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Ordinance No. 4009 thereby adding sections 2.07.155, 2.07.16
r' Dept. ID CK 14-001 Page 1 of 2 Meeting Date: 3/3/2014 CITY OF HUNTINGTON REACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 3/3/2014 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Joan L. Flynn, CIVIC, City Clerk PREPARED BY: Joan L. Flynn, CMC, City Clerk SUBJECT: Approve for Introduction Ordinance No. 4009 thereby adding sections2.07.155, 2.07.165 and 2.07.175 to the Huntington Beach Municipal Code to require electronic filing of campaign statements and reports, approving electronic signatures, and ensuring filing procedures are in accordance with Government Code Section 84615 Statement of Issue: The City Council is being asked to approve an ordinance that requires all elected officers, candidates, committees, or other persons required to file campaign disclosure documentation, to file the information electronically through NetFile, the City's web-hosted and state-approved filing application. Financial Impact: Annual use and maintenance agreement included in the FY 2013/2014 budget. Recommended Action: Approve for Introduction Ordinance No. 4009 "An Ordinance of the City of Huntington Beach Amending Chapter 2.07 of the Huntington Beach Municipal Code Relating to Campaign Reform." Alternative Action(s): Do not introduce Ordinance No. 4009 Analysis: In 2008 the City entered into a contract with NetFile to develop and maintain an Electronic Filing (E- File) system that permits the City of Huntington Beach and authorized users to file Fair Political Practices Commission (FPPC) Campaign Disclosure forms electronically. The E-filing and administrative system for campaign disclosure was implemented and offered freely and voluntarily to all active candidates and campaign committees in 2008. The E-filing and administrative system for filing the Statement of Economic Interest (SEI) — Form 700 was introduced and implemented in 2012 as a free, mandatory process for all individuals required by resolution to file annual conflict of interest statements. In September 2012, the California Secretary of State filed Assembly Bill No. 2062, Davis. Political Reform Act of 1974: statements of economic interests: electronic filing. In response to the passage of the bill, in 2013 the City sought and received certification by the FPPC to receive and accept E-filed SEI forms. On July 13, 2012 the California Secretary of State filed Assembly Bill No. 2452, Ammiano. Political Reform Act of 1974. As codified, Section 84615 states, "A local government agency may require HB -5931- Item 10. - I Dept. ID CK 14-001 Page 2 of 2 Meeting Date:3/3/2014 an elected officer, candidate, committee, or other person required to file statements, reports, or other documents required by Chapter 4..." and requires that, "The legislative body for the local governmental agency shall adopt an ordinance approving the use of online or electronic filing, which shall include a legislative finding that the online or electronic filing system will operate securely and effectively and would not unduly burden filers." Huntington Beach has an electronic filing system in compliance with the legislation above which: • only accepts filings in standardized record format developed by and compatible with the Secretary of State and associated filing system; • includes a procedure for filers to comply with the requirement that they sign statements and reports under penalty of perjury pursuant to GC §81004; • ensures the integrity of the data transmitted and shall include safeguards against efforts to tamper with, manipulate, alter, or subvert the data; • makes all data available on the Internet in an easily understood format that provides the greatest public access; and, • enables filers to complete and submit filings free of charge. Why make this change? As Local Filing Official, the City Clerk is responsible to receive, review, store and make accessible to the public campaign disclosure information. In tandem with Section 84615 of the Political Reform Act of 1974 (Act) that allows local government agencies to require e- filing of campaign disclosure documents, this action would support the City's ongoing green efforts to reduce the paper and fuel waste necessary to print and deliver campaign documents to City Hall. It would reduce staff time as the electronic filing system automates pre-deadline and late-filer notices and also incorporates an initial review process that alerts the filer of errors at the time he or she is entering their information, thereby minimizing the need for staff to request amendments. The system also automatically redacts without the need for staff to do so before posting. It will increase transparency as documents will be available on the City's Website immediately upon filing and while the data filed cannot be changed, it can be downloaded for sorting and comparing, versus static information received from a PDF of the non electronic form. Approval of mandated electronic filing would also close the final loop in the six-year move from paper to electronic filing. What about those who do not have computers? There are computers available in the public library, but also one will be made available in the City Clerk's office for any filer who needs to utilize it. Regular training will also be offered to filers and treasurers. Strategic Plan Goal: Improve the City's infrastructure Attachment(s): 1. Ordinance No. 4009, "An Ordinance of the City of Huntington Beach Amending Chapter 2.07 of the Huntington Beach Municipal Code Relating to Campaign Reform" 2. California State Assembly Bill No. 2452, Ammiano. Political Reform Act of 1974: online disclosure; and, California State Assembly Bill No. 2062, Davis. Political Reform Act of 1974: statements of economic interests: electronic filing. 3. Paperless Filing Solution media for NetFile Campaign Disclosure Form 460 (filing FPPC Forms 460, 496, 497, 450, 461, 465, and 470); and, Statement of Economic Interests Form 700 and FPPC Forms 801 and 802 4. PowerPoint Item 10. - 2 HB -594- ATTACHMENT # 1 ORDINANCE NO. 4009 AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH AMENDING CHAPTER 2.07 OF THE HUNTINGTON BEACH MUNICIPAL CODE RELATING TO CAMPAIGN REFORM The City Council of the City of Huntington Beach does hereby ordain as follows: SECTION 1. The City Council of the City of Huntington Beach hereby makes the following findings: A. The electronic filing system will operate securely, ensure the integrity of the data transmitted, and shall include safeguards against efforts to tamper with, manipulate, alter, or subvert the data. B. The electronic filing system will operate effectively and will not burden filers. C. The requirement of electronic filing of campaign statements and reports furthers the purpose of campaign reform by providing greater public access to campaign finance data. SECTION 2. Section 2.07.040 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.07.040 Definitions. (a) "City Candidate"means any person who is a candidate for city Council, City Clerk, City Treasurer, or City Attorney of the City of Huntington Beach. (b) "Elective City Officer" means any person who is Mayor, a member of the City Council, City Clerk, City Treasurer, or City Attorney of the City of Huntington Beach. (c) "Electronic filing" means the submission of required campaign statements and reports in an electronic format approved by the Secretary of State and the City Clerk. (d) "Non-elected City Official'means any person who is a member of a City of Huntington Beach board, committee, or commission, and who is not elected to that position. (e) "Person"means an individual, proprietorship, firm, partnership,joint venture, syndicate, business trust, company, corporation, association, committee, and any other organization or group of persons acting in concert. 