HomeMy WebLinkAboutAUTOMATIC AID AGREEMENT FOR EXCHANGE OF FIRE, RESCUE & EMERG to
Council/Agency Meeting Held: O
Deferred/Continued to:
Ap ove o ditionally Approved ZI Denied City er 's i ature
Council Meeting Date: March 1, 2004 Department 1 tuber: FD 04-011
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, City AdministratoraW y`
PREPARED BY: DUANE OLSON, Fire Chief 6P
co
SUBJECT: ADOPT AUTOMATIC AID AGREEMENT FOR EXCHANGE Off; y'''-
FIRE, RESCUE, AND EMERGENCY MEDICAL SERVICES WITH 2
THE CITY OF COSTA MESA U
Statement ofissue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: The attached agreements with thefS' and the Orange
County Fire Authority for the exchange of fire, rescue, and emergency medical services are
proposed for adoption.
Funding Source: None required.
Recommended Action: MOTION TO:
Approve and authorize the Mayor and City Clerk to exE;.:ute the Automatic Aid Agreement with
the City of Costa Mesa for the Exchange of Fire, Rescue, and Emerged by Medical Services.
Alternative Action(s): Do not approve this agreement, which would preclude both parties
from deriving mutual benefits by exchanging fire, rescue, and emergency medical services.
Cc
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INCIDENT REPORTS
When units of both agencies have responded to an incident, the unit of the agency having
jurisdiction will be responsible for preparing the incident report. When no units from the
jurisdictional agency respond to an incident, the units from the responding jurisdiction shall
prepare their own incident report and the responding agency shall provide copies of the incident
report to the jurisdictional agency.
DISPATCH AND COMMUNICATIONS
Request for services will follow the guidelines noted below:
a) Contact shall be made to the dispatch center through pre-established communication links
requesting a resource by fire station and unit type identified in this Agreement.
b) All necessary information including address, type of emergency, tactical radio frequency
and related information that is available shall be relayed to responding units and updated
as appropriate.
c) The agency receiving the request shall dispatch the requested resource, if available, and
shall provide the responding units with all pertinent information, identifying the
jurisdictional dispatch center and tactical radio frequency.
d) If the requested type of unit is not in the station requested and located so as to result in an
extended response time, the requesting agency's dispatch center will be advised of the
delay to ensure that the closest unit will respond.
e) If the requested unit encounters delays resulting from seasonal, traffic, or other
restrictions, so as to result in an extended response time, the requesting agency's dispatch
center will be immediately advised of the delay.
TRAINING
Periodic interagency training may be conducted for the purpose of improving working
relationships and operational coordination between COSTA MESA and HUNTINGTON
BEACH units. This training shall be coordinated through the COSTA MESA Training Captain
and the HUNTfNGTON BEACH Training Chief.
RESPONSE MAPS AND PREPLANS
Upon execution of this MOU, each agency shall provide the other with current standard response
maps and shall provide updated versions as changes occur.
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EVALUATION
The effectiveness of the procedures contained in this MOU shall be evaluated annually, or as
significant changes occur, by the COSTA MESA Operations Chief and the HUNTINGTON
BEACH Operations Chief.
COST ES FIRE DEPART NT HUTNENGTON BEAC IRE DEPARTMENT
BY: B :
es M. Ellis, Fire 6ref Duane S. Olson, Fire Chief
ity of Costa Mesa City of H nting n Beach
Dat d Date: 0311AM6 W
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ROUTING
R A SHEET
C
INITIATING DEPARTMENT: FIRE
SUBJECT: ADOPT AUTOMATIC AID AGREEMENT FOR EXCHANGE
OF FIRE, RESCUE, AND EMERGENCY MEDICAL
SERVICES WITH THE CITY OF COSTA MESA
COUNCIL MEETING DATE: I March 1 , 2004
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attome Attached
Subleases, Third Party Agreements, etc.
