Review, Water Quality Testing, Water Public Works Conservation Support Services, Engineering Studies, Traffic Studies, Special Training Services, Litigation Services, Water Rate Study, Billing System Implementation Assistance, NPDES/FOG Inspection Services, Arborist Services and other consulting and professional services. $3,867,200 Non -Departmental Professional services including claims, litigation, auditing, recruitment services, appraisal, economic analysis, legal, housing compliance and other consulting and professional services. $780,809 Total Professional Services $7,969,010 517 i ATTACHMENT y �_ '� Via: ON RESOLUTION NO. 2 015 -4 8 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ESTABLISHING THE GANN APPROPRIATION LIMIT FOR FISCAL YEAR 2015/2016 WHEREAS, Article 13B of the California Constitution imposes upon state agencies and local governments the obligation to limit each fiscal year's appropriation of the proceeds from taxes to the amount of such appropriations in fiscal year 1978/1979, adjusted for changes as prescribed under the law, NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: In compliance with the provisions of Article 13B of the California Constitution and the formula set out therein, there is hereby established an appropriation limit of $791,233,225 for the fiscal year 2015/2016. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 8 t h day of September , 2015. REVIE A D APPROVED. APPROVED City r y tome, Exhibit A - Gann Limit Calculation 14LV _ 8 -o� -/ 5 INITIATED AND APPROVED: A)V-, av� +l Finance Director 15-4723/120853 519 Resolution No. 1015-48 EXHIBIT A • GANN LIMIT CALCULATION FISCAL YEAR 2015-2016 Under Proposition 111. there are two options available for each of the major adjustment factors The values of these factors for the purpose of calculating the Fiscal Year 2015-2016 adjustment are as follows Price Factor (A) Percent growth in State per Capita Personal Income 3 82% (Source Dept of Finance. California) (B) Percent change in Assessed Valuation due to new non-residential construction -0 54% (Source Orange County Assessor Prop I I I Report) Population Factor (C) Percent growth in County Population 1 08% (Source Dept of Finance, California) (D) Percent growth in City Population 1 21% (Source Dept of Finance, California) Annual Adjustment Factor Based on the actual data, the four alternative adjustment factors are as follows (A x C) 1 0382 x 10108 = 1 0494 (A x D) 1 0382 x 10121 = 1 0508 (B x C) 09946 x 10108 = 1 0053 . (B x D) 09946 x 1 0121 = 1 0066 Calculation of the Fiscal Year 2015-2016 Limit FY 14/15 Limit $753,008.825 From PY G Recommended Adjustment Factor (Largest Allowable Increase) 1 05076222 FY 15/16 Limit $791,233,225 • HB -349- Item 17. - 29 520 Res. No. 2015-48 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven, that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on September 8, 2015 by the following vote AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, Peterson NOES: None ABSENT: None ABSTAIN: None 0 City C66rk and ex-officio Clerk of the City Council of the City of Huntington Beach, California 521 PUBLIC HEARING NOTICE PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on the Proposed City Budget for Fiscal Year 2015/2016 Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach, in the Council Chambers of the Civic Center, Huntington Beach, CA, located at 2000 Main Street, at the hour of 6:00 PM, or as soon as possible thereafter, on Tuesday, the 8th of September 2015, for the purpose of considering the City Budget for Fiscal Year 2015/16. The Proposed Budget for Fiscal Year 2015/2016 totals $344,800,988 including General Fund Expenditures of $216,714,367. The complete Proposed Budget for Fiscal Year 2015/2016 may be reviewed by the public from 8:00 AM to 5:00 PM, Monday through Friday in the City Clerk's Office at City Hall, 2000 Main Street, second floor; the City's Central Library located at 7111 Talbert Avenue; and all branch libraries. The public may obtain copies of the Proposed Budget for Fiscal Year 2015/2016 from the City's website at http://www.huntingtonbeachca.gov. Pursuant to Huntington Beach Municipal Code Section 14.54.070, as part of the annual budget process, the sewer service user charges will be presented for receipt and file. All interested persons are invited to attend the budget hearing to express their opinions for, or against, the Proposed Budget with written or oral comments. Written communications to the City Council should be mailed to the Office of the City Clerk at the address below. Further information may be obtained from the Finance Department, 2000 Main Street, Huntington Beach, CA, 92648-2702 or by telephone (714) 536-5630. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, city programs or activities. The City of Huntington Beach is an equal opportunity employer. Dated: August 27, 2015 City of Huntington Beach By: Joan Flynn, City Clerk 2000 Main Street Huntington Beach, CA 92648-2702 Telephone: (714) 536-5227 http://huntingtonbeachca.gov/hbpubliccomments ** Notice to City Clerk ** this copy to run in newsprint no later than 10 days prior to the public hearing date. Run in both display format and in legal section. 522 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2015/16 Accounting Method — The City of Huntington Beach accounts for its financial position and operations according to generally accepted accounting principles (GAAP) for governmental units prescribed by the Government Accounting Standards Board (GASB). A fund or account group is an accounting entity with a self -balancing set of accounts recording the financial position and results of operations of a specific governmental activity. The City prepares financial statements on the modified accrual basis for all governmental fund types except for the financial statements of the proprietary fund types, which are prepared on the accrual basis. Accrual Basis — The basis of accounting under which transactions are recognized when they occur regardless of the timing of related cash flows. ADA — (refer to Americans with Disabilities Act). Adopted Budget — The City Council approved annual budget establishing the legal authority for the expenditure of funds set forth in the adopting City Council budget resolution. Affordable Housing Agreement — An agreement to ensure that all have access to affordable, safe, and sustainable housing that contributes to social and economic participation. AHA — (see Affordable Housing Agreement). Americans with Disabilities Act (ADA) — This Federal law requires that public facilities be accessible to individual with physical limitations. Appropriation — A legal authorization granted by a legislative body to make expenditures and to incur obligation for specific purposes. Appropriation Account — A budgetary account set up to record specific authorizations to spend. The account is credited with original and any supplemental appropriations and is charged with expenditures and encumbrances. Appropriation Limit — As a governmental entity in the State of California, the City is subject to the Gann Spending Limit Initiative, which limits the amount of annual appropriations of tax proceeds. Assessed Valuation — A dollar value placed on real estate or other property by the County of Orange as a basis for levying property taxes. Audit — Prepared by an independent