13-3854/100358 1 Ordinance No. 4009 SECTION 3. Section 2.07.155 of the Huntington Beach Municipal Code is hereby added to read as follows: 2.07.155 Requirement to file statements and reports electronically. (a) An Elective City Officer, City Candidate, Committee, or other person required to file campaign statements or reports under this Chapter and Title 9, Chapter 14 of the California Government Code (commencing with Section 84100), who receives contributions totaling one thousand dollars ($1,000) or more, or make expenditures totaling one thousand dollars ($1,000) or more, in a calendar year must submit all campaign statements and reports as an electronic filing. Once an elective City Officer, City Candidate, Committee or other person is required to submit campaign statements or reports as an electronic filing, that Elective City Officer, City Candidate, Committee or other person shall continue to use electronic filing until the Committee has officially terminated or the Elective City Officer, City Candidate or other person has no further filing obligations. 1. An Elective City Officer, City Candidate, Committee, or other person that must file pursuant to this Chapter, but has not met the $1,000 threshold, may submit required statements or reports as an electronic filing or in paper format. 2. In any instance in which the original campaign statement, report, or other document is required to be filed with the Secretary of State and a copy of that campaign statement, report or other document is required to be filed with the City of Huntington Beach, the copy may be submitted as an electronic filing. SECTION 4. Section 2.07.165 of the Huntington Beach Municipal Code is hereby added to read as follows: 2.07.165 Filing procedures. (a) Electronic filing procedures shall be administered in accordance with Government Code Section 84615 as may be amended from time to time. (b) Notwithstanding any other provision of law, any campaign statement, report or other document submitted as an electronic filing shall serve as the filing of record and shall not be required to be filed with the City Clerk in paper format. SECTION 5. Section 2.07.175 of the Huntington Beach Municipal Code shall be added to read as follows: 2.07.175 Statements and reports—signature and verification requirements. Campaign statements and reports filed under this Chapter shall be signed under penalty of perjury and verified by the filer. The verification shall state that the filer has used all reasonable diligence in its preparation, and that to the best of his or her knowledge, it is true and complete. A campaign statement or report filed by a Committee shall be signed and verified by a responsible officer of 13-3854/100358 2 Ordinance No. 4009 the organization or by an attorney or a certified public accountant. Every person who signs or verifies any campaign statement or report required to be filed under this Chapter which contains material which he or she knows to be false is guilty of perjury. For a campaign statement or report submitted as an electronic filing, a secure electronic signature shall meet the requirements of this Section. SECTION 7. This ordinance shall become effective 30 days after its adoption. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 17 th day of March f 2014. AA ayor ATTEST: ROVED AS TO FORM: Q ity Clerk7 C ty Attorney 64,10 AIA`w� REVIE D APPROVED: INITIATED AND APPRO ED: C' ager City C erk 13-3854/100358 3 Ord, No. 4009 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS: CTTY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN,the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-ofcio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing ordinance was read to said City Council at a Regular meeting thereof held on March 3,2014,and was again read to said City Council at a Regular meeting thereof held on March 17, 2014, and was passed and adopted by the affirmative vote of at least.a majority of all the members of said City Council. AYES: Katapodis, Hardy, Shaw, Harper, Boardman, Sullivan, Carchio NOES: None ABSENT: None ABSTAIN: None I,Joan L.Flynn,CITY CLERK of the City of Huntington Beach and ex-officio Clerk of the City Council,do hereby certify that a synopsis of this ordinance has been published in the Huntington Beach Fountain Valley Independent on March 27,2014. In accordance with the City Charter of said City Joan L. Flynn,City Clerk City rk and ex-off cio C rk Senior Deputy City Clerk of the City Council of the City of Huntington Beach, California LEGISLATIVE DRAFT CHAPTER 2.07 CAMPAIGN REFORM (2507-11181,2721-10184,2818-3186,-3220-1194,3452-3/00, 3580-10102,3599-2/03,3749-9106,3803-6/08,3830-5109) 'The provisions of this Chapter shall become effective upon adoption, pursuant to Huntington Beach City Charter Section 500(e)(1). (3220-1/94) Sections: 2.07.010� Name 2.07.020 Purpose 2.07.030 Relation to Political Reform Act of 1974 2.07.040 Definitions 2.07.050 Campaign contribution limitations 2.07.060 (Repealed— Ordinance No. 3803-6/08) 2.07.070 Election cycle 2.07.080 Prohibition on multiple campaign committees 2.07.090 Prohibition on transfers 2.07.100 Loans to city candidates and elective city officers and their controlled committee 2.07.110 (Repealed—Ordinance No. 3803-6/08) 2.07.120 (Repealed—Ordinance No. 3803-6/08) 2.07.130 Transmittal of campaign contributions in city office buildings 2.07.140 Disclosure of occupation and employer 2.07.150 Reporting of cumulative contributions 2.07.155 Requirement to file statements and reports electronically 2.07.160 (Repealed—Ordinance No. 3803-6/08) 2.07.165 Filing procedures 2.07.170 (Repealed—Ordinance No. 3803-6/08) 2.07.175 Statements and reports—signature and verification requirements_ 2.07.180 (Repealed—Ordinance No. 3803-6/08) 2.07:190 (Repealed— Ordinance No. 3803-6/08) 2.07.200 (Repealed—Ordinance No. 3803-6/08) 2.07.210 (Repealed—Ordinance No. 3803-6/08) 2.07.220 Applicability of other laws 2.07.230 Severability 2.07.240 Interpretation of chapter 2.07.250 (Repealed—Ordinance No. 3803-6/08) 2.07.260 Effective date 2.07.010 Name. This Chapter shall be known and may be cited as the "City of Huntington Beach Campaign Reform Law." (3220-1/94) 2.07.020 Purpose. The purpose of this Chapter is to ensure that the financial strength of certain individuals or organizations does not permit them to exercise a disproportionate or controlling influence on the election of City candidates. To achieve such purpose, this Chapter is designed to reduce the influence of large contributions, to ensure that multiple contributions in excess of the contribution limits do not originate from the same source of funds, to ensure that individuals and interest groups continue to have a fair and equal opportunity to participate in electing City candidates, and to maintain public trust in governmental institutions and the electoral process. (3220-1/94) 2.07.030 Relation to Political Reform Act of 1974. This Chapter is intended to supplement the Political Reform Act of 1974. Unless the term is specifically defined in this Chapter, or the Huntington Beach Municipal Code Chapter 2.07 Page 1 of 6 contrary is stated or clearly appears from the context, words and phrases shall have the same meaning as when they are used in Title 9 of the California Government Code, in which the Political Reform Act of 1974 is codified, as the same may be, from time to time amended. (3220-1/94) 2.07.040 Definitions. (a) "City Candidate" means any person who is a candidate for the city Council, City Clerk, City Treasurer, or City Attorney of the City of Huntington Beach. (3220-1/94) (b) "Elective City Officer" means any person who is Mayor, a member of the City Council, City Clerk, City Treasurer, or City Attorney of the City of Huntington Beach, whether appointed or elected. (3220-1/94) (c) "Electronic Filing" means the submission of required campaign statements and reports in an electronic format approved by the Secretary of State and the City Clerk. Ud "Non-elected City Official" means any person who is a member of a City of Huntington Beach board, committee, or commission, and who is not elected to that position. (3220-1/94) (dce) "Person" means an individual, proprietorship, firm, partnership,joint venture, syndicate, business