LApproved as to form by CitZ Attomeyj Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement Unbudget, over $5,000 Not Applicable
Bonds If applicable) Not Applicable
Staff Report If applicable) Not Applicable
Commission, Board or Committee Report If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial G1�J
City Clerk
EXPLANATION FOR RETURN OF ITEM:
(Below • . For Only)
RCA Author: Olson/Pel let ier/Justen
RIQUEST FOR COUNCIL ACT&
MEETING DATE: March 1, 2004 DEPARTMENT ID NUMBER: FD 04-011
Analysis: Effective July 2003, the City of Costa Mesa withdrew from the Central Net Operations
Authority (CNOA). Prior to that time, automatic aid requirements' with Costa Mesa were contained
within the CNOA Joint Powers Authority Agreement.
Based on past experience, the City of Huntington Beach and the City of Costa Mesa have found it will
be of mutual benefit if the services of both fire departments are, in some circumstances, extended
outside of the limits of each jurisdiction into the boundaries of the other. The attached automatic aid
agreement would allow a mutual response pact to continue where, in some circumstances, one party
will respond to a fire, rescue, or emergency medical incident occurring within the jurisdictional limits of
the other party.
The agreement is a guide for day-to-day operations. It includes a Memoranda of Understanding (MOU)
that specifies general operational policies, including response areas and types of equipment,
operational command, incident reports, dispatch and communications, training, response maps and
preplans, and an evaluation of effectiveness. The operational components of the MOU may be
amended by the mutual written agreement of the Fire Chiefs of both agencies. The services provided
by each party, pursuant to the agreement, shall be provided at no cost to the other party. The
agreement would remain in effect until terminated by the parties involved.
Environmental Status: Not applicable.
Attachment(s):
City Clerk's
• . . - Number No. Description
1. Automatic Aid Agreement for the Exchange of Fire, Rescue, and
71 Emergency Medical Services Between the City of Huntington Beach
and the City of Costa Mesa
RCA Author: Olson/Pelletier/Justen
FD04 011 Adopt Automatic Aid Agreement with Costa Mesa -2-
2117/2004 4:34 PM
(10) March 1, 2004 - Council/t.yency Agenda - Page 10
E-8. (City Council) Adopt Automatic Aid Agreement for Exchange of Fire, Rescue and
Emergency Medical Services with the City of Costa Mesa ( . ) —Approve and
Authorize the Mayor and City Clerk to execute the Automatic Aid Agreement for
Exchange of Fire, Rescue, and Emergency Medical Services between the City of Costa
Mesa and the City of Huntington Beach. Submitted by the Fire Chief. Funding Source:
None required.
Approved as amended with request for annual report in writing by the Fire Chief to
the CityCouncil 5-0-2 Coer ,er Houchen absent
( P )
E-9 (City Council) Approve Professional Services Contract between the City and
Public Financial Management, a Financial Advisor for Bonds to Fund Howard
Jarvis Property Tax Override Refund Claims ( . ) —Authorize the City Administrator
to enter into a Professional Services Contract Between the City of Huntington Beach
And Public Financial Management for Financial Advisor Services to assist the city with
issuing bonds to fund property tax override refund claims. Submitted by the
Administrative Services Director. Funding Source: Funding for PFM's (Public Financial
Management) financial advisory services (not-to-exceed $100,000) will be included as
part of the cost of issuing bonds.
Councilmember Sullivan requested future report from Administration
Approved 5-0-2 (Coerper, Houchen absent)
i
ATTACHMENT 1
AUTOMATIC AID
AGREEMENT FOR EXCHANGE OF
FIRE, RESCUE, AND EMERGENCY MEDICAL SERVICES
between
the CITY OF COSTA MESA and the CITY OF HUNTINGTON BEACH
THIS AGREEMENT, by and between the CITY OF COSTA MESA, a municipal
corporation in the County of Orange, hereinafter referred to as "COSTA MESA", and the CITY
OF HUNTINGTON BEACH, a municipal corporation in the County of Orange, hereinafter
referred to as "HUNTINGTON BEACH."