certified public accountant (CPA) to form an opinion regarding the legitimacy of transactions and internal controls. An audit is an examination and evaluation of the City's records and procedures to ensure compliance with specified rules, regulations, and best practices. Balanced Budget — A budget in which planned expenditures do not exceed planned revenues available. BID — (see Business Improvement District). Bond — A written promise issued by the City to pay a specific sum of principal amount, at a specified date(s) in the future, together with periodic interest at a special rate to raise capital, usually to pay for the construction of long-term infrastructure projects. Two major types of bonds include General Obligation Bonds and Revenue Bonds. Bond Proceeds — Funds received from the sale or issuance of bonds. Budget — A plan of financial operation embodying a summary and detail of authorized expenditures for a given period and the proposed means of financing them. 523 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2015/16 Business Improvement District (BID) — Is a financing mechanism that is used to provide revenue for a variety of local improvements and services that enhance, not replace, existing municipal services. In California, there are several types of BIDs, including property based, business based, and tourism based. Business Unit — An eight or nine digit accounting reference comprised of the fund, department, and program. Expenditures and revenues are budgeted within business units. CAFR — (see Comprehensive Annual Financial Report). California Public Employees' Retirement System (CaIPERS) — Statewide retirement system that covers most City of Huntington Beach employees. CaIPERS — (see California Public Employees' Retirement System). Capital Assets — Assets of long-term character that are intended to continue to be held or used for a period of more than one year, such as land, buildings, machinery, furniture, and other equipment. Capital Improvement Program (CIP) — A long-range plan for the development and replacement of long- term assets such as streets, buildings, water and sewer systems. Capital Outlay — Expenditures, which result in the acquisition of assets with an initial cost of at least $10,000 and an expected life of at least two years. Capital Project Funds — Used to account for financial resources used for the acquisition or construction of major capital facilities (other than those financed by proprietary fund types). CDGB — (see Community Development Block Grant). Certified Public Accountant (CPA) — An accountant who has passed certain examinations and met all other statutory and licensing requirements of a United States state to be certified by that state. CFD — (see Community Facilities District). Charges for Services — Reimbursement for services rendered to the public or to some other program/fund in the City. CIP— (see Capital Improvement Program). City Charter — The legal authority granted by the State of California establishing the entity known as the City of Huntington Beach and giving it the ability to provide services and collect revenue to support those services. Combined Transportation Funding Program (CTFP) — The Orange County Transportation Authority (OCTA) created the CTFP to provide local agencies with a common set of guidelines and project selection criteria for a variety of funding programs. Community Development Block Grant (CDBG) — The Housing and Community Development Act of 1974 provides funds to cities and counties to develop urban communities, decent housing, a suitable living environments, and expanded economic opportunities principally for low and moderate -income persons. This federal program gives priority to activities, which benefit low and moderate -income individuals. 524 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2015/16 Community Facilities District (CFD) — A special district that can issue tax-exempt bonds as a mechanism by which public entities finance construction and/or acquisition of facilities and provide public services to the district. Comprehensive Annual Financial Report (CAFR) — The official annual report of the City's financial condition, which encompasses all funds, at the conclusion of the fiscal year. Consumer Price Index (CPI) — A statistical description of price levels provided by the United States Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation. Cost Allocation — A method used to charge General Fund overhead costs to other funds. CPA — (see Certified Public Accountant). CPI — (see Consumer Price Index). CTFP — (see Combined Transportation Funding Program). Debt Service — The repayment of principal and/or interest on borrowed funds. Debt Service Funds — Governmental fund type used to account for the accumulation of resources for, and the payment of general long-term debt principal and interest. Debt Service Requirement — The amount required to pay interest on outstanding debt, serial maturities of principal for serial bonds, and required contributions to accumulate monies for future retirement of term bonds. Deficit — The excess of liabilities of a fund over its assets. Department — The basic organizational entity of government that is functionally unique in its delivery of services. Depreciation — Expiration the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, or obsolescence. Developer Fees — Adopted fees requiring new development or redevelopment to pay its proportional share of the costs associated with providing the necessary public infrastructure. Encumbrances — Commitments related to unperformed contracts for goods and services. Enterprise Funds — A fund established to account for operations that are financed and operated in a manner similar to private enterprise. Examples of enterprise funds are water and sewer services. Equipment Replacement — Appropriations budgeted for the purchase of rolling stock and movable assets. Expenditure — The actual spending of funds set aside by appropriation for identified goods and services. Expense — The payment of cash on the transfer of property or services for the purpose of acquiring an asset, service, or settling a loss. 525 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2015/16 Fair Share Traffic Impact Fee Program (TIF) — A program intended to implement the goals and objectives of the General Plan by providing revenue to ensure that the adopted Level of Service standards for arterial roadways and signalized intersections are maintained when new development is constructed within the City limits. Fee — A general term used for any charge levied by government for providing as service or permitting an activity. Fiscal Year (FY) — The twelve-month period to which the annual operating budget applies and at the end of which a government determines its financial position. The City of Huntington Beach's fiscal year is October 1 to September 30. Fixed Assets — Purchases of physical inventory items that are intended to be held or used for long term, such as equipment or infrastructure. FTE— (see Full -Time Equivalent Position). Full -Time Equivalent Position (FTE) — Staffing collectively based on a 2,080-hour year. Fund — A fiscal and accounting entity with a self -balancing set of accounts, recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein which are segregated for the purpose of carrying on specific activities