trust, company, corporation, association, committee, and any other organization or group of persons acting in concert. (3220-1/94) 2.07.050 Campaign contribution limitations. No person shall make to any City candidate or the controlled committee of any such City candidate, and no such candidate or committee shall accept from any such person, a contribution or contributions totaling more than five hundred dollars ($500) in a City Council, City Clerk, City Treasurer, or City Attorney election cycle. Thereafter said contribution limitations shall increase by the October consumer price index (CPI) of Los Angeles, Long Beach, and Anaheim areas, rounded to the nearest $10, effective at the beginning of each new election cycle. (3220-1/94,3452-3/00,3599-2/03, 3803-6/08) 2.07.070 Election cycle. (3749-9/06) (a) City Council, City Clerk, City Treasurer, and City Attorney Elections. For purposes of the limits of this Chapter, as applied to elections for City Council, City Clerk, City Treasurer, and City Attorney, the final date for contributions shall be December 31 of the year in which the election for the open position was held. Contributions made after the final date shall be deemed contributions for the next election cycle. Notwithstanding the foregoing, contributions made after the final date to an elected Council Member who is ineligible for a further consecutive term, shall be deemed a contribution for the most recent election cycle in which such Council Member was eligible, and such contributions shall be subject to all other limitations and regulations in effect during said election cycle. (3220-1/94, 3830-5/09) (b) Examples of the Election Cycle. January 1, 1987, to December 31, 1990, was the "Election Cycle" for the 1990 election. Pursuant to Section 2.07.070 Election Cycle, the four (4) year period for purposes of applying the interpretation of the Campaign Ordinance Election Cycle 2.07.070(a) shall be as follows: (3220-1/94) Example 1. (3220-1/94) 1992 Election Cycle - Three Council Seats and City Clerk and City Treasurer: January 1, 1989 - December 31, 1992. (3220-1/94) (1) The "last election" was November 1988. (3220-1/94) (2) December 31, 1988, was the last or final date for receipt of campaign contributions for the 1988 election. (3220-1/94) (3) January 1, 1989, began the election cycle for the 1992 election. (3220-1/94) (4) December 31, 1992, ended the election cycle for the 1992 election. (3220-1/94) Huntington Beach Municipal Code Chapter 2.07 Page 2 of 6 Example 2. (3220-1/94) 1994 Election Cycle - Four(4) Council Seats and City Attorney: January 1, 1991 - December 31, 1994. (3220-1/94) (1) The "last election" was November 1990. (3220-1/94) (2) December 31, 1990, was the last or final date for receipt of campaign contributions for the 1990 election. (3220-1/94) (3) January 1, 1991, began the election cycle for the 1994 election. (3220-1/94) (4) December 31, 1994, ends the election cycle for the 1994 election. (3220-1/94) Example 3. (3220-1/94) 1996 Election Cycle - Three (3) Council Seats and City Clerk and City Treasurer: January 1, 1993 - December 31, 1996. (3220-1/94) (1) The "last election" was November 1992. (3220-1/94) (2) December 31, 1992, was the last or final date for receipt of campaign contributions for the 1992 election. (3220-1/94) (3) January 1, 1993, began the election cycle for the 1996 election. (3220-1/94) (4) December 31, 1996, ends the election cycle for the 1996 election. (3220-1/94) (c) Recalls. For purposes of the limits of this Chapter, campaign contributions made at any time after a committee has been formed, pursuant to the provisions of the Political Reform Act, in support of a recall election or after the City Clerk has approved a recall petition for circulation and gathering of signatures, whichever occurs first, shall be considered contributions during a recall election cycle. A recall election cycle shall end whenever any of the following occur: (3220-1/94) (1) The recall proponents fail to return signed petitions to the City Clerk within the time limits set forth in the California Elections Code. (3220-1/94) (2) All committees formed in support of the recall have been terminated pursuant to the provisions of the Political Reform Act. (3220-1/94) (3) Ten (10) days after a recall election has been held. (3220-1/94) 2.07.080 Prohibition on multiple campaiLm committees. A City candidate or an elective City officer shall have no more than one campaign committee which shall have only one bank account out of which all qualified campaign and office holder expenses related to that City office shall be made. This section does not prevent a City candidate or an elective City officer from establishing another campaign committee solely for the purpose of running for a state, federal, local, or other City office. This section also does not prevent an elective City officer from establishing another campaign committee solely for the purpose of opposing his or her own recall. (3220-1/94) 2.07.090 Prohibition on transfers. (a) No funds may be transferred into any city candidate or elective city officer's campaign committee from any other campaign committee controlled by a candidate (including said City candidate) or by an elective City officer(including said elective City officer.) (3220-1/94) Huntington Beach Municipal Code Chapter 2.07 Page 3 of 6 (b) No City candidate and no committee controlled by a City candidate or elective City officer shall make any contribution to any other City candidate running for office or to any committee supporting or opposing a City candidate for elective City office, nor to any committee supporting or opposing a recall of an elective City officer. This section shall not prohibit a City candidate from making a contribution from his or her own personal funds to his or her own candidacy or to the candidacy of any other candidate for elective City office. (3220-1/94) The provision of this section shall not apply to the candidate or elected officer who forms a new committee for purposes of reelection to the same office and, to close out the prior committee, transfers the money or debt from the prior committee to the new committee and, in so doing, complies with all regulations of the political Reform Act of 1974, and as amended. (3220-1/94) 2.07.100 Loans to City candidates and elective City officers and their controlled committee. (a) A loan shall be considered a contribution from the maker and the guarantor of the loan and shall be subject to the contribution limitations of this Chapter. (3220-1/94) (b) Every loan to a City candidate or elective City officer or their controlled committees shall be by written agreement which shall be filed with the candidate's or committee's Campaign Statement on which the loan is first reported. (3220-1/94) (c) The proceeds of a loan made to a City candidate or elective City officer by a commercial lending institution in the regular course of business on the same terms available to members of the public shall not be subject to the contribution limitations of this Chapter if the loan is made directly to the City Candidate or elective City officer or his or her controlled committee. The guarantors of such a loan shall remain subject to the contribution limits of this Chapter. (3220-1/94) (d) Extensions of credit (other than loans pursuant to Section 2.07.100(c) for a period of more than thirty (30) days are subject to the contribution limitations of this Chapter. (3220-1/94) (e) This section shall apply only to loans and extensions of credit used or intended for use for campaign purposes or which are otherwise connected with the holding of public office. (3220-1/94) (f) The monetary limitations or provisions of this section shall not apply to a candidate's loan of his or her personal funds to his or her own campaign committee. (3220-1/94) (g) No City candidate and no committee controlled by a City candidate or elective City officer shall make any contribution to any other City candidate running for office or to any committee supporting or opposing a City candidate