HomeMy WebLinkAboutProcedure to Fill Vacancy on City Council,WIN -
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CITY COUNCIL COMMUNICATION
TO:: Honorable Mayor Pro. Tern and City Councilmembers o
FROM: Mayor Debbie Cook a
SUBJECT: Procedure to Fill Vacancy on City Council °p
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DATE: January 18, 2002 w
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I am requesting that Council consider amending the procedure set out at the January 7, 2002 Council
meeting wherein the City Council is to interview all applicants.
The City Clerk has given out, as of Friday January 18, 2002, 33 applications to fill the vacancy on the
City Council. The closing date is Friday, January 25, 2002.
Attached, for Council's consideration, is a calendar setting forth a proposed revised procedure similar
to the procedure used in filling the last vacancy. This procedure consists of each Councilmember
selecting up to 3 applicants to be interviewed. The number of applicants to be interviewed would be
no more than 18 and most likely less.
Recommended Action: Motion to:
4"
1 Devise the calendar as neeessaFy. Fd l"
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g:/cbmemo/2002Procedure to Fill City Council Vacancy-le.doc
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January 2002 Council Appointment Timeline
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1
2
3
4
5'
6
7
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
4:00 p.m.
Council
Application
reviews all
Deadline
applications
Councilmembers
receive all copies of
applications by 5:00
p.m.
27
28
29
30
31
February 4
Council
2:00 p.m. Council
(Clerk
5:00 p.m. Council
700 p.m. Council
February
Re ular
Meeting
Meeting
reviews all
Meeting
schedules
Council
applications
Each Councilmember
interview times
s M T w T F 2
Meeting
announces his/her 3
for selected
City Council
Council makes
3 4 5 6 7 8 9
Oath of Office
selections and directs
candidates for
conducts
selection by Ballot
10 11 12 13 14 15 16
Administered
the Clerk to schedule
Adjourned
interviews
18 19 20 21 15 22 23
to Newly
interviews for
Meeting on
24 25 26 27 28
Appointed
Adjourned Meeting on
1/30/02.)
Council-
1 /30/02.
member
g:/forms/council appointment timelinedraft.doc - le
(9) January 22, 2002 - Coun%.,aAgency Agenda - Page 9_-
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C-1c. (City Council) Procedure to Fill Vacancy on City Council
Communication from Mayor Debbie Cook submitting the following:
I am requesting that Council consider amending the procedure set out at the
January 7, 2002 Council meeting wherein the City Council is to interview all applicants.
The City Clerk has given out, as of Friday January 18, 2002, 33 applications to fill the
vacancy on the City Council. The closing date is Friday, January 25, 2002.
Attached, for Council's consideration, is a calendar setting forth a proposed revised
procedure similar to the procedure used in filling the last vacancy. This procedure
consists of each Councilmember selecting up to 3 applicants to be interviewed. The
number of applicants to be interviewed would be no more than 18 and most likely less.
Recommended Action: Motion to:
a.nd
1.2- AppFeve the FeYi6ed pmpesed GaleRdaF of event Revised the calendar as
necessary follows:
1. Interviews to be conducted at Adjourned Council meeting on
Monday. January 28, 2002 from 2:00 p.m, to 6:00 p.m. (6:00 p.m. to
6:30 p.m. break) continue 6:30 p.m. to 9:00 p.m.
2. Continuation of Interviews to Adjourned Council meeting on
Friday, February 1, 2002, at 3:00 p.m. until such time as interviews
completed.
3. Appointment to be made at Adjourned Council meeting to be held
Saturday, February 2, 2002, at 9:00 a.m.
Approved by consensus (Houchen absent)
n
d
3
Z
2
January 2002 Council Appointment Timeline (Revised 1/22/02)
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
4:00 p.m.
Each
Application
Councilmember
Deadline
individually
Councilmembers
reviews all
receive all copies of
applications
applications by 5:00
p.m.
27
28
29
30
31
1:00 p.m.
Each Council
2:00 p.m.
February 1 —
member
Adjourned Council(Friday)
Meeting, Room B-8
individually
Adjourned
phones City
February
Council
Clerk with up
Interviews
S M T w T F s
Meeting,
to 3 selections
conducted by
1 2
Council
each by
Council. This
3 4 5 6 7 8 9
Chambers
Noon
meeting adjourns to
10 11 12 13 14 15 16
Clerk sets
Friday, 2/1/02 at
17 18 19 20 21 22 23
Council, by
interviews for
1:00 p.m. to select a
24 25 26 27 28
ballot, selects
2:00 p.m
new Councilmember
new Council
Adjourned
by ballot.
member who
Meeting on
will be sworn in
1 /28/02
at 2/4/02
Regular Council
Meeting
g:/forms/council appointment timelinedraft.doc - le