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Home My WebLink AboutApprove Change in Starting Time of City Council Meetings: S /�Jc 6L�; C• A . Council/Agency Meeting Held A0 Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied dty Jerk' Sig to e Council Meeting Date: December 6, 2004 Department ID Number: CK 2004-12 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL/REDEVELOPMENT AGENCY ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS/ CHAIRMAN AND DIRECTORS OF THE REDEVELOPMENT, AGENCY G SUBMITTED BY: Jennifer McGrath, ity Attorney/ gency Counsel G' Joan L. Flynn, City Clerk/Cler `, �, PREPARED BY: Jennifer McGrat , ity Attorney/Agency Counsel r Joan L. Flynn, City Clerk/Clerk co _SUBJECT: ADOPT COUNCIL RESOLUTION NO. 2004- 9f AND '�' REDEVELOPMENT AGENCY RESOLUTION NO. 36-3 APPROVING CHANGE IN START TIME OF CITY COUNCIL/ REDEVELOPMENT AGENCY MEETINGS Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status, Attachment(s) Statement of Issue: On September 15, 2004, the City Council approved a change in the starting time of the business and public comments (televised) portion of Council/Agency meetings from 7:00 p.m. to 6:00 p.m. This change is due to a Council direction transmitting that given the significance and length of agenda items, City Council Meetings are long and take many hours to conclude business. Several times, the meetings have been extending past midnight. It is difficult for staff and Council to function on such serious and complex issues so late into the night. As well, members of the public must stay late until their items are addressed. In most cases, staff and members of the public must return to work early the following morning. Funding Source: None Recommended Action: Adopt City Council Resolution No. 2004- q,5 and Redevelopment Agency Resolution No.2L' -J , and thereby: 1. Change the time for regular meetings of the City Council/Redevelopment Agency to begin at 4:00 P.M. with the televised/business and public comments portion of the meeting to begin at 6:00 P.M. 2. Reaffirm that no meeting of the City Council/Redevelopment Agency shall continue beyond 11:00 P.M. without a majority vote of the Council; and (Recommended Action Continued on the Next Page) I ,, �— W o �a CITY OF HUNTINGTON BEACH City Council Interoffice Communication i ti To: Honorable Mayor and City Council Members o From: Dave Sullivan, City Council Member D o Date: October 28, 2004 _ M. -TJ Subject: "H"ITEM FOR NOVEMBER 15, 2004 CITY COUNCIL MEETING --p -'' TO CONSIDER CHANGE IN STARTING TIME OF CITY COUNCIL,,,., y' MEETINGS STATEMENT OF ISSUE: Given the significance and length of agenda items, City Council Meetings are long and take many hours to conclude business. Several times, the meetings have been extending past midnight. It is difficult for staff and Council to function on such serious and complex issues so late into the night. As well, members of the public must stay late until their items are addressed. In most cases, staff and members of the public must return to work early the following morning. RECOMMENDED ACTION: I am proposing that the City Council shift the beginning of City Council Meetings to 6 p.m. rather than 7 p.m. The Charter allows the City Council to set the meeting time [Section 303(a)] by ordinance or resolution. Should the Council agree to adjust the starting time for the public portion of the agenda, the City Administrator would need direction to prepare the proper documentation for the change. Although it would not be necessary, the City Council may wish to consider changing the starting times of Study Sessions and Closed Sessions. Currently, we schedule Study Sessions at 5 p.m. or 5:30, depending upon the number of items to be considered, and Closed Sessions at 6 p.m. This generally allows time for a brief meal prior to the start of the Council Meeting. Should the Council desire, this action could include shifting the Study Session time to 4 p.m. and Closed Session time to 5 p.m. xc: City Administrator Assistant City Administrator City Clerk 0. M - //// / I REQUEST FOR Ch Y COUNCIL/REDEVELOPMEN f AGENCY ACTION MEETING DATE: September 29, 2004 DEPARTMENT ID NUMBER:CK 2004-12 3. Items not acted upon will be carried forward to an adjourned regular meeting to be called by the City Council/Redevelopment Agency to commence at a time and place to be announced at the time of adjournment. Alternative Action(s): Revise City Council Resolution No. 2004 1?f and Redevelopment Agency Resolution No. 3S3 , as the Council/Agency may determine. Analysis: This resolution is being prepared in compliance with Section 303 of the City Charter, and would move the televised/business portion of the City Council/Redevelopment Agency regular meetings from 7:00 P.M. to 6:00 P.M. with the work/study/closed sessions portions of the meeting to begin at 4:00 P.M. Establish a policy for items not completed during the business portion of the regular meetings on the first and third Monday of each month. This policy would provide that if scheduling permits these items would be carried forward to an adjourned meeting to commence at a time and place to be announced at the time of the adjournment. Environmental Status: Not applicable. Attachment fal- City Clerk's . - Number No. Description 1. City Council Resolution No. 2004- S 2. Redevelopment Agency Resolution No.