of government functions. Fund Balance — The excess of the assets of a fund over its liabilities, reserves and carryovers. FY— (see Fiscal Year). GAAP— (see Generally Accepted Accounting Principles). GAS B — (see Governmental Accounting Standards Board). General Fund — The fund used to account for all financial resources except those identified for special purposes. The operating fund of the City that receives unrestricted revenue such as property and sales taxes. The fund used to provide a wide range of public services. Generally Accepted Accountinq Principles (GAAP) — Uniform minimum standards for financial accounting and recording. Governmental Accountinq Standards Board (GASB) — Develops standardized reporting for government entities. Grants — Contributions, gifts, or assets from another government entity to be used or expended for a specified purpose, activity, or facility. HUD — U. S. Department of Housing and Urban Development. HUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes: utilize housing as a platform for improving quality of life; build inclusive and sustainable communities free from discrimination; and transform the way HUD does business. Indirect Costs — A cost necessary for the functioning of the organization as a whole, but which cannot be directly assigned to one service. 526 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2015/16 Infrastructure — Facilities that support the daily life and growth of the City, for example roads, water lines, sewers, public buildings, and parks. Interfund Transfers — Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures/expenses. Internal Service Fund — A fund used for the financing of goods or services provided by one department or agency to other departments or agencies on a cost -reimbursement basis. Joint Powers Authority (JPA) — A JPA is formed when it is to the advantage of two or more public entities with common powers to consolidate their forces to acquire or construct a joint -use facility. JPA — (see Joint Powers Authority). Long -Term Debt — Debt with a maturity of more than one year after the date of issue. Long Term Financial Plan — A combination of financial forecasting and strategizing to identify future challenges and opportunities, causes of fiscal imbalances and strategies to secure financial sustainability. Mandate — Legislation passed by the state or federal government requiring action or provision of services or programs. Measure M — An initiative passed by Orange County voters to fund transportation improvements using revenue generated by a countywide sales tax. Memoranda of Understandin_g (MOU) — As used in this budget document refers to agreements, for a specified period of time, between the City and various employee associations, outlining wage increases, provision of and contribution levels for benefits, and employment -related matters. Motor Vehicle In -Lieu Tax — (see Vehicle License Fee). MOU— (see Memoranda of Understanding). Municipal Bond — A bond issued by a state or local government. Municipal Code — A compilation of enforceable ordinances adopted by the City Council. National Pollution Discharge Elimination System (NPDES) — This Federal regulation sets standards for the quality of storm water discharged into rivers, lakes, and oceans. Non -Departmental — Program costs that do not relate to any one particular department, but represent costs that are general and citywide in nature. NPDES — (see National Pollution Discharge Elimination System). Object Code — A five -digit accounting reference to a specific revenue or expense item. Combines with the business unit to create a revenue or expenditure account number. OCTA — (see Orange County Transportation Authority). OPA — (see Owners Participation Agreement). Operating Budget — Plan of current non -capital and non -personal expenditures and the proposed means of financing them. 527 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2015/16 Operating Expenses - The cost for materials and equipment that are required for a department to perform its functions. Operatingg Revenue - Funds received as income to pay for ongoing operations. Operating Transfers - Legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended, such as transfers from the General Fund to a Special Revenue or Capital Projects Fund. Orange County Transportation Authority (OCTA) - A public sector transportation planning body and transit service provider for Orange County, California. Ordinance - A formal legislative enactment by the City Council. If it is not in conflict with any higher form of law, such as state statute or constitutional provision, it has the full force and effect of the law within the boundaries of the City. Organization Chart - A pictorial representation of the administrative and functional structure of a City unit. Other Funds - Within this budget document, those funds that are not included as part of the General Fund. Owners Participation Agreement (OPA) - Usually refers to a contract between a redevelopment agency or other public authority and a landowner, under which the landowner makes specific commitments about project development, and the government entity specifies the type of public involvement in the project, such as a subsidy. Pension Tax Rate - City Charter amendment allowing the City Council to set a tax rate and levy an override tax on the assessed value of property up to a maximum amount as determined by an annual actuarial study to recover a portion of the City's costs related to a supplemental retirement program. Performance Measures - A set of measurable objectives, linked to the City's various strategic plan goals, which are determined by a department and used to gauge a program, business unit, or division's effectiveness and efficiency. Used as a management tool during the budget development process to set priorities and shift resources as necessary. Personnel Services - Expenditures for City Employee and temporary staff compensation. Program Budget - A budget wherein expenditures are based primarily on program of work and the performance of certain functions. Professional Services - Services that involve the exercise of professional discretion and independent judgment based on an advanced or specialized knowledge, expertise or training gained by formal studies or experience or services which are not readily or efficiently procured by competitive bidding pursuant to Municipal Code, Title 3,Chapter 3.02. Such services shall include but not be limited to those services provided by appraisers, architects, attorneys, engineers, instructors, insurance advisors, physicians and other specialized consultants. Public Employees' Pension Reform Act (PEPRA) - The California Public Employees' Pension Reform Act, which includes Assembly Bill (AB) 340 and AB 197, was signed into law by Governor Jerry Brown on September 12, 2012, and it took effect on January 1, 2013. RDA - (see Redevelopment Agency.) 