for elective City office, nor to any committee supporting or opposing a recall of an elective City officer. This section shall not prohibit a City candidate from making a contribution from his or her own personal funds to his or her own candidacy or to the candidacy of any other candidate for elective City office. (3220-1/94) 2.07.130 Transmittal of campaign contributions in city office buildings. (a) No person shall receive or personally deliver or attempt to deliver a contribution in any office which the City owns or for which the City pays the majority of the rent where the business of the City is conducted. (3220-1/94, 3803-6/08) Huntington Beach Municipal Code Chapter 2.07 Page 4 of 6 (b) For purposes of this section: (3220-1/94) (1) "Personally deliver" means delivery of a contribution in person or causing a contribution to be delivered in person by an agent or intermediary, other than the United States mail. (3220-1/94) (2) "Receive" includes the receipt of a campaign contribution delivered in person. (3220-1/94, 3803-6/08) 2.07.140 Disclosure of occupation and employer. No campaign contribution shall be deposited into a campaign bank account of a City candidate or elective City officer unless the disclosure information required by the Political Reform Act, including the name, address, occupation and employer of the contributor, or, if self employed, name of business, is on file in the records of the recipient of the contribution. This information is to be reported on each Campaign Statement required to be filed by the Political Reform Act. (3220-1/94) 2.07.150 Reporting of cumulative contributions. A cumulative contribution for each contributor shall be based on an election cycle and shall be reported on each Campaign Statement required to be filed by the Political Reform Act. (3220-1/94) 2.07.155 Requirement to file statements and reports electronically. (a) An Elective City Officer, City Candidate. Committee, or other person required to file campaign statements or reports under this Chapter and Title 9. Chapter 14 of the California Government Code (commencing with Section 84100). who receives contributions totaling one thousand dollars ($1,000) or more, or make expenditures totaling one thousand dollars ($1,000) or more, in a calendar year must submit all campaign statements and reports as an electronic filing Once an elective City Officer, City Candidate Committee or other person is required to submit campaign statements or reports as an electronic filing that Elective City Officer, City Candidate. Committee or other person shall continue to use electronic filing until the Committee has officially terminated or the Elective City Officer. City Candidate or other person has no further filing obligations. 1 An Elective City Officer City Candidate. Committee, or other person that must file pursuant to this Chapter but has not met the $1,000 threshold- may submit required statements or reports as an electronic filing or in paper format. 2 In any instance in which the original campaign statement, report, or other document is required to be filed with the Secretary of State and a copy of that campaign statement report or other document is required to be filed with the City of Huntington Beach. the copy may be submitted as an electronic filing. 2.07.165 Filing procedures. (a) Electronic filing procedures shall be administered in accordance with Government Code Section 84615 as may be amended from time to time. (b) Notwithstanding any other provision of law, any campaign statement report or other document submitted as an electronic filing shall serve as the filing of record and shall not be required to be filed with the City Clerk in paper format. Huntington Beach Municipal Code Chapter 2.07 Page 5 of 6 2.07.175 Statements and reports— signature and verification requirements. Campaign statements and reports filed under this Chapter shall be signed under penalty of pejury and verified by the filer. The verification shall state that the filer has used all reasonable diligence in its preparation, and that to the best of his or her knowledge. it is true and complete. A campaign statement or report filed by a Committee shall be signed and verified by a responsible officer of the organization or by an attorney or a certified public accountant. Every person who signs or verifies any campaign statement or report required to be filed under this Chapter which contains material which he or she knows to be false is guilty of pejury. For a campaign statement or report submitted as an electronic filing a secure electronic signature shall meet the requirements of this Section. 2.07.220 Applicability of other laws. Nothing in this Chapter shall exempt any person from applicable provisions of any other laws of this state or jurisdiction. (3220-1/94) 2.07.230 Severability. If any provisions of this Chapter, or the application of any such provision to any person or circumstances, shall be held invalid, the remainder of this Chapter, to the extent it can be given effect, or the application of such provision to persons or circumstances other than those as to which it is held invalid, shall not be affected thereby, and to this extent the provisions of this Chapter are severable. (3220-1/94) 2.07.240 Interpretation of chapter. This Chapter should be liberally construed to accomplish its purposes. (3220-1/94) 2.07.260 Effective date. The provisions of this Chapter shall become effective upon adoption, pursuant to Huntington Beach City Charter Section 500(e)(1). (3220-1/94) Huntington Beach Municipal Code Chapter 2.07 Page 6 of 6 ATTACHMENT #2 Bill Text- AB-2452 Political Refonn Act Uf}g74: online disclosure. Page ] of ��- i/�LEG{8L/\TlYE INFORMATION Ao-24sz Political Reform Act pnu9pw' online disclosure. om1-zmz Assembly Bill No. 2452 CHArrEmz26 An act to add Section 84615Wm the Government Code, relating tm the Political Reform Act mf 1974. L Approved by Governor July 13, 2012. Filed Secretary of State July 13, 3013. ] LEGISLATIVE COUNSEL'S DIGEST xa2*5Z,xmmiano. pm|bca|Reform Act ur197*: online disclosure. The Political Reform Act of 1974 squires specified candidates, committees, slate mailer organizations, and lobbyists, lobbying firms, and lobbyist employers to n|o campaign statements and reports online o, electronically with the Secretary of sta»o' as specified. The act requires certain of these cnUbcs to also O|c campaign statements and reports with local filing officers, a,specified. This bill, with certain exceptions, would authorize a local government agency to require an elected officer, candidate, committee, or other person required tv file specified statements, reports, or other documents oo hic those statements, reports, vr other documents online or electronically with a local filing officer. The bill would prescribe criteria that must be satisfied by local government agency that requires online vrelectronic filing of statements, reports, or other documents, as spccif|cd, including, among wbcm, that the system be available free of charge uo filers and m the public for viewing filings, and that the system include a procedure for filers to comply with the requirement that they sign statements and reports under penalty ofperjury. The PoUbcal Reform Act o[ /974, an initiative measure, provides that the Lcg|s!a,o,c may amend the act m nurtbcr the act's purposes upon a x/» vote of each house and compliance with specified procedural requirements. This bill would declare that it furthers the purposes ur the act. Vote: 2/3 Appropriation: no Fiscal Committee: no Local Program: no THE PEOPLE OF THE STATE UF CALIFORNIA DC)ENACT f\3FOLLOWS: SECTION 1. Section 8*a/sm added to the Government Code, u` read: 8*e16.x local government agency may require an elected officer, candidate, oumm|uoc, or other person required to file statements, reports, o, other documents required by Chapter * (commencing with Section 84100), except an elected officer, candidate, committee, or other person who receives contributions totaling less than one thousand dollars ($1,000), and makes expenditures totaling |cxs than one thousand dollars ($1,000), in a calendar year, to O|c those statements, reports, pr other documents online or electronically with a local filing officer. x local government agency that requires online or electronic filing pursuant m this section shall comply with all of the following: (a)The legislative body for the local government agency shall adopt an ordinance approving the use of online or electronic filing, which shall include alegislative finding that the online vr electronic filing system will operate securely and effectively and would not unduly burden filers. The ordinance adopted by the legislative body for T+�`�` 1 �� l � ^�=^^^ �« - ^^� ��8 -604- ,,`— .