WHEREAS, COSTA MESA and HUNTINGTON1 BEACH provide fire, rescue and
emergency medical services within their respective jurisdictions; and
COSTA MESA and HUNTINGTON BEACH have found it to be of mutual benefit if the
services of each fire department are in some circumstances extended outside of the limits of each
jurisdiction into the boundaries of the other; and
The parties hereto desire to enter into a mutual response pact, wherein, in some
circumstances, one party will respond to a fire, rescue or emergency medical incident occurring
within the jurisdictional limits of the other party;
NOW. THEREFORE. for and in consideration of the covenants contained herein, the
parties hereby agree as follows:
1. This Agreement is a guide for day-to-day operations. It is not intended to replace or
revise the Orange County Fire Services Operational Area Alutual Aid Plan. The specific details
of the service to be provided under this Agreement and the general operational policies,
including, but not limited to, response areas and types of equipment, operational command,
incident reports. dispatch and communications. training, and response maps and preplans, and
evaluation of effectiveness shall be determined by the COSTA MESA Fire Chief and the
HUNTINGTON BEACH Fire Chief in a Memorandum of Understanding ("MOU"). Operational
components of the MOU may be amended by the mutual written agreement of the COSTA
MESA Fire Chief and the HUNTINGTON BEACH Fire Chief. Any change in the MOU which
constitutes a change in policy shall be approved by the Governing Body of COSTA MESA and
the Governing Body of HUNTINGTON BEACH.
04agreeimesa auto aide/3!4iN 1
2. Each party shall, at its own expense, develop and provide for the necessary cross
connections of its communication system with the communication system of the other.
3. Each party shall, at its own expense, provide to the other party a predetermined grid
mapping system designating the response area for its areas included in this Agreement.
4. Responsibility for responding to requests for ambulance service shall continue to rest
with the fire agency of the jurisdiction in which the emergency occurs.
5. The services provided by each party pursuant to this Agreement shall be provided at no
cost to the other party. In the event an emergency is declared, this Agreement shall not constitute
a waiver of the rights of the respective parties to claim state and/or federal reimbursement.
6. The COSTA MESA Fire Chief and the HUNTINGTON BEACH Fire Chief or their
designated representatives shall determine and agree upon the capabilities of each party to
respond to incidents requiring special equipment.
7. The parties understand and agree that the responding party's response to a request for
'aid shall depend upon any existing emergency conditions within its own jurisdiction and the
availability of its resources.
8. For purposes of liaison and the administration of this agreement. the COSTA MESA
Fire Chief and the HUNTINGTON BEACH Fire Chief are designated as the representatives of
the respective parties to this Agreement, and they shall be jointly responsible for administration
of this Agreement.
9. This Agreement shall become operational and effective upon execution by both parties.
The Agreement shall remain in effect until termination by either party. It is further agreed that
either party may terminate the Agreement at any time by giving written notice to the other party
at least sixty days (60) prior to the date of termination.
10. The parties agree that the provisions of this Agreement are not intended to directly
benefit, and shall not be enforceable by any person or entity not a party to this Agreement. By
entering into this Agreement, neither party waives any of the immunities provided under state or
federal la«'.
11. Notwithstanding the provisions of Government Code 895.2, each party shall defend,
indemnify', and hold harmless the other party and its officers, agents, employees and
representatives from any and all losses, liability, damages, claims, suits, actions and
administrative proceedings, and demands and all expenditures and cost relating to acts or
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omissions of the indemnitor, its officers, agents or employees arising out of or incidental to the
performance of any of the provisions of this Agreement. Neither party assumes liability for the
acts or omissions of persons other than each party's respective officers, agents or employees.
By entering this Agreement, neither party waives any of the immunities provided by the
Government Code or other applicable provisions of law. This Agreement is not intended to
confer any legal rights or benefits on any person or entity other than the parties of this
Agreement.
I?V TESS WHEREOF, the parties hereto have executed this Agreement on the day
and year irs above written.
CIT OF COSTA MES
By- Dated: Q
ames M. Ellis, F' e Chief
CI Y OF HUNTINGTON BEACH
By: zizi� Dated: 3 I o1� I4
Mayor
~ Dated:
Connie Brockway, ity Jerk
By: Dated: / C
cane S. Olson, Fire Chief
APPROVED AS TO FORM: /
BY: M ated:
�` Jenni�,Ac
1*04
ity Administrator
04agreelmesa auto aide/3/4/04 3
MEMORANDUM OF UNDERSTANDING
FOR EXCHANGE OF
FIRE, RESCUE, AND EMERGENCY MEDICAL SERVICES
between the
CITY OF COSTA MESA and the CITY OF HUNTINGTON BEACH
This Memorandum of Understanding ("MOU") is authorized by the City of Costa Mesa Fire
Chief and the City of Huntington Beach Fire Chief in an Agreement for Exchange of Fire,
Rescue and Emergency Medical Services effective upon execution by both parties and is subject
to the terms and conditions set forth in said Agreement.