528 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2015/16 Redevelopment Agency (RDA) — An entity formed to renovate older areas of the City to increase economic vitality. This agency was dissolved on February 1, 2012, and the Successor Agency was formed. Reserve — The City uses and designates reserves according to adopted financial policies. In addition to the required seven percent reserve, there is the: Equipment Reserve, used to replace obsolete vehicles and equipment while setting aside funds for future equipment and vehicle needs; Capital Improvement Reserve (CIR), a designated reserve for various capital projects; and the General Liability Reserve which is designated for workers' compensation and liability claims. Resolution — A special order of the City Council, which has a lower legal standing than an ordinance. Revenue — Sources of income financing the operation of government. SCAQMD — (see Southern California Air Quality Management District). Southern California Air Quality Management District (SCAQMD) — The air pollution control agency for all of Orange County and the urban portions of Los Angeles, Riverside, and San Bernardino counties in California. Special Revenue Funds — Funds that are separately administered because the City Council, the State of California, or the Federal government has placed restrictions on how revenues may be spent. Strategic Plan — The process of defining a strategy, or direction, and making decisions on allocating resources to pursue this strategy, including capital and employees. The City adopted its strategic plan in January 2015. See 1s` page of Strategic Planning section. Structurally Balanced Budget — Ongoing revenues in a fiscal year are equal to or greater than ongoing expenditures. Successor Agency — Under Assembly BilllX 26, which was upheld by the California Supreme Court on December 29, 2011, all redevelopment agencies were dissolved as of February 1, 2012. The Assembly Bill created "Successor Agencies" that became effective on February 1, 2012. All assets, properties, contracts, and leases of the former Redevelopment Agency were transferred to the Successor Agency — which is the City. TAB — (see Tax Allocation Bond). Tax Allocation Bond (TAB) — Bonds issued in conjunction with a redevelopment project. The taxes pledged to their repayment come from the increase of assessed value over and above a pre -established base. The redevelopment creates this added value, known as the tax increment. Tax Increment — Property tax collected as a result of increased valuation within the Redevelopment Area (RDA). Tax Rate — The amount of assessment stated in terms of a unit of the tax base. Taxes — Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. TIF— (see Fair Share Traffic Impact Fee Program) 529 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2015/16 TOT— (see Transient Occupancy Tax) Transfers — Amounts moved from one fund to another to assist in financing the services for the recipient fund. Transient Occupancy Tax (TOT) — A tax imposed on individuals with hotel/ motel stays less than thirty days. The rate in the City of Huntington Beach is ten percent. Unencumbered Balance — The portion of an appropriation that is neither expended nor encumbered. The amount of budget still available for future purposes. Unfunded Liabilities — The unfunded liability, the present value of the expected future benefits vested to date, is the amount by which the plan's liabilities exceed the assets on a given date. U. S. Department of Housinq and Urban Development — (see HUD). User Fees and Charges — A cost paid for a public service or the use of a public facility by the entity benefiting from the service. Utility Users Tax (UUT) — A tax imposed on users for various utilities in the City including water, telephone, gas, electric, and cable television services. UUT — (see Utility Users Tax). Vehicle License Fee (VLF) — Is a tax on the ownership of a registered vehicle in place of taxing vehicles as personal property, also called the motor vehicle in -lieu tax. The VLF is paid annually upon vehicle registration in addition to other fees, such as the vehicle registration fee, air quality fees, and commercial vehicle weight fees all of which fund specific state programs. The VLF funds city and county services. The State eliminated funds to the City as a result of SB 89, enacted on June 28, 2011. VLF— (see Vehicle License Fee). Water Master Plan (WMP) —The WMP was adopted by the City in 1990, and updated in 2000 and 2005. This plan recommends new facilities to provide the City with adequate water production and storage capabilities. WMP— (see Water Master Plan) 530 Exhibit A-1 • City of Huntington Beach FY 2015/2016 Proposed Budget Appropriation Revisions General Fund Amount Department FY 2015/2016 Proposed Budget submitted on July 6, 2015 216,484,367 Citywide Quarterly steam cleaning services at the Main Promenade Parking Structure 36,000 * Comm Services 1 FTE-Community Services position (TBD) 64,000 * Comm Services Outsource plan review and inspection of Small Rooftop Photovotaic(solar) panels 130,000 * Comm Dev Subtotal 230,000 Total FY 2015/2016 General Fund Revised Proposed Budget 216,714,367 All Funds FY 2015/2016 Proposed Budget presented on July 6, 2015 344,401,488 Citywide General Fund Revisions approved August 3, 2015 230,000 Noted above Fund 701 -Auto Dealers BID Budget Amendment approved on August 3, 2015 (10,500) Non-Dept/ECD Fund 710- HB Downtown BID Budget Amendment approved on September 8, 2015 20,000 Non-Dept/ECD Total FY 2015/2016 All Funds Revised Proposed Budget 344,640,988 •'These items were approved by the City Council at the August 3, 2015 City Council meeting and are fully offset by revenue increases for a net neutral effect • HB -329- Item 17. - 9 Exhibit B • City of Huntington Beach Estimated Revenue and Transfers In Fiscal Year 2015/16 Budget Fund Title Revenue& Transfers In 100 General Fund 216,714,367 101 Specific Events 400,000 201 Air Quality Fund 252,350 204 Fourth of July Parade 400,000 206 Traffic Impact 713,000 207 Gas Tax Fund 3,377,537 210 Sewer 896,000 211 Drainage 227,000 213 Measure M Fund 3,264,400 215 Rehabilitation Loans 80,000 219 Traffic Congestion Relief 42 924,696 226 Quimby Fund 1,383,399 228 Park Development Impact-Res 500,000 229 Library Dev Impact 50,000 233 Housing Residual Receipts 420,000 234 Disability Access Fund 25,000 235 Park Dev Impact-Non Res 200,000 308 In-Lieu Parking Downtown 40,946 350 RORF 10,022,771 352 LMIHAF 400,000 401 Debt Svc HBPFA 6,625,738 405 Debt Svc Grand Coast CFD2000-1 1,246,339 406 Debt Svc Mello Roos 300,645 408 Debt Svc McDonnell CFD 2002-1 388,028 410 Debt Svc Bella Terra 2,360,957 501 CUPA 240,000 504 Refuse Collection Service 11,336,732 506 Water 37,178,668 507 Water Master Plan 850,000 508 WOCWB 201,718 509 Refuse Education 50,097 511 Sewer Service Fund 10,830,000 551 Self Insurance Workers'Comp 6,785,711 701 BID-Auto 101,520 702 Retiree Insurance Fund 2,358,394 703 Retirement Supplement 4,785,164 704 Fire JPA Fund 388,067 707 Debt Svc Judgment Oblig Bonds 1,024,400 709 BID-Hotel/Motel 2,946,000 710 BID- Downtown 290,000 711 Parking Structure-Bella Terra 641,406 712 Parking Structure-Strand 1,640,439 873 OCTA/CIP Grant 3,518,215 909 UASI/OCIAC Program 50,426 995 Hwy Safety Improvement Program 2,188,000 1219 CDBG 15/16 970,561 1220 HOME Program 15/16 377,687 • 1222 Hazard Mitigation Grant Program 2,550,000 Total Revenue 342,516,378 Item 17. - 10 HB -3 3 0- Exhibit C City of Huntington Beach Proposed Appropriations & Transfers Out Fiscal Year 2015/16 Budget Department/Fund Title Appropriations & Transfers Out General Fund (Company 100) City Council 352,389 City Attorney 2,450,613 City Clerk 811,023 City Manager 2,175,938 City Treasurer 204,687 Community Development 