//mrinfo.legislature.ca.gov/facesibilNavChv,�,..,-,Litiiii?bill—id=20112 0120AB2452&se... 7/19/2013 Bill Text-AB-2452 Political.Reform Act of 1974: online disclosure. Page 2 of 2 the local government agency may, at the discretion of that legislative body, specify that the electronic or online filing requirements apply only to specifically identified types of filings or are triggered only by identified monetary thresholds. In any instance in which the original statement, report, or other document is required to be filed with the Secretary of State and a copy of that statement, report, or other document is required to be filed with the local government agency, the ordinance may permit, but shall not require, that the copy be filed online or electronically. (b)The online or electronic filing system shall only accept a filing in the standardized record format that is developed by the Secretary of State pursuant to paragraph (2) of subdivision (a) of Secti6n 84602 and that is i compatible with the Secretary of States system for receiving an online or electronic filing. I a i (c)The online or electronic filing system shall ensure the integrity of the data transmitted and shall include safeguards against efforts to tamper with, manipulate,alter,or subvert the data. (d) (1)The local filing officer shall issue to a person who files a statement, report, or other document online or electronically an electronic confirmation that notifies the filer that the statement, report, or other document was received. The confirmation shall include the date and the time that the statement, report, or other document was received by the filing officer and the method by which the filer may view and print the data received by the filing officer. (2)A copy retained by the filer of a statement, report, or other document that was filed online or electronically and the confirmation issued pursuant to paragraph (1)that shows the filer timely filed the statement, report, or other document shall create a rebuttable presumption that the filer timely filed the statement, report, or other ' document. (e)The date of filing for a statement, report, or other document that is filed online or electronically shall be the day that it is received by the local filing officer. (f)The local filing officer shall make all the data filed available on the Internet in an easily understood format that provides the greatest public access. The data shall be made available free of charge and as soon as possible after receipt. The data made available on the Internet shall not contain the street name and building number of the persons or entity representatives listed on the electronically filed forms or any bank account number required to be disclosed by the filer. The local filing officer shall make a complete, unredacted copy of i any statement, report, or other document filed pursuant to this section, including any street names, building j numbers, and bank account numbers disclosed by the filer, available to any person upon request. 1 (g)The online or electronic filing system shall include a procedure for filers to comply with the requirement that they sign statements and reports under penalty of perjury pursuant to Section 81004. (h)The local government agency shall enable filers to complete and submit filings free of charge. (i)The local filing officer shall maintain, for a period of at least 10 years commencing from the date filed, a I secured, official version of each online or electronic statement, report, or other document filed pursuant to this section, which shall serve as the official version of that record for purpose of audits and any other legal purpose. Data that has been maintained for at least 10 years may then be archived in a secure format. (j) Notwithstanding any other provision of law, any statement, report, or other document filed online or electronically pursuant to this section shall not be required to be filed with the local filing officer in paper format. SEC. 2.The Legislature finds and declares that this bill furthers the purposes of the Political Reform Act of 1974 within the meaning of subdivision (a)of Section 81012 of the Government Code. xB -605- Item 10. - 13 http://Ieginfo.legislature.ea.gov/facesibilINavCl.t,-,,L.,,.tLuij.?bill id=201120120AB2452&se... �, "/-v ti Bill Text- AB-2062 Political Reform Act of 1974: statements of economic interests: elect... Page I of 3 �,Alt TM-1 211?�1, LEGISLATIVE INFORMATION AB-2062 Political Reform Act of 1974-statements of economic interests:electronic filing. (2011-2012) ............. Assembly Bill No. 2062 CHAPTER 500 An act to add Section 87500.2 to the Government Code, relating to the Political Reform Act of 1974, and declaring the urgency thereof, to take effect immediately. Approved by Governor September 24, 2012. Filed Secretary of State September 24, 2012. 1 LEGISLATIVE COUNSEL'S DIGEST AB 2062, Davis. Political Reform Act of 1974: statements of economic interests: electronic filing. Existing law establishes, until December 31, 2012, a pilot program authorizing specified local government agencies to develop and implement a system for the electronic filing of statements of economic interests by certain public officials, as specified. This bill would authorize all agencies to permit the electronic filing of a statement of economic interests, in accordance with regulations adopted by the Fair Political Practices Commission. The bill would require the Commission to approve and certify an electronic filing system proposed by an agency, upon payment by the agency of a fee of $1,000 to the Commission, if the system meets prescribed requirements. The bill would exempt the city and counties that participated in the existing pilot program from paying the$1,000 fee.The bill would also authorize the Commission to conduct discretionary audits of an agency's electronic filing system to evaluate its performance and compliance with the requirements of this bill. The bill would require the Commission to accept electronic copies of statements of economic interests forwarded to it by an agency that has received an electronically filed statement from filers. The bill would authorize a city or county that developed an electronic filing system pursuant to the pilot program to continue to use that system during the time it takes the Commission to adopt the regulations to govern the electronic filing system program, but would require the city or county to submit a description of its electronic filing system to the Commission for approval and certification after the Commission's regulations take effect, as specified. Existing law makes a knowing or willful violation of the Political Reform Act of 1974 a misdemeanor and subjects offenders to criminal penalties. By creating additional crimes, this bill would impose a state-mandated local program. The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement. This bill would provide that no reimbursement is required by this act for a specified reason. The Political Reform Act of 1974, an initiative measure, provides that the Legislature may amend the act to further the act's purposes upon a 2/3 vote of each house and compliance with specified procedural requirements. This bill would declare that it furthers the purposes of the act. This bill would declare that it is to take effect immediately as an urgency statute. Item 10. - H , ?bill iA�kp.iii�1r,i4 ii,LF'-.1egislat-ure.ca.gov/faces/bilINavCll%lliLB All"111. —id=201120120AB2062&se... 7/19/2013 Bill Text- AB-2062 Political Reform Act of 1974: statements of economic interests: elect... Page 2 of 3 Vote: 2/3 Appropriation: no Fiscal Committee: yes Local Program: yes i THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 1. Section 87500.2 is added to the Government Code, to read: 87600.2. (a)An agency may permit the electronic filing of a statement of economic interests required by Article 2 (commencing with Section 87200) or Article 3 (commencing with Section 87300), including amendments, in accordance with regulations adopted by the Commission. I i (b)In consultation with interested agencies, the Commission shall use common database integration features in developing database design requirements for all electronic filings that may be used. (c) (1)An agency that intends to permit electronic filing of a statement of economic interests shall submit a proposal, which shall include a description of the electronic filing system that the agency proposes to use, to the Commission for approval and certification. An agency that submits a proposal shall include a fee of one thousand dollars ($1,000) that is payable to the Commission for the costs of approving and certifying khe proposal. However, the Counties of Los Angeles, Orange, Santa Clara, and Ventura and the City of Long Beach, which participated in the pilot program pursuant to Section 87500.1, shall not be required to pay the one ' thousand dollar($1,000) fee. (2) An agency shall not charge a person to electronically file a statement of economic interests. (3)The Commission shall review an agency's proposal for compliance with the system requirement regulations adopted pursuant to subdivisions (a) and (b) and the requirements of subdivision (d). If the proposed system complies with these requirements, the Commission shall approve and certify the agency's electronic filing system as soon as practicable after receiving the agency's submitted proposal. (d)An agency's proposed electronic filing system shall meet the following requirements: I (1)A statement of economic interests filed electronically shall include an electronic transmission that is submitted under penalty of perjury and that conforms to subdivision(b)of Section 1633.11 of the Civil Code. f (2) (A)The agency's filing officer shall issue to a person who electronically files his or her statement of economic interests or amendment an electronic confirmation that notifies the filer that his or her statement of j economic interests or amendment was received. The confirmation shall include the date and the time that the statement of economic interests or amendment was received by the filing officer and the method by which the filer may view and print the data received by the filing officer. (B)A copy retained by the filer of a statement of economic interests or amendment that was electronically filed j ! and the confirmation issued pursuant to subparagraph (A) that shows that the filer timely filed his or her I statement of economic interests or amendment shall create a rebuttable presumption that the filer timely filed i his or her statement of economic interests or amendment. i (3)The agency shall utilize an electronic filing system that includes layered security to ensure data integrity. I The system shall have the capability to uniquely identify a filer electronically when he or she accesses the electronic filing system. The operational process for the system shall include industry best practices to ensure that the security and integrity of the data and information contained in the statement of economic interests are i not jeopardized or compromised. I (4)The agency shall provide the public with a copy of an official's statement of economic interests upon request, in accordance with Section 81008. The copy of the electronically filed statement of economic interests shall be identical to the statement of economic interests published by the Commission and shall include the date that the statement was filed. (e)The Commission may adopt regulations to require that an agency redact information on a statement of i economic interests prior to posting the statement of economic interests on the Internet. f i (f)The Commission may conduct discretionary audits of an agency's approved and certified electronic filing I system to evaluate its performance and compliance with the requirements of this section. (g)The Commission shall accept an electronic copy of a statement of economic interests that is forwarded to it i by an agency that has received an electronically filed statement from a filer pursuant to this section. I I HB -607-�b ,Item 10. - 15 http://leginfo.legislature.ca.gov/faces/bilINavCl..,—.—.-.... ill_id=2Q112Q12QAB2Q62&se... i, Bill Text-AB-2062 Political Reform Act of 1974: statements of economic interests: elect... Page 3 of 3 (h)A city or county that developed an electronic filing system pursuant to the pilot program established by Section 87500.1 may continue to use that system for purposes of this section, including, but not limited to, the time during which the Commission is adopting the regulations required by this section. However, after the i Commission's regulations take effect, the city or county shall submit a description of its electronic filing system to the Commission for approval and certification,within a reasonable time to be determined by the Commission. A city or county shall not continue to use an electronic filing system originally developed for purposes of Section I 87500.1 if the Commission does not approve and certify that electronic filing system as complying with the requirements of the Commission's regulations and the other requirements of this section. SEC. 2. No reimbursement is required by this act pursuant to Section 6 of Article XIIIB of the California Constitution because the only costs that may be incurred by a local agency or school district will be incurred because this act creates a new crime or infraction, eliminates a crime or infraction, or changes the penalty for a crime or infraction, within the meaning of Section 17556 of the Government Code, or changes the definition of a crime within the meaning of Section 6 of Article XIIIB of the California Constitution. SEC. 3.The Legislature finds and declares that this bill furthers the purposes of the Political Reform Act of 1974 within the meaning of subdivision(a)of Section 81012 of the Government Code. SEC.4.This act is an urgency statute necessary for the immediate preservation of the public peace, health, or E safety within the meaning of Article IV of the Constitution and shall go into immediate effect. The facts constituting the necessity are: In order to allow the Fair Political Practices Commission time to develop regulations and procedures critical to the implementation of a system for the electronic filing of statements of economic interests prior to the 2013 filing period, which will allow state and local agencies to achieve significant savings, and to allow the city and county agencies that participated in the pilot program to continue using electronic filing while the Commission develops the necessary regulations in order to preserve the substantial investment those agencies have already made in developing electronic filing systems, it is necessary that this act take immediate effect. -- Item 1a0. f f 11611fo.legislature.ca.gov/faces/billNavC1 HB -6081?dill id=201120120AB2062&se... 7/19/2013 ATTACHMENT #3 N e t RH e C a m p a1gn' %Moor D'Isclosure Form ,460 S, s isc lotum in M E Filing & Adm Syste � I \ s 44 \ gg { f Filing FC For g , 450, 41, �. f Ip \ Net t is hh(y yst r av�able fake your hard to track paper filing system obsolete with the single �� . aflow rty or�ur�ty, �A��tct � _ source provider of an e-filing system for your Campaign Disclosure rid cfpapar fiffid Campaigrr. forms! You can have.year own j riseliction's e-filincd and administration St tad rats system for your campaign disclosure filings. The