The purpose of this MOU is to outline the procedures for implementing the Agreement between
the City of Costa Mesa, hereinafter referred to as "COSTA '_MESA" and the City of Huntington
Beach, hereinafter referred to as "HUNTINGTON BEACH". This MOU is a guide for day-to-
day operations. It is not intended to replace or revise the Orange County Fire Services
Operational Area Mutual Aid Plan. This MOU replaces any existing MOU in effect between
COSTA MESA and HUNTINGTON BEACH.
AMOUNT AND TYPE OF ASSISTANCE
This MOU is for the exchange of fire. rescue and emergency medical services to the areas
specified. The identified fire department resources will respond to emergencies as set forth
below. For the purposes of this MOU, the following definitions will apply to identified
resources:
AUTOMATIC AID: Refers to the sharing of pre-selected resources from one
Jurisdiction into another, automatically as programmed into our
Respective computer aided dispatch computers. There is NO
requirement for one agency to pay another agency for the use of
pre-selected resources.
BATTALION CHIEF: refers to an officer capable of and responsible for commanding
incident resources and overall scene management.
ENGINE: refers to a fire department resource meeting the equipment
standards of a FIRESCOPE ICS Type 1 Engine with a minimum
staffing of 3 personnel.
PARAMEDIC: refers to a fire department resource providing advanced life
support services in compliance with Orange County EMS Agency
policy and procedure #090.00 definitions for "advanced life
support"; "advanced life support unit"; and "emergency medical
technician/paramedic".
04aeree/costa mesa MOU 3.4;0a 1
TRUCK/QUINT: refers to a fire department resource capable of providing a
minimum elevated stream and rescue capability of not less than 50,
feet and a minimum staffing of 3 personnel.
Additional resources not described in this MOU may be requested by the Incident Commander or
appropriate dispatch center through normal Mutual Aid channels as outlined in the Orange
County Fire Services Operational Area!Mutual Aid Plan.
RESPONSE AREAS
1. COSTA MESA SHALL PROVIDE:
Costa Mesa Fire Department agrees to respond any and all available apparatus within the
department into Huntington Beach to assist the Huntington Beach Fire Department, upon
their request, anywhere within their jurisdictional area. The draw from Costa Mesa Fire
Department will be automatic until Costa Mesa has provided Huntington Beach Fire
Department up to one (1) Battalion Chief, five (5) Engine or Paramedic Engine
Companies, and one (1) Squad/Light Air and one (1) Quint/Truck company.
2. HUNTINGTON BEACH SHALL PROVIDE:
Huntington Beach Fire Department agrees to respond any and all available apparatus
within the department into Costa Mesa to assist the Costa Mesa Fire Department, upon
their request, anywhere within their jurisdictional area. The draw from Huntington Beach
Fire Department will be automatic until Huntington Beach has provided Costa Mesa Fire
Department up to one (1) Battalion Chief, five (5) Engine or Paramedic Engine
Companies, one (1) Light Air and one (1) Truck/Quint Company. It is further understood
if Huntington Beach obtains a "decon" unit, it will be provided to Costa Mesa as part of
its Haz iWat response.
NOTE: The filling of"Key Station Coverage" requirements for Costa Mesa and/or
Huntington Beach may require assistance from other surrounding agencies.
Changes in this written MOU may be made at any time by mutual written agreement of the
COSTA MESA Fire Chief and the HUNTINGTON BEACH Fire Chief. A signed amendment to
this document will be prepared accordingly and distributed to all holders.
OPERATIONAL COMMAND
The first arriving officer will assume command until he or she reassigns command or is relieved
by a chief officer. The highest-ranking officer from the authority having jurisdiction will have
the ultimate authority to assume command. All operations will be conducted in a coordinated and
organized manner.
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