7,117,570 Community Services 9,516,054 Finance 5,728,945 Fire 44,647,169 Human Resources 5,414,059 Information Services 6,833,066 Library Services 4,604,986 Non-Departmental 34,324,704 Police 70,071,362 Public Works 22,461,802 Sub-Total General Fund 216,714,367 • Other Funds (Company Number and Title) 101 Specific Events 400,000 201 Air Quality Fund 273,350 204 Fourth of July Parade 400,000 206 Traffic Impact 600,000 207 Gas Tax Fund 5,919,555 209 Park Acquisition & Development 289,050 213 Measure M Fund 4,633,673 215 Rehabilitation Loans 300,000 219 Traffic Congestion Relief 42 357,000 223 Safe and Sane Fireworks 75,064 225 Gun Range Settlement 50,000 226 Quimby Fund 60,600 228 Park Development Impact- Res 149,468 229 Library Development Impact 50,000 233 Housing Residual Receipts 455,367 234 Disability Access Fund 25,000 235 Park Dev Impact-Non Res 316,800 308 In-Lieu Parking Downtown 50,000 314 Infrastructure Fund 143,000 350 RORF 10,022,600 352 LMIHAF 112,213 401 Debt Svc HBPFA 6,625,738 405 Debt Svc Grand Coast CFD2000-1 1,246,339 HB -331- Item 17. - 11 Exhibit C ® City of Huntington Beach Proposed Appropriations & Transfers Out Fiscal Year 2015/16 Budget Department/Fund Title Appropriations & Transfers Out Other Funds (Company Number and Title -Continued) 406 Debt Svc Mello Roos 300,645 408 Debt Svc McDonnell CFD 2002-1 388,028 410 Debt Svc Bella Terra 2,360,957 501 CU PA 279,838 504 Refuse Collection Service 11,336,732 506 Water 37,971,634 507 Water Master Plan 868,327 508 WOCWB 194,000 509 Refuse Education 50,097 511 Sewer Service Fund 10,973,029 551 Self Insurance Workers' Comp 6,538,908 701 BID -Auto 101,520 702 Retiree Insurance Fund 2,358,394 703 Retirement Supplement 4,785,164 704 Fire JPA Fund 643,490 707 Debt Svc Judgment Oblig Bonds 1,024,400 709 BID - Hotel/Motel 2,946,000 710 BID - Downtown 290,000 ' 711 Parking Structure Bella Terra 583,930 712 Parking Structure Strand 1,901,823 873 OCTA/CIP Grant 3,518,215 909 UASI/OCIAC Program 50,426 995 Hwy Safety Improvement Program 2,188,000 1219 CDBG 15/16 970,561 1220 HOME Program 15/16 377,687 1222 Hazard Mitigation Grant Program 2,550,000 Sub-Total Other Funds 128,106,622 Total Ci Appropriations 344,820,988 Item 17. - 12 HB -332- 2 of 2 EXHIBIT D City of Huntington Beach City Council Proposed Budget - FY 2015116 S, A 11 Mayor Mayor Pro-Tem City Council Member(5) r Administrative Assistant • • D-1 HB -333- Item 17. - 13 EXHIBIT ® City of Huntington Beach City Attorney Proposed Budget - FY 2015116 City Attorney Chief Assistant City Attorney ADMINISTRATION Administrative Assistant LITIGATION ADVISORY Assistant City Attorney Assistant City Attorney Senior Deputy City Attorney(2) Deputy City Attorney III Legal Assistant(2) Legal Assistant D-2 Item 17. - 14 HB -334- EXHIBIT D City of Huntington Beach City Clerk Proposed Budget - FY 2015116 � d City Clerk ADMINISTRATION, PUBLIC SUPPORT& RECORDS MANAGEMENT ELECTIONS IL Assistant City Clerk Senior Deputy City Clerk Senior Deputy City Clerk • • D-3 HB -335- Item 17. - 15 EXHIBIT D FEries A City of Huntington Beach City Treasurer Proposed Budget - FY 2015116 �� - City Treasurer Administrative Assistant(0 50) • D-4 Item 17. - 16 HB -3336- EXHIBIT City of Huntington Beach City Manager Proposed Budget - FY 2015116 City Manager ADMINISTRATION Assistant City Manager Assistant to the City Manager Executive Assistant ® (:EEE:) C:HE) OFFICE OF BUSINESS DEVELOPMENT Deputy Director of Economic Community Relations Officer Energy Project Manager Development Economic Development Project Manager Real Estate&Project Manager Administrative Analyst Administrative Secretary(50) Administrative Aide D-5 xs -337- Item 17. - 17 EXHIBIT D City of Huntington Beach Community Development Proposed Budget— FY 2015116 Director of Planning And Building (TBD) GEE Deputy Director of Planning and Building(TBD) ) ADMINISTRATION Administrative Analyst Senior Administrative Assistant Administrative Secretary(2) Office Assistant II cc::• c4gQi4o INSPECTIOERVICESPERMIT&PLAN CHECK SERVICES Building Manager CURRENT PLANNING Code Enforcement Supervisor Inspection Supervisor(2) Planning Manager Senior Code Enforcement Officer Principal Electrical Inspector Plan Check Engineer(2) Senior Planner(1) Code Enforcement Officer 1/11(3 5) Principal Plumbing&Mechanical Permit&Plan Check Supervisor Associate Planner(3) Inspector Senior Permit Technician(3) Assistant Planner Building Inspector 1/11/111(8) Building Inspector ADVANCE PLANNING Planning Manager Senior Planner(2) Associate Planner(1) Assistant Planner • D-6 Item 17. - 18 xB -3138- EXHIBIT D City of Huntington Beach Community Services Proposed Budget— FY 2015116 Director of Community Services ADMINISTRATION Administrative Analyst Senior Administrative Assistant Office Assistant II FACILITIES,DEVELOPMENT& CRECREATION,HUMAN&CULTURAL BEACH OPERATIONS CONCESSIONS SERVICES FACILITIES AND DEVELOPMENT BEACH ADMINISTRATION RECREATION.HUMAN,AND CULTURAL Facilities Development &Concession SERVICES BEACH MAINTENANCE Manager Beach Operations Supervisor Administrative Secretary(50) Community Services Manager Beach Maintenance Crewleader(2) Administrative Secretary(50) Senior Facilities Maintenance PARK ACQUISITION AND Technician DEVELOPMENT ADULT SPORTS Beach Equipment Operator(3) Administrative Analyst Senior Community Services Recreation Beach Maintenance Service Worker Supervisor SPECIFIC EVENTS Maintenance Service Worker PARKING METERS Community Services Recreation Parking Meter Repair Technician Supervisor PROJECT SELF-SUFFICIENCY Parking Meter Repair Worker(2) Human Services Program Coordinator PARKING&CAMPING SENIOR SERVICES Supervisor Parking&Camping Senior Supervisor Human Services Facilities Office Assistant II Parking&Camping Crewleader Volunteer Services Coordinator Parking&Camping Leadworker Social Worker Parking&Camping Assistant Senior Services Transportation Coordinator New Position(TBD) Senior Services Assistant Senior Recreation Community Services Recreation Supervisor CULTURAL SERVICES Senior Supervisor Cultural Affairs Office Assistant II CITY GYM&POOL (Youth Soorts&Aquatics) Community Services Recreation Supervisor Community Services Recreation Specialist EDISON CENTER Community Services Recreation Supervisor Community Services Recreation Specialist MURDY CENTER Community Services Recreation • Supervisor Community Services Recreation Specialist D-7 HB -3339- Item 17. - 19 EXHIBIT D City of Huntington Beach Finance Proposed Budget — FY 2015116 Director of Finance ADMINISTRATION Administrative Analyst Senior Administrative Assistant(1 5) CASHIERING 8 G OUNTING SERVICES BUDGET MANAGEMENT COLLECTIONS SERVICES g` FISCAL SERVICES Finance Manager-Accounting Finance Manager- Budget Finance Manager—Treasury Finance Manager—Fiscal Services GENERAL ACCOUNTING Administrative Analyst Senior Administrative Analyst Senior MUNICIPAL SERVICES Project Manager (2) Senior Accounting Technician g Senior Accountant Accounting Technician Accounting Technician II(2) • Supervisor ACCOUNTS PAYABLE& BUSINESS LICENSE RECEIVABLE CASHIERING Accounting Technician Supervisor Senior Accounting Technician Accounting Technician II(2) Senior Accounting Technician Accounting Technician II(2) Accounting Technician II(2) ACCOUNTS RECEIVABLE/ Field Service Representative PAYROLL COLLECTIONS Payroll Specialist Accounting Technician II PROCU REMENT Senior Payroll Technician(2) y ( ) REPROGRAPHICS