system supports � -sal6ess" atLUSIVEl) as as paper both paperless (INDUSTRY drecarn rle' 1ct var ent clr is tents: in, rrrr bee ,us(Ah Being an online system, the agency, filer; and the public can access yst a fdr 19Pt' e 5ry the system 4/71 . Since this is a shared platform, the system is y companies c arrniff tI� � ve a e filing stpu, all it it fordable for even �, smallest local goernment,clien . NetFile offers 2 . t$ing IF ar d� l a ling around the clock support that is 1 0�`� based in California - no need to \� � � � worry about foreign based programming or support! All,revenue stays #gyp ass . in California. Y66 d (`t t e any ht den co,s to r : eFile�s Cates rn Disclosure Form system advantage, are: stung a your agert \E� • Get rid of paper filings with NetFile's exclusive paperless solution! staffsupportp and Tr r \ nclu a r Fee • System supports paperless, paper, or a combination of these types of filings � q, � � • Reduces the amount of times Brit on administration rng a hosted oI IN yot enjoy p a bt@oing c t that rn ltades • Internal kiosk made makes public requests for documents quick and easy th st ff$uppo nand training a { • Public site posts filings automatically in redacted form a ? ai cttp ou� e is ng� Ir€�r�to the amount iteff port • Automatically generate.letters(welcome,notification,amendment, late,fine,etc...) .tra�ni r t our c ra a� " • Validation significantly reduces amount of amendments for filers � p � • Works with any modern Windows PC, Mac,or Linux system with current browser 4 ar e nt All ur contracts haves y 0 a out ® NetFile is 100% based in A(no outsourcing of work) 'r Clauseg(fo n. on)r Feature i, MSia e at` �ecfrori Filrtg locupk s are rnd rtightiy r all of" you ar your i � ,r, Filers can input their data as they go or all at one time. Filers can generate i sen off et yt ru tt _ Ion '"ins drafts for review. A link from your Website starts the filing process. The,site tn,\ n the safety c!cnt is hosted by NetFile but looks just like your site. Our servers ensure fast and y �r d ,., ffieient filings. The submitted filing is validated to help,prevent amendmentsP yT 1a : t - from happening in the first place. Allzl o r' place a Irrtk ydur s theta rt)r Agency Management Tool -,Dedication The system acts as your repository of filers. Create the filers in the database just once. Instant notifications to staff when an e4iling has occurred. System l d tPr�hag n usin ss since also handles paper filed documents.Just redact and upload for public viewing gg rrilggk f ng sy. �s over the in#ernet. You can even show filings by election cycle can the public apt s ra ra ill we dor here ate n the rpti ,a tokee site. Notification, late, and fine letters can also be automatically generated " r-y, ng orjren�to the ' Custom letters with your letterhead are also accomodated. f st e . ntr 17 HB -609- I . _ z 0 tem 1 r Document Viewing Portal -Public Site Every'e-filed document automatically posted to the public site in redacted format. The pu iic site includes advanced search features to help the public find the data important to they,. Document Viewing - Private Site The system also comes with a kiosk made that allows you to show filings in unredacted form but only in your office.That way if someone walks in requesting.to view a filing,just paint them,to one of your computers to search for the flings,They could.print'to,your internal printer if they wanted to purchase a hard copy. No more pulling files and making copies wasting valuable staff tune! et ile is Number One in California IetFile is California's first intemet based accounting,disclosure, and data management system.Our clients account for over half of all'electronic disclosure document filings in the state of California. For our local government platform,there have been several thousand e-flings made for both our SEI Filing and admin system as well as our Campaign Disclosure filing and admin system Unparalleled Training and Technical Support Cu`r business model is based on an ongoing service with na long term contractual:commitments from our clients.This guarantees you the best in training and support! Contact Information: Company Name: NetHe Address: 2707 Aurora Rd Mariposa, CA 95338 Phone: (2 9) 742-4100 (Main Line & Support) Phone: (559)434-2 5 (Local Government Sales) Fax: (209) 391.2 00 E-mail: sales@,neffile.com ebsite: www.netfile.com w.netfile.com NOTE: NetFile also has an a filing and administration system for local.government for Statements of Economic Interests FPPC Farm 700 and supports all 800 Series FPPC. arms as cell!' wow— lk Item 10. - 18 xB -610- mow. ..».. .„ � �` e ,...», ,r s<,u.,��\\\......i ,. •,1.. � 00, NETFILE Statement oflcohornillLir I eres ' 700 nt ts Form FPPC ,Forms 801 & 802, SEI Fortis 700 -Filing: Adman Systern Facts:" & Admin, System 1}4%BASED IN CA E-Fifincy All services from Nettie are based in CA. No outsourcing Film For s 7 ,[ s B( i e e of labor to foreign countries, All revenue stays right here: a e your bard t track paper filing system obsolete v�=ish`the i€F u�try I adts� i�1 5 YEARS PROVEN SUCCESS, arov�ider of ail e-fiiibg sys!errl for thE: Farm 7OO and 11 02! for€'t be fooled NetFile`s iocai government clients by::companies with large start up costs and overseas programmin ;, NetFile is in California Have been using this System for over 5_years. NetFile the founder and leader of this market sl;sce Mih several thousands of e-filings has 16 County and City clients last over the made , = last years and our system has no s�aftup cots at blii using this system with more on einc! an enlii e system,m, the agency, filer c.-id the public can, access the the way! system 2417/365, Since this is a sharer platform, the §ystern is affordable for No Huge Upfront Costs � evert the smallest local government client. NetFile offers around the clock You"paya very reasonable ongoing support that is 100% based in California (no need to worn/ about eign,based fee for the system, supporfl! All revenue stays,ire CA(not outsourced.like the competition)! Staff'Support and Training z4 Included in Ongoing Fee A sampling of NetFile's 700/801/802 system advantages are: Being a hosted solution,you enjoy Easy to use adrnin interface a low ongoing cost that includes y both staff support and training Easy to use filer interface_ at no additional cost to you! • Multiple levels of administration There is no,limit to the amount o Database is kept current throughout the year-no more year-end panic! of staff support or training provided Public portal satisfies 801/802 online reporting requirement! to 4iar"clients, v Clients have been using the Farm 700 system,for 5 years running No Long Term Committment x_ _ Previous Form 700 Filer data populates new filing (huger time savings)! All our contracts have 30-day Works with any modern Windows PC, Mac, or Linux system with current browser. out clauses(for any reason)! • NetFile is 100% based in CA(no outsourcing of Mork to other countries), Data is Safe.and Secure Features._ Backups are made nightly for all of you and your filer's data._The data is sent offsite to 2 separate Electronic Filing locations i6 nsure.the safety ands Each,Form 700 filer can self-register and is issued a unique Filer Id and integrity of your data. password. A link from your website starts the filing'process. The site is No IT Involvment Necessary hosted b NetFile but looks just like our site. Our sewers insure fast and y j y AII:IT hasto do Is place a link efficient filings. The submitted filing is validated.to help prevent amendments on your website(that's it)!,, from happening in the;first place. Forms 801 and 802 were added last year! NetFile Medication Agency M anagement Tool NetFile has been in business` since.1998. Providing e-filing The system acts as your repository of filers. Create the filers in the database systems and software is all we dol just once, Notifcations can be sent out vie an e-mail blast to all filers or filers There are no other distractions, b department. Upon receipt of wet signature, just input unique key code in the to keep us from servicing our y p F� p g ! p q �� clients to the fullest extent! system and run your filing status report for an up to date ding receipt list. From the report you can see exactly who has e-filed and Wet filed. This report can be run by department or for your entire database.. �. xB 61 >- Item 10. - 19 �r ff i� P 1111641 �.,., .,,,. Document Viewing Portal - Public Site You can choose to have your filers'documents shown over the internet in redacted form with your;' own redaction,specifications. You can even narrow down which filers you would want to show. Public site meets FPPC`s mandated 30-day online pasting.requirements for Forms 801 and 8021 'g Document Viewing Portal - Private Site The system also comes with a kiosk mode that allows you to show filings in unredacted form but only � in your office. That way if someone walks in requesting to view a filing,just point diem to one of your computers to search for the filings.