� CK2004-12 Change in Council Mtg Start Time -2- 11/22/2004 4:10 PM ATTACHMENT 1 r RESOLUTION NO. 2 0 0 4-9 5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH FIXING THE TIME OF CITY COUNCIL MEETINGS WHEREAS, Resolution No. 96-26 adopted by the City Council on March 25, 1996, set the starting time for regular meetings to be 7:00 p.m.; and The length and significance of agenda items often requires the meetings to extend past midnight; and Members of the public who want to address items that are on the latter part of the agenda must stay late until their items are presented; and The City Council now desires to adjust the starting time of the meeting to 4:00 p.m. with the business and public comments portion of the meeting to commence at 6:00 p.m., NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Huntington Beach as follows: SECTION 1. City Council meetings shall be held at the hour of 4:00 p.m., in Room B-8 of the Civic Center, with the business and public comments portion of the meeting to begin at 6:00 p.m. in Council Chambers. SECTION 2. No meeting shall continue beyond 11:00 p.m. without a majority vote of the City Council. SECTION 3. All portions of Resolution No. 96-26 in conflict herewith are repealed. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 6th day of December , 200 4 . r REVIEWED AND APPROVED: APPROVED AS TO FORM: VI City Ad inistrator City Attorney `��►��'`'3 INITIATED AND APPROVED: L—ti lerk 04reso/cc meeting f Res. No. 2004-95 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at an regular meeting thereof held on the 6th day of December, 2004 by the following vote: AYES: Hansen, Coerper, Sullivan, Hardy, Green, Bohr, Cook NOES: None ABSENT: None ABSTAIN: None Clerk and ex-offici Clerk of the City Council of the City of Huntington Beach, California ATTACHMENT 2 RESOLUTION NO. 353 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH FIXING THE TIME OF REDEVELOPMENT AGENCY MEETINGS WHEREAS, Resolution No. 271 adopted by the Redevelopment Agency on March 25, 1996, set the starting time for regular meetings to be 7:00 p.m.; and The length and significance of agenda items often requires the meetings to extend past midnight; and Members of the public who want to address items that are on the latter part of the agenda must stay late until their items are presented; and The Redevelopment Agency now desires to adjust the starting time of the meeting to 4:00 p.m. with the business and public comments portion of the meeting to commence at 6:00 p.m., NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of Huntington Beach as follows: - SECTION 1. Redevelopment Agency meetings shall be held at the hour of 4:00 p.m., in Room B-8 of the Civic Center, with the business and public comments portion of the meeting to begin at 6:00 p.m. in Council Chambers. SECTION 2. No meeting shall continue beyond 11:00 p.m. without a majority vote of the Redevelopment Agency. SECTION 3. All portions of Resolution No. 271 in conflict herewith are repealed. PASSED AND ADOPTED by the Redevelopment Agency of the City of Huntington Beach at a regular meeting thereof held on the 6th day of December , 200 4 *000' irpe n REVIEWED AND APPROVED: APPROVED AS TO FORM: xecutive birector Agency Attorney " tidk INITIATED AND AP OVED: gen y :-Cler 04reso/agency meeting Res. No. 353 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF HUNTINGTON BEACH ) I, JOAN FLYNN, Clerk of the Redevelopment Agency of the City of Huntington Beach, California, DO HEREBY CERTIFY that the foregoing resolution was duly adopted by the Redevelopment Agency of the City of Huntington Beach at a regular meeting of said Redevelopment Agency held on the 6th day of December 2004 and that it was so adopted by the following vote: AYES: Hansen, Coerper, Sullivan, Hardy, Green, Bohr, Cook NOES: None ABSENT: None ABSTAIN: None k of the Redevelopm t Agency of the City of Huntington Beach, CA RCA ROUTING SHEET INITIATING City Clerk's Office DEPARTMENT: SUBJECT: Adopt Resolutions for Change in Start Time of Council Meetings COUNCIL MEETING DATE: December 6, 2004 RCA ATTACHMENTS:: STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attome Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attome Not Applicable Certificates of Insurance (Approved by the City Attome Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable__ EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED: FORWARDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: SpaceOnly)