MAIL • D-8 Item 17. - 20 xB -340- EXHIBIT D City of Huntington Beach Fire Proposed Budget - FY 2015116 Fire Chief � ,T FIRE PREVENTION ADMINISTRATION EMERGENCY RESPONSE (-M�SAFETY Fire Division Chief ADMINISTRATION Marine Safety Division Chief Administrative Secretary Administrative Analyst Senior Fire Division Chef Marine Safety Lieutenant(3) Administrative Aide FIRE SUPPRESSION Marine Safety Officer PROGRAMS Accounting Assistant Administrative Secretary aryry Assistant Fire Marshal Fire Battalion Chief((ccounting Technician II Deputy Fire Marshal(22) Fire Protection Analyst(2) Fire Captain(30) Fire Prevention Inspector (3) Senior Permit Technician Fire Engineer(30) I FIREMED Firefighter Paramedic(48) • Fire Medical Coordinator Firefighter(12) CERTIFIED UNIFIED Accounting Technician II(2) Ambulance Operator(30) PROGRAM AGENCY Office Assistant II Haz Mat Program Specialist TRAINING Administrative Secretary EMERGENCY MANAGEMENT Fire Battalion Chief &HOMELAND SECURITY Deputy Fire Marshal Fire Battalion Chief Emergency Services EMERGENCY MEDICAL Coordinator SERVICES Emergency Medical Services CENTRAL NET OPERATIONS Coordinator AUTHORITY Fire Training Maintenance Technician Administrative Secretary D-9 HB -341- Item 17. - 21 EXHIBIT D • City 9'of Huntington Beach Human Resources Proposed Budget — FY 2015116 Director of Human Resources ADMINISTRATION Administrative Assistant RISK MANAGEMENT LABOR BENEFITS&TRAINING ( RECRUIT�EN=S ELEC LIABILITY Personnel Analyst Principal Personnel Analyst Principal Risk ManagerPersonnel Analyst Principal Personnel Analyst Senior Personnel Analyst y Personnel Analyst Liability Claims Coordinator Personnel Assistant(2) Risk Management Specialist (2) SAFETY/WORKERS COMPENSATION Safety&Loss Prevention Analyst • D-10 Item 17. - 22 HB -342- EXHIBIT D City of Huntington Beach Information Services Proposed Budget— FY 2015116 Director of Information Services 2 A ADMINISTRATION Administrative Assistant INFRASTEE)- CUSTOMER APPLICATIONS AND SUPPORT DATABASE SUPPORT PUBLIC SAFETY SYSTEMS 41 a IS Communications Manager IS Computer Operations Business Systems Manager " g p p Y 9 �� ` Business Systems Manager • Network Systems Administrator Manager (0 50) (0 50) IS Analyst Senior IS Analyst I IS Analyst Senior(2) IS Analyst IV(3) IS Technician Senior IS Technician Senior IS Analyst IV(2) k IS Analyst 11 IS Technician IV(2) IS Technician III IS Analyst III IS Technician IV IS Technician 11 IS Analyst 11(2) IS Technician I GIS Analyst 11(3) • D-11 xB -3343- Item 17. - 23 EXHIBIT D • Clty of Huntington Beach Library Services Proposed Budget- FY 2015116 I Director of Library Services Principal Librarian ADMINISTRATION OUTREACH&TRAINING PROGRAMS 8&YOUTH PUBLIC&INFORMATION CTEC HNOLOGY& FACILITY RENTALS 8, OLLECTION )' MAINTENANCE SERVICES SERVICES SERVICES MENT Senior Librarian ADULT LITERACY Senior Librarian Senior Librarian Senior Librarian Literacy Program Specialist CHILDREN S LIBRARY PUBLIC SERVICES TECHNICAL SERVICES j ADMINISTRATION (2) Librarian Librarian Librarian Administrative Assistant Library Services Clerk(2) Library Services Clerk(2 50) Library Services Clerk � Volunteer Services BRANCHES Senior Library Specialist Coordinator (0 75) ACQUISITIONS BANNING Media Services Specialist Accounting Technician II(2), FACILITY RENTALS Library Services Clerk • Library Facilities Coordinator HELEN MURPHY Librarian FACILITIES MAINTENANCE MAIN STREET Library Specialist Library Specialist OAKVIEW Library Specialist • D-12 Item 17. - 24 HB -344- EXHIBIT ® City of Huntington Beach Police Proposed Budget — FY 2015116 Police Chief Administrative Assistant UNIFORM INVESTIGATIONS ADMINISTRATIVE OPERATIONS Police Captain Police Captain Administrative Secretary Police Captain PROFESSIONAL STANDARDS Police Lieutenant PATROL INVESTIGATIONS Police Sergeant(2) Police Lieutenant(6) Police Lieutenant Police Officer(2) Police Sergeant(13) Police Sergeant(3) SUPPORT SERVICES Police Officer(120) Police Officer(22) Police Recruit(4) Forensic Systems Specialist Police Administrative Services Manager Community Services Officer(3) Crime Analyst Facilities Maintenance Crewleader Police Services Specialist Community Relations Specialist TRAFFIC Community Services Officer(4) ® Police Lieutenant RECORDS Police Sergeant(3) NARCOTICS/VI E/INTEUCTF Police Records Administrator Police Officer(19) Police Lieutenant Police Records Supervisor(3) Police Records Specialist Police Sergeant(2) Police Records Specialist(10) Police Officer(12) Police Records Technician(6) AIR SUPPORT Police Services Specialist Police Services Specialist(5) Police Sergeant Community Services Officer Police Systems Coordinator Police Officer(6) Senior Helicopter Maintenance OCIAC TASK FORCE TRAINING Technician Police Officer Police Sergeant Helicopter Maintenance Technician Police Officer JAIL Police Services Specialist PARKING ENFORCEMENT Detention Administrator Parking/Traffic Control Supervisor Detention Shift Supervisor(4) ALARMS Parking/Traffic Control Officer(16) Detention Officer,Nurse(4) Police Services Specialist Detention Officer(9) SPECIAL ENFORCEMENT PERSONNEL Police Sergeant(2) Administrative Analyst Senior Police Officer(8) Police Services Specialist BUDGET/PAYROLL Administrative Analyst Senior Accounting Technician II(3) COMMUNICATIONS Police Communications Manager Communications Supervisor(6) Communications Operator(18) GENERAL SERVICES/PROPERTY EVIDENCE Police Services Specialist Property Officer(3) CRIME LAB Police Photo/Imaging Specialist Latent lice Services Examiner(2 50) Police Services Specialist Crime Scene Investigator(6) D-13 xB -345- Item 17. - 25 EXHIBIT D C►ty of Huntington Beach Pubhc Works I Proposed Budget— FY 2015116 Director of Public Works "M mow` ADMINISTRATION Project Manager Administrative Assistant Senior Accounting Technician Accounting Technician II Administrative Secretary Office Specialist ^� ENGINEERING TRANSPORTATION UTILITIES MAINTENANCE OPERATIONS } GENERAL SERVICES i M, ../ City Engineer Transportation Manager Utilities Manager Maintenance Operations Manager General Services Manager CONSTRUCTION ENGINEERING ENGINEERINGI CIP WATER&SEWER ADMINISTRATION MAINTENANCE ADMINISTRATION GENERAL SERVICES Construction Manager Principal Civil Engineer Administrative Analyst Senior Administratve Analyst Senior ADMINISTRATION Senior Construction Inspector(3) Senior Traffic Engineer Water Conservation Coordinator Administrative Secretary See Maintenance Admin Survey Party Chief Traffic Engineering Technician Field Service Representative Accounting Technician II Code Enforcement Officer I Survey Technician II(2) SCADA Coordinator Office Assistant II Field Service Representative Contract Administrator(3) SIGNAL&LIGHTS MAINTENANCE SCADA Technician Office Assistant II Traffic Signal/Light Crewleader Warehousekee er LANDSCAPE MAINTENANCE DESIGN ENGINEERING p FLEET MAINTENANCE Traffic Signal Electrician(2 Equipment Support Assistant Landscape Maintenance Supervisor g ) p PP Irrigation Crewleader Fleet Operations Supervisor Senior Civil Engineer ni Traffic Maint Service Worker(2) Stock Clerk Landscape Maint Leadworker(3) Equip Services Crewleader i Senior Engineering Technician Administrative Secretary Landscape Equipment Operator(2) Equip/Auto Maint Crewleader SIGNS&MARKINGS Office Assistant II(2) Pest Control Specialist Equip/Auto Maint Leadwoker(3) DEVELOPMENT ENGINEERING