`They,could print to your internal printer if they wanted to purchase a hard copy. No more pulling files and making copies wasting valuable staff time! Net File is plumber One in California NetFile is California's first internet based accounting, disclosure, and data management system yPur clients account far over half,of all electronic disclosure document filings in the state of California. For our local government platform, there have been several thousand e-filings made-for berth our SE I Filing and-admin.system as well as our Campaign.Disclosure filing and adminsystem. Unparalleled Training and Tecical Support Our business model is based on an ongoing service with no long term contractual commitments from our clients. This guarantees you the best intraining and support! Contact Information. Company Marne: l etHe Address: 2707 Aurora Rd ariposa, A 9533 _ Plane: (209)742-4100 (Main Line & Support) Phone: (559) 4 4-2045 (Local Government Sales) Fax: (209) 391-220 J E-mail: sales@neffile.com website: www.netfile.com/agency the also had n e-filing system f local over NOTE: � - or ant for campaign disclosure for the e-filing and ad in of FPPC Forms 460,496, 497 : iVe- L Item 10. - 20 xB -612- ATTACHMENT #4 s, v % d V t 3= P � ,� ��a n it/�.• /////% l lei � 3 Ferry ��, f } CD a ter, N CD O H 11 imm 1011, UK" ............... lot ' k", N Iliii i II'.S' 4 b k5 4� t 01-11, ® Sunshines election contributions o Instant results - filings are posted immediately as they are filed and automatically redacted for safe public viewing a o Media and the public no longer have to query City Clerk to post filings o Easy to find web page location where the information is available 24/7 ® Data can be sorted for comparison and analysis 0 N W CD O y N E R ! J r y- It o Many types of mistakes are detected and highlighted upon entering data © Filer application automatically reports data entered onto the proper area of the form and automatically subtotals and totals based on data entered © Filer application automatically page numbers and prints filing period on all parts of the form so filer won't have to amend report later on © User help available 24/7 a If applicable, information is kept and moved to the next reporting form automatically o Will not need to mail or deliver a copy to the Clerk's office • Remote treasurers no longer need to deal with distance issues ® Copies of previous submittals are always available without having to ask the Clerk for a copy 1 -------------- o System catches operator mistakes early which minimizes requests for amendments ® System generates pre-filing and follow-up letters, and all system- generated letters are automatically tied to the filer for easy review and retrieval o The system also generates on the fly filing status reports to help track filers ° © Saves money by requiring fewer staff to manage the contribution process as electronically filed statements do not require any manual handling of documents. No more copying, scanning,redacting, reposting, creating a file or storage and retrieval of documents required. o Any historical electronically filed document filed is retrieved right from staff's computer (no more vault visits) ® System offers private viewing portal ability so interested parties who want to come to City Clerk's office to review an unredacted document can be po inted to a computer to view instead of docu p p . utilizing staff time 0 N c�► TO 9�4 o Green application which eliminates paper and paper waste (D Also reduces usage of electricity, toner, gasoline and automobile emissions because Committees can file, and the public can view filings online instead of coming to the City Clerk's office © Reduces wasteful paper documents (both the paper and the cost to send the paper) sent to filers and replaces with electronic documents sent via e-mail ® Increased communication can be sent to filers without any increased costs or damage to the environment J J is ` 'a 11 01 « Cities: Counties: o Anaheim (in process of o Ventura changing ordnance) x o Santa Ana (in process of o Santa Clara IF changing ordinance) o San Luis Obispo o Oceanside c� Butte o Fresno o San Bernardino o Mari n o San Diego o Riverside o San Francisco o Berkeley o Santa Rosa o Oakland 0 N J r+ CD O 01/28/2014 by�i GetuliZo , Campaign transparency comes to Oceanside ;. N ���. via technological innovation 4i. yf Out with the old and in with the new. That's the motto a the City of Oceanside has adopted as city leaders u . are using technology to bring its residents closer to their government. r Case in point—a partnership with NetFile will allow a' residents to et campaign records of candidates es g running for office quickly and easily right at their fingertips. "It's a smart thing to do. I've always believed in open government. This just makes it a little easier for those who want to find out, from government, clear information that's available right away. It's the right time and the right thing to do," said Jim Wood, Oceanside's Mayor. 0 In July 2012, the California Legislature approved AB 2452, authorizing local jurisdictions to require the filing of campaign statements and reports in electronic formats. "When we saw the positive feedback and the benefits it could provide to the taxpayers of Oceanside, we thought it would be a good time to implement it here before the 2014 General Election," said Zack Beck, City Clerk. City leaders say this system and what it offers has little, if any, drawbacks for Oceanside residents. It's not the first time Oceanside has offered electronic access to campaign records. The city launched an in-house pilot program in 2009 that required staff to scan, redact and upload documents. "That program was scrapped because it took too much staff time do the work," officials said. "Whatever technology we can use to improve the efficiency of our department as well as saving some tax dollars, I think it's a win-win for everyone involved." III / /y e' / r� 'Illif�ll,IIII N r. k A "Jo VOW rf CD INC O N DAN KALMICK 2/27/2014 Dan Kalmick 16772 Glenhaven Ln Huntington Beach CA 92647 City Council City of Huntington Beach 2000 Main St Huntington Beach CA 92647 RE:Agenda Item 10—Mandatory Electronic Filing—Support Honorable Mayor and City Council, I'm writing in support of Agenda Item 10, and would urge you to support the City Clerk's office and pass Ordinance 4009. As a past candidate and current treasurer,working with hand written reports is quite cumbersome. Additionally having to drive to City Hall to submit wet signatures is arcane at best and at worst it wastes time and fuel. It's time to move into the 21"Century in Huntington Beach and pull everyone else kicking and screaming into the digital world.The reports look nicer, it cuts down on staff time and helps people doing records searches by allowing the documents to be index searchable. While I have my problems with NetFile, it is leaps and bounds beyond doing one's paperwork by hand. Please support requiring electronic filing for candidates raising more than $1000. Dan Kalmick Treasurer Joe Shaw for Council 2014 SUPPLEMENTAL COMMUNICATION Meeting Date; 3 3 Lyi Agenda Item Po. /