MAINTENANCE , Equipment Support Assistant Principal Civil Engineer Signs&Markings Crewleader WATER PRODUCTION/QUALITY TREE MAINTENANCE Mechanic III(6) Senior Civil Engineer(2) Signs Leadworker Water Production Supervisor Tree Maintenance Supervisor Mechanic II(4) Senior Engineenng Technician Equipment Operator Water Operations Crewleader Tree Maintenance Crewleader Civil Engineering Assistant Water Operations Leadworker(2) Tree Maintenance Leadworker FACILITY MAINTENANCE Water Systems Technician III(3) Tree Equipment Operator(3) Facilities Maintenance Supervisor WATER AND SEWER Water Systems Technician II(5) Facilities Maint Crewleader ENGINEERING Water Quality Supervisor Maintenance Service Worker(2) Painter Leadworker Principal Civil Engineer(2) Water Quality Coordinator STREET MAINTENANCE Facilities Maintenance Technician(3) Senior Civil Engineer Cross Connection Control Specialist(2) Street Maintenance Supervisor Electncian Civil Engineering Assistant(2) Water Quality Technician Street Maintenance Crewleader Plumber Civil Engineer(Associate Title Street Maintenance Leadworker(2) TBD) WATER DISTRIBUTION/METERS Street Equipment Operator(3) Water Distnbution Supervisor Maintenance Service Worker(5) STORM WATER QUALITY Water Dist Maint Crewleader(2) Principal Civil Engineer Water Dist Meters Crewleader Admin Environmental Specialist(2) Engineering Aide Water Dist Maint Leadworker(6) Water Dist Meters Leadworker(2) Water Equipment Operator(4) Water Service Worker(14) Water Meter Repair Technician(5) Senior Water Meter Reader Field Service Representative Water Meter Reader(2) Accounting Technician II Water Utility Locator WASTEWATER Wastewater Supervisor Wastewater Ops Crewleader Wastewater Ops Leadworker(3) Wastewater Equipment Operator(5) Senior Wastewater Pump Mechanic Wastewater Pump Mechanic Wastewater Maint Service Worker(7) • D-14 Item 17. - 26 HB -3346- Res. No. 2015-47 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven, that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on September 8, 2015 by the following vote AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, Peterson NOES: None ABSENT: None ABSTAIN: None City rk and ex-officio Rerk of the City Council of the City of Huntington Beach, California ATTACFi M N T' 3 s i i S ' A, ' : CITY OFlINT1NGTflNrBEACti ,, ,5 ° 'h W ` -PROFESSIOIIAL�SERVICES ✓ t4 > FISCAL YEAR2015/16 r` Cftywide(All Funds) x De arttmerit At, A'Descrl tton W Awl Amountl City Attorney Legal related professional services ' $117,865 Professional services including governmental membership,state and federal consulting/lobbying services,financial City Manager consulting,graphic services,legal services and other consulting and professional services related to business development,real estate services,public information,marketing and other administrative professional services $157,000� Financial consulting/economic analysis,legal services,real estate services(including but not limited to appraisals,nght-of- Office of Business way services,acquisitions,title),parking consulting'engineering services,CDBG/HOME consulting'and inspection Development i5p 545 services $ Community Professional services including planning and technical services,inspection services,plan check services and other Development professional services $527,697 Community Service Design/Environmental/Architectural/Engineering,4th of July Celebration Coordination/Run/Parade/Public Relations and other consulting and professional services $171,000 Finance Audit Professional Services,Sales Tax Auditing,Property Tax Auditing,and other consulting and professional services ,N $291r,614 Fire and development plan check and inspection services,environmental and sods consulting,employment background and other investigative services,oil production inspections,testing and document preparation,medical insurance billing, Fire physical examinations and pulmonary consulting for personnel,hazardous materials inspections of City businesses as part of the CUPA Program and other consulting and professional services $570,372` Professional services including legal,recruitment,medical professional,labor consulting and other consulting and Human Resources professional services lk$956,500 Information Services Consulting and other professional services related to Audit Security Services, Phone Support,Workshops for Business Intelligence,Infrastructure Systems,Public Safety Systems and Application and Database Support Divisions '$35000- rary Services Library Professional and Consulting Services $10,000 Psychological exams,polygraph,legal consultations,rape and medical exams,crime prevention, hazmat physical exams, Police flight crew physicals,blood withdraws,transcription,juvenile diversion,gang prevention and other related consulting and professional services $333408 Engineering/Design,Inspection,/Construction Management,Development Review,Water Quality Testing,Water Public Works Conservation Support Services,Engineering Studies,Traffic Studies,Special Training Services,Litigation Services,Water Rate Study,Billing System Implementation Assistance,NPDES/FOG Inspection Services,Arbonst Services and other consulting and professional services $3,867,200 " Non-Departmental Professional services including claims,litigation,auditing,recruitment services,appraisal,economic analysis,legal, housing compliance and other consulting and professional services $780,809 Total Professional Services $7,969,010 • xB -347- Item 17. - 27 ATTACHMENT #4, RESOLUTION NO. 2015-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ESTABLISHING THE GANN APPROPRIATION LIMIT FOR FISCAL YEAR 2015/2016 WHEREAS, Article 13B of the California Constitution imposes upon state agencies and local governments the obligation to limit each fiscal year's appropriation of the proceeds from taxes to the amount of such appropriations in fiscal year 1978/1979, adjusted for changes as prescribed under the law, NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: In compliance with the provisions of Article 13B of the California Constitution and the formula set out therein,there is hereby established an appropriation limit of$791,233,225 for the fiscal year 2015/2016. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 8 t h day of September , 2015. r IREVIEPROVED. APPROVED A RM. j&AID y torney (vLV- -a� -/j ITIATED AND APPROVED: w Finance Director Exhibit A-Gann Limit Calculation 15-4723/120853 Resolution No . 2015-48 EXHIBIT A ® GANN LIMIT CALCULATION FISCAL YEAR 2015-2016 Under Proposition III,there are two options available for each of the major adjustment factors The values of these factors for the purpose of calculating the Fiscal Year 2015-2016 adjustment are as follows Price Factor (A) Percent growth in State per Capita Personal Income 3 82% (Source Dept of Finance,California) (B) Percent change in Assessed Valuation due to new non-residential construction -0 54% (Source Orange County Assessor Prop I I I Report) Population Factor (C) Percent growth in County Population 1 08% (Source Dept of Finance,California) (D) Percent growth in City Population 1 21% (Source Dept of Finance,California) Annual Adjustment Factor Based on the actual data,the four alternative adjustment factors are as follows (A x C) 1 0382 x 10108 = 1 0494 (A x D) 10382 x 10121 = 10508 (B x C) 09946 x 10108 = 10053 ® (B x D) 09946 x 10121 = 1 0066 Calculation of the Fiscal Year 2015-2016 Limit FY 14/15 Limit $753,008,825 From PY G Recommended Adjustment Factor(Largest Allowable Increase) 105076222 FY 15/16 Limit $791,233,225 xB -349- Item 17. - 29 Res. No. 2015-48 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven, that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on September 8, 2015 by the following vote AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, Peterson NOES: None ABSENT: None ABSTAIN: None City Mrk and ex-officio Clerk of the City Council of the City of Huntington Beach, California PUBLIC HEARING NOTICE PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on the Proposed City Budget for Fiscal Year 2015/2016 Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach, in the Council Chambers of the Civic Center, Huntington Beach, CA, located at 2000 Main Street, at the hour of 6 00 PM, or as soon as possible thereafter, on Tuesday, the 8th of September 2015, for the purpose of considering the City Budget for Fiscal Year 2015/16 The Proposed Budget for Fiscal Year 2015/2016 totals $344,800,988 including General Fund Expenditures of $216,714,367 The complete Proposed Budget for Fiscal Year 2015/2016 may be reviewed by the public from 8 00 AM to 5 00 PM, Monday through Friday in the City Clerk's Office at City Hall, 2000 Main Street, second floor, the City's Central Library located at 7111 Talbert Avenue, and all branch libraries The public may obtain copies of the Proposed Budget for Fiscal Year 2015/2016 from the City's website at http //www huntingtonbeachca gov Pursuant to Huntington Beach Municipal Code Section 14 54 070, as part of the annual budget process, the sewer service user charges will be presented for receipt and file All interested persons are invited to attend the budget hearing to express their opinions for, or against, the Proposed Budget with written or oral comments Written communications to the City Council should be mailed to the Office of the City Clerk at the address below Further information may be obtained from the Finance Department, 2000 Main Street, Huntington Beach, CA, 92648-2702 or by telephone (714) 536-5630 The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, city programs or activities The City of Huntington Beach is an equal opportunity employer Dated City of Huntington Beach By: Joan Flynn, City Clerk 2000 Main Street Huntington Beach, CA 92648-2702 Telephone: (714) 536-5227 http Hhuntingtonbeachca gov/hbpubliccomments ** Notice to City Clerk ** this copy to run in newsprint no later than 10 days prior to the public hearing date Run in both display format and in legal section Estanislau, Robin From: David Ward [DWard@ocregister com] Sent: Monday, August 17, 2015 11 16 AM To: Loadsman, Mary, Estanislau, Robin Cc: Esparza, Patty Subject: RE Public Hearing Notice for September 8, 2015 City Council meeting You are too kind Mary I hope everyone had a good (and cool)weekend The proof is below Have a good day Ad#10081574 Run Date 8/27 Cost$99 PROOF PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearinq on the Proposed City Budget for Fiscal Year 2015,2016 Notice is hereby garen that a public hearmq will be held by the City Council of the City 01 Huntington Beach, in the Council Chambers of the Civic Center, Huntington Beach CA, to sated at 2000 Main Street, at the hour of 600 PM or as soon as possible thereafter on Tuesday, the 8th of September 2015, for the purpose of considering the City Budqet for Fiscal Year 2015116 The Proposed Budqet for Fiscal Year 2015,2016 totals $344.800,988 includinq General Fund Expenditures of $216.714,367 The complete Proposed Budqet for Fiscal Year 015,2016 may be reviewed by the public from 8 00 AM to 5 00 PM, Monday through Fri day in the ON Clerk's Office at City Hall,2000 Man Street. second floor the ON's Centra Library located at 7111 Talbert Avenue and all branch libraries The Dubuc may obtain crap ies of the Proposed Budqet for Fiscal Year 201512016 from the City's website al http iwww huntinatonbeachca aov Pursuant to Huntington Beach Municipal Code Section 1454 070, as mart of the annual budget process,the sewer serrice user charges will be presented for receipt and file II interested persons are invited to attend the budget heannq to express their opinions for or against,the Proposed Budqet with written or oral comments Written communications tc he City Council shou Id be mailed to the Office of the City Clerk at the address below Fur her information may be obtained from the Finance Department,2000 Main Street, Huntinq an Beach,CA,92648-2702 or by telephone (714)536-5630 he Citv of Huntington Beach endeavors to accommodate persons of handicapped state= in the admission or access to, or treatment or employment in, city programs or activities The ON of Huntington Beach is an equal opportunity emplover Dated City of Huntington Beach Bw Joan Ffynn.City Clerk 2000 Main Street Huntington Beach,CA 92648.2702 Telephone. (714) E36=5227 http ,,ihuntinatonbeachca govMpubliccomments Published The Huntington Beach Wave August27,2015 10081574 1 �rn �Ipdrl a1 ,u -_ I - r 1 __ IIN Per Ili=ilk ��r IF IIII ,> MiM ...q,.IdhF uC 1 4 III - I a �II�I - wIeXII krl�l I� - r� II�I111 �. 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'e 1 jill u�d-1 _ VAR o1'Y K� it d I � � III '...II,IIIIIII I, � I Ili lit I� — 5 III — 1 Dill uIu,11IIIIIIP!,Ilu'II Print Request Page 1 of 2 Request: 23646 Entered on: 09/08/2015 1:18 PM Customer Information Name:Kim Carr Phone:(714) 906-4716 Address:7226 Rockridge Drive Alt. Phone: Huntington Beach, CA Email:kcarr@kusi.com 92648 Request Classification Topic:City Council -Agenda & Public Request type:Comment Hearing Comments Status:Closed Priority:Normal Assigned to:Agenda Alerts Entered Via:Web Description Dear Council Members, Tonight you will be reviewing the 2015-2016 proposed budget and there is one issue I would like to bring to your attention. Please note on page#357 of the attached budget regarding the proposed expansion of Sunset Vista. This project would essentially eliminate parking for residents and visitors north of the Junior Lifeguard Headquarters for most of the year. Parking in this area is at a premium for most of the year and eliminating more spaces for additional RVs would severely impact the quality of life for our residents (especially our surf community). The Public Works Commission debated this project extensively and came up with a solution that would provide expansion to Sunset Vista while maintaining the parking north of the Junior Lifeguard Headquarters. Please consider this option when voting to approve the proposed budget. I appreciate your time and consideration to the matter. Sincerely, Kim Carr Chair, HB Public Works Commission Reason Closed Thank you for taking the time to send your thoughts to the City Council. A copy of your comments has been entered into the Pipeline system and will also be forwarded to the City Clerk to be included in the record on this item. Thank you very much for writing. Sincerely, Johanna Dombo Executive Assistant Date Expect Closed: 09/18/2015 Date Closed: 09/08/2015 1:27 PM By: Johanna Dombo Enter Field Notes Below Notes: http://user.govoutreach.corn/sorfeity/printrequest.php?curia=2356001&type=0 9/17/2015 Print Request Page 2 of 2 Notes Taken By: Date: http://user.govoutreach.com/surfcity/printrequest.php'?curid=23 56001&type=0 9/17/2015